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10/22/1981CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - OCTOBER 22. 1981 A Regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on October 22, 1981, at 6:10 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Brian Esgate, Engineering Staff Myrna Lindahl, City Clerk ABSENT: Joe Kicak, City Engineer The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Seth Armstead. ITEMS ADDED TO AGENDA 6A - GPA 81-0001 & ZC 81-1001 Appeal 6B - Proposition "B" ITEM DELETED FROM AGENDA 2 - Minutes of 10-8-81 CONSENT CALENDAR CC-81-322 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to approve the Consent Calendar as presented, as follows: A. Approval of Check Register No. 102281. B. Approve Amended Traffic Signal Maintenance Agreement with Signal Maintenance, Inc., and authorize execution by the Mayor. (Amended to reflect 8% increase in labor rates, Schedule A.) C. Approve establishment of Christmas Tree Lot by Grand Terrace Fire & Rescue Assoc. adjacent to Fire Station on Mt. Vernon, December 12-25. Page one - 10/22/81 D. Tract 2966 - Approve the following: (1) Accept Grant Deed from William E. Darwin for street dedication and authorize execution by the Mayor. (2) Approve Agreement for street improvements and authorize execution by the Mayor. (3) Accept Street Improvement Bond in amount of $7,000. E. Approve Cooperation Agreement for Community Development Block Grant Funds for 1982-85 with County of San Bernardino, and authorize execution by the Mayor. F. Approve establishment of City Identification Card Issuance Policy as stated in Staff Report dated 10-22-81 (Copy of Staff Report on file in the City Clerk's Office). G. Authorize purchase of Property Insurance of $250,000 for the City through the Southern California Joint Powers Insurance Authority. (Approximate Cost: $218 per year.) H. Authorize release of $9,900 to Wayne Stewart, Tract 9919, in accordance with Storm Drain Participation Agreement. PROCLAMATION - "TOASTMASTERS COMMUNICATION MONTH" Mayor Tillinghast read a Proclamation designating the Month of October as "Toastmasters Communication Month" and presented it to the President of the Grand Terrace Toastmasters Club, Roy Mapes. Mr. Mapes invited the public to attend the meetings which are held each Friday morning at 6:30 a.m. at the Community Center. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner McDowell reported the Commission will soon be presenting the zoning ordinances to Council. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) An Art & Cultural Fair is planned to be held at the Community Center on May 1, 1982, in an effort to attract citizens who have talents in these areas; (2) Will set up a display of historical items at the City's 3rd Anniversary, which is to be commemorated at the Council Meeting of November 19; and (3) Committee presently consists of only 3 members, making it difficult to continue the functions - citizens interested in theater and the arts would be particularly helpful. Page two - 10/ 22/81 VOLUNTEER SERVICES COMMITTEE CC-81-323 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to accept the resignation of Barbara Pfennighausen from the Volunteer Services Committee, and to send a letter of appreciation ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Chairman McDowell reported the following: (1) Land Sub -Committee made a presentation at the Planning Commission Meeting held October 12 - since then, 14 additional acres have been added, for planning purposes. So. Calif. Edison Co. has given no indication of the availability of its land; (2) Present information indicates approx. 925,000 sq. ft. of floor space will be available for a shopping mall, which could bring in ten to fifteen thousand cars per day. This would mean an additional car and deputy would be required for law enforcement purposes; (3) The assessed valuation of the proposed property is approx. $890,000, excluding the So. Calif. Edison property - requested Council approve hiring an appraiser to establish the appraised market value; and (4) Interim Report will be presented at the November 19 Council Meeting - Committee Members will be present to answer questions. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) Voiced concern for shortage of available land for parks and open space, in relation to all of the So. Calif. Edison Co. land being proposed for commercial and industrial purposes; (2) Discussed many items which remain to be completed prior to opening Terrace Hills Community Park to the public & invited Council to survey the park; (3) Questioned City Attorney regarding legality of bidding separate items versus bidding all items in one complete package; (4) Community Services Director is preparing necessary paperwork to request $1,400 to purchase permanent goal posts for the soccer field. These funds were previously approved; however, they were not carried over. City Manager Armstead advised Council that he and the Community Services Director met with Mr. Dwyer of the San Bernardino Catholic Church Diocese. Mr. Dwyer stated the City can use seven and a half acres of the Catholic Church Property for ball diamonds, and can have first option for first refusal on the total ten acres of property. Mr. Armstead will negotiate with Riverside Highland Water Company regarding placement of a water meter at that site. EMPLOYEE PHYSICAL EXAMINATIONS Following Council discussion, Mayor Tillinghast, with concensus of Council, referred this item back to Staff with the recommendation to contact the City of San Bernardino regarding the possibility of our City using the same medical services, and to furnish Council with Page three - 10/22/81 additional information, including the cost for additional laboratory work, prior to final Council approval for the type of employee physical examinations. HANDICAPPED ACCESS - BUILDING NO. 1, CITY HALL The Mayor stated this matter had been discussed at length during the Public Workshop Session. Following the session, Mr. Les Arehart, from the City of Riverside, accompanied Tom Coyle to City Hall to ascertain if an individual in a wheelchair could gain access into Building No. 1. Tom Coyle, Administrative Assistant, advised Council that Mr. Arehart had no problem gaining access into and through Building No. 1; recommended installing a ramp between the offices of the Administrative Assistant and the City Manager; stated Mr. Arehart advised he felt handicapped individuals would not be offended by entering the building through the rear door, since it is a temporary location, and the fact that the building was originally built as a private residence. Mr. Coyle stated access could be provided through three entrances for a maximum of $100. Access can also be gained into the CCS Room; however, space is not available to gain access into the other offices from that room. The Mayor stated action was taken by Council on September 24 directing Staff to install a handicap ramp. CC-81-324 Motion by Councilman Rigley, Second by Councilman Nix to delete Motion No CC-81-310, which authorized Staff to negotiate with the Contractor for installation of a handicap ramp. Council discussed and clarified action taken previously, and the accessibility in Building No. 1. Councilman Grant stated the proposed action appears to be appropriate, based on Mr. Arehart's statements; however, should there be indication later of problems with accessibility, this matter should be reviewed again. Mayor Tillinghast questioned if the intent of the Motion was to include the approval of $100 to establish a wood ramp between the offices of the City Manager and the Administrative Assistant, and to include placement of adequate signs. Councilmen Rigley and Nix agreed those items were intended to be included in the Motion. Motion No. CC-81-324 carried unanimously. GPA 81-0001 & ZC 81-1001 APPEAL Planning Director Virginia Farmer advised Council that Mr. Weir's request to amend the General Plan and zone change designation had been denied by the Planning Commission on October 12, 1981. The applicant is appealing this decision; therefore, recommended setting Public Hearing for November 5, 1981 to consider this matter. CC-81-325 Motion by Councilman Nix, Second by Mayor Tillinghast, ALL AYES, to set Public Hearing on November 5, 1981 regarding the appeal of Mr. Weir on GPA 81-0001 and ZC 81-1001. Page four - 10/22/81 PROPOSITION "B" City Attorney Hopkins read the Proposition which will be on the ballots for the Consolidated Election to be held November 3, 1981. Council was requested to support this Proposition, and the matter was discussed during the Public Workshop Session. Counciman Nix stated he had requested this item be placed on the regular agenda, feeling it is appropriate for Council to take a position on matters such as this. He stated he felt Council should go on record as opposing this Proposition, since he opposes any legislation which guarantees future salary increases. Mayor Tillinghast stated he does not feel it is appropriate for Council to take a position on political issues which do not affect the City; however, this Proposition does affect the City, since law enforcement services are contracted with San Bernardino County. He also voiced concern that the measure guarantees a minimum 5% increase, with no reference to a maximum limit; also disagreed with the use of the Consumer Price Index. Councilman Grant stated he feels Council should take a position on political issues; opposes this Proposition, since it guarantees the expenditure of taxpayers' funds, feeling these matters should go through the negotiation process. CC-81-326A Motion by Mayor Tillinghast, Second by Councilman Nix, that the City Council of the City of Grand Terrace go on record as being in opposition to the passage of Proposition B on the ballot of the November 3, 1981 Consolidated Election. Councilmen Rigley and Petta voiced disagreement with the Motion, stating they felt it more appropriate to take no action on this matter, since the request was to support the Proposition; therefore, taking no action would indicate Council's non-support of the issue. Further Council debate ensued, with Councilman Nix strongly favoring going on record as opposing the measure, and Councilman Grant concurring with Councilmen Rigley and Petta that, although they are opposed, since Council was requested to support the measure, it would not be appropriate to go on record as being in opposition. CC-81-326B Motion by Councilman Rigley, Second by Councilman Grant to amend Motion No. CC-81-326A to state that the City Council does not support Proposition B. Mayor Tillinghast reiterated that he does not favor the Council taking a position on political issues unless it affects the City; however, this Proposition does directly affect the City's contract with the San Bernardino County Sheriff's Department; stated Council had previously approved a resolution in opposition to "casino -style gambling," in response to a request to support the matter - therefore, Council's action on this matter to go on record as opposing would not have set a precedent. Page five - 10/ 22/81 Motion No. CC-81-326B to amend Motion No. CC-81-326 carried 3-2, with Mayor Tillinghast and Councilman Nix voting NOE. Motion No. CC-81-326A, as amended, carried, ALL AYES. Recess was called at 7:24 p.m., and reconvened at 7:40 p.m., with all members present, except Councilman Nix. POLICE CHIEF REPORT Captain Philip Schuyler, San Bernardino County Sheriff's Department, stated that, on behalf of the Committee for Concerned Friends and Families of Law Enforcement, he appreciated the action taken by Council, and stated this matter had not been authorized for presentation to the Council. Regarding the City's law enforcement, he reported that the agency has been working on parking and traffic control problems, with no major problems existing at this time. Councilman Rigley questioned the status of Ontario Savings' request to assist in preventing that parking lot being used on weekends by individuals selling vehicles. Tom Coyle, Administrative Assistant, advised Council that signs were established at Ontario Savings for handicapped parking, and to make it legal for the Sheriff's Department to enforce public law in that parking lot. One of the first tickets issued at that site was taken to court and thrown out by the judge. The Sheriff's Department and this matter with the judge to ascertain the proper wording which will enable the enforcement of no parking at that site on weekends. The City Attorney stated that when the property, it allows enforcement of the area. The ticket which was thrown out parking in a restricted area; however, indicating it is a restricted area. A considered. FIRE CHIEF REPORT City posts a sign on private laws of the City within that in court was issued for there is no sign posted there different approach is being Howard Wright, Battalion Chief, thanked Council and Staff for the recent support of AB 1922. CITY ENGINEER REPORT Brian Esgate, Engineering Staff, advised Council a request had been received to install a street light at the intersection of Michigan and DeBerry, concurred with this request, and requested authorization to work with So. California Edison Company regarding installation of a street light at that intersection, as well as Michigan and Pico, with the City being responsible for the cost of the power. Page six - 10/22/81 Mayor Tillinghast requested Council be furnished with complete cost information for the installation and operation of the street lights prior to Council taking action. This information will be presented at the next Council Meeting. Mr. Esgate also reported that the paving on Mt. Vernon was completed successfully. Councilman Petta questioned if the gutters will be cleaned - Mr. Esgate stated that is required, as part of the contract. COUNCIL REPORTS Councilman Petta questioned the status of the PUC Petition to include the City's dialing area in the Colton dialing area. He also stated that business customers have normally been allowed 200 local calls per month; however, Pacific Telephone Company is now charging 6� per call for each local call which doesn't exceed 3 minutes; feels this is totally unfair to the business community, and questioned what action can be taken. City Attorney Hopkins stated he will check with Attorney John Harper on the status of the PUC Petition, since he has been given that responsibility. He stated that this Petition only addresses the request to place the City's dialing exchange in the Colton dialing exchange, and would not address the issue of charging for local calls. Councilman Rigley voiced objection to the telephone directories and utility bills listing Grand Terrace residents as Colton; requested Staff address this matter to the residents in a sewer billing to see if they would like the City to take action to get this changed. Mayor Tillinghast stated a letter was received from Mr. Tim Lynch, Administrative Assistant to Congressman Brown, in response to a large volume of mail received from Grand Terrace regarding the zip code. Enclosed with that letter was also a letter to Congressman Brown from Bruce Downey, Sr. Representative of the Governmental Relations Department, which states it is proper to use Grand Terrace as a mailing address for 92324, and to obtain a postage meter designating Grand Terrace 92324; recommended transmitting this information to the Registrar of Voters, the Colton Post Office, and any other affected agencies. Councilman Grant stated he feels the City should continue its efforts for a post office, particularly since other smaller communities, such as Bryn Mawr, have one; concurred with Counciman Rigley's recommendation to pursue address changes from Colton to Grand Terrace. Mayor Tillinghast opened the meeting to public participation. Dick Rollins, 22700 DeBerry, stated all of his mail reflects Grand Terrace; however, it was only accomplished through his efforts to have it all changed. Regarding a post office for the City, he stated it is possible to get one if someone purchases the land, Page seven - 10/22/81 builds the facility according to the postal department's requirements and specifications, then leases it to the postal department. The Mayor closed the meeting to public participation. Councilman Rigley voiced concern over the number of resignations rom City committees; a meeting of the committee chairmen is being held October 26 regarding the possibility of combining all committees under Community Services, and feels is excellent idea; stated he will attend, and encouraged other Council members to attend also. He questioned the status of obtaining street lights within the City. Brian Esgate, Engineering Staff, stated Council will receive a report on this matter in November. Councilman Rigley voiced concern over the adoption of Ordinance No. 54 relating to school facilities fees, and the remarks made by Mr. Bob Rich of the Colton Joint Unified School District indicating the local schools are already impacted - these items were from the Council Meeting of October 8, with Councilman Rigley being absent. Councilman Nix returned to Council Chambers at 8:17 p.m. Councilman Rigley stated he is aware there have been problems regarding this in other areas, and questioned the legal possibility of recalling the Ordinance. The City Attorney stated Ordinance No. 54 will become effective 30 days from October 8. The only appropriate action which could be taken would be to either adopt an ordinance delaying the effective date of Ordinance No. 54, or to adopt another ordinance rescinding the Ordinance. In either case, the subsequent ordinances would require two readings, and a 30-day waiting period, to become effective. Councilman Petta recommended continuation of this discussion in Closed Session, with the City Attorney concurring. Councilman Grant reported that he and the Mayor attended the League of California Cities Annual Seminar in San Francisco - feels they gained valuable information. Tapes have been ordered from the meeting; recommends Council listen to the tapes; voiced opposition to meetings being held in San Francisco, due to the high cost. Referred to a Resolution received from the City of Hawthorne regarding opposing the early release of Sirhan Sirhan from prison, and questioned if Council wanted to take action on this matter. Mayor Tillinghast, with Council concurrence, directed Staff to prepare the necessary resolution for presentation at the next council meeting. Attended a joint meeting of IMA and the IMA combined Council; also attended monthly Omnitrans and SANBAG meetings. Mayor Tillinghast stated he felt the League of California Cities eting was very productive; agreed with Councilman Grant on the exorbitant prices in San Francisco, feeling the League should consider meetings in less expensive cities. Councilman Grant stated Page eight - 10/22/81 that the Mayor voted on the resolutions at that meeting according to the concensus of those Council Members who reviewed the material and submitted input. PUBLIC PARTICIPATION Judy Rinderhagen, Chairperson for the Crime Prevention Committee, reported the following: (1) Letters will be sent to all parents regarding the Block Parent Program; (2) Working with the Chamber of Commerce regarding the IMPACT Program; and (3) Sending Halloween Cards through the PTA explaining safety tips. Dick Rollins, 22700 DeBerry, spoke in favor of the proposal to consolidate all City committees under the Community Services Department. CLOSED SESSION Council adjourned to a Closed Session at 8:40 p.m., with City Manager Armstead and City Attorney Hopkins in attendance. RECONVENE The regular meeting reconvened at 9:35 p.m., with all members present. Mayor Tillinghast announced the Closed Session related to litigation, with no action being taken. Barney Karger, 11668 Bernardo Way, advised Council he had visited the three local schools; information was given to him that there are presently no unused classrooms in any of the schools; voiced preference, from a developer's standpoint, of being charged a lower fee now, if fees will be required, rather than paying a higher fee later. ADJOURN The regular meeting adjourned at 9:38 p.m. The next regular meeting will be held November 12, 1981, following a Public Workshop Session at 4:00 p.m. Respectfully submitted, i )-n - � ,4� City erk APPROVED: Page nine - 10/22/81