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04/20/1995GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING APRIL 20, 1995 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on April 20, 1995 at 7:00 p.m. by Vice -Chairman Doug Wilson. PRESENT: Doug Wilson, Vice -Chairman Matthew Addington, Commissioner LeeAnn Garcia, Commissioner Moire Huss, Commissioner Ray Munson, Commissioner Fran Van Gelder, Commissioner Patrizia Materassi, Community Development Director Maria C. Muett, Associate Planner Pat Peterson, Temporary Planning Secretary ABSENT: Jimmy W. Sims, Chairman PLEDGE: Ray Munson, Commissioner 6:30 P.M. CONVENED PUBLIC WORKSHOP SESSION Vice -Chairman Wilson asked for comments from Director of the Community Development Department. The Director advised stipends will be sent out following the April 20, meeting for the April 6 and April 20 meetings. Director asked that agenda item 4 be advanced, leaving item 3 for last. Commissioner Huss inquired about the problem with the recording equipment because the April 6 meeting was not recorded. The Director explained it was a training problem. Apparently the earlier problem with the microphones has been resolved, however she pointed out that everyone still needs to speak into the microphones. Vice-chairman Wilson inquired about the motorhome parked in the parking lot of the insurance office at Palm/Barton Road. The Director explained the owner/tenant is selling the property but is unsure how much longer her motorhome will be parked there. In any event, it should not be too much longer. 1 Vice-chairman Wilson asked about the status of a code enforcement project on Pascal. Director advised of results of recent site inspection and proposed measures to comply with code requirements. Commissioner Garcia expressed concern about traffic congestion/hazard in the area of Bank of America and the Food Connection on Barton Road and inquired if the City has received many complaints concerning that area. Director verified there have been accidents there in the past and suggested the possibility of closing one driveway of the Bank of America leaving them one driveway for ingress and egress, and alter entry to the office building from the West. She pointed out that the tenants in the area would most likely oppose such an effort by the City and that City would need to do studies to justify such a project. Commissioner Addington inquired about synchronization of traffic signals to alleviate traffic congestion in that general area and allow extra time to exit the parking lots. The Director will take this issue to Management and possibly to the Building Dept. for a study. The suggestion was made by the Director to start the Public Workshop Session at 6:45 until there are more items for discussion. The Director updated the Commission on potential projects in the City: Blue Mountain Coffee House in LaMancha Center Hamburger restaurant in Stater Bros. center The Director introduced the City Attorney, John Harper to the Commission. He will be available to help the Commission on HOP revocation hearing. Commissioner Garcia inquired if there are guidelines given to businesses for shrubs for property beautification. The BRSP beautification plan was discussed and Commissioner Garcia asked to see the beautification plan. 7:01 p.m. ADJOURNED PUBLIC WORKSHOP SESSION 7:01 p.m. CONVENED PLANNING COAE%HSSION MEETING PUBLIC PARTICIPATION: None. 2 ITEM #1 PLANNING COMIVIISSION MEETING MINUTES - APRIL 6, 1995 MOTION PCM-95-11 PLANNING COMIVIISSION MEETING MINUTES - APRIL 69 1995 MOTION VOTE PCM-95-11 Commissioner Van Gelder made a motion to approve the April 6, 1995 minutes. Commissioner Munson seconded. Motion carries. 5-0-1-1. Chairman Sims absent and Commissioner Addington abstained. ITEM #4 NOMINATION OF ALTERNATE REPRESENTATIVE OF THE PLANNING COMMISSION TO THE GENERAL PLAN TASK FORCE The Director explained need to have Planning Commission alternate for Task Force and suggested Commissioner Garcia as she was formerly a member of the Task Force. Commissioner Munson nominated Commissioner LeeAnn Garcia to act as Planning Commission Alternate Representative on the General Plan Task Force. No other nominations made. Vice -Chairman Wilson closed nominations. The Commission reached a consensus of 5-0-1-1 that Commissioner LeeAnn Garcia should represent the Planning Commission as alternate on the General Plan Task Force. Commissioner Garcia abstained and Chairman Sims absent. ITEM #2 CUP-95-01 AND E-95-02 GRAND TERRACE CLEANERS AN APPLICATION FOR A CONDITIONAL USE PERMIT AND ENVIRONMENTAL REVIEW OF A DRY CLEANING FACILITY IN ACCORDANCE WITH THE BARTON ROAD SPECIFIC PLAN. The Associate Planner, Maria Muett, presented the staff report to Commissioners discussing zoning, site plan, parking requirements, equipment needed, chemicals used. Reviewing Agency comments were discussed from fire warden, engineering/building dept. , Environmental Health 3 and Riverside Highland Water. Normal permit process will be followed. Redwood lattice to shield the rooftop equipment is to be painted to match the existing colors of the commercial center. Staff recommended Commission adopt the resolution and negative declaration subject to the conditions of approval therein. Discussion with Dolores Schmechel, Commissioner Munson and Vice Chairman Wilson regarding the environmental process of County Health approval, and chemical recycling. Commissioner Addington expressed concern about necessity of rooftop screening to protect the view of the adjacent 2-story building. Director explained there is no ordinance to that effect, but she will recommend the screening all around the rooftop equipment. Commissioner Garcia asked about air flow inside the building regarding the heat generated. Tom Schmechel explained there will be a 10,000 CFM cooler installed on the roof to accommodate the 1300 square foot building. They discussed what equipment and where it is located that generates the heat. John McAllister, agent for the applicant, arrived and addressed questions of the Commission of air flow, public access doors, rooftop equipment and signage. Public Participation Vice-chairman Wilson invited audience to speak in support or opposition of CUP-95-01 or E-95- 02. There was no audience participation except the Applicant and representative. MOTION PCM-95-12 CUP-95-01/E-95-02 Commissioner Van Gelder made a motion to approve CUP-95-01 and E-95-02. Commissioner Garcia seconded. MOTION VOTE PCM-95-12 Motion carries. 6-0-1-0. Chairman Sims absent. ITEM #3 HOP-93-11 (CE-94-32) KENNETH STEELE, 23183 Westwood Dr. COMMUNITY DEVELOPMENT DEPARTMENT, CITY OF GRAND TERRACE CONSIDERATION OF REVOCATION OF HOME OCCUPATION PERMIT Staff report by Maria Muett, Associate Planner. 4 City Attorney Harper told the Commission the code is specific with regard to requirements and there is an obligation to follow the law. The Home Occupation law states the home occupation permitee shall not have employees that are not members of his household. They should direct the applicant to come into compliance with the law. Public Participation Hearing was opened for public participation. Kenneth Steele 23183 Westwood St. Grand Terrace Applicant presented a written response to the Staff Report to the Commission. consisting of a package of pages. Commission and staff reviewed document during 5 minutes time out. Mr. Steele addressed the Commission and stated he felt he was in compliance with terms of Home Occupation Conditions. However, he admitted his property manager, Desiree, does come to his home to do some property management tasks. He asked the Commission to determine whether this property manager is considered an employee according to the Home Occupation Permit Conditions. He believed her to be an independent contractor. His sister, Mary Steele, has agreed not to do any work out of his house. Commissioners Garcia, Huss, Munson asked Mr. Steele questions regarding the work his sister and property manager do for him as well as payment structure for services rendered. Vice -Chairman Wilson reviewed Standard Conditions for Home Occupation Permit. City Attorney Harper discussed with Mr. Steele the definition of "employee" vs. contractor. Vice -Chairman Wilson confirmed with Mr. Steele that the construction work on his home is done. He has no intention of doing any more remodeling on his home. He will resume his gardening service and still have other service workers at his home. However construction is complete. Commissioner Van Gelder asked if people come to his home to sign documents. Mr. Steele said in the past there had been more traffic in and out of his home signing leases, however it is now limited to a minimal amount. He is attempting to meet all tenants at the rental sites. R Commissioner Addington asked if Mr. Steele is in agreement with option 1 of the staff report. Mr. Harper said he does not feel the Commission has an obligation to force Mr. Steele to state he is in violation. Public Participation Jim Montagnese 23231 Westwood Drive Grand Terrace Expressed concern about vehicles parking on both sides of the street obstructing their common driveways. Commissioner Addington and Mr. Harper asked for more identifying information regarding the vehicles. Frank Roppolo 12046 Westwood Lane Grand Terrace Asked Commission what the recourse will be for the residents if Mr. Steele complies for a period of time then again begins to violate the conditions of the Home Occupation Permit. Mr. Harper discussed recourse alternatives. Vice -Chairman Wilson asked Director to explain the department policy regarding the violation/revocation process. Bill DeBenedet 11963 Honey Hill Dr. Grand Terrace Expressed opposition to parking congestion on street. He disagreed with the idea of having businesses run out of a home. He felt businesses should be operated out of a separate business location. Commissioner Garcia asked Director to explain process of notification of contiguous residents of application for HOP. Director explained process. Attorney Harper explained the permit would not be invalidated if the process were not strictly adhered to. Public participation segment was concluded at 9:22 p.m. Vice -Chairman Wilson asked Mr. Steele for any final, concise comments. Mr. Steele asked that his neighbors call him directly with any future complaints in lieu of Director. Commissioner Addington asked for more detail about the converted garage/office. Mr. Steele explained he has garage space for 2 vehicles in addition to his office. R Mr. Harper explained Mr. Steele is not in violation of the city's Commercial Vehicle policy. He explained the definition of an employee: some person or entity hired to perform duties for which payment is received. He stated that Mr. Steele's property manager, Desiree, is considered an employee. Commissioner Van Gelder brought up the concern of recourse for non-compliance sometime in the future. Director responded that she wants a letter of commitment within 2 weeks from Mr. Steele stating he will not violate standard conditions of HOP in the future. Commissioner Munson brought up the idea of restricting parking to only one side of the street. Automatic termination of the HOP based on a finding by Director of violation was discussed. Mr. Harper felt the holder of the HOP is entitled to due process through a Planning Commission/Code Enforcement hearing unless HOP holder agrees to violation and termination in case of future violation. Commissioner Garcia said she was concerned about the enforcement/revocation process. There was discussion between Mr. Harper, Director and Commissioners to set forth the procedure for review/revocation. It was concluded that if the Director finds Mr. Steele in violation of the Standard Conditions of HOP in the future, the Community Development Department will bring a violation hearing before the Commission at the next feasible opportunity. MOTION PCM-95-13 HOP-93-11/CE-94-32 Motion by Commissioner Garcia to approve option #1, of staff report, which requires Mr. Steele to commit in writing within 2 weeks (by May 4, 1995) to the conditions of option #1, and if he fails to so commit within 2 weeks there will be automatic revocation of HOP by the Director. If he commits to option #1, and Director finds any violation in the future, Director will bring a revocation hearing before the Commission at the next feasible meeting. Commissioner Huss seconded motion. MOTION VOTE PCM-95-13 0 Motion carries. 6-0-1-0. Chairman Sims absent. 7 Suggestion was made by Commission Munson that the City Engineer do an investigation to study the parking problem/violation on Westwood and make recommendations to make it a safer street. There was consensus by the Commission and direction was made to the Director for such study and recommendation by the City Engineer. 9:42 P.M. ADJOURNED PLANNING COMMMSION MEETING NEXT PLANNING COMMISSION MEETING TO BE HELD ON MAY 189 1995. Respectfully submitted, Patrizia Materassi Community Development Director 05-30-95:pp c:\wp5l\planning\minutes\04-20-95.m Approved b , F �S Doug Wilson, Vice -Chairman Planning Commission 0