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06/20/1988GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING JUNE 20, 1988 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on June 20, 1988, at 7:00 p.m. by Chairman Norman Caouette. PRESENT: Stanley Hargrave, Chairman Jerry Hawkinson, Vice -Chairman Ray Munson, Commissioner Jim Sims, Commissioner Fran Van Gelder, Commissioner David Sawyer, Community Development Dir. Jeri Ram, Associate Planner Maria Muett, Planning Secretary ABSENT: Ivan Hopkins, City Attorney PLEDGE OF ALLEGIANCE: Jim Sims, Commissioner ------------------------------------------------------------------ PLANNING COMMISSION WORKSHOP CONVENED AT 6:30 P.M. -Comments from Staff -Comments from Planning Commissioners -July 5th, 1988 Planning Commission Meeting cancelled. -Discussion on nomination procedures for Chairperson and Vice -Chairperson. PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:00 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:00 P.M. ITEMS: 1. P.C. Business Reorganization of Planning Commission NOMINATIONS FOR CHAIRPERSON The Community Development Director opened the meeting for nominations of Chairperson. 1 Commissioner Hawkinson nominated Ray Munson for Chairperson. Commissioner Munson declined the nomination. Commissioner Munson nominated Stanley Hargrave for Chairperson. Commissioner Sims nominated Fran Van Gelder for Chairperson. The Community Development Director closed the nominations. VOTE #1 S. HARGRAVE Commissioner Hargrave was elected Chairperson of the Planning Commission. 4-1-0-0. The Community Development Director dismissed further voting for Chairperson and opened the nominations for Vice -Chairperson. NOMINATIONS FOR VICE -CHAIRPERSON Commissioner Fran Van Gelder nominated Commissioner Jerry Hawkinson. Chairman Hargrave nominated Commissioner Fran Van Gelder. Commissioner Fran Van Gelder declined the nomination. The Community Development Director closed the nominations per request of Commissioner Munson. VOTE #2 J. HAWKINSON Commissioner Jerry Hawkinson was elected Vice -Chairperson of the Planning Commission. 4-0-1-0. Commissioner Hawkinson abstained. PLANNING COMMISSION MEETING ADJOURNED AT 7:13 P.M. PUBLIC HEARING CONVENED AT 7:13 P.M. 2 2. CUP-88-3 Joe Feeney/Glen Clark Mobile Homes Sales Lot N.W. corner of La Crosse and I-215 (APN# 275-231-36) The Community Development Director explained that this project had been presented earlier at the May 16th, 1988 Planning Commission meeting. Their proposal has since been revised and as such is being presented tonight. The Community Development Director presented the staff report with the recommendations and conditions of approval submitted by the reviewing agencies and staff. Also, the Planning Department recommended that the Site and Architectural Review Board approve SA-88-4 subject to the conditions of approval noted for CUP-88-3. Discussion on condition #10 dealing with fencing. Questions were brought up whether or not that would be required. The Community Development Director referred to the code that required fencing as a standard requirement for any Site and Architectural Review project. The Planning Commission may waive that if appropriate. Discussion on the landscaping and minimum number of permanent trees required. Commissioner Munson expressed his desire to see green landscaping year round. The Community Development Director explained that the applicant has indicated placing eight (8) palm trees on the site. The Planning Commission could change the minimum and staff would work with that. The Community Development Director mentioned that he would like to see another variety of trees in the planters other than just palm trees. He suggested that the applicant reorient the pads thus making it easier to switch the homes and this would allow a more permanent base for planters and landscaping. Discussion and questioning of berm and wall locations on the west side of La Crosse Avenue. The Community Development Director explained that there would not be any curb and gutter on La Crosse Avenue. According to the plans in the packet, there would not be a wall, only a landscaped area. The applicant had not 3 indicated the building of a berm but the Planning Commission could require a standard 3' berm. Discussion on the type of physical separation necessary between the two sites. Commissioner Hargrave asked for clarification of the driveways used for ingress and egress on La Crosse Avenue and Barton Road. The Community Development Director explained that the intent of the condition was to require that the mobile homes to be brought out through the driveway for this particular property and the applicant's agreement that they would not be brought out onto La Crosse Avenue, except through the defined driveways that service the center. Chairman Hargrave stated that if a driveway was put in that location then they could not bring the mobile homes in or out since that was not there prior to the project being approved. The Community Development Director explained that this particular driveway accesses into the retail center and does not access directly onto La Crosse Avenue. Discussion on the statutory requirements and recommendations from the City Engineer. The Community Development Director explained that the recommendations did allow those requirements to be deferred however the Planning Commission does not have the power to defer those only the City Council. It should be discussed with the applicant at this time to see if they were willing to do that. Discussion on any special requirements from Cal Trans due to the close proximity of the project to the freeway. The Community Development Director stated they had no special requirements. Discussion and clarification of the oversize and wide load policy of the City. Chairman Hargrave referred to the 20' easement on the drawing and how it related to the project. The Community Development Director explained that the City Engineer's recommendation in the original report indicated that the curb and gutter would be placed 20' 4 from centerline. In the current drawing he was not sure how that 20' easement was reflected towards the centerline. The Community Development Director interpreted that the City Engineer's recommendation would still stand. As one of the current recommendations staff is still requesting that line be surveyed and identified before the site plan is approved. Discussion on the revision of the site plan and need to solidify the location of the centerline. The Community Development Director referred to condition #6, to submit a revised site plan with detailed dimensions showing exact location of the site's easterly property line and the La Crosse Avenue right of way. All other items required by the CUP shall be approved by the Planning Department. Commissioner Sims asked if the applicant would be required to obtain an ALTA type of survey to determine where the property line is located or revise the site plan. The Community Development Director clarified condition #6 that the site plan would reflect that. Commissioner Sims recommended that there be more specific language required for condition #6, such as dimensions be provided by a survey performed by a qualified land surveyor. The Community Development Director explained that through normal procedures staff would make sure that it was a certified survey but if they would like it can be conditioned as such. Discussion on whether staff should do that or a third party. It was agreed by the Planning Commission that staff would handle the confirmation of a certified land survey. Chairman Hargrave opened the public hearing. PUBLIC HEARING Joe Feeney Performance Mobile Homes 12038 La Crosse Avenue Grand Terrace, CA. Mr. Feeney mentioned that the landscaping cannot be completely permanent due to the movement of the modular 5 homes. Their signage will comply with City Ordinance. In regards to fencing he did have a problem with same as the homes have to be rotated every 4-6 months. They would like to have visibility on their lot. They would consider other fencing alternatives. He explained that 1% sales tax comes back to the City from the State on each sale. The homes will be placed on slag or gravel pads with asphalt around areas. Harold Clark Owner 12028 La Crosse Avenue Grand Terrace, CA. Mr. Clark stated that a survey was completed approximately 1 1/2 years ago with respect to the boundary lines. Copies would be available to the Planning Commission upon request. Discussion on sales tax to the City and procedures for sales of modular homes according to the Department of Housing regulations. Commissioner Sims asked Mr. Clark if he had reviewed the conditions and if they met with his approval. Mr. Clark stated that the approval. He was working wit Barbara Pfennighausen 22111 Ladera Street Grand Terrace, CA. h Mrs. Pfennighausen requested the Planning Commission place a condition on the landscaping that it be maintained by the applicant. Chairman Hargrave asked for comment from staff. The Community Development Director stated they could reword condition #5 to read that a detailed landscaping and irrigation plan per the requirements of the Grand Terrace Municipal Code be approved by the Planning Department prior to the completion of the project and maintained as part of the Conditional Use Permit. The City staff can use the CUP and the property maintenance code as enforcement. R PLANNING COMMISSION DISCUSSION Discussion on the importance of maintenance as part of landscaping requirements for future projects. Discussion on the correct interpretation of condition #10 dealing with fencing or berm landscaping in the front of the property. The Community Development Director explained that a berm landscaping would be appropriate. He suggested alternatives as a split rail fence with a landscaped berm. It would only be used for the aesthetics. Discussion and clarification of a berm for the applicant. Discussion of aesthetic quality fencing to ensure security. Mr. Feeney explained that he did not see a problem with security but could have additional lighting around the modular homes. He would rather have it look aesthetically attractive rather than fencing. The Community Development Director suggested a fencing scheme as a split rail type which would go along the perimeter of the property and basically serve as identification and still have the aesthetic quality. Commissioner Van Gelder stated that it would be appropriate to leave the lighting and fencing up to the Community Development Director. MOTION PCM-88-48 Vice -Chairman Hawkinson made the motion to amend condition #5 to reflect a detailed landscaping and irrigation plan per the requirements of the Grand Terrace Municipal Code and approved by the Planning Department prior to the completion of the project and maintained during the term of the Conditional Use Permit. Commissioner Ray Munson second. MOTION VOTE PCM-88-48 Motion carried, all ayes. 5-0-0-0. Discussion on lighting standards as required for the project. 7 The Community Development Director explained that it would be the responsibility of staff to check the lighting to ensure that they are reflected away from the residential properties and meet the standards of the Building Code. The Community Development Director pointed out that the Site and Architectural portion of the project needs to be approved with the conditions of the CUP. This should be done with two motions. MOTION PCM-88-49 Commissioner Munson made the motion to approve CUP-88-3 subject to the conditions of approval as noted. Commissioner Jim Sims second. MOTION VOTE PCM-88-49 Motion carried, all ayes. 5-0-0-0. MOTION PCM-88-50 Vice -Chairman Hawkinson made the motion to approve SA- 88-4 subject to the conditions of approval noted for the CUP-88-3. Commissioner Sims second. MOTION VOTE PCM-88-50 Motion carried, all ayes. 5-0-0-0. SITE AND ARCHITECTURAL REVIEW ADJOURNED AT 8:00 P.M. PLANNING COMMISSION DISCUSSION Chairman Hargrave asked if there was any further business to discuss. The Community Development Director stated that the next Planning Commission Meeting was scheduled for July 18, 1988. 8 Discussion on the reduction of training allotment in the Planning Commission budget. The Community Development Director explained that besides seminars, additional training was planned for the Commissioners on a staff level. Chairman Hargrave requested staff prepare a training agenda for the next 12 months. PLANNING COMMISSION MEETING ADJOURNED AT 8:05 P.M. Respectfully Submitted, i David R. Sawyer, Community Developmen Director 9 Approved by, "evygrav , Chairman Planning Commission