H.8 - Hirsch & AssociatesPlanning Commission
Hirsch and Associates Amended and Restated Contract
Blue Mountain Trail
February 9, 2021
2030 VISION
Goal #4
Develop and Implement
Successful Partnerships
through the design and
planning of the Blue
Mountain Nature Trail
and Trailhead.
Focus
The City applied for and was awarded a $212,552 Habitat Conservation
Fund grant to construct a Blue Mountain Nature Trail and Trailhead on
the properties owned by the City.The City applied for grant funding to
assist in the construction of a legal access point up to the top of Blue
Mountain.
Currently there is no legal means to access Blue Mountain for hiking
other than the annual Blue Mountain Hike.
The proposed trail and trailhead are intended to provide a place for
hikers to park and a trail to connect to the existing access road for
hiking.The trail would connect to the existing Blue Mountain access
road which is on private property.
Hirsch & Associates Contract
The work will be done in two phases.Phase 1 is the design work.The scope of
work for the design includes community outreach,design of the park,
presentation of the plans to the City Council,and preparation of the construction
document (plans,specifications,and engineering).At the end of Phase 1,a
construction estimate will also be available,and this will also be provided to the
City Council.
In order to carry out Phase 1,the City entered into a contract with Hirsch and
Associates in 2019 for $145,510.Mr.Ken Foley,Project Manager has
commenced the work under this contract.
Phase 2 is preparation of the bid documents,construction,and labor
support.Staff will return to Council for approval of Phase 2 upon
completion of Phase 1.
COVID 19
The COVID-19 pandemic has caused unforeseen delays and continues
to delay progress (e.g.,it has caused substantial delays relating to
property owner and community participation)and has resulted in many
of Hirsch &Associates tasks under this contract to be delayed.As a
result,only some of the services have been performed and there are still
funds available on the contract to complete the remaining services for
this project.
Hirsch & Associates Contract
As a result,only $42,423 in services of the authorized $145,510 for the original
agreement with Hirsch and Associates for services relating to the Blue Mountain
Trailhead have been completed.There is a remaining balance of $103,087.
The City Council is therefore recommended to approve the amended
and restated agreement so all tasks in the original contract can be
accomplished and authorize the City Manager to sign such agreement
subject to City Attorney approval as to form.The amended and restated
agreement does not add any additional services or any additional costs
beyond what was originally approved in the 2019 agreement.Rather,it
allows for an updated schedule of performance,reflects the work that
has been completed and work yet to be performed,and identifies
amounts already paid for completed work.The amended and restated
agreement is included.
Recommendation
Approve the attached Amended and Restated Professional
Services Agreement with Hirsch and Associates to continue
services for the completion of Blue Mountain Trail/Trailhead
and direct the City Manager to execute the agreement
subject to the City Attorney approval as to form
Planning Commission
Hirsch and Associates Amended and Restated Contract
Blue Mountain Trail
February 9, 2021