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06/12/2018 � CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JUNE 12, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council INVOCATION The Invocation was given by Pastor Steven Brandt of Church on the Hill. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Management Analyst, Todd Nakasaki. Attendee Name ..Title Status. Arrived, Darcy McNaboe_ Mayor Present Sylvia Robles Mayor Pro Tern Present Doug Wilson Council Member Absent Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Richard Adams City Attorney Present Debra Thomas City Clerk Present _ Alan French Public Works Director Present Sandra Molina Planning & Development Services Present Director Cynthia A. Fortune Assistant City Manager Present Richard Adams, II, City Attorney, announced that there is an immediate need to take action on an item that, came to the attention of the City after the agenda was posted.. The need is to add Closed Session Item Number 2. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8. A. SPECIAL PRESENTATIONS - NONE City of Grand Terrace Page 1 Minutes Grand Terrace City Council June 12, 2018 B. CONSENT CALENDAR RESULT: F APPROVED [UNANIMOUS] MOVER: S Ivia,Robles, Mayor Pro Tem.,`;; SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe; Sylvia Robles, Bill Hussey, Kenneth J. Henderson ABSENT:," Doug Wilson 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes — Regular Meeting — 05/22/2018 3. Attachment to Minutes - Regular Meeting - 5/22/2018 4. Planning Commission, Historical & Cultural Activities Committee, Volunteer Emergency Operations Committee, Oversight Board for the Successor Agency of the Grand Terrace Community Redevelopment Agency and Parks & Recreation Advisory Committee Meeting Minutes RECEIVE AND FILE. 6. Legislation Requiring Local Agencies to Review Its Conflict of Interest Code to Comply with the Political Reform Act DIRECT THE CITY MANAGER TO REVIEW ITS CODE AND SUBMIT A NOTICE BY OCTOBER 1, 2018 TO THE CITY COUNCIL THAT EITHER AMENDMENTS ARE REQUIRED OR THAT NO AMENDMENTS ARE NECESSARY. 7. 2018-2019 Landscape & Lighting Assessment District 89-1 Intent 1. ADOPT RESOLUTION NO. 2018- , A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT; 2. ADOPT RESOLUTION NO. 2018- , A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S• "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2018-2019 IN A DISTRICT WITHIN SAID CITY; AND 3. ADOPT RESOLUTION NO. 2018- , A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15,. PART 2 . OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON City of Grand Terrace Page 2 Minutes Grand Terrace City Council June 12, 2018 8. Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance and Rehabilitation Account (RMRA) 2018-2019 RECOMMENDATION: ADOPT RESOLUTION NO. 2018- APPROVING THE LIST OF PROJECTS TO BE SUBMITTED TO THE CALIFORNIA TRANSPORTATION COMMISSION (CTC) FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDING Agenda Item #5 was pulled for discussion by Council Member Bill Hussey. 5. Approval of Check Register No. 05312018 in the Amount of$782,710.09 APPROVE CHECK REGISTER NO. 05312018 IN THE AMOUNT $782,710.09 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. Council Member Hussey requested clarification why the City is paying Mr. Herman Hilkey. Cynthia Fortune, Assistant City Manager explained as part of Mr. Hilkey's separation and his tenure on City Council, he was allowed reimbursement up to $1,800.00 annually for insurance. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey,Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: Darcy McNaboe, Sylvia Robles; Bill Hussey, Kenneth J. Henderson ABSENT:. . Doug.Wilson C. PUBLIC COMMENT Darlene Duron and Paul Luna, Relay for Life shared the success of Relay for Life's event held at Grand .Terrace High School where they raised $78,000.00. They presented a thank you plaque and a Bronze Sponsor plaque to the City Council. Johan Gallo, Grand Terrace thanked staff and City Council for holding three (3) budget meetings throughout the City. He wanted to share his concern regarding the funding shortfall to cover an additional law enforcement officer in the City. He reiterated that the City is going to ask the residents to vote on a tax to help fund this position, however asked the City to look where they can generate revenue to help ease the burden of the increase in-property tax. City of Grand Terrace Page 3 Minutes Grand Terrace City Council June 12, 2018 Jeff Allen, Grand Terrace expressed his concerns that no rebuttal argument will be placed in the Voter Information Guide as no author of an argument against the argument in favor of a tax measure was submitted. He also shared his concerns with the amount being proposed for each parcel. Richard Adams, City Attorney explained to be qualified to write a rebuttal, you would have had to have written an argument which is outlined in the Elections Code. Bobbie Forbes, Grand Terrace supports a supplemental tax placed on the residents however she believes the City.should supplement funding where needed. She also has concerns about the response time regarding a recent incident requiring the need for law enforcement. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member.Kenneth J. Henderson thanked everyone for their outpouring support on the recent passing of his sister. He has received a number of emails, texts and other contacts for which he was very thankful. He will be taking his leave early from the City Council meeting to travel to northern California for a graveside ceremony. Council Member Bill Hussey Council Member Bill Hussey thanked all the residents who came out to the budget meetings. He also wanted to thank the residents who came out and helped with the Vietnam Memorial Moving Wall located in Bloomington. Council Member Doug Wilson Absent. Mayor Pro Tern Sylvia Robles Nothing to report. Mayor Pro Tern Sylvia Robles moved that Closed Session be addressed before New Business which was seconded by Council Member Bill Hussey. RESULT:. APPROVED [UNANIMOUS]; MOVER Sylvia Robles, Mayor Pro.Tern SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe;Sylvia Robles; Bill Hussey; Kenneth J; Henderson ABSENT:- Doug Wilson Mayor Darcy McNaboe Mayor Darcy McNaboe attended a follow-up meeting on June 4, 2018 with the National Orange.Show hosted by the City of San Bernardino. The City of San Bernardino's City of Grand Terrace Page 4 Minutes Grand Terrace City Council June 12, 2018 Mayor and City Manager have been working with the board members and management of National Orange Show to come to an agreement for the event center to operate in such a manner that they don't disturb the. surrounding communities. A draft Memorandum of Understanding has been prepared which, will address the issues affecting those communities. She also attended the SBCTA Board Meeting scheduled June 6' and addressed those items not on Metro Valley Study and General Policy Committee Meetings as follows: • Conference with Legal Counsel - Existing Litigation • Public Employee Performance Evaluation - Executive Director and Legal Counsel • Appointed Mayor Carey Davis of the City of San Bernardino to the Southern California.Regional Rail Authority Board of Directors • Approved an Addendum to the Redlands Passenger Rail project • Approved an increase in contingency for Stadler US for Procurement of Diesel Multiple Unit Vehicles for the Redlands Rail • Receive and file an Analysis of Operations and Maintenance Costs for Various Transit Modes • Updated Right-of-Way Acquisitions associated with the Redlands Passenger Rail Project • Presentation and Status Update on the San Bernardino Line Hybrid-Rail Study • Report on the Procurement Procedures for the San Bernardino Santa Fe Depot Station lighting repair work. • Approved the Southern California Regional Rail Preliminary Budget • Reviewed testimony from the September 2017 Unmet Transit Needs • Allocated Major Local Highway Program Funds to the City of Twentynine Palms Approved a Loan Agreement with the City of Hesperia for the 1-15/Ranchero Road Interchange • Conducted Public Hearing for the Adopted and Proposed Fiscal Year 2018-2019 SBCTA Budget •. Express lanes will be added to Interstate 10 • Authorized the Executive Director to Award and Execute Contract for the Corridor 1 Toll System to TransCore, LP • Authorized Execution of an 1-10 Corridor Contract 1 Design Build Contract to Lane-Security Paving Joint Venture • Election of Officers was held for Fiscal Year 2018-2019 o Elected James Ramos as Board President o . Elected Darcy McNaboe as Board Vice-President E. PUBLIC HEARINGS - NONE City of Grand Terrace Page 5 Minutes Grand Terrace City Council June 12, 2018 F. UNFINISHED BUSINESS — NONE I. RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 6:26 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code,Section 54956.9 Case Name: City of Grand Terrace v. Riverside Highland Water Company Case Number: CIVDS17192996 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government code Section 54956.8 Property: Grand Terrace Child Development center located at 22400 Barton Rd #200, Grand Terrace, CA 92313 Agency Negotiator: G. Harold Duffey, City Manager Negotiating parties: 22400 Barton, LLC - James D. Franklin Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION The City Council reconvened to Open Session at 6:51 p.m. REPORT OUT OF CLOSED SESSION 1. City Attorney Adams announced City Council received a report in Closed Session and provided direction and no final action was taken. Mayor McNaboe was not present for discussion on this item. 2. City Attorney Adams announced the Agency Negotiator provided the City Council with a report on an offer.that was made. The City Council provided direction and no final action was taken. Mayor McNaboe was present for discussion on this item. G. NEW BUSINESS 9. Introduction of Proposed Budget for Fiscal Year 2017-18 G. Harold Duffey, City Manager and Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Assistant City Manager Fortune outlined three items that were left out of the staff report J (but listed in the Power Point) that represent Significant Increases to the City's budget for 2017-18 and 2018-19: CalPERS Unfunded Accrued Liability UAL annual increase, City of Grand Terrace Page 6 Minutes Grand Terrace City Council June 12, 2018 Public Safety contract annual increase and Loss of Successor Agency Administrative Allowance. . Additional information was provided to the City Council addressing staff reductions to balance the City's budget. City Manager Duffey recommended to the City Council that an increase to the Assistant City Manager's salary be made to address a compaction issue. Assistant City Manager Fortune pointed out to Council that in their agenda packet, Use of Fund.Balance under Street Fund shows-$1,008,760 when the correct amount should be $1,033,760. City Council provided direction to City Manager Duffey to schedule a Special Meeting on June 19, 2018 at 6:00 p.m. to conduct a Budget Workshop. Council Member Henderson left the dais and departed the City Council meeting at 7:28 P.M. 1. RECEIVE AND FILE THE PROPOSED BUDGET FOR FISCAL YEAR 2018-19; AND 2. BEGIN BUDGET DELIBERATIONS FOR THE PROPOSED BUDGET FOR FISCAL YEAR 2018-19. RESULT: CONSENSUS Council Member Henderson departed the City Council meeting at 7:28 p.m. 10.Fabulous 40th Anniversary Events and Updates G. Harold Duffey, City Manager gave the Power Point presentation for this item. Discussion ensued regarding the roles of committee members and volunteers for the City's 40t" Anniversary dinner committee. Additional discussion was held regarding communication, direction and the execution of events currently scheduled throughout the year. PROVIDE DIRECTION TO STAFF RESULT: CONSENSUS 11.Approve Professional Services Agreement for Preliminary Engineering Services for Mt. Vernon Safety Improvement Alan French, Public Works Director gave the Power Point presentation for this item. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH EVAN BROOKS ASSOCIATES FOR PRELIMINARY ENGINEERING SERVICES FOR THE MT. VERNON SAFETY IMPROVEMENT PROJECT 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AFOREMENTIONED City of Grand Terrace Page 7 Minutes Grand Terrace City Council June 12, 2018 AGREEMENT AND ANY AMENDMENTS RESULT. APPROVED'[UNANIMOUS] MOVER: - Sylvia Robles; Bill Hussey,",' f ' AYES: Darcy McNaboe, Sylvia Roble_s,'Bill Hussey ABSENT: . Kenneth J. Henderson, Doug Wilson H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced that the Blue Mountain Silver Liner returned on May 29, 2018. He also provided photos of the new Animal Control & Code Enforcement vehicle. City Manager Duffey,announced the City received the Habitat Conservation Fund Grant' of $212,000.00 for the Blue Mountain Trailhead. Starting in July training will begin and afterwards, the City can start working on having a trailhead established in the Blue Mountain. J. ADJOURN Mayor McNaboe adjourned the meeting at 8:08 p.m. in memory of Masako Gifford. The City will host a Special City Council Meeting on June 19, 2018 at 6:00 p.m. and the next Regular City Council Meeting will be held on Tuesday, June 26, 2018 at 6:00 p.m. Dar Mayor 1565ra L. Thomas, City Clerk City of Grand Terrace Page 8