HomeMy WebLinkAbout05/26/2020 .rove".'.
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� r '' CITY OF GRAND TERRACE
14,1)1,";.' `•"' CITY COUNCIL
'"'~•- '`� MINUTES • MAY 26, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
May 26, 2020.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name - Title ` Status ; Arrived
Darcy McNaboe ' Mayor I Present I
Doug Wilson Mayor Pro Tern Remote 1
Sylvia Robles Council Member , Remote
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey__ City Manager Present
Adrian Guerra 1 City Attorney Present
Debra Thomas , City Clerk � Present
'AI n French I Senior Civil Engineer Remote 1
St ven Weiss I Planning & Development Services Director Remote ,
C thia A. Fortune ; Assistant City Manager Remote l
A. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of City Council at 6:08 p.m.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated
Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
City of Grand Terrace Page 1
Minutes Grand Terrace City Council May 26, 2020
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager, City
Clerk, Senior Civil Engineer, Director of
Planning & Development Services,
Management Analyst, (Two Positions),
Assistant Planner
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of City Council at 6:53 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item A.1 - Mayor McNaboe announced there was no reportable action and
direction was provided to staff to bring the item back to the City Council's special
meeting scheduled Thursday, May 28, 2020 at 6:00 p.m.
Agenda Item A.2 - Mayor McNaboe announced there was no reportable action.
B. SPECIAL PRESENTATIONS - NONE
C. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
G. Harold Duffey, City Manager announced that Agenda Item. No. 1.6 will be heard
before Agenda Item No. 1.5 under New Business.
D. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff.Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes — Regular Meeting — 05/12/2020
3. Attachment to Minutes - 05/12/2020
City of Grand Terrace Page 2
R. Guerra, City Attorney
City of Grand Terrace Page 1
Minutes Grand Terrace City Council May 26, 2020
4. Agreement for Participation in the San Bernardino County Sheriff Department's Work
Release Program
STAFF RECOMMENDS APPROVAL OF AGREEMENT FOR PARTICIPATION IN
SAN BERNARDINO COUNTY SHERIFF DEPARTMENT'S WORK RELEASE
PROGRAM
E. PUBLIC COMMENT
Jeremy Rivera, Grand Terrace expressed his concern with illegal fireworks in the City.
Janese Makshanoff, Grand Terrace expressed concern with a public notice she
received regarding the Planning Commission's May 21, 2020 meeting and she stated
nowhere on the notice did it state she could not physically attend. She also expressed
her concern regarding the anonymous complaint filed against two of the Planning
Commissioners and requests that an investigation be conducted, and new procedures
put in place.
Lisa Wadley, Grand Terrace expressed her concern with illegal fireworks in the City, as
well as the effects it has on the City's veterans and pets and lack of enforcement.
F. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen atten ed the meeting of the Planning Commission - Site and
Architectural Review Board on ay 21, 2020 via Zoom to observe. He encouraged the
City Council to also occasional) observe the City's boards and commissions to make
sure the performance meets the City Council's expectations. He received a letter from a
resident in the community who mentioned the integrity of the City's boards and
commissions and stated it was the worst.the resident ever witnessed in 30 years.
Council Member Bill Hussey
Council Member Bill Hussey commented on the fact that this was the first time there
was no Memorial Day observance in the City for veterans and wanted to wish comfort
and prayer to those families with veterans who died on the battlefield and decades later
due to PTSD.
He attended an Executive Board meeting on Zoom where discussion was held
regarding layoffs amidst budget restraints for many cities. The League of California
Cities is asking the Governor for assistance to all cities.
Council Member Sylvia Robles
Council Member Sylvia Robles attended two webinars as follows:
City of Grand Terrace Page 3
Minutes Grand Terrace City Council May 26, 2020
May 21, 2020 Inland Empire Economic Partnership for Local Municipal Leaders:
• Various leaders spoke about the numbers of unemployment expected; all were in
the high 20s.
• Ontario Airport had shut down 95% of its capacity.
• It was a robust discussion about focusing on the rebound and working our way
out of this through economic development
May 22, 2020 Council of Foreign Relations had Laurie Garrett who is a science
journalist and former senior fellow on global health and gave a very focused discussion
on COVID and the testing, transmission and laid a lot of fears away for government
officials on how to go forward on this. She believes with the Governor's action today; we
will see our way out of this. As a personal observation, it seems if we do not have
another outbreak as disabling as this one was, we might hit Chris Thornberg's, from
Beacon's Economics, U-curve where we quickly rebound from this although, the effects
will be for a few years.
Next week the League of California Cities is having a Zoom meeting on Revenue and
Taxation and she will bring that information back at the next meeting.
Mayor Pro Tern Doug Wilson
Mayor Pro Tern Doug Wilson finds it interesting that individuals decide to still hold
parties that think it is worth their lives to stretch the envelope in relation to possible
illness and spread the illness ever further. Back in history we knew the solution to the
situation however ignored it. Coming out of an agricultural society and becoming an
industrialized society, we are not spread out enough to handle this type of situation.
Mayor Pro Tern Wils n takes umbrage with fellow City Councilman's comments and
asks the City Attor ey to weigh in. His idea was also to monit r the different
committees. He does not think the City committees are as bleak as everybody likes to
make them out to be, but it is usually as a result of people who are uninformed. He
asked the City Attorney if it is normal policy for Council Members to regularly attend all
of the various auxiliaries and is there some kind of potential for conflict of interest.
Adrian Guerra, City Attorney stated that most Councils do not attend Planning
Commission meetings, Public Works Commission meetings, those sort of things. They
monitor them usually through the minutes for each of the meetings which are presented
to the Council and if a Council Member has a certain item of interest, they will look at
that meeting.
City Attorney Guerra stated he has heard from other cities if a Council Member attends
a meeting and a project presented may have more importance, the Council Member's
presence puts more pressure on the Commission to do a good job. There is no
prohibition from Council Members attending meetings. The key is for a Council Member
to not participate in a meetings as an item could be appealed to the City Council.
City of Grand Terrace Page 4
Minutes Grand Terrace City Council May 26, 2020
Mayor Pro Tern Wilson stated when the City starts talking about the State backfilling
monies and revenues and funds that have been lost to the localities, that is a pipe
dream. The State has already stated how far in the hole it is, as well as at the federal
level having the same problem. The City's best path is to work our way out of the
circumstance like we always do but be careful and not get sick in the process.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the following:
San Bernardino County Transportation Authority General Policy Committee meeting
and discussed the following:
• End of year issues, as well as COVID-19 related information
• Award Contract to PFM for Financial Advisor Service
• Procurement Policy Update
• Adoption of Confidentiality Policy
• Biennial Review and Amendment of Conflict of Interest Code
• Freeway Service Patrol Beats — Contract Amendments
• Request for Proposals for SBCTA's State Advocacy Services
San Bernardino County Transportation Authority Metro Valley Study Session
• Measure I Valle Major Street Projects Program — with COVID19 sales tax
revenues will b lower meaning Measure I funding will be low r and it was
requested that the Arterial Sub-Program allocation be backfilled from years past
revenues that have not been spent. There is an o p portunity for Arterial Sub-
Prolgram revenue collected through FY 2018-19 t backfill the FY 2020-21
allocation reduction.
• Aprove a 15-year allocation adjustment strategy to immediately allocate
remaining unallocated Valley Major Street Projects Program revenue collected
through FY 2018-19.
Weekly meeting held with the County Board of Supervisors Chair; Curt Hagman shared
the following information:
• Restaurants given the go ahead to open beyond just the delivery and to go
orders. Social distancing guidelines must be followed. -
• Barbershops and hair salons are allowed to open following guidelines for a safe
opening.
• Phase 3 nail salons, tattoo shops and others have not yet been addressed.
• County is working on ways to provide cooling centers.
• County is scheduled to open on June 1, 2020.
The Veteran's Wall of Freedom Committee was unable to hold a ceremony on Memorial
Day for those servicemembers who gave the ultimate sacrifice, however they did allow
for the families who have plaques that went up between Veteran's Day and Memorial
City of Grand Terrace Page 5
rd from other cities if a Council Member attends
a meeting and a project presented may have more importance, the Council Member's
presence puts more pressure on the Commission to do a good job. There is no
prohibition from Council Members attending meetings. The key is for a Council Member
to not participate in a meetings as an item could be appealed to the City Council.
City of Grand Terrace Page 4
Minutes Grand Terrace City Council May 26, 2020
Day. Scheduled times were provided to view those plaques with their families. Taps was
played at 11:30 by Harry Holmes. The City was treated to (being in the path of) the
flyovers of the vintage military planes at noon. She thanked the Veterans Wall of
Freedom Committee for making sure that plaques still went up and those families were
able to see them. Veteran's Freedom Park is open as a passive park; therefore, people
can go and pay their respects.
G. PUBLIC HEARINGS - NONE
H. UNFINISHED BUSINESS - NONE
NEW BUSINESS
6. Settlement Agreement Between the City of Grand Terrace and Teamsters Local 1932
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
APPROVE SETTLEMENT AGREEMENT BETWEEN THE CITY OF GRAND
TERRACE AND TEAMSTERS LOCAL 1932.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tern
AYES: McNaboe, Wilson, Robles, Hussey, All n
5. Consideration of Amendment No. 1 to Agreement with HR Green California for
Inspection and Plan Check Services to Extend Term of Agreement to June 13, 2022
Alan French, Senior Civil Engineer gave the Power Point presentation for this item.
1. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH HR GREEN
CALIFORNIA FOR INSPECTION AND PLAN CHECK SERVICES TO EXTEND
TERM OF AGREEMENT TO JUNE 13, 2022.
2. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1,
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT:, APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member ,
AYES: McNaboe, Wilson, Robles, Hussey; Allen
City of Grand Terrace Page 6
tion:
• Restaurants given the go ahead to open beyond just the delivery and to go
orders. Social distancing guidelines must be followed. -
• Barbershops and hair salons are allowed to open following guidelines for a safe
opening.
• Phase 3 nail salons, tattoo shops and others have not yet been addressed.
• County is working on ways to provide cooling centers.
• County is scheduled to open on June 1, 2020.
The Veteran's Wall of Freedom Committee was unable to hold a ceremony on Memorial
Day for those servicemembers who gave the ultimate sacrifice, however they did allow
for the families who have plaques that went up between Veteran's Day and Memorial
City of Grand Terrace Page 5
rd from other cities if a Council Member attends
a meeting and a project presented may have more importance, the Council Member's
presence puts more pressure on the Commission to do a good job. There is no
prohibition from Council Members attending meetings. The key is for a Council Member
to not participate in a meetings as an item could be appealed to the City Council.
City of Grand Terrace Page 4
Minutes Grand Terrace City Council May 26, 2020
7. Commitment of Fund Balance for Fiscal Year 2019-2020 in Accordance with
Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy
No. 3.06
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, COMMITTING FUND BALANCE FOR FISCAL YEAR 2019-
20 IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS
BOARD STATEMENT 54 AND CITY RESERVES POLICY NO. 3.06
RESULT:_ ' APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
8. First Amendment to the Promissory Note Issued on June 30, 2020 in the Amount of
$875,000 Between the City of Grand Terrace - General Fund and the City of Grand
Terrace - Waste Water Fund to Extend the Commencement Date for Payments &
Maturity Date by 2 Years.
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
PPROVE A FIRST AMENDMENT TO THE PROI'IIISSORY NOTE ISSUED ON JUNE
0, 2020, IN THE AMOUNT OF $875,000 BETWEEN THE CITY OF GRAND
TERRACE - GENERAL FUND AND THE CITY OF GRAND TERRACE - WASTE
WATER FUND TO EXTEND THE COMMENCEMENT DATE FOR PAYMENTS &
MATURITY DATE BY 2 YEARS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug-Wilson, Mayor Pro Tern
AYES: McNaboe, Wilson, Robles, Hussey, Allen
9. Twenty-Seventh Amendment to Law Enforcement Services Contract No. 94-797 with
the County of San Bernardino to Provide Law Enforcement Services for Fiscal Year
2020-21 to the City of Grand Terrace
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
Mayor McNaboe recessed the regular meeting of the City Council at 8:20 p.m.
Mayor McNaboe reconvened the regular meeting of the City Council at 8:25 p.m.
City of Grand Terrace Page 7
tattoo shops and others have not yet been addressed.
• County is working on ways to provide cooling centers.
• County is scheduled to open on June 1, 2020.
The Veteran's Wall of Freedom Committee was unable to hold a ceremony on Memorial
Day for those servicemembers who gave the ultimate sacrifice, however they did allow
for the families who have plaques that went up between Veteran's Day and Memorial
City of Grand Terrace Page 5
rd from other cities if a Council Member attends
a meeting and a project presented may have more importance, the Council Member's
presence puts more pressure on the Commission to do a good job. There is no
prohibition from Council Members attending meetings. The key is for a Council Member
to not participate in a meetings as an item could be appealed to the City Council.
City of Grand Terrace Page 4
Minutes Grand Terrace City Council May 26, 2020
1. APPROVE THE TWENTY-SEVENTH AMENDMENT TO LAW ENFORCEMENT
SERVICES CONTRACT NO. 94-797 WITH THE COUNTY OF SAN BERNARDINO
TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEAR 2020-21;
AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT.
RESULT: APPROVED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe; Sylvia Robles, Bill Hussey, Jeff Allen
NAYS: Doug Wilson
10.Introduction of the FY2020-21 Proposed Budget
G. Harold Duffey, City Manager and Cynthia Fortune, Assistant City Manager gave the
Power Point presentation for this item.
1. REVIEW THE PROPOSED BUDGET FOR FISCAL YEAR 2020-21; AND
2. BEGIN BUDGET DELIBERATIONS FOR THE PROPOSED BUDGET FOR
FISCAL YEAR 2020-21.
RESULT: NO ACTION TAKEN
11.COVID-19 Update
G. Harold Duffey, City Ma 'ager gave the Power Point presentation for this item.
RECEIVE AND FILE UPD TE
RESULT: NO ACTION TAKEN
J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: San Bernardino International Airport Flight Patterns
Requested by: Council Member Jeff Allen
RESULT: ADOPTED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER:: Sylvia.Robles, Council Member
AYES: - Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen
NAYS:, Doug Wilson
City of Grand Terrace Page 8
Jeff Allen, Council Member
SECONDER: Doug-Wilson, Mayor Pro Tern
AYES: McNaboe, Wilson, Robles, Hussey, Allen
9. Twenty-Seventh Amendment to Law Enforcement Services Contract No. 94-797 with
the County of San Bernardino to Provide Law Enforcement Services for Fiscal Year
2020-21 to the City of Grand Terrace
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
Mayor McNaboe recessed the regular meeting of the City Council at 8:20 p.m.
Mayor McNaboe reconvened the regular meeting of the City Council at 8:25 p.m.
City of Grand Terrace Page 7
tattoo shops and others have not yet been addressed.
• County is working on ways to provide cooling centers.
• County is scheduled to open on June 1, 2020.
The Veteran's Wall of Freedom Committee was unable to hold a ceremony on Memorial
Day for those servicemembers who gave the ultimate sacrifice, however they did allow
for the families who have plaques that went up between Veteran's Day and Memorial
City of Grand Terrace Page 5
rd from other cities if a Council Member attends
a meeting and a project presented may have more importance, the Council Member's
presence puts more pressure on the Commission to do a good job. There is no
prohibition from Council Members attending meetings. The key is for a Council Member
to not participate in a meetings as an item could be appealed to the City Council.
City of Grand Terrace Page 4
Minutes Grand Terrace City Council May 26, 2020
K. CITY MANAGER COMMUNICATIONS
None.
L. ADJOURN
Mayor Darcy McNaboe closed the Regular Meeting of the City Council in memory of
Laurene "Renee" Richmond. The Next Regular Meeting of the City Council will be held
on Tuesday, June 9, 2020 at 6:00 p.m.
arc Mc e, Mayor Debra L. Thomas, City Clerk
City of Grand Terrace Page 9