Loading...
10/08/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - OCTOBER 8, 1981 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, on Thursday, October 8, 1981 at 6:20 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: Jim Rigley, Councilman The meeting was opened with invocation by Pastor Jungsik Yoo, Loma Linda Korean Church of Seventh Day Adventist, followed by the Pledge of Allegiance, led by Lt. MacDonald. ITEMS DELETED FROM AGENDA 3C - Attendance of Account Clerk at Municipal Business Tax Association Seminar in San Diego. 3H - Capital Improvement Project Priority List for FY 1981-82. APPROVAL OF MINUTES - SEPTEMBER 24, 1981 Council requested corrections as follows: Page 5, Paragraph 3, last line to read: "...conscientious enough to ask to do it legally,"; Page 9 - Paragraph 1, change "Barton Road" to "Vista Grande Road"; Paragraph 2, change "...partner to the two cities" to "...partner to the two counties"; and Paragraph 5, change to read "...adjacent to the California Skate." Councilman Nix, who was absent from that meeting, questioned the City•Attorney regarding Motion No.'s CC-81-300 and CC-81-305, as to why one Motion carried on a 2-1 vote, while the other Motion required an AYE•vote by all three members present to carry. City Attorney Hopkins clarified that the courts have held that in most matters, two of three members voting, when a quorum is present, is sufficient for a motion to carry; however, those matters which deal with financial obligations for the City require at least three votes. Page one - 10/8/81 CC-81-311 Motion by Councilman Grant, Second by Councilman Petta, to approve the Minutes of September 24, 1981 as amended carried 3-1, with Councilman Nix abstaining and Councilman Rigley being absent. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3E - Community Assessment Survey 3G - Handicapped access for Building No. 1, City Hall 3I - Allocation of $2,500 to Community Services Budget Line Item #242 to cover fees assessed by the School District. CC-81-312 Motion by Councilman Petta, Second by Councilman Grant, ALL AYES, by all present, to approve the following items on the Consent Calendar: 3A - Approval of Check Register No. 100881. 3B - RESOLUTION NO. 81-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING LEGISLATION ENFORCING THE ENGLISH LANGUAGE AS THE OFFICIAL LANGUAGE OF THE UNITED STATES. 3D - Authorize cancellation of City Liability Insurance Policy with Morgan & Franz by City Manager, effective 12:01 A.M., October 1, 1981. 3F - Approve acquisition of Natureville V Playground Equipment for Terrace Hills Community Park by "sole -source." COMMUNITY ASSESSMENT SURVEY Mayor Tillinghast stated this matter had been discussed during the Workshop Session, with Council concurring there is a need for this type of survey, and requested the following additions to the survey: Allow space for written responses to questions regarding (1) The Number 1 problem as seen by the respondent; and (2) The Number One Priority that the City should have. CC-81-313 Motion by Councilman Nix, Second by Mayor Tillinghast, ALL AYES, by all present, to approve the expenditure of approximately $651.85 to conduct a Community Assessment Survey, as amended. HANDICAPPED ACCESS - CITY HALL BUILDING NO. 1 Mayor Tillinghast stated Staff had recommended providing handicapped access by establishing a temporary ramp into the Office of the Administrative Assistant. He stated he felt it would be necessary Page two - 10/8/81 to establish direct access into the main reception area of Building No. 1 for the handicapped. Motion by Mayor Tillinghast, Second by Councilman Grant, to install a handicapped ramp directly into the main reception area of Building No. 1 at City Hall. Councilman Petta voiced objection to expending approximately $1,200 for a handicap ramp, since this is a temporary location and would have to be removed when the facility is vacated, and also due to the minimal requirement previously needed for handicapped individuals since the City Hall has been in existence. He recommended alternative facilities be established. Councilman Grant stated the handicapped should be provided with the same ready and immediate access as all citizens; however, felt it could be provided at a more reasonable cost. Councilman Nix stated he felt Staff's recommendation to provide a temporary ramp was a reasonable approach, since the present location is temporary, and concurs with adequate planning for the handicapped when new facilities are constructed. The City Manager recommended establishing access through the sliding glass doors at the front of Building No. 1, placing a sign at that entrance, and placing a doorbell which would ring into the receptionist's office. The appropriate staff members would then conduct business with those individuals in that location. The City Engineer, on request of Mayor Tillinghast, stated the proposed cost to install a ramp into the main reception area was based on the fact that, due to the slope, a wood ramp would be required to be established over the existing planter and be anchored to the front door; a friction -type covering would be required, as well as steel rails; and the existing water faucets would have to be moved. Support would be required on both sides of the ramp, due to the span involved. Mayor Tillinghast spoke in support of establishing access directly into the main reception area, stating the handicapped should be allowed the opportunity to function as any other individuals, rather than being segregated, felt the alternative approach would interfere with the functions of the Clean Community System, and stated the cost would involve one-third of one percent of the unappropriated reserve - which, he feels, is an insignificant amount to provide the handicapped with direct access. Following further discussion and debate, the Motion failed, with AYES by Mayor Tillinghast and Councilman Grant, and NOES by Councilmen Petta and Nix. Page three - 10/8/81 Motion by Councilman Petta, Second by Councilman Nix to approve Staff's recommendation to establish handicapped access through the sliding glass doors in the front of Building No. 1, placing a sign and a doorbell to ring into the main reception area, failed, with AYES by Councilmen Petta and Nix, and NOES by Mayor Tillinghast and Councilman Grant. Mayor Tillinghast, with concurrence of Council, directed Staff to present this matter at the next City Council Meeting of October 22, when all five Council Members will be present. BUDGET APPROPRIATION FOR COMMUNITY SERVICES Councilman Nix commended the Community Services Director, Randy Anstine, and the Colton Joint Unified School District Administration for what he feels is a sensible approach to the use of community facilities. CC-81-314 Motion by Councilman Nix, Second by Councilman Grant, ALL AYES, by all present, to approve the assignment of $2,500.00 from the unallocated reserve to Community Services Budget Line Item #242 to cover the cost of fees assessed by the Colton Joint Unified School District for use of school facilities. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell reported the Commission is presently establishing zoning codes, which will soon be available for review by the public and the City Council. RECESS was called at 6:48 p.m., and reconvened at 7:00 p.m., with all members present, except Councilman Rigley. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) Grand Terrace Christian Soccer Club held opening ceremonies, with Councilman Petta attending; (2) Committee recommends Council direct Engineering Staff to excavate and repair a portion of the irrigation system at Terrace Hills Community Park, as well as other necessary work required to provide proper drainage; (3) Thanked Council for approving purchase of playground equipment; (4) Studying possibility of purchasing large shade trees for the park; and (5) Advised Council that the ball diamond is being used on Tuesday evenings by a disruptive group of non-residents who are using foul language and consuming alcoholic beverages. He stated the Sheriff's Office has indicated they are not aware of the City's ordinance regarding consumption of alcoholic beverages, and stated this group has ignored the fact that a use permit is to be acquired through the Page four - 10/8/81 Community Services Office. He requested that Council approve the establishment of two signs at the facility immediately which would indicate alcoholic beverages are not allowed, per the City Ordinance, and requested enforcement of the City Ordinance by the Sheriff's Office. The City Manager is to contact the Sheriff's Office regarding this matter. City Attorney Hopkins stated he will formulate a process for the scheduling of use of the facilities by the Community Services Department which will be enforceable. CC-81-315 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, by all present, to accept the resignation of Len Kramer from the Parks & Recreation Committee, and to send a letter of appreciation. ENERGY COMMITTEE Tom Coyle, Administrative Assistant to the City Manager, advised Council the Committee met with Southern California Gas Company representatives in September, and as a result, prepared an information letter which was included in the October sewer bills regarding the Residential Conservation Service Program which the local utility companies are offering. This consists of conducting an energy audit of the home, and includes cost estimates and a list of licensed contractors to perform any remedial work which may be needed. He also distributed booklets entitled "Seasons," which were made available by the Gas Company. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Community Services Director Randy Anstine reported this Committee has very few members, and will cancel the meeting scheduled for October 12, due to lack of a quorum. Councilman Grant voiced concern for the lack of response to fill committee vacancies. Parks & Recreation Committee Chairman Dick Rollins stated some committees have questioned their usefulness, since the Community Services Director has everything so well planned and organized. Mayor Tillinghast stated he hopes the committees will realize that Council appreciates their efforts, and that all vacancies will soon be filled. VOLUNTEER SERVICES COMMITTEE CC-81-316 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, by all present, to accept the resignation of Bob Yeates from the Volunteer Services Committee, with regret, and to send a letter of appreciation. Page five - 10/8/81 ORDINANCE NO. 54 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RELATING TO SCHOOL FACILITIES FEE AND DEDICATIONS. Mayor Tillinghast announced that this Ordinance had been scheduled for second reading at the meeting of September 24; however, due to significant changes, the Ordinance was re -introduced at that time. The Mayor opened Public Hearing on the matter, and closed Public Hearing, with no citizens speaking in support of, or in opposition to, Ordinance No. 54. CC-81-317 Motion by Councilman Nix, Second by Councilman Grant, to adopt Ordinance No. 54 by title only. Councilman Petta requested clarification and confirmation of certain portions of Ordinance No. 54 as follows: (1) Referred to Section 3, Section 5(e), and Section 6, and questioned if the location of public schools had been pin- pointed in the General Plan. The Planning Director stated she had been unable to locate it in the General Plan. The City Attorney stated the General Plan provides for the location of public schools, and although it may not be in writing, the locations are shown on the General Plan Map. (2) Section 7(b) - The City Attorney clarified and concurred. (3) Section 7(c) - Questioned if this designation should state "new residential." The City Attorney clarified this item is a definition only. (4) Requested clarification and confirmation of Section 7(e)(1). (5) Requested clarification and confirmation of Section 7(e)(2). (6) Section 7(e)(3) - Questioned if the word "final" should be deleted. The City Attorney stated it would make no difference either way, as long as Item 6 under Section 7(e) remains. He clarified that most fees are paid at the time a building permit is requested and issued; therefore, any project for which fees had not been applicable, would be applicable under Item 6, assuming school fees have been set by Council. Mr. Hopkins agreed that Item 6 could be detrimental to certain individuals, since if it were not to be included in the Ordinance, school dedication fees could never be levied. (7) Section 7(e)(4) - Questioned if an individual were not building a new home, would he be required to pay a fee. The City Attorney stated a fee would not be required. He further clarified that the Ordinance does not speak to a fee - that matter will be addressed by resolution. Page six - 10/8/81 (8) Section 7(e)(7) - Questioned if this could mean a fee situation. The City Attorney stated it would not. (9) Section 9 - Questioned if "all notices" rather than "any notice" would be more appropriate. The City Attorney stated it made no difference. (10) Section 13 - Questioned statement "governing board of each school district," since there is only one school district. (11) Section 16(a)(5) - Questioned if the statement "If only a sub- division" should read "If a subdivision." (12) Section 24 - Questioned if the statement "attendance area which includes territory of the City" should be changed to read "atten- dance area including only territory of the City." The City Attorney stated that would be a material change. He further stated before he could address the question, he felt he would need to understand the intent of the individual who changed the wording, since his copy did not read the same way. He stated the present language is not very explanatory; doesn't know what they are trying to affect. Councilman Petta stated there were questions in his mind, and therefore questioned if the City Attorney was satisfied with the ordinance. He further stated he wanted to raise the questions to alert the City Attorney about possible problems. The City Attorney stated there will be 20-30 decision -making bodies within the City, according to the Ordinance. Councilman Petta asked the City Attorney if this Ordinance will affect the City. Mr. Hopkins replied that it will. Motion No. CC-81-317 carried, ALL AYES, by all present. ECONOMIC DEVELOPMENT ADVISORY COMMITTEE APPOINTMENT Councilman Grant stated that he and the Mayor had sent letters of appreciation to Arlena Ware, who has resigned from the Committee. Councilman Grant nominated Kathryn Harmon as a member of the Committee, to fill the present vacancy. CC-81-318 Motion by Councilman Grant, Second by Mayor Tillinghast, ALL AYES, by all present, to appoint Kathryn Harmon to the Economic Development Advisory Committee. John McDowell, Committee Chairman, stated each member is the chairman of a sub -committee. The Land Sub -Committee, Jim Traeger, Chairman, will be presenting a program October 12 to present information to the landowners adjacent to the freeway about the economic potential for their land. The meeting is open to the public. Mr. McDowell Page seven - 10/8/81 expressed appreciation to Council and Staff, particularly Virginia Farmer and Joe Kicak. VEHICULAR SPEED STUDY - MT. VERNON City Engineer Kicak advised Council a review of the geometric design of Mt. Vernon between Barton Road and Grand Terrace Road has been completed by the Engineering Staff. Based on this review, and the extensive studies which were conducted by the San Bernardino County Road Department in 1979, Mr. Kicak recommended the appropriate speed limit for that section of the roadway as being 40 mph. The Mayor stated that the speed limit on Mt. Vernon can now be enforced by radar, and hopes the Sheriff's Department will enforce the speed limit. TRAFFIC REGULATORY SIGNS - GRAND TERRACE ROAD & VISTA GRANDE WAY City Engineer Kicak recommended placement of a stop sign on Grand Terrace Road going north, with traffic stopping at Vista Grande Way, with an appropriate "stop ahead" sign. He also recommended placement of a stop sign on Vista Grande Way for traffic going southeasterly, with an appropriate "stop ahead" sign. He further recommended that traffic be allowed to move freely on Grand Terrace Road from the west to the east. Councilman Grant concurred with the recommendation, particularly the signs warning of a stop sign ahead. Councilman Nix questioned if consideration had been given to placement of one stop sign rather than both. Mr. Kicak stated he was concerned placement of only one sign could create a bigger hazard; therefore recommended two stop signs or none. CC-81-319 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, by all present, to approve the placement of two stop signs and two "stop ahead" signs at the intersections of Grand Terrace Road and Vista Grande Way, as recommended by the City Engineer. SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY REPRESENTATIVE Administrative Assistant Tom Coyle advised Council that the City's participation in the Southern California Joint Powers Insurance Authority entitles the City to have a representative of City Council serve on the Board of Directors, and also recommended appointing two alternate representatives, who may or may not be members of Council. CC-81-320 Following discussion, Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, by all present, that on the assumption he would be willing to serve, to appoint Councilman Rigley to serve as the Representative on the Board of Directors of the Southern California Page eight - 10/8/81 Joint Powers Insurance Authority, and to appoint the City Manager and the Administrative Assistant as alternate representatives, with the City Manager as the primary alternate. SAN BERNARDINO COUNTY HOUSING FINANCE REVENUE BONDS, ISSUE B The City Manager advised Council the City is not included in the eligible target area for this program. Following discussions with the City Attorney and Bond Counsel, he recommended the City not participate with San Bernardino County in this program, and to authorize him to notify San Bernardino County, since it is felt participation in this program could restrict the City's present SB 99 Program. Councilman Grant concurred with non -participation, stating he had attended a meeting regarding this program in San Bernardino with Councilman Petta and the City Manager. He also voiced concern regarding Section 4 of the Agreement, which states: "The City further agrees not to engage in any competing home mortgage program pursuant to the act until at least 90 percent of the home mortgages to be financed by the County with the proceeds of such issue of bonds has been made or acquired," feeling this could conflict with the City's present program. CC-81-321 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, by all present, to direct Staff to advise the County of San Bernardino of the City's intention not to participate in the San Bernardino County Housing Finance Revenue Bond Program Issue B. LEAGUE OF CITIES RESOLUTIONS Mayor Tillinghast stated Council discussed this matter during the Workshop Session, and concurred that the individual Members of Council would review the resolutions and provide input to the delegate and alternate to assist them in preparation for voting on the resolutions at the Annual Conference in San Francisco. This action was necessary since the resolutions were not received early enough to allow time for review prior to this meeting. REPORTS Land for water reservoir for Riverside Highland Water Company - City Engineer Kicak advised Council that a review of an earlier report written by L.W. Rowe & Associates indicates the City will require in excess of 10 million gallons of reservoir ultimately. The General Manager of Riverside Highland Water Company is aware of this. He read a letter from the President, O.N. Dodson, dated October 7, 1981 which states that the land to be purchased from the City will be used for the purpose of establishing water reservoir(s) to provide, in part, the City with potable drinking water and water for fire protection. Page nine - 10/8/81 He further stated that a meeting was held with Mr. Dale Griffin to discuss the 25+- acre site on Blue Mountain, which includes 3+-acres which have been requested by Riverside Highland Water Company for use as a water reservoir. Mr. Griffin stated a site plan and use plan will be completed in approximately three weeks. The land is presently in escrow and is to close in December, 1981. Riverside Highland Water Company has requested Council to favorably consider its request for this land to immediately prepare the site for the establishment of a four million gallon water reservoir. Councilman Petta stated members of the Board of Directors of the water company advised him they plan to build a 4 million gallon tank immediately for the City, and plan to build another 4 million gallon tank at a later date which could be used for the expansion of Highgrove. He questioned if the acreage requested would be large enough for both reservoirs. Mr. Kicak stated he understands they plan to grade the site for both tanks. Councilman Petta stated there is no question the City needs the water, and the question is what value to place on the site. Recommended having the water company pay the cost of the survey, to provide the City with water meters and water services which will be needed for public landscaping, and to consider this as a fair exchange for the land. He stated the cost of the land division would be approximately $4,000. Councilman Nix stated that the grading for the present water reservoir had ruined a potential amphitheater site, and would therefore want additional information presented regarding the exact location of the proposed site, a development plan and an access plan prior to taking action on this matter. He also questioned if the Parks & Recreation Committee had reviewed this for potential impact. Stated this should be considered as a business item, and studying the intended use to determine the price of the land. Council further discussed the proposed location of the proposed reservoirs, the time factor in reaching a decision, and the need for additional information prior to reaching a decision. Mr. Kicak recommended requesting additional information, including plans for grading, from the water company, for Council review. Mayor Tillinghast stated that Council appears to be receptive to the need for reservoir capacity; however, specific details will need to be reviewed, such as financial details and the impact on the remaining land, prior to final action being taken. Councilman Petta questioned if action was being taken regarding the disrepair of two structures on Michigan and one on Preston. The City Engineer advised the proper action is being taken at this time. Page ten - 10/8/81 Councilman Nix stated residents in LaLoma Hills have questioned the County of San Bernardino's plans to lease 14 acres of the County dump site for auto dismantling. Requested Staff investigate this matter regarding the possible impact this will have on those residents as soon as possible. Councilman Grant concurred with this request, and recommended contacting Supervisor McKenna on this matter, if it was required, since he has been very helpful in the past. Mayor Tillinghast, with Council concurrence, directed Staff to take the appropriate action on this matter. Councilman Nix also requested a status update be presented at the next Council Meeting regarding community block grant funding. Councilman Grant reported he attended the Omnitrans Meeting and at the SANBAG Meeting, received unanimous approval on his request that SANBAG approach the Inland Manpower Association to determine the feasibility of SANBAG becoming a full-fledged member of the Inland Manpower Association. Stated he received a complaint from a citizen alleging harassment from an employee of the Loma Linda Disposal Company regarding the placement of trash cans. Requested the City Manager contact the administration of Loma Linda Disposal Company regarding this matter. NATIONAL LUPUS WEEK Mayor Tillinghast stated he had not realized the seriousness of the Lupus Erythmatosus disease until he received correspondence from President Reagan's Office regarding this. He then read a Proclamation setting October 18-24 as "National Lupus Week" in the City. The Mayor then reported on the following items: (1) Received correspondence from Senator Ayala concerning the 1981 Legislative Year Summary; (2) Senator Ayala is hosting a luncheon October 29 at the B & B Rancho in Rialto - recommended those planning to attend notify Staff; (3) Dinner honoring Senator Ayala for 25 years of public service will be held November 19 at the National Orange Show - the cost is $125 per plate, or $1,000 per table; (4) Correspondence was received from Congressman Brown's Office, which included a copy of a letter sent to Bruce Downie of the U.S. Postal Service Government Relations Department regarding the problem of a zip code for the City, and the use of Colton on mail coming to Grand Terrace, such as sample ballots for elections. Congressman Brown's Office is requesting a resolution of this problem, and suggested the possibility of having "92324" designated as Colton/Grand Terrace, in the event it is impossible Page eleven - 10/8/81 for the City to have a separate zip code. The correspondence will be made available to the City Manager's Office; and (5) "Most Beautiful Mayor" Contest will be held October 13 at 11:30 a.m. at the Pancho Villa Restaurant in San Bernardino, to benefit the Easter Seal Society. Mayor Tillinghast, as well as the Mayors of the cities of San Bernardino, Redlands, Chino, Ontario and Rialto will be participating. Councilman Petta read a letter stating that the Month of October has been designated as "Toastmasters Communication Month" in recognition of this organization being in existence 57 years, and recommended the preparation of a Proclamation to be read and presented at the next council meeting. Mayor Tillinghast directed Staff to prepare a Proclamation for the next council meeting. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, requested consideration be given to any impact on the City in relation to the installation of the water reservoirs, should an earthquake occur. He also questioned the City sending sewer billings to residents who have previously paid their accounts. Bob Rich, Colton Joint Unified School District, commended the Council on the adoption of the ordinance relating to school facilities fee and dedications, stated data was provided to Council 3 or 4 meetings ago indicating impaction presently exists, and questioned if Council concurs; asked if information could be provided for Council consideration. Councilman Petta questioned the existence of impaction, stating that the School District had just closed 3 schools two years ago. Councilman Nix stated he feels the data should be studied during the 30-day period for the ordinance to be effective, and Council should determine whether or not it concurs. Lily O'Neal, 22608 Minona, thanked Council. RECESS was called at 9:08 p.m.; the Mayor announced Council would reconvene at 9:15 p.m. to a Closed Session. CLOSED SESSION Council adjourned to a Closed Session at 9:15 p.m., with City Manager Armstead, Finance/Administrative Officer Clark and City Engineer Kicak in attendance. Page twelve - 10/8/81 The regular meeting reconvened a except Councilman Rigley. Mayor was regarding litigation and no ADJOURN t 9:50 p.m., with all members present, Tillinahast announced the meeting action was taken. The regular meeting adjourned at 9:51 p.m. The next regular meeting will be held Thursday, October 22, 1981 at 6:00 p.m., following a Public Workshop Session. Respectfully submitted, 'Y Paae thirteen - 10/8/81