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HomeMy WebLinkAboutCJPIA-GL Academy-Agenda-2021 FINAL (003)INTEGRITY EXCELLENCE INNOVATION TEAMWORK Providing innovative risk management solutions for our public agency partners May 4 – 6, 2021 GOVERNANCE LEADERSHIP VIRTUAL ACADEMY AGENDA Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY Tuesday, May 4th 7:45 – 8:15 a.m. Welcome and Ice Breaker (Jon Shull) 8:15 – 9:15 a.m. (1) Governing Body Leadership and Risk Management: The Role of the Elected Official Speaker: Ken Hampian Setting the stage for the rest of the Academy, this session will rely heavily on participants to explore such questions as: •What role does the governing body leadership play in managing risk? •What does “good leadership” look like? •What makes the governing body’s role so challenging? •What are some of the best governing body practices in managing risk – and what are some of the worst? •What responsibility does the individual board member or elected official have in protecting their agency from unwarranted risk? 9:15 – 9:30 a.m. Break 9:30 – 10:30 a.m. (2) How the California JPIA Partners with Members in Managing Risk Speaker: Norm Lefmann Risks cut across every dimension of your organization. They find their way into the services you provide. They sit in the corners of your buildings, stand unsuspectingly in your parks, and lie present in the conduct of your employees. Risks seemingly appear on your streets and roads. They are everywhere. Left alone, they rob your resources, tarnish your reputation, and threaten persons and property. This session will explore how the Authority works with your staff in managing risk. It will help you understand the greatest risks your organization faces. In addition, you will learn the key strategies of managing risk successfully. 10:30 – 10:45 a.m. Break 10:45 – 12:00 p.m. (3) From Campaign to Governance Speaker: Ken Hampian Political campaigns are very different from governing. They require different behaviors and strategies; they can be rough! After the election, even small changes in governing bodies’ composition can yield big changes in group dynamics. Although the shift from campaigning to governing can be difficult, making this transition is vital to getting good things done for our communities. This session will explore ways to support a constructive shift from the campaign to governing, including best practices for onboarding new council or board members and reestablishing the new council/board and council/board-staff teams. 12:00 p.m. Grab your lunch and join us for our next session 12:15 – 1:30 p.m. (4) Keys to Being an Effective Governing Body Member Speaker: Kevin Duggan Whether you are a veteran council or board member, or relatively new to the role, it’s important to periodically reflect on those traits, skills and mindsets that will help you not only maximize your effectiveness, but also have an experience that is rewarding and even enjoyable. This interactive session will provide an opportunity to not only learn from others, but to share your suggestions for success in this critical role. 1:30 p.m. Closing Remarks/Day One (Jon Shull) Wednesday, May 5th 7:45 – 8:15 a.m. Welcome (Jon Shull) 8:15 – 10:15 a.m. (5) Increasing the Odds of Avoiding an Ethical Crisis Speaker: Kevin Duggan Few circumstances have the potential of derailing a successful professional or political career than becoming embroiled in an ethical crisis. Such events also can devastate organizations— particularly public organizations. Yet many individuals and organizations become entangled in ethical crises without even recognizing the red flags along the way. This session is not about memorizing rules or laws. It is designed to help you understand the ways in which we can inadvertently fall victim to an ethical crisis, and strategies to reduce the likelihood of that occurring. 10:15 – 10:30 a.m. Break AGENDA Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY 10:30 – 11:45 a.m. (6) Goal Setting – Aligning Community, Governing Body, and Staff Goals Speakers: Ken Hampian and Jim Lewis The International City/County Management Association describes council/governing board goal setting and city/ agency manager performance evaluation as “…the most dynamic and harmonizing event that governing boards and managers experience”. Setting highly-focused priorities—and aligning these priorities with the work of staff—is especially important during challenging economic times. Yet many agencies do not have structured, inclusive ways of either setting goals or evaluating the manager. Using real-world examples, this session will explore techniques for setting goals and prioritizing work to achieve them. 11:45 a.m. – 12:00 p.m. Closing Remarks/ Day Two (Jon Shull) Thursday, May 6th 7:45 – 8:15 a.m. Welcome (Jon Shull) 8:15 – 9:45 a.m. (7) Working Effectively with Fellow Elected Officials, the Manager, and Staff Speaker: Kevin Duggan Successful cities and agencies require effective working relationships between the city/governing council, the city manager, and the city or agency staff. However, developing and maintaining such relationships is not easy. This session will review strategies and best practices for creating mutually effective working relationships while addressing the potential obstacles that can be encountered along the way. This session will provide ample opportunity to share your experiences and suggestions on this important topic. 9:45 – 11:15 a.m. (8) Characteristics of Effective Governing Bodies Speaker: Ken Hampian This session builds on what was learned in previous sessions (Keys to Being an Effective Governing Body Member and Working Effectively with Fellow Elected Officials, the Manager, and Staff) to offer suggestions and share ideas on the ultimate goal for all governing bodies: effective performance. Learn and share ideas regarding the individual characteristics and team practices that promote successful governing and effective leadership of organizations and communities. 11:15 – 11:45 a.m. Break and grab your lunch to join us for the last session 11:45 a.m. – 1:00 p.m. (9) Elected Officials’ Guide to Social Media Speaker: Scott Grossberg The power and influence of social media is undeniable. It has become the backbone of many communication strategies and remains a primary tool for connecting with constituents, building a reputation, and enhancing your agency’s presence. And it also brings with it unique and constantly changing issues for elected officials. As part of the session handouts, you will be receiving a Quick Start Social Media Guide and other materials to assist you in your social media use. 1:00 – 1:30 p.m. Closing Remarks (Jon Shull) 1:30 p.m. Academy Adjourns Scheduled Speakers: Kevin Duggan Scott Grossberg Ken Hampian Norm Lefmann Jim Lewis Jon Shull AGENDA Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY Request for Registration Those interested in attending this Academy must submit a “request to register” on the event website by April 26, 2021. To submit a request to register, go to cjpia.org and log into myJPIA. Once logged in, locate the Academy in the home page slides. Click on the slide and you will be directed to the event website to complete your request. An email will also be sent to members approximately one month before the academy start date that will include the event website link to request a registration. Registration is limited to 30 people. Upon submitting your request to register, a notification email should be received. Within five business days after the deadline, the Authority will either confirm registration by email or place the person on a waiting list. For those placed on the waiting list, should space become available, you will be notified as such by email. Registration Fee Registration is at no cost for members! Cancellation and No-Show Policy To ensure the success of our academy, all registrants must adhere to strict guidelines regarding cancellation and no- shows. Doing so will enable better planning for instructors, catering, room space, and academy materials. When circumstance prevents a registered attendee from attending the academy, the Authority must be contacted by May 1, 2021. If cancellation occurs after this date, the registrant may be subject to a cancellation fee. If, under such circumstance, the registrant feels that such cancellation was made because of reasons beyond the registrant’s control, a letter of explanation must be provided in order to request waiver of cancellation fees. The request waiver of cancellation fees must be received within 30 days of the academy’s conclusion, whether or not an invoice has been received. Upon receipt of request waiver of cancellation fees, the Authority will evaluate each circumstance and has final say on whether or not a waiver is granted. Registrants for academies can avoid cancellation fees by transferring the registration to another person from the same agency by May 1, 2021. Should a registrant fail to show for the academy, the registrant may also be subject to a cancellation fee. If a “no show” situation occurs, the member agency will receive an email informing the agency of the pending cancellation fee. The member will have 30 days to provide a response and explanation before a final determination is made. Registration contact Michelle Aguayo Training Coordinator California JPIA (562) 467-8777 maguayo@cjpia.org Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY ABOUT THE SPEAKERS INTEGRITY | EXCELLENCE | INNOVATION | TEAMWORK Kevin C. Duggan Kevin Duggan has served in local government for more than 45 years. He continues to serve as a mentor and advisor to several organizations including volunteering with ICMA and Cal-ICMA as a coach, advising aspiring and new city managers, managers in transition, and those entering their “encore” phase. He is also the ethics advisor and currently serves as a senior advisor in the San Francisco Bay Area with ICMA and Cal-ICMA. Kevin was the city manager in Mountain View and Campbell, California for a total of 27 years, and was the West Coast regional director at ICMA. At ICMA, he provided professional assistance to the state associations in the region, and helped build Cal-ICMA into a vibrant association that, among a number of initiatives, developed the Cal-ICMA Coaching Program, undertook the Survival Skills Project, and launched the Encore and Talent Initiatives. He also coordinated ICMA’s role in finding professional interim leadership for the City of Bell after its ethics scandal, and supported local efforts to preserve the council-manager plan in Sacramento. Kevin shares his expertise through his professional roles, presentations at conferences, and numerous articles for professional outlets such as PM Magazine and other ICMA publications. In 2013, he received the National Public Service Award from the American Society for Public Administration and the National Academy of Public Administration. He received a bachelor’s degree in Political Science and Master of Public Administration from San Jose State University. Scott Grossberg Scott Grossberg has transformed the way public agencies, public employees, and elected officials meet the public’s needs and govern their agencies. He is fiercely committed to guiding public entities, elected officials and public employees to achieve peace of mind, reduce the risk of litigation, and maximize their resources in credible and cost-effective ways so they can start enjoying meaningful and efficient places to work. If you’re looking for a proven professional who can guide you to address the risks of litigation, legal management of public property, and the mindset needed to handle the ever-changing landscape of addressing the public, you’ve come to the right place. With over 30 years of experience working with amazing clients with similar worries and concerns, and guiding them to achieve and experience remarkable results, Scott’s mission and commitment is to protect, defend, and educate public entities and their employees. Scott is a recognized authority on public entity and municipal law, public speaking, memory, communication skills, stress management, and personal productivity. Scott has addressed such distinguished audiences as the Department of the Navy, the Federal Bureau of Investigation, the California Continuing Education of the Bar, the American Bar Association, League of California Cities, the California Joint Powers Insurance Authority, PARMA, the California Association of Joint Powers Authorities, and various law enforcement agencies. He has been a guest presenter multiple times at the prestigious Pepperdine University School of Law’s Straus Institute for Dispute Resolution. He has served as lead trial counsel, advisor, and coach for political and business leaders, government agencies, and public employees. He is also the host of the highly acclaimed podcast, “Lawsuit-Proofing Your City.” Scott is the owner of his own law firm, and holds a Bachelor of Arts from California State Polytechnic University in Philosophy and Theatre Arts, and obtained his juris doctorate from the University of La Verne College of Law. A veteran trial lawyer, Scott is admitted to practice law before the Supreme Courts of the United States and California, and has numerous published appellate decisions. You can find Scott at scottgrossberglaw.com. Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY ABOUT THE SPEAKERS INTEGRITY | EXCELLENCE | INNOVATION | TEAMWORK Ken Hampian Ken Hampian brings over 35 years of public service experience to his work, including at the city, county and Federal levels of government. His final 20 years were in San Luis Obispo, first as the assistant city manager and later as city manager (about 10 years each). In 2010, he left city management (voluntarily!) to pursue other interests. In the summer of 2011, Ken served as the pro-bono city manager of the City of Bell during a time of crisis there. He has received state and national recognition for his Bell service, including the International City & County Manager’s Association Hall of Fame Ethics Award, and Public CEO’s City Employee of the Year, 2012. Ken has co-authored a book, Guide to Local Government Finance in California. League of Cities Executive Director Chris McKenzie calls the book “...the most comprehensive treatment of local government finance in any state that I have ever seen.” Ken presently consults and trains, including with the Police Officer Standards and Training Program, and the San Mateo County Leadership Academy. He has assisted several cities with community goal setting, and teaches a leadership and public policy course at Cal Poly San Luis Obispo. Norm Lefmann Norm Lefmann is the Assistant Executive Officer for the California JPIA. As such, he oversees programs including risk management, training, claims, and strategic planning for the organization. Norm holds a bachelor’s degree in public administration from San Diego State University, and has also earned a master of public administration from the Maxwell School at Syracuse University. Additionally, he has completed associate certificates for risk management, risk management for public entities, and risk pool management. Before joining the Authority, Norm worked for the City of Burbank and was an adjunct professor at the Graduate Center for Public Policy & Administration at Long Beach State University. Jim Lewis Jim Lewis became City Manager of Pismo Beach on March 1, 2013. He is passionate about public service, and is committed to building quality and sustainable organizations that serve the public to their best and most efficient ability. During his tenure in Pismo Beach, Jim has focused on building a staff culture built on pride, integrity, and service, enhancing the quality of life for residents through enhanced programs and services, and revitalizing the downtown and neighborhood commercial areas. Prior to serving as City Manager of Pismo Beach, Jim served as the Assistant City Manager and President of the Office of Economic Development for the City of Atascadero. In this role, Jim was responsible for economic development, human resources, labor relations, technology, organizational development, the creation of new revenues and operating efficiencies, and several special projects. Prior to this role, Jim served as the Assistant to the City Manager for the City of Claremont. In both positions, Jim was successful in transforming downtowns and building pride and positive relationships amongst business owners, community groups, neighborhoods, and the city. He has helped build supportive, dedicated, and entrepreneurial staff cultures focused on offering high customer service to the community. Jim also conducts strategic planning for his organizations. Jim serves on the Board of Directors of the League of California Cities, and recently served as President of the League of California Cities City Manager’s Department. He has served as a Trustee for the California City Management Foundation as President of the Municipal Management Association of Southern California (MMASC) in 2001. Jim is an ICMA Credentialed Manager (ICMA-CM). Jim graduated with honors and received a Bachelor of Science in Public Policy and Management from the University of Southern California, and a Master of Public Administration at Syracuse University. Register online at cjpia.org GOVERNANCE LEADERSHIP VIRTUAL ACADEMY ABOUT THE SPEAKERS INTEGRITY | EXCELLENCE | INNOVATION | TEAMWORK California Joint Powers Insurance Authority 8081 Moody Street | La Palma, CA 90623 (800) 229-2343 | www.cjpia.org Jon Shull Jonathan Shull (Jon) has been the Chief Executive Officer of the California JPIA since 2002. His responsibilities with the California JPIA include board relations, general administration, policy development, member communications, marketing, and external relations. Jon holds a Masters Degree in Public Administration from the Maxwell School at Syracuse University, and a Bachelor of Arts in Political Science from California Polytechnic State University San Luis Obispo. He received his Associate in Risk Management designation from the Insurance Institute of America in 1997. Shull has focused his career in the public sector. Prior to joining the California JPIA in 1995, he worked in the city manager’s office of the cities of San Luis Obispo, Cerritos, and Signal Hill, California, and the Mayor’s Office in Syracuse, New York.