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38 ORDINANCE NO. 38 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTAB- LISHING THE OFFICE OF DIRECTOR OF FINANCE, APPOINTING THE FINANCE OFFICER TO SAID OFFICE, AND TRANSFERRING CERTAIN DUTIES OF CITY CLERK TO DIRECTOR OF FINANCE. WHEREAS, the City Council has determined that the Finance Officer is the appropriate position to perform certain functions delegated to the City Clerk pursuant to the California Government Code; and WHEREAS , Section 37209 of the Government Code permits the City Council to transfer said duties to the position of Director of Finance; and WHEREAS, it is the intent of the City Council to establish the position of Director of Finance, appoint the Finance Officer to this position, and transfer these duties from the City Clerk; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES ORDAIN as follows : Section 1. Creation of Office of Director of Finance. There is established in the government of the City of Grand Terrace the Office of Director of Finance. Section 2. Duties of Office of Director of Finance. The Director of Finance has the following duties and responsi- bilities: (1) Maintain and operate the general accounting system of the City and of each of the respective divisions and services of the City; (2) perform such accounting functions and duties in accordance with the latest and most modern accounting methods as the science of accounting progresses; (3) maintain, or to prescribe and require the maintaining of, inventory records of municipal properties necessary in accordance with modern municipal accounting practices; (4) perform the functions and duties relating to the administration and collection of taxes, licenses, and permit fees levied by the City; (5) perform the duties relating to preparing, auditing, presenting, and disbursing claims and demands against the city, including payrolls; (6) assist in the purchase of supplies, goods, wares, merchandise, equipment and materials required by the city; (7) assist in the preparation of the annual budget and in the administration of the budget; and (8) cooperate with the City Treasurer and other officials of the city in establishing and maintaining sufficient and satisfactory procedures and controls over municipal revenues and expenditures in all departments , divisions and services of the city in accordance with modern municipal accounting pracitice. Section 3 . Duty of Director to prepare reports . The Director of Finance shall prepare and present to the City Council in sufficient detail to show the exact financil condition of the city, the following reports : (1) a quarterly or more frequently as requested, statement of all receipts , disbursements and balance of the city; (2) an annual statement of report of the financial condition of the city; and (3) such other financial reports as the City Council or City Manager directs. Section 4 . Additional duties. The Director of Finance shall perform other additional duties and functions which the City Council or City Manager prescribes. Section 5 . Financial and accounting duties of City Clerk transferred. In accordance with Sections 37209 and 40805. 5 of the Government Code, the duties imposed upon the City Clerk by Government Code Sections 37201-37208 and the financial and accounting duties imposed upon the City Clerk by Sections 40802-40805 of the Government Code are transferred to the Director of Finance. Section 6 . Appointment, of Director of Finance. The Finance Officer is hereby appointed as the Director of Finance. This position is to serve at the pleasure of the City Manager. The City Manager may, at his pleasure, -2- assume the duties of the Director of Finance or appoint another person or position to assume the duties of the Director- of Finance. Section 7 . Appointment of deputies. With the consent of the City Manager, the Director of Finance may appoint one or more deputy Directors of Finance. Each deputy director shall . perform the duties prescribed by the Director and the City Manager. Section 8 . Bond. When the Director enters upon his duties, he shall execute a bond to the City required by Sections 37209 and 36518 of the Government Code. The bond shall conform to the provisions of the Government Code relating to bonds for public officers. Section 9. Effective Date. This Ordinance shall take effect 30 days after its a option. Section 10. Posting, Within 15 days after the passage of this Ordinance, the City Clerk shall cause this Ordinance to be posted in three (31 public places designated for such purpose by the City Council, Section 11. First read at a regular meeting of the City Council of said City held on the 7th day of August, 1980, and finally adopted and ordered posted at a regu- lar meeting of said City Council on the day of My-or of the City MT rrace and of the Cit ou it thereof. ATTEST: City, C66rk of the City of Grand Terrace and of the City Council L-hereof.. Approved as to form: City ttorney -3- STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss. CITY OF GRAND TERRACE ) I , MYRNA LINDAHL, City Clerk of the City of Grand Terrace, DO HEREBY CERTIFY that the foregoing Ordinance was duly adopted by the City Council of said City at a regular meeting of the City Council held on the 21st day of August 1980, and that it was so adopted by the following vote: AYES: Councilmen Grant, Petta, Nix, Rigley; Mayor Tillinghast. NOES: None ABSENT: None City 0 k of the City of Grand Terrace and of the City Council thereof. STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss. CITY OF GRAND TERRACE ) I, MYRNA LINDAHL, City Clerk of the City of Grand Terrace, DO HEREBY CERTIFY that the above and foregoing is a full , true and correct copy of Ordinance No. 38 of said City Council , and that the same has not been amended or repealed. DATED: August 21 , 1980 City 1 k of the City of Grand Terrace and of the City Council thereof.