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06/06/1988GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING JUNE 6, 1988 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on June 6, 1988, at 7:00 p.m. by Chairman Norman Caouette. PRESENT: Norman Caouette, Chairman Fran Van Gelder, Vice -Chairwoman Stanley Hargrave, Commissioner Jerry Hawkinson, Commissioner Ray Munson, Commissioner Jim Sims, Commissioner ABSENT: PLEDGE OF ALLEGIANCE: Ivan Hopkins, City Attorney David Sawyer, Planning Director Jeri Ram, Associate Planner Maria Muett, Planning Secretary Gerald Cole, Commissioner Joe Kicak, City Engineer PLANNING COMMISSION WORKSHOP CONVENED AT 6:30 P.M. Comments from staff Comments from Planning Commissioners PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:00 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:00 P.M. ITEMS• 1. Planning Commission Minutes - December 21, 1987/January 18, 1988/February 16, 1988/March 21, 1988/April 4, 1988/April 18, 1988/May 2, 1988/May 18, 1988. 1 MOTION PCM-88-41 Chairman Caouette made the motion to approve the minutes as submitted with the exception of December 21, 1987, and February 16, 1988 and spelling correction noted of Boyle Engineering on the May 2, 1988 minutes. Commissioner Jerry Hawkinson second. MOTION VOTE PCM-88-41 MOTION PCM-88-42 Motion carried, all ayes. 6-0-0-1. Commissioner Cole absent. Chairman Caouette made the motion to approve the minutes of December 21, 1987. Commissioner Munson second. MOTION VOTE PCM-88-42 MOTION PCM-88-43 Motion carried, all ayes. 6-0-1-1. Commissioner Hargrave abstained and Commissioner Cole absent. Chairman Caouette made the motion to approve the minutes of February 16, 1988. Commissioner Van Gelder second. MOTION VOTE PCM-88-43 Motion carried, all ayes. 4-0-2-1. Commissioners Munson and Hawkinson abstained and Commissioner Cole absent. e ITEM #2 DU-88-1 (M-2 ZONE) GOLDEN ALUMINUM RECYCLE (REPLACEMENT OF RECYCLING EQUIPMENT) 21516 MAIN STREET G.T. The Planning Director presented the staff report with the recommendations and conditions of approval submitted by the reviewing agencies and staff. Chairman Caouette pointed out that this was not a public hearing item but recognized the presence of the applicant for discussion purposes. The Planning Director explained the function of the Planning Commission in regards to the Determination of Use in the M-2 zone. Further he explained that a Conditional Use Permit would be required to apply the determined revisions specifically on this site. Commissioner Sims asked if this was a normal process or was a precedence being set and asked if there was an exemption of an EIR on this type of facility. The City Attorney explained that as long as it was existing there was no requirement. However, on the CUP there would be a requirement such as a CEQA analysis. Commissioner Van Gelder asked how the current recycling process differed from the new proposed system. Chairman Caouette asked the applicant to address the Planning Commission. TERRY RIFFLE OPERATIONS MANAGER GOLDEN ALUMINUM 2600 S. XANADU WAY AURORA, COLORADO JIM CLACK PROJECT ENGINEER SAME ADDRESS Mr. Riffle presented a brief overview of what they intended to do with their project. He outlined their recycling process and explained that it will be a total enclosed system. They are an integral part of California's AB2020; Container Redemption Act, effective 3 MOTION PCM-88-44 1987. They are certified by the State of California as an aluminum processing plant. Commissioner Munson asked the applicant what the truckload traffic flow would be in the City. Mr. Riffle answered that there would be 8-10 truckloads incoming a day, and outgoing about 2 a day. He explained that most of the traffic would use the Center/Highgrove exit to get to their facility. He stated that they did not anticipate an increase of traffic flow with their new system. Commissioner Hargrave asked about the dust level caused by the recycling system. Mr. Riffle stated that the dust is maintained in the confines of the processing center. Commissioner Hargrave asked if there would be any additional sales tax from their business. The City Attorney stated that there would not be any. Mr. Riffle outlined their utilities usage with the old system in comparison with the new system. Chairman Caouette asked if there would be an expansion or improvements on the existing buildings. Mr. Riffle stated that they would dispose of the existing shredding operation and buildings. The new system would have a roof to shelter the workers and equipment. The Planning Director explained that the site plan and elevations would be addressed in the Conditional Use Permit process. Commissioner Munson made the motion to make the determination that the aluminum recycling operation is a use permitted with a Conditional Use Permit in a M-2 Zone. Vice -Chairwoman Van Gelder second the motion. MOTION VOTE PCM-88-44 Motion carried, all ayes. absent. 4 6-0-0-1. Commissioner Cole PUBLIC HEARING CONVENED AT 7:25 P.M. Chairman Caouette opened the public hearing. ITEM #3 CUP-88-8 (AP ZONE) JOAN JOHNSON (THE CHOCOLATE FACTORY) 22400 BARTON ROAD, SUITE 7 G.T. The Planning Director presented the staff report with conditions and recommendations of approval from staff, the reviewing agencies and the City Engineer. Chairman Caouette asked if the Site and Architectural could be done at the same time as the Conditional Use Permit. The Planning Director stated that it could be done together but recommended two separate motions. Vice -Chairwoman Van Gelder referred to Condition #2, parking reserved for the applicant's business, and if those spaces would be painted. The Planning Director mentioned that some type of identification or marking would be needed. Vice -Chairwoman Van Gelder asked why it would be done for this facility and not for other shops. The Planning Director explained that since it was a restaurant that it required more parking and he felt it was important to identify those spaces. Discussion continued on the reasoning for marking the restaurant's parking spaces and restricting the other allocated spaces for the other tenants. The City Attorney clarified that it was not unusual to have specially marked spaces in shopping centers. He explained that the enforcement would be the responsibility of the shopping center. Discussion on the landscaping in the atrium area of the project. 5 Vice -Chairwoman Van Gelder asked if Chez Ole could possibly bring up the feasibility of having specialized parking spaces. The Planning Director explained that would be between Chez Ole and the landlord. Vice -Chairwoman Van Gelder asked how much space there would be between the atrium and the next building. It was determined that there would be 17 feet. Commissioner Hargrave asked if the trash facility already existed. The Planning Director explained that it was already in existence and was surrounded by a wall. He stated that the Commission could add a condition to have a cover on the top of the trash facility. PUBLIC HEARING CONVENED AT 7:42 P.M. JOAN JOHNSON 31306 CIRCLEVIEW DRIVE RUNNING SPRINGS Ms. Johnson explained to the Commission that her hours of business were flexible, 10:00 a.m. to 7:00 p.m. She referred to the trash facility and explained that the trash containers did have tops to them. Commissioner Hargrave asked if the Planning Director would be comfortable with the trash bins not technically meeting all of the municipal codes, in regards to covering over the actual enclosure area. He further stated that he would be comfortable with the trash containers having tops as presented by the applicant. In regards to the parking issue, Ms. Johnson suggested dividing some of the parking to the front and rear of the business. She stated that the landlord was in favor of her suggestion, if it needs to be painted. Ms. Johnson explained that all of the food items would be pre -packaged and there would not be any cooking on the facility. The business would have a beer and wine license. N. Commissioner Hargrave asked how many employees she would have. Ms. Johnson stated there would probably be three. Commissioner Munson asked if there would be a rear entrance for the public parked behind the facility. Ms. Johnson stated that there is a door from the atrium area to the garage area of the townhouses. Commissioner Hargrave referred to the plans showing a door out of the storage area. Ms. Johnson stated there was an existing door already in the storage area. However on the new plans it showed a rear exit from the atrium area. Discussion on the feasibility of entrance and parking in the rear of the building. The Planning Director explained that the plans indicated that the major entrance will be from the front parking lot and the back entrance will be an emergency exit. If the Commission feels it needs to be changed then they should do so now. Commissioner Hargrave asked what the Fire Marshall required in regards to the rear exit. The Planning Director stated that the Fire Warden's Office did not make any specific comments on that in their review. Ms. Johnson explained that she had already checked with their office and they stated only an emergency exit was necessary. Discussion on having an additional rear door for public use. Chairman Caouette asked if the change would require a larger door. The Planning Director explained that he did not know what would be required. Ms. Johnson explained that she believed the rear emergency door could be left in a open position with a locking device. 7 Explanation of the purpose of existing blockwall and addition of plexiglass structure. Commissioner Munson asked about the parking area to the rear and the usage by the Terrace Pines occupants. Ms. Johnson explained that there was a public access area to the rear and it would all be repaved with the final construction of the Terrace Pines project. Commissioner Hargrave explained that the access would be from the rear parking behind her suite to the private road but the residents of the Terrace Pines project could not enter from the north or else it would cause tire damage. Discussion on Terrace Pines project and shared parking conditions at the Towne and Country Center discussed in earlier sessions. The Planning Director stated that in preparation for this application, staff did not go back and read the minutes of the Terrace Pines project. He did feel there was enough parking, in various areas of the parking lot, for the uses of this project. Chairman Caouette clarified that the question was not where the parking spaces would be but that they would be called out specifically for that. The Planning Director agreed and that the specific location of the parking spaces was to be decided upon on staff level. PUBLIC HEARING ADJOURNED AT 8:00 P.M. Discussion continued on designated parking spaces in this project and future projects. Commissioner Sims asked if there were any specifics in the Code as to how many spaces each restaurant type would utilize. The Planning Director explained that the Code gives the Planning Director some flexibility in the requirements but he would not be able to take something out of the Conditional Use Permit and reduce the number once it was approved. 8 MOTION PCM-88-45 Commissioner Hargrave made the motion to approve CUP-88- 8 without Condition #2 (designating specific parking spaces) but approving the remaining conditions. Commissioner Hawkinson second. MOTION VOTE PCM-88-45 Motion carried, all ayes. 6-0-0-1. Commissioner Gerald Cole was absent. SITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 8:00 P.M. MOTION PCM-88-46 Commissioner Hargrave made the motion to approve SA-88- 7 per staff s recommendations. Commissioner Sims second. MOTION VOTE PCM-88-46 Motion carried, all ayes. 6-0-0-1. Commissioner Gerald Cole was absent. Chairman Caouette explained that items #4 and #5 had requested continuance. PLANNING COMMISSION MEETING ADJOURNED. SITE AND ARCHITECTURAL REVIEW BOARD RECONVENED. ITEM #7 SA-88-6 PATRICIA HEACOCK 22081 GRAND TERRACE RD. 880 SQ. FT. GARAGE (R-2 ZONE) Presentation of staff report by Assistant Planner, Jeri Ram. E Chairman Caouette opened the hearing for discussion. Discussion on specific definition of storage shed and the intended use by the applicant. Discussion on the maintenance and type of paint used on the storage shed, due to the materials being on the ground for sometime. The Planning Director explained that the color of paint would be a lighter canary yellow intended to match the paint that was already on an existing building. PUBLIC HEARING CONVENED PATRICIA HEACOCK 22081 GRAND TERRACE RD. G.T. MOTION PCM-88-47 The applicant explained that the reason the building was blue because that was the color it came in but would be willing to change the color. She explained that the building would be properly treated and painted to cover the rust. The storage shed would be placed on a concrete slab. The only utility hookup would be for electricity. Continued discussion on proper definition of a storage shed instead of garage. Discussion on the feasible use later of the storage shed as a garage would the applicant be required to put in a driveway and would the applicant have to come back under a Site and Architectural Review. The City Attorney explained that it would not be easy to enforce and did not have to come back for a Site and Architectural Review. Chairman Caouette pointed out that due to the 800 sq. ft. it would not be practical as a garage. Mrs. Heacock clarif ied that it would not be used as a garage. Commissioner Hargrave moved for approval of SA-88-7 with the stipulations as specified by the Planning Director 10 and the City Engineer. Vice -Chairwoman Van Gelder second. MOTION VOTE PCM-88-47 Motion carried, all ayes. 6-0-0-1. Commissioner Cole was absent. Chairman Caouette stated that the last item on the agenda, SA-88-4/Feeney and Clark, was continued. Special proclamation of appreciation by Commissioner Jerry Hawkinson for Chairman Caouette and Commissioner Cole's years of public service in serving on the Planning Commission. Chairman Caouette expressed his positive feelings and respect to the staff and Planning Commission members. SITE AND ARCHITECTURAL REVIEW BOARD ADJOURNED AT 8:20 P.M. Approved By: Respectfully Submitted, David R. awyer, Community Development Director a�J4 / %$o, tanley H rgrave, hairman Planning Commissi n 11