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01/22/2019 CITY OF GRAND TERRACE ., CITY COUNCIL MINUTES • JANUARY 22, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council at 6:00 p.m. INVOCATION The Invocation was provided by Pastor Steven Brandt from the Church on the Hill. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Jeff Allen. 'Attended Name .,` Title, ! Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tern Present Sylvia Robles Council Member Present Bill Hussey Council Member Remote Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Absent Alan French Public Works Director Present Sandra Molina Planning & Development Services Director. Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS - NONE City of Grand Terrace Page 1 Minutes Grand Terrace City Council January 22, 2019 B. CONSENT CALENDAR f-RESULT-.,. APPROVED [UNANIMOUS] MOVER: �; Bill Hussey, Council.Member. SECONDER: , DougWilson, Mayor,Pro,Tem _ AYES: McNaboe,'Wilso,n;,Robles, Hussey,"Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes— Regular Meeting — 01/08/2019 APPROVE THE JANUARY 8, 2019 REGULAR MEETING MINUTES OF THE CITY COUNCIL 3. Attachment to Minutes - 01/08/2019 APPROVE THE POWERPOINT PRESENTATION ATTACHMENTS TO THE JANUARY 8, 2019 REGULAR MEETING MINUTES OF THE CITY COUNCIL 4. City of Grand Terrace Legislative Agenda for 2019-20 for Assembly Member Reyes and State Senator Leyva APPROVE LEGISLATIVE ADVOCACY IDEAS/PLATFORM AND DIRECT STAFF TO FORWARD PLATFORM TO THE OFFICES OF ASSEMBLY MEMBER ELOISE REYES AND STATE SENATOR CONNIE LEYVA 5. City Department Monthly Activity Report - November 2018 RECEIVE AND FILE. C. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace reminded the City Council that in the past he has always looked forward to the City's prioritization workshop held at the beginning of each new year and he asked when the postponed survey containing multiple questions from last year would be scheduled. He believes the public would like to participate in both events. Jeremy Briggs, Grand Terrace thanked the Council for attending the Grand Terrace Community Basketball's opening day: Mr. Briggs explained to the Council that a local resident and his family have fallen on hard times due to the heavy rains and damage to their home and personal belongings. He asked if there is a. community resource available to the resident and his family that can help keep them in the City of Grand Terrace. City of Grand Terrace Page 2 Minutes Grand Terrace City Council January 22, 2019 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen attended a LAFCO workshop on January 22, 2019 held at the old train station. He was able to ascertain information on what the agency's purpose and what it does for the City. LAFCO calls itself the "Legislative Watchdog and Guardians of the Public Good." He stated in the next couple of years, the agency will be conducting some reviews on streetlighting, parks and recreation and roads. Council Member Allen attended Assemblymember Reyes' swearing in ceremony on January 18, 2019. He wanted to share with Council and the City's residents the Assemblymember's desire to start a Policy 47 Initiative. It is a committee for bold and energetic residents of the 47t" Assembly District to join/ Council Member Allen would like staff to address the dead trees and landscaping between Susan Petta Park and those properties on Brentwood. Council Member Bill Hussey Council Member Bill Hussey was pleased to attend the Grand Terrace Community Basketball opening ceremonies event on January 13, 2019. Council Member Hussey would like staff to address the following: Survey residents on what public safety and other priorities are important to them for the City. Address GT 'Pit Stop's parking lot; he is receiving complaints about the aesthetics. Keep the public informed on the Blue Mountain Hiking Trail design so residents have accurate information. Council Member Sylvia Robles Council Member Sylvia Robles attended the League of California Cities Revenue and Taxation Policy Committee in Sacramento on January 18, 2019. Received a comprehensive briefing on Governor_ Gavin Newsom's budget and legislative priorities as follows: . $144 billion in general fund spending $209 billion with special funds and bond proceeds allocations accounted Governor plans on increasing the rainy day reserve by $15.3 billion He has plans to expand child care by $500 million Increase CaIWORKs by 25 percent He plans on spending $81 billion on K-12 and community colleges including $750 million to address barriers for full time kindergarten Extending free community college to two years City of Grand Terrace Page 3 Minutes Grand Terrace City Council January 22, 2019 Doubling the state's earned income tax credit for low income households Expanding Medi-Cal to serve undocumented youth between ages 19-25 Providing six months paid parental leave Governor plans to tie SB1 funding to housing production Governor will not comment on restoring RDAs and has instead stated that infrastructure financing districts could become more useful by repealing the current 55%vote and pairing them with federal opportunities and incentives Received and approved League staff work plan as it relates to revenue and taxation issues as follows: The decision on South Dakota vs. Wayfair allows states to charge tax on purchases made from out-of-state sellers Strategic Goals for the League of California Cities are as follows: Providing cities additional funding and tools to preserve local authority to address housing production, affordability and homelessness Improve disaster preparedness, recovery and climate resiliency Promote sustainability of public pension retirement health benefits Address public safety concerns of California cities Remain informed on developments associated with the upcoming Cal Fire ruling. Engage in a tax reform discussion that may be developed at the state level using league policies as guidelines Vehicle License Fee and New Incorporations/Annexations: Sponsor legislation to address the fiscal viability of new incorporations and annexations of inhabited areas Remain on alert for proposals that could undermine local revenue, affect funding for infrastructure, or shift costs and responsibilities Continue to monitor and protect vital local revenues including the transient occupancy tax, and utility user's tax Remain informed and, where necessary, take action to prohibit additional state mandates funded or unfunded Monitor issues associated with the California Department of Tax and Fee Administration Mayor Pro Tern Doug Wilson Mayor Pro Tern Doug Wilson attended the San Bernardino Valley Municipal Water District Advisory Commission on Water Policy on January 7, 2019., Discussion was held regarding a dam that the agency is sharing some costs. The water agency elected to reduce its footprint in relation to demand that is forecasted. He described how the dam functions, the pass through to the California Aqueduct and how water feeds in and out of the dam. The project proposed is a good one and is City of Grand Terrace Page 4 Minutes Grand Terrace City Council January 22, 2019 necessary. There was also a lot of conversation about local area improvements insofar as recapturing water. The next meeting is to be held in three months and is very beneficial to the area. Mayor Pro Tern Wilson expressed his disappointment regarding the City's legislative priorities list being forwarded to the Assemblymember and Senator as it is missing local roadway money. He is asking if there is a way to amend the list as the City does not have the funding to maintain the roadway with the anticipated increase in traffic. Mayor Darcy McNaboe Mayor Darcy McNaboe attended an Omnitrans meeting held on January 9, 2019 and discussed the following: Labor negotiations with the local union. Omnitrans CEO reported on fare revenues, which is on the rise despite ridership decline. Revenue for FY2018 increased 2% over FY2017 and the current year is on track to grow as much as 8%. The increase is primarily attributed to the "GoSmart" college program and mobile fare sales have also contributed. Additionally, the cost of fueling buses has declined since implementation of the pipeline gas fueling infrastructure, a reduction in fuel costs and alternative fuel tax credits and low carbon fuel tax credits received for using natural gas. Looking ahead as more Access unleaded gasoline vehicles are replaced with CNG vehicles, the cost is estimated to decrease which will translate into an annual savings of approximately $400,000. Omnitrans is transitioning its entire fleet into pipeline natural .gas which will stabilize the volatility of fuel prices and reduce the agency's carbon footprint. Authorized the CEO to award the following contracts: o Bridgestone Americas Tire Operations o EnPro Services, Inc. o Transtrack Systems, Inc. Mayor McNaboe attended the SBCTA meeting held on January 9, 2019 and discussed the following: Closed Session: Conference with Legal Counsel Approved the use of a Private Railcar Storage License Agreement Template Allocated State Transit Assistance Funds to Mountain Transit for the purchase of properties in Crestline and the City of Big Bear Lake Approved Hearings to Consider Resolutions of Necessity for Parcels for State Route 60 Central Avenue Improvement Project in the City of Chino City of Grand Terrace Page 5 Minutes Grand Terrace City Council January 22, 2019 Approved Hearings to Consider Resolutions of Necessity for Property Interests for the Interstate 10 Corridor Contract 1 Project in the Cities of Montclair, Upland and Ontario. Awarded contracts to Royal Coaches Towing for Freeway Service Patrol Beats No. 10 and 23 Received the presentation from the South Coast Air Quality Management District on Proposed Tax Measure. Received a Metro Gold Line Foothill Extension Phase IIB project update On January 10, 2019, she attended the SBCTA Study Session and discussed the following: Preview of the Hearings to Consider Resolutions of Necessity for Property Interests for the Interstate 10 Corridor Contract 1 Project in the Cities of Montclair, Upland and Ontario Parcel Acquisition for Redlands Passenger Rail Project Approve increases to Allowances/Contingency for Contract with Flatiron West, Inc. for the Interstate 15 Base Line Road Interchange project Recommended amendments to Cooperation Agreement with the City of Ontario increasing the City's contribution and using Trade Corridor Improvement Funds and Measure I Valley Freeway Interchange Program for the Archibald Avenue Improvement Project at State Route 60 Approved an increase in contingency for contract with Downing Construction, Inc. for Early Utilities Relocations for water and sewer utilities in the Cities of San Bernardino and Loma Linda in support of the Redlands Passenger Rail Project. Mayor McNaboe attended the Grand Terrace Community Basketball opening ceremonies event on-January 13, 2019. She also attended .Assemblymember Reyes' community swearing in ceremony and noted that the Assemblymember was pleased to see representatives of Grand Terrace in attendance. Mayor McNaboe met with individuals who are friends of the Santa Ana River Trail who invited new Supervisor, Dawn Rowe to tour the unfinished portion of the trail in the hopes of piquing her interest in identifying what happened to the funding to complete that portion of the trail. There is one more scheduled Saturday, January 26th, where the sbX service will be free. City of Grand Terrace Page 6 Minutes Grand Terrace City Council January 22, 2019 E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 1. Grand Terrace Business License Processing Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Council Member Hussey asked what the City is doing to ensure that all businesses renew their business license timely, what is the process to collect those penalty fees for those who fail to comply and who is responsible for enforcement. Sandra Molina, Planning and Development Services Director explained that back in November 2018, Code Enforcement began approaching those business on the City's list that contained businesses that had not renewed their business license. Through that process, staff identified a number of businesses that had renewed and those were removed from the list. Twenty-four businesses were identified that did not renew therefore citations were issued through the process. Director Molina also stated that a number of businesses were identified who were no longer operating in the City. There are a number of home-based business that the City reached out to and staff has identified those still doing business and those that are not. What is left from that exercise are 19 businesses that are still pending confirmation on business licenses. Mayor McNaboe asked if a business owner must include payment for its business license at the time of application. Assistant City Manager Fortune stated the applicant must include payment at the time of application. Mayor McNaboe asked what type of feedback the applicant receives on the process as the business license is pending. G. Harold Duffey, City Manager clarified the question, "When can someone actually start operating a business; when they submit their application or when the business license is actually issued?" City of Grand Terrace Page 7 Minutes Grand Terrace City Council January 22, 2019 Director Molina stated that the Planning and Development Services Department explains to the walk-in applicant that obtaining a business license is a three-part process: An application is submitted to the City, The Planning Department clears the zoning for that particular business at the location; and The application is then sent over to Building and Safety who will schedule an occupancy inspection. Once the occupancy inspection is cleared, staff informs the applicant that a business license has been issued and the applicant can begin operating. It is also the same process for a home-based business. Council Member Allen asked how a business can provide its gross receipts to the City when applying for a business license when they have not yet opened. Assistant City Manager stated that the City asks the applicant to provide projected receipts. Council Member Hussey asked if an individual works from home and they work for a company they do not own; do they need a business license. G. Harold Duffey, City Manager stated no business license is required if you work from home and you do not own the business. If you work from home and you are required to file taxes for the business, you are required to obtain a business license and permit. RECEIVE AND FILE THE GRAND TERRACE BUSINESS LICENSE PROCESSING REPORT. RESULT: APPROVED [UNANIMOUS] MOVER:: Jeff Allen, Councif,Mernber SECONDER:.: Bill Hussey, Council Member AYES: McNaboe,Wilson,,,"Robles, Hussey, Allen 2. City of Grand Terrace Special Events List for Calendar Year 2019 G. Harold Duffey, City Manager gave the Power Point presentation for this item. City Manager Duffey explained that the Parks &. Recreation Advisory Committee Members have been assigned as community liaisons for several events to be held during 2019. After reviewing the list of events for the year with Council, City Manager Duffey stated since the City's name is attached to all of the programs, he did not want to see any of the events linger. There will be some additional time required to administratively City of Grand Terrace Page 8 Minutes Grand Terrace City Council January 22, 2019 oversee the programs and he would actively be involved, Council may want to consider now, or in the future, bringing someone on board with the same commitment that the City sees for Light Up Grand Terrace to do some sort of part-time work to coordinate these activities. The City can certainly coordinate the events with existing staff, however having a liaison with the community and having that person actively out there,-will help the City carry on participation from event to event. It is something to consider this year and next year in terms of how much time these events are taking, how does the City maximize the use of staff time and if a part-time coordinator would benefit the community. Council Member Hussey asked if the City could seek out a sponsor to take the City's seniors and special needs individuals up to the top of the mountain in an off-road vehicle to allow them to enjoy the view and the day. RECEIVE AND FILE. RESULT: APPROVED [UNANIMOUS] . MOVER: Jeff Allen, Council Member. SECONDER:- . _ Bill Hussey, Council_Member - AYES:. McNaboe, Wilson,'Robles, Hussey, Allen 3. Notice of Completion for the 2018-19 Capital Improvement Program Completed by Hardy & Harper Alan French, Public Works Director gave the Power Point presentation for this item. Mayor Pro Tern Wilson asked about the status regarding the reimbursement of funds for the rubberized material. Director French explained that staff is putting together the paperwork closing out the project, to submit to CalRecycle for reimbursement. 1. DIRECT STAFF TO FILE A NOTICE OF COMPLETION FOR THE WORK COMPLETED BY HARDY & HARPER FOR THE FISCAL YEAR 2018-19 CAPITAL IMPROVEMENT PROGRAM (CIP); AND 2. REQUEST ADDITIONAL APPROPRIATION FOR THE FINAL PAYMENTS TO HARDY & HARPER TOTALING $172,680 FROM THE GAS TAX ($30,000) AND MEASURE "I" ($142,680) FUNDS. RESULT_A11 APPROVED [UNANIMOUS], MOVER: Jeff'A lien;Council M,em,ber .SECONDER: Doug;Wilson, Mayor•Pro Tem `'`­ - AYES:- McNaboe,Wilson ,Robles; Hussey, Allen City of Grand Terrace Page 9 Minutes Grand Terrace City Council January 22, 2019 H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager wanted to clarify City Council requests that will be placed on the Report Back Log for follow up: Council Member Allen: Concerns expressed to him about the landscaping in the southside of Susan Petta Park where there is a dead tree. Staff will work with the Senior Center and the contractor that provides that service for a thorough review of the area. Council Member Hussey: Referenced the questionnaire regarding public safety services and as Council may recall, Council did hear that item and Council did not believe that the dollar amounts were not a good use of money at the time. He has received information that a community survey could be conducted at a reduced cost and staff is examining that information to bring back to Council. The need to have more information provided to the community regarding the design of the Blue Mountain Trail. Staff is bringing back a consultant's report on the design. Continued concerns expressed by the community about the perceived car lot on Michigan and Barton Road. Staff is working with the property owner regarding the issue. Mayor Pro Tern Wilson: Referenced the need for additional transportation dollars. City Manager Duffey pointed out on Packet Page 45, he identified in the staff report that he would put that item on the report back log to try and find an avenue to look at overall ways to look at costs associated with the increased funding. City Manager Duffey updated the Council on the upcoming 2019 Point-in-Time. Homeless Count. The City will send out those staff members who have been trained by the County to locate homeless. I. CLOSED SESSION - NONE City of Grand Terrace Page 10 Minutes Grand Terrace City Council January 22, 2019 J. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:20 p.m. The Next Regular City Council Meeting will be held on Tuesday, February 12, 2019 at 6:00 p.m. i �arqyOcKa—lb?o, Mayor Debra L. Thomas, City Clerk City of Grand Terrace Page 11