09/05/2019 CITY OF GRAND TERRACE
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'' '' Attuav PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD
MINUTES • SEPTEMBER 5, 2019
Council Chambers Regular Meeting 6:30 PM
Grand Terrace Civic Center• 22795 Barton Road
OPENING
CALL TO ORDER
Chairman Tom Comstock convened the Regular Meeting of the Planning Commission
and Site and Architectural Review Board at 6:30 p.m.
Pledge of Allegiance.
The Pledge of Allegiance was led by Vice Chair Cesena.
Attendee Name Title _Status Arrived
Tom Comstock _~* Chairman Present4_
Edward A. Giroux Commissioner Absent `
Tara Cesena Vice Chair Present
Jeffrey McConnell Commissioner Present
Jeremy Briggs I Commissioner Present
APPROVAL OF AGENDA
1. motion: September 5, 2019 Approval of Agenda
RESULT: ADOPTED [UNANIMOUS]
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux
PRESENTATIONS
None.
PUBLIC ADDRESS
None.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
A. CONSENT CALENDAR
Vice Chair Cesena requested typo on agenda packet, page 24 from Commissioner
Bricks to Commissioner Briggs.
Chairman Comstock ask Staff to make the correction.
2. Approval of Minutes— Regular Meeting — 01/17/2019
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tara Cesena, Vice Chair
SECONDER: Jeremy Briggs, Commissioner
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT:. Edward A. Giroux
3. Approval of Minutes — Regular Meeting — 02/21/2019
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tara Cesena, Vice Chair
SECONDER: Jeremy Briggs, Commissioner
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux
4. Approval of Minutes — Regular Meeting — 03/21/2019
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tara Cesena, Vice Chair
SECONDER: Jeremy Briggs, Commissioner
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux
5. Approval of Minutes — Regular Meeting — 04/18/2019
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tara Cesena, Vice Chair
SECONDER: Jeremy Briggs, Commissioner
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux .
6. Approval of Minutes — Regular Meeting — 06/06/2019
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tara Cesena, Jeremy Briggs
AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux
B. ACTION ITEMS
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
1. Selection of Planning Commission Chair and Vice-Chair for Fiscal Year 2019-2020
SELECT A PLANNING COMMISSION CHAIR AND VICE CHAIR FOR FISCAL YEAR
2019-2020
RESULT: CONTINUED Next: 9/19/2019 6:30 PM
2. A Recommendation of the Planning Commission to the City Council on Whether 24-
Hour Uses Should be Subject to a Conditional Use Permit
Sandra Molina, Planning and Development Director gave the presentation for this item
and reported that Staff has received proposal for 24 hour uses for businesses, such as
Kaz Ramen. She asks the Planning Commission if conditional use permit should be
considered and recommended three options that the Planning Commission could take.
Chairman Comstock added that 24 hour uses could potentially bring unwanted activity
in the community and is concerned for the safety of the community, health and safety.
Commissioner McConnell agrees on an administrative use permit.
Vice Chair Cesena questioned what type of conditions can be placed for 24-hour
businesses.
Director Molina answers that municipal codes have two different use permits
(administrative and standard permits) and impacts are considered. Conditions can be
placed on a case by case basis based on the use.
Chairman Comstock states that on an administrative level controls could be placed to
remedy control.
Assistant City Attorney Khuu advises Chair Comstock to open to Public Hearing.
Chairman Comstock opens the public hearing at 9:30 p.m.
Bobbie Forbes concern of smoking in front of the businesses and traffic in our town.
Ricky Kormida, owner of Kazz Ramen addressed the smoking issue and stated there is
a no smoking sign. He states the approval to open 24 hours has increased sales and
provides people with different schedules to come into the business.
Chairman Comstock closed that Public Hearing at 9:33 p.m.
Commissioner McConnell asked how many gas stations do we have in the City.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
Director Molina stated that she did not have the answer off hand and can provide the
answer later.
Commissioner McConnell continues to address traffic concerns, and that no smoking
signs could be a condition. He assured that fast food restaurants in the City is safe with
the 24-hour drive thru businesses. He supports and administrative conditional use
permit and to be business friendly.
Chairman Comstock asked Staff if there are complaints from JB Bar.
Director Molina stated that Staff has received concerns from nearby businesses.
Vice Chair Cesena mentioned that security could be an option, for uses such as bars.
Chairman Comstock responded that an administrative CUP is acceptable.
Commissioner McConnell, Vice Chair Cesena, and Commissioner Briggs agreed on the
administrative CUP.
City Attorney advised the Commission that it would be to make a motion to
recommendation 2A, as revised
1) PLANNING COMMISSION DISCUSSION ON WHETHER 24-HOUR USES
SHOULD BE SUBJECT TO A CONDITIONAL USE PERMIT; AND
2) RECOMMEND ONE OF THE FOLLOWING OPTIONS:
A. RECOMMEND THAT 24-HOUR SERVICES USES (I.E.
RESTAURANTS, BARS, FAST FOOD RESTAURANTS, ENTERTAINMENT
USES, ETC.) ARE SUBJECT TO AN ADMINISTRATIVE CONDITIONAL USE
PERMIT, AND DIRECT STAFF TO FORWARD THE RECOMMENDATION OF
THE PLANNING COMMISSION TO THE CITY COUNCIL;
RESULT: APPROVED [UNANIMOUS]
MOVER: Tom Comstock, Chairman
SECONDER: Jeffrey McConnell, Commissioner
AYES: Torn Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs
ABSENT: Edward A. Giroux
C. PUBLIC HEARINGS
3. Conditional Use Permit 18-03 and Environmental 18-07; a Proposal to Establish a
Commercial Farming and Agricultural Uses and Ancillary Residence on Property
Located at 21712 Vivienda Avenue
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stations do we have in the City.
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' Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
Chairman Comstock reported that a packet was dropped off at his home by the
Applicant.
Assistant City Attorney, Robert Khuu clarified that Vice Chair Cesena and
Commissioner Briggs also received the packet.
Chairman Comstock announced due to CA law, applicant is a Commissioner and will be
recused.
Chairman Comstock opened the Public Hearing at 6: 42 pm.
Haide Aguirre, Assistant Planner gave the PowerPoint presentation for this item. She
stated that the City received a total of 6 written letters in support of the project. The
written comments were from Varner and Brandt representing Davis Family Trust, Mrs.
Stormwell, Becky Giroux, Mrs. Norris, and Catanzarite Law Corporation.
Assistant City Attorney, Khuu noted for the record that Mr. McConnell has been
escorted out of the room due to state conflict rules but is in a room that provides visual
and audio accessibility.
Chairman Comstock asked if the written comments are available for the public.
Director Molina confirmed that copies of the written communications are available to the
public.
Commissioner Briggs asked if there were any concerns with the written communication.
Robert Khuu, Assistant City Attorney ask to hold questions while the Applicant is
escorted out of the room.
The Applicant has vacated the room and stated by Chairman Comstock.
Assistant Planner Aguirre answered that all the comments were in support with various
comments.
Commissioner Briggs questioned why there were no onsite activities for the Applicant
right now.
Assistant Planner Aguirre responded that the Applicant would be required to do
improvements to support onsite activities and the Applicant decided to modify the
proposal at that time to reduce the requirements.
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stations do we have in the City.
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' Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
Commissioner Briggs expressed concerns that we are asking too much to "grow food"
on the Applicant's land and need to involve the community and youth school system.
Vice Chair Cesena asked for more clarification on the access drive-way road and where
the access road is located.
Chairman Comstock invited the Applicant into Council Chambers.
Assistant City Attorney Khuu stated Chairman Comstock is Opening Public Hearing at
7:03pm.
The Applicant stated concerns with the staff report to the Planning Commission on the
following:
o to include Exceptional Quality of life, 20/30 Vision Statement, and Sustainability
o Waive ADA requirements and place an EZ up tent
o Waive 300 feet of paving
o Waive curb gutter and sidewalk requirements
o Conduct all activities allowed by AG-2 Zoning
o Clarify the requirements on Future development and changes
o Waive Public Works improvements
o Expressed need to build metal building
o CA Cottage Law and to provide in writing if he is excused
o Building and Safety General Issues
o Disagrees on the Sewer lines for a 4x8 laundry room
Chairman Comstock clarifies statements from the agenda packet and asked Assistant
City Attorney Khuu to clarify if the requirements are for the new structure or existing
structure, selling produce requirements, and limitation on AG2.
Assistant City Attorney Khuu replied that any changes that the Applicant request will
require permit to continue.
The Applicant left the room at 7:40pm.
The following Grand Terrace residents are in support of the Applicant:
o Stephen R. Kendall
o Wayne Whipple
o Rita Schwark
o Don Smith
o Anne Hornsby
o Hanni Bennett
o Bill Mahoney
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he
proposal at that time to reduce the requirements.
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stations do we have in the City.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
o Bobbie Forbes
o Ms. Forbes expressed that Planning Commission would be setting
precedence and not to waive everything. She asked how large the trucks
on the road will be and was concerned that there would be selling on the
property.
o Loren Palmroth
o Janese Makshanoff
o Janet Rich
o Darryl Moore
o Chuck Hornsby
o George Cand ray
o Melissa Bush
o Katie Gothrey
Chairman Comstock request the Applicant to come back to the room for rebuttal at
8:12pm.
The Applicant had the following statements for his rebuttal:
o Cold-box cooler to keep produce cool during transportation is used
o No chemicals used in farming
Vice Chair Cesena asked the Applicant if there were any other options (ex. box service,
store fronts, etc.) that can be considered for alternatives. She was concerned about the
public going to the location due to safety matters.
The Applicant responds that the box service and shipping produce is a possibility. As
for the store front, he stated there is too much overhead. He would consider paving the
parking area only. He stated that he would have it designed for an in and out service
and stated that no chairs would be provided and per lawyer ADA is not required.
Chairman Comstock requested Staff if the PowerPoint slide listing the original Proposal
and conditions can be shown.
Chairman Comstock asked the Applicant for clarity of what is being proposed.
The Applicant said that the original proposal was not an EZ up tent, rather it was the
barn set up. With the ADA requirements and Public Works improvement, he decided to
take sales out of the proposal.
Assistant City Attorney announced rebuttal is closed and that the Planning Commission
may ask questions of Staff at 8:28 p.m.
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stations do we have in the City.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
The Applicant wanted to clarify the issues that would be discussed with Staff. These
are re-grandfather, growing of food and EZ up set up.
Chairman Comstock stated that selling of food is not in the proposal and a modification
of the application would be needed.
The Applicant left room at 8:30pm.
Commissioner Comstock closed the Public Hearing at 8:30 pm.
Commissioner Briggs was concerned that there are restrictions and addressed his
opinion that we should do what we can do to allow the use.
Vice Chair Cesena is in support the project but concerned on the safety of the road and
accessibility, the traffic in the area, and ADA requirements.
Chairman Comstock said that the conditions of approval, use of property and restriction,
and AG2 requirements should be in writing. He stated that commercial operations on
the gravel road has been set previously and is in commercial use. Therefore, a
residential property to commercial activities should have commercial restrictions
removed. Chairman Comstock expressed to Staff to consider re-grandfather.
Commissioner Briggs added that he agreed that re-grandfathering should take place.
Vice Chair Cesena agreed on AG2, easement access (not public), and road
improvement is not needed. She is against the EZ up set up.
Chairman Comstock asked if a will serve letter of access from the water company will
justify legal document to fulfill the Building and Safety request, no modification on the
structure since its preexisting.
Chairman Comstock received verbal confirmation from Fire Prevention Specialist, Mike
Havens that the Applicant is working with the Fire Department to fulfill the requirements.
Public Works Director, Alan French confirmed no other Public Works requirements is
needed at this time and the request for conditions should be in writing.
Chairman Comstock stated the on-site sales for the public would be an amended
application to and bring up later. He continued to advise that alteration of the residents
should not be changed and to change condition to a year of ceasing commercial use if it
is beyond a year rather than months and at that time reapply for commercial use for
agricultural.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
Assistant City Attorney Khuu clarified with Chairman Comstock that this item is not
going to the City Council as a recommendation and tonight is the Commissioner's
decision.
Chairman Comstock announced recess at 9:00 p.m.
The meeting reconvened at 9:10 p.m
Due to legal requirements, Assistant City Attorney Khuu and City Staff asked for a
continuance to October 3, 2019 to provide answers to the Planning Commission
questions.
1) CONDUCT A PUBLIC HEARING; AND
2 ADOPT A RESOLUTION OF THE PLANNING COMMISSION/SITE AND
ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING
CONDITIONAL USE PERMIT 18-03 TO CONDUCT COMMERCIAL ORGANIC
FARMING, AND AGRICULTURAL USES, AND ESTABLISHING AN ANCILLARY
RESIDENTIAL USE ON A 5-ACRE LOT LOCATED AT 21712 VIVIENDA AVENUE
(ASSESSOR'S PARCEL NUMBERS 0275-191-02)
RESULT: CONTINUED Next: 10/3/2019 6:30 PM
D. INFORMATION TO COMMISSIONERS
None.
E. INFORMATION FROM COMMISSIONERS
Commissioner McConnell asked if the City is monitoring or addressing the illegal
dumping at Terrace Avenue.
Director Molina responded that the city staff monitors the area.
Commissioner McConnell stated he will be reporting this matter to the City Council.
ADJOURN
Chairman Tom Comstock adjourned the Site and Architectural Review Board/Planning
Commission meeting at 9:43 p.m. The Next Site and Architectural Review
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rtment to fulfill the requirements.
Public Works Director, Alan French confirmed no other Public Works requirements is
needed at this time and the request for conditions should be in writing.
Chairman Comstock stated the on-site sales for the public would be an amended
application to and bring up later. He continued to advise that alteration of the residents
should not be changed and to change condition to a year of ceasing commercial use if it
is beyond a year rather than months and at that time reapply for commercial use for
agricultural.
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Minutes Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019
Board/Planning Commission meeting will be held on September 19, 2019 at 6:30 p.m.
09/1/
diyik (Mgri-r4
Tom Comstock, Chairman o e Grand Sandra Molina, Director of Planning and
Terrace Planning Commission Development Services Department
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