09/10/1981f
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - SEPTEMBER 10, 1981
A Regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, at 7:13 p.m.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Lindahl, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend Bryce Pelren, Inland Empire
Church of the Nazarene, followed by the Pledge of Allegiance, led by Howard Ellis.
ITEM ADDED TO THE AGENDA
9 - Closed Session, for personnel matters.
APPROVAL OF MINUTES - AUGUST 27, 1981
Councilman Nix stated the action as stated in Motion No. CC-81-279
does not agree with the discussion listed prior to the Motion,
and does not reflect his intent, which was to approve payment of
$562.00 to cover the third week of the Summer Day Camp Program.
Mayor Tillinghast indicated he understood the Motion was to
approve Staff's recommendation, which is exactly what the Motion
states.
CC-81-282 Following discussion, and clarification by the City Attorney, Motion
by Councilman Nix, Second by Councilman Petta, ALL AYES, to reconsider
the action as stated in Motion No. CC-81-279 of the Minutes of
August 27, 1981.
CC-81-283 Motion by Councilman Nix, Second by Mayor Tillinghast, ALL AYES,
to table this matter, to be considered later in the meeting.
CC-81-284 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES,
to approve the Minutes of August 27, 1981 as presented.
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CONSENT CALENDAR
CC-81-285 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES,
to approve the Consent Calendar as follows:
A. Approval of Check Register No. 091081
B. Authorize Mayor to Execute & City Clerk to Record Notice of
Completion for the Landscaping & Irrigation Project at Terrace
Hills Community Park. (GTC#81-09) (Bill Murray, Jr., Contractor)
C. Accept Grant of Easement from Robert W. Parsons, and authorize
recordation by the City Clerk.
D. Deny Liability Claim #81-03 (Margie Eftim & minor children)
E. Deny Liability Claim #81-04 (Kostantinos Nicholas Zaharopoulos)
F. Approve appropriation of $2,156.00 from unallocated reserve for
25 match required from City for FY 81-82 entitlement under the
Roberti-Z'Berg Block Grant Program.
COMMISSION & COMMITTEE REPORTS
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) Recommended
postponing painting of crosswalk on DeBerry Street until storm
drain has been completed; (2) Unfortunate there were misunder-
standings regarding the Summer Day Camp Program - expects the
procedures and organization of the Program next year will be
well -planned in advance.
Mayor Tillinghast announced that the Summer Day Camp Program
matter will be discussed in Closed Session under Item 9.
CRIME PREVENTION COMMITTEE
Community Services Director Randy Anstine announced that the
September Committee Meeting will be held September 16, rather
than the regularly scheduled date.
RESOLUTION NO. 81-54 (STREET VACATION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
FINDING THAT PORTIONS OF A CERTAIN STREET ARE UNNECESSARY FOR PRESENT
OR PROSPECTIVE STREET PURPOSES & ORDERING THE VACATION OF SAID PORTIONS.
The City Manager read the title of the Resolution.
City Engineer Kicak advised Council that the subject street vacation
is a 36 foot wide street that was offered for dedication by the County
of San Bernardino in 1973, which has never been developed. The master
circulation plan does not show this street to be necessary; therefore
recommends the vacation at this time, with future dedication to be
provided as development dictates.
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Mayor Tillinghast opened the Advertised Public Hearing on this
matter, and closed Public Hearing, there being no testimony in
favor or in opposition to the proposed street vacation.
CC-81-286 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES,
to approve Resolution No. 81-54 as presented.
RESOLUTION NO. 81-55 (DRAINAGE EASEMENT VACATION)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
FINDING THAT A PORTION OF A CERTAIN DRAINAGE EASEMENT IS UNNECESSARY
FOR PRESENT OR PROSPECTIVE DRAINAGE EASEMENT PURPOSES & ORDERING
THE VACATION OF SAID PORTIONS.
The City Attorney read the title of the Resolution. City Engineer
Kicak advised this is an easement which was dedicated by two
maps for Tract 9082 and Tract 6567, southerly of Tanager and
westerly of Michigan.
Mayor Tillinghast opened the Advertised Public Hearing on this
matter.
Supporting Testimony
Chester Easter, 21963 Tanager, spoke in favor of the proposed
vacation, stating the easement presently is not accessible, is
full of weeds, and is subject to vandalism and a fire hazard.
He stated the easement consists of 20 feet, with 10 feet being
for drainage, and 10 feet for a utility easement, and questioned
if the entire easement can be enclosed within the residents'
block walls. The City Attorney stated the residents have the
right to full use of the easements; however, since the 10 foot
utility easement is not being vacated, permanent structures are
prohibited from being built on that easement.
Lila Butterfield, 12796 Royal Avenue, stated the largest portion
of the drainage ditch is on the edge of her property, and they
have cleaned most of it. Questioned who is responsible for
cleaning the portion at the end of Royal Avenue, which is a
dead end, since it is filled with trash and garbage, and has
a broken barricade. Questioned if they can enclose the portion
of the easement adjacent to their property, to enable them to
maintain the property and eliminate a hazard to children.
Opposing Testimony - None. Mayor Tillinghast closed Public Hearing.
CC-81-287 Motion by Councilman Petta, Second by Mayor Tillinghast, ALL AYES,
to approve Resolution No. 81-55 as presented.
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ORDINANCE NO. (Second Reading)
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RELATING TO SCHOOL FACILITIES FEE AND DEDICATIONS.
The City Attorney read the title of the Ordinance, and made a
clerical correction.
Mayor Tillinghast announced this is the second reading of the
proposed ordinance, and opened Advertised Public Hearing on the
matter.
The City Attorney advised Council that the Colton Joint Unified
School District has requested continuance of this matter to the
meeting of September 24, 1981 to allow the School District Staff
and City Staff to discuss the administration of the ordinance.
The School District has indicated there is no problem at this
time, as long as the Agreement is approved at this time.
There being no further testimony regarding this matter, Mayor
Tillinghast continued Public Hearing on this matter to the
regular meeting of September 24, 1981.
AGREEMENT BETWEEN THE CITY OF GRAND TERRACE, THE GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY AND THE SAN BERNARDINO VALLEY
MUNICIPAL WATER DISTRICT.
CC-81-288 Following reading of the Title by the City Attorney, Motion by
Councilman Rigley, Second by Councilman Nix, ALL AYES, to approve
the Agreement with San Bernardino Valley Municipal Water District,
and to authorize execution by the Mayor.
AGREEMENT BETWEEN CITY OF GRAND TERRACE, GRAND TERRACE REDEVELOPMENT
AGENCY AND COLTON JOINT UNIFIED SCHOOL DISTRICT.
CC-81-289 Following reading of the Title by the City Attorney, Motion by
Councilman Grant, Second by Councilman Petta, ALL AYES, to approve
the Agreement with the Colton Joint Unified School District, and
to authorize execution by the Mayor.
GRAND TERRACE REDEVELOPMENT AGENCY SETTLEMENT AGREEMENT
COUNTY OF SAN BERNARDINO
CC-81-290 Following reading of the Title by the City Attorney, Motion by
Mayor Tillinghast, Second by Councilman Petta, to approve the
Agreement with the County of San Bernardino, subject to approval
of the specific language in the Agreement by the City Attorney,
and to authorize execution by the Mayor, carried, ALL AYES.
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CHANGE ORDER TO MT. VERNON RECONSTRUCTION PROJECT
City Engineer Kicak advised Council that, as requested at the
meeting of August 27, 1981, Engineering Staff had investigated
the possibility and cost to provide a change order to the Mt.
Vernon Reconstruction Project to construct a gutter line on
Arliss, northerly of Minona. Fontana Paving, the contractor for
this project, has estimated cost of the construction to be $9.95
per lineal foot, for a total cost of $3,412.85, to include saw
cutting the existing paving, control of the constant water runoff
removal of the existing asphalt surfacing, installation of the
new gutter, and disposal of the removed material offsite.
Mr. Kicak stated Staff feels this is a reasonable price, and
that the project, if undertaken, should be an ongoing program
in other areas of the city where similar situations exist, subject
to request by the property owners and approval of the City Council.
Mr. Kicak recommended Council authorize preparation of a Change
Order in the amount of $3,412.85 to the Contract with Fontana
Paving for the installation of curb and gutter along the frontage
of Arliss, in the area indicated, and to authorize execution of
the Change Order.
Councilman Grant concurred with Staff's recommendation, and
encouraged Council approval of this matter. Stated this should
be an ongoing program which would ultimately result in curbs
and gutters existing throughout the City, although it will be
a long-term and expensive process; feels this location needs a
curb and gutter, and that this is an appropriate area to begin
the program.
CC-81-291 Councilman Petta stated he concurred with Councilman Grant's
position on this matter. Motion by Councilman Petta, Second by
Councilman Grant to authorize the City Engineer to prepare a
Change Order to the Contract with Fontana Paving to install the
gutter along the frontage on Arliss for a cost of $3,412.85.
Councilman Nix indicated concurrence with most of Councilman
Grant's position, and pointed out that Council will have to
consider each increment individually on its own merits, with
other factors to be considered; feels past actions represent
part of this problem, and supports this specific increment.
Mayor Tillinghast stated that, based on past information presented,
he does not feel installation of a gutter will resolve the
problems at this particular location, since the problem involves
a curve and changing grades; therefore, will not support.
Following discussion, Motion No. CC-81-291 carried 4-1, with
Mayor Tillinghast voting NOE.
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Recess was called at 7:55 p.m. and reconvened at 8:08 p.m.,
with all members present.
COUNCIL REPORTS
Councilman Grant reported he had attended the Omnitrans and
SANBAG Meetings. The "Truth in Advertising" issue was approved
at the Omnitrans meeting, which will result in information being
posted in the busses indicating the cost to run the busses.
Commended the City committees for the outstanding work being done;
stated the Historical & Cultural Activities Committee is having
difficulty maintaining membership capacity and requested that the
community be encouraged to consider serving on this Committee.
CLOSED SESSION
Mayor Tillinghast announced that the Public Participation portion of
the meeting would be held following the Closed Session, to allow
the citizens the opportunity to comment on Council's actions.
The regular meeting was adjourned to a Closed Session for consideration
of personnel matters at 8:12 p.m., with the City Manager, City
Attorney, Finance/Administrative Services Officer, City Engineer,
Community Services Director, Gil Pritchard, Gloria Flood and
Michael Pettit in attendance, at various times during the session.
RECONVENE
The regular meeting reconvened at 10:30 p.m. Mayor Tillinghast
announced that Council had been meeting in Closed Session for the
purpose of discussing personnel matters, and no action was taken.
SUMMER DAY CAMP PROGRAM
Mayor Tillinghast stated there seems to have been poor communication
among the involved parties, and feels better communication could
have resulted in this matter being handled in a different fashion
from the beginning. He stated Motion No. CC-81-283 tabling this
matter will now be considered.
Councilman Nix stated the Minutes of August 27, 1981 did not
reflect his intent; earlier discussions at the Council Meetings,
and at the Parks & Recreation Committee Meetings indicates there
were communication problems with several different parties
involved; feels we should pay for services rendered.
CC-81-292 Motion by Councilman Nix, Second by Mayor Tillinghast, ALL AYES,
that the City appropriate an additional $482.00 to pay for the
additional services he feels the City has received, with $422.00
to be paid to Gil Pritchard, and $60.00 to be paid to Becky Lim.
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RESOLUTION NO. 81-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING RESOLUTION NO. 79-48, ADOPTING AN EMPLOYEES' DEFERRED
COMPENSATION PLAN, & AUTHORIZING THE EXECUTION OF AGREEMENTS RELATED
TO SAID PLAN BY THE CITY MANAGER.
The City Attorney read the Title of the Resolution.
CC-81-293 Motion by Councilman Petta, Second by Councilman Grant, ALL AYES,
to adopt Resolution No. 81-57.
RESOLUTION NO. 81-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING RESOLUTION NO. 81-22 AND ESTABLISHING A SCHEDULE OF
SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE.
The City Attorney read the Title of the Resolution.
CC-81-294 Motion by Councilman Grant, Second by Councilman Petta to adopt
Resolution No. 81-56.
Councilman Nix recommended identifying the changes in the salary
ranges, since some ranges do not reflect Staff's recommended 10%
increase.
City Attorney Hopkins identified the employees' salary ranges as
reflected in Exhibit "A" to Resolution No. 81-56.
City Attorney Hopkins then identified the increase percentages for
each employee, following recommendation by Councilman Nix, as
follows: Clerk Typist - 15%; Account Clerks - 12.5%; Planning
Secretary - 12.5%; Maintenance & Custodial Worker - 10%;
Maintenance & Environmental Leadman - 12.5%; Executive Secretary -
12.5%; Records Manager/Deputy City Clerk - 10%; City Clerk - 12.516,;
Accountant - 10%; Administrative Assistant - 10%; Community Services
Director - 10%; Planning Director - 10%; and Finance/Administrative
Services Officer - 10%.
Clarification was given regarding Resolution No. 81-57, which
reflects a 6.6% increase in Deferred Compensation. Council
had previously approved a 3.6% increase on May 28, 1981. This
Resolution is required to formalize action on this matter.
Mayor Tillinghast stated Council has shown a great concern to
ensure the employees are fairly compensated for services provided
to the City through their lengthy discussions on this matter;
although the individual Council members are not totally satisfied
with the results, they do reflect the concensus of Council.
Following discussion, Motion No. CC-81-294 carried, ALL AYES.
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PUBLIC PARTICIPATION
No citizens addressed Council at this time.
ADJOURN
The Regular Meeting adjourned at 10:40 p.m. The next Regular
Meeting will be held Thursday, September 24, 1981 at 6:00 p.m.,
following Public Workshop Session at 4:00 p.m.
Respectfully submitted,
APPROVED:
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