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08/06/2009 i n Community and Economic Development Department (ALIFORNIA Summarized Minutes,Recording Inaudible GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING AUGUST 6,2009 The regular meeting of the Grand Terrace Plannins Commission was called to order at the; Grand Terrace Civic Center,22795 Barton Road;Grand Terrace, California. on Ausust 6, 2009. at 6:30 mm., by Chairman Dous Wilson., PRESENT: Doug Wilson, Chairman Matthew Addington,Vice Chairman Darcy McNaboe, Commissioner Tom Comstock, Commissioner Joyce Powers, Community and Economic Development Director Richard Shields, Building and Safety/Public Works Director Sandra Molina, Senior Planner Mari Montes, Secretary 6:30 P.M.: CONVENE SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING. Chairman Wilson convened the Site and Architectural Review Board/Planning Commission meeting. • Call to Order • Pledge of Allegiance • Roll Call • Public address to Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make a written request to be agendized to the Director of Community and Economic Development. 22795 Barton Road • Grand Terrace, California 92313-5295 • 909/ 824-6621 1 GENERAL PUBLIC PARTICIPATION: Patricia Farley, 12356 Michigan St. — Mrs. Farley commented on the time of the meetings, indicating they are too early. Expressed her frustrations at the progress of the General Plan; expressed concern that the dance studio building looks unattractive, questions the use of the building; and questioned the status of the General Plan. Doug Wilson, Chairman—asks staff of General Plan Joyce Powers, Community and Economic Development Director—shares frustration due to poor performance of the EIR firm,that there is a new project manager assigned every few months. Staff is pushing the issue hard and expects the DEIR to be available for public comment by the end of November. Barbara Berliner,22624 Brentwood—Mrs. Berliner commented on Planning Commission meeting minutes stating that none have been posted since November 2008. She wanted to read the June 4, 2009 minutes. ITEMS: 1. SUBJECT: SA 07-02 Request by Corporation for Better Housing to modify Condition of Approval No. 41 relating to the south and west boundary walls. Sandra Molina, Senior Planner —presented the staff report stating that Corporation for Better Housing request Planning Commission confirmation of wall design and modification of Condition No. 41. Corporation for Better Housing is concerned that five homeowners have not given responses. Senior Planner Molina also requested that Planning Commission direct applicant to construct east wall as shown on project plans. Justin Hardt, Corporation for Better Housing — Asked for Planning Commission directions on the design of the boundary wall, and stated will do as the Planning Commission directs on east wall. Mr. Hardt stated that the project is a partnership with city but did express concern that completion of certain items had not been expected. Mr. Hardt also provided a letter to the Commission. Commissioner Comstock — Asked if Corporation for Better Housing had 2007 written authorization from property owners, including those that did not respond in 2009. Justin Hardt—presented documents with owner's notations. 2 Chairman Wilson — appreciates the partnership with project. Would like to confirm if equipment and furniture is to remain. Justin Hardt—confirmed it will stay. Chairman Wilson— asked what the structural issues are on west and south wall and what is the reason why the wall can not be installed? Justin Hardt— There is concern about the Edison easement, Edison confirmed wall placement. Determined access to drain by fence, drainage concern was overflow and acceptance of overflow drainage. Commissioner Comstock—Regarding the east wall, letter indicated that the former Acting City Manager informed Corporation for Better Housing incorrectly that the east wall was not required to be built. Patricia Farley, 12513 Michigan St. — Concerned about not being properly informed by City staff and Planning Commission. Disappointed by Senior units as it has improper quality of materials, as well the A.C. units. Barbara Berliner, 22624 Brentwood—Comments on the five homeowners in question. Two of the homes are in foreclosure and the owners are not taking interest. There are also circumstances that limit the ability of others to attend meetings. Cecil Kidd, 22636 Brentwood St. —.wants a solid wall and wants Corporation for Better Housing to take his existing fence down. Chairman Wilson—asked Mr. Hardt if Corporation for Better Housing will take down fences. Justin Hardt — confirmed that the new wall will be constructed and Corporation for Better Housing will not tear down existing walls. Catherine Kidd—stated that when she spoke to Brian Holland on June 4, 2009, Corporation for Better Housing, he stated that the new wall would replace their fence and Corporation for Better Housing would take down their fence. Commissioner Comstock—Asks if her desire is for the solid block wall? Catherine Kidd—Confirms, she would like a solid block wall. Shawn Marine Ward, 22537 Grand Terrace Rd. — desires solid wall, no wrought iron. Also asked about the drainage and rocks asking if there is a creek on the park site. Richard Shields, Building and Safety/Public Works Director — explained the drainage concepts including the drainage swales and that there is no creek. 3 Virginia Ceballos, 22550 Brentwood— states that she will not take her solid wall down. Stated her wall sits 2-3 feet higher than other side. Concerned about weed abatement and are swales provided? If grass is installed will water sit in area? Also concerned about mosquitos and West Nile virus. Chairman Wilson—addressed the concerns and sensitivity of West Nile virus. Justin Hardt—Responded to Mrs. Ceballos concerns. Wall will be set two feet off the easement location and will have access gates. There will be gravel to mitigate weed and water within the gap. On site,bio swales will be professionally landscaped. Director Shields —Has indicated applicant is required to make sure water flows properly and to be cleansed. Commissioner Comstock— Stated he like the project. Raised concern about there being no air conditioning in the hallways at the Senior Villas apartments. Also recalls Hornsby desire to have existing wall painted. Senior Planner Molina—Comments on east iron fence. Commissioner Comstock—asked who would maintain the gap. Director Powers—stated that the property owner maintains. 1� Justin Hardt— stated that on the west side the walls would abut, but wasn't sure on the size of the gap elsewhere. Stated that Corporation for Better Housing would work out maintenance with property owners. Commissioner McNaboe — Thanked the Corporation for Better Housing for all the work completed. Senior residents enjoy the living arrangement. Stated she would like to see neighbors work with Corporation for Better Housing. MOTION PC 22-2009 Commissioner McNaboe made a motion to confirm Condition 41, the existing wall at 226956 and 22670 Brentwood Street remain in place and that a final wall design be prepared. Second by Commissioner Comstock. Motion carries 4-0. 4 MOTION PC 23-2009 Vice Chairman Addington made a motion directing the applicant to install a solid wall along the east property line. Second by Chairman Wilson. Motion carries 4-0. 2. SUBJECT: Request by Calvary The Brook Church for a Determination of Use to use a vacant building, zoned Commercial Manufacturing (CM), as a church on a temporary basis. Director Powers—Presents the request of the Calvary the Brook for the temporary use of former Essco building. The requested use of the building would be for 3 years maximum. Raul Montano, Calvary the Brook — Comment that he would like to continue the good relations between the City and the church. Is requesting of use of the former Essco building for their church services. Patricia Farley, 12513 Michigan St. — Comments that the agreement is with Grand Terrace Partners and there is no control of temporary use agreement. Commissioner Comstock — Would like to see Calvary the Brook get in to the former Essco building. Believes this would be a good idea to have a church allowed. Does have a question about the future freeway construction. Director Sheilds—Informed the Commissioners that Caltrans will have a project to construct an on and off ramp from the I-215 Freeway and may have to demolish the building. MOTION PC 24-2009 Chairman Wilson made a motion to permit the use of the vacant building as a church on a temporary basis, up to three years. Second by Commissioner McNaboe. Motion carries 4-0. 5 ADJOURN SITE AND ARCHITECTURE REVIEW BOARD-PLANNING COMMISSION MEETING • Information from Commissioners None • Information from Commissioners None ADJOURN PUBLIC WORKSHOP SESSION CHAIR WILSON ADJOURNED THE PUBLIC WORKSHOP SESSION TO THE NEXT MEETING TO BE HELD ON AUGUST 20,2009. Respectfully Submitted, Approved By, I JoyceaPowers Doug Wilson, Chairman Community and Economic Planning Commission Development Director f 6