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01/17/1991GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING JANUARY 17, 1991 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 17, 1991 at 7:00 p.m. by Chairman Jerry Hawkinson. PRESENT: Jerry Hawkinson, Chairman Dan Buchanan, Vice -Chairman Stanley Hargrave, Commissioner Ray Munson, Commissioner David R. Sawyer, Community Development Director Maria C. Muett, Assistant Planner Maggie Barder, Planning Secretary ABSENT: Jim Sims, Commissioner Fran Van Gelder, Commissioner PLEDGE: Ray Munson, Commissioner PLANNING COMMISSION WORKSHOP CONVENED AT 6:30 P.M. Information from staff to Planning Commissioners. Information from Planning Commissioners to staff. Discussion of fencing for SA-89-11 (Emblem Development). Commission approved fencing style by consensus. PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:00 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:00 P.M. PUBLIC PARTICIPATION: None. ITEM #1 PLANNING COMMISSION MEETING MINUTES - DECEMBER 4, 1990 MOTION PCM-91-8 PLANNING COMMISSION MEETING MINUTES - DECEMBER 4, 1990 MOTION VOTE PCM-91-8 Commissioner Munson made a motion to approve the December 4, 1990 minutes. Commissioner Hargrave second. Commissioner Hargrave asked if there was a mistake on the second page, last paragraph, first sentence, the word "district". Commissioner Buchanan stated that he believes this is what was said, as he was commenting on staffs comparison on the area across the street. Commissioner Hargrave concurred. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. ITEM #2 CONSIDERATION OF INCREASE OF MEETING ATTENDANCE STIPEND FOR PLANNING COMMISSIONERS The Community Development Director stated that this was a request by Commissioner Hargrave that this be placed on the agenda so the commission could discuss and act to change the current stipend from $35.00 to another amount. Chairman Hawkinson asked what the recommended amount was. Commissioner Hargrave felt $50.00 was reasonable and within the budget. Chairman Hawkinson asked if this would be in the form of a recommendation to City Council, which the Community Development Director verified. The Community Development Director stated that they may want to include a time frame in that recommendation, as they are at the mid -year point, and the next actual change would be the new budget for the years 1991-92, and 2 would begin July 1. Commissioner Hargrave stated that his thought was that the stipend increase be effective the first meeting of 1991. Vice -Chairman Buchanan felt it was appropriate in light of the present situation where they have both code enforcement appeal responsibility and the increased scope of Site and Architectural Review. MOTION PCM-91-9 STIPEND INCREASE MOTION VOTE PCM-91-9 Commissioner Hargrave made a motion to recommend to City Council an increase of Planning Commission stipends from $35.00 to $50.00 per meeting effective 1-1-91. Vice Chairman Buchanan second, but asked if this was realistic as it would be retroactive for a meeting or two at least. The Community Development Director stated they can leave the motion as it is and the City Council will decide whether or not it is retroactive. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. 7:09 P.M. ADJOURNED PLANNING COMMISSION MEETING 7:09 P.M. ADJOURNED SITE AND ARCHITECTURAL REVIEW BOARD ITEM #3 SA-90-24 RICHARD SEAVER 22141 MAVIS G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF A TWO-STORY ROOM ADDITION TO A SINGLE FAMILY HOME IN THE R1-7.2 DISTRICT The Assistant Planner presented the staff report. Commissioner Hargrave asked how many two story homes are in this area. 3 The Assistant Planner stated that all are one story structures and it is a flat land across the street and surrounding that property. Commissioner Hargrave asked if there was any view that would be obstructed by this if looking at Blue Mountain. The Assistant Planner stated that this street is closer to the freeway portion of the City. Commissioner Munson asked if staff received any comments from the surrounding neighbors who were noticed, to which the Assistant Planner responded in the negative. Chairman Hawkinson called up the applicant. LARRY VESELY 22400 BARTON G.T. Mr. Vesely stated that the owners are in agreement with staffs conditions. He said that there is another two-story addition four homes away on a side street, and in terms of the view, anyone behind them has to look over the owners home first, and in terms of privacy, the home adjacent is five feet from the property line, so they aren't looking into anyone's private patio. Vice -Chairman Buchanan suggested pointing out to Mr. Vesely's client that if they are inclined to put up a balcony, they will have to come back for that. 7:18 P.M. OPENED PUBLIC HEARING 7:18 P.M. CLOSED PUBLIC HEARING Chairman Hawkinson brought the item back to the Site and Architectural Review Board for action. Commissioner Munson asked what the time limit is when a permit is issued. The Community Development Director stated that the applicant will have one year approval of the Site and Architectural decision and can extend this twice if they like. He said that the building permits need to be pulled within that one year period, and once they are pulled, they have 180 days to call for an inspection, and every time they have an inspection, the life of the permit is extended another 180 days. 4 MOTION PCM-91-10 SA-90-24 MOTION VOTE PCM-91-10 Commissioner Munson made a motion to approve SA-90-24 as conditioned. Vice -Chairman Buchanan second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. ITEM #4 SA-90-25 STONEWOOD CONSTRUCTION CO./JERKY IRBY 11676 GRAND TERRACE COURT G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF FAMILY ROOM, HALF -BATH AND PATIO ADDITIONS TO A SINGLE FAMILY HOME IN THE R1-20 DISTRICT The Assistant Planner presented the staff report. Commissioner Hargrave asked if there were any applications pending on the vacant lot to the east, to which the Assistant Planner responded in the negative. Chairman Hawkinson called up the applicant. KARYN ROBINSON PRESIDENT, STONEWOOD CONSTRUCTION 22145 DEBERRY G.T. Vice -Chairman Buchanan asked if these were wood or artificial shake on the roof. Ms. Robinson stated that they would match the existing, which are the medium wood shake. Commissioner Hargrave asked if they had a fire rating as far as retardance and if they meet the County Code. 5 Ms. Robinson stated that she does not have that information with her, but they have to meet the County Code or they do not get a permit. Vice -Chairman Buchanan stated that between the existing garage and the proposed addition, there is a patio. Ms. Robinson stated that this is a new structure, which will be wood and will match the existing, including having the brick pilasters. She said this will not be walking deck; half will be a solid wood roof and the other half a lattice type structure which matches the patio on the back. She said that you cannot see the patio from the front elevation if you were standing out on the street. 7:29 P.M. OPENED PUBLIC HEARING 7:29 P.M. CLOSED PUBLIC HEARING MOTION PCM-91-11 SA-90-25 MOTION VOTE PCM-91-11 Chairman Hawkinson brought the item back to the Site and Architectural Review Board for action. Vice -Chairman Buchanan asked if it was important to indicate to staff that in issuing the permits for the related patio covers, that staff insures that it is compatible with the existing structure. The Assistant Planner stated that the project includes the patio, and as part of the context of the staff report, it was indicated that materials match the existing house. Vice -Chairman Buchanan made a motion to approve SA-90-25 as conditioned by staff. Commissioner Munson second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. z ITEM #5 SA-90-26 HARRY T. ROUSSOS 22053 GRAND TERRACE ROAD G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF BATHROOM, - CARPORT AND GARAGE ADDITIONS TO A SINGLE FAMILY HOME IN THE R2 DISTRICT The Assistant Planner presented the staff report. Vice -Chairman Buchanan asked where they were talking about with respect to the engineer's memorandum regarding dedication for right-of-way and street improvements. The Community Development Director stated that it would be along Grand Avenue, indicating on the plans. Vice -Chairman Buchanan asked what the purpose was for the requirement for a grading plan for the site. The Community Development Director stated that this is standard as is the requirement for the dedication so the engineer can see that the drainage is not being affected. Vice -Chairman Buchanan asked about the gravel driveway. The Community Development Director stated that it is acceptable in this case as far as staff is concerned. Commissioner Hargrave asked if the sidewalk there would connect to another sidewalk. The Community Development Director stated that it would just be there, as it is in a more rural area. Commissioner Hargrave asked if the sidewalk requirement could be deferred. The Community Development Director stated that they could recommend this to City Council. Chairman Hawkinson called up the applicant. 7 HARRY T. ROUSSOS 153 SAN VICENTE BOULEVARD SANTA MONICA Vice -Chairman Buchanan asked if there was a time schedule as to when this property would be further developed. Mr. Roussos stated that they purchased the property 15 months ago, and they found out that the previous owners were absentee owners, and the maintenance was deferred substantially. He said that there are three small houses on four acres of land, and nobody can see them, and they want to bring it up to standards. He stated that there is paved asphalt all the way to the garage. Commissioner Hargrave asked if he lived on the property. Mr. Roussos stated that he does not as it is in disarray, as they have to replace all of the kitchens and bathrooms. Commissioner Hargrave asked if they will live on site once it is complete. Mr. Roussos stated that he will probably live on site. 7:51 OPENED PUBLIC HEARING 7:51 CLOSED PUBLIC HEARING Chairman Hawkinson brought the item back to the Site and Architectural Review Board for action. Commissioner Hargrave felt that a grading plan for the site would be a harsh requirement. The Community Development Director stated that they may want to amend the condition to read, "a grading plan for the site as determined necessary by the City Engineer", and leave that to him to decide how much needs to be dealt with at this time. Commissioner Hargrave asked if Item 2e, regarding adequate drainage facilities meant curb and guttering or something in addition. The Community Development Director stated that curb and gutter is a requirement under 2a, and he doubts it is the City Engineer's intent to address all of the drainage issues along that property right now, and he MOTION PCM-91-12 SA-90-26 MOTION VOTE PCM-91-12 believes he would be looking at what would be necessary in accordance with the changes that are being provided. Commissioner Hargrave made a motion to approve SA-90-26 with suggested recommendation to the City Council that they review the City Engineer's recommendation 4-a to read, "Grading plans for the site, as determined by the City Engineer, and as necessary", and under 2-c, the City Council consider making this a condition for future input rather than having it done at the present time. The Community Development Director asked if it was his intent to have in this part of his recommendation that the item does go to the City Council or that if the applicant so chooses to apply for a deferment, he would recommend that such a deferment would be appropriate. Commissioner Hargrave agreed with the latter. Vice -Chairman Buchanan added that if the applicant requests a deferment agreement with the City Council, they have gone on record as supporting deferral of the sidewalk condition. Commissioner Hargrave concurred. Vice -Chairman Buchanan second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. ITEM #6 SA-90-27 ROBERT AND VICKI BUTKUS 12060 ARLISS DRIVE G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF A RECREATION ROOM ADDITION TO A SINGLE FAMILY HOME IN THE R1-7.2 DISTRICT 0 The Assistant Planner presented the staff report. Commissioner Hargrave asked about the proposed vertical siding. The Community Development Director stated that the applicant indicated it to be T111, which is a fairly common, rough type of siding with approximately 1 inch insets that would run either vertical or horizontal. Vice -Chairman Buchanan asked if the existing roof of the patio will remain as is, to which the Assistant Planner responded in the affirmative. The Community Development Director stated that because of the setback ruling, the overhang will have to be moved back, and the walls will have to be at the ten foot point. Vice -Chairman Buchanan asked why they would have part of the roof as rock. He asked if the wood siding would be painted to match. The Community Development Director stated that it would be, and this is a prime example of why they want to see Site and Architectural on this type of issue, as if this was situated to where this was visible from the street, they would probably want to make a condition that the wall material would match the home, but since it is in the rear yard and would have limited visibility to the neighbors, it is appropriate that it be painted to match. Commissioner Hargrave asked about the City Engineer's condition #3 regarding providing adequate information to assure drainage patterns toward the public right-of-way are maintained, and whether or not that meant there was a potential problem now. The Community Development Director stated that it will probably be taken care of through a site inspection, but he believed what the City Engineer is indicating is that all lots in the City in the subdivision areas have to drain toward the street and have to be a minimum of a 1-2% grade to achieve that. Chairman Hawkinson called up the applicant. BOB AND VICKI BUTKUS 12060 ARLISS DRIVE G.T. Vice -Chairman Buchanan asked if they planned any roof modification, to which Mr. Butkus responded in the negative. 10 Ms. Butkus stated it is a sturdy roof. Vice -Chairman Buchanan asked if they would put a ceiling in with insulation, to which Ms. Butkus responded in the affirmative. Vice -Chairman Buchanan asked why they were going with the wood siding. Ms. Butkus said that her neighbors to the left have this, and she felt it would look uniform. 8:09 P.M. OPENED PUBLIC HEARING 8:09 P.M. CLOSED PUBLIC HEARING MOTION PCM-91-13 SA-90-27 MOTION VOTE PCM-91-13 Chairman Hawkinson brought the item back to the Site and Architectural Review Board for action. Commissioner Hargrave made a motion to approve SA-90-27 with staffs recommendations. Commissioner Munson second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. ITEM #7 SA-90-28 RICHARD'S CONSTRUCTION/DONALD BENNETT 12737 DICKENS COURT G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF A KITCHEN ADDITION TO A SINGLE FAMILY HOME IN THE R1-7.2 DISTRICT The Assistant Planner presented the staff report. Chairman Hawkinson called up the applicant. 11 HANNI BENNETT 12737 DICKENS COURT G.T. Commissioner Munson asked where the current kitchen is located. Ms. Bennett stated that it is indicated on the plans, which the Community Development Director pointed out. Commissioner Hargrave stated that if the stucco sample was what they intended to use, he wouldn't call it white. He said that it was important when samples are submitted that they match what the applicant really wants to do. 8:16 P.M. OPENED PUBLIC HEARING 8:16 P.M. CLOSED PUBLIC HEARING MOTION PCM-91-14 SA-90-28 MOTION VOTE PCM-91-14 Chairman Hawkinson brought the item back to the Site and Architectural Review Board. Commissioner Munson made a motion to approve SA-90-28 as conditioned. Commissioner Hargrave second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. 8:18 P.M. TO 8:28 P.M. - RECESS ITEM #3 SA-90-29 MR AND MRS. YOSHIYUKI PAUL AOYAGI/ELITE CONSTRUCTION 23020 DE BERRY G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF A TWO-STORY ROOM ADDITION AND BALCONY FOR A SINGLE FAMILY HOME IN THE R1-7.2 DISTRICT 12 The Assistant Planner presented the staff report. Commissioner Hargrave stated that there are no other balconies in the area, which the Assistant Planner verified. Chairman Hawkinson called up the applicant. YOSHIYUKI PAUL AOYAGI 23020 DE BERRY G.T. Commissioner Hargrave asked why they want the balcony to be 200 square feet. Mr. Aoyagi stated that they felt it would match the building, and it does not interfere with looking onto his neighbor's property. Commissioner Hargrave asked for a functional reason as opposed to an aesthetic viewpoint. PATRICK BELL ELITE CONSTRUCTION 13215 SUNBIRD LANE MORENO VALLEY Mr. Bell stated that with the design on the side, there are a few large windows and a few doors to maximize the view into Grand Terrace and Colton. He said that if the deck was shrunk down to a smaller size, it would make the windows smaller. Commissioner Hargrave asked the proposed dimensions of the deck. Mr. Bell stated they were 20' long and 10' wide, and it would have to be brought down to 16' long and 8' wide to meet their 125 square foot requirement, which would eliminate 1/2 of the window on the side. Commissioner Hargrave asked if it would still be functional, to which Mr. Bell agreed. Commissioner Hargrave asked about the proposed railing. Mr. Bell stated that he included in some pictures to the Community Development Director some pictures of a balcony being proposed. 13 Chairman Hawkinson asked what the pictures of existing balconies represent. Mr. Bell stated that these are existing balconies he has built in the past that they will be proposing for this project as far as style, size and type of lumber. Commissioner Hargrave asked if the rear elevations depict the form of the proposed windows, to which Mr. Bell responded in the affirmative. Commissioner Hargrave asked if the area below the balcony would be a patio area, to which Mr. Bell responded in the affirmative. Commissioner Hargrave asked if they would have a solid flooring on the balcony. Mr. Bell said it would be a solid 2" X 6" decking, but it would still drain through the deck. Commissioner Hargrave asked, regarding the 6" X 14" beam on the rendering, how much room there was from the bottom of the beam down to the floor. Mr. Bell stated that they would try to maintain 7'. 8:44 P.M. OPENED PUBLIC HEARING 8:44 P.M. CLOSED PUBLIC HEARING Chairman Hawkinson brought the item back to the Site and Architectural Review Board for action. Vice -Chairman Buchanan asked about the noticing process and whether or not there were any comments. The Assistant Planner stated that the applicant submits a mailing list which includes all property owners within a 300' radius, but staff had not been contacted by any property owners. Chairman Hawkinson agreed with the applicant in this particular situation. Commissioner Munson stated that he can't see the function being improved any by having it at 200 square feet. Commissioner Hargrave asked if the addition would be any higher than the highest level on the house. 14 MOTION PCM-91-15 SA-90-29 MOTION VOTE PCM-91-15 The Community Development Director stated it would not, and indicated the pitch area on the drawing. Vice -Chairman Buchanan asked if the back portion of the house to the applicant's east was approximately set back the same distance of the lot as his house and asked for a description of the improvements the neighbor to the rear has in the back of their house. Mr. Aoyagi stated that it was set back approximately the same distance. He said that he believes they added a patio, and the side that faces their house is the garage. Vice -Chairman Buchanan expressed concern that there would now be a two- story structure extending half -way back. Mr. Aoyagi stated that there house curves in as they are on a cul-de-sac, so their house sits further back than his house does. Vice -Chairman Buchanan asked the contractor to indicate where the two-story would extend to. Mr. Bell indicated on the photograph. Commissioner Munson made a motion to add a condition that the balcony be 125 square feet maximum. Vice -Chairman Buchanan second. Chairman Hawkinson disagreed with the 125 square foot maximum, feeling there should be some middle ground. Motion carries. 3-1-2-0. Chairman Hawkinson voted no. Commissioners Sims and Van Gelder absent. Commissioner Hargrave felt it unfortunate that they spend all this time with developers designing plot plans and lots and layouts, but when they do these additions, they disrupt the entire pattern of the area and invade air space. 15 MOTION PCM-91-16 SA-90-29 MOTION VOTE PCM-91-16 Vice -Chairman Buchanan said that if he lived in the house to the west, he may or may not be objecting to this, but if he lived in the house to the east, he would definitely object, as the reason people buy houses in this area is for the view. Commissioner Munson made a motion to approve SA-90-29 as conditioned. Commissioner Hargrave second. Motion carries. 3-1-2-0. Commissioner Hargrave voted no. Commissioners Sims and Van Gelder absent. The Community Development Director stated that there is a 10 day appeal period if the applicant does not agree with the conditions placed on the project or if any property owners would like to appeal to the City Council. ITEM #9 SA-90-31 MARK AND MARY BIXLER/NATIONAL HOME IMPROVEMENT SERVICE 12625 FRANKLIN WAY G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF A FAMILY ROOM ADDITION TO A SINGLE FAMILY HOME IN THE R1-7.2 DISTRICT MOTION PCM-91-17 SA-90-31 The Community Development Director stated that Ms. Bixler asked that this item be continued to the next Planning Commission meeting. Vice -Chairman Buchanan made a motion to continue SA-90-31 to the next regularly scheduled Planning Commission meeting. Chairman Hawkinson second. 16 MOTION VOTE PCM-91-17 Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. ITEM #10 SA-90-30 GRAND TERRACE ASSOCIATES 22400 BARTON ROAD G.T. AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF RENOVATION AND ADDITION TO AN EXISTING SHOPPING CENTER IN THE BARTON ROAD SPECIFIC PLAN The Community Development Director presented the staff report. Vice -Chairman Buchanan asked about the phasing. The Community Development Director stated that the property is divided into thirds; the first part which is seen from Barton Road which is the horseshoe shape, with one section as the western part of the center, the second is the eastern half of the center and the rear portion, where the currently vacant building is. He said that the applicant is proposing the renovation of the rear building first, the western portion is the second phase, and the eastern portion, which currently contains Gina's restaurant is the third phase. He said that the applicant has indicated that they would like to have a parking area considered as the fourth phase. Vice -Chairman Buchanan stated, with regard to the parking, the staff report says the total buildable area of the site being 35,000 square feet requires 156 parking spaces, and he asked if they had 35,000 square feet of improvements when including the additions they are proposing. The Community Development Director stated yes, and that currently the site has 27 to 28,000 square feet, and according to code, they would look at each individual use and make a determination on their parking requirements. He said that some spaces are shared with the apartment complex, but he has not noticed that they are used by the apartments to any great extent. He said that they want to encourage larger projects, and to do that, they incorporated into the code a provision that if a project has 35,000 square feet or more, they would not consider the individual uses. He said that the individual uses that would go into this center would be retail at 1 parking space per 200 square 17 feet, with a restaurant requiring more and an office requiring less. fie said that in this center, office space would not be permitted unless it is on the second floor. He said that since this project is at the 35,000 square foot level, this creates a blanket 1/225 ratio. He said that with the pedestrian amenities, they are able to reduce the required number of parking spaces to 117. He said that with two restaurants, it will be tight, but he felt with the improvement they are looking at, the City can live with it, and it does meet the code requirements. He stated that the restaurant being proposed is a family -type restaurant, which would be the main carrying point for this restaurant, and Gina's does not have the draw at this time. Vice -Chairman Buchanan asked if the child care is not developed, would the yellow area be parking. The Community Development Director stated yes, and that it is existing parking now and would basically remain as it is, and the building would be utilized as office space. He said that currently, office space is only permitted on the second floor, so they would have to make an amendment to the Barton Road Specific Plan, which he felt would be considered favorable by staff. Vice -Chairman Buchanan asked if the playground had to be the size proposed to meet a state requirement, to which the Community Development Director responded in the affirmative. The Community Development Director stated that without this being a child care facility, the character of the center may change, but it would free up this parking area, and they would probably want a reciprocal access agreement that would provide continuous access into the adjacent property. He stated that the child care center is being designed for the City's purpose, and if the City goes with the concept, it will be a benefit for the center as well as meet other City goals that they have established. Chairman Hawkinson asked if they have looked into a reciprocal parking agreement with the property next door. The Community Development Director stated that this is something they are not shutting the door on and they can look into it in the future. Vice -Chairman Buchanan asked if there were additional submissions for store front designs. The Community Development Director stated there were not. He said the elevations do not show detail regarding the windows, which needs to be clarified. IT., Vice -Chairman Buchanan asked if they could come back with that so as not to delay things. The Community Development Director stated that if Phase 1 consisted only of the child care center, he would not have a problem, but Phase 1 may actually be Phase 1 and Phase 2, depending upon whether or not the City goes with it. He said that he would like to see the window issue dealt with this evening. Commissioner Munson asked what the 8,000 additional square feet consisted of. The Community Development Director stated there is an addition to Suite 1 which is approximately 1,100 square feet and another 2,300 square feet which would be a stretch of the existing store fronts. He indicated other new additions on the plans. Chairman Hawkinson asked if he had a problem with the proposed monument sign. The Community Development Director felt it was well designed, and stated they will be proposing two signs as they are allowed two monument signs because of the separate buildings. Commissioner Hargrave asked if the slope will be brought down with regard to the representation of the frontage on the rendering. The Community Development Director stated that there will still be that grade differential, which will most likely be handled by steps. CAPTAIN ERNYLEE JONES FORESTRY AND FIRE WARDEN DEPARTMENT Captain Jones stated that one of their concerns is the rear access to the easterly portion of the center, as they would need a turnaround, and in addition, they can not get to the rear of some of the buildings, and they are supposed to be within 150' of all parts of the building, which is Condition F7. She said that F9 talks about private roads, and on the private roadway between the two streets that go through the center, they would have preferred if it was 20' going both ways in case of a major emergency. She said that F10 talks about fire flow, which originally was conditioned as F24i with required retro-fitting sprinklers, and the building on the west side does not need to be sprinklered. She said that on F10 regarding fire flow and hydrants, if they can meet the flow of 3,500, they would say no sprinklers, and all the existing WE hydrants should satisfy that need, and if not, they would have to mitigate with sprinklers. She said F11 talked about hydrant spacing, which is 300. She said F16 refers to fire extinguishers, which are inside separate businesses. Chairman Hawkinson called up the applicant. BOB HARDESTY GRAND TERRACE ASSOCIATES 22400 BARTON ROAD G.T. 9:55 P.M. TO 10:00 P.M. - RECESS Mr. Hardesty stated that the biggest problem they have is that this center is not suited to either retail or office space at the present time; it isn't suited to retail due to the existing size of the 24 shops, and office space is not what is desire for the specific plan for Village Commercial. He said another problem is that this is like three separate shopping centers, as the roadway has cut it in half, and there is the parcel in the back. He stated that they came up with the five towers to pull it all together. He said the building in the back is another problem, as it isn't good for office or retail/commercial. He said that it has the largest tower which is constructed so that upon entering the center from Barton Road, you can see that portion of it. He said there is an economic problem, as they will be at a break even point. He said that they want to have the child care center and have it quickly, as the City would be buying it, and these funds and the funds they have for remodeling would be sufficient to do everything without phasing. He said if the child care center doesn't go in, they will have to do it by phasing, in which they would do the offices in the back first, which accounts for 25% of the center, and at the same time they would do the restaurant and the pet center, so they would have to develop new sources of funds to carry out the entire plan. Mr. Hardesty stated that in order to lower costs, it is proposed that the existing glass and wood frames holding the glass be moved forward to create the new store fronts. He said that they left it open as different tenants like different windows, but the windows would be white -framed. He said the doors will be glass rather than oak. He had no objection to bringing back individual store fronts once they meet with the tenant and get their ideas, but in general, they would be wood, white -framed windows. He said that with regard to signing, they would like to have the tower in the front, and they are looking into a clock and perhaps chimes for Sunday morning. He felt the tower pulled everything together. He pointed out the river rock stone columns along Barton Road, which are the same stone columns they are using on the new store fronts in certain locations. He said that if they could get 12 20 tenants on a sign, each of the letter may be 6" to 9" letters, and they would not put the tenants on Barton Road there. He said there is a condition suggested that all utilities shall be undergrounded. He said that the telephone poles on Barton Road are not on their property, and he is not sure that they would detract from the center. He proposed that this be done when Barton Road is done. He was not sure it made sense to remove the existing sidewalk and put in a curvilinear sidewalk. He agreed that this property would be subject to an assessment district and would voluntarily contribute to this district. He said they have no concern with the letter from the City Engineer. He said the fire department has worked out how they can resolve the problems they raised. LARRY VESELY 22400 BARTON ROAD G.T. Mr. Vesely stated that the only condition that wasn't settled was the turnaround point by the child care center, but he felt they could consider some alternatives. Chairman Hawkinson said he thought the power lines were underground beyond that point. The Community Development Director stated that the Edison power lines are not in front of this facility, but a major telephone line runs in front of this facility. He said staff didn't have a problem deferring these improvements as long as some type of assessment district agreement is set up. He recommended the sidewalks be improved and the landscaping per the Barton Road Specific Plan. The Community Development Director stated that they are presenting the project as if the child care center is going to go, and this is how they should condition it. He asked if it does not go, would they desire to see it again to reconsider the conditions or allow staff to handle it on an administrative level. Vice -Chairman Buchanan stated that it seems it would have to come back anyway as they would have to permit the use of executive offices. Commissioner Hargrave felt the ingress and egress at the entranceway should be as open as possible and get rid of the divider. Commissioner Munson wanted to hear more about the signs and window treatment and didn't feel they could come about the decision in 15 to 20 minutes. He wondered if the signs could come back at a letter date. 21 The Community Development Director stated that tonight, they do not have any authority to approve a sign over 6' in height. He said he would like direction from the commission on the store fronts and clarification as to whether or not they are approving it tonight as child care and their direction if child care does not go. 10:54 P.M. OPENED PUBLIC HEARING 10:54 P.M. CLOSED PUBLIC HEARING MOTION PCM-91-18 SA-90-30 MOTION VOTE PCM-91-18 MOTION PCM-91-19 SA-90-30 MOTION VOTE PCM-91-19 Chairman Hawkinson brought the item back to the Site and Architectural Review Board. Vice -Chairman Buchanan made a motion to add as Condition 10 that store front window designs shall be approved by the Planning Department in connection with tenant improvements for the particular unit in accordance with the Barton Road Specific Plan. Commissioner Munson second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. Vice -Chairman Buchanan made a motion to add as Condition 11 that the Barton Road entrance be modified to eliminate the center planter and replace it with a textured paving or driveway treatment subject to approval by the Planning Director. Commissioner Hargrave second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. Commissioner Hargrave stated that they need to deal with the telephone lines 22 MOTION PCM-91-20 SA-90-30 MOTION VOTE PCM-91-20 being underground. Vice -Chairman Buchanan stated that if they want to ask City Council for a deferral, that is beyond the Planning Commission. The Community Development Director stated that as he understands it, they would not be opposed to a deferment as long as there would be an assessment district agreement. Commissioner Hargrave wanted to make sure they carried the drought tolerant theme throughout the development. Vice -Chairman Buchanan was concerned about the unresolved fire department question, and asked if it was necessary to include any other condition or if Condition 7 was sufficient. The Community Development Director stated they would substituting filling in the blanks to reflect the dates of the memo they were referring to this evening, which was discussed noting that Condition 24i regarding the sprinklers has been eliminated and that it appears that most of the conditions can be met, and the one still in contention is the turnaround area. Vice -Chairman Buchanan made a motion that Condition 7 be amended to read, "All of the recommendations listed in the Fire Warden Department's letter dated 1-11-91", and submitted at the time of the hearing with the deletion of Item F24i. Chairman Hawkinson second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. The Community Development Director stated that regarding the Fire Department's Condition F9 referring to the 20' minimum paving, they dealt with this on the entrance portion, but still have this issue now. He said it would be worth hearing their comments since they eliminated one of the entrance so they may be flexible. He said this one has a small kiosk structure which serves some sign opportunity. OR MOTION PCM-91-21 SA-90-30 MOTION VOTE PCM-91-21 Vice -Chairman Buchanan stated that if the Fire Department doesn't buy the two 16 foot widths there, and in the course of negotiation the island is either narrowed or eliminated, this may reduce the landscaping. The Community Development Director stated they can make a condition or direction that staff meet with the fire department and give authority to work out a compromise with them. He remembered her to have some flexibility regarding those two items, and if it is not flexible and needs to be removed, it would be treated in the same manner that the decorative paving is being treated along Barton Road and staff can handle it administratively. Mr. Hardesty stated that the planter allowed the trellis to be the same dimensions of the other trellises as it had supports in the planter. Vice -Chairman Buchanan made a motion to direct staff to meet with the fire department and give staff the authority to work out a compromise with them. Commissioner Hargrave second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. Commissioner Hargrave asked if the internally lit canopy signs were in the signage situation. The Community Development Director stated that it was. Commissioner Hargrave stated that there are different colored awnings for the restaurants, and suggested they keep them both the same color. The Community Development Director said he didn't know if they want them the same color, and what might be advantageous is to have them off -setting. Mr. Hardesty stated that the rendering conflicts with the plans with regard to the awning. He said the plan shows a wood trellis patio cover outside of Gina's, so the red awning isn't there. The Community Development Director pointed out that they need the 3' high 24 MOTION PCM-91-22 SA-90-30 MOTION VOTE PCM-91-22 opaque concept to provide a screen toward the parking area on the eastern end, but the grade differential does reduce toward the western end, and he does not know if they have the minimum there or not. He said they do not, they will need some type of berming to pick that up. Commissioner Hargrave asked if they were proposing meandering or straight sidewalks. The Community Development Director stated it would be a meandering sidewalk along the same design concept as what has already been place along Barton Road. He stated that the applicant hasn't indicated that magnolias are the primary tree in the center, but he would like to encourage the Barton Road street trees to be the liquid amber trees, as there is a set pattern developed along Barton Road. Vice -Chairman Buchanan made a motion to approve SA-90-30 with conditions and amendments. Commissioner Hargrave second. Motion carries. 4-0-2-0. Commissioners Sims and Van Gelder absent. The Community Development Director stated that there is a 10 day appeal period. SITE AND ARCHITECTURAL REVIEW BOARD ADJOURNED AT 11:15 P.M. NEXT PLANNING COMMISSION MEETING TO BE HELD FEBRUARY 7, 1991. Respectfully submitted, Approved by, David R. Sawyer Je w inson Community Development Director Ch ' an, Planning Commission 2-1-91 25