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05/28/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 28, 1981 The regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on May 28, 1981, at 6:25 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armistead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: None The meeting was opened with invocation by Pastor John DuNesme, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Frank Tetley. ITEMS ADDED TO AGENDA 4H - CCS Report on Litter Grant. 7C(1) - Resolution Regarding Change Orders. APPROVAL OF MINUTES (4/23/81) (5/14/81) CC-81-147 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to approve the Minutes of April 23, 1981, as presented. CC-81-148 Motion by Councilman Grant, second by Councilman Nix, to approve the Minutes of May 14, 1981, as presented, CARRIED 4-1, with Mayor Tillinghast abstaining. CONSENT CALENDAR CC-81-149 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: A, Check Register No. 052881; B. Bid Request - Reconstruction of Mt. Vernon between Brentwood _ and Van Buren, and Widen Mt. Vernon north of Pico. Page one - 5/28/81 COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell reported the Planning Commission is presently working on new zoning ordinances. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) He has been elected the new Chairman of the Committee; (2) The Committee will be working more closely with other City committees; and is currently working with the Chamber of Commerce for "Citizen of the Year" award, which will be presented at the next Chamber of Commerce installation dinner; (3) Thanked the Crime Prevention Committee for allocating funds for rocks to be used at the Terrace Hills Community Park site; (4) After the installation of the Terrace Hills Ballfield lights, a dedication ceremony will be held and the Mayor invited to dedicate the lights. CC-81-150 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to accept the resignation of Geoff Dooley from the Parks & Recreation Committee. Mayor Tillinghast presented Certificates of Commendations to Bill Coleman and Sandy Kronmiller for their outstanding efforts and support of the Grand Terrace Christian Soccer Club. VOLUNTEER SERVICES COMMITTEE Chairman Bob Yeates stated the Committee is making preparations for the City's Annual Fourth of July Picnic. CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen stated a film presentation on Neighbor- hood Watch had be presented during the Work Session, and it regarded the need for a Crime Prevention Officer. POLICE CHIEF REPORT Lieutenant McDonald stated Assistant Sheriff Floyd Tidwell will be presenting the Proclamation to Sheriff Frank Bland. Councilman Petta questioned the effectiveness of the Detective working half-time in the City in relation to the number of crimes being solved. Lieutenant McDonald stated that in the past two months, four arrests were made for burglary and robbery, and those four individuals are presently being prosecuted. One of those four individuals offered to clear sixty burglary cases in Grand Terrace; however, the Sheriff's Department prefers to prosecute. Lieutenant McDonald felt the Detective has been very effective. Page two - 5/28/81 CLEAN COMMUNITY SYSTEM (CCS) REPORT - LITTER GRANT Bob Yeates stated a letter had been received from the State Solid Waste Management Board regarding the possible deletion of all litter grant funds from the Board's FY 1981-82 Budget, stated this is the only funding CCS receives for its operation and requested Council prepare communications to the Senate Finance Subcommittee No. 4 and the Assembly Ways & Means Subcommittee No. 3 in support for con- tinuation of the program. CC-81-151 Motion by Councilman Petta, second by Councilman Grant, to develop a resolution of support for the continuation of the litter grant funding. CC-81-152 Page three - 5/28/81 Following clarification that the resolution is to include benefits derived by the City in the past and the need for the continuation of the program, the Motion carried, ALL AYES. PROPOSED LAND EXCHANGE This item was deferred to allow Mr. Mike Stewart time to review new information which had been received and time for further staffing. CRIME PREVENTION OFFICER PROPOSAL In discussion, Councilmen Grant, Rigley, and Petta indicated support for this program; with Councilman Rigley stating a preference that in the future when a program is being proposed, the terms be negotiated further. Chairperson Judy Rinderhagen stated the Crime Prevention Commit- tee does not have the expertise to administer the Block Parent Program, the Neighborhood Watch Program, the Lady Beware Program without a Crime Prevention Officer. Bob Yeates indicated support for a Crime Prevention Officer, since it would mean an additional Sheriff's vehicle will be in the City on a half-time basis Councilman Nix stated he would support the program based on the under- standing that the services previously received in this area would be expanded considerably. Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve the addition of a Crime Prevention Officer on a half-time basis for FY 1981-82 for a cost of $27,764.00. FIELD SUBDIVISION IMPROVEMENT REPORT City Engineer Kicak advised Council that pursuant to their request, a survey has been conducted to determine the potential use of Chapter 27 proceedings to replace existing old curbs with curbs and gutters in areas where only curbs exist, and to repair broken curbs and gutters and cross gutters within the Field's Tract, an area bounded by Preston, Barton Road, Mt. Vernon, and Brentwood. Areas needing work have been determined resulting in two blocks, B and C, being inelegible, and blocks A, D, E, F, G, and H being elegible accord- ing to the Streets and Highway Codes. Under Chapter 27, Council can force property owners to install improvements within a certain time period. If the property owners do not act within that time, then Council has the right to have those improvements installed and place the cost on the tax roll. One of the major problems is poor drainage in certain portions, as previously discussed. The installation of curbs and gutters in this area will not necessarily solve the drainage because of the grades. It would require recon- struction of large portions of the street to adjust the grade, so the water running down the street would have sufficient velocity to carry the solids at the intersection of Mt. Vernon and Minona. Installa- tion of curbs and gutters in lieu of curbs only will improve drain- age and will provide the property owners with the ability to clean the area better. In addition, there will be some work required either behind the curbs or in the street. Because curbs in the area are very shallow, it is our opinion curbs and gutters, if installed, should be to the full depth. This would require removal of portions of pavement and would necessitate raising meters, adjustment or removal of sprinkler systems, and replacement of blacktop. The cost would be approximately $25 - $30 per linear foot. Recommended, rather than forcing Chapter 27 on the property owners, Council conduct a survey in one or all of the blocks to see whether property owners are interested in improvement; then, based on that survey, take the next step. Councilman Grant questioned whether Staff's request is to conduct a survey to determine whether property owners in those particular blocks want to have these improvements, and then question whether they will be willing to pay for the improvements. Mr. Kicak stated they would determine the approximate cost and, in the survey, advise the property owners what their cost would be and request a response whether or not they would be interested in that improvement. Discussion was held regarding conducting a survey of the affected property owners; the possibility of making this a joint project, sharing the cost of the improvements, since the improvements would benefit both the property owners and the City; the percentage which should be paid by each; and the placement of the property owners share of the cost as an assessment on the tax rolls. Council then directed this matter back to Staff to determine the full cost of the project, a recommended formula for sharing the cost, the length of time an assessment can be carried on the tax rolls, and the proposed survey to be sent to the property owners. Staff is to bring this matter to Council at their June 11, 1981, meeting for their consideration. Page four - 5/28/81 FIRE STATION/COMMUNITY CENTER/CIVIC CENTER ADVISORY COMMITTEE REPORT Chairman Doug Erway reviewed the Committee's report regarding the pro- posed facilities advising Council the Committee felt sufficient data had been provided by City Staff and the California Division of Forestry to determine the siting and size of the Fire Department's facilities; that City Staff also had provided sufficient information to determine the need for and type of temporary/semi-permanent facilities for Council, Commission, Committee meetings and, based upon the data provided to the Committee, concurred with Staff's recommendations concerning.a Civic Center and a Community Center for the City. He further stated minority reports had been submitted by Ed O'Neal, John Marvin, and himself regarding this matter. Mr. Erway then reviewed his minority report recommending Council obtain the services of a consultant to investigate the most cost- effective way of providing adequate Civic Center and Community Center facilities. Recommended the property the City presently owns be the site of the facilities. Councilman Grant expressed deep appreciation to all members of the Committee. Mayor Tillinghast thanked the Committee members for their time and effort stating the quality of the report and the views submitted reflected the Committee had given considerable effort on this project. He stated Mr. Bob Keeney had submitted a proposal to Council this date regarding the City's purchase of a building on Barton Road; additional time would be needed by Council to review the Committee's report and the proposal submitted by Mr. Keeney. Council discussed the recommendation proposed in Mr. John Marvin's minority report, which regarded conducting a survey of the community as to the desires and attitudes on the subject of present and future cityhood direction; the effectiveness of conducting such a survey, should minimal response be received. Councilman Rigley recommended setting a one -hour hearing starting at 7:00 p.m. for the June 11 Council meeting for discussion of this matter, and advise the public of the hearing. Mr. Erway, speaking as a private citizen, recommended conducting a public hearing, since many of the citizens are normally not present at City Council meetings and would, therefore, not be represented. Mayor Tillinghast opened the meeting to public participation. Mr. Herman Armstrong, 12172 Preston St., spoke in favor of a Civic Center and a public hearing on the matter stating a preference for the loca- tion presently owned by the City. Questioned how the facility would be financed. John McDowell, 22690 Cardinal, spoke in favor of pur- chasing the facility located on Barton Road from Mr. Keeney, and locating the Fire Station at its present location. Stated public hearings are not well attended. Mayor Tillinghast closed the meeting to public participation. Recess was called at 7:56 p.m., and reconvened at 8:10 p.m., with all members present. Page five - 5/28/81 ORDINANCE NO. (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PERTAINING TO ARCHITECTURAL REVIEW BY THE PLANNING COMMISSION. -- City Attorney read the title of the Ordinance and City Manager Armstead recommended approval of first reading. Council discussed the sign requirements of the Ordinance, stated the developers could be delayed in obtaining permits should all the requirements be mandated prior to issuance; and discussed the appeal procedures. City Attorney Hopkins recommended developing a procedure for waivers. CC-81-151 Following discussion, Motion by Councilman Grant, second by Councilman Rigley, ALL AYES, to approve introduction of first reading of the Ordinance by title only. PROPOSED PUBLIC HEARING REGARDING FIRE STATION/COMMUNITY CENTER/ CIVIC CENTER CC-81-152 Motion by Councilman Rigley, second by Councilman Grant, to submit a Notice in the June 1st Sewer Billing advising a Public Hearing will be held regarding the proposed facilities. The Motion was further clarified that the Public Hearing would be held June 11, 1981, for one hour from 7:15 to 8:15 p.m. Following discussion and clarification, the Motion carried, ALL AYES. FY 1981-82 BUDGET Mayor Tillinghast stated several Work Shop Sessions have been held by Council regarding the proposed Budget and, since no formal action can be taken during Work Sessions, suggested reviewing the Budget, Depart- ment by Department, and outline any changes made to the proposed Budget. City Attorney Hopkins recommended approving each Department individually prior to approving the entire Budget. City Manager Armstead summarized the "City Manager's Budget Message." Mayor Tillinghast reviewed the revenues. Council then took the fol- lowing action on the individual Departments listed in the Budget: City Council CC-81-153 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve the City Council Budget as presented. City Manager Council discussed the Personnel cost and the Staff proposal for a blanket 10% cost of living adjustment and a 3.6% increase in the fringe benefit program. Page six - 5/28/81 Fringe Benefit Program - It was clarified that, of the present 25% Fringe Benefit package, the employees presently only receive 21.4%, since a portion of that covers Workers' Compensation and State Unem- ployment Insurance. CC-81-154 Following discussion, Motion by Mayor Tillinghast, second by Council- man Rigley, to approve a 3.5% increase in the Fringe Benefit package for City employees; the City is to assume totally the Workers' Compensation and State Unemployment Insurance, and they are not to be considered part of the 25% Fringe Benefit package now authorized to the City employees. Councilman Grant questioned whether the net result of this would be a much improved package for the employees, and requested Staff's comments regarding the Motion. City Manager Armstead stated the results of the survey conducted regarding Fringe Benefit packages for cities in the area reflected our City's Fringe Benefit package is low by comparison. Finance/Administrative Services Officer Ed Clark stated Unemployment Insurance payments to date have been kept to a minimum. Thereby, benefiting the employees by increasing the percentage of the Fringe Benefits paid to them. Following discussion, Motion No. CC-81-154 carried 3-2, with Council- men Grant and Petta voting NOE. Cost of Living Adjustment - Council voiced objection to a blanket 0% adjustment for all City employees, and discussed the need to study the specific job markets available to different employees. Directed Staff to conduct a salary survey, requesting "C", or the middle step, as the basis of the survey, and to state the number of employees and size of the city's budget for each of the following cities: Redlands; Loma Linda; San Bernardino; Colton; Rialto; Riverside, Banning, Desert Hot Springs, Victorville; Fontana. Also to be included are the five Contract Cities, and the survey is to be conducted for all 13 classifications. Council directed Staff to prepare the necessary resolution to reflect an effective date of July 1, 1981, should this matter not be finalized until after that date. It was clarified that any further Motions to approve Departmental Budgets not include the employees salaries, line items 110, 120, and 140. With that stipulation, the following action was taken on the Departmental Budget items; Travel, Conference, & Meetings This Item to be broken down into two line items -- Travel to Meetings at Distance Cities and Local Mileage, such as inspection tours of the streets. CC-81-155 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to approve the City Manager's Budget, with the following changes: Decrease Professional and Special Services to $600.00 and decrease Travel, Conference, & Meetings to $3,000.00. Page seven - 5/28/81 City Clerk CC-81-156 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to approve as submitted, with the Travel, Conference & Meetings item to remain at $1,500.00. Elections CC-81-157 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to approve as submitted, with no decrease in the Travel, Conference & Meetings. Office Expense CC-81-158 Motion by Mayor Tillinghast, second by Councilman Grant, ALL AYES, to approve the total City Staff Office Expense changed from $28,000.00 to $26,000.00, to be prorated throughout the departmental budgets by the City Manager. Finance Deaartment With the understanding the Office Furniture & Minor Equipment is to reflect $500.00, with $1,000.00 for an electric typewriter to be CC-81-159 included in the Capital Expenditures, Motion by Councilman Grant, second by Councilman Rigley, ALL AYES, to approve the Finance Depart- ment Budget with the following changes: Decrease Office Furniture & Minor Equipment to $500.00; decrease Professional & Special Services to $4,000.00; and decrease Travel, Conference & Meetings to $3,200.00. City Attorney CC-81-160 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the City Attorney Budget with no changes. Engineering CC-81-161 Motion by Councilman Rigley, second by Councilman Nix, ALL AYES, to approve the Engineering Budget with no changes. CC-81-162 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, to approve the Maintenance Budget with the following changes: Decrease Small Tools to $300.00; decrease Office Furniture & Equipment to -0-; increase Maintenance of Buildings & Grounds to $1,200.00; decrease Maintenance of Operation of Equipment to $325.00. Non -Departmental CC-81-163 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve the Non -Departmental Budget with the following changes: Decrease Office Furniture to $500.00; decrease Maintenance & Opera- tion of Equipment to $100.00; and decrease Professional Services to $2,000.00. Page eight - 5/28/81 Rehab Community Center CC-81-164 Motion by Councilman Petta, second by Councilman Nix, ALL AYES, to approve the Rehab Community Center Budget of $30,000.00, as submitted. CRA CC-81-165 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the CRA Budget of $30,000, as submitted. Building & Safety CC-81-166 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to approve the Building & Safety Budget with no changes. Planning Department CC-81-167 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the Planning Department Budget with the following change: Decrease Special Departmental Expense to $500.00. Public Health CC-81-168 Motion by Councilman Grant, second by Councilman Nix, ALL AYES, to approve the Public Health Budget with no changes. Police CC-81-169 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, to approve the Police Budget of $250,000.00. Data Processing CC-81-170 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to decrease Other Contractual Services to $8,000.00. Word Processing CC-81-171 Motion by Councilman Grant, second by Councilman Nix, ALL AYES, to decrease the Word Processing Budget to -0-, since that amount has been approved for FY 1980-81. Weed Abatement CC-81-172 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to approve the Weed Abatement Budget with no changes. Public Works Engineering CC-81-173 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to approve the Public Works Engineering Budget with no changes. Page nine - 5/28/81 Planning Commission CC-81-174 Motion by Councilman Rigley, second by Councilman Nix, ALL AYES, to approve the Planning Commission Budget with the following changes: Decrease Travel to $1,000.00. Crime Prevention Committee CC-81-175 Motion by Councilman Grant, second by Councilman Nix, ALL AYES, to approve a total Crime Prevention Budget of $4,250.00. Energy Committee CC-81-176 Motion by Councilman Grant, second by Councilman Petta, ALL AYES, to approve the Energy Committee Budget with no changes. Historical & Cultural Activities Committee CC-81-176 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the Historical & Cultural Activities Committee Budget with the following changes: Increase Special Department Expense to $600.00; decrease Travel to $100.00 for a total Budget of $1,000.00. Volunteer Services Committee CC-81-177 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve the Volunteer Services Committee Budget with no change. Ways & Means Committee CC-81-178 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to to approve a Ways & Means Committee Budget of -0- at this time. Emergency Operations Center CC-81-179 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the Emergency Operations Center Budget with the following changes: Decrease Office Furniture to -0-; Decrease Professional Services to -0- for a total of $700.00. Street Lighting CC-81-180 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to approve the Street Lighting Budget with no changes. Tree Workers Eliminate Hazards CC-81-181 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to approve the Tree Workers Eliminate Hazards Budget with no changes. Drainage Maintenance CC-81-182 Motion by Councilman Grant, second by Councilman Rigley, ALL AYES, to approve the Drainage Maintenance Budget with no changes. Page ten - 5/28/81 Grading Shoulders CC-81-183 Motion by Councilman Grant, second by Councilman Nix, ALL AYES, to approve the Grading Shoulders Budget with no changes. Pickup & Disposal of Debris CC-81-184 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve the Pickup & Disposal of Debris Budget with no changes. Weed Control CC-81-185 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to approve the bleed Control Budget with no changes. Chemical Weed Control CC-81-186 Motion by Councilman Nix, second by Councilman Grant, ALL AYES, to approve a total Chemical Weed Control Budget of $4,100.00. Community Services Department CC-81-187 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the Community Services Department Budget with the following changes: Decrease Special Department Expenses to $5,000.00; decrease Rents & Lease to -0-; decrease Maintenance of'Bldg. & Grounds to $2,000.00; decrease Professional Services to -0-; decrease Contractual Services to -0-; decrease Dues to $200.00; and decrease Machinery to $25,000.00. Reserves/Recreation Programs CC-81-188 Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to approve the Reserves/Recreation Programs Budget of $10,500.00, with the stipulation that any request for funds to provide payment to individuals performing services are to be approved by Council in each case. Parks & Recreation Committee CC-81-189 Motion by Councilman Petta, second by Councilman Rigley, ALL AYES, to approve the Parks & Recreation Committee Budget as submitted, to reflect Travel at $1,000.00. Traffic Signal Maintenance CC-81-190 Motion by Mayor Tillinghast, second by Councilman Rigley, ALL AYES, to approve the Traffic Signal Maintenance Budget with no changes. Traffic Engineering CC-81-191 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, to approve the Traffic Engineering Budget with no changes. Page eleven - 5/28/81 Police -Traffic Citations CC-81-192 Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to approve a Police -Traffic Citations Budget of $5,000.00. School Crossinq Guard CC-81-193 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, to approve a School Crossing Guard Budget of $4,200.00. Street Sweeping CC-81-194 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to approve the Street Sweeping Budget with no changes. Sewer -Colton CC-81-195 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to approve the Sewer -Colton Budget with no changes. Sewer Grand Terrace - Title chanqed to "Waste Disposal System" CC-81-196 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, to approve a Waste Disposal System Budget of $5,700.00. Recess was called at 9:48 p.m., and Council reconvened at 9:57 p.m., with all members present. REVENUE SHARING - PROPOSED USE HEARING Mayor Tillinghast opened Public Hearing for citizen input regarding the expenditure of Revenue Sharing funds in the amount of $30,000.00. Dick Rollins, 22700 DeBerry, requested Council inform the citizens of any restrictions on these funds. Barbara Pfennighausen, 12364 Pascal, recommended assistance with the proposed project of placing markers in the streets to identify location of fire hydrants. Bill DeBenedet, 22799 Barton Road, questioned whether these funds could be used for Street Lighting. John McDowell, 22690 Cardinal, recommended placement of stop signs at the intersection of Michigan and Main. Discussion was held on the matter of the intersection, referencing discussions in previous Council meetings regarding the City's inability to place stop signs at that intersection without the approval of Riverside County, and the possibility of the City proposing to fund the installation of the stop signs, should Riverside County be willing to approve this. Mayor Tillinghast closed Public Hearing. STOP SIGNS AT MICHIGAN/MAIN CC-81-197 Motion by Councilman Petta, second by Mayor Tillinghast, ALL AYES, to approve Councilman Grant contacting Supervisor Younglove, Riverside County Board of Supervisors, to advise him the City is willing to fund the entire expenditure of the stop signs at the intersection of Michigan and Main. Page twelve - 5/28/81 ORDINANCE NO. 48 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A PROCEDURE FOR ACCEPTING BAIL FORFEITURES AND PARKING VIOLATIONS City Attorney Hopkins read the title of the Ordinance. CC-81-198 Motion by Mayor Tillinghast, second by Councilman Rigley, ALL AYES, to adopt Ordinance No. 48 as an Urgency Ordinance by title only, with the stipulation the ordinance is to be amended to include a state- ment establishing the need for this Ordinance, to be preceded with a "Whereas." RESOLUTION NO. 81-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING BAIL AMOUNTS FOR PARKING CITATIONS. It was noted that Exhibit "A" to the Resolution does not reflect a fine for parking on the wrong side of the street. Discussion was held on the amount to be established for this fine, with Councilman Grant and Mayor Tillinghast favoring a $20.00 fine. CC-81-199 Following discussion, Motion by Councilman Rigley, second by Councilman Petta, to adopt Resolution No. 81-29, with Exhibit "A" to the Resolu- ti on being amended to ref ect a fine for parking on.the wo_ng side - of _the street in the amount of $10.00. The Motion CARRIED 4-1, with Council- man Grant votino NOE. ORDINANCE NO. (First Readin AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING TIME LIMITS FOR THE PAYMENT OF SEWER USER CHARGES, ESTABLISHING REMEDIES FOR THE NON-PAYMENT OF DE- LINQUENT SEWER USER CHARGES, PROVIDING FOR THE DISCONNECTION OF SEWER SERVICES, AND PROVIDING FOR RELATED MEASURES THEREOF. City Attorney Hopkins read the title of the Ordinance. CC-81-200 Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, to approve introduction of the Ordinance by title only. FIRE CHIEF REPORT Howard Wright, Battalion Chief, reported that in the first four months of this year, there have been 73 responses, as opposed to 103 last year at the same time. The reason for the drop is mainly due to lack of rain and water related incidents. The 1981 Fire Season offi- cially opened May 19, The Department will be hiring seasonal fire fighters, and aircraft are available in limited quantities at this time. Stated he appreciates the City's efforts in the area of weed abatement. Page thirteen - 5/28/81 CITY ENGINEER REPORT City Engineer Kicak stated Change Orders are sometimes necessary during the process of construction contracts, which often require a quick response time. Therefore, not allowing time for Council approval. Recommended establishing a policy for the approval of Contract Change Orders, in a form of a resolution which would authorize the City Manager to approve Contract Change Orders not to exceed $10,000.00 or 25% of the original contract price, which- ever is less, with subsequent confirmation on all Change Orders by Council. RESOLUTION NO. 81-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A POLICY FOR IMPLEMENTING CONTRACT CHANGE ORDERS. CC-81-201 Motion by Councilman Petta, second by Mayor Tillinghast, ALL AYES, to adopt Resolution No. 81-30. CITY ATTORNEY REPORT City Attorney Hopkins advised Council they had adopted a bail pro- gram for parking citations. Stated a proposed contract for this program has been submitted, and questioned whether any action is to be taken on this proposed contract with Vertical Management Systems. CC-81-202 Motion by Councilman Petta, second by Councilman Grant, ALL AYES, to approve the contract to employ the firm of Vertical Management Systems to administer the citation program within the City. CITY COUNCIL REPORTS Councilman Petta reported he attended a Flood Control meeting; that the main item discussed regarded the funding of a flood control channel in the area of Rancho Cucamonga, and the possibility of Federal funds being withdrawn from that project. Councilman Nix reported the following: (1) Attended the School Board meeting May 21 and presented the outline as discussed at the May 14 Council meeting regarding the situation relative to the Community Block Grant funds. No response had been received from the School Board as to the result of that meeting; however, since then, a letter has been received by the City asking that we put in writing our position relative to the Community Center and what improvements will be done and how the City proposes to fund these improvements; (2) Several citizens have questioned the City's policy regarding group solicitation within the community and whether this can be controlled. City Attorney Hopkins stated the City could require permits for group solicitations; however, it is very Page fourteen - 5/28/81 difficult to control and to deny issuance of the permits; (3) In the matter regarding the Budget, feels when the Budget is approved, Council is establishing a policy, in concept, and recommended requesting adequate summarized departmental reports, rather than a listing of detailed expenditures, for Council action. Councilman Riqlev recommended, in the future, submitting the proposed Budget to Counci at a later date, to allow for a better preparation and substantiation for the required amounts. Councilman Grant stated he attended a meeting on May 6 of the SANBAG Commission and Omnitrans Board of Directors. Mayor Tillinghast reported he attended a Mayors and Council Members Legislative Conference in Sacramento May 11-13. The main areas of discussion were budget and SB 215 (Foran) regarding Transportation. PUBLIC PARTICIPATION Geoff Dooley, 22432 Franklin, as past Chairman of the Parks and Recreation Committee, thanked Council for their cooperation and assistance, and stated he would continue to work in behalf of the City - had this date submitted an application for membership on if another committee; Dick Rollins, 22700 DeBerry, commended Randy Anstine, w and asked he not be required to get Council approval for each individual program, such as the summer program. ADJOURN The Council meeting adjourned at 10:38 p.m. �= Respectfully submitted, City rk APPROVED: Page fifteen - 5/28/81