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08/27/198111 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 27, 1981 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Ter- race, California, at 6:41 p.m., on August 27, 1981. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager John Harper, City Attorney Brian Esgate, Engineering Staff Ilene Dughman, Records Manager/Deputy City Clerk ABSENT: Joe Kicak, City Engineer Ivan Hopkins, City Attorney Myrna Lindahl, City Clerk The meeting was opened with invocation by Reverend Craig Miller, Highgrove Methodist 0 Church, followed by the Pledge of Allegiance, led by John Harper. ITEMS ADDED TO THE AGENDA 6A - AN URGENCY ORDINANCE ESTABLISHING A BUILDING MORATORIUM ON CERTAIN PARCELS OF LAND ADJACENT TO INTERSTATE 15 (STATE HIGHWAY 91) ZONED C-2, M-R, AND M-2. 6B ORDINANCE RELATING TO SCHOOL FACILITIES FEE AND DEDICATIONS. ORDINANCE NO. (First Reading) ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RELATING TO SCHOOL FACILITIES FEE AND DEDICATIONS. Attorney John Harper read the title of the Ordinance. CC-81-275 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to approve introduction of the Ordinance by Title only Councilman Nix questioned an item submitted to Council relating to an Executive Session regarding personnel matters, and whether it would be discussed only in Executive Session. Attorney Harper stated he and Attorney Hopkins had reviewed the item, and they concur it is an appro- priate item for Executive Session. Page one - 8/27/81 APPROVAL OF MINUTES (8/13/81) CC-81-276 Following corrections, Motion by Mayor Tillinghast, second by Councilman Petta, to approve the Minutes of August 13, 1981, as amended. The Motion carried, ALL AYES, except Councilman Grant, who abstained. CONSENT CALENDAR The following item was removed from the Consent Calendar: 3D Approve City Manager attending League of California Cities Annual Conference October 17-20 in San Francisco (Cost: $400). CC-81-277 Motion by Councilman Petta, second by Councilman Grant, ALL AYES, to approve the following items on the Consent Calendar: 3A - Approval of Check Register No. 082781 with correction to reflect the deletion of "Donation" from Check No. 1726. 3B - Authorize Mayor to execute and City Clerk to record Notice of Com- pletion - Handicap Sidewalk Ramp Construction (GTC #81-11) - River- side Construction Co. 3C - Accept Grant Deed for street dedication from Farouk Kubba; Max Morgan; and Sam & Leni Witt, as joint tenants, and authorize re- cordation by the City Clerk. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Following clarification that this action was not included with the prior authorization for the Mayor and the Mayor Pro Tempore to attend this Con- CC-81-278 ference, Motion by Councilman Grant, seconded by Mayor Tillinghast, ALL AYES, to approve the City Manager attending the League of California Cities Annual Conference, October 17-20, in San Francisco (Cost: $400). COMMISSION AND COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell reported the Planning Commission is working toward amending some holes in their program, with the guidance of the new Planning Director. PARKS AND RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) Thanked those who attended a meeting last Friday at the Terrace Hills Community Park Site. (2) Will be sending invitations for the Grand Terrace Christian Soccer Club Grand Opening. (3) The Grand Terrace Christian Soccer Club has vol- unteered to do some work on the Soccer Field at the Terrace Hill Com- munity Park Site, at no cost to the City, and requested the City purchase the needed sand. Page two - 8/27/81 Councilman Petta questioned whether Engineering has the information Coun- cil had previously requested regarding solving the drainage problem at the park site. Brian Esgate, Engineering Staff, outlined two alterna- tives they are studying to resolve the problem. SUMMER DAY CAMP PROGRAM DEFICIT Councilman Nix stated he feels Staff's recommendations are appropriate and are in agreement with not only what Council understood about the pro- gram before it started, but they actually go a step beyond by honoring the full payment for the fees for that third week, in accordance with the agreement for fees at the start of the session. Councilman Grant con- curred that Staff's recommendations are satisfactory, and he stated he is satisfied with the action, as it does not involve an increase in anyone's salary. CC-81-279 Motion by Councilman Nix, second by Mayor Tillinghast, ALL AYES, to: (a) Appropriate an additional $280 to cover the Summer Day Camp Program; (b) authorize deficit to be paid from unallocated reserve; and (c) recognize City does not intend to pay Mr. Pritchard's pay increase nor the third week's pay for Mr. Pritchard and Ms. Lim. ENERGY COMMITTEE Administrative Assistant Tom Coyle reported on the July 31 meeting of the Energy Committee stating Henry Boyter, a Committee Member, submitted a report which outlines the benefits of solar energy. Mr. Coyle stated there is a meeting scheduled for the next morning, at which there will be discussion of ways to encourage individuals to use their feet more than their wheels. Also, discussion will involve the promotion of active solar in new houses and retrofitting older homes with energy -saving devices. Recess was called at 7:00 p.m. and reconvened at 7:10 p.m., with all mem- bers present. MT. VERNON RECONSTRUCTION - BID AWARD Brian Esgate, Engineering Staff, stated six bids were received and opened at 2:00 p.m. on August 25, with the lowest bid being $265,229.52 and the highest being $337,019.85. The Engineering estimate for the project was $273,000. The work to be accomplished is the rehabilitation of Mt. Vernon between Brentwood and Van Buren, the installation of a storm drain on DeBerry from Mt. Vernon to Dos Rios, and a small widening of Mt. Vernon north of Pico. The low bidder was Fontana Paving, Inc. Mr. Esgate stated this Company has an excellent reputation and recommended awarding the Contract to Fontana Paving, Inc., in the amount of $265,229.52. Council questioned the project in regard to the reconstruction and paving, and whether the Engineering cost estimate was provided to the bidders prior to bid opening. Mr. Esgate stated there would be some reconstruction; however a process called "heater remixing," which he described, would be used which is considerably cheaper than reconstruc- tion. Mr Esgate clarified that only the final bid information is pro- vided to the advertising services. Page three - 8/27/8 CC-81-280 Motion by Councilman Rigley, second by Councilman Petta, ALL AYES, to award the Contract for the Mt. Vernon Reconstruction, DeBerry Storm Drain, and Mt. Vernon Widening at Pico, to Fontana Paving, Inc., in the amount of $265,229.52, and authorize Engineering to prepare a Contract for execution by the Mayor. ORDINANCE NO. 53 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A BUILDING MORATORIUM ON CERTAIN PARCELS OF LAND ADJACENT TO INTERSTATE 15 (STATE HIGHWAY 91) ZONED C-2, M-R, AND M- 2. Attorney John Harper read the title of the Ordinance. Councilman Grant voiced support, with the concurrence of Councilman Petta, for the Planning Commission's request for Council to adopt the Urgency Ordinance, stating the Ordinance would be a temporary device by which the City could expedite the approach of an improved degree of com- mercial development in that desired area; that he is not pessimistic as some people might be relative to the possibility of such a commercial development coming into the community. Councilman Nix stated that he didn't feel questions raised during the Workshop Session were adequately answered with regards to some specifics of the kind of problems the City now has relative to zoning which need to be remedied, inasmuch as the City has recently gone through rezoning plan discussions and a Hearing, and everything was presumed to be in order. Councilman Nix stated he felt it would be appropriate for the Planning Commission to explain why the kind of problem exists which is significant enough to have a moratorium while considering that area. Planning Commissioner John McDowell stated that at the time the new zoning ordinance was prepared, the Commission did not look forward to the time when they would be involved in an Economic Development Commit- tee. An individual wants to build a metal warehouse in that area being considered for an industrial park and time is needed. The Architectural Review Committee has been able to delay the matter. Councilman Rigley questioned the need for the Ordinance and whether the Planning Commission was planning to change the General Plan and zoning. Voiced concern for landowners having their parcels rezoned and re- stricted. Commissioner McDowell stated they plan only to set up an overlay. Attorney Harper clarified a General Plan, and stated changes to those zones within the General Plan can be made as often as you want, through the proper process, as long as the changes are in conformance with the general, overall zone. Attorney Harper further clarifed the Urgency Ordinance is an interim ordinance and is legally allowed to stay in effect only four months, unless Council acts again to extend it; that any zone change coming out of the study during this interim period must be done by statute of Public Hearing, so the City would be required to notify all landowners within 300 feet of a zone change. Page four - 8/ 27/81 Councilman Petta stated he felt the end result of the moratorium would be to prevent problems in the future. Councilman Rigley stated he felt that, since it was only a four -month ordinance, the landowners would not be adversely affected. He voiced support for the Ordinance, since Council would have to approve any zone changes. Councilman Nix questioned whether the Planning Commissions is aware of any development request that would be encumbered by this action. Commis- sioner McDowell stated that inquiries being sent to the Planning Depart- ment is one of the reasons the Commission wants to expedite action on this matter. CC-81-281 Motion by Councilman Grant, second by Mayor Tillinghast, ALL AYES, to adopt Ordinance No. 53 as an urgency measure by title only. REPORTS Councilman Rigley reported it was discussed in Workshop Session that many people in Grand Terrace would like to have street lighting, and some who would not. Stated that this matter was given to Staff, and he would like to make a public comment that Council is aware of the need of street lighting, and future action is contemplated in this area. Councilman Grant reported the following: (1) Made reference to a previ- ous statement of support for a recommendation made by a Big Bear City Councilman at a SANBAG Meeting to have Omnitrans post on all public transportation vehicles, funded through that organization, information regarding the taxpayers' cost for their operation. Stated he planned to go on record for continuing support of that recommendation. Stated that at the last TAC meeting, at which Administrative Assistant Tom Coyle represented the City Manager, the Committee voted unanimously against this; Councilman Grant apologized that he had failed to advise Mr. Coyle of his position on the matter. Motion by Councilman Grant, second by Councilman Nix, to authorize con- struction of a concrete gutter on Arliss south from that point where there now exists a concrete gutter to that point where Arliss comes into contact with Minona. Council questioned the cost of the project and whether the Engineering Staff met with Mr. Arkebauer following the last Council meeting, at which time the possibility of removing and replacing paving was discussed. Brian Esgate, Engineering Staff, stated there was an attempt for such a meeting by City Engineer Kicak; however, Mr. Arkebauer did not want to discuss the matter at that time Following further discussion, Council indicated approval for the con- struction of the concrete gutter, and felt it would be the appropriate time for that construction along with the Mt. Vernon Reconstruction Pro- ject. Requested information be brought to Council at the next meeting regarding a firm cost from the Contractor for this construction. Page five - 8/ 27/81 Based upon Council's support of his request, Councilman Grant withdrew the Motion, and Councilman Nix withdrew his second. PUBLIC PARTICIPATION Bob Rich, Colton Joint Unified School District, addressed Council stating he felt it important to point out to Council that the action, or lack of action, taken at that meeting places the School District in a precarious position. Referred to the semi -agreement reached at the latter part of July, and it was hoped that the School Board and the City could have reached an agreement before this time. Mr. Rich voiced concern there would be only a short time following the September 10 meeting for any more School Board input, since September 15 is the deadline. Mr. Rich stated the Agreement submitted to the Agency had been presented to the School Board; they took no action, but reviewed and approved it in con- cept. The Board stated they hoped it could be put together, consoli- dated, and agreed upon. Mr. Rich then asked for a decision. Attorney Harper stated, on behalf of the Council, that the Council only received the Agreement after 4:00 p.m. that day, partially because of an amendment to the Agreement from the Attorney representing the School Dis- trict Mr. Rich questioned the possibility of working out some position between the Council and the City Manager or the Attorney. Attorney Harper sug- gested the School Board, on faith, accept that there is no obligation to reach an agreement prior to September 15 and the School District should not pursue some other avenue or alternative in event an agreement is not reached by that date. Feels Council has expressed their interest in reaching an agreement and both parties are going in the same direction. Following further discussion relative to Council's position on not taking action to approve the Agreement submitted that evening, Mr. Rich thanked Council for listening to his comments and frustrations. EXECUTIVE SESSION Council adjourned to an Executive Session at 8:04 p.m., with City Manager Armstead, Attorney Harper, Finance/Administrative Officer Clark, and Administrative Assistant Coyle in attendance. The meeting reconvened at 11:30 p.m., with all members present. Mayor Tillinghast announced the meeting regarded personnel matters and no action was taken. Staff was directed to formulate resolutions reflecting discussion held during the Executive Session relative to employee salaries and fringe benefits. Page six - 8/27/81 I ADJOURN The Regular Meeting adjourned at 11:32 p.m. The next Regular Meeting will be held Thursday, September 10, 1981, at 6:00 p.m., following a il Public Workshop Session. r�i Page seven 8/27/81 Respectfully submitted, 2h ecords Manager F Deputy City Cle. APPROVED: