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11/05/1981CITY OF GRAND TERRACE COUNCIL MINUTES SPECIAL MEETING - NOVEMBER 5. 1981 A Special Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on November 5, 1981, at 6:05 p.m. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager John Harper, City Attorney Brian Esgate, Engineering Staff Myrna Lindahl, City Clerk ABSENT: Joe Kicak, City Engineer The meeting was opened with invocation by Reverend William Hays, Grand Terrace Assembly of God Church, followed by the Pledge of Allegiance, led by Ed Clark. ITEMS DELETED FROM AGENDA 6A - Employee Physical Examinations 7B - Tree Purchase for Terrace Hills Community Park APPROVAL OF MINUTES (10-8-81) (10-22-81) Motion No. CC-81-311 was amended to reflect it carried with three AYE votes; Page 13 - amended to reflect absence of Councilman Rigley. CC-81-327 Motion by Mayor Tillinghast, Second by Councilman Grant, to approve the Minutes of 10-8-81 as amended carried, ALL AYES, except Councilman Rigley, who abstained. Corrections were made as follows to the 10-22-81 Minutes: (1) Pg.2, Art & Cultural Fair will be held 5-1-82; (2) Pg. 8, Change meetings attended by Councilman Grant to "Joint Meeting of IMA and the combined council of IMA," as well as monthly Omnitrans and SANBAG Meetings; (3) Pg. 6, Amend vote on Motion No. CC-81-326 to reflect Motion carried 3-2, with Mayor Tillinghast and Councilman Nix voting NOE. Page one - 11/5/81 CC-81-328 Motion by Mayor Tillinghast, Second by Councilman Nix, ALL AYES, to approve the Minutes of October 22, 1981 as amended. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3B - RESOLUTION NO. 81-63 3C - Street Light Installation CC-81-329 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to approve the following items on the Consent Calendar: 3A - Approval of Check Register No. 110581 3D - Approve budget appropriation of $1,800 for FY 1981-82 Parks & Recreation Budget from unallocated reserve to cover $1,200 for utilities & water & $504 for 25% fence grant match, for Terrace Hills Community Park. RESOLUTION NO. 81-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, URGING THE STATE BOARD OF PRISON TERMS TO RESCIND THE EARLY RELEASE DATE FOR SIRHAN SIRHAN, THE CONVICTED MURDERER OF ROBERT F. KENNEDY Councilman Grant recommended deletion of Paragraph 7 and amendments to Paragraphs 3 and 4. Council discussion was held regarding amending or deleting Paragraphs 3, 4 and 7 of the Resolution, since they are not statements of fact. Councilman Nix recommended deletion of all 3 paragraphs, since he feels the remainder of the Resolution speaks sufficiently to the issue being addressed; feels all resolutions should be concise. Councilman Rigley concurred with Councilman Nix. Councilman Grant stated he felt the deletion of all three paragraphs would dilute the Resolution. Motion by Councilman Petta to adopt Resolution No. 81-63 as presented, died for lack of a Second. CC-81-330 Motion by Councilman Grant, Second by Councilman Petta to adopt Resolution No. 81-63 as amended, to reflect the deletion of Paragraph 7 and modification of Paragraph 3 to reflect "..voters of California of a possible candidate," and Paragraph 4 to reflect "..individual who might have lead them." Councilman Rigley recommended inserting "..deprived many of the voters of California," with Councilmen Grant and Petta concurring. Motion No. CC-81-330 carried 4-1, with Councilman Nix voting NOE. Councilman Nix clarified his NOE vote was a reflection of opposition to the superfluous wording of the Resolution, and was not opposed to the Resolution. Page two - 11/5/81 STREET LIGHT INSTALLATION City Manager Armstead amended Staff's recommendation to include the installation of two marbelite poles at $350 each, to be paid from the unallocated reserve. Mayor Tillinghast clarified that the cost of the electricity is $216 for both street lights. CC-81-331 Motion by Councilman Petta, Second by Councilman Grant, ALL AYES, to approve Staff Recommendation as follows: (A) Authorize the City Engineer to instruct So. California Edison Company to install one 9500 lumen high pressure sodium vapor light at the intersections of Michigan & Pico and Michigan & DeBerry; (B) Authorize the City to assume the energy costs of approximately $216.00 per year for both lights; (C) Direct the installation of standard marbelite poles at a cost of $350 each; and (D) Approve the appropriation of $700 from the unallocated reserve for the installation of the two marbelite poles. PLANNING COMMISSION DECISION APPEAL (GPA 81-0001 - ZC 81-1001 In staff presentation, the Planning Director, Virginia Farmer, stated this property is located between the cities of Colton and Grand Terrace, adjacent to the Stater Brothers Warehouse. The property is zoned R-3; however, the present use is rural residential, with animals, and is surrounded with heavy commercial and manufacturing uses. The applicant requested a zone change from R-3 to M-2, but is willing to accept M-R zoning. At such time as the property is developed, environmental consideration will be given to grading, drainage, traffic, etc. Since Staff does not presently know the proposed use of this property, the negative declaration was conditioned, and the general EIR which was approved by the Community Redevelopment Agency is considered to be sufficient. Recommended approving the General Plan Amendment from Residential 4-8 to Industrial, and Zone Change from R-3 to M-R, including the findings as listed in the Staff Report dated November 5, 1981, and to adopt the Negative Declaration. Further recommended including a 10,000 square foot lot adjacent to the railroad tracks, owned by Southern Pacific Railroad, also, since it would be inconsistent as R-3, and Southern Pacific Railroad has no objections. Planning Commissioner McDowell, at Mayor Tillinghast's request, summarized the action taken by the Planning commission, stating it concurs with the recommendation made by the Planning Director. At the time the M-2 designation was denied, the Commission was not aware it could approve the M-R zoning at that time. Feels the M-R zoning will be more compatible for the residents, since it will be quieter, more easily controlled, and noise and odors won't be present. Mayor Tillinghast opened Public Hearing on the matter. Page three - 11/5/81 Supporting Testimony Mr. Milford Harrison, 6833 Indiana, Suite 5, Riverside, stated his firm represents the Applicant, Mr. Weir, in this matter. Voiced concurrence with the Staff and Planning Recommendation for M-R zoning. Stated the San Bernardino County General Plan shows this property as industrial; therefore, his client was unaware of the R-3 zoning until sale of the land was proposed. Feels the area is not conducive to R-3, since apartment units would increase traffic for the present property owners, and the apartment residents would object to the animals being nearby. The individual who wishes to purchase the property plans to use this property for the assembly of doors and sashes which will be used in the construction industry. All operations will be completely enclosed, will run on a limited time basis, with a limited number of employees. Correct placement of the structures will provide a buffer for the residential properties to the noise generated by the railroad and the Stater Brothers Warehouse. The property owners will have the opportunity to give input relative to the use, design, location, architectural treatment, landscaping, drainage, and circulation when the public hearings are held regarding the site plan. Feels this facility will enhance the City's tax base. Mr. Jim Ross, 22792 Brentwood, stated he is a broker, is aware of the interest regarding the use of the property, and there has been no indication of any individuals being interested in the use of this property for residential uses, or for apartments. Several individuals have indicated an interest for industrial purposes. Opposing Testimony Mr. William Liles, 21840 Grand Terrace Road, stated he has lived there 25 years, and would object to seeing a blank wall from his backyard. Questioned how the noise and sawdust would be controlled. Voiced concern for the increase in traffic, landfill blocking the view, drainage, reduction in air circulation, and the effect on the valuation of his property. He requested Council's decision be contingent upon the number of proposed buildings, the height of the buildings, and the amount of landfill. Mayor Tillinghast closed the Public Hearing. In Council discussion, Councilman Grant requested clarification between M-R and M-2 zoning, and questioned why the Planning Commission is now in favor of M-R zoning, since there were valid arguments presented in opposition at the Planning Commission Meeting. Also questioned if Council decision could be delayed until further information is received on the proposed use of the land. Page four - 11/5/81 Councilman Nix stated he feels no concern regarding the specific requirements at the time the site plan is reviewed, since there are codes which cover these areas; feels the only matter to be considered by Council is whether or not clean, light industrial at that location meets all requirements. Councilman Rigley voiced opposition to R-3 zoning for that area, and to having apartments developed in that location. Voiced agreement with the Planning Director's recommendation. Councilman Petta voiced opposition to any residential development in that area, particularly apartments, feeling it would not be properly controlled and maintained, and would become an eyesore. Mayor Tillinghast reopened Public Hearing on the matter. Mrs. Liles, 21840 Grand Terrace Road, questioned if the residents would have any recourse regarding the type of development to be built, should the Council approve M-R zoning. The Mayor stated public hearings would be held prior to any building, at which time the residents would have the right to provide input. Planning Commissioner McDowell stated this property was previously zoned for heavy industry, and feels zoning for light industry will be more appropriate for the surrounding residents. The Mayor closed Public Hearing. Councilman Petta stated the only issue Council is addressing is the proper zoning, or what is the highest and best use of that property. Regarding the concerns voiced by Mr. & Mrs. Liles, he stated meetings would be held which would address the building, grading, architecture, etc., at which time the residents could provide input; regarding the concern for the valuation of the residents' property, he stated it will increase, since commercial and industrial property is sold by the square foot, versus a house and a lot in residential areas. CC-81-332 Motion by Councilman Rigley, Second by Councilman Nix carried, ALL AYES, to approve General Plan Amendment 8100001 from Residential 4-8 to Industrial, and Zone Change 81-1001 from R-3 to M-R, to include 10,000 square feet adjacent to the Southern Pacific Railroad; to adopt the Negative Declaration, and the findings as listed in the Staff Report dated November 5, 1981, which is on file in the City Clerk's Office. Recess was called at 7:05 p.m., and reconvened at 7:22 p.m., with all members present. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner John McDowell stated other cities are presently establishing moratoriums on building permits, as our City did previously. Page five - 11/5/81 PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) Committee supports committee consolidation - Council requested placement of this item on the 11/19/81 Agenda; (2) Committee prefers spending funds proposed for shade trees to ascertain proper drainage at the park - stated the grounds are presently too muddy to fertilize; (3) Made a grave mistake in requesting the resignation of Geoff Dooley from the Committee; (4) City Halloween Party was successful - questioned hiring outside personnel for this function rather than committee volunteers; and (5) Requested Council send a letter to the president of his company in appreciation of the donation of time, material and labor by himself and his company, the Cell -Crete Corporation, to establish the stamperete driveway at the entrance of Terrace Hills Community Park. Mayor Tillinghast stated a letter of appreciation would be very appropriate. Councilman Nix commended Mr. Rollins on the outstanding workmanship, stating it is not just an ordinary driveway, and urged all citizens to go see it. Councilman Petta questioned the cost to install the driveway, which was donated to the City - Mr. Rollins stated the cost was $1,078, for labor and material. He further stated he paid two men as laborers, with he and his boss assisting. Councilman Petta commended Mr. Rollins. CC-81-333 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to prepare a Resolution of Appreciation for Dick Rollins for donating the driveway to Terrace Hills Community Park. ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Chairman John McDowell advised Council the Committee's Interim Report will be presented at the 11/19/81 Council Meeting; The Committee is presently at the stage where Council guidance is needed before further action can be taken on this matter. CHANGE ORDER NO. 2 - MT. VERNON RECONSTRUCTION PROJECT Brian Esgate, Engineering Staff, advised Council that $35,000 has been designated in the FY 1981-82 Budget as part of the overall reconstruction program for Barton Road between the freeway and the City limits. Engineering Staff feels the price of asphalt and other items by Fontana Paving to be lower than a future bid would obtain; therefore, recommends a change order to Contract No. 81-19 in the amount of $21,580.25 to overlay Barton Road between Vivienda and Mt. Vernon, to include restriping, raising manholes to grade, raising water valve cans to grade, and all traffic controls necessary to accomplish the work. He also recommended placement of "No parking at any time" signs on both sides of Barton Road between Vivienda and Canal Street, to provide four driving lanes. Page six - 11/5/81 CC-81-334 Following clarification of the "no parking" areas, Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to authorize execution of Change Order No. 2 to Contract No. GTC 81-19 in the amount of $21,580.25 by the City Manager, Finance Officer and City Engineer, and to authorize placement of "No Parking At Anytime" Signs along both sides of Barton Road between Vivienda and Canal Street. CC-81-335 Page seven - 11/5/81 Councilman Nix commended Fontana Paving Company on the outstanding workmanship on the overlay of Mt. Vernon and the Arliss gutter project. DECEMBER COUNCIL MEETING DATES Mayor Tillinghast stated Staff is recommending one Council Meeting be held on December 10, and cancelling the second regularly scheduled meeting, since it falls on Christmas Eve, and feels one meeting in December would be sufficient. Councilman Petta recommended cancelling both December meetings, with Councilman Grant voicing disagreement. Motion by Councilman Nix, Second by Councilman Grant, ALL AYES, to cancel the Council Meeting of December 24, 1981 due to lack of a quorum. CITY ENGINEER REPORT Brian Esgate stated Engineering Staff has investigated the excessive mud in one portion of Terrace Hills Community Park, and is not sure how to correct it; feels they may have to do windrowing. Councilman Petta questioned the status of the overall drainage, and questioned if Mr. Esgate and Mr. Rollins felt the present system is satisfactory. Mr. Esgate stated he feels it is satisfactory, with Mr. Rollins voicing disagreement. CITY MANAGER REPORT Mr. Armstead advised Council he met with the Colton City Manager on November 3 regarding the audit on the wastewater system, with another meeting scheduled for November 6. He stated the audit has been initiated by B.R. Sharp, and is presently underway. Recommended Council submit any input regarding this matter by November 9. COUNCIL REPORTS Councilman Petta requested a status update from Attorney John Harper regarding the PUC Petition on the telephone exchange, and questioned how soon further action can be expected. Attorney Harper stated the petition on the telephone exchange was filed with the PUC in late October; feels Pacific Telephone will be directed to conduct a survey; feels the City can expect a brief in approximately two months. The City would then file a brief in response, and a hearing would be held before an administrative law judge. Councilman Petta requested the City Clerk to alert Council when two months have elapsed, feeling this matter has been delayed far too long, since the initial action was taken by the Chamber of Commerce ten years ago. He further stated he felt the City should make a case of this, to show the telephone company is taking unfair advantage of the citizens of this City. He also stated it is important to ensure that the telephone exchange prefix is changed to 824-825, and is also important to ensure the deletion of the surcharge for service and installation. Councilman Rigley questioned what action had been taken by Staff in regards to changing all addres,e� i,i the City from Colton to Grand Terrace. The City Manager stated Pacific Telephone was contacted, and they plan to survey the residents regarding the desire to have their addresses listed as Grand Terrace in the telephone directory. Councilmen Rigley and Petta disagreed with conducting the survey, feeling the telephone company should list residents in city in which they live. The City Manager stated the Community Assessment Survey includes the question to the residents as to whether or not they wish the City to pursue the matter of changing all addresses to Grand Terrace. Also stated Senator Ayala has stated he would attempt to assist the City in its efforts to establish its own zip code and post office. Councilman Nix questioned Attorney Harper as to whether the PUC Petition included the specification to delete not only the toll charge, but also the base rate change, so mileage would not have to be paid. Mr. Harper stated it did; however, not in quite the same language. Councilman Nix stated he did not feel the PUC has handled this matter properly, and feels this should be specified at such time as a hearing is held. Councilman Grant concurred that all residents should be listed in the City in which they live, and voiced dissatisfaction with the length of time it is taking to accomplish this; Reported the following items: (1) Attended Omnitrans Meeting on November 4, and was appointed to be on an advisory sub -committee to review the consultants with whom Omnitrans contracts administrative work. Stated his appointment will ensure representation for the east side of the County, since previously all members were from the west side; (2) The Mayor and he attended a San Bernardino Cities Forum in Victorville - at that meeting, a change was recommended to the Community Development Block Grant Fund Agreement. The Mayor has Page eight - 11/5/81 signed this agreement; however it has not yet been submitted. Councilan Grant questioned if this agreement should be submitted to Council with the recommended amendment. Attorney John Harper stated he had reviewed the amendment, found the change is not substantive, and would therefore not require any further formal Council action; (3) Questioned if the area of LaLoma Hills is receiving street sweeping services; and (4) stated that Senator Ayala did state he would try to assist the City in obtaining a separate zip code and post office - Councilman Grant questioned, however, the extent to which assistance could be given by him, since this is a federal matter. Mayor Tillinghast read a letter of appreciation from United States Senator Hayakawa for Council's Resolution in support of legislation designating the English language as the official language. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, stated the Chamber of Commerce Installation Dinner was a success; felt the newspaper article regarding Myrna Lindahl being selected "Citizen of the Year" should have indicated five years of dedicated service to the Chamber and the City. Mayor Tillinghast thanked Councilman Petta for conducting the installation ceremony in his absence, due to his illness. Andrea Warner, address not stated, advised Council she attended the meeting as part of a class assignment; felt the meeting was interesting; felt Council is doing a good job. CLOSED SESSION Council adjourned to a Closed Session at 8:39 p.m., with the City Manager, Attorney John Harper, and the Finance/Administrative Services Officer in attendance. RECONVENE The special meeting reconvened at 9:10 p.m., with all members present. Mayor Tillinghast announced Council had been meeting in Closed Session, with no action being taken. ADJOURN CC-81-336 Motion by Mayor Tillinghast, Second by Councilman Petta, ALL AYES, that the City Council cancel the regularly scheduled meeting for November 12, 1981, and meet in an adjourned regular meeting on November 19, 1981, with a Workshop Session to be held at 4:00 p.m., and the adjourned regular meeting at 6:00 p.m. Page nine - 11/5/81 The Mayor announced the Community Redevelopment Agency Meeting will not be held on November 19, 1981. The special meeting adjourned at 9:13 p.m. Respectfully submitted, &P VIA ILA i f n. � ; APPROVED: Page ten - 11/5/81