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12/04/1980CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 4, 1980 The regular meeting of the City Council of the City of Grand Terrace was called to order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand Terrace, California at 6:16 p.m., on December 4, 1980. PRESENT: Thomas A. Tillinghast, Mayor Hugh J. Grant, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Jim Rigley, Councilman Seth Armstead, City Manager Joe Kicak, City Engineer Myrna Lindahl, City Clerk ABSENT: Ivan Hopkins, City Attorney The meeting was opened with invocation by Pastor Jungsik Yoo, followed by the Pledge of Allegiance, led by Joe Kicak. ITEMS ADDED TO AGENDA 6E(1) - Grant Assistance Program - International Systems, Inc. 6E(2) - Sewage Billing CONSENT CALENDAR The following items were removed from the Consent Calendar: (A) - Check Register; (D) - Resolution regarding Travel Expenses; (H) - Bid Request - Demolition of House at 22325 Barton Road; and (I) - Grant Application for partial funding of Civic Center architectural and engineering fees. CC-80-393 Motion was made by Councilman Grant, seconded by Councilman Rigley and carried unanimously to approve the following items on the Consent Calendar: B. RESOLUTION NO. 80-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING THE CIRCULATION OF THE LOWER PER CAPITA TAX ACT TO LEGALIZE LAS VEGAS STYLE GAMBLING THROUGH THE INITIATIVE PROCESS. Page one - 12/4/80 C. Attendance of City Clerk at 1981 City Clerks Institute - Sacramento - January 14-16. Cost: $77.00 E. RESOLUTION NO. 80-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION, CONSOLIDATED WITH THE GENERAL ELECTION, HELD IN SAID CITY OF GRAND TERRACE ON THE 4TH DAY OF NOVEMBER 1980 DECLARING THE RESULTS THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW. F. Authorize Request for Bids - Settling Basins. G. Adopt Descriptions of Committee Responsibilities for all City Committees. CHECK REGISTER NO. 120480 CC-80-394 Following clarification of purchase of Christmas trees from Valley Decorating Company, Motion was made by Councilman Grant, seconded by Mayor Tillinghast and carried unanimously to approve Check Register No. 120480. TRAVEL EXPENSE RESOLUTION Council referred this Resolution back to Staff with amendments and a request for legal opinion regarding insurance liability. BID REQUEST - DEMOLITION CC-80-395 Following clarification, Motion was made by Mayor Tillinghast, seconded by Councilman Grant and carried unanimously to authorize Staff to go to bid for demolition of the house at 22325 Barton Road, and to notify the additional owners during the bidding process. GRANT APPLICATION - CIVIC CENTER CC-80-396 Following discussion and clarification of correction to the Application, Motion was made by Mayor Tillinghast, seconded by Councilman Grant and carried unanimously to approve submission of a grant application for $27,190.00 for partial funding of Civic Center architectural and engineering fees, as amended. VEHICLE ABATEMENT PROGRAM Lt. Terry L. MacDonald, San Bernardino County Sheriff's Department, addressed Council regarding the proposed abandoned vehicle abatement ordinance, stating this ordinance would provide authorization to remove abandoned or dismantled vehicles from private property. The vehicle code provides the necessary authorization for removal of these vehicles from public property. Page two - 12/4/80 In discussion, Council expressed concern regarding invasion of privacy and the need for a specific definition of abandonment. Mayor Tillinghast opened the meeting to public participation, to allow the citizens to question Lt. MacDonald regarding the proposed ordinance. Jim Lindsley, 22048 Vivienda Avenue, and Vaughn Best, 11731 Mt. Vernon Avenue, addressed Lt. MacDonald. RECESS Mayor Tillinghast called a Recess at 7:02 p.m., and announced a Birthday Cake commemorating the second anniversary of Cityhood would be served during Recess. Council reconvened at 7:18 p.m., with all members present. Mayor Tillinghast announced that a Birthday Celebration would be held, in conjunction with the City Christmas Tree Lighting Program, on Tuesday, December 9, at 7:00 p.m. COMMISSION & COMMITTEE REPORTS Parks & Recreation Committee - Chairman Geoff Dooley reported the following: 1 Need to acquire use of So. California Edison Company land at Pico & Michigan; (2) Response has not been received on legal opinion by County Counsel on fees for school district facilities; and (3) Scheduling of school district facilities by the City will appear on the January, 1981 agenda of the School Board. Historical & Cultural Activities Committee - the next meeting will be held December 10 at 7:00 p.m. Volunteer Services Committee - Chairman Bob Yeates reported the City Christmas decorations are to be installed during the weekend, with the City Christmas Tree Lighting Program to be conducted December 9 at 7:00 p.m. Santa and Smokey the Bear will be present to distribute candy. WOODRUN SUBDIVISION DIRECTIONAL SIGNS City Manager Seth Armstead stated Mr. Palmer had been requested to appear at the Council Meeting, both by telephone, and by letter. Mr. Palmer indicated he would not attend the meeting. In discussion, Councilmen Grant, Nix and Mayor Tillinghast indicated support for cancelling the waiver granted April 17, 1980, on the basis the signs have been permitted to remain longer than was intended when the waiver was approved, and the desire to bring all signs in the City into conformance with the Sign Ordinance. Councilmen Petta and Rigley voiced objection to cancelling the waiver, stating the intent of the waiver was to allow the signs to remain until the tract had been completely sold. r Page three - 12/4/80 CC-80-397 Motion was made by Councilman Nix, seconded by Councilman Grant, to cancel the waiver for the Woodrun Subdivision Directional Signs, effective December 31, 1980, and to notify Mr. Palmer of this action. Following discussion, the Motion carried on AYE votes of Councilmen Grant, Nix and Mayor Tillinghast, with Councilmen Petta and Rigley voting NOE. ORDINANCE NO. (Second Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, PROVIDING FOR THE ABATEMENT & REMOVAL OF, AS PUBLIC NUISANCES, ABANDONED, WRECKED, DISMANTLED, OR INOPERATIVE VEHICLES OR PARTS THEREOF FROM PRIVATE PROPERTY, NOT INCLUDING HIGHWAYS, & RECOVERY OF COSTS OF ADMINISTRATION THEREOF, AS AUTHORIZED BY SECTION 22660, VEHICLE CODE, STATE OF CALIFORNIA. Mayor Tillinghast opened Public Hearing. Supportinq Testimon John McDowell, 22690 Cardinal, speaking as a member of the Planning Commission, stated this was the result of the City Manager's direction to the Commission to plan to improve property values and the maintenance of property, and feels this ordinance will accomplish this. Dick Rollins, 22700 DeBerry, stated the present R-1 zoning prohibits the storage of vehicles on private property. Opposing Testimony Ken Rinderhagen, 12738 Wilmac, stated he felt present State, County and Municipal codes address the problem, and recommended writing letters, rather than more ordinances; stated City is not enforcing present ordinances. Barbara Pfennighausen, 12364 Pascal, voiced concern for the discretionary power. Also speaking in opposition were Vaughn Best, 11731 Mt. Vernon, Vic Fisher, Kingston Street, and Ed O'Neal, 22508 Minona Drive. Mayor Tillinghast closed Public Hearing. Points covered in discussion by Council as matters of concern were the amount of discretionary power allowed, the possibility of present zoning codes accomplishing the purpose of the ordinance, and the invasion of citizens' rights by entering private property. Mayor Tillinghast reviewed the procedures for notification and right to appeal as stated in the ordinance, and felt minimal revisions would be needed to the ordinance. Councilman Nix supported the ordinance, based on the notification and appeal procedures, and felt Council should support the view and intent of the Planning Commission in the interest of property owners to protect property values. Page four - 12/4/80 CC-80-398 Motion was made by Mayor Tillinghast, seconded by Councilman Grant, to direct Staff to revise the ordinance, keeping in mind the comments c made during Public Hearing, and to resubmit the ordinance to Council at the earliest possible date. Motion carried 4-1, with Councilman Nix voting in opposition. BID AWARD - PHASE II, TERRACE HILLS COMMUNITY PARK DEVELOPMENT City Engineer Joe Kicak advised Council Bid Opening was held December 2 for irrigation supplies for Terrace Hills Community Park, with only one bid being received for $14,323.56. Installation of the irrigation supplies will be accomplished by personnel from the Bureau of Land Management. Mr. Kicak stated the engineering estimate for this project had been $14,000.00, and recommended award of the bid to Smith -Bennett Company. CC-80-399 Following clarification of advertising procedures used to advertise the bid requests, Motion was made by Councilman Nix, seconded by Councilman Rigley and carried unanimously to award the bid for Phase II, Irrigation Supplies for Terrace Hills Community Park Construction, to Smith -Bennett Company, in the amount of $14,323.56, to authorize preparation of the contract by Staff, and to authorize the Mayor to execute the contract. CITY MANAGER REPORT Grant Assistance Program - City Manager Seth Armstead advised Council if the City desires to take advantage of the services of International Systems, Inc., to apply for a Community Development Block Grant, an immediate decision would be required, since the deadline for application is January 12, 1981. In discussion, Councilman Nix requested a staff presentation, to include the City's present staff capability in obtaining grants, comparison of this company's abilities to other local firms which would offer similar services, and some prioritization of grants, with consideration being given that most grants require matching funds by the City. Councilman Rigley opposed the program, stating one of the major reasons for establishing the Administrative Assistant and Community Services director positions was to increase staff's capability to obtain grants. Other points discussed were the City's need to obtain additional funding, since bailout funds will soon be exhausted, and the concept of hiring a firm for specific grants. Motion was made by Councilman Grant to approve contracting with International Systems, Inc., in concept, subject to legal review. The Motion died for lack of a second. Page five - 12/4/80 Debra Baker, International Systems, Inc., addressed Council, stating no other firm works under the same concept, with other firms working on a project basis, and requiring either a 10% fee, or taking a fee off the top for their services. Council stated the contract had not been reviewed by legal counsel, and they had not seen the contract prior to the meeting. CC-80-400 Motion was made by Councilman Petta, seconded by Councilman Grant and carried unanimously to consider this matter at an adjourned regular meeting December 11, to approve in concept, and allow the City Attorney and Staff to prepare additional information for presentation at that meeting. Sewage Billing - City Manager Seth Armstead briefed Council on a proposed draft letter to be sent to residents with information on the new system of sewer billing by the City, the proposal to install a telephone message system for residents, and requested approval of these items. Council questioned if the bills could be paid at City Hall, if the telephone message system would be on a separate telephone line, and recommended changing "billing department" to "Finance Department." Council approved the proposed letter, and requested further information regarding the telephone message system. Mr. Armstead also addressed Council on the following matters: (1) Status of alternative site for Council Meetings; (2) Health Department inspection at 22409 Barton Road, stating a letter will be written to Johnston Properties requesting the sidewalks be kept clean; and (3) requested approval of two checks not listed on the Check Register - one to D & D Asphalt, and one to Cote Mark. CC-80-401 Motion was made by Councilman Petta, seconded by Councilman Nix and carried unanimously to approve the following checks: (1) D & D Asphalt, in the amount of $22,512.03; and (2) Cote Mark, Inc., in the amount of $14,329.80. COUNCIL REPORTS Councilman Nix requested Council to be prepared to discuss the possibility of conducting Council Meetings on Tuesday nights, rather than Thursday nights, at the next regular Council Meeting, citing the fact that the School Board holds regular meetings on Thursdays. Councilman Grant reported the following: (1) Attended Inland Manpower Association Meeting November 21; (2) Attended Omnitrans Meeting December 3; and (3) Attended SANBAG Board Meeting December 3, with the Board approving the City's request to modify the TIP Program. Page six - 12/4/80 Councilman Rigley requested the proposed nuisance ordinance be brought before Council for consideration, and recommended combining the vehicle abatement ordinance with the nuisance ordinance. Mayor Tillinghast, referring to the suggestion to change the Council Meetings from Thursdays to Tuesdays, stated he had other commitments on Tuesdays until September, and the City Attorney is not available on Tuesdays. The following Proclamations were read by Mayor Tillinghast: Proclamation - Extending congratulations and best wishes for success to the newly -incorporated City of Big Bear Lake. Proclamation - Proclaiming the week of December 14-20 as "Fireplace Safety Week" for the City. PUBLIC PARTICIPATION The following citizens addressed Council: Dick Rollins, 22700 DeBerry, purchased 50 sandbags to be established at the Terrace Hills Community Park. Additional sandbags may be purchased from Griffin Development Company for 30� a bag. Spoke in favor of the grant assistance program. Reported the School Board is considering closing the Terrace Hills Pool for the winter, due to the cost of heating; Barbara Pfennighausen, 12364 Pascal, thanked Staff for the repair of DeBerry Street, and requested clarification of the Council discussion regarding sewer billing; Ken Rinderhagen, 12738 Wilmac, thanked Council for not adopting the vehicle abatement ordinance, and recommended denying adoption of future restrictive ordinances, such as the proposed nuisance ordinance; Vic Fisher, 12226 Kingston, stated his only opposition to the vehicle abatement ordinance was the language in its present form; and Vaughn Best, 11731 Mt. Vernon, regarding the vehicle abatement ordinance. ADJOURN CC-80-402 Motion was made by Mayor Tillinghast, seconded by Councilman Nix, to adjourn to an adjourned regular meeting Thursday, December 11, 1980 at 6:00 p.m. at the First Baptist Church of Grand Terrace. Motion carried 4-1, with Councilman Rigley voting NOE. The regular meeting adjourned at 9:55 p.m. APPROVED: ay r Page seven - 12/4/80 Respectfully submitted, City C rk