11/08/2011 LE COPY
RAnDTER : November 8, 2011
•,,,tie Workshop at 5 00
ti
Regular Meeting.at 6:00.
22795 Barton Road' . " ;
Grand Terrace
:California 92313-5295 , .
Civic Center Cj.ITY O F GRAND T:E R:RAC E
{ ,Fax:(909)783-7629
Fax(909)783-2600,
CRAICITY COUNCIL
Walt Stanckiewitz . '
REGULAR MEETINGS
Mayor' - •
Lee Ann Garcia 2ND AND
D 4TH. Tuesday' - 6.00 p■m.
Mayor Pro TentE'1
Bernardo Sandoval
. -Darcy McNaboe
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS November 8,2011
GRAND TERRACE CIVIC CENTER Workshop at 5:00 p.m.
22795 Barton Road Regular Meeting at 6:00 p.m.
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT
(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, PLEASE COMPLETE A REQUEST TO SPEAK
FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON
BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL
BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795
BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE
CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order—
* Invocation—
* Pledge of Allegiance—
Roll Call—
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
5:00 p.m. CITY COUNCIL WORKSHOP
1. Review of Rental Property Program Guidelines
6:00 p.m. CONVENE CITY COUNCIL
1. Items to Delete
2. SPECIAL PRESENTATIONS- None
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen may
request removal of an item from the Consent Calendar for discussion.
A. Approve Check Register No. 11-08-2011 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 10-25-2011"Minutes Approve
D. Treasurer's Report—September 30, 2011 Approve
ulations based on review of the appeals have been posted. As a result of the
successful presentation of the Agency's appeal, the Agency's remittance for 2011-12
has been revised to a final amount of $2,052,005, which represents a reduction of
CRA AGENDA ITEM NO. 1
72
authorized to execute and deliver this Agreement on behalf of such company, partnership or
corporation in accordance with the authority granted under the formation documents of such
entity, and, if a corporation, by a duly passed resolution of its governing board, that all
conditions to the exercise of such authority have been satisfied, and that this Agreement is
binding upon such entity in accordance with their respective terms.
67
t.
56
wing items will occur before Insomniac's
Escape from Wonderland event scheduled for October 29:
41
the notice of completion are true.)
-For tl'1-c C t of Tccce-cc (3eFsi Acic-mS
1F
s and any possible public
improvements with the City. We will prepare plans to meet ADA need for the project.
54
er party has been induced to enter
into this Agreement by, and neither party is relying on, any representation or warranty
outside those expressly set forth in this Agreement.
Page 8 of 18
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48
COUNCIL AGENDA
11-08-2011 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on
any items not appearing on the regular agenda. Because of
restrictions contained in California Law,the City Council may not
discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The
Mayor may also request a brief response from staff to questions
raised during public comment or may request a matter be
agendized for a future meeting.
5. COUNCIL REPORTS
6. PUBLIC HEARINGS- None
7. UNFINISHED BUSINESS
A. Noise Complaints Due to Escape from Wonderland Event Review
at the National Orange Show
8. NEW BUSINESS
A. Appropriation of Waste Water Disposal Fund for Approve/Appropriate/
Temporary Professional Staff—Sewer Billing Conversion Authorize
9. CLOSED SESSION
A. Labor Negotiations per Government Code 54957.6
City Labor Negotiator—Betsy M.Adams, City Manager
Negotiated With-All Unrepresented Employees
ADJOURN CITY COUNCIL
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 10-25-2011 Minutes Approve
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE
HELD ON TUESDAY, DECEMBER 13, 201.1 AT 7:30 P.M.
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN
WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING.
e
without discussion. Any Council Member,Staff Member,or Citizen may
request removal of an item from the Consent Calendar for discussion.
A. Approve Check Register No. 11-08-2011 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 10-25-2011"Minutes Approve
D. Treasurer's Report—September 30, 2011 Approve
ulations based on review of the appeals have been posted. As a result of the
successful presentation of the Agency's appeal, the Agency's remittance for 2011-12
has been revised to a final amount of $2,052,005, which represents a reduction of
CRA AGENDA ITEM NO. 1
72
authorized to execute and deliver this Agreement on behalf of such company, partnership or
corporation in accordance with the authority granted under the formation documents of such
entity, and, if a corporation, by a duly passed resolution of its governing board, that all
conditions to the exercise of such authority have been satisfied, and that this Agreement is
binding upon such entity in accordance with their respective terms.
67
t.
56
wing items will occur before Insomniac's
Escape from Wonderland event scheduled for October 29:
41
the notice of completion are true.)
-For tl'1-c C t of Tccce-cc (3eFsi Acic-mS
1F
s and any possible public
improvements with the City. We will prepare plans to meet ADA need for the project.
54
er party has been induced to enter
into this Agreement by, and neither party is relying on, any representation or warranty
outside those expressly set forth in this Agreement.
Page 8 of 18
50
48
Approvals
NGtunO.^t r,
Finance Director (if applicable) .8.S.
�►�*Y ^i City Attorney
"f R City Manager
lifwiets
AG EN DA REPORT
MEETING DATE: November 8, 2011 Council Item ( X ) CRA Item ( )
TITLE: Workshop: Review of Rental Property Program Guidelines
PRESENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: Review current guidelines for the Nonowner Occupied/
Rental Property Program and discuss possible modifications.
BACKGROUND:
On October 27, 2005, the City Council approved the Nonowner Occupied/Rental
Property Program, which became effective on January 1, 2007. The motion that was
approved by the Council stated that there would be exterior inspections only and that
the owners shall receive a 50% reduction in their fee if they have received no notices of
violation for a period of three years. A similar program had been previously operated in
Grand Terrace by the County of San Bernardino, and the County Program was
terminated on January 1, 2007.
The County's program included only multi-family properties, and the proposal presented
by staff was to add single-family homes to the program that are not occupied by the
owner. When the Program was proposed to the Council in 2005, the goals and benefits
described included:
• To clean up substandard rental stock.
• To improve the quality of life in neighborhoods.
• To increase or maintain home values.
• To increase rental demand.
• To increase involvement by property managers.
• To decrease calls for police and Code Enforcement services.
When the City considered its program, there was some opposition communicated to the
Council. Generally, a speaker representing an apartment owners' association stated
COUNCIL WORKSHOP ITEM NO. 1
osted. As a result of the
successful presentation of the Agency's appeal, the Agency's remittance for 2011-12
has been revised to a final amount of $2,052,005, which represents a reduction of
CRA AGENDA ITEM NO. 1
72
authorized to execute and deliver this Agreement on behalf of such company, partnership or
corporation in accordance with the authority granted under the formation documents of such
entity, and, if a corporation, by a duly passed resolution of its governing board, that all
conditions to the exercise of such authority have been satisfied, and that this Agreement is
binding upon such entity in accordance with their respective terms.
67
t.
56
wing items will occur before Insomniac's
Escape from Wonderland event scheduled for October 29:
41
the notice of completion are true.)
-For tl'1-c C t of Tccce-cc (3eFsi Acic-mS
1F
s and any possible public
improvements with the City. We will prepare plans to meet ADA need for the project.
54
er party has been induced to enter
into this Agreement by, and neither party is relying on, any representation or warranty
outside those expressly set forth in this Agreement.
Page 8 of 18
50
48
that the program costs would be passed on to renters and good landlords would be
unjustly forced to pay fees.
, Program fees were established based on a study of staff hours required for certain
tasks, and are as follows:
Fee per unit
Apartments 200+ units $36.00
Apartments 1-199 units $48.00
Single-family home $95.00
Re-inspection $47.00
For a property as large as the Highland Apartments, 556 units, the annual fee is
$20,016.000. The annual fee for the Crest Apartments, at 228 units, is $8,208.00.
DICUSSION:
Over the past two years, staff has received numerous calls about the program, many
from property owners requesting program changes. Condominiums owners who only
control air space inside their unit object to the fees because they do not maintain the
exterior. Other stated points of concern have included the stringent requirements to
qualify for the good landlord discount of 50%, and,the inclusion of single-family homes
that are occupied by family members of the property owner and not considered rentals.
Staffs position had been that if the unit is occupied by someone other than the property
owner, the property is included the program. In some instances, no incomilkis derived
and the owner opposes paying the fee. The current program does not allow an
exception for, or define, family members.
Condominiums
Staff has contacted other agencies in an attempt to provide an industry standard on the
inclusion of condominiums, but there is not enough consistency to make a
recommendation based primarily on such a factor. Staff recommends a fee exemption
for air space ownership condominiums because these units do not fit within the program
purposes. If the Council concurs, the owners of 62 units would be exempt, reducing
program revenue for the current Fiscal Year by approximately $2,200.00 (30 have
qualified for a 50% fee reduction). The effected condominium complexes include Cape
Terrace, Lido, and Azure Hills.
Exemption for family member occupancy
The primary difficulty in determining whether to exempt family-occupied units is in
defining those persons. Staff would instead refer to the definition ,of "Nonowner
occupied/rental property", which is as follows:
"A residential dwelling wherein the owner/landlord gives to another the temporary
possession and use of property in exchange for consideration and the latter agrees to
return the property to the owner/landlord."
with their respective terms.
67
t.
56
wing items will occur before Insomniac's
Escape from Wonderland event scheduled for October 29:
41
the notice of completion are true.)
-For tl'1-c C t of Tccce-cc (3eFsi Acic-mS
1F
s and any possible public
improvements with the City. We will prepare plans to meet ADA need for the project.
54
er party has been induced to enter
into this Agreement by, and neither party is relying on, any representation or warranty
outside those expressly set forth in this Agreement.
Page 8 of 18
50
48
Allowing a family member to occupy a unit at no cost and/or purchasing the property for
a family member to occupy without time limits, would not definitively be considered a
nonowner occupied/rental property for program purposes. However, staff recommends
requiring confirming documentation. If the family member were paying rent and/or
under a rental or lease agreement, the property would fall within the program.
Qualifying for discounted fee
At this time, approximately 135 of the 467 properties in the program have qualified for
the reduced fee after being free of violations for three years. Some program complaints
received have been that very minor violations have prevented qualification for the
reduced fee, which has been particularly difficult for the very large apartment
complexes. Recently, staff has allowed a warning regarding minor items rather than to
violate the property for the year. In addition, suggestions have been made that a
landlord be exempt from'the fees after five years of program compliance, or at least a
second reduction be available. Currently, the program guidelines do not offer any
additional incentives. Staff recommends that the Council consider a 50% fee for years
four and five, then, another 25% reduction as long as no other violations are observed.
Administrative recommendations
Staff has recommended a few minor administrative changes, which are shown on the
redlined document attached. Specifically, references made to certain departments or
department director titles have been either removed or modified to the "City Manager or
his/her designee". Also, new requirements under the 2011 Carbon Monoxide
Poisoning Prevention Act have been added to Section 5.80.080 (M).
Staff is also recommending changes to Section 5.08.090, Notification of inspection-
inspection procedure, for greater efficiency. As currently written, a letter of intent to
inspect the property stating a specific date and time for the inspection must be provided
to the property owner 14 days prior to the inspection. To reduce staff time required to
track timing and send out the notices, staff proposes to identify the first six months of
each calendar year for exterior inspection. Notification of inspections by mail would be
required only if there are conditions observed that warrant an interior inspection to
ensure occupant health and safety. Staff will also provide inspection checklists to the
property owners with the annual renewal notices to assist the property owner in meeting
the requirements.
In addition, staff is proposing . modifications in Sections 5.80.120, 5.80.130, and
5.80.140, only to provide a better flow of information, placing the Report of Inspection
before the Reinspection Fee.
Summary
Staffs goal is to implement any modifications before the annual invoice is sent out to
property owners. Any new information would be provided along with this mailing. In
addition, staff has represented to some concerned parties that they would be provided
an opportunity to address their concerns before the 2012 fee is required. Staff has
utside those expressly set forth in this Agreement.
Page 8 of 18
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48
provided a Press Release regarding the workshop and has contacted individual parties
that have previously expressed their concerns with staff.
Attachment 1 to the report is the current Municipal Code Section 5.80. Attachment 2 is
the redlined Section 5.80 and includes staff recommendations. Staff has not included a
redline change for future fee reductions beyond three years pending a more in-depth
discussion with the Council. Based upon Council's discussion and direction, any
modification will be included in the revision brought back for adoption.
Attachment 3 is the inspection checklist used by field staff. Beginning with the 2012
annual fee notice, this form will be included to assist the owner in being better prepared
for the inspection.
FISCAL IMPACT:
There is no fiscal impact other than staff time created by the proposal to modify the
program. The estimated program revenue for Fiscal Year 2011-12 of $62,250 is
expected to be reached. There may be 2012-13 revenue reductions due to additional
owners qualifying for the 50% good landlord reductions and any exemptions for air
space condominiums. This information will be provided through the budget process.
Respectfully su>474ACAA--- -
bmitted:ice ce owers, Community and Economic Development Director
ATTACHMENTS:
1. Current Section 5.80
2. Redline Section 5.80
3. Field inspection form
Council Action'
' s Approved as Recommended: .
,Denied/Other
;;Council:Motion
ector titles have been either removed or modified to the "City Manager or
his/her designee". Also, new requirements under the 2011 Carbon Monoxide
Poisoning Prevention Act have been added to Section 5.80.080 (M).
Staff is also recommending changes to Section 5.08.090, Notification of inspection-
inspection procedure, for greater efficiency. As currently written, a letter of intent to
inspect the property stating a specific date and time for the inspection must be provided
to the property owner 14 days prior to the inspection. To reduce staff time required to
track timing and send out the notices, staff proposes to identify the first six months of
each calendar year for exterior inspection. Notification of inspections by mail would be
required only if there are conditions observed that warrant an interior inspection to
ensure occupant health and safety. Staff will also provide inspection checklists to the
property owners with the annual renewal notices to assist the property owner in meeting
the requirements.
In addition, staff is proposing . modifications in Sections 5.80.120, 5.80.130, and
5.80.140, only to provide a better flow of information, placing the Report of Inspection
before the Reinspection Fee.
Summary
Staffs goal is to implement any modifications before the annual invoice is sent out to
property owners. Any new information would be provided along with this mailing. In
addition, staff has represented to some concerned parties that they would be provided
an opportunity to address their concerns before the 2012 fee is required. Staff has
utside those expressly set forth in this Agreement.
Page 8 of 18
50
48
ATTACHMENT NO. 1
GTMC 5.80, Rental Property Program
•,,,tie Workshop at 5 00
ti
Regular Meeting.at 6:00.
22795 Barton Road' . " ;
Grand Terrace
:California 92313-5295 , .
Civic Center Cj.ITY O F GRAND T:E R:RAC E
{ ,Fax:(909)783-7629
Fax(909)783-2600,
CRAICITY COUNCIL
Walt Stanckiewitz . '
REGULAR MEETINGS
Mayor' - •
Lee Ann Garcia 2ND AND
D 4TH. Tuesday' - 6.00 p■m.
Mayor Pro TentE'1
Bernardo Sandoval
. -Darcy McNaboe
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
CITY OF GRAND TERRACE
Chapter 5.80 NONOWNER OCCUPIED/RENTAL PROPERTY PROGRAM
5.80.010 Purpose.
5.80.020 Definitions.
5.80.030 Scope.
5.80.040 Exemptions.
5.80.050 Inspections authorized--Compliance with applicable codes and standards.
5.80.060 Exterior building maintenance standards.
5.80.070 Exterior site maintenance standards.
5.80.080 Interior maintenance standards.
5.80.090 Notification of inspection--Inspection procedure.
5.80.100 Annual inspection fee.
5.80.110 Education.
5.80.120 Reinspection fee.
5.80.130 Violations.
5.80.140 Enforcement.
5.80.150 Civil action--Receivership.
5.80.160 Appeal process.
5.80.170 Retaliatory eviction.
5.80.010 Purpose.
The purpose of this chapter is to identify substandard nonowner occupied/rental property stock
and to ensure rehabilitation or elimination of nonowner occupied/rental properties that do not meet
minimum building and housing code standards, exterior maintenance standards or are not safe to
occupy.
The city of Grand Terrace does hereby declare that there are approximately three hundred twenty-
seven nonowner occupied/residential housing units and one thousand nine multifamily nonowner
occupied/rental properties-not including mobile homes, assisted living facilities, and convalescent
care facilities-within the city. It is the intention of the city council to establish a program whereby
.
,Denied/Other
;;Council:Motion
ector titles have been either removed or modified to the "City Manager or
his/her designee". Also, new requirements under the 2011 Carbon Monoxide
Poisoning Prevention Act have been added to Section 5.80.080 (M).
Staff is also recommending changes to Section 5.08.090, Notification of inspection-
inspection procedure, for greater efficiency. As currently written, a letter of intent to
inspect the property stating a specific date and time for the inspection must be provided
to the property owner 14 days prior to the inspection. To reduce staff time required to
track timing and send out the notices, staff proposes to identify the first six months of
each calendar year for exterior inspection. Notification of inspections by mail would be
required only if there are conditions observed that warrant an interior inspection to
ensure occupant health and safety. Staff will also provide inspection checklists to the
property owners with the annual renewal notices to assist the property owner in meeting
the requirements.
In addition, staff is proposing . modifications in Sections 5.80.120, 5.80.130, and
5.80.140, only to provide a better flow of information, placing the Report of Inspection
before the Reinspection Fee.
Summary
Staffs goal is to implement any modifications before the annual invoice is sent out to
property owners. Any new information would be provided along with this mailing. In
addition, staff has represented to some concerned parties that they would be provided
an opportunity to address their concerns before the 2012 fee is required. Staff has
utside those expressly set forth in this Agreement.
Page 8 of 18
50
48
the exteriors of nonowner occupied/rental housing units can be inspected on a regular basis and
certified as meeting minimum standards. The city endeavors to target its efforts to properties
where violations exist and are a habitual condition of the property without unduly burdening
responsible and prudent property owners. (Ord. 221 § 1(part), 2006)
5.80.020 Definitions.
For purposes of this chapter, the following terms, phrases and words shall have the meanings
given herein. Unless otherwise expressly stated, words not defined herein shall be given their
common and ordinary meaning.
"Apartment house" means any dwelling, which is designed, built, rented, leased, let or hired out for
occupation, or which is occupied as the home residence of three or more families living
independently of each other in dwelling units.
"Applicable codes and standards" means those minimum standards governing residential rental
property as contained in the State Housing, Building Fire and Civil Codes.
"Approved" means performed in a manner and/or materials consistent with the California Building
Code in effect at the time of construction or substantial renovation unless otherwise provided.
"Basement" means a story having a clear height of at least seven feet from finished floor to
finished ceiling, the floor level of which is below finished grade but not less than four feet below the.
average finished grade, having floor and walls of approved construction.
"Code enforcement" means city personnel responsible for enforcement of applicable building
codes and standards.
"Habitually substandard" means rental property with code or standards violations that persist for
six months or more after notice of violation has been given and where there has been no attempt
to abate the problem.
"Inspection fee" means a fee set by the city to cover the cost of administering this program.
"Landscape" means areas defined as the general landscape area, rights-of-way and detention or
pond areas.
"Maintenance standards" means standards, which govern the physical appearance and condition
of both the exterior and interior areas of an apartment house.
"Nonowner occupied/rental property" means a residential dwelling wherein the owner/landlord
gives to another the temporary possession and use of property in exchange for consideration and
the latter agrees to return the property to the owner/landlord.
"Notification of inspection" means notice from the city to the property owner/agent that the city will
be conducting an inspection.
"Occupant" means any person who occupies a unit, as a tenant or permittee of the owner, but not
an owner-occupied unit.
"Owner" means any individual, partnership, corporation including the agent(s) of the owner who
has title to a residential rental unit.
"Owner occupied" means a residential unit, which is occupied by the owner.
new information would be provided along with this mailing. In
addition, staff has represented to some concerned parties that they would be provided
an opportunity to address their concerns before the 2012 fee is required. Staff has
utside those expressly set forth in this Agreement.
Page 8 of 18
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48
"Well-maintained properties" means properties with no existing violations of the California Housing
Code, California Building Code, California Fire Code or the California Civil Code. (Ord. 221 §
1(part), 2006)
5.80.030 Scope.
The provisions of this chapter shall apply to all existing nonowner occupied/rental property,
including parking lots, driveways, landscaping, assessory structures, fences, walls, swimming
pools, hot tubs and spas. Hotels, motels, mobilehome parks, bed and breakfasts, and other similar
occupancies are specifically excluded from the provisions of this chapter.
The city seeks to work within its existing departmental structure to conduct the initial and
subsequent inspections using code enforcement personnel. (Ord. 221 § 1(part), 2006)
5.80.040 Exemptions.
A. Newly Constructed Buildings. Newly constructed buildings shall be exempt from this chapter for
a period of one year. The exemption period shall begin on the date a certificate of occupancy is
issued. (Ord. 221 § 1(part), 2006)
5.80.050 Inspections authorized--Compliance with applicable codes and
standards.
A. Inspections--Conformance with Standards.
1. Under the direction of the community services director, the code enforcement department shall
conduct an annual exterior inspection of all nonowner occupied/rental properties located within the
city. If at the time of the exterior inspection violations are found or there is reasonable cause to .
believe there may be violations within the interior of the property the code enforcement department
may request that an interior inspection be completed. In the event a tenant, in possession of a
property to be inspected refuses access to said property, the city attorney is authorized to obtain
from a court of competent jurisdiction any warrant necessary to cause the inspection to take place.
2. When inspections are made, buildings shall be required to be in conformance and maintained in
accordance with the code standard that was in effect at the time the building was constructed,
except for any additional requirements mandated by the municipal code or state law.
B. Noncomplying Structures. Structures and premises that do not comply with the provisions of this
code and the codes listed above must be altered or repaired to obtain the required level of
compliance or demolished. (Ord. 221 § 1(part), 2006)
5.80.060 Exterior building maintenance standards.
In addition to the California Model Building Codes and city of Grand Terrace Municipal Code,
Health and Safety, Title 8, residential nonowner occupied/rental buildings shall meet the following
exterior building maintenance standards:.
A. Buildings, or portions thereof, shall have exterior walls that are weathertight, watertight, and
kept free of deterioration,holes, breaks, or loose boards or coverings. Roof surfaces shall be
watertight and not have any defects that will allow water to enter into the structure;
B. The exterior finish of all structures shall be maintained. If the exterior finish of a structure is paint
or stain, the structure shall be painted or stained prior to a time when the exterior finish has
substantially deteriorated;
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48
C. All architectural projections such as cornices, moldings, lintels, sills and similar projections shall,
be maintained in good repair and free of defects;
D. All chimneys, antennas, vents, gutters and downspouts and similar projections or building
accessories shall be structurally sound and in good repair. Such projections shall be properly
secured, when applicable, to an exterior wall or roof;
E. Windows and exterior glazing shall be soundly and adequately glazed, free from loose and
broken glass and cracks that could cause physical injury or allow the elements to enter the
structure. Exterior doors shall be maintained weathertight, watertight and rodent proof. Exterior
doors of rental dwelling units shall be solid core or equivalent and be provided with a deadbolt-
locking device that tightly secures the door;
F. All structures and exterior property shall be maintained free of rodent, insect or vermin
infestation, which creates an unsafe or unsanitary environment on the subject, or adjacent
buildings or properties; and
•
G. All assessory structures shall be maintained in a state of good repair or removed from thesite.
Such structures shall include, but not be limited to, clubhouses, offices, maintenance buildings,
carports, retaining walls, fences, garages, swimming pools, spas, hot tubs, and miscellaneous
sheds or structures. (Ord. 221 § 1(part), 2006)
5.80.070 Exterior site maintenance standards.
In addition to the California Model Building Codes and city of Grand Terrace Municipal Code,
Health and Safety, Title 8, residential nonowner occupied/rental buildings shall meet the following
exterior site maintenance'standards:
A. There shall be no accumulation of weeds, vegetation,junk(to include, but not be limited to,
abandoned, unused or nonoperational appliances, equipment, vehicles, machinery, or-household
furnishings), dead organic matter(including lawns), debris, garbage, stagnant water, combustible
materials or similar materials or conditions;
B. All parking areas shall be kept free of potholes,cracks or other deterioration. No dirt, grass or
sod parking areas are allowed. All striping and signage, including parking signage and fire lane or
access signage, shall be maintained in good condition and clearly legible;
C. All landscaped areas shall be maintained so as not to constitute a public safety hazard and all
dead, diseased, or severely damaged plant materials shall be removed. Driveways, hardscape
parking areas, patios or walks are not included as landscape areas; and
D. Refuse enclosures shall be installed and maintained. All refuse shall be kept inside the
enclosure. Oversized trash that will not fit within the refuse enclosure shall be removed from the
property. (Ord. 221 § 1(part), 2006)
5.80.080 Interior maintenance standards.
In addition to the California Model Building Codes, residential nonowner occupied/rental buildings
shall meet the following interior maintenance standards as defined in California Code of
Regulations (CCR)Title 24 definition of a"habitable" rental unit:
A. Effective waterproofing and weather protection of roof and exterior walls including unbroken
windows and doors;
eriorated;
50
48
B. Plumbing facilities in good working order, including hot and cold running water, connected to a
sewage disposal system;
C. Gas facilities in good working order;
D. Heating facilities in good working order;
E.An electric system, including lighting, wiring, and equipment, in good working order;
F. Clean and sanitary buildings, grounds, and appurtenances (detached garage, garden, etc.)free
from debris, filth, rubbish, garbage, rodents, and vermin;
G. Adequate trash receptacles in good repair;
H. Floors, stairways, and railings in good repair;
I. A working toilet, wash basin, and bathtub or shower;
J. A kitchen with a sink that cannot be made of absorbent material such as wood;
K. Natural light in every room through windows or skylights.Windows in each room must be able
to open at least halfway for ventilation, unless a fan provides mechanical ventilation;
L. Safe fire or emergency exits leading to a street or hallway. Stairs, hallways, and exits must be
kept litter-free. Storage areas, garages, and basements must be kept free of combustible
materials;
M. Operable deadbolt locks on the main entry doors of rental units, and operable locking or
security devices on windows;
N. Working smoke detectors in all units of multi-unit buildings,such as duplexes and apartment
complexes. Apartment complexes also must have smoke detectors in common stairwells. (Ord.
221 § 1(part), 2006)
5.80.090 Notification of inspection--Inspection procedure.
A. A letter of intent to inspect the property shall be mailed to the property owner stating an
approximate date and time of inspection. Such notification shall give a minimum of fourteen days
notice.
B. It shall be the responsibility of the property owner to notify any individual tenants of the
inspection.
C. Should an inspection need to be canceled or rescheduled, a notice shall be mailed to the
property owner at least three days prior to the scheduled inspection date.
D. At the invitation of the tenant in possession of the property, city code enforcement personnel will
enter the property for scheduled or unscheduled inspection. (Ord. 221 § 1(part), 2006)
5.80.100 Annual inspection fee. ; -
Property owners with buildings subject to inspection shall pay a fee in the amount set forth in the
resolution establishing fees and charges for various municipal services. The fee will only be used
to finance the cost of inspection and enforcement of this program. Should the property owner fail to
pay the required fee, the city will recover it, plus accrued interest and penalties, utilizing any
enclosure. Oversized trash that will not fit within the refuse enclosure shall be removed from the
property. (Ord. 221 § 1(part), 2006)
5.80.080 Interior maintenance standards.
In addition to the California Model Building Codes, residential nonowner occupied/rental buildings
shall meet the following interior maintenance standards as defined in California Code of
Regulations (CCR)Title 24 definition of a"habitable" rental unit:
A. Effective waterproofing and weather protection of roof and exterior walls including unbroken
windows and doors;
eriorated;
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48
remedies provided by law including nuisance abatement or municipal tax lien procedures
established by ordinance or state law.
A. Good Landlord/Tenant Program. Well-maintained properties that have passed inspections for
three consecutive years may qualify to participate the.good landlord/tenant program. For qualifying
participants,the property owner will be allowed to remove the property from.the full program and
pay an annual inspection fee that is one-half of the city_,inspection program's annual fee, provided
conditions do not deteriorate to the point where the property would no longer meet eligibility
standards for program participation.
1. If the community services director or his/her designee determines that the property is ineligible
to participate in the good landlord/tenant program, then the property shall be inspected and the
property owner shall be assessed the full annual inspection fee in the amount set forth in the
resolution establishing fees and charges for various municipal services for all units, per year.
2. At all times, the city shall retain the authority to investigate and address any violation of the
California Housing Code, California Building Code, California Fire Code or the California Civil
Code.
3. Any property that participates in the good landlord/tenant program.may be removed from the
program at any time if it fails to meet any or all of the interior and exterior standards described in -
this chapter. (Ord. 221 § 1(part), 2006)
5.80.110 Education.
Annually each property owner will receive an invitation to city-sponsored educational sessions
entitled: (A) "How to pass your inspection"; (B)"Tenants Rights."This invitation will accompany the
annual inspection fee mailings sent to all rental property owners.
1. How to Pass Your Inspection. The purpose of this course is to give property owners an
understanding of what to expect during their inspections and allow them to objectively assess their
own property to know what they will need to repair, if anything, in order to pass an inspection the
first time. This educational session will familiarize property owners, and property managers, with
the basic procedures of an inspection, what is considered a violation, and what is considered
compliance with the California Housing Code,California Building Code, California Fire Code and
the California Civil Code.
2. Tenant Rights. This course can benefit both tenants and property owners. In this educational
session, the class will cover items such as:
Before you rent...Tips for renters
Before you sign
Moving in
Rights and responsibilities of landlords and tenants
Moving out
Key contacts for state, local, and nonprofit agencies that can typically assist renters. (Ord. 221 §
1(part), 2006)
5.80.120 Reinspection fee.
on to the California Model Building Codes, residential nonowner occupied/rental buildings
shall meet the following interior maintenance standards as defined in California Code of
Regulations (CCR)Title 24 definition of a"habitable" rental unit:
A. Effective waterproofing and weather protection of roof and exterior walls including unbroken
windows and doors;
eriorated;
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48
Upon inspection, the inspector may instruct the owner of the facility to perform work, take action,
or refrain from action to ensure compliance with applicable codes. If the inspector discovers upon
reinspection that the work, action, or inaction requested was not performed, the property owner
shall be charged a reinspection fee to the extent set forth in the resolution establishing fees and
charges for various municipal services. Should the property owner fail to pay the required fee, the
city will recover the amount of the fee plus accrued interest and penalties utilizing any remedies
provided by law including nuisance abatement or municipal tax lien procedures established by
ordinance or state law. (Ord. 221 § 1(part), 2006)
5.80.130 Violations.
A. Notice of Violation. Whenever the inspector determines that a violation of this chapter exists,
the inspector shall give notice of violation and an order to correct to the property owner. The notice
shall be in writing, sent via both mail and certified mail, and shall describe the violation in sufficient
detail so that a reasonable owner would understand the violation(s) and have the opportunity to
correct said violation(s).
B. Time for Correction. The notice shall provide a reasonable time for correction, ranging from
twenty-four hours to up to ninety days from the date of the notice of violation mailing, depending
upon the severity of the violation. The owner may request an extension of time. The extension may
be granted if the inspector determines that substantial progress is being made to correct the
violation.
'C. Report of Inspection. Upon completion of the property inspection, the inspector shall send a
written report of inspection, via both regular mail and certified mail, to the property owner. The
report of inspection shall contain an itemization of any violation(s) and set a period of time for
correction ranging from twenty-four hours to up to ninety days.
D. Building Permits. Building permits for the correction of violations shall be issued, as required by
the California Building Code, through the city building and safety/public works department.
E. Reinspections. Reinspections will be conducted to verify that the violations identified on the
initial inspection have been corrected. The city shall be responsible for scheduling required
reinspections on or after the date for completion of any necessary repairs. Any violations that were
not noted on the initial inspection report, but are discovered on the reinspection due to subsequent
damage or deterioration, shall be subject to correction. (Ord. 221 § 1(part), 2006)
5.80.140 Enforcement.
Substantial fees shall result if after notice and order to correct, an owner fails to correct a violation.
Each violation that continues after the set date of correction with no attempt to abate the violation
shall be subject to a one hundred dollar fine, two hundred dollars for the second citation, and five
hundred dollars for the third and subsequent citations per violation.
A. Repeat violations are usually related to lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Further, the city intends to utilize the provisions of Revenue and Taxation Code Section 24436.5 to
encourage the elimination of substandard conditions in nonowner occupied/rental property. Said
section provides for the disallowance of state income tax interest, depreciation, taxes, or
amortization deductions that are derived from the ownership of rental housing that is not in
compliance. The city is also authorized to use the remedies set forth in the Uniform Building Code
and Uniform Housing Code.
If after the city has pursued all available options under the law and the property still has not been
brought into full compliance with applicable codes and standards, the city will use reasonable
means to abate the nuisance and seek recovery from the property owner. Such steps shall be
taken no later than twelve months after the initial violation is found. In extreme cases recovery may
include the use of civil actions, specifically receivership proceedings. (Ord: 221 § 1(part), 2006)
5.80.150 Civil action--Receivership.
The city may petition the superior court for the appointment of a receiver over a substandard
property if the property owner has failed to comply with the terms of a notice or order to repair
issued by the city.
The petition seeks to authorize the receiver to rehabilitate the property, borrow funds as necessary
to pay for the rehabilitation and other receivership costs, and secure any incurred debt with a
recorded super-priority lien on the property.
The petition seeks a preliminary injunction that would order the property owner and other
interested parties to immediately turn over possession of the property to the receiver, prohibit the
owner and other interested parties from collecting income from the property, interfering with the
receiver, or encumbering the property during the receivership.
The petition seeks to prohibit existing mortgages from undertaking foreclosure proceedings against
the property during the receivership. (Ord. 221 § 1(part), 2006)
5.80.160 Appeal process.
Any person aggrieved by a determination of the inspector may appeal in writing to the city clerk's
office, 22795 Barton Road, Grand Terrace, CA 92313 within ten calendar days from the date the
citation was mailed. An appeal will result in an administrative hearing. (Ord. 221 § 1(part), 2006)
5.80.170 Retaliatory eviction.
It shall be unlawful for a landlord to recover possession of a rental unit in retaliation against a
tenant for exercising his/her right pursuant to state law. (Ord. 221 § 1(part), 2006)
repairs. Any violations that were
not noted on the initial inspection report, but are discovered on the reinspection due to subsequent
damage or deterioration, shall be subject to correction. (Ord. 221 § 1(part), 2006)
5.80.140 Enforcement.
Substantial fees shall result if after notice and order to correct, an owner fails to correct a violation.
Each violation that continues after the set date of correction with no attempt to abate the violation
shall be subject to a one hundred dollar fine, two hundred dollars for the second citation, and five
hundred dollars for the third and subsequent citations per violation.
A. Repeat violations are usually related to lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Chapter 4.108 RENTAL INSPECTION FEES
4.108.010 Rental inspection fees.
4.108.010 Rental inspection fees.
Community Services:
Rental inspection apartments 200 + units $36.00
Rental inspection apartments 1 -- 199 units 48.00
Single-family home inspection 95.00
Re-inspection 47.00
NPDES inspection fee 80.00
(Stormwater runoff program mandated by state)
(Ord. 220 § 1(part), 2006)
Lee Ann Garcia 2ND AND
D 4TH. Tuesday' - 6.00 p■m.
Mayor Pro TentE'1
Bernardo Sandoval
. -Darcy McNaboe
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
ATTACHMENT NO. 2
Redline GTMC Section 5.80
Proposed Modifications to the Rental Inspection Program
es.
Community Services:
Rental inspection apartments 200 + units $36.00
Rental inspection apartments 1 -- 199 units 48.00
Single-family home inspection 95.00
Re-inspection 47.00
NPDES inspection fee 80.00
(Stormwater runoff program mandated by state)
(Ord. 220 § 1(part), 2006)
Lee Ann Garcia 2ND AND
D 4TH. Tuesday' - 6.00 p■m.
Mayor Pro TentE'1
Bernardo Sandoval
. -Darcy McNaboe
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
CITY OF GRAND TERRACE
Chapter 5.80 NONOWNER OCCUPIED/RENTAL PROPERTY PROGRAM
5.80.010 Purpose.
5.80.020 Definitions.
5.80.030 Scope.
5.80.040 Exemptions.
5.80.050 Inspections authorized--Compliance with applicable codes and standards.
5.80.060 Exterior building maintenance standards.
5.80.070 Exterior site maintenance standards.
5.80.080 Interior maintenance standards.
5.80.090 Notification of inspection—Inspection procedure.
5.80.100 Annual inspection fee.
5.80.110 Education.
5.80.120 Report of Inspection. ovissoestion fee
5.80.130 Reinspection fee.Vielationc.
5.80.140 Violations. Enfo ^�R.
5.80.150 Enforcement.
5.80.160 Civil action—Receivership. Appeal process.
5.80.170 Appeal process. .
5.80.180 Retaliatory eviction.
5.80.010 Purpose.
The purpose of this chapter is to identify substandard nonowner occupied/rental property stock
and to ensure rehabilitation or elimination of nonowner occupied/rental properties that do not'meet
minimum building and housing code standards, exterior maintenance standards or are not safe to
occupy.
The GCity of Grand Terrace does hereby declare that there are approximately three hundred
twenty-seven nonowner occupied/residential housing units and one thousand nine multifamily
recorded super-priority lien on the property.
The petition seeks a preliminary injunction that would order the property owner and other
interested parties to immediately turn over possession of the property to the receiver, prohibit the
owner and other interested parties from collecting income from the property, interfering with the
receiver, or encumbering the property during the receivership.
The petition seeks to prohibit existing mortgages from undertaking foreclosure proceedings against
the property during the receivership. (Ord. 221 § 1(part), 2006)
5.80.160 Appeal process.
Any person aggrieved by a determination of the inspector may appeal in writing to the city clerk's
office, 22795 Barton Road, Grand Terrace, CA 92313 within ten calendar days from the date the
citation was mailed. An appeal will result in an administrative hearing. (Ord. 221 § 1(part), 2006)
5.80.170 Retaliatory eviction.
It shall be unlawful for a landlord to recover possession of a rental unit in retaliation against a
tenant for exercising his/her right pursuant to state law. (Ord. 221 § 1(part), 2006)
repairs. Any violations that were
not noted on the initial inspection report, but are discovered on the reinspection due to subsequent
damage or deterioration, shall be subject to correction. (Ord. 221 § 1(part), 2006)
5.80.140 Enforcement.
Substantial fees shall result if after notice and order to correct, an owner fails to correct a violation.
Each violation that continues after the set date of correction with no attempt to abate the violation
shall be subject to a one hundred dollar fine, two hundred dollars for the second citation, and five
hundred dollars for the third and subsequent citations per violation.
A. Repeat violations are usually related to lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
nonowner occupied/rental properties-not including mobile homes, assisted living facilities, and
convalescent care facilities-within the city. It is the intention of the city council to establish a
program whereby the exteriors of nonowner occupied/rental housing units can be inspected on a
regular basis and certified as meeting minimum standards. The sCity endeavors to target its efforts
to properties where violations exist and are a habitual condition of the property without unduly
burdening responsible and prudent property owners. (Ord. 221 § 1(part), 2006)
5.80.020 Definitions.
For purposes of this chapter, the following terms, phrases and words shall have the-meanings
given herein. Unless otherwise expressly stated, words not defined herein shall be given their
common and ordinary meaning.
"Apartment house" means any dwelling, which is designed, built, rented, leased, let or hired out for
occupation, or which is occupied as the home residence of three or more families living
independently of each other in dwelling units.
"Applicable codes and standards" means those minimum standards governing residential rental
property as contained in the State Housing, Building Fire and Civil Codes.
"Approved" means performed in a manner and/or materials consistent with the California Building
Code in effect at the time of construction or substantial renovation unless otherwise provided.
"Basement" means a story having a clear height of at least seven feet from finished floor to
finished ceiling, the floor level of which is below finished grade but not less than four feet below the
average finished grade, having floor and walls of approved construction.
"Code enforcement" means city personnel responsible for enforcement of applicable municipal and
building codes and standards.
"Habitually substandard" means rental property with code or standards violations that persist for
six months or more after notice of violation has been given and where there has been no attempt
to abate the problem.
"Inspection fee" means a fee set by the city to cover the cost of administering this program.
"Landscape" means areas defined as the general landscape area, rights-of-way and detention or
pond areas.
"Maintenance standards" means standards, which govern the physical appearance and condition
of both the exterior and interior areas of an apartment house.
"Nonowner occupied/rental property" means a residential dwelling wherein the owner/landlord
gives to another the temporary possession and use of property in exchange for consideration and
the latter agrees to return the property to the owner/landlord.
"Notification of inspection" means notice from the city to the property owner/agent that the city will
be conducting an inspection.
"Occupant" means any person who occupies a unit, as a tenant or permittee of the owner, but not
an owner-occupied unit.
"Owner" means any individual, partnership, corporation including the agent(s) of the owner who
has title to a residential rental unit.
olation.
A. Repeat violations are usually related to lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
"Owner occupied" means a residential unit, which is occupied by the owner.
"Well-maintained properties" means properties with no existing violations of the Grand Terrace
Municipal Code, California Housing Code, California Building Code, California Fire Code or the
• California Civil Code. (Ord. 221 § 1(part), 2006)
5.80.030 Scope.
The provisions of this chapter shall apply to all existing nonowner occupied/rental property,
including parking lots, driveways, landscaping, accessory ossessory structures, fences, walls,
swimming pools, hottubs and spas. Hotels, motels, mobilehome parks, bed and breakfasts, and
other similar occupancies are specifically excluded from the provisions of this chapter.
The city seeks to work within its existing departmental str dire to Code Enforcement Officers will
conduct the initial and subsequent inspections,using code enforcement personnel. (Ord. 221 §
1(part), 2006)
5.80.040 Exemptions.
A. Newly Constructed Buildings. Newly constructed buildings shall be exempt from this chapter for
a period of one year. The exemption period shall begin on the date a certificate of occupancy is
issued. (Ord. 221 § 1(part), 2006)
5.80.050 Inspections authorized--Compliance with applicable codes and
standards.
A. Inspections--Conformance with Standards.
1. The City
department shall conduct an annual exterior inspection of all nonowner occupied/rental properties
located within the city. If at the time of the exterior inspection violations are found or there is
probable reasonable cause to believe there may be violations within the interior of the property the
inspecting officer cede enforcement department may request that an interior inspection be.
completed. In the event a tenant, in possession of a property to be inspected refuses access to
said property, the city attorney is authorized to obtain from a court of competent jurisdiction any
warrant necessary to cause the inspection to take place.
2.When inspections are made Bbuildings shall be requiredd)to be in conformance.and maintained
in accordance with the code standard that was in effect at the time the building was constructed,
except for and any additional requirements mandated by the municipal code or state law.
B. Noncomplying Structures. Structures and premises that do not comply with the provisions of this
code and the codes listed above must be altered or repaired to obtain the required level of
compliance or demolished. (Ord. 221 § 1(part), 2006)
5.80.060 Exterior building maintenance standards.
In addition to the California Model Building Codes and eCity of Grand Terrace Municipal Code,
Health and Safety, Title 8, residential nonowner occupied/rental buildings shall meet the following
exterior building maintenance standards:
A. Buildings, or portions thereof, shall have exterior walls that are weath��h Rweather tight,
watertight, and kept free of deterioration, holes, breaks, or loose boards or coverings. Roof
surfaces shall be watertight and not have any defects that will allow water to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
structure;
B. The exterior finish of all structures shall be maintained. If the exterior finish of a structure is paint
or stain, the structure shall be painted or stained prior to a time when the exterior finish has
substantially deteriorated;
C. All architectural projections such as cornices, moldings, lintels, sills and similar projections shall
be maintained in good repair and free of defects;
D. All chimneys, antennas, vents, gutters and downspouts and similar projections or building
accessories shall be structurally sound and in good repair. Such projections shall be properly
secured,when applicable, to an exterior wall or roof;
E. Windows and exterior glazing shall be weather tight free from
loose and broken glass and cracks that could cause physical injury or allow the elements to enter
the structure. Exterior doors shall be maintained thertihweather tight, watertight and rodent
proof. Exterior doors of rental dwelling units shall be solid core or equivalent and be provided with
a thumb-turn deadbolt-locking device that tightly secures the main entry door;
F. All structures and exterior property shall be maintained free of rodent, insect or vermin
infestation, which creates an unsafe or unsanitary environment on the subject, or adjacent
buildings or properties; and
G. All accessory assessery structures shall be maintained in a state of good repair or removed
from the site. Such structures shall include, but not be limited to, clubhouses, offices, maintenance
buildings, carports, retaining walls, fences, garages, swimming pools, spas, hot tubs, and
miscellaneous sheds or structures. (Ord. 221 § 1(part), 2006)
5.80.070 Exterior site maintenance standards.
In addition to the California Model Building Codes and city of Grand Terrace Municipal Code,
Health and Safety, Title 8, residential nonowner occupied/rental buildings shall meet the following
exterior site maintenance standards:
A. There shall be no accumulation of weeds, vegetation,junk(to include, but not be limited to,
abandoned, unused or nonoperational appliances, equipment, vehicles, machinery, or household
furnishings), dead organic matter(including lawns), debris, garbage, stagnant water, combustible
materials or similar materials or conditions;
B. All parking areas shall be improved with an impervious surface and kept free of potholes, cracks
or other deterioration. All striping and signage,
including parking signage and fire lane or access signage, shall be maintained in good condition
and clearly legible;
C. All landscaped and hardscape areas shall be maintained so as not to constitute a public safety
nuisance. hazard and all-dead diseaseA er T severely dlamaged plant mate ials shall he rem . d
i
D. Refuse enclosures shall be installed and maintained at multi-family properties. Ail refuse shall
be kept inside the enclosure. Oversized trash that will not fit within the refuse enclosure shall be
removed from the property. (Ord. 221 § 1(part), 2006)
5.80.080 Interior maintenance standards.
watertight, and kept free of deterioration, holes, breaks, or loose boards or coverings. Roof
surfaces shall be watertight and not have any defects that will allow water to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
In addition to the California Model Building Codes, residential nonowner occupied/rental buildings
shall meet the following interior maintenance standards as defined in California Code of
Regulations (CCR) Title 24 definition of a"habitable" rental unit:
A. BPlumbing facilities in good working order, including hot and cold running water, connected to
a sewage disposal system;
B. 6-Gas facilities in good working order;
C_D-Heating facilities in good working order;
D_&-An electric system, including lighting, wiring, and equipment, in good working order;
E_ -Clean and sanitary buildings, grounds, and appurtenances (detached garage, garden, etc.)
free from debris, filth-r-r-ulabishT garbage, rodents, and vermin;
F_G-Adequate trash receptacles in good repair;
G_4i-Floors, stairways, and railings in good repair;
H. working toilet, wash basin, and bathtub or shower;
I_d-A kitchen with a sink_ ;
J_4-Natural light in every room through windows or skylights. Windows in each room must be
able to open at least halfway for ventilation, unless a fan provides mechanical ventilation; _
K. L,Safe fire or emergency exits leading to a street or hallway. Stairs, hallways, and exits must be
kept litter-free. Storage areas, garages, and basements must be kept free of combustible
materials;
L. M-Operable thumb-turn deadbolt locks on the main entry doors of rental units, and operable
locking or security devices on windows;
M. N-Working smoke detectors in all units of multi-unit buildings, such as duplexes and apartment
complexes. Apartment complexes also must have smoke detectors in common stairwells. (Ord.
221 § 1(part), 2006) Effective July 1,2011,the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB
183) requires all single-family homes with an attached garage or a fossil fuel source to install carbon monoxide
alarms within the home by July 1,2011. Owners of multi-family leased or rental dwellings,such as apartment
buildings,have until January 1,2013 to comply with the law.
5.80.090 Notification of inspection--Inspection procedure.
A. The exterior of the property will be inspected within the first six months of each calendar year.
B_A If probable cause is observed to warrant an interior inspection, a letter of intent to inspect the
property shall be mailed to the property owner stating an approximate date and time of inspection_
Such notification shall give a minima 1m of fo irteen clays notice
C_B It shall be the responsibility of the property owner to notify any individual tenants of an
interior the inspection.
i
D. Refuse enclosures shall be installed and maintained at multi-family properties. Ail refuse shall
be kept inside the enclosure. Oversized trash that will not fit within the refuse enclosure shall be
removed from the property. (Ord. 221 § 1(part), 2006)
5.80.080 Interior maintenance standards.
watertight, and kept free of deterioration, holes, breaks, or loose boards or coverings. Roof
surfaces shall be watertight and not have any defects that will allow water to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
D. At the invitation of the tenant in possession of the property, city code enforcement officers
personnel will enter the property for scheduled or unscheduled inspection. (Ord. 221 § 1(part),
2006)
5.80.100 Annual inspection fee.
Property owners with buildings subject to inspection shall pay a fee in the amount set forth in the
resolution establishing fees and charges for various municipal services. The fee will only be used
to finance the cost of inspection and enforcement of this program. Should the property owner fail to
pay the required fee, the city will recover it, plus accrued interest and penalties, utilizing any
remedies provided by law including nuisance abatement or municipal tax lien procedures
established by ordinance or state law.
A. Good Landlord/Tenant Program.Well-maintained properties that have passed inspections for
three consecutive years may qualify to participate the good landlord/tenant program. For qualifying.
participants, the property owner will
pay an annual inspection fee that is one-half of the city inspection program's annual fee, provided
conditions do not deteriorate to the point where the property would no longer meet eligibility
standards for program participation. For properties eligible under program, a drive-by inspection
will be conducted to ensure satisfactory maintenance.
1. If the City Manager or his/her designee determines that the
property is ineligible to participate in the good landlord/tenant program, then the property shall be
inspected and the property owner shall be assessed the full annual inspection fee in the amount
set forth in the resolution establishing fees and charges for various municipal services for all units,
per year.
2. At all times, the Csity shall retain the authority to investigate and address any violation of the
California Housing Code, California Building Code, California Fire Code or the California Civil
Code.
3. Any property that participates in the good landlord/tenant program may be removed from the
program at any time if it fails to meet any or all of the interior and exterior standards described in
this chapter. (Ord. 221 § 1(part), 2006)
5.80.110 Education.
1. How to Pass Your Inspection. The property owners and/or
property managers may request an explanation an-understating of what to expect during their
inspections that will mallow them to objectively assess their own property,
need to repair if an„thinn in order t„ pass an inspection the first time This educational session
will familiarize property owners, and property managers, with the basic procedures of an
inspection, what is considered a violation, and what is considered compliance with the Municipal
Code, California Housing Code, California Building Code, California Fire Code and the California
Civil Code.
2. Tenant Rights. Information requested regarding tenants rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Before you rent...Tips for rcntcrc
Before you sign
n
Rights and responsibilities of landlords and tenants
Key-sentacts for state, local, and nonprofit agencies that can t„pically + enter , (Ord. 221 §
1(part), 2006)
5.80.120 Report of Inspection
Report of Inspection. Upon completion of the property inspection, the inspector shall send a
written report of inspection, via regular mail, to the property owner. The report of inspection
shall contain an itemization of any violation(s) and set a period of time for correction ranging
from twenty-four hours to up to sixty days.
5.80.130 Reinspection fee.
Upon inspection, the inspector may instruct the owner of the facility to perform work, take action,
or refrain from action to ensure compliance with applicable codes. If the inspector discovers upon
reinspection that the work, action, or inaction requested was not performed, the property owner
shall be charged a reinspection fee to the extent set forth in the resolution establishing fees and
charges for various municipal services. Should the property owner fail to pay the required fee, the
Ceity will recover the amount of the fee plus accrued interest and penalties utilizing any remedies
provided by law including nuisance abatement or municipal tax lien procedures established by
ordinance or state law. (Ord. 221 § 1(part), 2006)
5.80.1340 Violations.
A. Notice of Violation.Whenever the inspector determines that a violation of this chapter exists,
the inspector shall give notice of violation and an order to correct to the property owner. The notice
shall be in writing, sent via both mail and certified mail, and shall describe the violation in sufficient
detail so that a reasonable owner would understand the violation(s) and have the opportunity to
correct said violation(s).
B. Time for Correction. The notice shall provide a reasonable time for correction, ranging from
twenty-four hours to up to ninety days from the date of the notice of violation mailing, depending
upon the severity of the violation. The owner may request an extension of time. The extension may
be granted if the inspector determines that substantial progress is being made to correct the
violation.
C. Building Permits Required. Building permits for the correction of violations shall be issued, as
ns that will mallow them to objectively assess their own property,
need to repair if an„thinn in order t„ pass an inspection the first time This educational session
will familiarize property owners, and property managers, with the basic procedures of an
inspection, what is considered a violation, and what is considered compliance with the Municipal
Code, California Housing Code, California Building Code, California Fire Code and the California
Civil Code.
2. Tenant Rights. Information requested regarding tenants rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
required by the California Building Code, through the city building and safety/public works
department.
E. Reinspections. Reinspections will be conducted to verify that the violations identified on the
initial inspection have been corrected. Thecity shall __ .esponsible fer sched+u!ing reguir ed
Any violations that were
not noted on the initial inspection report, but are discovered on the reinspection due to subsequent
damage or deterioration, shall be subject to correction. (Ord. 221 § 1(part), 2006)
5.80.1450 Enforcement.
Each violation that continues after the set date of correction with no attempt to abate the violation
shall be subject to a one hundred dollar fine, two hundred dollars for the second citation, and five
hundred dollars for the third:and subsequent citations per violation.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Further, the sCity intends to utilize the provisions of Revenue and Taxation Code Section 24436.5
to encourage the elimination of substandard conditions in nonowner occupied/rental property. Said
section provides for the disallowance of state income tax interest, depreciation, taxes, or
amortization deductions that are derived from the ownership of rental housing that is not in
compliance. The Csity is also authorized to use the remedies set forth in the Uniform Building
Code and Uniform Housing Code.
If after the Csity has pursued all available options under the law and the property still has not been
brought into full compliance with applicable codes and standards, the city will use reasonable
means to abate the nuisance and seek recovery from the property owner. Such steps shall be
taken no later than twelve months after the initial violation is found. In extreme cases recovery may
include the use of civil actions, specifically receivership proceedings.(Ord. 221 § 1(part), 2006)
5.80.1560 Civil action--Receivership.
The Csity may petition the superior court for the appointment of a receiver over a substandard
property if the property owner has failed to comply with the terms of a notice or order to repair
issued by the Csity.
The petition seeks to authorize the receiver to rehabilitate the property, borrow funds as necessary
to pay for the rehabilitation and other receivership costs, and secure any incurred debt with a
recorded super-priority lien on the property.
The petition seeks a preliminary"injunction that would order the property owner and other
interested parties to immediately turn over possession of the property to the receiver, prohibit the
owner and other interested parties from collecting income from the property, interfering with the
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
The petition seeks to prohibit existing mortgages from undertaking foreclosure proceedings against
the property during the receivership. (Ord. 221 § 1(part), 2006)
5.80.1670 Appeal process.
Any person desiring to appeal aggrby a determination of the inspector may appeal in writing
and submit an advance deposit of the fine to the sCity sClerk's office, 22795 Barton Road, Grand
Terrace, CA 92313 within tee,-ealendar 15 days from the date the citation was issued mailed. An
appeal will result in an administrative hearing. (Ord. 221 § 1(part), 2006) The determination of the
administrative hearing officer shall be final.
5.80.1780 Retaliatory eviction.
It shall be unlawful for a landlord to recover possession of a rental unit in retaliation against a
tenant for exercising his/her right pursuant to state law. (Ord. 221 § 1(part), 2006)
Chapter 4.108 RENTAL INSPECTION FEES
4.108.010 Rental inspection fees.
4.108.010 Rental inspection fees.
Community Services:
Rental inspection apartments 200 + units $36.00
Rental inspection apartments 1 -- 199 units F 48.00
Single-family home inspection 95.00
Re-inspection 47.00
NPDES inspection fee 80.00
(Stormwater runoff program mandated by state)
(Ord. 220 § 1(part), 2006)
, taxes, or
amortization deductions that are derived from the ownership of rental housing that is not in
compliance. The Csity is also authorized to use the remedies set forth in the Uniform Building
Code and Uniform Housing Code.
If after the Csity has pursued all available options under the law and the property still has not been
brought into full compliance with applicable codes and standards, the city will use reasonable
means to abate the nuisance and seek recovery from the property owner. Such steps shall be
taken no later than twelve months after the initial violation is found. In extreme cases recovery may
include the use of civil actions, specifically receivership proceedings.(Ord. 221 § 1(part), 2006)
5.80.1560 Civil action--Receivership.
The Csity may petition the superior court for the appointment of a receiver over a substandard
property if the property owner has failed to comply with the terms of a notice or order to repair
issued by the Csity.
The petition seeks to authorize the receiver to rehabilitate the property, borrow funds as necessary
to pay for the rehabilitation and other receivership costs, and secure any incurred debt with a
recorded super-priority lien on the property.
The petition seeks a preliminary"injunction that would order the property owner and other
interested parties to immediately turn over possession of the property to the receiver, prohibit the
owner and other interested parties from collecting income from the property, interfering with the
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
ATTACHMENT NO. 3
Rental Property Inspection Form
posed Modifications to the Rental Inspection Program
es.
Community Services:
Rental inspection apartments 200 + units $36.00
Rental inspection apartments 1 -- 199 units 48.00
Single-family home inspection 95.00
Re-inspection 47.00
NPDES inspection fee 80.00
(Stormwater runoff program mandated by state)
(Ord. 220 § 1(part), 2006)
Lee Ann Garcia 2ND AND
D 4TH. Tuesday' - 6.00 p■m.
Mayor Pro TentE'1
Bernardo Sandoval
. -Darcy McNaboe
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
Non-Owner Occupied/Rental Property Program N�oaaoA�t�o
Inspection Checklist
This checklist is designed to assist property owners in determining whether their istr"'
properties meet regulations outlined in Grand Terrace Municipal Code, California '
Code of Regulations, Title 24, and California Health and Safety Code.
The owner of any premises within the city has the primary responsibility of keeping his premises free
of public nuisances. City of Grand Terrace Code Enforcement conducts annual inspections of all non-
owner occupied/rental properties located within the city. In order to ensure conformance with
adopted codes and ordinances the following standards are enforced when an inspection is conducted:
Exterior Building Maintenance Standards In Compliance/Non-complianc,
A. Buildings weather tight
B. Exterior finish maintained
C. Windows and doors sound and weather tight; solid core entry door
D. Structures and property free of insect or vermin infestation
E. Accessory structures, including fences, pools, and sheds maintained
Exterior Site Maintenance Standards In Compliance/Non-compliance
A. No accumulation of weeds, refuse,junk, stagnant water, inoperative vehicles
B. Parking areas free of holes and cracks; striping and signage maintained
C. Landscaped areas maintained
D. Refuse enclosures installed and maintained
If an interior inspection is required, the following items will be inspected:
Interior Maintenance Standards . In Compliance/Non-compliano
A. Plumbing, including hot and cold running water, maintained
B. Gas facilities in good working order _
C. Heating facilities in good working order
D. Electrical system in good working order
E. Floors, stairways, and railings in good repair
F. Working toilet,wash basins, tub or shower and kitchen sink provided
G. Natural light and ventilation in every room through windows or skylights
H. Emergency exits kept clear
I. Operable thumb-lock deadbolt lock on main entry door
J. Working smoke and carbon monoxide detectors in all units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Approvals
Finance Director (if applicable) BS
•
* j;� City Attorney
;.41City Manager bma
ti Mo.w AG EN DA REPORT
MEETING DATE: November 8, 2011 Council Item (X ) CRA Item ( )
TITLE: Check Register No. 11-8-2011
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve
BACKGROUND:
The Check Register for November 8, 2011 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and CRA.
Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account].
Expenditures may be made from trust/agency accounts (fund 23-)ox-) or temporary
clearing accounts which do not have budgetary considerations.
DISCUSSION:
A total of $63,843.93 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Check Register sections. Payroll costs for the period amounted to $60,012.33 and are
summarized below.
Some of the non-routine items include:
67373 Bourns, Inc. Purchase of 16 share of Riverside Highland $1,600.00
Water Company Water Stock
67374 5 Point Auto Smog Check/Oil Change-Ford F-150 & Child $223.34
Service Care Passenger Bus
67387 ICC Governmental Member Dues-Shields $125.00
67388 ICC Safety Assessment Program Evaluator Training- $50.00
Shields
COUNCIL AGENDA ITEM NO. 3A
es in good working order
D. Electrical system in good working order
E. Floors, stairways, and railings in good repair
F. Working toilet,wash basins, tub or shower and kitchen sink provided
G. Natural light and ventilation in every room through windows or skylights
H. Emergency exits kept clear
I. Operable thumb-lock deadbolt lock on main entry door
J. Working smoke and carbon monoxide detectors in all units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
67389 Inter. institute of Application for Admissions for Certification $50.00
Municipal Clerks (Certified Municipal Clerk)
67403 Tim Goddard's Repairs to Hot Water Heater at Child Care $243.46
Plum it g Center
Some the large-;, items include:
67382 Dig =1 Evans & Assistance with IRS Examination $5,750.00
Cc ,3pany
67386 He . ston & Harris Hydro-wash Sewer Lines &Video Pipe $5,294.50
PC` : Inspection Sewer-Finch St (2 invoices)
67401 Str " dling Yocca August Legal Service for RDA Issues $4,722.56
CE" -ion & Rauth
67406 W: .-'an September Plan Check, Inspection, and $4,870.00
Engineering Services
Payroll costs p;-' .essed for period ending October 14, 2011:
Date Peri, .: Payroll and payroll costs
10/14/11 Biwa. kly $60,012.33
FISCAL IMPAC
All disburseme .`3 are made in accordance with the adopted budget for FY 2011-12.
Respectfully su.a mated:
Bernie Simon, lance Director
ATTACHMENT
Check €_ .dater— November 8, 2011
r rta.. _ - raasF?"r z'� ,,.aaaacf ea as
1�1d
2 Vl; % 1711SJtb .. x' ..
.
Some of the non-routine items include:
67373 Bourns, Inc. Purchase of 16 share of Riverside Highland $1,600.00
Water Company Water Stock
67374 5 Point Auto Smog Check/Oil Change-Ford F-150 & Child $223.34
Service Care Passenger Bus
67387 ICC Governmental Member Dues-Shields $125.00
67388 ICC Safety Assessment Program Evaluator Training- $50.00
Shields
COUNCIL AGENDA ITEM NO. 3A
es in good working order
D. Electrical system in good working order
E. Floors, stairways, and railings in good repair
F. Working toilet,wash basins, tub or shower and kitchen sink provided
G. Natural light and ventilation in every room through windows or skylights
H. Emergency exits kept clear
I. Operable thumb-lock deadbolt lock on main entry door
J. Working smoke and carbon monoxide detectors in all units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist Voucher List Page: 1
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code: bofa ,
Voucher Date Vendor Invoice Description/Account Amount
67357 10/19/2011 011199 PRUDENTIAL MUNICIPAL POOL 338643 SEPT.EMPLOYEE LIFE/AD&D/DEP LIFE/EAP INS
10-625-142-000-000 4.96
10-175-142-000-000 12.01
10-370-142-000-000 27.18
10-380-142-000-000 6.82
10-440-142-000-000 96.25
10-450-142-000-000 3.30
10-120-142-000-000 30.63
10-140-142-000-000 25.82
10-172-142-000-000 10.31
16-175-142-000-000 10.43
32-370-142-000-000 10.45
34-400-142-000-000 12.62
34-800-142-000-000 4.00
21-175-142-000-000 6.65
21-625-142-000-000 2.13
32-200-142-000-000 18.77
Total : 282.33
67358 10/19/2011 011199 PRUDENTIAL MUNICIPAL POOL Sept 000033864 EMPLYEE PAID LONG/SHORT TERM DISABILITY
10-022-66-00 933.14
Total : 933.14
67359 10/20/2011 011194 AMERICAN FIDELITY ASSURANCE CO A723 777 Oct EMP PAID ACCIDENT/SUPP LIFE/SUPP STD INS
23-250-20-00 592.48
Total : 592.48
67360 10/20/2011 011092 METLIFE SBC KM05736710 00 OCT. EMPLOYEE/DEPENDENT DENTAL INSURAI\
10-022-61-00 - 1,142.56
10-125-142-000-000 135.56
10-175-142-000-000 271.12
Total : 1,549.24
67361 10/24/2011 011196 FIDELITY SECURITY LIFE 4359657 Oct OCTOBER EMPLOYEE PAID VISION INSURANCE
10-022-61-00 122.64
10-175-142-000-000 32.80
Page: 1
rs in all units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist Voucher List Page: 2
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
67361 10/24/2011 011196 FIDELITY SECURITY LIFE (Continued) Total : 155.44
67362 10/24/2011 011196 FIDELITY SECURITY LIFE 4359657a Oct OCTOBER EMPLOYEE PAID VISION INSURANCE
10-022-61-00 5.88
Total : 5.88
67363 10/25/2011 011206 AUL 3121 TRUST PRend 10-14-11 APPLE CONTRIBUTIONS FOR PREND 10-14-11
10-022-68-00 306.73
Total : 306.73
67364 10/25/2011 011199 PRUDENTIAL MUNICIPAL POOL Oct 000033864:3 OCTOBER EMPLI'EE PAID LONG/SHORT TERM C
10-022-66-00 948.29
Total : 948.29
67365 10/25/2011 011199 PRUDENTIAL MUNICIPAL POOL Oct 000033864:3 EMPLOYEE LIFE/AD&D/DEP LIFE/EAP INS
10-120-142-000-000 30.63
10-140-142-000-000 25.82
10-172-142-000-000 10.31
10-175-142-000-000 12.01
10-370-142-000-000 27.18
10-380-142-000-000 6.82
10-440-142-000-000 100.94
10-450-142-000-000 3.30
10-625-142-000-000 4.96
16-175-142-000-000 10.43
21-175-142-000-000 •6.65
21-625-142-000-000 2.13
32-200-142-000-000 18.77
32-370-142-000-000 10.45
34-400-142-000-000 12.62
34-800-142-000-000 4.00
Total : 287.02
67366 10/25/2011 011195 AMERICAN FIDELITY ASSURANCE CO 684189A Octob€ EMP PAID FLEX SPENDING/DEPENDENT CARE
23-250-10-00 1,662.00
Total : 1,662.00
67367 10/31/2011 001907 COSTCO#478 0478 08 0235 1; C. CARE SUPPLIES
Page: 2
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist voucher List Page: 3
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa -
Voucher Date Vendor Invoice Description/Account Amount
67367 10/31/2011 001907 COSTCO#478 (Continued)
10-440-220-000-000 ,_ 190.87
Total : 190.87
67368 10/31/2011 011110 TIME WARNER CABLE Oct 844840...38' Oct/Nov Cable& Internet Srvs-Sr Cntr
10-805-238-000-000 58.91
Total : 58.91
67369 10/31/2011 011110 TIME WARNER CABLE Oct 844840...38: Oct/Nov Cable & Internet Srvs-Sr Cntr
10-805-238-000-000 58.91
Total : 58.91
67370 10/31/2011 006285 RIVERSIDE HIGHLAND WATER CO Aug/Oct 2011 Aug/Oct Water Usage& Fees
34-700-767-000-000 10.30
10-805-238-000-000 2,226.52
10-450-238-000-000 6,738.66
10-190-238-000-000 660.97
34-700-710-000-000 10.30
34-700-709-000-000 10.30
10-440-238-000-000- 189.31
26-601-239-000-000 57.56
32-600-326-000-000 20.60
32-600-307-000-000 20.60
32-600-301-000-000 10.30
32-600-216-000-000 30.75
26-600-239-000-000 332.30
Total : 10,318.47
67371 11/1/2011 001038 VERIZON WIRELESS-LA 1024392123 Oct/Nov Wireless Service-Public Works
10-175-240-000-000 99.03
Total : 99.03
67372 11/1/2011 006720 SO.CA.EDISON COMPANY October 2011 October Energy Usage
16-510-238-000-000 341.21
10-190-238-000-000 3,173.75
10-450-238-000-000 1,443.57
10-172-238-000-000 96.96
10-175-238-000-000 96.96
Page: 3
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist - Voucher List Page: 4
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
67372 11/1/2011 006720 SO.CA.EDISON COMPANY (Continued) Total : 5,152.45
67373 11/1/2011 011214 BOURNS, INC. 10312011 Purchase 16 shares RHWCO Water Stock
10-450-238-000-000 1,600.00
Total : 1,600.00
67374 11/8/2011 010019 5 POINT AUTO SERVICE 10182011 Smog/Oil Change-C.Care Passenger Bus
10-440-272-000-000 175.14
17101 2004 Ford F-150 Smog Check
10-175-272-000-000 48.20
Total : 223.34
67375 11/8/2011 001072 ADT SECURITY SERVICES 120623897 2ND QTR SR. CTR SECURITY MONITORING
10-805-245-000-000 160.83
Total : 160.83
67376 11/8/2011 001713 CA. DEPT. OF TRANSPORTATION SL120217 July-Sept 1-215 Ramps Energy& Maint
16-510-238-000-000 328.44
Total : 328.44
67377 11/8/2011 001740 CDW GOVERNMENT INC ZZT0168 COMPUTER ACCESSORIES
10-808-700-000-000 8.08
10-125-210-000-000 33.13
Total : 41.21
67378 11/8/2011 006435 CITY OF SAN BERNARDINO 5628 OCTOBER ANIMAL CONTROL SERVICES
10-187-256-000-000 8,682.00
Total : 8,682.00
67379 11/8/2011 010866 CIVIC PLUS 93172 NOVEMBER WEBSITE MAINTENANCE FEE
10-125-250-000-000 652.25
Total : 652.25
67380 11/8/2011 '011029 COBRA SIMPLE 123 SEPTEMBER COBRA ADMINISTRATION SERVICE
10-190-220-000-000 50.00
Total : 50.00
67381 11/8/2011 001867 COMMERCIAL LANDSCAPE SUPPLY 174799 Supplies for Parks
Page: 4
96.96
Page: 3
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist voucher List Page: 5
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
67381 11/8/2011 001867 COMMERCIAL LANDSCAPE SUPPLY (Continued)
10-450-245-000-000 542.26
Total : 542.26
67382 11/8/2011 002025 DIEHL EVANS &COMPANY LLP 1024991 Assistance with IRS Examination
10-140-250-000-000 5,750.00
Total : 5,750.00
67383 11/8/2011 002082 DISCOUNT SCHOOL SUPPLY D14888990101 SCHOOL AGE SUPPLIES
10-440-223-000-000 96.45
Total : 96.45
67384 11/8/2011 002795 GARCIA, LEE ANN November 2011 Nov Health Ins Reimbursement-Garcia
10-110-142-000-000 427.58
Total : 427.58
67385 11/8/2011 003020 GREENWOOD'S UNIFORM COMPANY 0251 WORK SHIRTS-MAINTENANCE CREW
10-175-220-000-000 153.90
Total : 153.90
67386 11/8/2011 003216 HOUSTON & HARRIS PCS, INC. 11-16776 Video Pipe Inspection Sewer-Finch St
21-573-602-000-000 362.50
11-16790 Hydro-wash Sewer Lines
21-573-602-000-000 4,932.00
Total : 5,294.50
67387 11/8/2011 010552 INTERNATIONAL CODE COUNCIL 2858138 Governmental Member Dues-Shields
10-172-265-000-000 125.00
Total : 125.00
67388 11/8/2011 010552 INTERNATIONAL CODE COUNCIL 10272011 Safety Assess Prog Eval Training-Shields
10-172-268-000-000 50.00
Total : 50.00
67389 11/8/2011 003540 INTERNATIONAL INSTITUTE 10202011 Cert Municipal Clerk App-Martinez
10-125-265-000-000 50.00
Total : 50.00
Page: 5
Supplies for Parks
Page: 4
96.96
Page: 3
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist Voucher List Page: 6
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
67390 11/8/2011 002727 J.R. FREEMAN COMPANY 472769-0 Name Plate for New City Attorney
10-110-210-000-000 13.95
Total : 13.95
67391 11/8/2011 010611 MCNABOE, DARCY November 2011 Nov Health Ins Reimbursement-McNaboe
10-110-142-000-000 317.00
Total : 317.00
67392 11/8/2011 005400 OFFICE DEPOT 583340330001 Office/Kitchen Supplies
10-190-220-000-000 8.40
10-370-210-000-000 33.99
Total : 42.39
67393 . 11/8/2011 .005435 ORIENTAL TRADING COMPANY 647233378-01 SCHOOL AGE SUPPLIES
10-440-223-000-000 52.99
Total : 52.99
67394 11/8/2011 006069 RED WING SHOE STORE 350000004650 Work Boots-Agudo
10=175-218-000-000 189.09
Total : 189.09
67395 11/8/2011 011074 REDFLEX TRAFFIC SYSTEMS 33974 September Contract Services
17-900-255-000-000 3,066.19
Total : 3,066.19
67396 11/8/2011 010171 SIEMENS INDUSTRY INC R1-119162 Repair Dimensions-Barton & Preston
16-510-255-000-000 410.80
RR-118791 September Routine Signal Maintenance
16-510-255-000-000 451.68
RR-118792 September Response Call Outs& Repairs
16-510-255-000-000 1,088.77
Total : 1,951.25
67397 11/8/2011 006310 ROADRUNNER SELF STORAGE INC. 13530 NOVEMBER STORAGE RENTAL
10-140-241-000-000 119.00
Total : 119.00
67398 11/8/2011 006510 S.B. COUNTY INFORMATION 12148 September Pager Access
Page: 6
Page: 3
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist Voucher List Page: 7
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
67398 11/8/2011 006510 S.B. COUNTY INFORMATION (Continued)
10-175-240-000-000 9.00
Total : 9.00
67399 11/8/2011 007005 SO CAL LOCKSMITH 17200 Keys for Pico Park Restrooms
10-450-245-000-000 9.70
17268 Shop Labor for Rollins Park
10-450-245-000-000 45.00
17275 Keys for Rollins Park
10-450-245-000-000 4.85
Total : 59.55
67400 11/8/2011 011071 STANCKIEWITZ, W. November2011 Nov Health Ins Reim.-Stanckiewitz
10-110-142-000-000 415.00
Total : 415.00
67401 11/8/2011 011193 STRADLING YOCCA CARLSON & RAUT 266830-0000 August Legal Services for RDA Issues
32-200-255-000-000 4,722.56
Total : 4,722.56
67402 11/8/2011 006898 SYSCO FOOD SERVICES OF L.A. 110191211 9 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES
10-440-220-000-000 731.90
Total : 731.90
67403 11/8/2011 010397 TIM GODDARD'S PLUMBING 2446 Repair Hot Water Heater-C.Care
10-440-246-000-000 243.46
Total : 243.46
67404 11/8/2011 010693 UNITED WAY 9/16, 9/20, & 10/ PR END 9/16, 9/20, & 10/14 DONATIONS
10-022-65-00 97.50
Total : 97.50
67405 11/8/2011 007880 WEST GROUP 823739073 SEPT/OCT CALIFORNIA CODE UPDATES
10-125-250-000-000 114.15
Total : 114.15
67406 11/8/2011 007920 WILLDAN 002-11711 September Inspection Services
10-172-250-000-000 2,770.00
Page: 7
Page: 6
Page: 3
units
(sleeping rooms and central location outside sleeping areas*)
*Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act(Senate Bill—SB 183)will require all
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
vchlist Voucher List Page: 8
11/01/2011 12:50:40PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
67406 11/8/2011 007920 WILLDAN (Continued)
002-11712 September Engineering Services
10-175-255-000-000 2,100.00
Total : 4,870.00
50 Vouchers for bank code: bofa Bank total : 63,843.93
50 Vouchers in this report Total vouchers : 63,843.93
Page: 8
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
I certify that to the best of my knowledge, the afore-listed checks for payment of City and
Community Redevelopment Agency liabilities have been audited by me and are necessary and
appropriate for the operation of City and Agency.
Bernie Simon, Finance Director
ontinued)
002-11712 September Engineering Services
10-175-255-000-000 2,100.00
Total : 4,870.00
50 Vouchers for bank code: bofa Bank total : 63,843.93
50 Vouchers in this report Total vouchers : 63,843.93
Page: 8
Gene Hays
Council Members .
Betsy M.Adams
- # City Manager
o .
•
•
Council Chambers
Grand Terrace Civic Center
22795 Barton Road.
Grand Terrace, CA•92313-5295
47
•
City of Grand Terrace
Warrant Register Index
FD No. Fund Name Dept No. Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES
11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN
12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT
13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 TRAFFIC SAFETY FUND/TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 238-239 UTILITIES
26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS&LEASES
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES
47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE&SURETY BONDS
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS&DUES
34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING
802 CRIME PREVENTION UNIT 270 TRAVEUCONFERENCES/MTGS
804 HISTORICAL&CULTURAL COMM. 272 FUEL&VEHICLE MAINTENANCE
805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT
807 PARKS&REC COMMITTEE 33-300 DEBT SERVICE
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
PENDING CRY COUNCIL APPROVAL
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING — OCTOBER 25, 2011
A regular meeting of the City Council of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, ,
California, on October 25, 2011 at 6:00 p.m.
PRESENT: Walt Stanckiewitz, Mayor
Lee Ann Garcia, Mayor Pro Tern
Darcy McNaboe, Councilmember
Bernardo Sandoval, Councilmember •
' Gene Hays, Councilmember
Betsy M. Adams, City Manager
Tracey Martinez, City Clerk
Bernard Simon, Finance Director
Joyce Powers, Community & Economic Development Director
Richard Shields, Building & Safety Director
John Harper, City Attorney
Sgt. Ed Finneran, San Bernardino County Sheriff's Department
ABSENT: Lt. Steve Dorsey, San Bernardino County Sheriff's Department
Rick McClintock, San Bernardino County Fire Department
The City Council meeting was opened at 6:00 p.m. with an Invocation by Mayor Pro Tem
Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Gene Hays.
ITEMS TO ADD
City Attorney Richard Adams, advised the City Council that the City received a letter from
the City of Colton today that contains language indicating that there is a significant
exposure to litigation and that it meets the legal criteria required per Government Code
54954.2(b) (2)to add an item to the Agenda and it would be appropriate to add the item to
the Closed Session Agenda as an anticipated litigation matter pursuant to Government
Code Section 54956.9(b)(1). The Council would have to make a motion and pass it by a
two-thirds vote to add this one item of Anticipated Litigation to the Agenda under Closed
Session.
CC-2011-96 MOTION BY COUNCILMEMBER HAYS, SECOND BY COUNCILMEMBER
MCNABOE, CARRIED 4-0-1-0 (COUNCILMEMBER SANDOVAL WAS
ABSENT),to add an Item to the Agenda under Closed Session- Anticipated
Litigation per Government Code 54956.9(b)(1). One potential case: City of
COUNCIL AGENDA ITEM NO.3C,
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Council Minutes
10/25/2011
Page 2
Colton
SPECIAL PRESENTATIONS
2A. Presentation—Grand Terrace Chamber of Commerce Business of the Month
Sally McGuire, President Grand Terrace Area Chamber of Commerce announced
that Dance Dimensions is being recognized as the Business of the Month.
Ms. Sheree, Dance Dimensions,thanked the Chamber of Commerce for the award
and gave a brief overview of their programs and the competitions that they
participate in.
CONSENT CALENDAR
CC-2011-97 MOTION BY COUNCILMEMBER MCNABOE, SECOND BY MAYOR PRO
TEM GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SANDOVAL WAS
ABSENT), to approve the following Consent Calendar Items:
3A. Approve Check Register No. 10-25-2011
3B. Waive Full Reading of Ordinances on Agenda.
3C. Approval of 10-11-2011 Minutes
3D. Repeal Resolution No. 88-10 Appointing John R. Harper as City
Attorney
3E. Notice of Completion for the Second Baseball Field at Pico Park
3F. Historical and Cultural Activities Committee Minutes of September 6,
2011
PUBLIC COMMENT .
Sally McGuire, reported that Assemblyman Mike Morrell will be holding their first
Annual 63rd Assembly District Top Chamber Business Awards -Luncheon on
November 10, 2011. She announced that the Grand Terrace Area Chamber of
Commerce chose Wilden Pump, City News Group, New To You, Darwin Enterprises
and Burt's Jewerly &Repair. 55 Businesses have been chosen to attend and one
will be chosen top Chamber Business of the Year. She indicated that the Loma
Linda Chamber of Commerce chose a Grand Terrace Business,Academic Learning
Associates, as one of the businesses to .be recognized at the event. She
announced that there is a new Bier Garden in Town and there will be a ribbon
cutting ceremony on Saturday, October 29, 2011 at 4:00 p.m. She thanked Low
Brow Ink for hosting the Breast Cancer Awareness Event at their business.
NT),to add an Item to the Agenda under Closed Session- Anticipated
Litigation per Government Code 54956.9(b)(1). One potential case: City of
COUNCIL AGENDA ITEM NO.3C,
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
single-family homes with an attached garage or a fossil fuel source to install carbon monoxide alarms within the
home by July 1, 2011. Owners of multi family leased or rental dwellings, such as apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Council Minutes
10/25/2011
Page 3
Debbie Earle, reported that the Zumbathon that the Woman's Club held was a great
event. They made over $3,000.00 to go towards breast cancer research.
COUNCIL REPORTS
Councilmember Gene Hays,feels that the Crime is low in Grand Terrace compared
to other cities, however, he feels that residents need to keep a look and be vigilant
when out and about in the City.
Councilmember Darcy McNaboe, referred to an article in the Press Enterprise
reporting that two taggers were caught painting the Union Pacific Bridge. She
thanked the Sheriffs Department for their efforts. She thanked Maria Fraser for
putting on the Zumba-thon to raise money for breast cancer research. She also
thanked Jason from Low Brow Ink for his breast cancer fundraising efforts. She
congratulated Tracey Martinez for being appointed as City Clerk. She thanked
CERT for providing information on emergency preparedness on October 20th. She
welcomed the new City Attorney, Richard Adams. She reported that she attended a ,
Legislative Summit in Riverside. It consisted of Assembly members from mostly the
Riverside Region, however, they are taking a focus on the region in general and
looking at the issues of water, transportation, and education. The key note speaker
was the Lt. Governor Gavin Newsom. He shared his vision on how the State can
move towards a better brighter future instead of being stuck in the glory days. He
spoke about ways to attract businesses to the State. She looks forward to seeing if •
he can put his plan into action.
Mayor Pro Tern Lee Ann Garcia, encouraged residents to report suspicious activity.
Staff needs to be told so that there is an awareness of what is going on and what
areas may need to be addressed. She also welcomed Richard Adams, new City
Attorney. She requested that staff keep the residents informed on items that will be
helpful as the weather starts to change. She reported that the Halloween Festival
will be held on October 31, 2011 from 5:30 to 7:30 at the Richard Rollins Park. She
indicated that they still need volunteers to help out with the event. They will have
several fun activities for the family. The Annual Country Fair will be held on
November 5, 2011 at the Lion's Community Center.
Mayor Walt Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Council Minutes
10/25/2011
Page 4
UNFINISHED BUSINESS -
7A. Update on Responses to Noise Complaints from Insomniac's Nocturnal
Wonderland Event at the National Orange Show on September 23-24, 2011
City Manager Betsy Adams, gave an update on the response to the noise
complaints as a result of the event that took place at the National Orange Show on
September 23—24, 2011. She reported that the Sheriffs Department is prepared to
issue disturbing the peace citations, if needed, at the upcoming event that is
scheduled to be held at the Orange Show on October 29, 2011. She indicated that
she and Mayor Pro Tern Garcia will be attending the National Orange Show Board
Member meeting on Thursday, October 27, 2011 to confirm that they have made
efforts to mitigate the noise issues.
NEW BUSINESS
8A. Purchase of 16 Shares of Riverside Highland Water Company Water Stock
from Bourns, Inc. to Reduce the City's Costs of Irrigating Public Facilities
Councilmember Hays, indicated that he feels that the word "impertinent"under item
B in the recitals should be changed to "appurtenant".
CC-2011-98 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
MCNABOE, CARRIED 4-0-1-0 (COUNCILMEMBER SANDOVAL WAS
ABSENT), to approve a Purchase and Sale Agreement between the City of
Grand Terrace and Bourns, Inc. for 16 Shares of water stock at a cost of
$100.00 per share with the correction of the word impertinent to appurtenant
under item B in the recitals and Authorize the City Manager to execute the
Agreement and complete all actions required to complete the water stock
transfer.
8B. Co-sponsorship Agreement with the Foundation of Grand Terrace for
Community Events
Councilmember McNaboe indicated that she will be abstaining from voting on this
item due to the fact that she is a signer on the Agreement as the President of the
Foundation of Grand Terrace.
CC-2011-99 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
_ HAYS, CARRIED 3-0-0-2 (COUNCILMEMBERS SANDOVAL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Council Minutes
10/25/2011
Page 5
Fund account to the Foundation for costs directly related to Community Day
2012, up to $4,000.00.
Mayor Stanckiewitz recessed the City Council Meeting at 6:50 p.m.
The City Council Meeting was reconvened at 6:55 p.m.
CLOSED SESSION
9A. Anticipated Litigation per Government Code 54956.9(b) (1)
The City Council recessed into Closed Session at 6:55 p.m.
The City Council Meeting was reconvened at 7:32 p.m.
Mayor Stanckiewitz announced that the Council met in Closed Session concerning
communications from the City of Colton and there was no reportable action taken.
Mayor Stanckiewitz adjourned the meeting at 7:35 p.m., until the next City Council Meeting
which is scheduled to be held on Tuesday, November 8, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
5295
47
Approvals
Finance Director (if applicable) B.S.
`NGncanr�0
�►*rr City Attorney RLA
, City Manager bma
AG E N DA RE PORT
MEETING DATE: November 8, 2011 Council Item (X) CRA Item ( )
TITLE: Treasurer's Report—September 30, 2011
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve
BACKGROUND:
Treasurer's Report of Cash and Investments should be presented to the governing body
quarterly. This reports all cash held and invested by the city. All fiscal agent funds are
related to bond issues for which the city has limited authority to access and invest funds
as controlled by the bond indenture.
DISCUSSION:
Quarter-to-Date
Total cash and investments decreased $4,502,330 or 13.77% over the previous quarter
end for a total of $32,706,683. The cash decrease is attributable to the normal lack of
revenue receipts in the first quarter, coupled with large expenditure requirements paid in
the first quarter. Some of the large expenditures included $1,397,444 to purchase 14.22
acres on Van Buren, $2,054,577 to US Bank for bond debt service and $127,424 to
Zion's Bank. The average yield continues to stay low as investment income yields
continue to decline. LAIF net yield is now approximately .38% in September 2011
compared to 1.51% in June 2009.
Overall cash and investments, including cash with fiscal agent, decreased 12.59% to
$35,764,483.
June 30, 2011 "Cash with Fiscal Agent" did not include the 2011 B Tax Allocation Bond
reserve of $476,906 and is now presented correctly for June 30 and September 30,
2011.
COUNCIL AGENDA ITEM NO. 3D
e indicated that she will be abstaining from voting on this
item due to the fact that she is a signer on the Agreement as the President of the
Foundation of Grand Terrace.
CC-2011-99 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
_ HAYS, CARRIED 3-0-0-2 (COUNCILMEMBERS SANDOVAL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
•
Prior Year-to-Date
Total cash and investments increased $16,534,032 or 50.55% over the previous year
from a total of $32,706,683. Excluding "net" bond proceeds, cash decreased $597,196
from the previous year.
Overall cash and investments, including cash with fiscal agent, increased 51.15% to -
$35,764,483 compared to the same time a year ago.
On June-16, 2011, the CRA received $18,528,672 of proceeds from the sale of the
2011A and 2011B Tax Allocation Bonds and an additional $1,757,800 required bond
reserve was established with the Trustee from other proceeds. $1,397,444 of proceeds
from the 2011 B Tax Allocation Bonds were used during the quarter ending September
30, 2011 to purchase property.
Change in Treasury Position - Fiscal Year-to-Date Compared to Previous Quarter
June 30 Sep 30
2011 2011 Change Chg
Investment Pools 34,293,792 31,030,898 -3,262,894 -10.5
Investment Instruments 1,081,032 1,081,008 -24 0
Funds with Institutions 1,834,189 594,777 -1,239,412 -208
Total Cash and Investments $37,209,013 $32,706,683 -4,502,330 -13.7
•
Funds with Fiscal Agent 3,057,800 3,057,800 0 0
Total $40,266,813 $35,764,483 $-4,502,330 -12.6
ield is now approximately .38% in September 2011
compared to 1.51% in June 2009.
Overall cash and investments, including cash with fiscal agent, decreased 12.59% to
$35,764,483.
June 30, 2011 "Cash with Fiscal Agent" did not include the 2011 B Tax Allocation Bond
reserve of $476,906 and is now presented correctly for June 30 and September 30,
2011.
COUNCIL AGENDA ITEM NO. 3D
e indicated that she will be abstaining from voting on this
item due to the fact that she is a signer on the Agreement as the President of the
Foundation of Grand Terrace.
CC-2011-99 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
_ HAYS, CARRIED 3-0-0-2 (COUNCILMEMBERS SANDOVAL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Change in Treasury Position - Fiscal Year-to-Date Compared to Previous Year •
June 30 Sep 30 %
2010 2011 Change Chg
Investment Pools 14,307,657 31,030,898 16,723,241 53.9
Investment Instruments 1,081,029 1,081,008 -21 0
Funds with Institutions 783,965 594,777 -189,188 -31.8
Total Cash and Investments $16,172,651 $32,706,683 $16,534,032 50.5
Funds with Fiscal Agent 1,300,000 3,057,800 1,757,800 57.5
Total $17,472,651 $35,764,483 $18,291,832 51.1
FISCAL IMPACT:
The purpose of this report is to report the current cash and investment position. There is
no financial impact due to this report.
Respectfully submitted:
Bernie Simon, Finance Director
ATTACHMENTS:
Treasurer's Report September 30, 2011
Treasury Cash Position History to September 30, 2011
C_ ouncil'Action
;Approved as Recommended:
Denied/Other:
Council Motion:
1,081,008 -24 0
Funds with Institutions 1,834,189 594,777 -1,239,412 -208
Total Cash and Investments $37,209,013 $32,706,683 -4,502,330 -13.7
•
Funds with Fiscal Agent 3,057,800 3,057,800 0 0
Total $40,266,813 $35,764,483 $-4,502,330 -12.6
ield is now approximately .38% in September 2011
compared to 1.51% in June 2009.
Overall cash and investments, including cash with fiscal agent, decreased 12.59% to
$35,764,483.
June 30, 2011 "Cash with Fiscal Agent" did not include the 2011 B Tax Allocation Bond
reserve of $476,906 and is now presented correctly for June 30 and September 30,
2011.
COUNCIL AGENDA ITEM NO. 3D
e indicated that she will be abstaining from voting on this
item due to the fact that she is a signer on the Agreement as the President of the
Foundation of Grand Terrace.
CC-2011-99 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
_ HAYS, CARRIED 3-0-0-2 (COUNCILMEMBERS SANDOVAL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
74e toc%awn Li.
•
Grand Terrace
CALIFORNIA
City of Grand Terrace
CRA of Grand Terrace
Cash&Investment Report
September 30,2011
FUNDS IN INVESTMENT POOLS Book PAR Market Yield Maturity
California Asset Management Program 3,870,363 3,870,363 3,870,363 0.120% n/a
State Treasurer-LAIF: City Account 3,753,272 3,753,272 3,760,207 0.380% n/a
State Treasurer-LAIF: CRA Account 23,407,263 23,407,263 23,450,510 0.380% n/a
TOTAL 31,030,898 31,030,898 31,081,079
INDIVIDUAL INVESTMENT INSTRUMENTS
US Bank Safekeeping :
First American Treas Oblig Fnd 1,071,782 1,071,782 1,071,782 0.010% n/a
First Financial Equity-Money Market 9,226 9,226 9,226 0.050% n/a
TOTAL 1,081,008 1,081,008 1,081,008
FUNDS WITH BANK INSTITUTIONS
Account Insured Other Total
Name Deposits Deposits Deposits Yield Maturity
Bank of America General 240,945 0 240,945 0.000% n/a •
Bank of America Savings 250,000 21 250,021 0.100% n/a
Bank of America Payroll 9,811 0 9,811 0.000% n/a
Bancomer CD 94,000 0 94,000 0.500% 6/8/12
TOTAL 594,756 21 594,777
Duration
GRAND TOTAL Book PAR Market` Ave Days Ave Rate
INVESTMENTS 32,455,927 32,455,927 32,506,108 1.05 0.332%
CASH 250,756 250,756 250,756
GRAND TOTAL 32,706,682 32,706,682 32,766,864
Financing
FUNDS WITH FISCAL AGENT Issue Book Par Market Yield Maturity
First American Treasury Obligations 2004 TABS 1,300,000 1,300,000 1,300,000 0.010% n/a
First American Treasury Obligations 2011A TABS 1,280,894 1,280,894 1,280,894 0.010% n/a
First American Treasury Obligations 2011 B TABS 476,906 476,906 476,906 . 0.010% n/a
TOTAL FUNDS WITH FISCAL AGENT 3,057,800 3,057,800 3,057,800
AL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
CITY/CRA INVESTMENT AND CASH POSITION BY QUARTER .
9/30 12/31 3/31 6/30 9/30 12/31 3/31 6/30 9/30
2009 2009 2010 2010 2010 2010 2011 2011 2011
Investment Pools 14,769,278 16,982,992 16,750,980 17,341,092 14,307,657 14,829,888 15,378,021 34,293,792 31,030,898
1,081,038 1,081,038 1,081,040 1,081,042 1,081,029 1,081,029 1,081,031 1,081,032 1,081,008
Funds with Institutions 583,996 • 594,460 977,098 456,629 783,965 1,142,412 859,664 1,834,189 594,777
Total Cash and Investments $16,434,312 $18,658,490 $18,809,118 $18,878,763 $16,172,651 $17,053,329 $17,318,716 $37,209,013 $32,706,683
Funds with Fiscal Agent 1,302,464 1,300,086 1,300,000 1,300,000 ' 1,300,000 1,300,000 1,300,000 3,057,800 3,057,800
Total $17,736,776 $19,958,576 $20,109,118 $20,178,763 $17,472,651 $18,353,329 $18,618,716 $40,266,813 $35,764,483
Treasury Cash Position-All Funds
:::'::::::
imounimanomor
$30,000 000 ,, r :1,
y�
$25,000,000 '
Emilimmom , ' ;,, —Cash and Investments
$20,000,000 �.,00"MISINIEMPININIMI A
-Funds With Fiscal Agt •
$15,000 000 . ®
F ? '.,
$10,000 000 ,. ' . inn - : Eism' '' ': ...
k: y i ,I
$5,000,000
$0 MMINEMENNEIZMW
GP +o, )0 ‘,1 4,4$ yoQ moo, 1 �a� 40 )J geQ ...
Market Yield Maturity
First American Treasury Obligations 2004 TABS 1,300,000 1,300,000 1,300,000 0.010% n/a
First American Treasury Obligations 2011A TABS 1,280,894 1,280,894 1,280,894 0.010% n/a
First American Treasury Obligations 2011 B TABS 476,906 476,906 476,906 . 0.010% n/a
TOTAL FUNDS WITH FISCAL AGENT 3,057,800 3,057,800 3,057,800
AL AND
MCNABOE ABSTAINED), to approve the Co-sponsorship Agreement
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
11
Approvals
Finance Director (if applicable)
*• City Attorney RLA
City Manager bma
yMUEN AG EN DA RE PORT
MEETING DATE: November 8, 2011 Council Item ( X ) CRA Item ( )
TITLE: Noise Complaints due to Escape from Wonderland Event at
the National Orange Show
PRESENTED BY: Betsy M. Adams, City Manager
RECOMMENDATION: Review impacts from Escape from Wonderland,Event and
provide further direction to staff.
BACKGROUND:
On September 23-24, 2011, Insomniac staged a two-day electronic dance concert,
Nocturnal Wonderland, at the National Orange Show in San Bernardino which resulted
in the San Bernardino County Sheriffs Department receiving 75 noise complaints from
Grand Terrace and Loma Linda residents. A Council Workshop was held on October
11 to provide an update on efforts to mitigate the noise from future events at the NOS.
At the October 25 Council Meeting, the Council received additional information on the
mitigation efforts as they specifically related to Insomniac's Escape from Wonderland
event scheduled for the National Orange Show on October 29.
DISCUSSION: .
Despite multiple conversations, meetings and site visits with the National Orange Show,
impacts from Insomniac's Escape from Wonderland event on October 29 were not
mitigated. The Sheriffs Department received 58 noise complaints from Grand Terrace
and Loma Linda residents for this one-day event versus 75 complaints during the two-
day event in September. As a result of these noise complaints the Sheriffs Department
cited the National Orange Show General Manager for disturbing the peace (California
State Penal Code 415). The Sheriffs Department's press release on this incident is
included as Attachment A.
In addition to these 58 noise complaints, the Sheriffs Department contacted the Police
Departments in nearby cities to obtain their number of noise complaints due to
Insomniac's Escape from Wonderland event at the National Orange Show. A summary
of these noise complaints is provided in the following table:
COUNCIL AGENDA ITEM NO.7i\
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Noise Complaints due to Escape from Wonderland
Event at National Orange Show
Page 2
Noise Complaints
Escape from Wonderland Event at National Orange Show -
October 29, 2011
City # °
Colton 48
Grand Terrace 34
Loma Linda 24
San Bernardino* 92
Unincorporated San Bernardino County 1
Total 199
*Redlands Police Department forwarded noise complaints to San Bernardino Police Department.
While at the Escape from Wonderland Event, the Sheriffs Department learned that
Insomniac plans to have another event at the National Orange Show on March 17,
2012, Saint Patrick's Day. Prior to this event, the Council may want to have staff •
research and provide information on the following:
• Legal options available to the City to require the National Orange Show to mitigate
noise impacts to Grand Terrace from its events.
•
• Legal options available to residents to require the National Orange Show to mitigate • _
noise impacts from its events.
Information on these options would then be provided to Council at a future Council
Meeting or possibly in Closed Session.
FISCAL IMPACT:
To ensure the City was prepared if noise mitigation efforts were not successful, staff
worked with the Sheriffs Department to have additional law enforcement resources on
patrol in Grand Terrace and at the National Orange Show the night of October 29. The
cost for this additional law enforcement was $2,952.98. Staff recommends that the City
file a claim with the National Orange Show to seek reimbursement for this expense.
Respectfully submitted: ,
Betsy . Ad ms, City Manager
ATTACHMENTS:
ed the Police
Departments in nearby cities to obtain their number of noise complaints due to
Insomniac's Escape from Wonderland event at the National Orange Show. A summary
of these noise complaints is provided in the following table:
COUNCIL AGENDA ITEM NO.7i\
between the City of Grand Terrace and the Foundation of Grand Terrace and
authorize the Finance Director to disburse funds from the City's Events Trust
Stanckiewitz, reported that October 20th was the Great Shake Out and
that it is a perfect reminder to go out and purchase new emergency supplies and get
rid of the old items.
PUBLIC HEARINGS - None
s apartment buildings, have until
January 1, 2013 to comply with the law.
Owners should recognize that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Noise Complaints due to Escape from Wonderland
Event at National Orange.Show
•
Page 3
Attachment A: San Bernardino County Sheriff Department Press Release on Disturbing
the Peace Incident at National Orange Show on October 29, 2011
1 a
Council-Action. ,:,
;Approved,as Recommended::
`;Denied/Other
Council Motion:. '
The City Council Meeting was reconvened at 7:32 p.m.
Mayor Stanckiewitz announced that the Council met in Closed Session concerning
communications from the City of Colton and there was no reportable action taken.
Mayor Stanckiewitz adjourned the meeting at 7:35 p.m., until the next City Council Meeting
which is scheduled to be held on Tuesday, November 8, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
5295
47
Attachment A
San Bernardino County Sheriff Department Press Release on Disturbing the Peace
Incident at National Orange Show on October 29, 2011
A: San Bernardino County Sheriff Department Press Release on Disturbing
the Peace Incident at National Orange Show on October 29, 2011
1 a
Council-Action. ,:,
;Approved,as Recommended::
`;Denied/Other
Council Motion:. '
The City Council Meeting was reconvened at 7:32 p.m.
Mayor Stanckiewitz announced that the Council met in Closed Session concerning
communications from the City of Colton and there was no reportable action taken.
Mayor Stanckiewitz adjourned the meeting at 7:35 p.m., until the next City Council Meeting
which is scheduled to be held on Tuesday, November 8, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
5295
47
San Bernardino County Sheriffs Department
Current Press Release •
PC 415 DISTURBING THE PEACE --11/1/2011
ORANGE SHOW , r.
VICTIM:
SUSPECT:
On October 29,2011 the National Orange Show Event Center hosted the
Escape from Wonderland,a rave style event.This event critically impacted
the San Bernardino Sheriff's Department patrol and dispatch operations.
The Sheriff's Department provides law enforcement services to the
incorporated cites of Grand Terrace and Loma Linda.During the past two
raves held at the Orange Show,the Sheriff's Department received numerous
complaints which were brought to the attention of the Orange Show and the
promoter,Insomniac.Both assured the Sheriff's Department and the City of
Grand Terrace they would do everything possible to mitigate the noise.
The City of Grand Terrace provided six deputies to monitor the event
including a Lieutenant and Sergeant.These positions were in addition to the
regular staffing levels in the city,and were not reimbursed by the promoter.
While monitoring the noise level around the Orange Show grounds,Deputies
made several arrests for possession of illegal narcotics and possession for
sales of illegal narcotics.Two suspects were arrested for drunk in public and
one for driving under the influence.Additionally,the Santa Fe Railroad Police
arrested a registered sex offender for possessing burglary tools and was
loitering around vehicles parked in the street surrounding the event.
The Escape from Wonderland generated over 50 noise complaints from the
cities of Grand Terrace and Loma Linda.The Colton Police Department
received more then 40 noise complaints.The City of Redlands received
numerous complaints however they referred the callers to the San Bernardino
Police Department and did not document the calls.The general manager of the
Orange Show was cited for the noise disturbance and the report will be
forwarded to the District Attorney's office for review.
Anyone with additional information can contact Detective Wayne Martin at
(909)387-3522.
Refer:Sgt Ed Finneran
Station:Central Station
Phone No.:(909)387-3545
ROD HOOPS,SHERIFF
SAN BERNARDINO COUNTY SHERIFF-CORONER DEPARTMENT
do Public Affairs Division
655 East Third Street
San Bernardino,California 92415-0061
Telephone: (909)387-3700
that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Approvals
Finance Director (if applicable) B.S.
: '►r r= City Attorney RLA
City Manager bma
AG EN DA REPORT
MEETING DATE: November 8, 2011 Council Item (X) CRA Item ( )
TITLE: . Appropriation of Waste Water Disposal Fund for Temporary
Professional Staff— Sewer Billing Conversion
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve, appropriate and authorize City Manager to execute
standard contract with Muni Temps.
BACKGROUND:
Since 2000, Riverside Highland Mutual Water Company (RHMWC) has.agreed to bill.
the Grand Terrace sewer user charges along with the water bill. In exchange, the City •
reimbursed a share of the RHMWC billing costs. The costs were roughly $1,250 to
1,500 per month. RHMWC has recently advised the City that it will no longer bill sewer
user charges with the water bill. RHWC did not disclose a reason for the change. The
City billed a separate bimonthly sewer invoice to residents and businesses prior to
budgetary reductions in 1999.
DISCUSSION:
Staff has been exploring alternate ways to bill sewer charges for some time and has
had discussions with Burrtec to take over the sewer charge billing. On September 27,
2011 Council adopted a resolution to accommodate Burrtec to do sewer billing. Staff ,
and Burrtec anticipate that the flat fee residential sewer charge will be billed bimonthly
with the trash fee and such conversion should generally proceed with not too many
problems. However, commercial sewer billing creates a greater challenge because it is
generally based on water usage, and since 2003 may also be a function of the type of
discharge, and thus needs a variable charge billing system which Burrtec system which
does not have. Since the City has less than 100 commercial sewer customers, the best
short term solution is for the City to handle commercial sewer billing.
Staff is requesting the help of a temporary senior accountant to undertake the
commercial sewer billing project as well to assist staff with other sewer fund (Waste
Water Disposal Fund) accounting assignments.
COUNCIL AGENDA ITEM NO.E3A
.
Refer:Sgt Ed Finneran
Station:Central Station
Phone No.:(909)387-3545
ROD HOOPS,SHERIFF
SAN BERNARDINO COUNTY SHERIFF-CORONER DEPARTMENT
do Public Affairs Division
655 East Third Street
San Bernardino,California 92415-0061
Telephone: (909)387-3700
that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
The project scope would include, but is not limited to:
• Observation, documentation of current commercial billing procedures
• Create database for commercial customers, reconcile data base to other city
databases
• Reconciliation of commercial billing trial balance account receivables
• Analyze account receivables
• Assist in billing rates in accordance to the adopted requirements of City of
Colton/City of Grand Terrace, including the 2004 ordinance and rates. Confer
with staff, Burrtec and Black and Veatch (City's sewer technical consultant), as
may be needed.
• Set up a temporary billing system and history file of commercial users, including
billing profile, billing book for commercial customers, receipting system and all
applicable procedures
• Reconcile list of sewer connections to Waste Water Disposal Fund and prepare
vouchers
• Assist residential sewer customer change over, as needed
Staff has reviewed and selected a temporary senior accountant from MuniTemps.
The cost is $49 per hour. It is anticipated that the project may take three months at a
cost of $21,200 based on a 36 hour work week. Staff is requesting an appropriation
of $25,000 from the Waste Water Disposal Fund -21 to cover any additional time
and contingency cost that may be required to complete this time sensitive project.
FISCAL IMPACT:
Funding for a temporary professional staff person is not included in FY 2011-12 and will
require an appropriation from available undesignated, unreserved Waste Water
Disposal Equity Balance. Appropriation of $25,000 would reduce the projected available
WWD fund equity to $1,360,151 and increase expenditure budget line item 21-140-250.
Respectfully submi ed:
Bernie Simon, Finance Director
ATTACHMENTS:
, 4
None
,Approved-.as Recommended
Denied/Other.:.
Council Moti;o.n , . t -
e best
short term solution is for the City to handle commercial sewer billing.
Staff is requesting the help of a temporary senior accountant to undertake the
commercial sewer billing project as well to assist staff with other sewer fund (Waste
Water Disposal Fund) accounting assignments.
COUNCIL AGENDA ITEM NO.E3A
.
Refer:Sgt Ed Finneran
Station:Central Station
Phone No.:(909)387-3545
ROD HOOPS,SHERIFF
SAN BERNARDINO COUNTY SHERIFF-CORONER DEPARTMENT
do Public Affairs Division
655 East Third Street
San Bernardino,California 92415-0061
Telephone: (909)387-3700
that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING — OCTOBER 25, 2011
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was
held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand
Terrace, California, on October 25, 2011 at 6:00 p.m.
PRESENT: Walt Stanckiewitz, Chairman
Lee Ann Garcia, Vice-Chairman
Darcy McNaboe, Agency Member
Bernardo Sandoval, Agency Member
Gene Hays, Agency Member
Betsy M. Adams, City Manager
Tracey Martinez, City Clerk
Bernie Simon, Finance Director
Joyce Powers, Community & Economic Development Director.
Richard Shields, Building & Safety Director
John Harper, City Attorney
Sgt. Ed Finneran, San Bernardino County Sheriff's Department
ABSENT: Lt. Steve Dorsey, San Bernardino County Sheriffs Department
Rick McClintock, San Bernardino County Fire Department
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:50 P.M. •
1. APPROVAL OF 10-11-2011 MINUTES
CRA-2011-53 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY VICE-
CHAIRMAN GARCIA, CARRIED 5-0, to approve the October 11, 2011
Minutes.
2. UPDATE ON THE APPEAL OF THE AGENCY'S ABX1 27 VOLUNTARY
ANNUAL PAYMENT TO THE STATE
Community and Economic Development Director Joyce Powers gave an overview of
the appeal of the Agency's ABX1 27 Voluntary Annual Payment to the State and
reviewed the State Department of Finance's final remittance amount for Fiscal Year
2011-12 in response to the Agency's appeal. This is an information item and there
is no action required of the Agency.
Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 7:35
p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,
November 8, 2011 at 6:00 p.m.
CRA AGENDA ITEM NO.
e City to handle commercial sewer billing.
Staff is requesting the help of a temporary senior accountant to undertake the
commercial sewer billing project as well to assist staff with other sewer fund (Waste
Water Disposal Fund) accounting assignments.
COUNCIL AGENDA ITEM NO.E3A
.
Refer:Sgt Ed Finneran
Station:Central Station
Phone No.:(909)387-3545
ROD HOOPS,SHERIFF
SAN BERNARDINO COUNTY SHERIFF-CORONER DEPARTMENT
do Public Affairs Division
655 East Third Street
San Bernardino,California 92415-0061
Telephone: (909)387-3700
that this checklist is not all inclusive and in addition to the items listed
above owners are responsible for ensuring that their properties are in compliance with all applicable
provisions of the Grand Terrace Municipal Code, including California Model Building Codes and
California Health and Safety Code.
receiver, or encumbering the property during the receivership.
ts rights shall be directed to the Inland
Fair Housing and Mediation Board T#ir eoLurse can benefit both tenants and property owners IR
this educ_tional session the class will rover items such as:
to enter into the
lack of property management knowledge. Property
management courses are offered through local rental property management associations. A
property owner in violation who chooses to attend an "Essentials of Rental Property Management"
or similar such approved seminar will have the amount of their violation reduced by the cost of the -
seminar when proof of completion is remitted with the payment of the fine. The community
services officer can refer a property owner to a local association for approvedseminar information.
The failure of any property owner to pay fines assessed by administrative citation, within the
specified time, will result in the city's pursuit of all legal remedies available to recover amount of
the fine, penalties, and associated costs.
Community Redevelopment Agency Minutes
October 25, 2011
Page 2
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment .
Agency of the City of Grand Terrace
onal Orange Show on October 29, 2011
1 a
Council-Action. ,:,
;Approved,as Recommended::
`;Denied/Other
Council Motion:. '
The City Council Meeting was reconvened at 7:32 p.m.
Mayor Stanckiewitz announced that the Council met in Closed Session concerning
communications from the City of Colton and there was no reportable action taken.
Mayor Stanckiewitz adjourned the meeting at 7:35 p.m., until the next City Council Meeting
which is scheduled to be held on Tuesday, November 8, 2011 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
5295
47