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02/12/2019 !� CITY OF GRAND TERRACE �i t•. CITY COUNCIL MINUTES • FEBRUARY 12, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council at 6:00 p.m. INVOCATION The Invocation was given by Pastor Daniel Lee of Grand View Baptist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by San Bernardino County Fire Battalion Chief Dan Wooters. Attendee Name Title f Status l Arrived Darcy McNaboe Mayor Present_ Doug Wilson Mayor Pro Tern Present Sylvia Robles LCouncil Member r Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager i Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS None. B. CONSENT CALENDAR Agenda Item Nos. 5 and 6 were pulled pursuant to Council Member Jeff Allen's request. City of Grand Terrace Page 1 Minutes Grand Terrace City Council February 12, 2019 RESULT: APPROVED [UNANIMOUS]- MOVER: . ,Sylvia Robles, CouncilNdrnber`- SECONDER: Bill Hussey- Couhcilf Member AYES: McNaboe, Wilson,'Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes— Regular Meeting — 01/22/2019 DEPARTMENT: CITY CLERK 3. Attachment to Minutes - 01/22/2019 DEPARTMENT: CITY CLERK 4. Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes DEPARTMENT: CITY CLERK RECEIVE AND FILE. Pulled for Brief Discussion: 5. Approval of Check Register No. 01312019 in the Amount of$855,784.47 DEPARTMENT: FINANCE APPROVE CHECK REGISTER NO. 01312019 IN THE AMOUNT $855,784.47 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2018-19. 6. Monthly Financial Report for November-2018 DEPARTMENT: FINANCE RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING NOVEMBER 30, 2018. RESULT:': APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member , SECONDER:, Doug Wilson, Mayor Pro Tem _ AYES: McNaboe,.,Wilson, Robles; Hussey, Allen C. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace, reminded the City Council of its prioritization workshops held in the past and requested the workshop be scheduled in the near future. City of Grand Terrace Page 2 Minutes Grand Terrace City Council February 12, 2019 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen expressed his appreciation to two residents who contacted him recently regarding some concerns. He encouraged all residents to reach out to the Council with their concerns as they are taken very seriously. Council Member Allen supports the following recommendations by Council Members Hussey and Robles from previous City Council meetings: Explore fair market value of the City's Fire Station City Council Workshop/Retreat and address some of the following: o He would like to discuss some legislative updates to address housing bills regarding the development of affordable housing which will affect the City. o He would also like to address the Stop the Bleed Program which is a national awareness campaign to encourage individuals to become trained, equipped and empowered to help in a bleeding emergency. Council Member Allen attended the League of California Cities New Mayors and Council Members Academy. He was provided with an extensive amount of information, however shared a particular highlight which is, "Never Ever Forget the Brown Act". If you have a question, ask the City Attorney. He attended the recent Omnitrans and SBCTA board meetings to stay informed and he attended Coffee With A Cop held on February 7, 2019 held at Woody's Classic Grill which had a great turn out. Council Member Allen is the Chairman of the Veteran's Advisory Committee to the San Bernardino County Board of Supervisors and he asked veteran's to reach out to the San Bernardino County Department of Veteran's Affairs office for assistance. Council Member Bill Hussey Council Member Bill Hussey attended Coffee With A Cop held on February 7, 2019. He stated it had a great turnout and he appreciated all of those in attendance. He thanked all first responders for their service and prays for their safety every day. Council Member Sylvia Robles Council Member Sylvia Robles - Nothing to Report. Mayor Pro Tern Doug Wilson Mayor Pro Tern Doug Wilson is pleased that the City has some programs with more focus on the homeless, however the state and federal governments do not have the funding necessary to assist local government with affordable housing. The city, state and federal governments will need to work together to come up with some mechanisms City of Grand Terrace Page 3 Minutes Grand Terrace City Council February 12, 2019 and solutions to make it work. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the California Joint Powers Insurance Authority meeting in January 2019 to discuss the following: Formation of a wholly owned or captive insurance company to reduce costs for the coverage of its members. On February 6, 2019 Mayor McNaboe attended the Omnitrans Board of Directors meeting to discuss the following: Updated Financial Forecast - Beginning in FY 2021, Omnitrans will face an operating budget deficit. Creation of a joint ad hoc committee together with SBCTA to provide policy guidance related to funding allocations and project delivery,along with reviewing the future operational capital requirements, the future of the West Valley Connector Project and reaffirming the role of Omnitrans in the valley-wide multi- modal transportation network. Authorized Omnitrans to move forward with developing a micro-transit strategy in those areas where there is not a lot of ridership. On February 6, 2019, Mayor McNaboe attended the SBCTA Board of Directors meeting to discuss the following: Approved Appointments to Independent Taxpayer Oversight Committee Interstate 10 Corridor Contract 1 - The Board gave approval to authorize the Executive Director to give a Notice to Proceed. Approved Amendment to 1920 Legislative State Platform. In order to switch traffic to the southside of the Barton Road bridge, adjustments are necessary to elevate Barton Road to connect to the new height of the bridge. Therefore, the southbound access on La Crosse Avenue to the 1-215 is closed beginning February 11, 2019 for ten (10) days. E. PUBLIC HEARINGS None. F. UNFINISHED BUSINESS None. City of Grand Terrace Page 4 Minutes Grand Terrace City Council February 12, 2019 G. NEW BUSINESS 1. Appointment of Planning Commission Member to Fill 'Planning Commission Vacancy Debra Thomas, City Clerk gave the presentation for this agenda item. City Clerk Thomas informed the City Council that an email message was received from Applicant, Jeremy Rivera, requesting that his application be removed. Mayor McNaboe informed the residents that the City Council will choose the order of interview for each applicant and then have the applicants escorted to the Community Room to wait while each individual interview proceeds. Mayor McNaboe, Mayor Pro Tern Wilson, Council Member Robles, Council Member Hussey and Council Member Allen pulled names to set the order of interviews as follows: Jeremy Briggs, Brian Phelps, David Alaniz, Rick Duarte and Ken Stewart. The Mayor, Mayor Pro Tern and each Council Member selected a question to ask each applicant as follows: Council Member Questions Time Limit Mayor McNaboe Please provide an introductory statement 1 Minute about yourself. Mayor Pro Tern Wilson Please explain your interest in serving on the 2 Minutes Planning Commission and how your background will benefit the Commission and the Community. Council Member Robles If an applicant were to contact you directly and 2 Minutes request a one-on-one meeting about their project, how would you handle it? Council Member Please identify what you think are some of the 2 Minutes Hussey key development issues facing Grand Terrace in the next 5 to 10 years. Council Member Allen Do you feel as a citizen of the community that 2 Minutes you are able to provide objective recommendations on various land-use applications and other issues? What will you use as your guide in decision making? Mayor McNaboe As a Planning Commissioner, what is your role 2 Minutes in implementing the City's 2030 Vision Plan Mayor McNaboe Please provide any additional information. 1 Minute At this time, all applicants were escorted from the Council Chamber except for MR. Briggs who was interviewed first. The remaining applicants were interviewed in the following order: Brian Phelps, David Alaniz, and Rick Duarte. Applicant Ken Stewart City of Grand Terrace Page 5 Minutes Grand Terrace City Council February 12, 2019 was a no show for the interview. The applicants were all asked the questions listed above and allowed the assigned time to provide their answers. Council Member Hussey moved to appoint Brian Phelps. Council Member Allen moved to appoint Jeremy Briggs. Council Member Robles moved to appoint Rick Duarte. Mayor Pro Tern Wilson seconded Council Member Allen's motion to appoint Jeremy Briggs. APPOINT JEREMY BRIGGS TO THE PLANNING COMMISSION RESULT: APPROVED.[4 TO 11 MOVER: Jeff Allen, Council Member. . SECONDER: DougWilson;.Mayor Pro'Tem AYES: Darcy McNaboe, Doug wilson, Bill Hussey, Jeff Allen NAYS: Sylvia Robles Mayor McNaboe expressed her appreciation to the applicants for standing at the lectern during their interview and appreciates that each applicant cares about the community enough to stay involved. Council Member Allen was impressed with all of the applicants. He encouraged all of the applicants to continue to apply in the future for openings on the City Council and Planning Commission Council Member Robles suggested each applicant attend future City Council meetings to provide their input on issues facing the City as she believes each has a lot to offer. Council Member Hussey complimented the applicants on their performance during the interview process and knows how hard it can be. He encouraged each to participate in committees for the City and he looks forward to seeing everyone. 2. Approval of a Contractor Agreement Between The City of Grand Terrace and Clean Street for Street Sweeping Services Alan French, Public Works Director gave the Power Point presentation for this item. Discussion ensued regarding confusion that more than likely than not would arise regarding odd and even side street sweeping days, as well as the additional cost that will occur due to the necessary purchase of new signs and a later start time. PUBLIC COMMENT Bobbie Forbes, Grand Terrace CA is concerned that one code enforcement officer is following the street sweeper three times a month when that person's time could be City of Grand Terrace Page 6 Minutes Grand Terrace City Council February 12, 2019 better spent enforcing code violations. She, along with other residents she spoke to, would like to see the street sweeper begin at 9:00 a.m. as opposed to 6:00 a.m. and she would like to see updated signs. She also does not believe the current street sweeper performs the service very well. Jeffrey McConnell, Grand Terrace, CA would like the City to pose the question to residents in a survey whether or not they would like to have odd and even side street sweeping. He also would like to see a later start time, with two trucks and possibly street sweeping only for six months. He also shared that his area has been skipped over twice in the last two months. Mayor Pro Tern Wilson moved and Council Member Hussey seconded that the City Council approve: 1. AWARD THE STREET SWEEPING CONTRACTOR AGREEMENT TO CLEAN STREET BEGINNING MARCH 1, 2019 THROUGH FEBRUARY 28, 2022 FOR AN AMOUNT NOT TO EXCEED $54,508 (INCLUDING $2,500 SET-ASIDE FOR ON-CALL SERVICES IF NEEDED) ANNUALLY MAINTAINING THE EXISTING SCHEDULE; AND, 3. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. RESULT: APPROVED [UNANIMOUS] —_ MOVER: Doug Wilson,_Mayor Pro Tem .;. SECONDER:' BiII.Hussey, Council Member AYES: McNaboe,Wilson;Robles Hussey, Allen . Mayor McNaboe recessed the City Council meeting at 7:55 p.m. Mayor McNaboe reconvened the City Council meeting at 8:02 p.m. 3. Professional Services Agreement Between the City of Grand Terrace and Hirsch and Associates, Inc. Sandra Molina, Planning and Development Services Director gave the Power Point presentation for this item. Mayor Pro Tern Wilson asked if the consultant was confident in the 1 = 300 topography. Charles Foley, Vice President and Landscape Architect, Hirsch and Associates, Inc. explained that his firm will conduct two surveys of the site based on the topography and where the upper level slope is greater. The contour surveys are prepared with one foot contours, two foot contours, five foot contours, etc. Due to the severity of the slope, the consultant has opted to survey the slope area in two different contours so it can be read on a plan. At the lower portion of the project, the consultant is surveying with one foot City of Grand Terrace Page 7 Minutes Grand Terrace City Council February 12, 2019 contours where the severity of slope is not as steep. The aerial photography is shot at 1 = 300, but what the consultant received he believes is actually 1 = 40, however the consultant actually scales its plans at 1 = 20 for a project such as this. The firm will scale the survey on the drawings at whatever scale it needs to be. Council Member Hussey asked the consultant if he would conduct community outreach to receive community input before beginning phases of the project. Mr. Foley expects a lot of interest from the residents when the community meetings are held, and his job is not to impose a design on the community but to listen to the community and design the best way possible to meet the needs of those stakeholders that are concerned. Mayor McNaboe asked how the firm performs its public outreach. Mr. Foley explained his firm conducts bilingual sessions and web-based survey type sessions. There has already been some outreach performed for this project by a consulting firm that established the project. His firm would use the sketch that has been published. He suggested holding a community based meeting in a room, talk about the project, elicit their input, hear their concerns and go through all of the opportunities and strengths the project has. Mayor McNaboe asked if Mr. Foley's staff would notify the residents of a meeting. Mr. Foley explained that they would work in concert with the City regarding notification. Council Member Allen asked what sphere of influence around the area would receive notification. G. Harold Duffey, City Manager stated notification would be noticed at a minimum of 1,000 feet around the property. PUBLIC COMMENT Rebeca Olivarria, Grand Terrace CA stated if not for notification on the local Facebook page, she would not know that this item came before the City Council tonight. She does not believe it is right that the City can make plans for a park and not inform the people that will be affected. She shared her concerns with drainage in the area and trespassing on the trail. She is concerned with the proposed bathroom for the project and the possible problems that can occur with people congregating in the area and leaving behind their trash. Karen Romero, Grand Terrace CA is concerned that the trail being proposed is directly behind her home and has concerns about safety. She would like to know how the City of Grand Terrace Page 8 Minutes Grand Terrace City Council February 12, 2019 environment will be impacted and if heavy equipment will cause the large- boulders hanging off the mountain to dislodge and place her home in jeopardy. Ms. Romero is also worried that inviting the public will create a fire hazard. 1) APPROVE A CONTRACT WITH HIRSCH AND ASSOCIATES, INC. IN THE AMOUNT OF $145,510.00 FOR DESIGN SERVICES (PHASE 1), SUBJECT TO CITY ATTORNEY AND CITY MANAGER APPROVAL; 2) APPROVE THE APPROPRIATION IN THE AMOUNT $145,510 FROM THE PARKS FUND FUND BALANCE FOR THE CONTRACT WITH HIRSCH AND ASSOCIATES; AND 3) AUTHORIZE THE CITY.MANAGER TO EXECUTE THE CONTRACT, AND TO MAKE ANY AMENDMENTS NECESSARY TO COMPLETE THE PROJECT. RESULT: . .APPROVED [UNANIMOUS] MOVER:;..,` Jeff Allen,Council.Member SECONDER: . `Doug Wilson, Mayor;Pro Tem AYES: McNaboe,lNilson; Robles, Hussey;Allen ' 4. Update on the Successor Agency's 2011 Tax Allocation Bonds (TABs) Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Council Member Allen stated that bills coming before the legislature will allow the City to use the bond proceeds. He asked what the opportunities are if that happened. Assistant City Manager Fortune explained that staff is monitoring the future legislation along with the City's Financial Advisors and City Attorney. If legislation gives the City a chance to use the bonds, that information will be brought back to Council. As it stands today, Council approved that the City move forward with defeasing and refunding the bonds. RECEIVE AND FILE THE REPORT. RESULT:' APPROVED [UNANIMOUS] �` . MOVER: Jeff Allen,-Council.Member SECONDER: Dou"Wilson, MayorPro Tem AYES McNaboe,,Wilson;Robles, Hussey, Allen 5. Consideration and Discussion of Procedures for City Council Future Agenda Requests Adrian Guerra, City Attorney gave the presentation for this item and provided the City Council with four options. Mayor Pro Tern Wilson, moved and Council Member Hussey seconded to approve: City of Grand Terrace Page 9 Minutes Grand Terrace City Council February 12, 2019 OPTION 3 - REQUESTS FOR FUTURE AGENDA ITEMS DURING A "FUTURE AGENDA ITEMS" SECTION WITH PLACEMENT BY FORMAL CITY COUNCIL APPROVAL WITH PREVIOUS NOTIFICATION TO THE CITY MANAGER THAT A DESCRIPTOR BE INCLUDED. RESULT:,.' ', AP.,-PROVED [UNANIMOUS] MOVER. Doug°Wilson, Mayor Pro Tem .. SECONDER: Bill,Hussey, Council Member ;h., AYES: McNabo.e,Wilson, Robles, Hu"ssey,'Allen Edgar Castelan, Field Representative for Senator Connie Leyva introduced himself to the City Council and looks forward to working with the Council. Mr. Castelan stated that he relayed Council's legislative priorities to the Senator's Sacramento office and those members in the Sacramento office would like to have direct contact with Council and City Manager to discuss. H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced that the 12t" Annual Walk on Blue Mountain is scheduled for Sunday, March 3, 2019 beginning at 8:00 a.m. with a deadline of 10:45 a.m. to ascend the mountain with a no later than 12:30 p.m. descend time down the mountain, rain or shine. The City's Annual Blood Drive is scheduled for Wednesday, March 6, 2019 from 1:30 p.m. to 7:30 p.m. located in the Community Room of City Hall. CLOSED SESSION None. City of Grand Terrace Page 10 Minutes Grand Terrace City Council February 12, 2019 I. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 26, 2019 at 6:00 p.m. Darer`M o , Mayor ebra Thomas, City Clerk City of Grand Terrace Page 11