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10/14/2004 r FILE COPY C`T 0 RAMDTERR C October 14, 2004 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 Herman Hilkey CITY OF GRAND TERRACE Mayor Maryetta Ferri Mayor Pro Tem CRAXITY COUNCIL Lee Ann Garcia r Bea Cortees t REGULAR MEETINGS Bea es Council Members Tl,omasJ.Schwab ZND AND 4TH Thursday - 6:30 p.m. City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS OCTOBER 14,2004 GRAND TERRACE CIVIC CENTER 6:30 PM 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation-Pastor Rick Doucette,Calvary the Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-23-2004 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Darin Kettle-SANBAG 1215 Freeway Widening Project B. Bryan Butler, Terrace View Elementary School (Road Improvement) 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated October 14,2004 Approve B. Ratify 10-14-2004 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 09-23-2004 Minutes Approve COUNCIL AGENDA 10-14-2004 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. Community Services is Requesting Travel Authority for Authorize Assistant City Manager to Attend a State of California Earthquake Emergency Management Training Program in San Luis Obispo,CA from February 27`h to March 4`h 2005 F. State COPS Grant for FY 04-05 Allocation Approve G. Notice of Completion for Slurry Seal Project Accept/Direct H. Reject Liability Claim GTLC-04-05 (Pena) Reject 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of 09-13-2004 Accept 2. Emergency Operations Committee a. Minutes of 09-07-2004 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS -None 8. NEW BUSINESS -None 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,OCTOBER 28, 2004 AT 6:30 P.M. ................................................ AGENDA ITEM REQUESTS FOR THE 10-28-2004 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10-21-2004. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- SEPTEMBER 23, 2004 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 23, 2004 at 6:30 p.m. PRESENT: Herman Hilkey, Chairman Maryetta Ferre, Vice-Chairman Lee Ann Garcia,Agency Member Don Larkin,Agency Member Bea Cortes, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Sgt. Hornsby, Sheriff's Department John Harper, City Attorney ABSENT: Lt. Hector Guerra, Sheriff's Department APPROVAL OF 09-09-2004 MINUTES CRA-2004-29 MOTION BY VICE-CHAIRMAN FERRE, SECOND BY AGENCYMEMBER CORTES, CARRIED 5-0, to approve the September 9, 2004 Community Redevelopment Agency Minutes. Chairman Hilkey adjourned the Community Redevelopment Agency Meeting at 6:45 p.m., until the next CRA/City Council Meeting scheduled to be held on Thursday, October 14,2004, at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA rrEM NO. 2 Check Register Dated October 14, 2004 vchlist Voucher List Page: 1 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54253 9/17/04 006778 STAPLES CREDIT PLAN 43457 &90293 Office supplies 10-172-210-000-000 26.66 10-380-249-000-000 9.70 Total : 36.36 54254 9/21/04 005702 PUBLIC EMPLOYEES' RETIREMENT 091004 PERS FOR PAYROLL END 9/10/04 10-022-62-00 9,496.31 Total : 9,496.31 54255 9/22/04 005584 PETTY CASH PC 092204 PETTY CASH REIMB 10-120-210-000-000 10.76 10-120-270-000-000 28.50 10-140-270-000-000 17.00 10-180-245-000-000 4.57 10-180-268-000-000 25.00 10-180-270-000-000 10.50 10-180-272-000-000 12.00 10-190-210-000-000 4.97 10-370-230-000-000 35.00 10-440-270-000-000 10.50 10-450-245-000-000 16.28 10-450-246-000-000 5.70 10-808-246-000-000 16.15 16-900-254-000-000 12.80 Total : 209.73 54256 9/22/04 001855 CM deCRINIS 8 Redevelopment Consultinq 33-300-250-000-000 5,492.81 Total : 5,492.81 54257 9/23/04 006459 S.B. COUNTY CLERK OF THE BOARD 09212004 Ntc of Determination-OAC _ 32-600-205-000-000 885.00 Total : 885.00 54258 9123/04 010340 BLUE CROSS OF CALIFORNIA, PERS-CH 0011490901 HEALTH INS CORTES Page: 1 vchlist Voucher List Page: 2 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54258 9/23/04 010340 BLUE CROSS OF CALIFORNIA, PERS-CH(Continued) 10-110-142-000-000 303.67 10-110-120-000-000 52.73 Total : 356.40 54259 9/23/04 005529 SBC CALIFORNIA Aug/Sept. Auq/Sept DSL& phone charges 10-380-235-000-000 182.12 10-440-235-000-000 52.03 10-450-235-000-000 53.96 Total : 288.11 54260 9/28/04 001205 HASLER INC. 1512780 2nd qtr mail machine rental 10-190-211-000-000 250.52 Total : 250.52 54261 9/28/04 010175 GOLLIHAR, JEFF 09272004 Refund health ins. 10-022-63-00 239.03 Total : 239.03 54262 9/28/04 010187 CITY OF MORENO VALLEY 09272004 9/30 luncheon Schwab & Berry 10-120-270-000-000 25.00 10-180-270-000-000 25.00 Total : 50.00 54263 9/29/04 001206 ARROWHEAD CREDIT UNION Auq/Sept, 20 Auq/Sept VISA charges Page: 2 vchlist Voucher List Page: 3 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54263 9/29/04 001206 ARROWHEAD CREDIT UNION (Continued) 34-800-218-000-000 9.16 23-200-64-00 377.03 10-110-270-000-000 - - 35.18 10-120-210-000-000 8.14 10-120-270-000-000 49.79 10-180-210-000-000 112.37 10-180-245-000-000 123.40 10-180-272-000-000 39.00 10-190-211-000-000 530.00 10-190-220-000-000 133.28 10-380-249-000-000 150.84 10-440-219-000-000 199.07 10-440-228-000-000 52.50 10-440-270-000-000 14.62 34-400-210-000-000 17.95 Total : 1,852.33 54264 9/30/04 010020 DRIVER ALLIANT INSURANCE, SPECIAL 804798 Spec Event Liab Ins. 10/30/04 23-200-64-00 378.75 - Total : 378.75 54265 10/1/04 001907 COSTCO#478 0478 100007 CHILD CARE SUPPLIES 10-440-228-000-000 43.38 10-440-220-000-000 37.09 Total : 80.47 54266 10/4/04 001666 CA. MUNICIPAL TREASURERS ASSOC 10012004 10/13 Corona Traininq-Ronnow 10-140-270-000-000 25.00 Total : 25.00 54267 10/4/04 005529 SBC CALIFORNIA Auq/Sept Phone Charges 10-440-235-000-000 16.15 10-190-235-000-000 1.70 Total : 17.85 54268 10/4/04 010101 CORDERO, DINORAH 081104 BIRTHDAY BONUS 10-440-110-000-000 50.00 Page: 3 vchlist Voucher List Page: 4 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54268 10/4/04 010101 CORDERO, DINORAH (Continued) Total : 50.00 54269 10/4/04 006614 SCHWAB, THOMAS 081704 BIRTHDAY BONUS 10-120-110-000-000 50.00 Total : 50.00 54270 10/4/04 010106 MILLER, ROBERTA 082304 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54271 10/4/04 010399 COMER, NICHOLE 083104 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54272 10/4/04 010263 BRUNKA, TRACI 100604 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54273 10/4/04 006315 ROLLINS, RICHARD 101104 BIRTHDAY BONUS 10-180-245-000-000 50.00 Total : 50.00 54274 10/4/04 010124 JACKSON, CANDICE 101804 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54275 10/4/04 010125 BATES, DAWN 101804 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 54276 10/4/04 010164 GREAT-WEST 100104 DEF COMP SEP 04 LOANS OCT 04 10-022-64-00 2,128.18 10-022-63-00 9,216.57 10-022-64-00 87.92 Total : 11,432.67 54277 10/5/04 005702 PUBLIC EMPLOYEES' RETIREMENT 092404 PERS FOR PAYROLL END 9 24 04 10-022-62-00 9,411.52 Page: 4 vchlist Voucher List Page: 5 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54277 10/5/04 005702 PUBLIC EMPLOYEES' RETIREMENT (Continued) Total : 9,411.52 54278 10/5/04 006315 ROLLINS, RICHARD 09302004 Sept. Open/Close/Clean Parks 10-450-245-000-000 1,100.50 Total : 1,100.50 54279 10/14/04 001024 ACCENT PRINT& DESIGN 240776 Logo copy 10-180-210-000-000 5.39 240793 PRINTING OF NEWSLETTER FOR SENIORS 10-805-222-000-000 90.51 Total : 95.90 54280 10/14/04 010300 ACKERSTONE INDUSTRIES INC. 36823 Rollins Pk Pavers 23-200-61-00 866.19 RTN16010 CREDIT-RET'D PAVERS 23-200-61-00 -147.47 Total : 718.72 54281 10/14/04 001072 ADT SECURITY SERVICES 79948744 CHILD CARE MONITORING 10-440-247-000-000 375.00 Total : 375.00 54282 10/14/04 001045 ADVANCED COPY SYSTEMS 0813041 Copier drum 10-440-246-000-000 72.19 Total : 72.19 54283 10/14/04 010273 AMERICAN ASPHALT SOUTH INC. 604-056 Type II slurry seal 20-200-717-000-000 -76,180.48 Total : 76,180.48 54284 10/14/04 010376 ARCADIS G & M INC. 0087898 TECHNICAL, ENGINEERING & CONSULTING 32-600-205-000-000 4,590.00 Total : 4,590.00 54285 10/14/04 001370 BELL ROOF COMPANY 63975 ROOF REPAIR 10-180-706-000-000 9,888.00 Total : 9,888.00 Page: 5 vchlist Voucher List Page: 6 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54286 10/14/04 001713 CA. DEPT. OF TRANSPORTATION 168502 Aug. 1215 signal maint/energy 16-510-238-000-000 191.78 Total : 191.78 54287 10/14/04 010377 CABELA'S GOVERNMENT OUTFITTERS 0503334-01 UNIFORMS & SUPPLIES 10-180-218-000-000 210.91 Total : 210.91 54288 10/14/04 001742 CHAGOLLA CONSTRUCTION, ROBERT 371 CONSTRUCTION 34-700-750-000-000 30,982.50 Total : 30,982.50 54289 10/14/04 010403 CITY OF REDLANDS AR108556 Aug. CNG Fuel 10-180-272-000-000 75.87 34-800-272-000-000 33.57 Total : 109.44 54290 10/14/04 001840 COLTON, CITY OF 000367 CODE ENFORCEMENT SERVICES FOR ANIMAL 10-190-256-000-000 3,291.66 Total : 3,291.66 54291 10/14/04 001867 COMMERCIAL LANDSCAPE SUPPLY 131238 LANDSCAPE SUPPLIES 10-450-245-000-000 334.17 131372 LANDSCAPE SUPPLIES 10-450-245-000-000 55.70 131696 LANDSCAPE SUPPLIES 10-450-245-000-000 131.24 Total : 521.11 54292 10/14/04 001907 COSTCO#478 0478 190127 CHILD CARE SUPPLIES 10-440-220-000-000 7.89 Total : 7.89 54293 10/14/04 001937 DANKA OFFICE IMAGING COMPANY 702023626 COPIER CHARGES 10-172-246-000-000 1.22 10-175-246-000-000 1.52 34-400-246-000-000 3.34 Page: 6 vchlist Voucher List Page: 7 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54293 10/14/04 001937 DANKA OFFICE IMAGING COMPANY (Continued) Total : 6.08 54294 10/14/04 001942 DATA TICKET INC. 10396 PARKING CITE PROCESSING 10-140-255-000-000 _ 100.00 Total : 100.00 54295 10/14/04 010010 DAVE BANG ASSOCIATES INC. 19761 TRASH RECEPTACLES-ROLLINS PARK 10-450-245-000-000 2,933.61 Total : 2,933.61 54296 10/14/04 001960 DELL MARKETING L.P. A77123934 LAPTOP COMPUTER 10-380-249-000-000 3,912.86 Total : 3,912.86 54297 10/14/04 003210 DEPT 32-2500233683 027958/10745 Equip maint 10-450-246-000-000 53.82 029473/92945 EOC paint supplies 10-808-247-000-000 258.40 14805/404733 CIVIC CENTER MAINT 10-180-246-000-000 15.06 - 20976/829369 HARDWARE AND SUPPLIES 10-450-245-000-000 8.21 29473/929458 HARDWARE AND SUPPLIES 10-180-218-000-000 29.96 10-180-218-000-000 2.32 4321/4294999 HARDWARE AND SUPPLIES 10-450-245-000-000 148.05 4370/4143147 HARDWARE AND SUPPLIES 10-450-245-000-000 15.26 4752/4143146 HARDWARE AND SUPPLIES 10-180-218-000-000 93.33 Total : 624.41 54298 10/14/04 010366 DUDEK & ASSOCIATES 20044359 OAC 32-600-205-000-000 224.84 Total : 224.84 Page: 7 vchlist Voucher List Page: 8 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54299 10/14/04 010055 EMPIRE DEVELOPMENT SOLUTIONS 2004.135 COSULTING SERVICES 32-600-205-000-000 3,905.00 2004.136 CONSULTING SERVICES 34-500-726-000-000 2,162.50 Total : 6,067.50 54300 10/14/04 002727 FREEMAN COMPANY, J R 279444-0 Zip disks 10-140-210-000-000 126.86 Total : 126.86 54301 10/14/04 002740 FRUIT GROWERS SUPPLY 32066045 MAINT SUPPLIES 10-450-245-000-000 45.26 32066046 MAINT SUPPLIES 10-450-245-000-000 47.41 32066089 MAINT SUPPLIES 10-450-245-000-000 51.68 32066247 MAINT SUPPLIES 10-450-245-000-000 8.36 32066291 MAINT SUPPLIES 10-450-245-000-000 1.93 Total : 154.64 54302 10/14/04 002901 G.T. AREA CHAMBER OF COMMERCE 09082004 FY 04/05 Chamber Membership 10-190-265-000-000 200.00 4022 BLUE MT OUTLOOK 10-125-213-000-000 620.75 4023 Sept. luncheon 10-120-270-000-000 12.00 10-180-270-000-000 12.00 Total : 844.75 54303 10/14/04 002840 GLANDER, JERRY 10042004 Reimburse medical-Glander - 10-172-139-000-000 500.00 Total : 500.00 54304 10/14/04 010175 GOLLIHAR,JEFF 10012004 Medical reimbursement-Goilihar 10-370-139-000-000 500.00 Page: 8 vchlist Voucher List Page: 9 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54304 10/14/04 010175 GOLLIHAR, JEFF (Continued) Total : 500.00 54305 10/14/04 010412 GONZALES, RICHARD 10042004 Refund-tree trim charge 10-450-245-000-000 _ 95.00 Total : 95.00 54306 10/14/04 010199 HIGHLIGHTS FOR CHILDREN 09212004 1 yr. renewal-Highlights-Varela 10-440-223-000-000 29.64 Total : 29.64 54307 10/14/04 003224 HYDRO-SCAPE PRODUCTS INC. 3575252-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 20.44 3577951-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 289.57 3582921-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 92.93 3583741-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 297.06 3598127-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-450-245-000-000 69.83 Total : 769.83 54308 10/14/04 003800 JAGUAR COMPUTER SYSTEMS INC 37790 INTERNET WEBSITE HOSTING 10-180-255-000-000 75.00 37791 Sept. Eden server payment 10-140-701-000-000 291.32 37792 Sept. mail server payment 10-380-701-000-000 406.10 38210 Oct. Eden server payment 10-140-701-000-000 291.32 38211 Oct. mail server payment 10-380-701-000-000 406.10 Total : 1,469.84 54309 10/14/04 003850 JANWING 08040087 Aug C. Care Bldg Cleaning 10-440-244-000-000 815.00 Page: 9 vchlist Voucher List Page: 10 10/0612004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54309 10/14/04 003850 JANI-KING (Continued) 08041848 Auq. C. Care carpet cleaninq 10-440-244-000-000 100.00 09040105 CLEANING SERVICES 34-400-246-000-000 150.00 Total : 1,065.00 54310 10/14/04 010133 KOONTZ, GARY 10042004 Medical Reimbursement-Koontz 10-370-139-000-000 500.00 Total : 500.00 54311 10/14/04 004299 LAKESHORE LEARNING MATERIALS 2-292921 CHILD CARE SUPPLIES 10-440-704-000-000 3,725.48 10-440-704-000-000 251.07 Total : 3,976.55 54312 10/14/04 004320 LAWNMOWER CENTER 6457 Chain for Saw 10-180-246-000-000 32.01 Total : 32.01 54313 10/14/04 004370 LELAND NURSERY 210575 Plants-Rollins Park 10-450-245-000-000 754.25 Total : 754.25 54314 10/14/04 010210 LILBURN CORPORATION 04-0915 OUTDOOR ADVENTURE CENTER 32-600-205-000-000 251.25 Total : 251.25 54315 10/14/04 010367 LOMA LINDA UNIV. HEALTH CARE EG07778018 EMP PHYSICALS & INJURIES 10-190-224-000-000 60.00 Total : 60.00 54316 10/14/04 004589 MARTINEZ, TRACEY 10012004 Reimburse Medical-Martinez 10-125-139-000-000 242.98 Total : 242.98 54317 10/14/04 004620 MCI TELECOMMUNICATIONS 09289924 Sept. phone charqes Page: 10 vchlist Voucher List Page: 11 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54317 10/14/04 004620 MCI TELECOMMUNICATIONS (Continued) 10-190-235-000-000 34.72 10-440-235-000-000 309.89 10-450-235-000-000 16.93 10-805-235-000-000 35.47 Total : 397.01 54318 10/14/04 010409 NAEYC REGISTRATION 10042004 Nov 11-13 Conf-Varela & Scott 10-440-270-000-000 510.00 Total : 510.00 54319 10/14/04 010269 NATIONAL RENT A FENCE CO. RI-786378 Rollins Pk fencinq Sept/Oct 32-600-207-000-000 154.00 Total : 154.00 54320 10/14/04 010269 NATIONAL RENT A FENCE CO. RI-758004 Auq/Sept Fencinq-Rollins Pk 32-600-207-000-000 154.00 Total : 154.00 54321 10/14/04 010041 NOLTE ASSOCIATES INC. 4130080 MAINT YARD IMPROVEMENTS 21-573-71.3-000-000 5,835.00 4130178 MAINT YARD IMPROVEMENTS 21-573-713-000-000 36.85 4130184 CITY ENGINEERING SERVICES AS NEEDED FOR 10-370-255-000-000 210.00 Total : 6,081.85 54322 10/14/04 001456 OFFICE MAX- A BOISE COMPANY 308349 Office Supplies 10-440-210-000-000 92.19 372506 Xerox paper 10-190-212-000-000 96.40 10-440-210-000-000 161.00 10-190-212-000-000 7.47 10-440-210-000-000 12.48 398971 Zip disks 10-140-210-000-000 138.46 Page: 11 vchlist Voucher List Page: 12 10/0612004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54322 10/14/04 001456 OFFICE MAX- A BOISE COMPANY (Continued) 425654 CREDIT-RET'D ORIG INV 398971 10-140-210-000-000 -138.46 439686 Laser transfer kit 10-172-210-000-000 197.25 449641 Office supplies 10-120-210-000-000 43.86 Total : 610.65 54323 10/14/04 005435 ORIENTAL TRADING COMPANY 594316549-01 Halloween Haunt Toys 23-200-64-00 94.75 Total : 94.75 54324 10/14/04 005450 OTIS ELEVATOR COMPANY SAU06425VAO ELEVATOR MAINTENANCE 10-180-245-000-000 266.43 Total : 266.43 54325 10/14/04 005586 PETTY CASH 10042004 Reimburse petty cash 10-440-220-000-000 6.00 10-440-221-000-000 42.19 10-440-223-000-000 98.66 10-440-228-000-000 43.91 Total : 190.76 54326 10/14/04 005670 PRESS ENTERPRISE 6593171 1 yr. renewal-C. Care 10-440-228-000-000 102.44 Total : 102.44 54327 10/14/04 005688 PROTECTION ONE 2588440 ALARM MONITORING 10-180-247-000-000 78.00 3020955 ALARM MONITORING 10-172-246-000-000 21.25 10-175-246-000-000 21.25 34-400-246-000-000 41.50 30865992 2nd qtr Senior Center 10-805-245-000-000 96.00 Page: 12 vchlist Voucher List Page: 13 10106/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice DescriptionlAccount Amount 54327 10/14/04 005688 PROTECTION ONE (Continued) Total : 258.00 54328 10/14/04 010368 REINARZ, LAURA 10012004 Medical reimbursement 10-180-139-000-000 _ 24.20 Total : 24.20 54329 10/14/04 005673 RENTAL SERVICE CORPORATION 21986440-002 Rent 4WD Backhoe 10-180-240-000-000 268.30 Total : 268.30 54330 10/14/04 010171 REPUBLIC ELECTRIC 2881 ELECTRICAL MAINTENANCE 16-510-255-000-000 289.80 2882 Aug. Call Out repairs 16-510-255-000-000 1,017.88 2960 INSTALL AUDIBLE PEDESTRIAN MODULES 16-900-258-000-000 3,021.52 Total : 4,329.20 54331 10/14/04 006285 RIVERSIDE HIGHLAND WATER CO 09142004 Final construction mtr rental 10-450-245-000-000 5.38 Total : 5.38 54332 10/14/04 006310 ROADRUNNER STORAGE Oct. 2004 Oct. doc storage rental 10-140-241-000-000 89.00 Total : 89.00 54333 10/14/04 006335 ROQUET PAVING INC. 0906-04 GRIND/PATCH MAIN W/OF RR TRACKS 16-900-260-000-000 6,992.00 0906-5 STREET PATCHING 16-900-257-000-000 14,383.00 0909-04 PATCHING STREETS OVER SEWER 16-900-260-000-000 32,072.00 Total : 53,447.00 54334 10/14/04 006341 ROSENOW SPEVACEK GROUP INC. Aug 2004 MISC REPORTS 34-400-251-000-000 3,400.00 Total : 3,400.00 Page: 13 vchlist Voucher List Page: 14 1010612004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54335 10/14/04 006453 S.B. COUNTY AUDITOR/CONTROLLER 1320 BOOKING FEES 10-410-259-000-000 958.32 1341 03104 Prop Tax Confirmation 10-140-250-000-000 204.00 Total : 1,162.32 54336 10/14/04 006505 S.B. COUNTY FIRE DEPARTMENT 2005-02 Auq. C. Care fuel 10-440-272-000-000 44.53 Total : 44.53 54337 10/14/04 006531 S.B. COUNTY SHERIFF 5129 SHERIFF CONTRACT 14-411-256-000-000 13,198.84 5129a 04 05 LAW ENFORCEMENT CONTRACT 10-410-255-000-000 3,179.55 10-410-256-000-000 97,188.25 14-411-256-000-000 5,617.20 Total : 119,183.84 54338 10/14/04 006559 S.B. COUNTY VEHICLE SERVICES GG 04/435 CNG fuel-C. Care 10-440-272-000-000 13.80 Total : 13.80 54339 10/14/04 006435 SAN BERNARDINO, CITY OF 36082 ANIMAL SHELTER SERVICES 10-190-256-000-000 520.00 36096 ANIMAL SHELTER SERVICES 10-190-256-000-000 570.00 Total : 1,090.00 54340 10/14/04 010378 SIERRA HARDWARE 184948 PARTITIONS 10-440-219-000-000 290.82 10-440-219-000-000 22.54 Total : 313.36 54341 10/14/04 006730 SO.CA.GAS COMPANY Auq. 2004 Auq. Natural Gas 10-190-238-000-000 7.89 - Total : 7.89 54342 10/14/04 006778 STAPLES CREDIT PLAN 9147703795-0 Office Supplies 0 Page: 14 vchlist Voucher List Page: 15 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54342 10/14/04 006778 STAPLES CREDIT PLAN (Continued) 10-180-210-000-000 120.28 9147704626 Office supplies 34-800-210-000-000 20.67 Total : 140.95 54343 10/14/04 006898 SYSCO FOOD SERVICES OF L.A. 4090813348 C. Care Food Supplies 10-440-220-000-000 646.94 4091514077 C. Care Food supplies 10-440-220-000-000 632.97 4092211590 C. Care FOOD SUPPLIES 10-440-220-000-000 649.77 4092911645 C. Care food supplies 10-440-220-000-000 644.54 Total : 2,574.22 54344 10/14/04 010091 TELEPACIFIC COMMUNICATIONS 1098040-0 Auq/Sept phone charqes 10-190-235-000-000 1,014.44 Total : 1,014.44 54345 10/14/04 006565 THE SUN S210332922A 9/19 Clerk Typist ad 10-120-230-000-000 161.35 Total : 161.35 54346 10/14/04 010382 TIERRA VERDE 63038 WOOD CHIPS 10-450-245-000-000 4,650.00 10-450-245-000-000 325.50 Total : 4,975.50 54347 10/14/04 010397 TIM GODDARD'S PLUMBING 13706 Fire Station Plumbinq Repairs 10-190-272-000-000 267.80 Total : 267.80 54348 10/14/04 007032 TRAFFIC CONTROL SERVICES INC. 574424 Auq/Sept Canal Barrier rental 10-180-240-000-000 168.00 Total : 168.00 Page: 15 vchlist Voucher List Page: 16 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 54349 10/14/04 007034 TRANSPORTATION ENGINEERING 470 TRAFFIC ENGINEERING SERVICES & GRANT 10-370-255-000-000 380.00 Total : 380.00 54350 10/14/04 007400 U. S. BANK TRUST N.A. 1390778 CRA TAB Series 1993 A& B 33-300-210-000-000 515.00 Total : 515.00 54351 10/14/04 010216 UC REGENTS 10042004 Smart Growth seminar 1/21-S. Berry 10-180-270-000-000 150.00 Total : 150.00 54352 10/14/04 007220 UNDERGROUND SERVICE ALERT 2004090284 Sept. Dig Alert Service 16-900-220-000-000 57.40 Total : 57.40 54353 10/14/04 007579 VARELA, CATALINA 09212004 Reimb State Lic Require. Course 10-440-270-000-000 50.00 Total : 50.00 54354 10/14/04 001038 VERIZON WIRELESS-LA 1892814547 Auq/Sept. cell phone-B & S 34-400-235-000-000 114.88 Total : 114.88 54355 10/14/04 007795 \A/AXIE 65700163 03 MAINT SUPPLIES 10-180-245-000-000 8.98 65848830 03 C. Care JANITORIAL SUPPLIES 10-440-228-000-000 49.63 Total : 58.61 54356 10/14/04 007880 WEST GROUP 807414989 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Total : 133.61 54357 10/14/04 007854 WESTERN EXTERMINATORS CO 70-256799-1 TERMITE SERVICES 10-808-220-000-000 1,665.00 Total : 1,665.00 Page: 16 vchlist Voucher List Page: 17 10/06/2004 7:29:20PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 54358 10/14/04 007920 WILLDAN 062-7396/739 Auq. Services 10-172-250-000-000 2,463.21 34-400-251-000-000 1,330.00 Total : 3,793.21 54359 10/14/04 010344 WOLFPACK INS. SERVICES TRUST Nov. 2004 Nov. DENTAL INS-CORTES 10-110-120-000-000 61.00 Total : 61.00 54360 10/14/04 007987 XEROX CORPORATION 005277601 COPIER CHARGES 10-190-246-000-000 38.31 10-190-700-000-000 530.01 005277602 COPIER USAGE 10-190-700-000-000 444.70 Total : 1,013.02 54361 10/14/04 007984 YOSEMITE WATERS Auq. 2004 WATER 10-190-238-000-000 240.86 10-440-238-000-000 125.66 10-805-238-000-000 41.65 34-400-238-000-000 5.95 Total : 414.12 109 Vouchers for bank code : bofa Bank total : 404,387.66 109 Vouchers in this report Total vouchers : 404,387.66 I certify that, to the best of my knowledge, the afore—listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. ix i( Larry Ronnow, Fina ce Director Page: 17 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- SEPTEMBER 23, 2004 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 23, 2004, at 6:30 p.m. PRESENT: Herman Hilkey,Mayor Maryetta Ferr6, Mayor Pro Tem Lee Ann Garcia, Councilmember Don Larkin, Councilmember Bea Cortes, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Gary Koontz, Community Development Director Sgt. Hornsby, Sheriff's Department John Harper, City Attorney ABSENT: Lt. Hector Guerra, Sheriff's Department The City Council meeting was opened with invocation by Mayor Pro Tem Maryetta Ferr6,followed by the Pledge of Allegiance led by Councilmember Bea Cortes. SPECIAL PRESENTATIONS A. Home of Distinction Award Mayor Hilkey and the Council presented Minako Hofinann and Mark Schuler with the Home of Distinction award for this quarter. B. West Nile Update- San Bernardino County Environmental Health Joseph Krygier, REHS, San Bernardino County Supervising Environmental Health Specialist, gave an update on their efforts to control West Nile Virus in the City of Grand Terrace. He introduced Joseph (Wakoli) Wakesa, PH.D, San Bernardino County Vector Ecologist Residents are encouraged not to over water and to do the following: apply DEET Repellant, wear long sleeves in the hours when mosquitos Council Minutes September 23,2004 Page 2 are active, make sure the screens on windows and doors are in good condition and to continue to take precautions to protect themselves and families from mosquito bites. He indicated that the mosquito count for Grand Terrace has been consistently low and that the overall outlook is very good which can be contributed to the efforts of City Staff. C. Proclamation-Fire Prevention Week Councilmember Garcia read a proclamation proclaiming October 3 -9,2004 as Fire Prevention Week in the City of Grand Terrace and urge all citizens to head the advice to install and maintain smoke alarms. CONSENT CALENDAR CC-2004-94 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to approve the following consent calendar items with the removal of item 3C: 3A. Approval of Check Resister Dated September 23, 2004 3B. Ratify 09-23-2004 CRA Action 3D. Approval of 09-09-2004 Minutes 3E. Appropriation From Park Fund 13 for Rollins Park and Pico Park ITEM REMOVED FROM CONSENT CALENDAR 3C. Waive Full Reading of Ordinances on Agenda PUBLIC COMMENT Dick Rollins, 22737 Barton Road, commended JOArin Johnson on being an outstanding resident and feels that she would be a good candidate to run for Council. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of 08-03-2004 CC-2004-95 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM FERRE, CARRIED 5-0, to accept the August 3, 2004 Minutes of the Emergency Operations Committee. Council Minutes September 23,2004 Page 3 b. Committee Member Resignation (Maxfield) and Appointment (Cooper) CC-2004-96 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM FER.RE, CARRIED 5-0, to accept the resignation of committee member Richard Maxfield from the Emergency Operations Committee and appoint Monte Cooper as a regular member of the Emergency Operations Committee with a term continuing to June 30, 2008. COUNCIL REPORTS Councilmember Larkin,stated that the Council has emphasized the beautification ofthe City. He feels that Grand Terrace has done a great job on removing graffiti,however he has seen a large number of shopping carts all over town. He suggested that staff get with Stater Bros. to see if something can be worked out. He questioned when the Council rules will be brought back to the Council. City Manager Schwab, responded that they will be brought back at the first of next year. Councilmember Larkin, stated that JoAnn Johnson is a great asset to our community. Mayor Pro Tem Ferre,reported that she along with the other Councilmembers attended the League of California Cities Annual Conference in Long Beach. She attended many of the sessions. She felt that the conference was well worth the time. Councilmember Garcia, encouraged everyone to have their trees trimmed. She questioned if the trash containers can be replaced, if they are bad. Assistant City Manager Berry,responded that Waste Management will replace them. Councilmember Garcia, indicated that fire prevention is very important to her and encouraged everyone to take care of their smoke alarms. She also feels that JoAnn Johnson is very important to the community and thanked her for everything that she does for the community. Councilmember Cortes, stated that the sprinklers in the park are still going on before 8:00 and questioned what the status is. Assistant City Manager Berry,responded that staff is still working on the irrigation. Councilmember Cortes, thanked City Manager Schwab for taking care of the trash pickup problem that the residents had been experiencing. Council Minutes September 23,2004 Page 4 Ma„ o�r Hilkey,thanked City Manager Schwab for taking care of the problem that the City has been experiencing with Waste Management. He feels that the League of California Cities is finally protecting the cities through years of work. Prop 1A is very important to local government. Hel felt that the annual conference that was put on by the League of California Cities was very good. r PUBLIC HEARING -None UNFINISHED BUSINESS 7A. An Ordinance of the City Council of the City of Grand Terrace Approving SP-04-01 (the Outdoor Adventures Center Specific Plan)and E-04-03 (Enviromnental Impact Report) City Attorney Harper read the Ordinance of the City Council of the City of Grand Terrace Approving SP-04-01 (the Outdoor Adventures Center Specific Plan)and E- 04-03 (Environmental Impact Report) in full. Bill Hays, 22114 De Berry, expressed his concern with the proposed Outdoor Adventures Center and what it may do to the existing businesses in Grand Terrace. He expressed his concern with covering the costs of the extra deputies that will be needed when the center is built. He feels that the Council will be in violation of the FPPC if they vote on this item tonight. He would like them to reconsider this item. DorothyFey, 12513 Michigan Street, concurred with what Mr. Hays said. She truly believes that the Outdoor Adventures Center, as Mr. Megna and Mr. Koontz envision it,would be a dangerous blight on Grand Terrace. She feels that there must be someway to provide enough money for what the City really needs without destroying the homes. The least of which, she feels would be to terminate the expensive council of people from outside of the City who are trying to control their lives for their personal financial advantage. Patricia Farley, 12513 Michigan Street,indicated that she is representing herself. She feels that the residents have been denied the right to have their questions properly answered. She feels that the Council should be representing the residents and that they are obligated to listen and answer their questions, otherwise she feels that they do not have the right to represent them. Many people signed the petition that she presented to the Council,those who have lived in Grand Terrace for years, and they should be listened to more than anyone. She feels that the Council needs to realize that when she was collecting the signatures,she was not spreading false information. She read the environmental report and was only repeating and showing people what is written. If it is wrong then why hasn't it been corrected. She would love to sit Council Minutes September 23,2004 Page 5 down in a public forum and tell the Council her questions and show them where these facts are. She feels that her rights have been totally violated by the Council and the process of the Outdoor Adventures Center. She has consulted legal advice and she knows that there are blatant holes in the environmental report. She knows that many people are not for the Outdoor Adventures Center. CC-2004-97 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to approve the second reading of an Ordinance of the City Council of the City of Grand Terrace Approving SP-04-01 (the Outdoor Adventures Center Specific Plan) and E-04-03 (Environmental Impact Report). NEW BUSINESS 8A. Approve Contracts for the Grand Terrace Little League and the Grand Terrace Community Soccer Club for the Use of Pico Park and Rollins Park Fields and Facilities CC-2004-98 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Contracts for the Grand Terrace Little League and the Grand Terrace Community Soccer Club for the Use of Pico Park and Rollins Park Fields with the inclusion that the agreement will renew annually unless a 30 days notice is given by either parties in the Grand Terrace Little League Agreement as it is in the Grand Terrace Community Soccer Club Agreement. 8B. Schedule November and December City Council Meetings CC-2004-99 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to schedule one meeting in November to be held on the 17`b at 6:30 p.m. and one on December 9, 2004 following the City Birthday Party. 8C. 2005 Town Hall Meetings Mayor Hilkey indicated that he would like to have an open discussion on Town Hall Meetings. Mayor Pro Tern Ferre feels that forming a focus group with representatives from local organizations would be a good way to go. Councilmember Larkin, feels that it is very important to get input from the community in various ways. He would like to emphasize that there be some type of rules of order that would apply so that everyone has a fair opportunity to speak. He suggested using technology that is available and that it doesn't necessarily have to be a standard town hall Council Minutes September 23,2004 Page 6 meeting. Councilmember Cortes, feels that it is important to give information to the residents, however, she;would like to look at this next year at the goal setting meeting. Councilmember Garcia, would like this to be a structured meeting. She likes the idea of having a focus group. She would like at least one of the meetings to be held in the community meeting room. She also agrees to discuss this in January of 2005. Patricia Farley, 12513 Michigan Street,feels that the community doesn't want to be told they want to be heard and want their questions answered. Bills Hays,22114 DeBerry Street,feels that the City does need to have Town Hall Meetings without restrictions and constraints. It was the consensus of the Council to bring back discussion of 2005 Town Hall Meetings in January of 2005 and direct staff to consider the input of the Council and the public and to structure a meeting that addresses those items. Mayor Hilkey adjourned the meeting at 8:23 p.m. until the next CRA/City Council Meeting which is scheduled to be held on Thursday, October 14, 2004 at 6:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace � CITy RAND TERR C Community Services Department Staff Report MEETING DATE: October 14, 2004 SUBJECT: REQUEST FOR TRAVEL COMMUNITY SERVICES IS REQUESTING TRAVEL AUTHORITY FOR ASSISTANT CITY MANAGER TO ATTEND A STATE OF CALIFORNIA EARTHQUAKE EMERGENCY MANAGEMENT TRAINING PROGRAM IN SAN LUIS OBISPO, CA FROM FEBRUARY 27TH TO MARCH 4TE 2005. (X) FUNDING REQUIRED BACKGROUND: The California Specialized Training Institute(CSTI) is a state operated training center that exists for emergency management officials, and other first responders in emergency procedures and tactics, including responses to earthquakes, terrorism, and hazmat spills. It is located on the grounds of Camp San Luis Obispo, a large national guard training base in the mid coast of California. CSTI has several training areas with different functions, and has the only"mock emergency operations center" in the state, where disaster scenarios are played out in a town called Santa Luisa Del Mar, a fictional disaster town modeled after Santa Barbara,but with the addition of a harbor. CSTI is offering a Emergency Management Earthquake program designed to introduce participants to key emergency management principals and practices using the complex natural disaster of an earthquake—the most likely natural disaster for Grand Terrace. Key topics are: Standard Emergency Management Systems (SEMS) First Responder Issues Mutual Aid EOC Organizing and Functions Damage Assessment Volunteer Services. AGENDA ITEP.: 1'0. �� REQUEST: Staff is requesting authorization for the Assistant City Manager to attend the Earthquake Management Training Program in San Luis Obispo, CA. The tuition is $450 and the hotel cost is $81 per night. Total expected cost for the training is $1200 which will be funded from the EOC budget and the Community Services Training Budget. STAFF RECOMMENDS: COUNCIL AUTHORIZATION FOR THE ASSISTANT CITY MANAGER TO ATTEND THE EARTHQUAKE MANAGEMENT TRAINING SESSION IN FROM FEBRUARY 27TH TO MARCH 4Ta IN SAN LUIS OBISPO. TOTAL EXPECTED COSTS TO BE $1200. THE CITY OF GRAND TERRACE STAFF REPORT Finance Department r . O GROND TERR C CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: October 14, 2004 AGENDA ITEM SUBJECT: STATE COPS GRANT FY04-05 ALLOCATION FUNDING REQUIRED _XX_ NO FUNDING REQUIRED The City Budget for FY04-05 was adopted by Council action on May 13, 2004. Included in the budget document was a separate section for the Supplemental Law Enforcement Safety Fund (SLESF AB3229 COPS) which appropriated money for the Sheriff's Department special services officer and a portion of one general law patrol car. I have attached a copy of the applicable budget page. The estimated FY04-05 grant revenue is $100,000. This amount will be supplemented by carry-over balance of$21,143, interest income of$550, and Traffic Safety Fund transfer of up to $118,375. Total budget is $228,562 of which $121,693 is to be funded by the COPS Grant and related interest income. Our approved expenditure plan is due to the County no later than November 1, 2004. The Auditor-Controller will release funds after the Supplemental Law Enforcement Oversight Committee certifies receipt of all recipient agencies' approved plans. Staff Recommends that the City Council: Approve the Grand Terrace Expenditure Plan for SLESF AB3229 COPS Grant for FY04-05. CITY OF GRAND TERRACE FISCAL YEAR 2004-2005 SUPPLEMENTAL LAW ENFORCEMENT(14) SAFETY FUND (SLESF AB3229 COPS) (411) EXPENDITURES COMMENTARY LINE ITEM EXPLANATION 210 GENERAL OFFICE EXPENSE AND SUPPLIES 220 SUPPLIES AND SUPPORT COSTS FOR INVOLVEMENT PROGRAMS AND RED RIBBON WEEK, ETC. 223 EXPENSES FOR CIT IZEN PATROL UNIFORMS 230 ID PROGRAM 256 CONTRACT WITH COUNTY SHERIFF FOR SPECIAL SERVICES OFFICER,ONE VEHICLE AND RELATED OVERHEAD: SSS OFFICER&VEHICLE$62,285, SHERIFF CONTRACT O/H ALLOCATION(4.76%)$5,741 AND ONE GEN LAW PATROL CAR-40 HR($158,386) 268 CONFERENCES,REQUIRED ANNUAL CPR AND FIRST AID TRAINING FOR VOLUNTEERS ASSUMED FUNDING FOR FY 04-05,FUNDS MUST BE APPROPRIATED BY STATE LEGISLATURE EVERY BUDGET YEAR BUDGET 2003-04 2003-04 2004-05 2004-05 LINE TITLE 2000-01 2001-02 2002-03 COUNCIL ADJUSTED MANAGER COUNCIL ITEM ACTUAL ACTUAL ACTUAL APPROVED BUDGET RECOMMENDS APPROVED PROGRAM EXPENDITURES 210 OFFICE EXPENSE 1,445 268 333 1,500 1,500 300 300 220 SPECIAL DEPARTMENTAL EXPENSE 2,236 2,041 134 2,500 2,500 500 500 223 CITIZEN'S PATROL-UNIFORMS 602 880 592 750 750 750 750 256 CONTRACTUAL SERVICES-COUNTY` 63.831 191,713 57,348 210,860 210,860 226,412 226,412 268 TRAINING 364 25 24 400 400 100 100 270 TRAVEL/CONFERENCES/MEETINGS 0 0 40 0 0 0 0 TOTAL PROGRAM COSTS 68,478 194,927 58,471 216,010 216,010 228,062 228,062 701 EQUIPMENT&FURNITURE 4,101 0 0 0 0 0 0 TOTAL CAPITAL 4,101 01 0 0 0 0 0 TOTAL PRIOR TO COST ALLOCATION 72,579 194,927 58,471 216,0101 6,010 228,062 228,062 14-998 TRANSFER-IN(CUT)O/H COST ALLOCATION 0 159 500 5001 5001 500 500 14 GRAND TOTAL-FUND 14 72,579 195,086 58,9711 216,5101 216,5101 228,5621 228,562 0 MEI- ��.'� GARY PENROD,SHERIF September 21, 2004 Mr. Larry Ronnow, Finance Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 SUBJECT: State COPS Grant Expenditure Plan Dear Mr. Ronnow: This letter is to inform you that your Supplemental Law Enforcement Services Fund (SLESF) expenditure plan for 2004-05 is due to the Sheriff's Department no later than November 1, 2004. Preliminary estimates indicate the City of Grand Terrace will receive $100,000.00 for 2004-05. Attached is a SLESF Timeline (with original letter) from the State Controller's Office for your reference. All SLESF funds received prior to 2001-02 should be spent, and encumbrances liquidated, as of June 30, 2004. Funds received for 2001-02 and forward must be spent or encumbered during the year received, and encumbered funds must be liquidated within the following two years. The San Bernardino County Auditor-Controller shall release funds after the Supplemental Law Enforcement Oversight Committee certifies receipt of all recipient agencies' approved plans. Below are the procedures for the expenditure plan from Government Code Section 30061: (c)Subject to subdivision (d),for each fiscal year in which the county,each city,the Broadmoor Police Protection District, the BearValle\ Community Services District, the Stallion Springs Community Services District, the Lake Shastina Community Services District. and the Kensington Police Protection and Community Services District receive moneys pursuant to paragraph (3) of subdivision (b), the count'., ,each city,and each district specified in this subdivision shall appropriate those moneys in accordance with the following procedures (1)In the case of the county, the county board of supervisors shall appropriate existing and anticipated moneys exclusively to provide frontline law enforcement services, other than those services specified in paragraphs (1) and (2) of subdivision (b), in the unincorporated areas of the county, in response to written requests submitted to the board by the county sheriff and the district attorney. Any request submitted pursuant to this paragraph shall specify the frontline law enforcement needs of the requesting entity, and those personnel, equipment, and programs that are necessary to meet those needs. The board shall, at a public hearing held in September in each year that the Legislature appropriates funds for purposes of this chapter, consider and determine each submitted request within 60 days of receipt, pursuant to the decision of a majority of a quorum present. The board shall consider these written requests separate and apart from the process applicable to proposed allocations of the county general fund. (2)In the case of a city the city council shall appropriate existing and anticipated monevs exclusively to fund frontline municipal police services in accordance with written requests submitted by the chief of police of that city or the chief administrator of the law enforcement agenev that provides police services for that city. These written requests shall be acted upon by the city council in the same manner as specified in paragraph(1)for county appropriations. Thank you for your attention to this matter. If you have any questions, please contact Claudette Babino, Staff Analyst, by e-mail at cbabinoCsbcsd.org or phone at (909) 387-3725. Sincerely, GARY S. PENROD, SHERIFF RICHARD BEEMER, Captain Sheriff's Bureau of Administration G S P/R B/cb Attachment cc: Captain Mike Howell SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT 655 East Third Street • San Bernardino, California 92415-0061 Post Office Box 569 9 San Bernardino,California 92402-0569 c+T Y ) MHD TERR C Community Services Department Staff Report MEETING DATE: October 14, 2004 CRA ITEM O COUNCIL ITEM (X) SUBJECT: Completion of the Slurry Seal Project NO FUNDING REQUIRED BACKGROUND: Community Services awarded a contract to American Asphalt for Type II Slurry Sealing of several streets in Grand Terrace using Measure I Funds. The project was completed on September 24, 2004 to Community Service's satisfaction. RECOMMENDATION Staff requests the City Council: 1. Accept the project 2. Direct the City Clerk to record the Notice of Completion STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: October 14, 2004 SUBJECT: REJECT LIABILITY CLAIM GTLC-04-05 (Pena) The City of Grand Terrace has received a claim (GTLC-04-05) for an injury in the city park. Ms. Pena stepped on an exposed bolt left in place after Little League coaches moved their scoreboard. Our Claims Adjusterhas reviewed the claim and is requesting that the Cityreject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-04-05 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN L O 0 0 FILE WITH: CLAIM FOR DAMAGES RESERVE FOR FILING STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY CITY CLERK'S OFFICE CLAIM NO T - - 22795 Barton Road Grand Terrace, CA 92313 INSTRUCTIONS 1. Claims for death,injury to person or to personal property must be filed not later than six RECEIVED months after the occurrence. (Government Code Section 911.2) 2. Claims for damages to real property must be filed not later than one year after the AUG 1 1 1004 occurrence. (Government Code Section 911.2) 3. Read entire Claim Form before filing. CITY OF GRAND TERRACE 4. This claim form must be signed on page 2 at the bottom. CITY CLERK'S DEPARTMENT 5. See Page 2 for space provided to include a diagram of accident location. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: City of Grand Terrace Date f Birth of Claimant Name of Claimant Occupation of Claimant Home Address of Claim City and State Home Telephone Number 2M? /It 17,4 /1 Zvi` 6,� z, 77 . Business Address of Claimant City and State Business Telephone Number J Give address and telephone number to which you desire notices or communications to be sent ocial Security No regarding this claim -J When did DAMAGE or INJURY occur? Name of any city employees involved in 114JURY or DAMA Date /� 120,) Time If claim is for Equitable Indemnity, give date claimant served with the complaint: Date Where did DAMAGE or INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. Where appropri te, give st7names and addresses and measurements from landmarks: / Describe to detail bow the DAMAGE or INJURY occurred. v�!9.r /�ri;¢�.� ., %J�ir/.Q�Qs' �r C�si�� Fr'�✓/J i�Z� �,� .�7 c�L�2 /�-C�-�� -�c�✓ C �iJ �%s .i !o �7'Z�asf 1�I.I�L//Cbr,, '-e ' zvr'E 4 r e ) Describe in Detail c I D A. - ic or LI e y J 5 cr'-e`v lo er-t /r v.. G -Me hol2f �rP }c C'0/V� o you claim the City is responsible? The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property . . . . . . . . . . . . . . . $ Future expenses for medical and hospital care $ Expenses for medical and hospital care . . . $ /,,(ZC Future loss of earnings . . . . . . . . . . . . . . $ Loss of earnings . . . . . . . . . . . . . . . . . $ 6 ,T Other prospective special damages . . . . . . . $ Special damages for . . . . . . . . . . . . . . . $ ?2.00 0 Prospective general damages . . . . . . . . . . $ General damages . . . . . . . . . . . . . . . . $ Total estimate prospective damages . . . . . . $ Total damages incurred to date . . $ Total amount claimed as of date of presentation of this claim: $ See Page 2 (over) T141S CLAIM MUST BE SIGNED ON REVERSE SID Was damages and/or injury investigated by police? If so,what city? Were paramedics or ambulance called? /L�� If so,name city or ambulance If injured, state date, time, name and address of doctor of your first visit 7�,f/U Y ��r'iS�"l' G�,,G'��e�,—e �/l�-�/l<�✓c,✓�.�,�, �.�;4=J' �to �r'?/TZ��,��-C WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: m KS �Vc� JC9--741- 1052— Name Address Phone �252=7?9- Name Address Phone Name Address Phone DOCTORS and HOSP TALS: (' ospital Address Date Hospi i 4e, kl—,;5�,x Doctor Address Date o Try% Doctor Address Date o reatment READ CAREFULLY For all accident claims provide in the following area a of City Vehicle when you first saw it;and by"B"location diagram of the names of streets, including North, East, of yourself or your vehicle when you first saw City vehicle; South,and West;indicate place of accident by "X"and by location of City vehicle at time of accident by"A-1" and showing house numbers or distances to street corners. 11' location of yourself or your vehicle at the time of accident City Vehicle was involved,designate by letter "A"location by"B-1"and the point of impact by "X." SignaturX,of Claimant (or person filing on his/her behalf Typed or Printed Name given relationship to Claimant). 1 NOTE: CLAIMS MUST BE FILED WITH THE CITY CLERK(Government Code Section 915a). Presentation of a false claim is a felony(Penal Code Section 72.) Historical & Cultural Activities Committee SFP 2004 Minutes for September 13,2004 The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present were Pauline, Ann Petta, Masako Gifford, Shelly Rosenkild, Colleen Edmundson, Hannah Laister and Brenda Stanfill. Secretary's Minutes: The minutes for July were read and approved on motion by Ann, seconded by Colleen,all in favor. A note was sent to Barbara Tinsley inviting her to our October meeting,which she will attend to advise us on the best way to run the cooking contest at the Country Fair. However, she will be unable to attend the Fair. We would also like to add to our minutes that Pauline,Ann and Colleen were approved for four more years by the City Council at their July S'meeting Treasurer's Report: Balance in Budget $1,200.00,Petty Cash $103.00. Historical Report: Ann presented several early maps which the committee tried to date. These will be put in our archives. She also found some forks which will be added to our supplies. New Business: Election of Officers: Chairman Pauline, Secretary Hannah and Treasurer Colleen were unanimously re-elected for another year. Country Fair:Ann has 9 applications to date. We must be cleared out of the Lions Center by 5 p.m. on November 6`h as there is another meeting at that time. Shelly prepared a price list for food to be sold. Advertising is on the cable channel already. Posters will be ready to put around town next month. Some judges considered were Elizabeth Duarte, Woman's Club, Scott Robb, Lions Club, and Richard Haubert, Water Co. This list will be completed at the next meeting. Display Case in Lobby: Ann suggested the Chamber of Commerce who are celebrating 40 years. She will talk to them about doing a display. The meeting,vas adjourned at 7:40 p.m. The next meeting:will be October 4, 2004. Respectfully Submitted. . e Hannah Laister Secretary CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE Regular Meeting OCT 0 ' 2004 MINUTES September 7,2004 CITY�" CRAND TERRACE The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairman JoAnn Johnson at 6:02 p.m. Agendas were distributed. MEMBERS PRESENT—JoAnn Johnson,Richard Haubert, Vic Pfennighausen, Richard Maxfield, Glenn Nichols, Monte Cooper and Dottie Raborn. MEMBERS ABSENT—None CITY STAFF—Assistant City Manager, Steve Berry. GUESTS PRESENT—None. APPROVAL OF MINUTES of August 3, 2004 was given, with motion by Richard Maxfield and second by Richard Haubert. Approved minutes are to be sent to Council. LIAISON REPORT by Steve Berry a. Working on multi hazard program b. Will write an article for the paper on what people should do and where shelters will be c. There are 27 locations with standing water d. Will ask county about spraying e. Told of plan for natural gas fueling in front of building EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Termite inspection done Aug 5 b. Equipment ok c. Question the safety factor in fueling in front of building d. Suggest going strait across the driveway to open space UNFINISHED BUSINESS— a. City training Oct 13, 10 a.m. b. Steve will have agenda for Oct. meeting NEW BUSINESS a. Monte Cooper's application accepted b. JoAnn Johnson Chair, Richard Haubert Vice-Chair and Monte Cooper Secretary. c. Richard Maxfield will submit resignation, moving to Hawaii. d. Thank you will be sent to O.E.R.B.A. Membership for gift of radio tracker. e. Congratulation to JoAnn on getting General License TRAINING/SPEAKERS a. City training will be coordinated by Steve SE.*"Y`t ADJOURNMENT AT 6:56 p.m. Respectfully submitted, 4P, �1, Dottie Rabom NEXT MEETING WILL BE TUESDAY, OCTOBER 5, 2004 AT 6 P.M.