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11/03/2016 CITY OF GRAND TERRACE PLANNING COMMISSION MINUTES • NOVEMBER 3, 2016 Council Chambers Regular Meeting 6:30 PM Grand Terrace Civic Center• 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-221 at least 48 hours prior to the meeting. If you desire to address the Planning Commission during the meeting, please complete a Request to Speak Form available at the entrance and present it to the Secretary. Any documents provided to_a majority of the planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton road during normal business hours. In addition, such documents will be posted on the City's website at www.grandterrace- ca.gov<hftp://www.grandterrace-ca.gov CALL TO ORDER Convene the Meeting of the Planning Commission and Site and Architectural Review Board. i Pledge of Allegiance was led by Commissioner Giroux. Attendee Name Title Status j Arrived Tom Comstock 1 Chairman Present Tara Cesena Commissioner Present Jeffrey Allen Commissioner i Present j Edward A. Giroux Commissioner ( Present Gregory A. Goatcher Planning Commissioner Present PRESENTATION Don Hough, General Manager of Riverside Highland Water Company spoke about the status of the drought, state regulations, and water use in the City. He responded to questions of the Commission relative to landscaping ordinances and deferred regulation to City staff. Ms. Molina pointed out that all projects are subject to the City's landscape water ordinances which are monitored under the state's ordinance; and that the ordinance applies to .all new development and rehabilitation of existing landscape up to 2,500 square feet of yard. PUBLIC ADDRESS None City of Grand Terrace Page 1 Minutes Grand Terrace Planning Commission November 3, 2016 1 _ ' A. CONSENT CALENDAR 1. Approval of Minutes— Special Meeting — 08/25/2016 RESULT:, ACCEPTED [UNANIMOUS] MOVER: Jeffrey Allen, Commissioner SECONDER: Tara Cesena, Commissioner AYES: Goatcher, Comstock, Allen, Cesena, Giroux 2. Approval of Minutes — Regular Meeting — 09/01/2016 RESULT: ACCEPTED [UNANIMOUS]. MOVER: Edward A. Giroux, Commissioner SECONDER: Jeffrey Allen, Commissioner AYES: Goatcher, Comstock, Allen, Cesena, Giroux 3. Approval of Minutes— Regular Meeting — 09/15/2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Edward A. Giroux, Commissioner SECONDER: Tara Cesena, Commissioner AYES: Goatcher, Comstock, Allen, Cesena, Giroux B. ACTION ITEMS 4. Selection of Planning Commission Chair and Vice-Chair for Fiscal Year 2016-2017 Ms. Molina provided reasoning for the extended term and overview of the voting process to the Commissioners. To nominate Mr. Comstock to remain as Chairman of the Planning Commission. To nominate Ms. Cesena as new Vice Chair of the Planning Commission. SELECT A PLANNING COMMISSION CHAIR AND VICE CHAIR FOR FISCAL YEAR 2016-2017 ,RESULT: APPROVED [3 TO 0] AYES: Gregory A. Goatcher, Jeffrey Allen, Edward A. Giroux ABSTAIN: Tom Comstock, Tara Cesena City of Grand Terrace Page 2 Minutes Grand Terrace Planning Commission November 3, 2016 5. Findings of Conformance with Government Code Section 65401 Director Molina presented a staff report. Chair Comstock asked whether there had been any written communication received. Director Molina responded that no written comments had been received. Chair Comstock pointed out that the website link was not working. Staff was going to look into the issue further. Commissioner Giroux asked staff whether standard or reflective striping would be used. Director Molina confirmed that thermoplastic reflective striping would be used. Commissioner Cesena asked if the previous company would be doing the work again or if there would be an open bid and questioned what the recourse was for problem areas that arose during the last sealing. Director Molina explained that more information would be needed from the Public Works department to determine if the work was going out to bid but stated that the work is inspected before accepted, and there should be a warranty on the work. She indicated that she would report back to Commission after talking with Public Works further. Public Address There were no requests to speak from the public. Deliberation from Commission There was a brief discussion with staff about the circulation plan and sites listed in the staff report for paving. ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, DETERMINING THAT THE 5-YEAR CAPITAL IMPROVEMENT PAVING PLAN CONFORMS TO THE GRAND TERRACE GENERAL PLAN PURSUANT TO GOVERNMENT CODE SECTION 65401 C. PUBLIC HEARINGS 6. Site and Architectural Review 14-06-A1, Administrative Site and Architectural Review 14-08-A1 and Environmental 14-03-A1, Construction of a Single Family Residence and r Second Dwelling Unit City of Grand Terrace Page 3 Minutes Grand Terrace Planning Commission November 3, 2016 Commissioner Giroux recused himself from the item due to the applicant being his -- neighbor. Assistant Planner Haide Aguirre presented a staff report, which included a detailed power-point presentation of the project. Public Comment Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue, expressed her support for the project.` Michael Simon Grand Terrace resident, 21797 Vivienda Avenue, expressed his support for the project and had a concern about how the law would be enforced on the owner to not resale the property. City Attorney, Baron Bettenhausen addressed Mr. Simon's concerns by confirming that the applicant would not be allowed to divide the lot and sell individually and would be required to sell both lots together and meet the conditions of a residing owner- occupancy requirement. Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue asked whether there was - an easement requirement on the front lot or if the lots needed to be subdivided.. ( _ Director Molina responded that a 26' foot permanent easement that would be parallel to. 1 grant access to the rear property. Ms. Forbes asked staff if the easement would take away from the developable space on the lots. Ms. Molina clarified that the easement would not change the front lot size. She added that there is an ordinance requirement for second dwelling units and that the project was in conformance with the requirements. Deliberation from Commission: There was brief discussion about Granny Lot requirements and future selling of the lots. City Attorney, Barron Bettenhausen clarified that the applicant would not be allowed to split the properties to sell individually. Commissioner Goatcher asked whether the kitchen on the back property would need to be taken out before selling to which Ms. Molina confirmed it would. ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE ADOPTING A NOTICE OF EXEMPTION AND APPROVING SITE AND ARCHITECTURAL REVIEW 14-06-A1, AND ADMINISTRATIVE SITE AND ( ARCHITECTURAL REVIEW 14-08-A1 TO CONSTRUCT A SINGLE FAMILY City of Grand Terrace Page 4 Minutes Grand Terrace Planning Commission November 3, 2016 RESIDENCE AND A SECOND FAMILY UNIT ON A PARCEL LOCATED AT 11832 AND 11834 BURNS AVENUE (APN 0275-282-14) RESULT: APPROVED [4 TO 01 MOVER: Tom Comstock, Chairman SECONDER: Tara Cesena,.Commissioner AYES: Gregory A. Goatcher, Tom Comstock, Jeffrey Allen, Tara Cesena RECUSED: Edward A. Giroux 7. Site and Architectural Review (SA) 14-07-A1 and Environmental 14-04-A1: Construction of a Two-Story Single Family Residence on the South of Vivienda Avenue, Approximately 160 Feet West of Burns Avenue Director Molina presented a staff report which included a detailed power-point presentation of the project. Staff answered questions of the Commission relative to whether this presentation was the same property as previously presented and whether there were any restrictions. Staff responded that it was the same property and that there were no restrictions. Public Comment Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue, expressed her opposition and identified her concerns about tempered glass, the size of the house not being'consistent with the neighborhood, and the point-of-view into her residential space. Shawna Simon Grand Terrace resident, 21797 Vivienda Avenue expressed her opposition and concerns over the size of the residence, construction dust, and affordability of the home in a future sale, comparable to the neighborhood residences and potential squatters if left vacant. Michael Simon Grand Terrace resident, 21797 Vivienda Avenue, expressed his opposition over the development due to the size and height of the proposed dwelling, the close proximity to his home, and the impact of sun being blocked that would cause shade onto his property. Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue, expressed her opposition and concerns over the size and point-of-view into single story height abutting residences. ( City Manager, G. Harold Duffey, spoke to the Commissioners to remind them to be cognizant of the impact to the neighborhood and that the size of the development be City, of Grand Terrace Page 5 Minutes Grand Terrace Planning Commission November 3, 2016 considered. Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue reiterated her opposition to the project. Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue addressed additional concerns relative to agriculture elements and animals on/near the site. Deliberation from Commission: In response to questions of the Commission about lot and dwelling size, Ms. Molina pointed out that the lot size was 28,000 sq. feet and the residence was 3600 square feet She added that the total size of the combined structures would be 7,590 square feet. Furthermore, she confirmed that the rear lot setback would be 37' feet. Ms. Molina briefly touched on the different levels of CEQA review and exemptions and mentioned that the sun (shadow casting) impacts were not addressed under the exemption for this project. Chair Comstock addressed concerns from the public about squatter safety by mentioning that the owner would be occupying the front residence and overseeing the rear dwelling unit. Commissioner Goatcher asked staff whether the height had ever been discussed or consideration for redesign to a single-story ranch. Mr. Comstock responded that there had already been previous discussion regarding the height of the residence. ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE ADOPTING A NOTICE OF EXEMPTION AND APPROVING SITE AND ARCHITECTURAL REVIEW 14-07-A1 TO CONSTRUCT A SINGLE FAMILY RESIDENCE ON A PARCEL LOCATED SOUTH OF VIVIENDA AVENUE APPROXIMATELY 160 FEET WEST OF BURNS AVENUE (APN 0275-282-20) RESULT: APPROVED [3 TO 1] MOVER: Jeffrey Allen, Commissioner SECONDER: Tara Cesena, Commissioner AYES: Tom Comstock, Jeffrey Allen, Tara Cesena NAYS: Gregory A. Goatcher RECUSED: Edward A. Giroux City of Grand Terrace Page 6 Minutes Grand Terrace Planning Commission November 3, 2016 8. Zoning Code Amendment 15-02 and Specific Plan Amendment 15-01 Regulating Smoke Shops and Tobacco Stores Director Molina presented a staff report and brought attention to the Commission, revisions to the Ancillary sales definition and asked the Commission to consider the Barton Road Specific Plan zoning to only allow sales in the General Commercial zone. The Commission discussed the idea of not limiting applicants to only the Commercial zone. Ms. Molina responded to a question about demographics and confirmed there were two smoke shops in the City. Commissioner Giroux asked staff why there was a consideration to limit applicants to the Commercial zone to which Ms. Molina responded that the City Manager would like to entice economic development in key areas. City Manager, G. Harold Duffey briefly addressed the Commissioners about ensuring the highest and best use for Barton Road and providing value to the City, but not to over-regulate and deter business. Commissioner Giroux asked if there were any development plans for the City purchased land. Mr. Duffey responded and identified future plans for sites around the City. City Attorney Bettenhausen confirmed that applicants would still be required to get a CUP approved through the Planning Commission. There was discussion of not excluding the Village Commercial area, along with focus areas of economic development, to market tobacco products. Ms. Molina suggested the following revisions to the motion: (1) to revise the definition of ancillary sales as indicated in the staff presentation; (2) make changes to page 96 of the staff report definition #7 to include "e-cigarettes;" (3) make changes to page 97, paragraph D, add #4 to include "Barton Road Specific Plan Village Commercial;" (4) make changes to page 98, section 5 table -Village Commercial column, add a "C." Attorney Baron suggested striking "other uses" in the prohibition language on page 96, section C of the staff report. After discussion regarding repercussions, the Committee was in favor of the Attorney's suggestion to remove the language. 1. CONTINUE THE PUBLIC HEARING, AND; 2. ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF City of Grand Terrace Page 7 Minutes Grand Terrace Planning Commission November 3, 2016 GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPT AN ORDINANCE ADOPTING ZONE CHANGE 15-02 TO AMEND CHAPTER 18.82 OF THE GRAND TERRACE MUNICIPAL CODE AND SPECIFIC PLAN AMENDMENT 15-01 FOR THE PURPOSE OF REGULATING SMOKE SHOPS AND TOBACCO STORES RESULT: APPROVED [UNANIMOUS] MOVER: Tom Comstock,,Chairman SECONDER: Jeffrey Allen, Commissioner AYES: Goatcher, Comstock, Allen, Cesena, Giroux D. DISCUSSION ITEMS Report on Code Compliance Activities for FY 2015-2016 Director Molina presented on code enforcement statistics, quality of life enforcement and the enforcement rotation schedule. RECEIVE AND FILE THE REPORT. INFORMATION TO COMMISSIONERS Director Molina meeting informed commission'of meeting slated for November 17th. Commissioner Goatcher will not be able to make the meeting. F. INFORMATION FROM COMMISSIONERS There were no items to report. l City of Grand Terrace Page 8 Minutes Grand Terrace Planning Commission November 3, 2016 ADJOURN Adjourn to the .next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on November 17, 2016 at 6:30 p.m. 41crffio'bo stockW Sandra Molina Chairman of the Grand Terrace Planning Planning and Development Services Commission Director City of Grand Terrace Page 9