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08/15/1988GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING AUGUST 15, 1988 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on August 15, 1988, at 7:00 p.m. by Chairman Stanley Hargrave. PRESENT: Stanley Hargrave, Chairman Jerry Hawkinson, Vice -Chairman Dan Buchanan, Commissioner Herman Hilkey, Commissioner Ray Munson, Commissioner Jim Sims, Commissioner Fran Van Gelder, Commissioner ABSENT: PLEDGE OF ALLEGIANCE: PLANNING COMMISSION WORKSHOP CONVENED AT 6:30 P.M. -Comments from Staff -Comments from Planning Commissioners -Planning Department Workshop Update -Special Meeting called for August 17, 1988, for TPM-88- 1 and TM-88-2 (applicants/Riverside Highland Water and Barney Karger) per request of City Manager. Commissioners Fran Van Gelder and Jerry Hawkinson unable to attend the Special Meeting. -Minutes for June 6, 1988. PLANNING COMMISSION WORKSHOP ADJOURNED AT 7:00 P.M. PLANNING COMMISSION MEETING CONVENED AT 7:00 P.M. ITEMS: Chairman Hargrave opened the public participation period. There were no comments from the audience. 1. Minutes - Discussion on the Planning Commission Meeting Minutes of June 6, 1988. 1 MOTION PCM-88-60 MOTION VOTE PCM-88-60 Commissioner Munson made the motion to approve the minutes of the June 6, 1988 Planning Commission Meeting with noted changes. Commissioner Van Gelder second. Motion carried. 5-0-2-0. Commissioners Buchanan and Hilkey abstained. 2/3 TPM-88-1 (Riverside Highland Water) TM-88-2 (Barney Karger) Pico Street at Blue Mountain Court Chairman Hargrave stated that these items have been continued to a Special Meeting on August 17, 1988. He asked for comments from the audience. PUBLIC HEARING CONVENED AT 7:05 P.M. DENNIS KIDD 22874 PICO STREET GRAND TERRACE, CA. 92324 Mr. Kidd stated he was not opposed to the two projects however he did express his concerns with the drainage and runoff from the mountain onto his property and surrounding areas. PUBLIC HEARING ADJOURNED AT 7:10 P.M. PLANNING COMMISSION DISCUSSION CONVENED AT 7:10 P.M. Chairman Hargrave asked the Community Development Director for any comments on the problem of drainage introduced by Mr. Kidd. The Community Development Director explained that the City Engineer is looking at the drainage issue for this project. Chairman Hargrave asked the Riverside Highland Water Company (Gene Mc Means) to comment on the drainage issue. 2 Mr. Gene Mc Means Riverside Highland Water Co. 1450 Washington Street Colton, CA. 92324 Mr. Mc Means stated he appreciated the Planning Commission, the Community Development Director and staff's extra efforts on this project. He stated that the reservoir site itself would be entirely blacktopped and blockwalled. Within that would be a large catch basin that would drain out onto Observation or Pico which would be left up to the engineers. He mentioned that both Mr. Karger and himself are discussing the dirt road that takes runoff and what effect it would have on the Pico Extension. 4/5 CUP-88-11 WILDEN PUMP AND ENGINEERING CO. ADDITIONAL 61,308 FT. TO EXISTING FACILITY 22069 VAN BUREN AVENUE The Community Development Director presented the staff report with the recommendations and conditions of approval by the reviewing agencies, City Engineer and the Planning Department. Discussion on the recommendations in the staff report and in the resolution of the Fire Warden's Memo, Exhibit A, which should be Exhibit B. The City Engineer's memo listed as Exhibit B should be Exhibit A. The Community Development Director stated that the applicant had indicated that they were in negotiations with the Fire Warden's Office regarding the fire hydrant necessity. Discussion by the Planning Commission and the Community Development Director regarding any existing provisions for dictating minimum pavement thickness for parking areas. The Community Development Director pointed out that the City Engineer does the final approval during the field inspections. Discussion on the specifications for the residential driveways. Commissioner Sims asked for clarification on the circulation in and out of the proposed residential project. He expressed his concern with a traffic hazard 3 due to improper circulation at the entrance. The Community Development Director explained the entry driveway (25 ft. driveway) off of Van Buren and pointed out on the plans the progression into the residential project. He stated that there are code requirements as far as pavement markings to indicate one-way or two way directions. Also, he stated that signage could be used in the parking areas. Discussion on ornamental street lights per standard code requirement terminology. Chairman Hargrave asked if the Planning Department had received any inquiries on the project. The Community Development Director explained the normal public hearing procedures; notification to property owners within 300 square feet. He mentioned that staff had not received any specific inquiries. Discussion on whether the Conditional Use Permit was for the entire facility or the proposed new addition. The Community Development Director explained that the CUP was structured in the resolution so that it would cover the entire manufacturing facility. Discussion regarding item #11, of the project plans, dealing with the removal of the existing landscaping at that location and relocated to another area. Chairman Hargrave clarified the resolution and stated he understood it to mean that the Conditional Use Permit was being considered this evening for the entire facility and not just the existing facility. The Community Development Director explained that was correct. Discussion on whether the older facility met the codes in regards to the Conditional Use Permit. The Community Development Director explained that staff was satisified with the parking and zoning code requirements for this project. He stated that he was uncertain if the project had met the Building and Safety Codes. Chairman Hargrave suggested that staff check the old facility to insure that it has been brought up to current code standards. 4 The Community Development Director stated that it could be incorporated into the conditions. Discussion regarding condition #1 of the resolution dealing with residentially zoned property. The Community Development Director explained the intent of the condition showed the property lines adjacent to some residential properties, in that area where the expansion is taking place. Commissioner Hilkey asked if the dimensions and coloring of the block wall on the south side would be the same as the existing block wall. The Community Development Director stated it would be the same. Discussion on the employees present during different shifts and the parking ratio. The Community Development Director explained that the parking was projected on the square footage of the building and not on the employee count. He mentioned that there would be 100 employees on the largest shift. Commissioner Hilkey pointed out that the more square footage would cause an increase of employees. Discussion on the drainage flow on the project. There was no reference to the drainage flow in the City Engineer's memo however the Community Development Director stated that it has to be assumed it was to the City Engineer's satisfaction. Discussion on the Fire Warden's review procedures and fire evacuation procedures for the employees. Commissioner Hilkey expressed concern with the circulation problems during a fire evacuation by emergency vehicles and employees. The Community Development Director explained that the Fire Warden's Office has not addressed the issue of fire evacuation procedures. Discussion by the Planning Commission requiring precisely stated recommendations from the reviewing agencies. Commissioner Van Gelder asked if the Fire Warden's Office does not specifically address the issue of fire evacuation who would be the logical entity to assume that 5 responsibility. The Community Development Director clarified that it would be a matter of making certain that those concerns are covered by the Reviewing Agencies. Discussion on the future plans for the undeveloped section of the property. Discussion on the parking detail review procedures handled by the Planning Department and the City Engineer's Office. The Community Development Director explained that staff was satisfied with the recommendations from the reviewing agencies on the circulation and landscaping layout. Commissioner Sims expressed his concern with the resolution stating the submittal of parking plans to compare with landscaping requirements. The Community Development Director clarified that there are two requirements; one for the landscaping and the other for adding loading spaces. The parking requirement for the parking plan with relation to the landscaping is to insure that the applicant puts in the required 5% landscaping. Discussion on the dimensions of the block wall at the west edge of the property. Commissioner Buchanan expressed his concern with the close proximity of the building and the block wall on the easterly portion of the property. The Community Development Director explained that the block wall would be 6' in height from the highest grade. PLANNING COMMISSION DISCUSSION ADJOURNED AT 7:55 P.M. PUBLIC HEARING CONVENED AT 7:55 P.M. STEPHEN PAPMEDIER ARCHITECT 19250 HIGHWAY E APPLE VALLEY, CA. Mr. Papmedier pointed out the location of the fire hydrants on the property. He mentioned that the new building will meet the 1985 Fire Code with the installation of fire sprinklers. He explained that 50% of the buildings on the property are warehouses and are 0 never occupied to capacity on a permanent basis. The driveway on the southwest portion will meet the 25' requirement per Fire Code. The turning radius will handle the large fire trucks with snorkel. The commercial vehicles will enter on the east driveway (item #13 on the plans) and will exit on the west side. GARY CORNELL VICE-PRESIDENT/WILDEN PUMP ENGINEERING 3795 EAST ATLANTIC HIGHLAND, CA. In response to Commissioner Munson's question on the quantity of truck traffic into the business, Mr. Cornell responded 10-12 a day. The truck traffic would travel off of Barton, turning north onto Michigan to Van Buren Boulevard. He mentioned that the new building would be used for storage and metal heating adding an increase of 4-5 employees. Commissioner Munson expressed his concern with the new facility possibly causing an additional increase in truck traffic. Mr. Cornell explained that they do not do any shipping in the morning. He stated that most of their shipping takes place during 3-5 p.m. Discussion by the City Engineer on the definition of ornamental lighting. Discussion by the Planning Commission of their concerns with the limited circulation at the entrances to the facility. Mr. Cornell referred to item #53 on their plans was one of the requirements from the Fire Warden's Office. He also reviewed the fire evacuation procedures for their company. He also explained that their business deals with light manufacturing and handles no chemicals. Discussion on the continuation of landscaping and rock facade throughout the new facility area. PUBLIC HEARING ADJOURNED AT 8:15 P.M. Commissioner Sims asked the Community Development Director for guidance on presenting a motion to change the directional aerial concept of the plans. 7 MOTION PCM-88-61 MOTION VOTE PCM-88-61 MOTION PCM-88-62 The Community Development Director stated that a motion could be added or change the condition which deals with that to read..."and shall include a revised circulation plan for the parking area to be approved by the Community Development Director." Commissioner Sims made the motion to amend condition #4 and include the statement that a revised circulation plan shall be submitted to the Planning Department for approval addressing the concerns of the Planning Commission. Commissioner Munson second. Motion carried, all ayes. 7-0-0-0. Discussion by the Planning Commission and the City Attorney on setting conditions to insure that the existing facility meets building and safety codes. The Community Development Director explained the procedures taken by the City Engineer's Office and the Planning Department in reviewing the site plan, parking, landscaping, circulation and building and safety of existing and additional structures. Commissioner Hawkinson made the motion to approve CUP- 88-11 as amended. Commissioner Sims second. The Community Development Director pointed out that he will instruct the building inspector to walk through the existing structure to do a visual inspection for safety issues. Commissioner Buchanan requested that staff contact the Fire Warden's Office to make certain that they are absolutely satisfied with the safety element of this project. The Community Development Director stated staff would do SO. 8 MOTION PCM-88-62 Motion carried, all ayes. 7-0-0-0. PLANNING COMMISSION ADJOURNED AT 8:30 P.M. SITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 8:30 P.M. MOTION PCM-88-63 MOTION VOTE PCM-88-63 Chairman Hargrave made the motion to approve SA-88-11 as conditioned for CUP-88-11. Commissioner Van Gelder second. Motion carried, all ayes. 7-0-0-0. 6. SA-88-12 PATIO ADJACENT TO EXISTING BLDG. LOMA LINDA KOREAN S.D.A. CHURCCH 12408 S. MT. VERNON AVENUE GRAND TERRACE, CA. 92324 The Community Development Director presented the staff report with the recommendations and conditions of approval from the City Engineer's Office, reviewing agencies and staff. Discussion on condition #1 and the requirement to have the applicant pull permits for any existing and new structures. The Planning Commission expressed their concerns with the overgrowth of landscaping below the lattice work. The Community Development Director explained that when the church building comes up for its final occupancy staff can make sure that the requirements are met. The Planning Commission expressed their concerns for appropriate lighting around the lattice patio. The Community Development Director pointed out that the ,� 9 MOTION PCM-88-64 MOTION VOTE PCM-88-64 applicant has no plans for lighting but he would not require unless to do so by the Planning Commission. Chairman Hargrave pointed out that there is a safety factor involved. Commissioner Van Gelder requested staff to check any lighting at night also. The Community Development Director explained that staff will check on the lighting per the Commission's request. Commissioner Buchanan made the motion to approve SA-88- 12 and as amended in regards to lighting needs, to be approved by the Community Development Director. Vice - Chairman Hawkinson second. Motion carried, all ayes. 7-0-0-0. Discussion on the future Planning Commission Workshops. Discussion on the next meeting, Tuesday, September 6th, due to the holiday. Commissioner Van Gelder requested staff to encourage the City Engineer's Office to include more in their reviewing reports. The Community Development Director stated that a workshop involving the Reviewing Agencies could be planned. BITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 8:45 P.M. Respectfully Submitted, Approved by, David R. Sawyer, tanley H g ave,C irman Community Devel. Director Plann' g Commiqpion 10