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02/06/1997GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING FEBRUARY 6, 1997 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on February 6, 1997 at 7:00 p.m. by Chairman, Jimmy W. Sims. 6:20 P.M. CONVENED PART I OF PUBLIC WORKSHOP SESSION - IN CITY COUNCIL CONFERENCE ROOM * 6:20 - 6:55 p.m. PRESENT: Jimmy W. Sims, Chairperson Doug Wilson, Commissioner Moire Huss, Commissioner Matthew Addington, Commissioner Mary Trainor, Commissioner Gerry Ellis, Commissioner Patrizia Materassi, Community Development Director Larry Mainez, Associate Planner Pat Peterson, Community Development Department Secretary ABSENT: Fran Van Gelder, Vice -Chairperson Presentation by Mary Trainor regarding "Planning Commissioners Forum" she attended on January 25, 1997. She highly recommended to other Commissioners that they attend future APA training programs. Discussion with Director Materassi of the League of California Cities Calendar for 1997 6:50 P.M. RECESSED PUBLIC WORKSHOP SESSION UNTIL AFTER PLANNING COMMISSION MEETING 7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/ PLANNING COMMISSION MEETING February 6,1997 Planning Commission Minutes * Call to Order C) * Pledge of Allegiance led by Commissioner Ellis * Roll Call * Additional staff members present: Virgil Barham, Director Building & Safety/Public Works Bill Addington, Consulting City Engineer Page 2 * Public address to Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Community Development Director. PUBLIC PARTICIPATION: Dr. Jack Booker 11785 Mt. Vernon Grand Terrace, CA 92313 He introduced himself as a representative of the Azure Hills Seventh Day Adventist Church. He said special recognition was dedicated at their worship service on January 18, 1997, to the City of Grand Terrace in recognition of the cooperation, help, counsel and guidance throughout the planning and approval process of their Child Ministry Complex project. He presented each Planning Commissioner with a certificate of appreciation and a book about the Church. ITEM#1 PLANNING COMMISSION MEETING MINUTES - DECEMBER 5, 1996 MOTION PCM-97-06 PLANNING COMMISSION MEETING MINUTES - DECEMBER 5, 1996 Motion by Commissioner Addington to approve the Planning Commission Meeting minutes of December 5, 1996. Seconded by Commissioner Ellis. MOTION VOTE PCM-97-06 Motion carried. 5-0-1-1. Commissioner Trainor abstained and Vice -Chairperson Van Gelder absent. February 6,1997 Planning Commission Minutes ITEM #2 PLANNING COMMISSION MEETING MINUTES - DECEMBER 19, 1996 MOTION PCM-97-07 PLANNING COMMISSION MEETING MINUTES - DECEMBER 19, 1996 Page 3 Motion by Commissioner Huss to approve the Planning Commission Meeting minutes of December 19, 1996. Seconded by Commissioner Trainor. MOTION VOTE PCM-97-07 Motion carried. 4-0-2-1. Chairman Sims and Commissioner Addington abstained. Vice - Chairperson Van Gelder absent. ITEM #3 PLANNING COMMISSION MEETING MINUTES - JANUARY 16, 1997 MOTION PCM-97-08 PLANNING COMMISSION MEETING MINUTES - JANUARY 16, 1997 Motion by Commissioner Addington to approve the Planning Commission Meeting minutes of January 16, 1997. Seconded by Commissioner Wilson. MOTION VOTE PCM-97-08 Motion carried. 6-0-0-1. Vice -Chairperson Van Gelder absent. 0 FA- 10 LJ February 6,1997 Page 4 Planning Commission Minutes ITEM #4 CUP-96-06/E-96-16 AN APPLICATION FOR CONDITIONAL USE PERMIT TO OPERATE A FULL SERVICE AND ENVIRONMENTAL REVIEW TO OPERATE A PROFESSIONAL FULL SERVICE POOL SUPPLY BUSINESS MARKETING TO THE SWIMMING POOL INDUSTRY. THIS WHOLESALE BUSINESS WILL BE HOUSED IN A CURRENTLY PERMITTED BUILDING UNDER CONSTRUCTION WITH 12,394 SQUARE FEET OF WAREHOUSE SPACE AND 1,718 SQUARE FEET CONSISTING OF OFFICES, SHOWROOM AND A SALES COUNTER. DAVID CHESS, PRESIDENT OF SUPERIOR POOL PRODUCTS, INC. 22060 COMIVNIIJRCE WAY, GRAND TERRACE, CA Staff report was presented by Larry Mainez, Associate Planner. He explained this project is categorically exempt per CEQA and is located in the CM District. He showed overhead transparencies. The applicant proposes to operate a wholesale business with approximately 80% taxable sales. The building which will house the Applicant's business was approved by the Planning Commission in October, 1996, and is currently in construction phase. An advertising brochure was circulated to the Commissioners demonstrating the products typically sold by Superior Pool Products. A TIA (Transportation Impact Analysis) was not required. Applicant expects between 47 and 75 trips daily. Superior Pool will have 2-16' stake bed trucks and one large tractor/trailer for delivery of products. Approximately 20-25 customers daily are estimated to visit Grand Terrace. Parking, as evaluated for the building currently under construction, is adequate for the intended use. Condition #2 was re -worded, at Commissioner Addington's suggestion, to read "Any physical changes to the site plan and structure shall be conform to the City codes deemed necessary to protect the health, safety and welfare of present and/or future inhabitants thereof. " Commissioner Huss asked the status of the deed by San Bernardino County Flood Control to the Developer, C-Y Development. Staff said there are minor real estate transactions still to be completed, although it seems to be moving smoothly. Commissioner Trainor asked about the days and hours of operation. Staff deferred her question to applicant. Commissioner Addington asked about the status of the street lighting associated with the new construction. Virgil Barham, Public Works Director, said there will be street lights at each side of the property per street lighting plan submitted by applicant. 7:20 P.M. OPENED PUBLIC HEARING February 6,1997 Page 5 Planning Commission Minutes David Chess, President Superior Pool Products, Inc. 4900 E. Laymon Dr. Anaheim, CA He explained his firm is a wholesale distributor of swimming pool equipment and supplies. Quite a lot of investigation was done to determine the proposed site in Grand Terrace would serve his corporation well. He said location of his business in the City will be good for both the City and his company. He said he would like to request business hours be increased Monday - Friday 6:30 a.m. to 6:00 p.m. and half day Saturday, closing at noon. James Coffin, President C-Y Development 222 E. Olive Redlands, CA He said he is very excited about having Superior Pools as a tenant. He said he has applied for, paid for and obtained a permit to use the easement San Bernardino County Flood Control easement on subject property. 7: 5 P.M. PUBLIC HEARING CLOSED MOTION PCM-97-09 Motion by Commissioner Addington to amend the hours of operation allowed to be 6:30 a.m. to 6:00 p.m., Monday through Saturday. Seconded by Commissioner Huss. MOTION PCM-97-09 Motion carried. 6-0-0-1. Vice -Chairperson Van Gelder absent. C February 6,1997 Planning Commission Minutes MOTION PCM-97-10 CUP-96-06/E-96-16 Page 6 Motion by Commissioner Addington to approve CUP-96-06 and E-96-16 as amended. Seconded by Commissioner Ellis. MOTION VOTE PCM-97-10 Motion carried. 6-0-0-1. Vice -Chairperson Van Gelder absent. ITEM #5 SA-96-07 AN APPLICATION FOR A SITE AND ARCHITECTURAL REVIEW AND MINOR DEVIATION TO BUILD A SINGLE FAMILY RESIDENCE. NOAL LONG 23325 WESTWOOD STREET, GRAND TERRACE, CA Staff report was presented by Larry Mainez, Associate Planner. This project is categorically exempt per CEQA. He used overhead transparencies to show the general area. The site is located in the R-120 District. The residence, as proposed, is 3,065 square feet. Applicant was allowed to go into plan check for grading on December 12, 1996. A color "sample board" was passed among the Planning Commissioners, showing proposed materials and colors. Decking is proposed around the entire house, with access from the interior and exterior. No exterior staircases are proposed. Due to topography and setbacks privacy is not an issue. Decking is in character with other homes in the neighborhood. A small pad currently exists which was graded during development of Honey Hills, many years ago. Proposed setbacks meet code requirements. The lot is slightly over 1 acre. The house covers 6.7 % of the lot. The landscape plan as submitted will be reviewed by a certified landscaping architect. The irrigation plan must also be reviewed and approved. Mr. Mainez said the reviewing fire agency told him they are satisfied with driveway access and ability to turn around. Fire has required the entire house be sprinklered per NEPA 13b or equivalent measures be taken. Applicant has accepted condition. A conversation took place between Chairman Sims, City Engineer, Bill Addington and Commissioner Wilson regarding benching of the filled slope, instability due to improper fill and the inability of the current pad to support the proposed structure. City Engineer said the applicant plans to remove the fill and replace it. City Engineer met with applicant's geo-technical engineers to review plans and February 6,1997 Page 7 Planning Commission Minutes procedures to accomplish the work. He recommended the geo-technical aspects and the standards of care be reviewed by John Byerly, Inc. to determine if the recommendations and site plan meet the standards of care for an exceptional grading project. Upon receipt of the report from John Byerly Inc., City Engineer, Bill Addington said he now believes the project is "doable". Chairman Sims expressed concern that applicant may be "putting too much house on this lot." Mr. Addington said he feels the geo-technical reports will show the material is excellent to work with but the surface must be compacted and then planted with the type of landscaping that will protect it from erosion. A discussion followed between Commissioner Addington, staff, and City Engineer, Bill Addington regarding setbacks, code requirements and encroachment by a patio along the west property line. Director said that will be an issue for the two property owners to resolve. Commissioner Addington expressed concern that the driveway surface would need repaving to be accessible for emergency fire vehicles. Mr. Mainez said that would be handled at staff level as a condition of Building & Safety before issuance of permits. Chairman Sims again expressed concern that this parcel may be found not suitable for the proposed structure after the Planning Commission conditions and approval of the project. Director said if the independent engineer deems the project not possible as proposed the house plans will be brought back to staff. However, a condition for review by the Planning Commission can be stipulated instead. Director assured the Chairman she would bring the project back to the Planning Commission if major changes in the project plans must be made due to grading and slope changes. Commissioner Huss said she is concerned about planting the slope with ice plant. She personally experienced slope slippage planted with ice plant, after heavy rains in Honey Hills. Staff said there will be modifications made to the landscaping plans. Ice plant is discouraged by the soils engineer because of the weight. It is not desireable to use ice plant on any slope. 8:03 P.M. PUBLIC HEARING OPENED Paul Wieler 1664 Halsey Redlands, CA fie said he is the general contractor for this project and has constructed more than 1300 homes since 1958. He said he does not see a big problem with this project if it is done properly. Commissioner Wilson asked Mr. Wieler how he will protect the road below as the grading is done on this project. Mr. Wieler deferred this question to Bernie Mayer from Site Tech. Bernie Mayer Site -Tech 38248 Potato Canyon Rd. Oak Glen, CA February 6,1997 Planning Commission Minutes Page 8 He said he has discussed this process with the contractor who will do the grading. They intend to remove the overburden of the old fill, and place it on the pad. Material will be brought back into the site gradually recompacting the slope up. A large excavator will be used to pull the material up the slope, stockpiling on the back of the pad. He said he does not anticipate material will drop down onto Westwood Street. City Engineer indicated all easements, structures and encroachments need to be indicated on the grading plan. Chairman Sims asked if there would be steps in the steep slope to help with maintenance. Mr. Mayer said there are numerous slopes of this steepness that are properly maintained. He did not anticipate a problem. Mr. Mayer said the existing uncompacted slope is 1.5:1. It is proposed to replace it with a compacted slope at a lesser gradient so the City's exposure to a slope failure would be less. The slope along the east property line is currently 1.5:1 and will be basically left in its present condition. Gene Carlstrom 21900 Barton Road Grand Terrace, CA He said he is very familiar with the Honey Hills neighborhood as he lived on Westood for five years. The soil is very conducive to compaction. He landscaped his slope with ice plant and never had any slippage. Mr. Long has lived on Westwood since the mid- 1970's and currently lives two houses west of the subject lot. He said this is a nice project and would be an asset to the community. He strongly recommended the Planning Commission to approve the project. 8:20 P.M. PUBLIC HEARING CLOSED MOTION PCM-97-11 SA-96-07 Motion by Commissioner Addington to approve SA-96-07. Seconded by Commissioner Ellis. MOTION VOTE PCM-97-11 Motion carried. 6-0-0-1. Vice -chairperson Van Gelder absent. 8: 5 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING COMMISSION MEETING C C c February 6,1997 Planning Commission Minutes Page 9 8:25 P.M. RECONVENED PLANNING COMMISSIONER'S WORKSHOP • Information to Commissioners - none • Information from Commissioners - none 8:23 P.M. ADJOURNED WORKSHOP NEXT PLANNING COMMISSION MEETING TO BE HELD ON MARCH 6, 1997. Respectfully submitted, Approved �y, Patrizia Materassi Community Development Director 02-24-97:Pp c:\office\wpwin\wpdocs\planning\minutes\02-06-97.niin Jiidmy W. n* Chairpers , Planning Commission