12/11/1980z
CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - DECEMBER 11, 1980
The Adjourned Regular Meeting of the City Council of the City of Grand Terrace was
called to order at 12354 Mt. Vernon, First Baptist Church of Grand Terrace, Grand
Terrace, California at 6:00 p.m., on December 11, 1980.
PRESENT: Thomas A. Tillinghast, Mayor
Hugh J. Grant, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Jim Rigley, Councilman
Seth Armstead, City Manager
Myrna Lindahl, City Clerk
ABSENT: Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
The meeting was opened with the Pledge of Allegiance, led by Alex Estrada.
GRANTS ASSISTANCE PROGRAM
City Manager Seth Armstead briefed Council, referring to the Staff
Report dated December 18, 1980 regarding the possibility of
contracting with International Systems, Inc. as grant consultants.
He also advised Council the City would not seek further assistance
for a Community Development Block Grant, since this is presently
being done in conjunction with San Bernardino County. He
recommended approving a contract with International Systems, Inc.,
to remain in effect for one year, and stated the proposed contract
had been reviewed by the City Attorney.
Points raised in Council discussion were the notification procedures
to activate the guarantee in the event grants have not been received
in accordance with the contract, the possibility of paying the
$22,000.00 fee after services have been received, and the importance
of thorough staffing of items prior to presentation to Council.
Councilman Rigley voiced objection to hiring grant consultants,
since the $22,000.00 fee will be paid from the general fund, with
no guarantee of that fund being reimbursed, additional staff positions
were added on the basis of increasing staff capability to obtain
grants, and the present economy indicating a possible recession.
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Staff Members addressing Council were: Randy Anstine, Community
Services Director, spoke in favor of hiring the consultants, stating
researching for grants is very time-consuming, and this firm has
lobbyists; Lewis Sullivan, Planning Director, supported hiring
the consultants; and Alex Estrada, stating this firm has a good
track record, and recommended giving consideration to how much
staff time would be involved in the application procedure and
the responsibility for monitoring the approved grants.
Mayor Tillinghast opened the meeting to public participation, with
the following individuals addressing Council: Geoff Dooley, Parks
& Recreation Committee Chairman, and Vice -Chairman Dick Rollins
speaking in support of hiring the grant consultants. Mayor
Tillinghast closed the meeting to public participation.
CC-80-403 Following further discussion regarding the cooperative agreement
with San Bernardino County, Motion was made by Mayor Tillinghast,
seconded by Councilman Petta, to approve an agreement with
International Systems, Inc., to serve as grant consultants, with
the following stipulations: (1) That the term of the agreement
as stated in Paragraph (1), Page 1, of the agreement, shall
remain in effect until one year from the date of execution of
the agreement; (2) That, as per Section 5 of the agreement,
Paragraph B, the City Manager shall be designated as the official
representative of the City; and (3) That the funds for paying the
$22,000.00 fee to International Systems, Inc., will come from
unappropriated surplus in the City's budget.
Councilman Nix recommended preparation of a detailed staff report
for Council regarding the advisability of continuing the
cooperative agreement with San Bernardino County for small cities
grants, and stated it should be clarified this Motion is not
approving cancellation of the present agreement.
Motion No. CC-80-403 carried 4-1, with Councilman Rigley voting NOE.
ADJOURN
The adjourned regular meeting of the City Council adjourned at
6:50 p.m. The next regular meeting will be December 18, 1980.
Respectfully submitted,
City Cleyk
APPROVED:
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