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01/18/1979MINUTES The regular meeting of the City Council, City of Grand 1/18/79 Terrace, was held in the City Hall, 22140 Barton Road, Grand Terrace, California, on January 18, 1979. CALL TO ORDER Mayor Petta called the meeting to order. INVOCATION Reverend Richard Lyddon, Highgrove United Methodist Church PLEDGE OF ALLEGIANCE ROLL CALL Council: Councilmembers Tillinghast, Erway, Allen, Grant; Mayor Petta Staff: City Manager, Seth Armstead; City Attorney, Ivan Hopkins; City Engineer, John Shone; Executive Secretary/Deputy City Clerk, Myrna Lindahl EXECUTIVE Following Roll Call, Council immediately recessed to SESSION Executive Session, with City Attorney Hopkins and City Manager Armstead in attendance. The regular meeting of the City Council reconvened at 6:28, with all Council Members present. City Attorney Hopkins stated the Executive Session concerned litigation involving the City of Colton and CSA 70-Zone H, and that Council had authorized the City Attorney, the City Manager and the Consulting Engineer to meet with the staff of the City of Colton. ADDED ITEMS Item 3B: Application of Southern California Gas Company Item 1. for a franchise. Item 7D: Approval of Joint Powers Agreement with San Ber- nardino Associated Governments. Item BE: Add Historical & Cultural Committee and Volunteer Services Committee. City Manager Armstead introduced a new employee, Mr. Ed Clark, the Administrative Services/Finance Officer. City Manager Armstead requested approval of demands through December 31, 1978, and demands paid from January 1, 1979 through January 18, 1979, and stated all checks had been C C-79-18 signed by Mayor Petta. Councilman Allen moved approval of the demands, Councilman Tillinghast seconded, with AYE votes of all present. Page one - January 18, 1979 APPROVAL OF The minutes of the Regular Council Meeting of December 7, MINUTES 1978, and the Special Meeting of December 15, 1978 were Item 2 approved as submitted. ELECTRIC Bob Schaefer, Area Manager for Southern California Edison FRANCHISE Company, presented an application requesting a franchise Item 3A be granted to Southern California Edison Company. RESOLUTION Resolution No. 79-4, RESOLUTION OF THE CITY COUNCIL OF THE No. 79-4 CITY OF GRAND TERRACE DECLARING ITS INTENTION TO GRANT AN ELECTRIC FRANCHISE TO SOUTHERN CALIFORNIA EDISON COMPANY, was presented. Following discussion, and with waiver of the reading in full, Resolution No. 79-4 was adopted on CC-79-19 motion of Councilman Allen, seconded by Councilman Grant, by AYE votes of all present, with Public Hearing set for February 15, 1979. GAS FRANCHISE Bob Salazar, District Manager for Southern California Gas Item 36 Company, presented an application requesting a franchise be granted to Southern California Gas Company. RESOLUTION Resolution No. 79-5, RESOLUTION OF THE CITY COUNCIL OF THE NO. 79-5 CITY OF GRAND TERRACE DECLARING ITS INTENTION TO GRANT THE GAS FRANCHISE APPLIED FOR BY SOUTHERN CALIFORNIA GAS COMPANY UNDER DIVISION 3, CHAPTER 2 OF THE PUBLIC UTILITIES CODE OF THE STATE OF CALIFORNIA, KNOWN AS THE FRANCHISE ACT OF 1937, was presented. Following discussion, and with waiver of the C c - 7 9 - 2 0 reading in full, Resolution No. 79-5 was adopted on motion of Councilman Allen, seconded by Councilman Tillinghast, by AYE votes of all present, with Public Hearing set for February 15, 1979. PUBLIC HEARING The second hearing for a proposed Charter for the City of CHARTER Grand Terrace was held. Councilman Erway requested the Item 4 following changes be made to the Charter, as recommended by Mr. William Clinton, San Bernardino County Registrar of Voters: Page 2, Article 1, Section 4: The first paragraph will read: "General Municipal elections shall be held in the City pursuant to the provisions of the general laws of the State of California governing nominations and elections in general law cities, so far as the same may be applicable and except as herein otherwise provided." Paragraph two will remain the same. The remainder of Section 4 is to be deleted. Page 5, Article II, Section 2: This section will now read: "The qualifications as to the eligibility of elective officers shall be in accordance with the Government Code." Page two - January 18, 1979 Page 13, Article II, Section 10: This section will now read: "Initiative, referendum and recall provisions shall be as provided in the Elections Code of the State of California for general law cities." Mayor Petta opened Public Hearing on the matter. Gary Wetzel, 12355 Vivienda Avenue, questioned the purpose of Section x on Page 12, regarding licensing of animals. Councilman Erway stated this gives Council the authority to license animals, but does not necessarily mean they will do so. There being no further discussion, Mayor Petta closed the Public Hearing. C C - 7 9 - 2 1 On motion of Councilman Erway, seconded by Councilman Allen, and AYE votes of all present, Staff was directed to prepare the Charter in final form and set February 1 for Public Hearing and final approval of the Charter as amended, for the purpose of setting election on the matter. C C - 7 9 - 2 2 On motion of Councilman Tillinghast, seconded by Councilman Allen, with AYE votes of all present, the firm of Martin & Chapman will be retained by the City to assist in the election of June 5, 1979. CONSENT CALENDAR Resolution No. 79-1, RESOLUTION OF THE CITY COUNCIL OF THE Item 5 CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A CONSENT CALENDAR AS PART OF ITS AGENDA AND ESTABLISHING PROCEDURES RESOLUTION FOR SAID CONSENT CALENDAR, was presented. Councilman Allen NO. 79-1 moved adoption of Resolution No. 79-1 by title only, seconded by Councilman Erway. Following discussion, Resolution No. C C - 7 9 - 2 3 79-1 was adopted on motion of Councilman Tillinghast, seconded C C - 7 9 - 2 4 by Councilman Allen, with AYE votes of all present. ITEM 6. Accreditation of the City of Grand Terrace for California Disaster and Civil Defense. Mr. Van Hallman, 22539 Van Buren, and Mr. Jim Alexander, Regional Area 6, California Emergency Services briefed Council on this matter, and the following items were presented: RESOLUTION Resolution No. 79-2, RESOLUTION OF THE CITY COUNCIL OF THE NO. 79-2 CITY OF GRAND TERRACE APPROVING AND ACCEPTING THE CIVIL DEFENSE MASTER MUTUAL AID AGREEMENT. Mr. Barney Karger, 11668 Bernardo Way, commented on the program. Following discussion, and with waiver of the reading in full, Resolution 79-2 was C C - 7 9 - 2 5 adopted on motion of Councilman Tillinghast, seconded by Councilman Erway, with AYE votes of all present. RESOLUTION Resolution No. 79-3, RESOLUTION OF THE CITY COUNCIL OF THE NO. 79-3 CITY OF GRAND TERRACE RELATIVE TO WORKMEN'S COMPENSATION BENEFITS FOR REGISTERED VOLUNTEER "DISASTER SERVICE WORKERS". There being no discussion, and with waiver of the reading in C C - 7 9 - 2 6 full, Resolution No. 79-3 was adopted on motion of Councilman Tillinghast, seconded by Councilman Allen, with AYE votes of all present. Page three - January 18, 1979 ORDINANCE Ordinance No. 10, AN URGENCY ORDINANCE OF THE CITY COUNCIL NO. 10 OF THE CITY OF GRAND TERRACE RELATING TO EMERGENCY ORGANIZATION AND FUNCTIONS. Following discussion, and with waiver of the C C - 7 9 - 2 7 reading in full, on motion of Councilman Tillinghast, seconded by Councilman Erway, Ordinance No. 10 was adopted on motion of Councilman Erway, seconded by Councilman Tillinghast, with AYE votes of all present. LOGO Councilman Allen submitted sample logos to the Council, and Item 7A) they were shown to the audience. This matter was deferred to later in the meeting, to allow time to review the logos. ALTERNATES FOR On motion of Councilman Erway, seconded by Councilman SANBAG & SCAG Allen, with AYE votes of all present, Councilman Grant was Item 7B selected as the alternate representative to the San Bernardino C C - 7 9 - 2 8 Associated Governments, and Councilman Erway was selected as the alternate representative to the Southern California Associated Governments. Councilman Tillinghast stated a representative would be needed for Omnitrans. City Attorney Hopkins stated the normal procedure is that the SANBAG representative also serves as the representative to Omnitrans. POLICY FOR The revised Policy for Boards, Commissions and Committees BOARDS, COMMI- was submitted. Further changes were recommended, and Staff SSIONS & was directed to make the changes as recommended and COMMITTEES resubmit to Council. Item 70 SANBAG City Attorney Hopkins briefed Council on the purpose of a AGREEMENT San Bernardino Associated Governments (SANBAG) Joint Powers Item 7D Agreement, read the title of the agreement, and stated Council's action, should they wish to enter into this Agreement, would be to approve the Agreement and to authorize the Mayor and the City Clerk to execute the C C - 7 9 - 2 9 Agreement. Councilman Erway moved approving the SANBAG Joint Powers Agreement and authorizing the Mayor and City Clerk to execute the Agreement. Councilman Allen seconded, with AYE votes of all present. COMMITTEES Ways & Means Committee - Mr. Eugene Tidwell, Chairman, Item 8A announced the committee members are: Glenda Jay, Secretary; Ernie Zampese; Gesa Kearney; and Dr. Jack Booker. He reported that the committee had an organizational meeting January 15, and asked the Council for guidance. Parks & Recreation Committee - Mr. Geoffrey Dooley reported that a chairman had not been selected and that the committee members are: Geoffrey Dooley; Beverly Watson; Roy Nix; Dick Rollins; John Lotspeich; Maria Bartley; Ron Poll. The alternates are Mike Weber and Howard Knuppenburg. Page four - January 18, 1979 CC- 79-30 SR. GIRL SCOUT PROJECT PROCLAMATION BOY SCOUTS The committee met on January 15, 1979. He stated that Mr. Roy Nix had prepared a report, and that the major item is the recommendation to purchase 5.9 acres of land adjacent to the Terrace Hills Junior High School for a park site. Southern California Edison Company land is presently being leased by others, so is not available at this time. Planning Committee - Dr. Lloyd Watson, Chairman, announced the committee members are: Frank Tetley, Vice -Chairman; Mrs. Winifred Bartell; Dr. Tom Rivera; Bill DeBenedet; Vern R. Andress; and Sanford Collins. The alternates are Ron Schuster and Harry Wilcoxen. Mr. Eugene Tidwell is resigning as alternate to this committee. Civic Center Site Committee - Mr. Joe Kicak, Chairman, announced the committee members are: Dick Hannum; Ron Schuster; Robert Ault; Bill DeBenedet; and John Shone. The alternate is Mike Walker. Mr. Kicak reported that the committee had been given the task of selecting a Civic Center site by January 18, and had meetings on January 15 and 17, and considered five parcels. Feel more time is needed. Recommended the City Manager be authorized to engage the services of an appraiser. Councilman Grant stated with land values increasing rapidly, he would recommend moving quickly, and moved that the City Manager be so authorized to engage the services of an appraiser. Councilman Allen seconded, with AYE votes of all present. Mayor Petta introduced Julie McBride, 22432 Franklin and Julie Frost, 11987 Honey Hill Drive, Senior Girl Scouts. They asked Council for recommendations for an ecology service project for the community. Mr. Barney Karger, 11668 Bernardo Way, suggested planting the freeway on and off ramps. Mayor Petta asked the Scouts to return to the next Council Meeting, at which time they would have some recommendations ready. Mayor Petta proclaimed February 4-10 as Grand Terrace Boy Scout Week. Mr. Bob Yeates, 12888 Fremontia, Scout Master, invited attendance to their Open House to be held Saturday, February 10, from 12:00 Noon to 5:00 P.M., and also asked for suggestions for a community project for the Boy Scouts. CITY MANAGER City Manager Armstead gave the finance report of January 1 Item 86 through January 18, 1979. He requested reimbursement of car expenses, and recommended following the San Bernardino County Ordinance for reimbursement. City Attorney Hopkins stated the City should have a policy for reimbursing the Councilmen and employees while on City business. Councilman Allen recommended preparing such a policy, and stated he felt the Councilmen should only be reimbursed for long trips. Page five - January 18, 1979 Councilman Grant stated it was his understanding that the monthly reimbursement the Councilmen receive is to cover their car expenses for City business. Staff was directed to prepare a resolution that would be in conformity with County and State codes. Council was asked to review the Personnel Rules & Regulations Policy for possible approval at the next Council Meeting. The County Administrative Officer is preparing a proposal of contract services for the City. Councilman Allen stated a letter under Mayor Petta's signature should be sent to Sheriff Bland requesting a proposal for law enforcement services. Councilman Erway recommended asking the San Bernardino County Animal Control Officer to make a presentation at the next Council Pleeting. Mayor Petta asked Councilman Erway to make the necessary arrangements. CITY ENGINEER City Engineer John Shone called attention to his memorandum Item 8C of January 10, 1979 regarding Tract 9858. He reported that we have bonds, the maps have been checked, and everything is in order for final approval. He then recommended approval of the following: TRACT 9858 Tract 9858 - 40 lots Accept final map, bonds and execute agreements. Located east of Mt. Vernon Avenue & south of Van Buren Street. Developer: Grand Terrace Development Company C C - 7 9 - 3 1 Councilman Erway moved approval of Tract 9858, seconded by Councilman Allen, with AYE votes of all present. RECESS Mayor Petta called a recess at 7:07 P.M. RECONVENE Council reconvened at 7:25 P.M., with all Councilmembers present. COMMITTEES Councilman Erway submitted outlines of responsibilities for the Item 8E Historical & Cultural Committee and the Volunteer Services Committee, recommending seven members for each committee. He further recommended that the committees be established, that Staff be directed to publish a request for volunteers, and that appointments be made at the February 1 Council Meeting. Councilman Allen recommended that space be provided by the City to not only display, but also to preserve historical material. Page six - January 18, 1979 Councilman Tillinghast questioned Responsibility No. 3 on, the Volunteer Services Committee regarding maintaining an office staffed by volunteers in City Hall. The City Manager stated it would be difficult to provide space in our present location. Councilman Tillinghast also recommended changing the wording in Responsibility No. 5 from "coordinating with other government agencies" to "consulting with other government agencies." C C - 7 9 - 3 2 Councilman Tillinghast moved establishment of the Historical & Cultural Committee as outlined, seconded by Councilman Allen, with AYE votes of all present. Councilman Tillinghast moved establishment of the Volunteer Services Committee as outlined, with the exception of Responsibility No. 3 - eliminate the words "establish and maintain an office in the Civic Center." Thus, Responsibility No. 3 will read: "Receive and process requests for personal services from residents of Grand Terrace, to evaluate same, and to arrange for assistance and provision of those that are based on merit, within the capability of this Committee to C C - 7 9 - 3 3 provide." Councilman Allen seconded, with AYE votes of all present. PARK SITE Mr. Dick Rollins, 22700 DeBerry Street, presented a list of Item 8—FT signatures by residents opposing purchase of the 5.9 acres adjacent to the Terrace Hills Junior High School for a park. Their opposition was based on the problems that presently exist on the school grounds, and the feeling that placing a park near there would increase the problems. The present school grounds are being used by large numbers of youth from surrounding communities. He stated that an appraiser had advised him that the park site would decrease the values of the adjacent homes, and recommended using the site for the Civic Center. He stated he had been in contact with Captain Ault, that law enforcement officers had patrolled the area recently, and it was helpful. Mr. August Schmidt, 22656 DeBerry, complained of damage to his yard, and lack of patrol on the street. Dianne Radeka, 22568 DeBerry, spoke in favor of the park site, and stated her name shouldn't be on the list in opposition to the park site. Also speaking in opposition to the park site were: Harry Walker, 22711 Brentwood Street; Karen Sharrod, 11289 Oriole; Nancy McCall, 22720 DeBerry; and Karen Knudsen, 22730 DeBerry. Mayor Petta stated it has taken a great deal to have the developer hold this land for the City, and that a decision would have to be made soon. Page seven - January 18, 1979 Residents speaking in favor of the park site were: Ron Poll, 12622 Franklin Way; Barney Karger, 11668 Bernardo Way, stating also that homes adjacent to the site would be increased in value; Jerry Ivy, 12461 Vivienda; Dr. Watson, 23248 Barton Road; John Lotspeich, P. 0. Box 5482, San Bernardino; Lilly O'Neal, 22508 Minona Drive; Ron Barnett, 22671 DeBerry; and Ed O'Neal, 22508 Minona Drive, Mr. Dave Krajcar, 11833 Mt. Vernon, asked if an ordinance could be enacted to close the grounds during certain times at night. City Attorney Hopkins stated this is frequently done. Mr. Krajcar asked Captain Ault if an ordinance like this would be beneficial. Captain Ault replied it would be. POLICE CHIEF Police Chief Captain Ault stated that Grand Terrace is part of a system consisting of 142 square miles, and that one officer is assigned to this area. Therefore, he can only PARK SITE respond to service calls, and preventive control is impossible. He stated that some officers had volunteered their time so that a preventive -type patrol could be established over the past week -end at the Terrace Hills Junior High School. They reported that the majority of the youth were from surrounding communities, such as San Bernardino, Cherry Valley, Colton and Redlands, and felt more patrols of this type could eliminate most of the problem. LAW ENFORCEMENT In regard to the proposed level of law enforcement service for Grand Terrace, Captain Ault stated the ideal level of service would be two units on a sixteen -hour basis, with one unit working the graveyard shift, for a total of eight deputies and two marked patrol units. The proposed recom- mendation for the minimum level of service would be five deputies, one marked patrol unit, a portion of the salaries of a Captain, a Sergeant and a Stenographer, plus use of the helicopter, crime labs,etc. He stated that Sheriff Bland had requested that the City Council send him a letter requesting a cost proposal. PARK SITE Mayor Petta stated a decision should be made soon regarding purchase of the park site. Councilman Tillinghast stated he would want financial details before considering purchase, regarding the purchase price and the City's ability to pay. Mayor Petta asked the City Manager if the City could purchase the land, should the Council vote to purchase it. City Manager Armstead stated he couldn't say at this time, and C C-79-34 recommended deferral of the item to February 1. Councilman Allen then moved deferring action on the matter to February 1, with Councilman Grant seconding, and AYE votes of all present. RECESS Mayor Petta called a Recess at 9:43 P.M. Page eight - January 18, 1979 1 RECONVENE Council reconvened at 9:52 P.M., with all Councilmembers present. LOGOS Following discussion, the matter of selecting a Logo was deferred, and Staff was directed to purchase the City Seal and order regular stationery. ADJOURN On motion of Councilman Erway, seconded by Councilman CC-79-35 Grant, with AYE votes of all present, the Regular Council Meeting was adjourned at 9:58 P.M. Page nine - January 18, 1979 Respectfully submitted, APPROVED: ce I_ r--.If