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02/22/2011 carp FILE COPY (Rfiril) February 22,2011 22795 Barton Road Grand Terrace California 92313-5295 Civic Center CITY OF GRAND TERRACE (909)82"621 Fax(909)783-7629 Fax(909)783-2600 Walt Staockiewitz CRAICITY COUNCIL Mayor REGULAR MEETINGS Lee Ann Garcia Mayor Pro Tem 21''D AND 4TH Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager 0 Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS February 22,2011 GRAND TERRACE CIVIC CENTER Workshop at 4:30 p.m. 22795 Barton Road Meeting at 6:00 p.m. THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. a IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION 4:30 P.M. CITY COUNCIL WORKSHOP 1. Insurance Pool(JPIA)Update&Review of Member Responsibilities 6:00 P.M. CONVENE COMMUNITY REDEVELOPMENT AGENCY I. Approval of 02-08-201 I Minutes Approve 2. Resolution Authorizing Loan Repayment to the City of Grand Terrace Approve by Credit to City Loan Due to Agency 3. Appropriation of Agency Funding for the Five-Year Economic Appropriate Development Agreement between the City,Agency and Stater Bros. Markets 4. Michigan Street, Barton Road and La Paix Street Public Adopt Resolution/ Improvements,Bid Award GTB-I 1-01 and Budget Appropriation for Appropriate Construction ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Introduce New Sheriffs Department Personnel Assigned to Grand Terrace COUNCIL AGENDA 02-22-2011 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Certificate of Recognition to Sgt.Espinoza C. Chamber of Commerce Business of the Month 3. CONSENT_CALENDAR _ !'The Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time ' without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No.02/22/2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of Minutes of 02/08/2011 Approve D. Michigan Street, Barton Road and La Paix Street Public Award/Adopt Resolution Improvements, Bid Award GTB-11-01 and Budget Appropriation for Construction E. City Audited Annual Financial Statement-FY 2009-10 Accept/File F. Resolution in Opposition to the Administration's Proposal to Approve Abolish Redevelopment Agencies in California and Authorize the City of Grand Terrace to be Shown as a Member on the Inland Southern California Redevelopment Association's Website G. Historical & CuItural Activities Committee Minutes of Accept 0ll0312011 H. Crime Prevention Committee Minutes of 11;'0812010 & Accept 0111012011 1. Community Emergency Response Team(C.E.R.T.)Minutes of Accept 11107/2010, 12r'0712010&01/04/2011 J. Emergency Operations Committee Minutes of 08 03;'20I0, Accept 09/07/2010, 10;0512010, 11,'O1/2010&01±04/2011 K. Designation of Applicant's Agent Resolution for FEMA Adopt Reimbursement Funds 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions I contained in California Law,the City Council may not discuss oract on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS A. Community Development Block Grant(CDBG)Program Year Prioritize 2011-12 Prioritization of Funds COUNCIL AGENDA 02-22-2011 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Appointment to Fill the Vacant Seat on the Planning Appoint Commission Which Occurred as a Result of the November 2010 Election O 9. CLOSED SESSION A. Labor Negotiations (GC 54957.6) Conference with Labor Negotiator - Betsy M. Adams Representing Unrepresented Employees ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,MARCH 8,2011 AT 6:00 P.M. ........................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -FEBRUARY 8,2011 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on February 8, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Chairman Lee Ann Garcia, Vice-Chairman Darcy McNaboe, Agency Member Bernardo Sandoval, Agency Member Gene Hays, Agency Member Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernie Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Carlos Espinoza, San Bernardino County Sheriffs Department Rick McClintock, San Bernardino County Fire Department ABSENT: None APPROVAL OF 01-25-2011 MINUTES CRA-2011-04 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY VICE- CHAIRMAN GARCIA,CARRIED 5-0,to approve the January 25,2011 Community Redevelopment Agency Minutes. PUBLIC IMPROVEMENTS FOR BARTON ROAD MICHIGAN STREET.AND LA PAIX STREET Community and Economic Development_Director Joyce Powers, indicated that the reason for this item is to give more detail on the public improvement project that has been out to bid. This project was put out for public bid on January 17, 2011. Engineering plans and job specifications have been available at City Offices,on the City's website, and through plan rooms that alert member contractors to bid opportunities. 12 sets of plans were sold. The following is a list of improvements: A traffic signal on Barton Road (near existing Miguel's Restautant); Eastbound right turn lane on Barton Road at traffic signal; Westbound left turn lane on Barton Road at traffic signal; CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes February 8,2011 Page 2 Northbound right turn lane on Michigan Street, south of Barton Road; - Left turn pocket on southbound Michigan Street, south of Barton Road; - New curb and sidewalk along Michigan Street adjacent to the new right turn lane; - New sidewalk and bus turnout along Barton Road adjacent to the new right turn lane; - Landscape and irrigation along Barton Road (in front of existing Miguel Restaurant); - Increase street pavement by 1.5 feet and install curb along north side of La Paix Street; - Landscape and irrigation along La Paix Street,irrigation connected to Stater Bros. utilities; - Channelized median on Barton Road to direct drivers to the traffic light for left turns; - Restriping for longer turn pockets for westbound traffic at the Barton Road interchange, submitted to CalTrans,but not yet approved; - Traffic signal synchronization; and - Relocation of utility poles Staff anticipates presenting a recommendation to the Agency on February 22,2011 for both bid award and budgeting for construction and project management. These improvements will serve new commercial development along the Barton business corridor and will be completed by July 2011, according to the following schedule: - Public bidding for public improvements January 2011 - Award contract for public improvements February- March 2011 - Relocation of Edison Poles March- April 2011 - Start work on public improvements March-April 2011 - Traffic Signal installation June 2011 - Complete public improvements July 2011 * Start of work is affected by pole relocation and traffic signal lead time. Development Impact Fees collected from Stater Bros. based on the market square footage,on December 20, 2010 include: Arterial Improvement: $421,728.92 Traffic Signal: $ 37,195.20 Total: $458,924.12 Agency Member Bernardo Sandoval,stated that he would like to understand the bid process and questioned how it works. Community Redevelopment Agency Minutes February 8,2011 Page 3 Community and Economic Development Director Powers,responded that it is given to the lowest responsible bidder. The Engineer of record will go through the bids and ensure that they hit every single item and make sure that nothing was left out. As an extra step they check with other communities that they have worked with. Vice-Chairman Lee Ann Garcia,requested that the status of the project will be placed Oon the website. Community and Economic Development Director Powers, responded in the affirmative. Vice-Chairman Garcia, thanked Staff for their report and for all of the notices that were sent out to the residents. She requested that Community an Economic Development Director Powers let the residents know about the $1,000.00 Neighborhood Improvement Grant process. Communi _+ and Economic Development Director Powers stated that part of the notice that was sent out with regards to this project included information on Redevelopment Funds that are available if there are needs in the neighborhood as (� well as the Neighborhood Grant Program available for curb appeal. CRA-2011-05 MOTION BY AGENCY MEMBER MCNABOE,SECOND BY VICE-CHAIRMAN GARCIA,CARRIED 5-0,to receive and file the update on the Public Infrastructure Improvements for Barton Road, Michigan Street, and La Paix Street. RESOLUTION MAKING CERTAIN FINDINGS AND AUTHORIZING THE USE OF AGENCY FUNDING FOR THE RECONSTRUCTION OF MT. VERNON AVENUE DURING FISCAL YEAR 2006-2007, THEREBY REDUCING THE AMOUNT OWED TO THE AGENCY BY THE GENERAL FUND BY $819,235.00 CRA-2011-06 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY MEMBER HAYS,CARRIED 5-0,to approve a Resolution Making Certain Findings and Authorizing the Use of Agency Funding for the Reconstruction of Mt. Vernon Avenue During Fiscal Year 2006-2007,Thereby Reducing the Amount Owed to the Agency by the General Fund by$819,235.00. RESOLUTION APPROVING FY 2010-11 SERAF PAYMENT CRA-2011-07 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY MEMBER HAYS, CARRIED 5-0, to approve a Resolution Amending the Fiscal Year 2010-11 Community Redevelopment Agency Budget and Allocating a Deposit Community Redevelopment Agency Minutes February 8,2011 Page 4 into the Supplemental Educational Revenue Augmentation Fund. POTENTIAL FISCAL IMPACTS OF GOVERNOR'S PROPOSED 2011-12 BUDGET CRA-2011-08 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY CHAIRMAN STANCKIEWITZ, CARRIED 5-0, to direct staff to explore the following three items: Direct Staff to determine how redevelopment bonds, or any other type of debt, could be issued. Direct Staff to explore whether creating an Economic Development Corporation or a Local Housing Authority could protect the existing fund balance in Fund 32 and Fund 34. Direct Staff to explore how CRA owned property could be transferred to the City, or other agency such as listed above, in the event it is determined that counties instead of cities are the successor local agencies to be created if redevelopment agencies are disestablished. Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 7:30 p.m., O until the next CR.A/City Council Meeting that is scheduled to be held on Tuesday,February 22,2011 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace 71 'AN ALIFOItYIA AGENDA REPORT MEETING DATE: February 22, 2011 Council Item( ) CRA Item(X) TITLE: Authorize Repayment of CRA Loan Balance to City PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Adopt Resolution to Credit Repayment Amount to Loan from the City BACKGROUND: Staff noted that there was a loan due from the Community Redevelopment Agency to the City in the amount of$267,622 during the recent review and analysis of the $4.6 Million loan due from City to the Community Redevelopment Agency. (� DISCUSSION: v On February 27, 2003, the City Council and Agency Board approved a loan, as part of the FY 2002-03 Mid-Year Budget Adjustment actions. As part of the Mid-Year Budget Adjustments approved/authorized and appropriated, the General Fund loaned $538,838 to the Community Redevelopment Agency (CRA) - Capital Projects Fund (32). The purpose of such loan was to acquire property at Reed and Van Buren and the Edison tank property according to a memorandum dated Feb. 19, 2003. CRA Capital Projects Fund (32) generally does not have cash except for those funds transferred from the CRA Debt Service Fund (33), which receives the non-housing property tax increment funds. On August 31, 2003, a repayment to the General Fund was posted to the CRA Capital Projects Fund (32) general ledger in the amount $271,216. Staff assumes that the CRA Capital Projects Fund (32) had enough funds on hand to make this payment, although it is not documented in the entry. Staff further assumes that a similar entry would be done later to fund the balance of the loan amount due. However, this was never done. An alternative to borrowing money from the General Fund (10) would have been for the CRA Board to approve a transfer of $538,838 from the CRA Debt Service Fund (33) to the CRA Capital Projects Fund(32). Staff desires approval from the CRA Board to repay the $267,622 loan to the City by crediting such funds to the$4.6 Million loan owed by the City to the Agency. CRA AGENDA ITEM NO. ' 1 FISCAL IMPACT: Appropriation of$267,622 in CRA Capital Projects Fund(32)reducing available fund balance reserve. However, no cash would be transferred since such payment would be credited against the amount owed to the Agency Respectfully submitted, Bernie Simon Finance Director Manager Approval: Betsy m. Adamls City Manager ATTACHMENTS: Audited Annual Financial Report FY 2009-10,excerpt Note explaining CRA/City Loans O Memorandum dated Feb. 19, 2003, FY 2002-03 Mid-Year Budget Adjustments excerpt Resolution 2011-XX _OW i..A 3 Tj D,( J4 : " Ark 3 1 NOTE Due from City of Grand Terrace to Communily_Redevelopment Agency The Agency is due funds from the City of Grand Terrace. 1. Nullified Pa ss-Througgreement Agency entered into a settlement agreement with County of San Bernardino on March 6, 1980 which included full pass-through of taxes allocated to City of Grand Terrace. In 1997,the Agency determined that such pass through to the City of Grand Terrace was, at that time, in violation of the Health and Safety Code. The Agency voluntarily took the necessary steps to correct such error by restating all financial statements of the Agency and reclassifying the pass-through expenditures as a receivable from the City. The tax increment revenue on the City's books was reclassified to a payable to the Agency. 2. Borrowings from the Redevelopment Agencies Between 1994 and 1999, the City borrowed funds from the Agency as documented through the budget appropriation process. 3. Other Transactions In 2001, the Agency transferred property to the City and recorded a receivable from the City. In 2003,the City transferred funds to the Agency for property acquisition. Dates Tax Increment Loan to Other interest Payments Balance Misallocation General Fund Posted Credits Due 1980— 6/30/97 4,326,426 0 0 283,496 2,596,296 $2,013,626 6/30/94 0 650,000 0 0 0 650,000 6/30/95 0 750,000 0 0 0 750,000 6/30/97 0 393,684 0 0 0 393,684 6/30/98 0 432,822 0 0 0 432,822 6/30/99 0 225,036 0 0 0 225,036 6/30/01 0 0 141,780 0 0 141,780 Total 4,326,426 2,451,542 141,780 283,496 2,596,296) 4,606,948 6/30/03 0 0 538,838 0 271,216 267,652 Total 4,326,426 2,451,542 (397,058) 283,496 (2,325,080) 4,339,326 NET 10-13-2010 GT CRA NOTE regarding Loan to City 2 On June 22, 2010, the Agency adopted Resolution 2010-04 and the City adopted Resolution 2010-15, in which the cumulative interagency borrowings are memorialized and sets forth a repayment plan by the City to the Agency subject to available funds. 10-13-2010 GT CRA NOTE regarding Loan to City City of Grand Terrace Finance Department Memorandum To: Tom Schwab Redevelopment Agency Board From: Larry Ronnow Subject: Mid-Year Adjustments- Redevelopment Date: February 19, 2003 N s FY02-03 Revenue Ad ustments: 32-900-01, Loans From. City- $538,838 This entry is required to adjust total Redevelopment Project Fund revenues for the combined loan required to finance the purchase of the Reed & Van Buren parcel ($271,216)and the Edison Tank property($267,622)approved in June and October, 2002 respectively. Since sufficient funds will not be available in the Redevelopment Project Fund for the remainder of the original fiscal year budget, Staff recommends that the Board approve a loan from the City General Fund to the Agency for this amount, at this time. A loan agreement with teams and conditions will be forthcoming to the Board and Council at a later date,pending City Attorney review. FY02-03 Appropriations Adiustments: 34-800, Code Enforcement Salaries & Benefits - $20,530 Reduction This entry is required to comply with Staff recommendation following the State HCD audit of the Redevelopment Agency Low-Moderate Income Housing Fund. We are reallocating 40%of the code enforcement officer salary and benefits to the Community Services Department in the City's General Fund for fiscal year 2002-03 and thereafter. 32-200-722, Rollins Park Renovation Design Contract-$117,650 This item was approved by Council on March 28, 2002, but was not included in the adopted FY0203 budget nor carried over as continued appropriation. Amount needs to be continued, and funds will be transferred from the reserve in the Debt Service Fund for the Colton Unified School District pass-through agreement. 33-XXX, ERAF Payment To County-$115,801 As part of the current State Budget, redevelopment agencies are required to shift $75 million in property tax revenues to K-12 schools and community colleges during FY02- 03 (Chapter 1127, Statutes of 2002). Payment to the Education Revenue Augmentation Fund (ERAF) must be made by May 10, 2003. ATTACHMENT 1 5 JrnEdPst General Journal Posting List Page: 1 31612003 3:28PM CITY OF GRAND TERRACE Document#: 52636 Date: 2/28/2003 Reference: FEB03-01 Posting art: 387 Group: Ironnow Description: MiD-YEAR LOANS AND TRANSFER Doc Source: mist Summarize: Y Reverse: N Account Number Account Title Description Amount Posted It B 10-010-00-00 CASH CASH 538,838.00 CR 08/20( B 10-015-00-00 LOANS RECEIVABLE/CRA LOANS RECEIVABLEICRA 538,838.00 OB 08120( B 32-010-00-00 CASH CASH 538.838.00 DB 08/20( B 32-022-00-00 ADVANCES PAYABLE ADVANCES PAYABLE 538,838.00 CR 08120( B 32-010-00-00 CASH CASH 117.650.00 DB 08/20C B 32-030-50-00 OPERATING TRANSFERS IN OPERATING TRANSFERS IN 117,650.00 CR 08/20C B 33-040-50-00 OPERATING TRANSFERS OUT OPERATING TRANSFERS OUT 117.650.00 DB 08/20C B 33-010-00-00 CASH CASH 117,650.00 CR 081200 Balance Sheet Totals. 1,312,976.00 DB 1,312,976.00 CR Difference: 0.00 4� S'=Automatic Summary Page: ,I 1 RESOLUTION NO. 2011- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE,CALIFORNIA,AUTHORIZING LOAN REPAYMENT TO THE CITY OF GRAND TERRACE BY CREDIT TO CITY LOAN DUE TO AGENCY WHEREAS,the Community Redevelopment Agency of the City of Grand Terrace(the Agency)Board of Directors desire to repay the balance of a loan authorized Q by the Board on February 27, 2003; and WHEREAS,the Agency has not repaid $267,622 of the $538,838 loan from the City General Fund (10); and WHEREAS,the Agency does have available funds to make payment to the City General Fund; and WHEREAS,the City of Grand Terrace General Fund owes the Community Redevelopment Agency approximately$4.6 Million or less; and WHEREAS,the Agency desires to repay the loan to the City by offsetting such amount owed to the City General Fund(10)against the approximate$4.6 Million loan owed by the City to the Agency, thereby reducing the City loan to the Agency; and NOW THEREFORE,the Board of Directors of the Community Redevelopment Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. Appropriation of$267,622 in CRA Debt Service Fund(33)to repay loan to City General Fund(10). Section 2. Offset and reduce the amount owed to CRA Debt Service Fund(33) by the City of Grand Terrace General Fund(10). Section 3. Authorize Staff to make appropriate CRA intrafund transfers to eliminate the loan owed to City in CRA Capital Projects Fund (32)as needed in recognition of the offset in CRA Debt Service Fund (33) PASSED, APPROVED, AND ADOPTED this 22nd day of February, 2011. Attest: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Redevelopment Agency Community Redevelopment Agency Approved as to form; 0 Agency Counsel 0 1 h!I'FOIIYIh AGENDA REPORT MEETING DATE: February 22, 2011 Council Item ( } CRA Item { X } SUBJECT: Appropriation of Agency Funding for the Five-Year Economic Development Agreement between the City, Agency and Stater Bros. Markets PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATIONS: Appropriate $1,207,500.00 to a project account or fund from the Agency's available non-housing funds to meet the Agency's contractual obligations under the Economic Development Agreement between the City, Agency and Stater Bros. Markets BACKGROUND: On September 1, 2010, the City Council and Agency Board approved the Economic Development Agreement with Stater Bros. for their new market now under construction on Barton Road. Based on the benefits of the project to both the City and Agency, two incentive programs were approved that created a fiscal impact to the Agency of approximately $241,500.00 per year for five years, beginning in Fiscal Year 2011-12. The first quarterly payment would be due on September 30, 2011, if all project requirements have been met. In summary, the Stater Bros. Market project will create approximately 140 construction jobs and 77 permanent full-time equivalent jobs. The Agreement provides for$2,500.00 per permanent job, or up to $192,500.00 per year for five years. In addition, the City and Agency will be granted a parking easement for a public park and ride facility on Stater Bros. property of up to 45 parking spaces at $1,089.00 per space per year, or $49,000.00 annually. The total of the two program commitments is $241,500 per year, which is offset by new revenue as described in the Fiscal Impact section of this report. Stater Bros. private investment for the 43,000 square foot market is $17.5 million. They have also acquired property to build out up to 80,000 additional square feet of retail space in accordance with the approved Town Square Master Plan. The project would achieve many of the stated goals of the Agency's Redevelopment Plan, particularly: 1. Stimulating additional investment by the private sector. 2. Increasing the City's economic base and the number of temporary and permanent jobs. 3. Eliminating and preventing blight by developing underutilized property that has negatively impacted the Project Area with a well-designed project. 4. Providing for the enhancement of existing businesses to promote their economic vitality. CRA AGENDA ITEM NO. Y DISCUSSION: A new budget allocation was not requested when the Agreement was approved because it was intended that the annual payments would be included in future Agency budgets. At that time, the Agency had approximately $4.6 million for new projects and programs, and the obligation was payable from annual tax increment revenue without utilizing Agency reserves. Annual tax increment revenue available for new projects after payment of the debt service, administrative costs, and set aside for affordable housing, is approximately $1 million for FY 2010-11, and is projected to be similar in FY 2011-12. The completion of the market will add approximately $70,000 in new property tax revenue to the Agency and $35,000 to the General Fund annually, which will increase as additional buildings are developed. Due to more current events surrounding the future of Redevelopment Agencies State-wide, staff is"D recommending that the total estimated cost over the five-year term of the Agreement now be allocated to a project account or fund to ensure the Agency can meet its contractual obligations. FISCAL IMPACT: The Agency will have approximately $5.2 million available for new projects and programs in Fiscal Year 2011-12 after other financial obligations have been met. If approved, this action would reduce that amount by$1,207,500. The new property tax revenue to the Agency of$70,000 annually reduces the Agency's annual fiscal impact to $171,000 or 85� 7^500 over five years. These dollar amounts do not consider any potential revenue increase due to additional construction or the added revenue to the City's General Fund. Q Respectfully submitted, e ti Joyce Powers Community and Economic Development Director Reviewed by, Bernie Simon, Finance Director Manager Approval: Betsy . Adams City Manager/Agency Executive Director ATTACHMENT: Economic Development Agreement .4 1 Tf I -A Q W 1 A A S:) 0 ECOrO-NUC DEVELOPMENT AGREEIIEIT by and among THE CITY OF GRAND TERRACE, it California municipal corporation and O THE CITY OF GRAI-D TERRACE REDEVELOP- ENT AGENCY, a California public body,corporate and politic and STATER BROS._NLARKETS, a California corporation i ECONOMIC DEVELOPMENT AGREEMENT This Economic Development Agreement("Agreement") is entered into as of August,.2010.by and among the City of Grand Terrace. a California municipal corporation ("City"). the City of Grand Terrace Redevelopment Agency. a California public body. corporate and politic ("Agency'') and Stater Bros. Markets. a California corporation ('Stater") with reference to the following recited facts (each. a "Recital"): RECITALS A. The city council of the City("City Council") approved and adopted a redevelopment plan 0 ("Redevelopment Plad) for the redevelopment project area known as the "Grand Terrace Community Redevelopment Project Area" ("Project Area'). B. The governing board of the Agency ("Governing Board") adopted an implementation plan ("Implementation Plan") for the Redevelopment Plan and is engaged in activities necessary to execute and implement the Redevelopment Plan pursuant to California Community Redevelopment Law (California Health and Safety Code Section 33000 et seq.)("CRL"). C. Stater owns or will own a legal and/or equitable interest in certain real property located within the jurisdictional boundaries of the Project Area and the City south of Barton Road between Michigan Street and Canal Street. approximately one-Half mile from Interstate 215 on the west, and approximately 950 feet from the intersection of Barton Road and Mt. Vernon Avenue on the east("Stater Property"). The Stater Property is further described in Exhibit "A" attached hereto and by reference incorporated herein. D. Stater intends to develop a new grocery supermarket (•'Project") on the Stater Property 0 within a new commercial center known as the"Grand Terrace Town Square" The Project is depicted in Exhibit"B"attached hereto and by reference incorporated herein. E. As part of the Project. Stater intends to grant the City a non-exclusive easement to utilize parking areas within the Stater Property. F. The development of the Project on the Stater Property is consistent with the objectives of the Redevelopment Plan. Implementation Plan. the City's general plan ("General Plan") and the Barton Road Specific Plan("Specific Plan"). G. The development of the Project on the Stater Property will result in numerous public benefits to the City.the Agency and the community.including.without limitation: i. Fulfilling long-term economic and social goals for the City. the Agency and the community: ii. Providing fiscal benefits to City's general fitnd in terms of increased sales tax and property tax revenues. W. Providing fiscal benefits to the Agency's general fimd ut terms of increased property tax revenues: i iv. Providing both short-term construction employment and long-term permillent employment within Citti: V. Financing and constructing significant public infrastructure improvements that will serve the City and the region with the hope that the investment of significant private fiends will stimulate economic growth in the City and the region: vi. Phasing the construction of public infrastructure improvements with private development: vii. Creating an architectural image that builds upon City's unique history and establishes a distinguishable community identity within City: viii. Creating an identifiable sense of place within City; ix. Establishing a well balanced and carefitlly planned collection of general and specialized retail uses that take full advantage of visibility and accessibility; X. Providing day-time and night-time shopping and retail opportumities in a safe and secure environment: and xi. Providing increased public parking opportunities to better serve the public parldng needs of the City,Agency and the community. H. In order for Project to be economically viable. Stater must close the operation of one of its existing grocery supenuarkets located in the City at 22441 Barton Road. Grand Terrace. California O ("Existing Store"). I. The City and the Agency have requested that Stater delay the scheduled closing of the Existing Store and operate the Existing Store while Stater develops the Project, in accordance with the terms and conditions of this Agreement, because such closing delay and continued operation of the Existing Store will be of substantial economic benefit to the City and Agency, including. without limitation: L Generating sales tax revenues that will assist the City in funding vital public services for the residents and businesses within the City; ii. Providing significant employment opportunities within the City; iii. Providing needed day-time and night-time grocery supermarket shopping opportunities within the City:and iv. Fulfilling long-term economic and social goals for the City, the Ageucy and the community. J. Delaying the close of the Existing Store, operating the Existing Store while Stater develops the Project. developing the Project on the Stater Property. and granting to the City and/or Agency a non-exclusive easement in. over and through the Stater Property for public parking purposes will provide significant economic benefits to the City. the Agency and the community. The City and agency have concluded that the economic interests of the City's citizens and the public health. safety and welfare nv ill be best served by entering into this Agreement. OPERATIVE PRONZSIOIS NOW. THEREFORE. IN VIEW OF THE GOALS AND OBJECTIVES OF THE CITY. THE AGENCY AND STATER SET FORTH IN THIS AGREEMENT. THE CITY. THE AGENCY AND STATER AGREE.AS FOLLOWS: 1. itio s. Unless the context otherwise requires, the terms defined in this Section 1 shall. for all purposes of this Agreement. and of any opinion or report or other document mentioned in this Agreement.have the meanings defined in this Section 1. The following definitions are equally applicable to both the singular and plural forms of any of the terms defined in this Section 1. O 1.1 "Agency" shall mean the City of Grand Terrace Redevelopment Agency. a California public body. corporate and politic, exercising governmental functions and powers and organized and existing pursuant to CRL and shall include any nominee. assignee or successor to the Agency's rights. powers and responsibilities. 1.2 "Agreement"shall mean this Economic Development Agreement. 1.3 "City" shall mean the City of Grand Terrace, a California municipal corporation and shall include any nominee,assignee or successor to the City's rights.powers and responsibilities. 1.4 "City Council"shall mean the duly elected city council of the City. 1.5 "CLR" shall mean California Community Redevelopment Law (California Health and Safety Code Section 33000,et seq.). 1.6 "County"shall mean the County of San Bernardino,California. 1.7 "Costs"shall have the meaning set forth in Section 6.17. 1.8 "Dispute Notice"shall have the meaning set forth in Section 6.18_ 1.9 "Economic Development Covenants"shall mean the economic development covenants of Stater set forth in Section 2 of this Agreement. 1.10 "Economic Development Covenants Payment" shall mean the payment of money from the City and/or Agency to Stater for Stater's performance of the Economic Development Covenants. as set forth in Section 2 of this Agreement. 1.11 "Effective Date" shall mean the first date on which all of the following are true- (i) this Agreement has been approved by the City Council following all legally required notices and hearings: (ii) this Agreement has been approved by the Agency Governing Board following all legally required notices and hearings: and (iii) this Agreement has been executed by the appropriate authorities of the City. Agency and Stater. 1.12 "Enforced Delays"shall have the meaning set forth in Section 6.10. 1.13 "Event of Default"shall have the meaning set forth in Section 4.1. 1.14 "Exhibits" shall mean the follourina documents. that are attached to. and by this reference made a part of. this Agreement- Exhibit A -Legal Description of Stater Property Exhibit B -Project Description Exhibit C -Depiction of Parking Easement Area Exhibit D -Form of Parking Easement 1.15 "Existing Store' shall mean the existing grocery supermarket operated by Stater located in the City at 22441 Barton Road.Grand Terrace,California. 1.16 "Fiscal Year" shall mean mean each fiscal year of Stater beginning on October 1 of each calendar year and ending on September 30 of the following calendar year that occurs during the Term. with the first Fiscal Year during the Tenn sometimes being referred to as "Fiscal Year 1" and each succeeding Fiscal Year thereafter being consecutively numbered. concluding with"Fiscal Year 10." 1.17 "General Plan' shall mean that certain general plan approved and adopted by the City Council of the City on April 27, 2010 by Resolution No. 2010-10. 1.18 "Governing Board"shall mean the governing board of the Agency. 1.19 "implementation Plan" shall mean that certain implementation plan pertaining to the 2010-2014 Implementation Plan originally approved and adopted by the Agency Governing Board on December 8, 2009,by Resolution No. CRA-09-11. 1.20 "Parties"shall mean.collectively. Stater.the City and the Agency. 1.21 "Party"shall mean, individually. Stater.the City or the Agency as applicable,and 1.22 "Project" shall mean the development of a grocery supermarket project on the Stater Property as further described in Exhibit B attached hereto and by this reference made a pert hereof. 1.23 "Public Parking Easement" shall mean the ingress. egress and public parking easement over the Public Parking Easement Area to be granted from Stater to the City and Agency. 1.24 "Public Parking Easement Area" shall mean the easement area for ingress. egress and public parking depicted in Exhibit C attached hereto and by this reference made a part hereof. 1.25 "Public Parking Easement Purchase Price" shall mean the amount of Forty Niue Thousand Dollars (S49.000.00) per year for 45 parking spaces for a minimum of five (5) years. unless earlier terminated by Stater. paid by the City and Agency to Stater for the Public Parking Easement as further described in Section 3.2. 1.25 "Redevelopment Plan' shall mean that certain "Amended and Restated Redevelopment Plan for the Grand Terrace Community Redevelopment Project" originally approved and adopted by the City Council of the City on September 27, 1979 by Ordinance No. 25. as amended prior to the Effective Date of this Agreement by the City's adoption of Ordinance No. 31 on March 20. 1980.Ordinance No. 52 on July 15. 1981. Ordinance No. 187 on July 22. 1999. Ordinance No. 202 on September 12. 2002 and Ordinance No.212 on July 22. 2004. 4 1.26 "Redevelopment Project Area" shall mean that certain geographic area specified in and subject to the requirements of the Redevelopment Plan. 1.27 "Resolution Period"shall have the meaning ascribed to the term in Section 6.18.2. 1.28 "Specific Plau' shall mean that certain "Barton Road Specific Plan" approved and adopted by the City Council of the City on September 11, 2003 by Ordinance 208. 1.29 "Stater" shall mean Stater Bros. Markets. a California corporation, and shall include any affiliate or subsidiary of Stater and any permitted nominee, assignee or successor to Stater's rights. powers. obligations and responsibilities under this Agreement. 1.30 "Stater Property' shall mean that certain real property located within the jurisdictional boundaries of the Project Area and the City south of Barton Road between Michigan Street and Canal Street. approximately one-half mile from the Riverside Freeway (Interstate 215) on the west, and approximately 1.250 feet from the intersection of Barton Road and Mt. Vernon Avenue on the east, as Rather described in Exhibit A attached hereto and by reference incorporated herein. 1.31 "Tax Increment Revenues" shall mean those certain tax increment revenues available to the Agency that are net of(i) payments required pursuant to the Redevelopment Plan to be distributed by the County auditor-controller in accordance with the requirements of the Redevelopment Plan (ii) payments to be made to taxing entities pursuant to all pass-through agreements and any other fiscal impact agreements with taxing entities. (iii) all statutory pass-through payments or reimbursement payments whether to the State or to any other governmental entity. including the County. municipalities and school districts, and(iv)such deposits as may be made annually to the Agency's Housing fund. 1.32 "Term' shall mean the five (5) year time period commencing on the fast Fiscal Year O following the issuance of a certificate of occupancy for the Project until the fifth (5d') anniversary of the issuance of a certificate of occupancy for the Project. /° . 1— 11 2_ Economic Development- The Economic Development Covenants and benefits to be received by the City and Agency from the Economic Development Covenants are in the best interests of the City and the Agency and the health, safety, morals and welfare of the City's taxpayers and residents and are in accordance with public purposes set forth in federal, state and local law and regulation. Implementation of the Economic Development Covenants will further the goals and objectives of the Redevelopment Plan, Implementation Plan. General Plan and Specific Plan and will be of substantial economic benefit to the City and Agency,including,without limitation: xii. Fulfilling long-term economic and social goals for the City. the Agency and the community, xiii. Providing fiscal benefits to City's general fimd in terms of increased sales tax and property tax revenues: xiv. Providing fiscal benefits to the Agency's general fund in terms of increased property tax revenues: sv. Providing both short-term constriction employment and long-term permanent employment within City: K xvi. Finaucins and constructing significant public infrastructure improvements that will serve the City and the region: xvii. Phasing the construction of public infrastructure improvements with private development: xviii. Creating an architectural image that builds upon City's unique history and establishes a distinguishable community identity within City; xix. Creating an identifiable sense of place within City. xx. Establishing a well balanced and carefully planned collection of general and specialized retail cases that take full advantage of visibility and accessibility: xxi. Providing day-time and tight-time shopping and retail opportunities in a safe and secure environment:and xxii. Providing increased public parking opportunities to better serve the public parking needs of the City,Agency and the community. In consideration of the significant benefits to the community that the Economic Development Covenants represent,the City and Agency have agreed to enter into this Agreement. 2.1 Economic Develo met ovenants Coucerning the Stater RLWrty and the Project. Stater covenants and agrees that the Stater Property shall be put to no use other than those uses authorized by the Redevelopment Plan. Implementation Plan. General Plan, Specific Plan and the City's zoning ordinances, as the same may be lawfully amended from time to time. Stater agrees, from the date a certificate of occupancy is issued for the Project until the fifth(5`) anniversary of the date a certificate of occupancy is issued for the Project. to continuously occupy, use and operate the Project as a grocery supermarket and related incidental uses. Notwithstanding the foregoing. (i) nothing in this Section 2.1 shall limit. expand. modify, or otherwise affect any right of Stater to continue any legal non-conforming use following changes in the Redevelopment Plan, Implementation Plan. General Plan. Specific Plan and the City's zoning ordinances; and (ii) nothing in this Section 2.1 shall limit Stater's rights to object to or challenge any change to the Redevelopment Plan. Implementation Plan. General Plan. Specific Plan and the City's zoning ordinances that may be enacted or approved after the Effective Date on any ground. including without limitation that said change is invalid on its face or as applied to Stater or the Stater Property or a portion thereof. The foregoing covenants shall run with the land. 2.2 Econo c Development Covenants Concernine the Existing Store. The City recognizes that Stater could have closed the Existing Store and transferred substantially all of its business to nearby stores. At the request of the City. Stater continued to operate the Existing Store despite intentions to close the Existing Store and despite the landlord's demand that Stater pay above-market rents to preserve the lease at the Existing Store location since July 1. 2008. Stater covenants and agrees to use its commercially reasonable efforts to continue to operate the Existing Store as a grocery supermarket and related incidental uses until the date a certificate of occupancy is issued for the Project or April 30. 2012. whichever is earlier. 2.3 Economic Development Covenants Regarding Job Retention and Creation. The City recognizes that Stater could have closed the Existing Store and transferred substantially all of its business to nearby stores. By agreeing to continue operating the Existing Store. Stater saved 73 jobs in the City. including 17 full time jobs_ Stater covenants that it will continue operating the Existing Store as a grocer} 6 O supermarket and related incidental uses in accordance with Section 2.2 thereby presendug approximately 17 hill time jobs and 56 pans time jobs in the City. The City also actmowledges that Stater will create approximately 140 additional construction jobs during the development and construction of the grocery supermarket. By developing the Project and operating a grocery supermarket in accordance with Section 2.1 above. Stater covenants and agrees to retain and create 20 permanent full time jobs and 76 part-time jobs, or 77 full-time equivalent jobs ("FTE") until the fifth (5 ) anniversary of the date a certificate of occupancy is issued for the Project("Economic Development Covenant''). 2.4 Economic Development Covenants Payment. In exchange for the Economic Development Covenant. the City shall pay approximately $192-500.00 per year for five (5) years. or $2.500.00 per FTE job each year.which would be confirmed annually("Covenant Payment"). While the number of FTE's may fluctuate above and below the number set forth in Section 2.3 above, the total cutnulative Covenant Payment over the five (5) year period shall not exceed $962.500. The Covenant Payment shall be paid quarterly on March 31. June 30, September 30 and December 31, respectively, in the amount of 548.125.00 per quarter upon invoice and confirming the number of FI'Es. 3. Public Parkins:. The City, Agency and Stater acknowledge and agree that there is a current shortage of available public parking within that portion of the Project Area and City surrounding the Project. The provisions of this Agreement concerning the Public Parking Easement and the benefits to be received by the City and Agency from the Public Parking Easement are in the best interests of the City and the Agency and the health, safety. morals and welfare of the City's taxpayers and residents and are in accordance with public purposes set forth in federal, state and local law and regulation. Implementation of provisions in this Agreement concerning the Public Parking Easement will further the goals and objectives of the Redevelopment Plan,Implementation Plan,General Plan and Specific Plan. 3.1 Public Parking Easement. Within ten (10) days after approval of the certificate of occupancy for the Project. Stater shall grant to the City and the Agency a non-exclusive public parking easement over the Public Parking Easement Area for the limited purpose of public parking. including all rights of ingress and egress. The Public Parking Easement shall be conveyed from Stater to the City and the Agency by a deed in a form reasonably acceptable to Stater,the City and the Agency.Neither the City nor the Agency shall use the Public Paddng Easement for any other purpose but for the purposes set forth herein,unless the City and the Agency provide Stater with thirty(30)days prior written notice and Stater consents thereto in writing. The Public Parking Easement shall become effective on the date of recordation of the deed granting the Public Parking Easement and shall expire five (5) years thereafter. Upon the expiration of the Public Parking Easement term. the Public Parking Easement shall automatically terminate without further action by the Parties hereto, but any Party shall, promptly after receiving a written request therefor, execute and deliver a termination agreement in recordable form and otherwise reasonably satisfactory to all Parties. Neither the City nor the Agency shall have the right to assign, transfer. sublease or encumber (or otherwise transfer) the Public Parking Easement or assign. in any manner, their rights concerning the Public Parking Easement under this Agreement. This Agreement is not intended to grant a fee interest in the Public Parking Easement Area. nor is it intended to be a lease or license. The foregoing notwithstanding. Stater may from time to time to accommodate its business needs, relocate the Public Parking Easement Area to other portions of the Stater Property. Such relocation shall be subject to the prior written approval of the City and the Agency, which approval shall not be unreasonably withheld or delayed. Such relocation shall conform to all applicable laws and regulations governing the Project and the conduct of business thereon. 32 Public Parldne Easement Purchase Price. The City and Agency shall pay to Stater the Public Parking Easement Purchase Price quarterly on April 1. July 1. October 1 and December 31. respectively of each year during the five (5)year term. in the amount of S 12.250.00 per quarter. 4. Event of Default: Remedies:Termination. 4.1 Event of Default. Each of the following shall constitute an"Event of Default:" 4.1.1 Failure by a Party to comply with and observe any of the conditions. terms. or covenants set forth in this Agreement, if such failure remains uncured thirty(30)days after written notice of such failure from the non-defaulting Party to the defaulting Party with respect to a default that cannot be cured within thirty (30) days, if the defaulting Party fails to commence such cure within such thirty (30) day period or, thereafter, fails to diligently and continuously proceed with such cure to completion. However. if a different period. notice requirement. or remedy is specified under any other section of this Agreement, then the specific provision shall control. 4.1.2 Any representation or warranty contained in this Agreement or in any application, financial statement invoice, certificate. or report submitted pursuant to this Agreement proves to have been incorrect in any material respect when made. 4.2 Remedies. In general. the City, Agency and Stater may pursue any remedy at law or equity available for the breach of any provision of this Agreement.including consequential damages. 4.3 Stater R_ieht To Terminate. Prior to the payment of any portion of the Economic Development Covenant Payment by the City or the Agency to Stater. Stater shall have the right to terminate this Agreement for convenience upon ninety(90)days prior written notice. 4.4 Riallts and Remedies Not Exclusive. Unless prohibited by law or otherwise provided by a specific term of this Agreement, the rights and remedies of the Parties under this Agreement are nonexclusive and all remedies under this Agreement may be exercised individually or cumulatively. Upon any Party's Event of Default, in addition to those remedies expressly granted in this Agreement. the Parties shall also have the right to seek-all other available legal and equitable remedies.including,without implied limitation.general and consequential damages. 4.5 Jurisdiction and Venue. The Parties each acknowledge and agree that this Agreement is entered into in. is to be fully performed in and relates to real property located in the City and the County m the State of California. 5. Mort- se Protection. The Parties hereto agree that this Agreement shall not prevent or limit Stater. in any manner, at Stater's sole discretion. from encumbering the Stater Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Stater Property. The City and the Agency acknowledge that the lenders providing such financing may require certain Agreement interpretations and modifications and agrees upon request, from time to time. to meet with Stater and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City and the Agency will not unreasonably withhold their consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this Agreement and provided further that no term.. condition or covenant of this Agreement is made subordinate to the rights or interests of such lenders. 11 5.1 Mortgasees. :any mortgagee of the Stater Property shall be entitled to the following rights and privileges: 5.1.1 Neither entering into this Agreement nor a breach of this Agreement shall defeat. render invalid, diminish or impair the lien of any mortgage on the Stater Property made in good faith and for value.unless otherwise required by law. 5.1.2 The mortgagee of any mortgage or deed of trust encumbering the Stater Property. or any part thereof.which mortgagee,has submitted a request in writing to the City and the Agency in the manner specified herein for giving notices. shall be entitled to receive written notification from the City and the Agency of any default by Stater in the performance of Stater's obligations under this Agreement. 5.1.3 If the City or the Agency timely receives a request from a mortgagee requesting a copy of any notice of default given to Stater under the terms of this Agreement,the City or the Agency.as the case may be, shall provide a copy of that notice to the mortgagee within ten(10) days of sending the notice of default to Stater. The mortgagee shall have the right, but not the obligation. to cure the default during the remaining cure period allowed such party under this Agreement. 5.1.4 Any mortgagee who comes into possession of the Stater Property_ or any part thereof;pursuant to foreclosure of the mortgage or deed of trust, or deed in lieu of such foreclosure, shall take the Property, or part thereof~subject to the terms of this Agreement. 5 2 Estoayel Certificates. The City and Agency shall execute, acknowledge and deliver to Stater and/or to any mortgagee,promptly upon request, its certificate certifying:(i)that this Agreement is unmodified and in full force and effect(or, if there have been modifications,that this Agreement is in full force and effect, as modified, and stating the modifications), (ii) whether there are then existing any charges or defenses against the enforcement by the Agency of any agreement, covenant or condition hereof on the part of Stater to be performed or observed(and,if so, specifying the same),and(iii)whether there are then existing any defaults by Stater in the performance or observance by Stater of any agreement, covenant or condition hereof on the part of Stater to be performed or observed and whether any notice has been given to Stater of any default which has not been cured (and. if so, specifying the same)_ Any such certificate may be relied upon by a mortgagee or trustee under a deed of trust of the Stater Property or any part thereof. 6. Miscellaneous Provisions. 6.1 Notices. Demands and Communications Between and Amon the Parties. Any and all notices. demands. or communications submitted by any Parry to any other Party or Parties pursuant to or as required by this Agreement shall in writing and shall be delivered in person.by a nationally recognized overnight delivery service.or by registered or certified United States Mail.postage prepaid,return receipt requested. to the principal office of the Party. as designated in this Section 6.1. To Stater; Stater Bros.Markets 301 South Tippecanoe Avenue San Bernardino.CA 92408 Attention: Michael Slaton. Senior Director—Real Estate 909.733.5002(Phone) 909.733.4002 (Facsimile) %IVIth a copy to: Varner S Brandt LLP 3750 University Avenue. Suite 610 1 Riverside. CA 92501 Attention: Seau S.Wainer. Esq. 951.274.7777(Phone) 951.274.7770(Facsimile) To City: City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Attention: Betsy M.Adams.City Manager 909.430.2245 (Phone) 909.783.7629(Facsimile) With a copy to: City Attorney 22795 Barton Road Grand Terrace.CA 92313 909.430.2245 (Phone) 909.783.7629(Facsimile) To Agency: City of Grand Terrace Redevelopment Agency 22795 Barton Road Grand Terrace.CA 92313 Attention: Joyce Powers,Community&Economic Development Director 909.430.2247(Phone) 0 909.783.2600(Facsimile) With a copy to: Agency Attorney 22795 Barton Road Grand Terrace.CA 92313 909.430.2245 (Phone) 909.783.7629(Facsimile) 6.2 Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties. and there are no oral or written representations. understandings or ancillary covenants, undertakings or agreements that are not contained or expressly referred to herein. No testimony or evidence of any such representations.understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 6.3 Severability_ If any term. provision. covenant or condition of this Agreement shall be detennined invalid. void or unenforceable. the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this agreement. 10 1� 6.4 Inter retation and Governing Lave. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the procedural and substantive laws of the State of California. without regard for conflict of laws principles. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rtle of construction to the effect that ambiguities are to be resolved against the drafting Parry shall not be employed in interpreting this Agreement,all Parties having been represented by counsel in the negotiation and preparation hereof, 6.5 Section ILeadingj All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement. 0 6.6 Sineular and Plural. As used herein.the singular of any word includes the plural. 6.7 Incorporation of Recitals. The Recitals set forth in this Agreement are incorporated into this Agreement. 6.8 Waiver. Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Party.or the failure by a Parry to exercise its rights upon the default of the other Party. shall not constitute a waiver of such Party's right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter, 6.9 No Third Party Beneficiaries. This Agreement is made and entered into for the sole protection and benefit of the Parties and their successors and assigns. No other person shall have any right of action based upon any provision of this Agreement. 6.10 Enforced Delay. Time is of the essence in the performance of the obligations of the City. the Agency and Stater under this Agreement. In addition to specific provisions of this Agreement. providing for extensions of time, times for performance under this Agreement shall be extended where delays in performance are due to war, terrorism, insurrection; any form of labor dispute: lock-outs: riots: floods; earthquakes; fires:acts of God or of third parties. third party litigation or orders and judgments of tours of competent jurisdiction; acts of a public enemy: acts of governmental authorities: epidemics; quarantine restrictions: and freight embargoes (collectively."Enforced Delays"). provided, however. that the Party claiming the extension notify the other Party of the nature of the matter causing the default: and. provided further. that the extension of time shall be only for the period of the Enforced Delay. In no event shall any Party be deemed to be in default under this Agreement because of an Enforced Delay. 6.11 Mutual Covggants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the Party benefited thereby of the covenants to be performed hereunder by such benefited Parry. 6.12 Successors in Interest. The burdens of this Agreement shall be binding upon. and the benefits of this Agreement shall inure to.all successors in interest to the Parties to this Agreement. 6.13 Execution in Counterparts. Each person executing this Agreement on behalf of the City. the Agency and Stater warrants and represents that he or she each has the authority to execute this Agreement on behalf of his or her municipal corporation. public body. corporation. partnership or business entity and warrants and represents that he or she has the authority to bind his or her municipal corporation. public body, corporation. partnership or business entity to the performance of its obligations hereunder. This Agreement way be executed in three (3) or more counterparts. each of which shall be deemed an orieinaL and all of which shall constitute but one (1)and the same instrument. ll S 6.14 Obligations of the City and the Agency are Separate and Distinct. The City's obligations and the Agency's obligations udder this Agreement are separate and distinct. 6.15 Project as a Private Undertaking. It is specifically understood and agreed by and between the Parties hereto that the development of the Project is a private development. that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership,joint venture or other association of any kind is formed by this Agreement. 6.16 Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Upon the request of either Party at any time, the other Party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fidO the provisions of this Agreement or to evidence or consummate the transactions contemplated by this Agreement. 6.17 Attome ' Fees. In the event of the bringing of an arbitration, action or suit by a Party against another Party by reason of any breach of any of the covenants or agreements or any intentional inaccuracies in any of the representations and warranties on the part of the other Party arising out of this Agreement or any other dispute between the Parties concerning this Agreement then. in that event, the prevailing Party in such action or dispute,whether by final judgment or arbitration award,shall be entitled to have and recover of and from the other Parry all costs and expenses of suit or claim, including reasonable attorneys' fees and expert witness fees. Any judgment, order or award entered in any final judgment or award shall contain a specific provision providing for the recovery of all costs and expenses of suit or claim., including reasonable attorneys' fees and expert witness fees (collectively. "Costs") incurred in enforcing. perfecting and executing such judgment or award For the purposes of this Section 6.17. Costs shall include, without implied limitation, attorneys' and experts' fees, costs and expenses incurred in the following: (i) post judgment motions and appeals. (ii) contempt proceedings, (iii) garnishment, levy and debtor and third Party examination; (iv) discovery; and (v) baulmrptcy litigation. This Section 6.17 shall survive any termination of this Agreement. 6.18 Informal Dispute Resolution. The Parties shall attempt in good faith to resolve any differences. controversy or claim arising out of or relating to this Agreement promptly by negotiations between senior officials of the Parties who have authority to settle the difference or controversy. The disputing Party may give the other Party written notice that a dispute exists between them so that the provision of Sections 6.18.1 and 6.18.2 shall apply("Dispute Notice"). 6.18.1 Within twenty (20) days after receipt of a Dispute Notice. the receiving Party shall submit to the disputing Party a written response. The Dispute Notice and response shall include: (i) a statement of each Parry's position and a summary of the evidence and arguments supporting its position. and (ii) the name and title of the official who shall represent that Party. The senior officials shall meet at a mutually acceptable time and place or by telephone conference within thirty(30) days of the date of the Dispute Notice. and thereafter as often as they reasonably deem necessary to exchange relevant information and to attempt to resolve the dispute. In the event any Party fails to provide a response to a Dispute Notice in accordance with this section or fails to cooperate in the scheduling of. or to attend, the meetings, described above. to resolve the dispute. then. with respect to that Party. the Resolution Period shall be deemed to have nun so that the dispute may immediately be subject to arbitration in accordance with Section 6.18.2. 3; Ste, 6.18.2 If the matter has not been resolved pursuant to Section 6.18.1 within ninety (90) days of the date of the Dispute Notice ("Resolution Period"). (which period may be extended by munral agreement). or if any Party will not participate in such procedure. either party may seek all legal and equitable remedies to which it maybe entitled. 6.19 Compliance With Laws. Stater shall carry out the construction of the Project in conformity with all applicable federal, state and local laws. 6.20 Nondiscrimination in E n la a t. Stater agrees that it shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, age, 0 sex, marital status,handicap,national origin or ancestry. [Signatures on Following Pages] Q 13 1 D '%TrNESS WHEREOF. the Parties hereto have executed this Agreement on the last date set forth below. STATER STATER BROS.MUMETS, a California corporation Cj Date. �C �� By: 196es PV.Lee Its: P6wdent and Chief Operating Officer Date. �G r By: PhillipT Smith Its: Executive Vice President,Chief Financial Officer and Chief Accounting Officer CITY CITY OF GRAND TERRACE, a California municipal corporation o Date. - Marye Ferri Its: Mayo AGENCY CITY OF GRAND TERRACE REDEVELOPMENT AGENCY, a California public body, corporate and politic Date. /O--M ffJ _ By: Maryen4 erri Its: Chairp on APPROVED AS TO FORM 01a 14a-rpe . and Agency Attorney 14 (EN-D OF SIGNATURES] 0 13 EXHIBIT A TO ECONOMIC DEVELOPMENT AGREEMENT Legal Description of Stater Property [To Be Attached Behind This Page] 0 �c �o EXHIBIT "A" STATER BROS. LAND: IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, BEING A PORTION OF LOTS 3 AND 4, SECTION 5,TOWNSHIP 2 SOUTH, RANGE 4 WEST, S.B.M., ACCORDING TO MAP OF THE EAST RIVERSIDE LAND COMPANY, RECORDED IN BOOK 6, PAGE 44, OF MAPS, RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 3; THENCE SOUTH 89'25'30' WEST 360.00 FEET ALONG THE NORTH LINE OF SAID LOT TO THE NORTHERLY PROLONGATION OF THE EAST LINE OF THE LAND GRANTED TO DENNIS D. JACOBSEN FAMILY HOLDINGS II. LLC, BY DEED RECORDED JULY 5, 2006 AS INSTRUMENT NO. 2006-455383. OFFICIAL RECORDS OF SAID COUNTY; THENCE SOUTH 00'29'04" EAST 17.00 FEET ALONG SAID PROLONGATION TO THE NORTHEAST CORNER OF SAID LAND; THENCE SOUTH 89'25'30" WEST 46.74 FEET ALONG THE NORTH LINE OF SAID LAND, BEING ALSO THE SOUTH LINE OF BARTON ROAD, HAVING A HALF WIDTH OF 50.00 FEET; THENCE SOUTH 00*05*14 WEST 114.18 FEET; THENCE NORTH 90'00'00" WEST 38.63 FEET TO THE TRUE POINT OF BEGINNING OF THE LAND DESCRIBED HEREIN. SAID POINT ALSO BEING ON THE SOUTH LINE OF PARCEL 2 AS SHOWN ON THAT CERTIFICATE OF COMPLIANCE RECORDED DECEMBER 14, 2006 AS DOCUMENT NO. 2006-0861592; THENCE CONTINUING NORTH 90*00*00" WEST 250.00 FEET TO THE SOUTHWEST CORNER OF SAID PARCEL 2; THENCE NORTH 00'05'14" EAST 111.21 FEET TO SAID SOUTH LINE OF BARTON ROAD, HAVING A HALF WIDTH OF 50.00 FEET; THENCE SOUTH 8925'30" WEST 276.38 FEET ALONG SAID SOUTH LINE TO THE EAST LINE OF THE LAND GRANTED TO THE CURATOLO FAMILY TRUST OF 1989 AND THE PRITCHARD FAMILY TRUST OF 1991, BY DEED RECORDED NOVEMBER 1, 1993 AS INSTRUMENT NO. 93-469760. OFFICIAL RECORDS OF SAID COUNTY; THENCE SOUTH 00'26'18" EAST 158.00 FEET ALONG SAID EAST LINE TO THE SOUTH LINE OF SAID LAND; THENCE SOUTH 89'25' 30" WEST 305.00 FEET ALONG SAID SOUTH LINE TO THE EAST LINE OF MICHIGAN AVENUE. HAVING A HALF WIDTH OF 33.00 FEET; THENCE SOUTH 00*26' 18" EAST 441.45 FEET ALONG SAID EAST LINE OF MICHIGAN AVENUE TO THE SOUTH LINE OF SAID LOT 4, SAID POINT BEING ON THE NORTH LINE OF THE LAND GRANTED TO MONIQUE JACOBSEN. BY DEED RECORDED APRIL 18, 2008 AS INSTRUMENT NO. 2008-0175252; SAID POINT ALSO BEING ON THE NORTH LINE OF LOT 13, SECTION 5.TOWNSHIP 2 SOUTH, RANGE 4 WEST, S.B.M., ACCORDING TO MAP OF THE EAST RIVERSIDE LAND COMPANY, RECORDED IN BOOK 6, PAGE 44. OF MAPS, RECORDS OF SAID COUNTY; THENCE NORTH 89' 31' 21" EAST 642.47 FEET ALONG SAID SOUTH LINE TO THE SOUTHWEST CORNER OF SAID LOT 3, SAID POINT ALSO BEING THE NORTHERLY RIGHT OF WAY LINE OF LA PAIX STREET. 15.00 FEET IN HALF WIDTH. AS SHOWN ON MAP RECORDED IN BOOK 139. PAGES 47 AND 48 AND MAP RECORDED IN BOOK 148, PAGES B7 AND 82, BOTH OF MAPS, RECORDS OF SAID COUNTY; THENCE NORTH 89'35'21" EAST 33.13 FEET ALONG THE SOUTH LINE OF SAID LOT 3; THENCE NORTH 00'00'00" EAST 291.30 FEET; THENCE SOUTH 90*00' 00" EAST 159.02 FEET; THENCE NORTH 00'00' 00" EAST 197.17 FEET TO THE TRUE POINT OF BEGINNING. THE ABOVE DESCRIBED LAND CONTAINS 8.70 ACRES. MORE OR LESS. 2 E-XMIT B TO ECONOXUC DEVELOPMENT AGREEMENT Project Site Plan [Attached Behind This Page] 0 21 6ARTON KO 4D REST NO.P. =iU-TURF uuro N .A. -f U i u x E 1 r HAS[ Ila pp -! ! . . . _ " - -- - -- -- - " . - �, t �� , T 1 � l_, ' �l-tom ; I.f 7 `. . . :�.•� • ■'ll Ad Ad i—II < � -'�*-r} :.T..y ... ` FGTURE- i _c= ..." �....- -' - •I ..--.fl(T1KC. :. , MAJOR FU.TL[K . . " . " I - rHasEr:-. - . . :PHASE . . . ::.• ��I iY_ n ='PHASE PROJECT SUMMARY PARKING SUMMARY LPW y1(iNITY MAP yy� ewNS. 6ARTp1 RCAp SPECIFIC PLJ11t PARKptf,REOAREO fLl{APT[R,66070J� ..��. AOA PATH OP TRAVEL(FROPOSCOJ 3 0 RETAIL SPI�LE RW?h RR■1i0}FF M/ 11ALL5 'a% WE AREA s444 AL sIRD06 SP TOTAL STALES Rj;WllfEvi N4 5TAU.5 FROP05:W rvnII[FHASC SITE PI.At� I P.UILGI"SUMMARY M1 a �a..Ae .rrr .+aaA TOTAL FMKM6 SPACES PROVIDED. 2"STALLS FROPC�LA,pXAANO OVERALL PARKINS RATIO: 5P Khpq T u MA A 45710 aF- I 5P 144 "--_ FRDPMTT LINE _ TOTAL. 710 5t 14/ m PARKR16 STALL. VARIOUS-SCE PLAN rR[,C41 Lot COVERAGE m IV DRE 15LE IMAW) SOTT 1 11 ON SITE OYtEG.tiONAL ARAOF� T Ise YTOTAL SLA is151l6 SFi+NET SnE AREA/s411pp6 Sf Ji•IOp m DRIVE I III 'US'SECQDARYJL 26" `` ROlI iTWPIG TVVE+*HT5 c A R REOIAREO AVA STALLS: i STALLS r -- YTaTAL 6LA fs45116 5FJ/NET SITE AREA Js411p06 5PA Oil W"pep ADA STALL} 10 STALLS :� ppOFpfO 416MIN5 FIARI+ES Al. 0 0 E..XHMrF C TO ECONOMIC DEVELOPMENT AGREEMENT Public Parking Easemeut Area [Attached Behind This Page] 0 0 is I'a OSED .._,........ _ .—.—_—_—.———— ———--_._._._. ———,—— PROP SMAUZED wroacim B A R T 0 N R O A D 1 P -17- - - - `- -- A . l t (E)REST", FUTURE ! t I IST11V l I Il tit / PHASE ! I FUTURE ' PHASE J 'T 1 i 1 HIP � TF�K � I7 I I t i Aid 'Cie FC II N ~ FUTURE I PHASE I i 1 t , rUTURE MAJOR FUTURE 011ASC ±43,718S.F. PHASE I C TV OM AGENDA REPORT MEETING DATE: February 22, 2011 Council Item(X) CRA Item (X) TITLE: Michigan Street, Barton Road and La Paix Street Public Improvements, Bid Award GTB 11-0I and Budget Appropriation for Construction PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATIONS: City Council: t) Award GTB 11-01 to the lowest bidder, KAD Paving Company, in the amount of $375,432.50, to construct public improvements to the Michigan Street, Barton Road and La Paix Street Rights-of-Way. 2) Approve the attached City Council Resolution making certain findings regarding the Project and authorizing the use of Agency funds. Agency: l) Approve the attached Agency Resolution making certain findings regarding the Project. 2) Appropriate $508,848.45 for project costs, construction contingency of 10%, and project management with a 10% contingency. 3) Authorize staff to prepare a sole source Professional Services Agreement with Albert A. Webb Associates for Construction Management, Inspection, Survey and Staking Services and authorize the Executive Director to execute the Agreement. BACKGROUND: On February 8, 2011, the Council and Agency received an update on the public improvement project for Michigan Street, Barton Road and La Paix Street. Staff has completed the public bidding process for construction as described below, and has obtained a proposal from the CHA AGENDA ITEM NO. f'f project design and engineering firm, Webb Associates, to manage the construction and inspections. DISCUSSION: Bid Award A public work bid package was assembled and notices of bids were distributed January 7, 2011. Paper sets of bid packages were made available to contractors at City Hall for a fee, and digital sets were offered at no cost via the City website and through multiple plan rooms. An optional pre-bid meeting was held at 10:00 am. on January 20, 2011, and bids were opened on February 3, 2011, at 2:00 p.m. Seven(7)contractors bid on the project. The responses were as follows: 1. KAD Paving Company $375,432,50 2. STI, Inc. $399,816.52 3. Lee &Stires, Inc. $400,431.41 4. International Paving Services, Inc. $515,570.00 5. Larry Jacinto Construction, Inc. $559,609.50 6. Silvia Construction, Inc. $438,094.00 7. All American Asphalt $430,000.00 Staff recommends that the construction bid be awarded to KAD Paving Company, located in Yucaipa. The Notice of Bids requires completion of the project within 45 working days of the Notice to Proceed. Due to a 12 to 14 week lead time for delivery of the traffic light, the design engineer has recommended issuing an order to proceed to order this equipment, then a second order to start construction. Staff anticipates construction will be completed by July 2011. which allows for disruptions due to bad weather. Project Management Due to their familiarity with the project, staff recommends that a sole source contract for project management services be awarded to Webb Associates without issuing a Request for Proposals. Their proposal for business notification, project management, inspection services, survey/staking services and material testing in the amount of$87,157.00 was received February 15, 2011. The budget appropriation request for these services also includes a 10% contingency for unforeseen conditions. Utilizing Webb to see the project through will minimize the likelihood of the construction schedule slipping out past July 2011. Upon the Agency's approval of the sole source request, staff will prepare the Professional Services Agreement for review by the City Attorney and execution by the City Manager. The proposed Scope of Work for that Agreement is attached to this report as Attachment 3. Agency Required Findings California Redevelopment Law, Section 33445, provides for Agency payment for publicly- owned facilities based on the consent and findings of the City Council, as the legislative body, and the Agency. The Council and Agency must determine that: 1. The improvements are of benefit to the project area. 2. No other means of financing the improvements are available to the community. 3. The project will assist in the elimination of one or more blighting conditions. The required Resolutions making certain findings are attached for review and approval as Attachments 1 (Council) and 2 (Agency). CEOA Review This Project is consistent with the Final EIR prepared and approved for the Town Square Project. FISCAL IMPACT: The total budget request is as follows: Construction: $ 375,432.50 10% Contingency: $ 37,543.25 Project Management: $ 87,157.00 10%Contingency: $ 8,715.70 TOTAL: $508,848.45 The Agency's 80% non-housing fund is the recommended funding source for the project. The Agency's ending fund balance for Fiscal Year 20I0-11 is expected to be approximately $5.2 million. After this project appropriation and an additional appropriation requested for the Stater Bros. Economic Development Agreement, the new balance would be approximately $3.5 million. Respectfully submitted, ;&/-z11& _Pen�� oyce Powers Community and Economic Development Director Reviewed by, Richard Shields Building and Safety/Public Works Director Manager Approval: i Betsy,M. AdaAis City Manager ATTACHMENTS: 1. City Council Resolution 1 I- 2. Agency Resolution 11- 3. Webb and Associates Scope of Work for Project Management, Inspection, and Surveying Attachment 1 City Council Resolution 11- RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public infrastructure improvements, consisting of the installation of public improvements along Michigan Street, Barton Road and La Paix Street, in the Grand Terrace Community Redevelopment Project (the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace ("Agency"); and WHEREAS, the lack of infrastructure on Michigan Street, Barton Road and La Paix Street in the Project Area creates a blighting influence at the area and causes a deterrent to the physical and economic health of area by deterring private investment and new development in the Project Area, thereby constituting blight; and WHEREAS, the installation of public improvements along Michigan Street, Barton Road and La Paix Street improve the utility of the surrounding land area, thereby Qbenefiting the Project Area; and WHEREAS, the Improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS, Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for, and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace hereby: Section 1. That the installation of public improvements along Michigan Street, Barton Road and La Paix Street will be of benefit to the Project Area in that it will assist in removing blight by improving the health and safety, and promoting revitalization and better use of an underutilized area. Section 2. That there is no other reasonable means of financing the entire Improvements available to the community because the Project is not within the budget of the City. Section 3. That consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490, the payment of funds for the Improvements will assist in the elimination of visual and economic blight and promote and enhance the revitalization of the Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. Section 4. The City Council hereby consents to the Redevelopment Agency of the City of Grand Terrace paying for all or part of the costs to construct the Michigan Street, Barton Road and La Paix Street Public Improvements. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 22nd day of February, 2011 by the following vote: ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and the City Council thereof and the City Council thereof Resolution No. 2011- I, Brenda Mesa, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22nd day of February, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa City Clerk Approved as to form: John R. Harper, City Attorney Attachment 2 Community Redevelopment Agency Resolution 11- a 7 Section 3. That consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490, the payment of funds for the Improvements will assist in the elimination of visual and economic blight and promote and enhance the revitalization of the Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. PASSED AND ADOPTED by the Community Redevelopment Agency of the City of Grand Terrace, California at a regular meeting held on the 22nd day of February, 2011 by the following vote: ATTEST: Secretary of the Community Executive Director of the Community Redevelopment Agency of the City of Redevelopment Agency of the City of Grand Terrace Grand Terrace Resolution No. 2011- I, Brenda Mesa, Secretary of the Community Redevelopment Agency of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and O adopted at a regular meeting of the Community Redevelopment Agency of the City of Grand Terrace held on the 22nd day of February, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa Secretary Approved as to form: John R. Harper, Agency Attorney RESOLUTION NO. 2011- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA a WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public infrastructure improvements, consisting of the installation of public improvements along Michigan Street, Barton Road and La Paix Street, in the Grand Terrace Community Redevelopment Project (the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace ("Agency"); and WHEREAS, the lack of infrastructure on Michigan Street, Barton Road and La Paix Street in the Project Area creates a blighting influence at the area and causes a deterrent to the physical and economic health of area by deterring private investment and new development in the Project Area, thereby constituting blight; and WHEREAS, the installation of public improvements along Michigan Street, Barton Road and La Paix Street improve the utility of the surrounding land area, thereby benefiting the Project Area; and WHEREAS, the Improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS, Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for, and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE, BE IT RESOLVED by the Community Redevelopment Agency of the City of Grand Terrace hereby: Section 1. That the installation of public improvements along Michigan Street, Barton Road and La Paix Street will be of benefit to the Project Area in that it will assist in removing blight by improving the health and safety, and promoting revitalization and better use of an underutilized area. Section 2. That there is no other reasonable means of financing the Improvements available to the community because the Project is not within the budget of the City. n Attachment 3 Webb and Associates Scope of Work 1 WEBBti tl 1 I 1 I Coiiini.tie HeadquerlFr% DeserI Region r „ ,.I.F!'.'1 r1.Ur1k:i '.1 ;�i,9i'd� .itsfF•�'Ih�rS=Fn1 I'thriik'.al! .�.1' i �Ai " !Z', I 'a .V 'Wj tiv n PROPOSALBD DON020 February 15, 2011 Ms. Joyce Powers Community and Economic Development Director City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 RE: Proposal to Provide Construction Management, Inspection, and Construction Staking Services for Michigan Street, Barton Road and La Paix Street in Grand Terrace, CA, Dear Ms_ Powers: Webb Associates is pleased to submit this proposal to provide Construction Management & Inspection, Material Testing, and Construction Staking Services for Michigan Street, Barton Road and La Paix Street in Grand Terrace, CA. Our Scope of Services (Exhibit "A"), and Compensation for Servir-es (Exhibit "B") are attached for your review. Should you find this proposal acceptable, please prepare a contract agreement for execution. We appreciate this opportunity to be of service and look forward to hearing from you. Should you have any questions regarding this proposal, please feel free to contact me at (951) 686-1070. Sincerely, ALBERT A. WEBB ASSOCIATES Dilesh Sheth P E. Director, Traffic and Transportation 1 7 EXHIBIT"A" SCOPEF SERVICES CONSTRUCTION MANAGEMENT AND INSPECTION Construction Stage: 1. Prior to commencement of work, Webb Associates will conduct a preconstruction meeting. Attendees should include the City, contractor, subcontractor, design engineers, inspectors, affected agencies and utility companies, adjacent property owners and/or businesses, and other interested parties as required. 2. Provide on-site Construction Manager/Quality Control Inspector to manage all aspects of the construction. 3. Function as City Engineer's extension, providing all necessary services, including inspection during construction for compliance with all applicable codes, and review and approval all shop drawings during construction. 4. Coordinate and schedule construction staking. 5. Develop a master construction schedule, and monitoring and updating the construction O schedule. 5. Record the progress of the project. Monitor the daily construction operations by providing daily labor, equipment and material reports, extra work reports,and disputed work reports [150 inspection hours (i.e. approximately 3 hours per day for 45 calendar days during construction and 3 hours per day for 5 days prior to the beginning of work)]. 7. Submit written progress reports to the City, including information on Contractor and the entire project, and showing percentages of completion. Keep daily logs containing a record of weather, contractor work on site, number of workers, work accomplished, problems encountered,and other relevant data. 8. Maintain at the project site, on a current basis; a record copy of all contracts, drawings, specifications, addenda, change orders, and other modifications, in good order and marked to record all changes made during construction. 9. Maintain copies of all permits needed to construct the project and enforce special requirement of each. Pap 3 of 7 10. Webb Associates will schedule weekly construction meetings with the contractors. Attendees will include the City, consultants, contractor, inspector, applicable utility companies, geotechnical/materials testing representative, as well as other interested parties. The meeting will consist of a review of contractor problems, scheduling, cost items, etc. Meeting notes shall document all "action items", responsible party to follow up on the action item, and a target completion date for the completion of the action item. Webb Associates will prepare and distribute meeting notes to all attendees. 11. Ensure compliance with the construction contract by continuously monitoring, evaluating, approving or rejecting the contractors work, in accordance with the approved construction contract documents. 12. Prepare and distribute all required notices, respond to complaints, and resolve problems as necessary. 13. Review laboratory, shop, and mill test report of materials and equipment, and coordinate as required with the Project Manager. 14. Review and process all shop drawings, project data,samples,and other submittals. 15. Webb Associates will prepare Weekly Working Day Statements and send to the Contractor. 16. Webb Associates will prepare and process Construction Change Orders (CCO's) as outlined in the following procedures: • The City will be notified of pending change orders • Scope of Work will be defined • Reason for change order will be defined • Backcharge, if applicable, will be determined • All change orders shall require the signature of the following parties: o Contractor o Construction Manager o Project Inspector o City • At the conclusion of the construction project, a Change Order Summary shall be provided to the City. 17. Review the construction schedule prepared by the Contractor for compliance with the contract and monitor throughout construction. 18. Review and verify contractors monthly progress estimates and payments made therein and prepare progress payments. Page 3 of 7 1 7 21. Coordinate review of Contractor's R.F.I. (request for information). 22. Coordinate compaction and materials testing. 23. Review laboratory test reports. 24. Manage all construction activities and project controls. 25. Ensure the project is implemented per approved set of plans and specification. O 26. Notify business owners and residents regarding construction activities, driveway closure, road closure,and lane closure. 27. Attend two city council meetings. 28. Provide Project Management. Post Construction Stage: 1. The Webb inspector and City oversight inspector will prepare a list of incomplete or unsatisfactory items ("punch list") and supply this list to the Contractor. Following corrections and completion of the punch list and Contractor giving notice to the inspectors that the work is ready for inspection, the inspectors will inspect the work for final compliance. 2. The last change order to be prepared shall be a"balancing change order"that reconciles all quantity adjustments and previous change orders. 3. Webb Associates will prepare and have a Notice of Completion (NOC) recorded. 4. Deliver a final completed project to the City which is in compliance with all applicable codes,standards, and requirements of the State Prevailing Wage Act and City regulations. 5. Webb Associates will provide written notice of project completion to the City. 6. Webb Associates will make a copy of and then coordinate transfer of record drawings ("as- builts")to the design engineer who in turn will provide revised mylars to the City. CONSTRUCTION AKIN ERVI E : 1. Establish and or verify control which entails localizing the necessary horizontal and vertical control to be utilized for the project. Includes(3) local bench marks, (1) one for each site. Pap d of 7 1 2. Provide a one-time mobilization for the staking of curb and AC dike. Staking consists of stakes being set for line and grade at 25-foot intervals. Staking includes grade breaks, centerline of driveways,and centerline of(1)one ADA access ramp. 3. Provide a one-time mobilization for the staking of curb returns and cross gutters. Staking consists of stakes being set for line and grade (3) three stakes for curb returns and (1) one stake for cross gutters. Staking includes(1)one stake at centerline of ADA access ramps. 4. Provide a one-time mobilization for the staking of waterline hot-tap. Staking consists of(2) stakes being set for line and grade. 5. Provide grade sheets to the City of Grand Terrace. MATERIAL TESTING SERVICES 1. Provide concrete testing for curb and gutter and cross gutter. 2. Provide street finish grade testing for Michigan Street, Barton Road and La Paix Street. 3. Provide street subgrade testing for Michigan Street, Barton Road and La Paix Street. 4. Provide R-Value testing for Michigan Street, Barton Road and La Paix Street. 5. Provide Asphalt Compaction Testing. 6. Provide Testing Equipment and Vehicle. 7. Provide Optimum Moisture—Maximum Density,Small Mold. 8. Provide Optimum Moisture—Maximum Density, Large Mold. 9. Provide Hvreem Stability Value and Maximum Density for Asphalt. 10. Provide Asphalt Content and Gradation for Asphalt. SURVEY, DESIGN SERVICES.AND CALTRANS PERMIT: 1. Provide field survey for Miguel's Jr. Restaurant east driveway. 2. Provide field survey for driveway located between Autozone and Miguel's Jr. Restaurant. 3. Provide field survey for Barton Road interchange striping. Page 3 of 1C 4. Design Miguel's Jr. Restaurant east driveway for right in and right out only driveway 5. Design curb and gutter and sidewalk for removal of driveway located between Autozone and Miguel's Jr. Restaurant. 6. Design striping plan between northbound ramps and southbound ramps on Barton Road Interchange and obtain Caltrans Permit. Page ti or 7 1 EXHIBIT"r COMPENSATION Total fees for Construction Management and Inspection Services, and Construction Staking Services for the project, as outlines in Exhibit "A",will be provided on a time and material basis, in accordance with the attached Schedule of Fees.The approximate breakdown of services is as follow: Construction Management and Inspection Services $54,536 Construction Surveying Services $ 6,395 Material Testing Services: $15,770 Survey-and Design Services: $10 456 Total: $87,157 Pigs 7 of 7 17 0 Ir- vchlist Voucher List Page: 1 02/1512011 1:18:57PM CITY OF GRAND TERRACE Bank code : bola Voucher Date Vendor Invoice Description/Account Amount 66361 217/2011 001213 AT&T Feb 909 254-01. Jan/Feb Phone/Internet Service 10-190-235-000-000 123.31 Total : 123.31 66362 2/7/2011 010164 GREAT-WEST PR End 1121120' CONTRIBUTIONS/LOANS FOR PR END 1/21/11 10-022-64-00 1,850.97 10-022-63-00 4.784.83 Total : 6,636.80 66363 2/7/2011 010592 THE SUN 561231935 Newspaper Delivery-12/12/10 to 1/23/11 10-190-220-000-000 2297 Total : 22.97 66364 2/7/2011 001038 VERIZON WIRELESS-LA 0944334076 Jan/Feb Wirless Service-Public Works 10-175-240-000-000 10328 Total : 103.28 66365 2/8/2011 001907 COSTCO#478 0478 08 0052 5,' C. CARE SUPPLIES 10-440-220-000-000 17241 Total : 172.41 66366 2/8/2011 006720 SO CA.EDISON COMPANY Jan 2011 January Energy Usage 10-190-238-000-000 2,216.31 10-450-238-000-000 1,120.74 10-805-238-000-000 596.41 34400-238-000-000 8164 10-175-238-000-000 2968 10-172-238-000-000 37.11 10-440-238-000-000 53447 26-600-238-000-000 49.80 26-601-238-000-000 41 50 26-602-238-000-000 5810 16-510-238-000-000 6,39286 Total : 11,158.62 66367 2/8/2011 011171 D J. D GROUP INC 501 SR. CTR COMM'L KITCHEN-DEMO & INSTALL 32-600-311-000-000 38,133 00 Page i COUNCIL AGENDA ITEM N4�� vchlist Voucher List Page: 2 02/1512011 1.18.57PM CITY OF GRAND TERRACE Bank code . bofa Voucher Date Vendor Invoice Description/Account Amount 66367 2/812011 011171 D J D GROUP INC. (Continued) Total : 38,133.00 66368 2/812011 010626 MONTES, MARIA 01282011 Direct Deposit Error-Account Closed 10-022-30-00 12.84 Total : 12.84 66369 2/8/2011 010996 CA PUB EMPLOYEES' RET. SYSTEM H2O110214930C FEBRUARY EMPLOYEE/DEPENDENT HEALTH IN: 10-190-265-000-000 7255 10-120-142-000-000 363.45 10-125-142-000-000 641.38 10.140-142-000-000 962.07 10-172-142-000-000 406.19 10-175-142-000-000 662.75 10-180-142-000-000 171.03 10-370-142-000-000 726.88 10-380-142-000-000 320.68 10440-142-000-000 2,25670 10450-142-000-000 342.06 16.175-142-000-000 94067 21-572-142-000-000 427.60 32-200-142-000-000 684.10 32-370-142-000-000 47034 34-400-142-000-000 384.84 10-625-142-000-000 27792 10-022-55-00 8,38310 Total : 18,494.31 66370 2/8/2011 010737 WESTERN DENTAL SERVICES INC 002484 7730 Fe FEB EMPLOYEEIDEPENDENT DENTAL INSURAN( 10-022-61-00 7362 Total : 73.62 66371 218/2011 011092 METLIFE SBC KM05754034 00 FEBRURY EMPLOYEE DEPENDENT DENTAL INS 10-022-61-00 18572 10-180-142-000-000 5000 Total : 236.72 66372 2/8/2011 006772 STANDARD INSURANCE COMPANY 160-513170000( FEBRUARY EMPLOYEE/DEPENDENT DENTAL IN% 10-022-61-00 1,18864 0 Page. vchlist Voucher List Page: 3 02115/2011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66372 2/8/2011 006772 STANDARD INSURANCE COMPANY (Continued) Total : 1,188.64 66373 2/812011 006772 STANDARD INSURANCE COMPANY Feb 00607869 0 FEBRUARY EMPLOYEE LIFE INSURANCE & STD 10-625-110-000-000 395 16-175-142-000-000 1526 21-175-142-000-000 663 32-370-142-000-000 677 32-200-142-000-000 1215 34400-142-000-000 687 34-800-142-000-000 2 78 10-022-66-00 1,165.73 10-120-142-000-000 1042 10-125-142-000-000 10.42 10-140-142-000-000 1563 10-172-142-000-000 659 10-175-142-000.000 1044 10-180-142-000-000 626 10-185-142-000-000 695 10-370-142-000-000 10.31 10-380-142-000-000 5.21 10-440-142-000-000 48.65 10-450-142-000-000 5 56 Total : 1,356.58 66374 2/8/2011 004587 MANAGED HEALTH NETWORK 3200024127 FEBRUARY EMPLOYEE MANAGED HEALTH NET1 Page 3 vchlist Voucher List Page: 4 02115/2011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66374 218/2011 004587 MANAGED HEALTH NETWORK (Continued) 16-175-142-000.000 14.64 34-800-142-000-000 2.66 10-120-142-000-000 10.00 10-125-142-000-000 10-00 10-140-142400-000 15.00 10-172-142-000-000 6.33 10-175-142-000-000 10.33 10-180-142-000-000 6.00 10-185-142-000-000 6.66 10-370-142-000-000 11.32 10-380.142-000-000 5.00 10-440-142-000-000 133.20 10-450-142-000-000 11.98 10-625-110-000-000 4.33 34-400-142-000-000 663 32-370-142-000-000 7-32 32-200-142-000-000 11.66 21-175-142-000-000 666 Total : 279.72 66375 2/812011 010764 SAFEGUARD DENTAL&VISION 3552093 Feb FEBRUARY EMPLOYEE/DEPENDENT VISION INS 10-022-61-00 11967 10-180-142-000-000 14.27 Total : 133.94 66376 2/912011 003210 DEPT 32-2500233683 9011124 MAINTIEOC SUPPLIES 10-195-245-000-000 20.51 10-808-245-000-000 32.61 Total : 53.12 66377 2/9/2011 010853 S.B. COUNTY 02072011 2011 CITY/COUNTY CONFERENCE REGISTRATIC 10-110-270-000-000 1 W00 10-120-270-000-000 160.00 Total : 320.00 66378 2/14/2011 011110 TIME WARNER CABLE Feb 844840 72 FEB/MAR CABLE & INTERNET-SR CNTR 0 0 Page 4 vchlist Voucher List Page: 5 02115/2011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice DescriptionlAccount Amount 66378 2/14/2011 011110 TIME WARNER CABLE (Continued) 10-805-238-000-000 121.28 Total : 121.28 66379 2/14/2011 006730 SO CA.GAS COMPANY Jan 2011 Jan Natural Gas/CNG Fuel Usaqe 10-190-238-000-000 53263 10-440-238-000-000 150.60 10-175-272-000-000 7.80 10-440-272-000-000 2.60 34-800-272-000-000 2.60 Total : 696.23 66380 2114/2011 010218 CHEVRON &TEXACO CARD SERVICES 28591551 January Vehicle Fuel 10-175-272-000-000 364.41 10440-272-000-000 58.60 34-800-272-000-000 51.98 Total : 474.99 66381 2/14/2011 011138 SPARKLETTS 9637116 020111 January Bottled Water 10-190-238-000-000 6894 10450-238-000-000 14.06 10-805-238-000-000 14.06 10440-238-000-000 3305 Total : 130.11 66382 2/15/2011 001024 UNITED STATES TREASURY 254870 Business Cards-Mayor& New Council 10-110-210-000-000 15551 Total : i 55.51 66383 2/22/2011 001159 AMER. THEATER ARTS FOR YOUTH 01312011 WIZARD OF OZ TICKETS 23-200-14-00 13125 Total : 131.25 66384 2/22/2011 010920 BEBOW'S HEATING &AIR 14424 Install New Blower Motor-EOC Building 10-808-245-000-000 461 54 Total : 461.64 66385 2/22/2011 011017 CA BLDG. STANDARDS COMMISSION 2nd Qtr 2010-20 2nd Qtr Green Buildinq Standards Fee Page 5 vchlist Voucher List Page- 6 0211512011 1.18:57PM CITY OF GRAND TERRACE Bank code . bofa Voucher Date Vendor Invoice Description/Account Amount 66385 2/22/2011 011017 CA. BLDG. STANDARDS COMMISSION (Continued) 10-700-01 -14 80 23-200-23-00 14800 Total : 133.20 66386 2/22/2011 011029 COBRA SIMPLE 100 JANUARY COBRA ADM IN FEE 10-190-220-000-000 50.00 Total : 50.00 66387 2/22/2011 001867 COMMERCIAL LANDSCAPE SUPPLY 170906 LANDSCAPE SUPPLIES 10-450-245.000-000 509.98 Total : 509.98 66388 2/22/2011 011166 CORNERSTONE RECORDS MANAGEME10154480 FEBRUARY ARCHIVE TAPE STORAGE 10-140.250-000-000 55.00 10-380-250-000-000 55.00 Total : 110.00 66389 2/22/2011 010147 CORTES, BEA 02072011 Refund-Candidate Statement Fee 10-200-08 50.00 Total : 50.00 66390 2/22/2011 011171 D J D_ GROUP INC. 506 SR. CTR COMM'L KITCHEN-DEMO& INSTALL 32-600-311-000-000 43,667.10 Total : 43,667.10 66391 2/2212011 001942 DATA TICKET INC 34520 Dec. Parking Cite Processing Services 10-140-255-000-000 350.00 Total : 350.00 66392 2/22/2011 002301 FEDEX 7-391-56143 January Document Delivery 10-140-210-000-000 2981 Total : 29.81 66393 2/22/2011 002710 FOX OCCUPATIONAL MEDICAL CT_ 68679-30328 JANUARY NEW EMP PHYSICAL-HOLMES 10-190-224-000-000 5500 Total : 55.00 0 Page 6 vchlist Voucher List Page: 7 0211512011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66394 2/22/2011 002740 FRUIT GROWERS SUPPLY 90700325 MAINTENANCE SUPPLIES 10-450-245-000-000 16.95 Total : 16.95 66395 2/22/2011 002901 G T AREA CHAMBER OF COMMERCE 6341-RDA JANUARY CONSULTANT SERVICES 32-370-213-000-000 860.00 6374-RDA FEBRUARY CONSULTANT SERVICES 32-370-213-000-000 86000 Total : 1,720.00 66396 2/22/2011 003152 HARPER & BURNS LLPN January 2011 January Legal Services 10-160-250-000-000 4,503.75 32-200-251-000-000 4,50375 Total : 9,007.50 66397 2/22/2011 010691 HDL SOFTWARE LLC 0008227-IN Bldg & Safety Permit Software 10-172-246-000-000 1.78027 Total ; 1,780.27 66398 2/22/2011 010632 HIGH TECH SECURITY SYSTEMS 94945 MARCH SECURITY CAMERA MAINT AGREEMENT 10-195-247-000-000 2000 10-450-246-000-000 60.00 Total : 80.00 66399 2/22/2011 003216 HOUSTON & HARRIS PCS, INC. 11-16381 Hydrowash-Orangewood Ct 12/22/10 10-190-702-001-000 3,73250 Tota I : 3,732.50 66400 2/22/2011 011174 INTERBAY ENTERPRISES INC 110404 POSTAGE METER INK CARTRIDGE 10-190-211-000-000 175.10 Total : 175.10 66401 2/22/2011 003540 INTERNATIONAL INSTITUTE 9471 Annual Membership Fee-B Mesa 10-125-265-000-000 13500 Total : 135.00 66402 2/22/2011 003850 JANI-KING OF CA.. INC LAX02110981 FEBRUARY C CARE JANITORIAL SERVICES 10-440-244-000-000 97500 Page 7 vchlist Voucher List Page. 8 0211512011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice DescriptionlAccount Amount 66402 2122/2011 003850 JANI-KING OF CA., INC. (Continued) Total : 975.00 66403 2/22/2011 003853 JOHNSON POWER SYSTEM P O01102355 Fuel Cap for Tractor 10-195-246-000-000 29 30 Total : 29.30 66404 2/22/2011 011177 LODER RICHARD 32072011 Refund-Candidate Statement Fee 10-200-08 5000 Total 50.00 66405 2/22/2011 011162 MCGUIRE, SALLY 02072011 Refund-Candidate Statement Fee 10-200-08 5000 Total : 50.00 66406 2/2212011 010611 MCNABOE, DARCY 02072011 Refund-Candidate Statement Fee 10-200-08 50.00 Jan 2011 January Health Ins Reimbursement 10-110-142-000-000 31700 Total : 367.00 66407 2/2212011 004788 MUNIMETRIX INC. 1101007 2011 City Clerk Software Support 10-125-240-000-000 49900 Total : 499.00 66408 2122/2011 010097 NEXTEL COMMUNICATIONS 410575025-101 Dec/Jan Wireless Service-Maint/C.Care 10-440-235-000-000 4910 10-175-240-000-000 217.32 Total : 266.42 66409 2/2212011 011178 NORTHRUP, ROBERT 02022011 CE Fine Refund per Admin Hearinq 10-500-05 20000 Total : 200.00 66410 2/22/2011 005400 OFFICE DEPOT 548941042001 Xerox Phaser Toner 10-370-210-000-000 5297 549064299001 Retrun Fax Toner/Supplies-C-Care 10-440-246-000-000 -211 86 0 Page 8 vchlist Voucher List Page: 9 0211512011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Descripfion/Account Amount 66410 2/22/2011 005400 OFFICE DEPOT (Continued) 549365033001 Office Supplies 10-172-210-000-000 2990 549365211001 USB Flash Drives 10-808-700-000-000 8559 551016822001 Office Supplies 10-140-210-000-000 5892 Total : 15.52 66411 2/22/2011 005400 OFFICE DEPOT 549822155001 Copy Paper 10-190-212-000-000 215.26 549824816001 Printer Ink 10-185-210-000-000 100.44 Total : 315.70 66412 2/22/2011 005586 PETTY CASH 02112011 Replenish C Care Petty Cash 10-440-210-000-000 4.89 10-440-220-000-000 55.58 10-440-221-000-000 63.59 10-440-223-000-000 74.22 10440-228-000-000 121.07 10440-272-000-000 22.48 Total : 341.83 66413 2/22/2011 005670 PRESS ENTERPRISE 56580692 C.Care Employment Ad 1116-1117 10-440-230-000-000 426.24 Total : 426.24 66414 2/22/2011 010099 QUIEL BROS. SIGNS 60678 Electrical Sign Repair-Message Board 10-370-230-000-000 166.50 Total : 166.50 66415 2/22/2011 010171 REPUBLIC ITS RR-97241 JANUARY ROUTINE SIGNAL MAINTENANCE 16-510-255-000-000 451 68 RR-97242 January Response Call-outs 16-510-255-000-000 151 19 Page 9 vchlist Voucher List Page: 10 02/15/2011 1:18:57PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Descnption/Account Amount 66415 2/22/2011 010171 REPUBLIC ITS (Continued) Total : 602.87 66416 2/22/2011 006285 RIVERSIDE HIGHLAND WATER CO 2285 Oct/Nov Sewer Billinq 21-572-255-000-000 2,471.23 2287 Stimulus Proi 700009-005-Michigan 46-900-305-000-000 50,656.00 Total : 53,127.23 66417 2/22/2011 011175 ROBLES, SYLVIA 02072011 Refund-Candidate Statement Fee 10-200-08 50.00 Total : 50.00 66418 2/22/2011 006335 ROQUET PAVING INC_ 0113-11 Overlay on Orangewood 16-900-257-000-000 3.850.00 1205-10EMER Emerq Work on Barton-Storm Damage 10-190-702-001-000 2.015.63 Total : 5,865.63 66419 2/22/2011 006531 S.B. COUNTY SHERIFF 10492 FEBRUARY LAW ENFORCEMENT SERVICES 1 OA 10-256-000-000 154,136.00 14-411-256-000-000 8.33300 10-410-255-000-000 4.524.00 Total : 166,993.00 66420 2/22/2011 006435 SAN BERNARDINO, CITY OF 5302 DECEMBER ANIMAL CONTROLIHOUSING SRVS 10-187-256-000-000 8,68200 Total : 8,682.00 66421 2/22/2011 011176 SANDOVAL, BERNARDO 02072011 Refund-Candidate Statement Fee 10-200-08 5000 Total : 50.00 66422 2/22/2011 006614 SCHWAB, THOMAS 02072011 Refund-Candidate Statement Fee 10-200-08 5000 Total : 50.00 66423 2/22/2011 007005 SO CAL LOCKSMITH 14502 Keys-Van Buren Gate 10-195-245-000-000 1082 0 0 Page 10 vchlist Voucher List Page: 11 02/16/2011 1:18:57PM CITY OF GRAND TERRACE Bank code. bofa Voucher Date Vendor Invoice Description/Account Amount 66423 2/22/2011 007005 SO CAL LOCKSMITH (Continued) Total : 10.82 66424 2/22/2011 011071 STANCKIEWITZ, W. 02072011 Refund-Candidate Statement Fee 10-200-08 50.00 Total : 50.00 66425 2122/2011 006778 STAPLES K395054001 Kitchen Supplies 10-190-210-000-000 42-39 K395054011 Coffee/Kitchen Supplies 10-190-210-000-000 84-80 K395054012 Return-Coffee 10-190-210-000-000 -15.20 Total : 111.99 66426 2/22/2011 010447 STUDIO 33 PRODUCTIONS 6297 Scan Converter for Broadcasting 10-380-249-000-000 45106 Total : 451.06 66427 2/2212011 006898 SYSCO FOOD SERVICES OF L-A_ 1020207260 C. CARE FOOD & SUPPLIES 10-440-220-000-000 508.27 1020905830 C- CARE FOOD& SUPPLIES 10-440-220-000-000 538.84 Total : 1,047.11 66428 2122/2011 007034 TRANSPORTATION ENGINEERING 1093 November Traffic Enq Services 10-175-255-000-000 1,540.00 1103 December Traffic Enq Services 10-175-255-000-000 715.00 Total : 2,255.00 66429 2/22/2011 007220 UNDERGROUND SERVICE ALERT 120110284 January Dig Alert Tickets 16-900-220-000-000 4050 Total : 40.50 66430 2/22/2011 010693 UNITED WAY PR End 1121 &2 PR End 1121 &214 Donations 10-022-65-00 129.00 Page 11 vchlist Voucher List Page: 12 0211512011 1.18:57PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 66430 2/2212011 010693 UNITED WAY (Continued) PR End 12124 & PR End 12124 & 117 Donations 10-022-65-00 12900 Total : 258.00 66431 2/22/2011 007925 WILSON. DOUG 02072011 Refund-Candidate Statement Fee 10-200-08 5000 Total : 50.00 66432 2/22/2011 010993 WINZER CORPORATION 3881040 Graffiti Removal Chemical 10-195-245-000-000 21980 Total : 219.80 66433 2/22/2011 007987 XEROX CORPORATION 053106757 JANUARY XEROX WORKCENTRE 5755 LEASE 10-190-700-000-000 30810 Total : 308.10 66434 2/22/2011 007987 XEROX CORPORATION 053106756 JANUARY XEROX CC265H LEASE 10-190-700-000-000 29434 Total : 294.34 66435 2/22/2011 010697 ZIONS BANK 00100539-8868, Principalllnt Refi of'97 COP 33-300-206-000-000 127 423 78 Total : 127,423.78 66436 2/22/2011 007995 ZUG, RICHARD Fall 2010 Fall Weed Abatement 10-187-257-000-000 10000 10-195-245-000-000 5000 Spring 2010 Spring Weed Abatement 10-187-257-000-000 2,10000 10-195-245-000-000 23500 Total 2,485.00 76 Vouchers for bank code : bola Bank total : 516,399.94 76 Vouchers in this report Total vouchers ; 516,399.94 Page_ 12 vchlist Voucher List Page: 13 0211512011 1:18:57PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount Page 13 City of Grand Terrace Warrant Register Index , �� No Denartm—wt Name General Account Numbers F 0 Fund Name CITY COUNCIL 110 SALARIESIWAGES f 0 GENERAL FUND llo 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTHILIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 1381141 MEDICARE I SU1 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURNISMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG1 LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVELICONFERENCESIMTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROD. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT 4 4 0 a 1 certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director 1 1 CITY OF GRAND TERRACE PENDING C"COUNCILAPPRCVAL CITY COUNCIL MINUTES REGULAR MEETING-FEBRUARY 8.2011 Joint Workshop City Council& Planning Commission PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tem Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Doug Wilson, Planning Commission Chairman Matthew Addington, Planning Commission Vice-Chairman Tom Comstock, Planning Commissioner Robert Bailes, Planning Commissioner Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director ABSENT: John Harper, City Attorney Sgt. Carlos Espinoza, San Bernardino County Sheriff s Department Rick McClintock, San Bernardino County Fire Department A joint workshop of the City Council and Planning Commission of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, at 4:30 p.m. 1. Canal Village Affordable Housing Complex Sandra Molina, Senior Planner, indicated that this is a Public Workshop not a Public Hearing. The purpose of this workshop is to discuss the proposed Canal Village Apartments and to provide direction to staff. She reported that advisory notices were provided to surrounding property owners as well as to the Manager of the Highland Apartments. She indicated that staff has been working with Mr. Darryl Moore of Aegis Builders on the development of a 23-unit affordable housing rental complex at 11695 Canal Street. The project promotes several policies of the Housing Element. The Housing Element is updated every five years. The last Housing Element was adopted on April 27, 2010. The Housing Element is updated every five years to coincide with a Regional Housing Needs Assessment (RHNA) which is conducted by the Southern California Association of Governments (SCAG). The RHNA considers the anticipated population growth in the Region, and COUNCIL AGENDA ITEM NO. 3C Council Minutes 02'08/2011 Page 2 assesses each city and county an allocation of that growth by household income levels. Part of the Housing Element is looking at the City's housing needs, the existing housing stock, resources and constraints to housing,and land availability. Land availability ties directly to the RI NA,allocation. A housing plan is provided on how the City will accommodate the need. The Housing allocation is 329 units, which is for the cycle 2008-2014. The land inventory showed that we are accommodating most of the requirement with the exception of 37 units. It is assumed that the market will provide housing for the above-moderate income household category which will account for 10 units. She indicated that HCD has required the City to identify R-3 zoned sites that could accommodate additional units and that could be re-zoned to a density of 20 units per acre before they would approve the Housing Element. The City identified two sites that could be re-zoned, and adopted a housing program that the sites would be re-zoned to a density of 20 dwelling units per acre. One of those sites is the locations of the proposed Canal Village Project. One of the factors that facilitates this site for affordable housing is that it's owned by the Agency. She explained the income limits for affordable household levels and how it relates to the maximum rental rate. She stated that the proposed project would meet and promote housing elements policies that have been adopted. She also indicated that this project was identified as a potential housing program for the use of the Low/Mod Housing Funds under the Community Redevelopment Agency Five-Year Implementation Plan. As far as the proposed project goes, the applicant has submitted a full application packet for the project. In doing so, the applicant has expended considerable resources and additional resources will be required to respond to the City's requirements for additional information and revisions to the plans, including the various agreements that are required when Agency assistance is provided. Prior to expending further time and resources, there are key questions that must be resolved so that the applicant can refine the site plan and documents. This workshop is to discuss those broad, overarching questions. Specific project analysis and details would be a part of subsequent public hearings. The project is 23 units and anticipates to have one, one bedroom unit,which will be the manager's unit. The rest will be two bedroom and three bedroom units. There is a recreation room, covered barbeque area, tot lot, and 46 parking spaces are being provided. Staff is researching whether elevators are going to be required. The applicant has filed several necessary applications for development of the project. The applicant is requesting the approval of 23 units,which the City has the authority to grant a density bonus greater than 35%. The applicant is also proposing to construct four 3-story units within the permitted height limit of the 35 feet for the zoning district. Staff feels that given the project location and the surrounding multiple family Highlands Apartments, the three-story concept is appropriate at the location. They have also requested a reduction in the landscaped area due to the site layout. Staff'is asking Council and the Commission to give them a consensus on how they should proceed. Commissioner Matthew Addington,questioned if the Gage Canal is the right-of-way owned by the Canal Company or is it an easement over the land. Council Minutes 02/08/2011 Page 3 Senior Planner Molina responded that the property is owned by Riverside Utilities, Commissioner Addington, questioned if there was any possibility of them allowing landscaping of the Gage Canal to go towards the required amount of landscaping. Senior Planner Molina. responded that to fulfill the requirement of the landscaping it is suppose to be on the property itself, however,they were given permission to landscape and it gives continuity to the project. Councilmember Darcy McNaboe, questioned if the 46 spaces included visitor parking. Senioir Planner Mol responded that State Law does not require additional parking for guests. Councilmember McNaboe stated that she has a problem with not providing guest parking and questioned if Canal Street is wide enough to have people parking along it. Director of Building and Safety/Public Works Richard Shields responded that he believes that the fire department is requesting a red curb because there isn't a secondary access for this project. Mayor Walt Stankiewitz questioned if there is a way to access some of the Edison Property across the street for some additional parking. Director of Building and SafeZ2ublic works Shields. responded that most of that is taken up by the 215 right of way, indicating that they are going to be building a new bridge in that location. Senior Planner Molina.stated that she realizes that the parking is a concern and indicated that she is not 100%clear on what the City is limited to based upon State Law. She stated that she will get clarification from the City Attorney. Planning Commission Chair Doug Wilson stated that he believes that other cities have interpreted the State requirements and use a more streamline version by determining how many square feet you have to provide how many parking spaces for. He knows the financial circumstance when you are in a low or very low income project. He is impressed that the applicant was willing to take on all the additional costs to be able to do all the filing they have and to go this far in the process. As far as the three story height, he feels that this location is well suited for what is adjacent to the property. He feels that it is a quality project given what they have to work with. Councilmember Gene Hays,stated that based on his observation the Highlands Apartments Council Minutes 02/08/2011 Page 4 appear to be terraced and feels that the proposed project buildings would fit well with the terraced affect of the apartments. He feels that it is a good proj ect based on the lot shape and size. Councilmember Bernardo Sandoval,feels that the project looks good based on the piece of land available. He questioned what guarantees the City has that there will be a competent property manager to ensure that proper back ground checks are done. He questioned what the annual requirement is going to be from the RDA to provide assistance. Community and Economic Development Director Joyce Powers, responded that when the RDA agrees to provide assistance to meet the goals in providing affordable housing to the community, there are a lot of extra legal documents that come with that one being a Regulatory Agreement and another a Disposition and Development Agreement. The Regulatory Agreement is the agreement that sets up the annual auditing and how units have to be provided in certain income ranges and what the property management and maintenance standards are. City Staff would have to audit the project on an annual basis. Councilmember Sandoval questioned if the City is protected in terms of making sure that felons are not moving in. Community and Economic Development Director Powers, responded that it could be a requirement by virtue of the RDA providing the assistance. We are so early in the process, staff has not spent a lot of time or money on the documents but she has met with Daryl regarding that issue and he is aware of the extra steps and requirements to accept the funds. Planning Commissioner Robert Bailes, stated that he has looked into the Crime Free Multi Housing Program that is provided by the Sheriffs Department, which should provide the protection that Councilmember Sandoval was requesting. Community and Economic Development Director Powers stated that it could be made a requirement in the agreement. Mayor Stanckiewitz, questioned if they are going to just build the complex or will they be providing the management as well. Mr. Daryl Moore,Aegis Builders. Inc., stated that they haven't worked out the final details, however, it would be a management company. He stated that he lives on Minona Street in Grand Terrace. He stated that this property was originally purchased to build ten free standing condos on it. Staff approached him indicating that the City needed to comply with its affordable housing requirements and stated that his property would be a perfect piece of property. He stated that a 23 unit project is tough to do but would like to move forward with it. Council Minutes 02.;08/201 1 Page 5 Councilmember McNaboe,questioned how they will keep the cost of utilities down with the utilities being included in the rent. Mr.Moore,responded that they would design the building to be efficient and that any excess in use would be the renters responsibility. 0 Councilmember McNaboe questioned if there will be a maximum number of people that can live in each unit. If student's qualify for low income, traditionally they become multiple parties per room to further lower the rent which raises the need for more parking and other amenities. Mr. Moore responded that he doesn't have an answer for her. He said that it is sometimes hard to limit that. Councilmember McNaboe, stated that she would be interested in knowing if that could be an added restriction. She feels that it is a beautiful project but feels that the parking is going to be an issue. She questioned if this workshop was a result of a list of items that the Planning Department was going to be required to be changed. Mr.Moore responded that the Planning Department didn't necessarily have a problem with . the Project but because there was a Council change they felt that they needed guidance. Councilmember Hays questioned what percentage of this project will the company be asking the Redevelopment Agency for assistance with. Mt. Moore, responded that it is roughly 80% of the project. He stated that it is not just his company,it would be any company that would come into the City to build a project like this. Community and Economic Development Director Powers, stated that they are following a time track to hopefully having a good solid application to submit for home funds in October 2011,which is why staff wanted to discuss some of these issues. The assistance per unit is typically high in these types of projects. They are seeking Federal Funds and they need to know that the project is supported by the City. She has audited annually these types of projects before and you catch the overcrowding. She also stated that she hears the concerns of the parking. Mayor Stanckiewitz. questioned where the affordable housing funds will go. Community and Economic Development Director Powers,responded that the funds that they anticipated allocating to this project are what they have now. They would want to enter into an agreement with Mr. Moore that will secure that funding. She stated that typically you enter into an disposition and development agreement before you enter into escrow. Council Minutes 02/08/2011 Page 6 Mayor Stanckiewitz,questioned if moving this along will protect the low/moderate housing fund so that it is going to be there when we need it. Communi1y and Economic Development Director -Powers responded that it is her understanding at this point that if the funds are contractually obligated then the Stated would not take those funds. Mayor Stanckiewitz,questioned if this project is being fast tracked due to what is going on with the State. Community and Economic Development Director Powers,responded that in their view it is not considered a fast track. Staff has been discussing this project for quite some time. Chairman Wilson,stated that this entity has filed a specific plan and a site assessment,a zone change, a General Plan Amendment and an Environmental Review Application. They are way along with the process. What they are looking for is a consensus that the number of units, the height and the landscaping concept is a final. He knows that the latest budget showed that there was over one million set-aside for this particular item in that 20% set- aside. Councilmember Hays questioned who the parties are in the contract for the environmental work. Senior Planner_Molina, responded that the City of Grand Terrace and the Environmental Consultant that was selected after an RFP Process,which is Lilbum Corporation. The cost of the environmental work is paid for by the applicant. Councilmember Hays, stated that he was questioning this because he was looking for additional ways that the City would be able to make the argument that those funds have been committed in the event that the Agency decides to de-establish. Community and Economic Development Director Powers stated that the City could enter into an exclusive negotiating agreement until such times those documents are prepared. Chairman Wilson feels that there aren't many alternatives for adding additional parking. Jeffrey McConnell, 21758 Walnut Avenue, stated that there is a care program available program for low income individuals that gives them a significant discount on utilities. He stated the maximum number allowed in a dwelling is 2 people per bedroom per the State. He suggested having a bus stop near the project if possible. He stated that there was a public meeting regarding this project some time ago and the Manager of the Highlands Apartment at that time did not have a problem with this project being three levels. He stated that he Council Minutes 02';08/2011 Page 7 believes that we are still required by the State to build 27 low to moderate income housing units. He questioned what would happen if we do not comply with the housing needs. Community and Economic Development Director Powers responded that it would have to be built by 2014. If it is not built they are unsure if there would be any fines. 0 Mr.McConnell.21758 Walnut Avenue,stated that what he is hearing is that there are several reasons to get this project moving forward. He has supported the project all along. Charles Hornsby,22656 Brentwood Street,stated that he is not against this project but feels that it has not been presented honestly. When the math is done and you put 23 units on .83 acres it is 27 units per acre. He feels that they should base their decision on that. He feels that it is really crowded. They are going to have to do whatever they can to make this project look better. He doesn't feel that it is fair for the builder to ask the City to pay the tab and at the same time sacrifice the standards. He feels that the parking is way under the limit. He would be hard pressed to walk around this town and find a family that doesn't have more than two cars. He would like the Council to go by the real numbers when making their decision. Mayor Pro Tern Lee Ann Garcia.stated that her concern is with safety. She would like more 0 information on the lighting and landscaping. She would like to see the Sheriffs Department review the plans from a safety perspective. She expressed her concern with half of the open space being allowed. She questioned who was notified regarding this workshop. Senior Planner Molina, responded that Staff notified the Highlands Apartment and surrounding property owners and extended the notification to the neighborhood east of Mt. Vernon. Mayor Pro Tern Garcia, questioned if they notified the property owners on Newport. Senior Planner Molina, responded in the negative. Mayor Pro Tem Garcia, feels that it would have been helpful to know the fiscal impact. She would like more fiscal analysis that would show what the City's commitment would be and what they will be able to receive from the County. Communi1y and Economic Development Director Powers,responded that it would be Staff s next step to provide that information if the Council is ok with them moving ahead. Councilmember Sandoval, questioned if this was going to be a gated community. Senior Planner Molina. responded in the affirmative. Council Minutes 02/08/2011 Page 8 Ma or Stanckiewitz questioned what staff is looking for from the Council and Planning Commission. Senior Planner Mol responded that they are looking for a sense that the three story concept would be workable, that the unit count is something that the developer can move forward with as well as the landscaping concept. Those three design items are critical in how this project lays out. She is getting the sense that the Commission and the Council,as far as a these design concepts,aren't overly problematic. She realizes the parking is something that they are going to have to look into. Based on what she is getting from the Council and Commission they will move forward with what they have and begin the public review and public hearing process. Community and Economic Develo ment Director Powers stated that with the other issues we have to consider staff will talk to the City Attorney about putting together an Exclusive Negotiating Agreement to secure that right with Mr. Moore. Chairman Wilson, supports the number of units and the number of stories and the relative height and the landscaping concept as it was proposed. It was the consensus of the Council and the Commission that the three story concept is workable,the unit count is acceptable as well as the landscaping concept. Mayor Stanckiewitz closed the Joint Workshop at 5:38 p.m. A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on February 8, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz,Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Carlos Espinoza, San Bernardino County Sheriffs Department Rick McClintock, San Bernardino County Fire Department Council Minutes 02;OMOI I Page 9 ABSENT: None The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary the Brook Church, followed by the Pledge of Allegiance led by Councilwoman Darcy McNaboe. ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Colton High School Football Team Recognition Mayor Stanckiewitz announced that the Colton Yellow Jackets Varsity Football Team won the 2010 CIF Southern Championship and recognized them for their Achievement. He presented the team with a Certificate of Recognition. He introduced Richard Bray,Sr.,Head Coach. Richard Bray, Sr. Head Coach, introduced his staff and players. Councilmember Bernardo Sandoval,thanked Frank Ybarra from the Colton School Board and Roger Kowalski from the Colton School Board for coming. He stated that they are 0 always welcome regardless of what Gil Navarro says. The Board is important to the City and they value the relationship and is looking forward to having a healthy working relationship with the Board. 2B. Recognition of Winter Stone Emergency Response Workers Mayor Stanckiewitz stated that a severe winter storm hit the City on December 22, 2010 closing two main access roads causing over $400,000.00 in damages. Volunteers were activated to assist the City and the Sheriff's Department in responding to this storm. The Community Emergency Response Team (C.E.R.T.) from the City and an Explorer for the Sheriff s Department rallied around us. These volunteers filled sandbags,directed traffic and assisted staff and contractors in responding to the flooding and mud slides caused by the Storm. On behalf of the City Council he thanked the Staff and volunteers for their efforts in responding to the winter storm. He presented the following with a certificate of Appreciation: Tanner Larson, Sheriff s Explorer Joe Borelli , CERT Andy Sandiford,CERT Jeff Allen, CERT Phil Spisak, CERT James Monroe, CERT Randy Halseth, CERT Joe Ramos, CERT Debra Hurst, CERT Tom Roberts, CERT Helen Ramos, CERT Nina Mendoza Jim Stamm, CERT Sue Taylor, CERT Richard Shields Mil Herman, CERT Ken Smith, CERT Barrie Owens Council Minutes 02+08/2011 Page 10 Bernie Urrea, CERT Lynette Sandiford, CERT Greg Torres Matt Wirz Mike Cruz Angel Agudo CONSENT CALENDAR CC-2011-10 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCILMEMBER MCNABOE,CARRIED 5-0,to approve the following Consent Calendar Items with the removal of Items 3A.,3C., and 3E.: 3B. Waive Full Reading of Ordinances on Agenda 3D. Amendment to Waste Delivery Agreement Between the City of Grand Terrace and the County of San Bernardino 3F. Resolution Making Certain Findings and Authorizing the Use of Agency Funding for the Reconstruction of Mt. Vernon Avenue During Fiscal Year 2006-2007, Thereby Reducing the Amount Owed to the Agency by the General Fund by$819,235.00. 3G. Potential Fiscal Impacts of Governor's Proposed 2011-12 Budget ITEMS REMOVED FROM CONSENT CALENDAR 3A. Approve Check Register No. 02-08-2011 Debra Hurst 22950 Orangewood Court, feels that it is very slow to get answers from City Staff. She stated that Jo Verhelle has been helpful trying to get answers but there are still a couple that have not been answered. She questioned Voucher#66312. She feels that when Councilmembers are sent to Sacramento it should be questioned whether it is required or is it something that can not be done local. She questioned Voucher#66324 in the amount of $13,789.23 to Burrtec Waste and questioned what it is for. She questioned Voucher#66337 to Houston Harris in the amount of$10,197.50 and questioned if this was on City property or is it private property. If it is not City property, will the City be getting reimbursed from the property owners. She questioned Voucher#66354 in the amount of$315.00 for Eden Support and questioned what it is for. CC-2011-11 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER SANDOVAL,CARRIED 5-0,to approve Check Register No. 02-08-2011. 3C. Approval of Minutes of 01-13-2011 and 01-25-2011 CC-2011-12 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to amend the January 13, 2011 minutes as follows: Council Minutes 02;'08.;2011 Page l l On Page two City Manager Adams comments: City Manager Adams, responded that staff will have more specific information as the park plan is finalized.Based on staffs reduction of maintenance to $10,200.00, due to requested elimination of restrooms to the parr plus the neighborhood's willingness to assist with opening and closing the park among other items, staff' Obelieves based on knowledge today, the City can maintain the parr even with the dire budget options. 3E. Senior Center Kitchen Remodel CC-2011-13 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER HAYS, CARRIED 5-0, to appropriate $24,985.38 from the unencumbered Redevelopment Capital Project Funds to the Senior Center kitchen project account to fund change order and provide an additional 8.5%contingency. PUBLIC COMMENT Denis Kidd. 22874 Pico Street, is representing Friends of Blue Mountain and invited everyone to the Fourth Annual Blue Mountain Hike on Sunday, March 13, 2011. Jo Stringfield, 22273 Barton Road, stated that a few meetings back it was discussed to pull the property east of her property out of the Agreement with Jacobsen and she has since talked to Community and Economic Development Director Powers who told her that her property will be pulled out as well. She is pleased this may give her more options with her property. Anne Wade-Hornsby. 22656 Brentwood Street, stated that Pigeon Pass road although has been closed for quite some time will eventually be opened. It is on the General Plan for Riverside County to be opened,meanwhile a housing development has been put in place and the High School is going to be opened soon and an inclusive 120 acre development plan to go around the High School called Grand Crossings. She presented information to Council regarding future traffic that is being proposed by Riverside County so that Council is aware of the impact that it will have on Grand Terrace. Charles Hornsby.22656 Brentwood Street,reported that he took a walk to what is slated to be the Dog Park. He walked it and all it really needs,in his opinion,to start with is to clean up the debris on the lot. He feels that 10-12 volunteers could remove the debris easily in a half day. The other thing it needs is some fencing. It would also need a couple of benches. There are nice shade trees on the lot. The last thing it would need is water. His question to the Council if they could begin to do this if they felt that their efforts would be rewarded by it becoming a joint effort between volunteers and the City. Council Minutes 02/0812011 Page 12 COUNCIL REPORTS Mayor Pro Tern Lee Ann Garcia,suggested that anyone who is considering the walk up blue mountain should start conditioning for it. It is a beautiful walk. She reported that the City got hit pretty hard by graffiti. The Code Enforcement Officer works with the Sheriff's Department to try and find who is doing it. When graffiti is done on private property it is the property owners responsibility to remove it and sometimes it takes longer than it would ifthe City were able to remove it. She thanked the local paper for the recent coverage of graffiti. She reported that she attended a tour ofthe Grand Terrace High School with Councilmember Hays. The property that is right on the corner is not going to be developed but there will be fencing all around the property. There are a couple of issues that staff will need to work on with them regarding reclaimed water and improvements to the streets in order to make it safe for buses and vehicles. The campus is very big and she is concerned with safety and would like to see safety cameras installed. And last is the railroad crossings that will need to be looked at. She questioned if staff is working on a joint meeting with the City Council and the Colton Joint Unified School District Board to discuss some of these issues. Councilmember Sandoval,reported that the last few weeks have been very intense because of RDA and what it means to the City. He appreciates staffs efforts in putting together options for Council. He stated that there are Councilmembers looking at every option and they are not limited to how things were done in the past and everything is on the table and O they are looking at every possible option to resolve the situation that we are in. Little League is holding their opening ceremonies on Saturday,February 12,2011. Everyone is invited to attend. He feels that these are interesting times and appreciates the commitment of the Councilmembers to engage in processes that are new to them and not comfortable. They are committed to doing whatever it takes to save the City. He requested that staff set up a joint meeting with Highgrove MAC to discuss the issue that was brought up. He feels that the project is a fundamental risk to Grand Terrace. If that traffic is moved in the way that it is being recommended he is afraid that Grand Terrace will become a Reche Canyon. City Manager Adams,responded that Highgrove is not a City,it's part of Riverside County and the MAC is an advisory committee. She would need to do some research to understand the issue to see where the push is coming from. Our efforts may need to be more directly with the County. Councilmember McNaboe, reported that she enjoyed the opportunity to go to Sacramento on behalf of the City on Thursday, February 3, 2011. She joined over 100 other cities in speaking with the sub-committee for the Senate specifically for budget and fiscal review and looking at Redevelopment Agencies. With the exception of one person, everyone in the room had their reason, their take and their story of how redevelopment has helped their community or their unincorporated areas or their county areas. She feels that it gave the Senators a really good perspective on the usefulness of Redevelopment Agencies. It is easy Council Minutes 02r08/2011 Page 13 for State level to look at Redevelopment Agencies as taking their money but when you really start to hear the stories of where it has been put to use for low cost housing, needed infrastructure in certain local areas,especially for small cities,it really paints the picture that this isn't money that's just being taken to build things that are nice but not necessary. They voted to keep this issue open to their larger committee. She is really hopeful that the discussion will cut across party lines and that they will start to realize that Redevelopment is something that is helpful to the State, even though the money stays locally it really is helping them with infrastructure. It will end up costing them money to provide these services and infrastructure projects. They will just have to do it in a different way. Hopefully they will look at the cost of doing these projects in a different way and really give a good fiscal accounting of what those alternatives can be. She would like to talk about accountability, visibility, and accessibility. The issue has been raised before in public comment regarding questions that are asked by the Community in the Chambers and then addressed later. It makes sense that they are addressed later so that they can be fully researched. The question was raised is there a way for those answers to be made available some how to other members of the community. She takes that question further and say if there are people that come to the counter asking for information, perhaps some of that information is information that should be available to anyone in the community as well,especially if it is something that staff needs to take the time to research. She has questions regarding what is standard practice in the City when answering questions to the public. Where is it defined what is an adequate amount of time needed to answer some of the questions. She feels that we as a community need an opportunity to come to some definitions what we feel is adequate time and what their expectations truly are and if they are realistic expectations. She suggested two things one being can Staff make some recommendations based on the current resources,for a way that we can make answers to questions asked available to the whole community. She also asked to have a workshop to discuss the idea of the way we get answers to questions in the City and what is adequate time to prepare those answers and what the expectations are so that we know the staff has an opportunity to meet those expectations without feeling like they have to drop everything they are doing at that moment to service a questions yet still be responsive. Second item is visibility. Technology has been briefly discussed to allow visibility into the Council proceedings but then it also would take the accessibility to information within the City to a higher level to make it easier for a citizen to access information,which doesn't come without a cost. She would like the Council to consider that perhaps there is a technology task force, community citizens, that could help to give an assessment of what our current technology capabilities are and help them to define the goals for the future so that we have a direction on where to go and set priorities. With that it would enable us to at least look for grants that might allow us to get there with funding opportunities. Thirdly is accessibility. This issue really addresses the idea of physical accessibility. Accessibility for people that have difficulties with their physical abilities that would preclude them from participating fully in this forum. She feels that we keep out people that can not come downstairs and have a difficult way of navigating the doors in the building. She feels that there are accessibility issues as a whole in the City. She would like Council Minutes 02108/2011 Page 14 to look at a task force to help access and suggest ways to address physical accessibility in the City. Councilmember Hays stated that everyone who attends the Council Meetings, including Council, is very passionate about the City and we all want to make sure that the City is moving in the right direction. One thing that we need to be aware of is that when we come to the Chamber for these meetings,there could be individuals in the audience that may have an opportunity to offer the City. It could be a business, a high revenue potential business. He would just ask that they be aware of how they conduct themselves and ask questions and address concerns in these meetings. You never know who we may turn off as a potential investor or business partner in the City. Mayor Stanckiewitz reported that on Thursday, March 10, 2011 from 5:00 to 7:30 p.m. is the Colton Chamber of Commerce Tri-City Mega Mixer and Business Expo will be held at Ashley Furniture. He reported that he received an e-mail from Senator Dutton's office regarding a FEMA briefing set by those affected by the storm. He requested that the information be made available on the website. He reported that there was a closed session held on January 25,2011. In the closed session there were two items,conference with Legal Counsel regarding existing litigation GC54956.9 Chambers Group and Labor Negotiations and Council reported that there was no action to report. Tonight he is reporting that there has been some action regarding the items and requested that the City Attorney explain the actions that came from item A. City Attorney John Harper,this was a law suit that was file by Chambers Group. They were employed by the City to perform services related to the preparation of an Environmental Impact Report for the General Plan. Over a fairly lengthy period of time as a result of changes in the law and simply the passage of time, there were a number of change orders which were submitted in a group by the City Council. City Staff felt fairly strongly that we weren't getting the quality of service and that in fact staff was performing quite a bit of the work themselves. They were feeling that the amount that was being charged by Chambers was excessive as a result in large part by their staff. Staff felt that it was appropriate not to pay their final invoice. The result was a claim and ultimately a law suit. The Claim was for $52,000.00. After negotiations with the Chamber's Group,they have decided to withdraw their claim and enter into a settlement agreement,which essentially they are walking away. That was the only outstanding litigation currently in the City of Grand Terrace. PUBLIC HEARINGS -None UNFINISHED BUSINESS -None NEW BUSINESS Council Minutes 02'0812011 Page 15 8A. Section 125 Plan CC-2011-14 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to adopt a Section 125 Flexible Benefit Plan Agreement, adopt a Resolution Adopting a Health Flexible Spending Arrangement and Authorize the City Manager to sign Broker of Record Designation with Keenan & Associates. 8B. First Quarter and Second Quarter Financial Review CC-2011-15 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCILMEMBER SANDOVAL,CARRIED 5-0,to accept and file the first and second quarter financial review for fiscal year 2010-11. CLOSED SESSION -None Mayor Stanckiewitz adjourned the meeting at 8:50 p.m.,until the next City Council Meeting which is scheduled to be held on Tuesday, February 22, 2011 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace Please see Item 4 under CRA for full Report. COUNCIL AGENDA ITEM N06 rg• x ChLIFpdYIA AGENDA REPORT MEETING DATE: February 22, 2011 Council Item( X) CRA Item ( ) TITLE: CITY AUDITED ANNUAL FINANCIAL STATEMENT- FY 2009-10 PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Accept and file BACKGROUND: The City Annual Audit and Financial Report is required under the municipal code and is required for reporting to the State Controller, grant reporting, if any, bond trustees and other financial reporting requirements. The City received an unqualified opinion for the fiscal year 2009-10 audit. An unqualified opinion is the highest opinion that can be achieved. The City is audited by the CPA firm of Rogers, Anderson Malody and Scott from San Bernardino. to DISCUSSION: A draft of the City Annual Audit and Financial Report was reviewed and discussed with City Council at a workshop on January 25, 2011. No changes were made to the final report. Net assets of the city, in the Government-Wide Statement of Net Assets, increased approximately 1.6% to $30.7 million. Overall revenues decreased 10.70/a to $14.9 million while expenditures, capital costs and debt service decreased 39.3% to $14.3 million. The decrease in overall expenditures is primarily due to the completion of the senior housing project and reclassification of certain costs of the senior housing project in the previous year. Overall Fund Balance Reserve of the Governmental Funds is a total of $20.6 million. $19.7 million of the overall total fund balance reserve is with the Community Redevelopment Agency, $1.5 million is with other non-major funds and the General Fund Balance Reserve has a deficit of ($720,430) at fiscal year end, which is an increase in the deficit of ($213,415) from the previous fiscal year. The City has one proprietary Fund with a total of$7,119,499 in capital assets and unrestricted equity. A copy of the City Annual Audit and Financial Report is available on the City's website under document center. COUNCIL AGENDA ITEM NO.. 9 FISCAL IMPACT None by this action Respectfidlly submitted, Bernie Simon Finance Director Manager Approval: ' � BetsyNeAdamh City Manager ATTACHMENTS: City of Grand Terrace Annual Financial Report FY 2009-10 (under separate cover) A0030A 110OU00 A �At,FcRN,A AGENDA REPORT MEETING DATE: February 22, 2011 Council Item(X) CRA Item ( ) TITLE: Advocacy to Preserve Redevelopment Agencies PRESENTED BY: Betsy M. Adams, City Manager O RECOMMENDATION: Adopt Resolution No. 2011- in opposition to the Administration's proposal to abolish redevelopment agencies in California and authorize the City of Grand Terrace to be shown as a member on the Inland Southern California Redevelopment Association's website. BACKGROUND: At the Council Workshop on January 25, 2011, the Council was provided with information on the fiscal impacts to Grand Terrace of the Governor's proposed 2011-12 budget which includes the proposal to disestablish redevelopment agencies. The information was provided again at the Council Meeting on February 8, 2011 along with the fact that the City planned to renew its membership with the California Redevelopment Association. DISCUSSION: The League of California Cities (League) and the California Redevelopment Association (CRA) are working collectively in opposition to the Governor's proposal to disestablish redevelopment agencies. These organizations have requested their member cities adopt resolutions in opposition to this proposal. The resolution in Attachment A to this staff report is the proposed resolution for Grand Terrace. In addition to including information recommended by the League and the CRA, the resolution also lists three major infrastructure projects the City would not be able to construct without its redevelopment agency — Michigan Street Improvements; Mt. Vernon Avenue Slop Stabilization; and Van Buren Street, Pico Street, Michigan Street and Main Street Storm Drains. In addition advocacy efforts with the League and the CRA to preserve redevelopment agencies, members of the Council and City staff have been participating in regional efforts to preserve redevelopment agencies. Cities in Riverside and San Bernardino counties have joined together with the counties to form the Inland Southern California Redevelopment Association to insure the Inland Empire represented on this critical issue. The Association is seeking authorization to display the logos of it members on its website cl��rent.urc). The Council needs to provide direction on whether the City's official seal or its Blue Mountain City logo should be used for this purpose. COUNCIL AGENDA ITEM NO. f- i Resolution in Op ition of Administration's Proposal to Abol Redevelopment Agencies February 22, 201 Page Number 2 FISCAL IMPACT: There is no cost to the City in adopting the proposed resolution or for being a member of the Inland Southern California Redevelopment Association. Advocacy efforts by this Association, the California Redevelopment Association and the League of California Cities may be successful in preventing the elimination of redevelopment agencies thereby allowing the City to maintain an important rever a source for organizational operations and capital projects which support the purposes for wr h redevelopment agencies were created in California. Respectfull su fitted, Betsy . Adan City Manager ATTACHMEN S: Attachment A- Zesolution 2011 - in Opposition of the Administration's Proposal to kbolish Redevelopment Agencies in California 0 .:w1 ;V13 ;l all jr I ji _Nt,:OO 0 Attachment A A Resolution in Opposition to the 0 Administration's Proposal to Abolish Redevelopment Agencies in California 3 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN OPPOSITION TO THE ADMINISTRATION'S PROPOSAL TO ABOLISH REDEVELOPMENT AGENCIES IN CALIFORNIA WHEREAS, as part of its 2011-12 budget proposal, the Governor has proposed permanently abolishing California's more than 400 local redevelopment agencies; and WHEREAS, this proposal represents more of the same misguided and illegal State budget raids of local government funds that voters have repeatedly sought to end, most recently in November 2010 when an overwhelming 61% of voters elected to stop State raids of local government funds, including redevelopment funds; and WHEREAS, this proposal will bring very little financial benefit to the State. According to the State Controller's Office, redevelopment agencies have more than $87 billion in bond and other contractual obligations that legally must be repaid before revenues are available to any other purpose. In fact, according to the State Department of Finance's own budget documents, there will be zero State savings in out years from shutting down redevelopment; and WHEREAS, this proposal will destroy local economic development, including hundreds of thousands of jobs and billions of dollars in local economic activity throughout California. In fact, in the City of Grand Terrace, abolishing redevelopment will have a direct negative impact on Michigan Street Improvements; Mt. Vernon Avenue Slope Stabilization; and Van Buren Street, Pico Street, Michigan Street and Main Street Storm Drain Projects; and WHEREAS, throughout California, redevelopment activities support 304,000 jobs annually, including 170,600 construction jobs, contribute over $40 billion annually to California's economy in the generation of goods and services, and generate more than $2 billion in state and local taxes in a typical year; and WHEREAS, eliminating redevelopment will take away one of the few tools local governments have to comply with state requirements to plan for more compact urban development supported by transit-oriented development, housing, jobs and infrastructure; and WHEREAS, eliminating redevelopment will destroy the development of affordable housing in California. Redevelopment agencies are the second largest funder of affordable housing, behind only the federal government, responsible for over 98,000 units of affordable housing since 1993; and WHEREAS, shutting down redevelopment agencies is a violation of multiple State and Federal constitutional provisions_ THEREFORE, BE IT RESOLVED that the City of Grand Terrace formally opposes the Administration's proposal to abolish redevelopment in California. THEREFORE, BE IT FURTHER RESOLVED, that City of Grand Terrace authorizes its council and city staff to communicate its opposition to this proposal to the Governor, the Legislature, business groups, and citizens. PASSED AND ADOPTED this 22 day of February, 2011 by the following vote: Walt Stanckiewitz OMayor of the City of Grand Terrace Attest: City Clerk of the City of Grand Terrace I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2011- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22Id day of February, 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: City Attorney 5 RECEIVED Historical & Cultural Activities Committee FEB 0 8 2011 Minutes for January 3, 2011 CITY OF GRAND TERRACE The meeting was called to order at 7:05 p.m. by Chair Pauline Grant. Those presentRwere�A Pauline Grant,Ann Petty, Frances Carter, Gloria Ybarra,City Clerk Brenda Mesa, Masako Gifford and Peggy Reagan. Secretary's Report: The minutes for December 6,2010 were read For clarification: The number of seating was for 100 people and not for i 10 people as was listed in the minutes.After clarification, the minutes were approved on a motion by Ann, seconded by Frances. All in favor. Motion carried. Treasurer's Report: The budget shows a balance of$ 531.19. The Petty Cash balance is $ 335.59. Reimbursements made to committee members for expenses incurred were as follows: $28.85 - Frances(punch, water, ice, etc.) $12.05 - Masako (cleaning of tablecloth/dinner plates) $ 2.03 - Pauline(to complete the transaction totaling$42.03 for the purchase of turkey breasts) Ann-$7.74 (amount of change from$20.00 returned by Ann for food purchases made totaling$12.26). Historical Report: Marie Montes donated a 1960's booklet entitled"A Study of the Community by the 8'h Grade of Terrace Union School"which was given to Ann for the f 1 historical collection. �✓ Old Business: 32od annual Anniversary Potluck Dinner The committee was very pleased with the outcome of this year's celebration. There was plenty of food which included the traditional potluck styled menu full of home cooked recipes. Burrtec Industries, Inc. generously donated the ham. Scoutmaster Sam Fisk of Troop 40 of the Boy Scouts of America spoke of the many functions that the troop has done over the years and gave a history of Boy Scouting. Gloria will mail thank you cards to the volunteers whose time and support was greatly appreciated Also,a thank you card to Buntec Industries, Inc. for their generosity in the donation of the delicious ham. Brenda advised that the insurance for the Potluck in the amount of$434.06 was paid by the City. 2011 Calendar of Events: The committee decided on the following dates: Art show May 1, 2011 Country Fair November 5. 2011 Anniversary Potluck Dinner December 13, 2011 COUNCIL AGENDA ITEM NO. .3e, 1 The meeting was adjourned at 7:30 p.m. The next meeting is scheduled for February 7, 2011. Respectfully Submitted, Gloria Ybarra Secretary CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE FEB 14 2011 Regular Meeting MINUTES CITY OF GRAND TERRACE November 8, 2010 CRY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hail. Meeting was called to order at 4:05 pm by 0 Chairperson Don Bennett. MEMBERS PRESENT: Don Bennett, JoAnn Johnson, Debra Hurst, Phil Spisak. MEMBERS ABSENT: Lew Neeb, Pat Smith CITY STAFF/SHERIFF'S DEPT. —Nina Mendoza— Sheriffs Special Services. GUESTS PRESENT: None AGENDA: was approved with a motion by Don Bennett and second by JoAnn Johnson. Motion passed by members present. MINUTES FOR THE MEETING OF September 13, 2010 were approved with a motion by Don Bennett and second by JoAnn Johnson. Motion passed by members present. PUBLIC COMMENT: None CORRESPONSE: None UNFINISHED BUSINESS: a. Criminal Activities—The majority crime activities occurring within the city are still vehicle burglaries. Some graffiti is occurring and some ID Thefts are being reported. Residents need to be advised to make sure their vehicles, homes and personal information are secure. On November 5, 2010 there was a DUI checkpoint in Grand Terrace with 6 arrests. b. Neighborhood Watch Program — Meetings are increasing throughout the city. Several meetings a month. No city wide Neighborhood Watch has been scheduled yet. NEW BUSINESS: a. Crime Prevention Planning—Articles in the local papers to advise residents to keep their garage doors closed, homes locked and their personal information secure. REPORTS: COUNCIL AGENDA ITEM NO.3 H 1 RECEIVED CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE FEB 14 2011 Regular Meeting MINUTES cnY OF GRAND TEFiI�ACE c January 10� 2011 mr c�RK's oEPAR1'M�T The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 3:55 pm by Chairperson Don Bennett. 0 MEMBERS PRESENT: Don Bennett, JoAnn Johnson, Debra Hurst, Phil Spisak, Lew Neeb and Pat Smith. MEMBERS ABSENT: None CITY STAFF/SHERIFF'S DEPT. — Nina Mendoza —Sheriffs Special Services. GUESTS PRESENT: None AGENDA: was approved with a motion by Lew Neeb and second by JoAnn Johnson. Motion passed by members present. MINUTES FOR THE MEETING OF November 8, 2010 were approved with a motion by JoAnn Johnson and second by Phil Spisak. Motion passed by members present. PUBLIC COMMENT: None CORRESPONSE: None UNFINISHED BUSINESS: a. Criminal Activities—There have been some residential break-ins, but the major incidents are still the vehicle burglaries. Residents need to make sure that their homes and vehicles are properly locked. Do not leave items in vehicles that thieves can see. Some graffiti is occurring and some ID Thefts are being reported. There was a recent armed robbery at Dominos. b. Neighborhood Watch Program — Meetings are increasing throughout the city. Several meetings a month. No city wide Neighborhood Watch has been scheduled yet. NEW BUSINESS: a. Crime Prevention Planning —Articles in the local papers to advise residents to keep their garage doors closed, homes locked and their personal information secure. 011 1r ?Tl A. 3 JA 11-001 0'. REPORTS: a. Summary of Law Enforcement Activity— See above under Criminal Activities. b. Other Community Programs—Senior Center— In January— Matt Slaback who sings and plays piano will be performing. In February we will be entertained by Arthur Rand, Original Ink Spot. The contract for the kitchen has been signed and work will begin shortly. CERT-was activated on December 22, 2010 for assistance in the city with traffic control. Both Barton Rd. and Mt. Vernon experienced mud slides and were closed to traffic. c. Nina is still looking for the article from CSSA about personal home protection. Pat Smith will also research to see if she can locate it. ADJOURMENT-There being no further information to discuss, the meeting was adjourned at 4:50 p.m. Respectfully submitted, Debra Hurst Secretary COMMUNITY EMEM NUTESRESPONSE TEAM RECEIVED NOVEMBER 7, 2010 FEB 0 8 2011 CITY CLERKS DEPgR7M CE Members Present: Jeff Allen, Jose Ramos, Barbara Smeltzer, Jim Stamm, Sue Taylor, Hanni ENT Bennett, Joe Borrielli, Tom Roberts, Helen Ramos, Linda Carter, Sandy Luckman, Peggy Witt, Vic Pffennighausen, Randy Halseth, Debra Hurst. Members Absent: Mil Herman, Jolene Gustason, Bernard Ojeda, James Vert, Andrew Anaya, Dragos Barbu, Shannon Bryant, Ingrid Clark, Michael Cerda, William Fenn, Lee Ann Garcia, Cliff Homan, James Monroe, Margie Miller, Glenn Nichols, David Ortiz, Carlos Ramirez, Terrilee Robb, Lynette Sandiford, Thomas, Schwab, Ken Smith, Monique Stanckiewitz, Walt Stanckiewitz, Phil Spisak, Joanne Thoring, Adele Urrea, Bernie Urrea, Doug Von Kriegelstein, Joyce W idenauer, Matt Wirz, Meeting was called to order at 7:00 pm by Jeff Allen. Flag salute was given. Sign-up sheet passed around to members for roll call. Agenda for November 7, 2010 was approved by members present. Minutes for October 5, 2010 meeting were approved by members present. Treasurers Report—Combined balance is $6,088.58. Training was given by Joe Ramos on Hazard Mitigation Home—Utilities are important. Know where the gas meter is and when and how to turn it off. Know where the water meter is and how to turn it off. Know where the electric meter is and how to turn it off. You should have plenty of candies available, flashlights with batteries, reflective vest, some type of head lamp so that you will be able to work with hands free. Tune to 1640am (Grand Terrace station)to find out what is going on. In your cell phone you should put in phone numbers ICE—(in Case of Emergency)—Place out of state numbers in phone—local lines will probably be out of order. Old Business: CERT Hats and T-Shirts still for sale. CERT—Hand Out day on 10/21/10 went very well. Set the trailer up at the CVS parking lot and went to Stater Bros. parking lot and handed out brochures to many residents. CERT—Halloween Haunt—Handed out candy and brochures to attendees. Received many names of interested persons who would like to become CERT members. New Business: CERT—We will have an information booth at the Country Fair on 11/06/10. Sandy Luckman to contact"American Red Cross"for a possible CPR class for our members, Barb Smeltzer well be ordering more pamphlet's from FEMA. Sandy Luckman to research proper wording from the utility companies on proper procedures for COUNCIL AGENDA ITEM NO.311 1 turning off different utilities and an article can be prepared to publish in"The City News". Jeff Allen setup CERT workday for 11/08/10 at 9:00 am. Debra Hurst to send email to all CERT members regarding work day. There being no further business to discuss, meeting was adjourned at 8:05 pm. Next Meeting December 7, 2010 7:00 pm City Hall 0 Respectively Submitted, Debra Hurst Secretary i.jo %V1 Tl MM ac--)A JIDWUOD COMMUNITY EMERGENCY RESPONSE TEAM RECEIVE[ MINUTES FEB 0 8 2011 DECEMBER 7, 2010 orry OF GRAND TERRAc, CITY CLERK'S DEPARTMEP Members Present: Jeff Allen, Randy Halseth, Joe Ramos, Barbara Smeltzer, Debra Hurst, Matt Wirz, Jim Stamm, Mil Heenan, Tom Roberts, Nick Calero, Adele Urrea, Bernie Urrea, Joe Borrielli, Helen Ramos, James Vert, Vic Pfennighausen. Members Absent: Sue Taylor, Hanni Bennett, Linda Carter, Sandy Luckman, Peggy Witt, Jolene Gustason, Bernard Ojeda, Andrew Anaya, Dragos Barbu, Shannon Bryant, Ingrid Clark, Michael Cerda, William Fenn, Lee Ann Garcia, Cliff Homan, James Monroe, Margie Miller, Glenn Nichols, David Ortiz, Carlos Ramirez, Terrilee Robb, Lynette Sandiford, Thomas Schwab, Ken Smith, Monique Stanckiewitz, Walt Stanckiewitz, Phil Spisak, Joanne Thoring Doug Von Kriegelstein, Joyce Wildenauer. Meeting was called to order at 7:05 by Jeff Allen. Flag salute was given. Sign-up sheet passed around to members for roll call. Minutes for November 7, 2010 were approved by members present. 0 Treasurers Report was given by Barbara Smeltzer. Combined balance is currently $5,682.20. Training was given by Tom Roberts on Disasters & Disaster Workers. California has three major disasters: Earthquake, Forest Fires and Floods. Make sure you have a plan for your home and family. Involve your neighbors to have a neighborhood plan. During an emergency, emergency personnel will be overwhelmed. CERT will be called upon to "ran the show" for three to five days. Start in our neighborhoods to make a disaster plan. Look to each other for support. Give neighbors a job to do. Know where main shut offs valves are in our neighborhood. Disasters are all unexpected. Lives, Health and Environments will all be affected. As disaster workers we need to be safe. Take care of ourselves, families and our neighbors. Then report to EOC to help the city. Old Business: T-Shirts are still available for sale. CERT had a table at the Country Fair and handed out emergency preparedness information. 3 All CERT members MUST complete ICS courses 100 and 700. After completion, print a copy of Certificate and get a copy to Joe Ramos. New Business: Randy and Jeff are working with Colton and Loma Linda for a joint training session. Tentative date will be in March 2011. More information will be forthcoming. CERT work day will be December 20, 2010 from 9:00am to 12:OOpm. Meet at EOC. Member Reports: Need more people for the training sessions. Joe Ramos will prepare a topic breakdown and send it to CERT members. Then members can sign up. Matt wrz— Pete Parsons is currently preparing several tapes to play on Grand Terrace Radio Station (1640am) on emergency preparedness information. Jeff Allen— Played a recording from Pete Parsons on CERT training information. Barbara Smeltzer—Ordered several pamphlets from FEMA. Thank you Barbara. There being no further business to discuss, meeting was adjourned at 8:10 pm. Next Meeting January 4, 2011 7:00 pm City Hall Respectively Submitted, J y' Debra Hurst Secretary RECEIVED COMMUNITY EMERGENCY RESPONSE TEAM FEB 0 8 20i1 MINUTES JAN UARY 4, 2011 On OF GRAND TERRACE CRY CLERK'S DEPARTMENT Members Present Jeff Allen, Randy Halseth, James Vert, Hanni Sennett, Joe Borrielli, Walt Stanckiewitz, Andrew Anaya, Berrie Urrea, Adele Urrea, Matt Wirz, Sandra Luckman, Peggy Witt, Tom Roberts. Barbara Smeltzer, Jim Stamm, Sue Taylor, Vick Pfennighausen, Debra Hurst, Phil Spisak, Joe Ramos, Helen Ramos. Members Absent Mil Herman, Nick Calero, Sue Taylor, Linda Carter, Jolene Gustason, Bernard Ojeda, Dragos Barbu, Shannon Bryant, Ingrid Clark, Michael Cerda, William Fenn, Lee Ann Garcia, Cliff Homan, James Monroe, Margie Miller, Glenn Nichols, David Ortiz, Carlos Ramirez, Terrilee Robb, Lynette Sandiford, Thomas Schwab, Ken Smith, Monique Stanckiewitz, Joanne Thoring, Doug von Kriegelstein, Joyce Wildenauer. Meeting was called to order at 6:58 pm by Jeff Allen. Flag salute was given. Guests Eleen Young and Winifred Horspool were introduced. Sign-up sheet was passed around to members for roll call. Minutes for December 7, 2010 were approved by members present. Treasurers Report was given by Barbara Smeltzer. Combined balance is currently$5,682.20. No change from last month. Training was given by Jeff Allen on "CERT Activation—December 201W. On December 22, 2010 at 0930 hours Matt Wirz contact Jeff Allen, CERT Commander to inform him that Betsy Adams, City Manager had ordered the activation of CERT. I contacted Randy Halseth and Debra Hurst to contact Joe Ramos along with two other CERT members to inform them of the activation and instructed them to meet at the EOC. I arrived at the EOC at approximately 0945. Upon arrival I was informed that Barton Road hill on the east side of town and Mount Vernon Ave. hill on the north side of town were both closed due to mudslides across the roads. The Sheriff's Department had pulled the COP volunteer unit for Grand Terrace to the City of Loma Linda for traffic control. Randy Halseth and I loaded the traffic control personnel in his truck and took them to their assigned locations. Therefore the city manager requested that CERT be installed at the Barton Road and Honey Hills Drive road closure and at the Mt. Vernon Ave., and Grand Terrace Road closure locations for traffic control and assistance. The mission continued until approximately 1630 at which time Barton Road was opened to traffic and the Sheriffs Department installed a deputy at the Mt. Vernon closure site. At that time I called all CERT personnel for deactivation. There were a total of 16 personnel who reported for duty. 5 Some Observations: Not all of the CERT radios were brought in. Several of the CERT radios had weak or dead batteries. Other MURS radios stored at the EOC were brought into use. Some of these radios also had weak or dead batteries. Communication between stations was sometimes difficult because the range of the handhelds is limited. Some CERT members did not bring their backpacks or gear when they reported in. Most did not have adequate protective gear for inclement weather or darkness. All traffic control personnel stayed at their assigned position for the duration of the activation which was six hours with no breaks. This is too long for this type of situation in these conditions. Recommendations: Activation, a written record of who was called, time called and response received is needed. Communications. CERT radios must be kept in good working order and ready for use. Personnel assigned radios must be available within reason. Personnel responding to the event should report condition of their home, neighborhood and surrounding area when reporting to the command center. Site commanders should be assigned to make command decisions on site and make reports to the incident commander. This will cut down on radio traffic and increase efficiency on the scene. Incident Commander should stay at the command center to run the entire incident. Preparation: All personnel need to report with all gear and equipment they will need. Suggest purchase of 10 complete sets of rain protective gear with reflective strips. CERT needs flashlights with red cone attachments for traffic control. City needs flashing warning lights and more barricades. Possible Freeway message sign telling drivers that Barton Road ease and Mt. Vernon north were closed, do not exit. Execution: Personnel at the traffic control points were on site too long without breaks. Suggest personnel manning the phones continue to call team members that have not reported in. Altemative is to provide a shelter on site and personnel rotate themselves to the shelter for individual breaks. There being no further business to discuss the meeting was adjourned. Next Meeting February 1, 2011 7:00 pm City Hall Respectively Submitted, Debra Hurst Secretary • RECEIVED CITY OF GRAND TERRACE FEB 0 7 2�� EMERGENCY OPERATIONS COMMITTEE Regular Meeting CITY OF GRAND TERRACE MINUTES CRY CLERK'S DEPARTMENT August 3,2010 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Interim chairperson,Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Randy Halseth, Debra Hurst,JoAnn Johnson,Vic Pfenninghausen, Susan Taylor,Hanni Bennett, and Jim Vert. MEMBERS ABSENT: Glen Nichols. CITY STAFF: Matt Win GUESTS PRESENTANMODUCTIONS: None CORRESPONDANCE/COMMUNICATIONS: None APPROVAL OF AGENDA,with a motion by Lew Neeb and second by Jim Vert. APPROVAL OF CORRECTED MINUTES OF MAY 4,2010 with a motion by JoAnn Johnson and second by Debra Hurst. LIAISON REPORT: Matt Win. Matt announced that due to being assigned extra work he will be attending the EOC meetings quarterly. He will meet with the Chairman prior to each meeting to give any updates. A. Events-'be next Movie in the Park is scheduled for August 2&at Rollins Park. The Disney movie"UP"will be shown. Gates open at 7:00 p.m.and the movie will begin at sundown. The Foundation of Grand Terrace will be selling popcorn and the snack bar will be open and operated by the either the Soccer or Little League team. B. Radio update-Matt will be meeting with Vic about having Pete record messages on his own, with Matt approving them. Vic built the switcher,but as yet it does not repeat as planned. A continuous loop switcher will be purchased. C. Grant reports-The 2008-2009 grant has been complete through the County. The generator was the only item we were not able to order by the deadline. This grant is available every year and we will include it then. D. City Budget-no change from last month. The City Manager is looking for other funding sources to aid in the budget situation. They are looking for an outside company with their own Liability Insurance Ito run the Senior Center. The City has lost one employee. The Town Square project has been approved with Stater Bros. wanting to start as soon as possible. This will create COUNCIL AGENDA ITEM NO. � 1 r increased revenue in the City. The negative is that the old building will be empty until a new tenant moves in. E. Storage-CERT did get a storage shed which wit!five up room in the EOC building. The Building and Safety building has room for any cold storage items. F. Hazard Mitigation Plan update-In 2005,the City worked with the County to develop this plan, which needs to be updated every 5 years. Matt has been assigned this project One requirement is that each city is to hold community meetings to identify hazards. This document has to be updated,approved,and submitted to FEMA in October. FEMA will give the final approval in December,2010. G. Exercise-Nothing new to report. The city will not be very involved this year,but CERT will be conducting the drill. H. NIMS-EOC and CERT members need to go online and take the class by September,if possible. 1. City plans-The city has many operational plans,but most are out-dated. The EOC plan was last updated in 2004. Volunteers are needed to look at the plan and update it. EQUIPMENT AND FACU ES REPORT-Randy Halseth A. Vic reported that the jack stand on the EOC trailer is broken and needs to be replaced. B. The diesel generator regulator is also broken. The city to look at it The charging system is not working well either. C. Vic has not bad time to work on the audio system for the computer D. The circuit board failed and we got a bid from Johnson Tractor for$200 per hour to look at it Their estimate was$1,7450.00 to make the repairs. Per the City Manager,a 2a°bid was acquired, they soldered the broken part for$350.00 and it works for now. CERT Report Randy Heilseth Randy suggested that the rest of the agenda be tabled until September,due to time constraints tonight UNFINjSHED BUSINESS-Tabled NEW BUSINESS-Tabled TRAINING/SPEAKERS:None ADJOURNMENT at 7.00 p.m. 4-4,� J&,e, Sue Taylor,Secretary THE NEXT MEETING WELL BE HELD ON TUESDAY, October 5,2010 @ 6:00 P.hL .C1 x:l ) l`t ti(:.,' JQWt.,'fX) CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meeting FEB 0 7 2011 MINUTES September 7,2010 0TY OF GRAND TERRACE CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to order by Interim chairperson,Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Randy Halseth, Debra Hurst,JoAnn Johnson,Vic Pfenninghausen, Susan Taylor,Hanni Bennett, and Jim Vert. MEMBERS ABSENT: Glen Nichols and Lew Neeb. CITY STAFF: Matt Witt. GUESTS PRESENT/INTRODUCTIONS: None CORRESPONDANCE/COMMUNICATIONS: None APPROVAL OF AGENDA,with a motion by Hanni Bennett and second by Jim Vert... APPROVAL OF CORRECTED MINUTES OF MAY 4,2010 with a motion by Debra Hurst and second by JoAnn Johnson. LIAISON REPORT: Matt Wim A. Events-the Movie in the Park at Rollins Park had a good turn out with a nice article in the City Newspaper. The Halloween Haunt is scheduled for Sunday October 3l5t at Rollins Park.. Due to budget,the event will be scaled back a bit. B. Radio update-The City will not be involved with the radio activities due to furloughs. They feel it is a good tool for the EOC and CERT teams as an emergency alert and safety system. Vic is setting up the internet on the EOC computer. Matt will meet with Pete Parsons in the next few weeks. Randy has several pages of safety tips that he will pass on to Matt for Pete to use. The City will approve scripts to insure FCC compliance prior to posting on the radio.Vic is also working on a new digital timer for the radio. C. Matt is needed for Building and Safety issues and will only be able to serve as the liaison to EOC and CERT. He will also act as the mediator between the City and the County and will be the point of contact for purchases for both teams. D. Grant reports-The3 EMPG for 2009 and the HSGP for 2008 grants have both expired and all reports are completed and turned in. Matt is working with the County to resolve the issue of the $2.000 that was not reimbursed. This money would enable us to purchase the generator that is seeded. We may need to wait for the next grant cycle to make the purchase. 3 E. City Budget The stipend issue has affected the budget greatly. The City and the Council members both should have been paying taxes on the stipends. The City had to go back three years and has made the approximate$100,000 payment. F. Cert Storage-The storage unit has been leveled and stocked. G. Hazard Mitigation Plan update-A draft should be completed a week from now for public review on the city website with a comment page included. Matt reported that the Annual Disaster Drill is not a County requirement. They will send someone out to look through our plans and procedures and do a staff training/seminar toward the end of the year. There may be a drill for City staff only. The City then is required by law to respond. EQUIPMENT AND FACILITIES REPORT-Randy Halseth A. The generators need to be checked. B. The light trailer ne4eds to be painted and moved back by the CERT trailer. C. The diesel generator has a short in the circuit board and is no-functional. D. The generator in City Hall needs to be replaced. Vic recommended that we spend$500 to$1,000 to fix the one in the EOC,as it carries the EOC and Building and Safety buildings. Matt and Randy will contact companies to get a cost estimate and open a PO up to$1,000 to have the repairs done. E. We need an updated confidential emergency phone and address list. F. Matt has suggested to the City Manager that the City have a fine drill twice a year. A phone tree procedure needs to be in place as to when to set up a response unity in the City when a disaster occurs. CERT Report-Randy Halseth Randy suggested that the rest of the agenda be tabled until September,due to time constraints tonight. UNFINISHED BUSINESS-Tabled NEW BUSINESS-Tabled TRAEUNGISPEAKERS:None ADJOURNMENT at 7:05 p.m. Respectfully submitted, A'L�� I Sue Taylor,Secretary THE NEXT MEETING WILL BE HELD ON TUESDAY, October 5,2010 aa.6:00 P.M. CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meeting FEB a 7 2011 MINUTES October 5,2010 CITY OF(BRAND TERRACE CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to order by Interim chairperson,Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Randy Halseth, Debra Hurst,JoAnn Johnson,Vic Pfenninghausen, Susan Taylor, Hanni Bennett, Lew Neeb,and Jim Vert. MEMBERS ABSENT:Glen Nichols. CITY STAFF: None. GUESTS PRESENTANTRODUCTIONS: Joe Borielli. CORRESPONDANCE/COMMUNICATIONS: None APPROVAL OF AGENDA,with a motion by Debra Hurst and second by Lew Neeb. 0 APPROVAL OF MINUTES of September 7,2010 with a motion by Hanni Bennett and a second by Debra Hurst. LIAISON REPORT: Randy Halseth in Matt Wins' absence. A. Storage-A vent and cover is still needed for the storage unit and the door needs to be shaved. EQUIPMENT AND FACILITIES REPORT-Randy Halseth and Vic Pfenninghausen A. The trailer has been painted per Vic,and the hitch will be installe3d next week.. CERT Report Randy Halseth A. The committee for the 10/21/10 drill has met and the event should take place in the Stater's Parking lot(l 1 spaces)from 9:00 am.to 3:00 p.m. We will have the EZ Up,trailer and Randy's truck parked there. Sandy will print new literature regarding earthquakes and a cover letter from CERT will be attached explaining what CERT does for the city. B. Scenarios are being worked on and a training session will be scheduled after the 10/21 event. C. Randy has secured training time at the 4 story tower at the Calton Fire station,date to be determined. UNFINISHED BUSINESS X. As the storage trailer has been completed, Vic will be meeting with Pete Parsons and Matt Wirz to record some new broadcasts. S B. Vic to share the new Cert letterhead with Pete to be included in the radio broadcast. C. Vic suggested that the team members record some Q&A's for the radio. D. Vic time will be spent working on the EOC radio. NEW BUSINESS A. Debra reminded the members that the November EOC meeting falls on Election Day(11/02).and suggested that the meeting be rescheduled for Monday November 1". Sue will notify Tracy at City Hall. B. Jim Vert reported on a newspaper article he read about the State of the Art Command Station in Moreno Valley. JoAnn mentioned that Loma Linda has a nice Command Center as well. TRAINING/SPEAKERS:None ADJOURNMENT at 7:00 p.m. Respectfully submitted, Sue Taylor, Secretary The next meeting wifi be held on Monday,November 1,2010 a@ 6:00 P.M. } CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE FEB � 7 ��" Regular Meeting NaNUTES CITY OF GRAND TERRACE {November 1,2010 CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road,Building 3. The meeting was called to order by Interim chairperson, Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Debra Hurst,JoAnn Johnson,Vic Pfenninghausen, Susan Taylor, Hanni Bennett,and Lew Neeb. MEMBERS ABSENT: Glen Nichols,Jim Vert,and Randy Halseth CITY STAFF: None. GUESTS PRESENT/UgTRODUCTIONS: None. CORRESPONDANCE/COMMUNICATIONS: None APPROVAL OF AGENDA,with a motion Lew Neeb and second by JoAnn Johnson. I� APPROVAL OF NQNUTES of October 5,2010 with a motion by JoAnn Johnson and a second by Lew Neeb. LIAISON REPORT: Various members in Matt Wirzs' absence. A. City Event-Deborah reported that the Halloween Haunt went well. They distributed flyers on preparedness and gathered a list of 12 or more names of residents that may be interested in joining CERT. B. City Event-The CERT and EOC members set up in the CVS parking lot on October 2 1*to hand out flyers. They also handed them out at Stater Bros. C. City Event-The CERT Team will have a table at the Country Fair on 11/06 and at Market Night on 11i01. D. Grant Status-None given. E. City Budget-Vic stated that he purchased tires for the small trailer. He also mentioned that the City watches the EOC budget very closely. F. Vic provided a draft copy of the updated 2010 Hazard Mitigation Plan. EQUIPMENT AND FACILITIES REPORT-Randy Halseth and Vic Pfeaningbausen A. Vic reported that he has had a problem with the ham radio,as a Hollywood area station 147.600 is conflicting with our station 147.595_ He has sent letter to the Federal Communications " immission explaining the problem. If it occurs again. Vic will send the FCC the tape and they gill decide who will need to make changes. 7 CERT Report-None UNFINISHED BUSINESS A. Vic will be meeting with Pete Parsons and Matt Wirz to record some new broadcasts. NEW BUSINESS A. Lew reported that for self-protection,wasp spray is better to use than mace as it can spray 20 to 30 feet. The antidote can only be given at a hospital. TRAINING/SPEAKERS:None ADJOURNMENT at 7:00 p.m. Respectfully submitted, Sue Taylor, Secretary The next meeting willf be held on Tuesday,December 7,2010 @ 6:00 PAL C CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COM[MTrrEE FEB Regular Meeting 7 2011 ;MINUTES GITY OF GRAND TERRACE January 4,2011 CRY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Interim chairperson, Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Randy Halseth, Debra Hurst,JoAnn Johnson,Vic Pfenninghausen, Susan Taylor,Jim Vert,Pete Parsons,and Lew Neeb. MEMBERS ABSENT: Glen Nichols and Hanni Bennett CITY STAFF: Matt Wirz GUESTS PRESENT/INTRODUCTIONS: CORRESPONDANCE/COMMUMCATIONS: None APPROVAL OF THE January 4,2011 AGENDA-with a motion by Lew Neeb and Hanni Bennett,the corrected agenda to remove item C under Liaison Report was approved. APPROVAL OF NMWTES of December 7,2010-with a motion by Deborah Hurst and a second by Randy Halseth,the minutes were approved. LIAISON REPORT: Matt Win. A. City Events-TheWalk Up Blue Mountain will occur on March lam with an alternate date of March 27 in case of rain. There are some problems with the road washing out during the last rain that will be repaired before the event. B. Radio-Vic and Pete have spent a lot of time working on the radio and have 130 messages recorded. Tom Roberts came in to assist with the recordings. C. Another microphone has been approved for purchase and Matt will complete the order. D. The City Manager declared a disaster on Christmas Eve due the rain damage and the City Council ratified it on December 27,2010. The County and State have also declared the disaster,but Matt is not sure if the Federal Government has and we will not receive reimbursement funds for repairs unless they do. E. City Budget-No updates on an approved budget to date. The rain did$400,000 worth of damages to the city. 75%of the private damage has been expended by the City to help the public and there may be relief funds reimbursed. i EQUIPMENT AND FACILITIES REPORT: Randy Halseth and Vic Pfenninghansen A. Radio-Vic reported that the radio charges are not functioning properly and that we need to purchase three of them for a total of$556.00 or more. B. Pete said that he is learning about the Adobe Program. He also said that having Tom Roberts assist with the radio was very helpful. C. Working Mondays-The CERT members assisted with cleaning out the EOC building and Matt's office. CERT Report Randy Halseth A. The rain in December initiated the fast CERT call out. 15 members reported to assist with traffic control,helping Dennis Kidd with sandbags and flood control. The City appreciated the help. UNFINISHED BUSINESS-Nothing to report NEW BUSINESS A. Vic suggested that we purchase rain gear for the EOC and that CERT will be buying some as well. B. There is a problem with the generator that serves the EOC and Building and Safety. Matt will follow up on this matter. TRAININGISPEAKERS: A. Matt reported that the Assistant to the City Manager is working on an OSHA training that has been approved by JPIA,the City's insurance. The class will be on traffic control and we need at least 20 people to attend. The class will be on a week day during normal business hours and is for city staff,CERT and EOC members. B. Randy met with Loma Linda and Colton CERT about arranging a joint training of 4 to 6 hours using the tower, props and firemen at the Colton station. More to came an the training. ADJOURNMENT at 6:55 p.m. Respectfully submitted, Sue Taylor,Secretary The next meeting will be held on Tuesday February 1,2011 (g 6:00 P.M. 1 hLl'FOIIVIA AGENDA REPORT MEETING DATE: February 22, 2011 Council Item (X) CRA Item ( } TITLE: Designation of Applicant's Agent Resolution. PRESENTED BY: Richard Shields, Director of Building and Safety/Public Works RECOMMENDATION: Adopt Resolution No. 2011- designating Betsy Adams as the authorized agent for the City of Grand Terrace to execute the application for FEMA reimbursements funds. BACKGROUND: Staff attended the Federal Emergency Management Agency (FEMA) meeting held in Highland, California on Thursday, February 10, 2011. FEMA provided direction to Staff on filling out the necessary applications for FEMA reimbursement funds. DISCUSSION: Attached is the Office of Emergency Services Resolution No. 2011- designating Betsy Adams as the authorized Agent for the City of Grand Terrace to execute the necessary documents for reimbursement of FEMA funds due to winter storm damage. FISCAL IMPACT: No Fiscal Impact. Repqbtfully subm' , Richard Shields, Director of Building and Safety/Public Works Manager Approval: ./r� r-, Betsy,Kdams City Manager ATTACHMENTS: Resolution No. 2011- COUNCIL AGENDA ITEM NO._31< 1 P.A. No.. RESOLUTION No. 2011- DESIGNATION OF APPLICANT'S AGENT RESOLUTION BE IT RESOLVED BY THE rand Terrace Qijj Council OF THE The City of Grand Terrace THAT BSW Adams.City MEMLer OR is hereby authorized to execute for and in behalf of the City of Grand Terrace ,a public entity established under the laws of the State of California,this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P.L.93-289 as amended by the Robert T.Stafford Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act THAT the i f Gran T e a public entity established under the laws of the State of California,hereby authorizes its agent(s)to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Passed and approved this 22 day of February.201-I Wait Stanckiewitz,Mayor CERTIFICATION `! 1, Brenda Mesa ,duly appointed and City Clerk of Mom) (Title) The CjV of Grand Terrace do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Grand Terrace Cijy Council of the City f Grand Terrace on the 22 day f Febrwum 201 1 Date: (Official Position) (Signature) 00 WTI A0030A 11JOUO3 7' �- AGENDA REPORT MEETING DATE: February 22, 2011 Council Item ( X ) CRA Item { ) TITLE: Community Development Block Grant (CDBG) Program Year 2011-12 Prioritization of Funds PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: 1. Conduct a Public Hearing on the prioritization of eligible applications for CDBG Funds for the 2011-12 Program Year. 2. Prioritize funding allocations and authorize staff to submit the Funding List to the County of San Bernardino, Economic Development Agency. BACKGROUND: ' The City contracts with the County's Economic Development Agency (EDA) for implementation of the Community Development Block Grant Program, which is a Federal- funded program. The EDA collects and reviews program and project applications and forwards those deemed eligible to the City for review and prioritization. After the City conducts the public hearing to review the applications, a funding prioritization list is then provided back to the EDA for implementation and compliance monitoring. DISCUSSION: The City's total estimated 2011-12 allocation is $66,604.00. down from $74,379.00 in 2010-11. A required commitment for Public Service Programs and the Senior Home Repair Program is as follows: 15% Public Service Programs: $ 9,991.00 Senior Home Repair Program: $16,281.00 Within the Public Service category, the City has discretion to select the recipients. The EDA has forwarded qualified applications totaling $84,096.00, for public service and project funding through the City's allocation. A summary of the applications is provided below in the order shown on the Eligible Proposals list provided by the EDA. The proposal list and nine applications are attached to this report. COUNCIL AGENDA ITEM NO. 1 I. San Bernardino Valley College Foundation to provide employment training to high school youth, requesting $10,000.00(Public Service). 2. Gang Reduction Intervention Team, requesting$10,000(Public Service). 3. Southwest Vocational College for vocational criminal justice training, requesting $4,500.00(Public Service). 4. City of Grand Terrace for enhanced Code Enforcement in the CDBG Census Tract, requesting$8,000.00 for 4 hours per week. 5. City of Grand Terrace, additional City Hall improvements to remove barriers to disabled accessibility, requesting$9,596.00. 6. Enhancing Forward Action, Inc. to establish an Obesity Intervention Program, requesting $10,000.00 (Public Service). 7. San Bernardino Public Library for literacy education at the Grand Terrace branch, for a minimum of 40 adults, requesting$10,000.00(Public Service). 8. Foundation of California State University for Business Development Assistance, requesting$12,000.00(Public Service). 9. Family Service Association for senior services, including transportation to medical appointments, requesting $10,000.00(Public Service). Summary of City Applications: City Hall Improvements: For FY 2010-11, the City received $43,496.00 in CDBG funds to improve disabled access. Those improvements, now under design, include: 1. Resurfacing a portion of the parking lot to create the required 2% maximum slope; 2. Installation of a van accessible ADA parking space; 3. Installation of ADA directional signs; 4. Upgrade of audible entrance device; and, 5. Installation of an accessible public counter on the first floor. Due to the funding cap, that scope of work did not include certain items, which are now being recommended. The estimated cost is$9,596.00 for the following improvements. 1. Installation of push button automatic door openers at the south and west entries; 2. Relocation of electric services for door operation; 3. Reconstruct the sidewalk adjacent to disabled parking stalls; and, 4. Resurfacing the sidewalk at the Council Chamber entrance. Enhanced Code Enforcement: This $8,000.00 request is to provide focused code enforcement within the City's CDBG Census Tract, which is west of the I-215. The officer would concentrate on substandard housing, prompt graffiti removal, illegal dumping, and any other conditions of neighborhood neglect and depreciation, Spending an additional one hour per day in this area. .4 fk'13Tf A0V'1;?DA ii7trlU�}`' Staff Recommendations: Due to County staffing constraints to administer the programs and projects, the City is limited to four discretionary projects/programs for FY 2011-12. Staff recommends funding as follows: Enhanced Code Enforcement: $8,000.00 City Hall ADA Improvements 9,596.00 Library Literacy Program 4,995.50 (50% of Public Service allocation) Family Services Senior Programs 4,995.50 (50% of Public Service allocation) Mandated Senior Home Repair 16,281.00 (not considered a discretionary program) Tonal $43,868.00 That would leave $22,736.00 unallocated, and the EDA has advised staff to not carry funds over to the following year. Because the remainder of the applications are service-related, staff recommends transferring the remaining funds to the Senior Home Repair Program (SHRP), which would not be considered a fifth project. Through a written agreement approved by the Council last year, County staff administers Grand Terrace's program, which has a funding cap of $5,000.00 per household. There are approximately 14 low-income seniors on the waiting list at this time. If the Council determines to add these funds to the required allocation of$16,281.00, the total for the FY 2011-12 SHRP would be approximately $39,017.00. The program delivery costs deducted by the County for staff time are approximately 28% ($10,925.00), and include the process from initial inquiry and qualification to completion of the improvements. FISCAL IMPACT: There would be no fiscal impact associated with holding the Public Hearing and forwarding the prioritization to the County other than staff time. Respectfully submitted, .roycd Powers Community and Economic Development Director Manager Approval: cv Betsy M.Adami City Manager ATTACHMENTS: CDBG Applications San Bernardino County Page 20 2n/2011 It 33.24 AM ELIGIBLE Proposals Department of Community Development and ELIGIBLE Proposals Grand Terrace 2011-2012 CDBG Proposals by Beneflt Area Applicant: Projecd Log Primary Benefit Areal Activity Eligibility M&&O Request/ Community Request Dist Comments No. Descri non: Commi Percent 37008 Grand Terrace San Bernardino Valley College N $474,948 Colton $20,000 5 Public Service. Would require New-Provide Employment Foundation $30,000 Grand Terrace S10,000 documentation of at least 5 1% Training to High School Youth Donna Hoiiman,Director,Resource 6.0% Total $30,000 low/mod income for youth from Low/Mod Income Dept. and households receiving Households in the Cities of (909)384-8987 Colton and Grand Terrace- 701 S.Mt.Vernon Avenue SBdno Valley College San Bernardino,CA 92410 24 CFR 201(e) 24 CFR 208(a)(2)(i)(B) 37009 Grand Terrace Gang Reduction Intervention Team N $249,000 Colton $10,000 5 Public Service,Would require Continuation of Providing "GRIT' $30,000 Yucaipa $10.000 documentation of at least 5 1% Youth Gang Intervention and Joseph Rodriguez,Program Director 12016 Grand Terrace $10,000 low/mod income households Debriefing,Anger (909)793-7746 Total $30,000 served.Cumulative Allocauon: Management,Drug&Alcohol 801 Post Street S 198,951;Current CDBG education&Transitional Redlands,CA 92374 Allocation:$15,000;and, Housing-GRIT 24 CFR 201(e) Balance of Unspent Funds: 24 CFR 208(a)(2)(i)(B) $10,000 as of 12/31/10. #300-28327/2338 37034 Grand Terrace South Western Vocational College N S38,400 Adelanto $4,500 1 Public Service.Would require New-Provision of Vocational Jacob Gladstone,Informations Officer $36,000 Montclair $4,500 documentation of at least 5 1% Tramtng in Criminal Justice (909)9724957 93.0% Loma Linda $4,500 low/mod income clientele. for Young Adults,South 9852 Crescent Ctr Drive#803 Highland $4,500 Western Vocational College Rancho Cucamonga,CA 91730 Grand Terrace S41500 24 CFR 201(e) Colton $4,500 24 CFR 208(a)(2)(i)(C) Big Bear Lake S4,500 Barstow $4,500 Total $36,000 37048 Grand Terrace City of Grand Terrace N $9,000 Land Terrace $8,000 3 The enhanced code New-Enhanced Code Joyce Powers,Community S8,000 Total $8,000 enforcement activities would Enforcement in Grand Terrace Development Director 100A°/a be limited to target areas with Target Area,Grand Terrace (909)430-2201 the City of Grand Terrace. 22795 Barton Road Grand Terrace,CA 92313 24 CFR 202(c) 24 CFR 208(a)(1) a a . 0 2 W20I 111 33.24 AM San Bernardino County Page 21 ELIGIBLE Proposals Department of Community Development and ELIGIBLE Proposals Grand Terrace 2011-2012 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&&O Request/ Community Request Dist Comments No. Description: Commi Percent 37049 Grand Terrace t City of Grand Terrace Y $9,596 Grand Terrace $9,596 3 Construction eligible.Would Continuation of Grand Terrace Richard Shields,Director of Building& $9,596 Total $9,5% benefit handicapped persons. Handicap Parking,Ramp and Safety 100.0% Only proposed ADA Curb Cut Improvements,Grand (909)825-3825 compliant items eligible. To Terrace City Hall 22795 Barton Road be included in project Grand Terrace,CA 92313 24 CFR 201(c) 24 CFR 208(a)(2)(ii) 37076 Grand Terrace Enhancing Forward Action,Inc- N $245,076 Calton $10,000 5 Public Service.Would require New- Establish an Obesity Tammie Lozolla,Executive Director $20,000 Grand Terrace $10,000 documentation of at least 5 1% Intervention Program for (909)977-3332 8.0% Total $20,000 low/moderate income Low/Moderate Income P.O.Box 2406 Families-Enhancement Rialto,CA 92377 Forward Action, Inc- 24 CFR 201(e) 24 CFR 208(a)(2)(i)(B) 37080 Grand Terrace San Bernardino County Library N S21,650 Grand Terrace $10,000 3 #106-22327/1532 Public Continuation of Literacy Leonard Hernandez,County Librarian $10,000 Total $10,000 Service.Would be limited to Education at Grand Terrace (909)387-5721 46A% illiterate parsons.Cum.CDBG Branch Library, 104 West 4th Street Alloc:S101,037.77;Current San Bernardino,CA 92415-0035 CDBG Funding:$10,000; 24 CFR 201(e) CDBG Balance(as of 1/4/11): 24 CFR 208(a)(2)(t)(A) $6,027.52 37087 Grand Terrace Foundation for California State N $178,016 Yucaipa $12,000 3 Public Service. Continuation of Providing University SB $96,000 Adelanto $12,000 #023-29000/2556 Eligibility Business Development Michael Stull,Director 53.0% Montclair $12,000 limited to assisting Assistance to (909)537-3708 Lana Linda S12,000 micro-enterprise(5 or fewer) Micro-Enterprises To Create 5500 University Pkway,Rm 284 Highland S 12,000 with low/mod income owners Jobs And Retention, San Bernardino,CA 92407-2397 Grand Terrace $12,000 residing in 8 coop cities,per Foundation for C.S.U.S.B. 24 CFR 201(o) Colton S12,000 applicant request.Cum Alloc 124 CFR 208(a)(4) Big Bear Lake S 12,000 $360.000;Curr Alloc$96,000, Total S961000 Balance$42,314 r 2.7R01 1 11.33?5 AM San Bernardino County Pap `"ELIGIBLE Proposals Department of Community Development and ELIGIBLE Proposals Grand Terrace 2011-2012 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&&O Request/ Community Request Dist Comments Commi Percent Na. Description. Family Service Association N S57,500 Grand Terrace $10,000 3 Public Service.Services limited 371 Grand Terrace Continuation of Providing Veronica Do ver,Chief Operating $50,000 Town of Yucca Valley $10,000 to elderly.Subsistence Senior Srvcs,Grant Subsistence Officer 86.0% Yucaipa $10,000 payments for emergency needs for Emergency Needs& (951)686-1096 Twentynine Palms $10,000 is limited to 90 days provided Transportation Srvcs to 21250 Box Springs Rd.,Ste 212 Highland $10,000 by the subrecipient on behalf Medical Appointments,Family Moreno Valley,CA 92557 Total $50,000 of the seniors.Cumin Alloc. $32,791,Cunr Allot$8,545; Service Assoc. 24 CFR 201(e) 24 CFR 208{aH2HiHA) Bal.of unexpended funds $8,545. Totals for Grand Terrace Count: 9 Amount $84,096 Proj Tot $289,596 0 a Log Number CONf-11 IDE"." (Office Use Only) RE C E V _,; COUNTY OF SAN BERNARDiNO` DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING r0 �p 7 � �� /� 201'1-2012 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM l�D� J -PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- � Public service and economic development programs Involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all OImportant: According to the U.S. Department of Housing and Urban Development (HUD), a minimum grant award amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDH requires CDBG awards of $10,000 or more and will use this grant minimum In making Its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011.2012 CDBG Application Training Session before the application will be accepted. See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1)signed paper copy. TYPE OR PRINA. Applicant Information 1 Name of Applicant Organization: San Bernardino Valley College Foundation 2, Mailing Address: 701 S. Mt. Vernon Avenue 3 City: San Bernardino State: CA Zip: 92410 Contact Person: Donna Hoffmann 4 Title: Director, Resource Development 5 6 Phone: 909 384-8987 ext. Fax: 909 888-1721 E-mail Address- dhoffTnan(Mvallsycollege.edu ProjectDescription Using 25 wards-br less, providb a concise de cr tlflh d>'1liif! proposed program. lhib.25 wotd description is required In ordor for this application to be considere5' complet* Consider items addressed under the General Project Eligibility section of the Projeot Proposal Instructions. A detailed project description is also required to be provided on page 5. Valley-Bound Commitment provides free education and employment training to eligible high school seniors from low and moderate income families in San Bernardino Valley College's district. 7 zu17-1v12 PUBLIC SERVICE PROGRAM PROPOSAL ProjectG.`f Street address and nearest cross streets of the site or office where the program will be carried out: 701 S. Mt.Vernon Avenue, Mt. Vernon & Mill St., San Bernardino t 2 Legal property owner: San Bernardino Communft-Coll2ge District 3 What is the current zoning? Public Facilities Is this use permitted In this zoning? Yes ® No ❑ k If no, explain why. s a conditional use permft required? Yes No If yes, attach a copy of thepermit.) 5` This community service would address the following community need(s): (Please check all that apply) Public Service Needs: El Senior Services Economic Development Needs: ❑ Handicapped Services ❑Assistance to for-Profit Businesses ❑Youth Services ❑ Business Technical Assistance ❑ Child Care Services ❑ Micro-Enterprise Business Assistance ®Transportation Services ❑Commercial 1 Industrial Rehabilitation ❑ Substance Abuse Services ❑Commercial 1 Industrial Infrastructure Development ® Employment Training ❑ Health Services El Lead Hazard Screening PI Plan Needs: ❑Crime Awareness Planning Other: Please describe): 6 Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map If needed): � Cities within the SBVC District: Big Bear, Bloomington, Calimesa, Colton, Cresdine, Fontana, Grand Term.,--., Highland, Lake Arrowhead, Loma Linda, Redlands, Rialto, Rim of the World, Running Springs, San Bernardino, Wrightwood and Yucaipa. 7 The proposed community service would be provided to: (Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑ Abused children ❑ Homeless persons ® Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ❑ Elderly persons 8 Estimated unduplicated number of clients/persons projected to be served during the program year (e.g.25 clients, 50 seniors): 150 (Per month 25 clients will be provided with shelter services for 12 months reflectin 300 per year). 9 Estimated yearly units of service(duplicated,e.g. 25 clients x 10 visits=250 units of service): 9600 (Permonth 25 clients will be provided 10 counseling sessions for 12 months reflecting 3,000 units of services per year). 10 For economic development activities, estimate the number of new full time jobs to be created: 1 (CDHG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new Jobs). D Project • •- CI�f3.9tiare: Other Source Personnel $ $292 672 Equipment Rental, Lease or Purchase $ $ Consultant Services (Auditing,Accounting or Payroll Services) $ $ Space Rent $ $ Insurance $ $ Consumable Supplies $ $ Other $30,000 $152,276 Grand Total CDBG 8 Other $474948 Estimator name and title): Donna Hoffmann, Director, Resource Deveio men E. Amount of CDBG Funds Requested 1' Amount of CDBG funds requested in this application(must equal Section D CDBG Share $30 000 2 Additional funds to be provided by Other Source(s)for this project. The date that the Other Sources]of funds have been or will be awarded and available, must be stated below: Source(s) ❑ Federal (Type of Funding): ® State(Type of Funding): 319,948 ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date 1 1 Date Available 07/01/2011 $319,948 Source(s) ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ® Other(Type of Funding): 10,000 Award Date 12/18/2010 Date Available 07/01/2011 $10.000 Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ® Other(Type of Funding): 10_ 0.000 Award Date 11/01/2010 Date Available 07/01/2011 $100,000 Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ® Other(Type of Funding): 15,000 Award Date 02/15/2011 Date Available 07/01/2011 $15.000 Total of Other Sources Should equal"Total costs, Other Sources"in section D above $444948 Please note: If this project also benefits residents of non-participating jurisdictions, matching funds 'n proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. 0 F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufflcient to provide the service within the identified city. Big Bear take, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no 11ml4 but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine If the primary service area for your proposed service would include one or more of the following cities. If -N ie service would provid& pi edep t it tate os partial benefit to city i esidents, the evy,ity will i equest a fo,idi, W recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to providU the proposed service to each applicable city. Sub-total your entries below. /y bount ReqUiRed Adelanto $ Loma Linda $ Barstow $ Montclair $ Big Bear Lake $ Needles $ Colton $20,000 Twentynine Palms $ Grand Terrace $10,000 Yucaipa_ $ Highland $ Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities: $30000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Regnested $30,000 OrganizationalG. 1) Organizational History: (This is applicable 2"1 If you are a non-profit organization). a. Date Organization founded:06/01/1972 b. Date Organization incorporated as a non-profit organization:03/07/1973 c. Federal Identification Number:23-7321533 State identification Number: C0676140 d-Number of paid staff: 2 Number of volunteers: 0 e. DUNS Number:964776319 2) Is this a"faith-based"organization? "Yes❑ No® ""Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. S DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Provide detailed Information needed to fully, describe the,proposed public service, Its purpose and its beneficiaries. Please attach applicable maps, plans and brochtirei See attachment. i E � 1 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Cgn inu d The San Bernardino region is plagued with families living in poverty,a significant high school dropout rate and a low college-going rate.The Valley-Bound Commitment Program was created at San Bernardino Valley College(SBVC)in 2008 to make a positive impact on these statistics. The Valley-Bound Commitment is a student success program created to eliminate all economic barriers that might prevent low-income students from attending college—the program covers all enrollment fees and textbook costs while providing free parking passes and/or bus passes to ensure daily access to students pursuing their educational dreams for their first year of education at SBVC. It was piloted at Colton High School,which still has one of the highest participation rates in the program. Valley-Bound Commitment was expanded high schools. Results from the first two years of the program are revealing how Valley-Bound Commitment students are performing at a higher level of success, reaching their goals of transfer and graduation more rapidly,and helping improve their community,creating a new trajectory for their future and the economic future of the region as a whole. This program was developed in response to the reality that the Inland Empire area has one of the lowest college-going rates in the state as only about 25%have attained some type of college degree while that same 25%figure signifies the percentage of 12th graders in the region who continue directly to college immediately after high school. Of the 89 students in the 2009-2010 Valley-Bound Commitment,62 are the first in their family to attend college and will be the first to graduate.With only two Valley-Bound Commitment students' parents possessing any type of college degree,the opportunity to reverse the college-going trends is happening right now for the benefit of future generations and all San Bernardino area businesses and citizens. In addition,minority populations in the region have been disproportionately impacted by this low college-going rate and continue to be negatively affected by the ongoing recession that has hit the Inland Empire region harder than most regions in California.As an Hispanic Serving Institution(HSI)with a Latino/a student enrollment population above 40% and an African-American student population approaching 20%, San Bernardino Valley College's Valley-Bound Commitment is offering a lifeline to communities and families whose graduating high school seniors who may other not have believed they had access to college based on the patterns exhibited throughout their individual family histories. For those financially-challenged families who never even considered college as an opportunity for their high school graduates,a program like the Valley-Bound Commitment levels the playing field for all.Those who might have otherwise disqualified themselves by the assumed exorbitant expense of college now have the same opportunity to access the bountiful benefits of attending college regardless of the ability to pay for it—a realization not previously comprehended nor imagined. SBVC and the Valley-Bound Commitment have provided an open door and a great deal of support to light the way to a brighter future for those who may never have imagined college possible.Around campus and in the surrounding community,Valley-Bound Commitment students have also given back to the campus by volunteering over 2,200 hours at charity events,fundraisers and outreach events—including returning to their local high schools to talk about the opportunities available via the Valley-Bound Commitment.The positive economic impact on the region will only multiply over the years to come,as nearly 70%of SBVC graduates remain in the Inland Empire after graduating from SBVC, creating a more educated local workforce. After the first two years of the program,the average GPA for Valley-Bound Commitment students that completed the program approached 3.0—significantly higher than the 2.57 grade point average of the typical SBVC student. In addition, .alley-Bound Commitment students are remaining in college well after their free first year is complete. Of the 31 _tudents who completed the first year of the Valley-Bound Commitment,28 returned to SBVC to continue their college career at their own expense. 1 1 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Continued) Inland area economist Dr.John Husing noted, "The area's workforce comes from a population in which just 19.0%of adults aged 24 and over have four-year college degrees and 48.1%have not completed a single college class" (2010 Husing Report).The Valley-Bound Commitment would help address this issue by increasing the college going rate. To qualify for this program,graduating high school seniors must: • Attend the designated high SEhGGI f9F 9th 12th gr-ades aFid graduate with a high sehael dipla la • Meet economic disadvantaged level as determined by Financial Aid Office • Apply for all existing financial aid and scholarships • Enroll as a foil-time SBVC student and take all basic skills courses as determined by placement testing • Participate in the First Year Experience Program • Maintain a 2.0 grade point average or higher • Perform community service(25 hours over 2 semesters) A vital component of Valley-Bound is the learning communities.While attending college at no cost helps students overcome a financial barrier, another barrier for many is becoming academically successful.The First Year Experience provides a supportive environment for new students: • Early Group Registration for all SBVC classes to help ensure enrollment in desired courses. • Orientation-A variety of special events especially designed to enhance the transition to college. • First Year Experience Counselor to help students with: academic planning, personal counseling, and career development • Learning Community Courses,which help satisfy general education and elective graduation requirements. • Strategies for Success in College course designed to introduce new students to college life and expectations. • First Year Experience Faculty-A team of professional,caring and committed faculty dedicated to supporting the success of First Year Students • Fieldtrips to various UC,CSU,&Private Universities. • Mentors--SBVC Faculty and staff are available to answer questions,share experiences, and help first year students transition into college. Effectiveness of the program can be attributed to a variety of factors such as: mandatory student development courses, workshops and seminars on college and personal success,accessibility and availability of counselors to ensure student success in and out of the classroom,and student exposure to campus programs and services as a result of their hours of community service. In addition, program participants are able to focus on their studies as full-time students without the outside pressure and time constraints of full-time employment that would otherwise be necessary to fund their education.All of these factors helped cement the idea that Valley-Bound Commitment students have all the tools and support available to be effective and successful at San Bernardino Valley College. Thanks to the generosity of San Manuel Band of Mission Indians,the 2010-2011 Valley-Bound Commitment class consists of 150 students(23 from Colton High School). The funding from San Manuel for 2011-2012 has been decreased, thus we are looking for additional funding sources in order to continue this important and vital program. CDBG funds would be used to cover enrollment fees and transportation costs for eligible high school students from the cities of Colton and Grand Terrace. 2 13 DETAILED PROJECT DESCRIPTION (Continued) S 0 Authorized Sin Lure: To the best of my knowledge, the information provided on this application is true and I am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that insurance coverage including, but not limited to, Comprehensive General Liability and Automobile Liability, and Professional Liability will be required before CDBG funds can be made available to approved projects. Signature: Title: Director, Resource Development Print Name: Donna Hoffmann Date: 01/07/2011 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO: County of San Bernardino, Department of Community Development and Housing, 290 North "D" Street, Sixth Floor, San Bernardino,CA 92415-0040,Attention: Program and Compliance Section. For assistance or information regarding the completion of this proposal,call (909) 388-0800 or FAX (909)388-0929. This application form can be accessed on CDH's Web Page at: http:/lwww sbcountyadvantage com/Community Development Information-Community Dev Division asox 1 Log Number COUNTY OF SAN BERNARDINO (Office Use Only)DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING PIA) llyee? 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service and economic development programs involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all ' i22rt8flt: According to the U S. Department of Housing and Urban Development (HUD), a minimum grant award nount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDH requires CDBG awards of$10,000 or more and will use this grant minimum In making its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011-2012 CDBG Application Training Session before the application will be accepted.See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1)signed paper copy. TYPE OR PRINT Applicant Name of Applicant Organization: San Bernardino Coun Library Z- Mailing Address: 104 West 4n Street City, San Bernardino State CA Zip: 92415-0035 3 Contact Person, Leonard Hernandez ' Title: County Libranan -; Phone: 909 387-5721 ext. Fax: 909) 387-5724 ' E-mail Address: Ihemandez lib sbcounty gov B. Project Description Us(ng 25 words or less, provide a concise description of the propased program.MThts 25-word description Is required- In` order for We application to be considered complete. Consider items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to be provided on page 5. The San Bernardino County Library, Grand Terrace Branch will provide direct services to illiterate adults in Grand Terrace through weekly"Literacy Day" Programming and services 15 ZU11-ZU1Z rUbU : 5':KV1t.t rKUgaKAM rKUrVOAL C. Project Characteristics 1 Street address and nearest cross streets of the site or office where the program will be carried out: Grand Terrace Branch Library 22795 Barton Road Grand Terrace, CA 92313 Cross Streets; Preston and Mount Vernon 2 Le al roe owner. Cityof Grand Terrace 3 What is the current zoning? NIA Is this use permitted in this zoning? Yes ❑ No ❑ If no,explain why, 4 If es, attach a co of the permit.) Is a conditional use permit required? Yes❑ No 5 This community service would address the following community need(s): (Please check all that apply) Public Service Needs: Economic Develq ment Needs: ❑ Senior Services ❑Assistance to for-Profit Businesses ❑ Handicapped Services ❑ Business Technical Assistance ❑Youth Services ❑ Micro-Enterprise Business Assistance ❑Child Care Services ❑ Commercial I Industrial Rehabilitation ❑Transportation Services ❑ Commercial/Industrial Infrastructure Development ❑ Substance Abuse Services ❑ Employment Training ❑ Health Services Planning Needs: ❑ Lead Hazard Screening ❑ Planning ❑Crime Awareness ® Other Please describe : l.iterac Education for Illiterate Adults 6 Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map if needed): City of Grand Terrace 7 The proposed community service would be provided to-. (Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑Abused children ❑ Homeless persons ❑ Handicapped persons ❑ Migrant farm workers ® Illiterate persons ❑ Elderly persons a Estimated unduplicated number of clients/persons projected to be served during the program year (e g. 25 clients, 50 seniors): 40 (Per month 25 clients will be provided with shelter services for 12 months reflectinq 300 per ear 9 Estimated yearly units of service(duplicated, e.g. 25 clients x 10 visits=250 units of service): 400 (Per month 25 clients will be provided 10 counseling sessions for 12 months reflecting 3,000 units of services per yeaQ. 10 For economic development activities, estimate the number of new full time jobs to be created: (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new jobs). 1 D. Project Budget CDBG Share Other Source Personnel $10,000 $9.650 Equipment Rental, Lease or Purchase $ $ Consultant Services (Auditing, Accounting or Payroll Services) $ $ S. ace Rent $ $ Insurance $ $ Consumable Supplies $ $2.000 Other $ $ TotalLUata Grand Total CDBG 8, Other $21650 estimator name and title : Lisa Llewell n, Literac Services Coordinator E. Amount of CDBG Funds Requested Amount of CDBG funds requested in this application (must equal Section D CDBG Share Fs-,-0,0 0 0 2 Additional funds to be provided by Other Sources for this project. The date that the Other Sources of funds have been or will be awarded and avadabie, must be stated below- Source(s) I ® Federal (Type of Funding): State (Type of Funding): CA State Library Literacy Services ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date 09/01/2011 Date Available 0911512011 WOO Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding)- �I ❑ County(Type of Funding): ® Other(Type of Funding): Awrd Date 1 1 Date Available 71 1 $ rSou_rQe(s) Federal (Type of Funding): State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding); Award Date / 1 Date Available 1 1 $ Source(s) ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County (Type of Funding): ❑ Other(Type of Funding): Award Date 1 1 Date Available 1 1 $ I Total of Other Sources Should equal"Total costs, Other Sources" in section D above $11650 Please note: If this project also benefits residents of non-part;cipating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources 17 F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufficient to provide the service within the identified city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no limit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program- Please determine if the primary service area for your proposed service would include one or more of the following cities. If th- cc ,'rn AMiart 13muirle nrarinmina a nr pawl benefit to city residents. the County will reauest a funding recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city- Sub-total your entries below. Amount Requested- Amount Re uested Adelanto $ Loma Linda $ Barstow $ Montclair $ Bin Bear Lake $ Needles $ Colton $ Twentynine Palms $ Grand Terrace $10,000 Yucai a $ Highland $ Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities: $10000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1 in Section E, Total Funds Requested 1 $10,000 G. Organizational inf• • 1) Organizational History: (This is applicable only if you are a non-profit organization). a Date Organization founded: 1 1 b Date Organization incorporated as a non-profit organization: 1 ! c Federal Identification Number. 95 600 2748 State Identification Number. 800 9596 1 d. Number of paid staff: 2 Number of volunteers: 8 e. DUNS Number. 179263582 2) Is this a"faith-based" organization? "Yes[] No® —Generally, a faith-based organization was founded or is inspired by faith or religion Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 1 DETAILED PROJECT DESCRIPTION (Continuation of Section B.-Project Description, Page 1) Provide detailed information needed to fully describe the proposed public service, its purpose and its beneficiaries. Please attach applicable maps, plans and brochures. The San Bernardino County Library (SBCL), Grand Terrace Branch Library Adult Literacy Services Program will target illiterate, low to moderate income residents of Grand Terrace. Individualized tutoring and one-on-one Literacy instruction (reading, grammar, spelling, basic math and computer skills) will be provided to a minimum of 40 qualifying adult participants during Fiscal Year 2011-12. Adult Literacy Services are provided free of charge to all learners within the program. Direct services and assistance are provided by the Library's Literacy Specialist and support staff, as well as a team of trained Literacy Tutors. Weekly "Literacy Day" services include an on-site Literacy Specialist available for learner intake and assessment, irientation and training of tutors, assisting participants with required Beneficiary Qualification Statements and CDBG documentation, tracking of program statistics/recordkeeping and reporting to state and local government agencies. As mandated by the California State Library Literacy Services (CLLS), individual adult learners must establish one or more personal Literacy goals via the Roles & Goals intake form. Learners' success and achievements will be measured through standardized ABE testing, Monthly Tutor Progress Reports, tracking of Roles & Goals, periodic reassessment . and via recognizable accomplishments such as; reading a book to a child for the first time, obtaining a driver's license, passing the GED, completing an online job application, registering to vote_ etc. 80% of all Grand Terrace Adult Literacy Program particpants are anticipated to complete one or more personal goal during program year 2011-12. r Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED test prep packets, etc.) are provided to participants at no charge. Learners are strongly encouraged to attend free weekly Basic Computing Skills Classes and those with young children to attend Early Leaming & Preschool Storytime Activities to foster an early love of reading and ensure school-age readiness. f 19 DETAILED PROJECT DESCRIF I WN (;ontinueat �_w... According to the U S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything mor challenging than a children's picture book. A previous national assessment indicated that 3.4 million Californians are a the "Below Basic" Literacy Level_ and in San Bernardino County alone it is estimated that 350,000 adults cannot read o write With a current estimated population of 12,600 residents, adults lacking basic Literacy skills in Grand Terrace coulr� number in excess of 1,800 persons. SBCL Adult LiteracyServices provided assistance to 963 learners during Fiscal Year 2009-10, with 1,112 personal. Literacy Goals achieved. Grand Terrace Literacy served 28 clients in 2009-10 with 183 units of service Ii 4 i l Authorized Signature: To the best of my knowledge, the information provided on this application is true and I am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that insurance coverage including, but not limited to. Comprehensive General Liability and Automobile Liability, and Professional Liability will be required before CDBG funds can be made available to approved projects. Signature: - Title: County Librarian Print Name: Leonard X. Hernandez Date: 01/18/2011 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO, County of San Bernardino Department of Community Development and Housing, 290 North OD" Street. Sixth Floor, San Bernardino. CA 92415-0040,Attention. Program and Compliance Section. For assistance or information regarding the completion of this proposal, call (909) 388-0800 or FAX (909) 388-0929 This application form can be accessed on CDH's Web Page at r,tp nr,uw sbcourit advanta a corrilCor-.-rur-ity Deveio rrent Inforrration-Comn^LnII Dev Division as x 21 UUUN I Y OF UN aERNAR01NO 4; Bw SAN BERNARDINO COUNTY LIBRARY 104 W.41h Street-San Bernartno,CA 92415.0035 - (909)387.5720 LEONARD X.HE;RNANDEZ Fax(909)387.5724 County Librarian January 18,2011 Betsy M. Adams,City Manager City of Grand Terrace 22795 Barton Road Urand Terrace, 1}. � Ms. Adams, Thank you for allocating S10,000 during Fiscal Year 2010-11 in Community Development Bloch Grant(CDBG)funding for Literacy Service at the San Bernardino County Grand Terrace Branch Library. Enclosed is a CDBG 2011-12 Application,which I am submitting for your perusal.This gram application will allow the continuance of successful literacy services in your community,by helping to maintain current service hours at your local branch library. While the County Library provides a County-wide Literacy Program through ten literary coalitions, this grant proposal seeks to provide for expanded Adult Literacy Services. CDBG funding is also used as a funding/dollar match for California Literacy Campaign funds from the California State Library. As a result,both funding sources combine to provide and expand the literacy programming in your community each year. Grand Terrace Branch Library Adult Literacy Program services include a Literacy Specialist on site who is available for student interviews, assessment,student/tutor matching,reporting,tutor training and volunteer recruitment. Specially trained library staff members are also available to assist people in their quest to become literate,as well provide Basic Computer Literacy instruction. Staff assist learners with selection of literacy materials that include;English Language improvement materials,reading and writing workbooks,career materials. computer and math books,parenting and children's materials. Preschool story hours where families receive information about literacy events, training and services are offered.Additionally,the Literacy Specialist and library staff assist with reference and library orientation of resources anti services in general. Literacy Services are provided to program participants at no charge, lnmvidual student goals include but are not limited to reading writing,spelling and math improvement,employment or career advancement, computer literacy and parenting assistance. Special displays,a designated area for literacy materials and one-on-one free tutoring will be provided. This gram seeks funds for personnel costs for Literacy Services in the amount of$10,000. All materials, books and other operational costs such as utilities continue to be provided by the County Library. While no one can dispute the economic value of a functionally literate populace the byproduct of this program is that the library will continue to be open additional hours- Adult Literacy Services are available to all Grand Terrace residents who seek to take advantage of these no-cost services provide by their community library. While block grant funds may be targeted for other uses in your community,this program would provide a viable community service to a significant portion of your community, as statistics indicate that 1 in 7 American Adults is functionally illiterate. Should you have any questions regarding this proposal, please do not hesitate to contact me. Thank you for your consideration in this matter and l look forward to a successful collaborative effort. Sincerely yours, Leonard Hernandez County Librarian cc: Supervisor Derry •Ir t of nib 411+-ELF E LT �i 01 it t t tiEIL C-EPRY 21 rT WUN I T Ur bAM ritKMAMINU r� W SAN BERNARDINO COUNTY LIBRARY ': *.rAL ' 104 W.4th Street-San Bernardino,CA 92415.0035 - (909)387.5720 LEONARD X.IiERNANDEZ Fax(909)387-5724 County Librarian January 18,2011 Neil Derry,Third District Supervisor 385 North Arrowhead Avenue San Bernardino,CA 92415-0110 Dear Supervisor Derry, 0 Thank you for allocating S 10,000 during Fiscal Year 2010-l 1 in Community Development Block Grant(CDBG) funding for Literacy Service at the San Bernardino County Grand Terrace Branch Library. Enclosed is a CDBG 2011-12 Application,which I am submitting for your perusal. This grant application will allow the continuance of successful literacy services in your community,by helping to maintain current service hours at your local branch library. While the County Library provides a County-wide Literacy Program through ten literacy coalitions; this grant proposal seeks to provide for expanded Adult Literacy Services. CDBG funding is also used as a funding/dollar match for California Literacy Campaign funds from the California State Library. As a result,both funding sources combine to provide and expand the literacy programming in your community each year. Grand Terrace Branch Library Adult Literacy Program services include a Literacy Specialist on site who is available for student interviews, assessment,student/tutor matching,reporting,tutor training and volunteer recruitment. Specially trained library staff members are also available to assist people in their quest to become literate,as well provide Basic Computer Literacy instruction. Staff assist learners with selection of literacy materials that include. English Language improvement materials,reading and writing workbooks,career materials, computer and math books,parenting and children's materials. Preschool story hours where families receive information about literacy events, training and services are offered.Additionally,the Literacy Specialist and library staff assist with reference and library orientation of resources and services in general. Literacy Services are provided to program participants at no charge. Individual student goals include but are not limited to reading,writing,spelling and math improvement,employment or career advancern(D computer literacy and parenting assistance. Special displays,a designated area for literacy materials and one-on-one free tutoring will be provided.This grant seeks funds for personnel costs for Literacy Services in the amount of S10,000. All materials,books and other operational costs such as utilities continue to be provided by the County Library. While no one can dispute the economic value of a functionally literate populace the byproduct of this program is that the library will continue to be open additional hours- Adult Literacy Services are available to all Grand Terrace residents who seek to take advantage of these no-cost services provide by their community library. While block grant funds may be targeted for other uses in your community,this program would provide a viable community service to a significant portion of your community,as statistics indicate that I in 7 American Adults is functionally illiterate. Should you have any questions regarding this proposal,please do not hesitate to contact me. Thank you for your consideration in this matter and I look forward to a successful collaborative effort. Sincerely yours, P;)(�- a-c'e- Leonard Hernandez County Librarian ALrrir tt•atve:.,fcr:r e;or�C ']eve?na.x PAC 4MI'ZEL.FELT �-s*clslu-ct ^iE.s. REFRY -rnurd C sr- ,p ti.,+'C 1 �LGa�.^Dr'+ Carnn.+r5c�•rr r apv r .'11!'7; +•rh" 21 ✓ r rry Log Number COUNTY OF SAD BERNARDINO (Office Use Only) DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM -PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service and economic development programs involve the use of CDBG funds to pay the non-construction casts of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services), employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all public services to 15 percent of the County's annual grant. -' maortant: According to the U S Department of Housing and Urban Development (HUD), a minimum grant award amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDH requires CDBG awards of $10,000 or more and will use this grant minimum in making its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011-2012 CDBG Application Training Session before the application will be accepted. See page 7 for the schedule. Carefully read through the Instructions and proposal forms Answer all questions as specifically and completely as possible. If more space Ls needed, attach separate sheets. Submit one 11 j signed paper copy. TYPE OR PRINT A- Applicant Information Name of Applicant Organization: Gang Reduction Intervention Team Mailing Address, 801 Post St. C. City, Redlands State- CA Zip 92374 � :' Contact Person- Joseph Rodriguez 4 + Title- Director Y. Phone. 909 793-7 746 ext. Fax 909 793-4137 E-mail Address bi rm1 msn cam ProjectB. Description Using 25 words"or less, provide a concise description of the proposed program. This 25-word description Is-required' in order foe this application to be considered complete. Consider Items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to be provided on page 5. Provide Youth interventional services includmg.Gang intervention & Debriefing Anger Management,Drug & Afochoi Education.Drug Testing,Life Skills,Mentonng and Transitional Hosuirg for youth between 13-17 & 18-24 23 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL C, Project Characteristics of the site or office where the program will be tamed out: '1� , Street address and nearest cross streets Main Office is located at 801 Post St., in Redlands. Programs sites are located in seveal parts of the county including* 1 site in San Bernardino, 2 sites in Colton, 1 site in San Bernardino, 2 sites. 2: Legal propertyowner Jose Rh Rodriguez E3 What is the current zoning? Residential Is this use permitted in this zoning? Yes ® No❑ If no,explain why: •' Is a conditional use erm�t re aired? Yes No ® if es, attach a co of the rmit. This community service would address the following community need(s). (Please check all that apply) Jl Public Service Needs: Economic Development Needs. ' �-``� ❑ Senior Services ❑Assistance to for-Profit Businesses ❑ Handicapped Services ❑ Business Technical Assistance = , ® Youth Services ❑ Micro-Enterprise Business Assistance Child Care Services •,,;,��=y ❑ ❑ Commercial 1 Industrial Rehabilitation � ,� ❑Transportation Services ❑ Commercial 1 Industrial Infrastructure Development Substance Abuse Services ❑ Employment Training :�,Y ❑ Health Services Planning Needs: N ❑ lead Hazard Screening Planning �- ❑ Crime Awareness Other. Please describe : Gana Intervent9onlTransitional Housin for DJJ You B.r Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map if needed). fir This is a County program and services multiple cities including Redlands. San Bernardino, Colton, Rialto, Yucia 1„ik", Bloomington. The proposed community service would be provided to: (Please check all that apply) Low-and-moderate-income persons or households ❑ Battered spouses ® Homeless persons ❑ Abused children ❑ Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ❑ Elderly persons 8 Estimated unduplicated number of clients/persons protected to be served during the program year (e.g. 25 clients, 50 seniors)' 30 (Per month 25 clients will be provided with shelter services for 12 months reflecting 300 er ear. 1., Estimated yearly units of service(duplicated, e.g. 25 clients x 10 visits=250 units of service) 1000 (Perm onth 25 clients will be Provided 10 counselin2 sessions for 12 months reflecting 3.000 units of services per ear 10 For economic development activities. estimate the number of new full time lobs to be created 0 (CDBG funds will - be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new obs .../ ,-��,.. / vMV/r ../�/..wV r/.vu/�r►�r� rnvrvJn� D. Project Budget IF i�' '�a0tiriier: ic� e� Personnel $16 000 $160 000 Equipment Rental, Lease or Purchase $ $ Consultant Services (Auditing, Accounting or Payroll Services) $ $10 000 Space Rent $12.000 $20 000 Insurance $ $7 000 Consumable Supplies $ $15,000 Other $ $7,000 Total Costs $30000 $219000 Grand Total CDBG & Other $249000 Estimator name and title)- Joseph Rodriguez E. Amount of CDBG Funds Requested Amount of CDBG funds requested in this application (must equal Section D CDBG Share F useatr IF" ao � Additional funds to be provided by her r e for this project. The date that the Ott, r ore of funds have been or will be awarded and available, must be stated below- Source(s)Department of Juvenile Justice ❑ Federal (Type of Funding): ® State (Type of Funding): Gontract ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date 1 1 Date Available 1 1 $120,000 Source(s)Department of Corrections & Rehabil ❑ Federal(Type of Funding): ® State (Type of Funding): C ntra t ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date 061 / Date Available ? ? $49,000 Source(s)The California Wellness Foundation ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County (Type of Funding): ® Other(Type of Funding): Grant Award Date 1 I Date Available 1 1 $80 000 Source(s) ❑ Federal (Type of Funding): 'I ❑ State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date / 1 Date Available ? ? $ Total of Other Sources Should equal"Total costs, Other Sources" in section D above $249000 Please note: If this protect also benefits residents of non-participating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. D PU4Af1'V_6 AD �tZ 1•T/ A e 25 F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufficient to provide the service within the identiffed city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no limit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County"s CDBG program, Please determine if the primary service area for your proposed service would include one or more of the following cities. If the service would provide predominate or partial benetit to city residents, t e County will request a funding recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city. Sub-total your entries below. L-,t tic ,t�;� �' � '' `x',- Amount M " ` s Amount R iit"ted; .Fr Si. f.:�. Adelanto $ oma Linda $ Barstow $ ontclair $ BigBear Lake $ eedles $ Colton $10,000 wen nine Palms $ Grand Terrace $10,000 Yucai a $10,000 Highland $ 1 Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities: 6Cra 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Requested a OrganizationalG. • • 1) Organizational History: (This is applicable only if you are a non-profit organization). a. Date Organization founded. 06/01/1998 b. Date Organization incorporated as a non-profit organization: 06/01/2002 c. Federal Identification Number 33-0948397 State Identification Number. 2338608 d Number of paid staff: 5 Number of volunteers: 3 e. DUNS Number 844930300 2) Is this a"faith-based' organization? "Yes❑ No® "Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate- 2 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Mission Statement: The Gang Reduction Intervention Team, GRIT, mission is to intervene in the lives of"at-risk" youth and young adults who have demonstrated the most extreme forms of delinquency. GRIT's mission is achieved by offering specialized reentry housing for youth returning from being incarcerated and counseling/education in anger management, drug and alcohol counseling/drug testing, mentoring and life skills. Our Mission is to help guide our youth away from the destructive Iifestyles of Gangs, Drugs and Violence. Furthermore, we aim at educating our youth about the realities of living a life le that will produce a life of prison, early deathpain, loneliness and disrepair. We also educate our youth about health related diseases that apply to living a reckless lifestyle, such as Hepatitis, AIDS, Sexually Transmitted Diseases, Drug Addiction and Tuberculosis. On the other hand, we also educate our youth about the possibilities that can be birthed with dedication, discipline and education. Part of our mission is to increase stability in our youth thus affecting their families and helping to bring back a hope to their neighborhoods. Hope is one of the main ingredients that will help change a generation, one family at a time. Organizational Description The Gang Reduction Intervention Team (GRIT) is a community service organization that emphasizes rehabilitation and social integration with the goals of reducing recidivism and fosters community wholeness. GRIT participants typically have a history of negative interaction with law enforcement agencies and school districts. Over 80% of our participants are on some type of state or county supervision. GRIT specializes in using educated professionals who are former at-risk youth and have gone on to become productive members of their prospective communities. GRIT is staffed by experienced consultants, counselors, educators, presenters and researchers that work directly with our participants. By using former at-risk youth to teach at-risk youth, we destroy the glorification of a reckless lifestyle, thus making it easier to empower the participants. In addition, GRIT is the only agency in the Inland Empire that works with the California Department of Corrections & Rehabilitation Juvenile Gang Operations and their unique population that are returning back to our communities. Target Population: Our target population includes youth between the ages of 12-17 and young adults between 18-25 who have a history of delinquency,criminal activity, gang activity and or drug or alcohol abuse. 27 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) . Gang Reduction Intervention Team High School & Middle School Assemblies I Worksliops Ages: 13-17 I 0 IEnrichment T rips 14 Week Prevention 1 Intervention Classes Ages: 134 7 6 mo. Upward Bound Residential Home Reentry Services 14 Week Prevention & Intervention Classes Ages: 18-25 Services Include: a 1. High School& Middle School Assemblies and Work Shops Assemblies provides motivational and educational speaking to audiences of fifty and greater. Assemblies can run from 45 minutes to 1.5 hours in length. GRIT Speakers have over ten years experience of working with both high school and middle school students, and specialize in gang intervention& prevention, multiculturalism and race relations. Topics include: • Gang Intervention & Avoidance • Realities and perils of gangs, prisons and drugs. • Drugs & Alcohol Education & Avoidance • Leadership & Courage • College Possibilities and employment opportunities in the health care field. • Life skills acquisition • Family Generational Ties Classroom Workshops- Are used as follow ups to assemblies and provide a one on one experience with GRIT staff, extends information discussed in assemblies, provides resourceful information for career path, health issues, and college information. 2. 14-Week Prevention & Intervention Classes 2' 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) These classes are reserved for the most severe cases of delinquency. Class topics include: Anger Managemej Gang Intervention& Prevention, Institutional Debriefing, Drug and Alcohol Awareness, Life Skills as pertaining to Gang Involvement, Law and Society, Health Care Issues including; Hepatitis, TB and Sexually Transmitted Diseases. In addition, CPR and or Life Saver Training and Certifications are also provided. Enrichment trips will be provided to Arrowhead Regional Medical Center, Local Universities and to the California Department of Juvenile Justice Detention Centers, as long as funding is available. Class 1 Class 2 Class 3 Class 4 lntroduction.Assessments. Gangs are they really Drug and Alcohol III& IV. Realities: Gangs and Prison Generational Ties,can they be Part of My Family. Gangs:Uncovering Distorted Relationships. Broken Leadership Qualities I. Drug and Alcohol I & 11. Lo alties&Realities. Anger Management I. Class 5 Class 6 Class 7 Class 8 Anger Management Anger Management Racism 1&p Life Away from Drugs. lI&III IV&V Diseases L Hepatitis,Sexually Transmitted Diseases. Class 9 Class 10 Class 11 Class 12 Cardio-Pulmonary Resuscitation Teen-Pregnancy Disease 13: Loma Linda Univ. In 4 Years,Where will I be? (CPR)Training and Education& Pediatric Residents:Tuberculosis, New Options:Job Awareness Certification(4I-Ir.Class) Prevention 1 &2 AIDS and HIV &College Bound,Why Not? EClass 13 Class 14 Anger Management Components are Endorsed by the California fing I. Who am I? DJJ Debriefing I Department of Corrections do Rehabilitation. Health Components Qualities II. Post Assessments are taught by Registered Nurses or other Health Professionals. 3. Enrichment Trips Enrichment,Trips Riverside Community College California State Prison"Ironwood" Los Angeles Museum Heman G. Stark Youth Correctional Facility, Of Tolerance Former California Youth Authori Loma Linda University All Trips are based on Embryology Museum Available funding. 4. Upward Bound-6 month Re-Entry Suygort Our goal is to help provide services that have been recognized by the California Department of Corrections and Rehabilitation that have help our youth have a successful reentry back into their communities after being incarcerated. These services include employment,job development, placement services, vocational training, personal and social development and life skills acquisition. Through the collaboration with the California Department of Juvenile Justice Division of the Inland Parole Office these services are available to youth returning back into our communities who are between the aces of 18-25. 29 2011-2012 PUBLIC SERVICE PROGRAM PROPOhAL DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description,Page 1) 5. MOEM • To help youth understand the value of life. To help youth see the senselessness of criminal activity. aimed at gaining a sense for community. • To instill respect and values activity. • To help youth understand the legal repercussions and consequences of criminal • To help youth understand the value of education. Gen Reduction Intervention Team utilizes the research based curriculum provided by the In conclusion, the g e" in the classes provided. 'ce: National Institute of Corrections"Thinking for a Chang decisions that will help build U.S. Department of justice: our youth. We further will continue to help our youth making more positive d help them find new goals and loyalties that are socially acceptable helping to decrease � unities. In their self-esteem an p ro will help helping to reshape these qualities,wein our school new communities. Furthermore, the GRIT program g risk of gang violence from occumng to decrease the recidivism rate of our youth into the judicial system. of m knowledge, the information provided on this application is true and I am authorized A h ri i t r :To the best y applicant agenuding. but not cy. Also, I acknowledge that insurance coverage be requIir dlbefore CDBG to submit this application on behalf of the limited to, Comprehensive General Liability one Automobile Liability, and Professbnal Liability roved funds can be made available to app / � Title: f 1 Signature: M ` Date: ! Print Name: , IGNED PLEASE StlBMIT ONE SIGNE D PAPER COPY OF EACH COMPLETED AND 290 Narth PROJECTD S eSt, 5 xth PROPOSAL oor, 5a County of San Bemardino, Department of Community Development and Housing, Bernardino,CA 92415-0040,Attention: Program and Compliance Sectiocall 909) 388-0800 or FAX (909)M-0929. For assistance or information regarding the completion of this proposal, This application form can be accessed on COH's Web Page at: htt :Ilwww s Ian ado nta e.camlCommuni Deveio ment Inform ation-Communi Dev D'+vision.a x 3 i(LC.- :i.� Log Number (Office Use Only) COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBO) PROGRAM 3-772�& / -PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service and economic development programs Involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: grafts removal, social services, transporbAlon services (in support of qualified social services}; employment, housing, legal, health and education services; blight abatement, and economic eete olaw`P a. public services to 15 percent of the County's annual grant. ImRQont; According to the U.S. Department of Housing and Urban Development (HUD), a minimum grant award amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDH requires CDBG awards of$10,000 or more and will use this grant minimum in making Its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011 2012 CDBG Application Training Session before the application will be accepted.See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1)signed paper copy. TYPE OR PRINT ITNememcarf licant O nizalion: ow+h We44,ee ri Vioca4lomf C o I to tt '2 Marlingp Address: 9 85 Z C rc Scxn 4- L'e n+e r dery C 'gd3 Komch a CRY.Cuau.a.v"hate: CAA ZI : 91-73o contact Person:bt icer Vt'tc,r)H„n.rT_ 4 Titre: rwrA;e-s iccr- i�rrs,d�y��- Ackrr�z . S Phone: 'tom Z-` 757exL 111 Fax: 2.yr 2837 E-mal Address: ,lave lr k-6wL 1493 Qd &oo Using 25 words or less, provide a concise description of the proposed program. This 25-word description is required ,in order for this application to be considered complete. Consider items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detaNed pfoject description Is also required to be provided on J. •r k S,v.(I, WarkS wp+A L�n Bernardijy;'S 4�lor rcP Je o a,"d amer,tS 1�i•� -�rA n► n lice/nsinJ`C�,l nr'ad5 0- in�rv��c,)�Jc�IS Cri�n�nk l �ust n� i r1QidIC)urA1S kho 0(pSlr{ QC��ll�lCl7�t� hal"► r► 40d 444-t( {fbCLv- ;orlc 1 G 31 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL i a Street address and nearest cross streets of the site or office where theprogram will be carried out: 9 6 5 2 Crcccem+ Cvn4er Dr. * 30 , Revmc tb o C�.c�..rr.u�,�w �Ct� ,91730 2 . Leaal prooerty owner: L atnrein L ew:5 I�I 1 V pa r+In-e r S L L C- 3 What is the current zoning? �S ;a 1 ;r►es5 Is this use permitted In this zoning? Yes No❑ .i Is a conditional use permit required? Yes❑ No If yes, attach a copy of thepermit.) 10� This community service would address the following community need(s):(Please check all that apply) lic Service Needs: 9womic Q velooment Needs: =. 0 Senior Services 0 Assistance to for-Profit Businesses ❑Handicapped Services ❑Business Technical Assistance ®Youth Services ❑Micro-Enterprise Business Assistance [�Child Care Services ❑Commercial 1 Industrial Rehabilitation Transportation Services 0 Commercial l Industrial Infrastructure Development ❑Substance Abuse Services ®Employment Training [�Health Services ftrining Needs, ❑ Lead Hazard Screening Planning KCome Awareness Oth . Please describe). cMgvn: Vo,- !T&Vt VV(C a Describe the geographic boundaries of the r1sighborhood, unity or area In vAhlch dients of the proposed ti program reside(attach a map If needed): s11.C. �roJ,deS Nbb kro.,.1 ►-lt r rnOn a,nd Worn8vt tvha w•1t bt Q,rng1ayrd .Far tbkk % ,ft5�a+i+h+cc.l o.►id )0--%►--cSS damrnw+�,kieS '�r Spvr► "eierr�arcltiv.o Ao"A Lae. Aryie5 CP,-V,},eS. SVC at& {?Cnv%J'tS $ .Sec-tine% j p ro e r C S n all JVa R& kca One"T, The proposed community service would be provided to:(Please check all that apply) Low-and-moderate-income persons or households EffBatkered spouses Abused children ❑ Homeless persons ❑Handicapped persons ❑Migrant farm workers ❑ Illiterate persons ❑Elderly persons a Estimated unduplicated numb of clients/persons projected to be served during the program year (e.g.25 clients. 50 senlors):l m n*XPer month 25 clients will be provided with shelter servkes for 12 months retle2ft 300 per MSA. 9 - Estimated yearly units of service(duplicated,e.g.25 clients x 10 vlsits=250 units of service):•37S (Pier month 25 clients wr7l be provided 10 counseling sessions for 12 months reftecUng 3 000 units of services per year). 10 For economic development activities,estimate the number of new full time jobs to be created: I W (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new bs). 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL Personnel S �Y E u ment Rental Lease or Purchaseno e' $ Consultant Services(AudRing,Accounting or e G $ Pa ll Services S ace Rent a pa,. $ Insurance $ Consumable Su lies Total Costs $0 -No on e> ' S0 2- nl O Grand Total CDBG &Other Estimator name and title : 1 Amount of CDBG funds requested In this application (must equal Section D CDBG Share S 3 o °" 2 Additional funds to be provided by UMWd availa�bl�mus for h s stated below:ate flask the r funds have been or vui11 be awarded an %firow LI Source(s) Ern�7. 1ZtSo-fc� CiKMr. ❑ Federal (Type of Funding): ird�v; •.�.1 ,+ � '""`y ❑ State(Type of Funding): we ® County(Type of Funding): W:L.A, .Cec v.^r cow r5�. ❑ Other(Type of Funding): S 2 L OU Award Date ! ! Date Available 1 1 asource(s) ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): $ Award Date l 1 Date Available 1 1 Sources) ❑ Federal(Type of Funding): ❑ State(Type of Funding):F ❑ County(Type of ❑ Other(Type of Funding): 3 AI rd Date 1 ! Dale Available 1 1 al(Type of Funding): (Type of Funding): ty(Type of Funding): (Type of Funding):e ! ! Date Available 1her Sources �usl'Total costs,Daher Saurces"in section D above funds In Please to the percentage of non-cooperating residents t o be servedtimust rbe provided by other (funding propartian p sources. 33 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL. This section requires a break dov m of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communftiees where you Intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of n the ed . Big Bear Grand ?'e0n� and Noodles are aides receiving and must be sufficient to vino less then $100,0001 which will have no limit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate a$cooperating cities in the County's CDBG program. Please datormhe g the pnmary seriAce area the service would provide predominate or partial benefit to city residents, the County will request a funding recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city. Sub-total your entries below. AniguitTRWR511 A.rnp ntRe P►delanto S ao Loma Linda S a a Barstow S4.son Montclair $ q.so v Big Bear Lake Needles Is Colton S L4. o Twentmine Palms Yucaipa $ Grand Terrace ; 5� Town of Yucca Valle nd ; Sub-hoist of Funds Benefiting Cooperating Class: (0 01 0 " 3) Total Funds: This amount must equal the amount of CDBG funds requested In this application on Line 1. In Section E. Total Funds Requested 1 $ G. • 111fol"I'Miall 1) Organizational History:(This is applicable only if you are a non-profit organization). a.Date Organization founded:600ill-Wel b. Date Organization incorporated as a non-profit organizatlon:11 /it 124o4 c. Federal Identification Number: 54 I c 3 State Identification Number: ' Z 15 q Sf S d. Number of paid stafF 3 Number of volunteers: i to e.DUNS Number: 4�631 4141905 2) Is this a"faith-based'organization? " YesQ No]k "Generally, a faith-based organization was founded or Is Inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 3 2011.2012 PUBLIC SERVICE PROGRAM PROPOSAL DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Provid!#-detailed Womiatlan .n0eded fo fully dewdow the pm posed pub is servvicN , its Putpime and-tts beneticiades. PI®ase attach applicable 7oc,, pl � lans and bwchares. 1(J/,t�W. 41, al/'��`{, is desi r'` 4a A CCe m r�►oc�Q�. Y 11.L 'rrA e'r7+'I7p And /ict'7s).elo, heeds a.' i ndivief"all is 4-ere%�td 1,V7 / ink-{r,ndy �� olraw�h� ��e��s o�' �'ris+, t.Ka. � �Jt�s�;ct or jm iv,dkds I.Jb0 Y,05iP-c AJfefj 4r4pn re�a�',, +heir hct�seS amd �r o ra 1' LAJ, Be O r c rc,e Ve re , tS.V.(— o4ers -b ,'u-.i a )ef w or)9-e r) in -f 11e cc f � � �s o� �/ 0TjC fry i din rC n�i►� I�c✓rnPGS�CSc'yao� • JeCkrr / �tG.L�iUt t°ra re�iar7r �lrS� Aid, r4F,D, C ee,-1;Rica �,ar,S GLYlc( Primmer 4ro,"sPor+- Our proyaff,,,5 c,re. c esiT-cd -6 4eac�i -}-kc 5 1 is A-a eec*4rYn 1h +he Chase" R- tietid 1 w,�11 ;n A .S�af `� kirxe tt'uml e , -Ne � rc<<,n i h5 fI A erna�nd jv1 , 6L,� +;u- �'Cnawj,4 �,�f C. ,J SK (is otA44 -ed �,�1� .I w{ I� wac � -the e- 'Q{-4It 6,V.C. PS Ctcmrn ;#ed 4o L07LAA cpPor}Lvp,, I y r'eSord/,*SS o-� CAC.-e I Cal OroCreed pr Ais a► of f►4y . Xd is oc.. r �c Ite•r +64 C� -e UL c(A-�10'1 15 &^ I n v e s + CL J Ln r t T&cJt4'6er- we. Cam cvar )G a 5 m 4te-.►n AClrli.rut. UDA-4N )-I,e,r- }ra;,n►n A r.)� (IfA r e 4 r �ti:�bsOel�, olF S.U.C. ed�•cc.�1'tl-�,4.j rF�4-e r rn G.1r, a 1, 'T>rU�v,1Y1c•, �• �L►G.li�i� }I1�„l,aL1l��S Lu�/1; Ch tNi �f �M1 G�jZ '" 4-'�,►tvr� �� o A�Lc�h �r+'��°�/r►►t�n�' n t� E?�i��1v7u� S�C.1fs t� Qv7�hrnCC- -��neir Ab+�� -c, 04"vA�^Cevn bCC LAMA �iOr . Q tir ob Cr t"q jec_ i�� u, �r �k� Co.�nv+,,,,,�,,� is kwo kd . bcr �;rs� �ac,1 rcy&rd1v1 bl►e .Str►��`e, ;s -k? cv,c� e,K,ployr'an�- o��.s��w},lc�es 1Cocc�k;u-►,ar} Aro►;ni"z) tuts ,r�}ec�rc.'}i�+� y n a,,a w c:vr►e vx l o4 a }1n e~ w G i K.Q cC a Cr"cj S art 17�l-1�wy,,,n� D11Ur Seco��► Cj6yc 'v,e ,s 4fl ffevAm4- vl(4 ,rk) ►xa �( k,ro�,5� edr.�c4-�ivn Tr,L,ni��r i►'1noVA4-lah c*no SeCL,r1 41 r 0wr- Ocrr"m,vn, i1rS. "!o a0ccrrnN),'A -R"e PNble serv.cf_ abjec4,u-eS ,c 4 ,11 Our itrVices c#4 +4 4h 14,*ca4fs-- jfve' o-' hav^or, 4,nc( I )'n4egrv-by. AS a nor, pro-','l-, w-t b.eheve- ��r� no tS7LdvmA 5ioec # 4.e �l^rn.ed Gown or re4'kSed -�-rair►1hy djAt dlx, ��e►r �i� rre�,�- 35 20112012 PUBLIC SERVICE PROGRAM PROPOSAL OETA16Ep PRgJECT DESCRIPTION n S. Y.C. �iaS aen �9 °/ •SUcc'ess r'a1t- o� e►"ployr 31A Igor cora4ales (gr/. o owe 9«d�4kr� ga.., eM?l.yv►+eV14- w.+h;r. !6)(3 de jg O �' jr4414�101) M Ltctell4id" Ta T QYlrbenrA5)'rrk 5�ti�r'b�1(� +4 t I'S Ailliv)a"4 18b dAy c �;,o w n q v Ci utak d-vr -Pwr evr� )rdj,4.p Who w is ke S -a -PtArf her +66r' -grin iv)5 4✓t-c-. o'P L��c,rc�t & v has Ik e CtAl'rtO� CAP&ca'Iy � �Ja i r-) /do 54v4d�r-iS pee- year, �� i5 e) e- P-e- A„d aon b;'fi d P1 4o do" b 4c a Y ",n r— by p 4r r r,9 +h r);5L4 A Vid C(ar CIASraS , CtArrC4114 VASSt,S rd.1 -Pr'5'n O o f b r.,. .So 4 ha�' 4 h ost w f� &5y, cSC ti(` 441-e s CA.rl Ciorn er CZCnC` --fAi+nihl� t,J1�G» +hey nGM Vhayrt ►rec.[�c`��J GVrA. b�•a . Reyardiny Job <5ervit�cs• .Ernrloypuvr� -�rAin ;n� wc(� lrlclu�l-f Jab c" r r Ptc-r -'.-+ ` t�rv1[4S CCLC� `�ra..n;nu) jack �ejjG1r�„►�clrS wi II 0d�+-e. lost -ru our S•t,n(1�•{i &' a,r�.dt�A '�1'(!� e �� 4 r1,5 Time. s4►-.dcr? fs C'Gvn C n o oy�.. 'i*b be 1 r1-�trv� Cw ed Uir+d hA v-� 0. C �a» t e. �o �losfng 'S. V.C'. jeIie_ue% f 4Qf 4Ae VdCa +iol"&j �M rn I,75 d{q-recr (b1n rea. IY rnprd vt 4 h-. eccmd7n:G c 4^4 S a ,r C�1n l�nar�r:�o Lro&&4 4' �y �raVkC1,nc, Jo 1-�rtia �:�, I nCTI'Yl ka_f's 0 Gr+�� irrCYeaSr'ng -,� }�r�,�riC cS�f�'�y -tar , c41/dean, Authorized Signature:To the best of my knowledge, the Information provided on this application Is true and I am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that Insurance coverage Including. but not limited to, Comprehensive General Liability and Automobile Liability, and Professional Liability will be required before CDBG funds can be ma"flable to approved projects. Signature: �r Title: Tv�&KAi^S ;crr Print Name: Cob (21 a dC Date: ! ! PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL_ TO' County of San Bemardino, Department of Community Development and Housing, 290 North "D" Street, Sixth Floor, San Bernardino,CA 92415-0040,Attention- Program and Compliance Section. For assistance or Information regarding the completion of this proposal,call(909)388-0800 or FAX(909)388-0929. This application form can be accessed on CDH's Web Page at. htt :Ilwww s n vanta a com/Commurn -Development-Informafion-Communft Dey Division.as x 3 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL CDBG Aaolication Checklist Community-based organizations are required to include one copy of the Items listed below. If you are not submitting these items at this time, please notify the Department of Community Development at (909) 388-0800 to make other arrangements. The following information Is required before any contract or reimbursement can be completed. Summary of agency's current year General Operating Budget List of Agency's Board of Directors,including names and addresses ®Proof of existing non-profit/tax-exempt status(Letters from the Federal Internal Revenue Service and State aFranchise Tax Board) Current certificate of insurance and amounts covered (�Organizational Chart Minutes of last Board meeting If your application is funded you will be required to provide a copy of you last audit and your Articles of Incorporation and Bylaws must be on file. CDBG Application Training A-Community Based Organizations are required to attend a 2011.2012 CDBG Application Training Session before the application will be accepted. See the 2011-2012 CDBG Application Training Schedule below. CDBG SAM HIGH DESERT VICTOR VALLEY AREA Wednesday, 11512011 10:00am- 12:00pm Mojave Desert Air Quality Management District, Board Chambers 14306 Park Avenue,Victorville, CA CENTRAL VALLEY AREA Wednesday, 1I512011 3:00pm-5.00pm County of San Bernardino Workforce Development Department Conference Room 215 North D Street, San Bernardino, CA 37 ` (Office Use Only) L 4`• +gym - ,t COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING bj 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM .PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL.- Public service and economic development programs involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of develop social services);h empt create new jobs. g.Please noteth and that federallrrtion services;egulations limitithetuse abatement; of CDBG funds for aic ll development activities that c 1 public services to 15 percent of the County's annual grant. IMR2 According to the U.S. cost of dministrating CDBG funded projects and programs. Consequently, CDH amount if necessary to ju of Housing and Urban Development (HUD), a minimum grant award stify h 0 requires CDBG awards of$10,000 or more and will use this grant minimum in making its recommendations for approved proposals. All Communityne the a pplitions cationawill be acce ted. Seeda e 7 for he schedule. piication Trainin Sesslo Carefully read through the Instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1)signed paper copy. TYPE OR PRINT 1 Name of Applicant Organization; City of Grand Terrace 2 Mailing Address: 22795 Barton Rd. Ci . Grand Terrace State: CA Zip: 92313 3 Contact Person: joycePowers 4 Title: Corn unity8 Economic Deveia ment Director 5 Fax- 9Q9 783-26QQ Phone: 909 430-2225 ext. 8 E-mail Address: owers ci randterrace.or 041614 ram. This 25-word description is required Using 25 words or less. provide a concise description of the proposed grog In order for this application to be considered A detailed project descriptionmpletO. Consider Items risalo required to beunder the nprovided Project n Eligibility section of the Project Prop a e5. Enhanced code enforcement activities in CDBG census tract area to reduce and eliminate blight. 3 C. Project Characteristics 1 Street address and nearest cross streets of the site or office where the program will be carried out: CDBG Census Tract#0071 07(see attached map) 2 Legal property owner: NIA 3 What is the current zoning? NIA Is this use permitted in this zoning? Yes❑ No❑ 1f no, explain why: 4 f the permit.) 5 This community service would address the following community need(s): (Please check all that apply) Public ervi a Needs: Senior Services Economic Development Needs: ❑ capped Services ❑Assistance to for-Profit Businesses Handi ❑Youth Services ❑ Business Technical Assistance ❑ Child Care Services ❑Micro-Enterprise Business Assistance ❑Transportation Services El Commercial/ Industrial Rehabilitation ❑Substance Abuse Services ❑ Commercial 1 Industrial infrastructure Development ❑ Employment Training ❑ Health Services Planning Needs: ❑ Lead Hazard Screening Ll Planning ® Crime Awareness Other: Please describe): Enhanced Code Enforcement B Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map if needed): rCDBG census tract area#0071.07, located west of the 215 Frwy. f 7 The proposed community service would be provided to: (Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑Abused children ❑ Homeless persons ❑ Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ❑ Elderly persons a Estimated unduplicated number of clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors): NIA(Per month 25 clients will be provided with shelter services for 12 months reflecting 300 per year). 9 Estimated yearly units of service(duplicated, e.g. 25 clients x 10 visits=250 units of service): NIA (Per month 25 clients will be provided 10 counseling sessions far 12 months reflecting 3,000 units of services per year). 10 For economic development activities, estimate the number of new full time jobs to be created: NIA (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new jobs). 39 CDBG Share Other Source $8,000 $ Personnel $ $ E ui meet Rental, Lease or Purchase Consultant Services(Auditing, Accounting or $ $ Pa oil Services $ $ S ace Rent $ $ Insurance $ $ Consumable Su ties $ $ Other $8000 $0 Total Costs Estirnakor name and title : 0 1 Amount of CDBG funds requested in this application(must equal Section D CDBG Share ll $8,000 2 Additional funds to be provided ded ar+�available, moustt be stis aect. The ted below-date that the Other Sourc s of funds have been or will be awa Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding):. $ Award Date 1 1 Date Available ! 1 Source(s) ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): Date Available ! 1 $ Award Date 1 ! Source(s) ❑ Federal(Type of Funding): ❑ State(Type of Funding): l ❑ County(Type of Funding): ❑ Other(Type of Funding): Date Available 1 1 $ Award Date 1 ! Source(s) ❑ Federal(Typeof Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding):� $ Award Date ! ! Date Available 1 ! Total of Other Sources $0 Should uai"Total costs,r0 Other la so benefits residents bof non-participating jurisdictions, matching funds m Please note: if this p 1 to the percentage of non-cooperating residents to be served must be provided by other funding proportion sources. nt 7 41 F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufficient to provide the service within the identified city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no limit, but may only fund four(4)projects. 1} Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed service would include one or more of the following cities. if the service would provide predominate or partial benefit to city residents, the County will request a funding _jnr.n m m onrlat Inn iYam tha boDOfiting tlty-Q['� the proposed service to each applicable lcity. Sub-total your entries below. Amount Requested Amount Requested Adelanto $ Loma Linda $ Barstow $ Montclair $ Big Bear Lake $ Needles $ Colton $ Twentynine Palms $ Grand Terrace $8,000 Yucaipa $ Highland $ Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities: $8000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application an Line 1. in Section E. Total Funds Requested 1 $8000 Organizational Inf• • 1) Organizational History: (This is applicable only if you are a non-profit organization). a. Date Organization founded: 1 1 b. Date Organization incorporated as a non-profit organization: I 1 c. Federal identification Number: State Identification Number. d. Number of paid staff: Number of volunteers: e. DUNS Number: 2) Is this a"faith-based"organization? "Yes❑ No® "Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 41 DETAILED PROJECT DESCRIPTION (Continuation of Section B. Project Description, Page 1) Provide detailed information needed to fully describe the proposed public service, its purpose and its beneficiaries. Please attach applicable maps, plans and brochures. The proposed public service is enhanced code enforcement in the CDBG census tract area. Services are already provided, but these funds would allow for additional services required due to increased blight conditions in this area. The purpose of the enhanced service is to reduce and elmininate blight conditions through additional code enforcement activities. Substandard housing issues, graffiti, property maintenance violations, and illegal dumping are increasing in this area. In addition to the single family and multi-family residences, there are three mobile home parks and several business Incations that need further code enfoccem-at --emices The bu-ness centers ip this area 2ra expe ' I increased vacancies which in turn, has resulted in an increase in graffiti and property neglect contributing to blight conditions. The purpose of our program proposal is to educate and bring residents and business owners in compliance with the municipal code related to property maintenance, substandard housing, and other blighted conditions. The program would provide continuous graffiti identification and eradication, remove and clean areas subject to illegal dumping, and continue to provide additional code enforcement hours in this project area. The program goal is to improve the health, safety, and general welfare of the neighborhood. 4 R Authorized Signature: To the best of my knowledge, the information provided on this application is true and l am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that insurance coverage including, but not iimited to, Comprehensive General Liability and Automobile Liability, and Professional Liability will be rewired before CDBG funds can be made available to approved projects_ Signature: 4ulle� Title: Comm. &Economic Develop Director Print Name: Joyce Powers _ Date: 1/20/2011 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO: County of Sari Bernardino, Department of Community Development and Housing, 290 North "D" Street, Sixth Floor, San Bernardino, CA 92415-0040, Attention: Program and Compliance Section. For assistance or information regarding the completion of this proposal, call (909) 388-0800 or FAX(909) 388-0929. This application form can be accessed on CDH's Web Page at: ntto www socaurtvadvantaGe.com Community Development .nforrzat�on-Cammun_t�Dev O�v sion aspx 43 p;a>� •� -,fir ;� -\`��@ \� Z la wtm �A 1ER 17 4N MR, ON ;.r:r�..:�a;;.: :1X a°i; r ` = '` ^ U `•�'�\.�`•�� Li r- .. ^ISM. TRIlg,ttaElM(fly January 20, 2011 j p N Mr. Mitch Slagerman Director of Housing and Community Development County of San Bernardino 22795 Barton Road Subject: Request for 2011-12 CDBG Funding Grand Terrace =alifornia 92313-5295 Dear Mr. Slagerman, Please apply the request for enhanced Code Enforcement Services to our Civic Center net allocation, not our 15% public service category. (909)824-6621 Fax(909)783-7629 please contact me at (909)430-2225 if you have any questions. Thank Fax(909)783-2600 you for your assistance. Sincerely, Walt Stanckiewitz ! /� p ,L— Mayor w Joyce Powers O Lee Ann Garcia Community and Economic Development Director Mayor Pro Tem 1 Council Members Darcy\Ictiaboe Bernardo Sandoval , Betsy M.Adams City Manager 45 Log Number (Office Use Only) COUNTY OF SAN BERNARDINO S r DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING PIAJ 114 53 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM / - CONSTRUCTION IMPROVEMENTS PROJECT PROPOSAL- 3 Construction and other community P' ommuni improvement projects include construction or rehabilitation of public facilities, parks, roads, water and sewer facilities; acquisition of real property for eligible public purposes; demolition and clearance o deteriorated buildings; code enforcement; and removal of architectural barriers. Please use the "Public Service construction of buildings or facilities. Imuortant: According to The U.S. Department of Housing and Urban Development (HUD) a minimum grant award 0 amount is necessary d justify 000o tmoredand will use tthis g ant miCDBG funded nim ma and program. Consequently,in maki g its reca mend tionsfor requires CDBG awards of$7 approved proposals. FTI Community Based Organizations are required to attend a 2011-12 CDBG Application ainin Session helots the a lication will be acce led. See a e 9 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. if more space is needed, attach separate sheets. Submit one(1) signed paper copy. TYPE OR PRINT 1 Name of A licant Or nization- f of Grand Terrace 2 Mailing Address: 22795 Barton Road 0 Cit : Grand Terrace State: CA Zip: 92313 3 Contact Person: Richard Shields 4 Title- Director of Building& Safe /Public Works 5 Fax. 909 825-7506 Phone: 909 825-3825 ext. 6 E-mail Address: rshields®c' a# randterrace.or Using 25 words or less, provide a concise description of the proposed project' This 25 word description 7be required in order for this application to be considered complete. Consider items addressed under the Gene Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to rovided on a le 6. Additional scope of work for removing barriers pursuant to the Americans with Disabdites Act and the C.B.C. enabling improved access to city hall facilities. 41 &W19-id. vvnv@nvviswovurerrnv••.swin.nevrnvuff.v.m rnWVW'J L. ProjectC. 1 Street address and nearest cross streets of the site or office where the program will be carried out: 22795 Barton Road,Grand Terrace, CA 92313 2 Legal property owner. Ci of Grand Terrace 3 What is the current zoning? Office Professional Is this use permitted in this zoning? Yes ® No❑ If no, explain why: 4 5 Complete applicable items for all construction projects (including rehabilitation,acquisition and demolition). Assessors parcel number. 0276-202-82 Square footage of proposed building or building addition: Square footage of construction site parcel: Length of improvements if street,water or sewer project: Service capacity of existing facility: Improved service capacity of the facility: better ADA assessibility Age of structure: Is the structure registered as a historic landmark under. State ❑ Federal❑ Local law❑ (If registered, attach a copy of the registration) 6 Check the community need that will be addressed by this proposal: Public Facility Needs: Infrastructure Needs: Senior Center Improvements❑ Water and Sewer Improvements❑ Community Center Improvements❑ Drainage Improvements❑ Child Care Center Improvements ❑ Street Improvements❑ Youth Center Improvements❑ Sidewalk Improvements❑ Park & Recreation Improvements❑ Commercial/Industrial Infrastructure Development❑ Fire Station Improvements❑ Social Care Facility Improvements❑ Acces ibil' Needs: Removal of Architectural Barriers Code Enforcement Needs. Code Enforcement Ll Historic Preservation Needs: Demolition and Clearance❑ Historic Preservation Improvements ❑ Blight Abatement❑ Qftearfl (Please describe) 7 Describe the geographic boundaries of the neighborhood,community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map): The proposed improvements are to the existing City Hall. I F 7 D. Pro Proiect Budget Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over$2,000. See Attachment A"Highlights of Federal Standards Provisions" page S. CDBG Sham Other Source Architectural and engineering services $3,400 $ Site acquisition $ $ Local Review application $ $ Other $ $ Total Costs $9,596 $ 0 Grand Total CDBG& Other $9.596 Estimator name and title): Richard Shields, B&S/PW Director E. Amount of CDBG Funds Requested 1 Amount of CDBG funds requested in this application (must equal Section D CDBG Share) 1 $9,596 2 Additional funds to be provided by Other Source(s)for this project. The date that the Other Source(s) of funds have been or will be awarded and available, must be stated below: Source(s) ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding) r 1 Award Date 1 1 Date Available 11 $ J Source(s) ❑ Federal (Type of Funding). ❑ State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding) Award Date I 1 Date Available I I $ Source(s) ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding) Award Date 1 1 Date Available I 1 $ Source(s) ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding) Award Date 1 I Date Available 1 1 $ Total of Other Sources Should equal "Total costs,Other Sources" in section D above $ 0 Please note: If this project also benefits residents of non-participating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. F. Benefit Areas This section requires a break down of the requested CDBG funds according to the proposed project's benefit area. Only enter amounts for cities where the project will provide a primary benefit. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. The total amount must be $75,000 or greater and must be sufficient to complete the project for the identified city. Big Bear Lake, Grand Terrace and Needles are cities receiving less than $100,000, which will have no limit* but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed project would include one or more of the following cities. If the project would provide predominate or partial benefit to city residents, the County will request a funding _Mgommendation from the benefiting c!N or cities. Enter the requested amount of CDBG funds needed to provide the proposed project to each applicable city. Sub-total your entries below. Amount Requested Amount Requested Adelanto $ Loma Linda $ Barstow $ Montclair $ Big Bear Lake $ Needles $ Calton $ Twentynine Palms $ Grand Terrace $9,596 Yucaipa $ Highland $ Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities: $9,596 2) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Requested 1 $9,596 Maintenance • Operation All capital improvements or facilities will require a Maintenance and Operation (M & O) contract between the County and an M & O Entity, The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M&O entity with authority to obligate the organization. 1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi- public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the 'Estimated Annual Maintenance and Operation Budget' part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M &O costs for the proposed project. It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract between the County and the M & O entity shall be written and signed before any funds can be released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding. Proposed Project: Remove barriers enabling improved access for the disabled at City Hall Legal/Incorporated Name of Prospective M&O Enti • City of Grand Terrace Address: 22795 Barton Road. Grand Terrace 92313 Federal 10. Number of M&O Entity. 95-3316135 Signature: Title: Building & SafetyrPW Director Print Name: Richard Shields Date: 01 /20/2011 49 �) ESTIMATED ANNUAL MAINTENANCE AND OPERATION BUDGET • Annual Expenses Estimated Dollar Value Utilities $ Electric $ Water $ Gas $ Telephone $ 0 Disposal Service Other Sub-total $ 0 Materials $ Janitorial Supplies $ Office Supplies $ Recreational Supplies $ Ground Supplies $ Other( ) Subtotal $ 0 Maintenance—Capital Improvements $ Building Repair $ Maintenance of Equipment $ Improvements to Property $ Other( ) Sub-total $ 0 insurance $ Liabil'Ity $ Fire $ Other( ) Sub-total $ 0 'Personnel Of Peo le Man-Hours $ Maintenance $ Secreta $ Administrator $ Pro ram Staff 1 $ Other Sub-total $ 0 'List N of people and man hours based on 2080 flours per year. Dollar value must include salaries and benefits. M&O Annual Expense Total $ 0 Revenue Sources (List out all sources such as budget sources.memberships.user fees.etc) $ Budgeted Revenue Total $ 0 Assets/Liabilities Budgeted Revenue minus M&O Expense $ 0 51 OrganizationalH. Organizational History: (This is applicable on1v if you are a non-profit organization). a. Date Or anization founded: b. Date Or anization inco orated as a non-profit organization: I State Identification Number: c. Federal Identification Number: Number of volunteers: d. Number of aid staff: e. DUNS Number: Is this a"faith-based" organization? '•YesC] No[] _ 'Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to lerr, ,trate that faith by carrying out one or more activities that assist persons who are less fortunate. DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Within the space provided on this page, provide detailed information on the construction project to be completed, its purpose and its beneficiaries. Include professional estimates for material and labor costs. the square footage of the proposed project and any pertinent construction related information. Also, include the cost of any required permitting for the proposed project,such as building permits. Please attach applicable maps, plans and brochures. The City received $43,496.00 CDBG approval in 2010-11, and has additional work to add to the project. This added scope of work includes: the installation of push button automatic door openers at the south and west entry and realignment of the doors and relocation of electrical service to operate the doors; re-construct the sidewalk along deabled parking stalls; resurface sidewalk at entrance to the Council Chambers. iese improvements are to remove architectural barriers pursuant to the Americans with Disabilites Act and the California Building Code. 51 DETAILED PROJECT DESCRIPTION (Continued) l Authorized Signature: To the best of my knowledge, the information provided on this application is true and I am authorized to submit this application on behalf of the applicant organization. Also, I acknowledge that insurance coverage including, but not limited to, Comprehensive General Liability, Automobile Liability, and Professional Liability (or Errors and Omissions Liability 11 be required b or CDBG funds can be made available to approved projects. Signature: Zz� Title: B 8 S/PW Director Print Name: Richard Shields Date: 01 120/ 11 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO: County of San Bernardino, Department of Community Development and Housing, 290 North "D" Street, Sixth Floor, San Bernardino,CA 92415-0040, Attention: Program and Compliance Section. For assistance or information regarding tt-e completion of this proposal, call (909) 388-0800 or FAX (909) 388-0929. This application torm can be accessed on CDH's Web Page at: h,tp ,NNw sbr ")txtyadvantage com Community Development Information Community Dev Drri ston.Isox 5; k-uv lvul l mmt (Office Use Only) C • ` r! j COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING Al f 111 Y 7- A11-20t2 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM D -PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service and economic development programs involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all > According to the U.S. Department of Housing and Urban Development (HUD), a minimum grant award amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDH requires CDBG awards of$10,000 or more and will use this grant minimum in making its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011-2012 CDBG Application Trainina Session before the application will be accepted. See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1) signed paper copy. TYPE OR PRINT Applicant P2 1 Name of Applicant O anization: EnhancingForward Action, Inc. Mailing Address: P O Box 2406 N4C Rialto State: CA Zip, 92377 3 Contact Person: Tammie Lozolla Title: Executive Director 5 Phone: 909 877-3332 ext. Fax- 909 820-4599 6 E-mail Address: tammie enhancin forward or B. Project Description Using 25 words or less, provide a concise description of the proposed program. This 25-word description is regained in order for this application to be considered complete. Consider items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to be provided on a e 5. R.o.c.K. (Reaching our communities' kids) obesity intervention program offered in 12 week sessions aimed at reducing the rate of overweight and obese children and families. 53 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL Project i Street address and nearest cross streets of the site or office where the program will be carried out: 140 W. Rialto Ave., Rialto, CA 92376 Riverside and Rialto Avenue 2 L of property owner Kahn Massey, 150 W, Rialto Ave. Rialto CA 92376 3 What is the current zoning? Commercial is this use permitted in this zoning? Yes® No❑ If no, explain why: Is a conditional use permit required? Yes® No ❑ If yes, attach a copy of thepermit) 5 This community service would address the following community need(s): (Please check all that apply) Public rvi N Ecgnomic Development Needs: ❑Senior Services ❑Assistance to for-Profit Businesses ❑ Handicapped Services ❑ Business Technical Assistance ®Youth Services ❑ Micro-Enterprise Business Assistance ❑Child Care Services ❑Commercial/Industrial Rehabilitation ❑Transportation Services ❑Commercial/industrial Infrastructure Development ❑Substance Abuse Services ❑ Employment Training ® Health Services Planning Needs: ❑ Lead Hazard Screening ❑ planning El Crime Awareness ❑Other Please describe 6 Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map if needed) The clients of the program will be from the city of Rialto, CA and the cities within a 10 mile radius of R including: Colton and Grand Terrance 7 The proposed community service would be provided to: (Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑Abused children ❑ Homeless persons ❑ Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ❑ Elderly persons a Estimated unduplicated number of clients/persons projected to be served during the program year (e g. 25 clients, 50 seniors): 160 (Per month 25 clients will be provided with shelter services for 12 months reflecting 300 per ear). 9 Estimated yearly units of service(duplicated, e.g_ 25 clients x 10 visits=250 units of service): 5,760 (Per month 25 clients will be provided 10 counseling sessions for 12 months reflecting 3,000 units of services per year). 10 For economic development activities, estimate the number of new full time jobs to be created' 5 (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new o bs). S. ProjectD. • • COBG Sham , Other Source Personnel $13 023 $185,345 Equipment Rental Lease or Purchase $1,340 $5,360 Consultant Services(Auditing, Accounting or Payroll Services) $449 $7 021 Space Rent $1 800 $13,800 Insurance $360 $1 440 Consumable Supplies $1,160 $4 640 Other $1,868 $7 470 Grand Total CDBG 8 Other $245076 Estimator name and title): Tammie Lozolla Executive Director E. Amount of CDBG Funds Requested 1 Amount of CDBG funds requested in this application (must equal Section D CDBG Share $20,000 2 Additional funds to be provided by for this project The date that the Other Sourcgfsl of funds have been or will be awarded and available must be stated below. Source(s)College Interns/Garden Instructor ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ® Other(Type of Funding): In-Kin Award Date 5/1/2011 Date Available 711I2011 $28 113 Source(s) Donations incl BOO donations ❑ Federal (Type of Funding): ❑ State (Type of Funding): ❑ County (Type of Funding): ® Other(Type of Funding): Cash/in-Kind Award Date 5/112011 Date Available 7/1/2011 $73.500 Source(s)Private Foundation ❑ Federal (Type of Funding): ❑ State(Type of Funding); ❑ County (Type of Funding): ® Other(Type of Funding): ash Award Date 5/1/2011 Date Available 7/1/2011 $112,770 Source(s)CDBG ® Federal (Type of Funding): CDBG ❑ State (Type of Funding): ❑ County (Type of Funding); ❑ Other(Type of Funding): Award Date 511l2011 Date Available V112011 $30,693 Total of Other Sources Should equal'Total costs, Other Sources" in section D above $245076 Please note: If this project also benefits residents of non-participating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. 55 F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area, Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufficient to provide the service within the identMed city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no limit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed service would include one or more of the following cities. If recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city. Sub-total your entries below- Amount Requested Amount Requested Adelanto $ Loma Linda $ Barstow $ Montclair $ Big Bear Lake $ Needles $ Colton $10 000 Twen nine Palms $ Grand Terrace $10 000 Yucaipa $ Hi hland $ Town of Yucca Valle $ Sub-total of Funds Senefffing Cooperating Cities: $20000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Requested 1 $20000 OrganizationalG. 1) Organizational History:(This is applicable only if you are a non-profit organization), a. Date Organization founded: 8/23/2003 b- Date Organization incorporated as a non-profit organization_ 11/5/2003 c. Federal Identification Number. 2"363849 State Identification Number. d. Number of paid staff 1 Number of volunteers: 6 e. DUNS Number. 179877928 2) Is this a"faith-based"organization? "YesC] No® "Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 5i DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 9) Provide detailed information needed to fully describe the proposed public service, its purpose and its beneficiaries. Please attach applicable maps, plans and brochures. See Attachment# 1 57 DETAILE12 PROJECT DESCRIPTION(Continued) See Attachment#1 Authorized Sionature: To the best of my knowledge, the information provided on this application is true and I am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that insurance coverage including, but not limited to, Comprehensive General Liability and Automobile Liability, and Professional Liability will be required before CDBG funds can be made a le to approved pr Signature" a Title: Executive Director Print Name: Tammie Lo�da Date: 1/20/2011 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO. County of San Bernardino, Department of Community Development and Housing, 290 North "D" Street, Sixth Floor, San Bernardino, CA 92415-0040, Attention: Program and Compliance Section. For assistance or information regarding the completion of this proposal, call (909) 388-0800 or FAX(909)388-0929. This application form can be accessed on CDH's Web Page at: htto 1www sbcountyadvantage.com/Community Development Information-Community Dev D+vision asnx 5 CDBG Apmlication Checklist Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify the Department of Community Development at (909) 388-0800 to make other arrangements. The following information is required before any contract or reimbursement can be completed. ❑ Summary of agency's current year General Operating Budget ❑ List of Agency's Board of Directors, including names and addresses ( Sea A N-Kc k''-LJ 2 ❑ Proof of existing non- rofitttax-exem t status Letters from the Federal Ddw end States Franchise Tax Board) ❑ Current certificate of insurance and amounts covered ❑ Organizational Chart ❑ Minutes of last Board meeting If your application is funded you will be required to provide a copy of you last audit and your Articles of Incorporation and Bylaws must be on file. CDBG Application Training All Community Based Organizations are required to attend a 2011-2012 CDBG Application Training Session before e application will be accepted. See the 2011-2012 CDBG Application Training Schedule below. CDBG Application . Schedule HIGH DESERT VICTOR VALLEY AREA Wednesday, 1/5/2010 10,00am - 12:00pm Mojave Desert Air Quality Management District, Board Chambers 14306 Paris Avenue, Victorville, CA CENTRAL VALLEY AREA Wednesday, 1/5/2010 3:00pm - 5:00pm County of San Bernardino Workforce Development Department Conference Room 215 North D Street, San Bernardino, CA 59 Attachment# 1- Agency Background Enhancing Forward Action,Inc. (EFA) is a non-profit organization,organized in 2004,with a mission to enhance the lives of children and families by encouraging fitness and proper nutrition while providing educational support and family support for healthy,productive,and fit lives. Our vision of success is that the children and families we serve understand and exhibit the benefits of activity,play,and appropriate food choices such that they incorporate exercise and proper nutrition in their daily routine. County Va a perso residence located in Colton and a business in the city of Rialto.Of Hispanic and African-American heritage,two statistically significant at-risk groups, the founders' first hand experience from observing their families'physical and nutritional habits made the issue of obesity personal.In a quote from Steve Lozolla,he states "I believe the mission to assist children and families who have not been given the opportunity to grow up in healthy functional atmospheres is to guide them and show them by example.A nonprofit begins with a dream,grows with hope,and succeeds with hard but rewarding work I am up to the challenge,and someone or something needs our commitment,concern and passion." Since inception,EFA services provided support to low-income families and provided nutritious food baskets r special needs sensitive including diabetic,cholesterol,etc.) and Holiday toys for low income and foster families. The desire to provide support and bridge the gap in services to the children and their families that are at the greatest risk fueled the beginning and continuing efforts and services of Enhancing Forward Action,Inc. Over the years,with the primary support of the founders',family and friends,EFA provided food and toys to over 2,200 individuals. In 2009,strategic plans to initiate the Ro.c,K (Reach our Communities'Kids)Bicycle program began. Implementing the Ro.c.K_program is the culmination of our mission,plans,and prayers. Enhancing Forward Action,Inc- (sustained from contributions from the founders family owned business)purchased bicycles,helmets, gloves and the necessary maintenance equipment:During the summer of 2009,a seven week pilot program for the R.o.c.K was held.The results of the 8 pilot participants included improvement in the awareness,knowledge, and desire toward healthy eating and physical activity.The participants became more comfortable with sharing their feelings,problems,and the stage was set for mentoring opportunities. Subsequent evaluation of the pilot lead to further strategic planning,include board development and program adjustments to provide a comprehensive program that could address the multiple facets of lifestyle change that produces and sustains good results for children, families,and the community toward physical activity and proper nutrition.We have selected our volunteer Board members to provide diversity as reflected in our community and those with careers, knowledge,and expertise that directly benefits our program (See Attachment#2). Additionally,the Board members annually pledge their. time(require attendance at 3 of 4 Board meeting), treasure krequire donation or**+ nimum ticket sales for our fundraisers),and talent(actively participate by contributing their expertise on at least one selected sub-committee). A focus group meeting was held in May 2010,hosted by EFA's board member,Dr.James Smith, who is Director of Research and Planning at San Bernardino Community College District.Input from leading individuals and organizations in our area helped carve and solidify our strategic plan for service.The input included communicating the problems and successes carrying out the services these leaders provide to the community,and identifcing needs and relevancy of EF'►'s service in our community.In attendance were local NPO Executive Directors who have managed successful programs,a representative from Assembly person Wilma Carter office, San Bernardino County Assistant Superintendent of Administrative Sen rice, among others.The results were unanimous;our services are dire,in short supply,and needed in our community.Guidance on focusing the R.o.c-K program to specific individuals in dire need ,'BNII 25 and over),but medical limitations,was one of the manv enhancements to our program as a result of the focus group meeting. Page 1 of 5 6( In summer of 2010 EFA,launched its 12 week Ro.c.K Bicycle programl Competing with the customary weight gain of children during summer months, 100%of the Ro.c.K program participant that completed our program reduced their Body Mass Index (BMl). R.o.c.K.Reaching our communities'Kids-Implementation Ro.c.K (Reaching our communities'Kids)program targets families with overweight and obese(BMI 25 and over) children ages 11-18 years old to intervene and fight against Obesity. We differ from a recreation program in that we screen,monitor, and provide personal,individualized mentoring and`best practice'strategies for success. Low to moderate income children and families are provided supervised physical activities,nutrition education, t e'err= to 0 our program'T will come from community service agencies,community events interest surveys,local schools,and collaboratives. Approximately 40 individuals (child and responsible parent/caretaker)will participate in our bicycle focused sessions that meet 3 times per week for 12-weeks of each quarter. (Four sessions per year)The"Just for Kids!"TM health education kit and Ro.c.K's uniquely designed program which includes physical, nutritional,green garden, and behavior modification is aimed specifically at overweight or obese children. A registered nurse,certified personal trainer,nutritionist,behavioral specialist,and a horticultiralist are some of the specialist that have contributed to the design, and will assist in implementing the Ro.c.K program.These components are targeted to overweight or obese children who normally do not participate in physical activities for fear of teasing,being uncomfortable with their body image,and have limitations due to their lack of stamina. Grouping these children with kids that do not have weight issues can have lasting negative emotional effects on their outlook toward physical activity.These targeted children need additional nurturing and attention because the learned patterns at this stage of their lives can be altered with Ro.c.K's unique intervention strategies.The variety,and a program that is targeted to children with similar struggles opens up the possibilities and increases choices for success in developing positive lasting lifestyles that promote activity and movement. In each twelve week session, three weekly meetings lasting approximately 2 to 2"2 hours will be held at EFA's offices, a martial arts or aerobic studio,our green garden,and on the Santa Ana River bicycle trail. Program activities will consist of counseling with the Program Managers regarding individual plans for behavior change with an emphasis on providing support with nutrition and exercise. A registration fee will demonstrate the parents'commitment to encourage their child to participate. In addition, the fee will provide funds for weekly incentive prizes awarded during and upon completion of the program. Participant's inability to pay the fee will not result in the exclusion from the program. Children are screened for acceptance into the Ro.c.K program based on their eligibility within program guidelines of income and BMI. Once eligibility is established, the implementation phase includes the following stages: 1)orientation and intake,2) assessment,3)goal setting and program plan,4, the Ro.c.K program, and 5) follow-up and support. Stage 1: Orientation and intake. An orientation and intake interview will be performed by the Program Mangers who will discuss program expectations and protocol to the child and his/her parent. At least one parent is required to participate directly with their child in the Ro.c.K program to help increase the effectiveness of the program. We require that the parent attend the physical activity and/or nutrition classes held each week, and participate in the green garden component, along with their child. The child and his/her parent can choose to either continue the program thereby entering the assessment stage or to discontinue participation in the program. Stage 2: Assessment.The initial assessment phase will include screening of the child and the parent that will participate in the program for conditions suitable for the program.A doctor's clearance is required for this program. If inappropriate conditions are present,the child and his/her parent will discontinue participation. If the conditions are favorable, the child continues in the assessment stage.The child and parent's assessment will incorporate the following behavioral factors: the stages of behavior change, modnfving factors for behavior change,and individual perceptions regarding health promotion. During the assessment stage,program staff will admuuster the appropriate evaluauon to determine suitabiliry. Page 2 of 5 61 IOU Stage 3: Goal setting and Program Plan. Following the assessment stage, the child and his/her parent will begin targeting behavior, developing goals, and taking small steps toward behavior change. Behavior change strategies will ensure compatibility with the child and their family's needs, empower the child and his/her family, and enhance the success of the child and family through behavior changes, The child and his/her parent will develop a schedule for achieving short-term and long-term goals. The goals of the participant will be related to the Following concepts: knowledge of exercise, nutrition, behavior mortification, and low self-esteem. The program plan outlines action strategies for providing the prescription for behavior change and involves two components: nutrition education and physical activity. Stage 4:Ro.c.K Program.The program includes a Nutrition Life Skills Education component,a Green Garden , etc.): 0 Participants meet three times a week as shown in a timeline of a typical week: ti.c�.e.iC, l�rear.�rltm i'ttT�lttt4 �.f'1'ytatcnl Wcc:k "�- ' o-y T 4L.2 Day 3 Ptar-rrt orop oM 5 TO pen 7 00:m An-r d.nor 6 Info 6 20 pm 7 05 m Clrrr Aotivlty a 30 pm Yre+nrporl to pltyrlwl roth_Ky 4 00 Pm 7 20 tam Pt,yrlorl AeaUvley p T!}Pm 7 30 am =e h cal wn 6 Bum miry 7 1.Pm 0 00-m a_mt a-r 1 O In am Ptarmnt Plop up/Conolurlen 7 30 Om P 45 am •Nutrition Education—Classes twice a week offered to program participants that teach healthy eating and cooking,managing weight,choosing a safe diet,calculating your BMI (Body Mass index).Also resources for children and families with weight concerns regarding the nutritional value of foods,fast food choices etc. r Behavior modification—The behavior change education is included within the nutrition education classes. Specific family behavior modification are identified and monitored within the assessment,goal setting and program plan. Information and education will be presented to assist change from a sedentary to an active lifestyle, which normally requires modifying many of the small behaviors that compose an overall complex behavior.The triggers both emotional and physical that influence weight loss are important to identify for behavior modification. Decision making,hygiene and etiquette including self image,grooming,and manners,etc. are also apart of the behavior modification component. V Green Garden—Every Saturday after the end of the Bike N Hike, (see below,our Green Garden is cared for by participants. This experience is used as a tangible learning tool to teach and introduce children and their families to gardening and the benefits of fresh produce. As well, participants are taught how qualities such as nurturing, persistence, attention, and care are necessary in all life experiences, including their weight management plan. Led by the Green Garden Instructor, each participating farnily will be assigned a plot in the garden where they will grow and nurture produce that can easily be introduced to kitchen meals, such as cherry tomatoes, loose-leaf lettuce, green beans, cucumbers, and peppers.We anticipate that this strategy will further the success of our participants, because it will give them the ability to have fresh vegetables accessible,The green garden will be in a central location that benefits our particpants and include garden areas that are open to the community. This approach will f irther our education to larger numbers and promote healthy eating and healthy lifestyle activities to the community at large. • Phvsical activity-This component provides information on the benefits of physical activity,including examples of moderate physical activity,and advice for beginners,aerobic activity and strength mining. The aerobic a-nviUes are an important part of our beginning and moderate exercise program. Electronic games to promote L!xcrcise will also be introduced. Page 3 of 5 6 All participants in the R o.c.K program join in the Saturday`Bike-N-Hike".They are provided a bicycle,helmet, and gloves. A required bicycle safety course is presented at orientation.A program Manager and an Assistant is assigned to each group during the hour bicycle ride.The Program Manager Ieads the group and the Assistant trails at the end of the group for safety and slower participant monitoring.After the ride, the participants hike for half an hour. During two days of the week(See Typical Week Timeline above),participants attend aerobics or martial arts classes.The martial arts classes include a system of training which teaches self-discipline,self-confidence, and self- defense. groups at a regular,even pace.These activities help make the heart stronger and more efficient.Aerobic exercise also helps decrease the risk of cardiovascular disease and other diseases related to a sedentary lifestyle. Program Goals and Outcomes Throughout the program,participants are monitored for BM][and progress toward the goals by the Program Managers.The documentation will indicate the weight and BMI progress and the dates achieved Participants will utilize food diaries,pedometers, and physical activity logs to track attainment of goals and progress which are also documented in the files mainted by EFA.At the end of the program,participants that achieve the greatest success toward goals will be given special honors at EFA's annual golf tournament. Pre and post tests will be utilized to track baseline and progress toward outcomes and goals of the R.o.c.K. program including BMI,knowledge and awareness of physical activity and nutrition. The outcomes that are expected from the program include the following: Outcomes Increased knowledge of the components of nutritious, healthy foods: Increased awareness of physical activities options to.support a healthy body weight and self-image. Increase knowledge of the relationship between healthy living and a successful balanced life. Increased awareness of the community services and programs to assist them with succes f rl healthy living. Youth and famihes identij their path to a reduced BAH and the roxle to achieve it. Reduced BAfI for partdcdpants who complete the 12 week program. n t Youth and their family utikle the skills necessary to obtain and a healthy body weight and choose healthier food options, Youth and their family believe that they can attain and maintain healthy eating habits Youth and their familyf el encouraged and increase their belief that they an access resouvres, activities, and tools to held Them live a healthy life. Youth and their family believe the benefits of physical activity and nutrition wid help them cope with ddfe,promotes good health,improves their self image, and are essential for a pmductive life. Stage 5: Follow-up and Support. Reinforcement strategies after the end of the program will be applied through community support and mentoring. The support network within the after-school comrnuniry recreation program is essential to this portion of the participants' success. Collaboratives, with local recreation programs within the participants' residency cities, are being sought for maintenance and continuance of the skills and progress obtained during the program. Support groups will include family members, the community, and mentors. A series of support sessions will also be offered at the EFA's office to extend the intervention program with referrals to other collaborative organizanons for additional and specialized support_ Page 4 of 3 63 Benefits to the Community The Ro.c.K program is relevant to the needs of cities in San Bernardino County to contribute to the well-being of individuals,families,and neighborhoods.We will serve,with the CDBG funds,minority children ages 11-18 ..5 za-d aver and at or aboVe the 85th percen a and Meir at-risk es that ;x the 2010 HUD income guidelines.Statistically it has been proven that minority children with less education and from families with lower incomes are more likely to be overweight or obese(National Institute of Health). R.o.c.K will aid these children and families by providing quality,effective,safe,focused interventions that are culturally sensitive and designed to meet their specific behaviorial change challenges. The problem of childhood obesity in the United States has grown considerably in recent years. Between 16 and 33 percent of children and adolescents are obese.Obesity is among the easiest medical conditions to recognize but most difficult to treat. Unhealthy weight gain due to poor diet and lack of exercise is responsible for over 300,000 deaths each year.The annual cost to society for obesity is estimated at nearly$100 billion. Eighty percent(800/6) of overweight children are much more Likely to become overweight adults unless they adopt and maintain healthier patterns of eating and exercise.We have observed that many overweight children have overweight parents or caretakers who establish or promote their pattern of food and activity choices.The Ro.c.K program will educate these children and families with demonstrations and participation of how physical activity and proper nutrition are valuable solutions to help address many of the negative medical,emotional and social consequences of obesity. The general consensus from our observations,surveys and assessment of our community via participation in community fairs and events,was that families would be willing to participate in our program,if they had the economic resources.Our services are provided with an understanding of a commitment,small registration fee, and incentives to enhance completion and success. Participants are assessed prior and throughout our program for their progress toward their goals and commitment.The small registration fee,weekly incentives,and initial orientation into our program educate the participants of their responsibilities for the benefits of being provided these services. Our motto,a fit healthy body is important to complete a healthy individual that will be able to contribute to a healthy productive community and society,is prevalent in our education program. The Ro.c.K programs green garden will provide benefits to the program participants and to low to moderate income families in the community. The garden will be shared to heighten people's awareness and appreciation for growing and maintaining fresh produce. Our garden will be an area for recreation,exercise,and therapy. According to the American Journal of Preventive Medicine,the"creation of or enhanced access to places for physical activity combined with informational outreach"produced increase in the frequency of physical activity and increase in aerobic capacity, reduced body Eat,weight loss,improved flexibility and an increase in perceived energy. Ro.c.K's green garden component along with community nutrition education will provide access to traditional produce or nutritionally rich foods that may otherwise be unavailable to low-income families and individuals.The community portion of our garden will allow families and individuals without land of their own the opportunity to produce food.The community can take advantage of the experiential knowledge of Ro.c.K's Green Garden Instructor,and gain the ability to produce nutritious food for their household and help reduce their family's food budget. Page 5 of 5 5. _ I _� Board of Directors Attachment#2 Steve Lozolla,President of Board-Non-Voting Number of years served:7 Founder and Co-Program Manager, Retired after 22 years in Parks and Recreation for the City of Rancho Cucamonga.Community leader,entrepreneur,Partner in Johnson-Lozolla CPA,Collegiate Athlete. Larry Johnson, Secretary of Board-Non-Voting Number of years served:7 Co-Program Manager,Arizona State University graduate with bachelors of Science in Criminal Justice. Pac-10 Division I Collegiate Athlete.Three years of professional Football.ACE Certified Personal Trainer. Laura Hibsman,Board Member Number of years served: I Arizona State University graduate with a bachelors in Nursing. Registered Nurse and former West Coast Regional Director of major Medical Diet program.Chemo and Pediatric Advance Life Support Certified. Jeanne Smith,Board Member Number of years served:June 2010 Co Founder of Center for Healing Childhood Trauma(the Center)was co-founded in 1990,MS,MFT (MFCC).Noted guest lecturer nationwide on the highly effective model the Center has pioneered, and has spoken to both radio and television audiences in the United States and abroad. The Center has also been recognized as a BBSE approved training facility for Marriage and Family Therapists as well as Licensed Clinical Social Workers in California. Olivier Kinderstuth,Board Member Number of years served: 1 Founded Table Tennis club in France which celebrated its 30'"anniversary with 150 members.Member of Alsace-Tambov,an organization to help aging French veterans, who were prisoners of war in Russia during WW2.Over 8 years horticultural and landscape maintenance expertise. Richard M.Johnson,Board Member Number of years served: 1 Chapman University graduate in Social Science. Develop curriculum for Ontario and Montclair High Schools' Ethnic Studies for A-G required courses. Educator in Chaffey Joint High School District_ Head Varsity Basketball Coach since 2001.Academic Advisory Board. Dr.James Smith,Board Member Number of years served: March 2010 Owner of Smith and Associates Research Group,Professor at Argosy University.Director of Research and Planning at San Bernardino Community College District. EXECUTIVE DIRECTOR Tammie Johnson-Lozolla,CPA Pursuing a graduate degree in Public Administration at California State University San Bernardino. Bachelor of Business Administration and licensed Certified Public Accountant. Managing partner of Johnson-Lozolla CPA located in Rialto,CA which specialized in non-profit accounting and auditing. Member of American Institute of Certified Public Accountants. Board Officer of local business association, Rialto Rotary,Rialto Chamber of Commerce 65 Log Number (Office Use Only) C; COUNTY OF SAN BERNARDINO ttEL -� DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING '2 I Ai lr.2012 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 2-710 / Z -PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service and economic development programs involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all grant Important: According to the U.S. Department of Housing and Urban Development (HUD), a minimum grant awarr' amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDf. requires CDBG awards of$10,000 or more and will use this grant minimum In making its recommendations for approved proposals. All Community Based Organizations are required to attend a 2011-2012 CDBG Application Training Session before the application will be accepted.See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. If more space is needed, attach separate sheets. Submit one(1) signed paper copy. TYPE OR PRINT A. Applicant Information 1"'. Name of Applicant Organization:Foundation for CSUSB-IECE 2 Mailing Address: 5500 University Parkway Jack Brown Hall Room 284 f-1 City- San Bernardino State: CA Zip: 92407 3 Contact Person: Dr. Michael Stull 4 Title: Director IECE 5 Phone: 909 537-3708 ext. Fax: 909 537-7609 8 E-mail Address: mstull csusb.ed B. Project Description Using 25 words or less, provide a concise description of the proposed program. This 2&word description Is required in order for this application to be considered complete. Consider items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to be provided on page 5. Business development assistance for micro-enterprise businesses located in CDBG cooperating-cities covering topics such as general and financial management, marketing, sales, technology, etc. The business counseling will focus on existing businesses to encourage job retention and creation through planned growth. Start-up and business planning workshops will be offered quarterly to encourage self-sufficiency through self employment thus encouraging the unemployed to create a job. 6f 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL ' C. Project Characteristics 1 Street address and nearest cross streets of the site or office where the program will be carried out: IECE Business Resource Center, 202 E.Airport Drive, Suite 100, San Bernardino, CA 92408-Cross street is Commercecenter East 2 Le al eroperty owner: Campus Properties INC. 3 What is the current zoning?Commercial Is this use permitted in this zoning? Yes ® No❑ If no, explain why: Is a conditional use permit required? Yes No® If yes, attach a copy of thepermit.) 5 This community service would address the following community need(s): (Please check all that apply) Public Service Needs: Economic Development Needs: ❑ Senior Services -- ❑Handicapped Services ®Assistance to for-Profit Businesses ❑Youth Services ® Business Technical Assistance ❑Child Care Services ® Micro-Enterprise Business Assistance ❑Transportation Services ❑ Commercial f Industrial Rehabilitation ❑Substance Abuse Services El Commercial 1 Industrial infrastructure Development ❑ Employment Training ❑ Health Services Planning Needs: ❑ Lead Hazard Screening Planning ` ❑Crime Awareness Other: Please describe): 6 Describe the geographic boundaries of the neighborhood, community or area In which clients of the proposed program reside(attach a map if needed): County of San Bernardino CDBG cooperating cities: Adelanto, Big Bear Lake, Colton, Grand Terrace, Highland, Loma Linda, Montclair, and Yucaipa. 7 The proposed community service would be provided to:(Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑Abused children ❑ Homeless persons ❑ Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ❑ Elderly persons 8 Estimated unduplicated number of clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors): 96 (Per month 25 clients will be provided with shelter services for 12 months reflecting 300 oar Years. 9 Estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service): 768 (Per month 25 clients will be provided 10 counseling sessions for 12 months reflecting 3,000 units of services per year). 10 For economic development activities, estimate the number of new full time jobs to be created: 18 (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new jobs). 67 CDBG Share Other Source $77,500 $43,000 Personnel $ E ui ment Rental, Lease or Purchase $ Consultant Services(Auditing, Accounting or $5 000 $4,016 Pa oil Services $4,000 $20,00) S ace Rent $ $ Insurance $ $ Consumable Su lies $g 500 $15,000 Other Grand Total CDBG &Other $178016 Estimator name and title : Michelle Skil an, Executive Director, IEINBC TjAmo7unit of CDBG funds requested in this application (must equal Section D CDBG Share $96,00�_Otho 2 Additional funds to be provided by Other Sources for this project The date that ther Sources of funds have been or will be awarded and available, must be stated below: 5ource(s}U,S, Small Business Administration ® Federal (Type of Funding): ❑ State(Type of Funding): . ❑ Cvunty(Type of Funding}: ❑ Other(Type of Funding): $40,000 Award Date 10/01/2011 Date Available 10/01/2011 Source(s)Gifts, in-kind donations, and prgrm ❑ Federal(Type of Funding): ❑ State(Type of Funding): ® County(Type of Funding): Other(Type of Funding):Corporate Foundations etc. $42 01S Award Date 07/01/2011 Date Available n710112011 Sources) ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): $ 1 1 Date Available 1 Award Date 1 Sources) ❑ Federal(Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): Date Available 1 1 $ Award Date 1 1 Total of Other Sources $82016 Should a ual"Total costs, Other Sources" in section D above Please note: If this project also benefits residents of non-participating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. 5' F. Benefit Areas This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service pmJect proposal must be a minimum of $10,000 and must be sufficient to provide the service within the Identified city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no Iimit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed service would include one or more of the following cities. If e service wou prove ctty I esiderTM ftmding recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city. Sub-total your entries below. Amount Requested Amount Requested Adelanto $12,000 Loma Linda $12,000 Barstow $ Montclair $12,000 Big Bear Lake $12.000 Needles $ Colton $12,DDD Twen lne Palms $ Grand Terrace $12,000 1 Yucaipa $12,000 Hi hland $12,000 1 Town of Yucca Valle $ Sub-total of Funds Benefiting Cooperating Cities, $96000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Requested 1 $96000 Organizational information 1) Organizational History:(This is applicable only if you area non-profit organization). a. Date Organization founded: 12/01/1965 b. Date Organization incorporated as a non-profit organization: 12/01/1965 c. Federal Identification Number: 95-6067343 State Identification Number: d. Number of paid staff: 847 Number of volunteers: 100+ e. DUNS Number: 073591059 2) Is this a"faith-based" organization? "Yes❑ No® "Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 69 DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Provide detailed information needed to fully describe the proposed public service, its purpose and its beneficiaries. Please attach applicable maps, plans and brochures. SERVICES: IECE will utilize CDBG funds to provide direct technical assistance to approximately 96 Micro-enterprise businesses to increase economic activity and employment in the following eight cities:Adelanto, Big Bear Lake, Colton, Grand Terrace, Highland, Loma Linda, Montclair, and Yucaipa. Additional services to Include the presentation of a start-up workshop to success. 0 IECE DUTIES AND OBLIGATIONS a. IECE will provide technical assistance to referred clients on the use of calculators, use of electronic worksheets to develop financial projections, use of market and demographic data in reference to their business proposal and to more clearly indentify their targeted market. b. IECE will assist businesses to expand their operations by providing direct consulting and mentoring services to micro-enterprises with the potential to grow thus leading to the creation of jobs. C. IECE will conduct workshops and seminars on how to develop a business plan and financial documents necessary for clients to be considered for funding from various public and private lending sources. d. All beneficiaries of the technical assistance program shall be micro-enterprise Businesses defined as having five or fewer employees (at least one of which is the business owner) and having grossed less than $1 million during the past year. e. Further all owners of assisted Micro Enterprise businesses must be of low-and moderate4ncome households. 0 CITY DUTIES AND OBLIGATIONS a. CITY will provide IECE with office space one day per month on an in-kind basis to deliver business assistance services and training. The office spars should be private and enclosed to provide client confidentiality during meetings with micro-enterprises and shall have access to standard communication devices (phone,fax, and computer). CITY shall also provide, as needed, access to conference room or training room space for the purpose of delivering workshops. UNITS OF SERVICE: Business Development Education — A minimum of 8 business owners will be provided with 8 hours of counseling or workshop sessions for improving business operations. Each owner attending one (1) session constitutes one (1) unit of service,for a total of 64 units of service per month. Business Loan Assistance - A monthly average of 2 business owners will be provided with business development financing referral services 71 DETAILED PROJECT DESCRIPTION tt;ontinuem to various public and private lending sources including loan application assistance. Each loan application referra constitutes one unit. Creation of Jobs and Retention: A monthly average of two (2)jobs will be created/or retained as a result of the technics assistance and business loan assistance. Each job created or retained will count as one unit of service. PROGRAM PARTICIPANT PERFORMANCE STANDARDS: CDBG Activity: Technical assistance services to Micro Enterprise businesses. Measurable Outcome: IECE will provide measurable, quantified outcome results for the period of this contract.13 The mentoring program, participate in IECE lead business development workshops and public and private lending referral. Authorized Signature: To the best of my knowledge, the information provided on this application is true and I am authorized to submit this application on behalf of the applicant agency. Also, I acknowledge that insurance coverage including, but not limited to, Comprehensive General Liability and Automobile Liability, and Professional Liability will be required before CDBG funds can be made available to appro rojects. Signature: Title: Director Print Name: Dr Michael Stull Date: 14 11 PLEASE SUBMIT ONE SIGNED PAPER COPY OF EACH COMPLETED AND SIGNED PROJECT PROPOSAL TO- County of San Bernardino, Department of Community Development and Housing, 290 North "D' Street, Sixth Floor, San Bernardino, CA 92415-0040,Attention. Program and Compliance Section. For assistance or information regarding the completion of this proposal, call (909)388-0800 or FAX(909) 388-0929. This application form can be accessed on CDH's Web Page at htt /:~.sbcount advanta a com/Community Development Inform ation-Commuaqy Dev Division.as x 71 The development of micro-enterprise is a crucial tool needed for economic recovery within the Inland Empire region.According the U.S. Small Business Administration,small businesses: employ about half of all private sector employees; pay nearly 45 percent of total U.S.private payroll; have generated 60 to 80 percent of net new jobs annually over the last decade; hire 40 percent of high tech workers(such as scientists,engineers,and computer workers).A new U.S.Census Bureau study funded b the Kauffman Foundation strongly suggests that it is not just small businesses, but new businesses, that hold the key 0 to reversing the current record unemployment trend. Robert E. Litan,vice president of Research and Policy at the Kauffman Foundation, noted: "Job growth is essential for our economy to rebound,and this study shows that new firms have historically been an important source of new jobs in the United States. Our research into the early years of business formation consistently shows how vital new firms are to our economy,and this data should give policymakers and budding entrepreneurs alike great hope for how we can solve our current crisis-create and grow jobs through entrepreneurship." Despite their importance,the US Small Business Administration(SBA)notes that approximately 50%of new businesses fail within the first five years of operation.To help ensure that new businesses are successful and existing small enterprises find ways to survive and thrive, the SBA and entrepreneurial support organizations around the country have implemented services and programs aimed to support small businesses. In San Bernardino County,the Inland Empire Center for Entrepreneurship (IECE) is the leading organization dedicated to helping support and promote entrepreneurship.Through its technical assistance programs, IECE has helped thousands of existing and startup businesses by providing access to free business counseling& mentoring and low cost training programs. Under this proposal, IECE's leading small business technical assistance program, the Inland Empire Women's Business Center(IEWBC),will provide business counseling,training, and mentoring in the cities of Adelanto, Big Bear lake,Colton,Grand Terrace, Highland, Loma Linda, Montclair, and Yucaipa. I � 7 The program will include monthly presence in each city; location to be determined.The services will focus business counseling assistance to existing micro-entrepreneurs to promote job retention and creation through planned growth.The services will also include a basic start-up class and business planning class once per quarter to encourage self-sufficiency through self employment thus assisting the unernpleyed—NO rr ►► oThe IEWBC is well versed in the development of low and moderate micro-entrepreneurs as this has been their targeted market since inception in 2003.The IEWBC has assisted clients to achieve$8.6 million in economic impact and assisted in the creation/retention of 474 jobs through business counseling for 1,586 clients,entrepreneurial training for 13,320 workshop participants,and the facilitation of mentoring for 1,421 women.Approximately 79%of clients and 70%of workshop attendees are socio- economically or economically challenged. The IEWBC has encountered many small businesses that do not realize their potential.This program will target existing small businesses that remain viable and can be positioned for growth.The program will 0 provide micro-entrepreneurs the impetus they need to expand by addressing the 10 reasons businesses fail identified by The E-Myth Revisited author Michael Gerber:lack of management systems (Organizational Management),lack of vision, purpose,or principles(Strategic Planning),lack of financial planning and review(Finance),over dependence on specific individuals in the business (Human Resources Management), poor market segmentation and/or strategy(Marketing),failure to establish and/or communicate company goals (Strategic Planning, Sales,and Organizational Management), competition or lack of market knowledge(Marketing),inadequate capitalization(Finance), absence of a standard-quality program (Organizational Management),owners concentrating on the technical, rather than the strategic,work at hand(Organizational Management and Business Planning). Each participating micro-entrepreneur will develop a plan to augment success.Within this plan specific goals will be determined for each participating business through the business assessment such as: 15% decrease in expenses, 20%increase in sales, days A/R 45 days or less, cash flow>debt service or retain or I 73 expand staff. Not only will the micro-entrepreneur be supported with business counseling and training but will also be encouraged and guided to success as the IEWBC will serve as an accountability partner. over the past seven years the IECE has been funded by the County of San Bernardino to offer services from the San Bernardino location to assist business owners throughout the region.The chart below details the number of clients and workshop attendees from the proposed cities. _ Workshop 0 City Clients Participants Adelanto 4 14 Big Bear Lake 1 5 Colton 35 109 Grand Terrace 10 27 Highland 341 128 Loma Linda 14 so Montclair 9 22 Yucaipa 28 1 92 Recent activity supports a need for localized business counseling,training and mentoring.The IEWBC held An ABC's of Starting Your own Business workshop in conjunction with the Highland Public Library on January 18th which attracted forty-six attendees.To meet the specific needs of each participating city,a schedule of program marketing, business counseling,training,and mentoring will be developed in cooperation with city economic development staff.This program will provide eight hours per month (one day) delivering services at a location provided by each cooperating city. IEWBC will work with city staff, the chamber of commerce,service clubs and other necessary strategic partners to promote services to targeted micro-entrepreneurs throughout the city. This strategically planned and delivered program will encourage local economic recovery.The services will target the retention of jobs with existing micro-entrepreneurs and the creation of jobs through sustainable, planned growth. In addition, providing support and guidance to aspiring micro- entrepreneurs will encourage self-sufficiency through self-employment. 7 7A CDBG Application Checklist Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify the Department of Community Development at (909) 388-0800 to make other arrangements. The following information is required before any contract or reimbursement can be completed. ® Summary of agency's current year General Operating Budget ® List of Agency's Board of Directors, including names and addresses FApt ritalus(at#ers b= the Federal internal Revenue Service and State 0 Franchise Tax Board) ® Current certificate of insurance and amounts covered ❑ Organizational Chart ® Minutes of last Board meeting If your application is funded you will be required to provide a copy of you last audit and your Articles of Incorporation and Bylaws must be on file. CDBG Application Training II Community Based Organizations are required to attend a 2011-2012 CDBG Application Training Session before .ne application will be accepted. See the 2011-2012 CDBG Application Training Schedule below. GDBG Application Training Schedule Date �Tim'e� ' � `tLocatiort = HIGH DESERT VICTOR VALLEY AREA Mojave Desert Air Quality Management Wednesday, 1/5/2010 10:00am- 12:00pm District, Board Chambers 14306 Park Avenue, Victorville, CA CENTRAL VALLEY AREA Wednesday, 1/5/2010 3:00p County of San Bernardino Workforce m -5:OOpm Development Department Conference Room 215 North D Street, San Bernardino, CA 75 (Office Use Only) COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING PIS l� /I 2011-26 6OMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM PUBLIC SERVICE AND ECONOMIC DEVELOPMENT PROGRAM PROPOSAL- Public service Znd economic development programs involve the use of CDBG funds to pay the non-construction costs of providing new or expanded services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, housing, legal, health and education services; blight abatement; and economic development activities that create new jobs. Please note that federal regulations limit the use of CDBG funds for all public services to 15 percent of the County's annual grant. Imt�ortant: According to the U.S. Department of Housing and Urban Development (HUD), a minimum grant award amount if necessary to justify the cost of administrating CDBG funded projects and programs. Consequently, CDC requires CDBG awards of$10,000 or more and will use this grant minimum in making its recommendations fd. approved proposals. All Community Based Organizations are required to attend a 2011 2012 CDBG Application Training Session before the application will be accepted. See page 7 for the schedule. Carefully read through the instructions and proposal forms. Answer all questions as specifically and completely as possible. if more space is needed, attach separate sheets. Submit one(1)signed paper copy. TYPE OR PRINT A. Applicant Information 1 Name of Applicant Organization: Family Service Association 2 Mailing Address. 21250 Box Springs Rd_ Ste. 212 City. Moreno Valley State: CA Zip: 92557 3 Contact Person: Veronica Dover 4 Title- Chief Operating Officer 5 Phone: 951 686-1096 ext. Fax: 951 686-5382 6{ E-mail Address: vdover fsaca.or ProjectB. Description Using:25'vTords-or less, provide a concise-detdrdptton"of ttie'-prnposed`prograrm This 2S word description is required In order for this application to be considered'complete=: Consid'er items addressed under the General Project Eligibility section of the Project Proposal Instruction's.' A detailed project description is also required to be provided on a e5. FSA will provide basic subsistence and transportation assistance to low-income and frail elderly served by FSA's Senior Nutrition and Older Adults Community Service program. f i r i 7( ProjectC.1 Street address and nearest cross streets of the site or office where the program will be carried out. 504 N. Mountain View, San Bernardino, CA 92401; Nearest Cross: "E"Street (Program Administration Only- Direct Services will take place at Senior Nutrition Sites, or in the homes of seniors served) 2 Legal property owner: FSA 9 What is the current zoning? Commercial Is this use permitted in this zoning? Yes® No ❑ If no,explain why: 4 ' Is a conditional use permit required? Yes M No If yea, attach a copy of the permit.) - 5 . This community service would address the following community need(s): (Please check all that apply) Public Service Needs: ® Senior Services Economic Development Needs: ❑ Handicapped Services ❑Assistance to for-Profit Businesses El Youth Services El Business Technical Assistance ❑ Child Care Services ❑ Micro-Enterprise Business Assistance ❑Transportation Services ❑ Commercial 1 industrial Rehabilitation ❑ Substance Abuse Services ❑Commercial 1 Industrial Infrastructure Development _n�_ ❑ Employment Training ❑ Health Services Plannin Ned ❑ Lead Hazard Screening El Planning ❑ Crime Awareness Other: Please describe): 6,� Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside(attach a map if needed): All unincorporated areas of San Bernardino County served by FSA 7 The proposed community service would be provided to: (Please check all that apply) ® Low-and-moderate-income persons or households ❑ Battered spouses ❑ Abused children ❑ Homeless persons ❑ Handicapped persons ❑ Migrant farm workers ❑ Illiterate persons ® Elderly persons 8 Estimated unduplicated number of clientstpersons projected to be served during the program year (e.g. 25 clients, 50 seniors): 70 (Per month 25 clients will be provided with shelter services for 12 months reflecting 300 per year). 9 Estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service): 1,110 (Per month 25 clients will be provided 10 counseling sessions for 12 months reflecting 3,000 units of services per year). 10 For economic development activities, estimate the number of new full time jobs to be created: (CDBG funds will be used to provide technical assistance to approximately 100 businesses per year to increase economic activity and creation of 25 new jobs). 77 BudgetD. Project COOWare ' Other Source Personnel $15,040 $ E ui ment Rental, tease or Purchase $ $ Consultant Services(Auditing,Accounting or $ $ Pa oil Services $ $ S ace Rent $ $ Insurance $ Consumable Supplies $25,000 Other $10,000 $7,500 T $50000 $7500 otal Costs Estimator name and title):Veronica Dover 17Addifional nt of CDBG funds requested In this application(must equal Section D CDBG Share $50.000 funds to be provided by th r Sourc for thisroject. The date that the ther Sources of 2 funds have been or will be awarded and available, must be stated below: Source(s) ❑ Federal(Type of Funding): ❑ State (Type of Funding): ❑ County(Type of Funding): ® Other(Type of Funding): In-Kind Adminicirmatinn rAq $7,500 Award Date 1 ! Date Available 07I01/2011 Source(s) ❑ Federal (Type of Funding): f1 ❑ State (Type of Funding): l ❑ County(Type of Funding): ❑ Other(Type of Funding): $ Award Date 1 1 Date Available 1 1 Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): Award Date Date Available 1 1 $ 1 1 Source(s) ❑ Federal (Type of Funding): ❑ State(Type of Funding): ❑ County(Type of Funding): ❑ Other(Type of Funding): $ Award Date 1 1 Date Available 1 ! Total of Other Sources $7500 Should a ual"Total costs, Other Sources" in section D abovell Please note: If this project also benefits residents of non-participating jurisdictions, matching funds in proportion to the percentage of non-cooperating residents to be served must be provided by other funding sources. 2011-2012 PUBLIC SERVICE PROGRAM PROPOSAL Benefit This section requires a break down of the requested CDBG funds according to the geographic area to be covered by the proposed public service. Only enter amounts for communities where you intend to provide primary service. Partial funding of a project proposal may occur and must be considered when calculating a requested amount for more than one area. Individual city funding for a public service project proposal must be a minimum of $10,000 and must be sufficient to provide the service within the Identified city. Big Bear Lake, Grand Terrace, and Needles are cities receiving less than $100,000, which will have no limit, but may only fund four(4)projects. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed service would include one or more of the following cities. If the service would provide predominate or partial benefit to city residents, the County will request a funding recommendation from the benefiting city or cities. Enter the requested amount of CDBG funds needed to provide the proposed service to each applicable city. Sub-total your entries below. Amount Re guested Amount R uested Adelanto $ Loma Linda $ Barstow $ Montclair $ Big Bear Lake $ Needles $ Colton $ Twentynine Palms $10.000 Grand Terrace $10,000 Yucaipa $10,000 Highland 1 $10.000 Town of Yucca Valley $10.000 Sub-total of Funds Benefiting Cooperating Cities: $50000 3) Total Funds: This amount must equal the amount of CDBG funds requested in this application on Line 1, in Section E. Total Funds Requested I $50 000 OrganizationalG. 1) Organizational History:(This is applicable onR if you area non-profit organization). a. Date Organization founded: 1 11953 b. Date Organization incorporated as a non-profit organization- I 11953 c. Federal Identification Number: 95-1803694 State Identification Number:91-018580 d. Number of paid staff: 450 Number of volunteers: 800 e. DUNS Number.791329071 2) 1s this a"faith-based"organization? **Yes[:] No® "Generally, a faith-based organization was founded or is inspired by faith or religion. Such organizations often choose to demonstrate that faith by carrying out one or more activities that assist persons who are less fortunate. 79 DETAILED PROJECT DESCRIPTION (Continuation of Section B, Project Description, Page 1) Provide detaileq, Information needed to fully describe the .proposed public service, its purpose and its beneficiaries. Please attach applicable maps,plans and brochures. `, See Attached Detailed Project Description. Protected formatting of this form would not allow us to input into the entire field. a a 1 Y� 1 1 11. See Attached D etailed ------Project D 7--t protected formatting of this form would not allow us 10 input into a�� o� field. best of m knowledge, the information provided on this application is true and 4 am authorized A�kOrizIS Si n�ature: T° the be y applicant agency. Also, i acknowledge that insurance coverage including, but not to submit this application on behalf al Liability G and Automobile Liabllity, and Professional Liability will be required before CDB limited to,Comprehensive ro rojects. funds can be made av ilable to apP Title. Chief O eratina Officer Slgnatury Date: 1l19l2f)11 print Name: Veronica Dover JECT SIGNED PAPER COPY OF EACH COMPLETEDHousing. 29[} North "D SIGNED O Street,PROPOSALsixth Floor, SO PLEASE SUBMIT ONES Department of Community Development and County of San Bernardino, Dep p ntion; Program and Compliance 5ection. ca Bernardino,CA 92415-0040, Atte call 909)388- 1301}or FAX(909)3fi8-d929. For assistance or information regarding the completion of this proposal, t7 This application form can be accessed on CDH's Web Page at. mnomation-Communit Oev Division as x .,tt .r�www.sbcount advan1a a�omrConmun�t ❑ev f a rf 7 8q O 1 Detailed Project Description Low-income seniors face serious challenges to maintaining independent living in the communities they call home. These include living on fixed and often low to very low incomes, escalating medical and prescription costs, homes in disrepair, and caregiving for their elder loved ones. Medical and physical conditions may prohibit/limit driving capabilities, promote isolation, reduce independence and diminish quality of life and health among the elderly. In order to keep seniors "aging in place", FSA has instituted Senior Service programs that help maintain independence. The case management staff that work with Senior Service Programs have reported that many of the clients served have a great need for special assistance, specifically transportation and items and su sis ence e. food vouchers, utility assistance, security deposits, and tangible items such as window air conditioners, space heaters, and small appliances such as microwaves and toaster ovens). Family Service Association provides two valuable Senior Service programs to residents of San Bernardino County, including the unincorporated communities: 1) Senior Nutrition Program - daily congregate and home-delivered meals to low-income elderly residents are provided to nearly 2,000 San Bernardino County seniors. These meals are often the only and/or most nutritious meal of the day for many seniors. Thre are 1 i FSA operated Senior Nutrition sites in San Bernardino County , three of them located in unicorporated areas. A total of 70 elderly receive either congregate or home delivered meals in the unicorporated areas. 2) The Older Adults Community Services (OACS) is the second program that provides in-home prevention and early intervention services for eiders experiencing problems with depression, substance abuse, or a variety of other mental illness problems. OACS provides four components: Older Adult Wellness program designed to promote physical and mental health through monthly educational activities and limited transportation assistance to medial and dental appointments . The Older Adult Home Safety Program provides information and education on topics such as fall prevention, medication management, delivered by an LVN and Case Managers. The Suicide Prevention Program provides screening and assessment for aolder adults to help them access services to prevent depression, suicide and hospitillzation. Early Intervention provides assessment, counseling and case management services to older adults expenencing risk factors, available in home and in the community. The services proposed for CDBG funding (Basic Subsitance Assistance and Transportation)will be made available to those served by FSA in the two services described, as well as to other elderly referred for assistance through community outreach and networking. CDBG funding will be avaible for basic subsistence assistance to income qualifying seniors through the case management process of these two existing programs. Case Managers will review and process requests and upon verification and approval, will issue third party payments or vouchers for the purchase of specific items. The funding for basic subsistence assistance will be available for a minimum of 100 seniors,up to $250 per client. Provision of transportation to help older adults access medicalldental appointments, grocery shopping, banking and social activities is a critical element of maintaining independent living in the community.The XYZ program has a van that currently operates only part time. CDBG funding will increase the use of the van to full-time (40 hours per week) and will provide assistance to prescheduled appointments arranged by case managers. CDBG funding will support the increase of the van driver from part time to full time, and for fuel, maintenancelrepairs and insurance of the van. Target Population: Persons 65 of age and older who reside in the unincorporated communities of San Bernardino County as well as the cooperating cities of Grand Terrace, Highland, Loma Linda, Twentynine Palms, Yuclapa and Town of Yucca Valley. (NOTE: FSA did not apply this year to the additional 12 cities that receive and administer their own CDBG funding, but will do so beginning next year). 8 Program Details: Clients will be referred to the program through the existing FSA Senior Service structure in San Bernardino County (Senior Nutrition and OACS), and the agencies extensive networking with other Senior Service Providers. Additional referrals can be made to FSA from other community- based agencies or public agencies. Applications for assistance will be made available where the client indicates the type of service needed, and a brief explanation of why assistance is needed. Case Managers employed by Senior Services will be responsible for reviewing and processing the applications for assistance. When approved, the specific assistance will be arranged by the Case Manager (i.e. reservations for transportation, grocery store vouchers, direct payment to a utility company or retailer for specific items). Recipients will be required to provide a receipt that verifies the purchase of the specific item to the Case Manager. Assistance up to $250 per client will be avilable, with a minimum of 100 _ senio_rs served (additional numbers can be served based on funding avallablity). Levels of Service: A total of 70 unduplicated elderly residing in the unincorporated areas of San Bernardino County will be provided with basic subsistance and transportation assistance. Units of Service: 70 elderly receiving up to $250 in basic subsistence assistance for a total of 70 units. 70 elderly will be each be provided with a minimum of 1,040 hours of transportation assistance for a total of 1,040 units. 0 83 Community and Economic Development Department ' I CIIIfOQNII January 20, 2011 Mr. Mitch Slagerman Director of Housing and Community Development County of San Bernardino Subject: Request for 2011-12 CDBG Funding Dear. Mr. Slagerman; Our estimated net allocation for FY 2011-12 is approximately $43,000. The City has submitted two applications, one for ADA improvements at City Hall, and another for enhanced Code Enforcement services. We request that the remaining amount, approximately $25,000, be applied to our Senior Home Repair Program. Due to our low allocation for the SHRP, there are i 1 low income seniors on our waiting 0 list that will not be assisted this year due to current available funding. These funds will allow us to provide additional assistance to correct health and safety deficiencies, and provide better access for disabled homeowners. 1 understand that additional staff time costs will be paid from this allocation. Please contact me at (909) 430-2225 if you have any questions. We look forward to our continuing great relationship with your department. Sincerely yours, Joyce Powers Community and Economic Development Director 22795 Barton Road • Grand Terrace. California 92313-5295 9 909/ 824-6621 iLl'FOIlYiA AGENDA REPORT MEETING DATE: February 22, 2011 Council Item(X ) CRA Item ( ) TITLE: Appointment to fill the Vacant Seat on the Planning Commission which occurred as a result of the November 2010 election PRESENTED BY: Brenda Mesa, City Clerk RECOMMENDATION: Interview Applicants and Consider Selection of an individual to fill the Vacant Seat on the Planning Commission with the term to expire June 2014 BACKGROUND: At the City Council meeting on January 11, 2011, Council directed staff to accept applications to fill the vacancy on the Planning Commission. A press release was issued and applications were made available at City Hall and on the city website. The deadline for filing the application was February 9, 2011 at 5:00 p.m. DISCUSSION: For the selection process Council will need to determine the order in which the applicants would be interviewed. The City's past practice has been for the Mayor to draw names to determine the order of the interviews. The applicants adjourn to the Community Room until each individual is asked to return to the Council Chamber for his or her interview. Questions have been provided to the City Council. Council will need to determine the number of questions each Council Member will ask and assign those questions. Because of the number of applications received it is suggested that each question be limited to 2 minutes or as agreed upon by the Council. At the conclusion of the interviews, City Council discussion on the appointment would begin and a nomination process whereby nominations would be considered and voted on until a majority vote is reached on one individual. The City has received applications from the following individuals: Denise "De De" DeCenty-Sternberg Heidi Duron William Hussey COUNCIL AGENDA ITEM NO. f�} 1 Dianne Johnson Ohm Kongtang Jeffrey McConnell Concepcion Powell Thomas Roberts Ryan Stephens Ken Stewart Joanne Thoring-Ojeda Ronald Vetrino Roxanne Williams 0 FISCAL IMPACT: There would be no fiscal impact associated with this action. The monthly stipend for the Planning Commission is included in the budget. Respectfully submitted: Brenda Mesa, City Clerk Manager Approval: �", Betsy . Ad , City Manager