10/17/2002 CITY
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�ZHnD TER R cE Community and Economic Development
Department
GRAND TERRACE PLANNING COMMISSION
MINUTES OF REGULAR MEETING
OCTOBER 17, 2002
The regular meetinq of the Grand Terrace Planninq Commission was called to,
order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on October 17, 2002, at 7:05 p.m., by Vice Chairperson Matthew
Addinqton.
PRESENT: Matthew Addington, Vice Chairman
Brian Whitley, Commissioner
Tom Comstock, Commissioner
John Lampe, Associate Planner
Jeff Gollihar, Planning Technician
Michelle Boustedt, CEDD Secretary
ABSENT: Doug Wilson, Chairman
Bob Bidney, Commissioner
7:05 P.M. CONVENE SITE AND ARCHITECTURE REVIEW BOARD/
PLANNING COMMISSION MEETING
• Call to Order
• Pledge of Allegiance led by Commissioner Whitley
• Roll Call
• Public address to Commission shall be limited to three minutes unless
extended by the Chairman. Should you desire to make a longer
presentation, please make written request to be agendized to the
Director of Community and Economic Development.
PUBLIC PARTICIPATION:
NONE
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22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621
ITEMS:
1. MINUTES Planning Commission Meeting Minutes of
September 19, 2002
RECOMMENDATION: Approval
MOTION:
PC-31-2002 Commissioner Whitley made a motion to approve
the Planning Commission Meeting Minutes dated
September 19, 2002.
Commissioner Comstock seconded the motion.
MOTION VOTE: Approved 3-0-2-0.
PC-31-2002 Chair Wilson absent
Commissioner Bidney absent
ACTION: Approved 3-0-2-0
2. CUP-02-02, E-02-09 Applications for Temporary Conditional Use
Permit and Environmental Review for an
existing use known as AA Lawnmower Shop.
APPLICANT: Terry & Celia McDuffee
LOCATION: 21893 Barton Road
RECOMMENDATION: Open the Public Hearing, receive testimony,
close the Public Hearing, and approve subject
to conditions.
Planning Technician Gollihar reported that the applicant of the AA Lawnmower Shop
has applied for an extension of their Conditional Use Permit. The lawnmower shop
is located on the Southwest corner of Barton Road and the 215 Freeway on/off
ramps.
The lawnmower shop portion of the Conditional Use Permit is a permitted use within
the general commercial zone. The portion being addressed for the conditional use
permit is the U-Haul rental portion of the business which is not permitted unless a
conditional use permit is filed within a general commercial zone.
The site has operated as a lawnmower shop for over eight years and the business
has changed ownerships on three different occasions. The property does contain a
street improvement agreement, which was established in 1996. The owner of the
property has been putting money into an account which was set up with the City in
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1996 and has been kept up to date. The street improvements will be acted upon
when the account has been satisfied, and paid in full which will be in the year 2006.
The building has become in disrepair and the landscaping is in need of attention.
Another concern is the appearance of the signs that surround the business. It is
Staffs main concern to update the landscaping as well as signage and some
building improvements.
Planning Technician Gollihar concluded his report and announced that the applicant
was in the audience to answer any questions that the Commission may have.
Commissioner Whitley asked if the Conditional Use Permit was being brought before
the Commission because it had expired.
Planning Technician Gollihar replied that in May of 2002, the Conditional Use Permit
had expired and the applicant has begun the process to re-file for a five-year
temporary conditional use permit.
Vice Chair Addington opened up the Public Hearing for public participation
Terry McDuffy-Property Owner
1478 West Cypress Avenue
Redlands, California
Mr. McDuffy introduced himself as the owner of the property and was happy to
answer any questions that the Commission may have for him.
Commissioner Comstock asked how many parking spaces are being proposed for
the business. It Is the Commissioner's concern that the grading difference between
the level of the parking lot and the driveway was a safety concern.
Planning Technician Gollihar replied that Condition 10 in the Conditional Use Permit
states that the' parking lot shall be re-graded to eliminate potential ponding and
treated with a dust control agent or paving material as approved by the Building and
Safety Department.
Commissioner Whitley asked who the financially responsible party is at making sure
that the conditions as presented will be met.
Mr. McDuffy replied that the tenant will be financially responsible for all of the
improvements, and maintenance of the property. Mr. McDuffy also reported that-the
current tenant has occupied the building for the past 9 months, and have been good
tenants that are willing to make the necessary improvements.
Commissioner Whitley wanted to know if the tenant had received the conditions, and
if so, were they in acceptance of them.
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Planning Technician Gollihar replied that the tenant was in the office on Tuesday
prior to the Commission Meeting and were in agreement with the conditions.
Vice Chair Addington closed the public hearing and asked staff when the
improvements as listed in the conditions are expected to be constructed.
Associate Planner Lampe replied that there is no specific set date as to when the
improvements were going to take place:
Vice Chair Addington asked if the traffic engineer had reviewed the application.
Planning Associate Lampe replied that the traffic engineer did see the application
and did not see any problems as long as the depressions in the parking lot can be
graded out so that the property will have adequate ingress and egress.
MOTION:
PC-32-2002 Commissioner Comstock made a motion to
change wording on Item 10 of the Resolution: The
parking lot shall be re-graded instead of regarded.
Vice Chair Addington seconded the motion.
MOTION VOTE:
PC-32-2002 Approved 3-0-2-0
Chair Wilson absent
Commissioner Bidney absent
MOTION:
PC-33-2002 Commissioner Whitley made a motion to approve
CUP-02-02 and E-02-09.
Commissioner Comstock seconded the motion.
MOTION VOTE:
PC-33-2002 Approved 3-0-2-0
Chair Wilson absent
Commissioner Bidney absent
ADJOURN SITE AND ARCHITECTURE REVIEW BOARD/PLANNING
COMMISSION MEETING
CONVENE PUBLIC WORKSHOP SESSION
• Information to Commissioners
Update to the AB 1020 Bicycle Transportation Plan
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Associate Planner Lampe reported that the State of California had passed legislation
in 1997 to establish a bicycle transportation system to provide funding. In 1999, the
City Council approved the original bicycle transportation plan for the City with
various designated routes. Over the past 3 '/ years, several of the routes and
staging areas have been constructed down Barton Road, Michigan Avenue, and
Main Street. Several conditions have changed since then. One of the changes was
the San Bernardino Association of Governments had completed the Regional
Bicycle Transportation Plan specifically for regions outside of the City.
One of the requirements under the State's Legislation is to illustrate specific routes
on the adopted Bicycle Transportation Plan. Based on the recommendation of the
City's existing transportation consultant, it was felt that there should be some
modifications to the City's Bicycle Transportation Plan. These modifications will be
brought before the City Council as well as San Bernardino Associated Governments
for review and approval. Once approved, the modified plan will enable the City to
make the appropriate grant applications that the State will hopefully approve.
One of the recommendations of the transportation engineer is to change our priority
routes. In which Planning Associate Lampe illustrated to the Commission.
The Council will be considering the revisions for the Bicycle Transportation Plan on
the November the 14th meeting.
• Information from Commissioners
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Commissioner Addington commented Staff on the improvements happening around
Grand Terrace. Particularly, the new sign in front of the new Chevron Station as well
as the recently repaired sign by the elementary school.
ADJOURN PUBLIC WORKSHOP SESSION 7:50 P.M.
NEXT PLANNING COMMISSION MEETING TO BE HELD ON NOVEMBER 21. 2002
Respectfully Submitted, Approved By,
JV"-'n Lampe, Associate Planner Doug Wilson, Chairman
Planning Commission
Gary Kodntz, qe!r�Rfunity Development Director
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