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10/11/2011 Counter Copy Please Do Not Remove �LIT'y, j October 11, 2011. 11,14.0.0 Workshop at,4:30 Regular Meeting at 6:00• 22795 Barton Road Grand Terrace California 92313-5295 Civic Center CITY OF GRAND TERRACE (909)824-6621, `Fax(909)"783-7629 :. Fax(909)'783-2600 CRA/CITY COUNCIL : Walt,Stanckiewitz: ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS October 11, 2011 GRAND TERRACE CIVIC CENTER Workshop at 4:30 p.m. 22795 Barton Road Regular Meeting at 6:00 p.m. THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order • - • Invocation- • Pledge of Allegiance- * Roll Call— II STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION 4:30 p.m. City Council Workshop 1. Discuss Options Regarding Events at the National Orange Show CONVENE CITY COUNCIL 1. Items to Delete • 2. SPECIAL PRESENTATIONS A. Presentation — San Bernardino Valley Municipal Water District, Division IV Board Member, Mark Bulot B. Presentation—John Harper, Outgoing City Attorney 3. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 10-11-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 09-27-2011 Minutes Approve D. Historical & Cultural Activities Committee Member Accept Resignation—Ybarra COUNCIL AGENDA 10-11-2011 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. CERT Minutes of June 6, 2011 and August 2, 2011 Accept 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor.may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS- None 7. UNFINISHED BUSINESS- None 8. NEW BUSINESS A. Professional Services Agreement with Albert A. Webb Approve/Authorize Associates to Design and Manage Construction of a New Community Park in the 21900 Block of Grand Terrace Road B. Concept for a Veteran's Memorial at Pico Park Approve C. City Council Meeting Schedule Schedule Meetings � y 9. CLOSED SESSION—None ADJOURN CITY COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-27-2011 Minutes Approve ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, OCTOBER 25, 2011 AT 6:00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. 2 mber, Mark Bulot B. Presentation—John Harper, Outgoing City Attorney 3. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 10-11-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 09-27-2011 Minutes Approve D. Historical & Cultural Activities Committee Member Accept Resignation—Ybarra 'Tire Itlue llwntain Cih f Grand Terrace AGENDA REPORT CALIFORNIA MEETING DATE: October 11, 2011 Council Item (X) CRA Item ( ) TITLE: Check Register No. 10-11-2011 PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Approve BACKGROUND: The Check Register for October 11, 2011 is presented in accordance with Government Code §37202. The attached index to the warrant register is a guideline account list only and is not intended to replace the voluminous list of accounts used by the City and CRA. Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account]. Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary clearing accounts which do not have budgetary considerations. DISCUSSION: A total of $443,566.75 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached Check Register sections. Payroll costs for the period amounted to $59,425.25 and are summarized below. Some of the non-routine items include: 67243 Blue Shield of September COBRA Health Insurance for $436.13 California Katrina Granillo 67244 Metlife Life Insurance - Retired Council member benefit $701.98 for Hugh Grant, 67262 Brithinee, Refund for Street Cut Deposit $1,000.00 Deborah COUNCIL AGENDA ITEM NO.3A 4 ETING. 2 mber, Mark Bulot B. Presentation—John Harper, Outgoing City Attorney 3. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 10-11-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 09-27-2011 Minutes Approve D. Historical & Cultural Activities Committee Member Accept Resignation—Ybarra 67263 Champion Fire City Hall Fire Alarm Monitoring System $144.00 Systems 67269 Firemaster Fire Extinguisher Maintenance and Kitchen $345.00 Hood Inspection-Senior Center Some the larger items include: 67260 Albert Webb August Town Square Construction $15,424.62 &Assoc. Management Services 67264 City of Colton July Wastewater Treatment&August $196,305.37 ' Wastewater Treatment Advance 67275 Lee & Stires July/August Street Improvements to Michigan, $96,854.22 Inc Barton, & La Paix and Change Order Work Payroll costs processed for period ending September 16, 2011: Date Period Payroll and payroll costs 9/16/2011 Biweekly $59,425.25 FISCAL IMPACT: All disbursements are made in accordance with the adopted budget for FY 2011-12. Respectfully submitted, Bernie Simon Finance Director Manager Approval: ? Betsy . Adams City Manager 5 roll costs for the period amounted to $59,425.25 and are summarized below. Some of the non-routine items include: 67243 Blue Shield of September COBRA Health Insurance for $436.13 California Katrina Granillo 67244 Metlife Life Insurance - Retired Council member benefit $701.98 for Hugh Grant, 67262 Brithinee, Refund for Street Cut Deposit $1,000.00 Deborah COUNCIL AGENDA ITEM NO.3A 4 ETING. 2 mber, Mark Bulot B. Presentation—John Harper, Outgoing City Attorney 3. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 10-11-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 09-27-2011 Minutes Approve D. Historical & Cultural Activities Committee Member Accept Resignation—Ybarra ATTACHMENTS: Check Register—October 11, 2011 6 j October 11, 2011. 11,14.0.0 Workshop at,4:30 Regular Meeting at 6:00• 22795 Barton Road Grand Terrace California 92313-5295 Civic Center CITY OF GRAND TERRACE (909)824-6621, `Fax(909)"783-7629 :. Fax(909)'783-2600 CRA/CITY COUNCIL : Walt,Stanckiewitz: ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 I certify that to the best of my knowledge, the afore-listed checks Tor payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director ter CITY OF GRAND TERRACE (909)824-6621, `Fax(909)"783-7629 :. Fax(909)'783-2600 CRA/CITY COUNCIL : Walt,Stanckiewitz: ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 , vchlist Voucher List Page: 1 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67243 9/28/2011 011007 BLUE SHIELD OF CALIFORNIA Sep J05111216-0 September COBRA Health-K.Granillo 10-450-142-000-000 436.13 Total: 436.13 67244 9/28/2011 004632 METLIFE 895065375 M1 Life Insurance Benefit-H.Grant 10-110-142-000-000 701.98 Total: 701.98 67245 9/28/2011 011110 TIME WARNER CABLE Sep 844840...382:Sep/Oct Cable&Internet-Sr Cntr 10-805-238-000-000 58.91 Total: 58.91 67246 9/28/2011 011110 TIME WARNER CABLE Sep 844840...381'Sep/Oct Cable&Internet-Sr Cntr 10-805-238-000-000 58.91 Total: 58.91 67247 9/28/2011 011210 VANGUARD CLEANING SYSTEMS, INC 76256 August C.Care Janitorial Services 10-440-244-000-000 850.00 Total: 850.00 67248 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 7-22-11 CONTRIBUTIONS FOR PR END 7-22-11 10-022-62-00 5,428.08 Total: 5,428.08 67249 9/29/2011 001206 ARROWHEAD CREDIT UNION Aug/Sept 2011 Aug/Sept Visa Charges 10-190-220-000-000 Flowers-Jack Brown's Mother's Funeral 100.00 10-440-228-000-000 Child Care General Supplies 17.94 10-440-223-000-000 Child Care General Supplies 73.91 23-200-14-00 Child Care General Supplies 135.34 10-450-245-000-000 Sign for Elevator-Adjustment to last bill 19.72 Total: 346.91 67250 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 8-5-11 CONTRIBUTIONS FOR PR END 8-5-11 10-022-62-00 17,255.59 Total: 17,255.59 67251 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 2 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67251 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT (Continued) 10-022-62-00 16,921.05 Total: 16,921.05 67252 9/29/2011 006720 SO.CA.EDISON COMPANY September 2011 September Energy Usage 10-172-238-000-000 146.87 10-450-238-000-000 1,130.12 16-510-238-000-000 412.18 10-175-238-000-000 146.86 10-190-238-000-000 5,238.43 Total: 7,074.46 67253 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 9-2-11 Contributions for PRend 9-2-11 10-022-62-00 16,654.08 Total: 16,654.08 67254 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 9-16-11 CONTRIBUTIONS FOR PR END 9-16-11 10-022-62-00 16,558.06 Total: 16,558.06 67255 9/29/2011 001213 AT&T Sep/Oct 2011 Sep/Oct Phones&Internet Service 10-450-235-000-000 46.21 10-805-235-000-000 158.99 10-808-235-000-000 100.85 10-440-235-000-000 472.55 10-190-235-000-000 817.54 Total: 1,596.14 67256 10/4/2011 006720 SO.CA.EDISON COMPANY Sept 2011 September Energy Usage 16-510-238-000-000 109.29 10-190-238-000-000 25.62 10-440-238-000-000 1,821.51 10-805-238-000-000 1,493.45 Total: 3,449.87 67257 10/4/2011 001213 AT&T Sep 909 254-012E. Sep/Oct Phones&Internet Service 10-190-235-000-000 151.75 Page: 2 17,255.59 Total: 17,255.59 67251 9/29/2011 005702 PUBLIC EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w l vchlist Voucher List Page: 3 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67257 10/4/2011 001213 AT&T (Continued) Total: 151.75 67258 10/4/2011 001038 VERIZON WIRELESS-LA 1015506392 Sep/Oct Wireless Service-Public Works 10-175-240-000-000 103.17 Total: 103.17 67259 10/11/2011 001045 ADVANCED COPY SYSTEMS 28150A 1 Copier Toner Cartridge-C.Care 10-440-246-000-000 221.43 Total: 221.43 67260 10/11/2011 011143 ALBERT A.WEBB ASSOCIATES 112678 Aug Town Square Construction Mgmt Sry 32-600-323-003-000 15,424.62 Total: 15,424.62 67261 10/11/2011 010070 BEARDSLEY,KEVIN HOWARD July-Sept 2011 July-Sept Council Mtg Camera Operator 10-125-250-000-000 300.00 Total: 300.00 67262 10/11/2011 011212 BRITHINEE,DEBORAH 09212011 Refund for Street Cut Deposit 23-302-59-00 1,000.00 Total: 1,000.00 67263 10/11/2011 010867 CHAMPION FIRE SYSTEMS INC 23671 City Hall Fire Alarm Monitoring System 10-195-246-000-000 144.00 Total: 144.00 67264 10/11/2011 001840 CITY OF COLTON August 2011 August Wastewater Treatment Advance 21-570-802-000-000 98,000.00 July 2011 July Wastewater Treatment 21-570-802-000-000 98,305.37 Total: 196,305.37 67265 10/11/2011 010403 CITY OF REDLANDS AR135243 August CNG Fuel 34-800-272-000-000 85.46 Total: 85.46 67266 10/11/2011 010866 CIVIC PLUS 92527 OCTOBER WEBSITE MAINTENANCE FEE 10-125-250-000-000 652.25 Page: 3 0 EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 4 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor - Invoice Description/Account Amount 67266 10/11/2011 010866 CIVIC PLUS (Continued) Total: 652.25 67267 10/11/2011 001950 DATA QUICK B1-1955927 August Subscription Services 10-380-250-000-000 43.50 10-370-250-000-000 43.50 34-800-220-000-000 43.50 Total: 130.50 67268 10/11/2011 001942 DATA TICKET INC. 37915 August Parking Cite Processing Services 10-140-255-000-000 100.00 Total: 100.00 67269 10/11/2011 002500 FIREMASTER 113189932 Kitchen Hood Inspection-Sr Cntr 10-805-246-000-000 250.00 113189940 Fire Extinguisher Maint-Sr.Center 10-805-246-000-000 95.00 Total: 345.00 67270 10/11/2011 002901 G.T.AREA CHAMBER OF COMMERCE 6633-RDA SEPTEMBER CONSULTANT SERVICES 32-370-255-000-000 860.00 Total: 860.00 67271 10/11/2011 002795 GARCIA,LEE ANN October 2011 Oct. Health Ins. Reimbursement-Garcia 10-110-142-000-000 427.58 Total: 427.58 67272 10/11/2011 010164 GREAT-WEST PR End 9/16/2011 CONTRIBUTIONS/LOANS FOR PR END 9/16/11 10-022-63-00 4,036.76 10-022-64-00 2,010.06 Total: 6,046.82 67273 10/11/2011 003171 HINDERLITER de LLAMAS&ASSOC. 0018001-IN 4th Qtr Sales Tax Services for FY10-11 10-140-250-000-000 487.50 32-200-255-000-000 487.50 0018270-IN 1st Qtr Sales Tax Services 10-140-250-000-000 487.50 32-200-255-000-000 487.50 Page: 4 25 Page: 3 0 EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 5 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67273 10/11/2011 003171 HINDERLITER de LLAMAS&ASSOC. (Continued) Total: 1,950.00 67274 10/11/2011 004320 LAWNMOWER CENTER 12924 Maint Supplies 10-450-246-000-000 36.57 Total: 36.57 67275 10/11/2011 011201 LEE&STIRES INC 25668 Jul/Aug Street Imps-Mich/Barton/La Paix 32-600-323-000-000 63,281.25 25703 Jul/Aug Change Order Work 32-600-323-002-000 33,572.97 Total: 96,854.22 67276 10/11/2011 010611 MCNABOE,DARCY October 2011 Oct Health Ins Reimbursement-McNaboe 10-110-142-000-000 317.00 Total: 317.00 67277 10/11/2011 010097 NEXTEL COMMUNICATIONS 410575025-109 Aug/Sept Wireless Svc-Maint/C.Care 10-440-235-000-000 48.95 10-175-240-000-000 145.96 Total: 194.91 67278 10/11/2011 005400 OFFICE DEPOT 579333759001 Office Supplies 10-140-210-000-000 51.57 10-120-210-000-000 6.39 579333807001 Office Supplies 10-140-210-000-000 9.58 579431115001 Office Supplies 10-808-210-000-000 4.96 10-625-210-000-000 83.21 Total: 155.71 67279 10/11/2011 005586 PETTY CASH 09292011 Replenish C.Care Petty Cash 10-440-210-000-000 12.92 10-440-221-000-000 18.87 10-440-223-000-000 70.19 10-440-228-000-000 16.31 10-440-272-000-000 29.95 Page: 5 N 87.50 Page: 4 25 Page: 3 0 EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 6 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67279 10/11/2011 005586 PETTY CASH (Continued) Total: 148.24 67280 10/11/2011 005688 PROTECTION ONE 2588440 2nd Qtr Alarm Monitoring-City Hall 10-195-247-000-000 99.06 3020955 2nd Qtr Alarm Monitoring-Building& 10-175-246-000-000 55.26 10-172-246-000-000 55.26 31891344 2nd Qtr Alarm Monitoring-Maintenance 10-195-247-000-000 127.34 Total: 336.92 67281 10/11/2011 011074 REDFLEX TRAFFIC SYSTEMS 33458 August Contract Services 17-900-255-000-000 3,987.15 Total: 3,987.15 67282 10/11/2011 010171 SIEMENS INDUSTRY INC RR-116683 August Routine Signal Maintenance 16-510-255-000-000 451.68 Total: 451.68 67283 10/11/2011 006510 S.B.COUNTY INFORMATION 12010 August Pager Access 10-175-240-000-000 9.00 Total: 9.00 67284 10/11/2011 006504 S.B.FIRE DEPT./HAZ.MATERIAL GT212CC 2nd Qtr Haz Waste Services 10-187-258-000-000 4,133.00 Total: 4,133.00 67285 10/11/2011 006435 SAN BERNARDINO,CITY OF 5593 JUL/AUG ANIMAL CONTROL SERVICES 10-187-256-000-000 17,364.00 Total: 17,364.00 67286 10/11/2011 011071 STANCKIEWITZ,W. October 2011 Oct Health Ins Reim-Stanckiewitz 10-110-142-000-000 415.00 Total: 415.00 67287 10/11/2011 006898 SYSCO FOOD SERVICES OF L.A. 109211394 1 C.CARE FOOD&SUPPLIES 10-440-220-000-000 463.21 Page: 6 � T 25 Page: 3 0 EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 7 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67287 10/11/2011 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 109281208 8 C.CARE/SCHOOL AGE FOOD&KIT.SUPPLIES 10-440-220-000-000 515.83 Total: 979.04 67288 10/11/2011 007102 T.Y.LIN INTERNATIONAL 1109117 Aug Engineering-Barton Rd.Bridge 47-400-250-001-000 636.93 Total: 636.93 67289 10/11/2011 011210 VANGUARD CLEANING SYSTEMS, INC 76303 August Carpet Cleaning Service 10-440-244-000-000 600.00 77026 September C.Care Janitorial Services 10-440-244-000-000 850.00 Total: 1,450.00 67290 10/11/2011 007880 WEST GROUP 823554257 AUG/SEP CALIFORNIA CODE UPDATES 10-125-250-000-000 536.86 Total: 536.86 67291 10/11/2011 007854 WESTERN EXTERMINATORS CO 581203 August Pest Control Services 10-195-245-000-000 134.50 10-805-245-000-000 35.50 10-440-245-000-000 80.50 Total: 250.50 67292 10/11/2011 007920 WILLDAN 002-11616 Aug. Engineering Services 10-175-255-000-000 1,580.00 002-11631 Aug Plan Review&Inspection Services 10-172-250-000-000 1,495.00 Total: 3,075.00 67293 10/11/2011 007987 XEROX CORPORATION 057038548 AUGUST LEASE XEROX CC265 10-190-700-000-000 291.63 057038549 AUG LEASE XEROX WC5755A 10-190-700-000-000 305.27 Total: 596.90 Page: 7 10-440-220-000-000 463.21 Page: 6 � T 25 Page: 3 0 EMPLOYEES'RETIREMENT PRend 8-19-11 CONTRIBUTONS FOR PR END 8-19-11 Page: 1 w vchlist Voucher List Page: 8 10/04/2011 12:45:52PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 51 Vouchers for bank code: bofa Bank total: 443,566.75 51 Vouchers in this report Total vouchers: 443,566.75 Page: 8 U, : ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 l City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT m Page: 1 w PENDING CITY COUNOL APPRovAL • CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 27, 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 27, 2011 at 6:00 p.m. PRESENT: Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriff's Department Lt. Steve Dorsey, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: Walt Stanckiewitz, Mayor The City Council meeting was opened at 6:00 p.m. with an Invocation by Deacon Mike Jelley of the Diocese of San Bernardino, followed by the Pledge of Allegiance led by Councilwoman Darcy McNaboe. ITEMS TO DELETE None SPECIAL PRESENTATIONS 2A. Presentation — Sisters of St. Benedict The following presentation was made to the Sisters of St. Benedict: A small group of sisters left the Sisters of St. Benedict Monastery in Ferdinand, Indiana in 1966 to establish a monastery in the Inland area to serve a growing need for teachers at Inland Catholic Schools. Grand Terrace became their home and place for retreats and discernment , gatherings in 1987 when they had the Holy Spirit Monastery built.The Sisters COUNCIL AGENDA ITEM NO. 3C/ 18 ON UNIT 270 TRAVEUCONFERENCES/MTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT m Page: 1 w Council Minutes 09/13/2011 Page 2 of St. Benedict have dedicated body and soul to serving others and bringing peace and hope to all they meet. They have collectively offered their leadership and support through education, retreats, prison ministry and diocesan ministry throughout the Inland area. They also provided the • community of Grand Terrace a labyrinth to aid in personal and spiritual growth. After 45 years of ministry, the Sisters have decided to leave the Holy Spirit Monastery. The City Council of the City of Grand Terrace would like to recognize the remaining six Sisters of the Holy Spirit Monastery for their demonstration of exemplary generosity, leadership and service beyond the scope of the parish, for the common good of the diocesan and local communities and wish them well as they begin a new chapter in their lives. , The Council recognized each of the following Sisters with certificates of recognition: Sister Mary Ann Schepers Sister Christine Marie Fendel Sister Joan Marie Sasse Sister Doris Market Sister Deanna O'Neil 2B. Chamber of Commerce Business of the Month Sally McGuire, Grand Terrace Area Chamber of Commerce President, announced that Stater Bros. Market is the Chamber of Commerce Business of the Month for the month of September. 2C. Proclamation — Fire Prevention Week, October 9-15, 2011 Councilmember Sandoval read a proclamation proclaiming October 9— 15, 2011 as Fire Prevention Week in the City of Grand Terrace urging all the people of Grand Terrace to protect their homes and families by heading the important safety messages of Fire Prevention Week 2011, and to support the , many public safety activities and efforts of the Grand Terrace fire and emergency services. The Certificate was presented to Rick McClintock of San Bernardino County Fire Department. CONSENT CALENDAR CC-2011-85 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT),to approve the following Consent Calendar 19 701 VEHICLES&EQUIPMENT m Page: 1 w Council Minutes 09/13/2011 Page 3 Items with the removal of items 3E: 3A. Approve Check Register No. 09-27-2011 3B. Waive Full Reading of Ordinances on Agenda • 3C. Approval of 09-13-2011 Minutes 3D. Five Year Measure I, Capital Needs Analysis 3F.. County of San Bernardino Contract Providing Funding for Improvements at the Grand Terrace Child Care Center ITEM REMOVED FROM THE AGENDA 3E. Reject Liability Claim GTLC-11-04 (Stevenson) CC-2011-86 MOTION BY COUNCILMEMBER SANDOVAL, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to Reject Liability Claim GTLC-11-04 (Stevenson) and authorize the City Clerk to notify the claimant of the action taken. PUBLIC COMMENT Debra Hurst, questioned if there is anything that the City can do about the Rave that took place at the Orange Show. She indicated that she contacted the San Bernardino Police Department on Friday and Saturday night and e-mailed the promoter regarding the event. She questioned if the City has received any reimbursement from FEMA or any other Agency we applied for re-imbursement ' from for the clean-up that took place as a result of the storm last December. She questioned what is going to be done to prevent this from happening in the future and who will be responsible for paying for it. She suggested that the City look into solar panels to save on electricity. Julie Beebe, reported on two new programs that the Grand Terrace Community Soccer Club has started. They now offer adult soccer and the TOPS soccer Program. She expressed her concern with the condition of the fields and the use of the fields by out of town leagues and clubs. They are looking into the possibility of taking over the maintenance and up-keep of the fields but before they do that they would like clarification on who is allowed to use the fields. Mike Dominguez, indicated that he is a board member of the Grand Terrace Youth Football League. He stated that the majority of the participants live within the City of Grand Terrace and/or go to school in the Colton Joint Unified School District. He gave a brief overview of the program and the commitment that it takes from the 20 Council Minutes 09/13/2011 Page 4 players and the parents. He feels that they could be a feeder program into the new high school. He requested assistance from the City with the Colton Joint Unified School District with regards to the field use and allowing them to continue their season. James Tippenv, reported that he is a long time resident of the City. He indicated that his son participates in the Grand Terrace Youth Football League. He is requesting assistance from the City Council with the field use issue that they are having with the School District. He feels that it is a good program and the children of the community should have an opportunity to participate in a football program. Robert Bond, indicated that his sons participate in the Grand Terrace Youth Football League. He feels that the program will be a gateway to the new high school football program. He stated that all of the coaches, athletic directors and Board Members have all gone through safety classes. The player's safety is first priority for the league. He stated that his son was one of the players that was injured at practice and when he received the phone call there was still day light outside. He feels that the issue at hand is a personality conflict. Tracy Preston, Grand Terrace Youth Football League Board Member, requested that someone provide answers to the league. They have been told that they can not have lights or field use. They are extremely frustrated and feels that they should have the opportunity to respond to the complaints that have been voiced. They have approximately 200 kids that participate in the program and would like them to be able to continue in the program. City Manager Betsy M. Adams, indicated that the Grand Terrace Youth Football League uses Terrace View Elementary School and are able to do so through an agreement with the City. The City has the ability to allow a sports group to use that facility through a joint use agreement with Colton Joint Unified School District. Staff has not done anything with regard to that field and the league. Staff has not made a decision on the lighting at that location because they are waiting for feed-back from the district. She stated that there is a separate use agreement between the district and the league for field use at Terrace Hills Middle School. It is staffs understanding that the District has suspended use at location while they investigate some alleged injury incidents. Councilmember Sandoval, indicated that he received information that the League will be able to practice at the Middle School without lights. He stated that the field use became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Council Minutes 09/13/2011 Page 5 the Council needs to do whatever they can to support all of the leagues. City Manager Adams, stated that the field use issue is the School District's decision • and feels that the City should stay out of it and encouraged the league to contact the facilities staff of the District. She indicated that she understands that the Colton • Joint Unified School District Board is planning on bringing the use of school site (' fields by sports groups for direction. They are looking at forming a committee and the City of Grand Terrace would welcome an opportunity to participate in those discussions. Councilmember Sandoval, would like to hear more information on all of the programs that are provided by the youth sports organizations within town. It was the request of the Council that staff provide e-mail updates to the Council on the situation with the Grand Terrace Youth Football League and also directed staff to invite the individual sports organizations within the City to come to a Council • Meeting to give a 10 to 15 minute presentation on their organization. Mayor Pro Tern Garcia, questioned if staff had any information on the Rave that was held over the past weekend at the Orange Show. _ City Manager Adams, responded that staff has received multiple calls regarding the Rave that was held over the weekend. Residents were definitely impacted by the event. The concern is that there is another event scheduled for the end of October and the noise needs to be mitigated. Residents that were affected from the event are being asked to call City Hall and report where they live and whether they heard noise or felt vibration or both. Staff is dealing with the entity that runs the fair • grounds, the City of San Bernardino and State Representatives. Councilmember Sandoval, indicated that when he called San Bernardino Police Department he was told that they do not have jurisdiction over the event and that other residents that called were told the same thing. City Manager Adams, concurred that the City was told the same thing. She stated that the City of San Bernardino does not permit the event, it goes through the State. Councilmember Sandoval, stated that Friday was a lot louder than Saturday. He indicated that San Bernardino Councilmember Tobin Brinker worked behind the scenes to help lessen the sound. City Manager Adams, stated that staff is looking at what options the City has and will document which residents were affected by the event and will work with other • 22 to practice at the Middle School without lights. He stated that the field use became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Council Minutes 09/13/2011 Page 6 cities that were affected as well. Councilmember Sandoval, stated that San Bernardino Police Department made a • list of complaints and would like staff to look into getting a copy of that list. City Manager Adams, responded to Debra Hurst's question regarding reimbursements from F.E.M.A; indicating that the City has received $7,000.00 from F.E.M.A. She stated that they rejected all other claims and forwarded them to the State. Their process is much longer and it could be more than a year before we hear anything from them. COUNCIL REPORTS Councilmember Gene Hays,feels that smaller municipalities should cut out red tape and let small businesses move forward. Small businesses should be encouraged to get started not held back. Councilmember Darcy McNaboe, attended a meeting on September 21, 2011 with City Staff and the PTA Presidents regarding the crossing guard issue. She commended staff on the packet that was provided to the individuals. The schools have changed the way students are picked up and dropped off, which should help with the crossing guard issue. She also noticed that there is a new parking area at Terrace View on the Brentwood side of the campus. She is hoping that this has something to do with the traffic issue. She referred to a notice that was done by the Department of Toxic Substances. There is a site that is located at 21750 Main Street that was a plating company called K&J Plating. There are concerns with that particular site because of the materials that were used at this location and what process would have to take place to clean up this site. The Department of Toxic Substances is holding a public comment period for a draft removal action work plan and a notice of exemption. This clean-up plan will address all contaminated soil at • the former K&J Plating facility. The draft plan is available at the Grand Terrace Branch Library and on-line. The comment period goes through October 18. She questioned if adopted Ordinances are indicated on-line prior to being codified. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Council Minutes 09/13/2011 Page 7 Staff for their efforts on the crossing guard issue. The information that was provided ' was excellent and well done. The fact that staff could provide a possible solution to the problem is outstanding. City Manacer Adams, indicated that it was Jo Verhelle that put all of the information together. Councilmember Sandoval, thanked Jo Verhelle for all of her efforts. He stated that the Fire Department does an excellent job and thanked them for the great service that they provide to the Community. Mayor Pro Tem Lee Ann Garcia, reported that she attended the Grand Terrace Area Chamber of Commerce luncheon where Supervisor Neil Derry spoke. She indicated that there may be some relief for the law enforcement portion of the budget for the upcoming fiscal year. She encouraged the communityto come to the Chamber luncheons. There are a lot of home based businesses that attend the event and it is a great place to network. She stated that there are a lot of good resources available in town. She announced that the Halloween Harvest will be held on October 31, 2011 between the hours of 5:30 p.m. and 7:30 p.m. She also reported that the Country Fair will be held on November 5th PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS • 8A. Amendment to the Integrated Waste Management Service Agreement • Allowing Burrtec Waste Industries to Collect Residential Sewer Fees on the City's Behalf CC-2011-87 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER HAYS, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to adopt a Resolution setting forth amendments to the Integrated Waste Management Service Agreement by adding language to Section 10, Franchise Fee, and Section 19, Compensation, allowing Burrtec Waste Industries to bill and collect residential sewer fees-on the City's behalf. 8B. Legal Services Agreement for the City of Grand Terrace and the City of Grand Terrace Community Redevelopment Agency 24 d. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Council Minutes 09/13/2011 Page 8 CC-2011-88 MOTION BY COUNCILMEMBER HAYS, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to approve the Legal Services Agreement between the City of Grand Terrace, the Grand Terrace Community Redevelopment Agency and Jones ' and Mayer and authorize the City Manager and Executive Director to execute the Agreement on behalf of the City and the Agency. 8C. Agreement to Transfer Agency Property Tax Increment to the City to Participate in the Alternative Redevelopment Program CC-2011-89 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to approve a Resolution'approving an • Agreement by and between the City of Grand Terrace and the Community Redevelopment Agency of the City of Grand Terrace and making certain ' finding in connection therewith. CLOSED SESSION - None Mayor Pro Tern Garcia adjourned the meeting at 7:50 p.m., until the next City Council , Meeting which is scheduled to be held on Tuesday, October 11, 2011 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace • 25 he Integrated Waste Management Service Agreement • Allowing Burrtec Waste Industries to Collect Residential Sewer Fees on the City's Behalf CC-2011-87 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY COUNCILMEMBER HAYS, CARRIED 4-0-1-0 (MAYOR STANCKIEWITZ WAS ABSENT), to adopt a Resolution setting forth amendments to the Integrated Waste Management Service Agreement by adding language to Section 10, Franchise Fee, and Section 19, Compensation, allowing Burrtec Waste Industries to bill and collect residential sewer fees-on the City's behalf. 8B. Legal Services Agreement for the City of Grand Terrace and the City of Grand Terrace Community Redevelopment Agency 24 d. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 -The Blue Vuunlein CO Grand Terrace AGENDA REPORT CALIFORNIA MEETING DATE: October 11, 2011 Council Item ( X ) CRA Item ( ) TITLE: Resignation of Historical & Cultural Activities Committee Member— Gloria Ybarra PRESENTED BY: Tracey Martinez, Interim City Clerk RECOMMENDATION: Accept the resignation of Gloria Ybarra from the Historical & ' Cultural Activities Committee and direct the Interim City Clerk to Post the Vacancy to fill the unexpired term BACKGROUND: The Historical & Cultural Activities committee is an advisory group that was established by the City Council. The Committee is made up of seven voting members, which meets on the first Monday of each month at 7:00 p.m. at City Hall. The Committee is responsible for hosting the Annual Art Show, Country Fair, City Birthday Celebration, • and preserving and identifying historical records of the City. DISCUSSION: Historical and Cultural Activities Committee Member Gloria Ybarra has submitted a letter of resignation effective August 31, 2011. This resignation creates an unscheduled vacancy on the Committee, with the term of the position to expire June 30, 2014 RECOMMENDATION: Staff recommends that the City Council accept the resignation of Gloria Ybarra from the Historical and Cultural Activities Committee with regret and direct the Interim City Clerk • to Post the Vacancy to fill the unexpired term. FISCAL IMPACT: There is no fiscal impact to the City with this action. COUNCIL AGENDA ITEM NO.55 2 27 ts to the Integrated Waste Management Service Agreement by adding language to Section 10, Franchise Fee, and Section 19, Compensation, allowing Burrtec Waste Industries to bill and collect residential sewer fees-on the City's behalf. 8B. Legal Services Agreement for the City of Grand Terrace and the City of Grand Terrace Community Redevelopment Agency 24 d. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Respectfully submitted: Tracey Rtine Interim Ci ` Clerk Manager Approval: 'bets . Adams, City Manager Attachment: A. Letter of Resignation from Gloria Ybarra • 28 chers for bank code: bofa Bank total: 443,566.75 51 Vouchers in this report Total vouchers: 443,566.75 Page: 8 U, : ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 ATTACHMENT A Letter of Resignation from Gloria Ybarra 29 bets . Adams, City Manager Attachment: A. Letter of Resignation from Gloria Ybarra • 28 chers for bank code: bofa Bank total: 443,566.75 51 Vouchers in this report Total vouchers: 443,566.75 Page: 8 U, : ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 August 14,2011 RECEIVED Chair Pauline Grant Grand Terrace Historical&Cultural Activities Committee SEP 0 (i 2011 Dear Pauline CITY OF GRAND TERRACE CLERK'S DEPARTMENT This is my formal notification that I am resigning from the secretarial position with the Grand Terrace Historical &Cultural Activities Committee. August 31, 2011 will be my last day. While I have been very satisfied at being a part of the committee, I have decided to make this move to move on to other endeavors and do some traveling while connecting with family and friends in and out of the city. I have enjoyed working with you all and appreciate the opportunities ities I have been given while holding this position. Please let me know the arrangements for handing back relative and current materials and if you need my help in any other way. I wish you much success in the near future. o Sin rely, C J Gloria Yb 30 Historical and Cultural Activities Committee Member Gloria Ybarra has submitted a letter of resignation effective August 31, 2011. This resignation creates an unscheduled vacancy on the Committee, with the term of the position to expire June 30, 2014 RECOMMENDATION: Staff recommends that the City Council accept the resignation of Gloria Ybarra from the Historical and Cultural Activities Committee with regret and direct the Interim City Clerk • to Post the Vacancy to fill the unexpired term. FISCAL IMPACT: There is no fiscal impact to the City with this action. COUNCIL AGENDA ITEM NO.55 2 27 ts to the Integrated Waste Management Service Agreement by adding language to Section 10, Franchise Fee, and Section 19, Compensation, allowing Burrtec Waste Industries to bill and collect residential sewer fees-on the City's behalf. 8B. Legal Services Agreement for the City of Grand Terrace and the City of Grand Terrace Community Redevelopment Agency 24 d. Tracey Martinez, Interim City Clerk, responded that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 RECEIVED COMMUNITY EMERGENCY RESPONSE TEAM SEP 2 i 2011 MINUTES JUNE 6, 2011 CITY OF GRAND TERRACE Y CLERK'S DEPARTMENT Members Present: Tom Roberts, Sue Taylor, Linda Carter,Joe Borielli, Hanni Bennett, Barbara Smeltzer, Randy Halseth,Jeff Allen, Paul Tickner,Joe Ramos, Helen Ramos,Walt Stanckiewitz, Peggy Witt,Vick Pfennighausen, Sandra Luckman, Debra Hurst. Members Absent: Andrew Anaya, Dragos Barbu,Shannon, Bryant, Ingrid Clark, Michael Cerda, William, Fenn, Lee Ann Garcia,Jolene Gustason, Milford Herman, Cliff Homan,James Monroe, Margie Miller, Glenn Nichols, Barrie Owens, David Ortiz, Bernard Ojeda, Carlos Ramirez,Terrilee Robb, Lynette Sandiford,Thomas Schwab, Ken Smith,Jim Stamm, Monique Stanckiewitz, Philomene Spisak,Joanne Thoring,Adele Urrea, Bernie Urrea,Jim Vert, Doug VonKriegelstein, Joyce Wildenauer, Mathew Wirz. Meeting was called to order at 7:09 pm by Jeff Allen. Flag Salute was given. There was no Liaison Report from City and EOC. Matt Wirz was not in attendance. Minutes of the meeting from May 3, 2011 was approved by members present. Treasurers report as of 06/06/2011 shows a combined balance of$3,953.62 was approved by members present. Training was given by Tom Roberts—BACK TO THE BEGINNING CERT was originally started by the LAFD in the 1980's. FEMA expanded in 1994 to include all disasters. In 2003—became Citizens Corp. Training and Practice makes a CERT unit work as a team. CERT—purpose to handle disasters—Community Preparedness to include and involve neighbors. The City Activation with city employees, EOC and CERT has been put on hold. Reminder to CERT members to complete the ICS 100 and ICS 700 and get the certificates to Joe Ramos. Joint training with Colton and Loma Linda has been put on hold. Grand Terrace Community Day will be on Saturday,June 25, 2011. We will have the CERT trailer there and volunteers are needed to assist. Debra Hurst to send email to members. COUNCIL AGENDA ITEM NO31 • 32 that on the City Clerk's portion of the website Ordinances that have been adopted but have not yet been codified are listed. The Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Walt brought up that we need to have more members attend meetings. Joe Ramos to head a committee to see what can be done. There will be no meeting in the month of July. Meeting adjourned at 7:55pm Next meeting will be August 2, 2011 at 7:00 pm in the Community Room at City Hall. Respected Submitted, //-t`?'e35 Debra Hurst CERT Secretary 33 ge: 8 U, : ,., . Mayo REGULAR MEETINGS LMee Ann Garcia 2ND AND 4TH ayor Pro Tem Tuesday - 6:00 p.m. Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 RECEIVED COMMUNITY EMERGENCY RESPONSE TEAM MINUTES SEP 2 7 2011 AUGUST 2, 2011 CITY OF GRAND TERRACE '`!CLERK'S DEPARTMENT Members Present: Sue Taylor,Helen Ramos,Joe Ramos,Linda Carter, Bernie Urrea,Adele Urrea, Margie Miller,Paul Tickner,Joe Borreilli, Hanni Bennett,James Vert,Barbara Smeltzer, Randy Halseth,Jeff Allen,Peggy Witt, Sandra Luckman,Vic Pfennighausen,Debra Hurst. Members Absent: Tom Roberts, Walt Stanckiewitz,Andrew Anaya,Dragos Barbu, Shannon Bryant, Ingrid Clark,Michael Cerda, William Fenn, Lee Ann Garcia,Jolene Gustason, Milford Herman,Cliff Homan, James Monroe,Glenn Nichols,Barrrie Owens,David Ortiz,Bernard Ojeda, Carlos Ramirez, Terrilee Robb, Lynette Sandiford, Thomas Schwab, Ken Smith, Jim Stamm,Monique Stanckiewitz,Philomene Spisak,Joanne Thoring,Doug Von Kriegelstein, Joyce Wildenauer,Mathew Witz. Meeting was called to order at 7:03pm by Jeff Allen. Flag salute was given. Introduction of guest Bob Burlson. Liaison report from EOC—Signs for the GT radio station 1640 am have been installed. Getting generator repaired and purchasing new tables. Jo Ann Johnson is working on designing a new flyer for distribution. • Minutes of the meeting from June 6,2011 was approved by members present. Treasurers report as of 08/02/11 shows a combined balance of$6,934.58 was approved by members present. Training was given by Joe Ramos—Distributed CERT interest form to the members present(this form was emailed to all members prior to meeting). Requested members to fill out form and return to Joe Ramos. This will help the board determine the best time and interest of the members for additional training. Training together builds a relationship,trust and skills among the members. Also Joe reminded us to complete the ICS 100 and 700 training. This will be needed for the city to get reimbursement from state/federal government agencies. The City Activation with city employees, EOC and CERT will not be taking place. Joint training with Colton and Loma Linda is still on hold. Grand Terrace CERT participated in the Grand Terrace Community Days and a thank you to all that participated. 34 Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 The California Shake Out is scheduled for October 20,2011. Committee for this is Sandy Lockman, Peggy Witt,Helen Ramos,Margie Miller and Randy Halseth. CERT tips need to be delivered to City News for publication. Debra Hurst will get information to City News. There being no further business to discuss meeting was adjourned at 7:50 pm. Next meeting will be September 6,2011 at 7:00 pm in the Community Room at City Hall. Respectively Submitted, Z.z.11,742_ Debra Hurst CERT Secretary Y— - 35 . Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 Yhr Ilhly 11liunlain I ill GrandCALIFORNIA Terrace AGENDA REPORT MEETING DATE: October 11, 2011 Council Item ( X ) CRA Item ( ) TITLE: Professional Services Agreement with Albert A. Webb Associates to Design and Manage Construction of a New Community Park in the 21900 Block of Grand Terrace Road PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: 1. Approve the attached Professional Services Consultant Agreement between the City and Albert A. Webb Associates, Inc. to complete the park design and manage construction of the new community park funded through the State Department of Parks and Recreation, in the amount of$177,093. 2. Authorize the City Manager to sign the Agreement and complete all other actions necessary to fulfill the grant requirements. 3. Authorize the Finance Director to allocate State funding advances to a project account for the services described in the Agreement. BACKGROUND: In February 2010, the City applied for a $1.8 million grant to develop an active park through the Statewide Park Development and Community Revitalization Program, which was funded by Proposition 84. In October 2010, our community was selected to participate in the program from a field of over 600 applicants. Site Acquisition The park site is located on the east side of Grand Terrace Road, between Barton Road and Vivienda Avenue as shown on the attached map (Attachment 1). On August 23, 2011, the Council approved the acquisition of the future park site and requested a $597,690 funding advance from the State to close escrow. The advance was approved and the escrow is expected to close by the end of October. The seller has agreed to donate $15,000 to the City for future maintenance of this park at close of escrow. COUNCIL AGENDA ITEM NO.Nr 37 training with Colton and Loma Linda is still on hold. Grand Terrace CERT participated in the Grand Terrace Community Days and a thank you to all that participated. 34 Municipal Code Website will also indicate that the listed ordinances have been approved and have not yet been codified. Councilmember Sandoval, indicated that the City will work with the City of San Bernardino to get them the information that they need regarding the Rave so that • they can work on the sound issue. He commended Councilmember McNaboe and 23 became an issue when an incident occurred during practice after dusk,which is why their permit was revoked. He questioned what needs to be done to investigate this issue. He realizes that the resources are limited within the City and feels that 21 Park Design On April 6, 2011, staff had issued a Request for Proposals (RFP) to select a team to design the park and manage its construction. A contract was not awarded because the City was not prepared to move forward at the time. On July 18, 2011, an Amended RFP was issued that included additional tasks to assist staff with meeting requirements of the State Grant. Seven responses were received, and a staff team rated the responses and identified four experienced firms for interviews that offered the required services at a reasonable cost. The proposed costs ranged from $166,145 to $310,565 for the services described in the Request for Proposals. The company proposing to complete the design and construction management for $166,145 did not include all required items for that.cost. DISCUSSION On August 15, 2011, a panel comprised of staff and community members interviewed the four qualified teams. The community members included two individuals living near the park site that have been active in the process, one a tenant and the second a property owner. The staff members included the Public Works Director, Senior Planner, and Community Development Director. Staff members agreed that all of the firms interviewed were qualified to complete the project and asked the community members to select the team they believed was the best qualified to work with residents. At the conclusion of the interviews, they differed on their top choice. One individual rated Webb Associates of Riverside first, and the other rated Fraco Enterprises of Grand Terrace first. Subsequently, a third community member joined the panel who is a 15-year resident of the Grand Terrace Mobilehome Park, who was recommended by the Park management due to her continuing outreach and support of the area children. Second interviews of Fraco Enterprises and Webb Associates were conducted on September 15, 2011. Staff did not rate the firms during the second interviews. The community panel determined to recommend Webb Associates to the City Council for the park project, and staff has invited the panel members to address the Council on October 11, 2011. In addition, letters were sent to other residents in the area notifying them of the Council meeting. Staff has prepared the attached Professional Services Agreement between the City and Webb Associates for Council review, which includes a full Scope of Work, fees, and schedule through park opening. Staff also requested that Webb include a three-year maintenance program at no additional cost to the City. The contract costs include the following: Preliminary Design $46,682.00 Final Design and Construction Documents $62,384.00 Bidding, Management and Inspection $68,027.00 $177,093.00 A more detailed description of the tasks involved and scheduling is included in.Exhibit "A" to Attachment No. 2, the Professional Consultant Services Agreement. Webb's landscape architect will briefly present his project approach to the Council during their meeting on October 11, 2011. 38 After the Agreement has been approved, a community meeting will be held to discuss the project approach and elements to include in the preliminary design, such as: • water efficient landscaping; • exercise and playground equipment, and walking paths; • restroom and park fencing; • tennis court and suggested other uses; • covered picnic areas; and, • possible themes to encourage park use. A second meeting with the community and Council will be held in January 2012 to review the preliminary design based on the comments received. The final design and construction drawing phase of the project is expected to be complete by July 2012, at which time the project would be advertised for public bidding. The Consultant will also act as the project manager for public bidding and construction. Park construction would occur in the last quarter of 2012. FISCAL IMPACT: Upon approval of the Agreement, staff will forward the executed copy to our State project manager and request a second funding advance for the first six months of the contract work in accordance with the State's recommendation. The total grant funds which would be expended under the proposed Agreement and the acquisition costs total $774,783.00, leaving approximately $1 million for park construction and amenities. Respectfully submitted: P074.i`e4,4_, o c Powers Y Community and Economic Development Director Manager Approval: Betsy . Ada)97. , ity Manager ATTACHMENTS: • 1. Site Map 2. Professional Services Agreement 39 l who is a 15-year resident of the Grand Terrace Mobilehome Park, who was recommended by the Park management due to her continuing outreach and support of the area children. Second interviews of Fraco Enterprises and Webb Associates were conducted on September 15, 2011. Staff did not rate the firms during the second interviews. The community panel determined to recommend Webb Associates to the City Council for the park project, and staff has invited the panel members to address the Council on October 11, 2011. In addition, letters were sent to other residents in the area notifying them of the Council meeting. Staff has prepared the attached Professional Services Agreement between the City and Webb Associates for Council review, which includes a full Scope of Work, fees, and schedule through park opening. Staff also requested that Webb include a three-year maintenance program at no additional cost to the City. The contract costs include the following: Preliminary Design $46,682.00 Final Design and Construction Documents $62,384.00 Bidding, Management and Inspection $68,027.00 $177,093.00 A more detailed description of the tasks involved and scheduling is included in.Exhibit "A" to Attachment No. 2, the Professional Consultant Services Agreement. Webb's landscape architect will briefly present his project approach to the Council during their meeting on October 11, 2011. 38 -k -I.*, ITS Y,A�", A. r'/ • dY I r„s�cyi:�,.y "_'�+_ „;yam "`„'" 7 _ ,^.t. • • - 3' �/� •i a Y iYJty +.i 4 *i y.,�, 'fit! 1 fr..e.,,,i ..1. -1 . 1 ex * i 3i i i +s* j.JA %* [ 11 ti e • f i y; i74 4 • re ,• . • er . }°� b.T,, .. _ * -r,-.44.i..,.. . jg ,, i „ oaa' e-+ . ,cps ' ' 'V A a v. 1151r ',1 ile.4418.,...) -117 ..._ 'N..... . 60 41\ ' f i ,�� I .{ ,i.- '� • .1-0 ,^ s a 7 - le �� ' "tom` , '4 ..it'°' r ` ,: _ ' et ! /**Att. ,.. ., r"• , -.elf...„,, ir' .}'r. .f4141, Iiir. ., a '4,''...:•-•:i'. L., I.., '..:',', i 0 . 4 ,: ._ , 4 ...,, * 41,„, v./. • * ,._4111'' '' .ic11' 4 •,t *,.. 4,.k ittNe - v .1 F k It�� 14, 7 0 ,.,, „.6. -•;,• _, ,-.„-,--.,..- . +R _ .J .,ate' - 4. �nAIJ . , . ,_ iir...4-.1..,. ,, 4 4.1 * ,4417 S T"i_ n: i-_ _ _ 41 39 l who is a 15-year resident of the Grand Terrace Mobilehome Park, who was recommended by the Park management due to her continuing outreach and support of the area children. Second interviews of Fraco Enterprises and Webb Associates were conducted on September 15, 2011. Staff did not rate the firms during the second interviews. The community panel determined to recommend Webb Associates to the City Council for the park project, and staff has invited the panel members to address the Council on October 11, 2011. In addition, letters were sent to other residents in the area notifying them of the Council meeting. Staff has prepared the attached Professional Services Agreement between the City and Webb Associates for Council review, which includes a full Scope of Work, fees, and schedule through park opening. Staff also requested that Webb include a three-year maintenance program at no additional cost to the City. The contract costs include the following: Preliminary Design $46,682.00 Final Design and Construction Documents $62,384.00 Bidding, Management and Inspection $68,027.00 $177,093.00 A more detailed description of the tasks involved and scheduling is included in.Exhibit "A" to Attachment No. 2, the Professional Consultant Services Agreement. Webb's landscape architect will briefly present his project approach to the Council during their meeting on October 11, 2011. 38 Attachment No. 2 Professional Services Agreement 42 Lockman, Peggy Witt,Helen Ramos,Margie Miller and Randy Halseth. CERT tips need to be delivered to City News for publication. Debra Hurst will get information to City News. There being no further business to discuss meeting was adjourned at 7:50 pm. Next meeting will be September 6,2011 at 7:00 pm in the Community Room at City Hall. Respectively Submitted, Z.z.11,742_ Debra Hurst CERT Secretary Y— - 35 . Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 PROFESSIONAL CONSULTANT SERVICES AGREEMENT Albert A. Webb Associates, Inc. Project Design and Construction Management Services THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT ("Agreement") is made and entered into this 11th day of October, 2011, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and Albert A. Webb Associates, Inc., ("Consultant"). 1. Scope of Services. City agrees to retain and does hereby retain Consultant and Consultant agrees to provide the services more particularly described in Exhibit "A", "Scope of Services, Project Schedule, and Fees", attached hereto and incorporated herein by reference, in conjunction with the Design and Construction Management of a new community park in the 21900 block of Grand Terrace Road, Assessor's Parcel Numbers 0275-231-48 through 66, funded through the State Department of Parks and Recreation ("Project"). 2. Term. This Agreement shall be effective on the date first written above and the Agreement shall remain in effect until December 31, 2013, unless otherwise terminated pursuant to the provisions herein. 3. Compensation/Payment. Consultant shall perform the Services under this Agreement for the total sum not to exceed One Hundred Seventy-Seven Thousand Ninety-Three Dollars ($177,093.00) payable in accordance with the terms set forth in Exhibit "A". Said payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4 hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To City: To Consultant: City of Grand Terrace Albert A. Webb Associates, Inc. Attn: Joyce Powers 3788 McCray Street 22795 Barton Road Riverside, California 92506 Grand Terrace, California 92313 5. Prevailing Wage. Consultant and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages Page 1 of 18 43 park opening. Staff also requested that Webb include a three-year maintenance program at no additional cost to the City. The contract costs include the following: Preliminary Design $46,682.00 Final Design and Construction Documents $62,384.00 Bidding, Management and Inspection $68,027.00 $177,093.00 A more detailed description of the tasks involved and scheduling is included in.Exhibit "A" to Attachment No. 2, the Professional Consultant Services Agreement. Webb's landscape architect will briefly present his project approach to the Council during their meeting on October 11, 2011. 38 determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and implemented by the City of Grand Terrace. The Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of the City and shall be referred to herein as Contract Administrator. 7. Standard of Performance. While performing the Services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. 8. Personnel. Consultant shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Consultant recognizes that the qualifications and experience of the personnel to be used are vital to professional and timely completion of the Services. The key personnel listed in Exhibit "B" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. The Consultant certifies that all personnel working under this Agreement are legal to work in.the United States and State of California. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party. In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any transfer of rights may require City Council approval. 10. Independent Contractor. In the performance of this Agreement, Consultant, and Consultant's employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City of Grand Terrace. Consultant acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation Page 2 of 18 44 or unemployment insurance to Consultant, or to Consultant's employees, subcontractors and agents. Consultant, as an independent contractor, shall be responsible for any and all taxes that apply to Consultant as an employer. 11. Indemnification. 11.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Consultant shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Consultant or any of the Consultant's employees, agents or subcontractors and from all claims by Consultant's employees, subcontractors and agents for compensation for services rendered to Consultant in the performance of this Agreement, notwithstanding that the City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Consultant or of Consultant's employees, subcontractors or agents. 11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. 12. Insurance. 12.1 General Provisions. Prior to the City's execution of this Agreement, Consultant shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. 12.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Consultant's indemnification obligations under Section 11 hereof. 12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of B+ or higher and a Financial Class of VII or higher. Page 3of19 45 shall act in an independent capacity as independent contractors, and not as officers or employees of the City of Grand Terrace. Consultant acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation Page 2 of 18 44 12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid. 12.1.4 Adequacy. The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant deems adequate, at Consultant's sole expense. 12.2 Workers' Compensation Insurance: By executing this Agreement, Consultant certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Consultant shall carry the insurance or provide for self-insurance required by California law to protect said Consultant from claims under the Workers' Compensation Act. Prior to City's execution of this Agreement, Consultant shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Consultant is self-insured for such coverage, or (2) a certified statement that Consultant has no employees, and acknowledging that if Consultant does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof. 12.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure Consultant against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Consultant. The City, and its officers, employees and agents, shall be named as additional insureds under the Consultant's insurance policies. 12.3.1 Consultant's commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent Consultant's liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000. Page 4 of 18 46 nowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation Page 2 of 18 44 12.3.2 Consultant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Consultant's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Consultant's performance of this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles, Consultant leased vehicles, Consultant's employee vehicles, non-Consultant owned vehicles and hired vehicles. 12.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with the City and shall include the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions: It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace. 12.4 Errors and Omissions Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional liability insurance in the minimum amount of$1,000,000 to protect the City from claims resulting from the Consultant's activities. 12.5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon City's request, Consultant shall provide the City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section. 13. Business Tax. Consultant understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. 14. Time of Essence. Time is of the essence for each and every provision of this Agreement. Page 5 of 18 47 general aggregate limit in the amount of not less than $2,000,000. Page 4 of 18 46 nowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation Page 2 of 18 44 15. City's Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with the Project. 16. Accounting Records. Consultant shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant, except as otherwise directed by City's Contract Administrator. Nothing furnished to Consultant which is otherwise known to the Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paPer, newspaper, television or radio production, website, or other similar medium without the prior written consent of the City. 18. Ownership of Documents. All reports, maps, drawings and other contract deliverables prepared under this Agreement by Consultant shall be and remain the property of City upon City's compensation to Consultant for its services as herein provided. Consultant shall not,release to others information furnished by City without prior express written approval of City. 19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in Exhibit "B", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Project affected by the above- described Services. Consultant further warrants that neither Consultant, nor the individuals listed in Exhibit "B" have any real property, business interests or income interests that will be affected by this project or, alternatively, that Consultant will file with the City an affidavit disclosing any such interest. 20. Solicitation. Consultant warrants that Consultant has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Consultant only for the value of work Consultant has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the full amount Page 6 of 18 48 of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement. 21. General Compliance with Laws. Consultant shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Consultant, or in any way affect the performance of services by Consultant pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. 22. Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Consultant and City. 23. Termination. City, by notifying Consultant in writing, shall have the right to terminate any or all of Consultant's services and work covered by this Agreement at any time. In the event of such termination, Consultant may submit Consultant's final written statement of the amount of Consultant's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. 23.1 Other than as stated below, City shall give Consultant thirty (30) days prior written notice prior to termination. 23.2 City may terminate this Agreement upon fifteen (15) days written notice to Consultant, in the event: 23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or 23.2.2 City decides to abandon or postpone the Project. 24. Offsets. Consultant acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Consultant owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Consultant. Notice of such withholding and offset shall promptly be given to Consultant by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. Page 7 of 18 49 retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Consultant only for the value of work Consultant has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the full amount Page 6 of 18 48 25. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Consultant and its permitted successors and assigns, and shall not be assigned by Consultant, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement. 26. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 27. Nondiscrimination. During Consultant's performance of this Agreement, Consultant shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 28. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 29. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 31. Interpretation. City and Consultant acknowledge and agree that this Agreement is the product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement. 31.1 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms. Reference to section numbers are to sections in the Agreement unless expressly stated (� otherwise. 31.2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. 31.3 In the event of a conflict between the body of this Agreement and Exhibit "A" hereto, the terms contained in Exhibit "A" shall be controlling. 32. Exhibits. The following exhibit's attached hereto are incorporated herein to this Agreement by this reference: Exhibit "A" - Scope of Services, Project Schedule, and Fees Exhibit "B" - Personnel IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly executed the day and year first above written. CITY OF GRAND TERRACE, Albert A. Webb Associates, Inc. A Public Entity By: By: Bruce A. Davis Betsy M. Adams Vice President City Manager By: Attest: Scott Webb Interim City Clerk Chief Financial Officer Page 9 of 18 51 urther, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 28. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 29. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 EXHIBIT"A" SCOPE OF SERVICES Preliminary Meetings and Information Gathering TASK 1 - Meet with the City of Grand Terrace to review the scope of the work, park development budget, proposed project schedule, and discuss the park design strategy. After the meeting we will visit the site to identify opportunities and constraints, photo document the site, and prepare a preliminary evaluation of the existing conditions. TASK 2 - Plan and organize a public workshop to review the requirements of the grant and discuss the proposed elements of the park. Obtain and document information from the City staff and residents attending the meeting and review opportunities and constraints of the site. Information gathered at the community workshop will be used to develop a preliminary plan for the park. Lot Mergers and Survey TASK 3 - Apply for and complete a series of lot mergers to consolidate the proposed parcels that will make up the park area. TASK 4- A Topographic Survey of the site with contour lines shown at 1 foot intervals and spot elevations at critical points needs to be prepared as soon as possible during the design process. This information is critical for the preparation of site grading, drainage, and ADA accessibility. TASK 5 - A Boundary Survey of the site locating all of the corners of the lots and the property lines needs to be prepared prior to preparing the construction documents. This information is critical for identifying the boundaries of the park and locating all fencing. TASK 6 - Geotechnical samples of the site soil need to be taken and a report with recommendation needs to be prepared prior to preparing the construction documents. This information is critical for preparing the design for the foundation of the restroom and the tennis court, as well as any previous surfaces and parking areas. TASK 7 - Double-ring infiltrometer testing will be performed at two selected locations in order to provide infiltration rates for bio-swale design. Preliminary Park TASK 8 - From the information gathered at the community workshop and from the City staff, WEBB will prepare a preliminary landscape plan. The plan will identify and locate all of the State Grant required elements, as well as trees, pathways, and planting areas. The preliminary park plan will illustrate suggested preliminary "themes" for the park and be prepared at a level of 52 this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 detail that when approved, the plan can be used as a base for starting the construction documents. The Preliminary Park Plan will include the following elements: • Water efficient landscaping • Pervious surfaces and paving • Exercise and playground equipment • A full size tennis court with 8 foot fencing • Fencing around the park with two gates • Use of at least 10% recycled materials • Xeriscape garden with walking paths and covered picnic tables (" \ • Native and drought tolerant shade trees • A storm water quality feature • Restroom • Parking area • WEBB will participate in up to 2 community meetings TASK 9 - Provide a preliminary estimate of probable costs based on the information on the Preliminary Park Plan. TASK 10 - Present.the Preliminary Park Plan to the Grand Terrace City Council and invite the public workshop attendees and general public to review and approve Preliminary Park Plan and estimates of probable construction costs. Modifications can be made to the Preliminary Park Plan based on comments received. Final Design and Construction Documents TASK 11 - Prepare the base plan for the park with the final locations of all of the park elements based on the approved preliminary landscape plan, the site survey and the boundary survey. All construction plans will be created using the base plan information. TASK 12 - Prepare the Precise Grading and Drainage Plan for the park with the focus of retaining water on site as much as possible. Runoff water will be directed to the storm water quality feature. TASK 13 - Prepare the Irrigation Plan and irrigation details for construction. Plan will be based on the City of Grand Terrace's and the County's water conservation ordinance. The irrigation plan will be designed to be durable, require little maintenance, and apply water accurately to conserve water. Included on the irrigation plans will be the type, size, and locations of irrigation equipment, including heads, valves, quick couplers, controllers, pipe, and points of connections. The irrigation equipment will be listed by name, manufacturer, model number, and description. Pressure loss calculations, and calculations for the proposed yearly water use will be listed on the plans. The calculations will also be provided for the Maximum Applied Water Allowance (MAWA) and the Estimated Annual Water Use (EAWU). 53 f 52 this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 TASK 14 - Prepare the Planting Plans and planting details for construction. The plan will be based on the information provided on the approved preliminary park plan and will include inorganic materials such as boulders, rock cobble, and decomposed granite, as well as the locations of trees, shrubs, turf, and groundcovers. Plants will be selected for low water use, durability, and low maintenance. Plant material will be listed by botanical and common names, size, water requirements, and quantity. TASK 15 - Prepare the play area and exercise equipment plan, which will include unique and creative design for the play areas and the safety surfacing. This area will be designed in a way that will make the park a play destination for children from all over the City of Grand Terrace. ' The park will create a fun and exciting experience for the children, as well as exercise stations and a walking path for the adults. All designed for a safe and healthy experience for the whole family. Comfortable, shaded seating areas will be located near the play area for relaxing, socializing, or reading. TASK 16 - Coordinate the design and placement of a restroom for the park. We will evaluate pros and cons with the City of using a pre-fabricated restroom. The restroom will be created with finishes that will accent the overall Park design theme. The restroom placement in the park will be selected for visibility from the street, and ease of maintenance. The restroom will be designed to be vandal resistant and require minimal maintenance. TASK 17 - Prepare the Hardscape Construction Plan, which will locate and identify all of the paving, walks, walls, fences, benches, and other structures not included in other plans. This plan will locate and dimension all of the site elements and identify them by type, color, finishes, size, manufacturer, and model number. Details will be prepared for items on the construction plan to insure proper installation for longevity and durability. TASK 18—WEBB will investigate the use of solar power. Park Electrical Plans will be prepared by Design West Engineering. Power will be provide to the irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 TASK 21 - Erosion Control and Water Quality. A Notice of Intent (NOT) for the proposed construction will be prepared and processed as required with the State, along with a Storm Water Pollution Prevention Plan (SWPPP) pursuant to County of San Bernardino Regional Water Board requirements. A Water Quality Management Plan (WQMP) pursuant to San Bernardino County standards is included in this scope. TASK 22 - Contract Document Final Submittal—The Contract documents will be submitted to the City of Grand Terrace for review and approval. City directed comments will be addressed prior to bidding the project. TASK 23 - Provide Project Specification in a word document format with a bid schedule and payment items for landscape related work. Provide ten (10) set of bid documents (plans and specifications)to the City for bidding purposes. TASK 24-Provide a Final Estimate of Probable Construction Costs based on the final park construction documents. TASK 25 - Provide any requested documentation to the State of California Department of Parks and Recreation, Office of Grant and Local Services, including 30 day status report. TASK 27-Maintain complete financial records for the design phase for auditing by State and assist staff in preparing request for payment. Bidding Support TASK 28- Provide bid support services for the Grand Terrace park project which, will include the following: • Attend the Pre — Bid Conference • Answer RFI's (Requests for information) during the bid period • Review and analyze the bids • Prepare bid breakdown summary • Check references • Provide letter summarizing bid results and recommendation for award Construction Management and Inspection/Grant Administration TASK 29- Provide construction management services for the Grand Terrace park project will include the following: • Attend pre-construction conference. 55 plan to insure proper installation for longevity and durability. TASK 18—WEBB will investigate the use of solar power. Park Electrical Plans will be prepared by Design West Engineering. Power will be provide to the irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 • Endorse for approval or disapproval all materials and equipment submitted by the Contractor for the applicable work items. • Daily management of construction and site inspections to observe the progress and quality of the work. • Document State Labor Compliance. Conduct employee interviews. • Monitor construction progress and quality with decisions relative to contract performance. Document all progress with reports as appropriate. • Assist in preparation of RFI, field directives and change orders, if applicable. • Provide State Grant requests for documentation. • Provide updates as to the progress of work. • Recommendations and reporting as to the compliance with requirements of the contract documents. • Substantial completion inspection and Punch List submittal • Review for accuracy of applicable items on contract progress payment requests. • Conduct final inspection and provide a Notice of Completion. • Process Contractor/Vendor operating and maintenance manuals as required. • Review Construction Record Drawings of the completed work, along with maintenance and operating manuals. • We will perform Compaction testing and material testing for park construction • Maintain complete financial record for the construction phase sufficient for audits by State and assist staff in preparing request for payment. • At project completion, deliver to the City a file containing all grant administration documentation f . TASK 30—WEBB will establish three-year Park Maintenance Program. CG • Provide letter summarizing bid results and recommendation for award Construction Management and Inspection/Grant Administration TASK 29- Provide construction management services for the Grand Terrace park project will include the following: • Attend pre-construction conference. 55 plan to insure proper installation for longevity and durability. TASK 18—WEBB will investigate the use of solar power. Park Electrical Plans will be prepared by Design West Engineering. Power will be provide to the irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 FEE: Total fee for the scope of services outlined above, will be provided on a time and materials basis. The breakdown of services is as follows: Preliminary Design $46,682.00 Final Design and Construction Documents $62,384.00 Bid Phase, Construction Management and Inspection Services $68,027.00 TOTAL PROJECT BUDGET $177,093.00 PROJECT SCHEDULE: Preliminary Design Kickoff Meeting with The City of Grand Terrace 10/12/2011 10/12/2011 Lot Merges 10/13/2011 11/11/2011 Optional Site Survey 10/13/2011 11/11/2011 Optional Boundary Survey 10/13/2011 11/11/2011 Optional Geotechnical Investigation, Report and Investigation 10/13/2011 11/25/2011 Community Workshop 11/14/2011 11/18/2011 Preliminary Design Preparation 11/21/2011 12/02/2011 Calculate Preliminary Construction Estimate 11/21/2011 12/02/2011 Preliminary Design Presentation and Council Approval 12/05/2011 12/09/2011 Revise Preliminary Design- Preferred Alternate 12/12/2011 01/06/2012 Attend Community Workshop and Council Meeting 01/09/2012 01/20/2012 Final Design and Construction Documents Prepare Base Drawings Based on Approved Park Design 01/23/2012 01/27/2012 Prepare Precise Grading and Drainage Plan 01/30/2012 03/09/2012 Prepare Irrigation Plans 03/12/2012 04/20/2012 Prepare Planting Plans 03/12/2012 04/20/2012 Prepare Play and Exercise Equipment Plans 03/12/2012 04/12/2012 Coordinate Pre Fab Restroom Design 03/12/2012 04/20/2012 Hardscape Construction Plan 03/12/2012 04/20/2011 Park Electrical Plans 03/12/2012 04/20/2012 Site Utilities(Sewer and Water) 03/12/2012 04/20/2012 Erosion Control Water Quality 03/12/2012 04/20/2012 Submit Plans to City For Review 04/23/2012 05/18/2012 Revise Construction Documents 05/21/2012 06/15/2012 Prepare Final Engineers Estimate 05/21/2012 06/15/2012 57 he irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Prepare Project Specifications 05/12/2012 06/15/2012 Contract Documents Final Submittal-City Review 06/18/2012 07/06/2012 Obtain City Approval 07/09/2012 7/13/2012 Bid—Phase,Construction Management and Inspection Services Advertise Project for Bidding 07/16/2011 08/03/2012 Review and Analyze Bids 08/06/2012 08/10/2012 Prepare Bid Breakdown Summary 08/06/2012 08/10/2012 Check References 08/06/2012 08/10/2012 Recommend Contractor to the City Council and Approval 08/13/2012 09/04/2012 Notice to Proceed and Pre-Construction Conference 09/05/2012 09/25/2012 Daily Construction Management and Inspection 09/26/2012 12/21/2012 Completion Inspection and Punch List Submittal 12/24/2012 01/11/2013 Conduct Final Inspection and Provide N.O.C. 01/14/2013 01/18/2013 Construction Record Drawings and Maintenance Manuals 01/21/2013 01/25/2013 Grant Assistance 10/13/2011 02/08/2013 58 Revise Preliminary Design- Preferred Alternate 12/12/2011 01/06/2012 Attend Community Workshop and Council Meeting 01/09/2012 01/20/2012 Final Design and Construction Documents Prepare Base Drawings Based on Approved Park Design 01/23/2012 01/27/2012 Prepare Precise Grading and Drainage Plan 01/30/2012 03/09/2012 Prepare Irrigation Plans 03/12/2012 04/20/2012 Prepare Planting Plans 03/12/2012 04/20/2012 Prepare Play and Exercise Equipment Plans 03/12/2012 04/12/2012 Coordinate Pre Fab Restroom Design 03/12/2012 04/20/2012 Hardscape Construction Plan 03/12/2012 04/20/2011 Park Electrical Plans 03/12/2012 04/20/2012 Site Utilities(Sewer and Water) 03/12/2012 04/20/2012 Erosion Control Water Quality 03/12/2012 04/20/2012 Submit Plans to City For Review 04/23/2012 05/18/2012 Revise Construction Documents 05/21/2012 06/15/2012 Prepare Final Engineers Estimate 05/21/2012 06/15/2012 57 he irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 EXHIBIT"B" PERSONNEL Principle-in-Charge—Bruce Davis Project Manager/Point of Contact—Dilesh Sheth Landscape Architect—Greg Meek Project Engineer—Bernie Berndt Senior Engineer—Joseph Caldwell Construction Manager—Phil Lemoine Construction Inspector—Richard Scott Director of Land Survey—Andy Orosco Electrical Design—Design West Engineering, Inc. Geotechnical Analysis—CHJ, Inc. 59 CERT Secretary Y— - 35 . Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 "ILr ulut Wouni.iin Cin CAL Grand TcrraccIFORNIA AGENDA REPORT MEETING DATE: October 11, 2011 Council Item ( X ) CRA Item ( ) TITLE: Concept for a Veteran's Memorial at Pico Park tJ PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Approve the use of an area within Pico Park to develop a Veteran's Memorial BACKGROUND: Many supporters of U.S. Military Veterans have conceptually discussed the desire for a Veteran's Memorial and how best to coordinate efforts and identify a location. A group of individuals has come forward requesting recommendations for potential locations. Project participants may include local Veterans, members of the Lion's and Women's Clubs, members of the American Legion, and the Foundation of Grand Terrace. Their intent is to form the Veteran's Memorial Committee, which would operate as a Committee of the Foundation of Grand Terrace, and to plan and construct the Memorial. DISCUSSION: Staff has suggested an unimproved area within Pico Park directly adjacent to the new high school property, where public parking and restroom facilities are available and improvements for disabled access have been completed. Photographs of the area are attached (Attachment No. 1), which depict a strip of unimproved land approximately 140 feet long and 16 feet wide, or about 2,200 square feet. The current condition is a result of the removal of other improvements and installation of the high school's perimeter fencing. Irrigation is still at the site and can be reconnected if desired. A design of the Memorial has not yet been completed, pending approval from the Council to use this area of the City park for the project. If the Council agrees in concept, staff recommends preparation of a Right of Entry and Maintenance Agreement. Through a Right of Entry Agreement, the project sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 project as well as memorial bricks and tiles that would be sponsored as part of the fund- raising efforts. A U.S. flag is already flown at Pico Park, and the Memorial may include flags of U.S. military branches of service and the MIA (Missing in Action) flag. The Committee's goal is to officially establish the Veteran's Memorial on Veteran's Day, November 11, 2011, then begin planning and design. Any construction would not occur until next calendar year, and only after Council review of the design. Specific timing for installation of the various components is dependent on fund-raising. Staff recommends that the Council support the use of this unimproved area of Pico Park to develop a Veteran's Memorial. Staff would return to the Council with any agreements resulting from this determination. FISCAL IMPACT: No fiscal impact is created by this request.. Staff time would be used to prepare a draft Right of Entry and Maintenance Agreement for City Attorney review. Respectfully submitted, ,06/e6. 740-we.44_, Joyce Powers Community and Economic Development Director Manager Approval: Bets . Adams City Manager Attachments: 1. Site photographs 2. Examples of possible improvements 62 completed. Photographs of the area are attached (Attachment No. 1), which depict a strip of unimproved land approximately 140 feet long and 16 feet wide, or about 2,200 square feet. The current condition is a result of the removal of other improvements and installation of the high school's perimeter fencing. Irrigation is still at the site and can be reconnected if desired. A design of the Memorial has not yet been completed, pending approval from the Council to use this area of the City park for the project. If the Council agrees in concept, staff recommends preparation of a Right of Entry and Maintenance Agreement. Through a Right of Entry Agreement, the project sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 ATTACHMENT NO. 1 Site Area Photos 63 Project Manager/Point of Contact—Dilesh Sheth Landscape Architect—Greg Meek Project Engineer—Bernie Berndt Senior Engineer—Joseph Caldwell Construction Manager—Phil Lemoine Construction Inspector—Richard Scott Director of Land Survey—Andy Orosco Electrical Design—Design West Engineering, Inc. Geotechnical Analysis—CHJ, Inc. 59 CERT Secretary Y— - 35 . Bernardo Sandoval Darcy McNaboe Gene Hays Council Members Betsy M.Adams City Manager • • Council Chambers Grand Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 The highlighted area is at the southwest corner of the park, immediately north of the parking lot, and west of the public restroom. This portion of the park is unlandscaped and is not used for any park activities. The size of the area is approximately 15' 8" deep and 140' long or approximately 2,193 sq ft. i r + .- itlz P.. '" .x �" . „ram 7f3 tir'AA*OW 'z!,!.!4;-... Oal 4 ,t „ 'lei y ';z O .4� a .. r ;r 't ; st2j:': .�.it ---'- r ,,ft 3 *r lr 64 Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 Photo taken looking south toward Pico Street. The High School property is on the right- hand side of the photo, and the fencing is school property. , ..A .F.+ s i r: i s r - fi s' ^c 3 rr' .",3 "`a� - �. sue, S,.'t{,� .., . s- , ,z E ._ 7°9 "d 4"',r?.k; . 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';� Av , a,�� .r`�'n f't``,r:��,« * tos°rv. e� �" m�r a,�S2�"��.�"�f' .�i ��r` �" �'"Ea7"`��s L� 7 i�' - v air„ T"; @'„ "y W r�,5 "n5 'e £ x. 0t-:-wor4 r * 4 .F .x °' '"tea '''Y' 4 f;r,,,, `." _ t K r „�'.r':4�` ;f � 74 r �s mil` ,s •: _;.s t • 65 Maintenance Agreement. Through a Right of Entry Agreement, the project sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 -a s r 1 • )rM F .; • • w tyr..._ .... _ = ' `' ESOLIJI9ON Pow / M1A d ,a L s `-, t-.t 47u=sotul•an 2Y,SI ado .traf u1 kho;87th Nat(c4fdI Carkc�f saga tot,. datlucnungaf PO�YJtath Erttnty Cnair of att otttctutecn01 1pa"at, ,7 F v .ray. yea qf_ T • �' pc^ rt u molScan� c�fan as o vhyd5a�a�o t Y{4tnt ur `tattd4 ti! i `';, .,.' A'rarit4 f C=Q Y 7 MtAa otll! tht74fii+f+ttrd 1W V41,..N43rtd IS'hr 1.t,,. .. .W r s ^3->~ µ 'i.A norua»'l��`Sgf"i1'+ L`nthaln lY.ap ;slid aU Wtidto 5Y11G�3 160,,"'adCr +�..dtt • _ a ?�, •L.., w _.'' .. - • _ ^Ic'nil:ot.f n I6 sC.4ro )f((t to aa,'Ylrn C!iC;tti:::4344.',., r ' of d r A;e:fr_an pr a%nc.. Cram'4a attl.i, ff'" -1 Vairiti.ctr o!t• t w tan SV'^.ina!:I Mono is^G{ac'9 Gti-+dtY G�Cl`rraM J t'batf f 4 AZ4' t 3�fa.,A n!ir 'o1 1.5� rr airy. i. . - .] ,rt t I: wt attodo.�ry .wes^rr.}/]x t','z r1L,J ans,*:`otr • rr.•• _n y I K- bw�} �' ,_� '.-y`''' ••`,.T. -- }},,,d"` �4' , .tea ' ' 4--it. �c".., fA x <`,f' d, 'r� air, L 4 b ,°f''Y L`^- A. x. .5� rr y ,,--. • . , tV ;,, ti , ; 3 r sr 4r x� Rf, 67 �r` �" �'"Ea7"`��s L� 7 i�' - v air„ T"; @'„ "y W r�,5 "n5 'e £ x. 0t-:-wor4 r * 4 .F .x °' '"tea '''Y' 4 f;r,,,, `." _ t K r „�'.r':4�` ;f � 74 r �s mil` ,s •: _;.s t • 65 Maintenance Agreement. Through a Right of Entry Agreement, the project sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 • `the Blue Mountain th u GrandL[FOR TerraceNIA AGENDA REPORT CA MEETING DATE: October 11, 2011 Council Item (X ) CRA Item ( ) TITLE: City Council Meeting Schedule PRESENTED BY: Tracey Martinez, Interim City Clerk RECOMMENDATION: Schedule one Meeting for the months of November and December, 2011 BACKGROUND: The City Council has historically scheduled one meeting a month for November and December due to the holidays. DISCUSSION: The second meeting date for the month of November falls during the week of / l Thanksgiving and the second meeting date for the month of December falls during the week between the Christmas Holiday and New Years. During the Holiday Season staff feels that business can be accommodated in one meeting per month. Should an issue arise that needs to be addressed by the City Council the Mayor may call a special meeting. The annual City Birthday Celebration sponsored by the Historical & Cultural Activities Committee is scheduled for December 13th at 6:00 p.m. The committee has respectfully requested that the City Council schedule their meeting to follow their event with the meeting to start at 7:30 p.m. RECOMMENDATION: Staff recommends that the City Council hold the first meeting in November which is scheduled to be held on November 8, 2011 at 6:00 p.m. and to hold the first meeting in December which is scheduled to be held on December 13, 2011 at 7:30 p.m. and direct staff to cancel the second regularly scheduled meetings for the months of November and December. FISCAL IMPACT: There is no fiscal impact to the City with this action. COUNCIL AGENDA ITEM NO. gb • 69 `." _ t K r „�'.r':4�` ;f � 74 r �s mil` ,s •: _;.s t • 65 Maintenance Agreement. Through a Right of Entry Agreement, the project sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Respectfully submitted: Tracey R.9artin�erim Clerk Manager Approval: Betsy Ada s, City Manager • 70 landscaped and is not used for any park activities. The size of the area is approximately 15' 8" deep and 140' long or approximately 2,193 sq ft. i r + .- itlz P.. '" .x �" . „ram 7f3 tir'AA*OW 'z!,!.!4;-... Oal 4 ,t „ 'lei y ';z O .4� a .. r ;r 't ; st2j:': .�.it ---'- r ,,ft 3 *r lr 64 Terrace Civic Center 22795 Barton Road. Grand Terrace, CA 92313-5295 PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 27, 2011 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 27, 2011 at 6:00 p.m. PRESENT: Lee Ann Garcia, Vice-Chairman Darcy McNaboe, Agency Member Bernardo Sandoval, Agency Member Gene Hays, Agency Member Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernie Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Lt. Steve Dorsey, San Bernardino County Sheriff's Department Sgt. Ed Finneran, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: Walt Stanckiewitz, Chairman CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 7:50 P.M. 1. APPROVAL OF 09-13-2011 MINUTES CRA-2011-48 MOTION BY AGENCY MEMBER HAYS, SECOND BY AGENCY MEMBER SANDOVAL, CARRIED 4-0-1-0(CHAIRMAN STANCKIEWITZ WAS ABSENT), to approve the September 13, 2011 Minutes. 2. AGREEMENT TO TRANSFER AGENCY PROPERTY TAX INCREMENT TO THE CITY TO PARTICIPATE IN THE ALTERNATIVE REDEVELOPMENT ' PROGRAM CRA-2011-49 MOTION BY AGENCY MEMBER MCNABOE, SECOND.BY AGENCY MEMBER HAYS, CARRIED 4-0-1-0(CHAIRMAN STANCKIEWITZ WAS ABSENT), to adopt a Resolution of the of the Community Redevelopment , Agency of the City of Grand Terrace Approving the Agreement to Transfer Tax Increment by and between the Agency and the City of Grand Terrace and Making Certain.Findings in Connection Therewith. 3. ADOPTION OF THE INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE CRA AGENDA ITEM NO. 72 sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Community Redevelopment Agency Minutes • September 27, 2011 Page 2 CRA-2011-50 MOTION BY AGENCY MEMBER SANDOVAL, SECOND BY AGENCY MEMBER HAYS, CARRIED 4-0-1-0(CHAIRMAN STANCKIEWITZ WAS ABSENT), to adopt a Resolution approving the Initial Recognized Obligation Payment Schedule Required by State Assembly Bill 1X 26 and authorize the Executive Director to make any changes to the schedule necessary to ensure on-going accuracy. 4. LEGAL SERVICES AGREEMENT FOR THE CITY OF GRAND TERRACE AND THE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT • AGENCY CRA-2011-51 MOTION BY AGENCY MEMBER MCNABOE, SECOND BYAGENCY MEMBER SANDOVAL, CARRIED 4-0-1-0 (CHAIRMAN STANCKIEWITZ WAS ABSENT), to approve the Legal Services Agreement between the City of Grand Terrace, the Grand Terrace Community Redevelopment Agency and Jones and Mayer and authorize the City Manager and Executive Director to execute the Agreement on behalf of the City and the Agency. Vice-Chairman Garcia adjourned the Community RedevelopmentAgency Meeting at 7:55 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, October 11, 2011 at 6:00 p.m. SECRETARY of the Community Redevelopment , Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace , 73 MEMBER MCNABOE, SECOND.BY AGENCY MEMBER HAYS, CARRIED 4-0-1-0(CHAIRMAN STANCKIEWITZ WAS ABSENT), to adopt a Resolution of the of the Community Redevelopment , Agency of the City of Grand Terrace Approving the Agreement to Transfer Tax Increment by and between the Agency and the City of Grand Terrace and Making Certain.Findings in Connection Therewith. 3. ADOPTION OF THE INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE CRA AGENDA ITEM NO. 72 sponsor would agree to exempt the City from liability for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48