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08/13/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 13, 1981 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, at 6:07 p.m., on August 13, 1981. PRESENT: Thomas A. Tillinghast, Mayor Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: Hugh J. Grant, Councilman The meeting was opened with invocation by Reverend Ken Grimes, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Toni Smith. ITEMS DELETED FROM THE AGENDA 3B(1) - Notice of Completion, Handicap Sidewalk Ramp Construction (GTC #81-11) - Riverside Construction Co. 4B(2) - Consideration of payment of deficit for Summer Day Camp Program. APPROVAL OF MINUTES (7/9/81) (7/15/81) (7/23/81) CC-81-262 Motion by Councilman Petta, second by Councilman Rigley, to approve the Minutes of July 9, 1981, as submitted, CARRIED ALL AYES, by all present, with Councilman Nix abstaining. CC-81-263 Motion by Mayor Tillinghast, second by Councilman Rigley, ALL AYES, by all present, to approve the Minutes of July 15, 1981, as submitted. CC-81-264 Motion by Councilman Petta, second by Councilman Rigley, to approve the Minutes of July 23, 1981, as submitted, CARRIED ALL AYES, by all present, with Mayor Tillinghast abstaining. CONSENT CALENDAR CC-81-265 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, by all present, to approve the following items on the Consent Calendar: Page one - 8/13/81 3A. Approval of Check Register No. 081381; 3B. Authorize Mayor to Execute and City Clerk to record Notice of Completion for Installation of Fencing - Empire Fence Co. 3C. RESOLUTION NO. 81-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO VACATE THAT CERTAIN PORTION OF UNNAMED PUBLIC ROAD, FIXING A TIME AND PLACE OF HEARING TO ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SECTION 8300 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA_ 3D. RESOLUTION NO. 81-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO VACATE THAT PORTION OF CERTAIN DRAINAGE EASEMENTS, FIXING A TIME AND PLACE OF HEARING TO ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SEL110d 8300 OF THE STREETS AtiD hIGHWAYS CODE OF THE STATE OF CALIFORNIA. COMMISSION AND COMMITTEE REPORTS PLANNING COMMISSION Commissioner John Mc Dowell advised Council that the new Planning Director, Virginia Farmer, had attended her first meeting of the P1 ining Com- mission held August 10. City Vanager Armstead introduced Virginia Farmer to Council. Mayor Tillinghast, on behalf of the Council, welcomed Virginia Farmer to the -City Staff and stated they look forward to a long and fruitful relationship. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported that Council had previously been requested to visit the Terrace Hills Community Park Site and again requested Council tour the Park Site with Len Kramer, the Maintenance Contractor, Brian Esgate, Randy Anstine, and himself. He further stated that some volunteer work has been offered, and the Maintenance Contractor has stated some materials can be purchased at cost; recom- mended discussing these matters at the time Council surveys the Site. Staff is to coordinate arrangements for Council Members to tour the Park Site. CC-81-266 Motion by Councilman Nix, second Johnny Sanders as a regular member Committee, to fill the unexpired June 30, 1982, CARRIED 3-1, with Councilman Grant being absent. Page two - 8/13/81 by Councilman Rigley, to appoint of the Parks and Recreation term of Geoff Dooley to expire Mayor Tillinghast voting NOE and VOLUNTEER SERVICES COMMITTEE Chairman Bob Yeates advised Council monthly meeting, therefore there is CRIME PREVENTION COMMITTEE a quorum was not present for the no report. Chairperson Judy Rinderhagen reported the following: (1) Grand Terrace Lock & Key provided two sets of locks for the use of the Neighborhood Watch Program. (2) Sent a letter of appreciation to Richard Scott for serving on the Committee; he has indicated he will be unable to continue serving on the Committee. (3) Elizabeth Reed discussed Emergency Operations at the recent Committee meeting: (4) Recommended repainting the walls.at the intersection of Pico and Mt. Vernon to cover the graffiti on them.. (5) The next Committee meeting will be held Wednesday, September 16; thereafter the meetings will be held on Mondays. (6) New signs for outdoor display for the Neighborhood Watch Program will be ordered. (7) Will be discussing with Captain Schuyler possible ways to resolve the problem of Neigh- borhood Watch signs and street signs being taken. ECONOMIC DEVELOPMENT COMMITTEE Mayor Tillinghast advised that four appointments to the Committee had been made at the meeting of July 23, with no appointment being made by himself, due to his absence. He further stated that during Work Session Councilman Nix had advised it would be necessary to withdraw his nomination of Mrs. Glenn (Skippy) Cooley, due to a scheduling conflict. Councilman Nix expressed appreciation for Mrs. Cooley's willing-t ness to serve on the Committee, stating she was very interested and is a very public -minded individual; however, due to her planned six -week absence, he withdrew her nomination. Councilman Nix nominated James Traeger and Mayor Tillinghast nominated John Marvin to serve on the Economic Development Committee. Toni Smith, Grand Terrace Chamber of Commerce President, advised Council that Mayor Tillinghast had attended the Chamber of Commerce meeting recently and requested the Chamber to appoint two nominees to serve on the Economic Development Committee as representatives of the Chamber. At that time, the Chamber appointed Jim Hughes and herself to be the Chamber representatives. She then voiced oppo- sition to the unofficial information she had recently received, indicating the Chamber members will not be members of the Committee, due to the fact they are not residents of the City; stated she feels the business of the community and the Chamber of Commerce should be represented on this Committee as economic development is of prime importance to all concerned. She further voiced objection to receiving no official communication from Council regarding the status of the Committee and to the lack of communication and support Page three - 8/13/81 of the Chamber of Commerce. She stated that businesses support the community and make donations to many of the organizations within the community, and feels it is very important for the City and the business community to start working together for the benefit of the community. She stated that Mayor Tillinghast is the only member of Council who has attended a Chamber of Commerce meeting in the past six months. Councilman Petta stated Council fully supports the Chamber of Commerce and realizes the impact the Chamber has on the City. He stated that whether or not the Council members attend the Chamber of Commerce meetings is not an indication of non-support and, further, that the decision to not include the Chamber members as voting members on the Committee had been based upon information received that indicated individuals serving on the City committees are to be residents of the City. Mayor Tillinghast stated the Economic Development Committee would not be considered as a standing committee of the City and feels the two Chamber representatives should be voting members on the Committee, since the primary reason for the Chamber existing is economic development of the City, and business representation is needed. Jim Hughes, President -Elect of the Grand Terrace Chamber of Commerce, questioned whether an individual must own property, or can an indi- vidual renting property be eligible to serve on a City connittee. Mayor Tillinghast stated that property ownership was not the primary factor for eligibility on a standing committee. The reason the Policy �•,,as established regarding citizens serving on City committees was that those individuals would be interested in the functions of the City, such as the Parks and Recreation Committee or the Planning Commission. Judy Rinderhagen, 12738 Wilmac, stated, if the Policy governing the committees is going to be followed, it should be noted that John McDowell is presently on the Planning Commission and, therefore, should be limited to serving on one committee or commission. Mayor Tillinghast stated he feels this Committee is being formed for a specific purpose, thus being classified as an Ad Hoc Committee, eliminating the residency requirements or the problem of serving on more than one committee. Councilman Nix stated he feels Ms. Smith's representation of communi- cations is accurate and Council must accept this as proper criticism, since Council did not follow through as originally planned. He further stated that budget discussions had included a proposal to contract with an outside firm for economic development of the com- munity. No action was taken on that proposal, since Council indicated a desire that the Chamber of Commerce take the primary role in the Economic Development Plan. Establishment of this Committee is being considered, since no action has been taken thus far. Toni Smith Page four - 8/13/81 stated this is another example of the lack of communication, feeling written communication should have been sent to the Chamber regarding this proposal. Councilman Nix stated that Council's original intent and desire was to have the Chamber of Commerce represented on this Committee, and the decision for the Chamber representatives to serve as advisory members, rather than voting members, was based totally upon the legal requirement of residency, and feels this problem can be resolved by establishing the Committee as an Ad Hoc Committee. John McDowell, 22690 Cardinal, spoke in support of establishing the Chamber members as voting members of the Committee, and stressed the importance of this Committee. Councilman Rigley stated it was Council's intent to finalize action on the establishment of the Economic Development Committee at this meet- ing, to include establishing clearly the role of various individuals as to whether or not they would be voting or non -voting members. CC-81-267 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, by all present, that the Economic Development Committee is to include Toni Smith and Jim Hughes as representatives of the Chamber of Com- merce as voting members on the Committee. It was further clarified these individuals are serving on the Economic Development Committee as representatives of the Chamber of Commerce; therefore, if for any reason they would be unable to continue on the Committee, it would be the responsibility of the Chamber of Com- merce to notify Council of the names of the individuals who are recommended to replace them. John McDowell stated an Economic Development Committee meeting will be held Tuesday, August 18, at 7:00 p.m. in the City Hall Conference Room in the Front Building. CC-81-268A Motion by Councilman Rigley, second by Councilman Petta, to include as voting members of the Committee City Engineer Joe Kicak and Planning Director Virginia Farmer. In discussion, Mayor Tillinghast voiced objection, with Councilman Nix concurring, to having two members of Staff as voting members on a committee that makes recommendations to the City Council, feeling that Staff has the responsibility to make recommendations through the City Manager, and the City Manager is responsible for all actions of Staff; doesn't feel it would be fair to the Staff members to place them in this position. CC-81-268B Motion by Councilman Rigley, second by Mayor Tillinghast, to amend Motion No. CC-81-268A to appoint City Engineer Joe Kicak and Planning Director Virginia Farmer to the"Economic Development Committee in an advisory capacity. Page five - 8/13/81 The Amendment to the Motion (CC-81-268B) CARRIED, ALL AYES, by all present. The Amended Motion (CC-81-268A) CARRIED, ALL AYES, by all present. CC-81-269 Motion by Councilman Nix, second by Councilman Rigley, ALL AYES, by all present, that the nominations of James Traeger by Councilman Nix and John Marvin by Mayor Tillinghast be affirmed to the Economic Development Committee. Mayor Tillinghast apologized for not communicating directly with the Chamber of Commerce, stating he spoke with a Board member, but did not make it official to the Chamber President. Toni Smith extended an open invitation to Council and Staff to attend the Grand Terrace Chamber of Commerce Annual Installation Dinner, to be held October 24 at the Norton Air Force Base Officers Club. CC-81-270 Motion by Mayor Tillinghast, second by Councilman Rigley, ALL AYES, by all present, to extend an invitation to a representative of San Bernardino County to attend and participate in the Economic Development Committee meetings. Recess was called at 7:01 p.m., and recon,,ened at 7:15 p.m., with all members present, except Councilr,ian Grant. City Manager Armstead advised Council the City currently has no established policy requiring physical examinations as a condition of employment and recommended amending the Rules and Regulations for the Administration of Personnel Manners, adding Section 2.6.4 to read as li,-ted in the Staff Report dated August 13, 1981, on file in the City Clerk's Office, entitled "City Requirement for Physical Examina- tion of Em.ployees." Mr. Armstead stated State Statutes require the physical examinations taken as a condition of employment are to be paid by the employer, and estimated the cost to be $249.50 per examination. He clarified that present employees would not be required to receive a physical examination, but this Policy would cover any future prospective employees. A summary listing the basic cost and policies requiring physical examinations for surrounding cities was also presented to Council. In discussion, Council questioned the cost of the proposed physical examinations and the legality of requiring an extensive examination of all propective employees, feeling the extent of the physical examination should be based upon the nature of the work an employee would be expected to perform. Following discussion, the matter was referred back to Staff for further clarification of the types of physicals to be required. Page six - 8/13/81 AUDITING FIRM Ed Clark, Finance/Adminstrative Services Officer, amended Staff's recommendation to approve retaining the Firm of Crabtree, Karlen & Arzoo as the City Auditor to include FY 1980-81 as well as FY 1981-82. CC-81-271 Motion by Councilman Nix, second by Councilman Petta, ALL AYES, by all present, to approve retaining the Firm of Crabtree, Karlen & Arzoo as the City Auditor for FY 1980-81 and FY 1981-82, subject to the Firm formally agreeing to provide this service for not more than $5,500. SENATE BILL 999 (CAMPBELL) - FIREWORKS City Manager Armstead advised Council he had contacted the League of California Cities regarding SB 999 (Campbell), a Bill that would have standardized the threads used in fire hose couplings, which has been amended to include a preemption preventing cities from prohibit- ing either the sale or use of fireworks. The Bill is to be heard before the Assembly Committee on Governmental Organization on August 19, 1981. Mr. Armstead recommended directing letters from the Mayor to Assemblyman Goggin and Senator Ayala opposing the State's intrusion in matters of local jurisdiction. Mayor Tillinghast stated the Amendment to SB 999 has gone through the Senate. This Amendment would restrict both charter and general law cities from restricting the sale of fireworks within their juris- diction. He further stated that, since the City has recently experi- enced a sizeable fire, and many of the homes have flammable material used for roofing, he is concerned and opposed to the State Govern- ment interfering with cities' rights to determine whether or not fire- works can be used or sold within their city limits; recommended sending a member of Staff to Sacramento to appear before the Assembly Committee and a mail-o-gram or telegram to our representative on the Assembly and members on the Committee to advise them of the City's position on this matter. Mayor Tillinghast opened the meeting to public participation. Bob Yeates, 12888 Fremontia, recommended that prohibition of fireworks be better publicized throughout the community and stronger enforce- ment of the prohibition. The possibility of having the Fire Depart- ment sponsor a fireworks display within the City was discussed. Mayor Tillinghast closed the meeting to public participation. CC-81-272 Motion by Mayor Tillinghast, second by Councilman Petta, ALL AYES, by all present, to direct the City Manager to forward, as soon as possibile, correspondence to the members of the Assembly indicating the City's opposition to SB 999 (Campbell) as amended, and further direct the City Manager, or his authorized representative, to appear before the Assembly Committee on Governmental Organization for the Hearing scheduled August 19, 1981. Page seven - 8/13/81 CITY ENGINEER REPORT CITY PARTICIPATION IN WATER LINE EXTENSION City Engineer Joe Kicak reported the results of a telephone survey conducted regarding the installation of a water line on Barton Road between Preston and Palm, stating ten property owners were involved along the frontage, constituting a total of 1,657 lineal feet. Of the ten property owners contacted, four property owners, represent- ing 629 lineal feet, gave a positive commitment. Five other property owners, representing approximately 708 lineal feet, are represented by another party. Attempts are being made to contact those property owners at this time. One property owner was opposed to participation due to presently receiving service from another street. The water line would be installed under contract, and those that are paying for the line would be reimbursed through an agreement with Riverside Highland Water Company over a minimum of ten years. Negotiations are presently being conducted for a longer term of reimbursement. Mr. Kicak then recommended that Council authorize the design of the water line to be ready for construction at the appropriate time. In discussion, Councilman Petta spoke in favor of authorizing the construction as v.ell as the design of the water line extension. Mayor Tillinghast questioned whether the City would jeopardize re- covering the cost involved if authorization were given at this time for the design of the line should the City, at a later date, start 1911 Act proceedings to pay for the line in the entire area. Mr. Kicak indicated this would be no problem, and estimated the cost at this time to design the water line extension to be approximately $1,000.00, since maps used for the sewers, which show all facilities already installed, are presently available. Further discussion disclosed the project would cost approximately $33,000.00, based upon an estimated $20.00 per lineal foot, with the cost being increased to approximately $36,000.00 if the City were to proceed under the 1911 Act, due to the additional legal and engineering functions required under that procedure. It was also noted that the funds must be collected at the time the water line is constructed. CC-81-273 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, by all present, to authorize Staff to proceed with the design of a water line on Barton Road between Preston and Palm Avenue. CITY MANAGER REPORT City Manager Armstead reported the following: (1) Received a letter from Assemblyman Leo McCarthy, Speaker Pro Tempore, thanking the City for its support of Senate Bill 121 (Craven). (2) Advised Council the official Zip -Plus -Four Code, to be effective in November, will be 92324-5295. Page eight - 8/13/81 Mayor Tillinghast advised that all correspondence referring to the Post Office and Zip Codes is presently being sent to Congressman Brown, both to his local and Washington D.C. offices, by Certified Mail, Return Receipt Requested, noting that this is the third time this information has been sent. (3) City Manager Armstead stated he plans to present proposed ordinances for nuisance abatement and housing standards to Council at the next meeting. (4) Plans to attend a Forum August 19 in Sacra- mento regarding small cities Community Development Block Grants. COUNCIL REPORTS Councilman Petta stated Council had previously directed correspondence be sent to the PUC regarding the telephone dialing area, since the residents are presently being charged an additional fee for an 824 prefix, and questioned the status. City Attorney Hopkins stated, as directed by Council, a complaint had been filed with the PUC so that this matter would be brought to hearing. The PUC will notify the City of the date of the Hearing. Councilman Petta recommended that framed Certificates of Commendations be prepared and presented to Griffin Development Company and to the members of the Project Area Committee, stating he feels the individuals have served well. Councilman Petta further stated that Griffin Development Company had removed several dozen large Eucalyptus trees, which were unsightly and potentially dangerous, due to the negotia- tions of the City Manager with Mr. Griffin. He stated this project was completed by Griffin Development Company at the approximate cost of $10,000.00. Mayor Tillinghast stated he had recommended a Letter of Appreciation be prepared for Griffin Development Company. Council- man Petta favored a framed Certificate of Commendation, since it would be more deserving of the project involved. Mayor Tillinghast, with concurrence of Council, directed that Certifi- cates of Commendations be prepared and duly framed, ready for use, for the members of the Project Area Committee and Griffin Development Company. Mayor Tillinghast reported the following: (1) Advised Council a letter dated August 7, 1981, addressed to the City Manager had been received, which was signed by many of the resi- dents of Willet Avenue. The letter regarded their concern about street lighting and stated their desire and request to have street lighting installed for personal safety. The Mayor then reviewed the Minutes of July 23, 1981, at which time a Public Hearing was held, which was a Majority Protest Hearing for the proposed Landscaping and Lighting District No. 81-01. He further stated he had insti- gated creation of this proposed District, feeling it would have had a strong benefit to the City, and was discouraged that Council cancelled Page nine - 8/13/81 further action on this matter based upon the fact that, out of 1,400 Notices which were mail, only one written response and a half -dozen negative comments were received. He further stated he was sorry he was unable to be in attendance, feeling, as a property owner living on a street with no street lights, he should not be required to pay for someone else's street lights in another section of the City, for which he receives no benefit. (2) Mayor Tillinghast voiced objection to the fact that Council voted against conducting a survey of the affected residents regarding Chapter 27 Field Subdivision, feeling the affected property owners are not being given the opportunity of stating whether or not they would like to participate in the project, especially since Council has stressed on many occasions their desire to receive input from the citizens; that a telephone survey could have been conducted, rather than expending $2,500.00 for a written survey. (3) Attended a meeting of the cities of San Bernardino County in Upland on July 29. These meetings have been established, due to the concern regarding the relationships and lack of communications, which the cities have with the County of San Bernardino, and are expected to be conducted quarterly. Stated all Members of Council are welcome to attend these meetings, and any items of concern should be conveyed to Members of Council. (4) Discussion was held during Workshop Session regarding a citizen's complaint of the quality of work on the Sidewalks Project and the curb being painted red in front of his residence on the east side of Mt. Vernon, southerly from the Brentwood intersection. The Mayor stated the intersection of Mt. Vernon and Brentwood is very dangerous, the 40-mile speed limit is not being followed on Mt. Vernon, and feels the entire area on the east side of Mt. Vernon should be painted red, although this is not the concensus of Council. (5) An invitation was received addressed to the Mayor and Members of Council to attend a Community Welcome for Dr. Jones, the incoming San Bernardino Community College District Chancellor, to be held October 14, 1981, from 5:00 - 7:00 p.m. (6) Recommended City representation at the League of California Cities Annual Conference, to be held in San Francisco, October 17-20. CC-81-274 Motion by Councilman Nix, second by Councilman Petta, ALL AYES , by all present, to approve the Mayor and the Mayor Pro Tempore attending the League of California Cities Annual Conference, to be held in San Francisco October 17-20, and to authorize the Mayor to serve as Delegate and the Mayor Pro Tempore to serve as Alternate. In the event the Mayor Pro Tempore is unable to attend, Councilman Nix is authorized to attend and serve as Alternate. Page ten - 8/13/81 Councilman Petta advised the Mayor that action taken by the Council in his absence at the meeting of July 23, regarding the Landscaping and Lighting District No. 81-01 and the matter of Chapter 27 Field Subdivision Project, was taken unanimously following much in- depth discussion and consideration, and were based upon circumstances and discussion occurring at that time. Feels Council reached their best decision and, since the citizens of the City accept the decisions of Council, stated he felt the Mayor should also accept the decision, since he was absent. Councilman Nix stated the problem of placing three to four hours of conversation versus action only in the Minutes has been discussed previously, and felt it was in poor taste for the Mayor to base his comments on the Minutes only, without querying the Council Members. The Mayor stated he accepts Council's decisions, though he does not have to agree, and stated his comments were based upon discussions with persons who attended the meeting, as well as the Minutes. PUBLIC PARTICIPATION Bob Yeates, 12888 Fremontia, stated Council had originally provided space for the use of the Clean Community Systems; voiced objection to no longer having private facilities and concern that their area is not being secured, since CCS has purchased equipment with grant funds received and have their own telephone in that area. He stated he felt the agreement with Staff was that the area would be used only by the CCS, the Crime Prevention and Volunteer Services Committees, and the Council file cabinet - voiced objection to other committees using that area. City Manager Armstead stated it is convenient for other committees to use that area, since restroom facilities are available; stated the City facilities should be utilized to the fullest extent and questioned providing an area to one committee only. He further stated he would check the security of the area and requested a ruling from Council on the matter. Mayor Tillinghast questioned whether the primary concern was for the security for the materials purchased with grant funds. Councilman Nix stated the matter seems to be an insignificant problem, since City facilities are to be used jointly, and CCS has not been denied use of the facilities. Councilman Petta stated that, because of re- stricted space, maximum use must be made of all facilities and recommended CCS secure its items in a locked file cabinet and place a lock on the telephone. Judy Rinderhagen, 12738 Wilmac, questioned whether consideration could be given to the use of the building, soon to be vacated by Kicak Engineering, for the use of all committees and the Chamber of Commerce. Mayor Tillinghast recommended Staff meet with the commit- tees and the Chamber of Commerce in an effort to settle the matter for all concerned. Page eleven - 8/13/81 John McDowell,22690 Cardinal, speaking as a member of the Economic Development Committee expressed total dissatisfaction with the situa- tion. Dick Rollins, 22700 DeBerry, stated he will be monitoring the construc- tion of the City of Bellflower civic center; Grand Terrace Christian Soccer League opening ceremonies will be held September 19. Ken Rinderhagen, 12738 Wilmac, questioned whether he could get equal Staff time for preparation of an ordinance to declare the proposed nuisance ordinances are unnecessary nuisances. ADJOURN The Regular Council Meeting adjourned at 8:47 p.m. The next Regular meeting will be held Thursday, August 27, 1981, 6:00 p.m., following a Workshop Session at 4:00 p.m. Respectfully submitted, w City IC rk 4 1� APPROVED:; .Ga? I Mayor Page twelve - 8/13/81