The URL can be used to link to this page

09/23/2004 FILE COPY c1TY 0 GRAND nRR t September 23, 2004 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE Herman Hilkey Mayor CRA/CITY COUNCIL Maryetta Ferr6 Mayor Pro Tern REGULAR MEETINGS Lee Ann Garcia DonLarldn VD AND 4TH Thursday - 6:30 p.m. Bea Cortes Council Members Thomas J.Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS SEPTEMBER 23, 2004 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITHDISABILITIES ACT OF 1990.IFYOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-09-2004 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Home of Distinction Award B. West Nile Update - San Bernardino County Environmental Health 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time . without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. I A. Approve Check Register Dated September 23,2004 Approve B. Ratify 09-23-2004 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 09-09-2004 Minutes Approve COUNCIL AGENDA 09-23-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. Appropriation From Park Fund 13 for Rollins Park and Pico Appropriate Park 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports ' 1. Emergency Operations Committee a. Minutes of 08-03-2004 Accept b. Committee Member Resignation(Maxfield)and Accept/Appoint Appointment(Cooper) B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. An Ordinance of the Citv Council of the Citv of Grand Approve (-enter Spectiic 1'ian) ana.L-U,4-U.) ttnvironmentai lmpac, Report) 8. ''NEW BUSINESS A. Approve Contracts for the Grand Terrace Little League and Approve the Grand Terrace Community Soccer League for the Use of Pico Park and Rollins Park Fields and Facilities B. Schedule November and December City Council Meetings Schedule C. 2005 Town Hall Meetings 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,OCTOBER 14, 2004 AT 6:30 P.M. AGENDA ITEM REQUESTS FOR THE 10-14-2004 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10-07-2004. PEND6NC, C P A AP F-"Z VAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 9, 2004 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 9, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferre, Vice-Chairman Lee Ann Garcia, Agency Member Don Larkin, Agency Member Bea Cortes, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Lt. Hector Guerra. Sheriffs Department Ralph Megna, Economic Development Director -ABSENT: Larry Ronnow, Finance Director John Harper, City Attorney APPROVAL OF 08-26-2004 MINUTES CRA-2004-28 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE-CHAIRMAN FERRE,CARRIED 5-0,to approve the August 26,2004 Community Redevelopment Agency Minutes. Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 6:45 p.m., until the next CRA/City Council Meeting scheduled to be held on Thursday,September 23,2004,at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. I Check Register Dated September 23, 2004 vchlist Vouch- List Page: 1 09/16/2004 10:23:59AM CITY OF GRAI" TERRACE Bank code : bofa Voucher Date Vendor Invoir Description/Account Amount 54170 9/2/04 010164 GREAT-\l1/EST DefA.. 4 DEF COMP AUG 04 + LOANS SEPT 04 10-022-64-00 291.74 10-022-63-00 8,791.31 10-022-64-00 2,244.28 Total : 11,327.33 54171 9/2/04 010247 SANTA-ROSA, JULIA 9 14 ' BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54172 912104 010116 MONTANO, RUBEN 09 2� BIRTHDAY BONUS 10-180-110-000-000 25.00 34-400-110-000-000 25.00 Total : 50.00 54173 9/2/04 002673 FLANN, ALISA 09 25 BIRTHDAY BONUS 10-172-110-000-000 12.50 10-175-110-000-000 10.00 34-400-110-000-000 27.50 Total : 50.00 54174 9/2/04 010115 DUENES, MARION 09 2F BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54175 9/2/04 002840 GLANDER, JERRY 09 1n BIRTHDAY BONUS 10-172-110-000-000 12.50 10-175-110-000-000 10.00 34-400-110-000-000 27.50 Total : 50.00 54176 9/2/04 010110 REED, CAROLYN 09 1n BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54177 9/2/04 005702 PUBLIC EMPLOYEES' RETIREMENT 0827P PERS FOR PAYROLL END 8 27 04 10-022-62-00 8,835.65 Page: 1 COUNCIL AGENDA l� vchlist Voi, ',er List Page: 2 09/16/2004 10:23:59AM CITY OF Gf, °AID TERRACE Bank code : bofa Voucher Date Vendor In• ^e Description/Account Amount 54177 9/2/04 005702 PUBLIC EMPLOYEES' RETIREMENT ((' ''iced) Total : 8,835.65 54178 9/2/04 010055 EMPIRE DEVELOPMENT SOLUTIONS 2(" ' 130 OAC CONSULTING SERVICES 32-600-205-000-000 2,944.22 211 ' 131 CONSULTING SERVICES 34-500-726-000-000 1,947.50 Total : 4,891.72 54179 9/7/04 006315 ROLLINS, RICHARD A, ?004 Auqust Open/Close/Clean Parks 10-450-245-000-000 1,131.50 Total : 1,131.50 54180 9/7/04 010147 CORTES, BEA 0P ?004 7/28-30 travel exp-Monterey-Cortes 10-110-270-000-000 312.00 Total : 312.00 54181 9/9/04 004587 MANAGED HEALTH NETWORK 0P' ')4 MANAGED HEALTH NETWORK 10-120-142-000-000 10.95 10-125-142-000-000 10.95 10-140-142-000-000 16.38 10-172-142-000-000 2.91 10-175-142-000-000 2.35 10-180-142-000-000 16.50 10-370-142-000-000 7.73 10-380-142-000-000 5.48 10-440-142-000-000 141.84 10-450-142-000-000 5.48 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.32 34-800-142-000-000 10.95 10-022-61-00 10.74 Total : 268.50 54182 9/9/04 005452 PACIFICARE OF CALIFORNIA 091' n4health PACIFICARE HEALTH INS Page: 2 vchlist Vouch ist Page: 3 0911612004 10:23:59AM CITY OF GRA ERRACE Bank code : bofa Voucher Date Vendor Invoic Description/Account Amount 54182 9/9/04 005452 PACIFICARE OF CALIFORNIA (Cont: 1) 10-120-142-000-000 545.08 10-125-142-000-000 405.38 10-140-142-000-000 935.25 10-172-142-000-000 237.34 10-175-142-000-000 189.88 10-180-142-000-000 615.30 10-370-142-000-000 488.57 10-380-142-000-000 241.41 10-440-142-000-000 661.11 10-450-142-000-000 202.69 21-572-142-000-000 272.53 32-370-142-000-000 139.59 34-400-142-000-000 1,098.69 10-022-63-00 5,810.28 10-110-142-000-000 390.17 Total : 12,233.27 54183 9/9/04 006772 STANDARD INSURANCE COMPANY std 0P '14 STANDARD INS- LIFE AND DISABILITY 10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 70.25 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 21.44 34-800-142-000-000 13.00 10-022-63-00 1,171.94 Total : 1,376.19 54184 9/9/04 003420 INLAND COUNTIES INSURANCE SVCS dental r)104 DENTAL 09 01 04 Page: 3 vchlist Vau,',Qr List Page: 4 09/1612004 10:23:59AM CITY OF GP Nip TERRACE Bank code: bofa Voucher Date Vendor In- -:e Description/Account Amount 54184 9/9/04 003420 INLAND COUNTIES INSURANCE SVCS (C, hied) 10-022-61-00 27.77 10-022-63-00 964.18 Total : 991.95 54185 9/15/04 003200 HILKEY, HERMAN Sp )004 Sept Council & Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 54186 9/15/04 010407 STRATEGIC HR 09 1004 HR Management 9/21 C. Varela 10-440-270-000-000 175.00 Total : 175.00 54187 9/15/04 001038 VERIZON WIRELESS-LA 1 R" g88272 July/Auq cell phones-B & S 34-400-235-000-000 111.70 Total : 111.70 54188 9/15/04 006720 SO.CA.EDISON COMPANY Aw )004 Aug. Electricity 16-510-238-000-000 3,775.55 10-805-238-000-000 915.20 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 4,840.15 54189 9/23/04 007259 AMERINATIONAL COMMUNITY SERV. 7P Loan process. fee 34-700-100-000-000 132.50 Total : 132.50 54190 9/23/04 010293 AVAYA, INC. 277 102006 MAINT FOR PHONE SYSTEMS 10-190-246-000-000 112.17 Total : 112.17 54191 9/23/04 001370 BELL ROOF COMPANY 6? NEW ROOF-CHILD CARE CENTER 10-440-704-000-000 15,100.00 Total : 15,100.00 Page: 4 vchlist Vouch- 1_ist Page: 5 09116/2004 10:23:59AM CITY OF GRAN' TERRACE Bank code : bofa Voucher Date Vendor Invoic- Description/Account Amount 54192 9/23/04 001713 CA. DEPT. OF TRANSPORTATION 1682' July 1-215 signal Maint/energy 16-510-238-000-000 94.57 Total : 94.57 54193 9/23/04 001742 CHAGOLLA CONSTRUCTION, ROBERT 368 CONSTRUCTION 34-700-750-000-000 32,392.61 Total : 32,392.61 54194 9/23/04 010406 CHAMPION AMERICA 9302 ?38 Traffic Stop Paddle 10-190-220-000-000 49.73 Total : 49.73 54195 9/23/04 010218 CHEVRON & TEXACO CARD SERVICES 7898' 'i5740 Aug. Fuel 10-180-272-000-000 606.65 16-900-254-000-000 148.67 Total : 755.32 54196 9/23/04 001840 COLTON, CITY OF 0003� CODE ENFORCEMENT SERVICES FOR ANIMAL 10-190-256-000-000 3,291.66 Total : 3,291.66 54197 9/23/04 010405 CORPORATION FOR BETTER HOUSING 08237 SR HOUSING STUDY 34-500-726-000-000 7,500.00 Total : 7,500.00 54198 9/23/04 010147 CORTES, BEA Sept Sept. Council & Agencv Stipends 32-200-120-000-000 150.00 10-110-120-000-000 135.05 Total : 285.05 54199 9/23/04 001907 COSTCO#478 0478 n133 CHILD CARE SUPPLIES 10-440-228-000-000 64.87 10-440-220-000-000 7.77 0478 n215 CHILD CARE SUPPLIES 10-440-220-000-000 8.37 10-440-228-000-000 92.55 Page: 5 vchlist Vow Qr List Page: 6 09/16/2004 10:23:59AM CITY OF GP "CI TERRACE Bank code : bofa Voucher Date Vendor Inv- a Description/Account Amount 54199 9/23/04 001907 COSTCO#478 (C- -tied) 47s 17 0023 CHILD CARE SUPPLIES 10-440-228-000-000 40.09 10-440-220-000-000 13.44 Total : 227.09 54200 9/23/04 001930 DAILY JOURNAL CORPORATION B7 -1n3 LEGAL ADVERTISING 10-125-230-000-000 103.49 Total : 103.49 54201 9/23/04 001937 DANKA OFFICE IMAGING COMPANY 70 '3617 COPIER CHARGES 10-172-246-000-000 19.74 10-175-246-000-000 24.68 34-400-246-000-000 54.28 Total : 98.70 54202 9/23/04 001950 DATA QUICK 131 10876 Annual fee-Prop Data 21-572-246-000-000 315.70 34-800-220-000-000 315.70 10-380-250-000-000 315.70 Total : 947.10 54203 9/23/04 001942 DATA TICKET INC. 10 ' PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 54204 9/23/04 002165 DRUG ALTERNATIVE PROGRAM 4A LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 54205 9/23/04 002187 DUNN-EDWARDS CORP. 00 ' ")118465 PAINT SUPPLIES 10-450-245-000-000 82.07 Total : 82.07 54206 9/23/04 002301 FEDEX 1-9 96273 Document delivery service - 10-140-210-000-000 16.04 Total : 16.04 Page: 6 vchlist Vouch- 1_ist Page: 7 09/16/2004 10:23:59AM CITY OF GRAB' 'TERRACE Bank code : bofa Voucher Date Vendor Invoic• Description/Account Amount 54207 9/23/04 002450 FERRE', MARYETTA Sept 1)4 Sept. Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 54208 9/23/04 010329 FOUNDATION OF GRAND TERRACE Sept '4 Sept. Larkin Stipend Donation 10-110-120-000-000 250.00 Total : 250.00 54209 9/23/04 002727 FREEMAN COMPANY, J R 2781 r Office supplies 10-120-210-000-000 23.02 Total : 23.02 54210 9/23/04 002740 FRUIT GROWERS SUPPLY 3206E 7 MAINT SUPPLIES 10-450-245-000-000 6.45 3206' 'R MAINT SUPPLIES 10-450-245-000-000 20.35 3206r' MAINT SUPPLIES 10-450-245-000-000 189.80 3206r MAINT SUPPLIES 10-450-245-000-000 2.55 3206` z MAINT SUPPLIES 10-450-245-000-000 21.46 3206r MAINT SUPPLIES 10-450-245-000-000 6.91 3206r MAINT SUPPLIES 10-450-245-000-000 6.70 3206.r- '? MAINT SUPPLIES 10-450-245-000-000 1.08 3547� '?3 MAINT SUPPLIES 10-450-245-000-000 1.92 Total : 257.22 54211 9/23/04 002901 G.T. AREA CHAMBER OF COMMERCE 3977 Auq. luncheon - 10-180-270-000-000 12.00 10-110-270-000-000 32.00 10-120-270-000-000 12.00 Page: 7 vchlist Voir "per List Page: 8 09/16/2004 10:23:59AM CITY OF Gr- \MD TERRACE Bank code : bofa Voucher Date Vendor In- 'ce Description/Account Amount 54211 9/23/04 002901 G.T. AREA CHAMBER OF COMMERCE ((- ',,-)ued) Total : 56.00 54212 9/23/04 002795 GARCIA, LEE ANN 0n '?004 Reimb mileaqe exp-7/28-30 Garcia 10-110-270-000-000 _ 300.00 S, 2004 Sept. Council & Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 183.99 Total : 633.99 54213 9/23/04 010181 GOPHER PATROL A, ?004 GOPHER ERADICATION SERVICE FOR PARKS 10-450-245-000-000 445.00 Tota 1 : 445.00 54214 9/23/04 010039 GREER OWENS, BARRIE 00 ?004 CACE seminar travel exp-Owens 34-800-270-000-000 176.00 Total : 176.00 54215 9/23/04 003152 HARPER & BURNS LLPN A, ?004 Auq professional services 10-160-250-000-000 3,897.50 Total : 3,897.50 54216 9/23/04 003213 HONEYWELL ACS SERVICE 20' 152 HVAC SERVICES 10-180-257-000-000 4,922.00 Total : 4,922.00 54217 9/23/04 003224 HYDRO-SCAPE PRODUCTS INC. zr r,25-01 HYDOR SCAPE PRODUCTS 20-200-721-000-000 418.99 20-200-721-000-000 32.47 3" '73-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 62.74 Total : 514.20 54218 9/23/04 003800 JAGUAR COMPUTER SYSTEMS INC 3r, HP LASER JET 5100 TN 10-370-701-000-000 2,347.87 Total : 2,347.87 54219 9/23/04 003850 JANI-KING 0P 'n102 CLEANING SERVICES 34-400-246-000-000 150.00 Page: 8 vchlist Vouch- q-ist Page: 9 09116/2004 10:23:59AM CITY OF GRA"' rERRACE Bank code : bofa Voucher Date Vendor Invoic• Description/Account Amount 54219 9/23/04 003850 JANI-KING (Conte '0 0904r 'I) Sept. Bldg Cleaninq-C. Care 10-440-244-000-000 815.00 Total : 965.00 54220 9/23/04 003867 K. D. SALES 13037 PLUMBING SUPPLIES 10-450-245-000-000 156.24 Total : 156.24 54221 9/23/04 004316 LARKIN, DON Sept `4 Sept. Agency Stipend 32-200-120-000-000 150.00 Total : 150.00 54222 9/23/04 004380 LEGEND BUILDING MAINTENANCE AUGO' '004-3 JANITORIAL SERVICE 10-180-245-000-000 250.00 Total : 250.00 54223 9/23/04 004567 LUCKY'S LOCK & KEY 43365� Rekey Rollins Pk maint room 10-450-246-000-000 55.73 Total : 55.73 54224 9/23/04 004620 MCI TELECOMMUNICATIONS Aug. -- Aug. phone serv-EOC 10-808-235-000-000 32.73 Total : 32.73 54225 9/23/04 004632 METLIFE 8950r 75M1 Council Benefit-Hugh Grant 10-110-142-000-000 701.98 Total : 701.98 54226 9/23/04 004670 MIRACLE MILE CAR WASH 40242' CAR WASHES AND OIL CHANGES 10-180-272-000-000 4.00 10-440-272-000-000 64.50 Total : 68.50 54227 9/23/04 001456 OFFICE MAX-A BOISE COMPANY 12452 Copv Paper - 10-190-212-000-000 103.87 Total : 103.87 Page: 9 vchlist Vou- '-Qr List Page: 10 09116/2004 10:23:59AM CITY OF GP''AID TERRACE Bank code : bofa Voucher Date Vendor Inv, ^e Description/Account Amount 54228 9/23/04 005586 PETTY CASH 09" '2004 Reimburse petty cash 10-440-223-000-000 207.67 10-440-228-000-000 49.57 Total : 257.24 54229 9/23104 005681 PRIME LINE DESIGN/DRAFTING OR )004 Molars-11891 Preston 34-700-750-000-000 259.20 Total : 259.20 54230 9/23/04 010208 RATELLE, DAZE & ASSOCIATES 09 '004 Auq. prof. services 34-400-251-000-000 1,770.00 Total : 1,770.00 54231 9/23/04 005673 RENTAL SERVICE CORPORATION 2' 4071-001 Trencher rental 10-180-240-000-000 93.11 Total : 93.11 54232 9/23/04 006285 RIVERSIDE HIGHLAND WATER CO 09' '?004 Auq Const Mtr rental-Rollins Pk 10-450-245-000-000 12.40 Total : 12.40 54233 9/23/04 010249 ROGERS, ANDERSON, MALODY ET AL 07 -)004 ANNUAL AUDIT 32-200-250-000-000 214.27 10-140-250-000-000 2,571.20 33-300-250-000-000 214.27 34-400-251-000-000 214.26 Total : 3,214.00 54234 9/23/04 006505 S.B. COUNTY FIRE DEPARTMENT 2n 01 Apr-July C. Care fuel 10-440-272-000-000 142.67 Total : 142.67 54235 9/23/04 006559 S.B. COUNTY VEHICLE SERVICES G( ',1/367 June CNG C. Care fuel 10-440-272-000-000 12.77 Total : 12.77 54236 9/23/04 006506 S.B. FIRE HAZARD ABATEMENT 2n` n01454 Weed handwork-1178-131-04 10-190-257-000-000 144.50 Page: 10 vchlist Vouch¢ 1_ist Page: 11 09/16/2004 10:23:59AM CITY OF GRAN' TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54236 9/23/04 006506 S.B. FIRE HAZARD ABATEMENT (Conti, -1) Total : 144.50 54237 9/23/04 006614 SCHWAB, THOMAS 08262' 1 Reimburse internet expense 10-120-210-000-000 31.00 Total : 31.00 54238 9/23/04 006681 SMART & FINAL 6243r ?5/0 TINY TOT SUPPLIES 10-440-228-000-000 70.76 Total : 70.76 54239 9/23/04 006730 SO.CA.GAS COMPANY Aug. Aug. Natural Gas 10-805-238-000-000 10.52 10-440-238-000-000 36.29 10-190-238-000-000 108.54 Total : 155.35 54240 9/23/04 010050 SOUTHERN CALIFORNIA EDISON 6531 '�3,41 IN riser,meter/serv-11891 Preston 34-700-750-000-000 303.82 6531 '�8,44 IN concrete electrolier-11891 Preston 34-700-750-000-000 1,850.22 Total : 2,154.04 54241 9/23/04 006898 SYSCO FOOD SERVICES OF L.A. 1147� CREDIT-RET MERCH-IN\/#408251115 10-440-228-000-000 -62.76 4082r '5 7 C. Care food supplies 10-440-220-000-000 676.52 4082 '16 3 C. Care Food Supplies 10-440-220-000-000 25.45 4090' R2 6 C. Care food supplies 10-440-220-000-000 644.96 4090; ?1 9 C. Care food supplies 10-440-220-000-000 22.58 Total : 1,306.75 54242 9/23/04 006980 TEXACO/SHELL 80007 'G8740 Aug. vehicle fuel 10-180-272-000-000 45.50 Total : 45.50 Page: 11 vchlist Vou° ^r List Page: 12 09/16/2004 10:23:59AM CITY OF GP "D TERRACE Bank code : bofa Voucher Date Vendor Imp q Description/Account Amount 54243 9/23/04 007005 TOM & KATHY'S ANY HOUR 10. )o 6 locks-park 10-450-245-000-000 90.45 Total : 90.45 54244 9/23/04 007034 TRANSPORTATION ENGINEERING 45' TRAFFIC ENGINEERING SERVICES & GRANT 10-370-255-000-000 47.50 45' Traf Rev Observa/Van Buren 10-180-255-000-000 405.00 45' July Bridge Mtq w/Caltrans 47-100-250-001-000 255.00 Total : 707.50 54245 9/23/04 007402 U S POSTAL SERVICE 091 '004 MAIL POSTAGE 10-190-211-000-000 2,000.00 Total : 2,000.00 54246 9/23/04 007220 UNDERGROUND SERVICE ALERT 2n' " $10276 Aug. dig alert service 16-900-220-000-000 26.60 Total : 26.60 54247 9/23/04 007795 1l1/AXIE 65 ,869 03 C. Care Cleaning supplies 10-440-228-000-000 310.38 65' 1947 03 CREDIT-RET'D MERCH INV#65515116 10-440-228-000-000 -200.09 65' 1520 03 CREDIT-RET'D MERCH INV#65516726 10-440-228-000-000 -58.49 65' -856 03 CREDIT-RET'D MERCH INV#65435869 10-440-228-000-000 -2.54 65' )212 03 MAINT SUPPLIES 10-180-245-000-000 705.73 Total : 754.99 54248 9/23/04 007843 WEST COAST ARBORISTS INC 33- TREE/TRIM REMOVAL CITYWIDE 16-900-260-000-000 4,278.00 33A, ' TREEITRIM REMOVAL CITYWIDE 16-900-260-000-000 324.00 —. Page: 12 vchlist Vouches ' ist Page: 13 09/16/2004 10:23:59AM CITY OF GRAD' "ERRACE Bank code : bofa Voucher Date Vendor Invoic, Description/Account Amount 54248 9/23/04 007843 WEST COAST ARBORISTS INC (Conti- -1) Total : 4,602.00 54249 9/23/04 007880 WEST GROUP 80727 -17 LEGISLATIVE UPDATES 10-125-250-000-000 176.72 Total : 176.72 54250 9/23/04 007854 WESTERN EXTERMINATORS CO 2026r PEST CONTROL 10-180-245-000-000 76.00 10-440-245-000-000 65.00 10-805-245-000-000 29.00 34-400-246-000-000 33.50 Total : 203.50 54251 9/23/04 010344 WOLFPACK INS. SERVICES TRUST Oct. 2' Oct Dental B. Cortes 91003-116 10-110-120-000-000 61.00 Total : 61.00 54252 9/23/04 007987 XEROX CORPORATION 0046P, q1 COPIER CHARGES 10-190-700-000-000 530.01 00460 '112 COPIER USAGE 10-190-700-000-000 318.22 Total : 848.23 #######4 9115/04 007400 U. S. BANK TRUST N.A. Sept LEASE PAYMENTS 33-300-206-000-000 23,003.51 Total : 23,003.51 84 Vouchers for bank code : bofa Bank total : 167,073.70 84 Vouchers in this report Total vouchers: 167,073.70 I certify that, to the best of my knowledge, the afore—listed cl, Ic.s for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary an,' npropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 13 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- SEPTEMBER 9, 2004 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 9, 2004, at 6:30 p.m. PRESENT: Herman Hilkey, Mayor Maryetta Ferr6,Mayor Pro Tem Lee Ann Garcia, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Jem, Glander Buildin.g & Safety Director Lt. Rector Guerra, Sheriffs Department Colin Burns, Attorney Ralph Megna, Economic Development Director ABSENT: Larry Ronnow, Finance Director John Harper, City Attorney The City Council meeting was opened with invocation by Pastor John Brunt,Azure Hills Seventh- Day Adventist Church* followed by the Pledge of Allegiance. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2004-92 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Registers Dated September 9, 2004 3B. Ratify 09-09-2004 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 08-26-2004 Minutes 3E. Notice of Completion - Combined Roadway Project (EGN) 3F. Request for Temporary Street Closure for Block Party - Tanager Street COUNCIL AGENDA ITEM No. �� Council Minutes September 9,2004 Page 2 PUBLIC COMMENT Debby welch,22720 De Berry Street, expressed her concern with the increased number of cars and speeding traffic that go up and down DeBerry. She is interested in having the City put in speed humps to slow down the traffic. She provided a list of residents that are interested as well as a map of where they would like the humps. Beverly Powell, Region Manager for Southern California Edison, 287 Tennessee Street, indicated that she spoke to the Council two weeks ago regarding the Devers Palo Verde Transmission Project and reported that they held the open house in Loma Linda and that a few residents from Grand Terrace came. She stated that the Mayor had asked her at the last meeting if Edison will be working on the towers across from Terrace View Elementary School and the answer is no. She stated that Councilwoman Garcia questioned ifEdison will be doing anything about creating a landscaping buffer at the Vista Substation and the answer to that is no. The engineer that is designing the project expects to have six towers removed, however, he doesn't know which ones at this time. Another Councilmember asked about having this information available on the City's website, the project manager stated that the Citv can put am, information that then have published on the website She stated that the will have to do is submit plans for review. Bill Hays,22114 DeBerry Street,expressed his dissatisfaction of the continual attacks of the Guzmans. Be indicated that the Grand Terrace Community awareness Group is having a meet the candidates evening on September 13, 2004. He stated that the Blue Mountain Outlook media committee refused to publish the advertisement of this forum. He feels that the City should find another vehicle to spend tax dollars to inform the citizens of when there are going to be meetings than in the Blue Mountain Outlook until something can be done. Patricia Farley, 12513 Michigan Street,stated that she is apart ofthe Community Awareness Group and feels that there is a great need for the public to be better informed and involved in what is going on in the City. Many people feel that they don't have a say in the community and stated that the Community Awareness Group was started to fill the need of those people. She knows a resident that she found to be knowledgeable and that cares a great deal about the City, who is Sharon Abbott. It was her idea and inspiration that got the Community Awareness Group going and she supports this important effort and is trying to help. This important effort should be supported by the leadership in this City. She reported that on Monday,September 13,2004 the Community Awareness Group is having a question and answer meet the candidate meeting at 7:00 p.m. at the Community Center on Barton Road. She encouraged everyone to attend. She stated that she was told that Mr.McConnell would not help the Community Awareness Group in any way if the Guzman's were involved in their group in anyway including placing announcements in the Blue Mountain Outlook, Council Minutes September 9,2004 Page 3 which was stated to her and Sharon Abbott. Although she feels that Mrs.Guzman's personal attacks on Mr.McConnell were unfortunate, she feels that no one should be allowed to use the Blue Mountain Outlook for their own agenda nor should they be allowed to withhold information from the community,which the public has the right to know. She feels that Mr. McConnell has mis-used the Blue Mountain Outlook. She feels that Mrs. Guzman's concerns were validated by what Mr.McConnell wrote and supported by a court of law. She feels that City Leaders should stop and contemplate why citizens are frustrated and angry, they have the right to express their views and if they don't want them to say negative things then don't violate their rights. She feels that people should not make personal attacks against others. She feels that no court would support the use of tax payers money on a local paper for someone to use to fulfill theirpersonal agenda at the expense of the rights of the residents of Grand Terrace. It is her personal view that the City can not and that the Chamber of Commerce should not support Mr. McConnell continuing to have anything with the Blue Mountain Outlook. She encourages everyone to hold Mrs.Guzman responsible alone for her actions. Jeff McConnell, 21758 Walnut Avenue, indicated that approximately the first week of Augiw the Editor ortbe B1iiF Mountai,, Outlook blocked bim nuf ofthe Editor webmail th( 111S, N4 car_ G_ any conversations that he had with any of those people who just stood up and complained. He apologized from the Chamber. The Editor will receive a letter of reprimand from the Chamber for all of the damage that has been created. He originally requested to speak to apologize for the OAC announcement not making it into the September BMO. He indicated that he has been working with the Community Awareness Group as well as the Chamber of Commerce unfortunately the Editor has created a lot of damage and he was unaware of how much damage until this meeting. He stated that as a Chamber Board Member he apologizes for the damage. ORAL REPORTS 5A. Committee Reports -None COUNCIL REPORTS Mayor Hilkey, reported that the construction in Highgrove has started and the staff has negotiated very well with the builders and that there is some money coming through for traffic mitigation. He indicated that he will bring to council on a later agenda that if an issue of traffic calming is requesting by residents on Van Buren,Pico or DeBerry that the City fund that calming if it is designed by the City Engineer. He reported that the sprinklers at Rollins Park are broken and staff is fixing it as quickly as possible. He reported that he received a request that the City get a new Flag for City Hall and requested staff to look into it. Council Minutes September 9,2004 Page 4 PUBLIC HEARING 6A. Specific Plan SP-04-01 and E-04-03 to Develop Approximately 123 Acres as Mixed Use Commercial and Open Space Uses Gaa Koontz Community Development Director, indicated that the City of Grand Terrace Redevelopment Agency is proposing the development of a master planned outdoor recreation-oriented commercial project on approximately 123 acres of property lying generally south of Barton Road, west of Michigan Street, north of Pico Street, and east of Interstate 215. In order to implement the proposed project, the Redevelopment Agency, through the Community Development Department,has prepared a Specific Plan of Land Use (SP-04-01) the Outdoor Adventures Center (OAC) Specific Plan. Based on the OAC Specific Plan, an Environmental Impact Report (E-04-04) was prepared per CEQA guidelines. He gave an overview of the project and how it will effect the area around it. Ralph Mean a, gave a presentation of the project and showed what that area would look like if developed under the existing zoning code as opposed to the proposed master planned outdoor recreational-oriented commercial project. recommends that the City Council certify E-04-03,an Environmental Impact Report for the Outdoor Adventures Center Specific Plan and approve SP-04-01, the Outdoor Adventures Center Specific Plan. Councilmember Larkin, wanted clarification on how the individual buildings will be approved. Community Development Director Koontz,responded that the developer may come in with a series of projects at one time to review as one package so they can see if there are any impacts. Any project or structure would have to go through the Planning Commission review,CEQA review,compare what the project is,how it is laid out,what the activities are to the environmental impact report that was part of this project to ensure that they are addressing the impacts and mitigation measures associated with it. There would be a formal public hearing before the Planning Commission and if there were any issues from the general public that the Planning Commission did not address it could be appealed by the City Council. Councilmember Larkin, questioned if that would be when traffic mitigation fees would be paid or would the fees be paid by the developer up front. Community Development Director Koontz, responded that they are expected to see the overall backbone infrastructure built up front by the developer. The project is designed to Council Minutes September 9,2004 Page 5 support itself. Councihnember Larkin, stated that the area that they are defining the zoning to include the Outdoor Adventure Use is the only area that allows Adult Entertainment and questioned if it will still be an allowed use. CommunityDevelopment Director Koontz,responded that they specifically excluded Adult Entertainment,however,if it is the desire of the Council it can be written into this document. He indicated that there is another area that will be left in town that will allow adult entertainment just east of La Cadena. Mayor Hilkey opened the Public Hearing. Patricia Farley, 12513 Michigan Street,indicated that her statements are not a formal opinion or statements for the Community Awareness Group, however, what she has to say tonight is not only her personal opinion but it includes the concerns and opinions of many other people in Grand Terrace of whom she has discussed this project with. The majority.of the people in the Citvdo not want the proposed project misrepresented as the Outdoor Adventure best for the City ano not Just City Officials anci staft, some of which don't even live here. She feels that the City needs quality development and a positive tax base for the City, however, it can not be done at the expense of the people who live here by destroying the quality of their lives and the property that they have worked for years to build. She feels that the City Officials and Staff were so sure of themselves on this project that they have already spent so much money on reports, including preliminary, engineering, preparation of the specific plan and the master development attraction. These companies are still being paid large vouchers almost every month as they have been in the past few years. Approximately 1.8 million has already been spent as of June 2003 in land acquisition for this project. Almost all of this expense is usually done by the developers,but not in this case. They have estimated that the City has already spent over a million paying some of the private consulting companies that Mr. Koontz and Mr. Megna work for. She feels that it is unbelievable that we have to go to Mr. Koontz and Mr. Megna to get information because not only are they paid part-time by the City as consultants but they also work for the private contract companies that plan the Outdoor Adventure Center. She stated that she did not receive any updated pages for the environmental impact report. She expressed her concern with freeway access. She also expressed her concerns with the impact that the High School may have along with the project. She questioned emergency vehicle access. She feels that we don't need six boat businesses in Grand Terrace. She expressed her frustration with getting the financial impact analysis so late,which, she feels is incomplete in many ways. She resents being told that somehow if this isn't approved we could have a Walmart with 12,000 vehicle trips per day. They don't even want a Walmart. She feels that we should have 1 police officer per 1,000 people so she feels that by the time you pay for everything it is going to Council Minutes September 9,2004 Page 6 clear out any of the profits. She questioned what tax incentives businesses are being given. She stated that the EIR stated that the Outdoor Adventure Center would operate its own uniform security services, which she feels is unacceptable. She stated that there was an armed robbery in Grand Terrace and that it took 45 minutes for deputies to arrive. An attractive entrance to the City could be done without going to such an extreme as the plans as the Outdoor Adventures Center has. The entrance is merely to attract thousands of outdoor enthusiasts from anywhere and everywhere to the City of Grand Terrace. She doesn't feel that it is appropriate to threaten residents that if they don't want the Outdoor Adventure Center then they will get a Walmart. She feels that Grand Terrace doesn't need a lake with the threat of the West Nile Virus. She stated that she loves lakes and waterfalls. It would be beautiful,however the crowds,west nile problems,and code enforcement needs to be considered. She feels that it is a shame that some of the main people promoting this project did not think it was important to make time to review the reports that could drastically impact all of the lives in Grand Terrace. She stated that they have collected over 400 signatures on a petition of people who are opposed to the project and presented it to the Council. She feels that there are so many holes in this environmental report that do not complywith the Environmental law that you need time to look at them and take care of them. DorothyF arley, 12513 Michigan Street, asked Mr. Koontz what he is planning to do with that there can be some restrictions of certain areas where trucks of only a certain weight cat, use. She stated that Mr. Megna and Mr. Koontz are in Grand Terrace for one purpose only and that is to make money for themselves. They do not live in Grand Terrace therefore they don't need to worry about what they do to Grand Terrace. They have sold their bill of goods to City Hall because City Hall has not been smart enough to send them on their way. She sincerely wishes that City Hall would wake up before it is too late. She feels that the City should never have tried to become a City it is much too small. Mr.Megna and Mr. Koontz, when they have gotten all the money that they can from Grand Terrace,will be on their way leaving whatever mess they have created for us to clean up with no money left to do it. Bill Hays, 22114 DeBerry Street, concurred with what Patricia Farley said. Donald Farley, 12251 Michigan, questioned whether there were going to be concrete curbs and gutters. He stated that he feels that it is important to note that this is not an entertainment center,it is a retail center. It is not intended for entertainment of any sort. He indicated that he has expressed many concerns regarding the proposed OAC since he first became aware of the project. He expressed his concern with the approval process of the EIR, essentially all of the concerns expressed by individuals were ignored. The Grand Terrace Planning Commission seems to have no accountability to the residents of Grand Terrace. He feels that the City needs real vision to take a look at this area and come up with a plan that really makes sense for the community. He stated that the Grand Terrace City Council has the responsibility to review the proposed Outdoor Adventures Center from the perspective Council Minutes September 9,2004 Page 7 of the big picture and approve as submitted, approve as modified or to disapprove the proposed Outdoor Adventure Center. He feels that Council needs to review the project EIR objectively before making a final decision as well as address the outpouring of concerns of residents and property owners that have already been documented. He is disappointed and disillusioned by the approval process for the EIR. The Grand Terrace Planning Commission approved the EIR,which he felt is flawed and incomplete. He referred to a Notice of Public Hearing he received. He feels that a group of promoters has taken advantage of a small and unsophisticated City Government to sell a project that is clearly not compatible with the residential nature of the community. Grand Terrace seems to have financial issues and appears that the promoters of the proposed OAC have played on the basic instincts of greed and City Management to advance the project at the expense of the community as a whole. Lee Swertfeeer, 12438 Michigan & 22002 Van Buren, owns the trailer repair business and parts sales. Be indicated that he is not opposed to the project, however he has a lot of concerns. He is concerned that the proposed project will keep his business from growing. He feels that the property owners in the area are in limbo and has concerns with the amount of time that it may take for the project to be completed. out to express their concerns. He feels that it is important to know that not everyone is supporting the project as well as not everyone is opposing the project. He feels that as important as it is for individuals to plan for their future he feels that it even more important for those intrusted with the public trust to plan for the future. This is a project,from his point of view, that is well design, well mitigated and vital to the economic success of the community. He knows first hand how serious the damage to local government finances has been over the past several years withe the State raids on local government funds. He knows how difficult it is to support a bare bones law enforcement presence in this community.With a high school on the horizon the necessity of having better police presence in the community is going to be increased. We know what is happening outside of our city limits in Higrove, which will also require an increased police presence and we don't have the money to pay for it. So the question is how are we going to continue to support ourselves as a community. He is not one of those in favor of giving up on the existence of Grand Terrace and asking Colton to please annex us. He feels that the City of Grand Terrace was a great idea and he feels that it is a viable and remarkable community and feels that it is important the we keep its future in mind. The project will generate significant revenue, it will require an expenditure of revenue to add law enforcement support and other things,but it is also going to generate additional revenue that will allow us to have a safe community, a safe new high school, and to maintain the safety of our other schools in this community. It will also provide us with some tools and funds to deal with the traffic and the impact from the development that we have no control over around the community. He feels that it is particularly important to take note of what happens if we say alright let's leave things the way they are. All you have to do is take a look at Highgrove to see what type of development Council Minutes September 9,2004 Page 8 that takes place on its own in the area,which is massive distribution centers. 'Personally he would like to have a lot of vehicle traffic coming into the community for people that are here to spend money rather than large trucks dropping off and picking up loads and idling for hours and creating diesel fuel pollution. He indicated that what is before the Council tonight is approving a specific plan that allows for a developer to come in and do this. This is giving someone the opportunity to build this in a very controlled organized and well planned process. He feels that it is critical that we do this. A lot of people are going to express t concerns with the project and their concerns should not be ignored. Every person in this community deserves their voice to be heard. Those people that live near this and the most significant impact would be opposed to this or at least some concerns and feels that those concerns need to be addressed. As councilmembers of this community you have a fiduciary obligation to the whole City and to the entire public to find the appropriate balance between the future financial security,the benefits to the City,and the efforts to mitigate the individual impacts that this may cause. I would like to go on record on his own behalf as well as those who choose not to come out when they are for something,that this really is a good idea and applaud the effort of the City to look towards its future. Barbara Wetzel, 12355 Vivienda Avenue, concurred with what Patricia Farley had to say. She expressed her concern with the lake and west nile virus. She pleaded that if they are r trom the C.ouncii wim regards to questions sne nas of the proposea project ana that ne; questions still weren't answered. She questioned if we are going to keep the Barton Road exit going northbound,are we going to have two exists. She also questioned if the California Department of Transportation given approval to the City to make this new on and off-ramp off Commerce Way. She pleaded to reconsider this project. She is not against doing something in that area. Donna Cooley,22285 Mavis Street,expressed her support of the OAC and commended staff for seeking these opportunities for the residents in an effort to make a better life for everyone and feels that it is encouraging to see that they have solved a lot of the problems of traffic and congestion and maybe less pollution. She feels that Mr.Buchanan said it very well and she says Amen to that. Jeff Allen, 22549 Brentwood Street,indicated that he has spent the last two months talking to countless people in the City regarding the OAC. Although those that are in favor of the project do not come to the meetings just those opposed, there are quite a few that are for the project. When he moved to Grand Terrace he was looking for Mayberry,however, this is Southern California and we need to look to the future. He thanked the Council for their foresightedness and planning. Matt Addington, 23058 Peacock Court, indicated that he has been a resident of Grand Terrace for over twenty years and has served on the Planning Commission for over nine Council Minutes September 9,2004 Page 9 years. In addition he is a professional engineer in the field of land development and feels that this provides a unique perspective to share with the development of the Outdoor Adventure Center and that for the record he did vote on it as a Panning Commissioner. His perspective is that he understands both sides of the table. The developer would want something with a low construction cost with a fast return on their investment. In addition they would not want to overdevelop the property with a lake and 1400 trees where the construction costs could exceed the expected resale value of the project. If the City denies the specific plan, the assumption that this land would never develop is wrong. The property for the OAC is currently zoned in the general plan and the current property owners can either sell their property to a developer or build the property themselves. They have a legal right to improve the property within the current zoning codes as staff has shown. Any of the alternatives would bring additional traffic to the residents on Michigan Avenue. Through his career of almost thirty years as a engineer he has seen this played out many times before, even when he has been on the developers side negotiating with the City. The City Council has directed staff to investigate and prepare preliminary studies for a much nicer project to fit the image of this fine town we and I call home. The specific plan that is presented tonight and approved by the Planning Commission, has unique perspective in that the City is now the author of the plan not an outside developer. Instead of a bare bones project with minimal reroute these constraints for the development of the land. in addition to ease traffic along Michigan Road Commerce Way would be extended through the project initially with new off-ramps and signals being constructed. This project would achieve an image for the City with fine restaurants along the lake,outdoor retail type stores,visibility for the City to attract new businesses for the current Barton Road Specific Plan. All of this would and could increase the City's sales tax income to help us overcome those future financial lean years as all cities are currently experiencing at this time. As a resident of Grand Terrace,he strongly urged the Council to approve the specific plan before them tonight for the betterment of the community. Jeffrey McConnell, 21758 Walnut Avenue, stated that he lives behind the Stater Bros. Warehouse and that residents do not want to have big rigs idling and dieseling anywhere near your neighborhood. He feels that every community should have a community awareness group in concept. As a licensed contractor developer he believes in master planning,whether it is the Outdoor Adventure Center or not, he is glad that it is being master planned. He suggested that they may want to call it the Outdoor Adventure Retail Center. He had heard that they are planning on removing the northbound off-ramp to Barton Road and feels that it would be a mistake to do that. As a local real estate agent he is glad that this is a upscale development because that means upscale retail values which is what most homeowners want. As a member of the Board of Directors for the Chamber of Commerce he doesn't want to see anything go into town that will create a sudden vacuum and void of some of the local business owners to go to other buildings and leave vacancies up and down Barton Road. He thanked GFE for providing free coffee. Council Minutes September 9,2004 Page 10 Tom Comstock, 12395 Vivienda Avenue,indicated that he lives a block up off of Michigan and is also one of the City Planning Commissioners and has served in that capacity for the better part of a year. This plan has been looked at for a long time. He feels that a lot of good judgement has been used along the way. He feels that what is being seen tonight is a result of good judgement being used for developing very difficult parcels of land. He feels that City Staff has done a marvelous job of researching this. He indicated that he voted in favor of the specific plan. Be had questioned if there had been any market studies done about developers and businesses that are willing to come into this area. The answer was in the affirmative and that there were several developers that were in the region that had expressed interest even before the plan. He said that there is a high school going in that is projected to put in somewhere around 2700 high school students. The school already has a contingency plan to put modular units down up to 3000 students, that is a lot of kids, busses and cars. There will be a lot of people coming in and out of the community based solely on that high school,no retail sales revenue or anything and as a resident that lives there he is not looking forward to coming and going from his home and if something isn't done to reroute that traffic Michigan will become a parking lot. He is in favor of the project. Janelle Marks,22670 Main Street,feels that the community is largely misrepresented.,Most people that she has spoken to are in favor of the project. She feels that it is a great idea and Hank Ramey,21845 Grand Terrace Road,#23,indicated that he doesn't feel that the EIR or any of the Enviromnental documents cover enough of the proposed alternatives to the project. He feels that this whole project has not been properly reviewed from the beginning. He feels that the reviewing process should start over. He doesn't object to have other revenue sources built there,however,he feels that this project will bring in too much traffic. He questioned when the ordinance will be available for review. He is opposed to the project. Mayor Hilkey closed the Public Hearing and returned discussion to the Council. Councilmember Cortes,questioned the statement that the cityhas spent over a million dollars on the project. CityManaeer Schwab,indicated that the Citybought approximately 70 acres from Southern California Edison for approximately .70 cents per square foot on average. Currently a portion of that land is being purchased by the school district for the high school and the balance may be included in this project by either sale or lease,it hasn't been determined yet. The price of land was in excess of 1 million dollars, however that land has a present value of over 4 million dollars. He indicated that approximately$200,000 has been spent on the EIR, Specific Plan and any other studies that were completed. Councilmember Garcia,requested an answer for the question of Van Buren becoming four Council Minutes September 9,2004 Page 11 lanes and restricting trucks from using roadways based on weight. Community and Economic Development Director Koontz, responded that the only improvement would be within the project area. He stated that at any given time the Council can elect to establish weight limits on any road. Councilmember Garcia, questioned what would have to be done in order to have weight restrictions. Community and Economic Development Director Koontz, responded that you would probably first ask the City's Traffic Engineer to evaluate it and get his recommendation. He would present it to the Council and if it seemed like a logical thing to do the Council would adopt an ordinance that restricted weight limits and from that point on it would be posting si ans. Assistant City Manager Berry, stated that he has spoken to the Traffic Engineer and they couldn't restrict trash trucks and any trucks that are delivering in the city. We can restrict trucks taking a short cut through our community. Councilmember Garcia, questioned the Notice of Public hearing that stated that there was a categorical exemption. Community and Economic Development Director Koontz, responded that was an error on his part and accepts responsibility for it. It is not a categorical exemption. Councilmember Garcia, questioned if Caltrans has given approval for the new off-ramps. Community and Economic Development Director Koontz, responded that they have not given their final approval. SANBAG is responsible for the widening of that segment of the freeway and the City has presented the proposal to them and at this point they have accepted these as logical improvements to make. Councilmember Garcia, questioned if we get the new off-ramp will the existing one be closed. Community and Economic Development Director Koontz, responded that Caltrans and SANBAG have said if the new one goes in the existing one has to go. Councilmember Garcia,questioned if by approving the Specific Plan we are setting in stone the off-ramp issue. Community and Economic Development Director Koontz,responded in the negative. Council Minutes September 9,2004 Page 12 Mayor Pro Tem Ferr6, questioned if Mr. Swertfeger wanted to expand his business would he be able to. Community and Economic Development Director Koontz, responded that if he wanted to move into the Specific Plan area that would not be appropriate, however if he wanted to move further to the north,that is industrial zoned property similar to what he is currently in. Mayor Pro Tem Ferr6, questioned if there was some way that he could expand if he desired other than into the OAC. Community and Economic Development Director Koontz, responded in the affirmative. Mayor Pro Tem Ferr6, requested clarification of the time frame for the completion of the project if the Specific Plan is approved. Ralph McQna,responded that if the specific plan is approved and the certification of the EIR were to take place tonight it will probably be between 12 to 15 months before the first dirt could be moved. The earliest that you would see any operational activity in this center would be mid to late fall of 2006. Mayor Pro 1 em i eire, asxea for reassurance with regares to the w est Nite v irus with tile lake, the wet lands and the pond. Community and Economic Development Director Koontz,responded that all the appropriate organizations will be involved in the process to create a safe environment. Mayor Pro Tem Ferr6, indicated that she wants to make it very clear that the Council is considering the approval of a Specific Plan not the infrastructure. Councilmember Larkin, requested clarification that Michigan had been designated as a secondary highway prior to incorporation. Community and Economic Development Director Koontz,responded in the affirmative. Councilmember Larkin, stated that it is his understanding that the zoning for this particular area was also zoned this use prior to the incorporation. Community and Economic Development Director Koontz,responded in the affirmative. Councilmember Larkin, clarified that the Notice that was sent out stated that there was an EIR noted on the notice not a negative declaration. He questioned if we wanted to limit the weights on the streets, we still will have to allow trucks to deliver in town. Council Minutes September 9,2004 Page 13 Community and Economic Development Director Koontz, responded in the affinmative. Councilmember Larkin, clarified that currently there are marsh lands in the area of the Specific Plan and that the Department of Fish and Game are stating that if we are going to develop there we will have to move them. Community and Economic Development Director Koontz,responded in the affirmative. Councilmember Larkin,questioned when the Specific Plan for Barton Road was approved. Ci , Manager Schwab,responded that he believes that the original Barton Road Specific Plan probably goes back 13 years. Councilmember Larkin. feels that it is difficult to make a decision between balancing the rights of a property to have use of his property and what is the overall good of the community. He believes that the property owners rights should take emphasis over the community unless there is a good reason to take that property away. In this case the City had the foresight to purchase the property when Edison had to sell it. It is a situation where staff we could not do as a City through zoning now we are partially the property owner and it car, be zoned for a warehouse but if we are the property owner we can say we are not going to sell it to you. In this case what we are trying to do is say lets develop a specific plan so that we have better control of what is being developed there. We have one of two ways that we can go. We can let it be developed how it is currently zoned and all those individuals that are going to be impacted by the Outdoor Adventures Center will be far more negatively impacted by that type of development. This specific plan is something that improves the guidelines and what is going to end up happening there. This is a specific plan it doesn't guarantee anything. Mayor Hilkev, stated that when he and Assistant City Manager Berry were out looking for stagnant water, the issue of the wetlands came up. What is in the wetlands,he understands that it is a huge mosquito generator. Assistant City Manager Berry, responded in the affirmative. Mayor Hilkev, stated that Virginia Harford had a very important question,does this type of center exists someplace else. The answer was yes. CC-2004-93 MOTION BY MAYOR HILKEY, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0 , to accept the Planning Commission's recommendation approving E-04-03 Environmental Impact Report for the Outdoor Adventures Center Specific Plan and approve the SP-04-01 Outdoor Adventure Specific Plan and adopt the first Council Minutes September 9,2004 Page 14 reading of an Ordinance of the City Council of the City of Grand Terrace approving SP-04-01 Outdoor Adventure Center Specific Plan and E-04-03 Environmental Impact Report with the following conditions: 1. All vehicles boats,watercrafts,toys or other powered items demonstrated or powered-up within the Grand Terrace Outdoor Adventure Center will have complete exhaust and sound retardation equipment in place and functional. 2. The Outdoor Trail will not be used for powered motorcycles. 3. The small lakes included in the Grand Terrace Outdoor Adventure Center will contain fish that reduce mosquito production. 4. The public will have access to the lake and outdoor areas of the Grand Terrace Adventure Center just like any public mall. Councilmember Garcia, stated that her two main issues are traffic and noise. For the record she stated that when it comes to circulation and noise the greatest level of documentation and outreach to our public will be made to make sure that the concerns of the public are met. Councilmember Larkin,stated that he feels everyone is concerned with the noise and Xraffic congestion and he would like to address the issue that ifthere is a factor about circulation and questioneci if they are being too specific witn regards to the conditions especially number 1. Mayor Pro Tem Ferre, indicated that she has spent a lot of time reviewing the OAC and it really is important to her to hear the pros and cons and she appreciates the people that are in attendance this evening and at the Planning Commission meetings. Councilmember Garcia, thanked all of the residents that came out today. She knows how much each of them care about the community. She thanked them for their time and comments. She feels deeply for those who live close to this area and knows that there will be impacts and she will do everything possible that she can to make sure that as the process moves forward issues will be mitigated to the full possible way that it can. She thanked the staff for the time that they spent responding to each concern. Councilmember Cortes,concurred with Councilmember Garcia and Mayor Pro Tem Ferre. She thanked all of the residents for expressing their opinions. Council wants to do what is best for the City. She thanked staff for doing an outstanding job and appreciated Dan Buchanan for speaking on our behalf. Mayor Hilkey, thanked staff and Patricia and Dorothy Farley. Councilmember Larkin, appreciates all of the comments from the residents. He hopes that everyone understands that the Council could do nothing and we could end up with the worst Council Minutes September 9,2004 Page 15 development out there. What staff and council are trying to do is protect the interest of the City. Mayor Hilkey adjourned the meeting at 9:35 p.m. until the next CRA/City Council Meeting which is scheduled to be held on Thursday, September 23, 2004 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace i RFIND TERR C Community Services Department Staff Report MEETING DATE: 9-23-04 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: APPROPRIATION FROM PARK FUND 13 FOR ROLLINS PARK AND PICO PARK FUNDING REQUIRED (X) BACKGROUND Staff is requesting approval to reimburse the General Fund Park Maintenance Account 10-450-245 with an operating transfer of$15,500 from Park Fund 13 for expenses incurred for the new Rollins Park. Staff is requesting and additional appropriation of$22,400 from Park Fund 13 for Rollins and Pico Parks. Park Fund 13 is funded from developer fees and has a balance of$38,000. :tens for ReiniburseElle 11 G Lkrc Ge<<erai Palk I-uncl $5,000 for Tot Lot Chips $4,500 for new park signage $4,000 for vandal proof trash receptacles $7,000 for Pico Park Ball Field light replacements $15,500 is the total requested for reimbursement to 10-450-245 Items requested from the Park Fund 13 $7,000 Utility Park Field Vehicle with trailer $1,100 3 weed eaters $300 200 lbs of grass seed $4,500 for knife aerator attachment $3,500 for wrought iron vending by tot lot $1,000 for soil amendments and weed inhibitors $5,000 for fertilizer $22,400 is the total requested for additional appropriations from Park Fund 13 RECOMMENDATION Staff recommends approving the items for reimbursement to the General Park Fund 10-450-245 and the additional items requested from the Park Fund 13. CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE Regular Meeting L.. - ` ' MINUTES SEP 0 2004 AUGUST 3, 2004 ,STY OF GRAND C �A D TERRACE rnfim The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center a� 22795 Barton Road, Building 3. The meeting was called to order by Chairman JoAnn Johnson at 6:05 p.m. Agendas were distributed. MEMBERS PRESENT- JoAnn Johnson, Glenn Nichols, and Dottie Raborn. MEMBERS ABSENT— Vic Pfennighausen, Richard Haubert, Richard (Ric) Maxfield. CITY STAFF— Assistant City Manager, Steve Berry. GUESTS PRESENT— Prospective member Monte Cooper APPROVAL OF MINUTES of July 6, 2004 was given, with motion by JoAnn Johnson and second by Glenn Nichols. Approved minutes are to be sent to the Council. LIAISON REPORT by Steve Berry: a. Webster property has been cleared. b. JoAnn asked if the property was to be leveled c. Wall painting was done by The Terrace d. JoAnn suggested we still paint the wall. e. Steve reported he attended a work shop on disasters which was very interesting f. Have a family plan g. Family should have someone outside the area to make contact. h. Regular pay phones make contact faster than residence phones i. JoAnn suggested we include this kind of training in the City's October program. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen None UNFINISHED BUSINESS a. Steve to coordinate October training COUNCIL AGENDA ITEM NOa6„ ICj NEW BUSINESS a. One regular and one alternate members are needed b. A new secretary is needed. TRAINING/SPEAKERS a. City training will be coordinated by Steve with assistance from Committee b. Tour of the County EOC will be put off till next year c. A return visit to County EOC will be planned for next spring d. Tour of Red Cross facilities will be planned MEMBER REPORTS a. Monty will submit application for EOC membership. b. Monty said he found a lot of public pay phones will not take cash only cards. ADJOURNMENT AT 6:48 P.M. Respectfully submitted, Dottie Raborn. Acting Secreta NEXT MEETING WILL BE SEPTEMBER 7,2004 AT 6:00 P.M. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE SEPTEMBER 23, 2004 DATE SEPT. 13, 2004 PROBLEM: The Emergency Operations Committee is accepting the resignation of regular member, Richard Maxfield. Ric is moving out of the city to Hawaii. ALTERNATIVES: SOLUTION(S): Accept the resignation. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Thank Ric for his dedication to our committee and advertise for a replacement member. (New member Monte Cooper still leaves us one regular and one alternate short) COUNCIL AGENDA ITEM NO� COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE SEPTEMBER 23, 2004 DATE SEPT. 13, 2004 PROBLEM: The Emergency Operations Committee is two members short of a full membership with the resignation of Richard Maxfield. The committee has accepted the application for regular member, Monte Cooper,whose application is included. ALTERNATIVES: SOLUTION(S): Accept the application and establish Monte as a regular member. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept Monte with thanks and advertise for one regular member and one alternate. -0. r . CITY OF GRAND TERRACE GRAND TER R c APPLICATION FOR CITIZEN SERVICE Complete and submit to the City Clerk's Department Applying as a member of � A R i 7-77f- Name /%e i(/�—CC Address l Z 213 Home Phone �� " �Z�- ��Z Business Phone 7� f Occupation Education (List highest year completed and all degrees) �✓ Esc "� C � Are there any workday evenings you could not meet? ( ) Yes (><I No If so, please list Why are you interested in this appointment? An X11-6�1-:�s i�-7> ZA)T) /i s What do you consider to be your major qualifications J A4 Yr: ? �J J 14 /-7r 71zzele-c References r+ A, 2. 3. G0. �r✓E, .��r �iE.�� C 5 g_SGS- 2oc l Please attach a written statement containing any additional information you feel would be useful to the City Council. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING SP-04-01 (THE OUTDOOR ADVENTURES CENTER SPECIFIC PLAN) AND E-04-03 (ENVIRONMENTAL IMPACT REPORT) WHEREAS, the property covered by the Outdoor Adventures Center Specific Plan is the largest undeveloped commercial/industrial site within the City of Grand Terrace; and WHEREAS, the general vicinity of the Outdoor Adventures Center Specific Plan has been difficult to develop on individual parcels due to topographic, access, and infrastructure constraints; and WHEREAS, the City General Plan requires the preparation of a Specific Plan for commercial projects of 10 acres or more; WHEREAS, the Specific Plan land uses are consistent with those identified in the City General Plan for Commercial and Industrial land uses; and WHEREAS, the City of Grand Terrace Redevelopment Agency initiated the proposed Outdoor Adventures Center Specific Plan under SP-04-01, as shown on Exhibit A, in order to »rovide for the orderly develonnieni of the a large commercial project- and WHEREAS, development the Outdoor Adventures Center Specific Plan will result in high quality commercial development that will generate a significant increase in sales tax revenues to support City services and programs for City residents; and WHEREAS, the Outdoor Adventures Center Specific Plan (SP-04-01), as presented in Exhibit A, is consistent with the General Plan of the City of Grand Terrace; and WHEREAS, in accordance with the provisions of the California Environmental Quality Act, an Environmental Impact Report and Mitigation Monitoring Program have been prepared under E-04-03, for this proposal with the Environmental Impact Report (Exhibit B) having been considered by the Planning Commission and the City Council; and WHEREAS, the Planning Commission held a properly noticed public hearings on May 6, 2004,May 20, 2004, and June 3, 2004; and WHEREAS, the Planning Commission following its public hearing on June 3, 2004 recommended that the City Council approve the Outdoor Adventures Center Specific Plan under SP-04-01 and associated Environmental Impact Report under E-04-03, set out in full in the attached Exhibits A and B,be approved and adopted by the City Council; and WHEREAS, the City Council held a properly noticed public hearing on September 9, 2004 for SP-04-01 and E-04-03. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,DOES HEREBY ORDAIN AS FOLLOWS: Section 1: The proposed Outdoor Adventures Center Specific Plan (SP-04- 01) set out in full in Exhibits A is hereby approved and adopted by the City Council. Section 2: The Environmental Impact Report on file in the Community Development Department of the City of Grand Terrace (E-04-03) is hereby approved as Exhibit B. Section 3: Effective Date: This Ordinance shall be in full force and effect at 12:01 a.m. on the 3 1"day of its adoption. Section 4: Postin&. The City Clerk shall cause this Ordinance to be posted in three (3) public places with fifteen (15) days of its adoption, as designated for such purpose by the City Council. Section 5: First read at a regular meeting of the City Council of said City held on the 9ch day of September, 2004 and finally adopted and ordered posted at a regular meeting of said City Council on the 23ra day of September, 2004. ATTEST: City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on September 23, 2004 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: John Harper City Attorney c17y . RAND TERR C Community Services Department Staff Report MEETING DATE: 9-23-04 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: APPROVE CONTRACTS FOR THE GRAND TERRACE LITTLE LEAGUE AND THE GRAND TERRACE COMMUNITY SOCCER LEAGUE FOR THE USE OF THE PICO PARK AND ROLLINS PARK FIELDS AND FACILITIES FUNDING REQUIRED (X) BACKGROUND Currently, there are no written agreements in place with either the Grand Terrace Little League or the Grand Terrace Community Soccer League on field use, liability, or fee structures. Staff has been working with both the Grand Terrace Little League and Grand Terrace Community Soccer L.ea2uc Jor nearly• ivvr N cl:r oi: ;ina]i,-im agreements for botl: parties ane the city Staff did not want to execute the agreements until Rollins Park was opened and the leagues could be playing on their own fields. Under the current understood agreements: Grand Terrace Little League League pays$5 per player, not including T-Ball, per season. Lighting charges are$8 per hour per field June-September. Lighting charges for Oct-May are$5 per hour. All lighting charges reflect a 50% discount for Grand Terrace based non-profit youth sports organizations. Grand Terrace Community Soccer League Soccer currently does not pay a per person surcharge. Lighting charges are$8 per hour per field June- September. Lighting charges for Oct-May are$5 per hour. All lighting charges reflect a 50% discount for Grand Terrace based non-profit youth sports organizations. Under the new agreements: Grand Terrace Little League League pays$5 per player, not including T-Ball, per season. Lighting charges are$8 per hour per field June-September. Lighting charges for Oct-May are$5 per hour. Grand Terrace Community Soccer League C,,�03"j��GIL AGENDA ITEM NOO �� Soccer will pay a$5 per person surcharge. Lighting charges are$8 per hour per field(NOTE: Lighting costs are higher at Rollins Park). For tournament field use, Soccer will pay$50 per field per day. Additional items included in both contracts: l Descriptions of- -Snack Bar use -Storage area use -City responsibilities -Field preparation -Personal vehicles -Restrooms -Trash -Entrance Gate -Sprinklers -Keys -Insurance -Repairs -Damages -Graffiti -Emergency Procedure: -Field lights/field use -Fees -Indemnification -Alcohol use RECOMMENDATION Staff recommends approving the contracts with both the Grand Terrace Little League and Grand Terrace Community Soccer League. crrr Ya• CITY OF GRAND TERRACE AND GRAND TERRACE LITTLE LEAGUE FACILITY AND FIELD USE AGREEMENT This Agreement is entered into between the City of Grand Terrace and the Grand Terrace Little League on this _ day of , 2004. This Agreement is in effect from October 1, 2004 to September 30th 2005. Both parties agree to the following terms and conditions: Fields All fields and facilities to be used by Grand Terrace Little League must be reserved at the City of Grand Terrace Community Services Department p field reservatior form is required for all fields listing dates, times and activities. Snack Bar The Grand Terrace Little League may use/operate the Snack Bar area for all Little League games. The Grand Terrace Little League is responsible for cleaning the Snack Bar area after each use and removing Little League equipment, supplies, and materials after the season. The City is not responsible for any lost, stolen, or damaged merchandise stored in the snack bar area. The use of the Snack Bar is at the sole discretion of the City. Field Preparation City responsibilities: • Maintain weeds/grass growth along all fence lines • Mow and trim infield and outfield grass on all ball fields and park areas. • Fertilize grass areas on all ball fields. • Maintain sprinklers and watering schedule. • Remove grass from baselines, coaching boxes, and other dirt areas Little League Facility Agreement - page 1 • Watering costs • Brick dust once a year Field Preparation continued Batting Cage • The City will maintain the cage area: remove weeds, control grass and weed growth • Little League must provide the City with a key to the batting cage Little League Responsibilities: Field Preparation: Lining and Dragging the fields with a Vehicle: • Fields must be watered before and after dragging and or raking. • Dragging the fields with a vehicle may be used on the infield areas on field # 1 and field # ? The drat should not touch the grass surfaces of the infield or outfield (this will eliminate the destruction of the infield and outfield grass lines). (� Special Notes for field# 2: • Dragging field #2 with a vehicle should only be done on the dirt surface, excluding the baselines. The drag should not touch the grass surfaces of the infield or outfield (this will eliminate the destruction of the infield and outfield grass lines) • It is suggested that the first base line, third base line, pitcher's mound, and coach's boxes be prepared with a field rake only. The use of a vehicle and a drag in these areas destroys the grass lines and requires repair by the City of Grand Terrace. • If these areas are damaged by the use of a drag, the Grand Terrace Little League will be required to pay all repair costs (including labor) incurred by the City of Grand Terrace. Ball field Lining: Grand Terrace Little League will line all fields prior to use. All fields must be lined with ball field chalk only. The City prohibits burning any type of lines on these fields. Little League Facility Agreement - page 2 Personal Vehicles: Vehicles are prohibited from driving and/or parking on any of the grass areas including but not limited to the ball field areas. Only authorized City vehicles or City-approved emergency vehicles are allowed on grass/ball field areas. Restrooms City Responsibilities: • Clean, repair and maintain all restroom facilities. • Provide all restroom supplies. • Provide an extra case of toilet paper in the storage area. Little League Responsibilities: a Restrooms muF' l_tF locked after all Little League event • Discourage Little League participants from playing in the restrooms. • Periodically check/monitor the restrooms throughout the day to discourage damage to the facilities. Trash Dugouts, snack bar seating area, bleachers, picnic bench areas: City Responsibilities: • The City of Grand Terrace will clean and prep all areas prior to Little League functions daily expect on weekends and the 2"d & 4th Fridays of each month (please note there may be a few months where there will be a change in the Friday schedule). Little League Responsibilities: • Grand Terrace Little League is responsible for picking up and placing all trash in the trash receptacles after each use/event. Little League Facility Agreement - page 3 Entrance Gate: City Responsibilities: • Maintain gate to keep in proper working order. • Open gate daily, except in the event of inclement weather. Little League Responsibilities: • Close and lock the gate after evening use. Sprinklers The City will install, maintain, and repair all sprinklers. If a repair is needed, Grand Terrace Little League is required to contact the City Community Services Department to report the problem. The cost of any sprinklers damaged by the use of the drag will be invoiced to the Little League along with the appropriate labor costs. Facility Keys: Grand Terrace Little League MUS1 provide the City with a key tc all facilities not limited to but including the snack bar, storage areas and the batting cages. ,Grand Terrace Little League must provide the City with the names, addresses, and phone numbers of those members holding keys to Pico Park and any of the facilities. Keys can not be replicated without the written consent of the City of Grand Terrace. Insurance Grand Terrace Little League must list the City of Grand Terrace as an additional insured on their insurance policy. A copy of additional insured certificate must be presented to the City of Grand Terrace at least two weeks prior to facility use. Upon insurance renewal, the City of Grand Terrace must receive a certified copy prior to the expiration date. If a current certificate and proof of insurance is not provided before the expiration date, the City will prohibit any Little League activity until the insurance policy is renewed, listing the City of Grand Terrace as an additional insured. Repairs: The Grand Terrace Little League must receive written authorization from the City of Grand Terrace prior to the installation and/or repair of any equipment on the Pico Park premises. This includes but is not limited to fencing, lighting, benches, gates, plumbing, electrical, etc. Little League Facility Agreement - page 4 In the event of gopher problems, the City of Grand Terrace will be responsible for removal and maintenance. G raffiti • The City will remove all graffiti from the park facilities. • Grand Terrace Little League may contact the City Community Services Department to report any graffiti. Emergency Procedures: In the event of an emergency, Grand Terrace Little League is required to call the City of Grand Terrace on-call maintenance services at (909) 1-800-426-8689 — enter pager I.D. # 6205. The Little League representative must leave a call-back phone number for the maintenance staff. The maintenance staff will call to discuss the emergency and respond with the appropriate equipment needed for repair. Repairs are not to be made by the Grand Terrace Little League. All facility repairs must be completed by the City of Grant' Terrace The electrical breaker box can only be accessed by trained Grand Terrace Little League staff/Board Members. In the event of an electrical problem, Grand Terrace Little League must contact City of Grand Terrace maintenance staff. Emergencies include but are not limited to electrical, plumbing, natural gas, and backflow problems. Fees: Field Use for Tournaments: $50 per day/per field Lights: $8 per hour/per field June-Sept $5 per hour/per field Oct- May Per player: $5 per season* *Not to include T-Ball which is played once per week during the season and does not require light usage The above rates reflect the 50% fee reduction granted by City Council for Grand Terrace based non-profit organizations. Little League Facility Agreement - page 5 Indemnification Grand Terrace Little League hereby agrees to indemnify, defend and hold harmless, the City, its officers, employees and agents from any and all claims and/or damages arising as a result of the actions, negligent or intentional of Grand Terrace Little League in the performance of its responsibilities under this Agreement and the utilization by Grand Terrace Little League participants or participants' invitees of the facilities subject to this Agreement. Alcohol Use Prohibited Consumption and or possession of alcoholic beverages is strictly prohibited in city parks. Grand Terrace Little League is responsible for monitoring the actions of the parents, coaches, and spectators during all official functions. Violators are subject to citations, fines and possible arrest. Any changes to this Agreement must be written, signed by both parties, and attached to this original Agreement. Herman Hilkey Cheri Freund, President Mayor of the City of Grand Terrace Grand Terrace Little League Date Date (revised 7/21/03) Little League Facility Agreement - page 6 CITY OF GRAND TERRACE AND GRAND TERRACE COMMUNITY SOCCER LEAGUE FACILITY AND FIELD USE AGREEMENT This Agreement is entered into between the City of Grand Terrace (City) and the Grand Terrace Community Soccer League (GTCSL) on this 1st day of September, 2004. This Agreement is in effect from September 1st, 2004 to June 30, 2005 and will renew annually unless a 30 days notice is given by either parties. Both parties agree to the following terms and conditions: Fields All fields and facilities to be used by GTCSL must be reserved at the City of Grand Terrace Community Services Department. A field reservation form is required for all fields listing dates, times and activities. Field usage may be limited during the establishment of the turf and other times designated by the city's turf consultant. Snack Bar The GTCSL may use/operate the Snack Bar area for all Soccer League games and special Soccer League events that do not conflict with any city events. The GTCSL is responsible for cleaning the Snack Bar area after each use and removing the GTCSL non-permanent kitchen equipment at the end of the soccer season. The City is not responsible for any lost, stolen, or damaged merchandise stored in the snack bar area. The use of the Snack Bar is at the sole discretion of the City. Storage Area The GTCSL may use the designated storage area for Gator-type vehicle storage. The storage area must be kept clean at all times. The City is not responsible for theft. The use of the Storage Area is at the sole discretion of the City. Soccer League Facility Agreement - page 1 City Field Preparation City responsibilities: • Maintain weeds/grass growth along all fence lines • Fertilize grass areas on all fields. • Maintain sprinklers and watering schedule. • Gopher and or Ground Squirrel removal • Water costs Soccer League Responsibilities: Field Preparation: Lining fields: Soccer field Lining: GTCSL will line all fields prior to use. All fields must be painted only. No use of chalk or burning the line in the grass will be accepted. Goals/Nets: The GTCSL will provide and maintain all soccer goals, nets, and any other equipment necessary for safe soccer play. Soccer goals, nets, and miscellaneous equipment must be removed at the end of each night to prevent vandalism and to allow City Maintenance access to mow the entire field area. The City is not responsible for any lost or stolen GTCSL equipment. Personal Vehicles: Vehicles other than the Gator-type all terrain vehicles are prohibited from driving and/or parking on any of the grass areas including but not limited to the ball field areas. Only authorized City vehicles or City-approved emergency vehicles are allowed on grass/ball field areas. Restrooms City Responsibilities: • Clean, repair and maintain all restroom facilities. • Provide all restroom supplies (toilet paper). Soccer League Facility Agreement - page 2 GTCSL Responsibilities: • Restrooms must be locked after all GTCSL events. • Discourage GTCSL participants from playing in the restrooms. • Periodically check/monitor the restrooms throughout the day to discourage damage to the facilities. Trash Field, snack bar seating area, bleachers, picnic bench areas: City Responsibilities: • The City of Grand Terrace will clean and prep all areas prior to GTCSL functions daily except on weekends and the 2nd & 4th Fridays of each month (please note there may be a few months where there will be a change in the Friday schedule). GTCSL Responsibilities: E GTCSL is iesp—.side fur picking up and placing all trasl- it the trash receptacles after each use/event. This includes areas around the fields, shelters, concession stand, parking lot and play lots. Entrance Gate: City Responsibilities: • Maintain gate to keep in proper working order. • Open gate daily, except in the event of inclement weather. GTCSL Responsibilities: • Close and lock the gate after every evening use. Sprinklers The City will install, maintain, and repair all sprinklers. If a repair is needed, GTCSL is required to contact the City Community Services Department to report the problem. Facility Keys: Soccer League Facility Agreement - page 3 The City will provide GTCSL with a key to all facilities not limited to but including the spack bar and storage areas. GTCSL must provide the City with the names, addresses, and phone numbers of those members holding keys to Rollins Park and any of the facilities. Keys can not be replicated without the written consent of the City of Grand Terrace. Insurance GTCSL must list the City of Grand Terrace as an additional insured on their insurance policy. A copy of additional insured certificate must be presented to the City of Grand Terrace annually at least two weeks prior to facility use. Upon insurance renewal, the City of Grand Terrace must receive a certified copy prior to the expiration date. If a current certificate and proof of insurance is not provided before the expiration date, the City will prohibit any GTCSL activity until the insurance policy is renewed, listing the City of Grand Terrace as an additional insured. Repairs: The GTCSL must receive written authorization from the City of Grand Terrace prior to the installation and/or repair of any equipment on the Rollins Park premises. This includes but is not limited to fencing, lighting, benches, gates, plumbing, electrical, etc. Graffiti • The City will remove all graffiti from the park facilities. • GTCSL may contact the City Community Services Department to report any graffiti. Damages GTCSL will reimburse the City for any damages inflicted to the fields or property at Rollins Park, other than general use, during the GTCSL games or practices. Emergency Procedures: In the event of an emergency, GTCSL is required to call the City of Grand Terrace on- call maintenance services at (909) 1-800-426-8689 — enter pager I.D. # 6205. The GTCSL representative must leave a call-back phone number for the maintenance staff. The maintenance staff will call to discuss the emergency and respond with the appropriate equipment needed for repair. Repairs are not to be made by the GTCSL. All facility repairs must be completed by the City of Grand Terrace. Soccer League Facility Agreement - page 4 In the event of an electrical problem, GTCSL must not enter the breaker room and/or move breakers to attempt to correct the problem. GTCSL must wait for the City of Grand Terrace maintenance staff. Emergencies include but are not limited to electrical, plumbing, natural gas, and backflow problems. Lights/Field Use Fees GTCSL agrees to pay for field rental and electricity used during Soccer League functions. Lights left on in error will be charged at the hourly rate. Fees: Field Use for Tournaments: $50 per day/per field Lights: $8 per hour/per field Per Player: $5 per season (The GTCSL must provide a count of all participants for the season) Indemnification GTCSL hereby agrees to indemnify, defend and hold harmless, the City, its officers, employees and agents from any and all claims and/or damages arising as a result of the actions, negligent or intentional of GTCSL in the performance of its responsibilities under this Agreement and the utilization by GTSCL participants or participants' invitees of the facilities subject to this Agreement. Alcohol Use Prohibited Consumption and or possession of alcoholic beverages is strictly prohibited in city parks. GTSCL is responsible for monitoring the actions of the parents, coaches, and spectators during all official functions. Violators are subject to citations, fines and possible arrest. Soccer League Facility Agreement - page 5 Any changes to this Agreement must be written, signed by both parties, and attached to this original Agreement. Herman Hilkey Dan Nagle, President Mayor of the City of Grand Terrace Grand Terrace Soccer League Date Date 7-01-04 Soccer League Facility Agreement - page 6 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: September 23, 2004 SUBJECT: Schedule November and December City Council Meetings Historically, Council has scheduled one meeting a month for November and December due to the holidays. November The regular meeting dates for November fall on the 11`h and 25`h. November 110,is Veterans Day and November 25`h is Thanksgiving Day. Staff is recommending that one meeting be held in November on Wednesday the 10`h. December The regular meeting dates for December fall on the 91h and 23ia. The Historical and Cultural Activities Committee has scheduled the City Birthday Party for December 90'at 6:00 p.m. and have requested that the City Council schedule their meeting to follow this event. Staff is recommending that one regular meeting be held in December. Calendars for the months of November and December are attached for your convenience. Please note that should an issue arise that needs to be addressed by the City Council, the Mayor may call a special meeting. Staff Recommends Council: Schedule one meeting for November to be held on the I O'h, and schedule one regular meeting for December to be held on the 91h following the City Birthday Celebration. AGENDA iTEM NO.1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday November 2004 1 2 3 4 5 6 7 8 9 10 11 12 13 Veterans' Day 14 15 16 17 18 19 20 Planning Commission 21 22 23 24 25 26 27 Thanksgiving Day 28 29 30 r -F Sunday Monday Tuesday Wednesday-:I Thursday Friday Saturday December 2004 1 2 3 - . 4 5 6 7 8 9 10 11 City Birthday Pot- Luck 12 13 14 15 16 17 18 Planning Commission 19 20 21 22 23 24 25 26 27 28 29 30 31 r `1 T Y 0 STAFF REPORT GRAND TER C City Manager's Office CRA ITEM O ' COUNCIL ITEM (X ) MEETING DATE: September 23, 2004 SUBJECT: 2005 Town Hall Meetings FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X ) The Mayor has requested that the subject of scheduling town hall meetings in the calendar year 2005 be placed on the Council's agenda. Should the Council xvish to establish inwn hall meetings it would be necessary to determine the intended purpose of the meetings, the frequency, how topics are selected, so that they could legally be discussed in accordance with the Brown Act, and the structure of such meetings. Staff recommends no action as this item is for discussion only. J