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10/25/2011 • -�E1TY*so .j FILE COPY RNDOctober 25, 2011. ho 22795 Barton,Road; ° Grand Terrace. . ' California 92313-5295 • ;.Civic Center (909)824-6621 Fax Fax(909)783 2600 CITY OF GRAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 CITY OF.GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS October 25,2011 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG • Call to Order * Invocation— • Pledge of Allegiance— • Roll Call— II STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Presentation — Grand Terrace Chamber of Commerce Business of the Month 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 10-25-2011 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 10-11-2011 Minutes Approve D. Repeal Resolution No. 88-10 Appointing John R. Harper Approve as City Attorney E. Notice of Completion for the Second Baseball Field at Approve Pico Park F. Historical and Cultural Activities Committee Minutes of Accept September 6, 2011 lity for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 COUNCIL AGENDA 10-25-2011 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Update on Response to Noise Complaints from Receive Insomniac's Nocturnal Wonderland Event at the National Orange Show on September 23-24, 2011 8. NEW BUSINESS A. Purchase of 16 Shares of Riverside Highland Water Approve/Authorize Company Water Stock from-Bourns, Inc. to Reduce the City's Cost of Irrigating Public Facilities B. Co-Sponsorship Agreement with the Foundation of Grand Approve/Authorize Terrace for Community Events 9. CLOSED SESSION—None ADJOURN CITY COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 10-11-2011 Minutes Approve 2. Update on the Appeal of the Agency's ABX1 27 Voluntary Review Annual Payment to the State ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, NOVEMBER 8, 2011 AT 6:00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. • 2 ull Reading of Ordinances on Agenda C. Approval of 10-11-2011 Minutes Approve D. Repeal Resolution No. 88-10 Appointing John R. Harper Approve as City Attorney E. Notice of Completion for the Second Baseball Field at Approve Pico Park F. Historical and Cultural Activities Committee Minutes of Accept September 6, 2011 lity for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 he Blue Mountain CO r va +° . Grand CALI TerraceFORNIA AGENDA REPORT MEETING DATE: October 25, 2011 Council Item (X) CRA Item () TITLE: Check Register No. 10-25-2011 PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Approve BACKGROUND: The Check Register for October 25, 2011 is presented in accordance with Government Code §37202. The attached index to the warrant register is a guideline account list only and is not intended to replace the voluminous list of accounts used by the City and CRA. Expenditure account number formats are XX-XXX XXX [Fund-Depart-General Account]. Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary clearing accounts which do not have budgetary considerations. DISCUSSION: A total of $547,784.45 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached Check Register sections. Payroll costs for the period amounted to $64,542.13 and are summarized below. Some of the non-routine items include: 67295 Northwest Child Care Pumpkin Patch Event $311.66 Distributors (Trust Account) 67302 Blue Shield of COBRA Health Insurance-Martinez Family $1,133.94 California 67308 Scholastic Book Child Care Book Fair Fundraiser $794.76 Fairs (Trust Account) COUNCIL AGENDA ITEM NO3 I 4 ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. • 2 ull Reading of Ordinances on Agenda C. Approval of 10-11-2011 Minutes Approve D. Repeal Resolution No. 88-10 Appointing John R. Harper Approve as City Attorney E. Notice of Completion for the Second Baseball Field at Approve Pico Park F. Historical and Cultural Activities Committee Minutes of Accept September 6, 2011 lity for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 • 67318 Black&Veatch Sewer Study Services $1,706.65 Corp 67335 Johnson Power EOC Generator Repair $911.14 System 67338 Municipal Code Municipal Code Supplement $595.59 Corp Some the larger items include: 67307 Smothers Grand Crossings Appraisals/Reports $6,500.00 Appraisal 67314 Albert Webb September Town Square Construction $4,241.21 &Assoc. Management Services 67329 Harper& September Legal Services $7,112.50 Burns LLC 67344 S.B. Co. August, September, and October Law $462,675.00 Sheriff Dept Enforcement Services (3 invoices) Payroll costs processed for period ending September 30, 2011: Date Period Payroll and payroll costs 9/30/2011 Biweekly $64,542.13 FISCAL IMPACT: All disbursements are made in accordance with the adopted budget for FY 2011-12. Respectfully submitted, Bernie Simon Finance Director 5 n the attached Check Register sections. Payroll costs for the period amounted to $64,542.13 and are summarized below. Some of the non-routine items include: 67295 Northwest Child Care Pumpkin Patch Event $311.66 Distributors (Trust Account) 67302 Blue Shield of COBRA Health Insurance-Martinez Family $1,133.94 California 67308 Scholastic Book Child Care Book Fair Fundraiser $794.76 Fairs (Trust Account) COUNCIL AGENDA ITEM NO3 I 4 ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. • 2 ull Reading of Ordinances on Agenda C. Approval of 10-11-2011 Minutes Approve D. Repeal Resolution No. 88-10 Appointing John R. Harper Approve as City Attorney E. Notice of Completion for the Second Baseball Field at Approve Pico Park F. Historical and Cultural Activities Committee Minutes of Accept September 6, 2011 lity for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Manager Approval: Betsy . Adams City Manager ATTACHMENTS: Check Register— October 25, 2011 6 Terrace. . ' California 92313-5295 • ;.Civic Center (909)824-6621 Fax Fax(909)783 2600 CITY OF GRAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 vchlist Voucher List Page: 1 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67294 10/5/2011 010996 CA PUB EMPLOYEES'RET. SYSTEM H2011101493000 OCTOBER EMPLOYEE/DEPENDENT HEALTH INS 10-172-142-000-000 406.19 10-175-142-000-000 577.24 10-190-265-000-000 56.23 10-370-142-000-000 641.36 10-380-142-000-000 320.68 10-440-142-000-000 2,256.70 10-450-142-000-000 171.02 10-625-142-000-000 194.55 16-175-142-000-000 513.10 21-175-142-000-000 299.32 32-200-142-000-000 555.84 21-625-142-000-000 83.36 32-370-142-000-000 256.55 • 34-400-142-000-000 299.33 10-022-61-00 5,421.10 10-022-55-00 1,111.71 10-120-142-000-000 363.45 10-140-142-000-000 962.07 Total: 14,489.80 67295 10/11/2011 010129 NORTHWEST DISTRIBUTORS 10112011 Pumpkin Patch Event at Childcare 23-200-14-00 311.66 Total: 311.66 67296 10/11/2011 006730 SO.CA.GAS COMPANY September 2011 SEPT NATURAL GAS/CNG FUEL 10-190-238-000-000 18.31 10-440-238-000-000 46.56 10-175-272-000-000 7.80 10-440-272-000-000 2.60 34-800-272-000-000 2.60 • Total: 77.87 67297 10/12/2011 011206 AUL 3121 TRUST PRend 9-16-11 APPLE CONTRIBUTIONS FOR PREND 9-16-11 10-022-68-00 311.33 Page: 1 pt September 6, 2011 lity for their work associated with construction and maintenance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 2 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67297 10/12/2011 011206 AUL 3121 TRUST (Continued) Total: 311.33 67298 10/12/2011 011206 AUL 3121 TRUST PRend 9-30-11 APPLE CONTRIBUTIONS FOR PREND 9-30-11 10-022-68-00 223.49 Total: 223.49 67299 10/12/2011 010218 CHEVRON&TEXACO CARD SERVICES 31709578 September Vehicle Fuel 10-440-272-000-000 144.59 34-800-272-000-000 30.48 10-175-272-000-000 189.31 Total: 364.38 67300 10/12/2011 003210 DEPT 32-2500233683 4022276 Graffiti Supplies 10-195-245-000-000 34.29 4022278 EOC/CERT Tables • 10-808-702-000-000 183.49 Total: 217.78 67301 10/12/2011 001907 COSTCO#478 0478 08 0202 10 C. CARE SUPPLIES 10-440-220-000-000 155.01 Total: 155.01 67302 10/12/2011 011007 BLUE SHIELD OF CALIFORNIA Oct J04328718-0 Aug/Sep COBRA Health-Martinez Family 10-125-142-000-000 1,133.94 Total: 1,133.94 67303 10/12/2011 006681 SMART&FINAL 3184620105566 SCHOOL AGE SUPPLIES 10-440-223-000-000 70.43 Total: 70.43 67304 10/12/2011 006720 SO.CA.EDISON COMPANY Sept 2011 September Energy Usage 16-510-238-000-000 3,730.27 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total: 3,879.67 67305 10/12/2011 011138 SPARKLETTS 9637116 100111 September Bottled Water Page: 2 ance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 3 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67305 10/12/2011 011138 SPARKLETTS (Continued) 10-190-238-000-000 67.76 10-450-238-000-000 11.37 10-805-238-000-000 15.86 10-440-238-000-000 44.33 • Total: 139.32 67306 10/12/2011 006285 RIVERSIDE HIGHLAND WATER CO 08032011 APN 1167-151-22 Water Stock Transfer 32-600-326-000-000 60.60 Total: 60.60 67307 10/13/2011 010871 SMOTHERS APPRAISAL 11011 Grand Crossings Appraisals/Reports 32-600-205-000-000 6,500.00 Total: 6,500.00 67308 10/13/2011 006597 SCHOLASTIC BOOK FAIRS W2883860BF Child Care Bookfair Fundraiser 23-200-14-00 794.76 Total: 794.76 67309 10/17/2011 010664 SHELL FLEET MANAGEMENT 8000209687110 September Vehicle Fuel 10-175-272-000-000 1,022.78 Total: 1,022.78 67310 10/17/2011 004350 LEAGUE OF CALIFORNIA CITIES, I 10132011 IE DIVISION DINNER-ADAMS&STANCKIEWITZ 10-120-270-000-000 45.00 10-110-270-000-000 45.00 Total: 90.00 67311 10/17/2011 011110 TIME WARNER CABLE Oct 844840...7245 Oct/Nov Cable&Internet-Sr Cntr 10-805-238-000-000 121.28 Total: 121.28 67312 10/18/20.11 001907 COSTCO#478 0478 13 0321 389 C. CARE SUPPLIES 10-440-220-000-000 154.60 Total: 154.60 67313 10/25/2011 010019 5 POINT AUTO SERVICE 10172011 Oil Change/Smog Testing-C.Care CNG Van 10-440-272-000-000 84.53 Page: 3 ance of the improvements. The Committee has provided a few samples of probable project components, which are also attached to this report (Attachment No. 2). A seating area will be included in the COUNCIL AGENDA ITEM NO. so 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 ( vchlist Voucher List Page: 4 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67313 10/25/2011 010019 5 POINT AUTO SERVICE (Continued) Total: 84.53 67314 10/25/2011 011143 ALBERT A.WEBB ASSOCIATES 112940 Sept Town Square Construction Mgmt 32-600-323-003-000 4,241.21 Total: 4,241.21 67315 10/25/2011 001206 ARROWHEAD CREDIT UNION Sept/Oct 2011 Refund Interest Charge-Sept/Oct Visa Charges 10-450-245-000-000 Refund Interest Charge -17.72 10-110-220-000-000 Snacks for Closed Session Conference Room 79.87 10-110-270-000-000 SB Chamber Legislative Breakfast-Stanckiewitz 25.00 10-120-210-000-000 Required Brochures for new/injured employees 53.94 10-120-270-000-000 Registration for 2011 Educational Forum-Verhelle 300.00 10-440-228-000-000 Child Care Preschool Supplies 129.37 10-175-218-000-000 Work Boots-Cruz 192.49 Total: 762.95 67316 10/25/2011 001213 AT&T Aug/Sep 2011 Aug/Sep Phones&Internet Services 10-190-235-000-000 308.46 10-440-235-000-000 307.33 Total: 615.79 67317 10/25/2011 010293 AVAYA, INC. 2731392769 OCT/NOV PHONE SYSTEMNOICEMAIL MAINT 10-190-246-000-000 183.46 Total: 183.46 67318 10/25/2011 011213 BLACK&VEATCH CORP 1126613 Sewer Study Services 21-175-255-000-000 1,706.65 Total: 1,706.65 67319 10/25/2011 001705 CA. STATE DEPT. OF JUSTICE 871674 Custodian of Records Prints-Verhelle 10-190-226-000-000 81.00 • Total: 81.00 67320 10/25/2011 001740 CDW GOVERNMENT INC ZTK5521 APC REPLACEMENT LS700 BATT CART 17 10-140-210-000-000 40,30 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 5 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67321 10/25/2011 011031 CINTAS CORPORATION#150 (Continued) • 10-440-228-000-000 200.55 150468901 C.CARE PAPER&CLEANING SUPPLIES 10-440-228-000-000 126.66 Total: 327.21 67322 10/25/2011 011166 CORNERSTONE RECORDS MANAGEMENT 0170749 SEPTEMBER ARCHIVE TAPE STORAGE 10-140-250-000-000 56.65 10-380-250-000-000 56.65 Total: 113.30 67323 10/25/2011 001950 DATA QUICK B1-1972446 September Subscription Services 10-370-250-000-000 43.50 10-380-250-000-000 43.50 34-800-220-000-000 43.50 Total: 130.50 67324 10/25/2011 002082 DISCOUNT SCHOOL SUPPLY D14747290103 C. CARE/TINY TOT SUPPLIES 10-440-228-000-000 1,463.41 • 10-440-221-000-000 567.03 P26888250001 C. CARE/TINY TOT SUPPLIES 10-440-228-000-000 70.38 Total: 2,100.82 67325 10/25/2011 002301 FEDEX 7-661-17051 Sept/Oct Document Deliveries 10-140-210-000-000 53.13 10-370-210-000-000 53.82 Total: 106.95 67326 10/25/2011 002740 FRUIT GROWERS SUPPLY 90863395 Parts for Back Pack Blower 10-450-246-000-000 70.66 Total: 70.66 67327 10/25/2011 002901 G.T.AREA CHAMBER OF COMMERCE 6669-RDA OCTOBER CONSULTANT SERVICES 32-370-255-000-000 860.00 Total: 860.00 67328 10/25/2011 010164 GREAT-WEST PR End 9/30/11 Contributions for PR End 9/30/11 Page: 5 PC REPLACEMENT LS700 BATT CART 17 10-140-210-000-000 40,30 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 6 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67328 10/25/2011 010164 GREAT-WEST (Continued) 10-022-63-00 4,039.82 Total: 4,039.82 67329 10/25/2011 003152 HARPER&BURNS LLPN September 2011 September Legal Services 32-200-251-000-000 3,556.25 10-160-250-000-000 3,556.25 Total: 7,112.50 67330 10/25/2011 010632 HIGH TECH SECURITY SYSTEMS 97858 NOVEMBER SECURITY CAMERA MONITORING 10-450-246-000-000 60.00 10-195-247-000-000 20.00 Total: 80.00 67331 10/25/2011 003216 HOUSTON&HARRIS PCS, INC. 11-16754 Hydro-wash Clarifier 21-573-602-000-000 426.25 Total: 426.25 67332 10/25/2011 003224 HYDRO-SCAPE PRODUCTS INC. 06827229-00 Part for Parks 10-450-245-000-000 137.64 Total: 137.64 67333 10/25/2011 011197 INDEPENDENT STATIONERS, INC. IN-000092479 Toner Cartridges 10-120-210-000-000 142.39 10-125-210-000-000 425.87 Total: 568.26 67334 10/25/2011 011211 JAN-PRO CLEANING SYSTEMS 29253 SEPTEMBER CLEANING SERVICES 10-195-245-000-000 741.00 10-450-245-000-000 95.12 29255 SEPTEMBER CLEANING SERVICES 10-450-245-000-000 238.88 Total: 1,075.00 67335 10/25/2011 003853 JOHNSON POWER SYSTEM SW030107787 EMERG OP CTR GENERATOR REPAIR 10-808-246-000-000 911.14 Total: 911.14 Page: 6 N ibutions for PR End 9/30/11 Page: 5 PC REPLACEMENT LS700 BATT CART 17 10-140-210-000-000 40,30 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 7 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67336 10/25/2011 010773 KELLAR SWEEPING INC. 6273 September Street Sweeping 16-900-254-000-000 4,200.00 Total: 4,200.00 67337 10/25/2011 004320 LAWNMOWER CENTER 13313 Parts for Mower 10-450-246-000-000 107.56 Total: 107.56 67338 10/25/2011 011062 MUNICIPAL CODE CORPORATION 00210156 Municipal Code Supplement 10-125-250-000-000 595.59 Total: 595.59 67339 10/25/2011 005400 OFFICE DEPOT 580201375001 Office Supplies 10-440-210-000-000 102.00 Total: 102.00 67340 10/25/2011 005586 PETTY CASH 10132011 Replenish C.Care Petty Cash 10-440-221-000-000 40.69 10-440-228-000-000 98.62 10-440-220-000-000 32.79 Total: 172.10 67341 10/25/2011 010420 RDO EQUIPMENT CO, RDO TRUST#80-5800 P29687 Mower Deck on Mower 10-450-246-000-000 221.60 Total: 221.60 67342 10/25/2011 006285 RIVERSIDE HIGHLAND WATER CO 01954-07 Closing Bill for 21974 DeBerry Street 32-600-216-000-000 8.84 Total: 8.84 67343 10/25/2011 006341 ROSENOW SPEVACEK GROUP INC. 0027324 September Financial Admin 33-140-250-000-000 5,397.50 Total: 5,397.50 67344 10/25/2011 006531 S.B. COUNTY SHERIFF 11142 AUGUST LAW ENFORCEMENT SERVICES 10-410-255-000-000 4,243.00 10-410-256-000-000 143,848.00 14-411-256-000-000 8,334.00 Page: 7 w Page: 5 PC REPLACEMENT LS700 BATT CART 17 10-140-210-000-000 40,30 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 ( -) vchlist Voucher List Page: 8 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67344 10/25/2011 006531 S.B. COUNTY SHERIFF (Continued) 11178 SEPTEMBER LAW ENFORCEMENT 10-410-255-000-000 4,243.00 10-410-256-000-000 140,548.00 14-411-256-000-000 8,334.00 11230 OCTOBER LAW ENFORCEMENT SERVICES 10-410-255-000-000 4,243.00 10-410-256-000-000 140,548.00 14-411-256-000-000 8,334.00 Total: 462,675.00 67345 10/25/2011 006435 SAN BERNARDINO, CITY OF 5618 SEPTEMBER ANIMAL CONTROL SERVICES 10-187-256-000-000 8,682.00 Total: 8,682.00 67346 10/25/2011 006601 SCHOOL-AGE NOTES 13926 FY 11-12 Subscription-School Age Notes 10-440-223-000-000 33.95 Total: 33.95 67347 10/25/2011 007005 SO CAL LOCKSMITH 17146 Keys for City Hall 10-195-245-000-000 15.09 Total: 15.09 67348 10/25/2011 011173 STEEL IN THE AIR INC. 1989 Cell Tower Assessment(2) 10-190-250-000-000 2,000.00 Total: 2,000.00 67349 10/25/2011 006898 SYSCO FOOD SERVICES OF L.A. 110050883 5 C. CARE/SCHOOL AGE FOOD&KIT.SUPPLIES 10-440-220-000-000 557.07 110121344 3 C. CARE/SCHOOL AGE FOOD&KIT. SUPPLIES 10-440-220-000-000 402.31 Tatal: 959.38 67350 10/25/2011 007034 TRANSPORTATION ENGINEERING 1150 August Traffic Engineering Services 10-175-255-000-000 2,950.00 Total: 2,950.00 67351 10/25/2011 007400 U. S. BANK TRUST N.A. 2953279 1993 CRA TAB A/B Admin Fees Page: 8 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 vchlist Voucher List Page: 9 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 67351 10/25/2011 007400 U. S. BANK TRUST N.A. (Continued) 33-300-210-000-000 550.00 2954756 GT Custody Acct Admin Fee 33-300-210-000-000 1,000.00 Total: 1,550.00 67352 10/25/2011 007220 UNDERGROUND SERVICE ALERT 920110289 September Dig Alert Tickets 16-900-220-000-000 60.00 Total: 60.00 67353 10/25/2011 011210 VANGUARD CLEANING SYSTEMS, INC 77874 OCTOBER CHILD CARE CLEANING SERVICES 10-440-244-000-000 850.00 Total: 850.00 67354 10/25/2011 007579 VARELA, CATALINA 10102011 Reimburse-Fabric for C.Care Cot Sheets 10-440-228-000-000 104.91 Total: 104.91 67355 10/25/2011 007854 WESTERN EXTERMINATORS CO 590450 SEPTEMBER PEST CONTROL SRVS 10-195-245-000-000 134.50 10-805-245-000-000 35.50 Total: 170.00 67356 10/25/2011 007987 XEROX CORPORATION 057618537 SEPTEMBER LEASE XEROX CC265 COPIER 10-190-700-000-000 291.63 10-190-212-000-000 212.67 057618538 SEPTEMBER LEASE XEROX WC5755A 10-190-700-000-000 305.27 10-190-212-000-000 224.72 Total: 1,034.29 63 Vouchers for bank code: bofa Bank total: 547,784.45 63 Vouchers in this report Total vouchers: 547,784.45 Page: 9 i 4 TRANSPORTATION ENGINEERING 1150 August Traffic Engineering Services 10-175-255-000-000 2,950.00 Total: 2,950.00 67351 10/25/2011 007400 U. S. BANK TRUST N.A. 2953279 1993 CRA TAB A/B Admin Fees Page: 8 Total: 40.30 67321 10/25/2011 011031 CINTAS CORPORATION#150 150459964 C.CARE PAPER&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 r�> vchlist Voucher List Page: 10 10/18/2011 4:31:33PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No., Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS 804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT R&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 CITY OF GRAND TERRACE PENDING Ct1Y COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - OCTOBER 11, 2011 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 11, 2011 at 6:00 p.m. A workshop preceded the Council Meeting at 4:30 p.m. PRESENT: Walt Stanckiewitz, Mayor Lee Ann Garcia, Mayor Pro Tern Darcy McNaboe, Councilmember Bernardo Sandoval, Councilmember Gene Hays, Councilmember • Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernard Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Ed Finneran, San Bernardino County Sheriff's Department Lt. Steve Dorsey, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: None Mayor Stanckiewitz opened the City Council Workshop at 4:30 p.m. Councilmember Sandoval, Finance Director Simon and Rick McClintock from San Bernardino County Fire Department were absent. 1. Discuss Options Regarding Events at the National Orange Show Betsy M. Adams, City Manager, gave an overview of the event that took place at the National Orange Show in San Bernardino on September 23-24. She referred to a letter that was sent by Insomniac, which was the promoter of the event, outlining their desire to mitigate the complaints that they received by the City of Grand Terrace and other surrounding communities. She indicated that another event is scheduled for the end of October and expressed her concern. She stated that the Sheriffs Department is prepared to issue Penal Code Citations, if necessary,for future National Orange Show event complaints in Grand Terrace and Loma Linda. She reported that representatives from the Sheriffs Department will be attending the planning meetings for the upcoming event scheduled in the month of October. She stated that an update of the situation will be provided to Council at the October 25, 2011 City Council Meeting. The National COUNCIL AGENDA ITEM NO.3 , 20 PMENT R&CLEANING SUPPLIES • Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 • Council Minutes 10/11/2011 Page 2 Orange Show has expressed their desire to be a good neighbor. She indicated that Council may want staff to attend the National Orange Board Meeting to confirm their desire to be a good neighbor. Tobin Brinker, City of San Bernardino Councilmember, stated that he wants the City of Grand Terrace to be aware that the City of San Bernardino wants to be a good • neighbor and they are working with the promoter to mitigate the noise issues. Wendy Curran, stated that she sent an email to all of the Councilmembers with regards to the event that was held at the National Orange Show and how the noised impacted her at her home. She expressed her concerns with these types of outdoor venues and , questioned if future venues could be moved indoors. She thanked Council and staff for their efforts. Bobbie Forbes, stated that she was affected at her home by the event that was held at the National Orange Show. Frank Rapollo, described his experience with the event that took place at the National Orange Show. He expressed his concern with future similar events that may take place. Debra Hurst, expressed her appreciation for all of the efforts that has gone into this . - issue. She stated that she sent an email to Insomniac with her complaints and received a reply that they were aware of the situation and they were working on it. She will appreciate anything that can be done to prevent this from happening again. It was the direction of the Council that the City Manager attend the National Orange Show Board meeting on October 27, 2011 with Sgt. Ed Finneran and two members of the Council that wish to attend. Council also directed staff to send letters of concern to the Board of Directors of the National Orange Show, City of San Bernardino and Insomniac and provide and publish the phone numbers on the website, local papers, radio and Channel 3 that residents should call if the City is affected by the next event or future events that will be held at Orange Show. Mayor Stanckiewitz closed the Workshop at 5:30 p.m. Mayor Stanckiewitz convened the City Council meeting at 6:00 p.m. An Invocation by Tim Davies of Calvary the Brook Church, followed by the Pledge of Allegiance led by City Attorney John Harper. ITEMS TO DELETE - None Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Council Minutes 1.0/11/2011 Page 3 SPECIAL PRESENTATIONS 2A. Presentation — San Bernardino Valley Municipal Water District, Division IV Board Member, Mark Bulot Mark Bulot, Division IV Representative of the San Bernardino Valley Municipal Water District, gave a presentation on the San Bernardino Valley Municipal Water District past to present. 2B. Presentation — John Harper, Outgoing City Attorney Mayor Stanckiewitz Presented John Harper with a Certificate of Recognition and a plaque thanking him for his 23 years of dedicated service to the City of Grand Terrace. John Harper, thanked the Council and wished the City and resident's the best. CONSENT CALENDAR CC-2011-90 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER • SANDOVAL, CARRIED 5-0, to approve the following Consent Calendar Items with the removal of items 3A. and 3C.: 3B. Waive Full Reading of Ordinances on Agenda 3D. Historical and Cultural Activities Committee Member Resignation - Ybarra 3E. CERT Minutes of June 6, 2011 and August 2, 2011 ITEMS REMOVED FROM THE AGENDA 3A. Approve Check Register No. 10-11-2011 CC-2011-91 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve Check Register No. 10-11-2011. 3C. Approval of 09-27-2011 Minutes CC-2011-92 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 4-0-0-1 (MAYOR STANCKIEWITZ ABSTAINED),to approve the Minutes of the September 27, 2011 City Council Meeting. PUBLIC COMMENT 22 National Orange Show Board meeting on October 27, 2011 with Sgt. Ed Finneran and two members of the Council that wish to attend. Council also directed staff to send letters of concern to the Board of Directors of the National Orange Show, City of San Bernardino and Insomniac and provide and publish the phone numbers on the website, local papers, radio and Channel 3 that residents should call if the City is affected by the next event or future events that will be held at Orange Show. Mayor Stanckiewitz closed the Workshop at 5:30 p.m. Mayor Stanckiewitz convened the City Council meeting at 6:00 p.m. An Invocation by Tim Davies of Calvary the Brook Church, followed by the Pledge of Allegiance led by City Attorney John Harper. ITEMS TO DELETE - None Page: 4 61 m and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Council Minutes 09/13/2011 Page 4 Debra Hurst, reported that C.E.R.T. will be at Stater Bros. Market on Thursday, October 20, 2011 for the "California Shake Down." They will have their trailer on site and will provide demonstrations and give out hand-outs on emergency guidelines. She encouraged everyone to come down there. • Bobbie Forbes, thanked John Harper for all of his efforts throughout the years. She ; 1j questioned what is going on at the old Stater Bros. Market. She requested donations of dog houses that are no longer being used. She will distribute them to people that are in need of them for their pets. She questioned if the City could arrange for an e-waste drive. Joyce Powers, Community and Economic Development Director, stated that the property owner of the old Stater Bros. Market site is not discussing,the lease of a new tenant and there is no letter of intent. She believes that they are just cleaning out the building. Betsy Adams, City Manager, stated that staff can look into the possibility of doing an e-waste drive. COUNCIL REPORTS Councilmember Darcy McNaboe, attended the ribbon cutting that was s held for the new baseball field at Pico Park. The field looks great. She is looking forward to the first game that will be played there. The San Bernardino Sun Telegram did an article on the levels of earthquake hazards for the region. Grand Terrace and the surrounding cities are located right in the middle of where the most intense shaking will be. It is expected that we are going to have to be prepared to take care of ourselves in the event that a large magnitude earthquake occurs. She encouraged residents to be prepared. She indicated that there have been some issues with the park not being opened on Fridays. She suggested looking into alternatives for how the parks are locked and unlocked. She indicated that a workshop was held with regards to the Rave that was held at the National Orange Show and thanked staff , for all of their efforts and research that has been done. She also thanked Councilmember Tobin Brinker for his efforts with regards to the event that took place in September. She is hopeful that the promoter will work towards a solution to the noise issue. She indicated that information will be available on the website for residents in the event that the same noise issues arise as a result of upcoming scheduled events. Councilmember Bernardo Sandoval, appreciates all of the effort and time that has been spent on the noise issue from the event that took place at the National Orange re ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Council Minutes 09/13/2011 Page 5 Show. He thanked City Manager Adams for her leadership on this situation. He thanked the Sheriffs Department for all of their efforts and time spent on this same issue. He stated that so many people have been supportive of Grand Terrace and expressed his appreciation. Councilmember Gene Hays, concurred that the new baseball field is beautiful and thanked staff for their work. He is looking forward to attending some little league baseball games there. He stated that October is breast cancer awareness month and encouraged everyone to make some contribution to this cause. He stated that the Rave issue is a big deal and he appreciates the outreach that the promoter has made, however, he wants the pressure to be kept up to ensure that the noise is mitigated. Mayor Pro Tem Lee Ann Garcia, stated that the little league field dedication was a great event and thanked staff for their efforts. She reported that she and the Mayor took a tourof the new high school along with members of the Sheriffs Department and thanked the Colton Joint Unified School District forgiving the tours on a regular basis. She reported that the Halloween Festival will be held on October 31, 2011 from 5:30 to 7:30. It will be a fun family friendly activity. The Annual Country Fair will be held on November 5, 2011 at the Lion's Community Center. She thanked • Tobin Brinker for his support. She also thanked Sgt. Finneran and-City Manager Adams for their research and time with regards to the raves. She encouraged residents to take advantage of all of the information that C.E.R.T.will have available at Stater Bros. Market on Thursday, October 20, 2011. People that would like to make donations to the City should contact staff. She stated that she has been involved with e-waste drives and if anyone would like more information they can contact her. She reported that the Grand Terrace Woman's Club will be doing a Zumba-thon. She is looking forward to the schools and sports teams coming to future Council Meetings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Council Minutes 09/13/2011 Page 6 8A. Professional Services Agreement with Albert A Webb Associates to Design and Manage Construction of a New Community Park in the 21900 Block of Grand Terrace Road Greg Meeks, Albert A. Webb Associates, gave a presentation of their vision an approach for the new community park. CC-2011-93 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MCNABOE, CARRIED 5-0, to approve a Professional Services Consultant Agreement between the City and Albert A. Webb Associates, Inc. to complete the park design and manage construction of the new community park funded through the State Department of Parks and Recreation, in the amount of$177,093, authorize the City Manager to sign the Agreement and complete all other actions necessary to fulfill the grant requirements, and authorize the Finance Director to allocate State funding advances to a project account for the services described in the Agreement. 8B. Concept for a Veteran's Memorial at Pico Park CC-2011-94 MOTION BY COUNCILMEMBER HAYS, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the use within Pico Park to develop a Veteran's Memorial. Bob Lavin, expressed his support for a Veteran's Memorial at Pico Park.. He indicated that he would be honored to participate on the Committee.that has been established to work on this project. 8C. City Council Meeting Schedule • CC-2011-95 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER SANDOVAL, CARRIED 5-0, to hold one meeting on November 8, 2011 at 6:00 p.m. and one meeting on December 13, 2011 at 7:30 p.m. and direct staff to cancel the regularly scheduled meetings that are scheduled to be . held on November 22, 2011 and December 27, 2011. CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Council Minutes 09/13/2011 Page 7 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace • • 26 for the operation of City and Agency. Bernie Simon, Finance Director Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 It(Mue Mountain Cit' Grand Ter OR raceNIA AGENDA REPORT CALIF MEETING DATE: October 25, 2011 Council Item ( X ) CRA Item ( ) TITLE: Repeal Resolution No. 88-10 Appointing John R. Harper as City Attorney PRESENTED BY: Betsy M. Adams, City Manager RECOMMENDATION: Approve resolution to repeal Resolution No. 88-10. BACKGROUND: On July 14, 1988, the City Council approved Resolution No. 88-10 which appointed John R. Harper as City Attorney for Grand Terrace, as shown in Attachment A. In this role, Mr. Harper served as both the City's and the Agency's attorney. This resolution was done in lieu of a written agreement for legal services with Harper& Burns, LLP. On September 27, 2011, the City Council and Agency Board approved an agreement with Jones & Mayer to provide legal services for the City and Agency respectively. To provide a smooth transition of legal services from Harper & Burns, LLP to Jones & Mayer, the schedule below has been followed: Date Activity September 27 . ■ Council approved agreement with Jones & Mayer with services to begin on October 25. September 29 ■ Jones & Mayer began interviews with City Council, City Manager and Senior Staff. October 11 • Last Council Meeting for Harper & Burns, LLP which provided legal services to Grand Terrace through October 24. October 25 • Council repeals Resolution No. 88-10 appointing John H. Harper as City Attorney. • First Council Meeting for Jones & Mayer. November 3 • First Planning Commission Meeting for Jones & Mayer. COUNCIL AGENDA ITEM NO.3) 28 cheduled to be . held on November 22, 2011 and December 27, 2011. CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Rescind Resolution No. 88-10 October 25, 2011 Page 2 DISCUSSION: The final step for Jones & Mayer to officially represent Grand Terrace requires the City Council to approve the recommended resolution, as shown in Attachment B, which repeals Resolution No. 88-10 appointing John R. Harper as the City Attorney. As part of the agreement for legal services, Jones & Jones & Mayer designated the following attorneys for Grand Terrace: Attorney Responsibility Richard L. Adams II City Attorney Ivy M. Tsai Assistant City Attorney Kimberly Hall Barlow Agency Counsel Upon the approval of the recommended resolution, Richard L. Adams II of Jones & Mayer becomes the City Attorney and will provide legal representation for the City and the Agency at all meetings of the respective bodies. Kimberly Hall Barlow, Agency Counsel, will attend Agency Board meetings when needed and Ivy M. Tsai, Assistant City Attorney, will attend all Planning Commission Meetings. FISCAL IMPACT: There is no fiscal impact in approving the recommended resolution which repeals Resolution No. 88-10. Respectfully submitted: A ) t,_ 17- Betsy Pdl. Adams, City Manager ATTACHMENTS: Attachment A: Resolution No. 88-10 Attachment B: Resolution Repealing Resolution No. 88-10 /4 ugh October 24. October 25 • Council repeals Resolution No. 88-10 appointing John H. Harper as City Attorney. • First Council Meeting for Jones & Mayer. November 3 • First Planning Commission Meeting for Jones & Mayer. COUNCIL AGENDA ITEM NO.3) 28 cheduled to be . held on November 22, 2011 and December 27, 2011. CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Attachment A Resolution No. 88-10 211 he City of Grand Terrace MAYOR of the City of Grand Terrace • • 26 for the operation of City and Agency. Bernie Simon, Finance Director Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 RESOLUTION NO. 88-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RESCINDING RESOLUTION NO. 80-52 AND APPOINTING JOHN R . HARPER AS CITY ATTORNEY WHEREAS, Section 36505 of the Government Code provides For the appointment of a City Attorney ; NOW, THEREFORE, the City Council of the City of Grand terrace DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER as follows : \ Section 1 . Rescission - That Resolution No . 80-52 is hereby rescinded in its entirety . Section 2 . That said City Council hereby appoints John R. Harper as the City Attorney for the City of Grand Terrace. ADOPTED this 14th day of July, 1988 . ATTEST: e,puty City Clerk of the City Mayo of the City` of Grand 6 Grand"Terrace and of the Ter, ace of the City Council City Council thereof . thereof. I , JUANITA BROWN, Deputy City Clerk of the City of Grand Terrace, DO HEREBY CERTIFY, that the foregoing Resolution was duly adopted by the City Council of said City at a regular meet- ing of the City Council held on the 14th day of July , 1988 , and that it was so adopted by the following vote : AYES : Councilmembers Pfennighausen , Grant , Evans , Shirley : Mayor 'Matteson • NOES : None ABSTAIN: None ABSENT : None % • , -Deputy City Clerk - Approved as to form : I `� �� CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Attachment B Resolution Repealing Resolution No. 88-10 32 nd Terrace MAYOR of the City of Grand Terrace • • 26 for the operation of City and Agency. Bernie Simon, Finance Director Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REPEALING RESOLUTION NO. 88-10 IN ITS ENTIRETY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Resolution No. 88-10 appointing John R. Harper as the City Attorney is f) hereby repealed in its entirety. APPROVED AND ADOPTED THIS 25th day of October, 2011. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand.FTerrace and and of the City Council thereof of the City Council thereof I TRACEY R. MARTINEZ, Interim City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing resolution was introduced and adopted at a regular - meeting of the City Council of the City of Grand Terrace held on the 25th d'ay of October, 2011 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney Interim City Clerk ' qz y Council thereof . thereof. I , JUANITA BROWN, Deputy City Clerk of the City of Grand Terrace, DO HEREBY CERTIFY, that the foregoing Resolution was duly adopted by the City Council of said City at a regular meet- ing of the City Council held on the 14th day of July , 1988 , and that it was so adopted by the following vote : AYES : Councilmembers Pfennighausen , Grant , Evans , Shirley : Mayor 'Matteson • NOES : None ABSTAIN: None ABSENT : None % • , -Deputy City Clerk - Approved as to form : I `� �� CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 ails IlIur 1luunlain fill Grand To race AGENDA REPORT CALIFORNIA MEETING DATE: October 25, 2011 Council Item (X) CRA Item ( ) TITLE: Notice of Completion for the Second Baseball Field at Pico Park PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Approve the attached Notice of Completion for the recently completed baseball field at Pico Park. BACKGROUND: On January 4, 2011, the City Council awarded Rock Bottom, Inc. the contract to develop a second baseball field at Pico Park, and the Notice to Proceed was issued January 13, 2011. DISCUSSION: Construction of the project was completed in June, and the Notice of Completion was held to ensure the turf areas met specifications. Staff is now recommending that the Council approve the attached Notice of Completion dated October 6, 2011. FISCAL IMPACT: The total construction budget with change orders is $403,026.09, which was funded by the Redevelopment Agency. Respectfully submitted, 5 &y& 4z 1e4 d— Joyce Powers Community and Economic Development Director Manager Approval: d�� ,/( V,...)—}Bets dam , City Manager ATTACHMENT: Notice of Completion COUNCIL AGENDA ITEM NO.3 35 day of July , 1988 , and that it was so adopted by the following vote : AYES : Councilmembers Pfennighausen , Grant , Evans , Shirley : Mayor 'Matteson • NOES : None ABSTAIN: None ABSENT : None % • , -Deputy City Clerk - Approved as to form : I `� �� CLOSED SESSION - None • Mayor Stanckiewitz adjourned the meeting at 7:45 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. ings to talk about their programs. Mayor Walt Stanckiewitz, stated that there is still time to comment on the draft • clean-up plan for the K&J Plating site. He stated that on October 229d from 9:00 to noon the Woman's Club will be hosting a Zumba-thon in an effort to raise money for a cure of breast cancer. On October 23, 2011, Low Brow Ink has committed to raise money for the Susan Komen Foundation by doing pink ribbon tattoos for a donation. He has set a goal of 1,000 tattoos. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 24 ompliant pedestrian walkway from the street to the park and from the parking area to the park. Currently,there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 FtZcut(U1N(.; HI;QUESTED BY: DENNIS VI Atlitli BS CITY OF GRAND TERRACE ASSESSOR- RECORDER- CLERK WHEN RECORDED MAIL TO: P Counter CITY OF GRAND TERRACE Doak 2011-0425764 Titles: 1 Pages: 1 22795 BARTON ROAD Fees e.ee GARTATENTION TERRACE, CA 92713 IIIIIIIIIIII�lllllllllllull ��I Taxes Other 50.00 0.00 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Grand Terrace 3, The full address of the owner is 22795 Barton Road Grand Terrace, CA 92313 4. The nature if the interest or estate of the owner is;In fee. (If other than fee, strike"In fee" and insert, for example, "purchaser under contract of purchase," or "lease") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants in common are: ' NAMES ADDRESSES 6, A work of improvement on the property hereinafter described was completed on. 10-06-2011 . The work done was: BaSehal 1 Pi el ri C rac9i rig, T.anrier-.alg, Trrigation rand Lighting at Pico Park 7, The name of the contractor, if any, for such work of improvement was - Rock Bottom, Inc_ January 4, 2011 (If no contractor for work of improvements as a whole, insert "none") (Date of Contract) 8. The property on•which said work of improvement was completed is in the City of Grand Terrace • County of San Parnarclinn , State of California,and.is described as follows: Pico park 9.. The street address of said property is 21950 Pico Street Grand Terrace ,CA 92313 (If no street address has been officially assigned, insert "none") Dated: io it • Signatud of owner or corporate officer of owner named in para, aph 2 of his agent . �... . Fore: 2 Ou VERIFICATION I, the undersigned,say: I am the Manager of the declarent of the foregoing notice of completion; ("President of", "Manager of", "Owner of", etc. I have read said notice of completion and know the contents.thereof;the same is true of my own knowledge.•I declare under penalty of perjury that the foregoing Is true and correct. Executed on October 12. , %Ot; 2011 , at Grand Terrace , California. (Date of signature) (City where signed) • (Personal signature of the individual who is swearing that the contents of the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 HISTORICAL& CULTURAL ACTIVITIES CO MMITTEE RECEIVED OCr0320111 Minutes for September 6, 2011 CITY OF GRAND TERRACE ..'1'CLERKS DEPARTMENT The meeting was called to order at 7:10 p.m. by Chair Pauline Grant. Those present were Pauline Grant,Ann Petta, Frances Carter, Peggy Reagan, Masako Gifford, Shelly Rosenkild and Interim City Clerk Tracy Martinez. Pauline reported that Gloria Ybarra had resigned her position as Secretary. Her letter of resignation was passed around to Committee members to read. Ann made a motion to accept her resignation, seconded by Masako. All were in favor. Motion carried. Secretary's R o : The minutes for June 6, 2011 were read and approved. Treasurer's Report: The budget for the fiscal year 2011-2012 shows a balance of $1,200. The Petty Cash balance is $54.71. Historical Report: Ann suggested Blue Mountain Park be featured in the glass case this year. She has contacted Denis Kidd and asked him to collect some materials for the glass display case. Old Business: The 30th annual Country fair will be held on Saturday,November 5, 2011. Masako stated she contacted the Lions Club and they have agreed to provide coffee,water and sodas as usual. Masako will purchase supplies as needed. Shelly will have the photos of the Art Show printed. She will also have posters for the Country Fair ready for the next meeting. The meeting was adjourned at 8:30 p.m. The next meeting will be on October 3, 2011. Respectfully submitted, 1 Pauline Grant ' ""i ! j For the Secretary COUNCIL AGENDA ITEM NO. 3R rty on•which said work of improvement was completed is in the City of Grand Terrace • County of San Parnarclinn , State of California,and.is described as follows: Pico park 9.. The street address of said property is 21950 Pico Street Grand Terrace ,CA 92313 (If no street address has been officially assigned, insert "none") Dated: io it • Signatud of owner or corporate officer of owner named in para, aph 2 of his agent . �... . Fore: 2 Ou VERIFICATION I, the undersigned,say: I am the Manager of the declarent of the foregoing notice of completion; ("President of", "Manager of", "Owner of", etc. I have read said notice of completion and know the contents.thereof;the same is true of my own knowledge.•I declare under penalty of perjury that the foregoing Is true and correct. Executed on October 12. , %Ot; 2011 , at Grand Terrace , California. (Date of signature) (City where signed) • (Personal signature of the individual who is swearing that the contents of the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 the Illue Mountain fit+ j ' GrALIFORNand TerraceIA AGENDA REPORT MEETING DATE: October 25, 2011 Council Item (X ) CRA Item ( ) TITLE: Update on Response to Noise Complaints from Insomniac's Nocturnal Wonderland Event at the National Orange Show on September 23-24, 2011 PRESENTED BY: Betsy M. Adams, City Manager RECOMMENDATION: Receive information and provide further direction to staff, if needed. BACKGROUND: On September 23-24, Insomniac staged a two-day electronic dance concert, Nocturnal Wonderland, at the National Orange Show (NOS) in San Bernardino which resulted in over 75 noise complaints from Grand Terrace residents. A Council Workshop was held on October 11 to provide an update on efforts to mitigate the noise from future events at the NOS. Council received information from staff, City and Sheriffs Department, through a PowerPoint presentation (Attachment A). Council also received information from Insomniac through a letter sent via e-mail late in the afternoon of October 11 (Attachment B). Council Member McNaboe provided hard copies of this letter at the Workshop. In addition, San Bernardino Council Member Tobin Brinker attended the Workshop to provide oral information on his work with Insomniac to reduce noise impacts in Ward 3. The information provided by staff at the October 11 Workshop detailed a 2-part response to the NOS noise complaints: 1. Urge the NOS and the City of San Bernardino to be good neighbors by addressing the cause of Grand Terrace's noise complaints. 2. Determine who can issue disturbing the peace citations for future NOS events which generate noise complaints in Grand Terrace. Staff provided information on the various contacts and meetings with the NOS and the City of San Bernardino along with the good news of the Sheriffs Departments intent to issue disturbing the peace citations (Penal Code 415) if the San Bernardino Police COUNCIL AGENDA ITEM.NO. 7A 40 named in para, aph 2 of his agent . �... . Fore: 2 Ou VERIFICATION I, the undersigned,say: I am the Manager of the declarent of the foregoing notice of completion; ("President of", "Manager of", "Owner of", etc. I have read said notice of completion and know the contents.thereof;the same is true of my own knowledge.•I declare under penalty of perjury that the foregoing Is true and correct. Executed on October 12. , %Ot; 2011 , at Grand Terrace , California. (Date of signature) (City where signed) • (Personal signature of the individual who is swearing that the contents of the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Update on NOS Noise Complaints October 25, 2011 Page 2 Department did not do so. It was the consensus of those present at the Workshop that Insomniac and the NOS were going to make a genuine effort to mitigate noise that could be created by the Escape from Wonderland electronic dance concert scheduled for October 29. In addition, staff was directed to do the following: 1. Provide an update on noise mitigation efforts for Insomniac's Escape from Wonderland event scheduled for October 29 at the NOS. 2. Send a letter to Insomniac, the NOS Board of Directors, and the City of San Bernardino emphasizing the need for noise to be mitigated at future electronic dance concerts at the NOS. 3. Attend the NOS Board Meeting on October 27 to reiterate the need for noise to be mitigated at future electronic dance concerts at the NOS. DISCUSSION: Since the October 11 Workshop, the following has occurred with regard to the City's efforts to ensure that noise will be mitigated at future NOS events and specifically at Insomniac's Escape from Wonderland event scheduled for October 29: ■ On October 12, Sgt. Finneran attended the first of two event planning meetings at the NOS for Escape from Wonderland where various suggestions were considered to mitigate noise at the upcoming event. After this meeting, Sgt. Finneran had the opportunity for an additional conversation with Pasquale Rotella, Insomniac's Founder/Chief Executive Officer, and received Mr. Rotella's personal assurance r~t that noise would be mitigated. • On October 12, Shari Radborn Controller for the NOS confirmed with the City Manager that representatives from the City would be able to briefly address the NOS Board of Directors at the beginning of the October 27 Board Meeting. • On October 15, while at an event at the NOS, Mayor Stanckiewitz had separate conversations with Mr. Rotella and with the General Manager for the NOS, Dan Jimenez, on the need to mitigate noise at future electronic dance concerts. He received verbal assurances from both men that every effort would be made to mitigate noise. • On October 20, the Mayor signed a letter to Mr. Rotella, with copies to the NOS and the City of San Bernardino, reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Update on NOS Noise Complaints October 25, 2011 Page 3 • On October 27, Sgt. Finneran will attend the second event planning meeting at the NOS for Escape from Wonderland. • On October 27, Mayor Pro Tern Garcia will accompany staff, Sgt. Finneran and the City Manger, to the NOS Board Meeting where Grand Terrace will acknowledge efforts to mitigate noise for the Escape from Wonderland event and the importance of these efforts coming to fruition. And finally, on the evening of October 29, Lt. Dorsey and Sgt. Finneran will monitor the noise in Grand Terrace from the Escape from Wonderland event and are prepared to issue disturbing the peace citations, if needed. FISCAL IMPACT: There is no fiscal impact due to providing this update on noise complaints due to Insomniac events at the National Orange Show. Respectfully submitted: Betsy . Adam , City Manager ATTACHMENTS: Attachment A: PowerPoint Presentation from October 11, 2011 City Council Workshop Attachment B: Letter dated October 11, 2011 from Pasquale Rotella with Insomniac to City of San Bernardino Mayor Pat Morris Attachment C: Letter dated October 20, 2011 from Mayor Walt Stanckiewitz to Pasquale Rotella with Insomniac 42 to mitigate noise at the upcoming event. After this meeting, Sgt. Finneran had the opportunity for an additional conversation with Pasquale Rotella, Insomniac's Founder/Chief Executive Officer, and received Mr. Rotella's personal assurance r~t that noise would be mitigated. • On October 12, Shari Radborn Controller for the NOS confirmed with the City Manager that representatives from the City would be able to briefly address the NOS Board of Directors at the beginning of the October 27 Board Meeting. • On October 15, while at an event at the NOS, Mayor Stanckiewitz had separate conversations with Mr. Rotella and with the General Manager for the NOS, Dan Jimenez, on the need to mitigate noise at future electronic dance concerts. He received verbal assurances from both men that every effort would be made to mitigate noise. • On October 20, the Mayor signed a letter to Mr. Rotella, with copies to the NOS and the City of San Bernardino, reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 --- Attachment A PowerPoint Presentation from October 11, 2011 City Council Workshop Al Terrace • • 26 for the operation of City and Agency. Bernie Simon, Finance Director Page: 10 CA RAND TERRACE Walt'Stanckiewitz: . - L'ee Ann Garcia C RA/C TY COUNCIL Mayor Pro Tem ° BerrardaSandoyal REGULAR MEETINGS DarcyMcNGeneaHaysboe 2ND AND 4TH Tuesday - 6:00 :p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 Response to Noise Complaints { Insomniac's Nocturnal Wonderland National Orange Show September 23-24, 2011 Background • Insomniac held Nocturnal Wonderland, electronic dance concert (rave), at National Orange Show (NOS) on September 23-24. • Sheriff's Department received in excess of 75 noise complaints from Grand Terrace and Loma Linda due to this NOS event. 1 44 p.m.. Council:Members. Betsy M.Adams City Manager ° • • • ' t Council Chambers- Grand Terrace Civic Center . o • 22795 Barton,Road:. . - Grand Terrace, CA 92313-5295 Additional Background • Residents also made noise complaints to San Bernardino Police Department (SBPD) which provides law enforcement for NOS. • Residents called California Highway Patrol (CHP) when told SBPD does not handle noise complaints on State owned land (NOS). • Council Member Sandoval called City of San Bernardino (SB) Council Member Brinker. Response Council, Staff and Sheriff's Department began 2-part response to NOS noise complaints: 1 . Urge NOS and SB to be good neighbors by addressing cause of Grand Terrace's noise complaints. 2. Determine who can issue disturbing the peace citations for future NOS noise complaints in Grand Terrace. 2 AC Response Continued • Council continued to contact counterparts in SB (including Mayor Stanckiewitz to Mayor Morris). • Staff (Community Development and City Manager Departments) and Sheriff's Department had numerous discussions with counterparts at NOS and SB along with NOS site visits. • Key strategic issue was if Sheriff's Department could issue disturbing the peace citations (Penal Code 415) at NOS if SBPD did not do so. Response Continued • PC 415 citation issue heightened when Insomniac announced Escape to Wonderland at NOS on October 29. • County determined Sheriff's Department can issue PC 415 citations at NOS for noise complaints. • Sheriff's Department advised SBPD and NOS it would issue PC 415 citations, if necessary, for future NOS noise complaints in Grand Terrace and Loma Linda. 3 46 1, 2011 City Council Workshop Attachment B: Letter dated October 11, 2011 from Pasquale Rotella with Insomniac to City of San Bernardino Mayor Pat Morris Attachment C: Letter dated October 20, 2011 from Mayor Walt Stanckiewitz to Pasquale Rotella with Insomniac 42 to mitigate noise at the upcoming event. After this meeting, Sgt. Finneran had the opportunity for an additional conversation with Pasquale Rotella, Insomniac's Founder/Chief Executive Officer, and received Mr. Rotella's personal assurance r~t that noise would be mitigated. • On October 12, Shari Radborn Controller for the NOS confirmed with the City Manager that representatives from the City would be able to briefly address the NOS Board of Directors at the beginning of the October 27 Board Meeting. • On October 15, while at an event at the NOS, Mayor Stanckiewitz had separate conversations with Mr. Rotella and with the General Manager for the NOS, Dan Jimenez, on the need to mitigate noise at future electronic dance concerts. He received verbal assurances from both men that every effort would be made to mitigate noise. • On October 20, the Mayor signed a letter to Mr. Rotella, with copies to the NOS and the City of San Bernardino, reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Response Continued NOS wants to be a good neighbor to Grand Terrace: • NOS offered opportunity to address Council at Workshop but declined due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 Attachment B Letter dated October 11, 2011 from Pasquale Rotella with Insomniac to City of San Bernardino Mayor Pat Morris 48 d due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 Betsy Adams From: Erika Raney[erika@insomniac.com] Posted At: Tuesday, October 11, 2011 4:04 PM Conversation: National Orange Show Event Center-Noise Concerns Posted To: Microsoft Office Outlook Embedded Message Subject: National Orange Show Event Center-Noise Concerns Dear Mayor Stanckiewitz I am reaching out on behalf of Insomniac Events, in light of the noise concerns raised by citizens of Grand Terrace during our most recent event, Nocturnal Wonderland, held on September 23 &24, 2011 in San Bernardino. Please see the enclosed letter from our founder and CEO, Pasquale Rotella, to Mayor Morris of San Bernardino, and contact me with any questions or concerns. We are working diligently to be a good neighbor to Grand Terrace, and have been dedicated to sound engineering to help mitigate any impact for the nearly 15 years we have been hosting events at the Orange Show. We will be sure to keep your office up-to-date on our efforts. Sincerely, Erika Raney Erika L. Raney Director of Communications Insomniac, Inc. 648 North St. Andrews Place, Los Angeles, CA 90004 0: 323.874.7020 ext. 227 E: erikaainsomniac.com W: www.insomniac.com Please consider the environment before printing this email. tnnoi'ni 1 49 iac 42 to mitigate noise at the upcoming event. After this meeting, Sgt. Finneran had the opportunity for an additional conversation with Pasquale Rotella, Insomniac's Founder/Chief Executive Officer, and received Mr. Rotella's personal assurance r~t that noise would be mitigated. • On October 12, Shari Radborn Controller for the NOS confirmed with the City Manager that representatives from the City would be able to briefly address the NOS Board of Directors at the beginning of the October 27 Board Meeting. • On October 15, while at an event at the NOS, Mayor Stanckiewitz had separate conversations with Mr. Rotella and with the General Manager for the NOS, Dan Jimenez, on the need to mitigate noise at future electronic dance concerts. He received verbal assurances from both men that every effort would be made to mitigate noise. • On October 20, the Mayor signed a letter to Mr. Rotella, with copies to the NOS and the City of San Bernardino, reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 • • insomniac October 11, 2011 Mayor Patrick J. Morris City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 Dear Mayor Morris, As the promoter and producer of the Nocturnal Wonderland festival held at the National Orange Show Events Center September 23 and 24, I am very excited to bring positive economic benefits that the show contributed to the local economy. We understand that the event helped boost hotel occupancy and that the restaurant owners, retail stores and many others noticed the positive impact that our event had on their businesses. On behalf of Insomniac and the Nocturnal Wonderland production team, I offer thanks to the individuals, agencies and local businesses in San Bernardino that contributed to making this event safe and successful—and have been doing so for nearly 15 years. When we produce events, we strive to be a good neighbor to those who live near our productions.At this festival,we tried a new noise cancellation system similar to the technology used by Bose in their noise cancelation headphones where stacks of bass speakers are placed beyond both outdoor structures to reduce the bass frequencies,which often generate noise complaints. This year,while we implemented a new noise mitigation system,we have now learned some neighbors still had concerns. We always make a conscientious effort to control the volume at our events and we have been improving the quality and efficiency of the sound systems at every show. Prior to this last event, as a result of our ongoing noise reduction efforts,we had almost eliminated noise complaints altogether. To me, even one noise complaint is one complaint too many. As a result, I have asked my sound engineers to find ways to address the nature of sound travel during the weekend of the show and any impact we may have on the National Orange Show Events Center neighbors. We are carefully studying the dot-maps that geographically outline the locations of the calls made. In addition, I am hiring an outside acoustics firm to help us investigate the issue and give us recommendations on how we can reduce the noise impact in the future. Please know that we are committed to doing everything we can to mitigate and reduce the effects of the sound on the surrounding neighborhoods. 648 North St. Andrews Place Los Angeles, CA 90004 50' reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Insomniac is always looking for ways to support the local communities where we produce our shows and so I thought you might also like to know that on Saturday, October 1st I presented a $10,000 donation to the San Bernardino Symphony Orchestra's non-profit music education program,"Musicians in the Schools."This program unites musicians with professional backgrounds in strings, woodwind and brass ensembles with 4th and 5th grade children who have had little or no exposure to music. Launched in 2011, Insomniac's charitable giving program donates$1.00 for every ticket sold and$10 per guest list attendee to local charities in San Bernardino. I am hopeful that Insomniac's contribution will go a long way toward inspiring children's interest and involvement in the arts and music. We are planning our next donations from the Nocturnal festival and the forthcoming Halloween event, in support of the San Bernardino community We are appreciative the hospitality we received from the City of San Bernardino and greatly value our long-standing relationship. Sincerely, ilevyti.ASe, ?Va. Pasquale Rotella Cc: Chief Robert Handy Charles E. McNeeley, City Manager Council Member Virginia Marquez Council Member Robert D. Jenkins Council Member Tobin Brinker Council Member Fred Shorett Council Member Chas Kelley Council Member Rikke Van Johnson Council Member Wendy McCammack 2 51 d efficiency of the sound systems at every show. Prior to this last event, as a result of our ongoing noise reduction efforts,we had almost eliminated noise complaints altogether. To me, even one noise complaint is one complaint too many. As a result, I have asked my sound engineers to find ways to address the nature of sound travel during the weekend of the show and any impact we may have on the National Orange Show Events Center neighbors. We are carefully studying the dot-maps that geographically outline the locations of the calls made. In addition, I am hiring an outside acoustics firm to help us investigate the issue and give us recommendations on how we can reduce the noise impact in the future. Please know that we are committed to doing everything we can to mitigate and reduce the effects of the sound on the surrounding neighborhoods. 648 North St. Andrews Place Los Angeles, CA 90004 50' reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Attachment C Letter dated October 20, 2011 from Mayor Walt Stanckiewitz to Pasquale Rotella with Insomniac 52 48 d due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 October 20, 2011 Mr. Pasquale Rotella Founder/Chief Executive Officer 648 North Street Andrews Place Los Angeles, CA 90004 Dear Pasquale: On behalf of the City Council, I would like to follow up on our conversation the evening of October 15th and specifically Insomniac's commitment to mitigate noise impacts in Grand Terrace from electronic dance concerts held at the National Orange Show in San Bernardino. We appreciate the commitment you made to me to mitigate noise from these events, along with the assurances provided by you and staff from the National Orange Show to staff from the City and the San Bernardino County Sheriffs Department. We do believe there is a genuine desire with Insomniac and the National Orange Show to be a "good neighbor" to Grand Terrace. The first test of this commitment will be the Escape from Wonderland electronic dance concert scheduled for October 29th. The Sheriff's;-� Department has attended the first of two planning meetings for this event'-_ and reports that noise mitigation was a key element of the meeting. We were very encouraged by this report and hope for a similar report from the second planning meeting scheduled for October 27th We will be monitoring noise complaints on October 29th with the hope that very few will be from the Escape from Wonderland event. It is the City Council's sincere desire that your noise mitigation efforts be successful so Grand Terrace can return to being a neighbor without complaints for either Insomniac or the National Orange Show. Sincerely, Mayor Walt Stanckiewitz Cc: National Orange Show Board of Directors City of San Bernardino Mayor and City Council 53 ng the dot-maps that geographically outline the locations of the calls made. In addition, I am hiring an outside acoustics firm to help us investigate the issue and give us recommendations on how we can reduce the noise impact in the future. Please know that we are committed to doing everything we can to mitigate and reduce the effects of the sound on the surrounding neighborhoods. 648 North St. Andrews Place Los Angeles, CA 90004 50' reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 iThr RIot llnunc ,fill Grand Terrace AG E N DA RE PORT CALIFORNIA MEETING DATE: October 25, 2011 Council Item ( X ) CRA Item ( ) TITLE: Purchase of 16 Shares of Riverside Highland Water Company Water Stock from Bourns, Inc. to Reduce the City's Cost of Irrigating Public Facilities PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: 1. Approve the attached Purchase and Sale Agreement between the City and Bourns, Inc. for 16 shares of water stock at a cost of$100.00 per share. 2. Authorize the City Manager to execute the Agreement and complete all actions required to complete the water stock transfer. BACKGROUND: The City has approximately 26 Riverside Highland Water Company (RHWCO) accounts for various public facilities, including the Child Care Center, Fire Station, City Hall, parks, and rights-of-way. RHWCO staff has contacted City staff to discuss options for reducing costs of water use. Recommendations have included transferring shares among accounts and purchasing unused shares from other entities to reduce water use in the Tier 3 excess water category. Applying additional shares to the accounts that have the highest Tier 3 use should reduce the City's costs of irrigation. The cost of purchasing one new share of capital water stock from RHWCO is $1,500.00. Over the past several months, staff has contacted various stock owners holding excess shares, but has not been able to negotiate a purchase that would be offset by a notable savings in water use costs. DISCUSSION: Staff has again contacted Bourns, Inc. of Riverside regarding their 16 unused shares of Riverside Highland Water Stock. Bourns owned the shares prior to the incorporation of the City. Bi-monthly, each share is billed at a rate of $5.15, resulting in an annual cost to Bourns of$494.40. After several inquiries, they have agreed to sell their shares to the City at the price per share offered, $100.00. COUNCIL AGENDA ITEM NO.BA- 55 ow that we are committed to doing everything we can to mitigate and reduce the effects of the sound on the surrounding neighborhoods. 648 North St. Andrews Place Los Angeles, CA 90004 50' reiterating the positive noise mitigation discussion representatives from Grand Terrace had with representatives of Insomniac and the NOS and the need to follow through with good results at the Escape from Wonderland event scheduled for October 29. After the October 25 Council Meeting, the following items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Staff has worked with RHWCO to identify the accounts that would most benefit from the added shares by reducing excess water costs. If additional shares are allocated to an account, more cubic feet of water will be charged to the lower Tier 1 and 2 rates. In addition to the 16 shares purchased from Bourns, staff is recommending removal of an unused meter at Barton Road and La Crosse Avenue, and transfer of those 3 shares to Pico Park. Irrigation on this State-owned right-of-way had been discontinued approximately six months ago to discourage weed growth. By inactivating this account, $40.50 for the meter charge will also be saved bi-monthly. The following table exhibits the City's meters using greater excess water and those that do not currently have the required number of shares for the meter size (1.5 inch, 2 inch, or 3 inch), as well as the number of shares recommended to be allocated to the accounts. _) Peak month (August-September) water use has been used in the table, and the estimated new cost assumes that the same amount of water will be used after the shares are added. Other steps are being taken to reduce overall use. Location' Cost of use '(2 Cu"rrent Shares New cost (2 Savings * eak months) shar k LL ,. es to add � peak months) Pico Park $3,224.85 18 +10 $2,943.30 $281.53 22582 Center City $76.27 2 +2 $86.57 ($10.30) Court (Fire Station) requires 4 ROW landscaping at $278.74 3 +3 $260.29 $18.45 I215/Barton requires 6 TJ Austin Park $532.03 4 +4 $471.82. $60.21 requires 8 * this is an estimate only TOTAL: $349.89 The City will be charged the $5.15 per share bi-monthly for 16 new shares, or $494.40 per year, which has been accounted for in the savings shown in the table. Therefore, for the two peak sample months, staff estimates meter and water use costs would be reduced by approximately $390.39. In January 2012, new water rates become effective, which may result in greater savings due to penalties for excess water use. FISCAL IMPACT: The purchase price for the new shares is $1,600.00, and a RHWCO transfer fee of $60.60 is also required. RHWCO typically charges $60.60 per share for ownership transfer, but they have agreed to one charge for all 19 shares. All costs associated with this action will be paid from the General Fund's current operating budget for utility expenses. Respectfully submitted: JoycePowers Community and Economic Development Director 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Manager Approval: Bets . A ams, City Manager ATTACHMENT: Purchase and Sale Agreement 57 52 48 d due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 Attachment No. 1 Purchase and Sale Agreement between the City and Bourns, Inc. SR 57 52 48 d due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 PURCHASE AND SALE AGREEMENT (Riverside Highland Water Company Stock) This Purchase and Sale Agreement ("Agreement"), dated this _day of October, 2011, is entered into by and between the Bourns, Inc., a California Corporation, the ("Seller") and the City of Grand Terrace,a California Municipal Corporation the("Buyer")jointly the ("Parties"). RECITALS A. Seller is the owner of sixteen (16) shares of capital stock of the Riverside Highland Water Company. B. Said shares of capital stock are designated for use on and impertinent to Account #01225000(newly renumbered as Account No. 04263-01). C. Seller desires to sell and Buyer desires to purchase, the subject capital stock,at a price of One Hundred Dollars ($100)per share. NOW,THEREFORE,IT IS HEREBY AGREED AS FOLLOWS: 1. The foregoing Recitals are true and correct and incorporated herein as if set forth in full. 2. Upon payment by Buyer to Seller of the amount of Sixteen Hundred Dollars ($1,600), Buyer shall immediately execute a Stock Assignment Separate from Stock Certificate (in the form attached hereto as Exhibit A) for the Certificate No. 25186 representing Capital Stock in the Riverside Highland Water Company and convey said Capital Stock to Buyer. 3. The Parties agree to take whatever actions are required if any, by the Riverside Highland Water Company to formally effectuate the Assignment of the capital stock. 4. If it is necessary for either Party to commence legal action to enforce the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs. IN WITNESS WHEREOF,this Agreement has been executed by the Parties on the dates set forth under their respective signatures below, notwithstanding that this Agreement is dated for convenience and reference as of the date and year first written above. "SELLER" "BUYER" Bourns,In ```%�o%RN S •-'� City of Grand Terrace By: - :, cry J e: Corporate creta : 9 ti - ;Betsy M.Adams . A Date: October ,201 ;r-D o� Its: City Manager cq Date: October 2011 ''�. �lFOR��P` —� ''')ri,,,loo 59 arges $60.60 per share for ownership transfer, but they have agreed to one charge for all 19 shares. All costs associated with this action will be paid from the General Fund's current operating budget for utility expenses. Respectfully submitted: JoycePowers Community and Economic Development Director 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Exhibit A Form of Stock Assignment Separate From Certificate (attached) an 57 52 48 d due to prior commitments. • NOS agreed to include Sheriff's Department in two event planning meetings (October 12 and October 29) for Escape from Wonderland. Next Steps • Sheriff's Department will attend Escape from Wonderland event planning meetings. • Staff will provide update on response to NOS noise complaints at October 25 Council Meeting. • Council may want Staff to attend October 27 NOS Board Meeting to confirm NOS' desire to be a good neighbor along with advising Board of City's intent to insure PC 415 citations are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 <W 1 �M I �� 12374 Michigan Street • Grand Terrace,CA 92313-5602 • (909)825-4128 • FAX(909)825-1715 47'F°OHeFevgr°aOP V STOCK ASSIGNMENT SEPARATE FROM CERTIFICATE FOR VALUE RECEIVED, the undersigned hereby sell,assign and transfer unto: City of Grand Terrace ****16**** Shares of the WATER STOCK of the RIVERSIDE HIGHLAND WATER COMPANY standing in *****Bourns,Inc.a California Corporation***** name(s)on the books of said Corporation represented by Certificate(s)No. *****25186***** Dated • Signature The signatures)on this assignment must correspond with the name(s)on the face of the certificate in every particular,without alteration or enlargement,or any change. Acct# 04263-01 Unused 61 ns are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 The Blue 1hiunlain I:il Grand Terrace AG E N DA REPORT CALIFORNIA MEETING DATE: October 25, 2011 Council Item ( X ) CRA Item ( ) TITLE: Co-Sponsorship Agreement with the Foundation of Grand Terrace for Community Events PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: 1. Approve the Co-Sponsorship Agreement between the City and the Foundation of Grand Terrace. 2. Authorize the Finance Director to disburse funds from the City's events trust account to the Foundation for costs directly related to Community Day 2012, up to $4,000.00. BACKGROUND: As the City has worked to reduce expenditures for various programs, the Council has expressed a goal to engage volunteers to continue special events that the community looks forward to each year. On September 13, 2011, the Council and staff discussed a partnership with the Community Events Committee of the Foundation of Grand Terrace to produce both the "Halloween Haunt" and Community Day 2012. During the Council meeting of September 13, 2011, the Council authorized the use of $2,000.00 from the events trust account for the Halloween event. The trust account had an approximate balance of $6,000.00, and the remaining $4,000.00 would be used for Community Day 2012 through the partnership between the City and community volunteers. DISCUSSION: At Council's direction, staff has prepared a Co-Sponsorship Agreement between the City and Foundation of Grand Terrace, which is attached to this report. The Agreement identifies the Foundation of Grand Terrace as an affiliate of the Community Foundation serving Riverside and San Bernardino Counties, a 501(c)(3) charitable organization. The Foundation of Grand Terrace was founded to develop resources that would strengthen the community and has formed several committees to better address specific programs and projects. Committees such as the Dog Park Committee, Special Events Committee, and the Veteran's Memorial Committee are volunteers who offer their time and expertise to accomplish certain community projects. COUNCIL AGENDA ITEM NO.3 63 59 arges $60.60 per share for ownership transfer, but they have agreed to one charge for all 19 shares. All costs associated with this action will be paid from the General Fund's current operating budget for utility expenses. Respectfully submitted: JoycePowers Community and Economic Development Director 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 The Community Events Committee includes volunteers who have participated in producing past community events. Their responsibilities under the Co-Sponsorship Agreement are to plan and conduct Community Day, including: • event set up and clean up; • traffic and parking control; • operating the snack bar; • providing special event insurance listing the City as additional insured; • ensuring all vendors are properly licensed, permitted, and insured; and • account for the use of$4,000.00 provided by the City. The Special Events Committee has also accepted the responsibility for any additional fund-raising. The City's responsibility under the Co-Sponsorship Agreement would be to provide funds from the City's special events trust account up to $4,000.00 for expenses directly related to Community Day 2012. The total amount would be provided to the Foundation, and the Foundation would pay the Community Day expenses. The City would also provide one maintenance worker for up to eight hours to assist the Events Committee with electrical service requirements for the event. Staff recommends that the Council approve the proposed Co-Sponsorship Agreement, which expires on August 2, 2012. FISCAL IMPACT: —,. The fiscal impact is limited to the use of funds held in trust for community events. Respectfully submitted: j9frileerne t a� oycePowers Community and Economic Development Director Manager Approval: , )--ic.���%�1 , Betsy . Ada , City Manager ATTACHMENT: Co-Sponsorship Agreement for Community Events , GA as an affiliate of the Community Foundation serving Riverside and San Bernardino Counties, a 501(c)(3) charitable organization. The Foundation of Grand Terrace was founded to develop resources that would strengthen the community and has formed several committees to better address specific programs and projects. Committees such as the Dog Park Committee, Special Events Committee, and the Veteran's Memorial Committee are volunteers who offer their time and expertise to accomplish certain community projects. COUNCIL AGENDA ITEM NO.3 63 59 arges $60.60 per share for ownership transfer, but they have agreed to one charge for all 19 shares. All costs associated with this action will be paid from the General Fund's current operating budget for utility expenses. Respectfully submitted: JoycePowers Community and Economic Development Director 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Attachment No. 1 Co-Sponsorship Agreement 65 4128 • FAX(909)825-1715 47'F°OHeFevgr°aOP V STOCK ASSIGNMENT SEPARATE FROM CERTIFICATE FOR VALUE RECEIVED, the undersigned hereby sell,assign and transfer unto: City of Grand Terrace ****16**** Shares of the WATER STOCK of the RIVERSIDE HIGHLAND WATER COMPANY standing in *****Bourns,Inc.a California Corporation***** name(s)on the books of said Corporation represented by Certificate(s)No. *****25186***** Dated • Signature The signatures)on this assignment must correspond with the name(s)on the face of the certificate in every particular,without alteration or enlargement,or any change. Acct# 04263-01 Unused 61 ns are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 CO-SPONSORSHIP AGREEMENT FOR COMMUNITY EVENTS This CO-SPONSORSHIP AGREEMENT ("Agreement"), dated October 25, 2011 (the "Effective Date"), is entered by and between the CITY OF GRAND TERRACE, a public body corporate and politic (the "City"), and FOUNDATION OF GRAND TERRACE, an Affiliate of the Community Foundation, serving Riverside and San Bernardino Counties, a California non-profit corporation("Foundation"). RECITALS A. The City has provided various annual community events for many years for the benefit and enjoyment of residents in cooperation with community volunteers and with financial sponsorships from businesses and individuals. B. The Foundation of Grand Terrace is an affiliate of the Community Foundation serving Riverside and San Bernardino Counties, a 501 (c)(3) charitable organization, which was founded to strengthen the community by building permanent resources to support community needs. C. In consideration of their shared goals, the parties wish to cooperate in continuing the traditions to provide quality community events for the residents, through co-sponsorship of the event(s), specifically Community Day 2012 at Rollins Park. TERMS Section 1. Term of Agreement. This Agreement shall commence on the Effective Date and shall expire on August 1, 2012. Section 2. City Responsibility. City shall be responsible for providing funding from the City's Community Events trust account for expenses directly related to Community Day, not to exceed $4,000 (Four Thousand Dollars). The City shall also provide the services of one maintenance worker on Community Day for up to eight (8) hours, who shall assist the Foundation with needed electrical service for the event functions. Section 3. Foundation Responsibility. Foundation shall be responsible for all Community Day planning, scheduling of entertainment and vendors, event set up and clean up, traffic and parking control, operating the snack bar, and providing special event insurance acceptable to City. Foundation shall ensure all vendors, contractors, and all other parties associated with Community Day are property insured and have valid licenses and permits, including any required health permits. Foundation is responsible for providing and ensuring any contractor provides Worker's Compensation Insurance for all persons conducting work as an employee under Section 3. Section 4. Termination of the Agreement. Notwithstanding the provisions of Section 1 above, the Agreement would terminate at the end of the term or upon 60 (sixty) days notice from the one party to the other party, whichever occurs first. 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 Section 5. Notices. Unless otherwise specified in this Agreement, it shall be sufficient service or giving of any notice or other communication if by(i) first-class mail and (ii) registered and certified mail, postage prepaid, return receipt requested, or (if not sent by registered mail) by private courier service which provides evidence of delivery. Unless a different address is given by any party as provided in this Section, all such communications will be addressed as follows: To City: City of Grand Terrace Attention: City Clerk 22795 Grand Terrace Road Grand Terrace, California 92313 To Foundation: Foundation of Grand Terrace 22421 Baron Road, # 365 Grand Terrace, CA 92313 Section 6. Attorneys' Fees. In the event of any legal action hereunder, the prevailing party shall be entitled to recover, and the other party agrees to pay, reasonable attorneys' fees, expenses and the costs as the court may determine. Section 7. Entire Agreement. This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered hereby, and all negotiations and agreements, statements or promises between the parties hereto or their agents. No prior agreements or understandings not contained herein shall be binding or valid against either of the Parties hereto. Section 9. Modification. Any amendments or modifications to this Agreement must be in writing and executed by all the parties to this Agreement. Minor modifications may be approved by the City Manager. Section 10. Interpretation: Governing Law. This Agreement shall be construed according to its fair meaning and as if prepared by both Parties hereto. This Agreement shall be construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. Section 11. Authority to Execute. Each individual executing this Agreement on behalf of a company, partnership or corporation represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such company, partnership or corporation in accordance with the authority granted under the formation documents of such entity, and, if a corporation, by a duly passed resolution of its governing board, that all conditions to the exercise of such authority have been satisfied, and that this Agreement is binding upon such entity in accordance with their respective terms. 67 t. 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 IN WITNESS WHEREOF, the City and Foundation have signed this Agreement as of the date set opposite their signatures. Foundation of Grand Terrace, a California non- profit corporation Dated: /0//3//1 By: Y / rt Title: '`reside /'z_.. Title: Vice P sident, Community Events CITY OF GRAND TERRACE, a public body corporate and politic Dated: October 25, 2011 By: [Effective Date] Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney RR (s)on the face of the certificate in every particular,without alteration or enlargement,or any change. Acct# 04263-01 Unused 61 ns are issued if noise from NOS events is not mitigated in Grand Terrace. 4 47 PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING — OCTOBER 11, 2011 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 27, 2011 at 6:00 p.m. PRESENT: Walt Stanckiewitz, Chairman Lee Ann Garcia, Vice-Chairman Darcy McNaboe, Agency Member Bernardo Sandoval, Agency Member Gene Hays, Agency Member Betsy M. Adams, City Manager Tracey Martinez, Interim City Clerk Bernie Simon, Finance Director Joyce Powers, Community & Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Lt. Steve Dorsey, San Bernardino County Sheriff's Department • Sgt. Ed Finneran, San Bernardino County Sheriff's Department Rick McClintock, San Bernardino County Fire Department ABSENT: None • CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 7:45 P.M. 1. APPROVAL OF 09-27-2011 MINUTES CRA-2011-52 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER MCNABOE, CARRIED 4-0-0-1 (CHAIRMAN STANCKIEWITZ • ABSTAINED), to approve the September 27, 2011 Minutes. Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 7:46 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, October 25, 2011 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace • CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. 7n tate of California in effect at the time of the execution of this Agreement. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. Section 11. Authority to Execute. Each individual executing this Agreement on behalf of a company, partnership or corporation represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such company, partnership or corporation in accordance with the authority granted under the formation documents of such entity, and, if a corporation, by a duly passed resolution of its governing board, that all conditions to the exercise of such authority have been satisfied, and that this Agreement is binding upon such entity in accordance with their respective terms. 67 t. 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 The Blue Huunlnin t Grand Terrace AGENDA REPORT CALIFORNIA MEETING DATE: October 25, 2011 Council Item ( ) CRA Item ( X ) TITLE: Update on the Appeal of the Agency's ABX1 27 Voluntary Annual Payment to the State PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Review the State Department of Finance's final remittance amount for Fiscal Year 2011-12 in response to the Agency's appeal. • BACKGROUND: On June 29, 2011, AB1X 26 and AB1X 27 became effective, which dissolved Redevelopment Agencies throughout the State and established a Voluntary Alternative Redevelopment Program, which permitted continuation of a Redevelopment Agency if certain payments were made annually to the State. On July 29, 2011, the State Department of Finance (DOF) published each Agency's remittance amount for this fiscal year, with the first payment due by January 15, 2012. Grand Terrace's remittance amount provided by DOF was $2,829,060. Appeals to the remittance amounts were accepted for certain circumstances, including two that impacted Grand Terrace's Agency, miscalculation of the Agency's tax increment in 2008-09 by the County of San Bernardino, and a decrease in net tax increment as a result of debt service for tax allocation bonds issued in May 2011. Any appeals were due to DOF by August 15, 2011. DISCUSSION: City staff and RSG, the Agency's financial consultant, prepared an appeal based on the details supporting the facts described above. DOF's responses to the appeals were due to the agencies by September 15, 2011, which was extended to October 15, 2011. At the writing of this report, a response letter had not yet been received from DOF, but the re-calculations based on review of the appeals have been posted. As a result of the successful presentation of the Agency's appeal, the Agency's remittance for 2011-12 has been revised to a final amount of $2,052,005, which represents a reduction of CRA AGENDA ITEM NO. 1 72 authorized to execute and deliver this Agreement on behalf of such company, partnership or corporation in accordance with the authority granted under the formation documents of such entity, and, if a corporation, by a duly passed resolution of its governing board, that all conditions to the exercise of such authority have been satisfied, and that this Agreement is binding upon such entity in accordance with their respective terms. 67 t. 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48 $776,005. This final amount is slightly over the staff estimate included in the appeal, which was $1,984,303. There will be also corresponding reductions in the following fiscal years if the Agency continues to conduct its business under AB1X 27. This information is not included in the DOF posting, but may be in the response letter. Staff will provide this information to the Agency Board on October 27, 2011, if available. The State Supreme Court's decision on the challenges to the Assembly Bills is expected by January 15, 2011. FISCAL IMPACT: Dependent upon the Supreme Court's decisions, the Agency's remittance to the State i under the Continuation Act would be reduced from approximately $2.8 million to $2 - million. However, the Court's determination may either find the payments unconstitutional or dissolve California Redevelopment Agencies. Respectfully submitted: oyce Powers, Community and Economic Development Director Manager Approval: Bets . Adams, City Manager ATTACHMENTS: None 71 by DOF was $2,829,060. Appeals to the remittance amounts were accepted for certain circumstances, including two that impacted Grand Terrace's Agency, miscalculation of the Agency's tax increment in 2008-09 by the County of San Bernardino, and a decrease in net tax increment as a result of debt service for tax allocation bonds issued in May 2011. Any appeals were due to DOF by August 15, 2011. DISCUSSION: City staff and RSG, the Agency's financial consultant, prepared an appeal based on the details supporting the facts described above. DOF's responses to the appeals were due to the agencies by September 15, 2011, which was extended to October 15, 2011. At the writing of this report, a response letter had not yet been received from DOF, but the re-calculations based on review of the appeals have been posted. As a result of the successful presentation of the Agency's appeal, the Agency's remittance for 2011-12 has been revised to a final amount of $2,052,005, which represents a reduction of CRA AGENDA ITEM NO. 1 72 authorized to execute and deliver this Agreement on behalf of such company, partnership or corporation in accordance with the authority granted under the formation documents of such entity, and, if a corporation, by a duly passed resolution of its governing board, that all conditions to the exercise of such authority have been satisfied, and that this Agreement is binding upon such entity in accordance with their respective terms. 67 t. 56 wing items will occur before Insomniac's Escape from Wonderland event scheduled for October 29: 41 the notice of completion are true.) -For tl'1-c C t of Tccce-cc (3eFsi Acic-mS 1F s and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. 54 er party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 50 48