06/28/2011 FILE py,
GRAND TERR CE June 28- 2011
22795 Barton Road. '
Grand-Terrace.
California 92313w5295. .
Civic Center _ CITY OF GRAND TERRACE
4 09)824-6621
f.Fax(909)783-7629
Fax(909)-7 -2600 :
= CRA/CITY COUNCIL
Walt Stanckiewitz
MayoT . REGULAR MEETINGS =
Lee Ann Garcia
Mayor ProTem 2. AND 4T "Tuesday -' 6:00 :p.m
Bernardo Sandoval
'Darcy McNaboe
Gene Hays
Conncil Members.
Betsy M:Adams
City Manager
Council Chambers
- ' -Grand Terrace Civic.Center "
22795 Barton:Road..
Grand Terrace,CA 92313=5295
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS June 28,2011
GRAND TERRACE CIVIC CENTER 6:00 P.M.
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT
(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO
SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED
UPON BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE.CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA
WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT
22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON
THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE CITY COUNCIL
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Introduction of New Sheriffs Lt. Steve Dorsey/Recognize
Outgoing Lt.Nina Jamsen
B. Recognition of Azure Hills Volunteers for Wall Painting
Project
C. Chamber of Commerce Business of the Month
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Register No.06-28-2011 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 06-14-2011 Minutes Approve
D. Historical&Cultural Activities Committee Minutes of 05-02- Accept
2011
COUNCIL AGENDA
06-28-2011 PAGE 2 OF 3
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
E. Community Emergency Response Team(C.E.R.T.)Minutes Accept
of 04-05-2011 and 05-03-2011
F. Authorization to Reject All Bids for the Retrofit Lighting of Reject
Various City Buildings and Facilities,(Request for Bid# 1I-
02)
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any
items not appearing on the regular agenda. Because of restrictions
contained in California Law,the City Council may not discuss or act
on any item not on the agenda,but may briefly respond to statements
made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public -
comment or may request a matter be agendized for a future meeting.
5. COUNCIL REPORTS
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS-None
8. NEW BUSINESS
A. Adoption of FY 2011-12 City Budget Adopt
9. CLOSED SESSION
A. Public Employment-City Attorney-Pursuant to GC54957
B. Labor Negotiations Pursuant to GC54957.6
ADJOURN CITY COUNCIL
CONVENE COMMUNITY REDEVELOPMENT AGENCY
I. Approval of 06-14-2011 Minutes Approve
2. Approval of a Construction Change Order for Additional Approve/Appropriate
Landscaping Improvements to Michigan Street and Barton
Road
3. Adoption of FY 2011-12 Community Redevelopment Agency Adopt
Budget
4. Closed Session-Conference with Real Property Negotiators
(Government Code Section 54956.8)
Property-APN 1167-231-02(22273 Barton Road)
Agency Negotiator-Betsy M.Adams
Owner-Jo K. Stringfield
Under Negotiation-Property Appraisal to Establish Value
COUNCIL AGENDA
06-28-2011 PAGE 3 OF 3
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
Prove -APN 0275-242-10&0275-242-11
Agency Negotiator-Betsy M.Adams
Owner-Redevelopment Agency
Under Negotiation-Property Appraisal to Establish Value
Property- 1167-181-12 and 1167-181-13
Agency Ne otg iator-Betsy M.Adams
Property Negotiator-Jim Towers,Towers and Associates
Under Negotiation - Property Appraisal and Negotiations to
Purchase
Pro a -1167-151-61,1167-151-62,1167-151-68,1161-151-
71, 1167-161-03, 1167-161-04
Agency Ne otiator-Betsy M.Adams
Property Negotiator-Allan Mackenzie
Under Negotiation-Terms of Memorandum of Understanding
ADJOURN.
THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE
HELD ON TUESDAY,JULY 12,2011 AT 6:00 P.M.
.... ..............................................
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING
TO THE CITY CLERK'S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING.
PENDING CITY COUNCIL APPROVAL
CALIFORN1' AGENDAREPORT
MEETING DATE: June 28, 2011 Council Item (X) CRA Item ( )
TITLE: Check Register No. 06-28-2011
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve
BACKGROUND:
The Check Register for June 28, 2011 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and CRA.
Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account].
Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary
- clearing accounts which do not have budgetary considerations.
DISCUSSION:
A total of $865,391.16 in-accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached .
Check Register. Payroll costs for the period amounted to $72,126.18 and are
summarized below.
Some of the non-routine items include:
66874 J.Z.'s Party 2011 Community Day Equipment Rental . $2,757.55
Charm Trust Account: 23-200-12-00
66879 Mister Twister 2011 Community Day Balloon Entertainment $210.00
Balloon Enter. Trust Account: 23-200-12-00
66896 Municipal Municipal Code Supplement $5,910.12
Code Corp
66914 Wiildan Winter Storm Damage— Barton Road $420.00
Account: 10-190-702-001-000
COUNCIL AGENDA,ITEM NO.
i�
Some the larger items include:
668662 Zions Bank June HVAC Payment $14,409.50
66863 City of Colton Sewer Connection Fees 4/08-11/10 $320,400.00
66875 Chaparral 2009 Yamaha Rhino ATV-Homeland Security $12,602.00
Motorsports Grant
66877 City of Colton Sewer Connection Fees 4/08-11/10 Correction $19,800.00
66880 Albert Webb Multiple Invoices, Services Provided through May $29,250.01
Associates Barton Plaza/Town Square
66883 City of Colton April & May Wastewater Treatment Advance $198,000.000
66902 Rosenow General Fund Sustainability Model Project/ $31,035.00
Spevacek Grp Professional Services-Pass Through Error
66905 S. B. County June Law Enforcement Services $166,993.00
Sheriff
Payroll costs processed for period ending June 10, 2011:
Date Period Payroll and payroll costs
06/10/11 Biweekly $72,126.18
FISCAL IMPACT:
All disbursements are made in accordance with the adopted budget for FY 2010-11,
Respectfully submitted,
Bernie Simon
Finance Director
i
Manager Approval: �O
Betsy . Adams
City Manager
ATTACHMENTS: '
Check Register—June 28, 2011
I �
vchlist Voucher List
Page: 1
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66859 6/7/2011 011194 AMERICAN FIDELITY ASSURANCE CO A670168 June EMP PAID ACCIDENT/SUPP LIFE/SUPP STD INS
23-250-20-00 545.46
Tota l: 545.46
66860 6/7/2011 011195 AMERICAN FIDELITY ASSURANCE CO 684185A June JUNE EMP PAID FLEX SPENDING/DEP CARE
23-250-10-00 1,411.66
Total: 1,411.66
66861 6/9/2011 011199 KEENAN&ASSOCIATES, PRUDENTIAL MUNIi May 0000338643 MAY EMP LIFE/SHORT/LG TERM DISABILITY
10-022-66-00 1,501.55
Total: 1,501.55
66862 " 6/13/2011 010697 ZIONS BANK June 2011 June HVAC Payment
10-195-257-000-000 14,409.50
- Total: 14,409.50
66863 6/16/2011 001840 CITY OF COLTON 06162011 Sewer Connection Fees 4/08-11/10
21-022-00-00 320,400.00
Total: 320,400.00
66864 6/16/2011 006778 STAPLES 29833 Office Supplies
10-380-249-000-000 44.67
Total: 44.67
66865 6/16/2011 010664 SHELL FLEET MANAGEMENT 8000209687106 May Vehicle Fuel
10-175-272-000-000 935.34
Total: 935.34
66866 6/16/2011 006720 SO.CA.EDISON COMPANY May 2011 May Energy Usage
26-60.1-238-000-000 41.50
26-602-238-000-000 58.10
16-510-238-000-000 5,568.60
26-600-238-000-000 49.80
Total: 5,718.00
66867 6/16/2011 011138 SPARKLETTS 9637116 060111 May Bottled Water
Page: 1
vchlist Voucher List Page: 2
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66867 6/16/2011" 011138 SPARKLETTS (Continued)
10-190-238-000-000 95.95
10-450-238-000-000 10.37
10-805-238-000-000 10.37
10-440-238-000-000 65.27
Total: 181.96
66868 6/17/2011 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 4-29-11 Contributions for PRend 4-29-11
10-022-62-00 17,200.19
Total: 17,200.19
66869 6/20/2011 001907 COSTCO#478 0478 11 0078 11 C. CARE SUPPLIES
10-440-220-000-000 192.21
Total: 192.21
66870 6/20/2011 006730 SO.CA.GAS COMPANY May 2011 May Natural Gas Usage
10-190-238-000-000 424.14
10-440-238-000-000 59.56
Total: 483.70
66871 6/20/2011 001206 ARROWHEAD CREDIT UNION May/June May/June Visa Charges
10-120-210-000-000 Refreshments-Closed Session Council Mtg 19.56
23-200-14-00 C.Care Teacher Appreciation/Supplies 186.88
10-440-220-000-000 C.Care Supplies 32.48
10-440-228-000-000 C.Care Fathers Day Event/Supplies 199.11
10-440-223-000-000 C.Care Supplies 75.74
10-625-246-000-000 Storm Drain Grate 492.36
10-380-249-000-000 HP ScanJet-City Clerk 100.00
10-125-246-000-000 HP ScanJet-City Clerk 266.49
Total: 1,372.62
66872 6/20/2011 011071 STANCKIEWITZ, W. June 2011 June Health Ins Reimbursement
10-110-142-000-000 415.00
Total: 415.00
66873 6/20/2011 011029 -COBRA SIMPLE 112 May COBRA Administration Fee
10-190-220-000-000 50.00
i
Page: 2
vchlist Voucher -'t Page: 3
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66873 6/20/2011 011029 COBRA SIMPLE (Continued) Total: 50.00
66874 6/20/2011 003858 J.Z.'S PARTY CHARM SB-7223 GT Community Day Equipment Rental
23-200-12-00 2,757.55
Total: 2,757.55
66875 6/20/2011 011202 CHAPARRAL MOTORSPORTS Deal#3328419 2009 Yamaha Rhino ATV 4 x 4
10-410-701-009-000) 12,602.00
Total: 12,602.00
66876 6/21/2011 010447 STUDIO 33 PRODUCTIONS 6489 Community Day Sound Stage Equipment
23-200-12-00 100.00
Total: 100.00
66877 6/21/2011 001840 CITY OF COLTON 06212011 Sewer Connection Fees 4/08-11/10 Corr
21-022-00-00 19,800.00
Total: 19,800.00
66878 6/21/2011 010218 CHEVRON&TEXACO CARD SERVICES 30197305 May Vehicle Fuel
10-440-272-000-000 68.35
10-175-272-000-000 399.97
34-800-272-000-000 42.02
Total: 510.34
66879 6/21/2011 011204 MISTER TWISTER BALLOON ENTER. 1006 Community Day Balloon Entertainment
23-200-12-00 210.00
Total: 210.00
66880 6/28/2011 011143 ALBERT A.WEBB ASSOCIATES 110533 FEB PROFESSIONAL SERVICES-TOWN SQR CN_TR
32-200-250-000-000 6,176.41
111168 APR BARTON PLAZA TRAFF RPT/PROJ REVIEW
23-302-80-10 2,586.10
111556 MAY BARTON PLAZA TRAFF RPT/PROJ REVIEW
23-302-80-10 975.00
111564 MAY TOWN SQUARE CONSTRUCTION MGMT SRVS
32-600-323-003-000 19,512.50
Total: 29,250.01
Page: 3
vchlist Voucher List Page: 4
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code; bofa
Voucher Date Vendor Invoice Description/Account Amount
66881 6/28/2011 010293 AVAYA, INC. 2731111245 June/July Phone&Voicemail Maint
10-190-246-000-000 183.46
Total: 183.46
66882 6/28/2011 011031 CINTAS CORPORATION#150 150378924 C. CARE PAPER GOODS&SUPPLIES
10-440-228-000-000 190.30
150388055 C. CARE PAPER GOODS&SUPPLIES
10-440-228-000-000 190.30
Total: 380.60
66883 6/28/2011 001840 CITY OF COLTON Apr/May 2011 APRIL/MAY WASTEWATER TREATMENT ADVANCE
21-570-802-000-000 198,000.00
Total: 198,000.00
66884 6/28/2011 010403 CITY OF REDLANDS AR133075 May CNG Fuel
34-800-272-000-000 .148.66
Total: 148.66
66885 6/28/2011 001930 DAILY JOURNAL CORPORATION B2096846 NOTICE OF HEARING-HABITAT FOR HUMANITY
10-125-230-000-000 209.40
10-125-230-000-000 261.40
B2110277 Notice of Hearing-Landscape/Lighting
26-601-250-000-000 613.80
Total: 1,084.60
66886 6/28/2011 001950 DATA QUICK B1-1929951 April Subscription
10-370-250-000-000 43.50
10-380-250-000-000 43.50
34-800-220-000-000 43.50
Total: 130.50
66887 6/28/2011 002301 FEDEX 7-524-60909 May/June Document Delivery
10-140-210-000-000 34.82
10-120-210-000-000 83.80
10-370-210-000-000 45.04
10-125-210-000-000 25.34
Total: 189.00
Page: 4
vchlist Vouchei _._t Page: 5
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66888 6/28/2011 011203 FOWELL, MINDY 06022011 Park Reservation Refund-Rollins 4/20/11
10-450-01 50.00
Total: 50.00
66889 6/28/2011 002740 FRUIT GROWERS SUPPLY 90791133 MAINT SUPPLIES
10-450-245-000-000 30.62
Total: 30.62
66890 6/28/2011 002901 G.T.AREA CHAMBER OF COMMERCE 6502-RDA MAY CONSULTANT SERVICES
32-370-213-000-000 860.00
6513-RDA JUNE CONSULTANT SERVICES
32-370-213-000-000 860.00
Total: 1,720.00
66891 6/28/2011 003152 HARPER&BURNS LLPN May 2011 May Legal Services
32.200-251-000-000 4,244.37
10-160-250-000-000 4,244.38
Total: 8,488.75
66892 6/28/2011 003170 HdL COREN &CONE 0017005-IN Apr-Jun 2011 Property Tax Contract
32-370-255-000-000 625.00
Total: 625.00
66893 6/28/2011 003850 JANI-KING OF CA., INC. LAX06110964 JUNE C. CARE JANITORIAL SERVICES
10-440-244-000-000 975.00
Total: 975.00
66894 6/28/2011 010773 KELLAR SWEEPING INC. 5933 MAY STREET.SWEEPING SERVICES
16-900-254-000-000 4,200.00
Total: 4,200.00
66895 6/28/2011 004350 LEAGUE OF CALIFORNIA CITIES, 1 06152011 IE Division Dinner 7/14/11-Adams
10-120-270-000-000 40.00
06162011 IE Division Dinner 7/14/11-Stanckiewitz
10-110-270-000-000 40.00
Total: 80.00
66896 6/28/2011 011062 MUNICIPAL CODE CORPORATION 00206913 Municipal Code Supplement
Page: 5
vchlist Voucher List . Page: 6
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor invoice Description/Account Amount
66896 6/28/2011 011062 MUNICIPAL CODE CORPORATION (Continued)
10-125-250-000-000 5,910.12
Total: 5,910.12
66897 6/28/2011 010097 NEXTEL COMMUNICATIONS 410575025-105 Apr/May Wireless Service-Mai nt/C.Care
10-440-235-000-000 49.01
10-175-240-000-000 237.64
Total: 286.65
66898 6/28/2011 005400 OFFICE DEPOT 566417770001 C.Care Office Supplies
10-440-210-000-000 722.14
566419874001 C.Care Office Supplies
10-440-210-000-000 61.25
Total: 783.39
66899 6/28/2011 005586 PETTY CASH 06202011 Replenish C.Care Petty Cash
10-440-210-000-000 16.33
10-440-228-000-000 68.27
10-440-272-000-000 20.48
Total: 105.08
66900 6/28/2011 .010171 SIEMENS INDUSTRY INC RR-111750 MAY ROUTINE SIGNAL MAINTENANCE
16-510-255-000-000 451.68
RR-111751 April Response Call-outs
16-510-255-000-000 50.40
Total: 502.08
66901 6/28/2011 006285 RIVERSIDE HIGHLAND WATER CO 2290 Feb/Mar Sewer Billing
21-572-255-000-000 2,467.69
Total: 2,467.69
66902 6/28/2011 006341 ROSENOW SPEVACEK GROUP INC. 06152011 General Fund Sustainabity Model Project
33-140-250-000-000 25,000:00
06162011 Professional Services Pass-through Error
33-140-250-000-000 6,035.00
Total: 31,035.00
66903 6/28/2011 006451 S.B. COUNTY ASSESSOR 104460 Monthly Assessors Parcel Map Revisions
(_ Page: 6
i •;
vchlist Voucher Page: 7
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account — Amount
66903 6/28/2011 006451 S.B. COUNTY ASSESSOR (Continued)
10-370-210-000-000 16.50
Total: 16.50
66904 6/28/2011 006510 S.B. COUNTY INFORMATION 11573 May Pager Access
10-175-240-000-000 9.00
Total: 9.00
66905 6/28/2011 006531 S.B. COUNTY SHERIFF 10926 JUNE LAW ENFORCEMENT SERVICES
14-411-256-000-000 8,333.00
10-410-256-000-000 154,136.00
10-410-255-000-000 4,524.00
Total: 166,993.00
66906 6/28/2011 006681 SMART& FINAL Tran#275 Ref#13: C. CARE KITCHEN SUPPLIES
10-440-220-000-000 345.21
Total: 345.21
66907 6/28/2011 006898 SYSCO FOOD SERVICES OF L.A. 1060819636 C. CARE FOOD& SUPPLIES
10-440-220-000-000 697.61
106150428 6 C. CARE FOOD&SUPPLIES
10-440-220-000-000 594.14
Total: 1,291.75
66908 6/28/2011 007102 T.Y.LIN INTERNATIONAL 1106124 APR/MAY ENG SRVS-BARTON RD. BRIDGE
47-400-250-001-000 2,902.90
Total: 2,902.90
66909 6/28/2011 007034 TRANSPORTATION ENGINEERING 1123 April Traffic Engineering Services
10-175-255-000-000 1,430.00
Total: 1,430.00
66910 6/28/2011 007220 UNDERGROUND SERVICE ALERT 520110285 May Dig Alert Tickets
16-900-220-000-000 45.00
Total: 45.00
66911 6/28/2011 010693 UNITED WAY PR End 5/27&6/1 PR End 5/27/11 &6/10/11 Donations
10-022-65-00 125.00
Page: 7
J
vchlist Voucher List Page: 8
06/21/2011 4:23:13PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
66911 6/28/2011 010693 UNITED WAY (Continued) Total: 125.00
66912 6/28/2011 007880 WEST GROUP 823016050 May/June CA Code Updates-
10-125-250-000-000 541.84
Total: 541.84
66913 6/28/2011 007854 WESTERN EXTERMINATORS CO 564694 MAY PEST CONTROL SERVICES
10-195-245-000-000 12.5.00
10-805-245-000-000 33.00
Total: 158.00
66914 6/28/2011 007920 WILLDAN 002-11313 A MAY INSPECTION SERVICES
10-172-250-000-000 1,785.00
002-11313 B MAY PLAN CHECK SERVICES
10-172-250-000-000 1,650.00
002-11314 MAY PLAN CHECK/ENG SRVS
10-175-255-000-000 70.00
26-600-257-000-000 70.00
26-601-257-000-000 70.00
002-11315 Winter Storm Damage-Barton Road
10-190-702-001-000 420.00
Total; 4,065.00
56 Vouchers for bank code: bofa Bank total: 865,391.16
56 Vouchers in this report Total vouchers: 865,391.16
Page: 8
I certify that to the best of my knowledge, the afore-listed checks for payment of City and
Community Redevelopment Agency liabilities have been audited by me and are necessary and
appropriate for the operation of City and Agency.-
Bernie Simon, Finance Director
City of Grand Terrace
Warrant Register Index _
FD No. Fund Name Dept No. Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIESMAGES
11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN
12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT
13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES
26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES
47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES
34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING
802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS
804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE-
805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT
807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES PENDING CITY COUNCIL APPROVAL
REGULAR MEETING-JUNE 14,2011
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 14,
2011 at 4:30 p.m.
- PRESENT: Walt Stanckiewitz, Mayor
Lee Ann Garcia, Mayor Pro Tern
Darcy McNaboe, Councilmember
Bernardo Sandoval, Councilmember
Betsy M. Adams, City Manager
Brenda Mesa, City Clerk
Bernard Simon, Finance Director
Joyce Powers, Community&Economic Development Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Ed Finneran, San Bernardino County Sheriff's Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: Gene Hays, Councilmember
CONVENE THE JOINT CRA/CITY COUNCIL BUDGET WORKSHOP AT 4:30 P.M.
Finance Director Bernard Simon,presented the proposed FY 20-11-2012 Budget.
Mayor Stanckiewitz adjourned the Joint CRA/City Council Budget Workshop at 5:43 p.m.
The City Council meeting was opened at 6:00 p.m.with an Invocation by Pastor Pat Bower,Calvary
the Brook Church, followed by the Pledge of Allegiance led by Mayor Walt Stanckiewitz.
ITEMS TO DELETE
City Manager,Betsy M. Adams, requested that Item 3E. Grand Terrace Senior Center Fee Waiver
Request, be removed from the Agenda.
SPECIAL PRESENTATIONS
A. Women of Distinction- Pat Nix and Sally McGuire
Pat Nix and Sally McGuire were each recognized as being one of the 63 Women of
Distinction in the 63' Assembly District that were honored at Assemblyman Morrell's
COUNCIL AGENDA ITEM NO. J(�,�
Council Minutes
06/14/2011
Page 2
Women :--,f Distinction Luncheon.
CONSENT CA,::.ENDAR
CC-2011-46 A.'aJTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
S. ,NDOVAL, CARRIED 4-0-1-0 (COUNCILMEMBER HAYS WAS ABSENT),
t„ <pprove the following Consent Calendar Items:
Approve Check Re sister No. 06/14/2011
Waive Full Readin of Ordinances'on' Agenda
:. . Approval of Minu i-s of 05/24/2011
1 Unfunded Mandate Test Claim to the Commission of State Mandates
Regarding Provisions of Santa Ana Regional Water Quality Control Board
'Order No. R8-2010-0036
PUBLIC COM-',IENT
Sally Mc:,sj uire, 12480 Nightingale Way, reminded everyone that the Grand Terrace Area
Chamber of Commerce will be holding their installation dinner on Thursday,June 23,2011.
Mr. Jack .3rown will be the guest speaker. She encouraged everyone to attend the event.
COUNCIL RE_P ORTS
Councili--mber Darcy McNaboe, reported that she participated in the wall painting on
Barton R::ad,Pico and Reed Street on June 5,2011 with a group from Azure Hills Seventh-
Day Ad-; ,atist Church. They worked very hard and got all of the walls painted. She is
looking f;-:-ward to an opportunity to work with them again in the future. She stated that at
the last C :incil Meeting there was a financial projection that showed the budget difficulties,
not only �r balancing the coming fiscal year but for many to come in the future. Although
they will balancing the budget for this fiscal year that won't be the end of the changes that
will need ':o be made in the City. She thanked those who gave their input and ideas and
encourage_ everyone to continue to give their thoughts and recommendations. She urged
residents !..3 shop locally. She encouraged residents to contact the Chamber of Commerce
to let the-•: know what restaurants and businesses they do shop at so that they can reach out
and attrac°. them to Grand Terrace. She reported that Omnitrans is offering free rides on their
bus on Jl 16, 2011. The pass can be downloaded from their website.
Councilns;;mber Bernardo Sandoval, reported that there was a serious law enforcement
incident tl..at occurred in town. He indicated that he was told that there were several calls
that were made regarding this propel ty prior to the incident and questioned if this statement
could be confirmed.
Council Minutes
06/14/2011
Page 3
Spat.Ed Finneran,San Bernardino County Sheriff s Department,confirmed that several calls
were made over a period of time , however, when the reports were made there was no
incident or the reporting individuals did not want to become victims.
Councilmember Sandoval, stated that they are recognizing that the budget is a very serious
situation. It is his hope that the public recognizes that they are transitioning and working
diligently in a short period of time to transition from a budget that was unsustainable to
something that is sustainable. It is his hope and expectation that these cuts will not be
permanent. As aggressively as they are making the cuts necessary to balance the budget this
year they are also persuing opportunities to be able to raise sales tax revenue but it just won't
happen very quickly.
Mayor Pro Tem Lee Ann Garcia,reported that Grand Terrace Days will be held on Saturday,
June 25,2011. Staff has been working with a community group and it is her understanding
that the Lion's Club will be doing the Car Show once again. The Chamber will be doing all
the booths. She encouraged.everyone to attend the event from 10:00 a.m.to 2:00 p.m. She
thanked all of the volunteers and staff for their efforts. She encouraged everyone to have a
safe 4'of July. Brian Reinarz is soliciting sponsorships from business and she encouraged
the businesses to support local sports._She thanked the Women's Club for the big GT topiary
that is out in front of Azure Hills. She thanked residents for their input on the budget and
the Chamber of Commerce for stepping up and bringing the community together.
Mayor Walt Stanckiewitz, reported that he attended the Boy Scouts of America Eagle of
Honor Ceremony. Christian Montoya from Grand Terrace earned his Eagle Scout. It was
a long road for him but he met all of the requirements and completed the program. He
reported that the City kicked off of the bond offering netting the City 20 million dollars that
will allow the City to complete projects that will ensure the future of the City.
PUBLIC HEARINGS
6A. Resolution of the City of Grand Terrace Confirming a Diagram and Assessment and
Providing for Annual Assessment Levy for a Landscaping and Street Lighting
District
Mayor Stanckiewitz opened the public hearing,there being none,he returned the discussion
to the Council.
CC-2011-47 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
MCNABOE,CARRIED 4-0-1-0(COUNCILMEMBERHAYS WAS ABSENT),to
approve a Resolution Confirming a Diagram and Assessment and Providing for
Annual Assessment Levy for a Landscaping and Street Lighting District.
Council Minutes
06/14/2011
Page 4
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Review Offers for Selling City Owned Cellular Site Leases at the Following
Locations: Richard Rollins Park and Grand Terrace Fire Station No. 23
CC-2011-48 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER '
SANDOVAL, CARRIED 4-0-1-0 (COUNCILMEMBER HAYS WAS ABSENT),
to direct staff to pursue the cellular lease purchase offer from Unison Site
Management, LLC., in the amount of $365,897, for the sites located at Richard
Rollins Park and Grand Terrace Fire Station No. 23 and authorize the City Manager
to sign the final agreements for the sale of City owned cellular site leases.
8B. Fiscal Year 2011-12 Preliminary Budget
Finance Director Simon,presented the FY 2011-12 Preliminary Budget.
City Manager Adams,presented recommendations for the Council to consider to close the
General Fun Budget gap.
Rvan Stephens,22821 De Soto Street,encouraged the Council to move forward with the Dog
Park indicating that the Foundation of Grand Terrace is committed in seeing this project
through and will be seeking donations. The Foundation is ready to construct the park with
volunteers and to maintain it as well once it is completed.
It was the consensus of the Council to direct staff to include the following reductions in the FY
2011-2012 Budget:
#1 Remove Traffic Deputy Position from Sheriff s Contract
#2 Merge Rental Inspection Program into Code Enforcement
#3 Defund Management Analyst Position in Community Development
#4 Defund Community Events Program
#5 Defund Deputy City Clerk Position
#6 Reduce Parks and City Hall Maintenance
CC-2011749 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY
COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (COUNCILMEMBER
HAYS WAS ABSENT),to call a Special Meeting to be held on Tuesday,June,21,
2011.
CLOSED SESSION
Council Minutes
06/14/2011
Page 5
9A. Labor Relations per GC54957.6
Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Labor
Relations per GC54957.6 and there was no reportable action taken.
Mayor Stanckiewitz adjourned the meeting at 10:00 p.m.,until the next City Council Meeting which
is scheduled to be held on Tuesday, June 21, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
5
• KEC;EIVED
Historical&Cultural Activities Committee JUN 0 7 2011
Minutes for May 2, 2011 GITY OF GRAND TERRACE
CITY CLERK'S.DEPARTMEM'
The meeting was called to order at 7:15 p.m.by Chair Pauline Grant. Those present were
Pauline Grant, Shelly Rosenkild,Ann Petty,Frances Carter,Peggy Reagan, Gloria
Ybarra and City Clerk Brenda Mesa.
Secretary's Report: The minutes for April 4,201 Lwere read and approved on a motion
by Frances, seconded by Shelly. All in favor. Motion carried.
Treasurer's Report: The budget shows a balance of$ 97.13. The Petty Cash balance is
$96.61.
Art Show expenditures submitted for reimbursements were as follows:
Frances: $ 17.21 (punch,water,ice)
Shelly $ 10.00 (balloons)
Masako $ 10.13 (paper cups)
Gloria $ 4.56 (double-sided tape)
Historical Report: As part of National Volunteer Month in April,the city council
presented a Certificate of Recognition to all of the Grand Terrace volunteer
organizations, including the Grand Terrace Historical&Cultural Activities Committee
which was represented by Chair Pauline Grant. Pauline presented the certificate(s)to the
committee who graciously accepted the award(s).
Also,Frances contributed various newspaper clippings to add to the historical collection.
Old Business: 27m annual Art Show, Sunday,May 1,_2011
- There were many different forms of art, ideas and concepts displayed at the Art Show
which prompted a continuous show of admiration and conversation as attendees
appreciated the hard work and preparation of the individual art pieces.
Ann reported that 32 artists participated and that 72 guests signed the guest book..
The committee was'pleased with the outcome and felt that the event went well.
The committee's suggestions for next year's Show included:
Check the air conditioning for proper setting; add more chairs(approximately
2 dozen); locate sandwich board prior to the Show; add variety of foods such as finger-
sandwiches,crackers/spreads which can be purchased ready-made in addition to the
desserts/sweets; include addendum to the application indicating the location of the artist
in case inquiries are made for sale of an art item(artist can decide if this information is
relative).
Gloria will mail thank you cards to the volunteers whose time and talent are greatly
appreciated.
The meeting was adjourned at 7:50 p.m. The next committee meeting is scheduled for
June 6, 2011.
COUNCIL AGENDA ITEM NO.3D
1
Respectfully Submitted,
Gloria Ybarra
Secretary
.,:)W d� iTI �,M130A ..f9:�9/� 4C3~a
COMMUNITY EMERGENCY RESPONSE TEAMR EC E I V E D
MINUTES JUN 15 2011
APRIL 5, 2011
GM OF GRAND TERRACE
CITY CLERK'S DEPARTMENT
Members Present: Barbara Smeltzer,Tom Roberts,Hanni Bennett,Joe Ramos, Helen Ramos,
Paul Tickner,Matt Wirz,Adele Urrea, Benue Urrea,Linda Carter,Margaret Witt, Sue Taylor,
Vic Pfennighausen,Debra Hurst.
Members Absent: Jeff Allen, Randy Halseth,Jim Stamm,Joe Bornelli, Walt Stanchiewitz,
Monique Stanchiewitz, Andrew Anaya, Dragos Barbu, Shannon Bryant,,Ingrid Clark,Michael
Cerda, William Fenn, Lee Ann Garcia,Jolene Gustason,Milford Herman, Cliff Homan, Sandy
Luckman,James Monroe,Margie Miller, Glenn Nichols,Barrie Owens,David Ortiz,Bernard
Ojeda, Carlos Ramirez, Terrilee Robb, Lynette Sandiford,Thomas Schwab,Ken Smith,Phil
Spisak,Joanne Thoring,Jim Vert,Doug Von Kriegelstein,Joyce Wildenauer.
Guests: Eileen Young, Winifred,Pete Parsons,Connie Parsons.
Meeting was called to order at 7:10 pm by Joe Ramos.
Sign-up sheet passed around to members for roll call.
Flag salute was given._
Liaison Report: Per Matt Wirz= JPIA—Flagging Training has been scheduled for 4/28/2011 in
the community room at City Hall. CERT members are encouraged to sign up for this training as
we may be called into service when setting up roadblocks and directing traffic.
The EOC/CERT joint activation still needs to be scheduled. The city manager wants to take a
morning and have the city employees handle the EOC and have CERT members call in different
scenarios. This is something to be done in the future. NOTE: The notebooks for EOC need to
be updated with current phone numbers for employees and for vendors.
Minutes for March 1,2011 were approved by members present.
Treasurers Report was given by Barbara Smeltzer. As of 4/4/2011 the combined balance is
$5,682.20. There are two purchases outstanding in the amount of$317.56 that is not reflected on
this financial report.
Training by Sue Taylor:,Home and Workplace Preparedness—Sue Taylor went thru how to be
prepared for an emergency in your home and workplace. At home—have supplies available for
1-2 weeks, shelter in place. Have food,water,medicine etc. to take care of yourself and your
family. Be sure to prepare your home for an emergency. Strap/bolt items so they will not fall.
'Know when and how to shut off utilities. At work—make sure your workplace has a plan in
place in case of emergency. Keep items at work and in your vehicle to keep you safe and have
COUNCIL AGENDA ITEM NO. ,3E
' 1
the ability to get back home. Remember, Grand Terrace has an emergency radio station for
updates on the situation.
Old Business: Quarterly Training—Grand Terrace, Loma Linda and Colton has a joint training
exercise scheduled for 4/30/11. This is a great opportunity for us to work with our neighbors.
Remember need to complete ICS 100 and 700. This is a requirement through FEMA.
New Business: EOC/CERT Activation—Still needs to be scheduled through the city.
Member Reports: Need new batteries for the HT CERT Radios. We currently have 10 radios
and the batteries are $40.00 each. MOTION: Purchase 10 batteries at$40.00 for a total of
$400.00. Motion made by Bernie Urrea with a second by Sue Taylor. Motion passed by
members present.
This purchase needs to be reviewed every two years,as the batteries are good for two years.
Debra Hurst-presented 10 CERT large vests to the team. These vests will be distributed in case
of an emergency. The.vests that were provided are much too small to be worn over jackets,
raincoats etc. Raincoats,vests,radios to be numbered and signed out to,members during an
emergency and returned at the end of the emergency.
There being no further business to discuss the meeting was adjourned at 8:10 pm.
Next Meeting
May 3,2011
7:00 pm
City Hall
Re lively submitted,
Debra Hurst ,
CERT Secretary
c RECS,Vjj�OMMUNITY EMERGENCY RESPONSE TEAM
MINUTES JUN 15 ?011
MAY 39 2011
C1Yro ERKRS po ERFL4
AR7�EN
Members Present: Sue Taylor, Tom Roberts, Peggy Witt, Sandra Luckman, Nick Calero,
Bernie Urrea, Adele Urrea, Paul Tickner, Joe Borrielli, Andrew Anaya, Helen Ramos, Joe
Ramos, Barbara Smeltzer, Jeff Allen, Randy Halseth, Vic Pfennighausen, Debra Hurst.
Members Absent: Dragos Barbu, Hanni Bennett, Shannon Bryant, Ingrid Clark, Linda Carter,
Michael Cerda, William, Fenn, Lee Ann Garcia, Jolene Gustason, Milford Herman, Cliff Homan,
James Monroe, Margie Miller, Glenn Nichols, Barrie Owens, David Ortiz, Bernard Ojeda,
Carlos, Ramirez, Terrilee Robb, Lynette Sandiford, Thomas Schwab, Ken Smith, Jim Stamm'
Monique Stanckiewitz, Walt Stanckiewitz, Philomene Spisak, Joanne Thoring, Jim Vert, Doug
Von Kriegelstein, Joyce Wildenauer, Mathew Wirz.
Guests: Eileen Young and Winifred Harspool.
Meeting was called to order at 7:02 pm by Jeff Allen.
Flag salute was given.
There was no Liaison Report from City and EOC. Matt Wirz was not in attendance.
Minutes of the meeting from April 5, 201.1 was approved by members present.
Treasurers report at of 05/02/2011 shows a combined balance of$5,364.64 was approved by
members present.
Training was on Fire Hazards in the Home given by Joe Ramos.
All families should have an ABC fire extinguisher in the home. 85% of fire deaths occur in home
fires. Fires can happen while cooking either during stove or microwave. Grease fires are the
most common. Heating equipment such as space heaters can also be a great source of house
fires. Electrical equipment such as extension cords or faulty wiring within the walls can also be
a source of house fires. Don't store flares, gasoline, ammunition and paper products. Keep a
clearance of brush around your home. Don't keep firewood stacked against your house.
Fire extinguishers will work for you if they are: 1) Maintained properly. 2) Checked annually. 3)
Replaced or refilled after each use. 4) Securely stored in an upright position.
Old Business:
The Joint Training scheduled for 4/20/2011 has been postponed.
The JPIA Training on 4/28/2011 was given and was very informative.
The CERT, EOC and City Activation have not occurred. Date TBD.
New Business:
There will be a Town Hall Meeting with Supervisor Neil Derry on Thursday, May 5, 2011 from
6:30—8:00 pm in the Community Room at City Hall.
3
Discussion among members present on the purchases of several different items needed for the
CERT Trailer. Some of the items include but not limited to a Generator Adapter, 4 center fold
tables, chairs, air tank and air compressor. Motion made by Debra Hurst with a second by Sue
Taylor to make said purchases not to exceed $1,350.00. Motion approved by members present.
Meeting adjourned at 7:55 pm.
Next meeting on June 6, 2011 at 7:00pm in the Community Room at City Hall.
Respectively submitted,
tQ4'?
Debra Hurst
CERT Secretary
CALIfFORNIA AGENDA REPORT
MEETING DATE: June 28,2011 Council Item(X) CRA Item ( )
TITLE: Authorization to reject all bids for the retrofit lighting of various
City buildings and facilities, (Request for Bid# 11-02).
PRESENTED BY: Richard Shields,Director of Building& Safety/Public Works
RECOMMENDATION: Reject Request for Bid# 11-02, Lighting Retrofit.
BACKGROUND:
Through the American Recovery and Reinvestment Act, the California Energy Commission was
awarded funds to establish the Energy Efficiency and Conservation Block Grant (EECBG)
program to provide funds to small cities and counties within the State to assist in'- the
implementation of various energy conservation measures. Staff requested authorization from the
City Council to submit a grant application to the CEC at the January 12,2010 meeting.
On August 3, 2010, the City received the authorized grant in the amount of$69,649.00. The
grant will be used to fund various lighting and HVAC system retrofits located in the City Hall
Annex, Public Works shop buildings, Child Care Center and Fire Station. In addition, staff has
identified exterior lighting around the Civic Center complex that may be replaced with Light
Emitting Diode (LED) lighting. Staff conducted an energy survey to identify and quantify the
lighting and HVAC systems that could be replaced under this grant program. As a result, in
some lighting locations, up to 40% reductions in energy consumption may be realized, with
corresponding savings to future utility bills.
The City prepared and released Request for Bid #GTB 11-02 for lighting retrofit of various
buildings and facilities on or about February 27, 2011 and conducted a mandatory pre-bid
meeting on Thursday, March 17, 2011 which was attended by nineteen(19)prospective vendors.
Originally the bid opening was scheduled for Monday,March 28,2011. Prior to the bid opening,
the City had only received one bid for the project and subsequently elected to continue the bid
opening daze to April 28, 2011 in order to revise the bid specification and to revise the engineer's
estimate for the lighting retrofit from $30,000 to $60,000 and to break out the interior lighting
retrofits as a base bid and to establish a separate alternative bid for all the exterior lighting
retrofits. This was done due to a concern that the actual costs for some of the exterior lighting
retrofits would exceed the grant budgets.
COUNCIL AGENDA ITEM NOv 3 F
1
On Thursday, April 28, 2011, staff received and opened two bids, one from J.Kim Electric, Inc.,
of Fullerton, California and the second from Avram Electric of Corona California. Both
companies submitted responsive bids for the base and alternative bids.
A second component of the grant was the replacement of older Heating, Air Conditioning and
Ventilation (HVAC) systems within the Child Care Center, the Civic Center Annex and the Fire
Station. According to the grant terms,the grant would fund up to $1,000 per ton of replacement
HVAC systems. As staff discussed energy programs with other cities performing similar work
in much greater volume, it became apparent that the $1,000 limit per,ton set forth in the grant
may be too low and that similar replacements were running approximately $1,500 per ton of
HVAC. Given the potential for additional expenses at a time when available.funds within the
city are of concern, staff began looking for additional funding sources to complete the project
and potentially achieve greater program outcomes.
On Wednesday, June 8, staff and consultant met with a representative from Southern California
Edison who identified a variety of energy grant funding programs which,- if combined into a
comprehensive energy conservation approach, may actually have the potential to provide greater
funding and savings to the city. As a result of this new information, staff feels that it would be
more prudent to reject the current bids for the lighting retrofit and to work with SCE in
developing a much more comprehensive energy conservation strategy which may allow the city
to fund more effort through the combination of the grant funds and the SCE incentive programs.
- r
DISCUSSION:
At the time of the grant award and development of the solicitation for the lighting retrofit of
various buildings and facilities, staff was not aware of the additional program resources available
through Edison, and had not determined that there was a potential of needing supplemental
funding from the General Fund in order to accomplish the grant program objectives. Through
the work of the City's Contract Energy Grant Manager,the Southern California Edison Program
was identified as a potential source of supplemental funding for a more comprehensive energy
program that may result in greater energy savings to the city in the future, while being able to
fund energy efficiency improvements through a combination of both the energy grant and SCE
incentive programs. Staff met with a representative from Edison on June 8, 2011 and
subsequently identified several additional programs which may provide various incentives for
lighting, HVAC controls and other energy savings which include actual cash payments to the
City from SCE for cost savings.
Therefore the staff is recommending that the City reject both bids that were received for the
lighting retrofit without prejudice, and that the Council direct the staff to work with SCE to
identify and develop a comprehensive energy efficiency and conservation strategy that uses both
sources of funding to maximize the results and to develop and release any appropriate bid
specifications to achieve this effort.
.00i M0TI AG0,,3OA j1301J C3o
i
FISCAL IMPACT:
Funds for this project in the amount of$69,646.00 are provided through the California Energy
Commission,if approved. Staff will continue to work with the City's energy providers, Southern
California Edison and Southern California Gas to identify any additional incentives or rebates
that may be applicable to these projects.
Respectfully submitted,
Rithard Shields,Director of Building& Safety/Public Works
i
Manager Approval:
Betsy .Adams
City Manager
ATTACHMENTS:
3
f
CALIFORNIA AGENDA REPORT'
MEETING DATE: June 28, 2011 Council Item ( X ) CRA Item ( )
TITLE: FY 2011-12 City Budget Adoption
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Adoption of FY 2011-12 City Budget
BACKGROUND:
On June 14, 2011, the City Council conducted a workshop review of the Preliminary
City Budget for the fiscal year beginning July 1, 2011 through June 30, 2012. At that
same time the City Manager also presented eight budget reduction recommendations to
City Council for consideration along with other policy considerations. Council directed
staff to incorporate budget reduction recommendations one through six for a second
budget hearing that was conducted at a special meeting on June 21, 2011. On June
21, 2011, the City Manager also .requested Council to consider an amended budget
reduction recommendation seven and recommendation eight. Council directed Staff to
present a budget on June 2e for adoption that included all recommendations, including
the revised recommendation to remove budget recommendation seven.
DISCUSSION:
Budget reduction recommendations one to eight below resulted in savings of $533,692
to the General Fund as follows:
1. Remove Traffic Deputy Position from Sheriffs Contract-$228,714
2. Merge Rental Inspection Program into Code Enforcement-$51,465
3. Defund Management Analyst Position in Community Development-$6,496
4. Defund Community Events Program -$52,880
5. Defund Deputy City Clerk Position -$58,533
6. Reduce Parks &City Hall Maintenance -$17,200
7. (removed)
8. Share Patrol Deputy with City of Loma Linda -$118,404.
Furthermore, the budget reduction recommendations above resulted in savings of $48,946
in the Special Revenue and Enterprise Funds. However, the budget reduction
recommendations result in a change in the overhead cost allocation consisting of an
additional charge to the General Fund of $34,710 and an additional charge to the Special
Revenue and Enterprise Funds of$41,446.
COUNCIL AGENDA ITEM NO:��
1
Council authorization to pursue the sale of the cell tower leases to Unison on June 14, 2011
will result in anticipated one time net revenue of $344,897, which is now included in the
General Fund revenue for the FY 2011-12 budget.
The above changes are now reflected in the FY 2011-12 City Budget consisting of the
General Fund, Special Revenue Funds and the Capital Funds as follows:
FY 2011-12 Budget Revenue Recap— TABLE 1
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to# 8
General Fund 4,697,558 4,545,074 0 344,897 4,889,971
Spec/Ent Funds 2,686,882 2,341 408 0 0 2,341,408
Capital P ' Funds 1,507,309 922,820 0 0 922,820
Total Revenue 8,891,749 7,809,302 0 344,897 8,154,199
FY 2011-12 Budget Expenditure Recap— TABLE 2
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to# 8
General Fund 4,870,961 5,098,190 533,692 34,710 4,599,208
Spec/Ent Funds 2,887,924 2,767,801 (48,946) 41 446 2 760 301
'
Capital P Funds 1,602,319 922,820 0 0 922,820
Total 9,361,204 8,788,811 (582,638) 76,156 8,282,329
Expenditure
FY 2011-12 Net Budget TABLE 3
Revenue Expenditure Net Budget
Prelim FY Prelim FY Prelim FY
2011-12 2011-12 2011-12
06/28/11 06/28/11 06/28/11
General Fund 4,889,971 4,599,208 290,763
Spec/Ent Funds 2,341 408 2,760,301 418,893
Capital P ' Funds 922,820 922,820 0
Total 8,154,199 8,282,329 128,130)
Total overall City budget for FY 2011-12 consists of proposed expenditures of $8,282,329
supported by estimated revenues of $8,154,199 and use of fund balance reserve. The FY
2011-12 combined City Budget results in a net budget deficit of($128.130).
The General Fund budget represents proposed expenditures. of $4,599,208, including
transfers out, supported by estimated revenues of $4,889,971. The proposed FY 2011-12
General Fund Budget results in a surplus of $290,793 with a projected ending overall
General Fund Balance Reserve of $454,136. The overall General Fund Reserve consists
of$454,136 available funds and no designated reserves.
Potentially, there could be savings if the state COPS grant and a lower projected annual
increase in the Sheriffs contract is realized. General Fund expenditures are summarized by
department as follows:
General-Fund Expenditures by Department- TABLE 4
Ez enditure Reca
FY 2010- Prelim FY Budget Other Prelim FY
11 2011-12 Reduc- Changes 2011-12
Revised 4ions REVISED
Budget #1 to#8 06/28/11
City Council 1 48,100 53,880 0 0 53,880
City Manager 262,391 272,035 0 0 272,035
City Clerk 187,890 176,595 58,533 0 118 062
Finance 267,338 275,011 0 0 275,011
City Attorney 60,000 60,000 0 0 60,000
Building & Safety 131,543 137,010 0 0 137,010
Public Works 232,669 228,440 9 187 0 219,253
Comm.Events/CD 55,201 52,880 52,880 0 0
Rental Inspection 65,043 68,900 68,900 0 0
Enforcmnt. Pro a. 134,039 134,569 - 0 0 134,569
Non-Departmental 314,315 309,230 0 0 309,230
Facilities Maint. 157,849 172 849 10,000 0 182,849
Comm Econ Dev 211,103 211,565 10,939 0 222,504
Info.S stems 74,041 .79175 0 0 79175
Law Enforcement 2,025,59fi 2,239,115 347,118 0 1,891,997
Child Care 867,380 863,630 0 0 . 863,630
Park Maintenance 174171 171 930 18 013 - 0 153,917
NPDES 91,891 831668 0 0 83,668
Storm Drain Maint 16,000 16,.000 0 0 16,000
Planning Comm 2,500 2,395 0 0 2,395
Historical Cultural 1,200 1,200 0 0 1,200
Sen. Citizens Pr 29 588. 27,000 0 0 27,000
EOC/CERT 10,320 10,320 0 0 10,320
Cost Allocation 549,207 (549,207) 0 34,710 514,497
Total General 4,870,961 5,098,190 (533,692) 34,710 4,599,208
Fund
The Special Revenue Fund budget represents proposed expenditures of $2,760,301,
including transfers out, supported by estimated revenues of $2,341,408. The proposed FY
2011-12 Special Revenue Fund ,Budget results in a deficit of ($418,893) with a projected
3
ending overall Special Revenue Fund Balance Reserve of $3,263.569. The overall Special
Revenue Fund Reserve consists of $2,580.809 available funds and a Waste Water
Designated Reserve of $682,760 for interagency capital funds. The Traffic Safety Fund is
projected to have a negative balance due to the "catch-up" of contract amounts owed to
Redflex for the red-light camera fines for the second. straight year. Special
Revenue/Enterprise Funds expenditures are summarized as follows:
Special Revenue/Enterprise Funds - TABLE 5
Ez enditure Reca
FY 2010- . Prelim FY Budget Other Prelim FY
11 2011-12 Reduc- Changes 2011-12
Revised -tions REVISED
Budget , #1 to# 8 06/28/11
Street Fund 91,500 187,100 - 0 15,511 202,611
Storm Drain 0 0 0 0 0
Park Fund 16,629 16,629 0 1,087 17,716.
AB 3229 COPS . 0 0 0 0 - 0
Air Quality Fund 32,700 700 0 700 , 0
Gas Tax Fund 353,459 434,738 30,624 768 403,346
Traffic Safety 85,650 58,735 9140 2 718 52152 308
Facilities 0 0 0 0 0
Development
Measure 1 462,007 271,974 0 14,730 -286,704
Wastewater Disp 1,677,535 1,673,760 9,187 9,705 1,674,278
CDBG - 154,379 110,100 0 - 0 110,100
LLMD 14,065 - 14,065 0 832 13,233
Total Spec/Ent 2,887,924 2,767,801 (48,951) 41,451 2,760,301
Funds.
The Capital Projects Fund budget represents proposed expenditures of$922,820, including
transfers out, supported by estimated revenues of$922,820. The proposed FY 2011-12
Capital Projects Fund budget results in revenues matching expenditures. Capital Project
Fund expenditures are summarized as follows:
Capital Project Funds-TABLE 6
Expenditure Reca
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised .2011-1.2 Reduc- Changes 2011-12
Budget -tions REVISED
#1 to#8 06/28/11
Capitallmprov.- 652,205' 828;732 0 0 828,732
Streets
Barton Bride 950,114 94,088 0 0 94,088
Total Capital Proj 1,602,319 922,820 0 0 922,820
Funds
Changes in Fund Balance Reserves are calculated as follows:
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE- FY 2011-2012-TABLE 7
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
General Fund 163,373 4,889,971 4,599 208 0 454,136
Total 163,373 4,889,971 (4,599,208) 0 454,136
General Fund
Special Rev
Funds
Street Fund 752,411 7,000 202 611 0 556,800
Storm Drain 64,919 350 0 0 65,269
Park Fund 218,791 7,100 17,716 0 208,175
AB3229 COPS 0 0 0 0 0
Air Quality Fund 55,666 14,250 0 0 69,916
Gas Tax Fund 92,147 405,860 (403,346) 0 94,661
Traffic Safety 40,624 70,000 (52,313) 0 22,937
Facilities Dev 206,343 200 0 0 206,543
Measure 1 84,251 216,913 (286,704) 0 14,460
Waste Water 1,583,611 1,495,300 1,674,278 0 1,384,633
CDBG 0 110 100 110,100 0 0
LLMD 2,187 14,335 (13,233) 0 3,289
Subtotal Spec 2,999,702 2,341,408 (2,760,301 0 2,580,809
_ Rev
Capital Funds
Bike Lane Fund 0 0 0 0 0
Street Im rov 0 828,732 828,732 0 0
Barton Bride 0 94,088 (94,088) 0 0
Subtotal 0 922,820 (9221820) 0 0
Ca Funds
Total 3,163,075 8,154,199 8,282,329 01 3,034,945
CHANGES IN DESIGNATED FUND BALANCE RESERVE - FY 2011-2012 -TABLE 8
Fund Beginning Revenue- Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Special Rev
Funds
Waste Water 682,760 01 01 0 682,760
Total 682,7601 01 01 0 682.760
5
TOTAL FUND BALANCE RESERVE—FY 2011-2012
Fund Beginning Revenue Expend. Reservations Ending
Available and Total
Fund Designations Fund
Balance Balance
General Fund 163,373 4,889,971 4,599,208 0 454,136
0
Spec. Revenue 2,999,702 2,341,408 (2,760,301) 0 2,580,809
Funds
Waste Water 682,760 0 0 682,760 0
Capital Funds 0 922,820 922,820) 0 0
Total City Fund 3,845,835 8,154,199 (8,282,329) 682,760 3,034,945
Balance Reserves
FISCAL EMPACT:
Adoption of City Budget will result in:
• General Fund Revenue$4,889,971
• General Fund Expenditures and Transfer Out$4,599,208
• Change in Fund Balance Reserve of 290,763
❖ Special Revenue Fund Revenue$2,341,408
❖ Special Revenue Fund Expenditures and Transfer Out$2,760,301
❖ Change in Fund Balance Reserves of($418,893)
✓ Capital Project Revenue/Transfer in of$922,820
✓ Capital Project Expenditures$922,820
❖ Overall CITY combined Revenue and Transfer in of$8,184,199
-:� Overall CITY combined Expenditures and Transfer out of$8,282,329
❖ Overall Change in CITY combined Fund Balance Reserve of$810,890
❖ Projected Overall available CITY combined Fund Balance Reserve at 6-30-2012 of
$3,034,945
❖ Projected Overall Designated CITY combined Fund Balance Reserve at 6-30-2010 of
$682,790.
Respectfully submitted:
Bernie Simon, Finance Director
Manager Approval:
-Betsy kVAdami, City Manager
ATTACHMENTS:
FY 2011-12 Budget Resolution
7
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY OF GRAND TERRACE,CALIFORNIA,
ADOPTING A BUDGET FOR FISCAL YEAR 2011-12
WHEREAS,the City of Grand Terrace is a general law city incorporated under
the laws of the State of California; and
WHEREAS,the City of Grand Terrace operates on a fiscal calendar year
beginning on July 1"of each year and ending on June 30P of the next year; and
WHEREAS,the City of Grand Terrace wishes to adopt a budget for the fiscal
year 2011-12 for expenditures based on estimated revenues and available fund balance
reserves; and
i
WHEREAS, staff has.presented an operating and capital budget containing the
General Fund, Special Revenue Funds and Capital Funds to meet the needs of the citizens
of the City of Grand Terrace; and
WHEREAS, on April 12, 2011,the City of Grand Terrace and the Community
Redevelopment Agency entered into a loan agreement acknowledging that the City owes
the Community Redevelopment Agency of Grand Terrace $3,388,091 and desires to
make annual payments to the Agency subject to available funds of the City in each fiscal
year. No payment is due in fiscal year 2011-12 and the next payment is due July 1, 2012;
and
NOW THEREFORE,the City Council of the City of Grand Terrace does hereby
resolve, declare, determine, and order as follows:
Section 1. The budget for Fiscal Year 2011-12, a copy of which has been filed in the
City Clerk's office, is hereby adopted with projected beginning General .
Fund Balance reserves of$163,373, including designated funds, total
General Fund expenditures of$4,599,208 including transfers-out,to be
funded by estimated revenues of$4,889,971 including transfers-in.
Special Revenue Fund budget is adopted with beginning Special Revenue
Fund Balance reserves of$2,999,702, including designated funds, total
Special Revenue Fund expenditures of$2,760,301 including transfers-out,
to be funded by estimated revenues of$2,341,408including transfers-in.
Capital Projects Fund budget is adopted with beginning Capital Projects
Fund Balance deficit of$_0� including designated funds,total Capital
Projects Fund expenditures of$922,820including transfers-out,to be
funded by estimated revenues of$922,820 including transfers-in.
2
A summary of the City Budget by fund is referenced in"Exhibit A"
Section 2. City Council authorizes the City Manager to make budget adjustments to
the adopted budget to reallocate appropriations between departmental
activities. Only the City Council, by motion and affirmative majority vote,
by minute action or by resolution, may make increases and decreases in
estimated fund revenues and fund appropriations.
Section 3. No payment will be made in FY 2011-12 on the loan due from the City to
the Community Redevelopment Agency.
PASSED, APPROVED, AND ADOPTED this 28t' day of June, 2011.
Attest:
City Clerk Mayor
City of Grand Terrace
9
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY OF GRAND TERRACE,CALIFORNIA,
ADOPTING A BUDGET FOR FISCAL YEAR 2011-12
"EXHIBIT N' -
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE- FY 2011-2012-
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
General Fund 163,373 4,889,971 4,599,208 0 454,1 .
Total 163,373 4,889,971 (4,599,208) 0 454,136
General Fund
Special Rev
Funds
Street Fund 752,411 7,000 202,611 0 556,800
Storm Drain 64,919 350 0 0 65,269
Park Fund 218,791 - 7,100 17,716 0 208,175
AB3229 COPS 0 0 0 0 0
Air Quality Fund- 55,666 14,250 0 0 69,916
Gas Tax Fund 92,147 405,860 403,346 0 94,661
Traffic Safety 40,624 70,000 52,313 0 22 937
Facilities Dev 206,343 200 0 0 206,543
Measure 1 84,251 216,913 (286,704) 0 14,460
Waste Water 1,583 611 1,495,300 1,674,278 0 1,384,6.
CDBG 0 110,100 110,100 0 u
LLMD 2,187 14,335 13,233 0 3,289
Subtotal Spec 2,999,702 2,341,408 (2,760,301 0 2,580,809
Rev
Capital Funds
Bike Lane Fund 0 0 0 0 0
Street Im rov 0 828,732 828,732 0 0
Barton Bride 0 94,088 94,088 0 0
Subtotal 0 922,820 (922,820) 0 0
Ca Funds
Total 3,163,0751 8,154,199 8,282,329 01 3,034,945
CHANGES IN DESIGNATED FUND BALANCE RESERVE- FY 2011-2012 -
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Special Rev
Funds
Waste Water 682,7601 01 0 0 682,760
Total 682,760 1 01 01 760
1i
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING-JUNE 14,2011
A regular meeting of the Community Redevelopment Agency,,City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on June 14, 2011 at 4:30 p.m.
PRESENT: Walt Stanckiewitz, Chairman
Lee Ann Garcia, Vice-Chairman
Darcy McNaboe, Agency Member
Bernardo Sandoval, Agency Member
Betsy M. Adams, City Manager
Brenda Mesa, City Clerk
Bernie Simon, Finance Director
Joyce Powers, Community&Economic Development Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Ed Finneran, San Bernardino County Sheriff s Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: .Gene Hays,Agency Member
CONVENE THE JOINT CRA/CITY COUNCIL BUDGET WORKSHOP AT 4:30 P.M.
Finance Director Bernard Simon,presented the proposed FY 2011-2012 Budget.
Mayor Stanckiewitz adjourned the Joint CRA/City Council Budget Workshop at 5:43 p.m.
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
1. APPROVAL OF 05-24-2011 MINUTES
CRA-2011-35 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY
MEMBER SANDOVAL, CARRIED 4-0-1-0 (AGENCY MEMBER HAYS WAS
ABSENT), to approve the May 24, 2011 Minutes.
2. AGENCY PURCHASE OF A 14.22 ACRE PARCEL IN THE 21800 BLOCK OF
VAN BUREN STREET, ASSESSOR'S PARCEL NUMBER 1167-151-22 FOR
$1,393,702.00 ,
CRA-2011-36 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER
MCNABOE,CARRIED 4-0-1-0(AGENCY MEMBER HAYS WAS ABSENT),to
CRA AGENDA ITEM NO. l
Community Redevelopment Agency Minutes
June 14,2011
Page 2
approve a Purchase and Sale Agreement and Escrow Instructions for the acquisition
of APN 1167-151-22 for signature by the Chairman and appropriate$1,405,000.00
from the pending 2011 B(taxable)Redevelopment bond proceeds to a prof ect account
to fund the acquisition and associated costs and authorize the Executive Director to
execute all documents required to complete the Agency's due diligence and the
acquisition.
3. CLOSED SESSION- CONFERENCE WITH LEGAL COUNSEL - POTENTIAL .
LITIGATION GC54956.9 (B) -TWO CASES
Mayor Stanckiewitz announced that the Agency met in Closed Session to hold a conference
with Legal Counsel to discuss Potential Litigation per GC54956.9 (b) -Two Cases. There
was,no reportable action taken.
Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 10:00 p.m.,
until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,June 21,2011 at
6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CALI1FORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item ( ) CRA Item ( X )
TITLE: Approval of a Construction Change Order for Additional
Landscaping Improvements to Michigan Street and Barton
Road
PRESENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: 1. Approve a construction change order above the original
10% change order authority in the amount of $22,460.00
(5.6%) to install additional landscaping improvements along
Michigan Street south of Barton Road and on Barton Road.
2. Appropriate an additional $22,460.00 to the project from
the Agency's undesignated, available fund balance.
BACKGROUND:
On April 12, 2011, the Agency Board awarded a construction contract to Lee and Stires,
Inc. to construct public improvements within the Michigan Street, Barton Road and La
Paix Street rights-of-way. The work is underway and scheduled to be completed by
August 1, 2011, including the new traffic light installation on Barton Road.
The original contract award of $400,431.41 also provided for a 10% construction
contingency of $40,043.14. The following change orders have been approved by staff
based on unplanned construction items:
1. Additional charge to expedite Edison street light removal $ 1,214.40
2. Night work to relocate Miguel's backflow $ 5,911.16
3. Relocation of irrigation conduits not shown on"as-built plans $ 7,456.17
4. Modifications to Miguel's driveway approach and "pork shop"
median to preclude left turns from west driveway on to Barton Rd. $11,745.76
5. Install geo fabric in wet subgrade to prevent pavement cracking 1,520.00
TOTAL $27,847.49
The remaining amount of the 10% contingency is $12,195.65. Staff is not
recommending use of these remaining funds, but to reserve them for any unforeseen
CRA AGENDA ITEM NO. 2
1
occurrences during installation of the traffic light. Any funds not used would then be
available for other projects.
DISCUSSION:
At the time construction was bid, vertical landscaping, such as bushes and trees,
adjacent to the new northbound right turn lane on Michigan Street at Barton Road was
not included. The graded pads on the adjacent private property will be hydro-seeded
and maintained until developed. To physically improve the right-of-way area, staff has
discussed adding enhanced landscaping with the private developer, who has agreed to
provide water service and maintenance. The proposed landscaping enhancements
include low-water street trees and several types of shrubbery including; kangaroo paw, '
lantana, Indian hawthorn, and coast rosemary, and would be installed north and south
of the Commerce Way extension on the east side of Michigan Street. The cost for
these improvements, with irrigation, is $17,345.00, which is a prevailing wage public
project.
Additional landscaping enhancements are also recommended for Barton Road westerly
to the Auto Zone property, which is now in poor condition. New irrigation will be
connected to the Stater Bros. project irrigation. The estimated total cost is $5,115.00,
for a total change order of$22,460.00.
Staff is recommending completion of these additional items by Lee and Stires to
improve.the streetscape appearance of the area.
FISCAL IMPACT:
Staff requests an additional budget appropriation to account 32-600-323-002 of
$22,460.00 from available, undesignated Redevelopment Fund Balance Reserve (non-
housing). These funds are not included in the Agency's 2010-11 or 2011-12 budget.
The Finance Director has confirmed the availability of the funds and the Executive
Director has pre-approved the appropriation subject to the Agency's approval.
Respectfully submitted:
2AWIL
'oy a Powers, Community and Economic Development Director
Manager Approval:
Betsy . Adams, Executive Director/City Manager
s
CALIFORNIA AGENDA REPORT
MEETING DATE: June 28, 2011 Council Item ( ) CRA Item (X )
TITLE: FY 2011-12 Community Redevelopment Agency
Budget Adoption
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Adoption of FY 2011-12 CRA Budget
BACKGROUND:
On June 14, 2011, the City Council/Agency Board conducted a workshop review of the
Preliminary Budget for the fiscal year beginning July 1, 2011 through June 30, 2012. At
that same time the City Manager also presented eight budget reduction
recommendations to City CounciVAgency Board for consideration along with other
policy considerations. Council/Agency Board directed staff to incorporate budget
reduction recommendations one through six for a second budget hearing that was
conducted at a special meeting on June 21, 2011. On June 21, 2011, the City Manager
also requested Council/Agency Board to consider an amended budget reduction
recommendation seven and recommendation eight. Council directed Staff to present a
budget on June 2e for adoption that included all recommendations, including the
revised recommendation to remove budget recommendation seven.
DISCUSSION:
Budget reduction recommendations one to eight resulted in two items affecting the
Agency and resulted in savings of $57,439 to the Community Redevelopment Agency
budget as follows:
1. N/A
2. N/A
3. Defund Management Analyst Position in Community Development-$37,928
4. N/A
5. Defund Deputy City Clerk Position -$19,511
6. N/A
7. (removed)
8. N/A
CRA AGENDA ITEM NO.-S
1
In addition, The budget reduction recommendations resulted in a credit in the overhead cost
allocation to the Agency in the amount of$79,104.
The above changes are now reflected in the .FY 2011-12 Community Redevelopment
Agency Budget consisting of the Capital Projects Fund, Debt Service Fund, CRA Low Mod
Income Housing Fund and the CRA Trust Fund as follows:
FY 2011-12 Budget Revenue Recap— TABLE 1
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 08/28/11
#1 to#8
Capital Project 1,124,630 1,837,000 0 0 1,837,000
Debt Service 7,062,662 6,052,858 0 0 6,052,858
Low Mod Hs - 1,650,715 1,280,560 0 0 1,280,560
CRA Trust 0 0 0 0 0
Total Revenue 1 9,838,0071 9,170,4181 01 01 9,170,418
FY 2011-12 Budget Expenditure Recap— TABLE 2
FY 2010-11 Prelim FY Budget Other Prelim FY
Revised 2011-12 Reduc- Changes 2011-12
Budget -tions 06/28/11
#1 to#8
Capital Project 3,757,291 1,818,070 (49,635) (62,891) 1,705,544
Debt Service 6,408,555 7,082,960 0 113,285 7,196,245
Low Mod Hs . 1,458,010 1,267,687 (7,804) 129,498 1,130 385
CRA Trust 0 241,500 0 0 241,500
Total 11,623,856 10,410,217 (57,439) (79,104) 10,273,674
Expenditure
FY 2011-12 Net Bud et TABLE 3
Revenue Expenditure Net Budget
Prelim FY Prelim FY Prelim FY
2011-12 2011-12 2011-12
06/28/11 06/28/11 06/28/11
Capital Project 1,837,000 1,705,544 131,456
Debt Service 6,052,858 7,196,245 1,143,387
Low Mod Hs . 1,280,560 1,130,385 _ 150,175
CRA Trust 0 241,500 241,500
Total 9,170,418 10,273,674 1,103,256
Total overall CRA Budget for FY 2011-12 consists of proposed expenditures of$10,273,674
supported by estimated revenues of $9,170,418 and use of fund balance reserve as
needed. The FY 2011-12 combined CRA Budget results in a net budget deficit of
($1,103,256). .
Changes in Fund Balance Reserves are calculated as follows:
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE — FY 2011-2012 —TABLE 4
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Capital Project 0 1,837 000 , 1,705,544 0. 131,456
Debt Service 1,251,673 6,052,858 7,196,245 0 108,286
Low Mod Hs . 0 1,280560 1,130,385 0 150,175
CRA Trust 0 0 0 0 '0
Total 1 1,251,6731 9,170,418 10,032,174 01 3,424,862
CHANGES IN DESIGNATED FUND BALANCE RESERVE— FY 2011-2012—TABLE 5
CRA Funds Revenue Expend.
Debt Service Bond debt & 2,168,335 0 0 2,168,335
Fund Other
Debt Service Pass through 1,836 429 0 0 1836,429
Debt Service SERAF Loan <448,636> 0 0 <448,636>
Low Mod Pass through 459,107 0 0 459,107
Low Mod LM project 417,946 0 0 417,946
CRA Trust CRA Econ. 1,207,500 0 (241,500) 966,000
Fund Agreement
Total CRA 5,540,681 0 (241,500) 5,299,181
Desig Funds
CRA Bond CRA Projects 18,528,672 0 0 18,528,672
Proceeds-
Total CRA— 24,069,353 0 (241,500) 23,827,853
includg. Bond
Proceeds
FISCAL RMPACT:
Adoption of CRA Budget will result in:
• CRA Capital Project Fund Revenue $1,837,000
e CRA Capital Project Fund Expenditures and Transfer Out $1,705,544
3
• Change in CRA Capital Project Fund Balance Reserve of$131,456
❖ CRA Debt Service Fund Revenue$6,052,858
❖ CRA Debt Service Fund Expenditures and Transfer Out $7,196,245
❖ Change in CRA Debt Service Fund Balance Reserves of($1,143,387)
✓ CRA Low Mod Income Housing Fund Revenue/Transfer in of$1,280,560
✓ CRA Low Mod Income Housing Fund $1,130,385
✓ Change in CRA Low Mod Income Housing Fund Reserves of 150,175
❖ Overall CRA combined Revenue and Transfer in of$9,170,418
:• Overall CRA combined Expenditures and Transfer out of$10,273,674
❖ Overall Change in CRA combined Fund Balance Reserve of($1,103,256
•� Projected Overall available CRA combined Fund Balance Reserve at 6-30-2012 of
$3,424,862
•b Projected Overall Designated CRA combined Fund Balance Reserve at 6-30-2012 of
$23,827,853.
Respectfully submitted:
Bernie Simon, Finance Director
Manager Approval:
Betsy . Adams, City Manager
ATTACHMENTS:
FY 2011-12 CRA Budget Resolution
1
RESOLUTION NO. 2011-'
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE,CALIFORNIA,ADOPTING A BUDGET
FOR FISCAL YEAR 2011-12
WHEREAS,the Community Redevelopment Agency of the City of Grand
Terrace(the Agency)Board of Directors desire to adopt a budget for the subsequent
fiscal year using estimated revenues and proposed expenditures; and
WHEREAS,the Agency operates on a fiscal calendar year beginning on July I'
of each year and ending on June 3&of the next year, and
WHEREAS,the source of redevelopment revenue is primarily property tax
increment by virtue of the establishment of the agency and redevelopment project area
for which such funds would have otherwise been allocated to other overlapping taxing
agencies; and
WHEREAS,the staff has presented an operating and capital budget containing
the redevelopment funds, to meet the needs of the citizens of the City of Grand Terrace,
the objectives of redevelopment plan, and to improve the supply and preservation of low
and moderate income housing in the project area and in the City; and
WHEREAS,the staff has presented an operating and capital budget containing
_ the redevelopment funds, to meet the needs of the citizens of the City of Grand Terrace,
the objectives of redevelopment plan, and to improve the supply and preservation of low
and moderate income housing in the project area and in the City; and
WHEREAS,a second reading of an Ordinance Adopting Amendment No. 6 to
the Redevelopment Plan for the Grand Terrace Community Redevelopment Project Area
was approved and adopted on May 1 Ith, 2010, which amended the effectiveness dates for
both the Original Project Area and the Added Project Area to September 27, 2022 and
July 14, 2024, respectively; and
WHEREAS,the Agency adopted Resolution CRA 2011- on April 26, 2011
when the Board determined that it may not have the necessary funds to pay the required
SERAF payment of$448,636 on May 3, 2011 from non-housing redevelopment funds
and resolved to borrow the funds at no interest from the CRA Debt Service Fund. Under
the Health and Safety Code,the Agency has a time period of five years to repay such loan
to the CRA Low Mod Income Housing Fund; and
WHEREAS,on April 12, 2011,the Community Redevelopment Agency and the
City of Grand Terrace entered into a loan agreement acknowledging that the City owes
the Community Redevelopment Agency of Grand Terrace$3,388,091 and that the City
desires to make annual payments to the Agency subject to available funds of the City in
5
2
each fiscal year. No payment is due in fiscal year 2011-12 and the next payment is due
July 1, 2012; and
WHEREAS,the basis of the proposed agency budget is the continuance of the
agency itself to meet the needs of the citizens of the City of Grand Terrace and legal
requirements for redevelopment agencies under the Health and Safety Code, and,
NOW THEREFORE,the Board of Directors of the Community Redevelopment
Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows:
Section 1. The budget for Fiscal Year 2011-12, a copy of which has been filed in the
City Clerk's office, is hereby adopted with projected beginning
(combined)CRA fund balance reserves of$24,317,770,total expenditures
of$10,273,674, including transfers-out, all to be funded by estimated
revenues of$ 9,170,418 and the use of available CRA Low Mod Fund
Balance Reserve. A summary of the CRA Budget by fund is referenced in
"Exhibit A"
Section 2. The Agency board authorizes the Agency Director to make budget
adjustments to the adopted budget to reallocate appropriations between
departmental activities. Only the Agency Board,by motion and
affirmative majority vote,by minute action or by resolution, may make
increases and decreases in estimated fund revenues and fund
appropriations.
Section 3. Designate Reserves as indicated on Schedule A.
Section 4. No repayment of the CRA Low Mod Fund loan for the FY 2010-11
SERAF payment will be made in FY 2011-12. The Agency will look to
repay the five year loan over the next four years.
PASSED, APPROVED, AND ADOPTED this 28th day of June, 2011.
Attest:
Secretary of the Grand.Terrace Community Chairman of the Grand Terrace
Redevelopment Agency Community Redevelopment Agency
3
Approved as to form;
Agency Counsel
7
1
RESOLUTION NO. 2011-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE,CALIFORNIA,ADOPTING A BUDGET
FOR FISCAL YEAR 2011-12
"EXHIBIT A"
FY 2011-12 Estimated Revenues and Expenditures and
CHANGES IN AVAILABLE FUND BALANCE RESERVE— FY 2011-2012—
Fund Beginning Revenue Expend. Reservations Ending
Fund and Available
Balance Designations Fund
Balance
Capital Project 0 1 $37 000 1,705,544 0 131,456
Debt Service 1,251,673 6,052,858 7;196,245 0 108,286
Low Mod Hs . 0 1,280,560 1,130,385 0 150,175
CRA Trust 0 0 01 0 0
Total 1,251,673 9,170,418 1 10,032,174 1 01 3,424,862
CHANGES IN DESIGNATED FUND BALANCE RESERVE — FY 2011-2012—
CRA Funds Revenue Expend.
Debt Service Bond debt & 2,168,335 0 0 2,168,335
Fund Other
Debt Service Pass through 1,836 429 0 0 1,836,429
Debt Service SERAF Loan <448,636> 0 0 <448,636>
Low Mod Pass through 459,107 0 0 459,107
Low Mod LM project 417,946 0 0 417,946
CRA Trust CRA Econ. 1,207,500 0 (241,500) 966,000
Fund Agreement
Total CRA 5,540,681 0 (241,500) 5,299,181
Desig Funds
CRA Bond CRA Projects 18,528,672 0 0 18,528,672
Proceeds-
Total CRA— 24,069,353 0 (241,500) 23,827,853
includg. Bond
Proceeds
I