11/19/1981CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - NOVEMBER 19. 1981
An Adjourned Regular Meeting of the City Council of the City of Grand Terrace was
called to order at the Terrace View Elementary School, 22731 Grand Terrace Road,
Grand Terrace, California, on November 19, 1981, at 6:09 p.m.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
John Harper, City Attorney
Joe Kicak, City Engineer
Ilene Dughman, Records Mgr./Deputy City Clerk
ABSENT: Myrna Lindahl, City Clerk
The meeting was opened with invocation by Chaplain Samuel Gel i, Loma Linda
University Medical Center, followed by the Pledge of Allegiance, led by Dick
Rollins.
ITEMS ADDED TO AGENDA
7D - Reduction in FY 81-82 Budget Revenues
7E - Target for Reducing FY 81-82 Expenditures
7F - Pre -Release Facility for State Prison Inmates
ITEM DELETED FROM AGENDA
6A - Employee Physical Examinations
APPROVAL OF MINUTES (11/5/81)
Page 2, CC-81-328, was corrected to read: "...the Minutes of
October 22, 1981 as amended." Mayor Tillinghast questioned whether
the statement on Page 8, Para. 2, "...it is important to ensure that
the telephone exchange prefix is changed to 824-825...." reflected
Councilman's Petta's intention. Following discussion, the
statement remained as submitted.
CC-81-337 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES,
to approve the Minutes of November 5, 1981, as amended.
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11/19/81
CONSENT CALENDAR
The following items were removed from the Consent Calendar:
3B - Tract 11302 - Approve waiver of condition.
3C - Approve Grand Terrace Clean Community Systems joining the
National Recycling Coalition & appropriation of budget.
3D - Approve Staff placing City's Workmans Compensation Policy with
State Fund.
CC-81-338 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to
approve the following items on the Consent Calendar:
A. Approval of Check Register No. 110581.
E. ORDINANCE NO. (First Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, APPROVING ZONE CHANGE FROM R-3 TO M-R ON LOCATION
GENERALLY NORTH SIDE OF BARTON ROAD, EAST OF STATER BROS. WARE-
HOUSE, WEST OF GRAND TERRACE ROAD, APPROXIMATELY 21850 BARTON
ROAD, ZONE CHANGE NO. 81-1001.
F. RESOLUTION NO. 81-66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, REGARDING THE SECOND CYCLE 1981 GENERAL PLAN
AMENDMENTS.
TRACT 11302 - WAIVER OF CONDITION
City Engineer Kicak stated that during the Work Session there was
discussion pertaining to a previous Council action to require in the
future that owners sign an agreement to participate in the cost of
improvements should there be improvements along substantial frontage
of the street. Mr. Kicak requested the City Council consider
approving the delay of the improvement in an agreement to be of a
certain duration with a possibility of renewal of that agreement for
future installation of the improvements required by Subdivision Map
Act and City ordinances.
CC-81-339 Motion by Mayor Tillinghast, second by Councilman Petta, to approve
the waiver of condition No. 6 for Final Tract No. 11302, subject to
the signing of a lien contract calling for the installation of
improvements within ten years or when 50% of the property along the
east side of the Grand Terrace Road is developed, between Barton
Road and Vivienda Avenue.
Following clarification that the Motion referred to frontage
development, which would indicate offsite improvement, the Motion
carried, ALL AYES.
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11/19/81
CLEAN COMMUNITY SYSTEMS - NATIONAL RECYCLING COALITION
City Manager Armstead stated members of the Grand Terrace Clean
Community Systems advised him data on the recycling of various items
within the community, such as the use of dump sites to produce
methane gas, was not available from the County, and they felt they
could derive this information from the National Recycling
Coalition. For this reason, he recommended allocating the cost of
the membership.
In discussion, Council requested further information showing what
benefits the City would gain from the membership; that, as this
should be a CCS expenditure, opposed to a City one, funds should be
transferred to the Clean Community Systems if Council chooses to
proceed in that direction.
WORKMANS COMPENSATION INSURANCE
Administrative Assistant Tom Coyle advised Council that Workmans
Compensation Insurance through the State Fund is expected to cost
the City $6,027 as of the last meeting with their local
representatives. Mr. Coyle advised that the initial deposit goes to
Sacramento, and at that time their auditors can adjust that premium.
CC-81-340 Motion by Councilman Petta, second by Councilman Nix, ALL AYES, to
approve Staff placing the City's Workmans Compensation Policy with
State Fund.
PROCLAMATION - FAMILY WEEK - NOVEMBER 22-28, 1981
Mayor Tillinghast read a Proclamation proclaiming November 22-28,
1981, "Family Week." in the City of Grand Terrace. Mary Otter
accepted the Proclamation for the Grand Terrace Woman's Club.
CERTIFICATE OF COMMENDATION - DICK ROLLINS
Mayor Tillinghast read a Certificate of Commendation to Dick
Rollins, Chairman of the Parks & Recreation Committee, for the
efforts and support he has given towards the development of the
Terrace Hills Community Park. Mr. Rollins accepted the Certificate
expressing thanks and appreciation.
COMMISSION & COMMITTEE REPORTS
PLANNING COMMISSION
Commissioner John McDowell reported on the progress of the proposed
zoning ordinance.
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11/19/81
PARKS & RECREATION COMMITTEE
Dick Rollins, Chairman, reported the following: (1) The Committee
voted unanimously in support of merging all committees into the
Community Services special unit. (2) Outlined events planned for
the annual City Christmas Tree Lighting Program, which is
tentatively scheduled for December 12 at 7:00 p.m.
Following Mayor Tillinghast's announcement that a letter of
resignation has been received from Nina Devor, Motion by Councilman
CC-81-341 Grant, Second by Mayor Tillinghast, ALL AYES, to accept the
resignation of Nina Devor from the Parks & Recreation Committee, and
that a letter of appreciation for her service be sent.
ENERGY COMMITTEE
Administrative Assistant Tom Coyle reported that the Chairman of the
Energy Committee, Eugene Tidwell, has expressed he would like to
remain on the Committee, but wishes to resign as Chairman due to
other commitments; the Committee will meet the next morning to elect
a new Chairman.
HISTORICAL & CULTURAL ACTIVITIES
Barbara Mathews, Chairman, announced the Committee has prepared a
historical display for view at that meeting in commemoration of the
City's Third Anniversary Celebration.
CRIME PREVENTION COMMITTEE
Judy Rinderhagen, Chairman, reported on the reasons for their
Committee opposing the Halfway House installation proposed to be
located in the Highgrove area.
ECONOMIC DEVELOPMENT AD HOC COMMITTEE
John McDowell, Chairman, offered to respond to any questions
regarding the Interim Report furnished Council. Stated there are
some problems that may defeat them; one of which is that they may
not acquire the land, even though they have not received a negative
response as yet; the other problem is access. Mr McDowell requested
Council approval for a real estate appraisal and a marketing study
as well as full cooperation of Staff and Council.
Council commended the Committee on the report, stating it was well
constructed and was of great benefit.
ECONOMIC DEVELOPMENT - FREEWAY ON/OFF RAMP
Councilman Grant stated he is in support of Staff's recommendation;
feels that it is essential for the economic development and is
pertinent to solve potential traffic problems and school children's
safety.
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CC-81-342 Motion by Councilman Grant, Second by Councilman Petta, ALL AYES, to
approve a freeway on/off ramp in Grand Terrace and to convey this
desire to the appropriate officials through the City Engineer and an
Economic Development Ad Hoc Committee member to be appointed by that
Committee.
ECONOMIC DEVELOPMENT - MARKETING ANALYSIS - REAL ESTATE APPRAISALS
Councilman Petta voiced objection to the expense for a vacant land
real estate appraisal for all parcels as valuations will change from
time to time, and the end result will be that all the parcels would
be used for the same purpose. The appraisals will not be the basis
of negotiation, only a figure that will allow the developer to
proceed. There will be a need for a very detailed appraisal at the
time the developer is ready to develop.
Councilman Rigley concurred with holding down the cost, however,
stated he feels having a representative parcel appraised will not
relate to the overall. Therefore, if there is an appraisal feels it
should be for all of the parcels. Councilman Rigley further stated
he feels it is unnecessary to have both appraisals and marketing
analysis and questioned the possibility of havinq the marketing
analysis done first and then furnish a copy to the appraiser.
Councilman Grant concurred both recommendations are important; feels
the only issue is the cost for the appraisals and who will incur
that cost; feels it could be a logical expense of the CRA.
Councilman Nix stated he feels that what is needed at this time is
planning data for general evaluation, not negotiating data.
Councilman Nix further stated he feels that discussion should be
guidance to Staff for the preparation of the RFP's, and feels there
should be a compromise position where the RFP describes the City's
intent in looking for planning data and where the proposer can tell
whether there could be deviations from what is normal.
CC-81-343 Motion by Mayor Tillinghast, Second by Councilman Grant, ALL AYES,
to direct Staff to prepare requests for proposals for a marketing
analysis for submittal to the Community Redevelopment Agency for its
approval.
CC-81-344 Motion by Councilman Nix, Second by Councilman Petta to direct Staff
to prepare requests for proposals for the real estate appraisal
along the lines of stating the desired use of the data and ask the
respondent propose approaches to the entire parcel that would give
that data.
Following clarification that the proposals will be submitted to the
CRA for approval, the Motion carried, ALL AYES.
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11/19/81
THIRD ANNIVERSARY OF CITYHOOD CELEBRATION
Ed O'Neal, representing San Bernardino County Supervisor David
McKenna, addressed Council and read a resolution, prepared at the
request of Supervisor McKenna, in recognition of the City's third
anniversary of cityhood celebration.
Mayor Tillinghast accepted the Resolution expressing appreciation
and stated it will be prominently displayed in the City offices.
Koleta Green read the official City poem, "Grand Terrace." It's
author, Thomas F. Teorey, was then introduced.
Recess was called at 7:22. Mayor Tillinghast announced there was
a birthday cake and a historical display which had been prepared by
the Historical and Cultural Activities Committee for the occassion.
The meeting reconvened at 7:40, with all members present.
STREET LIGHT ASSESSMENT DISTRICT - WILLET AVENUE PETITION
City Engineer Kicak stated Mr. Mahoney, of 12445 Willet Avenue, and
some of his neighbors have requested that the City consider
installation of street lighting through an assessment district as
well as an assessment district for the energy charges. Mr. Kicak
stated he had advised Mr. Mahoney the City Council had directed the
Staff to prepare a questionnaire that would be circulated citywide.
Mr. Mahoney stated he feels his neighbors want the street lights
immediately. Mr. Kicak recommended proceeding with the assessment
district.
Council questioned whether the cost is decreased with a larger
district. Attorney Harper stated that with a 100% petition it is
possible to have a waiver of the Engineer's Report and of the public
hearings. Mr. Kicak stated he has approximately an 80% petition and
will speak to Mr. Mahoney regarding his contacting others if Council
approves the request.
CC-81-345 Motion by Councilman Grant, Second by Councilman Nix, ALL AYES, to
direct Staff to proceed with the formation of the assessment
district for the installation of the street lights, as well as
energy costs, with Staff to see whether the procedures can be
shortened and made less expensive.
CONSOLIDATION OF COMMITTEES
Mayor Tillinghast stated that Barbara Mathews, Chairman of the
Historical & Cultural Activites Committee, submitted a letter
indicating its desire not to consolidate; and the Parks & Recreation
Committee and the Volunteer Services Committee have both indicated
concurrence with consolidation.
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11/19/81
Council concurred that those committees having similar projects and
wishing to consolidate should be allowed to do so, with those not
wishing to consolidate being allowed to remain as they are; that the
Community Service Director be the staff coordinator for all the
committees.
Barbara Pfennighausen, 12364 Pascal Avenue, stated she doesn't feel
that lack of Staff support was the cause for the failure of the
Volunteer Services Committee. Feels that the Parks & Recreations
Committee and the Volunteer Services Committee have already begun to
merge their responsibilities.
Dick Rollins, Chairman of the Parks & Recreation Committee, stated
he does not feel there is a lack of volunteers for City activities;
that when needed, everyone will work together as a team. Feels
there is a need for originality and ideas.
CC-81-346A Motion by Councilman Nix, Second by Councilman Petta, to consolidate
the functions and membership of the Volunteer Services Committee and
the Parks & Recreation Committee into a single committee to be known
as the Community Services Committee.
Councilman Grant questioned whether it is implied that the
administration will instruct Staff to make an overt effort to
provide Staff services to the committees. Councilman Nix stated he
did not include that in his Motion, but feels it could be a separate
Motion of direction.
Following Councilman Rigley's statement that he feels the name
CC-81-346B infers the other committees are not community services, Motion by
Council Rigley, Second by Councilman Petta, to amend Motion No.
CC-81-346A to name the Committee Parks & Volunteer Services
Committee.
Councilman Nix stated he concurs there are other activities that
come under that category; however, he has a problem with the
compatibility of that title and feels the idea was properly conveyed
in the original Motion.
Following further discussion regarding combination of names, Motion
No. CC-81-346B to amend Motion No. CC-81-346A carried 3-2, with NOE
votes by Councilman Nix and Mayor Tillinghast.
Motion NO. CC-81-346A, as amended, carried, ALL AYES.
LOAN OF CITY FUNDS TO CRA
City Manager Armstead recommended the loan of the $500,000
unallocated reserve to the Community Redevelopment Agency to
accelerate, in order of priority, the CRA goals and to comply with
Proposition 4. The loan would be subject to the CRA using said
funds for the purchase and construction of said projects in the
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11/19/81
priority initially indicated by the Council. Feels that moving the
funds from an unallocated to an allocated position is in the best
interest of the City.
Councilmen Grant and Petta spoke in favor of Staff's recommendation;
with Councilman Grant voicing his only fear being that the lower
priority item could become a higher priority than he would like in
terms of sequence of events.
Councilman Nix questioned whether this action could be taken
individually, as needed; feels details for these transactions should
be reviewed in detail prior to giving approval.
Mayor Tillinghast stated he feels that mince Council is also the
CRA, the loan is appropriate and can be made to be directed toward
projects which will be approved by CRA. Stated he is concerned
about the priorites as indicated in the Staff recommendation and the
fact Council does not have all the facts and information. Mayor
Tillinghast further stated he feels the problems are funds and
requested the current status of the reserve funds, since the City
will be losing $95,930 in revenues.
City Manager reviewed a Staff Report for Item 7E added to the
Agenda, "Target for Reducing FY 81/82 Expenditures," which requested
that Council establish the goal of $370,000 of appropriated
reductions by June 30, 1982.
Responding to Councilman Grant's request for more Staff input
regarding Staff's recommendation, City Manager Armstead stated that
the priority list was given in general for the original CRA
agreement with the County for projects that could be used at a later
date with money allocated; that the priorities can always be
changed. Attorney Harper concurred with Mr. Armstead stating that,
although there has not been a court test of Proposition 4 (also
known as Article 13B), it appears that when a city retains funds in
an unappropriated reserve, it runs the risk of losing those funds.
One of the means of avoiding that potential is that those cities
having CRA's can make loans to the agencies, then the funds become
allocated. Councilman Nix stated that, because the priorities were
in general, he would like to see the words "in order of priority"
deleted from any action; feels the number one project, Fire Station
Land, is still an open item as far as the location of that land.
CC-81-347 Motion by Councilman Rigley, Second by Mayor Tillinghast, to
authorize the loan of City's unallocated reserve of $500,000 to the
CRA with CRA earned accrued interest going to the City and to comply
with Proposition 4; and that the loan be subject to CRA using said
funds for purchase, development, and construction of projects.
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11/19/81
Councilman Grant stated he supports the Motion, but urges Council
not to be place Priority Item No. 5 in higher priority. Councilman
Nix stated he feels that every item will be given final prioritizing
by Council.
The Motion carried, ALL AYES.
FY81-82 BUDGET REVENUES REDUCTION
Mayor Tillinghast stated this matter had been discussed during the
Work Session as an information item which regarded a reduction of
$95,930 in State subventions funds.
City Manager Armstead stated he will furnish information regarding a
resolution being introduced by San Diego's Mayor Wilson, requesting
city support that any mandated cost or cut by the State could be
challenged by the cities. Mayor Tillinghast stated that Mayor
Wilson had brought that matter up at the League of California Cities
Conference. That this would be for the cities as a whole in that
they can recommend, but there is nothing binding.
TARGET FOR REDUCING FY81/82 EXPENDITURES
Mayor Tillinghast stated this item had been discussed previously
along with the $500,000 loan to CRA.
City Manager Armstead requested that Council establish the goal for
$370,000 of appropriated reductions by June 30, 1982.; feels it is
realistic.
With concurrence of Council, Mayor Tillinghast directed Staff to
work towards the goal for $370,000 of appropriated reductions by
June 30, 1982.
RESOLUTION NO. 81-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, OPPOSING THE LOCATION OF A PRE-RELEASE FACILITY FOR
INMATES OF THE CALIFORNIA DEPARTMENT OF CORRECTIONS IN HIGHGROVE,
CALIFORNIA.
Councilman Grant Stated that, having had experience as an
administrator of an installation such as this facility proposed to
be located in Highgrove, he is fearful for both the communities of
Highgrove and Grand Terrace should this type of facility be placed
in such a location. He is not convinced that the idea behind this
type of facility is that crucial in terms of rehabilitation. Plans
to be present as a private citizen at a meeting to be held in the
County of Riverside. Encouraged Council to take a position in
opposition and that a resolution be submitted to the proper
authorities of the County of Riverside.
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CC-81-348 Motion by Councilman Petta, Second by Councilman Nix, approving
Resolution No. 81-64 and that it be submitted to the necessary
authorities; that Councilman Grant represent Council and the City
Manager represent Staff to speak for the City.
Mayor Tillinghast read a letter from Jo Anne Coffeen, Crime
Prevention Chairman of the Grand Terrace Woman's Club, dated
November 19, 1981, advising that on November 18 the Club unanimously
voted to oppose the plan by the Volunteers of America to convert an
apartment building in Highgrove, California, to a State Correctional
Facility.
Councilman Nix commended the Concerned Citizens Committee of Grand
Terrace and Highgrove who prepared and conducted a briefing on this
matter the previous evening. Feels the State law that mandates the
establishment of such a facility is also an issue to be dealt with.
Concurs that Councilman Grant should speak, not just as a private
citizen, but as representative of the Council.
The Motion carried, ALL AYES.
RESOLUTION NO. 81-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA OPPOSING AND REQUESTING A REPEAL OF SENATE BILL 2489
(PRESLEY).
CC-81-349 Motion by Councilman Nix, Second by Councilman Grant, approving
Resolution No 81-65, and that this Resolution be sent to the State's
legislators.
CC-81-350
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Following clarification that the resolution be directed specifically
to Senator Presley and to Assemblyman Goggin, and that a personal
call should be made to Senator Presley by the City Manager, the
Motion carried ALL AYES.
CITY ENGINEER REPORT
City Engineer Joe Kicak reported the following: (1) The heater
remix and resurfacing of Barton Road between Vivienda and Mt. Vernon
will begin the following morning. (2) The cost for the two street
lights authorized by Council for installation - one on Michigan and
DeBerry and one on Michigan and Van Buren - is approximately $300
each. However, the Edison Company stated they have a policy that,
where there is an existing pole, the cost to install a marbelite
pole is $1,000. It appears there are two alternatives - install on
an existing pole at no cost or spend $1,000 for a marbelite pole.
Requested guidance from Council.
There was discussion regarding Edison policy and costs and the
possibility of installation by a private contractor or other agency.
Motion by Councilman Grant, Second by Councilman Nix, ALL AYES, to
direct Staff to investigate the cost of street light pole
installation by private contractors and other agencies.
CITY MANAGER REPORT
City Manager Armstead reported there is a City Managers of San
Bernardino County meeting the following morning, and two matters
being looked into are the tax apportionment process for annexation
and cash flow of monies from the County Treasury to the cities.
CITY COUNCIL REPORTS
Councilman Petta requested comments from the two representatives who
briefed the community at the meeting held the previous evening
regarding the proposed installation of a pre-release facility in
Highgrove. Councilman Petta asked that they express their reaction
to the action taken by Council and what other steps could be taken
in the matter.
Tom Glasser, 22032 Tanager, addressed Council stating that he is a
Deputy District Attorney, therefore, feels qualified to evaluate the
magnitude of the problem facing the City. Commended Council for the
support of their Resolution and recommended that it formally
recognize the Coalition of Concerned Citizens in Highgrove and Grand
Terrace. Mr. Glasser concurred that action should also be taken at
the legislative level.
Rod Lambert, 22042 Tanager, thanked Councilman Grant for his
participation at the meeting regarding this matter and commended
Council for its support.
Following Councilman Grant's recommendation that the resolution make
reference to the Coalition of Concerned Citizens of Highgrove and
Grand Terrace, feeling it would add more impact, Mayor Tillinghast
requested that Councilman Grant assist in the preparation of the
resolutions.
Mayor Tillinghast reported on the requests for proposals regarding
the civic center complex. Expressed disappointment that letters
were not sent out more personalized, since the City has a word
processing system, and that generalities were given. Stated he had
advised the City Manager he was not in concurrence with some of the
requests prior to the RFP's being sent. One of his main concerns is
that additional language asking for a specific bid and bid bonds had
been added since Council's review; feels the RFP's have been made
nearly impossible for any of the contractors and developers to
respond. Therefore, feels the RFP's need to be followed up with
clarification as to what our intent is now; that the City is looking
for suggestions, guidance, and approximate costs, rather than total
cost for the project.
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11/19/81
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, addressed Council on the following:
(1) His employer's program to rehabilitate persons convicted of
felons. (2) Recommended budgeting for more law enforcement.
Mayor Tillinghast stated the matter of additional law enforcement is
being investigated as to what levels of protection are available and
the cost factors.
Barbara Pfennighausen, 12364 Pascal, reported the following:
(1) Her experience as a recent victim of burglary. (2) As Safety
Chairman for the Grand Terrace Woman's Club, announced that
organization is engaged in a project to provide reflective hydrant
markers throughout the City of Grand Terrace and has requested the
Mayor to proclaim the month of December as Fire Safety Month, not
only because the Woman's Club has declared that month to be their
target month for the project, but December is also a month requiring
extreme fire safety precautions. There will be a ceremony at 8:00
a.m., November 30, in front of Fire Station No. 23 on Mt. Vernon to
put the first marker in place.
Mayor Tillinghast requested the preparation of a proclamation
establishing December as Fire Safety Month in the City of Grand
Terrace, which he will read and present at the November 30 ceremony.
John McDowell, 22690 Cardinal, advised Council that situations of
orange throwing fights are again being conducted by school children
in a nearby orange grove. Voiced objection to the installation of
a gate on a fence located on the south side of Terrace Hills
Community Park, feeling that gate allows entry by vandalls into that
grove. Mr. McDowell stated he feels the City and the landlord are
responsible for policing that grove; that there is no need for a
resident to be harassed by those vandals.
Ernie Zampese, 22799 Barton Road, concurred with Mr. McDowell's
frustrations of this harassment, and agrees something needs to be
done. Stated that upon questioning one of the youths, was told that
a teacher told him to come through that property.
In discussion, Council recommended the principal of the school be
advised of this matter; feels that this trespassing is also a
result of permissive parents, and they should be assessed for the
damages.
ADJOURN
The adjourned regular meeting adjourned at 9:32 p.m. The next
regular meeting will be held December 10, 1981, at 6:00 p.m.,
following a Public Work Session at 4:00 p.m.
Respectfully submitted,
- 0 , "J,-,
Records Manager/De0 City Clerk
Pag
11/19/81