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03/06/1990GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING MARCH 6, 1990 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 6, 1990 at 7:00 p.m. by Chairman Jerry Hawkinson. PRESENT: Jerry Hawkinson, Chairman Dan Buchanan, Vice -Chairman Stanley Hargrave, Commissioner Ray Munson, Commissioner Jim Sims, Commissioner Fran Van Gelder, Commissioner David R. Sawyer, Community Development Director Maria C. Muett, Assistant Planner Maggie Barder, Secretary ABSENT: Herman Hilkey, Commissioner PLEDGE: Dan Buchanan, Vice -Chairman PLANNING COMMISSION WORKSHOP CONVENED AT 6:30 P.M. Information from staff to Planning Commissioners. Information from Planning Commissioners to staff. Discussion of satellite dishes. Discussion with Tom Wall regarding SP-89-01 and the aesthetics of a proposed sound wall. 1 PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:00 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:00 P.M. PUBLIC PARTICIPATION BARBARA PFENNIGHAUSEN 22111 LADERA G.T. Ms. Pfennighausen expressed concern as to the seismic soundness of a 21 foot high wall. ITEM #1 PLANNING COMMISSION MEETING MINUTES - FEBRUARY 20, 1990 MOTION PCM-90-18 PLANNING COMMISSION MEETING MINUTES - FEBRUARY 20, 1990 MOTION VOTE PCM-90-18 Vice -Chairman Buchanan made the motion that the minutes of February 20, 1990 be approved. Commissioner Sims second. Motion carries. 6-0-1-0. Commissioner Hilkey absent. PLANNING COMMISSION MEETING ADJOURNED AT 7:05 P.M. PLANNING COMMISSION WORKSHOP RECONVENED AT 7:05 P.M. Continuation of discussion of SP-89-01 and the aesthetics of a proposed sound wall. PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:30 P.M. PLANNING COMMISSION MEETING RECONVENED AT 7:30 P.M. 2 ITEM #2 Z-89-03; TTM-89-04 RICHARD K. CHURCHWELL 23081 GRAND TERRACE ROAD G.T. AMENDING SECTION 18.12.020 OF THE GRAND TERRACE MUNICIPAL CODE CHANGING THE REARYARD SETBACK IN THE R1-10 DISTRICT FROM 35' TO 20'; AN APPLICATION TO SUBDIVIDE 4.9+ ACRES INTO 9 RESIDENTIAL LOTS OF 10,000 SQUARE FEET MINIMUM MOTION PCM-90-19 Z-89-03 MOTION VOTE PCM-90-19 MOTION PCM-90-20 TTM-89-04 MOTION VOTE PCM-90-20 The Community Development Director stated that the applicant would like this item continued indefinitely. Commissioner Van Gelder made the motion that Z-89-03 be continued indefinitely. Commissioner Buchanan second. Motion carries. 6-0-1-0. Commissioner Hilkey absent. Commissioner Hargrave made the motion that TTM-89-04 be continued indefinitely. Commissioner Buchanan second. Motion carries. 6-0-1-0. Commissioner Hilkey absent. ITEM #3 CUP-90-02 PRESTIGE MARBLE AND TILE 12110 MICHIGAN AVENUE, #1 G.T. AN APPLICATION FOR CONDITIONAL USE PERMIT FOR OPERATION OF MARBLE FABRICATION AND WAREHOUSE ALONG WITH RELATED ADMINISTRATION FUNCTIONS 3 The Community Development Director presented the staff report. Chairman Hawkinson stated that in the conditions, under Item 4, should be worded, "...the proposed use" rather than "used". Commissioner Sims asked if there are some decibel guidelines, since there will be saw -cutting of existing marble. The Community Development Director stated that this issue and the marble dust were the two main issues that he wanted Environmental Health Services to review, and they didn't have any concerns regarding this application. He stated that the City Engineer stated that the drain would be necessary in order to filter out any particulates that would be adverse to going into the water or sewer system. He stated that this also why they put condition #3 in, stating that all the uses have to be within the building itself. Commissioner Sims asked if the unit was all contained within the structure, to which the Community Development Director responded in the affirmative. Commissioner Hargrave stated that Suite 1 has Suite E to the east of it, which is an office suite, and Suite 2 to the west of it. He stated that, unless there is some special soundproofing, he would see that the office suite might have a complaint about the noise level of the saw. Ile asked if there would be any special insulation between Suites 1 and E, or does it fit within the health and safety conditions as far as noise is concerned. The Community Development Director stated that, at this point, there had been no proposal to put in special insulation, and neither the Engineering, Health Services or Planning Department had made that recommendation. Commissioner Hargrave stated that since there is a separator pump to filter out these materials, one of the major problems with this type of Conditional Use Permit is that once it is issued, the applicant is under no compulsion to report to the Planning Department or the Health and Safety Department when the pump is inoperable, and that there are many examples of a much higher nature, for example, Three Mile Island, where the mechanical device malfunctioned and all the systems said it was okay. He stated that he unless he could be persuaded, he is looking toward coming up with a condition that the applicant make verification to the Planning Department that the separator pump has not been inoperable during the period in question, so that the Planning Department could be updated. He stated that there are industrial incidences where nobody is watching and there is no reporting mechanism necessary. Chairman Hawkinson called the applicant up. 4 TAD DIXON, OWNER PRESTIGE MARBLE 12210 MICHIGAN, #1 G.T. Mr. Dixon stated that in regards to the sound question, the reason they chose this unit was because it has a four inch thick concrete wall separating the two units. He stated that, in addition, in the office suite, there is an additional wall which is non-structural and decorative and adds additional sound insulation. He stated that in regards to the water filtration problem, he doesn't believe there is any type of mechanical pump which would be subject to any kind of failure, and that it is a passive filter type of mechanism, which he doesn't believe is subject to any kind of mechanical breakdown. He stated that all the sediment settles down into the bottom and, as the water level rises, the sediment stays at the bottom, and only really clear water rises to the top, which is then filtered through some type of a screen. He stated that it is his obligation to make sure it is cleaned out periodically so that no sediment rises to the level which would be draining. He stated that he would make every effort to insure that this would happen. Commissioner Hargrave asked if this was not, then, a mechanical device. Mr. Dixon stated that, from his indications from the engineer, it is not any type of mechanical pump. He stated that as the water level rises, the clear water drains into the sewer. Commissioner Hargrave asked if the filter would fill up with the sediment, and if someone forgot to change the filter, the sediment may go over the filter. Mr. Dixon stated that if it clogged to that point, it would not allow any drainage, and it would require them to clean it out. Commissioner Hargrave asked if the whole water line would be clogged up then. Mr. Dixon stated no, that the sump, which is contained within their unit, would become full and would require them to clean it out before any more water would be allowed to go into the drain. Commissioner Hargrave asked if they had, in their procedural manual for their business, in writing, a procedure where someone is in charge of checking the passive filter on a regular basis. Mr. Dixon stated that they do not have this at this point. 61 Commissioner Van Gelder stated that it was indicated in the company's letter that they would be responsible for disposing of the marble sediment. She asked how much they were talking about. Mr. Dixon stated that it is very minimal because they use water as it is cut, and very little sediment does go down. He stated that, from his past experience, within a six month period there may be several gallons of this sludge that would have to be taken to the dump. Commissioner Van Gelder asked if the sediment was as heavy as the marble itself. Mr. Dixon stated no, because it is basically just powder which, when wet, turns to a paste. Commissioner Van Gelder asked if they would just put this in their trash dumpster or if they had some special means of disposing of it. Mr. Dixon stated that they usually take the sludge and put it into a container, which allows it to dry and turn to a powder, and then they take it to the dump. He stated that they would not be putting it into the dumpster. Commissioner Buchanan asked if they were currently occupying Unit #1 and if they were doing any cutting yet. Mr. Dixon stated that they have set up their office and are storing their tools and equipment there now. He stated that haven't started doing any cutting yet. Commissioner Buchanan asked if the unit has any roll -up doors at the rear of it. Mr. Dixon stated that they are in the front of it, which is in the central part of the complex. Commissioner Buchanan asked what was at the back of the unit. Mr. Dixon stated that there is a solid, concrete wall. Commissioner Buchanan asked if there would be any cutting taking place while the roll -up doors are open. Mr. Dixon stated that the only reason he would prefer to have the doors open would be for additional ventilation and lighting to give the workers a better environment. 0 Commissioner Buchanan asked if, during the time they have been occupying the unit, they have had any complaints or comments from any neighbors in the complex or residential neighbors regarding any activities. Mr. Dixon stated that they have just expressed general interest in what they are planning to do there, as it is not everyday that you see a natural marble company being set up. He stated that there is a cabinet shop there, also, which is a similar industry. Commissioner Buchanan asked if they have had any problems with noise from their use. Mr. Dixon stated that they can hear there saws run, because the wall separating their wall from the cabinet shop's wall is just a stud wall, but he stated that he has no objection to that. Commissioner Buchanan asked if they indicated any concern about Prestige Marble's saw noise with respect to their operations, to which Mr. Dixon responded in the negative. Commissioner Munson stated that he assumes they are a subcontractor. He asked if they were supplying tract homes or custom homes. Mr. Dixon stated that they were supplying for custom homes. Commissioner Munson asked where he came from. Mr. Dixon stated that he lives in Moreno Valley, and he has lived in the Riverside area for about 7 years. Commissioner Munson asked if this company was brand new or if it was located somewhere else before moving here. Mr. Dixon stated that he has been in business for about 2 1/2 years and up until this point, it had been primarily site work. He stated that they have been growing and need a larger facility now, and they are doing more work which requires a centralized location. Commissioner Munson asked how loud the saw gets. Mr. Dixon stated that he doesn't believe there is a decibel rating on it, but he compares it to the neighbor's table saw when he is cutting plywood. He stated that with any kind of manufacturing that involves heavy tools, there is a noise factor, but it doesn't appear to be out of the ordinary. 7 TONY PETTA 11875 ETON DRIVE G.T. Mr. Petta asked if the operation would be a point -of -sale operation, if the sales generated from this operation would result in sales tax for the City of Grand Terrace. He asked, in other words, would any sales resulting from the operation be taxable. Mr. Dixon stated that there is no sales tax when someone brings marble in and takes it out. Commissioner Munson asked if he pays tax on the marble as a source, to which Mr. Dixon responded in the affirmative. Commissioner Munson stated that this eliminates, then, having to charge another tax. ROBYN RYAN COVE DEVELOPMENT PROJECT SITE Ms. Ryan, referring to the concern regarding the noise level, stated that this park was originally built when the area was zoned M-1 for industrial, and was built to the specifications. She stated that they have two other tenants that are cabinetmakers and woodworkers and have saws going. She stated that the cabinet shop has been there for several years and has a saw going with the truck door open, and they've never had a complaint from any of the tenants there. She stated that the park is built for this type of use, and the only reason they are here tonight is because the City of Grand Terrace re -zoned that area. Commissioner Buchanan asked what unit has they saws going with the doors open. Ms. Ryan stated that they are in Unit 23, about in the middle. Commissioner Buchanan stated that obviously, their interest in this is a little different than the applicant's, as she needs to keep all their tenants happy. He asked if they have their own regulations and lease provision guidelines in place that she would use as an enforcement mechanism if it turned out that Unit 1 doing sawing with the door open caused a disturbance to the office and retail uses at the front of the complex. Ms. Ryan stated that the only provisions are what is allowed in the body of the lease and the type of use that is going in, and if it is excessive noise, they can make some type of notice that they are in default, but they have no decibel level or any specific regulation. 8 Chairman Hawkinson brought it back to Commission for discussion. Commissioner Buchanan stated that he sees a potential problem with the sawing taking place with the roll -up doors open because of the proximity to the office and retail uses in the front. He stated that, on the other hand, if it's not a problem, he is not sure there is any good reason to require that they work with the doors closed. He asked for comments regarding adding a condition that gives the Planning Director the option or ability to require that sawing operations take place with the doors closed if it becomes necessary. The Community Development Director stated that the condition could be worded to say that the saws may be operated with the doors open subject to a lack of complaints received by the Planning Director, who would otherwise have the authority to require that the operation take place with the doors closed. He stated that he really doesn't have a problem with the doors being open, and that the cabinet shop seems to be working without any complaints. He stated that the doors would be open and facing away from the residential units, whereas the cabinet shop's doors are facing toward the residential units, and they haven't had any complaints. Commissioner Hargrave stated that there is a residential area to the south of this development, which may be a consideration downstream. He stated that he didn't know if the back of the suites are soundproof or if they are just normal stud walls. He stated that the applicant has the same rights as the cabinetmaker, and if a complaint were to come in, how would they know if it was from the marble -cutter or the cabinetry maker. He stated that he is comfortable that the applicant knows the concerns, and if the noise gets to be too much, there is a re -hearing process, as it may be injurious to the health, safety and welfare of the area, should that ever happen. The Community Development Director stated that the City's noise ordinance will be in effect and that it doesn't have to be a condition. Commissioner Hargrave stated that the noise ordinance won't affect him, as his operation hours are outside of when the noise ordinance goes into effect. The Community Development Director stated that the noise ordinance was also designed so that even during those hours it wasn't as excessive. Commissioner Hargrave stated that he would like to see a condition, #5, that says that the owner will give written verification to the Planning Department of the person responsible for the passive filter as far as reviewing it and changing it when necessary, and whenever there is a change in that person's specific responsible, that the Planning Department be z notified so that if there were ever a concern, they would have a specific person who has procedurally been directed by, the applicant to be responsible for checking that filter. The Community Development Director asked if he could add on to the condition that any disposal material generated from that be disposed of in accordance with all city, county and state laws that would address such waste materials. Commissioner Hargrave stated that it would be good to have that tagged on and have that person responsible for checking the filter as well as being responsible for the disposal so that there is a person who the owner directs within his business from a procedural standpoint and provide that in writing, and if this changes, he is to notify the Community Development Director immediately, no longer than one day after the change. Commissioner Van Gelder stated that the only problem she has with this is that they already have the name of the person who is responsible for all of this, and that is the owner, and she felt that this was requiring quite a bit to ask him to communicate with the Planning Department every time personnel changes, because he is ultimately responsible anyway. Commissioner Hargrave stated that he saw the point, but he stated that he did ask the applicant if he had any procedurals written down for the business as relates to the owner being responsible for checking that, and he doesn't have the written procedures within his business. He stated that he would like it to be in writing that the owner is responsible if this is the case. Commissioner Van Gelder stated that it doesn't make any difference whose name is assigned to do that task; the owner is still responsible. Commissioner Hargrave stated that, from a day-to-day operational standpoint, if you've ever run a manufacturing operation, he can say from experience that lines of responsibility, unless written down, seldom get taken care of. Commissioner Munson stated that he doesn't think he has that many employees, and that he agrees that it is the owner's responsibility to comply with this request. He stated that, regarding a procedural manual, he doesn't have one. Commissioner Hargrave stated that he would love to have a manual for every business and that they would be a lot more profitable, but that is not their position. He stated that if they all are comfortable with the applicant/owner being the one who goes on record as being responsible to make sure that this is attended to, he would be happy with this, and he C-1 10 MOTION PCM-90-21 CUP-90-02 MOTION VOTE PCM-90-21 would take away his proposed motion for adding another condition. Commissioner Buchanan stated that the engineer's requirement is the existence of a separator and submission and approval of the separator. He stated that they sometimes include a standard condition that simply places an affirmative, expressed requirement on the applicant to maintain the water disposal system, including the separator, in a good, operational and efficient manner at all times. Commissioner Buchanan made the motion that they add as Conditions of Approval a condition #5, that would read that the wastewater disposal system, including the separator, be maintained in a good, efficient and operational manner at all times. Commissioner Hargrave second. Commissioner Buchanan added to the motion that disposal of any sediment or used filters be made in accordance with all applicable city, county, state and federal laws and regulations. Commissioner Hargrave concurred. Commissioner Van Gelder stated that she thought that the applicant said something about if this filter gets too full, then it is inoperable. The Community Development Director stated that his understanding was that if the filter fills up, it won't work anymore. Commissioner Van Gelder stated that she didn't think anyone in business would not do something that would keep them from being productive. Commissioner Hargrave stated that he felt the motion was good from a standpoint that they affirm that this is the intent of the Conditional Use Permit in case a revocation hearing is necessary. He stated that there would be stronger grounds for revocation if those general guidelines were not followed. Commissioner Van Gelder state that she would not vote against it, but that she thought it was rather superfluous. Motion carries. 6-0-1-0. Commissioner Hilkey absent. 11 MOTION PCM-90-22 CUP-90-02 MOTION VOTE PCM-90-22 Commissioner Munson made the motion that the Planning Commission adopt the attached Resolution approving CUP-90-02, subject to the conditions of approval contained therein. Commissioner Sims second. Motion carries. 6-0-1-0. Commissioner Hilkey absent. PLANNING COMMISSION MEETING ADJOURNED AT 8:10 P.M. SITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 8:10 P.M. No items were scheduled. SITE AND ARCHITECTURAL REVIEW BOARD ADJOURNED AT 8:10 P.M. Respectfully submitted, David R. Sawyer Community Develo ent Director 03-15-90 Approved by, 11 I�. J Midnson ChaiPlanning Commission 12