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01/17/1980CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JANUARY 17, 1980 A regular meeting of the City Council of the City of Grand Terrace was called to order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace, California, at 6:20 p.m. on January 17, 1980. PRESENT: Tony Petta, Mayor Thomas A. Tillinghast, Mayor Pro Tempore Doug Erway, Councilman Jack Allen, Councilman Hugh J. Grant, Councilman Seth Armstead, City Manager Joe Kicak, City Engineer Ivan Hopkins, City Attorney Myrna Lindahl, Executive Secretary/Deputy City Clerk ABSENT: None The meeting was opened with invocation by Reverend Loutzenhiser, followed by the L_ Pledge of Allegiance, led by John McDowell. EXECUTIVE SESSION Council recessed to Executive Session at 6:21 p.m., with City Manager Seth Armstead, Attorney Eugene Nazarek, City Attorney Hopkins, Administrative Services/Finance Officer Ed Clark, and Captain Schuyler in attendance. The regular meeting of the City Council reconvened at 7:10 p.m., with all members present. Mayor Petta announced the Executive Session dealt with personnel and litigation, and no action was taken. APPROVAL OF MINUTES - DECEMBER 20, 1979 CC-80-11 Motion was made by Councilman Allen, seconded by Councilman Erway to approve the Minutes of December 20, 1979 as presented. CC-80-12 Following corrections by Councilman Tillinghast, Motion was made by Councilman Allen to amend Motion No. CC-80-11 to include corrections, seconded by Councilman Erway. The Motion to amend carried unanimously, and the Amended Motion carried unanimously. j Page one - 1/17/80 APPROVAL OF MINUTES - DECEMBER 27, 1979 CC-80-13 Motion was made by Councilman Erway, seconded by Councilman Allen and carried unanimously to approve the Minutes of December 27, 1979 as presented. APPROVAL OF MINUTES - JANUARY 3, 1980 CC-80-14 Motion was made by Councilman Erway, seconded by Councilman Allen and carried unanimously to approve the Minutes of January 3, 1980 as presented. CONSENT CALENDAR The following items were removed from the Consent Calendar: A. Approval of Check Register No. 011780. CC-80-15 Motion was made by Councilman Tillinghast, seconded by Councilman Allen and carried unanimously to approve Items B. through E. on the Consent Calendar as follows: B. Approval for Administrative Services/Finance Officer to attend HUD National Conference on local financial management in San Francisco, February 13-15. C. Accept the improvements for maintenance and release street improvement bonds, Minor Subdivision 78-0153. Location: 21957 & 21951 Vivienda Applicant: Eddie Hogue Bond: $3,400 D. Approve Schedule of Actions for Redevelopment Plan Amendment. E. RESOLUTION NO. 80-1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RELATIVE TO CALIFORNIA CRIME WATCH. APPROVAL OF CHECK REGISTER NO. 011780 CC-80-16 Following request that Staff re -verify the cost of a bulk rate permit as $40.00, rather than $70.00 as stated on the Check Register, Motion was made by Councilman Grant, seconded by Councilman Tillinghast and carried unanimously to approve Check Register No. 011780. Page two - 1/17/80 RECESS Mayor Petta called a Recess at 7:15 p.m. Council reconvened at 7:30 p.m., with all members present. COMMISSION & COMMITTEE REPORTS PLANNING COMMISSION Commissioner McDowell read the minutes of the January 7 Planning Commission Workshop Meeting and the minutes of the January 14 Planning Commission Meeting. He reported the following items: (1) The Commission approved the solar heating ordinance. (2) Requested Council to direct the City Attorney and the City Engineer to contact the City of Riverside to investigate access across the Gage Canal. PARKS & RECREATION COMMITTEE Vice -Chairman John Lotspeich reported the following: (1) Committee is forming a self-defense class, in conjunction with the Lady Beware Program. (2) Fun Run is planned for March 30. (3) The second square dance class is struggling. (4) Requested the City Manager report on the status of the 10 acres of Southern California Edison Company property. AGREEMENT WITH MARIGOLD FARMS City Manager Seth Armstead reported a meeting was held with Mr. Sauer of Marigold Farms and representatives of Southern California Edison Company, and an Agreement was drawn between the City and Marigold Farms to release 10 acres of Southern California Edison Company property, presently being leased by Marigold Farms, to the City immediately upon final execution of the Agreement. The City has agreed to reimburse Marigold Farms $752.00 for costs they incurred in site preparation. The cost of the lease is $1.00, and other considerations. CC-80-17 Motion was made by Councilman Allen, seconded by Councilman Grant to approve the Agreement with Marigold Farms and authorize the Mayor to consummate the Agreement. Following discussion, the Motion carried unanimously. Page three - 1/17/80 PARKS & RECREATION DIRECTOR POSITION City Manager Seth Armstead recommended the $10,000.00 previously approved by Council for a Parks & Recreation Director through June 30, 1980 be used towards development of the park land, and postpone filling that position until July. Staff is presently negotiating with Cal Poly for an intern program at no cost to the City. Councilman Erway recommended Staff investigate the legal implications of deferring filling the position, since the job announcement has been published and applications have been received. VOLUNTEER SERVICES COMMITTEE Chairman Bob Yeates reported the following: (1) The Christmas decorations have been taken down. (2) The "Accent on Youth" Fund is now approximately $985.00. (3) Committee will meet later in January with the Parks & Recreation Committee, Engineering and Little League regarding assistance in preparation of the ten acre parcel recently acquired. (4) Requested Council approval for the following individuals to attend a "Keep America Beautiful" workshop in Riverside on February 26: Bob Yeates; Clyde Gunderson; and Ken Rinderhagen. 0 (5) Requested Staff to furnish the Committee with a copy of the litter ordinance and trash regulations. Planning an educational program for the schools regarding preventing litter. (6) Due to magnitude of programs being planned, may request Council to consider expanding the Volunteer Services Committee or to form a sub -committee under the Committee. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairman Koleta Green reported the following: (1) Committee will tour ten acre and twenty-five acre sites Saturday morning. (2) An individual will fly over Grand Terrace low enough to permit aerial photographs of specific locations to be taken if someone is willing to loan a 35mm camera with a zoom lens to the Committee for this purpose. Page four - 1/17/80 (3) Taping interviews with pioneers of Grand Terrace, which will be typed. Both the tapes and typewritten transcripts will be kept for historical purposes, as well as a photograph of each individual being interviewed. (4) City Council members were requested to make appointments to have their photographs taken at the Neal Adair Studio in Colton. These photographs will then be on display at City Hall as the charter City Council. Fees will be paid out of the Committee budget. (5) The Committee is working with Clyde Gunderson regarding the possibility of converting the Community Center into a historical site. Information is to be sent to the California Historical Preservation by March 15. CRIME PREVENTION COMMITTEE Acting Chairman Judy Rinderhagen reported the following: (1) Announced that Chairman Tom Teorey had resigned for personal reasons. (2) A new Chairman and Vice -Chairman will be elected at the Committee meeting of January 23 at 7:00 p.m. (3) Thanked Seth Armstead for attending previous Committee meeting, and for clarification & direction given. (4) Working on publicity program for Neighborhood Watch. (5) Committee voted to support Resolution on Crime Watch. (6) In support of Lady Beware Program, and will be assisting. (7) She and Ken Rinderhagen attended a banquet on We Tip and War on Arson. Arrangements have been made to present this program at the Council Meeting of February 21, 1980. CC-80-18 Motion was made by Councilman Grant, seconded by Councilman Erway and carried unanimously to extend appreciation to Mr. Tom Teorey for his efforts in behalf of the City. APPROVAL OF BUDGET FOR CRIME PREVENTION COMMITTEE CC-80-19 Following staff report by City Manager Armstead requesting a supplemental appropriation to the 1979-80 Fiscal Year Budget of $500.00 for the Crime Prevention Committee, and discussion, Motion was made by Councilman Tillinghast, seconded by Councilman Allen and carried unanimously to approve the budget as recommended in the Staff Report dated January 17, 1980. (A copy of the Staff Report is on file in the City Clerk's Office) Page five - 1/17/80 ENERGY COMMITTEE Leader Doug Erway reported the following: (1) Asked consideration be given to using some of the Dial -A -Ride Budget to assist a disabled boy who needs transportation to his job at the School of Hope. (2) Requested Council to approve a trip to Sacramento to meet with the California Energy Commission to acquire technical assistance and grant information for applicable City energy programs. CC-80-20 Motion was made by Councilman Allen, seconded by Councilman Grant and carried unanimously to approve Councilman Erway's trip to Sacramento in February. (3) Will attend an Energy Auditor Training Class at San Bernardino Valley College January 29-31. (4) Attended funeral services for Mr. Harry Reynolds, field representative for Assemblyman Goggin, in behalf of the City. APPROVAL OF DUTIES & RESPONSIBILITIES - CRIME PREVENTION COMMITTEE CC-80-21 Motion was made by Councilman Grant, seconded by Councilman Erway and carried unanimously to adopt the Duties & Responsibilities for the Crime Prevention Committee as submitted. REPORTS Councilman Allen reported the following: (1) Attended Omnitrans & Sanbag Meetings, and expressed concern regarding future freeway offramps for the City due to a scarcity of funds. (2) Bus Game Kits, designed to educate children in the use of public transportation, is available free to schools in San Bernardino County. (3) Discussions were held in Sanbag regarding use of triple trailers. Commuter rail service between San Bernardino and Los Angeles was also discussed. Councilman Grant reported the following: (1) Attended SCAG Energy and Environment Meeting in Los Angeles. (2) Attended Solar and Hydrogen Seminar in Riverside. Page six - 1/17/80 Councilman Erway reported the following: (1) Attended SCAG Human Services Committee Conference on undocumented aliens. (2) The Census will be on Tuesday, April 1, 1980. This will be used for distribution of Federal funds to State and local governments. Further information is available at City Hall. (3) Attended Clean Air Institute Seminar in Riverside. Mayor Petta announced he will attend a County Flood Control Committee Meeting on January 24. POLICE CHIEF REPORT Captain Schuyler reported the following: (1) Two of three proposed lieutenants are now on staff, and will be available to take calls when Captain Schuyler is not available. (2) Sargeant Curry's schedule will be adjusted to accommodate meeting with the Crime Prevention Committee. (3) Statistical reports are being prepared to facilitate a month -to -month comparison of crime activity in the City. Mr. Dick Rollins, 22799 DeBerry, expressed concern about open gates above the Griffin Development on DeBerry, resulting in vehicles going into the orange groves. CITY ENGINEER REPORT City Engineer Joe Kicak briefed Council regarding the collapsed storm drain at Mt. Vernon & Pico, estimated the cost of repair to be approximately $1,416.00, and requested Council approval for this expenditure. CC-80-22 Motion was made by Councilman Erway, seconded by Councilman Allen and carried unanimously to approve the expenditure of $1,416.00 to repair the collapsed storm drain. CITY MANAGER REPORT City Manager Seth Armstead reported the following: (1) Will attend City Managers Meeting in San Diego February 6-8. Administrative Services/Finance Officer Ed Clark will substitute for the City Manager at the Council Meeting of February 7, 1980. Page seven - 1/17/80 CC-80-23 Following briefing and discussion, Motion was made by Councilman Erway, seconded by Councilman Grant to approve the purchase of seven (7) filing cabinets for a total cost of $1,158.84, as outlined in the Staff Report dated January 17, 1980. (A copy of the Staff Report is on file in the City Clerk's Office.) Motion carried on AYE votes of Councilmen Erway, Allen, Grant, and Mayor Petta, with Councilman Tillinghast voting NOE. (2) Requested Council to retroactively approve the revised FY 1978-79 Budget. City Attorney Hopkins advised the Budget would have to be approved by resolution. City Attorney Hopkins also advised Council regarding a purchasing policy and procedures for auditing demands and approving budget items. CC-80-24 Motion was made by Councilman Tillinghast, seconded by Councilman Allen and carried unanimously to direct Staff to prepare the necessary Resolution to implement the policy as outlined by City Attorney Hopkins. APPROVAL OF CETA II CLERK CC-80-25 Following briefing by City Manager Seth Armstead, Motion was made by Councilman Allen, seconded by Councilman Grant to approve hiring a CETA II Clerk to train in the City Manager's Office for the period of January 18 through September 30, 1980. Councilman Tillinghast voiced opposition to the manner and piecemeal way decisions are being made on staff positions. Following further discussion, the Motion passed on AYE votes of Councilmen Erway, Allen, Grant and Mayor Petta, with Councilman Tillinghast voting NOE. CITY INSURANCE PROGRAM City Manager Seth Armstead briefed Council, stating the Bruce G. Gray Insurance Agency has furnished the City with quotations which would considerably reduce City insurance costs. In discussion, Council requested further staffing as to what extent this company has been involved with other municipalities, and recommended a sample policy be prepared for review. City Attorney Hopkins recommended checking the deductible portion, and the company's policy for adjustments. CC-80-26 Following discussion, Motion was made by Councilman Tillinghast, seconded by Councilman Erway and carried unanimously to defer action on Agenda Item 6B. - City Insurance Program - until Staff has answered the questions raised by Council. Page eight - 1/17/80 BUSINESS LICENSE POLICY FOR CITY COMMITTEES CC-80-27 Following discussion, Motion was made by Councilman Allen, seconded by Councilman Tillinghast and carried unanimously to direct Staff to prepare an adequate Resolution covering this policy for Council consideration. PARAMEDICS AGREEMENT Mr. Norman Osbourne, representing Howard Ambulance, briefed Council, stating Howard Ambulance Company, Inc. is currently providing ambulance service to the City in accordance with the Agreement assumed by their purchase of Inland Ambulance Service on July 1, 1979. He stated the Howard Ambulance Company, Inc. intends to terminate this Agreement, and doing so immediately would have no affect on the company. CC-80-28 Following discussion, Motion was made by Councilman Tillinghast, seconded by Councilman Allen and carried unanimously, that with the stated mutual agreement of Howard Ambulance Company. Inc.,terminate the contract with Howard Ambulance Company, Inc. as successors to Inland Ambulance, effective January 31, 1980, and request the premises be vacated at that time. CIVIC CENTER SITE - PARCEL NO. 276-202-48 City Manager Seth Armstead advised Council funds are available to purchase this parcel, previously chosen by the Civic Site Selection Committee for its accessibility and lower cost, and recommended authorization to purchase at a cost of approximately $96,000.00 by March 1980. Following discussion, Motion was made by Councilman Allen to acquire the property, pursuant to the Staff Report dated January 17, 1980, and that the Mayor be authorized to sign the purchase agreement. The Motion died for lack of a second. CC-80-29 Following further discussion, Motion was made by Councilman Erway, seconded by Councilman Tillinghast and carried unanimously for Council to authorize $96,000.00 to be made available to the Community Redevelopment Agency, if they accept it for such a purchase. SURPLUS COUNTY LAND - SPR-0120-U CC-80-30 Motion was made by Councilman Tillinghast, seconded by Councilman Erway and carried unanimously to accept Staff's recommendation for purchase of the surplus county land. (Staff's recommendation is on a Staff Report dated January 17, 1980 and is available in the City Clerk's Office.) Page nine - 1/17/80 RESOLUTION NO. 80-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ACKNOWLEDGING RECEIPT OF A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE REGARDING THE FIRST AMENDMENT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AND DIRECTING THE HOLDING OF A JOINT AGENCY AND CITY COUNCIL PUBLIC HEARING THEREON. CC-80-31 Motion was made by Councilman Tillinghast, seconded by Councilman Allen and carried unanimously to adopt Resolution No. 80-2. COMMERCIAL REDEVELOPMENT PROPOSAL CC-80-32 Following Staff briefing and discussion, Motion was made by Councilman Tillinghast, seconded by Councilman Allen to accept the Commercial Redevelopment Proposal and authorize preparation of the initial reports. Following discussion, the Motion carried unanimously. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, commended Council & Staff for their efforts since becoming a City. Geoff Dooley, 22432 Franklin, stated the two houses he mentioned in an earlier Council Meeting are still in disrepair. (One is on Mt. Vernon and one is on Barton Road) City Engineer Joe Kicak stated one notice has already been given to the owners. The following citizens also addressed Council: John McDowell, 22690 Cardinal; Kathy Harmon, 11834 Kingston; and Ann Petta, 11875 Eton Drive. Councilman Allen expressed concern regarding an individual who drives a pickup truck to the local donation boxes, such as Salvation Army, picks up the donated items early in the morning, and takes them to swap meets to sell. ADJOURN CC-80-33 Motion was made by Councilman Erway, seconded by Councilman Allen and carried unanimously to adjourn the regular meeting at 9:54 p.m. A Public Work Session will be held at 4:00 p.m. Thursday, February 7, 1980 followed by the regular meeting at 6:00 p.m. Respectfully submitted, *Citylerk Approved: _7&, Q-&tL Page ten - Mayor(/ 1/17/80