09/18/1980CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - SEPTEMBER 18, 1980
A regular meeting of the City Council of the City of Grand Terrace was called to
order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace,
California, at 6:15 p.m. on September 18, 1980.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Edward Clark, Finance/Administrative Services Officer
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Lindahl, City Clerk
ABSENT: Jim Rigley, Councilman
Seth Armstead, City Manager
The meeting was opened with invocation by Reverend Roland Jose, Faith Christian
Center, Rialto, followed by the Pledge of Allegiance led by City Attorney Ivan
Hopkins.
ITEMS ADDED TO AGENDA
5E - Hazard Elimination Program
5F - Additional Funds - 22799 Barton Road
ITEMS DELETED FROM AGENDA
5C - Establishment of Policy Regarding Engineering Project Approvals.
3A - Warrant No. 230, Check Register No. 091880
APPROVAL OF MINUTES - AUGUST 28, 1980
CC-80-318 Motion was made by Councilman Grant, seconded by Councilman Nix,
and carried unanimously, by all present, to approve the Minutes
of August 28, 1980, as presented.
APPROVAL OF MINUTES - SEPTEMBER 4, 1980 - SPECIAL MEETING
CC-80-319 Motion was made by Councilman Petta, seconded by Councilman Grant,
and carried unanimously, by all present, to approve the Minutes
of the Special Meeting, September 4, 1980 as presented.
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APPROVAL OF MINUTES - SEPTEMBER 4, 1980 - REGULAR MEETING
CC-80-320 Following corrections to the City Attorney Report, and to Motion
No. CC-80-216, Motion was made by Councilman Grant, seconded by
Councilman Petta and carried unanimously, by all present, to approve
the Minutes of the Regular Meeting of September 4, 1980 as amended.
CONSENT CALENDAR
Item 3C - Resolution regarding the issuance of residential mortgage
bonds, was removed from the Consent Calendar, pending recommendation
from Miller & Schroeder Municipals, Inc.
CC-80-321 Motion was made by Councilman Petta, seconded by Councilman Grant
and carried unanimously, by all present, to approve the following
items on the Consent Calendar:
3A - Approval of Check Register No. 091880, with Warrant No. 230
deleted.
3B - Approve purchase of Pitney Bowes Mailing Machine, Model 5830,
for $1200.00.
COMMISSION & COMMITTEE REPORTS
ENERGY COMMITTEE
Chairman Eugene Tidwell reported the following: (1) Committee has
been preparing a detailed energy plan, and presentations on energy -
saving devices have been presented at the meetings of February 29,
April 25, May 25, June 27, July 25 and August 22; (2) Application
has been made for a grant; (3) Will be attending Department of
Energy Meeting in Los Angeles regarding decreasing gas consumption.
CC-80-322 Motion was made by Councilman Grant, seconded by Councilman Nix
and carried unanimously, by all present, to appoint Eugene Tidwell
as alternate to Councilman Grant, to represent the City on the
SCAG Energy Environment Committee.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Mayor Tillinghast stated the Committee had requested action on
the following items: (1) Advertise meetings are held the second
Monday of each month at 7:00 p.m. at the Community Center;
(2) Council Portraits - Following discussion, and with the
consensus of Council, directed Staff to arrange for 8 x 10
council portraits to be made at either Neal Adair Studio or
Bob Wheeler Studio, whichever is the most economical, or if
no price differential, at the Neal Adair Studio; and (3)
Recommended appointment of Hannah Leister to the Committee.
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11
CC-80-323 Motion was made by Councilman Petta, seconded by Councilman Nix,
and carried unanimously, by all present, to appoint Hannah Leister
to the Historical & Cultural Activities Committee.
VOLUNTEER SERVICES COMMITTEE
Chairman Bob Yeates stated the next meeting will be held Wednesday,
September 24.
PARKS & RECREATION COMMITTEE
Vice -Chairman Dick Rollins reported the following: (1) A layout
plan depicting proposed recreational facilities to be constructed
on the Terrace Hills Junior High School property, prepared by
Engineering Staff, Brian Esgate, was approved at the Committee
Meeting of September 15. This plan was then submitted to the
Colton Joint Unified School District Board September 16, by
Mr. Esgate. The Board requested preparation of a more detailed
plan, to be approved by Council and the Colton Joint Unified
School District Board, prior to submission to the Architectural
School Board in Sacramento; (2) Motocross fund raising for fencing
has not been successful; (3) Will be seeking Council approval to
name the 25 acre park site "Blue Mountain Community Park"; (4)
Groundbreaking ceremonies for Terrace Hills Community Park will
be held October 12; (5) Questioned when new "Nandina" Street
Sign will be installed to replace "Flicker" Street.
J
Mr. John Lotspeich reported he is working with Colton Joint Unified
School District to design a system for applications and permits
for use of the school recreational facilities when school is not
in session to be scheduled by the City.
CC-80-324
Following request by City Engineer Joe Kicak, Motion was made
by Councilman Nix, seconded by Councilman Grant and carried
unanimously, by all present, to authorize the City Engineer's
Office to prepare a layout drawing for recreational facilities
on Terrace Hills Junior High School property, as requested by
the Colton Joint Unified School District Board. This drawing will
be approved by the City Council and the Colton Joint Unified
School District as a part of the Joint Use Agreement.
Councilman Nix indicated members of the Parks & Recreation
Committee plan to attend a seminar regarding vandalism of parks
and public property in October, and recommended the City pay the
registration fee of $30.00.
CC-80-325
Motion was made by Councilman Nix, seconded by Councilman Petta,
to authorize up to three members of the Parks & Recreation Committee
to participate in the vandalism seminar in October at a cost of
$30.00 per person. With the clarification that the three members
may consist of Parks & Recreation Committee Members and Crime
Prevention Committee members, the Motion carried unanimously,
by all present.
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WAYS & MEANS COMMITTEE
Mayor Tillinghast read a resignation letter from Richard Allen,
dated September 12, 1980.
CC-80-326 Motion was made by Councilman Grant, seconded by Councilman Petta,
and carried unanimously, by all present, to accept the resignation
of Richard Allen from the Ways & Means Committee.
FIRE CHIEF REPORT
Howard Wright, Batallion Chief, reported the Fire Department will
be inspecting the new City fire engine next week, and expect
delivery by mid October.
Mayor Tillinghast read a letter dated September 16, 1980, which
he had written to the County Fire Warden, Don Banghart, commending
the Grand Terrace Station 23 personnel for outstanding performance
of their duties at a recent fire at 12609 Mirado.
RECESS
Mayor Tillinghast called a Recess at 6:55 p.m. Council reconvened
at 7:40 p.m., with all members present, except Councilman Rigley,
following adjournment of the Community Redevelopment Agency Meeting.
PALM TREE REMOVAL - BARTON ROAD
Ed Clark advised Council Southern California Edison Company has
offered to remove five palm trees on Barton Road, at no cost,
by cutting the trees at the base and grinding out the roots. These
trees are growing into the power lines, causing potential power
outage and fire hazard.
In discussion, Council expressed concern regarding removing trees
without replacing them, feeling Barton Road, as well as the entire
City, is in need of beautification and a tree -planting program.
Mayor Tillinghast opened the meeting to public participation.
Dr. Bruce Halstead, 23000 Grand Terrace Road, emphasized the need
for more trees and shrubs in the City to improve the air quality,
and recommended an intensive study to accomplish this. He also
questioned why the skating rink has not installed landscaping.
Dr. Halstead stated the University of California has access to
trees and shrubs which could be made available at minimal cost,
and in some cases, free of charge. He also stated the world-
renouned World Life Research Institute, located at 23000 Grand
Terrace Road, has extensive environmental documentation and
facilities, and offered the use of the facilities to the City.
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Dick Rollins, 22700 DeBerry, recommended the Parks & Recreation
Committee work closely with the Engineering Department in the
development of a tree -planting program. He also stated the
University of California has some large trees which the City could
have free of charge; however, transporting them is a problem.
Bob Yeates, 12888 Fremontia, suggested the University of California
might consider planting trees in the City for use in their studies.
Mayor Tillinghast closed the meeting to public participation, and
thanked Dr. Halstead for offering the use of the World Life
Research Institute facilities to the City.
Council further discussed the need for a city-wide comprehensive
landscaping program, and the immediate need for beautificaiton of
Barton Road. City Engineer Joe Kicak stated information would be
given to Council at the October 2 Meeting identifying trees which
will need removing and improvements needed for the area of Barton
Road between Grand Terrace Road and Mt. Vernon.
CC-80-327 Motion was made by Mayor Tillinghast, seconded by Councilman Nix,
in three parts as follows:
(1) Approving the removal of five palm trees on Barton Road
by Southern California Edison Company at no charge.
(2) Directing Engineering Staff to prepare a comrehensive landscaping
plan for Barton Road from Grand Terrace Road to Mt. Vernon Avenue.
(3) Authorizing the expenditure of up to $3,600.00 for the plan,
and first stage implementation of planting trees in that area.
Council emphasized its concern for early implementation of this
program of planting trees, and indicated this is the first phase
of a comprehensive program throughout the City. Councilman Nix
recommended having Clean Community Services, in conjunction with the
Volunteer Services and the Parks & Recreation Committees, assist
in the development of a comprehensive City plan.
Mayor Tillinghast opened the meeting to Public Participation.
Dick Rollins, 22700 DeBerry, stated the cities of Rosemead and
E1 Monte had completed extensive landscaping programs, and
recommended checking to see how funds were obtained for these
programs. Mayor Tillinghast closed the meeting to Public
Participation.
Following the discussion, Motion No. CC-80-327 carried unanimously,
by all present.
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PHASE I CONSTRUCTION - TERRACE HILLS COMMUNITY PARK
City Engineer Joe Kicak advised five bids were opened September
9, 1980 for Phase I Construction, grading, ranging from
$65,429.50 to $81,344.00, and recommended award to the low
bidder, Socal West Constructors, Inc.
CC-80-328 Motion was made by Councilman Grant, seconded by Councilman Petta,
and carried unanimously, by all present, to award the bid in the
amount of $65,429.50 for Phase I Construction of Terrace Hills
Community Park to Socal-West Constructors, Inc., and to authorize
the City Engineer to prepare a contract and issue a notice to
proceed.
PARK SITE PURCHASE - 1.5 ACRES
Ed Clark recommended purchase of 1.5 acres, presently known as
Lot Y, adjacent to the 25 acre park site, for $37,500.00. This
price includes the 1.5 acres @$20,000.00 per acre, 15% interest
per year, and 200 feet of 4 inch sewer line @$6.00 per foot.
This site would serve as a parking area for 70-80 cars, barbeque
pits and picnic tables.
CC-80-329 Motion was made by Councilman Nix, seconded by Councilman Grant,
and carried unanimously, by all present, to approve Staff
recommendation as follows:
(1) Approve the purchase of the 1.5 acres for $30,000.00, plus
$4,500.00 for 15% interest, and $1,200.00 for 200 feet of
four inch sewer line, for a total purchase price of $35,700.00.
(2) Approve purchase of the land from funds budgeted on page 59
of the 1980-81 Fiscal Year Budget, Line Item No. 3, 3.5 acres,
Griffin Development Company, $60,000.00.
HAZARD ELIMINATION PROGRAM - TRAFFIC SIGNALS
City Engineer Joe Kicak advised Council Caltrans has funds available
under a Hazard Elimination Program which could provide for
installation of traffic signals at the Interstate 15 offramps at
Barton Road, and the intersections of Barton Road & Michigan, and
Barton Road & La Crosse Avenue. The estimated cost for installing
these signals is $158,000.00. Mr. Kicak recommended applying for
$126,000.00 in funds, with a local match of $32,000.00.
CC-80-330 Motion was made by Mayor Tillinghast, seconded by Councilman Nix,
and carried unanimously, by all present, to authorize Staff to
submit an application for hazard elimination funds in the amount
of $126,000.00, and to allocate City funds for matching the grant
in the amount of $32,000.00 from the Gasoline Tax Fund.
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MODIFICATION FUNDS - FRONT BUILDING
Ed Clark briefed Council, stating bids received for modifications
to the front building are higher than anticipated, due to increased
prices, and requested an additional $1,300.00 for modifications.
He also recommended including the handicap ramp, required for the
building, in the handicap ramp construction program for the City,
which is to begin shortly.
CC-80-331 Motion was made by Councilman Petta, seconded by Mayor Tillinghast,
to approve an additional $1,300.00 to modify the front building,
and to include the handicap ramp for the building in the construction
program which will begin shortly for handicap ramps throughout the
City.
Following clarification that the $1,300.00 in funds will be
drawn from the Federal Aid to Local Agency Funds, Motion No.
CC-80-3.31 carried unanimously, by all present.
CITY ENGINEER REPORT
City Engineer Joe Kicak was questioned as to why landscaping has
not been installed at the skating rink. Mr. Kicak stated he will
investigate the matter and report to Council at the October 2
Council Meeting.
CITY ATTORNEY REPORT
City Attorney Ivan Hopkins advised Council that the City of Colton
had approved a settlement agreement regarding the lawsuit known
as Colton vs Grand Terrace, at its meeting of September 16, 1980.
Grand Terrace received the settlement agreement subsequent to
that meeting; thus, there was not sufficient time for adequate
review and recommendations to Council. Mr. Hopkins recommended
referring the matter to Staff for review at this time, and
setting a meeting regarding this matter prior to October 2, 1980.
Mayor Tillinghast directed Staff to prepare a report regarding
the settlement agreement.
CITY MANAGER REPORT
Ed Clark, Finance/Administrative Services Officer, reported the
following: (1) Requested clarification of alternate committee
member terms of office - Council concurred these terms are to be
the same as regualr member terms; (2) Southern California Gas
Company has requested authority from the Public Utilities
Commission to decrease rates; (3) Stated Resolution NO. 80-15,
which was forwarded to the Public Utilities Commission and to
General Telephone Company, requested inclusion of the City in
a toll free telephone area of the City of San Bernardino, and
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9/18/80
in the San Bernardino telephone directory. Following discussion
and clarification that Council's intent is to request 824-825
prefixes, at no additional charge, Mayor Tillinghast opened the
meeting to Public Participation.
Bob Yeates, 12888 Fremontia, recommended requesting Grand Terrace
be placed in General Telephone's area, since 824-825 is a General
Telephone exchange. Mayor Tillinghast closed the meeting to
Public Participation. Mayor Tillinghast directed the City Attorney
to draft a letter of clarification of intent regarding Resolution
No. 80-15, requesting Grand Terrace be placed in the General
Telephone area, specifically the Colton exchange, so calls to
the County Seat will be toll -free, and the residents will be
charged base rate.
(4) The unofficial population for Grand Terrace, as a result of
the 1980 Census, is 8,814.
(5) Parking violations which are not contested will be processed
through the City, with contested violations being processed through
San Bernardino County, as a result of the closure of the Colton
Justice Court. Estimated revenue for the City is $14,400.00 per year.
(6) CRA indebtedness to the City is $56,400.00, which includes
$30,000.00 in loans and attorney fees.
COUNCIL REPORTS
Councilman Grant attended a SCAG Energy Environment Meeting August
28. SCAG will be requesting legislation to allow the power plants
to use natural gas. He also attended an Omnitrans Meeting,
September 10, and voted to increase the dial -a -lift program,
which will now operate from 7:00 a.m. to 6:00 p.m. He also
expressed criticism regarding the method of polling members by
means of a telephone survey. The Omnitrans Board also approved
a grant application for urban mass transit.
Councilman Grant also attended a SANBAG Meeting September 10, and
expressed criticism of the method of selecting recipients for
the SB 821 Grant Funds Program.
Mayor Tillinghast announced the Citrus Belt Division of the League
of California Cities will be having a kick-off general assembly
dinner meeting Wednesday, September 24, at Bings Cathay Inn, and
encouraged Council to attend.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, questioned how soon the Phase I
Construction of the Terrace Hills Community Park will begin, and
how soon bids can be requested for irrigation and landscaping.
City Engineer Joe Kicak stated work will begin in 2-3 weeks,
and recommended bids be requested for irrigation and landscaping
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and correlated for work to begin at the same time the grading
is being completed.
Mr. Rollins also questioned why a Colton Police Officer was
present when a traffic accident occurred in Grand Terrace
recently in the vicinity of the Grand Terrace Elementary School.
Councilman Nix stated he was present, and questioned this also.
John Lotspeich, 22111 Newport Avenue, was also present, and stated
a Grand Terrace Officer, a Colton Officer and the Highway Patrol
were all present at the scene.
In discussion, questions were raised about the presence of a
Colton Police Officer, concern about our officers being properly
schooled in handling these matters, and what is involved in
recriprocal arrangements between the law enforcement agencies,
and are there charges involved in the arrangements.
Councilman Grant stated if the Colton Police Officer was requested
to assist, he appreciates the assistance; however, if this was
not the case he objects to the presence of Colton Police Officers
in Grand Terrace. He also wants to know, if our Officer needed
assistance, why did he need assistance.
John Lotspeich, 22111 Newport Avenue, stated he attended the
Colton Joint Unified School District Board Meeting earlier on
this date regarding scheduling of activities by the City on
school property. The matter was referred to Mr. Jacobsen for
minor clarification, particularly regarding the "hold harmless"
area, and feels the Board will act favorably on this matter.
Bob Yeates, 12888 Fremontia, stated the Clean Community System
will hold a meeting Thursday, September 25. At that time he
will recommend the Clean Community System, the Cities of Grand
Terrace and Colton, and the San Bernardino County Environmental
Office each write letters to Caltrans requesting the litter be
cleaned up on Interstate 15. The Clean Community System took
eighty pictures of the City during its litter survey, and will
report to Council regarding the results. Councilman Grant
commended the Clean Community System for their efforts.
CC-80-332 Motion was made by Councilman Grant, seconded by Councilman
Petta, and carried unanimously, by all present, authorizing a
letter to be drafted to Caltrans regarding cleaning the litter
along Interstate 15.
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ADJOURN
CC-80-3 33 Motion was made by Councilman Nix, seconded by Councilman Petta,
and carried unanimously, by all present, to adjourn the regular
meeting of the City Council to an adjourned regular meeting to
be held at the First Baptist Church of Grand Terrace, 12354 Mt.
Vernon, Grand Terrace, on Thursday, September 25, 1980 at 6:00 p.m.
Respectfully submitted,
i
City C rk
APPROVED:
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