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07/09/1981J CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 9, 1981 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 9, 1981, at 7:00 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Brian Esgate, Engineering Staff Myrna Lindahl, City Clerk Eugene Nazarek, City Attorney ABSENT: Roy W. Nix, Councilman Joe Kicak, City Engineer The meeting was opened with invocation by Councilman Petta, followed by the Pledge of Allegiance, led by Attorney Nazarek. Page one - 7/9/81 JOINT PUBLIC HEARING OF THE COMMUNITY REDEVELOPMENT AGENCY AND T CITY COUNCIL ON THE REVISED REDEVELOPMENT PLAN AND DRAFT EIR - COS; T INIUED F THE MEETI Mayor Tillinghast opened the Public Hearing to hear any additional testimony regarding the proposed Revised Redevelopment Plan. Dolores Carter, San Bernardino County Administrative Office, re- quested a letter from Albert Reid, Assistant County Administrative Officer, dated July 8, 1981, with attachment entitled "County of San Bernardino Recommendations for Agreement to Finance Public Services Within the Grand Terrace Redevelopment Agency," be accepted into the proceedings. Ms. Carter further stated this is a summation of the various meetings which have been held between the County and City representatives pertaining to certain agree- ments the County is willing to consider as it pertains to the financing of the projects identified within the project area. It is further anticipated the Agency and its Counsel will meet with San Bernardino County Counsel to draft the appropriate language for the Ordinance adopting the proposed Redevelopment Plan. Mayor Tillinghast directed that the documents be entered into the record, as requested. Barbara Andusa, San Bernardino County Library, addressed the Agency and Council Members regarding the possibility of estab- lishing a library within the civic center complex, consisting of 6,000 square feet, as a joint project of the City and County. Neal Singer, Counsel for the Colton Joint Unified School District, stated it is his understanding that Staff will be presenting cer- tain recommended amendments to the Redevelopment Plan regarding public improvements which include additional classrooms, air con- ditioning and completion of the sprinkling system for existing facilities in the City to be considered by the School Board with- in the next week, in order to arrive at an agreement. Mr. Singer further stated that, in view of negotiations, requested a stipulation by Agency Counsel that the Colton Joint Unified School District can submit any objections it may have, in the event an agreement is not ultimately reached. Attorney Nazarek, with confirmation of the Mayor, entered into the Record the document, submitted by Mr. Singer, entitled "Colton Joint Unified School District Comments for Public Hearing Re Adoption of Redevelopment Plan and Consideration of Environmental Impact Report." Mr. Nazarek stated this document sets forth the concept of the resolution %-,ith Colton Joint Unified School District. There are some modifications to be discussed. Mr. Singer stated that both the Colton Joint Unified School District and the Community Redevelopment Agency are attempting to reach an agreement of mutual benefit to the children and the School District. Bob Rich, Colton Joint Unified School District, stated he wanted to clarify that the School District, in its negotiations, was not trying to interfere with the Community Redevelopment Agency; is concerned, as are the Agency and Council Members, with providing the best possible education for the children. Richard Strong, San Bernardino County Counsel Office, confirmed statements previously made by Dolores Carter; concurred with Attorney Singer regarding any objections which have been filed by written document, indicating the County also joins in those objections. He further stated it is anticipated that further discussions leading to a written agreement will be conducted in relation to the items presented by Ms. Carter. Mr. Strong, speaking in behalf of the County, thanked the Agency Members for the consideration and spirit of cooperation shown, which he believes will be advantageous to both the City and the County, and is thankful this may go forward without the problems experi- enced in the past. Gale Carr, CRA Consultant, advised the Agency and Council Members the Report on the Redevelopment Plan for the Revised Grand Terrace Community Redevelopment Project, will now be finalized, with inclusion of information on the following: Page two - 7/9/81 (1) Document submitted by San Bernardino County, dated July 9, 1981, entitled "Recommendations for Agreement to Finance Public Services Within the Grand Terrace Rede- velopment Agency," which will be used as the basis for preparation of an agreement with San Bernardino County. (2) Proposals which have been prepared as possible reasonable solutions to the concerns of the Colton Joint Unified School District. The proposals include: (a) a proposed ordinance to provide for a building fee for construction of additional classroom facilities as they are found to be necessary; (b) that tax increment revenue that is intended to pay off existing bonded indebtedness of the School District shall continue to flow to it; and (c) a proposal to add two additional projects to the eighteen existing identified projects. These projects will be identified more precisely in the Report on the Redevelop- ment Plan. The Agency will review and reprioritize the twenty projects on an annual basis, or as the needs of the community change, with all projects to be given equal consideration. The official agreement with the Colton Joint Unified School District, and a proposed ordinance will be presented for consideration by the Agency and Council at a later date. (3) Request, for Agency consideration, by the San Bernardino Valley Municipal plater District for tax increment. Attorney Nazarek recommended the proposed agreement with the School District be amended as follows: substitute "..provid- ing additional classroom facilities as they are found to be " necessary," with "..as may be established by law," to be more consistent with State regulations in determining the justi- fication of the classrooms based upon impaction. Judy Rinderhagen, 12738 Wilmac, speaking as Chairman of the Representatives' Advisory Council of the School District, strongly advised that discussions regarding proposed projects, and how and where funds will be expended for the schools be coordinated with the Parent Advisory Councils, stating as parents, they should be given the opportunity to be involved in discus- sions regarding these matters, and to provide input. Councilman Grant questioned Dolores Carter as to what she felt the County's position might be in terms of any possible future effort toward commercial development in Grand Terrace. Dolores Carter stated she did not feel the County would be adverse to financing alternatives, at such time as the Agency develops specific plans for a commercial area. She stated she revised the commercial area to include a frontage road. Page three - 7/9/81 Councilman Grant stated that, as a parent of a child who has received services and benefits from the School District, the welfare of the children is of vital concern to him, and to all members of the Council. Mayor Tillinghast closed Public Hearing. Recess was called at 7:25 p.m. and reconvened at 7:29 p.m., with all members present except Councilman Nix. CC-81-236 Motion by Councilman Petta, second by Councilman Grant, ALL AYES, by all present, to approve conclusion of the Report on the Revised Redevelopment Plan, and to approve the following concepts, which are to be reflected in the Report and the Revised Redevelopment Plan: (1) Proposed agreement with San Bernardino County, dated July 9, 1981, as included in the Record. (2) Proposed agreement with the Colton Joint Unified School District, as submitted into the Record. (3) Inclusion of air conditioning and sprinkler sys- tems for schools within the City on the Project List. (4) Agreement proposed by San Bernardino Valley Muni- cipal l•;ater District regarding the pass -through and reimbursement of the District's tax increment. These concepts are subject to later review and agreement by the Community Redevelopment Agency and the City Council. RESOLUTION NO. 81-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT ON THE REDEVELOPMENT PLAN FOR THE REVISED GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AND MAKING OTHER DETERMINATIONS. CC-81-237 Following reading of the title by Attorney Nazarek, Motion by Councilman Rigley, second by Councilman Grant, ALL AYES, by all present, to approve Resolution No. 81-46. ORDINANCE NO. 52 (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING AND ADOPTING THE REDEVELOPMENT PLAN FOR THE REVISED GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AS THE OFFICIAL REDEVELOPMENT PLAN FOR SAID PROJECT. Page four - 7/9/81 Attorney Nazarek read the title of the Ordinance. CC-81-238 Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, by all present, to adopt first reading of Ordinance No. 52 by title only. ITEMS DELETED FROM AGENDA 2 - Approval of Minutes (6/25/81). ITEMS ADDED TO AGENDA 6F - Tract No. 9625 - Storm Drain Extension; 9 - Executive Session. CONSENT CALENDAR CC-81-239 Motion by Mayor Tillinghast, second by Councilman Grant, ALL AYES, by all present, to adopt the following items on the Consent Calendar: A. Approval of Check Register Nos. 070981-A and 070981-B. B. Approve Contract with San Bernardino County for Animal Control Services in the amount of $25,306.50, and authorize the Mayor to execute. C. Approve Termination of Lease Agreement with Kicak & Associates, 22797 Barton Road, Grand Terrace, effective 9/1/81. D. Approve Cooperation Agreement for Community Development Block Grant Funds and authorize Mayor and City Manager to execute. E. RESOLUTION NO. 81-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 81-29 AND ESTABLISHING BAIL AMOUNTS FOR PARKING CITATIONS PURSUANT TO ORDINANCE NO. 48. COMMISSION AND COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell spoke in opposition to the City subsi- dizing installation of curbs and gutters, and issuing permits at no cost. PARKS & RECREATION COMMITTEE Chairman Dick Rollins expressed the Committee's dissatisfaction with the progress of the Landscaping and Irrigation Contract awarded in March for the Terrace Hills Community Park site, both in terms of length of time and in the quality of the work. He questioned the quality of the hydroseeding, since the site is Page five - 7/9/81 presently full of weeds; stated the sprinkler heads are in- correct; and the trenches were not properly backfilled, watered, or tamped, resulting in the irrigation system collapsing when it came on. Mr. Rollins further stated he had followed the progress of other much larger park sites in the area, which had been started approximately the same time and which had been installed very satis- factorily in 22 working days, including trees and shrubs; the Soccer Club, in anticipation of completion of the park site, had signed 200 youngsters to play, which does not now appear feasible; voiced opposition to awarding a 30-day extension to the Contractor for an additional $1,000; urged Council to view the site; and recommended immediate cancellation of the Contract. Council questioned why they had not been advised of the apparent problems by Engineering Staff; voiced concern that the young people will not be allowed to use the facility as planned; expressed concern over the apparent lack of activity at the park site; and questioned if the Contractor had been advised of the defici- encies at the park site. Brian Esgate, Engineering Staff, stated the Contract allows the Contractor 45 days to complete the work, with an additional 30 days to maintain the site. A Change Order was established earlier to upgrade soil preparation and to provide mulch material, since the bid received was approximately S6,000 loti•,er than the cost was estimated. Miuch of the site will have to be hydroseeded again due to the existance of the weeds at the site. The Contractor is aware of the trench failures, and a letter has been sent to him with notification of seven or eight deficiencies, some of which have been corrected. The sprinkler system seems to be work- ing well. Mr. Esgate recommended allowing the Contractor to complete the Contract and at that time, if work is not completed to Staff's satisfaction, remedial action could then be taken and consideration could be given to not paying the retention. Council recommended cancelling the Change Order for the additional 30-days maintenance for $1,000, and the Contractor be advised of the existing deficiencies, which are to be completed satisfactorily by August 1. Mr. Esgate voiced concern for the responsibility of maintaining the park site during the interim period until a contract has been awarded for the annual maintenance agreement, since the bid opening for that contract is not scheduled until July 20. He requested Council defer further action on this matter until the Adjourned Regular Meeting to be held July 15. This matter will be placed on the Agenda for July 15, and will be discussed further at that time. Page six - 7/9/81 VOLUNTEER SERVICES COMMITTEE Chairman Bob Yeates reported on the activities of the July 4th City Picnic, expressing regret that there was a lack of attendance; stated consideration is being given to possible future alterna- tives. CRIME PREVENTION COMMITTEE Chairperson Judy Rinderhagen reported the next meeting will be held July 13; two Lady Beware Programs are scheduled; large Neighborhood Watch Programs, involving several blocks, are scheduled; and will be conducting three puppet shows in the City in July. Recess was called at 8:10 p.m., and reconvened at 8:20 p.m., with all members present, except Councilman Nix. RESOLUTION NO. 81-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING CHARGES FOR DISCONNECTION AND RECONNEC- TION OF SEWER SERVICE AS A RESULT OF NON-PAYMENT OF SEWER SERVICE CHARGES. f Attorney Nazarek read the title of the Resolution. Mayor Tillinghast opened Public Hearing and, hearing no public testimony for against the matter, closed Public Hearing. Council requested clarification and the cost for disconnection and reconnection of sever service as a result of non-payment of sewer service charges. Brian Esgate, Engineering Staff, estimated a charge of $200 to disconnect the service and another $200 to recon- nect. He stated this would entail finding the lateral line at the property line within the City's right-of-way, breaking, plugging, then backfilling the hole and reconnecting. He further stated that once the sewer line is plugged, the Health Department will then de- clare the residence unfit for rehabitancy. CC-81-240 Motion by Councilman Rigley, second by Grant, ALL AYES, by all pres- ent, to approve Resolution No. 81-48. RESOLUTION NO. 81-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING ORDINANCE NO. 2543 OF THE COUNTY OF SAN BERNARDINO, BY REFERENCE, ESTABLISHING FEES CHARGED BY THE CITY PLANNING DEPARTMENT AND THE CITY BUILDING AND SAFETY DEPARTMENT. Attorney Nazarek read the title of the Resolution. Page seven - 7/9/81 Councilman Petta spoke in opposition to some of the fee increases, and particularly questioned if zone changes involved that much cost to the City. Brian Esgate, Engineering Staff, stated a large amount of staffing is required for a General Plan Amendment, which involves an Environmental Review Evaluation which could lead to an EIR. CC-81-241 Motion by Councilman Rigley, second by Mayor Tillinghast, ALL AYES, by all present, to approve Resolution No. 81-49. RESOLUTION NO. 81- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING A CABLE TELEVISION COMMITTEE TO EVALUATE CATV PROPOSALS. Attorney Nazarek read the title of the Resolution. Mayor Tillinghast stated that, with concurrence of Council, this Resolution is not needed at this time and, therefore, no action will be taken, since Council is of the opinion that this is not an appropriate function for volunteers and the opinion that Staff is highly qualified to receive all proposals and can prepare the evaluations on the proposals easier than can a committee. HOSPITAL AD HOC COMMITTEE Councilman Grant recommended establishing a committee, realizing that some individuals will be very opposed to establishing a hospi- tal, for the purpose of receiving input from the citizens regarding whether or not they desire a County hospital in the community. He further stated that he is in favor of a hospital and does not see the dangers of some people who are resisting pursuing this. It was suggested during the Workshop Session that Council may want to delay this for a time to have Staff make a recommendation as to what the request to such a committee would be, then at that time decide whether to appoint a committee. He further recommended this matter be re- solved at an early date, since other entities are also reviewing this matter. Councilman Rigley concurred with delaying this to allow Staff time to establish guidelines for the proposed committee. Mayor Tillinghast opened the meeting to public participation. Bob Yeates, 12888 Fremontia, spoke in opposition to establishing a County hospital and requested that Dr. David Hess be allowed to address Council on this matter. Dr. David Hess, 12133 Rosedale, spoke in opposition to establishing a County hospital in the community, stating he had worked at a County medical center in San Bernardino for ten years and had lived adjacent to the hospital for four years. Some of the disad- vantages Dr. Hess enumerated were large amount of ambulances, heli- copters; alcoholism and drug abuse progams would be conducted there. This is an institution of "last resort" and will be the location for Sheriff's patients, as well as the County psychiatric ward, and also Page eight - 7/9/81 r a large influx of employees, who would be working at the hospital. He recommended Council seriously reconsider the possibility of establishing a County hospital in the area. ` Steve Kiacz, 11809 Holly Street, also spoke in opposition to the hospital, stating police and fire protection would have to be increased because there would be an increase of violations. Mayor Tillinghast closed the meeting to public participation and requested Captain Schuyler to prepare a report indicating the effects the VA Hospital has had on the City of Loma Linda, and any other appropriate statistics. Further consideration of this matter was deferred to the meeting of July 15. ECONOMIC DEVELOPMENT AD HOC COMMITTEE Councilman Grant stated he had recommended establishment of this committee, since there seems to be a need to promote sound econ- omic development within the community. He stated in the past he has observed the functions of the San Bernardino Economic Commis- sion, which has operated successfully and, therefore, strongly encourages establishment of this with citizen involvement and parti- cipation with the Grand Terrace Chamber of Commerce. He further recommended establishing responsibilities of the committee for Council consideration at the next meeting. Council discussed the makeup of the committee and the extent of Chamber of Commerce involvement. Following discussion, Mayor Tillinghast stated this matter would be deferred until the meet- ing of July 15 for establishment of guidelines and appointments to the committee, which will consist of a total of eight members -- five to be appointed by Council, two to be recommended by the Grand Terrace Chamber of Commerce, and one member of Staff. STORM DRAIN EXTENSION - TRACT NO. 9625 Brian Esgate, Engineering Staff, advised Council that Griffin Development Company, as a part of the conditions of approval for Tracts 9625, 9772, and 9773, is required to construct an offsite storm drain between Mt. Vernon and the west boundary of Terrace Hills Community Park. Completion of this storm drain is scheduled for early 1983. Griffin Development Company has submitted a letter stating they feel they are paying double fees, since the City has established a Capital Improvement Fund fee. The estimated cost to complete the storm drain is approximately $60,600. The Capital Improvement Fund fees to be generated are $42,000. Plans and speci- fications for reconstruction of Mt. Vernon between Brentwood and Van Buren are presently being prepared, and construction of this Page nine - 7/9/81 storm drain could be completed at the same time. He also recom- mended the City install an additional 800 feet of storm drain on DeBerry Street to an intersection with Dos Rios and a catch basin at an estimated cost of $31,500. Installation of these will eliminate future flooding. Mr. Esgate requested Council favorably consider construction of the storm drain as requested. In discussion, it was clarified by the City Manager that this request would involve expenditure by the City of $92,100 from the unappropriated surplus funds, which would eventually be re- paid through the Capital Fund fees in approximately three years. It was also clarified that this project would complete the storm drain system on DeBerry Street to the freeway. CC-81-242 Motion by Councilman Petta, second by Councilman Rialey, ALL AYES, by all present, to authorize preparation of plans and specifica- tions and to request bids as a part of the Mt. Vernon reconstruc- tion project for the following: (1) Construction of storm drain on DeBerry Street be- tween Mt. Vernon and the vicinity of Terrace Hills Community Park. (2) Construction of 800 feet of storm drain on DeBerry Street to its intersection with Dos Rios and instal- lation of a catch basin at Dos Rios. POLICE REPORT Captain Schuyler was welcomed back by Council. He advised Council there would be additional problems for the City if a County hospi- tal were to be located in this area, including an immediate in- crease of traffic, which would require additional traffic enforcement and traffic signals. The City Manager requested Captain Schuyler provide any information, if possible, regarding any increased crime activity in the City of Loma Linda since the establishment of the additional hospital in that City. Councilman Grant stated, as an advocate of the hospital, he is very interested in studying the results of Captain Schuyler's report, feeling more study would be required on this matter should the report indicate adverse effects for the community. CITY COUNCIL REPORTS Councilman Grant reported the following: (1) Attended Omnitrans meet- ing July 1, which included approval, in concept, of overall standards and the nominations for Chairman and Vice -Chairman, with elections to be held in August. (2) Attended SANBAG meeting on July 1 - the TDA Claim for the City was approved unanimously. (3) Spoke with Supervisor Younglove, County of Riverside, regarding the possibility of a four-way stop at the intersection of Michigan and Main Streets Page ten - 7/9/81 Arrangements have been made to meet with him on July 16 regarding this matter. (4) Contacted Supervisor McKenna, San Bernardino County Board of Supervisors, regarding his input con- cerning the Redevelopment problem, and he indicated his agreement to do what he could to help the City - Councilman Grant stated he feels Supervisor McKenna has, in effect, done what he could to help the City in that respect. (5) Recommended Mayor Tillinghast attend the League of California Cities Mayors and Council Members Meeting, to be held July 15-17. Mayor Tillinghast reported the following: (1) There is a Norwegian Rat infestation in the Colton City sewers. As a result of that, the sewers in Grand Terrace have been checked, and there is no indication of Norwegian Rats, or any rats, within the City's sewers. (2) Re- ceived correspondence from State Senator Robert Presley regarding the Litter Grants on Solid Waste Management Act of 1980. As Chair- man of the Senate Finance Committee on Resources and Agriculture, he recommended full funding for the current budget. However, the Assembly budget bill did not retain the funding, and the Program was deleted completely. (3) Advised Council that Tom Teorey, Poet Laureate for the County of San Bernardino, had written a poem entitled "Grand Terrace," and had presented the poem to the City on its first anniversary of City incorporation, and through an oversight.on the part of Council, the poem has not been offically recognized. '.CC=81=243°' Motion by Mayor Tillinghast, second by Councilman Grant, ALL AYES, yid'` by all present, that the poem written by Tom Teorey entitled "Grand c.. - Terrace be officially declared as the offical poem of the City of Grand Terrace, and to display the poem in an appropriate place in City Hall. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, questioned if it could be publicized that spools are available at City Hall should anyone desire them. EXECUTIVE SESSION Council adjourned to an Executive Session at 9:20 p.m., with Attorney Nazarek in attendance. The Regular Meeting reconvened at 9:40 p.m., with all members present, except Councilman Nix. Mayor Tillinghast announced the Executive Session had been held for the purpose of legal matters and personnel matters, with no action being taken during the Executive Session. CC-81-244 Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, by all present, to approve a resolution creating an executive salary range to be entitled ER-1, with five steps. The first step will be $30,000 annually, with four additional steps at $2,000 increments. Further, that the City Manager's salary shall be established at the fourth step of Salary Range ER-1 in the amount of $36,000 annually. Page eleven - 7/9/81 RESOLUTION NO. 81-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 80-27 AND ESTABLISHING THE SALARY RANGE FOR THE CITY MANAGER OF THE CITY OF GRAND TERRACE. Mayor Tillinghast stated the intent was that the Resolution is to be effective with the current pay period. ADJOURN The Regular Meeting of the City Council was adjourned to an Ad- journed Regular Meeting to be held at Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, at 6:00 p.m., Wednesday, July 15, 1981. Respectfully submitted, Cityff erk APPROVED: 11 Page twelve - 7/9/81