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07/12/2011 FILL-CORY. . " r..T y-' GROND.TERR cE July 42;2011 . .. 22795 Banton Road. Grand Terrace California 92313'5295 Civic center C I:TY .O F GRAND rI'E RRAC E (909)824-6621 . Fax(909).783-7629 . L Fax(909)783-2600 -Walt Stanckiewitz' CRA/CITY COUNCIL - Mayor REGULAR MEETINGS LeeAnn Garcia Mayor Pro Tem 2ND AND 4Tx Tuesday 6:00 p.m. Bernardd Sandoval. Darcy McNaboe Gene Hays Council Members." -B tsy M.Adams City Manager, Council Chambers Grand Terrace Civic Center 22795 Barton Road' Grand Terrace, CA 92313-529.5 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS July 12,2011 GRAND TERRACE CIVIC CENTER 6:00 p.m. -22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE.MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL , AGENDA ITEMS RECOMMENDATION ACTION 'CONVENE CITY COUNCIL I.,Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR t i� The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen s may request removal of an item from the Consent Calendar for discussion. J A. Approve Check Register No. 07-12-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 06-21-201 land 06-28-2011 Minutes Approve D. Acceptance of Right-of-Way Dedication from Stater Brothers Accept Markets E. Jurisdiction Master Agreement No. C12016,between San Approve Bernardino County Transportation Authority and the City of Grand Terrace F. Review of City Investment Policy Adopt COUNCIL AGENDA 07-12-2011 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question.for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS A. An Ordinance of the City Council of the City of Grand First Reading Terrace Amending Title 18,Chapter 18.80 of the Grand Terrace Municipal Code by Amending in its Entirety Section 18.80.130 Political Signs and Adopting a New Section 18.80.130 Political Signs 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS 'r A. Notice of Termination to Redflex Traffic Systems,Inc.For Authorize Red Light Camera Agreement B. Agreement by and between Riverside County,City of Grand Approve/Appropriate Terrace and Colton Joint Unified School District for Traffic Signal, Safety Lighting and Roadway Improvements located at Main Street and Michigan Street C. Resolution of Intent and,Ordinance Required by ABX1 27 to Approve i Permit the Continued Existence of the Community Redevelopment Agency r r'7 9. CLOSED SESSION A. Public Employment-City Attorney-Pursuant to GC54957 4' B. Conference with Legal Counsel-Potential Litigation Pursuant to GC 54956.9(b)-One Case c ADJOURN CITY COUNCIL Approve CONVENE COMMUNITY REDEVELOPMENT AGENCY Adopt 1. Approval of 06-21-2011 and 06-28-2011 Minutes 2. Review of CRA Investment Policy 3. Closed Session-Conference with Real Property Negotiators Pursuant to GC 54956.8 Property-APN#0275-242-10 and#0275-242-11 Agency Negotiator-Betsy M.Adams COUNCIL AGENDA 07-12-2011 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. Closed Session - Conference with Legal Counsel - Potential Litigation Pursuant to GC 54956.9(b)-Two Cases ADJOURN i l� r THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JULY 26,2011 AT 6:00 P.M. ........................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. CALI'FORN1' AGENDA REPORT MEETING DATE: July 12, 2011 Council Item (X) CRA Item ( ) TITLE: Check Register No. 07-12-2011 PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Approve BACKGROUND: The Check Register for July 12, 2011 is presented in accordance with Government Code §37202. The attached index to the warrant register is a guideline account list only and is not intended to replace the voluminous list of accounts used by the City and CPA. Expenditure account number formats are XX-XXX XXX [Fund-Depart-General Account]. Expenditures may be made from trustfagency accounts (fund 23-xxx-) or temporary clearing accounts which do not have budgetary considerations. DISCUSSION: A total of $704,645.42 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached Check Register sections. 6/30/2011 FY 10-11 Year End Check Register $523,073.02 7/12/2011 FY 11-12 Check Register $158, 305.41 7/12/2011 FY 10-11 Check Register $23,266.99 f Payroll costs for the period amounted to$71,590.33 and are summarized below. Some of the non-routine items include: 66922 CA Redevelop. Legal Defense Fund Assessment#2 $400.00 Association COUNCIL AGENDA ITEM NO.\3� 66938 GST Inc. McAfee License/Maintenance $600.00 66943 Novell Inc. Novell/GroupWise Licenses/Maintenance $1,851.00 66951 Knott's Berry Child Care Annual Trip $175.92 Farm Some the larger items include: 66940 Lee & Stires May Street Improvements-Michigan/Barton/ $88,595.10 Inc. La Paix 66946 Rock Bottom May & June Baseball Field Improvement $171,030.59 Payments 66947 S.B. County May Law Enforcement &2" /3` Quarter-end $200,258.82 Sheriff invoices 66950 California Joint FY 11-12 Liability/Workers Comp Insurance $151,302.00 Powers Payroll costs processed for period ending June 24, 2011: Date Period Payroll and payroll costs 06/24/11 Biweekly $71,590.33 FISCAL IMPACT: All disbursements are made in accordance with the adopted budget for FY 2010-11 and FY 2011-12. Respectfully submitted, Bernie Simon Finance Director Manager Approval: Betsy . AdaAis City Manager ATTACHMENTS: Check Registers—June 30, 2011 and July '12, 2011 vchlist Voucher List Page: 1 06/30/2011 4:58:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66915 6/23/2011 006501 S.B. COUNTY FIRE DEPT. 06232011 Community Day Canopy/Tent Permit 23-200-12-00 153.00 Total : 153.00 66916 6/27/2011 010164 GREAT-WEST PR End 6/10/20, Contributions for PR End 6/10/11 10-022-63-00 4,692.89 Total : 4,692.89 66917 6/27/2011 001907 COSTCO#478 0478 10 0267 2° C. CARE SUPPLIES 10-440-220-000-000 203.34 Total : 203.34 66921 6/28/2011 006285 RIVERSIDE HIGHLAND WATER CO Apr/June 2011 Apr/June Usage and Fees 10-190-238-000-000 303.40 10-805-238-000-000 1,393.27 34-700-710-000-000 10.30 32-600-307-000-000 20.60 32-600-301-000-000 10.30 34-700-709-000-000 10.30 26-601-239-000-000 50.52 34-700-767-000-000- 10.30 26-600-239-000-000 234.77 - 10-440-238-000-000 147.73 10-450-238-000-000 3,609.17 Total : 5,800.66 66922 6/29/2011 001689 CA REDEVELOPMENT ASSOCIATION 5052.5 Legal Defense Fund Assessment#2 32-200-251-000-000 400.00 Total : 400.00 66923 6/29/2011 010050 SOUTHERN CALIFORNIA EDISON 102149 Line Extension-22247/22249 Barton Road 32-600-212-000-000 1,522.64 Total : 1,522.64 66924 6/29/2011 010050 SOUTHERN CALIFORNIA EDISON 102147 Relocate 2 Street Lights-New Staters 32-600-212-000-000 3,934.26 Page: 1 vchlist .'oucher List Page: 2 06/36/2011 4:58:08PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 66924 6/29/2011 010050 SOUTHERN CALIFORNIA EDISON (Continued) Total : 3,934.26 66925 6/30/2011 001213 AT&T Jun 091 027-40( May/June C.Care Internet Sry 10-440-235-000-000 - 45.00 Total : 45.00 66927 6/30/2011 001038 VERIZON WIRELESS-LA 0988819706 June/July Wirless Service-Public Works 10-175-240-000-000 105.24 Total : 105.24 66928 6/30/2011 006720 SO.CA.EDISON COMPANY June 2011 June Energy Usage 16-510-238-000-000 462.64 10-172-238-000-000 116.41 10-175-238-0007000 116.40 10-440-238-000-000 .1,489.24 10-450-238-000-000 844.75 - 10A 90-238-000-000 4,198.55 Total : 7,227.99 66929 6/30/2011 011188 ACE WEED ABATEMENT, INC. 102 WEED ABATEMENT SRVS APN 0275-251-04 10-180-257-000-000 199.00 103 WEED ABATEMENT SRVS APN 0276-202-54 10-180-257-000-000 136.50 104 WEED ABATEMENT SRVS APN 0276-462-10 10-180-257-000-000 204.00 106 WEED ABATEMENT SRVS APN 1167-311-01 10-180=257-000-000 349.00 110 WEED ABATEMENT SRVS APN 1167-161-04 10-180-257-000-000 159.00 111 WEED ABATEMENT SRVS APN 1167-141-08 10-180-257-000-000 181.50 Total : 1,229.00 66930 6/30/2011 011143 ALBERT A. WEBB ASSOCIATES 104061 DEC TRAFFIC ENG SERVICES/CONSULTANT 32-200-250-000-000 624.00 104062 REVIEW BARTON SQUARE SITE PLAN 32-200-250-000-000 1,292.00 Page: 2 vchlist Voucher List Page: 3 06/30/2011 4:58:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account, Amount 66930 6/30/2011 011143 ALBERT A. WEBB ASSOCIATES (Continued) Total.: 1,916.00 66931 6/30/2011 010070 BEARDSLEY, KEVIN HOWARD May-June 2011 MAY-JUNE VIDEO CAMERA OPERATOR 10-125-250-000-000 150.00 Total : 160.00 66932 6/30/2011 001713 CA. DEPT. OF TRANSPORTATION 99000203 Jul 10-Apr 11 1-215 Ramps Energy& Maint 16-510-238-000-000 2,585.89 Total : 2,585.89 66933 6/30/2011 001930 DAILY JOURNAL CORPORATION B2118114 June Notice of Public Hearing 10-370-230-000-000 314.60 Total : 314.60 66934 6/30/2011 002258 EMPIRE OFFICE MACHINES 84178 Printer Fuser& Maintenance 10-125-246-000-000 276.66 Total : 276.66 66935 6/30/2011 011106 FRACO ENTERPRISES INC 500.06 June Baseball Field Grading & Irrigation 32-600-312-002-000 5,689.80 500.5 MAY BBALL FIELD CONSULT&CONSTR'N MGT 32-600-312-003-000 4,756.93 32-600-312-003-000 3,104.67 Total : 13,551.40 66936 6/30/2011 002740 FRUIT GROWERS SUPPLY 90801322 MAINT SUPPLIES 10-450-245-000-000 i 5.00 Total : 5.00 66937 6/30/2011 010164 GREAT-WEST PR End 6/24/20' Contributions for PR End 6/24/2011 10-022-63-00 4,692.89 10-022-64-00 2,167.48 Total : 6,860.37 66938 6/30/2011 010752 GST INC. J01316930 MCAFEE LICENSES/MAINTENANCE 10-380-249-000-000 600.00 Total : 600.00 Page: 3 vchlist :oucher List Page: 4 O6/30/2011 4:58:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66939 6/30/2011 003853 JOHNSON POWER SYSTEM SW030105499 Check and repair Generator-EOC 10-808-247-000-000 115.00 Total : 115.00 66940 6/30/2011 011201 LEE & STIRES INC 25603 MAY STREET IMPS-MICHIGAN/BARTON/LA PAIX 32-600-323-000-000 88,595.10 Total : 88,595.10 66941 6/30/2011 010611 MCNABOE, DARCY June 2011 June Health Insurance Reimbursement 10-110-142-000-000 317.00 Total : 317.00 66942 6/30/2011 010097 NEXTEL COMMUNICATIONS 410575025-106 May/June Wireless Service-Maint/C.Care 10=175-240-000-000 197.55 10-440-235-000-000 49.01 Total : 246.56 66943 6/30/2011 005115 NOVELL INC. 220144228 NOVELL/GROUPWISE LICENSES/MAINTENANCE 10-380-249-000-000 1.,851.00 Total : 1,851.00 66944 6/30/2011 005400 OFFICE DEPOT 557529193002 , Office Supplies 10-172-210-000-000 10.08 10-175-210-000-000 10.08 567567222001 Toner 10-625-210-000-000 66.54 569138666001 Community Day Supplies 23-200-12-00 78.68 Total : 165.38 66945 6/30/2011 005586 PETTY CASH 06292011 Replenish C.Care Petty Cash 10-440-220-000-000 7.94 10-440-221-000-000 50.70 10-440-223-000-000 53.79 10-440-228-000-000 104.72 10-440-272-000-000 20.48 Total : 237.63 Page: 4 vchlist Voucher List Page: 5 06/30/2011 4:58:08PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66946 6/30/2011 011172 ROCK BOTTOM, INC. PW-06-10-06 JUNE BASEBALL FIELD PER GTB 10-06 32-600-312-000-000 17,896.13 PW-06-10-5 MAY BASEBALL FIELD PER GTB 10-06 32-600-312-000-000 153,134.46 Total : 171,030.59 66947 6/30/2011 006531 S.B. COUNTY SHERIFF 10515 2ND QTR (FY 10-11) 10-410-256-000-000 1,500.00 10-410-250-000-000 2,905.53 10-410-220-000-000 12,895.95 10834 3RD QTR(FY 10-11) 10-410-250-000-000 1,844.13 10-410-220-000-000 10,404.67 10-410-701-009-000 3,715.54 10895 MAY LAW ENFORCEMENT SERVICES 10-410-256-000-000 147,634.00 14-411-256-000-000 8,333.00 10-410-255-000-000 4,524.00 10-410-256-000-000 6,502.00 Total : 200,258.82 66948 6/30/2011 006435 SAN BERNARDINO, CITY OF 5470 JUNE ANIMAL CONTROL/HOUSING SRVS 10-187-256-000-000 8,682.00 Total : 8,682.00 30 Vouchers for bank code : bofa Bank total : 523,073.02 30 Vouchers in this report Total vouchers : 523,073.02 Page: 5 i ) l I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL _ 110 SALARIES/WAGES 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 1381141 MEDICARE/SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES. 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT l t vchlist Voucher List Page: 1 07/06/2011 9:17:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 66918 6/27/2011 001213 AT&T July 2011 Jun/Jul Phone& Internet Service 10-450-235-000-000 46.22 10-808-235-000-000 79.76 10-805-235-000-000 160.85 10-190-235-000-000 786.13 10-440-235-000-000 429.58 Total : 1,502.54 66919 6/27/2011 011110 TIME WARNER CABLE Jul 844840...381 July Cable/Internet Service-Sr Cntr 10-805-238-000-000 '58.91 Total : 58.91 66920 6/27/2011 011.110 TIME WARNER CABLE Jul 844840...382 Jul Cable/Internet Service-Sr Cntr 10-805-238-000-000 58.91 Total : 58.91 66926 6/30/2011 001213 AT&T Jul 091 031-194 Jun/Jul Phone& Internet Service 10-190-235-000-000 60.00 Total : 60.00 66949 7/6/2011 001213 AT&T Jul 909 254-012, Jun/July Phone& Internet Service 10-190-235-000-000 122.55 Total : 122.55 66950 7/6/2011 001685 CALIFORNIA JOINT POWERS PRIM00702 FY 11-12 Liability/Work Comp Ins 10-016-80-00 103,310.00 10-016-81-00 47,992.00 Total : 151,302.00 66951 7/6/2011 004203 KNOTTS BERRY FARM 07012011 C.Care Annual Trip-8 tickets 10-440-223-000-000 175.92 Total : 175.92 66952 7/12/2011 001072 ADT SECURITY SERVICES ' 49310650 1st Qtr C.Care Monitoring 10-440-247-000-000 375.00 Total : 375.00 Page: 1 vchlist Voucher List Page: 2 07/06/2011 9:17:59AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 66953 7/12/2011 002795 GARCIA, LEE ANN JuIV 2011 July Health Insurance Reimbursement 10-110-142-000-000 427.58 Total : 427.58 66954 7/12/2011 003152 HARPER & BURNS LLPN 06162011 Landscape & Lighting District-Attorney 26-601-250-000-000 1,049.00 26-600-250-000-000 1,200.00 26-600-257-000-000 251.00 Total : 2,500.00 66955 7/12/2011 010611 MCNABOE, DARCY JuIV 2011 JuIV Health Insurance Reimbursement 10-110-142-000-000 317.00 Total : 317.00 66956 7/12/2011 011062 MUNICIPAL CODE CORPORATION 00207046 FY11-12 Municipal Code on Internet Fee 10-125-250-000-000 500.00 Total : 500.00 66957 7/12/2011 011059 PRIORITY MAILING SYSTEMS LLC INV174047 FY 11-12 Equipment Maint Agreement 10-190-246-000-000 371.00 Total : 371.00 66958 7/12/2011 006310 ROADRUNNER SELF STORAGE INC. 13106 JuIV Storage Rental 10-140-241-000-000 119.00 Total : 119.00 66959 7/12/2011 011071 STANCKIEWITZ, W. JuIV 2011 JuIV Health Insurance Reimbursement 10-110-142-000-000 415.00 Total : 415.00 15 Vouchers for bank code : bofa Bank total : 158,305.41 15 Vouchers in this report Total vouchers : 158,305.41 Page: 2 vchlist voucher List Page: 3 07/06/2011 9:17:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount Page: 3 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director ti ' l City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIESMAGES ANAGER 139 EMPLOYEES'BENEFIT PLAN 11 STREET FUND 120 CITY M 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTHILIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS - 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ' ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY.&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS 804. HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT vchlist Voucher List Page: 1 07/06/2011 9:55:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 66960 7/12/2011 001840 CITY OF COLTON April 2011 April Wastewater Treatment Balance Due 21-570-802-000-000 317.25 Total : 317.25 66961 7/12/2011 003152 HARPER & BURNS LLPN June 2011 June Legal Services 32-200-251-000-000 4,951.88 10-160-250-000-000 4,951.87 Total : 9,903.75 66962 7/12/2011 011180 HAYES, GENE E. Mar-June 2011 Mar-June 2011 Health Ins. Reimbursement 10-110-142-000-000 712.00 Total : 712.00 66963 7/12/2011 005400 OFFICE DEPOT 5697411471001, Office Supplies 10-140-210-000-000 111.08 Total : 111.08 66964 7/12/2011 011003 PETTY CASH 06302011 Replenish Petty Cash 23-200-12-00 74.85 10-125-210-000-000 83.00 10-172-271-000-000 12.24 10-190-220-000-000 87.60 10-190-226-000-000 30.00 10-370-210-000-000 15.08 10-450-245-000-000 17.57 10-808-210-000-000 20.94 10-808-247-000-000 60.59 Total : 401.87 66965 7/12/2011 006720 SO.CA.EDISON COMPANY June 2011 June Energy Usage 10-805-238-000-000 1,231.01 16-510-238-000-000 31.12 Total : 1,262.13 66966 7/12/2011 011193 STRADLING YOCCA CARLSON & RAUT 264705-0000 APR-MAY LEGAL SRVS FOR BOND FINANCING 32-200-255-000-000 8,742.50 Page: 1 vchlist voucher List Page: 2 07/06/2011 9:55:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 66966 7/12/2011 011193 STRADLING YOCCA CARLSON & RAUT (Continued) Total : 8,742.50 66967 7/12/2011 006898 SYSCO FOOD SERVICES OF L.A. 1062918659 C. CARE FOOD &SUPPLIES. 10-440-220-000-000 675.12 Total : 675.12 66968 7/12/2011 007987 XEROX CORPORATION 055853529 JUNE LEASE XEROX WORKCENTRE 5755 10-190-700-000-000 308.10 10-190-212-000-000 405.82 055953608 JUNE LEASE XEROX CC265H 10-190-700-000-000 294.34 10-190-700-000-000 133.03 Total : 1,141.29 9 Vouchers for bank code : bofa Bank total : 23,266.99 9 Vouchers in this report Total vouchers : 23,266.99 Page: 2 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate,for the operation of City and Agency. Bernie Simon, Finance Director City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND . 110 CITY COUNCIL .110 SALARIESMAGES 11 STREET FUND 120 CITY MANAGER 139 'EMPLOYEES'BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 1381141 MEDICARE/SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITALTURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 'CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT 4 CITY OF GRAND TERRACE PEND=CITY COl1WL APPROVAL - CITY COUNCIL MINUTES SPECIAL MEETING -JUNE 21,2011 A special meeting of the City Council of the,City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 21, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tem Darcy McNaboe, Councilmember Bernardo Sandoval,.Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon,Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Ed Finneran, San Bernardino County Sheriff s Department ABSENT: Rick McClintock, San Bernardino County Fire Department CONVENE THE JOINT CRAXITY COUNCIL SPECIAL MEETING AT 6:00 P.M. r The City Council meeting was opened at 6:00 p.m.with an Invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by Council Member Gene Hays. 1. Review of Fiscal Year 2011-12 Preliminary Budget Finance Director.Bernard Simon, reported that the Preliminary Budget was presented to the City Council on June 14, 2011. The updated preliminary budget presented tonight reflects budget reductions #1-6 that the City Manager recommended on June 14' as well as cost allocation adjustments and anticipated revenue from the sale of the cell tower lease that was authorized by the City Council. Ci , Manager Betsy Adams, gave an update on the State Budget activity-indicating that the legislature has not yet presented a budget to the Governor and it is still unknown how it will impact our budget. She indicated that there were two recommended budget reductions for which additional information is to be provided for consideration. For Budget Reduction#7, defend Management Analyst position in Public Works, staff was to obtain cost information on the possibility of cost sharing Loma Linda's Emergency Services Coordinator position. Staff has received a verbal estimate from Loma Linda of$24,724 which exceeds the General Fund budget savings for this COUNCIL AGENDA ITEM NO.,j C Council Minutes 06/21/2011 Page 2 position. Instead of implementing this budget recommendation, staff proposes using extra savings to be received from restating the City's PERS reports to continue funding this position. She recommended that Budget Reduction#8,reduce patrol deputy position by one half,be implemented in the FY2011-12 budget with the understanding that Council can consider restoring the position once the State budget is adopted and if a majority of SEBA's members approve contract reductions. Sylvia Robles, Orangewood Ct., recognized challenges that exist with budgeting at the state and local level and encouraged the Council to practice conservative budgeting. Council directed staff to include the following Budget Reduction recommendations in the FY 2011- 12 Budget to be considered for final adoption on June 28, 2011: 1. Remove Traffic Deputy Position from Sheriff's Contract 2. Merge Rental Inspection Program into Code Enforcement 3. Defund Management Analyst Position in Community Development 4. Defund Community Events Program 5. Defund Deputy City Clerk Position 6. Reduce Parks and City Hall Maintenance 7. Removed 8. Reduce Patrol Deputy Position by one half 2. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION GC54956.9 (b) - ONE CASE Mayor Stanckiewitz announced that the Agency met in Closed Session to hold a conference with Legal Counsel to discuss Potential Litigation per GC54956.9 (b) - One Case. There was no reportable action taken. Mayor Stanckiewitz adjourned the meeting at 7:47 p.m.,until the next City Council Meeting which is scheduled to be held on Tuesday, June 28, 2011 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE PENDING CO COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-JUNE 28,2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 28, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tem Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Ed Finneran, San Bernardino County Sheriff s Department Rick McClintock, San Bernardino County Fire Department ABSENT: None The City Council meeting was opened at 6:00 p.m.with an Invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by Lt.Nina Jamsen. ITEMS TO DELETE -None SPECIAL PRESENTATIONS, A. Introduction ofNew Sheriff's Lt.Steve Dorsey/Recognize Outgoing Lt.Nina Jamsen Captain Tesselaar, San Bernardino County Sheriff's Department,introduced Lt. Steve Dorsey who will replace Lt. Jamsen in the City of Grand Terrace. Mayor Stanckiewitz presented a Certificate of Recognition to outgoing Lt. Nina Jamsen for outstanding service to the City of Grand Terrace from February 28, 2009 to June 17, 2011. The Council Members thanked Lt. Jamsen for the outstanding service she provided to the City of Grand Terrace. B. Recognition of Azure Hills Volunteers for Wall Painting Project Council Minutes 06/28/2011 Page 2 Council Member McNaboe presented a Certificate of Recognition to Ryan Stephens representing the group of volunteers from Azure Hills Seventh Day Adventist Church for the wall painting project on June 5, 2011. Mayor Stanckiewitz presented a Certificate of Recognition to Jo Ann Johnson representing'the Foundation of Grand Terrace for the wall painting project on June 5, 2011. Mayor Stanckiewitz read a list of volunteers who participated in the Wall Painting Project. C. Chamber of Commerce Business of the Month Sally McGuire, President of the Chamber of Commerce, announced and that the Business of the Month is Tetley Law Offices. i CONSENT CALENDAR CC-2011-50 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL,CARRIED 5-0,to approve the following Consent Calendar Items with the removal of 3C: 3A. Approve Check Register No. 06/28/2011 - 3B. .Waive Full Reading of Ordinances on Agenda 3D. Historical&Cultural Activities Committee Minutes of 05-02-2011 3E. Community Emergency Response Team(C.E.R.T.)Minutes of 04-05-2011 and 05-03-2011 3F. Authorization to Reject All Bids for the Retrofit Lighting of Various.City Buildings and Facilities, (Request for Bid# 11-02) 3C. Approval of Minutes:of 06/14/2011 CC-2011-51 MOTION BY COUNCILEMBER MC NABOE,SECOND BY MAYOR PRO TENT GARCIA, CARRIED 4-0-0-1 (COUNCILMEMBER HAYS ABSTAINED), to approve the Minutes of 06/14/2011. PUBLIC COMMENT Nori Sagomonian-Mejia, Kingston Street, shared an exercise with the City Council on Compassionate Leadership. Bobbie Forbes,Burns Ave.,encouraged everyone to take advantage of the HEAL Program, which provides free Spay/Neuter services. She has kittens that were saved from the storm drain if anyone is interested. She has seen an increase in crime in her neighborhood, she Council Minutes 06/28/2011 Page 3 encouraged everyone to pay attention to their surroundings. She stated that she and the community will miss the employees that are being layed off and encouraged everyone to have patients with those employees who are left. Jeffrey McConnell,Walnut Ave.,commercial trucks in his neighborhood are causing damage to the power poles and the street. He requested that the city do more to keep the trucks out. _ COUNCIL REPORTS Councilmember Gene Hays,reported that crime in Grand Terrace has gone down even with a bad economy. He indicated that the idea that when the economy is bad crime will increase may be a myth based on crime statistics for the City of Grand Terrace. Councilmember Bernardo Sandoval,requested that staff trend crime statistics monthly. He felt that Grand Terrace Community Day was a great event. He attended the Chamber of Commerce Installation Dinner and it was a great event. He indicated that although we are . faced with tough budget decisions,he hopes the budget cuts are not permanent. The Council, with staff, is working to create new revenues and a sustainable budget. Councilmember Darcy McNaboe,She had a tour of the new Stater Brothers on June 17'and was impressed with the amenities they will offer and the energy saving features. The store is scheduled to open August 24'. She reported that the Community Day was enjoyable and well attended. She thanked the volunteers. The Chamber of Commerce Installation Dinner was well attended. She reported that the Chamber announced two new programs. A 3/50 program to encourage residents to shop locally and a partnership with the San Bernardino County Workforce Development Center to find out what business are needed locally. She commented that the Council priorities that are on the city website have not been updated since 2009 and requested that the information be taken down until new priorities are established. She announced that the Lions Club will have a Sight Clinic on July 30th. MU or Pro Tern Lee Ann Garcia,the Chamber of Commerce Installation Dinner was a great event. Jack Brown was the speaker and he announced special programs for Grand Terrace residents for the opening of the new Stater Bros. The Chamber of Commerce is doing an excellent job of promoting our businesses. Grand Terrace Community Day was a great event and it is her hope that the event continues. She encouraged the residents to stay engaged and staff to keep website updated. State budget decisions will impact our city but we will weather them together. She feels that we need better signs to keep trucks off our streets. She requested that the Sheriff's Department put on quarterly informational meetings and put information in local papers so the residents know what is happening in their community. She requested that the list of Cooling Centers from Edison be placed on the city website. Firework information is on the website, she reported that fines will be issued to individuals who use fireworks in banned areas. Council Minutes 06/28/2011 Page 4 Rick McClintock, San Bernardino County Fire,reported that fines will be issued as well as cost recovery. Mayor Stanckiewitz,Thanked the Chamber of Commerce for their work on the Installation Dinner indicating that they had several elected officials in attendance. He thanked all of the volunteers who worked on Grand Terrace Community Day. He announced that the San Bernardino office of the DMV will be closed for renovation from October 2011 to March 2013 and requested that the information be placed on the website. He reported that he has been contacting the state legislators regarding the State Budget vote and encouraging them to save Redevelopment. PUBLIC HEARINGS -None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Adoption of FY 2011-12 City Budget CC-2011-52 MOTION BY COUNCILMEMBER MC NABOE, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to approve the proposed FY 2011-12.Budget and Resolution with the understanding that staff will hold written communication to the Sheriff's Department pending decisions from the State on the COP Grant funding. CLOSED SESSION 9A. Public Employment- City Attorney-Pursuant to GC54957 9B. Labor Negotiations Pursuant to GC94957.6 Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Public Employment-City Attorney-Pursuant to GC54957 and the City Council will continue the review process and bring this item back at a later date Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Labor Negotiations per GC54957.6 and there was no reportable action taken. Council Minutes 06/28/2011 Page 5 Mayor Stanckiewitz adjourned the meeting at 9:20 p.m.,until the next City Council Meeting which is scheduled to be held on Tuesday, July 12, 2011 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace i CALItFORNIA A AGENDA REPORT MEETING DATE: July 12, 2011 Council Item (X) CRA Item TITLE: Acceptance of Right-of-Way Dedication from Stater Brothers Markets. PRESENTED BY: Richard Shields, Director of Building and Safety/Public Works RECOMMENDATION: 1. Accept the attached Grant Deed dedicating land for public road improvements as shown in Exhibit"A" and "B". 2. Direct the City Clerk to record the Grant Deed and Exhibits after the Mayor has signed the Grant Deed. , r BACKGROUND: On February 22, 2011 the Redevelopment Agency approved Resolution No. 2011-03 adopting ' certain findings regarding the construction and installation of public improvements which are of benefit to the Grand Terrace Community Redevelopment project area. DISCUSSION: Construction is underway on a new right turn lane on Barton Road and a new traffic signal at the main driveway entrance to Town Square. The new driveway improvements extend further south into the Stater Brothers property. Right-of-way dedication is needed for the extended driveway. A Grant Deed prepared by City Staff and dedication documents prepared by Albert A. Webb Associates are attached and indentified as Exhibit "A" and "B". The attached Grant Deed has been signed by Stater'Bros Markets, a California Corporation granting the requested right-of-way as shown in Exhibit "A" and "B" to the City of Grand Terrace for the purpose of street improvements. FISCAL IMPACT: Preparation of the right-of-way exhibits totals $2,300, plus Staffs time to prepare the staff report for City Council approval and recordation of the documents with the San Bernardino County Recorder's Office. COUNCIL AGENDA ITEM NO.3 Respectfully &ubmitted: Richa Shier;: Director of Buy€,: ing and Safety/Public Works Manager Apps�:-,.val: Betsy . Ad ms, City Manager ATTACHMEN 73": Exhibit4 'A" and "B" Grant E --ed EXHIBIT "A" LEGAL DESCRIPTION FOR PUBLIC ROAD AND UTILITIES Those portions of Parcels 6 and 7 of Parcel Map No. 17787, as shown by map on file in Book of Parcel Maps at pages _ through _ thereof, Records of San Bernardino County, California, in the City of Grand Terrace, County of San Bernardino, lying within Section 5, Township 2 South, Range 4 West, San Bernardino Meridian, said portions being described as follows: BEGINNING at the northwest corner of said Parcel 6, said corner being on the southerly right of way line of Barton Road (50.00 feet in southerly half width)as shown on said parcel map; Thence North 89°59'26" East along the northerly line of said Parcel 6 and 7 and along said southerly right of way line, a distance of 62.78 feet to a point thereon; Thence leaving said northerly line of Parcel 7 and said southerly right of way line South 44°59'26" West, a distance of 14.14 feet to a point on a line parallel with and distant southerly 10.00 feet, measured at a right angle, from said northerly line and said southerly right of way line; Thence South 89°59'26" West along said parallel line,a distance of 6.39 feet; Thence leaving said parallel line South 00°00'34" East, a distance of 11.00 feet to a point on a line parallel with and distant southerly 21.00 feet, measured at a right angle, from said northerly line of Parcel 6 and said southerly right of way line; Thence South 89°59`26" West along said parallel line, a distance of 46.57 feet to a point on the westerly boundary line of said Parcel 6, said point also being on the easterly line of that certain parcel of land granted to SDG Investments. LLC by Grant Deed recorded December 14, 2006 as Document No. 2006-0861595, Official Records of San Bernardino County,California; Thence North 00°28'42" East along said westerly and easterly lines, a distance of 21.00 feet to the POINT OF BEGINNING. Containing 1,090 square feet, more or less. SEE PLAT ATTACHED HERETO AS EXHIBIT"B" AND MADE A PART HEREOF. PREPARED UNDER MY SUPERVISION ��Sf�� LAND /' L/ ,J I v` Pg A. F`qC LFO Mohammad A. F ihi, L.S. 6607 Date ozQ ti= '0 Prepared by: _ hp "' Checked by: rr OF CAUV� G:\201 1\1 1-0053\Legal Desc CITY GT RW.doc PeigeI r,i! Albert A. 1Vebb Associates EXHIBIT "B" MB 40146 ve CIL BARTON ROAD m N89'59 26"E 1.090 S0. FT, ± P.O.B. Ln NW COP Lo PAR 6 r L PUBLIC ROAD 6 UTILITY EASEMENT L6 2 TO THE CITY OF GRAND TERRACE L5 L3 RECORDED MAY 3, 2011 L4 AS DOC. NO. 2011-177390, N O.R. S.B.Co. GRANT DEED TO SDG INVESTMENTS, LLC RECORDED 1211412006 AS DOC. NO. 2006-OB61595, O.R. PARCELS 7 LINE BEARING DISTANCE L 1 N89'59 26'E 62.78' �U�► L2 S44'59 26"W 14.14' n L3 N89'59 26"E 6.39' �!r" � L4 SOO'00'34"E 11.00' L51 S89'59 25"WI 46.57' L61 N00'28'42"El 21.00' ^n p o 0 S90 LAND l o y Av NO. 6607 F OF Cpa-% � SEC. 5, T.2S., RAW., S.B.M. A B B E R T A.WEBB CITY OF GRAND TERRACE A S S 0 C 1 A T E S DATE PREPARED: 06/22/11 G:\2010\10-0138\DWG6PR0\t4iguels RW-2 dedication.pro THIS PLAT IS SOLELY AN AID IN LOCATING THE PARCEL(S) DESCRIBED IN THE ATTACHED DOCUMENT. SHEET _� OF _1 W.O. 11-0053 RWN BY DATE_ v_I I SCALE:1"=__60__ DHKD BY _ DATE ! � �_ SUBJECT: PUBLIC ROAD & UTILITY EASEMENT ALBERT A. WEBB ASSOCIATES 3788 McCRAY STREET RIVERSIDE, CA 92506 (951) 686-1070 Thursday, June 23, 2011 7: 35:32 AM PROJECT: G:\2010\10-0138\D49G&PRO\Miguels RW-2 dedication.pro -------------------------------------------------------------------------------- Pt# Description Bearing Distance Northing Easting Curve Data ------------------------------------------------------------------------------- 318 2321431 .81 6237597.56 N89o59'26"E 62.78 ' 315 2321431.82 6237660.34 S44o59126"W 14.14 ' 316 2321421.82 6237650.34 S89o59126"W 6.39 ' 324 2321421.82 6237643 .95 SOOo00134"E 11.00 ' 325 2321410.82 6237643 .95 S89o59126"W 46.57 ' 321 2321410.81 6237597.38 NOOo2814211E 21.00 ' 318 2321431 .81 6237597.56 ------------------------------------------------------------------------------- Closing latitude = 0.00075 Closing departure = 0.00029 Closing bearing = S21o0013611W Closing distance = 0.00080 Total traverse length = 161.88 (161.88) Total error of closure = 1/201716 Error of closure in latitute = 1/216081 Error of closure in departure = 1/562621 2krea = 1090.01 sq ' krea = 0 .03 AC. . k EXHIBIT "A" LEGAL DESCRIPTION FOR PUBLIC ROAD AND UTILITIES Those portions of Parcels 6 and 7 of Parcel Map No. 17787, as shown by map on file in Book of Parcel Maps at pages _ through _ thereof, Records of San Bernardino County, California, in the City of Grand Terrace, County of San Bernardino, lying within Section 5, Township 2 South, Range 4 West,San Bernardino Meridian, said portions being described as follows: BEGINNING at the northwest corner of said Parcel 6, said corner being on the southerly right of way line of Barton Road(50.00 feet in southerly half width) as shown on said parcel map; Thence North 89°59'26" East along the northerly line of said Parcel 6 and 7 and along said southerly right of way line, a distance of 62.78 feet to a point thereon; Thence leaving said northerly line of Parcel 7 and said southerly right of way line South 44°59'26" West, a distance of 14.14 feet to a point on a line parallel with and distant southerly 10.00 feet, measured at a right angle, from said northerly line and said southerly right of way line; Thence South 89°59'26" West along said parallel line, a distance of 6.39 feet; Thence leaving said parallel line South 00000'34" East, a distance of 11.00 feet to a point on a line parallel with and distant southerly 21.00 feet, measured at a right angle, from said northerly line of Parcel 6 and said southerly right of way line; Thence South 89°59'26" West along said parallel line, a distance of 46.57 feet to a point on the westerly boundary line of said Parcel 6, said point also being on the easterly line of that certain parcel of land granted to SDG Investments, LLC by Grant Deed recorded December 14, 2006 as Document No. - 2006-0861595,Official Records of San Bernardino County,California; Thence North'00028'42" East along said westerly and easterly lines,,a distance of 21.00 feet to the POINT OF BEGINNING. Containing 1,090 square feet,more or less. SEE PLAT ATTACHED HERETO AS EXHIBIT`B"AND MADE A PART HEREOF. PREPARED UNDER MY SUPERVISION /a 3 /i SEU LAND SGR A Mohammad A. F -hi,L.S.6607 Date Prepared by: NO. 56 0? Checked by: sT P CAL G:\2011\11-0053\Legal Desc CITY GT RW.doc Page 1 of 1 Albert A. Webb Associates EXHIBIT "B" MB 40 CIL BARTON ROAD N89'59'26'E 1,090 Q P.O.B. o NW COR o �' PA R 6 L 1 PUBLIC ROAD 6 UTILITY EASEMENT L6 TO THE CITY OF GRAND TERRACE L5 L3 RECORDED MAY 3, 2011 N L4 AS DOC. NO. 2011-177390, O.R. S.B.Co. GRANT DEED TO SDG INVESTMENTS, LLC RECORDED 1211412006 AS DOC. NO. 2006-0861595, O.R. PARCELS 7 PARCEL, 6 LINE NG DISTANCE L 1 N89 5926"E 62.78' �1�► L2 S44'59 26"W 14.14' L3 N89'59 26'E 6.39' �� o L41 SOO'00'34'E 11.00' 8 L5 S89 59 26"W 46.57 l000 J L61 N00'28'42"E ° LAND „ o S NO. 6607 s�grf OF CA0fc�`? SEC. 5, T.2S., RAW., S.B.M. A r B E R T A. CITY OF GRAND TERRACE WEBB A s s 0 C i A T E s DATE PREPARED: 06/22/11 G:\2010\10-0138\DWG&PRO\Miguels RW-2 dedication.pro THIS PLAT IS SOLELY AN AID IN LOCATING THE PARCEL(S) DESCRIBED IN THE ATTACHED DOCUMENT. SHEET _ 1 _ OF _ 1 _ W.O. 11-0053 SCALE:1"= 60 DHKD BY DATEDATE J SUBJECT: PUBLIC ROAD & UTILITY EASEMENT rn _ ALBERT A. WEBB ASSOCIATES 3788 MCCRAY STREET RIVERSIDE, CA 92506 (951) 686-1070 Thursday, June 23, 2011 7:35:32 AM PROJECT: G:\2010\10-0138\DWG&PRO\Miguels RW-2 dedication.pro -------------------------------------------------------------------------------- Pt# Description Bearing Distance Northing Easting Curve Data ------------------------------------------------------------------------------- 318 2321431.81 6237597.56 N89o5912611E 62.78 ' 315 2321431.82 6237660.34 S44o59126"W 14.14 ' 316 2321421.82 6237650.34 S89o59126"W 6.39 ' 324 2321421.82 6237643 .95 SOOo00134"E 11.00 ' 325 2321410.82 6237643 .95 S89o59126"W 46.57 ' 321 2321410.81 6237597.38 NOOo2814211E 21.00 ' 318 2321431.81 6237597.56 ------------------------------------------------------------------------------- Closing latitude = 0.00075 Closing departure = 0 .00029 Closing bearing = S21o0013611W Closing distance = 0.00080 Total traverse length = 161.88 (161.88) Total error of closure = 1/201716 Error of closure in latitute = 1/216081 Error of closure in departure = 1/562621 Area = 1090.01 sq ' . Area = 0.03 AC. . Recording requested by: The City of Grand Terrace WHEN RECORDED MAIL TO: City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 SPACE ABOVE THIS LINE FOR RECORDER'S USE (No Recording fee per Sec.6103) GRANT DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Stater Bros. Market, a California Corporation does hereby GRANT to the City of Grand Terrace, a Municipal Corporation for Public Streets and Public Utility Purposes the real property in the City of Grand Terrace, County of San Bernardino, State of California, described as follows: Exhibits "A" and "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. Signature of Grantors James W.Lee,President and Chief Operating Officer Signature and Date Phillip J. Smith,Executive Vice President Signature and Date Chief Financial Officer&Chief Accounting Officer DATED: CITY OF GRAND TERRACE *ATTEST: By Brenda Mesa, City Clerk Mayor, City of Grand Terrace City of Grand Terrace State of California ) County of San Bernardino )ss. City of Grand Terrace ) On ,before me,Brenda Mesa,a Notary Public in and for said State,personally appeared , personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of th State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal q s !f l CA.LI'F0RNIA AGENDA REPORT MEETING DATE: July 12, 2011 Council Item (X) CRA Item ( ) _ TITLE: Jurisdiction Master Agreement No. C12016, between San Bernardino County Transportation Authority and the City of Grand Terrace. PRESENTED BY: Richard Shields, Director of Building and Safety/Public Works RECOMMENDATION: 1. Approve the revised Jurisdiction Master Agreement No. C12016, (Exhibit "A") between San Bernardino County Transportation Authority and the City of Grand Terrace. 2. Direct the Mayor to sign the Jurisdiction Master Agreement No. C12016. 3. Approve termination of the current Jurisdiction Master Agreement No. C10246, (Exhibit "B") as of July,12, 2011. BACKGROUND: On July 8, 2010, City Council at the request of SANBAG adopted the current Jurisdiction Master Agreement No. C10246. SANBAG is requesting that the City Council terminate this current agreement and adopt a new agreement. Pursuant to the requests of SANBAG, each jurisdiction has been directed to adopt a new Jurisdiction Master Agreement No. C12016, for the Measure I, 2010-2040 Valley Major Program. This new program was approved by the SANBAG Board of Directors on June 1, 2011 as the basis for the new agreements with individual Valley jurisdictions. Jurisdiction Master Agreements with SANBAG are required by Measure I Strategic Plan Policy 40006, before reimbursements can be processed through Measure I funds allocated to the jurisdiction. DISCUSSION: The new agreement refers to a `Funding Allocation and Project List" which will specify the Measure I arterial funds to be allocated to our jurisdiction annually and the projects eligible for reimbursement. This eliminates the need to execute annual contract COUNCIL AGENDA I4EM NO.3f amendments with SANBAG. Instead, the SANBAG Board will approve an allocation and project list each fiscal year; develop in consultation with local jurisdiction technical staff. This will simplify the administration of the program. Staff is requesting the City Council approve the revised Jurisdiction Master Agreement No. C12016, directing the Mayor to sign the agreement and terminated the current Jurisdiction Master Agreement No C10246 as of July 12. 2011. FISCAL IMPACT: Staffs time to implement the new agreement. Respectfully submitted: Ri hard Shie ds,birector of Building and Safety/Public Works Manager Approval: Betsy Pef. Ad4ns, City Manager ATTACHMENTS: Revised Jurisdiction Master Agreements, No, C12016, Exhibit "A" June 8, 2010, Jurisdiction Master Agreement, No. C10246, Exhibit"B". EXHIBIT "A" JURISDICTION MASTER AGREEMENT NO. C12016 BETWEEN SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY AND CITY OF GRAND TERRACE THIS AGREEMENT is made and entered into as of the effective date, as defined herein, by and between the San Bernardino County Transportation Authority (hereinafter referred to as "SANBAG") and the City of Grand Terrace (hereinafter referred to as "CITY"). RECITALS WHEREAS, the Measure I 2010-2040 Strategic Plan identified Valley Major Street Program-Arterial Sub-program projects eligible for partial funding from Measure I 2010- 2040 revenues; and WHEREAS, this Jurisdiction Master Agreement (AGREEMENT) is to be carried out in accordance with the policies in the most current Measure I 2010-2040 Strategic Plan, as adopted by the SANBAG Board of Directors; and WHEREAS, SANBAG will annually adopt a Measure I funding allocation and project list for the Valley Major Street Program — Arterial Subprogram, based on SANBAG's annual budget and CITY'S Capital Project Needs Analysis (CPNA); and WHEREAS, SANBAG will reimburse CITY for the public share of eligible project expenditures with Measure I 2010-2040 Major Street Program- Arterial Sub-program funds in an amount that is determined by SANBAG_ as part of its annual approval of the Measure I allocation for that program; NOW, THEREFORE, SANBAG and CITY agree to the following: C12016 Page 1 of 6 J SECTION I SANBAG AGREES: 1. To reimburse CITY, as provided for in Section III, within thirty (30) days after CITY submits to SANBAG an original and two copies of the signed invoices in the proper form covering those actual allowable project expenditures that were incurred by CITY, consistent with the invoicing requirements of the Measure I 2010-2040 Strategic Plan, including backup information. Invoices may be submitted to SANBAG as frequently as monthly. 2. To annually adopt a Measure I funding allocation and project list,(hereinafter referred to as"FUNDING ALLOCATION AND PROJECT LIST") for the Valley • Major Street Program — Arterial Subprogram, based on'SANBAG's annual budget and CITY'S Capital Project Needs Analysis (CPNA) submittal to SANBAG for the applicable fiscal year. SANBAG will notify CITY of the Measure I allocation and the list of projects eligible for reimbursement within approximately thirty (30) days of such action, which will also constitute authorization for CITY to begin invoicing for the applicable fiscal year. 3. Except as provided below in Section II Article 8, when conducting an audit of the costs claimed under the provisions of this AGREEMENT, to rely to the maximum extent.possible on any prior audit of CITY performed pursuant to the provisions _ of State and Federal laws. In the absence of such an audit, work of other auditors will be relied upon to the extent that work is acceptable to SANBAG when planning and conducting additional audits. SECTION II 'a CITY AGREES: 1. That only eligible project-specific work activities, as set forth in SANBAG's annually adopted FUNDING ALLOCATION AND PROJECT LIST, that also conform to the SANBAG Nexus Study and are included as projected expenditures in the first two years of the applicable Capital Project Needs Analysis (CPNA) or referenced as. "prior" expenditures in the CPNA will be eligible for reimbursement with Measure I Major Street Program- Arterial Sub- program funds. Prior expenditures must be eligible under the Advance Expenditure policies in Section V.0 of the SANBAG Measure I 2010-2040 Strategic Plan Policy 40002. 2. To prepare and submit to SANBAG an original and two copies of signed invoices for reimbursement of those eligible project expenses contained in SANBAG's adopted FUNDING ALLOCATION AND PROJECT LIST. Invoices may be submitted to SANBAG as frequently as monthly, up to the C12016 Page 2 of 6 cumulative allocation limit specified in the FUNDING ALLOCATION AND PROJECT LIST. 3. To repay to" SANBAG any reimbursement for Measure I costs that are determined by subsequent audit to be unallowable within ninety (90) days of CITY receiving notice of audit findings, which time shall include an opportunity for CITY to respond to and/or resolve the finding. Should the finding not be otherwise resolved and CITY fail to reimburse moneys due SANBAG within ninety (90) days of audit finding, or within such other period as may be agreed between both parties hereto, SANBAG reserves the right to withhold future payments due CITY from any source under SANBAG's control. 4. To provide (select one of two options): A. (If no specification of reserved and unreserved accounts) the percentage share of total eligible project expenses as specified in the most current, approved version of the SANBAG Development Mitigation Nexus Study, which represents the development share. B. (If reserved and unreserved accounts are specified) 50% share of total eligible project expenses allocated to the reserved account, as documented in SANBAG's annually adopted FUNDING ALLOCATION AND PROJECT LIST.. 5. To maintain copies of all consultant/contractor invoices, source documents, books and records connected with its performance under this AGREEMENT for a minimum of five (5) years from the date of the Final Report of Expenditures submittal to SANBAG or until audit resolution is achieved, whichever is later, and to make all such supporting information available for inspection and audit by representatives of SANBAG. Copies will be made and furnished by CITY upon request, 6. To establish and maintain an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support CITY request for reimbursement, payment vouchers, or invoices which segregate and accumulate,costs of project work elements and produce monthly reports which clearly identify reimbursable costs, matching fund costs, indirect cost allocation, and other allowable expenditures by CITY. 7. To prepare a Final Report of Expenditures, including a final invoice reporting the actual eligible project costs expended for those activities described in the work activities,_ and to submit that Final Report and invoice no later than one hundred twenty (120) days following the completion of those expenditures. The Final Report of Expenditures, an original and two copies of which report shall be submitted to SANBAG, must state that these project funds were used C12016 Page 3 of 6 in conformance with this AGREEMENT and for those project-specific work activities described. 8. To allow for the preparation of a project-specific audit by CITY or by SANBAG, at SANBAG's option and expense, and to cooperate in the audit as described in Section I Article 3, upon completion of the project. The audit must find that all funds expended on the project were used in conformance with this AGREEMENT. 9. To notify SANBAG of Project Development Team (PDT) meetings, if and when such meetings are held, and provide related communications on project progress when requested by SANBAG. 10. As an eligible project expense, to post signs when project construction begins at the boundaries of the project noting that project is funded with Measure I funds. Signs shall bear the logo of San Bernardino Associated Governments. SECTION III IT IS MUTUALLY AGREED: 1. To abide by all applicable federal, state and local laws and regulations pertaining to projects funded through this AGREEMENT, including policies in the applicable program in the Measure I 2010-2040 Strategic Plan, as amended, as of the date of SANBAG's adoption of the FUNDING ALLOCATION AND PROJECT LIST for the applicable fiscal year. . 2. SANBAG's financial responsibility shall be (select one of two options for each individual year of allocation): A. (if no specification of reserved and unreserved accounts) the percentage of actual cost for eligible project expenditures as specified in the most current, approved version of the SANBAG Development Mitigation Nexus Study, up to the cumulative allocation limit specified in the adopted FUNDING ALLOCATION AND PROJECT LIST. B. (if reserved and unreserved accounts are specified) 100% of actual cost for eligible project expenditures up to the limit specified in the adopted FUNDING ALLOCATION AND PROJECT LIST for the unreserved account, and 50% of actual cost for eligible project expenditures up to the limit specified in the adopted FUNDING ALLOCATION AND PROJECT LIST for the reserved account. 3. CITY may be reimbursed in a subsequent fiscal year for expenditures in excess of the cumulative allocation limit for the current fiscal year, based on invoices for eligible project expenditures. SANBAG retains the option to C12016 Page 4 of 6 v reimburse CITY no more than 50% of the public share of excess expenditures for the current fiscal year within the first six (6) months of the subsequent fiscal year, with the remaining 50% to be reimbursed in the second six months of the fiscal year. SANBAG shall inform the jurisdiction within thirty (30) days of receipt of an invoice for the excess expenditures, if it chooses to exercise that option. 4. If CITY does not expend funds up to the cumulative allocation limit as referenced in the adopted FUNDING ALLOCATION AND PROJECT LIST within the current fiscal year, the unused portion may be applied to eligible PROJECT expenditures in the subsequent fiscal year, in addition to the allocation received for the subsequent year. Eligible project reimbursements shall include only those costs incurred by CITY for project-specific work activities that are described in the adopted FUNDING ALLOCATION AND PROJECT LIST. 5. Neither SANBAG nor any officer or employee thereof is responsible for any injury, damage or liability occurring or arising by reason of anything done or omitted to be done by CITY' in connection with any work, authority or jurisdiction delegated to CITY under this AGREEMENT. It is understood and agreed that-, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and save harmless SANBAG, its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined by Government Code Section 810.8) or damage occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this AGREEMENT. CITY's indemnification obligation applies to SANBAG's "passive" negligence but does not apply to SANBAG's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. CITY is an authorized self- insured public entity for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrants that through its programs of self-.insurance, it has adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this AGREEMENT. SANBAG warrants that it maintains insurance for these purposes. 6. This Agreement is expressly subordinated to any bonds, notes, certificates or other evidences of indebtedness involved in bond financings as are now outstanding or as may hereafter be issued by SANBAG. 7. The terms of this AGREEMENT represent the consent of the CITY to provide the full development share for the project required by the SANBAG Nexus Study and that failure to contribute the development share according to the terms of this AGREEMENT does not obligate SANBAG to provide supplemental funds or otherwise remedy that failure. SANBAG 'may terminate or modify this AGREEMENT if the CITY fails to perform C12016 Page 5 of 6 e according to the terms of this AGREEMENT and if this failure jeopardizes the delivery of the project according to the terms herein. 8. SANBAG shall track the CITY equitable share of the Valley Arterial Sub- program, including adjustments for the time-value of money based on time of allocation of Measure I funds in the SANBAG budget. 9. The Recitals stated above are true and correct and are incorporated by this reference into the AGREEMENT. 10. The effective date shall be the date upon which SANBAG executes this AGREEMENT. SAN BERNARDINO COUNTY CITY of GRAND TERRACE TRANSPORTATION AUTHORITY By: By: Larry McCallon Walt Stanckiewitz President Mayor SANBAG Board of Directors Date: Date: APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: SANBAG Counsel City Attorney Date: Date: CONCURRENCE: By: Kathleen Murphy-Perez Contracts Manager C12016 Page 6 of 6 ATTACHMENT 1 FUNDING ALLOCATION FOR FY 2011-2012 Allocations for the Measure I Major Street/Arterial Program for FY 2011-2012 (Dollars are in 1,000s) I'LL W ox, alvan atio �::EqqJtab1&::S4 �ebf Chino 7.60% $482.68 $1,121.08 Chino Hills 2.20% $139.72 z5' $324.52 Colton 2.50% $158.78 $368.78 Fontana 19.50% $1,238.45 $2,876.45 Grand Terrace 1.40% $88.91 $206.51 Highland 6.80% $431.87 1,2 $1,003.07 Loma Linda 4.10% $260.39 $604.79 Montclair 0.60% $38.11 0, $88.51 Ontario 12.30% $781.17 $1,814.37 Rancho Cucamong 5.10% $323.90 $752.30 Redlands 4.90% $311.20 $722.80 Rialto 3.90% $247.69 $575.29 San Bernardino 7.90% $501.73 $1,165.33 Upland 2.30% $146.07 $339.27 Yucaipa 6.00% $381.06 $885.06 County 12.90% $819.28 "YN-' lTotal 100.00% $6,351.00 $1,902.88 $14,751.00 J'Column being approved by IVIPC in June 2011 and by Board in July 2011 1 of 5 ATTACH M ENT 2 Measure I Valley Major Street/Arterial Project List for Application to Jurisdiction Master Agreements for FY 2011-2012 (Note: Jurisdictions may be reimbursed in FY 11-12 for expenditures on projects in Prior,11-12, or 12-13 columns) Widen Edison Avenue from Pipeline to Ramona Ave Chino from 4 lanes to 6 lanes $ 130 Widen Edison Avenue from Ramona Ave to Central Chino from 4 lanes to 6 lanes(spot widening) $ 97 Widen Edison Avenue from Central Ave to Euclid Chino Avenue from 4 lanes to 6 lanes $ _ 324 ' Widen Pine Avenue.from Euclid Avenue to SR 71 Chino" from 2 to 4 lanes $ 640 Widen Schaefer Avenue from Benson Avenue to Chino Euclid Avenue(Stae Route 83)from 2 lanes to 4 $ 2,236 Construct Traffic Signal at the intersection of El Chino Prado Road and Kimball Avenue $ 162 Construct traffic signal at the intersection of Fern Chino Avenue and Riverside Drive $ 483 Construct Traffic Signal at the Intersection of Kimball Chino and Main $ 211 Construct Traffic Signal at the Intersection of Kimball Chino and Mill Creek Road $ 153 Construct Traffic Signal at the Intersection of Pine Chino Avenue and Hellman Avenue $ 153 Chino Hills None Realign Reche Canyon Rd to Hunts Ln from Colton Washington St to City limit and Widen Reche Canyon $ 234 $ 276 $ 689 Widen La Cadena Dr from Rancho Ave to Iowa split Colton including bridge over Santa Ana River from'4 to 6 $ 506 Widen East side of Riverside Ave from Riverside Colton County Line to Agua Mansa Rd including bridge from $ 530 $ 624 Widen San Bernardino Ave from Pepper Ave to Colton Rancho Ave from 2 to 4 lanes $ 101 $ 119 Colton Extend Washington St to La Cadena Dr $ 1,132 $ 1,334 Widen Washington St from Waterman Ave to 1-215 Colton from 4 to 6 lanes and Intersection Improvements $ 282 $ 332 Widen C Street from City limits West of Rancho Ave Colton to Pennsylvania Ave from 2 to 4 lanes $ 65 $ 76 Widen Agua Mansa Rd from Rancho Ave to Riverside Colton Ave from 2 to 4 lanes $" 167 $ 195 $ 489 Extend Pepper Ave from 1-10 to Agua Mansa Rd and Colton Widen from 1-10 to Slover Ave from 2 to 4 lanes. $ 296 $ 348 Widen and Reconstruct Slover Ave from Pepper Ave Colton to Riverside Ave from 2 to 4 lanes $ 151 $ 178 Phl:Widen Slover Avenue,north side,from Cedar County Ave to Larch Ave from 1 to 2 lanes(Phase 1 of Widen $ 393 1 2of5 IfIr Ph2:Widen Slover Avenue from Alder Ave to Cedar County Ave(Phase 2 of Widen Slover Ave from Alder Ave to $ 3,214 Ph 1:Widen North Side of San Bernardino Ave from County Cherry Ave to Fontana city limit from 1 to 2 lanes $ 124 $ 1,105 Ph 1:Widen Reche Cnyn Rd from.67M S,Barton Rd County N.25M(Prado Ln)-(Phase I of Widen Reche Canyon $" 76 $ 408 Ph 1: Widen Colton Avenue from Wabash Ave to County King/Agate from 2 to 4 lanes(part of Widen Colton $ 611 Widen State St from Highland Ave to Cajon Blvd County from 2 to 4 lanes $ 167 Fontana Arrow:Alder to Maple Widen from 2 to 4 lanes $ 510 $ 290 Cherry:South Highland to 115 Widen from 2 to 6. Fontana - lanes $ 210 Fontana Citrus:Jurupa to Slover Widen 2 to 4 lanes. $ 3,399 $ 565 Fontana Cypress:Jurupa to Slover Widen 2 to 4 lanes $ 274 $ 425 $ 11000 Fontana Duncan Canyon:115 to Citrus Widen 2 to 4 lanes $ 328 Widen Foothill Blvd from Citrus Ave to Maple Ave Fontana from 4 to 6 lanes $ 530 Widen Sierra Ave from Foothill Blvd to Baseline Rd Fontana from 4 to 6 lanes $ 122 Widen Sierra Ave from Valley Blvd to San Bernardino Fontana Ave from 4 to 6 lanes $ 288 Widen Slover Ave from Etiwarida Ave to 800'east of Fontana Etiwanda Ave from 2 to 4 lanes $ 213 Widen Michigan Ave from Commerce Way to Van Grand Terrace Buren St from two lanes to four lanes $ 89 $ 90 $ 90 Highland Widen Bridge at City Creek on Baseline $ 249 Highland Widen Bridge at City Creek on Boulder $ 551 Highland Widen Bridge at City Creek on Greenspot $ 1,517 Extend Evans St from Redlands Blvd to Barton Rd Loma Linda from 0 to 4 lanes $ 46 Widen Intersection of Redlands Blvd and California Loma Linda St $ 73 Montclair Monte Vista ROW for UPRR Grade Separation $ 38 Widen Monte Vista Ave from San Bernardino St to Montclair Arrow Hwy from 4 to 6 lanes $ 8 3of5 Grove Avenue from 4th Street to Holt Blvd-Widen Ontario from 4 to 6 lanes $ 22 $ 50 $ 45 Mission Blvd(Benson to Milliken),Widen from 4 to 6 Ontario lanes-Phase I Have to Archibald $ 125 $ 250 Rancho Cucamonga Foothill Blvd at Malachite-Install new traffic signal $ 182 Rancho Cucamonga Hermosa Ave at Church St-Install new traffic signal Widen Wilson Ave from East Ave to Warman Bullock Rancho Cucamonga Rd from 0 to 2 lanes $ 2,052 Install traffic signal at intersection of Church St and Rancho Cucamonga Terra Vista Pkwy $ 178 Redlands Traffic Signal at 6th and 1-10 EB Ramp $ - $ 173 Redlands Traffic Signal at 6th and 1-10 WB Ramp $ - $ 173 Redlands Traffic Signal at Ford Street and 1-10 WB Ramp $ 177 Widening-Alder Ave from Baseline to SR-30 from 2 Rialto to 6 Lanes $ 3,204 Widening-Ayala Rd from Baseline Rd to Easton Ave Rialto from 2 to 4 lanes $, 1,656 Widening/Reconstruct-Footlhill Blvd from West Rialto City Limits to East City Limits from 4 to 6 Lanes $ 459 $ 689 Install a traffic signal at the intersection of Sycamore Rialto Ave and Merrill Ave $ 212 Install a traffic signal at the intersection of Valley. Rialto Blvd and Cactus Ave $ 212 Install a traffic signal at the intersection of Riverside Rialto Ave and Locust Ave $ 127 San Bernardino Mount Vernon Viaduct Bridge Replacement $ 480 $ 63 Widen 40THStreet between Acre Ln and Electric Ave San Bernardino from 2 to 4 lanes. $ 462 $ 340 Widen"H"Street between Kendall Dr and 40th St, San Bernardino from 2 lanes to 4 lanes. $ 318 Extension of State Street between Foothill Blvd and San Bernardino 16TH St,from 0 lanes to 4 lanes. . $ 1,179 Widen Arrow Route from County Line to Central Upland Avenue,from 2 to 4 lanes. $ 200 $ 900 MXMN Yucaipa Blvd improvements,widen from 4 to 6 Yucaipa lanes, 15th Street to 1-10 $ 303 $ 300 $ 280 4of5 HIM 01 Avenue E Intersection Improvements, Between 5th Yucaipa Street and Bryant Street,widen from 2 to 4 lanes $ 353 $ 80 $ 100 Widen Yucaipa Blvd from 12th St to 15th St from 4 Yucaipa to 6 lanes $ 545 in M- 5of5 EXHIBIT "B" JURISDICTION MASTER AGREEMENT NO., C10246 BETWEEN SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY AND CITY OF GRAND TERRACE THIS AGREEMENT is made and entered into this day of by and between the San Bernardino County Transportation Authority(hereinafter referred to as"SANBAG")and the City of Grand Terrace(hereinafter referred to as"CITY"). WITNESSETH WHEREAS, the Measure I 2010-2040 Strategic Plan identified Valley Major Street Program-Arterial Sub-program projects eligible for partial funding from Measure I 2010- 2040 revenues; and WHEREAS, this Jurisdiction Master Agreement is to be carried out in accordance with the policies in the Measure I 2010-2040 Strategic Plan; and WHEREAS, SANBAG has determined that these PROJECTS (Attachment A) are included in the SANBAG Development Mitigation Nexus Study Capital Project Needs Analysis; and WHEREAS, SANBAG will reimburse CITY for the public share of eligible PROJECT expenditures with Measure I 2010-2040 Major Street Program- Arterial Sub-program funds up to the annual fund allocation amount(Attachment B); NOW, THEREFORE, SANBAG and CITY agree to.the following: SECTION I SANBAG AGREES: 1. To reimburse CITY, as provided in Section III, within 30 days after CITY submits to SANBAG an original and two copies of the signed invoices in the proper form covering those actual allowable PROJECT expenditures that were incurred by CITY, consistent with the invoicing requirements of the Measure I 2010-2040 Strategic Plan, including backup information. Invoices may be submitted to SANBAG as frequently as monthly. 2. When conducting an audit of the costs claimed under the provisions of this Agreement, to rely to the maximum extent possible on any prior audit of CITY performed pursuant to the provisions of State and Federal laws. In the absence-of such an audit, work of other auditors will be relied upon to the extent that work is acceptable to SANBAG when planning and conducting additional audits. 3. SANBAG shall assign a project liaison for purposes of coordinating project activities and invoice review. SECTION II CITY AGREES: 1. Only eligible PROJECT-specific work activities, as set forth in Attachment A to this Agreement, that conform to the SANBAG Nexus Study and are included, in first two years of the current Capital Project Needs Analysis (CPNA) will be eligible for reimbursement with Measure I Major Street Program-Arterial Sub program funds. 2. To prepare and submit to SANBAG an original and two copies of signed -invoices.for reimbursement of those.eligible-PROJECT expenses according to Attachment A. Invoices may be submitted to SANBAG as frequently as monthly, up to the allocation limit specified in Attachment B. 3. To repay. to SANBAG any reimbursement for Measure I costs that are determined by subsequent audit to be unallowable within ninety (90) days of CITY receiving notice of audit findings, which time shall include an opportunity for CITY to respond to and/or resolve the finding. Should the finding not be otherwise resolved and CITY fail to reimburse moneys due SANBAG within ninety (90) days of audit finding, or within such other period as may be agreed between both parties hereto, the SANBAG Board reserves the right to withhold future payments due CITY from any source under SANBAG's control. 4. To provide 39.9% share of total eligible PROJECT expenses, which represents the development share as documented in Attachment A. 5. To maintain all source documents, books and records connected with its performance under this Agreement for a minimum of five (5) years from the date of the Final Report of Expenditures submittal to SANBAG or until audit resolution is achieved, whichever is later, and to make all such supporting information available for inspection and audit by representatives of SANBAG. Copies will be made and furnished by CITY upon request, 6. To establish and maintain an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support CITY request for reimbursement, payment vouchers, or invoices which segregate and accumulate costs of PROJECT work elements and produce monthly reports which clearly identify reimbursable costs, matching fund costs, indirect cost allocation,and other allowable expenditures by CITY. - 7. To prepare a Final Report'of Expenditures, including a final invoice reporting the actual eligible PROJECT costs expended for those activities described in the work activities, and to submit that Report and invoice no later than 120 days following the completion of those expenditures. The Final Report of Expenditures, an original and two copies of which report shall be submitted to SANBAG, must state that these PROJECT funds were used in conformance with this Agreement and for those PROJECT-specific work activities described. 8. To have a PROJECT-specific audit completed by. SANBAG, at SANBAG's option,upon completion of the PROJECT. The audit must state that all funds expended on the PROJECT were used in conformance with this Agreement. 9. To include SANBAG in Project Development Team (PDT) meetings, if and '~ when such meetings are held and related communications on project progress and to provide at least quarterly schedule updates to SANBAG. SANBAG shall assign a project liaison for the purpose'of attending PDT meetings. 10. As an eligible PROJECT expense, to post signs when PROJECT begins at the boundaries of the PROJECT noting that PROJECT is funded with Measure I funds. Signs shall bear the logos of San Bernardino Associated Governments and City of Grand Terrace. SECTION III IT IS MUTUALLY AGREED: 1. To abide by all applicable federal, state and local laws and regulations pertaining to the PROJECT, including policies in the applicable program in the Measure I 2010-2040 Strategic Plan, as amended, as of the date of execution of this agreement. 2. SANBAG's financial responsibility shall be 60.1% of actual cost for eligible PROJECT expenditures,up to the allocation limit specified in Attachment B. 3. CITY may be reimbursed in a subsequent fiscal year for expenditures in excess of the allocation limit for the current fiscal year, based on invoices for eligible PROJECT expenditures. SANBAG retains the option to reimburse CITY no more than 50% of the public share of excess expenditures for the current fiscal year within the first six months of the subsequent fiscal year, with the remaining 50% to be reimbursed in the second six months of the fiscal year. SANBAG shall inform the jurisdiction within 30 days of receipt of an invoice for the excess expenditures,if it chooses to exercise that option. 4. If CITY does not expend funds up to the allocation limit in Attachment B within the current fiscal year, the unused portion may be applied to eligible PROJECT expenditures in the subsequent fiscal year, in addition to the allocation limit for the subsequent year. A cumulative allocation limit will be maintained in Attachment B. The cumulative allocation limit will be reconciled against the CPNA submittals beginning with the submittals for Fiscal Year 2012/2013 and adjusted, as appropriate, in the apportionment and allocation process beginning that fiscal year. 5. Eligible PROJECT reimbursements shall include only those costs incurred by CITY for PROJECT-specific work activities. 6. Neither SANBAG nor any officer or employee thereof is responsible for any - injury, damage or liability occurring or arising by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and save harmless SANBAG, its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. CITY's indemnification obligation applies to SANBAG's "passive" negligence but does not apply to SANBAG's "sole negligence" or"willful misconduct"within the meaning of Civil Code Section 2782. CITY and SANBAG are authorized self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrant that through their respective programs of self insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this agreement. 7. This Agreement is expressly subordinated to any bonds, notes, certificates or other evidences of indebtedness involved in bond financings as are now outstanding or as may hereafter be issued by SANBAG. 8. The terms of this Agreement represent the consent of the CITY to provide the full development share for the PROJECT required by the SANBAG Nexus Study and that failure to contribute the development share according to the terms of this agreement does not obligate SANBAG to provide supplemental funds or otherwise remedy that failure. SANBAG may terminate this agreement if the CITY fails to perform according to the terms of this Agreement and if this failure jeopardizes the delivery of the PROJECT according to the terms herein. 9. SANBAG shall track the CITY equitable share of the Valley Arterial Sub program, including adjustments for the time-value of money based on time of . apportionment of Measure I funds,per Strategic Plan Policy 40001NS-1. r San Bernardino County CITY of Grand Terrace Transportation Authority By: By: President, SANBAG Board of Mayor Directors --_ Date: Date: APPROVED AS TO FORM AND: APPROVED AS TO FORM AND PROCEDURE: PROCEDURE: By: By: Jean-Rene Basle SANBAG County Counsel CITY Attorney Date: Date: 1 Attachment A Project(s)Eligible for Expenditure/Reimbursement of MI Valley Arterial Funds for the City of Grand Terrace($1,000s) Michigan Ave: Widen Michigan Street from Commerce Way to Van Buren St from 2 to 4 lanes Project Cost$975,000 Maximum Public Share: $585,980 Nexus Study Fair Share: 39.9% Phase Prior FYI 0/11 FY11/12 Total Plans, Specifications and Estimates(PSBE) Development Fees $ - $ 35.91 $ - $ 35.91 MI Valley Arterial Funds $ - $ 54.09 $ - $ 54.09 Right of Way Acquisition (ROW) Development Fees $ - $ 18.43 $ - $ 18.43 MI Valley Arterial Funds $ - $ 27.77 $ - $ 27.77 Construction (CONST) Development Fees $ - $ 4.79 $ 329.89 $ 334.68 MI Valley Arterial Funds $ - $ 7.21 $ 496.91 $ 504.12 Total Project Development Fees $ - $ 59.13 $ 329.89 $ 389.03 MI Valley Arterial Funds $ - $ 89.07 $ 496.91 $ 585.98 i Attachment B Allocation Limit and Program Accounting of MI Valley Arterial Funds for the City of Grand Terrace Allocation/Reimbursements Amount FY 10/11 MI Valley Arterial Allocation $ 88,910.00 FY 10111 Projected Prior Adv Exp Reimbursement $ - FY 10/11 Projected New MI Expenditures $ 89,070.00 FY 10/11 Projected New MI Adv Expenditures $ 160.00 Additional Programming Capacity $ - Cumulative Allocation $ 88,910.00 Cumulative Reimbursements* $ - Outstanding Advance Expenditures $ 1 - *Includes both reimbursed project costs and advance expenditures. i CALIfFORN1 , AGENDA REPORT MEETING DATE: July 12, 2011 Council Item ( X ) CRA Item ( ) TITLE: Review of City Investment Policy PRESENTED BY: Bernie Simon RECOMMENDATION: Approve and Adopt Resolution BACKGROUND: Section 53646 of the Government Code requires that agencies present their investment policy annually to the governing body for review. DISCUSSION: Staff recommends a eliminating the first sentence in section 7.0 that "The City will prohibit the utilization of outside investment advisors". This sentence was added many years ago as a reaction to the City and Agency losing approximately $450,000 due to the Steve Wymer scandal. The prohibition of an investment advisor limited the investing to only staff time and has precluded the ability to build a more active investment portfolio rather than a very passive investment portfolio. Staff believes it is now worthwhile to potentially look at investment advisors in view of the more difficult investment climate and an influx of proceeds from the 2011 Tax Allocation Bonds. This would allow the City to look at assistance to reinvest surplus funds. The policy would also be amended to have the Financial Advisor be approved by the Council. FISCAL IMPACT: There is no fiscal impact by approval of this policy. Respectfully submitted: Bernie Simon, Pinance Director COUNCIL AGENDA rMU NO- 3 F Manager Approval: Betsy . Adam , City Manager ATTACHMENTS: Resolution 2011- City Investment Policy 1 RESOLUTION NO. 2011- A RESOLUTION OF THE THE CITY OF GRAND TERRACE,CALIFORNIA, ADOPTING INVESTMENT POLICY WHEREAS,the City of Grand Terrace governing Board is required to review its' investment policy annually; and WHEREAS,the City investment policy is within Government Code Section - 53601;and WHEREAS,the City has considered the policy to insure the protection of public funds; and WHEREAS,the adopts the policy of investing funds in the order of safety, liquidity and yield;and NOW THEREFORE,the City Council of the City of Grand Terrace does hereby resolve, declare, determine, and order as follows: Adopt the Investment Policy of the City of Grand Terrace hereby attached as Exhibit"A". PASSED, APPROVED, AND ADOPTED this 12`h day of July, 2011. Attest: City Clerk Mayor of the City of Grand Terrace Approved as to form; Agency Counsel 2 EXHIBIT "A" City of Grand Terrace Investment Policy CITY OF GRAND TERRACE INVESTMENT POLICY 1.0 POLICY It is the policy of the CITY of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the CITY and conforming to all statutes governing the investment of CITY funds . 2.0 SCOPE This investment policy applies to all financial assets of the CITY. These funds are audited annually and accounted for in the Comprehensive Annual Report. Funds include the Capital Project Fund, Special Revenue Funds, Enterprise Funds, Trust Funds and the General Fund. 3 .0 PRUDENCE Investments shall be made with judgment and care, under Circumstances then prevailing which.-persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility and/or liability for an individual security' s credit risk or market price changes . 4.0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be: 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the CITY shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio. 1 CITY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the CITY to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5.0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code Section 53600, et seq. , and this policy. Management of bond funds is controlled by Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to: safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 2 1 CITY OF GRAND TERRACE INVESTMENT POLICY 7 .0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The—Ageneywill pi-vrti'rib *' -the zu i..,i v'�t: .. e .,f ,a ae investment adviseEsr The Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . Selected broker dealers and investment advisors shall be approved by the City Council . 8.0 AUTHORIZED INVESTMENTS: The CITY of Grand Terrace is empowered by statute and Authorized by Council to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH ' U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The Treasurer may, at his discretion, waive security for that portion of a deposit that already is covered J by federal or State deposit insurance. 3 CITY OF GRAND TERRACE INVESTMENT POLICY E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. F. SECURITIES ISSUED BY FEDERAL AGENCIES. G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment ,policy .that will differ from the CITY. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to _ U.S. government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . I. POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as local government investment pools sponsored by counties and joint powers authorities . 'These entities may have their own investment policy that will differ from that of the CITY of the City of Grand Terrace. 9.0 COLLATERALIZATION: All certificates of deposit must be collateralized by U.S. Treasury obligations held by a third party. The Treasurer may waive this requirement up to the amount already insured by federal or State deposit insurance. 10. SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery vs . payment (DVP) basis and 4 CITY OF GRAND TERRACE INVESTMENT POLICY shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U. S. Government . 11. DIVERSIFICATION: The CITY will diversify its investments by security type and institution. 12. INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Council and adopted by resolution of the CITY. This policy has been reviewed and approved by the City Council on July 12 , 2011 . 5 CITY OF GRAND TERRACE INVESTMENT POLICY Adopted by Board 5/08/97 Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/25/00 Adopted 1/25/01 Adopted 2/14/02 Adopted 2/13/03 Amended 6/24/04 Adopted 6/9/05 Adopted 6/22/06 Adopted 6/12/07 Adopted 6/10/2008 Amended and Approved 7/14/09 Approved 03/23/2010 6 ~1 �A�,FORN,A AGENDA REPORT MEETING DATE: July 12, 2011 Council Item (X) CRA Item ( ) TITLE: Amend Zoning Code Section 18.80.130 Regarding Political Signs—Zone Change 10-02 PRESENTED BY: Joyce Powers, Community and Economic.Development Director John R. Harper, City Attorney RECOMMENDATION: Conduct a public hearing and move Zone Change 10-02 to the second reading. BACKGROUND: After a review of Municipal Code Section 18.80.130, Political Signs, the City Attorney has prepared a new ordinance regulating political signs that is compliant with State and - Federal Law. The legal review was based on case law created since the adoption of the City's current regulations. Zone Change 10-02 is proposed to amend in its entirety Code Section .18.80.130. Existing Section 18.80.130 is shown in Attachment 1, and proposed Section 18.80.130 is shown on Page 2 of the attached Ordinance (Attachment 2). As required by the Zoning Code, the Planning Commission conducted a public hearing on June 17, 2010, to consider Zone Change 10-02. The Commission discussed the negative aesthetic impacts that may be caused by earlier display of political signs, but due to First Amendment issues, ultimately voted 3-1 recommending that the City Council adopt the zone change. On July 13, 2010, the City Council conducted a public hearing on this item and determined not to take .action at that time. On April 26, 2011, the City Council determined to conduct a new public hearing on Zone Change 10-02. DISCUSSION: - The existing Code sections opined by the City Attorney to violate Constitutional rights to free speech because they are far more restrictive than criteria for commercial signs are COUNCIL AGENDA ITEM NO.�/-�- Agenda Report Re: Political Signs Page 2 of 2 as follows: 1. All political signs shall be placed no earlier than thirty days prior to the election. 2. All political signs shall not exceed an overall height of six feet above grade. 3. Requirement for a city permit and filing a sign location map with the City (because the permit fee would restrict persons that were not able to pay the fee). Proposed Section 18.80.130 would remove time restrictions for sign display before an election, the sign height above grade, and City permit requirement. The allowable maximum sign size restriction of 16 square feet and the requirement to remove all signs within ten days of the election, remain the same. In addition, signs would still ,be prohibited within the public right-of-way and cannot obstruct visibility. Page 2 of the Ordinance (Attachment 2) list the proposed provisions for political signs. FISCAL IMPACT: In past years, the permit fee was $50.00, which will no longer be collected. There is no other fiscal impact to the City. Respectfully submitted, oy a Powers Director of Community and Economic Development "A John R. Harper City Attorney Manager Approval: Betsy . Adam City Manager ATTACHMENTS: 1. Existing Section 18.80.130 2. Ordinance - Zone Change 10-02 Attachment 1 Existing Section 18.80.130 Political Signs Section 18.80.130 - Political signs. Political signs having to do with any issue, ballot measure or candidate in any municipal, state or federal election, or political statements and expressions, shall be permitted in any district subject to the following provisions and any other applicable provisions within this chapter: A. Any person, party or group posting political signs in the city shall abide by the provisions set forth in this section. B. All political signs shall be placed no earlier than thirty days prior to the election and shall be removed not later than ten days following the date of the election. C. A political sign shall not exceed sixteen square feet in total area for one side. No signs shall be placed in a manner that would obstruct visibility of pedestrian or vehicle traffic. D. All political signs shall not exceed an overall height of six feet from the finished grade. E. No political signs shall be lighted either directly or indirectly. F. No political sign shall be placed or fixed to a tree, fence or utility pole and shall not be posted on any public property or in the public right-of-way. G. No political sign shall be posted in violation of any provisions of this chapter; further, the zone enforcement officer or his designee shall have the right to remove all signs placed contrary to the provisions of this section. H. A city permit must be issued for all political signs (candidates or issues). To erect signs, persons or parties must file sign location plans with the city within three days after erection. Each sign must be identifiable as to group or person placing the sign. (Ord. 126 § 2, Exh. A(part), 1990) (http://library.municode.com/index.aspx?clientld=l 6374&stateld=5&stateName=Califomia) ORDINANCE NO. AN ORDINANCE OF THE -CITY COUNCIL OF THE CITYOF GRAND TERRACE TO AMEND TITLE 18, CHAPTER 18.80 OF THE GRAND TERRACE MUNICIPAL CODE BY AMENDING IN ITS ENTIRETY SECTION 18.80.130 POLITICAL SIGNS AND ADOPTING A NEW SECTION 18.80.130 POLITICAL SIGNS WHEREAS, on August 23, 1990, the City Council adopted Ordinance No. 126, amending Title 18 of the City of Grand Terrace Municipal Code. WHEREAS, changes have occurred in State and Federal law since the enactment of the Municipal Code Section 18.80.130, regulating political signs. WHEREAS, as a result of such changes, it is necessary to amend Section 18.80.130 of the Grand Terrace Municipal Code. WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15060(b)(3) of the State CEQA Guidelines because the Project is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. WHEREAS, on June 17, 2010, the Planning Commission of the City of Grand Terrace conducted a duly noticed public hearing on the Project at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and voted 3-1 recommending approval. WHEREAS, on July 13, 2010 and May 24, 2011, the City Council of the City of Grand Terrace conducted duly noticed public hearings on the Project at the Grand Terrace City Hall Council Chambers located at 22795 Barton Road and concluded the hearing on May 24, 2011. WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred. NOW THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1. Zone Change 10-02 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15060(b)(3), because the Project merely establishes regulations for the erection of political signs. SECTION 2. Zone Change 10-02 will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the City because the amendment will be consistent with current Federal and State law, and the amendment regulates the location of such signs so that the general public health and safety is protected. SECTION 3. Zone Change 10-02 will. not be injurious to property or, improvements in the neighborhood or within the City because it allows the placement of political signs provided that they do not obstruct visibility of pedestrians and vehicle traffic, and that they are not placed on utility poles, public property and within the right- of-way. ' r SECTION 4. Zone Change 10-02 is consistent with the latest adopted General Plan as it does not conflict with goals, policies and actions of the General Plan. SECTION 5. Section 18.80.130 (Political Signs) of Chapter 18.80, Title 18 of the Grand Terrace Municipal Code, shall be amended in its entirety to read as follows: "18.80.130 Political Signs A. Political signs are hereby defined as signs having to do with any issue, ballot measure or candidate in any municipal, state or federal election, or political statements and expressions. Political signs shall be permitted in any zone subject to the following provisions: 1. Any person, party or group posting political signs in the City shall — abide by the provisions set forth in this Section. 2. All political signs pertaining to an election shall be removed no later than ten days following the date of the election to which they pertain. 3. A political sign shall not exceed sixteen (16) square feet in total area for one side. No signs shall be placed in a manner that would unsafely obstruct visibility of pedestrian or vehicle traffic. 4. No political sign shall be placed or fixed on a utility pole, nor placed on any public property or within the public right-of-way. 5. The Code Enforcement Officer,or designee shall have the right to remove all signs placed within the public right-of-way or affixed to a utility pole." SECTION 6. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or, portions of it be declared invalid or unconstitutional. If for any reason any portion of this ordinance is declared invalid, or unconstitutional, then all other provisions shall remain Page 2of3 valid and enforceable. SECTION 7. This ordinance shall take effect thirty days from the date of adoption. SECTION 8. First read at a regular meeting of the City Council held on the 24tn day of May, 2011. r ATTEST: City Clerk Mayor I, Brenda Mesa, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the city Council of the City of Grand Terrace held on the 13th day of July, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney Page 3 of 3 CALIFORNIA AGENDA REPORT MEETING DATE: July 12, 2011 Council Item ( X ) CRA Item ( ) TITLE: Notice of Termination to Redflex Traffic Systems, Inc. for r Red Light Camera Agreement . PRESENTED BY: Betsy Adams, City Manager RECOMMENDATION: Authorize the City Manager to provide Redflex written notification that the City will not be extending the current five year contract beyond April 24, 2012. BACKGROUND: On April 24, 2007 the City Council authorized staff to enter into a 5-year agreement with Redflex Traffic Systems, Inc. (Redflex) for the implementation of an automated red light photo enforcement program. Automated red light cameras are typically installed at intersections where data has shown high frequency of traffic collisions likely caused by red light running and/or a high level of traffic violations. In 2007, Redflex installed four cameras at two intersections in Grand Terrace: 1. Barton Road at Michigan Street 2. Barton Road at Mt. Vernon Avenue DISCUSSION: The goals of the City's red light photo enforcement program were to reduce the number of fatalities, serious injuries, and property damage that result from city-wide traffic collisions and to improve safety for motorist and pedestrians at locations where cameras are in place. In addition, there was an expectation that citation revenue would cover the cost of the program and provide some additional revenue for the City, which never came to fruition. This coupled with the increased workload the program created for the Finance Department and the Sheriffs Department is the fiscal reason for not extending the program. At Council Meetings on September 14, 2010 and November 9, 2010, during discussions on the resolution of past due payments to Redflex, the Council indicated a desire to terminate the agreement with Redflex, which does not include an early termination COUNCIL AGENDA ITEM NO. �� Notice of Termination to Redflex Traffic Systems, Inc. for Red Light Camera Agreement Page 2 clause. This does not preclude the Council from providing Redflex with early notice of the City's intent to not renew the agreement, which would be through approval of the recommendation in this staff report. FISCAL IMPACT: If the City does not renew the agreement with Redflex, the cost neutrality section of the agreement (Exhibit "D" Compensation & Pricing) requires the following: "1. In the event that the contract ends or is terminated and an invoiced balance is still owed.to Redflex, all subsequent receipts from automated red light violations for a period of 12 months from date of termination will be applied to such balance and paid to Redflex." Staff anticipates there will be an invoiced balance owed to Redflex when the agreement terminates on April 24, 2012. Respectfully submitted: Stepha ie Mercado Intern, City Managers Office Manager Approval: �'� Betsy M dams, City Manager ATTACHMENTS: None CALI'FORNIA AGENDA REPORT MEETING DATE: July 12, 2011 Council Item (X) CRA Item ( ) TITLE: Agreement by'and between Riverside County, City of Grand Terrace and Colton Joint Unified School District for traffic signal, safety lighting and roadway improvements located at Main Street and Michigan Street. PRESENTED BY: Richard Shields, Director of Building and Safety/Public Works RECOMMENDATION: 1. Direct the Mayor to sign the Agreement, on behalf of the City Council for the installation of a new traffic signal, safety lighting and road improvements at Main Street and Michigan Street. 2. Appropriate $150,000 from the Traffic Signal Fund (11), to Account No. 46-400-274. 3. Appropriate $105,000 from the Arterial Street Fund (11), to Account No. 46-400-274. BACKGROUND: Colton Joint Unified School District (CJUSD) is underway with construction of the new High School and Educational Facility located at the northwest corner of Main Street and Michigan Street in the City of Grand Terrace. Pursuant to the requirements of the environmental study performed by CJUSD, for the new high school facility, roadway improvements including widening and asphalt upgrades on Main Street and Michigan Street are to be completed by CJUSD before the new high school is opened. These improvements will help mitigate the increased traffic volumes that will be experienced at the opening of the school. The environmental study suggested a new traffic signal at the entrance of the school site and an additional traffic signal and street improvements at the intersection of Main Street and Michigan Street. The design work for the new signal has been completed along with the design for the COUNCIL AGENDA ITEM NO. o street improvements. Riverside County and City officials have cooperated in the design and approval of the new traffic signal and street improvement plans. DISCUSSION: Representatives from Riverside County, CJUSD and the City have cooperated on the planning of the roadway improvements that provide benefits to the residents on Main Street and Michigan Street, and to students and parents of the new Grand Terrace High School. The construction of the school facility is progressing and is scheduled to be opened in August of 2012. With the opening of the new high school facility, street improvements need to be made to Main Street and Michigan Street. Part of the overall improvements will be the construction of two (2) new traffic signals and widening of Main Street and Michigan Street. This Agreement includes the new signal and street improvements that will.be constructed at the intersection of Main Street and Michigan Street. Located in the middle of Main Street is the jurisdictional boundary for the City of Grand Terrace and Riverside County. Early in the planning stage for street improvements, Riverside County, CJUSD and City Staff agreed Riverside County should take the lead on all of the street improvement designs and construction. Riverside County has . provided an Agreement, Attachment "A" between_ the three (3) agencies. The Agreement will need to be approved by all agencies before work can be awarded. The street improvement work is scheduled to start this summer. Riverside County has estimated that the cost of the improvements to the intersection will be $922.000. This amount has been set as the "Project Budget". Riverside County is agreeing to contribute $412,000 toward their share of the project. CJUSD is agreeing to deposit with the County $255,000 for their share of costs. Grand Terrace is agreeing to deposit with the County $255,000 for the City's share of costs. The City is also agreeing to enter into a traffic signal maintenance agreement with the County for the County to maintain the signal and to pay 50% of the maintenance costs on the new signal. The combined improvements includes a new traffic signal, the installation of a storm drain on the Riverside County side of the jurisdictional boundary, the installation of underground storm water drains at the intersection on the Grand Terrace side of jurisdictional boundary, installation of new curb gutter, street widening in both jurisdictions and the addition of safety lighting and relocation of existing utilities. FISCAL IMPACT: Payment for the traffic signal will be taken from the Traffic Signal Fund (11), in the amount of $150,000. The total amount of funds in the Traffic Signal Fund is $150,000. Payment toward the street improvements totals $105,000, and will be taken from the Arterial Fund (11). Currently, the Arterial Street Fund (11) has $570,000 in available funds. Respectfully submitted: rky Rich rd Shields Director of Building and Safety/Public Works Manager Approval: Bets . Ad ms City Manager ATTACHMENTS: Agency Agreement ATTACHMENT "A 1 AGREEMENT BY AND BETWEEN 2 RIVERSIDE COUNTY, 3 CITY OF GRAND TERRACE 4 AND 5 COLTON JOINT UNIFIED SCHOOL DISTRICT 6 FOR TRAFFIC SIGNAL, SAFETY LIGHTING AND ROADWAY IMPROVEMENTS 7 AT MAIN STREET AND MICHIGAN AVENUE 8 (Highgrove Area) 9 This Agreement entered into this day of 2011, by and between the County of 10 Riverside, (hereinafter "COUNTY"), the CITY OF GRAND TERRACE (hereinafter "CITY") and the COLTON 11 JOINT UNIFIED SCHOOL DISTRICT, (hereinafter "DISTRICT") for the provision of certain roadway 12 improvements on Main Street and Michigan Avenue located within the jurisdictional boundaries of the COUNTY . 13 and the CITY. 14 RECITALS 15 A. COUNTY, CITY and DISTRICT have cooperated on planning the construction of certain roadwi 16 improvements that provide benefits to the residents on Main Street and Michigan Avenue, to students and 17 parents of the new Grand Terrace High School and the general motoring public. The traffic signal and safety 18 lighting improvements at the intersection of Main Street and Michigan Avenue are hereinafter referred to as 19 "SIGNAL" The roadway improvements consist of street widening, new concrete curb, gutter, sidewalk, 20 access ramps, drainage improvements, signing and striping and other associated roadway improvements, 21 hereinafter referred to as "ROADWAY". These,SIGNAL and ROADWAY improvements are hereinafter 22 referred to as"PROJECT'. The location of PROJECT is shown in Exhibit A. 23 B. The PROJECT is within the jurisdictional boundaries of both the COUNTY and the CITY, the centerline of 24 Main Street being the COUNTY line and CITY limit. 25 C. COUNTY, CITY and DISTRICT desire to cooperate and jointly participate in implementing and funding the 26 PROJECT. 27 D. COUNTY, CITY and DISTRICT desire to have one agency take the lead role in the development and 28 implementation of the PROJECT to coordinate the improvements and to reduce overall costs. 29 E. COUNTY, CITY and DISTRICT have designated COUNTY as the lead agency for the PROJECT and Cooperative Agreement 1 COUNTY will therefore provide the administrative, technical, managerial, and support services necessary to 2 develop and implement the PROJECT. 3 F. COUNTY, CITY and DISTRICT have cooperated in the preparation of improvement plans and specifications 4 that detail COUNTY, CITY and DISTRICT PROJECT improvements. 5 G. COUNTY will fund Fifty Percent(50%)of the SIGNAL improvements at the Main Street and Michigan Avenue 6 intersection. . 7 H. DISTRICT will fund Twenty-Five Percent(25%)of the SIGNAL improvements at the Main Street and Michigan 8 Avenue intersection. 9 I. CITY will fund Twenty-Five Percent (25%) of the SIGNAL improvements at the Main Street and Michigan 10 Avenue intersection. 11 J. COUNTY will fund One Hundred Percent(100%)of the ROADWAY improvements within the COUNTY, south 12 of the Main Street center line("COUNTY IMPROVEMENTS"). 13 K. DISTRICT will fund Fifty Percent (50%) of the ROADWAY improvements within the City of Grand Terrace, 14 north of the Main Street center line(°DISTRICT IMPROVEMENTS"). 15 L. CITY will fund Fifty Percent(50%) of the ROADWAY improvements within the City of Grand Terrace, north of 16 the Main Street center line("CITY IMPROVEMENTS"). 17 M. Costs that apply to the design and construction of the PROJECT (such as design engineering, preparation of 18, bid documents, advertising of project for bids, award of contract, surveying, inspection, and materials testing) 19 shall be allocated proportionally between the COUNTY, CITY and DISTRICT. See Exhibit B. 20 N. COUNTY, CITY and DISTRICT desire to define herein the terms and conditions under which said PROJECT 21 is to be administered, engineered, coordinated, constructed, managed, financed and maintained. 22 O. COUNTY will advertise, award and administer a public works contract for the construction of PROJECT 23 together with three other related projects: a) Main Street Improvement project, b) Main Street Storm Drain 24 project and c) Michigan Avenue Resurfacing project. See attached Exhibit C. 25 AGREEMENT 26 NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as 27 follows: 28 SECTION 1 •COUNTY AGREES: 29 1. To act as the Lead Agency to design, advertise, award and administer a public works contract for the Cooperative Agreement 1 construction of the PROJECT. 2 2. To identify and locate all utility facilities within the PROJECT area. If any existing public and/or private utility 3 facilities conflict with PROJECT construction, COUNTY shall make all necessary arrangements with the 4 owners of such facilities for their protection, relocation, or removal. All utility facilities shall be identified on the 5 PROJECT plans and specifications, and conflicting utilities shall be denoted. COUNTY shall require the utility 6 owner and/or,its contractors performing the relocation work within CITY's right of way to obtain a CITY 7 encroachment permit prior to the performance of said relocation work. 8 3. To establish the PROJECT ACCOUNT into which the DISTRICT and CITY will deposit their respective 9 - Deposits and respective portions of the PROJECT BUDGET as shown in Exhibit B. 10 4. To advertise, award and administer a public works contract for the construction of PROJECT in accordance 11 with all applicable federal, state or local statutes, ordinances, orders, governmental requirements, laws or 12 regulations, including but not limited to the local agency public construction codes,California Labor Code, 13 California Education Code, and California Public Contract Code. 14 5. 'To furnish a representative to perform the function of Resident Engineer during construction of PROJECT. If 15 the PROJECT plans and specifications are prepared by a private engineering company, the Residf, 16 Engineer shall not be an employee of that company. The Resident Engineer shall also be independent of the 17 construction contractor. 18 6. To furnish qualified support staff to assist the Resident Engineer in, but not limited to, construction surveys, 19 soils and foundation tests, measurement and computation of quantities, testing of construction materials, 20 checking shop drawings, preparation of estimates and reports, preparation of as-built drawings, and other 21 inspection and staff services necessary to assure that the construction is performed in accordance with the 22 plans and specifications. 23 7. To construct the PROJECT in accordance with approved plans and specifications. 24 8. To provide separate quantities and accounting for the DISTRICT's and CITY's share of PROJECT. 25 9. To provide material testing and quality control conforming.to the Caltrans Standard Testing Methods as 26 provided in Chapter 16 of the Local Assistance Procedures Manual, and to have this testing performed by a 27 certified material tester. 28 10. To furnish DISTRICT and CITY each with a complete set of full-sized film positive reproducible as-built plans 29 and all contract records, including survey documents, within ninety '90" days following the completion and Cooperative Agreement ® ` I acceptance of the PROJECT construction contract. DISTRICT and CITY also desire electronic copies of 2 completed plans if available. If electronic copies are provided it is requested that they be provided on CD-R 3 media. 4 11. To furnish DISTRICT and CITY with a final reconciliation of PROJECT expenses within ninety (90) days 5 following the filing of the Notice of Completion. 6 12. To contribute the amount of Four hundred and twelve thousand dollars ($412,000), which is One Hundred ,1 7 Percerit(100%) of the COUNTY's estimated share of the costs for the PROJECT set forth in Exhibit B. 8 13. To provide oversight of PROJECT and to provide prompt reviews and approvals, as appropriate, of 9 submittals, and to cooperate in timely processing of PROJECT. 10 SECTION 2• DISTRICT AGREES: 11 1. To provide a representative to coordinate and assist the COUNTY's -Resident Engineer during the 12 construction of PROJECT and to verify DISTRICT facilities are constructed in accordance with the approved 13 plans and specifications. 14 2. To deposit with COUNTY, after the bid opening and prior to COUNTY awardin the construction contract for 15 the PROJECT and upon written request by the COUNTY, the amount of 16 (the "Deposit"), which represents ninety percent of the DISTRICT's PROJECT BUDGET 17 (without contingencies)as shown in,Exhibit B. 18 3. To pay within 45 days of receipt, the invoice for final reconciled costs in excess of the Deposit amount up to 19 the District's share of the actual cost for PROJECT submitted by COUNTY for services rendered in 20 accordance with this Agreement. 21 SECTION 3•CITY AGREES: 22 1. To provide a representative to coordinate and assist the COUNTY's Resident Engineer during the 23 construction of PROJECT and to verify CITY facilities are constructed in accordance with the approved plans 24 and specifications. 25 2. To deposit with COUNTY, after the bid opening and prior to COUNTY awardin the construction contract for 26 the PROJECT and upon written request by the COUNTY, the amount of 27 (the "Deposit"), which represents ninety percent of the CITY's PROJECT BUDGET 28 (without contingencies)as shown in Exhibit B. 29 3. To pay within 45 days of receipt, the invoice for final reconciled costs in excess of the Deposit amount up to Cooperative Agreement 1 the CITY's share of the actual cost for PROJECT submitted by COUNTY for services rendered in accordance 2 with this Agreement. 3 4. To enter into a maintenance agreement with COUNTY for the COUNTY to maintain the two new traffic signals 4 on Main Street at a) Grand Terrace High School main entrance and b) at Michigan Avenue, and to pay 50% 5 of the maintenance and energy costs for the two traffic signals. 6 7 SECTION 4'IT IS MUTUALLY AGREED AS FOLLOWS:- 9 1. The Recitals set forth above at the beginning of this A reement are incor orated herein by this reference. 9 2. The total cost of the PROJECT is estimated to be 10 ("PROJECT BUDGET')as set forth in Exhibit B. 11 3. The total cost of the CITY's share of the PROJECT is estimated to be Two hundred fifty-five thousand dollars 12 ($255,000) as detailed in Exhibit B. The total cost of the DISTRICT's share of the PROJECT is estimated to 13 be Two hundred fifty-five thousand dollars ($255,000) as detailed in Exhibit B. ,The total cost of the 14 COUNTY's share of the PROJECT is estimated to be Four hundred and twelve thousand dollars.($412,000) 15 as detailed in Exhibit B. 16 4. If upon opening of bids for construction of the PROJECT and if the successful bid is not projected to cause 17 the PROJECT to overrun the PROJECT BUDGET, COUNTY shall be authorized to award contract. 18 5. If upon opening of bids for construction of the PROJECT and the successful bid is projected to cause the 19 PROJECT to overrun the PROJECT BUDGET, DISTRICT, CITY and COUNTY shall endeavor to agree upon 20 an alternative course of action. If the DISTRICT, CITY and COUNTY cannot reach a consensus on an 21 alternative course of action, the CITY and DISTRICT, at their discretion, shall at all times have the right, but 22 not the obligation, to deposit into the PROJECT ACCOUNT the difference between the PROJECT BUDGET 23 and the actual bid amount. If after thirty (30) calendar days from the date of bid opening, an alternative 24 course of action is not agreed upon, and the CITY or DISTRICT has elected not to deposit into the PROJECT 25 ACCOUNT the difference between the PROJECT BUDGET and the actual bid amount, this Agreement shall 26 be deemed to be terminated by mutual consent. 'If the Agreement is terminated per this provision, COUNTY 27 shall be obligated to reimburse DISTRICT and CITY for any funds already deposited with the COUNTY minus 28 any DISTRICT's and CITY's share of the expenditures for the PROJECT expended to date, in the proportion 29 as defined in Article G, H and I, respectively, of the RECITALS. COUNTY shall reimburse DISTRICT and Cooperative Agreement 1 CITY within thirty(30)days of termination. 2 6. COUNTY shall inform the DISTRICT and CITY of the.need for any, changes to the PROJECT or the 3 PROJECT BUDGET. The parties shall agree to collaborate and cooperate in an attempt to reach agreement 4 with respect to the final.costs and to any change orders that affect the PROJECT or PROJECT BUDGET. In 5 the event that cost increases are necessary and the PROJECT BUDGET cannot be increased, the parties will 6 meet to conduct value engineering or mutually agree on a change in the PROJECT so that costs remain 7 within the PROJECT BUDGET. All changes to the PROJECT or the PROJECT BUDGET must be approved 8 in writing by all Parties. DISTRICT shall be responsible-for cost increases that are attributable to the 9 DISTRICT IMPROVEMENTS. COUNTY shall be responsible for cost increases that are attributable to the, 10 COUNTY IMPROVEMENTS. CITY shall be responsible for cost increases that are attributable to the CITY 11 IMPROVEMENTS. Costs increases that are attributable to the PROJECT shall be split in the proportion as 12 defined in Article G;.H and I of the RECITALS between the parties. 13 7. COUNTY shall cause COUNTY's contractor to maintain in force, _until completion and acceptance of the 14 PROJECT construction contract, a policy of Contractual Liability Insurance, including coverage of Bodily 115 Injury Liability and Property Damage Liability, in the amount of $2,000,000 minimum single.limit coverage, 16 and a policy of Automobile Liability Insurance in the amount of$1,000,000 minimum. Endorsements to each 17 policy shall be required which name the DISTRICT, its officers, agents and employees and CITY, its officers, 18 agents and employees as additionally insured. COUNTY shall also require COUNTY's contractor to maintain 19 Worker's Compensation Insurance. COUNTY shall provide Certificates of Insurance and Additional Insured 20 Endorsements which meet the.requirements of this section to DISTRICT and CITY prior to the start of 21 construction. 22 8. Ownership and title to all materials, equipment, and appurtenances installed as part of this Agreement will 23 automatically be vested with the jurisdiction for which the improvements reside and no further agreement will 24 be necessary to transfer ownership. 25 9. Neither COUNTY, CITY nor DISTRICT shall be responsible for any maintenance of the improvements 26 provided by PROJECT that are located outside of their respective ownership or right of way boundaries 27 except as specified in this agreement or future agreements. 28 10. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by all 29 parties and no oral understanding or agreement,not incorporated herein shall be binding on each party Cooperative Agreement 1 hereto. 2 11. DISTRICT, CITY and COUNTY shall retain or cause to be retained for audit for a period of three (3) years 3 from the date of final payment, all records and accounts relating to PROJECT. 4 12. Neither COUNTY nor any officer or employee thereof shall be responsible for any damage or liability 5 occurring by reason of'anything done or omitted to be done by DISTRICT or CITY under or in connection with 6 any work, authority or jurisdiction delegated to DISTRICT or CITY under this Agreement. It is further agreed 7 that pursuant to Government Code Section 895.4, DISTRICT and/or CITY shall fully indemnify and he 8 COUNTY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) 9 occurring by reason of anything done or omitted to be done by DISTRICT or CITY respectively under or in 10' connection with any work, authority or jurisdiction delegated to DISTRICT or CITY respectively under this 11 Agreement. 12 13. Neither DISTRICT nor any officer or employee thereof shall be responsible for any damage or liability 13 occurring by reason of anything done or omitted to be done by COUNTY or CITY under or in connection with 14 any work, authority or jurisdiction delegated to COUNTY or CITY under this Agreement. It is further agreed 15 that pursuant to Government Code Section 895.4, COUNTY and/or CITY shall fully indemnify and hc, -'-,, 16 DISTRICT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) 17 occurring by reason of anything done or omitted to be done by COUNTY or CITY respectively under or in 18 connection with any work, authority or jurisdiction delegated to COUNTY or CITY respectively under this 19 Agreement. 20 14. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by 21 reason of anything done or omitted to be done by COUNTY or DISTRICT under or in connection with any 22 work, authority or jurisdiction delegated to COUNTY or DISTRICT under this Agreement. It is further agreed 23 that pursuant to Government Code Section 895.4, COUNTY and/or DISTRICT shall fully indemnify and hold 24 CITY harmless from any liability imposed for injury(as defined by Government Code Section 810.8)occurring 25 by reason of anything done or omitted to be done by COUNTY or DISTRICT respectively under or in 26 connection with any work, authority or jurisdiction delegated to COUNTY or DISTRICT respectively under this 27 Agreement: 28 15. This Agreement and the exhibits herein contain the entire agreement between the parties, and is intended by 29 the parties to completely state the agreement in full. Any agreement or representation respecting the matters Cooperative Agreement I dealt with herein or the duties of any party in relation thereto, not expressly set forth in this Agreement, is null 2 and void. 3 16. Nothing in the provisions of Agreement is intended to create duties or obligations to or rights in third parties 4 not parties to this Agreement or affect the legal liability of either party to the Agreement by imposing any 5 standard of care with respect to the maintenance of roads different from the standard of care imposed by law. 6 17. This Agreement may be executed in one or more counterparts and when a counterpart shall have been 7 signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same 8 instrument. 9 18. This Agreement shall terminate 12 months after the filing of a Notice of Completion for PROJECT. In no 10 event shall construction of the PROJECT be completed later than June 30, 2012, provided that the High 11 School remains scheduled to open on or before August 15, 2012. In the event that the High School is 12 scheduled to open after August 15, 2012, the completion date for the PROJECT shall be extended by a 13 corresponding number of days, so that the PROJECT is completed at least forty-five (45) days prior to the 14 scheduled opening of the High School. i 15 19. All notices, demands, invoices, and written communications shall be in writing and delivered to the following 16 addresses or such other address as the PARTIES may designate: 17 To County: Riverside County Transportation Department 18 Attention: Juan C. Perez 19 4080 Lemon Street, 8t' Floor 20 Riverside, CA 92501 21 Phone: (951) 955-6740 22 Fax: (951)955-3198 23 24 To District: Colton Joint Unified School District 25 Attention: Darryl Taylor, Director of Facilities, Planning and Construction 26 851 South Mt.Vernon Ave 27 _ Colton, CA 92324 28 Phone: (909) 580-6640 29 Fax: (909)554-1882 Cooperative Agreement 1 To City: City of Grand Terrace 2 Attention: Richard Shields, Director of Building and Safety/Public Works 3 22795 Barton Road, Suite"B" 4 Grand Terrace, CA 92313 5 Phone: (909) 825-3825 6 Fax: (909) 825-7506 7 8 g [Signatures of Parties on Following Page] 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Cooperative Agreement 1 APPROVALS 2 COUNTY OF RIVERSIDE COLTON JOINT UNIFIED SCHOOL DISTRICT 3 RECOMMENDED FOR APPROVAL: APPROVED BY: 4 Dated: Dated: 5 JUAN C. PEREZ BY: 6 Director of Transportation THE: 7 APPROVED AS TO FORM: -- APPROVED AS TO FORM: 8 PAMELA J.WALLS, COUNTY COUNSEL 9 Dated: Dated: BY: 10 By Deputy THE: 11 APPROVAL BY THE BOARD OF SUPERVISORS: ATTEST: 12 13 Dated: Dated: BY. 14 BOB BUSTER THE: Chairman, Riverside County Board of Supervisors - 15 CITY OF GRAND TERRACE 16 APPROVED AS TO FORM: 17 18 Dated: ATTEST: 19 City Attorney 20 APPROVED BY THE CITY OF 21 Dated: GRAND TERRACE CITY COUNCIL KECIA HARPER-THEM, 22 Clerk of the Board (SEAL) Dated: 23 WALT STANCKIEWITZ 24 Mayor 25 ATTEST: 26 27 Dated: 28 BRENDA MESA City Clerk 29 Cooperative Agreement �+ 1 EXHIBIT A•VICINITY MAP 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Cooperative Agreement 1 EXHIBIT B•PROJECT BUDGET FOR MAIN STREET AND MICHIGAN TRAFFIC SIGNAL PROJECT 2 3 COUNTY.:.'. : . CITY OF;, COLTON.JOINT . TASK :;;`.. OF:'.,°,.. ,: GRAND:,;.::' TOTAL'.. USD 4 RIVERSIDE . TERRACE 5 6 CONSTRUCTION 7 Construction $ 273,000 $ 174,000 $ 174,000 $ 621,000 8 Construction Contingency 10 % $ 28,000 $ 17,500 $ 17,500 $ 63,000 9 SUBTOTAL Const. $ _ 301,000 $ 191,500 $ 191,500 $ 684,000 10 11 DESIGN/CONSTRUCTION ENGINEERING 12 Plans, Specs& Estimates $ 55,000 $ 27,500 $ 27,500 $ 110,000 13 Advertise&Award 1.0% $ 3,000 $ 2,000 $ 2,000 $ 7,000 14 Inspection &Testing 14% $ 39,000 $ 25,000 $ 25,000 $ 89,000 15 Construction Survey 5.0% y $ 14,000 $ 9,000 $ 9,000 $ 32,000 16 SUBTOTAL Const. Engr. $ 111,000 $ 63,500 $ 63,500 $ 238,000 17 18 TOTAL $ 412,000 $ 255,000 $ 255,000 $ 922,000 19 20 21 22 23 24 25 26 , 27 28 29 Cooperative Agreement 0 msasass$a $$a$ aa$aaasasaaaaas$asa mess msasssas$a �easasa massaasa$eaaae 3s$gg ��a g� gg2 g a gg 3��gga ggg F »g��sas�ga»m»gsa�ggsg gi msxs» �ge�a Fs» � Fa .- xexc:am _ c R R R R R cF+ L sasesssssaeas easaa g sasasssa as asa asaeasass masseas 4a s $assas$a ssssssassasss ssss sssxsssal s gees gsasssAsas ass as gs.s sasssasa si � U a O �a O x�g a a a o 0 a s as ease $ seas . sa asass $g Mal s ss as a sg a as ea a aa$ s sxx gs1s1sssg� sss »� gI ss1gaA AAs a g asa s ss AaaA gsgg11 : a. tt s v� �LL w o a 'o a L sSsea S gas $ g a Rom a $e ssS2aa Ss aasss as a gssasS Ss SSgASASxxx SISS SS SS $ U K c y E L rE rE r51r a o o a e ass $aea$aa $$IR$$ sae .s esaa $ a $ .a $aa$e $ me $a .a $$$$ Falls sggggsagsgssasgss ssggasss g8Ig �� s ssigA gssss g sggs g gas y a ZZ9 p s U Zg - a_ss d"gg 5 �s. s g �a adog xgaa s e v LU 7 O a Miss s $ I ae a .a Rees sae a$ sass E! a e a a s g�aSM gss s sa�Rs�aissgasas g$g$ g WINage gsss s g ggsa�gggsssa a g A, 3 "x saxs a»d»g ssss Z a " W a' saeeea as s $ease s essRm $ sa asaa a ss s a a .asaaessssss ms� �sRgsssggsss �Us gg9gas gR9 g s�gg ga gig� g ssasssa s `ssag a 2 sea a»g 222 x w LU RRR v~i �� _c ii a a a OUR Ras as ea asses assss$ss $aa aasasesae mseaeas asa asa$ se osagggsgss �as � g@gaags gsag gjaas Rasa g ass gsagsa aggga g L o xsxaxgtt as = 33 xdg "sg -ax 3m_ a N Wg ggaRagsa,ga•a gg Al w eF a� 5 d 888 a8SSS8aS8B88888"s 888888883� SS8 S8S88888 "$SS 8888888888588 a cgs ^�g» --- sao8 gggg �a»an sgyagag g= cga'g� RS _ 1— o.gsaa-s�rsgg'EgaaggRin l! <0 W ��w € a�°'om9 g 9166 ut't u9o90 t t5�99 t t t t t tn9 999 �13�t"29 666666 21 3m � 'o W v Fm'O'O¢ i i U SSSSp aqIs muu¢o¢zWs¢ o o•-�s�a z 3 ' °a ° =wgg ,m��mum�g aymgou¢wc 61 ;¢ Mg Ell tu�° a ' a�� g3a am°t�¢k' g3b ad¢'�ouu " ¢ $ >m °fin o8�°9oo�000� W aim M. me- a000 °33m°°°°°°° m �Qu aoi' °pz� SS SS o z . �� °$0$�� s s��KKgumm �ua mmm m° go6��_€ _ m UG g 3 � m=� �u Zyma }Q< �i- 115U ¢aim ¢n62Si23iZ39i95b5 ` a5� IOK m¢Fnab C¢¢(¢�� aC�¢Uh�ne�UU�il�i< W"""mmmmmm �$ bum"m u"m aaaaaaaara�c c 62So �m om_ _ammZam m_x sma 3 $s ^`r.pE - u ar- 93 00 4 "fed a M A"U:9AFk qVM _ 8 ap 9 3c _ _ a — i MAIN STREET IMPROVEMENT PROJECT In parhforshlp with COUNTY OF RIVERSIDE,CJUSD and CITY OF GRAND TERRACE Summary of all costs to Advertise,Award and Construct Project M.MUETING 1) MAIN ST. 2) MAIN ST. 3) MAI] [ N ST, 41 MAIN ST, 5) MAIN ST. 6) MICHIGAN AVE 7) MAIN ST. 6115/11 RIVERSIDE CJUSD RIVERSIDE CJUSD RNERSIOE RNERSIOE RIVERSIDE DRAFT COUNTY COUNTY a CITY COUNTY COUNTY COUNTY STREET STREET SIGNAL SIGNAL RESURFACNO PROPERTY Y TGTA� FOR REVIEW CONSTRUCTION Is 604,000.00 $ 755.500.00 $ 126,100.D0 $ 200,S00.00 $ S 151,840.00 $ S 1,837,940.D0 STORM DRAIN $ 343,000.00 $ $ 36,300.00 S 38.200.00 S $ $ Is 417,500.00 SIGNAL $ $ 134,000.00 $ 67,000.00 S 67,000.00 S 268,000.00 TRAFFIC SIGNAL POLES $ $ 30,00D.00 * $ 15.000.00 * $ 15,000.00 * * $ 60,000.00 SIGNING 8 STRIPING $ 0,900.00 $' 11,000.00 $ 12,900.00 $ - 7,100.00 S $ 2,390.00 $ $ 42,290.00 UTILITIES $ 15,000.00 S 3.000.00 S $ 1.500.00 $ $ $ $ 19.500.00 LUMP SUM COSTS $ 48,100.00 $ 45,500.00 $ 13,D00.00 $ 15,600.00 $ $ 7,800.00 $ $ 130.000,00 SUB TOTAL f 1,0196000.00 S 979,000.00 $ 270,300.00 S 344,900.00 S $ 162,030.00 $ * $ 2,T75,230.00 I COMBINED CJUSD 8 CITY COSTS I%of Totol Combucton Cost) V% 37% toll - 17% 0% s% CJUSD COSTS CONSTRUCTION CONTINGENCY 10% S 102,000.00 10% S 88000,00 10% $ 28,000.00 10% $ 35000.00 10% $ 101% $ 17,000.00 $ - $ 280,000.00 CITY OF GRAND TERRACE COSTS TOTAL CONSTRUCTION S 1,121,000A0 f -1,077,000.00 S 299,000.00 S .380000.00 $ S 180,000.00 S 3,057,000A0 ADVERTISEBAWARD 1.0% $ 11,000.00 1% $ 10,000.00 1% $ 3,000.00 1% $ - 4,000.00 1% $ 1% $ 2,000.00 $ 30.000.00 INSPECTION B TESTING 14.0% $ 143,000.00 14% $ 138,000.00 14% $ 38.000.00 14% $ 50,000.00 14% S 14% S 23,000.00 $ $ 392,000.00 SURVEY 5.0% $ 51,000.00 5% S 49,000.00 5% $ 14,000.00 5% S "1B4OW.00 5% $ 5% $ 9,000.00 $ $ 141.000.00 . SUB TOTAL S 205.000.00 S 1W 000.00 S 55.000.00 S 72,000.00 S $ 34A00.00 S f 583,000J10 .. TO IS 1,320,00040 $ 1474,000A0 1 1$ 3S4,000.00 I IS- 452ADOM I is Is 214,DW.00 1 1$ 1 1$ 3,e2o,o60.� TOTAL IMPROVEMENT COSTS TRAFFIC SIGNAL AGREEMENT COSTS MAIN ST.AGREEMENT COSTS ADDITIONAL COUNTY COSTS COUNTY CJUSD CJUSD CITY COUNTY PRIVATE MICHIGAN MAIN STREET SIGNAL COUNTY TOTAL TOTAL TOTAL COUNTY TOTAL TOTAL STORM GRAIN PROPERTY RESURFACING TOTALS TOTALS CONSTRUCTION CO $ 1,019,000.00 $ 270,300.110 $ 271,000.00 $ 1,019,000.00 $ - $ - $ 162,030.00 $ 1,452,030.00 CONSTRUCTION CJUSD $ 979,000.00 $ 172.450.00 $ 173,000.00 $ 979,000.00 $ 1,152,000.DD CONSTRUCTION CITY $ 172.450.00 $ 173,000.00 ' CONSTRUCTION CONTINGENCY CO $ 102,000.00 $ 28,D00.00 $ 28,000.00 $ 102,000.00 $ - S 17.000.00 $ 147,000.00 CONSTRUCTION CONTINGENCY CJUSD $ 98,000.00 $ 17,500.00 S 17,500.00 S- 98,000.00 $ 115,500.OD CONSTRUCTION CONTINGENCY CITY is 17,500.00 S 17,500.00 ' ADVERTISE B AWARD CO S 11,000.00 $ 3.000.00 $ 3.000.001 1 1 . $ 11,000.001 $ - $ 2,000.00 S 16,000.00 ADVERTISEBAWARD CJUSD $ 10,000.00 $ 2,000.00 $ 2,000.00 $ 10,000.00 $ 12,000.00 ADVERTISE B AWARD CITY $ 2,000.00 $ 2,000.00 INSPECTION B TESTING CO $ 143,000.00 $ 30,000.00 $ 38,000.00 $ 143,000.00 $ - $ - $ 23,000.00 S 204,000.00 INSPECTION B TESTING CJUSD is 136,000.00 $ 25,000.00 S' '25,000.00 $ 138,000.00 $ 163,000.00 INSPECTION B TESTING CITY $ 25,000.00 $ 25,000.00 SURVEY CO $ 51,000.00 is 14,000.00 $ 14,000.00 $ 51,000.00 $ - $ $ 9.000.00 S 74.000.00 SURVEY CJUSD $ 49,000.00 $ 9.000.00 S 9,000.00 S 9,000.00 $ 49,000.00 68,000.00 SURVEY CITY $ 9.000.00 $ 805,200.00$ 2,600,000A0 $ 354,000.00 f 228,5W.00 S 226.500.00 $ 1.326.000.00 S 1,274,000.00 $ - $ - S 213,030.00 S 1,893,030.00 S 1,500, .00 IMPROV TOTAL $ 807,000.00 IMPROV TOTAL S 2,600,000.00 CONSTRUCTION COST SUMMARY COUNTY OF RIVERSIDE'TRANSPORTATION DEPARTMENT Printed: 6/15/2011 16:42 MAIN STREET IMPROVEMENT PROJECT Engineer's Estimate Riverside County, CJUSO & City of Grand Terrace W.O.# B070791 ITEM ITEM CODE ITEM UNIT QUANnTMD BID AMOUNT STREET ITEMS 1 1 011505 GRINDING ASPHALT CONCRETE IN PLACE SOYD 0 $3.00 $0.00 2 011506 WEDGE PLANE ASPHALT CONCRETE LF 600 $3.00 $1,800.D0 3 011507 COLD PLANE ASPHALT CONCRETE PAVEMENT(.12') SQYD 27,500 $3.D0 $82,500.00 4 150855 REMOVE PAVEMENT SOYD 9,700 $10.00 $97,000.00 l 5 153215 REMOVE CONCRETE(CURB AND GUTTER) LF 3,180 $5.00 $15,900.00 6 152370 RELOCATE MAILBOX EA 26 $2D0.00 $5,200.00 7 160101 CLEARING AND GRUBBING LS 1 $100,000.00 $100,000.00 8 160120 REMOVETREE EA 28 $500.00 $14,000.00 9 190101 ROADWAY EXCAVATION CY 5,170 $25.00 $129,250.00 10 198006 IMPORTED MATERIAL CY 875 $40.00 $35,000.00 11 197003 CONTOUR GRADING SQFT 780 $5.00 $3,900.DD 12 190185 SHOULDER BACKING LF 600 $2.00 $1,200.00 13 260201 CLASS 2 AGGREGATE BASE CY 2,330 $50.00 $116,500.00 14 414111 ROUT AND SEAL RANDOM CRACKS LS 1 $1,000.D0 $1,000.00 15 390130 HOTMIXASPHALT TON 5,570 $70.00 $389,900.00 16 394046 PLACE ASPHALT CONCRETE DIKE(TYPE D) LF 300 $20.00 $6,000.00 17 394002 PLACE ASPHALT CONCRETE(MISCELLANEOUS AREA) SQYD 240 $15.00 $3,600.00 18 017317 MINOR CONCRETE(CROSS-GUTTER AND SPANDREL) SOFT 1,100 $10.00 $11,000.00 19 017303 MINOR CONCRETE(SPANDREL)(CRS 209) SQFT 6,920 $10.00 $69,200.00 20 017304 MINOR CONCRETE(CURB AND GUTTER)(CRS 200) LF 680 $20.00 $17.600.00 21 017305 MINOR CONCRETE(CURB AND GUTTER)(CRS 201) LF 4,340 $25.00 $108,500.00 22 017309 MINOR CONCRETE(TYPE"D"CURB)(CRS 204) LF 3,960 $15.00 $59,400.00 23 731501 MINOR CONCRETE(CURB) LF 105 $30.00 $3,160.00 -. 24 017306 MINOR CONCRETE(CURB RAMP)(CRS 403) SQFT 3,220 $10.00 $32,200.00 25 017310 MINOR CONCRETE(DRIVEWAY APPROACH)(CRS 207) SOFT 4,470 $10.00 $44,700.60 26 731516 MINOR CONCRETE(DRIVEWAY) SQFT 5,610 $10.00 $56,100.00 27 731535 MINOR CONCRETE(BUS PAD) SQFT 420 $25.00 $10,5D0.00 28 731521 MINOR CONCRETE(SIDEWALK) SOFT 27.140 $6.00 $162,840.00 29 731519 MINOR CONCRETE(STAMPED CONCRETE) SQFT 17,300 $8.00 $138,400.OD 30 000003 6'STEEL FENCE IN MEDIAN LF 1,200 $100.00 $120,000.00 31 832003 METAL BEAM GUARD RAILING(WOOD POST) LF 16 $100.00 $1,600.00 0 $0.00 $0.00 SUBTOTAL Items 1-31 One Million Eight Hundred Thirty Seven Thousand Nine Hundred Forty Dollars and No Cents $1,837,940 "Words" LUMP SUM ITEMS 32 066102 DUST ABATEMENT LS 1 $10,000.D0 $10,000.00 33 074020 WATER POLLUTION CONTROL LS 1 $20,000.00 $20,000.00 34 120100 TRAFFIC CONTROL SYSTEM LS 1 $100,000.00 $100,000.00 0 $0.00 $0.00 SUBTOTAL Items 32- One Hundred Thirty Thousand Dollars and No Cents $130,000 34 "Words" Page 1 of 2 COUNTY OF RIVERSIDE`TRANSPORTATION DEPARTMENT Printed: 6/15/2011 16:42 MAIN STREET IMPROVEMENT PROJECT Engineer's Estimate Riverside County, CJUSD & City of Grand Terrace W.o.# B070791 ITEM ITEM CODE ITEM UNITT QUANTITY BIDNO I AMOUNT SIGNING&STRIPING 35 150717 REMOVE TRAFFIC STRIPE AND PAVEMENT MARKING LF 2,830 $3.00 $8,490.00 36 150742 REMOVE ROADSIDE SIGN EA 11 $100.00 $1.100.00 37 152386 RELOCATE ROADSIDE SIGN-ONE POST EA 2 $150.00 $300.00 38 566011 ROADSIDE SIGN-ONE POST EA 65 $200.00 $13,000.00 39 840519 THERMOPLASTIC CROSSWALK AND PAVEMENT MARKING SOFT 1.950 $4.00 $7,800.00 40 840656 PAINT TRAFFIC STRIPE(2-COAT) LF 9,550 $1.00 $9,&%.00 41 850102 PAVEMENT MARKER(REFLECTIVE) EA 410 $5.00 $2,050.00 42 860201 SIGNAL AND LIGHTING LS 2 $134.000.00 $268,000.00 0 $0.00 $0.00 0 $0.00 SUBTOTAL Items 35- Three Hundred Ten Thousand Two Hundred Ninety Dollars and No Cents $310,290 42 "Words" UTILITIES 43 000003 REMOVE POLE(BY OTHERS) EA 6 $500.00 $3,000.00 44 152351 RELOCATE HYDRANT EA 0 $0.00 $0.00 45 152402 ADJUST WATER VALVE COVER TO GRADE EA 0 $500.00 $0.00 46 152410 RELOCATE WATER METER EA 0 $0.00 $0.00 47 152440 ADJUST MANHOLE TO GRADE EA 8 $500.00 $4,000.00 48 860402 LIGHTING(CITY STREET) EA 5 $2,500.00 $12,500.00 0 $0.00 $0.00 SUBTOTAL Items 43- Nineteen Thousand Five Hundred Dollars and No Cents $19,500 48 "Words" STORM DRAIN 49 011503 UNDER SIDEWALK DRAIN CAST IN PLACE(CRS 309) LF 35 $300.00 $10.500.00 50 150806 REMOVE PIPE LF 458 $50.00 $22,900.00 51 015101 CLASS B CONCRETE(COLLAR)(RCFC&WCOS M803) EA 3 $1.500.00 $4,500.00 52 650010 17 REINFORCED CONCRETE PIPE LF 170 $80.00 $13,600.00 53 650014 18"REINFORCED CONCRETE PIPE LF 40 $90.00 $3,600.00 54 650018 24"REINFORCED CONCRETE PIPE LF 127 $100.00 $12,700.00 55 650022 30"REINFORCED CONCRETE PIPE LF 2,060 $120.00 $247,200.00 56 017003 CATCH BASIN(CURB INLET)(CRS 300) EA 5 $5,000.00 $25,000.00 57 017003 CATCH BASIN(CURB INLET)(CRS 300) EA 1 $16,000.00 $16,000.00 58 017101 MANHOLE(RCFC&WCDS MH 261) EA 10 $5,000.00 $50,000.00 59 017104 JUNCTION STRUCTURE(RCFCBWCDS JS 228) EA 2 $5,000.00 $10,000.00 60 719530 CURB DRAIN LF 40 $25.00 $1,000.00 61 152440 ADJUST MANHOLE TO GRADE EA 1 $500.D0 $500.00 0 $0.00 $0.00 SUBTOTAL Items 49- Four Hundred Seventeen Thousand Five Hundred Dollars and No Cents $417,500 61 "Words" SUBTOTAL Items 1-61 Two Million Seven Hundred Fifteen Thousand Two Hundred Thirty Dollars and No Cents $2,715,230 "Words„ CONTINGENCY 99991M CONTINGENCY LS 10% $271,523 $271,523 GRAND TOTAL Two Million Nine Hundred Eighty Six Thousand Seven Hundred Fifty Three Dollars and No Cents $2,986,753 "Words" Prepared by: MIKE MUETING 311 512 01 1 Checked by: Page 2 of 2 r CALIFORNIA AGENDA REPORT MEETING DATE: July 12, 2011 Council Item ( X ) CRA Item ( ) TITLE: Resolution of Intent and Ordinance Required by ABX1 27 to Permit the Continued Existence of the Community - Redevelopment Agency PRESENTED BY: Betsy M. Adams, City Manager RECOMMENDATION: 1. Adopt the nonbinding Resolution of Intent required by ABX1 27 to enact the Ordinance to permit the continued existence of the Community Redevelopment Agency. 2. Introduce and conduct the.first reading of the Ordinance required by ABX1 27 to permit the continued existence of the Community Redevelopment Agency. BACKGROUND: On June 29, 2011 the Governor signed ABX1 26 and ABX1 27 which are budget trailer bills that eliminated redevelopment agencies and created a voluntary alternative redevelopment program respectively. DISCUSSION: ABX1 26 and ABX1 27 became effective immediately upon ' being signed by the Governor. Redevelopment agencies . are prohibited from entering into any new agreements until they have adopted a non-binding resolution, followed by enacting an ordinance committing to make the payments as required by ABX1 27. Information on the payments Grand Terrace will be required to make is provided in the fiscal impact section of this staff report. AB1X 27, section 34193.(b), specifies that a nonbinding resolution of intent "shall delay the dissolution of a redevelopment agency until November 1, 2011." As Grand Terrace desires to resume redevelopment activities as quickly as possible under the new law, the resolution of intent and the first reading of the ordinance to participate the voluntary alternative redevelopment program are being brought forward for Council consideration at the same time. The second reading of the ordinance is planned for July 26, with the ordinance becoming effective 30 days later. The resolution of intent and ordinance COUNCIL AGENDA ITEM NO. 0 Resolution of Intent & Ordinance Required by ABX1 27 to Permit Continued Existence of the Community Redevelopment Agency Page 2 were prepared by Stradling Yocca Carlson & Rauth, special counsel to the City's redevelopment agency, and have been approved by the City Attorney. The League of California Cities and the California Redevelopment Association intend to file a law suit directly with the California Supreme Court challenging ABX1 26 and ABX1 27. Included with the law suit will be a request to immediately stay the implementation of this legislation while the Court considers the lawsuit. If Court grants a stay then the dates noted in this staff report for various activities required by ABX1 27 will be delayed. FISCAL IMPACT: ABX1 27, section 34194 (J), states that the Director of Finance shall notify each city or county of its payment amount for the 2011-12 fiscal year on or before August 1, 2011. On June 20, the California Redevelopment Association (CRA) published its estimate of the required payments for each redevelopment agency. For Grand Terrace, the CRA estimates the 2011-12 payment to be $2,850,665 and for subsequent fiscal years the payment to be $670,745. The City may file an appeal on these numbers with the Director of Finance on or before August 15, 2011 and intends to do so. The Director of Finance is required to make a decision on the appeal by September 15, 2011 but has the discretion to extend the decision deadline until October 15. One-half of the required payment is due on or before January 15 and the remaining on- half is due May 15 of each year. ABX1 27 specifies that it is a city, not its redevelopment agency, which is required to make the payments. A city is allowed to enter into an agreement with its redevelopment agency to transfer a portion of its tax increment to the city in an amount not to exceed the annual payment. Rosenow Spevacek Group Inc. (RSG), the redevelopment agency's fiscal consultant, is updating the agency's cash flow to include these payments and will present this information at the July 12 Council Meeting. For 2011-12, the City expects to have the funds available to make the payment. The combination of funds used to make the 2011-12 payment will be determined after the City receives the Director of Finance's decision on its appeal. Respectfully submitted: Betsy . Adams, City Manager Resolution of Intent & Ordinance Required by ABX1 27 to Permit Continued Existence of the Community Redevelopment Agency Page 3 ATTACHMENTS: Attachment A: A Resolution of the City Council of the City of Grand Terrace Declaring its Intention to Enact an Ordinance Whereby the City Shall Elect To Comply with and Participate in the Alternative Voluntary Redevelopment Program Contained in Part 1.9 of Division 24 of the California Health and Safety Code Attachment B: An Ordinance of the City of Grand Terrace Electing to Comply with and Participate in the Alternative Voluntary Redevelopment Program Contained in Part 1.9 of Division 24 of the California Health and Safety Code Attachment A A Resolution of the City Council of the City of Grand Terrace Declaring its Intention to Enact an Ordinance Whereby the City Shall Elect To Comply with and Participate in the Alternative Voluntary Redevelopment Program Contained in Part 1.9 of Division 24 of the California Health and Safety Code RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DECLARING ITS INTENTION TO ENACT AN ORDINANCE WHEREBY THE CITY SHALL ELECT TO COMPLY WITH AND PARTICIPATE IN THE ALTERNATIVE VOLUNTARY REDEVELOPMENT PROGRAM CONTAINED IN PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace ("Agency") is a community redevelopment agency organized and existing under the California Community Redevelopment Law, Health and Safety Code Sections 33000, et seq. ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council ("City Council")of the City of Grand Terrace("City"); and WHEREAS, the City Council approved a redevelopment plan for a redevelopment project and project area(the "Original Plan" and"Original Project.Area", respectively, by Ordinance No. 25 adopted September 27, 1979, which has subsequently been amended by an amendment ("Amendment No. I"), as approved by Ordinance No. 31 adopted on January 17,1980, an additional amendment ("Amendment No. 2") as approved by Ordinance No. 52 on July 15, 1981, an additional amendment("Amendment No. 3")as approved by Ordinance No. 187 on July 22; 1999, an additional amendment ("Amendment No. 4") as approved by Ordinance No. 202 on September 12, 2002, an additional amendment ("Amendment No. 5") as approved by Ordinance No. 212 on July 22, 2004, and an additional amendment ("Amendment No. 6") as approved by Ordinance No. 250 on May 11, 2010 approving an amended and restated redevelopment plan (herein, the "Amended Redevelopment Plan") for the project area as established by Ordinance No. 25 and thereafter amended as set forth above under the Amended Redevelopment Plan(the"Amended Project Area"); and WHEREAS, Parts 1.8, 1.85 and 1.9 of Division 24 of the Health and Safety Code were added to the CRL by ABX 1 26 and ABX 1 27, which measures purport to become effective immediately. ABX1 26 and ABXI 27, which are trailer bills to the 2011-12 budget bills, were approved by both houses of the Legislature on June 15, 2011 and signed by the Governor on June 28, 2011; and WHEREAS, Part 1.85 of the CRL ("Part 1.85") provides for the statewide dissolution of all redevelopment agencies, including the Agency, as of October 1, 2011, and provides that,thereafter, a successor agency to administer the enforceable obligations of the Agency and otherwise wind up the Agency's affairs, all subject to the review and approval by an oversight committee; and WHEREAS, Part 1.8 of the CRL ("Part 1.8") provides for the restriction of activities and authority of the Agency in the interim period prior to dissolution to certain "enforceable obligations" and to actions required for the general winding up of affairs, preservation of assets, and certain other goals delineated in Part 1.8; and WHEREAS, the dissolution of the Agency would be detrimental to the health, safety, and economic well-being of the residents of the City and cause irreparable harm to the community, because, among other reasons, the redevelopment activities and projects made possible, implemented, and funded by the Agency are highly significant and of enduring benefit to the community and the City, and are a critical component of its future; and -WHEREAS, Part 1.9 of the CRL.("Part 1.9") provides that a redevelopment agency may continue in operation if a city or county that includes a redevelopment agency adopts an ordinance agreeing to comply with and participate in the Alternative Voluntary Redevelopment Program established in Part 1.9 ("Program"); and WHEREAS, as a condition of the Agency's continued existence and operation of its redevelopment agency, the City is required to make certain annual remittances to the county auditor-controller pursuant to Chapter 3 of Part 1.9, beginning with a larger upfront remittance for the 2011-2012 fiscal year ("First Remittance"), to be paid in two equal installments on January 15, 2012 and May 15, 2012; and WHEREAS, the City expects it will have sufficient moneys and revenues to fund an amount equal to the City's payment of the First Remittance and further expects to have sufficient moneys and revenues to fund the subsequent annual remittances required by Part 1.9; and WHEREAS, the.City's needs are such that it can commit to spend the funds received from the Agency pursuant to the Agreement to Transfer Tax Increment (defined below) to finance activities within the Redevelopment Project that are related,to accomplishing the goals of the Redevelopment Project, including without limitation: the promotion of public improvement facilities; the provision of adequate roadways to correct street alignment problems, to provide adequate circulation and access to highways; the provision of needed improvements to the community's recreational, cultural and other community facilities to better serve the Amended Project Area; to eliminate and prevent the spread of blight and deterioration; the enhancement and renovation of businesses within the Amended Project Area; and expanding the resource of developable land by making underutilized land"available for development; and WHEREAS, the City intends to adopt the ordinance required by Part 1.9, in order to allow the Agency to continue in operation and performing its functions("Ordinance"); and WHEREAS, the City intends to adopt the Ordinance and desires to forestall the dissolution of the Agency until November 1,2011 to allow the,City sufficient time to enact the Ordinance; and WHEREAS,the City and Agency intend to enter into an agreement pursuant to CRL Section 34194.2 whereby the Agency shall make an initial transfer of a portion of its tax increment to the City in an amount equal the First Remittance, and thereafter to transfer amounts of tax increment equal to any subsequent remittance which the City is required to make to the county auditor- controller pursuant to the City's participation in the Program ("Agreement to Transfer Tax Increment"); and WHEREAS, the City is aware that the validity, passage, and applicability of ABX1 26 and ABX1 27 may become the subject of a judicial challenge; and WHEREAS,the City, by the adoption of this resolution, does not represent, disclaim, or take any position whatsoever on the issue of the validity of ABX1 26 or ABX1 27, but rather the City seeks to comply with the Constitution and laws of the State of California, including Part 1.9, in order to preserve the ability of the Agency to continue to operate and thereby benefit the community; and WHEREAS, the City has duly considered all other related matters and has determined that the City's participation in the Program is in the best interests of the Agency, the City, and the health, safety, and welfare of its residents, and in accord with the public purposes and provisions of applicable state and local laws and requirements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE AS FOLLOWS: Section 1. The foregoing Recitals are incorporated into this Resolution by this reference, and constitute a material part of this Resolution. Section 2. Pursuant to CRL Section 34193(b), the City hereby expresses its intent to adopt the Ordinance to comply with Part 1.9. This resolution is that"nonbinding resolution of intent" referred to in CRL Section 34193(b) and shall be interpreted and applied in all respects in accordance with such section and Part 1.9,to the fullest extent permitted by law. Section 3. On or before October 1, 2011, the City Manager is hereby authorized and directed to notify the county auditor, the State Department of Finance, and the Controller of the State concerning the resolution, in accordance with Section 34193(b). Section 4. Each of the City Attorney and Stradling Yocca Carlson & Rauth, a Professional Corporation is hereby authorized to bring an action in the Superior Court pursuant to CRL Sections 33500 and 33501 to determine the validity of the ordinance referred to in this resolution, or the validity of any bonds contemplated to be issued by the agency or other material contracts of the Agency, or any findings of the City Council related thereto, upon the determination of the City Council that such action is reasonably necessary or appropriate to facilitate the consummation of any agency transaction for which governing board approval has been given. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED,APPROVED AND ADOPTED this day of ,2011. _J. Mayor (SEAL) ATTEST: City Clerk APPROVE AS TO FORM: City Attorney STATE OF CAI -ORNIA ) COUNTY OF S_ . BERNARDINO ) ss. CITY OF GRAT- TERRACE ) 1, Brend:-. viesa, City Clerk of the City of Grand Terrace, hereby certify that the foregoing resolution was t �y adopted by the City Council of said City at a regular meeting of said City Council held on day of , 2011, and that it was so adopted by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSEN Councilmembers: ABSTA Councilmembers: City Clerk of the City of the City of Grand Terrace (SEAL) Attachment B An Ordinance of the City of Grand Terrace Electing to Comply with and Participate in the Alternative Voluntary Redevelopment Program Contained in Part 1.9 of Division 24 of the California Health and Safety Code ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE ELECTING TO COMPLY WITH AND PARTICIPATE IN THE ALTERNATIVE VOLUNTARY REDEVELOPMENT PROGRAM CONTAINED IN PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace, ("Agency") is a community redevelopment agency organized and existing under the California r--_- Community Redevelopment Law, Health and Safety Code Sections 33000, et seq. ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council("City Council") of the City of Grand Terrace ("City"); and WHEREAS, the City Council approved a redevelopment plan for a redevelopment project and project area(the "Original Plan" and "Original.Project Area", respectively, by Ordinance No. 25 adopted September 27, 1979, which has subsequently been amended by an amendment ("Amendment No. 1"), as approved by Ordinance No. 31 adopted on January 17, 1980, an additional amendment("Amendment No. 2") as approved by Ordinance No. 52 on July 15, 1981, an additional amendment("Amendment No. 3") as approved by Ordinance No. 187 on July 22, 1999, an additional amendment ("Amendment No. 4") as approved by Ordinance No. 202 on September 12, 2002, an additional amendment ("Amendment No. 5") as approved by Ordinance No. 212 on July 22, 2004, and an additional amendment ("Amendment No. 6") as approved by Ordinance No. 250 on May 11, 2010 approving an amended and restated redevelopment plan(herein,the "Amended Redevelopment Plan") for the project area as established by Ordinance No. 25 and thereafter amended as set forth above under the Amended Redevelopment Plan(the"Amended Project Area"); and WHEREAS, Parts 1.8, 1.85 and 1.9 of Division 24 of the Health and Safety Code were added to the CRL by ABX1 26 and ABX1 27, which measures purport to become effective immediately. ABX1 26 and ABX1 27, which are trailer bills to the 2011-12 budget bills, were approved by both houses of the Legislature on June 15, 2011 and signed by the Governor on June 28, 2011; and WHEREAS, Part 1.85 of the CRL ("Part 1.85") provides for the statewide dissolution of all redevelopment agencies, including the Agency, as of October 1, 2011, and provides that,thereafter, a successor agency to administer the enforceable obligations of the Agency and otherwise wind up the Agency's affairs, all subject to the review and approval by an oversight committee; and WHEREAS, Part 1.8 of the CRL ("Part 1.8") provides for the restriction of activities and authority of the Agency in the interim period prior to dissolution to certain "enforceable obligations and to actions required for the general winding up of affairs, preservation of assets, and certain other goals delineated in Part 1.8; and WHEREAS, the dissolution of the Agency would be detrimental to the health, safety, and economic well-being of the residents of the City and cause irreparable harm to the community, because, among other reasons, the redevelopment activities and projects made possible, implemented, and funded by the Agency are highly significant and of enduring benefit to the community and the City, and are a critical component of its future; and WHEREAS, Part 1.9 of the CRL ("Part 1.9") provides that a redevelopment agency may continue in operation if a city or county that includes a redevelopment agency adopts an ordinance agreeing to comply with and participate in the Alternative Voluntary Redevelopment Program established in Part 1.9 ("Program"); and WHEREAS, as a condition of the Agency's continued existence and operation of its redevelopment agency, the City is required Ito make certain annual remittances to the county auditor-controller pursuant to Chapter 3 of Part 1.9, beginning with a larger upfront remittance for 2 the 2011-2012 fiscal year ("First Remittance"), to be paid in two equal installments on January 15, 2012 and May 15, 2012; and WHEREAS, the City will have sufficient moneys and revenues to fund an amount equal to the City's payment of the First Remittance and expects to have sufficient moneys and revenues to fund the subsequent annual remittances required by Part 1.9; and WHEREAS, the City's needs are such that it can commit to spend the funds received from the Agency pursuant to the Agreement to Transfer Tax Increment (defined below) to finance activities within the Redevelopment Project that are related to accomplishing the goals of the Redevelopment Project, including without limitation: the promotion of public improvement facilities; the provision of adequate roadways to correct street alignment problems, to provide adequate circulation and access to highways; the provision of needed improvements to the community's recreational, cultural and other community facilities to better serve the Amended Project Area; to eliminate and prevent the spread of blight and deterioration; the enhancement and renovation of businesses within the Amended Project Area; and expanding the resource of developable land by making underutilized land available for development; and WHEREAS, the City and Agency intend to execute an agreement pursuant to CRL Section 34194.2, whereby the Agency shall make an initial transfer of a portion of its tax increment to the City in an amount equal the First Remittance, and thereafter to transfer amounts of tax increment equal to any subsequent remittance which the City is required to make to the county auditor- controller pursuant to the City's participation in the Program ("Agreement to Transfer Tax Increment"); and WHEREAS, the City is aware that the validity, passage, and applicability of ABX1 26 and ABX1 27 may become the subject of a judicial challenge; and 3 WHEREAS, the City, by the adoption of this Ordinance, does not represent, disclaim, or take any position whatsoever on the issue of the validity of ABX 126 or ABX 127,but rather the City seeks to comply with the Constitution and laws of the State of California, including Part 1.9, in order to preserve the ability of the Agency to continue to operate and thereby benefit the community; and WHEREAS,the City is the lead agency concerning this Ordinance pursuant to the California Environmental Quality Act (codified as Public Resources Code Sections 21000 et seq) ("CEQA"). and the State CEQA Guidelines; and WHEREAS, City staff has determined that the Ordinance is exempt from CEQA, pursuant to CEQA Guidelines Section 15379 (b)(4), because such authorizations are not considered a project subject to CEQA review. The community remittance is a government funding mechanism and fiscal activity, which does not involve any commitment to any specific project which may result in a potentially significant environmental impact; and WHEREAS, the City has duly considered all other related matters and has determined that the City's participation in the Program is in the best interests of the City, and the health, safety, and welfare of its residents, and in accord with the public purposes and provisions of applicable state and local laws and requirements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES ORDAIN AS FOLLOWS: 1. The foregoing recitals are true and correct. 2. The City hereby finds that(i) the dissolution of the Agency would be detrimental and cause irreparable harm to the community and to the health, safety, and economic well-being,of the 4 citizens of the City, and (ii) the types of activities and projects made possible, implemented, and funded by the Agency are highly significant and of enduring benefit to the community and the City, and are a critical component of its future; and 3. The City hereby ordains that the City shall comply with the Constitution and the laws of the State of California, including Part 1.9, including the determination of remittance amounts, appeal rights in relation thereto, and the making of the remittances referred to in CRL Section 34194(b) and (c) at the times and in the manner described in Part 1.9. This ordinance is that ordinance referred to in CRL Section 34193 and shall be interpreted and applied in all respects so as to comply with Part 1.9, to the fullest extent permitted by law. 4. On or before November 1, 2011, the City Manager is hereby authorized and directed to notify the county auditor-controller, the Controller of the State, and the State Department of Finance that the City agrees to comply with the provisions of Part 1.9 as provided under Section 34193, such notice to be in accordance with CRL Section 34193.1. 5. The City's remittances to the county auditor-controller made pursuant to Part 1.9 may be paid from any legally available funds of the City not otherwise obligated for other uses in accordance with Section 34194.1. Nothing herein is intended or shall be interpreted to require any payments or impose any financial or other obligation of the City other than in accordance with the Constitution and laws of the State of California, including Part 1.9. 6. The City Council determines that approval of this Ordinance exempt from CEQA, pursuant to CEQA Guidelines Section 15378 (b)(4), because such approval not considered a project subject to CEQA review. The payment is a government funding mechanism and fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant environmental impact. 5 7. The City Council hereby authorizes and directs that a Notice of Exemption shall be filed with the Clerk of the Board of Supervisors of the County of San Bernardino, California, within five (5)working days following the date of adoption of this Ordinance. 8. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it,to be published once within 15 days of adoption in a newspaper of general circulation printed and published within the City of Grand Terrace, and shall post a certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk in accordance with Government Code § 36933. 9. The City Clerk shall certify to the passage and adoption of this Resolution and the same shall thereupon take effect and be in force immediately upon its adoption. 10. This Ordinance shall become effective thirty (30) days after the date of the final passage and adoption hereof. PASSED APPROVED AND ADOPTED this_day of , 2011. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 6 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF GRAND TERRACE ) I, Brenda Mesa, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance No. was duly passed and adopted at a meeting of the City Council of the City of Grand Terrace held on the day of ,2011. Upon motion of City Council Member , seconded by City Council Member the foregoing Ordinance No. was duly passed and adopted. Vote on the motion: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and the Official Seal of the City of this day of ,2011. Brenda Mesa, City Clerk 7 PENDING CRA APPROVAL CITY-OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING -JUNE 21,2011 A special meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 21, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Chairman Lee Ann Garcia, Vice-Chairman Darcy McNaboe, Agency Member Bernardo Sandoval, Agency Member Gene Hays, Agency Member Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Ed Finneran, San Bernardino County Sheriffs Department ABSENT: Rick McClintock, San Bernardino County Fire Department CONVENE THE JOINT CRAXITY COUNCIL SPECIAL MEETING at 6:00 P.M. 1. Review of Fiscal Year 2011-12 Preliminary Budget Finance Director Bernard Simon, reported that the Preliminary Budget was presented to the City Council on June 14, 2011. The updated preliminary budget presented tonight reflects budget reductions #1-6 that the City,,Manager recommended on June 14" as well as cost allocation adjustments and anticipated revenue from the sale of the cell tower lease that was authorized by the City Council. City Manager Betsy Adams, gave an update on the State Budget activity indicating that the legislature has not yet presented a budget to the Governor and it is still unknown how it will impact our budget. She indicated that there were two recommended budget reductions for which additional . information is to be provided for consideration. For Budget Reduction #7, defimd Management Analyst position in Public Works, staff was to obtain cost information on the possibility of cost sharing Loma Linda's Emergency Services Coordinator position. Staff has received a verbal estimate from Loma Linda of$24,724 which exceeds the General Fund budget savings for this position. Instead of implementing this budget recommendation, staff proposes using extra savings to be received from restating the City's PERS reports to continue funding this position. She recommended that Budget Reduction#8,reduce patrol deputy position by one half,be implemented CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes June 21,2011 Page 2 in the FY2011-12 budget with the understanding that Council can consider restoring the position once the State budget is adopted and if a majority of SEBA's members approve contract reductions. Sylvia Robles, Orangewood Ct., recognized challenges that exist with budgeting at the state and local level and encouraged the Council to practice conservative budgeting. Council directed staff to include the following Budget Reduction recommendations in the FY 2011- 12 Budget.to be considered for final adoption on June 28, 2011: 1. Remove Traffic Deputy Position from Sheriff s Contract 2. Merge Rental Inspection Program into Code Enforcement 3. Defund Management Analyst Position in Community Development 4. Defund Community Events Program 5. Defund Deputy City Clerk Position 6. Reduce Parks and City Hall Maintenance 7. Removed 8. Reduce Patrol Deputy Position by one half 2. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION GC54956.9 (b) - ONE CASE Mayor Stanckiewitz announced that the Agency met in Closed Session to hold a conference with Legal Counsel to discuss Potential Litigation per GC54956.9 (b) - One Case. There was no reportable action taken. Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 7:47 p.m., until the next CRA/City Council'Meeting that is scheduled to be held on Tuesday,June 28,2011 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 28,2011 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 28, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Chairman Lee Ann Garcia,Vice-Chairman Darcy McNaboe,Agency Member Bernardo Sandoval,Agency Member Gene Hays, Agency Member Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Ed Finneran, San Bernardino County Sheriff s Department Rick McClintock, San Bernardino County Fire Department ABSENT: None CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. 1. APPROVAL OF 06-14-2011 MINUTES CRA-2011-37 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY AGENCY MEMBER MC NABOE, CARRIED 4-0-0-1 (AGENCY MEMBER HAYS ABSTAINED),to approve the June 14, 2011 Minutes. 2. APPROVAL OF A CONSTRUCTION CHANGE ORDER FOR ADDITIONAL LANDSCAPING IMPROVEMENTS TO MICHIGAN STREET AND BARTON ROAD CRA-2011-38 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER HAYS, CARRIED 5-0, to approve a construction change order above the original 10%change order authority in the amount of$22,460.00(5.6%)to install additional landscaping improvements along Michigan Street south of Barton Road and on Barton Road; and appropriate an additional $22,460.00 to the project from the Agency's undesignated, available fund balance. Community Redevelopment Agency Minutes June 28,2011 Page 2 3. ADOPTION OF FY 2011-12 COMMUNITY REDEVELOPMENT AGENCY BUDGET CRA-2011-39 MOTION BY AGENCY MEMBER HAYS, SECOND BY AGENCY MEMBER MC NABOE, CARRIED 5-0, to adopt the proposed FY 2011-12 Budget and . Resolution with the deletion of paragraph 5, which is a duplicate. 4. CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE SECTION 54956.8) 1. Property-APN 1.167-231-02 (22273 Barton Road) Agency Negotiator- Betsy M. Adams Owner-Jo K. Stringfield Under Negotiation-Property Appraisal to Establish Value 2. Property - APN 0275-242-10 & 0275-242-11 Agency Negotiator- Betsy M. Adams Owner-Redevelopment Agency Under Negotiation- Property Appraisal to Establish Value 3. Property- 1167-181-12 & 1167-181-13 Agency Negotiator- Betsy M. Adams Property Negotiator- Jim Towers, Towers and Associates Under Negotiation- Property Appraisal and Negotiations to Purchase 4.Properly- 1167-151-61, 1167-151-62, 1167-151-68, 1161-151-71, 1167-161-03, 1167-161-04 Agency Negotiator-Betsy M. Adams Property Negotiator-Allan Mackenzie Under Negotiation- Terms of Memorandum of Understanding Mayor Stanckiewitz announced that the Agency met in Closed Session for conference with real property negotiators. Council authorized staff to solicit proposals for appraisals on properties listed 1 through 3 above. There is no reportable action on property number 4 above. Community Redevelopment Agency Minutes June 28,2011 Page 3 Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 9:20 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,July 12,2011 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CA'LI'FORNIA AGENDA REPORT MEETING DATE: July 12, 2011 Council Item ( ) CRA Item ( X ) TITLE: Review of CRA Investment Policy PRESENTED BY: Bernie Simon RECOMMENDATION: Approve and Adopt Resolution BACKGROUND: Section 53646 of the Government Code requires that agencies present their investment policy annually to the governing body for review. DISCUSSION: Staff recommends a eliminating the first sentence in section 7.0 that "The City will prohibit the utilization of outside investment advisors". This sentence was added many years ago as a reaction to the City and Agency losing approximately $450,000 due to the Steve Wymer scandal. The prohibition of an investment advisor limited the investing to only staff time and has precluded the ability to build a more active investment portfolio rather than a very passive investment portfolio. Staff believes it is now worthwhile to potentially look at investment advisors in view of the`more difficult investment climate and an influx of proceeds from the 2011 Tax Allocation Bonds. This would allow the City to look at assistance to reinvest surplus funds. The policy would also be amended to have the Financial Advisor be approved by the Council. FISCAL IMPACT: There is no fiscal impact by approval of this policy. Respectfully submitted: Bernie Simon, Finance Director CRA AGENDA ITEM NO. Manager Approval: Betsy KA. Adatns, City Manager ATTACHMENTS: Resolution 2011- CRA Investment Policy 1 RESOLUTION NO. 2011- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING INVESTMENT POLICY WHEREAS,the Community Redevelopment Agency(CRA) of the City of Grand Terrace governing Board is required to review its' investment policy annually; and WHEREAS,the CRA investment policy is within Government Code Section 53601; and WHEREAS,the CRA has considered the policy to insure the protection of public funds; and WHEREAS,the adopts the policy of investing funds in the order of safety, liquidity and yield; and NOW THEREFORE,the Board of the Community Redevelopment Agency of the City of Grand Terrace does hereby resolve, declare, determine, and order as follows: Adopt the Investment Policy of the City of Grand Terrace hereby attached as Exhibit"A". PASSED,APPROVED, AND ADOPTED this 12`h day of July, 2011. Attest: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Redevelopment Agency Community Redevelopment Agency Approved as to form; Agency Counsel 2 EXHIBIT "A" Community Redevelopment Agency of the City of Grand Terrace Investment Policy COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 1.0 POLICY It is the policy of the CRA of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the CRA and conforming to all statutes governing the investment of CRA funds . 2.0 SCOPE This investment policy applies to all financial assets of the CRA. These funds are audited annually and accounted for in the Comprehensive Annual Report . Funds include the Capital Project Fund, Debt Service Fund and Low-Moderate Income Housing Fund. 3.0 PRUDENCE Investments shall be made with judgment and care, under Circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility and/or liability for an individual security' s credit risk or market price changes . 4.0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be: 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the CRA shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio. 1 CONNUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the CRA to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5.0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code Section 53600, et seq. , and this policy. Management of bond funds is controlled by Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to: safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . 2 COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agen will prehib t the .t, , izati en ez eutid2- The -Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California. No public deposit shall ,be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . Selected broker dealers and financial advisors shall be approved by the Agency Board. 8.0 AUTHORIZED INVESTMENTS: The CRA of Grand Terrace is empowered by statute and authorized by Agency Board to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The Treasurer may,. at his discretion, waive security for that portion of a deposit that already is covered by federal or State deposit insurance. 3 COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. F. SECURITIES ISSUED BY FEDERAL AGENCIES. - G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special fund of the State Treasury in which local agencies are . allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment policy that will differ from the CRA. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to U.S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . I. POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as local government investment pools sponsored by counties and .joint powers authorities . These entities may have their own investment policy that will differ from that of the CRA of the City of Grand Terrace. 9.0 COLLATERALIZATION: All certificates of deposit must be collateralized by U.S . Treasury obligations held by a third party. The Treasurer may waive this requirement up to the amount already insured by federal or State deposit insurance. 10. SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery vs . payment (DVP) basis and 4 COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U.S. Government. 11. DIVERSIFICATION: The CRA will diversify its investments by security type and institution. 12. INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Agency Board and adopted by resolution of the CRA. This policy has been reviewed and approved by the CRA Board on July 12 , 2011 . 5 CONMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY Adopted by Board 5/08/97 Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/25/00 Adopted 1/25/01 Adopted 2/14/02 Adopted 2/13/03 Amended 6/24/04 Adopted 6/9/05 Adopted 6/22/06 Adopted 6/12/07 Adopted 6/10/2008 Amended and approved 7/14/09 Approved 3/23/10 6