02/26/2019CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● FEBRUARY 26, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be ca lled upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road d uring
normal business hours. In addition, such documents will be posted on the Cit y’s website at
www.grandterrace-ca.gov.
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
American Red Cross Blood Drive Presentation - Becky L. Cogley, Business
Development Manager
Agenda Grand Terrace City Council February 26, 2019
City of Grand Terrace Page 2
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Co uncil
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 02/12/2019
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - 02/12/2019
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - December 2018 and January 2019
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Monthly Financial Report for December-2018
RECOMMENDATION:
Receive and file the Monthly Financial Report for the period ending December 30, 2018.
DEPARTMENT: FINANCE
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Becau se of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
Agenda Grand Terrace City Council February 26, 2019
City of Grand Terrace Page 3
E. PUBLIC HEARINGS - NONE
To speak on Public Hearing Items, please fill out a Request to Speak Form and give it
to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If
you challenge in court any action taken concerning a Public Hearing item, you may be
limited to raising only those issues you, or someone else, raised at the Public Hearing
described in this notice or in written correspondence delivered to the City at, or prior to,
the Public Hearing.
All Public Hearings will be conducted following this format:
a) Public Hearing opened
b) Written communication
c) City Council questions/staff comments
d) Applicant's comments (applicant not limited to 3 minutes)
e) Oral - favor and opposition (speakers limited to 3 minutes)
f) Applicant’s rebuttal (applicant not limited to 3 minutes)
g) Public Hearing closed
h) City Council deliberation
6. Hearing for the Prioritization of Funding Recommendations for Community Devel opment
Block Grant (CDBG) Funds for Program Year 2019-2020
RECOMMENDATION:
1) Conduct a public hearing for the prioritization of eligible applications for 2019 -2020
Community Development Block Grant (CDBG) funding; and,
2) Prioritize funding allocations and authorize staff to submit the City's CDBG funding
recommendation to the County of San Bernardino Economic Development Agency.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
7. February 2019 Award of Community Benefit Funds
RECOMMENDATION:
Approve the Community Benefit Fund (CBF) grant applications for $700.00 to the
Terrace View Elementary School – PTA for the education-based video project.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council February 26, 2019
City of Grand Terrace Page 4
8. An Ordinance Amending Chapter 4.44 (Parking Citation Fines) of Title 4 of the Grand
Terrace Municipal Code to Implement a Parking Citation Payment Program in
Accordance with Assembly Bill 503
RECOMMENDATION:
Read by Title Only, Waive Further Reading and Introduce AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING
CHAPTER 4.44 (PARKING CITATION FINES) OF TITLE 4 (COMPREHENSIVE FEE
SCHEDULES, FINES AND TAXES) OF THE GRAND TERRACE MUNICIPAL CODE
TO IMPLEMENT A PARKING CITATION PAYMENT PROGRAM IN ACCORDANCE
WITH ASSEMBLY BILL 503
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
9. National Orange Show Policy Regarding Noise Complaints
RECOMMENDATION:
Provide Staff Direction
DEPARTMENT: CITY MANAGER
10. Approval of a Lease Agreement with EVGo to Provide Electric Vehicle Equipment and
Related Services for Two EV Charging Stations on City Property
RECOMMENDATION:
1. Approve a Lease Agreement between the City and EVGo for Ele ctric Vehicle
Service Equipment and Related Services for an EV Charging Station Project on
City property contingent on the Planning Commission finding that the pro ject is
compliant with the General Plan;
2. Authorize the City Manager to Execute the Agreement , subject to City Attorney
review and approval;
3. Appropriate $16,000 from Air Quality Improvement Fund 15 for purposes of
matching funds and contingency for site construction;
4. Appropriate $45,000 from Mobile Source Air Pollution Reduction Review
Committee (MSRC) grant for purposes of site construction;
5. Acknowledge, by executing the lease agreement, the City agrees to use or sign
over the California Energy Commission's Southern California Incentive Program
grant for up to $140,000 for the project; and
6. Direct staff to utilize the Alternate site located east of the City Hall building, as
depicted in the EVGo proposal.
DEPARTMENT: PUBLIC WORKS
Agenda Grand Terrace City Council February 26, 2019
City of Grand Terrace Page 5
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision an d 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e ., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items m ay be considered other than those
listed below.
1. Change Commission Appointments to Direct City Council Appointment and Running
with Term of Appointing Official - Each Member of Council Picks One
Requested by: Council Member Sylvia Robles
2. Community Survey
Requested by: Council Member Sylvia Robles
3. Priorities Workshop
Requested by: Council Member Sylvia Robles
4. Establishing Youth Council or Youth City Council Week
Requested by: Council Member Sylvia Robles
5. Charging San Bernardino County Fire Rent for the City of Grand Terrace Fire
Station
Requested by: Council Member Bill Hussey
I. CITY MANAGER COMMUNICATIONS
J. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
government Code Section 54956.9
Agenda Grand Terrace City Council February 26, 2019
City of Grand Terrace Page 6
Number of Potential Cases: One
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
K. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, March 12, 2019 at 6:00
p.m. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● FEBRUARY 12, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Daniel Lee of Grand View Baptist Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by San Bernardino County Fire Battalion Chief Dan
Wooters.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
None.
B. CONSENT CALENDAR
Agenda Item Nos. 5 and 6 were pulled pursuant to Council Member Jeff Allen’s request.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 01/22/2019
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - 01/22/2019
DEPARTMENT: CITY CLERK
4. Planning Commission, Historical & Cultural Activities Committee, and Parks &
Recreation Advisory Committee Meeting Minutes
DEPARTMENT: CITY CLERK
RECEIVE AND FILE.
Pulled for Brief Discussion:
5. Approval of Check Register No. 01312019 in the Amount of $855,784.47
DEPARTMENT: FINANCE
APPROVE CHECK REGISTER NO. 01312019 IN THE AMOUNT $855,784.47 AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2018-19.
6. Monthly Financial Report for November-2018
DEPARTMENT: FINANCE
RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD
ENDING NOVEMBER 30, 2018.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
C. PUBLIC COMMENT
Jeffrey McConnell, Grand Terrace, reminded the City Council of its prioritization
workshops held in the past and requested the workshop be scheduled in the near
future.
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D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen expressed his appreciation to two residents who contacted
him recently regarding some concerns. He encouraged all residents to reach out to the
Council with their concerns as they are taken very seriously.
Council Member Allen supports the following recommendations by Council Members
Hussey and Robles from previous City Council meetings:
· Explore fair market value of the City’s Fire Station
· City Council Workshop/Retreat and address some of the following:
o He would like to discuss some legislative updates to address housing bills
regarding the development of affordable housing which will affect the City.
o He would also like to address the Stop the Bleed Program which is a
national awareness campaign to encourage individuals to become trained,
equipped and empowered to help in a bleeding emergency.
Council Member Allen attended the League of California Cities New Mayors and
Council Members Academy. He was provided with an extensive amount of information,
however shared a particular highlight which is, “Never Ever Forget the Brown Act”. If
you have a question, ask the City Attorney.
He attended the recent Omnitrans and SBCTA board meetings to stay informed and he
attended Coffee With A Cop held on February 7, 2019 held at Woody’s Cl assic Grill
which had a great turn out.
Council Member Allen is the Chairman of the Veteran’s Advisory Committee to the San
Bernardino County Board of Supervisors and he asked veteran’s to reach out to the San
Bernardino County Department of Veteran’s Affairs office for assistance.
Council Member Bill Hussey
Council Member Bill Hussey attended Coffee With A Cop held on February 7, 2019. He
stated it had a great turn out and he appreciated all of those in attendance. He thanked
all first responders for their service and prays for their safety every day.
Council Member Sylvia Robles
Council Member Sylvia Robles - Nothing to Report.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson is pleased that the City has some programs with more
focus on the homeless, however the state and federal governments do not have the
funding necessary to assist local government with affordable housing. The city, state
and federal governments will need to work together to come up with some mechanisms
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and solutions to make it work.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the California Joint Powers Insurance Authority
meeting in January 2019 to discuss the following:
· Formation of a wholly owned or captive insurance company to reduce costs for
the coverage of its members.
On February 6, 2019 Mayor McNaboe attended the Omnitrans Board of Directors
meeting to discuss the following:
· Updated Financial Forecast - Beginning in FY 2021, Omnitrans will face an
operating budget deficit.
· Creation of a joint ad hoc committee together with SBCTA to pro vide policy
guidance related to funding allocations and project delivery along with reviewing
the future operational capital requirements, the future of the West Valley
Connector Project and reaffirming the role of Omnitrans in the valley-wide multi-
modal transportation network.
· Authorized Omnitrans to move forward with developing a micro -transit strategy in
those areas where there is not a lot of ridership.
On February 6, 2019, Mayor McNaboe attended the SBCTA Board of Directors meeting
to discuss the following:
· Approved Appointments to Independent Taxpayer Oversight Committee
· Interstate 10 Corridor Contract 1 - The Board gave approval to authorize the
Executive Director to give a Notice to Proceed.
· Approved Amendment to 1920 Legislative State Platform.
In order to switch traffic to the southside of the Barton Road bridge, adjustments are
necessary to elevate Barton Road to connect to the new height of the bridge. Ther efore,
the southbound access on La Crosse Avenue to the I -215 is closed beginning February
11, 2019 for ten (10) days.
E. PUBLIC HEARINGS
None.
F. UNFINISHED BUSINESS
None.
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G. NEW BUSINESS
1. Appointment of Planning Commission Member to Fill Planning Commission Vacancy
Debra Thomas, City Clerk gave the presentation for this agenda item. City Clerk
Thomas informed the City Council that an email message was received from Applicant,
Jeremy Rivera, requesting that his application be removed.
Mayor McNaboe informed the residents that the City Council will choose the order of
interview for each applicant and then have the applicants escorted to the Community
Room to wait while each individual interview proceeds.
Mayor McNaboe, Mayor Pro Tem Wilson, Council Member Robles, Council Member
Hussey and Council Member Allen pulled names to set the order of interviews as
follows: Jeremy Briggs, Brian Phelps, David Alaniz, Rick Duarte and Ken Stewart.
The Mayor, Mayor Pro Tem and each Council Member selected a question to ask each
applicant as follows:
Council Member Questions Time Limit
Mayor McNaboe Please provide an introductory statement
about yourself.
1 Minute
Mayor Pro Tem Wilson Please explain your interest in serving on the
Planning Commission and how your
background will benefit the Commission and
the Community.
2 Minutes
Council Member Robles If an applicant were to contact you directly and
request a one-on-one meeting about their
project, how would you handle it?
2 Minutes
Council Member
Hussey
Please identify what you think are some of the
key development issues facing Grand Terrace
in the next 5 to 10 years.
2 Minutes
Council Member Allen Do you feel as a citizen of the community that
you are able to provide objective
recommendations on various land-use
applications and other issues? What will you
use as your guide in decision making?
2 Minutes
Mayor McNaboe As a Planning Commissioner, what is your role
in implementing the City’s 2030 Vision Plan
2 Minutes
Mayor McNaboe Please provide any additional information. 1 Minute
At this time, all applicants were escorted from the Council Chamber except for MR.
Briggs who was interviewed first. The remaining applicants were interviewed in the
following order: Brian Phelps, David Alaniz, and Rick Duarte. Applicant Ken Stewart
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was a no show for the interview. The applicants were all aske d the questions listed
above and allowed the assigned time to provide their answers.
Council Member Hussey moved to appoint Brian Phelps.
Council Member Allen moved to appoint Jeremy Briggs.
Council Member Robles moved to appoint Rick Duarte.
Mayor Pro Tem Wilson seconded Council Member Allen’s motion to appoint Jeremy
Briggs.
APPOINT JEREMY BRIGGS TO THE PLANNING COMMISSION
RESULT: APPROVED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
NAYS: Sylvia Robles
Mayor McNaboe expressed her appreciation to the applicants for standing at the lectern
during their interview and appreciates that each applicant cares about the community
enough to stay involved.
Council Member Allen was impressed with all of the applicants. He encouraged all of
the applicants to continue to apply in the future for openings on the City Council and
Planning Commission
Council Member Robles suggested each applicant attend future City Council me etings
to provide their input on issues facing the City as she believes each has a lot to offer.
Council Member Hussey complimented the applicants on their performance during the
interview process and knows how hard it can be. He encouraged each to partic ipate in
committees for the City and he looks forward to seeing everyo ne.
2. Approval of a Contractor Agreement Between The City of Grand Terrace and Clean
Street for Street Sweeping Services
Alan French, Public Works Director gave the Power Point presenta tion for this item.
Discussion ensued regarding confusion that more than likely than not would arise
regarding odd and even side street sweeping days, as well as the additional cost that
will occur due to the necessary purchase of new signs and a later start time.
PUBLIC COMMENT
Bobbie Forbes, Grand Terrace CA is concerned that one code enforcement officer is
following the street sweeper three times a month when that person’s time could be
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better spent enforcing code violations. She, along with other res idents she spoke to,
would like to see the street sweeper begin at 9:00 a.m. as opposed to 6:00 a.m. and
she would like to see updated signs. She also does not believe the current street
sweeper performs the service very well.
Jeffrey McConnell, Grand Terrace, CA would like the City to pose the question to
residents in a survey whether or not they would like to have odd and even side street
sweeping. He also would like to see a later start time, with two trucks and possibly
street sweeping only for six months. He also shared that his area has been skipped
over twice in the last two months.
Mayor Pro Tem Wilson moved and Council Member Hussey seconded that the City
Council approve:
1. AWARD THE STREET SWEEPING CONTRACTOR AGREEMENT TO CLEAN
STREET BEGINNING MARCH 1, 2019 THROUGH FEBRUARY 28, 2022 FOR
AN AMOUNT NOT TO EXCEED $54,508 (INCLUDING $2,500 SET-ASIDE FOR
ON-CALL SERVICES IF NEEDED) ANNUALLY MAINTAINING THE EXISTING
SCHEDULE; AND,
3. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
Mayor McNaboe recessed the City Council meeting at 7:55 p.m.
Mayor McNaboe reconvened the City Council meeting at 8:02 p.m.
3. Professional Services Agreement Between the City of Grand Terrace and Hirsch and
Associates, Inc.
Sandra Molina, Planning and Development Services Director gave the Power Point
presentation for this item.
Mayor Pro Tem Wilson asked if the consultant was confident in the 1 = 300 topography.
Charles Foley, Vice President and Landscape Architect, Hirsch and Associates, Inc.
explained that his firm will conduct two surveys of the site based on the topography and
where the upper level slope is greater. The contour surveys are prepared with one foot
contours, two foot contours, five foot contours, etc. Due to the severity of the slope, the
consultant has opted to survey the slope area in two different contours so it can be read
on a plan. At the lower portion of the project, the consultant is surveying with one foot
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contours where the severity of slope is not as steep. The aerial photography is shot at 1
= 300, but what the consultant received he believes is actually 1 = 40, however the
consultant actually scales its plans at 1 = 20 for a project such as this. The firm will
scale the survey on the drawings at whatever scale it needs to be.
Council Member Hussey asked the consultant if he would conduct community outreach
to receive community input before beginning phases of the project.
Mr. Foley expects a lot of interest from the residents when the community meetings are
held, and his job is not to impose a design on the community but to listen to the
community and design the best way possible t o meet the needs of those stakeholders
that are concerned.
Mayor McNaboe asked how the firm performs its public outreach.
Mr. Foley explained his firm conducts bilingual sessions and web-based survey type
sessions. There has already been some outreach pe rformed for this project by a
consulting firm that established the project. His firm would use the sketch that has been
published. He suggested holding a community based meeting in a room, talk about the
project, elicit their input, hear their concerns and go through all of the opportunities and
strengths the project has.
Mayor McNaboe asked if Mr. Foley’s staff would notify the residents of a meeting.
Mr. Foley explained that they would work in concert with the City regarding notification.
Council Member Allen asked what sphere of influence around the area would receive
notification.
G. Harold Duffey, City Manager stated notification would be noticed at a minimum of
1,000 feet around the property.
PUBLIC COMMENT
Rebeca Olivarria, Grand Terrace CA stated if not for notification on the local Facebook
page, she would not know that this item came before the City Council tonight. She does
not believe it is right that the City can make plans for a park and not inform the people
that will be affected. She shared her concerns with drainage in the area and trespassing
on the trail. She is concerned with the proposed bathroom for the project and the
possible problems that can occur with people congregating in the area and leaving
behind their trash.
Karen Romero, Grand Terrace CA is concerned that the trail being proposed is directly
behind her home and has concerns about safety. She would like to know how the
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environment will be impacted and if heavy equipment will cause the large boulders
hanging off the mountain to dislodge and place her home in jeopardy. Ms. Romero is
also worried that inviting the public will create a fire hazard.
1) APPROVE A CONTRACT WITH HIRSCH AND ASSOCIATES, INC. IN THE
AMOUNT OF $145,510.00 FOR DESIGN SERVICES (PHASE 1), SUBJECT TO
CITY ATTORNEY AND CITY M ANAGER APPROVAL;
2) APPROVE THE APPROPRIATION IN THE AMOUNT $145,510 FROM THE
PARKS FUND FUND BALANCE FOR THE CONTRACT WITH HIRSCH AND
ASSOCIATES; AND
3) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, AND TO
MAKE ANY AMENDMENTS NECESSARY TO COMPLETE THE PROJECT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
4. Update on the Successor Agency's 2011 Tax Allocation Bonds (TABs)
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
Council Member Allen stated that bills coming before the legislature will allow the City to
use the bond proceeds. He asked what the opportunities are if that happened.
Assistant City Manager Fortune explained that staff is monitoring the future legislation
along with the City’s Financial Advisors and City Attorney. If legislation gives the City a
chance to use the bonds, that information will be brought back to Council. As it stands
today, Council approved that the City move forward with defeasing and refunding the
bonds.
RECEIVE AND FILE THE REPORT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
5. Consideration and Discussion of Procedures for City Council Future Agenda Requests
Adrian Guerra, City Attorney gave the presentation for this item and provided the City
Council with four options.
Mayor Pro Tem Wilson, moved and Council Member Hussey seconded to approve:
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OPTION 3 - REQUESTS FOR FUTURE AGENDA ITEMS DURING A “FUTURE
AGENDA ITEMS” SECTION WITH PLACEMENT BY FORMAL CITY COUNCIL
APPROVAL WITH PREVIOUS NOTIFICATION TO THE CITY MANAGER THAT A
DESCRIPTOR BE INCLUDED.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
Edgar Castelan, Field Representative for Senator Connie Leyva introduced himself to
the City Council and looks forward to working with the Council. Mr. Castelan stated that
he relayed Council’s legislative priorities to the Senator’s Sacramento office and those
members in the Sacramento office would like to have direct contact with Council and
City Manager to discuss.
H. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager announced that the 12th Annual Walk on Blue Mountain
is scheduled for Sunday, March 3, 2019 beginning at 8:00 a.m. with a deadline of 10:45
a.m. to ascend the mountain with a no later t han 12:30 p.m. descend time down the
mountain, rain or shine.
The City’s Annual Blood Drive is scheduled for Wednesday, March 6, 2019 from 1:30
p.m. to 7:30 p.m. located in the Community Room of City Hall.
CLOSED SESSION
None.
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I. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, February 26, 2019 at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JANUARY 22, 2019
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
January 22, 2019
City Council Minutes
PowerPoint Presentations
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Business License Report
As of December 31, 2018
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In
City
Outside
City
Total
355 392 747
In City
355
48%
Outside City
392
52%
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New Renewals Total
38 317 355
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Packet Pg. 23 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
2019 Special Events
Special Event Committee
Representatives:
•Sheriff
•Fire
•Public Works
•Code Enforcement
•Administration
Meet with
Event Organizer
Minimum 45 Days
Before Event
Determine
Resources ‐
Fees/Waivers
Waiver to Council
Fees
B.3
Packet Pg. 24 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Rabies Vaccination Clinic
Walk on Blue Mountain
B.3
Packet Pg. 25 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
American Red Cross Blood Drive
Community Clean Up Day/Wall Painting
B.3
Packet Pg. 26 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
State of the City
Art Show
B.3
Packet Pg. 27 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Memorial Day
Bulky Item Pickup
B.3
Packet Pg. 28 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Summer Recreational Activities
Movies in the Park
B.3
Packet Pg. 29 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Halloween Trunk or Treat
Country Fair
B.3
Packet Pg. 30 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Veterans Day
Light Up Grand Terrace
B.3
Packet Pg. 31 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
B.3
Packet Pg. 32 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Background
Capital Improvement Program (CIP)
• Approved by City Council on November
15, 2016
• Included sidewalk, curb, ADA ramps and
pavement treatments.
• In April 2017 Year 1 Contract awarded
including Slurry Seal of over 80 Streets
• In June 2017 Year 2 was awarded the
contract for $756,000 with a 10%
contingency
• CIP Year 2 included – Slurry Seal of 23
streets and Grind and Overlay of 10
streets
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Packet Pg. 33 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
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Packet Pg. 34 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Discussion
•Construction cost of
project is $822,580.
•Processed 2
progress payments
totaling $649,000.
•After NOC Retention
of $41,130 to be
released
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Packet Pg. 35 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
Conclusion
Questions?
B.3
Packet Pg. 36 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
City Manager’s Update
1/22/2019
2019 Point‐in‐Time Homeless Count
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Packet Pg. 37 Communication: Attachment to Minutes - 02/12/2019 (Consent Calendar)
AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: City Department Monthly Activity Report - December 2018
and January 2019
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes December 2018 and January 2019 data for each
department in the City. The number of projects and activities reported do not reflect
everything staff is doing but rather highlights things they’ve worked on in the past month
which may be of interest to City Council and the public. This report is updated monthly
and posted to the City’s website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
B.4
Packet Pg. 38
ATTACHMENTS:
• All Departmental Monthly Reports Dec 2018 Jan 2019 Final (PDF)
APPROVALS:
G. Harold Duffey Completed 02/21/2019 1:50 PM
City Attorney Completed 02/21/2019 3:12 PM
Finance Completed 02/21/2019 3:18 PM
City Manager Completed 02/22/2019 9:58 AM
City Council Pending 02/26/2019 6:00 PM
B.4
Packet Pg. 39
MONTHLY REPORT
December 2018 &
January 2019
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Packet Pg. 41 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 3
Committee/Commissions .............................................................. 9
City Manager ....................................................................................... 11
Senior Center ............................................................................. 17
Senior Bus Program ................................................................... 20
Communications ......................................................................... 25
Planning and Development .................................................................. 29
Code Enforcement .................................................................46, 69
Weekend Code ......................................................................47, 70
Parking/Graffiti .......................................................................49, 72
Animal Control .......................................................................51, 73
Public Works ........................................................................................ 77
Maintenance ..........................................................................80, 92
Citizen Response System (SeeClickFix)................................82, 94
Park Maintenance ..................................................................87, 99
Sheriff’s Contract ................................................................................103
San Bernardino County Fire................................................................107
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Packet Pg. 43 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning &
Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning
Commission NPDES Budgeting &
Purchasing Law Enforcement
Records
Management Building & Safety
Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement
Program
Parks Maintenance
Senior Bus
Program
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City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
Page | 3Page | 3
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Packet Pg. 47 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
City of Grand Terrace City Clerk’s Department
.
DATE: February 19, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
DECEMBER 2018 AND JANUARY 2019 CITY CLERK MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office
Specialist. The primary responsibilities for this department are Council Support Services,
Records Management, Administrative Processing, Board Administration and Election Services.
Each of these functions require a collaborative effort between the department staff to ensure
that all components within the process are completed from origin to file. As the official records
manager for all City documents it is imperative that this process be accurate to ensure the
preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the months of December 2018 and January 2019
are three (3), spending a total of fifteen (15) hours preparing the agenda packet together with
delivery and producing 815 pages.
AGENDA PROCESSING/POSTING
MONTH Regular
Meeting
Special
Meeting Totals
August 2 2 4
September 2 0 2
October 2 0 2
November 1 0 1
December 1 0 1
January 2 0 2
Total Processed 10 2 12
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Packet Pg. 48 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions and Ordinances processed for the months of December 2018 and
January 2019 are two (2) Resolutions and two (2) Ordinances for a total of four (4) processed
for signature and certification.
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
August 3 0 3
September 2 0 2
October 2 0 2
November 2 0 2
December 2 2 4
January 0 0 0
Total Processed 11 2 13
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledg ment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of December 2018, one (1) Certificate of Recognition was prepared. In January
2019, two (2) Proclamations and one (1) In Memoriam Adjournments were prepared on behalf
of City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin
In Memoriam
Adjournments
Certificate of
Participation Proclamation Total
August 0 0 0 0 0 0 0
September 0 1 0 1 0 0 2
October 0 10 0 2 0 0 12
November 0 0 0 2 0 0 2
December 0 1 0 0 0 0 1
January 0 0 0 1 0 2 3
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Packet Pg. 49 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Total 0 12 0 6 0 2 20
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file.
For the month of December 2018, Council approved three (3) agreements which three (3)
originals of each agreement were sent to the contractor/consultant for signature. All were
returned to the City signed and circulated for signature in-house and are now on file with the
City Clerk’s department. For the month of January 2019, there were no agreements approved.
CONTRACTS & AGREEMENTS PROCESSED
August 1
September 2
October 4
November 2
December 3
January 0
Total 12
RECORDS REQUESTS
The City Clerk’s office received fourteen (14) Requests for Copies of Public Records for the
month of December 2018 and eleven (11) requests for the month of January 2019. Twenty-four
(24) requests were completed within the Government Code Section 6253(c)’s requirement of
ten (10) calendar days with one completed with a 14-day extension. The total number of pages
provided in response to those requests were 464 pages with nine (9) letters to Requestor
advising there were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor –
No Records
August 18 20 2 166 16
September 12 10 2 91 3
October 14 7 7 335 3
November 11 10 1 370 2
December 14 13 1 429 5
January 11 11 0 35 4
Total
Requests 80 71 13 1426 33
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Packet Pg. 50 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of December 2018, the City Clerk’s office responded to 280 telephone calls and
for the month of January 2019, the City Clerk’s office responded to 382 telephone calls from
residents, contractors, vendors, consultants and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
August 358
September 283
October 365
November 400
December 280
January 382
Total Calls 2068
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month
Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total #
of
Hours
August 1.0 0 .5 .25 0 1.75
September 2.0 0 .5 .25 0 2.75
October 1.5 2.0 1.0 2.5 12 19.0
November 1.25 1.0 .5 2.0 15 19.75
December 1.0 .5 .5 .5 0 2.5
January 1.0 0 .5 .25 0 1.75
TOTAL #
HOURS
6.75 3.5 3.5 5.75 27.0 47.5
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 4 0 1
Parks & Recreation Committee 5 0 0
CITY CLERK CURRENT PROJECTS:
Electronic Document Management System
In July 2017, the City Clerk’s office sent out an RFP for an Electronic Document Management
System and in that same month received three (3) proposals.
Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to
the City Council for approval and the contract was awarded to Complete Paperless Solutions
(CPS) who installed Laserfiche Avante Electronic Content Management System.
A conference call was coordinated with Onsite Computing and CPS on September 28, 2017 to
discuss the implementation of the software and when the migration would begin. Begin date for
implementation was scheduled in October 2017.
After some analysis of the City’s server, and due to its age, it was determined that the server
needed to be upgraded by no later than 2018-2019.
On November 9, 2017, Onsite Computing upgraded the City’s server to a virtual server so that
Laserfiche could stand alone. This ensured the program would not slow down any of the City’s
other systems. Additionally, a separate license was purchased for Microsoft, due to the
changeover to Microsoft Office 365, which will run the Laserfiche program. The program
installation was completed November 27, 2017.
In December, we provided CPS with the City’s Retention Schedule to create the City’s file
repository. CPS’ conversion of the retention schedule to work with the Laserfiche program was
completed at the end of February 2018 and the City Clerk’s office is reviewing that repository to
identify those categories that need to be set up in its own unique way; i.e. year, alpha, street
name, APN#. That review should be completed within the next week or two. The revised
repository shall then be sent back to CPS to complete the repository installation for the City.
Once the final repository is complete, CPS will work with the City Clerk’s office to determine
which categories will be placed on the website for public access.
CPS has installed security and content to the server. Training was held for support staff on
March 1, 2018.
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CPS will implement the requested changes to the file structure and complete the process by
June 1, 2018.
CPS has made all of the requested changes to the repository and Staff has begun placing
information into the Laserfiche repository.
On July 30, 2018, Staff began scanning and importing records into the fully operational
Laserfiche program database. Once the City’s new web page is fully operational, CPS will
connect the web portal to allow residents the ability to view various records being placed into
the Laserfiche database.
In August 2018, Laserfiche had been revised, updated and fully operational. The City Clerk will
be preparing a PowerPoint presentation for a City Council meeting in September on how the
system works. Also, the City Clerk will be coordinating with Complete Paperless Solutions and
Onsite Computing to configure the weblink data portal for public access. This is scheduled for
some time in September 2018.
In September 2018, Laserfiche is been fully operational and the City Clerk provided the City
Council with a PowerPoint presentation on how the system works internally.
In October 2018, the City Clerk worked with Jesse Smith and Onsite Computing to coordinate a
date and time that Onsite could assist the City Clerk with establishing the weblink data portal for
public access. After some time, Onsite Computing and Complete Paperless Solutions
suggested that the City acquire a separate server for the weblink data portal to keep the public’s
access separate from the internal server. The City Clerk’s office is coordinating with Onsite
Computing to acquire the server and will work with Onsite and CPS to install the weblink data
portal for the public’s access.
In January 2019, the Laserfiche weblink data portal for the public was installed on the City’s
website. Laserfiche is fully operational both internally and externally. The City Clerk and her
office specialist will be attending a Laserfiche conference in February 2019 for more hands on
training.
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City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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DATE:
February 19, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: January-2019 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm and an
improved quality of life for ourselves, co-workers and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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Packet Pg. 57 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
TABLE 1
Recruitment Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Recruitments Initiated 0 1* 0 0 0 1****
Recruitments in Progress 0 1* 0 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications
Received/Processed
0 46 0 0 0 0
New Hires Processed 1** 0 1*** 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Recruitments Initiated 0
Recruitments in Progress 0
Recruitments Pending 0
Applications
Received/Processed
0
New Hires Processed 0
*Recruitment for the Code Enforcement/Animal Control Specialist position.
** The Code Enforcement/Animal Control Officer position was filled.
*** The Code Enforcement/Animal Control Specialist position was filled.
****recruitment initiated for the Maintenance Worker I position.
TABLE 2
Personnel Change Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
New Hire Transactions 1** 0 1*** 0 0 0
Other Change Transactions 0 0 0 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
New Hire Transactions 0
Other Change Transactions 0
TABLE 3
Employee Job Performance Activity
Description
Jul-
2018
Aug-
2018
Sept
2018
Oct-
2018
Nov-
2018
Dec-
2018
Evaluations Processed 0 0 0 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Evaluations Processed 0
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Packet Pg. 58 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
TABLE 4
Benefits Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Employee Changes/Inquiries 2 0 1 5* 0 0
ADP Change Transactions 0 0 0 5* 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Employee changes/Inquiries 0
ADP Change Transactions 0
*During the City’s benefits open enrollment period (October-2018), employees authorized changes to
their health, dental, visions and insurance benefits and deductions.
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Packet Pg. 59 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
SENIOR CENTER
Mission:
To provide recreational, educational and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1
Senior Center Activities
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Nutrition Program (# of meals
served)
531 538 488 597 485 451
Arts and Crafts Classes 19 25 22 40
22 20
Bingo 40 55 47 41 35 40
Bridge 49 29 40 46 35 37
Bunco 44 51 44 51 21 49
Coffee with Megan 47 62 68 50 62 39
Exercise Classes 77 90 82 107 101 65
Garden Club 8 18 12 7 8 10
Morning Glories (quilting) 45 26 30 0 22 24
Movies with Solomon 10 0 10 0 0 16
Paint Classes 12 17 0 11 7
Card Game Night (Wednesday) 16 19 16 14 14 14
Cell Phone Class 10 6 9
SPECIAL EVENTS
Monthly Birthday Celebration 24 22 37 30 23 22
Monthly Entertainment (2nd Friday
of the month)
25 26 33 36 36 35
Volunteer Appreciation 22
Keeping Hydrated Class 21
Blood Pressure Testing 15
Bus Pass Distribution 30 35
Ice Cream Social 36
Flu Shot Clinic 11
Halloween Party 40
Thanksgiving 53
Holiday (Christmas) Celebration 62
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Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Nutrition Program (# of meals
served) 514
Arts and Crafts Classes 11
Bingo 55
Bridge 41
Bunco 50
Coffee with Megan 86
Exercise Classes 92
Garden Club 8
Morning Glories (Quilting) 27
Paint Classes 14
Card Game Night (Wednesday) 36
Cell Phone Class 5
Kings Corner 69
Cribbage 5
SPECIAL EVENTS
Monthly Birthday Celebration 26
Monthly Entertainment (2nd Friday
of the month)
33
Scrapbooking 5
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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0
100
200
300
400
500
600
700
July August September October November December
531 538
488
597
485
451426
456
550
674
602
655
Monthly Summary (2018 -19)
July -2018 -December -2018
# of Meals Served Activity Attendance
0
100
200
300
400
500
600
700
800
January February March April May June
514
796
Monthly Summary (2018 -19)
January -2019 -June -2019
# of Meals Served Activity Attendance
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Packet Pg. 62 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
51 88 90 89 106 68
Outside City Limits (Walmart,
99cent store, Ross)
44 59 85 114 44 87
Special Events/Trips 7 23 0 8 3 12
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
86
Outside City Limits (Walmart,
99cent store, Ross)
146
Special Events/Trips 0
TABLE 3
# of Rides
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
110 181 200 204 220 133
Outside City Limits (Walmart,
99cent store, Ross)
91 121 183 210 98 188
Special Events/Trips 14 46 0 16 6 24
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
189
Outside City Limits (Walmart,
99cent store, Ross)
318
Special Events/Trips 0
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Packet Pg. 63 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
37%
63%
0%
January 2019 Rides
Within CL
Outside CL
Special Trips
39%
54%
7%
December 2018 Rides
Within CL
Outside CL
Special Trips
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Packet Pg. 64 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Oct-17 7%
55%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1.Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2.Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3.Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4.Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments and cash collection of the City’s resources to enhance the City’s
financial condition.
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Packet Pg. 65 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
TABLE 1
Financial Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Invoices Processed 95 163 140 139 166 95
Checks Issued 74 118 101 96 98 72
Purchase Orders Established 7 51 31 20 15 9
Revenue Receipts Recorded 40 132 42 52 37 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Invoices Processed 132
Checks Issued 111
Purchase Orders Established 5
Revenue Receipts Recorded 91
95
74
7
40
163
118
51
132
140
101
31
42
139
96
20
52
166
98
15
37
95
72
9 0
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
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Packet Pg. 66 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
132
111
5
91
0
20
40
60
80
100
120
140
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19
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Packet Pg. 67 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Table 1
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 44 46 58 60 59 61
Activities/Items Added to Slideshow 3 1 0 1 1 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 60
Activities/Items Added to Slideshow 1
Facebook Jul Aug Sep Oct Nov Dec
Posts 69 39 30 36 53 18
Total Reach 37,816 21,697 10,300 15,460 32,487 24,949
Total Engagement 5,453 2,000 1,308 3,460 6,160 5,421
Page Followers 1,586 1,602 1,620 1,655 1,695 1,729
New Page Followers 40 16 18 35 40 34
Facebook Jan Feb Mar Apr May Jun
Posts 24
Total Reach 15,195
Total Engagement 1,442
Page Followers 1,745
New Page Followers 16
2017-2018 City Communications Data:
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Packet Pg. 68 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 10 3 6 8 8 7
Number of Subscribers 594 598 607 619 629 633
Change in Subscribers 22 4 9 12 10 4
Number of E-newsletters Opened* 1,440 506 No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 6
Number of Subscribers 634
Change in Subscribers 1
Number of E-newsletters Opened No Data
* New e-newsletter management system does not currently track emails opened.
1,586 1,602 1620
1655
1,695
1,729 1,745
1,500
1,550
1,600
1,650
1,700
1,750
1,800
FACEBOOK PAGE
FOLLOWERS
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Packet Pg. 69 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Twitter Jul Aug Sep Oct Nov Dec
Tweets 26 24 17 17 13 20
Impressions 6,599 5,813 4,911 5,689 4,602 4,429
Followers 196 203 212 216 219 224
New Followers 8 7 9 4 3 5
Twitter Jan Feb Mar Apr May Jun
Tweets 7
Impressions 3,486
Followers 226
New Followers 2
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 3 2 2 1 0 9
Video Views 78 59 101 155 77 580
Subscribers 123 124 124 125 125 126
Change in Subscribers 2 1 - 1 - 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads -
Video Views 42
Subscribers 126
Change in Subscribers -
594 598
607
619
629 633 634
570
580
590
600
610
620
630
640
Jul Aug Sep Oct Nov Dec Jan
Number of Eblast Subscribers
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Packet Pg. 70 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Blue Mountain Outlook Jul Aug Sep Oct Nov Dec
Full Page Ad, Inside Back Cover - 1 1 - - -
1/4-Page Ad - - - - - -
4-Page Insert - - - - - -
Blue Mountain Outlook Jan Feb Mar Apr May Jun
Full Page Ad, Inside Back Cover -
1/4-Page Ad -
4-Page Insert -
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) - - - - - -
Articles - 1 1 - 2 -
1/2-Page Ad - - - - - -
1/4-Page Ad - - - 1 - -
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) -
Articles -
1/2-Page Ad -
1/4-Page Ad -
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events - - - 1 1 -
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter - - - - - -
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter -
5 Most Popular City Facebook Pages
By %
of Pop.
1) Twentynine Palms 20.51%
2) Apple Valley 19.01%
3)Yucca Valley 14.36%
4)Grand Terrace 14.08%
5)Hesperia 12.13%
*Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
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Packet Pg. 71 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department
.
DATE: February 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Sandra Molina, Planning and Development Services Director
Planning and Development Services Department
SUBJECT: DECEMBER 2018 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the
activities within the Planning and Development Services Department, comprised of
Planning, Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy
an outstanding quality of life that fosters pride and an engaged community, encouraging families
to come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Packet Pg. 74 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 2 of 23
Activity Summary for Planning
Planning Counter Requests for Information: 41
Planning Phone Calls Received: 38
Planning E-mails Received/Answered: 122
Application Summary
The Planning Division received 5 new applications in December, and carried over 16
from the previous month. Action was taken on 5 of them. Minor applications such as a
new business, patio cover, or small room additions are handled as a Land Use
application and typically processed within 2-3 days. Larger additions over 500 square
feet or second dwelling units are handled administratively by staff with noticing, and
those projects that are either new development or exceed the Director’s administrative
authority are handled as Major Permits and are reviewed by the Planning Commission.
Home occupation permits are for home based business, such as consulting,
housekeeping, and small craft businesses.
Application Summary for December 2018
Applications Number
Received
Carried Over Completed Under Review
Major 1 8 0 9
Administrative 0 5 1 4
Land Use 3 2 4 1
Home
Occupation
1 0 0 1
Sign 0 1 0 1
Special Event 0 0 0 0
DAB 0 0 0 0
Total 5 16 5 16
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Planning and Development Services
Page 3 of 23
Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 92 applications for review, 16
applications remain under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
There were no new businesses were approved in December.
Overall Land Use applications are the most predominant application that the Planning
Division processes. Three Land Use applications were received in December, two
applications were carried over from the previous month and four of those were
approved. The table below shows the types of activities that were received with the
three Land Use applications received in December 2018.
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Planning and Development Services
Page 4 of 23
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
8/17/2016 SA 14-07-
A1 E 14-04-
A1
Joab Jerome New Residence
APN: 0275-282-20
11838 Burns
Avenue
Grading Plan
Check Review,
First Submittal
Corrections
5/5/2016 SA 16-02
TPM 16-02
E 16-06
Habitat for
Humanity
Subdivision, two
parcels and two one-
story homes
12569
Michigan Street
Project
Completed
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis
Builders
Darryl Moore
Planned residential
development – 17
lots and 17 to-story
housing units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Rough Grading
Review
0276-431-22,
21
In Plan Check
Rough Grading
Plans Approved
Precise Grading
in Review
5/11/2018 SA 18-05
E 18-05
Tim Boyes Single Family
Residence
0276-431-23 In Plan Check
Second
Architectural Plan
Check
10/27/2016 SA 16-09 Yacoub
Farsakh
Single Family
Residence
0276-331-49 Grading Permit
Issued, Single
House Ready to
issue pending
grading
completion
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development
Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s
Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review
conceptual plans for various projects and new development applications, and is
conducted free of charge. No pre-applications were held in the month of December.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission meetings was held in the month of December and the
following action occurred.
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Packet Pg. 77 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 5 of 23
December 6, 2018: Approved Minor Deviation 18-04 and Administrative
Conditional Use Permit 18-07 to construct an 864 square foot guest house and a
408 square foot workshop at 12600 Mount Vernon Avenue.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application. A
mandatory meeting was attended on July 31, 2018.
In December, a second Request For Proposals was sent to 13 consulting firms for
design and construction management services for the Blue Moun tain Nature Trail and
Trailhead project. Submittals are due by January 4, 2019.
On November 13, 2018, the City Council adopted the Grand Terrace Active
Transportation Plan. Close out of the grant is ongoing.
Grant Status Grant Amount
Active Transportation Plan Consultant preparing document
Draft anticipated in September 2018
$295,000
Blue Mountain Trailhead and Trail
Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
$212,500
(Project cost $520,000)
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On March 13, 2018, the Housing Successor approved a Purchase and Sale Agreement
with Aegis Builders, Inc. to sell its property located at 11695 Canal Street for $169,000.
Escrow closed on June 15, 2018. Buyer has 18 months to commence construction.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Vacant 0.50-acre property owned by Habitat for Humanity San
Bernardino Area. The Housing Successor Agency holds
covenants on the property for two low income residents. Habitat
is required to perform by December 30, 2018.
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Packet Pg. 78 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 6 of 23
Volunteer Emergency Operations Committee
The Volunteer EOC meets the first Tuesday of every month. Staff is working with EOC
to reinstate the City of Grand Terrace CERT Program.
The meeting scheduled for December 4, 2018 was cancelled to provide CERT
volunteers additional time to complete their credential applications and requirements.
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Packet Pg. 79 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 7 of 23
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications – Zoning Code Amendment
Date
Submitted
Case No. Applicant Description Location Status
11/2/2018
6/1/2018
GPA 18-01
ZCA 18-01
Todd Kessler Code Amendment-
Hillside Residential
23400
Westwood
In Review
Mailed SB18
Consultation
List Request
12/20/2018
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
12/3/2018 SA 15-06-A1
V 18-03
E 18-13
12/3/2018 Richard Ramer 22805 Barton
Road
In Review
10/23/2018 SA 18-10
V 18-02
E 18-10
10/23/2018 Patrick Diaz Pico Street and
Kingfisher
Incompleteness
Letter
12/5/2019
Deemed
complete
12/17/2018
PC Meeting
Scheduled for
1/17/2019
10/2/2018 SA 18-09
TPM 18-02
V 18-01
E 18-08
10/2/2018 Aegis Builders, Inc. 11695 Canal
Street
Distributed on
10/16/2018.
Incomplete on
10/31/2018
11/15/2017 SA 17-10
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood St
Distributed on
6/11/2018.
Mailed SB18
Consultation
List Request
12/20/2018
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of the
215 Fwy.
Revised draft
March 2018.
EIR work being
performed
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Packet Pg. 80 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 8 of 23
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
7/10/2018 CUP 18-03
E 18-07
Jeffrey
McConnell
Agricultural Uses 21712 Vivienda
Avenue
Incomplete
letter e-mailed
on 8/10/2018
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling wood
products
21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
11/1/2018 ASA 18-11
E 18-11
Dale Clark 758 Garage, 341
Workshop
12600 Mt.
Vernon
Incompleteness
Letter Mailed
on 11/29/2018
10/22/2018 ACUP 18-07
MD 18-04
E 18-09
Rudy Lozano Guest House and
Workshop Addition
12600 Mt.
Vernon Avenue
Planning
Commission
Approved on
12/6/2018
9/18/2018 DU 18-02 Patrick O’Brien Industrial Truck
Storage Facility
APN: 0275-191-
06, 30
In Review
9/5/2018 ACUP 18-06 Odalberto’s Beer and Wine
License
22488 Barton
Road
Pending
Property
Owner’s
Signature
4/14/2017 ASA 17-05
ACUP 17-04
E 17-01
Verizon
Wireless
Backup Diesel
Generator
22745 De Berry
Street
Pending
revised lease
agreement
4/17/2018
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
12/19/2018 LU 18-98 Alejandro
Anguiano
660 Sq Ft Patio 22825 Vista Grande Approved
12/10/2018 LU 18-97 Sandra
Cardenas
Grand Opening
Event
22488 Barton Road,
Unit 103
Approved
12/6/2018 LU 18-96 Raymond
Weppler
12 x 30 Roof 22340 Pico Street Approved
11/20/2018 LU18-93 Chris Voss-
Crown Castle
Telecommunication
Facility
12745 Oriole
Avenue
In Review
11/13/2018 LU 18-90 California
Recyclers
Temp Use,
Cardboard
Recycling
21801 Barton Road Approved
Home Occupation Permit
Date
Submitted
Case No. Applicant Description Location Status
12/18/2018 HOP 18-10 James Nichols Construction Services 12268
Stonewood Drive
In Review
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Packet Pg. 81 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 9 of 23
Signs
Date
Submitted
Case No. Applicant Description Location Status
11/13/2018 SGN 18-10 Rubio Bell Miguel’s Jr Monument
Sign Relocation
22193 Barton
Road
Approved
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Packet Pg. 82 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 10 of 23
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and
one part-time Building Official. The Building Official position is currently being underfilled
with a plan checker through a contract with Interwest Consulting Group. These two
positions constitute up to 192 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 15 permits issued in December. Year to date a total of
176 permits have been issued with a total revenue of $92,657.17. In addition, a total
number of 37 customers were assisted at the Building & Safety counter for the month of
December.
Building Permit Activity
July August September October November December January
Applications
received 44 65 60 51 34 37
Permits
issued 47 37 24 34 19 15
Permits
finalized 24 33 26 22 22 15
Business
occupancies
issued
1 3 1 5 2 4
Expired
permits 2 5 5 4 4 5
Total
monthly
revenue
$51,772.52* $9,404.20 $6,852.66 $14,757.14 $5,040.50 $4,830.15
* Includes (17) New Single-Family Residence Permits
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Packet Pg. 83 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 11 of 23
Permits Issued
The permits issued in December include a panel upgrade, re-roofs, water heaters, PV
solar system installations, and HVAC replacements.
Of note, a permit for rough grading of 17 single family lots for Crestwood Communities
located at the end of Pico Street was issued. In additi on, a tenant improvement permit
for Wilden Pump and Engineering for installation of a spray booth was also issued on
December 2018.
Type of permits Number Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential
Alteration/Repair 2 5 1 3 0 1
Block Walls /
Retaining Walls 1 1 1 1 1 0
Demolition 0 0 1 0 0 0
Reroofs 3 2 6 6 4 1
Water Heater /
Plumbing 3 3 5 2 4 4
HVAC /
Mechanical 6 13 1 3 0 2
Solar 6 9 0 12 6 4
Commercial
Tenant
Improvement
4 1 0 1 0 1
New Commercial 0 0 0 0 0 0
Grading 1 0 0 1 1 1
Patio Covers 1 2 2 0 0 0
Pools 0 0 0 2 0 0
Panel Upgrades /
Electrical 3 1 1 3 3 1
New SFR 17 0 0 0 0 0
Total 47 37 24 34 19 15
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior
Demolition / Construction of Walls, Windows, Garage Doors.
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Packet Pg. 84 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 12 of 23
Issued Permits - December 2018
4
1
1
1
2
4
11
Residential Plumbing (4)
Tenant Improvement (1)
Reroofs (4)
Grading (1)
Residential Electrical (1)
Solar (4)
Mechanical (2)
Res. Alteration (1)
Major Projects Under Construction
For December 2018, major projects under construction include Aegis Builders, Inc.’s
Van Buren Project, on-site grading for the SCE Highgrove Substation, and precise
grading for a new single-family residence located at 23315 Palm Ave.
Other ongoing projects also include a new healing garden and parking lot expansion at
the San Manuel Indian Health Clinic and construction of a new cell tower on La Crosse
Ave.
Project Description/Location Status
Habitat for
Humanity
12569 & 12579 Michigan St. New SFR Habitat
Project
Project Completed – Final
inspection obtained
12/20/18
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project & Foundation Only permits
Under Construction –
Drywall/Lath inspected
Southern
California Edison
12700 Taylor St. On-site grading, new fence
and gate with retaining wall for SCE Highgrove
Substation
Under Construction –
Footings/Steel inspected
SBCTA 12040 La Crosse Ave – New 70’ cell site for
SBCTA
Under Construction –
Corrections issued for
Final Building Inspection
Barton Bridge –
CALTRANS
Barton Rd. Bridge Over cross Under Construction
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Street Improvement Project
(Vista Grande Way)
Pre-construction meeting
held in September.
Sweet Life Bakery 22488 Barton Rd. – Tenant Improvement for
“Sweet Life Bakery”
Project Completed – Final
inspection obtained
12/03/18
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San Manuel Indian
Health Clinic
11980 Mt. Vernon Ave. – On site grading for
new healing garden and parking lot expansion
Under Construction –
Forming & head walls
inspected
Crestwood
Communities
Tract 18071 – Rough grading for 17 SFR lots Under Construction – Pre-
construction meeting held
Plan Checking Activity
For December 2018, a total number of nine plans were submitted for review and/or re -
submittal. Plans submitted include rough grading of two lots on Vista Grande Way, a
new residence, and three tenant improvement plans.
Project Description/Location Status
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot /
(N) SFR, rough grading of (2) lots
In Plan Check – Rough
grading plans approved,
(N) SFR and precise
grading in review
Yacoub Farsakh,
Palm Residence
23315 Palm Ave. – New SFR In Plan Check – New
residence plans approved,
ready to issue upon
grading completion
Joab Jerome,
Burns Residence
11838 Burns Ave. – Street Improvement Plan
and on-site grading
In Plan Check
Corrections picked up by
Applicant 12/20/18
Tenant
Improvement,
Sophia’s Nail
Shop
12210 Michigan St. – Tenant improvement for
nail salon to include new non-bearing walls,
electrical and plumbing
In Plan Check –
Corrections for 1st review
issued 10/12/18
Tim Evans –
American Warrior,
LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment,
shirt printing – American Warrior, LLC
In Plan Check – Received
second set of corrections
12/19/18
Vic Onorio,
Former child care
building
22400 Barton Rd. – Tenant Improvement for
disabled access upgrades for previous child
care facility
In Plan Check –
Corrections for 1st review
issued 10/26/18
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Inspections
Type of
Inspection # of Inspections Conducted
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building 50 48 54 39 44 33
Electrical 5 20 10 24 12 12
Mechanical 3 3 2 12 6 3
Plumbing 5 10 5 20 15 7
Demolition 0 0 0 0 0 0
Total 63 81 71 95 77 55
*Twenty-three final building inspections were performed for the month of December 2018.
0
100
200
300
400
500
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
• Kutz Trucking located at 22365 Barton Rd. Suite 113
• GT Imports located at 22365 Barton Rd. Suite 308
• Professionail & Spa located at 22473 Barton Rd.
• Sweet Life Bakery located at 22488 Barton Rd. Suite 103
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Public Works Encroachment Permits
0
10
20
30
40
50
So. Cal
Gas Co.
So. Cal
Edison
Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Applicant Number of Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
So. Cal
Gas Co. 2 1 5 1 0 0
So. Cal.
Edison 5 0 2 0 2 3
Optimum 0 1 0 0 0 0
AT&T 1 1 0 0 4 0
Verizon 0 0 0 0 0 0
Revocable
Permit 0 0 0 0 0 0
Other** 2 4 3 3 1 3
Total 10 7 10 4 7 6
Total
Monthly
Revenue
$5,710 $6,165 $4,356 $1,121 $5,877.24 $5,436.14
** “Other” represents non-utility applicants, such as developers or residents.
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a part time Specialist and a full -time
Office Specialist. These three positions constitute 224 monthly service hours in
December, plus an additional 28 hours for on-call coverage. On-call coverage is
provided to handle after hour emergency animal control calls . Animal Control logged 13
hours of after-hour calls in December.
The City is divided into seven zones, including commercial centers, and Officer s inspect
the zones on a continual rotating basis over a two -week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation D rive,
and Van Buren Street.
Activity Summary for Code Enforcement
In December, Code Enforcement had 109 cases carried over from the previous month,
7 new cases opened, and 27 cases were closed. The Division closed out December
with 89 open cases. The chart below demonstrates a breakdown of Code cases by
detailing how many cases were carried over from the previous month, opened, closed
and still being addressed.
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The following table shows the number of inspections conducted, the number of
citations, and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Inspections
Conducted 57 111 56 112 83 29 46
Notice of
Corrections
Issued 7 71 16 13 48 7 12
Notice of
Violations
Issued 14 11 17 19 12 0 26
Citations
Issued 17 23 11 26 11 11 20
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department .
Special Enforcement Programs
Code Enforcement began enforcement of 160 businesses that had not renewed their
licenses. Code Enforcement went to the location of the businesses and verified that
they were not licensed and issued citations to those businesses. Providing the license
was renewed within 7 days, the citation would be dismissed. Three citations were
issued in the month of December, and only one was dismissed.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs,
unpermitted construction, and parking violations. The table below demonstrates
weekend code enforcement activities by type for this fiscal year.
Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Graffiti 0 0 0 0 1 1 0
Yard sale signs 20 20 34 3 0 19 22
Yard sales without
permit 0 0 0 0 0 0 2
Open house and
other signs 1 1 30 19 15 10 10
Illegal Dumping 0 0 0 1 2 1 0
Unpermitted
construction 1 0 0 0 0 0 0
Follow-up
inspections 23 4 7 17 71 65 68
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Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Graffiti 0 0 0 0 1 1 0
Yard sale signs 20 20 34 3 0 19 22
Yard sales without permit 0 0 0 0 0 0 2
Open house and other
signs 1 1 30 19 15 10 10
Illegal Dumping 0 0 0 1 2 1 0
Unpermitted construction 1 0 0 0 0 0 0
Follow-up inspections 23 4 7 17 71 65 68
Special weekend enforcement projects:
Due to multiple complaints regarding trash can s left at the curb or stored in public view
Code Enforcement began an enforcement program. City codes require trash cans to be
removed from the curb within 12 hours of trash pickup and that they are stored out of
public view. Due to the public safety concerns with trash cans either blocking sidewalks
or in the roadways, the initial focus was on trash cans left at the curb/street. In
December, no notices for trash cans left at the street were issued.
Code Enforcement also started adressing landscaping issues that were mainly
complaint driven. For the month of December, 57 property owners were issued notices
for dirt yards and landscaping violations. Due to the effort property owners need to take
to address the issue, property owners are give n 30 days to correct, with extensions
given as needed. Of the 57 properties issued notices 34 are still in need of corrections.
Parking Citations:
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In December, 69 vehicle related citations were issued; 67 of the citations issued were
related to street sweeping enforcement. The citations are expected to generate
approximately $1,675 in general fund revenue. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month. It should be noted that
due to the Christmas holiday, streets were swept, but enforcement was not conducted
on December 20, 2018.
The table below shows some of our most common parking violations including expired
registration, parking on unpaved surfaces, and commerical vehicles in residential areas.
Graffiti/Vandalism/Illegal Dumping
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There was 1 case of graffiti in December 2018 on public property; the case has been
resolved.
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Rental Inspection Program
There are approximately 333 properties in the Program, consisting of both single-family
units and multiple family units (i.e. apartments, duplexes, triplexes, etc.).
Properties are inspected annually. All rental properties have been inspected and of the
three hundred and thirty-three inspected properties 5 rentals remain open for violations
and will be followed up to ensure they are in accordance with Grand Terrace rental
property standards. Rental inspection program invoices for 2019 will be issued at the
beginning of January and due by the end of the month.
Civic Live
There was one complaint received via Civic Live in December 2018. The case involved
graffiti. This case is been closed by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet. If
the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the
dog is licensed within 7 days. Of the 2 dogs picked up, 1 was returned to the owner.
The following charts illustrate the investigations that were conducted by Grand Terrace
Animal Control Officers.
Animal Control Officer
Investigations Jul Aug Sep Oct Nov Dec
Barking Complaints 0 2 1 0 1 0
Unlicensed Dogs 0 3 2 0 3 0
Loose Dogs Picked Up 14 10 5 4 11 2
Loose Dogs Returned to
Owner 0 2 6 14 5 1
Animal Welfare Check 3 0 2 0 2 1
Dead Animals 4 2 5 9 11 3
Bites 0 3 0 0 3 1
Other (unfounded,
wildlife, etc.) 0 3 0 3 4 4
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The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray
animals on their own.
Animal Control Sheltering
Services Jul Aug Sep Oct Nov Dec
Animal Intakes
Strays 9 4 11 7 8 2
Stray Dead 0 2 4 4 6 0
Owner Surrender 3 0 0 1 0 0
Other 4 2 0
Total 12 6 15 17 16 2
Animal Disposition
Adopted 3 2 2 4 1 2
Returned to Owner 4 0 2 1 1 1
Euthanized 2 1 5 6 1 0
Other 1 0 0 2 2 0
Animal Control Sheltering
Services Jul Aug Sep Oct Nov Dec
Animal Intakes
Strays 9 4 11 7 8 2
Stray Dead 0 2 4 4 6 0
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Owner Surrender 3 0 0 1 0 0
Other 4 2 0
Total 12 6 15 17 16 2
Animal Disposition
Adopted 3 2 2 4 1 2
Returned to Owner 4 0 2 1 1 1
Euthanized 2 1 5 6 1 0
Other 1 0 0 2 2 0
Total 10 3 9 13 5 3
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Packet Pg. 96 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
City of Grand Terrace Planning and Development Services Department
.
DATE: February 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Sandra Molina, Planning and Development Services Director
Planning and Development Services Department
SUBJECT: JANUARY 2019 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the
activities within the Planning and Development Services Department, comprised of
Planning, Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy
an outstanding quality of life that fosters pride and an engaged community, encouraging families
to come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning
Planning Counter Requests for Information: 69
Planning Phone Calls Received: 96
Planning E-mails Received/Answered: 183
Application Summary
The Planning Division received 18 new applications in January, and carried over 15
from the previous month. Action was taken on 15 of them. Minor applications such as
a new business, patio cover, or small room additions are handled as a Land Use
application and typically processed within 2-3 days. Larger additions over 500 square
feet or second dwelling units are handled administratively by staff with noticing, and
those projects that are either new development or exceed the Director’s administrative
authority are handled as Major Permits and are reviewed by the Planning Commission.
Home occupation permits are for home based business, such as consulting,
housekeeping, and small craft businesses.
Application Summary for January 2019
Applications Number
Received
Carried Over Completed Under Review
Major 1 9 1 9
Administrative 3 4 1 6
Land Use 6 1 7 0
Home
Occupation
2 1 1 2
Sign 1 0 1 0
Special Event 0 0 0 0
DAB 5 0 4 1
Total 18 15 15 18
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Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 110 applications for review, 18
applications remained under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
Two new businesses were approved in January, including ‘Absolute Livescan’
(fingerprinting business) and ‘Tem’s Tools’ (on-line sales).
Overall Land Use applications are the most predominant application that the Planning
Division processes. Six Land Use applications were received in January and one was
carried over from the previous month, all the applications were approved. The table
below shows the types of activities that were received with the six Land Use
applications received in January 2019.
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
8/17/2016 SA 14-07-
A1 E 14-04-
A1
Joab Jerome New Residence
APN: 0275-282-20
11838 Burns
Avenue
Grading Plan
Check Review,
First Submittal
Corrections
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis
Builders
Darryl Moore
Planned residential
development – 17
lots and 17 to-story
housing units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Rough Grading
Review
0276-431-22,
21
In Plan Check
Rough Grading
Plans Approved
Precise Grading
in Review
5/11/2018 SA 18-05
E 18-05
Tim Boyes Single Family
Residence
0276-431-23 In Plan Check
Second
Architectural Plan
Check
10/27/2016 SA 16-09 Yacoub
Farsakh
Single Family
Residence
0276-331-49 Grading Permit
Issued, Single
House Ready to
issue upon
grading
completion
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development
Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s
Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review
conceptual plans for various projects and new development applications, and is
conducted free of charge. Five applications were received in January and four were
reviewed.
Development Advisory Board Meetings
Date
Submitted
Case No. Applicant Description Location Status
1/15/2019 DAB 19-05 Leonardo
Aguayo
Single Family
Residence
APN: 0275-
083-09
Meeting
Scheduled for
2/5/2019
1/14/2019 DAB 19-04 James
LoCassio
Business Office for
Construction
Company
12466
Michigan Street
Met
ofn1/28/2019
1/10/2019 DAB 19-03 Darryl Moore 41 Lot Subdivision 21868, 21882,
21892 Grand
Terrace Road
Met on
1/28/2019
1/2/2019 DAB 19-02 Jennifer Preschool and 22002 Van Met on
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Araiza Enrichment Programs Buren or 22756
Palm Avenue
1/28/2019
12/18/2018 DAB 19-01 Troy Roger Taco Bell Proposal APN:0275-242-
13
Met on
1/7/2019
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission meeting was held in the month of January and the following
action occurred.
January 17, 2019: Approved Site and Architectural Review 18-10 and Variance
18-02 for the construction of seventeen single family residences on Tract No.
18071, located on the north side of Pico Street and 150 feet east of Kingfisher
Road.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application. A
mandatory meeting was attended on July 31, 2018.
In December, a second Request for Proposals was sent to 13 consulting firms for
design and construction management services for the Blue Mountain Nature Trail and
Trailhead project. Three responses were received and are under review.
On November 13, 2018, the City Council adopted the Grand Terrace Active
Transportation Plan. Close out of the grant is ongoing.
Grant Status Grant Amount
Active Transportation Plan Consultant preparing document
Draft anticipated in September 2018
$295,000
Blue Mountain Trailhead and Trail
Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
$212,500
(Project cost $520,000)
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On March 13, 2018, the Housing Successor approved a Purchase and Sale Agreement
with Aegis Builders, Inc. to sell its property located at 11695 Canal Street for $169,000.
Escrow closed on June 15, 2018. Buyer has 18 months to commence construction.
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The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Vacant 0.50-acre property owned by Habitat for Humanity San
Bernardino Area. The Housing Successor Agency holds
covenants on the property for two low income residents. Habitat
required to perform by December 30, 2018.
Volunteer Emergency Operations Committee
The Volunteer EOC meets the first Tuesday of every month. Staff is working with EOC
to reinstate the City of Grand Terrace CERT Program.
The meeting scheduled for January 1, 2018 was cancelled due to the holidays.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications – Zoning Code Amendment
Date
Submitted
Case No. Applicant Description Location Status
11/2/2018
6/1/2018
GPA 18-01
ZCA 18-01
Todd Kessler Code Amendment-
Hillside Residential
23400
Westwood
In Review
Mailed SB18
Consultation
List Request
12/20/2018
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
12/3/2018 SA 15-06-A1
V 18-03
E 18-13
12/3/2018 Richard Ramer 22805 Barton
Road
Scheduled PC
Meeting
2/21/2019
10/23/2018 SA 18-10
V 18-02
E 18-10
10/23/2018 Patrick Diaz Pico Street and
Kingfisher
Approved by
the Planning
Commission on
1/17/2019
10/2/2018 SA 18-09
TPM 18-02
V 18-01
E 18-08
10/2/2018 Aegis Builders, Inc. 11695 Canal
Street
Distributed on
10/16/2018.
Incomplete on
10/31/2018
11/15/2017 SA 17-10
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood St
Distributed on
6/11/2018.
Mailed SB18
Consultation
List Request
12/20/2018
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of the
215 Fwy.
Revised draft
March 2018.
EIR work being
performed
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01 GrandT-1 Inc. Industrial semi-trailer APN: 0275-In Review
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storage facility 191-06, 30
7/10/2018 CUP 18-03
E 18-07
Jeffrey
McConnell
Agricultural Uses 21712 Vivienda
Avenue
Incomplete
letter e-mailed
on 8/10/2018
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
1/29/2019 ASA 19-03 GradT-1 Inc. Industrial semi-
trailer storage
facility
APN: 0275-191-
06, 30
In Review
1/9/2019 ASA 19-01
E 19-01
Bickel Group Façade
Improvements
22441 Barton
Road
Approved
1/31/2019
1/29/2019 ASA 19-02
ACUP 19-02
Chris Voss Sprint Cell Tower 12745 Oriole
Avenue
In Review,
Distribution
Letters Mailed
1/29/2019
11/1/2018 ASA 18-11
E 18-11
Dale Clark 758 Garage, 341
Workshop
12600 Mt.
Vernon
Incompleteness
Letter Mailed
on 11/29/2018
9/18/2018 DU 18-02 Patrick O’Brien Industrial Truck
Storage Facility
APN: 0275-191-
06, 30
Distributed
1/29/2019
9/5/2018 ACUP 18-06 Odalberto’s Beer and Wine
License
22488 Barton
Road
Pending
Property
Owner’s
Signature
4/14/2017 ASA 17-05
ACUP 17-04
E 17-01
Verizon
Wireless
Backup Diesel
Generator
22745 De Berry
Street
Pending
revised lease
agreement
4/17/2018
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
1/23/2019 LU 19-06 Alton Green Wood Side Fence 22081 De Berry Approved
1/23/2019 LU 19-05 Thomas Bower On-line Sale Office 22365 Barton Road Approved
1/17/2019 LU 19-04 Carrie Matthews Livescan Office 21935 Van Burren Approved
1/16/2019 LU 19-03 Agustin
Dominguez
Pool and Spa 22965 Vista Grande Approved
1/14/2019 LU 19-02 Michel Sevilla Fire Damage
Construction
12133 Rosedale
Avenue
Approved
1/3/2019 LU 19-01 Bonnie Carlstrow Deck and Patio 12660 Kingfisher Approved
11/20/2018 LU18-93 Chris Voss-
Crown Castle
Telecommunication
Facility
12745 Oriole
Avenue
Review
changed to
ASA 19-01
and CUP
19-02
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Home Occupation Permit
Date
Submitted
Case No. Applicant Description Location Status
1/30/2019 HOP 19-02 Allen James Videographer Services 23200 Barton
Road
In Review
1/16/2019 HOP 19-01 Hazel Curtis Consulting Services 23074 Siskin
Court
In Review
12/18/2018 HOP 18-10 James Nichols Construction Services 12268
Stonewood Drive
Approved
Temp Signs
Date
Submitted
Case No. Applicant Description Location Status
1/24/2019 TEMP
SGN 19-01
Demetrius
Oversheet
Real Estate Signs 401 Fur Street,
Colton
Approved
Page | 62
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Packet Pg. 105 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 10 of 22
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and
one part-time Building Official. The Building Official position is currently being underfilled
with a plan checker through a contract with Interwest Consulting Group. These two
positions constitute up to 192 monthly service hours.
Additionally, the Department budgets for plan checking and in spection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 11 permits issued in January. Year to date a total of
187 permits have been issued with a total revenue of $97,245.50. In addition, a total
number of 47 customers were assisted at the Building & Safety counter for the month of
January.
Building Permit Activity
July August September October November December January
Applications
received 44 65 60 51 34 37 47
Permits
issued 47 37 24 34 19 15 11
Permits
finalized 24 33 26 22 22 15 20
Business
occupancies
issued
1 3 1 5 2 4 1
Expired
permits 2 5 5 4 4 5 14
Total
monthly
revenue
$51,772.52* $9,404.20 $6,852.66 $14,757.14 $5,040.50 $4,830.15 $4,588.33
* Includes (17) New Single-Family Residence Permits
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Packet Pg. 106 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 11 of 22
Permits Issued
The permits issued in January include a panel upgrade, re-roofs, water heaters, PV
solar system installations, HVAC replacement, patio covers, and a monument sign
relocation.
Of note, a permit for street improvements for Crestwood Communities was issued.
Improvements include asphalt placement, sewer, water, curbs, gutters, s idewalks,
streetlights, fire hydrants, paving, storm drains, and catch basins.
Type of permits Number Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential
Alteration/Repair 2 5 1 3 0 1 0
Block Walls /
Retaining Walls 1 1 1 1 1 0 0
Demolition 0 0 1 0 0 0 0
Reroofs 3 2 6 6 4 1 1
Water Heater /
Plumbing 3 3 5 2 4 4 1
HVAC /
Mechanical 6 13 1 3 0 2 1
Solar 6 9 0 12 6 4 2
Commercial
Tenant
Improvement
4 1 0 1 0 1 1
New Commercial 0 0 0 0 0 0 0
Grading 1 0 0 1 1 1 0
Patio Covers 1 2 2 0 0 0 2
Pools 0 0 0 2 0 0 1
Panel Upgrades /
Electrical 3 1 1 3 3 1 2
New SFR 17 0 0 0 0 0 0
Total 47 37 24 34 19 15 11
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior
Demolition / Construction of Walls, Windows, Garage Doors.
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Packet Pg. 107 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 12 of 22
Issued Permits - January 2019
1
1
1
2
1
2
1
2
Residential Plumbing (1)
Tenant Improvement (1)
Reroofs (1)
Pool (1)
Residential Electrical (2)
Solar (2)
Mechanical (1)
Patio Cover (2)
Major Projects Under Construction
For January 2019, major projects under construction include Aegis Builders, Inc.’s Van
Buren Project, on-site grading for the SCE Highgrove Substation, and rough grading for
Crestwood’s 17 single family lots.
Other ongoing projects also include a new healing garden and parking lot expansion at
San Manuel Indian Health Clinic and construction of a new cell tower on La Crosse Ave.
Project Description/Location Status
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project & Foundation Only permits
Under Construction –
Drywall/Lath inspected
Southern
California Edison
12700 Taylor St. On-site grading, new fence
and gate with retaining wall for SCE Highgrove
Substation
Under Construction –
Footings/Steel inspected
SBCTA 12040 La Crosse Ave – New 70’ cell site for
SBCTA
Under Construction –
Corrections issued for
Final Building Inspection
Barton Bridge –
CALTRANS
Barton Rd. Bridge Over cross Under Construction
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Street Improvement Project
(Vista Grande Way)
Pre-construction meeting
held in September.
San Manuel Indian
Health Clinic
11980 Mt. Vernon Ave. – On site grading for
new healing garden and parking lot expansion
Under Construction –
Forming & head walls
inspected
Crestwood
Communities
Tract 18071 – Rough grading for 17 SFR lots Under Construction – Pre-
construction meeting held
Page | 65
B.4.a
Packet Pg. 108 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 13 of 22
Plan Checking Activity
For January 2018, a total number of eleven plans were submitted and/or resubmitted for
review. Plans submitted include a fire damage repair, patio cover, PV solar, pool,
detached guest house and precise grading for Crestwood’s Tract 18071.
Project Description/Location Status
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot /
(N) SFR
In Plan Check –SFR and
precise grading in review
Yacoub Farsakh,
Palm Residence
23315 Palm Ave. – New SFR In Plan Check – New
residence plans approved,
ready to issue upon
grading completion
Joab Jerome,
Burns Residence
11838 Burns Ave. – Street Improvement Plan
and on-site grading
In Plan Check
Corrections picked up by
Applicant 12/20/18
Tenant
Improvement,
Sophia’s Nail
Shop
12210 Michigan St. – Tenant improvement for
nail salon to include new non-bearing walls,
electrical and plumbing
In Plan Check –
Corrections for 1st review
issued 10/12/18
Tim Evans –
American Warrior,
LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment,
shirt printing – American Warrior, LLC
In Plan Check – Received
second set of corrections
12/19/18
Vic Onorio,
Former child care
building
22400 Barton Rd. – Tenant Improvement for
disabled access upgrades for previous child
care facility
In Plan Check –
Corrections for 2nd review
issued 01/09/19
Crestwood
Communities
Tract 18071 – Precise grading for 17 SFR lots In Plan Check – Plans in
review with Interwest
Robert Resheske,
Rosedale Avenue
12133 Rosedale Ave. – Fire damage repair for
single family residence
In Plan Check – First set of
plan corrections issued
01/30/19
Page | 66
B.4.a
Packet Pg. 109 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 14 of 22
Inspections
Type of
Inspection # of Inspections Conducted
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building 50 48 54 39 44 33 16
Electrical 5 20 10 24 12 12 10
Mechanical 3 3 2 12 6 3 3
Plumbing 5 10 5 20 15 7 1
Demolition 0 0 0 0 0 0 0
Total 63 81 71 95 77 55 30
*Twenty-two final building inspections were performed for the month of January 2018.
0
100
200
300
400
500
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
• Absolute Livescan located at 21935 Van Buren St. Suite B7
Page | 67
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Packet Pg. 110 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 15 of 22
Public Works Encroachment Permits
0
10
20
30
40
50
So. Cal
Gas Co.
So. Cal
Edison
Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Applicant Number of Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
So. Cal
Gas Co. 2 1 5 1 0 0 1
So. Cal.
Edison 5 0 2 0 2 3 2
Optimum 0 1 0 0 0 0 0
AT&T 1 1 0 0 4 0 1
Verizon 0 0 0 0 0 0 0
Revocable
Permit 0 0 0 0 0 0 0
Other** 2 4 3 3 1 3 1
Total 10 7 10 4 7 6 5
Total
Monthly
Revenue
$5,710 $6,165 $4,356 $1,121 $5,877.24 $5,436.14 $1,560
** “Other” represents non-utility applicants, such as developers or residents.
Page | 68
B.4.a
Packet Pg. 111 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 16 of 22
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a part time Specialist and a full -time
Office Specialist. These three positions constitute 256 monthly service hours in January,
plus an additional 28 hours for on-call coverage. On-call coverage is provided to handle
after hour emergency animal control calls. After hour call outs totaled 10.5 hours in
January.
The City is divided into seven zones, including commercial centers, and Officers inspect
the zones on a continual rotating basis over a two -week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive,
and Van Buren Street.
Activity Summary for Code Enforcement
In January, Code Enforcement had 86 cases carried over from the previous month, 32
new cases opened, and 46 cases were closed. The Division closed out January with 72
open cases. The chart below demonstrates a breakdown of Code cases by detailing
how many cases were carried over from the previous month, opened , closed and still
being addressed.
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Packet Pg. 112 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 17 of 22
The following table shows the number of inspections conducted, the number of
citations, and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Inspections
Conducted 57 111 56 112 83 29 46
Notice of
Corrections
Issued 7 71 16 13 48 7 12
Notice of
Violations
Issued 14 11 17 19 12 0 26
Citations
Issued 17 23 11 26 11 11 20
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department .
Special Enforcement Programs
Code Enforcement began enforcement of 160 businesses that had not renewed their
licenses. Code Enforcement went to the location of the businesses and verified that
they were not licensed and issued citations to those businesses. Providing the license
was renewed within 7 days, the citation would be dismissed. Four citations were issued
in the month of January and all were dismissed.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs,
unpermitted construction, and parking violations. The table below demonstrates
weekend code enforcement activities by type for this fiscal year.
Case Types July Aug Sep Oct Nov Dec Jan
Fe
b Mar Apr May Jun
Graffiti 0 0 0 0 1 1 0
Yard sale signs 20 20 34 3 0 19 22
Yard sales without
permit 0 0 0 0 0 0 2
Open house and
other signs 1 1 30 19 15 10 10
Illegal Dumping 0 0 0 1 2 1 0
Unpermitted
construction 1 0 0 0 0 0 0
Follow-up
inspections 23 4 7 17 71 65 68
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Packet Pg. 113 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 18 of 22
Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Graffiti 0 0 0 0 1 1 0
Yard sale signs 20 20 34 3 0 19 22
Yard sales without permit 0 0 0 0 0 0 2
Open house and other
signs 1 1 30 19 15 10 10
Illegal Dumping 0 0 0 1 2 1 0
Unpermitted construction 1 0 0 0 0 0 0
Follow-up inspections 23 4 7 17 71 65 68
Special weekend enforcement projects:
Due to multiple complaints regarding trash cans left at the curb or stored in public view
Code Enforcement began an enforcement program. City codes require trash cans to be
removed from the curb within 12 hours of trash pickup and that they are stored out of
public view. Due to the public safety concerns with trash cans either blocking sidewalks
or in the roadways, the initial focus was on trash cans left at the curb/street. In January,
ten notices for trash cans left at the street were issued.
Code Enforcement also started adressing landscaping issues that were mainly
complaint driven. For the month of January, thirteen property owners were issued
notices for dirt yards and landscaping violations. Due to of the effort property owners
need to take to address the issue, property owners are give n 30 days to correct, with
extensions given as needed. Of the properties issued notices to date 43 are still in need
of correction.
Parking Citations:
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Packet Pg. 114 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 19 of 22
In January, 69 vehicle related citations were issued; 67 of the citations issued were
related to street sweeping enforcement. The citations are expected to generate
approximately $1,675 in general fund revenue. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month. In January street
sweeping was cancelled on January 3rd due to trash pick up conflicts related to New
Year’s Day holiday and on January 17th, due to rain.
The table below shows some of our most common parking violations including expired
registration, parking on unpaved surfaces, and commerical vehicles in residential areas.
Graffiti/Vandalism/Illegal Dumping
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Packet Pg. 115 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 20 of 22
There was 1 case of graffiti and 1 case of illegal dumping reported in January 2019 on
private or public property; both cases have been resolved.
Rental Inspection Program
There are approximately 333 properties in the Program, consisting of both single-family
units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.).
At the start of January rental inspection invoices were mailed to all rental owners and
were due at the end of the month. Of the 333 properties, 115 property owners have paid
their annual rental inspection fees. 88 properties are enrolled in the Good
Landlord/Tenant Program signifying they have kept well-maintained properties and have
passed inspections for three consecutive years. Property owners also receive reduced
inspection fees and windshield inspections. Properties are inspected annually; property
inspections will commence within the first half of the calendar year.
Civic Live
There were no complaints received via Civic Live in January 2019.
Animal Control Services
On January 16th, Animal Control hosted their vaccination clinic offering pet licensing,
rabies vaccinations, and microchipping. Twenty-one animals were licensed at the
vaccination clinic.
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a pho tograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet. If
the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the
dog is licensed within 7 days. Ten dogs were picked up and three were was returned to
the owner.
Page | 73
B.4.a
Packet Pg. 116 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 21 of 22
The following charts illustrate the investigations that were conducted by Grand Terrace
Animal Control Officers.
Animal Service Calls Jul Aug Sep Oct Nov Dec Jan Feb Mar
Investigations
(barking, bites,
roaming) 10
Strays 14
Animal Welfare Check 3
The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray
animals on their own.
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Packet Pg. 117 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Planning and Development Services
Page 22 of 22
Animal Control Sheltering
Services Jul Aug Sep Oct Nov Dec
Animal Intakes
Strays 9 4 11 7 8 2
Stray Dead 0 2 4 4 6 0
Owner Surrender 3 0 0 1 0 0
Other 4 2 0
Total 12 6 15 17 16 2
Animal Disposition
Adopted 3 2 2 4 1 2
Returned to Owner 4 0 2 1 1 1
Euthanized 2 1 5 6 1 0
Other 1 0 0 2 2 0
Animal Control Sheltering
Services Jul Aug Sep Oct Nov Dec
Animal Intakes
Strays 9 4 11 7 8 2
Stray Dead 0 2 4 4 6 0
Owner Surrender 3 0 0 1 0 0
Other 4 2 0
Total 12 6 15 17 16 2
Animal Disposition
Adopted 3 2 2 4 1 2
Returned to Owner 4 0 2 1 1 1
Euthanized 2 1 5 6 1 0
Other 1 0 0 2 2 0
Total 10 3 9 13 5 3
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Packet Pg. 119 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
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B.4.a
Packet Pg. 121 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
City of Grand Terrace Public Works Department
DATE: February 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Alan French, Public Works Department Director
SUBJECT: December 2018-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and construction of
capital projects throughout the City. Grant funding (when available) are sought after to supplement project
funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $12,894,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Environmental on hold
need State ok to design
Fed, State, City
Commerce Way Extension $ 3,500,000 City Part Final Design 90% r/w in
progress, utility coord done need
additional scope for engineering
State, City
CIP Year 2 Street Slurry/Resurfacing
$760,000
Paving done, project closeout in
January
State, Recycle Grant,
City
Dog Park
$350,000
Constructed, end of maintenance,
negotiating change order
Park Fees, State, City
HSIP – Mt. Vernon Safety Project
$435,700
Final Design package to State for
review, need to apply to advertise
Fed
HSIP – Guardrails
$648,300
Soliciting consultant for
engineering
Fed
HMGP – Mt. Vernon Slope Stabilization
$3,700,000
Soliciting consultant for
application effort
Fed
Page | 79
B.4.a
Packet Pg. 122 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
6am – 6:45am: Check vehicles, fluids, tires, etc.
City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs
6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben
7:00am: Open Parks per City ordinance
1st Thursday – blow Honey Hill for sweeper
4th Thursday – blow parking lots at City Hall and parks for sweeper
7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips,
blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and
soap; unclog toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean)
*Sometimes, due to winds and rain – debris or trees fall in the parkway
*Also need to break down community room before City Hall opens / before Tiny Tots Program
Monday/Thursday – Empty trash cans at kiosk/bike stations
10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as
sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office
repairs at City Hall, graffiti abatement, etc.)
12:00pm – 12:30pm: Lunch
12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler
and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at
City Hall, graffiti abatement, etc.)
*Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean
public restrooms, vacuum
*Set-up Community Room for special events or meetings
*Manage Work Release: 7:00am to 12:00pm
12:00pm to 12:30pm lunch
12:30pm to 2:30pm
Public Works - Maintenance
Public Works Maintenance Core Services
➢ Street Maintenance
➢ Park Maintenance
➢ Storm Drain Maintenance
➢ Facilities Maintenance
Page | 80
B.4.a
Packet Pg. 123 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Staffing Levels
Weekday Hours After hours &
Weekend hours Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 3 576
288
359
225
35
0
39
2
1
0
Office 2 2
Total 6 5 864 584 35 41 1
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call
outs constitute after hours and weekend emergency call outs, or hours worked over 8 in a
weekday.
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B.4.a
Packet Pg. 124 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Work Release Hours
Maintenance was supplemented by 168 work releases hours
during the month of DECEMBER.
Transition Period December 2018 (32)
1
6
3
216
5
111111 1 1
SCF DATA DECEMBER 2018
City Sign Issue General Office Repairs
Drain repairs Irrigation Repairs
Event Set-up Other - Non-Emergency City Service Request
Pothole Repair Asphalt Repairs
Illegal Dumping Overgrown Weeds
Stock Supplies City Tree Maintenance
City Light Pole Repairs Sidewalk Issue
CE-Graffiti
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B.4.a
Packet Pg. 125 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Transition Period-W/O Enter Through SCF December 2018 (32)
Category Id Status Address Description W/O Creeated W/O Completed
1 PW-City Sign Issue 5168466 Archived 11731 Mount Vernon
Ave Grand Terrace
92313, United States
Sign and post need to be replaced. Sign is
weathered and post has weeds growing through it.
12/2/2018 12/4/2018
2 PW-INTERNAL
General Office
Repairs
5172118 Archived 22795 Barton Road
Grand Terrace, CA
Cabinet Maintenance 12/3/2018 12/4/2018
3 PW-INTERNAL Drain
repairs
5172132 Archived Britton Way Grand
Terrace, CA
The Storm Drain on Brittan Way needs inside and
outside cleaning.
12/3/2018 12/6/2018
4 PW-INTERNAL
Irrigation Repairs
5172143 Archived Terrace Pines Drive
Grand Terrace, CA
Back-flow leak, temp. turned off awaiting full repair. 12/3/2018 12/4/2018
5 PW-INTERNAL
Event Set-up
5172155 Archived 22795 Barton Road
Grand Terrace, CA
City Birthday set-up and breakdown 12/3/2018 12/4/2018
6 PW-INTERNAL
Other - Non-
Emergency City
Service Request
5176104 Archived 22795 Barton Road
Grand Terrace, CA
40th banners need to be cleaned and individually
wrapped.
12/4/2018 12/6/2018
7 PW-INTERNAL Drain
repairs
5178835 Archived Britton Way Grand
Terrace, CA
Per email and regular sch. cleaning schedule drain
clean out of drain as soon as possible, thank you.
12/5/2018 12/6/2018
8 PW-INTERNAL
Other - Non-
Emergency City
Service Request
5179067 Archived Grand Terrace CA Secure tube slide at Richard Rollins park as
children keep using the slide and tape is being taken
off. Please find another way to secure, thank you.
ASAP
12/5/2018 12/6/2018
9 PW-INTERNAL
General Office
Repairs
5179183 Archived 22795 Barton Road
Grand Terrace, CA
The Burrtec trash box in the City Hall lobby can
simply be thrown away.
12/5/2018
10 PW-INTERNAL Drain
repairs
5179953 Archived Grand Terrace CA Please clean out all drains on top of roof at city hall
and building and safety
12/5/2018 12/6/2018
11 PW-INTERNAL
Other - Non-
Emergency City
Service Request
5182786 Archived 22795 Barton Road
Grand Terrace, CA
Battery in Camry needs replace with a new battery,
thank you.
12/6/2018 12/6/2018
12 PW-Other-Non
Emergency City
Service Request
5183551 Archived Grand Terrace CA Please have fallen oranges picked up from yard.12/6/2018 12/7/2018
13 PW-INTERNAL
Other - Non-
Emergency City
Service Request
5183609 Archived 21937 Grand Terrace
Road Grand Terrace,
CA
Fitness Park Gate issues with gate and lock
volunteers say people just tag hard on it and it
opens right up. Homeless seen there after hours.
Please discuss with Director and address asap.
12/6/2018 12/19/2018
14 PW-INTERNAL
General Office
Repairs
5183771 Archived 22795 Barton Road
Grand Terrace, CA
Ceiling Tile repairs need at council Chambers 12/6/2018 12/7/2018
15 PW-INTERNAL
Pothole Repair
5185893 Archived 12710 Blue Mountain
Court Grand Terrace,
CA
Please add this pothole repair to today's repairs
thank you.
12/7/2018 12/11/2018
16 PW-INTERNAL
Pothole Repair
5186563 Archived Michigan Street Grand
Terrace, CA
Resident called in pothole on Michigan and Pico at
the south side of intersection, please do best to get
this address asap. Thank you.
12/7/2018 12/11/2018
17 PW-INTERNAL
General Office
Repairs
5187083 Archived 22795 Barton Road
Grand Terrace, CA One of the fluorescent ceiling lights is out in the
kitchenette area leading into the Council Chambers.
This will need to be replaced by Tuesday’s Council
Meeting, because they will be taking new Council
photos and the lighting needs to be even for the
green screen.
12/7/2018 12/11/2018
18 PW-INTERNAL
Pothole Repair
5192794 Archived 22795 Barton Road
Grand Terrace, CA
Please repair pot holes on South Side Barton Road
GT limits just before heading into Colton
12/10/2018 12/11/2018
19 PW-INTERNAL
Pothole Repair
5192802 Archived 22795 Barton Road
Grand Terrace, CA
Please repair pot holes city wide 12/10/2018 12/11/2018
20 PW-INTERNAL
Asphalt Repairs
5195996 Archived Warbler Avenue Grand
Terrace, CA
Broken asphalt on this gutter curve of warbler and
Van Buren, thank you.
12/11/2018
21 PW-INTERNAL
General Office
Repairs
5200238 Archived 22795 Barton Road
Grand Terrace, CA
Please place air on the Animal Control vehicle tire
that is low, thank you.
12/12/2018
22 PW-INTERNAL
General Office
Repairs
5200510 Archived Grand Terrace CA The holiday luncheon will be hosted at the Fire
Department this year. The fire department has
requested that we bring 10 tables and 35 chairs.
Captain English says our Maintenance crew can
deliver the tables and chairs the day before, on
Monday, Dec. 17.
12/12/2018 12/13/2018
23 CE-INTERNAL Illegal
Dumping
5201196 Archived 22537 Cardinal Street
Grand Terrace, CA
Mattress dumped for the last few weeks in front of
this address needs to be picked up on curb of street.
12/12/2018
24 PW-INTERNAL
Other - Non-
Emergency City
Service Request
5204242 Archived 22795 Barton Road
Grand Terrace, CA
The Ford Escape has a tail light that has gone out.
Can you put on a work order to have it checked and
replaced. The vehicle cannot be driven until it’s
fixed.
12/13/2018 12/14/2018
25 PW-INTERNAL
Overgrown Weeds
5204838 Archived Barton Road Grand
Terrace, CA
Resident reported overgrown bush that needs to be
maintenance as its onto the sidewalk.
Location on Barton/Palm near dentistry office.
Thank you. Please have trimmed before leave on
Christmas break.
12/13/2018 12/19/2018
26 PW-INTERNAL
Stock Supplies
5220393 Archived 12000 Mount Vernon
Avenue Grand Terrace,
CA
Restock Senior Center of restrooms supplies. 12/19/2018 12/19/2018
27 PW-INTERNAL
Irrigation Repairs
5220396 Archived Mount Vernon Avenue
Grand Terrace, CA
Water leak reported on Mt Vernon and Grand
Terrace.
12/19/2018 12/19/2018
28 PW-INTERNAL City
Tree Maintenance
5220400 Archived Barton Road Grand
Terrace, CA
Resident reported tree obstructing sidewalk next to
dentist office on Barton road, thank you.
12/19/2018 12/19/2018
29 PW-INTERNAL
General Office
Repairs
5225991 Archived 22795 Barton Road
Grand Terrace, CA
General Office see Excutive Asssistant 12/20/2018 1/4/2019
30 PW-INTERNAL City
Light Pole Repairs
5225997 Archived Mount Vernon Avenue
Grand Terrace, CA
Please change light that went out at Mt Vernon and
Grand Terrace road kiosk.
12/20/2018 1/4/2019
31 PW-INTERNAL
Sidewalk Issue
5228289 Archived Mount Vernon Avenue
Grand Terrace, CA
S/W issue on the west side of Mt. Vernon between
Grand Terrace road and the apartments?
12/21/2018 1/4/2019
32 CE-Graffiti 5229680 Archived 22579 De Berry Street
Grand Terrace,
California
Large blue turning slide and green tunnel in little kid
area.
12/21/2018 1/4/2019
Page | 83
B.4.a
Packet Pg. 126 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
MYCIVIC LIVE PLATFORM DECEMBER 2018
ID Status Open Date Resolved Date Type Department Description
132626 resolved 12/27/2018 1/22/2019 Drainage Issues Public Works Water Drainage is blocked due to thick
debris.
131403 resolved 12/14/2018 1/22/2019 Water Leak Issue Public Works The drinking fountain at the Grand
Terrace Fitness Park leaks a large
amount of water from the bottom
whenever it is turned on.
131214 resolved 12/13/2018 1/22/2019 Water Leak Issue Public Works Possible water leak around the water
meter outside her home. If you step
in the area your foot sinks into the
mud, so the waters has been there for
quite sometime. The water is on the
corner of the street immediately
outside of her home, which is situated
on Blue Lupine Cr. Please see
attachments
130517 resolved 12/9/2018 12/11/2018 Pothole Public Works Oriole Ave/Raven Way. At the cross
gutter in the center of the street is a
pothole and eroded asphalt.
129753 received 12/3/2018 --Other All Utility crews working unsafely in the
street. Cable pulling individual is
walking cable in lane beyond closure
area, not wearing proper safety
equipment.
129677 resolved 12/3/2018 12/7/2018 Graffiti Public Works South/West corner of Litton & La
Cadena.
Page | 84
B.4.a
Packet Pg. 127 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Work Orders captured while out on Field (60)
Park Shelter Reservations in December 2018
Park Shelter Date Reserved
Richard Rollins B December 2, 2018
Richard Rollins B December 9, 2018
Community Room Reservations December 2018
Group Date Reserved Time
Women’s Republic Club Once A Month-1st Tuesdays 6:30-7:30PM
Emergency Operations
Committee
Once A Month-1st Tuesdays 5-6PM
Girl Scouts Troop 1195 Every Thursday 4-5PM
Inland Empire Guild Once A Month 1st-Saturday 1-4PM
Citrus Belt Quilters Once A Moth 2nd Saturday 9AM-3PM
Overeaters Anonymous Three Times A Month
Saturday
10AM-12PM
Parks and Recreation
Advisory Committee
Second Thursday Each
Month
4PM-6PM
City’s Annual Birthday Dinner December 12th
Friends of the Library December 17th 5PM-6PM
Greenbriar HOA Meeting December 20th 4:30PM-6PM
Transportation Permits
December 20, 2018 Hill Crane Service Iowa Ave-Main St.
0
2
4
6
8
10
12
2 2
10
2
4
6
11
7
2
4
5
3
2
Field Captured W/O
Page | 85
B.4.a
Packet Pg. 128 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Page | 86
B.4.a
Packet Pg. 129 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance
was conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Michigan St By Caltrans
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Mt. Vernon Ave/De Berry St n/a
Main St/Michigan St By County
Main St/High School entrance By County
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Page | 87
B.4.a
Packet Pg. 130 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
-Burrtec Waste Generation Reports from holiday months pending
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2018-19:
Contractor Name Service Contract Amount Remaining Balance
as of Dec 31, 2018
ACCO Engineered Systems HVAC Maintenance $22,850 $14,769.04
Albert A Webb Associates Commerce Way Final Design $109,389.00 $32,843.10
Albert A Webb Associates CHP – DEVCO Traffic Engineering $856.00 $0
Charles Abbott Associates
Landscape and Lighting Assessment
District Annexation Engineering
Services
$10,000.00 N/A (Developer Fee)
Clean Street
Street Sweeping Services $52,000.00 $10,833.32
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape
Landscape Maintenance $45,430.00 $25,205.00
Gopher Patrol
Gopher Abatement Services $6,512.00 $3,256.00
Hardy and Harper, Inc Street Maintenance Services $75,000.00 $0
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000.00 $36,390.00
Interwest Consulting Group
HR Green
Albert A. Webb
On-Call Construction Management
Services (incl. Barton Road Interchange
Project – Interwest)
$40,000.00 $40,000.00
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$251,609.00 $210,387.75
Lynn Merrill
NPDES Services $10,000.00 $8,470.82
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980.00 $11,655.00
Otis Elevator Company
Elevator Maintenance Service $4,996.34 $0
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $26,117.00 $0
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$17,538.80 $13,154.10
Page | 88
B.4.a
Packet Pg. 131 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526.00 $13,526.00
St. Francis Electric, LLC.
Traffic Signal Maintenance Services $10,000.00 $3,746.52
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$6,000.00 $1,043.53
West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802:
5-yr term)
$38,560.00
Western Exterminator Co.
Pest Control Services $5,436.00 $2,259.50
Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2018-19:
$800,365.00
$466,099.68
balance
FY 2018-19 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Clean Cut Landscape Dog Park Construction $373,525.15 $16,517.85
TKE Engineering Dog Park Inspection & Construction
Management
$11,720.27 $0
Evan Brooks Associates Grant Writing for HSIP Cycle 9 –
Guardrail Project
$7,995.00 $0
Evan Brooks Associates Preliminary Engineering for HSIP –
Mt. Vernon Safety Improvement
$36,300.00 $11,344
Hardy & Harper Pavement Rehabilitation Project $756,000.00 $176,640.80
HR Green California Pavement Rehabilitation Project –
Inspection / Construction Mgt
$26,250.00 $0
Terracon Pavement Rehabilitation Project –
Geotechnical Services
$18,984.06 $0
Warren Anderson Ford Inc
(Fritts Ford)
2019 hybrid Ford F-250 maintenance
truck (approved by Council FY 17-18)
$55,075.00 $0.27
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2018-19
$1,285,849.48 $204,502.92
Bids:
- Electric Vehicle Supply Equipment RFP for City Hall
Major Reports:
- Cal Recycle: Mandatory Organics Recycling (MORe) Diversion Compliance Plan
Grants:
- MSRC Funding for Clean Transportation Projects: Submitted Amendment Letter
- SCIP: $140,000 grant funding for City Hall EV Project / Submtted app in Nov for Walgreens EV
Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Submitted Invoice to CalTrans
- CDBG: Issued Notice of Funding Availability to community partners & submitted additional back-
up documentation for reimbursement requests
Page | 89
B.4.a
Packet Pg. 132 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Project Management:
- Pavement Rehabilitation Project
- EV Charging Station
- Tree Maintenance – Year 3 Cycle
Major Meetings / Events:
- HSIP Feedback – 12/7/18
- Debrief Mtg with Hardy and Harper – 12/10/18
- County CDBG Site Visit – 12/11/18
Page | 90
B.4.a
Packet Pg. 133 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
City of Grand Terrace Public Works Department
DATE: February 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Alan French, Public Works Department Director
SUBJECT: January 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and construction of
capital projects throughout the City. Grant funding (when available) are sought after to supplement project
funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $12,894,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Enviro on hold for
State ok to design
Fed, State, City
Commerce Way Extension $ 3,500,000 City Part Final Design 90%
beginning r/w, utility coord done
additional scope need amendmt
State, City
CIP Year 2 Street Slurry/Resurfacing
$760,000
Paving done, project closeout in
January
State, Recycle Grant,
City
Dog Park
$350,000
Constructed, end of maintenance,
processing change order
Park Fees, State, City
HSIP – Mt. Vernon Safety Project
$435,700
Final Design package to State for
review, need to apply to advertise
Fed
HSIP – Guardrails
$648,300
Consultant proposals in for
engineering
Fed
HMGP – Mt. Vernon Slope Stabilization
$3,700,000
Consultant proposals in for
application effort
Fed
Page | 91
B.4.a
Packet Pg. 134 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
6am – 6:45am: Check vehicles, fluids, tires, etc.
City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs
6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben
7:00am: Open Parks per City ordinance
1st Thursday – blow Honey Hill for sweeper
4th Thursday – blow parking lots at City Hall and parks for sweeper
7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips,
blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and
soap; unclog toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean)
*Sometimes, due to winds and rain – debris or trees fall in the parkway
*Also need to break down community room before City Hall opens / before Tiny Tots Program
Monday/Thursday – Empty trash cans at kiosk/bike stations
10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as
sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office
repairs at City Hall, graffiti abatement, etc.)
12:00pm – 12:30pm: Lunch
12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler
and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at
City Hall, graffiti abatement, etc.)
*Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean
public restrooms, vacuum
*Set-up Community Room for special events or meetings
*Manage Work Release: 7:00am to 12:00pm
12:00pm to 12:30pm lunch
12:30pm to 2:30pm
Public Works - Maintenance
Public Works Maintenance Core Services
➢ Street Maintenance
➢ Park Maintenance
➢ Storm Drain Maintenance
➢ Facilities Maintenance
Page | 92
B.4.a
Packet Pg. 135 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Staffing Levels
Weekday Hours After hours &
Weekend hours Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 3 672
336
482
237
35
0
17
6
2
0
Office 2 2
Total 6 5 1008 719 35 23 2
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call
outs constitute after hours and weekend emergency call outs, or hours worked over 8 in a
weekday.
Page | 93
B.4.a
Packet Pg. 136 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Work Release Hours
Maintenance was supplemented by 304 work releases hours
during the month of JANUARY.
Transition Period January 2018 (42)
2
13
1
2
7
5
1
5
3
1 2
SCF DATA JANUARY 2019
PW-INTERNAL Drain repairs
PW-INTERNAL General Office Repairs
PW-INTERNAL Move Furniture
PW-INTERNAL Street Signs
PW-INTERNAL Event Set-up
PW-INTERNAL Other - Non-Emergency
City Service Request
PW-INTERNAL-Graffiti Removal
PW-INTERNAL Overgrown Weeds
Page | 94
B.4.a
Packet Pg. 137 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Transition Period-W/O Enter Through SCF January 2019 (42
Id Status Address W/O Created W/O Completed Category Description
1 5255608 Archived Britton Way Grand
Terrace, CA
1/2/2019 1/7/2019 PW-INTERNAL Drain
repairs
The Storm Drain on Brittan Way needs
inside and outside cleaning.
There are large broken tree branches
covering the outlet and many leaves.
2 5255796 Archived 22795 Barton Road Grand
Terrace, CA
1/2/2019 1/4/2019 PW-INTERNAL General
Office Repairs
General Office see Accountant
3 5256028 Archived 22795 Barton Road Grand
Terrace, CA
1/2/2019 1/4/2019 PW-INTERNAL Move
Furniture
Animal Control freezer needs to be
moved outside of the building.
4 5256843 Archived Mike Todd Lane Grand
Terrace, CA
1/2/2019 1/10/2019 PW-INTERNAL Street
Signs
Street Sign at Mike Todd Lane has fallen
due to wind, the sign is reported to be
near the pole. Please have repaired as
soon as possible. Thank you.
5 5258978 Archived 22795 Barton Road Grand
Terrace, CA
1/3/2019 1/18/2019 PW-INTERNAL Event
Set-up
Animal Emergency Clinic to be held
January 16th, Set up and break down.
6 5259214 Archived 22795 Barton Road Grand
Terrace, CA
1/3/2019 1/4/2019 PW-INTERNAL Event
Set-up
Flags were raised half staff and will be
brought back.
7 5259225 Archived Grand Terrace CA 1/3/2019 1/10/2019 PW-INTERNAL Event Richard Rollins flag to be replaced.
8 5259703 Archived 22795 Barton Road Grand
Terrace, CA
1/3/2019 1/11/2019 PW-INTERNAL Event
Set-up
Thursday, January 10th set-up for Parks
and Rec Committee Meeting
9 5262520 Acknowledged 22880 Cardinal Street
Grand Terrace, CA
1/4/2019 PW-INTERNAL Other -
Non-Emergency City
Property Owner Check of easement
behind Cardinal is maintained
10 5262862 Archived Grand Terrace CA 1/4/2019 1/8/2019 PW-INTERNAL Other -
Non-Emergency City
Dog Park clean up debris left
11 5262870 Archived 22795 Barton Road Grand
Terrace, CA
1/4/2019 1/4/2019 PW-INTERNAL Event
Set-up
Break down of Christmas Decor and Tree
today, thank you.
12 5264229 Archived 22795 Barton Road Grand
Terrace, CA
1/4/2019 1/8/2019 PW-INTERNAL Event
Set-up
City Council meeting please have it
cleaned thank you. Tuesday Jan 8, 2019
13 5274738 Archived 22795 Barton Road Grand
Terrace, CA
1/8/2019 1/8/2019 PW-INTERNAL General
Office Repairs
GM, can you please add a work order to
change light on Ballard at City Hall west
side.....Please.....
14 5275176 Archived Britton Way Grand
Terrace, CA
1/8/2019 1/8/2019 PW-INTERNAL Drain
repairs
The storm drain on Britton Way needs
cleaning due to the recent rain storm.
Also, the 2 street sewer covers at the end
of Britton Way by the Preschool need to
be cleaned of leaves and debris.
15 5275434 Archived 22795 Barton Road Grand
Terrace, CA
1/8/2019 1/11/2019 PW-INTERNAL General
Office Repairs
Lights out in the office behind Public
Works Secretary, please replace. Thank
16 5275443 Archived 22795 Barton Road Grand
Terrace, CA
1/8/2019 1/8/2019 PW-INTERNAL General
Office Repairs
Women's restroom leak
17 5275444 Archived 22795 Barton Road Grand
Terrace, CA
1/8/2019 1/8/2019 PW-INTERNAL General
Office Repairs
Men's restroom leak.
18 5279052 Archived 22795 Barton Road Grand
Terrace, CA
1/9/2019 1/15/2019 PW-INTERNAL General
Office Repairs
Councl Chamber
19 5279101 Archived 22795 Barton Road Grand
Terrace, CA
1/9/2019 1/11/2019 PW-INTERNAL General
Office Repairs
Annex Building Water Heater Leaks
repairs/clean up needed.
20 5281643 Archived 21950 Pico Street Grand
Terrace, CA
1/10/2019 1/10/2019 PW-INTERNAL-Graffiti
Removal
Please remove graffiti from the benches
at both Pico park ( veterans ) and Fitness
21 5283309 Archived 22795 Barton Road Grand
Terrace, CA
1/10/2019 1/14/2019 PW-INTERNAL General
Office Repairs
Mayor's Office
22 5285518 Archived Grand Terrace CA 1/11/2019 1/11/2019 PW-INTERNAL
Overgrown Weeds
Please remove tumble weeds, cut grass
growth, trim up shrubs on South side GT
Welcome city limit on Barton Road
23 5285528 Archived Grand Terrace CA 1/11/2019 1/11/2019 PW-INTERNAL
Overgrown Weeds
Please clean up roadside/sidewalk on
South Side Barton Road from Honey hill
24 5285533 Archived Grand Terrace CA 1/11/2019 1/11/2019 PW-INTERNAL
Overgrown Weeds
Please trim up plants, remove weeds
from Southwest Corner of Barton / GT
road ( Kiosk station )
25 5285553 Archived 22795 Barton Road Grand
Terrace, CA
1/11/2019 1/14/2019 PW-INTERNAL Other -
Non-Emergency City
Please repair/ replace springs on garage
door on EOC building
26 5293285 Archived Mount Vernon Avenue
Grand Terrace, CA
1/14/2019 1/15/2019 PW-INTERNAL Street
Signs
Please remove the 40th banner sign from
the kiosk at Grand Terrace road and mt.
vernon, thank you.
27 5294572 Archived Mount Vernon Avenue
Grand Terrace, CA
1/15/2019 1/17/2019 PW-INTERNAL City
Tree Maintenance
Please remove dead branches on
Junipers
28 5295821 Archived 22795 Barton Road Grand
Terrace, CA
1/15/2019 1/15/2019 PW-INTERNAL Event
Set-up
Provide one easy up for tomorrows event.
29 5296575 Archived Oriole Avenue Grand
Terrace, CA
1/15/2019 1/18/2019 PW-INTERNAL City
Tree Maintenance
Pom poms on Oriole and Desoto please
remove
30 5302136 Archived 22710 La Paix Street
Grand Terrace, CA
1/17/2019 1/18/2019 PW-INTERNAL City
Tree Maintenance
Tree branch fell onto street, please pick
up and take photos of the tree that is
there as resident is requesting for
removal because a lot of fallen branches.
31 5302702 Archived 22795 Barton Road Grand
Terrace, CA
1/17/2019 1/18/2019 PW-INTERNAL General
Office Repairs
Office assistant second floor office
maintenance.
32 5303932 Archived 22795 Barton Road Grand
Terrace, CA
1/18/2019 1/25/2019 PW-INTERNAL General
Office Repairs
The outside door of City Hall is the metal
strip sounds like its dragging and the
wood is coming off.
33 5303941 Archived 22795 Barton Road Grand
Terrace, CA
1/18/2019 1/24/2019 PW-INTERNAL General
Office Repairs
Light bublb change out 1st floor.
34 5304658 Acknowledged 22795 Barton Road Grand
Terrace, CA
1/18/2019 PW-INTERNAL Other -
Non-Emergency City
Vehcile maintenance new lighting
installation.
35 5304838 Archived 22795 Barton Road Grand
Terrace, CA
1/18/2019 1/25/2019 PW-INTERNAL General
Office Repairs
Please fill in the soap for men and women
public restroom, received a complaint of
no soap.
36 5314597 Archived 22795 Barton Road Grand
Terrace, CA
1/22/2019 1/24/2019 PW-INTERNAL City
Sign Issue
Pick-up street banner signs.
37 5319384 Archived Grand Terrace Road CA 1/23/2019 1/29/2019 PW-INTERNAL Other -
Non-Emergency City
Please pick up fallen oranges from
oranges grove trees.
38 5323130 Archived 22819 Vista Grande Way
Grand Terrace, CA
1/24/2019 1/25/2019 PW-INTERNAL Tree
Removal
Hello WCA was scheduled to perform a
large stump removal located in-front of
39 5327828 Acknowledged 22795 Barton Road Grand
Terrace, CA
1/25/2019 PW-INTERNAL General
Office Repairs
Please fix the light fixture in front of
counter.
40 5338068 Archived 22795 Barton Road Grand
Terrace, CA
1/29/2019 1/31/2019 PW-INTERNAL Event
Set-up
Set-up and break down of Community
room. Thank you.
41 5344574 Closed 22555 De Soto Street
Grand Terrace, CA
1/31/2019 2/15/2019 PW-INTERNAL Tree
Removal
Tree Inspection.
42 5344596 Acknowledged Barton Road Grand
Terrace, CA
1/31/2019 PW-INTERNAL
Overgrown Weeds
Growth on the north east corner of
Glendora and Barton, for line of sight
Page | 95
B.4.a
Packet Pg. 138 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
MYCIVIC LIVE PLATFORM JANUARY 2019
Work Orders captured while out on Field (66)
Park Shelter Reservations in JANAURY 2019
ID Status Open Date Resolved Date Type Department Assigned Staff Description
137443 resolved 1/29/2019 2/5/2019 Other All Ruben Montano Adminin Issue
137146 resolved 1/27/2019 2/8/2019 Drainage Issues Public Works Ruben Montano I expect water was shut off during the
rains. The weather the past week is
drying out the park very quickly and
bald patches are in small park. Please
water.
136635 referred 1/24/2019 --Other All Alan French Young men and women in the Grand
Terrace HS are going into the restroom
together at pico park/veterans park
which is a safety concern. Around 7
and 8 o'clock.
Page | 96
B.4.a
Packet Pg. 139 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Park Shelter Date Reserved
Richard Rollins B January 12, 2019
Richard Rollins C January 26, 2019
Community Room Reservations JANUARY 2019
Group Date Reserved Time
Women’s Republic Club Once A Month-1st Tuesdays 6:30-7:30PM
Emergency Operations
Committee
Once A Month-1st Tuesdays 5-6PM
Girl Scouts Troop 1195 Every Thursday 4-5PM
Inland Empire Guild Once A Month 1st-Saturday 1-4PM
Citrus Belt Quilters Once A Moth 2nd Saturday 9AM-3PM
Overeaters Anonymous Three Times A Month
Saturday
10AM-12PM
Parks and Recreation
Advisory Committee
Second Thursday Each
Month
4PM-6PM
GT Football League January 23rd 5PM-7PM
Reserved For Mayor January 21st
Transportation Permits
January 16, 2019 Cattrac Transportation Barton Rd, Mt. Vernon and Main
St.
Page | 97
B.4.a
Packet Pg. 140 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Signal Light Maintenance
Page | 98
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Packet Pg. 141 Attachment: All Departmental Monthly Reports Dec 2018 Jan 2019 Final (Department Monthly Activity Report - December 2018 and January
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance
was conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Michigan St By Caltrans
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Mt. Vernon Ave/De Berry St n/a
Main St/Michigan St By County
Main St/High School entrance By County
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec waste generation reports from the holiday months are pending
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2018-19:
Contractor Name Service Contract Amount Remaining Balance
as of Jan. 31, 2019
ACCO Engineered Systems HVAC Maintenance $22,850 $9,431.54
Albert A Webb Associates Commerce Way Final Design $109,389.00 $16,714.17
Albert A Webb Associates CHP – DEVCO Traffic Engineering $856.00 $0
Charles Abbott Associates
Landscape and Lighting Assessment
District Annexation Engineering
Services
$10,000.00 N/A (Developer Fee)
Clean Street
Street Sweeping Services $52,000.00 $6,499.98
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape
Landscape Maintenance $45,430.00 $17,095
Gopher Patrol
Gopher Abatement Services $6,512.00 $2,767.50
Hardy and Harper, Inc Street Maintenance Services $75,000.00 $0
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000.00 $36,390.00
Interwest Consulting Group
HR Green
Albert A. Webb
On-Call Construction Management
Services (incl. Barton Road Interchange
Project – Interwest)
$40,000.00 $40,000.00
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$251,609.00 $202,585.25
Lynn Merrill
NPDES Services $10,000.00 $8,470.82
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980.00 $9,990.00
Otis Elevator Company
Elevator Maintenance Service $4,996.34 $0
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $26,117.00 $0
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$17,538.80 $8,769.40
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526.00 $13,526.00
St. Francis Electric, LLC.
Traffic Signal Maintenance Services $10,000.00 $2,869.42
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$6,000.00 $118.72
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West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802:
5-yr term)
$38,560.00
Western Exterminator Co.
Pest Control Services $5,436.00 $1,955.50
Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2017-18:
$800,365.00
$415,743.30
balance
FY 2018-19 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Clean Cut Landscape Dog Park Construction $373,525.15 $16,517.85
TKE Engineering Dog Park Inspection & Construction
Management
$11,720.27 $0
Evan Brooks Associates Grant Writing for HSIP Cycle 9 –
Guardrail Project
$7,995.00 $0
Evan Brooks Associates Preliminary Engineering for HSIP –
Mt. Vernon Safety Improvement
$36,300.00 $11,344.00
Hardy & Harper Pavement Rehabilitation Project $756,000.00 $176,640.80
HR Green California Pavement Rehabilitation Project –
Inspection / Construction Mgt
$26,250.00 $0
Terracon Pavement Rehabilitation Project –
Geotechnical Services
$18,984.06 $0
Warren Anderson Ford Inc
(Fritts Ford)
2019 hybrid Ford F-250 maintenance
truck (approved by Council FY 17-18)
$55,075.00 $0.27
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2018-19
$1,285,849.48 $204,502.92
Bids:
- Issued Street Sweeping RFP
Major Reports:
-
Grants:
- MSRC Funding for Clean Transportation Projects: Submitted Amendment Letter
- SCIP: $140,000 grant funding for City Hall EV Project / Submtted app in Nov for Walgreens EV
Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Submitted Invoice to CalTrans
- CDBG: Issued Notice of Funding Availability to community partners & submitted additional back-
up documentation for reimbursement requests
Project Management:
- Pavement Rehabilitation Project
- EV Charging Station
- Tree Maintenance – Year 3 Cycle
Major Meetings / Events:
- Street Sweeping Pre-Bid Meeting – 1/18/19
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Sheriff’s Contract
•Law Enforcement Services
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1122
31
133
72
0
100
200
300
400
Jan-19
Calls to Dispatch
Emergency Priority 1 Priority 2
Priority 3 Priority 4
San Bernardino County
Sheriff’s Department
Services January 2019
Officer Contact and Calls 1,251
Calls to Dispatch January 2019
Emergency 1
Priority 1 122
Priority 2 31
Priority 3 133
Priority 4 72
Totals 359
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less.
Priority 2 – Just occurred, 15 minutes or more.
Priority 3 – Calls over 30 minutes ago.
Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
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359
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San Bernardino County Fire
Page | 107
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City of Grand Terrace
Fire Department Incidents
12/01/18 – 12/31/18
Call Type Number of Calls
Carbon Monoxide Alarm 1
Elevator Rescue 1
Fire – Residential 2
Fire – Unknown Type 2
Fire – Vehicle 1
Medical Aid 93
Move Up (Cover Engine in to FS#23) 3
Outside Investigation 1
Residential Alarm 5
Traffic Collision with Injuries 2
Traffic Collision with Injuries – Freeway 1
Traffic Collision Unknown Injuries 3
Traffic Collision Unknown Injuries – Freeway 2
Total Calls 117
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City of Grand Terrace
Fire Department Incidents
01/01/19 – 01/31/19
Call Type Number of Calls
Commercial Alarm 1
Commercial Investigation 2
Carbon Monoxide Alarm 1
Fire – Unknown Type 1
Inside Investigation 1
Medical Aid 108
Move Up (Cover Engine in to FS#23) 1
Outside Electrical Incident 2
Outside Investigation 1
Public Service 1
Traffic Collision with Extrication – Freeway 1
Traffic Collision with Fire – Freeway 1
Traffic Collision with Injuries 2
Traffic Collision Unknown Injuries 3
Traffic Collision Unknown Injuries – Freeway 1
Total Calls 127
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AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: Monthly Financial Report for December-2018
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Receive and file the Monthly Financial Report for the period
ending December 30, 2018.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The attached Monthly Financial Report (MFR) is for the period ending December 31,
2018. The purpose of the MFR is to identify actual revenues received and expenditures
incurred for the relevant period and compare them to the Approved Budget.
The Fiscal Year (FY) 2018-19 Approved Budget amounts are presented in the attached
MFR for reference purposes. Any adjustments to the Approved Budget that may occur
during the fiscal year will also be reflected in the report. The “expected” revenues
reflect an analysis of revenue receipts that have, historically, been received as of this
month in the fiscal year. The resulting positive or negative variances shown in the MFR
are in comparison to these “expected” receipts.
REVENUE RECEIPTS
Some revenues are received consistently within the fiscal year, however, not
necessarily on a monthly basis. The largest sources of revenue are shown below with
their revenue cycles:
• Property Tax (encompasses almost 36% of the General Fund’s revenue sources
at $1.9m), the bulk of which is received twice a year: December/January and
May/June of each fiscal year.
• Residual Receipts from the Redevelopment Property Tax Trust Fund (RPTTF),
encompasses almost 20% of the General Fund’s revenue at $1m, is also
received in December/January and May/June each fiscal year.
• Sales Tax (encompasses about 14% of the General Fund revenue sources at
$770k), although is received monthly, the first month’s (July) allocation is not
received until September of the fiscal year; however, by the end of the fiscal year
B.5
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(June) the remaining months’ allocation, which would be April, May and June, are
received and recorded by June 30th of the fiscal year.
• Franchise Fees (encompasses almost 10% of the General Fund’s revenue
sources) are received from the following companies:
Payee
Revenue
Receipt
Cycle
Burrtec Waste Industries Monthly
AT & T Quarterly
Charter Communications/Spectrum Quarterly
Riverside Highland Water Co Annually
Southern California Edison Annually
Southern California Gas Co Annually
EXPENDITURES
When reviewing the charts that provide the current monthly status of both revenues and
expenditures, it is helpful to bear in mind that some of the fluctuations from month to
month may be due to the following:
1. Invoices were not submitted to the City in a timely manner; and
2. Invoices may have required further review by the authorizing department.
The analysis and reporting provided is intended to keep the City Council informed
regarding the City’s financial position relative to the budget, and to identify any financial
issues or concerns that arise during the fiscal year so appropriate and timely action can
be taken in response to these developments.
In addition, the MFR has been redesigned to provide more transparency by providing
charts that compare actual receipts and expenditures against expected and approved
budgets. Each category has 2 charts:
1. the 1st chart shows the actual receipts or expenditures incurred for the current
fiscal year (FY2018-19) and is compared to the prior year (2017-18) actuals; and
2. the 2nd chart shows the total annual amounts incurred, for the current year, the
prior year and is compared to the “expected” amounts for the current year.
DISCUSSION AND FISCAL IMPACT:
In order to provide a better understanding of the General Fund’s fiscal condition on a
monthly basis, the Monthly Financial Report has been revised to reflect the net surplus
or deficit of actual revenues versus actual expenditures.
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The table below reflects the General Fund’s revenue and expense statemen t as of
December 31, 2018.
Table 1
City of Grand Terrace
FY2018-19 Monthly Financial Report
For the Period ending December 31, 2018
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
REVENUES
Property Tax $1,980,000 $250,060 12.6% $181,866 9.2% ($68,194)
Residual Receipts -
RPTTF $1,090,000 $0 0.0% $0 0.0% $0
Residual Receipts -
Housing $60,000 $0 0.0% $0 0.0% $0
Franchise Fees $524,300 $113,320 21.6% $119,533 22.8% $6,213
Licenses, Fees & Permits $419,415 $142,365 33.9% $142,230 33.9% ($135)
Sales Tax $770,000 $302,330 39.3% $295,778 38.4% ($6,552)
Proceeds from Sale of
Property $80,000 $0 0.0% $0 0.0% $0
Intergovernmental
Revenue/Grants $26,500 $5,770 21.8% $14,309 54.0% $8,539
Charges for Services $136,600 $47,640 34.9% $50,340 36.9% $2,700
Fines & Forfeitures $62,500 $32,800 52.5% $37,344 59.8% $4,544
Miscellaneous $55,148 $5,038 9.1% $753 1.4% ($4,285)
Use of Money & Property $27,000 $11,390 42.2% $19,733 73.1% $8,343
Transfers In $2,352 $2,352 100.0% $2,379 101.2% $27
Waste Water Receipts $300,000 $300,000 100.0% $318,349 106.1% $18,349
TOTAL REVENUES $5,533,815 $1,213,065 21.9% $1,182,615 21.4% ($30,450)
EXPENDITURES
Salaries $1,188,831 $515,680 43.4% $515,111 43.3% $569
Benefits $724,690 $336,280 46.4% $319,265 44.1% $17,015
Professional/Contractual
Services $3,155,351 $1,562,205 49.5% $1,538,417 48.8% $23,788
Materials & Supplies $267,167 $119,550 44.7% $131,252 49.1% ($11,702)
Lease of
Facility/Equipment $8,000 $2,580 32.3% $3,166 39.6% ($586)
Utilities $143,400 $69,340 48.4% $68,572 47.8% $768
Overhead Cost Allocation ($87,450) ($43,726) 50.0% ($43,726) 50.0% $0
Transfers Out $126,326 $58,906 46.6% $63,425 50.2% ($4,519)
TOTAL EXPENDITURES $5,526,315 $2,620,815 47.4% $2,595,482 47.0% $25,333
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City of Grand Terrace
FY2018-19 Monthly Financial Report
For the Period ending December 31, 2018
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,533,815 $1,213,065 21.9% $1,182,615 21.4% ($30,450)
EXPENDITURES ($5,526,315) ($2,620,815) 47.4% ($2,595,482) 47.0% $25,333
NET $7,500 ($1,407,750) ($1,412,867) ($5,117)
SIGNIFICANT VARIANCES
There are a few variances to note:
1. Property Taxes: the increase in property taxes in 2017-18 were greater during
this time period as a result of the one -time increase in Real Property Transfer
Tax revenue due to the sale of several private properties within the City in that
fiscal year.
2. Waste Water Receipts: as stated in previous monthly reports, the City’s
wastewater lease agreement with Colton states that any increase in sewer rates
to the residents of Grand Terrace shall also increase the annual lease payment
to the City as reflected in the 2018-19 increase in revenue.
SUMMARY:
The next financial report will include the Mid-Year Budget Report, the Year-End
Projections and the budget development guidelines for any amendments to the FY2019 -
20 budget.
ATTACHMENTS:
• Dec-2018 Monthly Financial Report (PDF)
APPROVALS:
Cynthia A. Fortune Completed 02/20/2019 7:41 PM
Finance Completed 02/20/2019 7:42 PM
City Attorney Completed 02/20/2019 10:33 PM
City Manager Completed 02/22/2019 9:58 AM
City Council Pending 02/26/2019 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
December 31, 2018
B.5.a
Packet Pg. 158 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History Charts:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Category ................................................ 13
Expenditure Monthly History Charts:
Salaries ........................................................................................................... 14
Benefits ........................................................................................................... 15
Professional/Contractual Services .................................................................. 16
Materials & Supplies ....................................................................................... 17
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GENERAL FUND REVENUE
B.5.a
Packet Pg. 160 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December and
May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes (advances)
sales tax revenues usually 60 days after the close of the month; then has
a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month of
the fiscal year.
6. All other receipts are based on historical receipt pattern.
7. Sections/Cost Centers are rolled into each Category as follows:
a. Property Tax
b. Residual Receipts
c. Franchise Fees
d. Licenses, Fees and Permits
e. Sales Tax
f. Sales Tax – Economic Development Agreement
g. Proceeds from the Sale of Property
h. Intergovernmental Revenues and/or Grants
i. Charges for Services
j. Miscellaneous Revenues
k. Use of Money and/or Property
l. Wastewater Receipts
B.5.a
Packet Pg. 161 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
REVENUES
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
Property Tax 1,980,000 250,060 12.6%181,866 9.2%(68,194)
Residual Receipts - RPTTF 1,090,000 0 0.0%0 0.0%0
Residual Receipts - Housing 60,000 0 0.0%0 0.0%0
Franchise Fees 524,300 113,320 21.6%119,533 22.8%6,213
Licenses, Fees & Permits 419,415 142,365 33.9%142,230 33.9%(135)
Sales Tax 770,000 302,330 39.3%295,778 38.4%(6,552)
Proceeds from Sale of Property 80,000 0 0.0%0 0.0%0
Intergovernmental Revenue/Grants 26,500 5,770 21.8%14,309 54.0%8,539
Charges for Services 136,600 47,640 34.9%50,340 36.9%2,700
Fines & Forfeitures 62,500 32,800 52.5%37,344 59.8%4,544
Miscellaneous 55,148 5,038 9.1%753 1.4%(4,285)
Use of Money & Property 27,000 11,390 42.2%19,733 73.1%8,343
Transfers In 2,352 2,352 100.0%2,379 101.2%27
Waste Water Receipts 300,000 300,000 100.0%318,349 106.1%18,349
TOTAL REVENUES 5,533,815 1,213,065 21.9%1,182,615 21.4%(30,450)
EXPENDITURES
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
Salaries 1,188,831 515,680 43.4%515,111 43.3%569
Benefits 724,690 336,280 46.4%319,265 44.1%17,015
Professional/Contractual Services 3,155,351 1,562,205 49.5%1,538,417 48.8%23,788
Materials & Supplies 267,167 119,550 44.7%131,252 49.1%(11,702)
Lease of Facility/Equipment 8,000 2,580 32.3%3,166 39.6%(586)
Utilities 143,400 69,340 48.4%68,572 47.8%768
Overhead Cost Allocation (87,450)(43,726)50.0%(43,726)50.0%0
Transfers Out 126,326 58,906 0.0%63,425 0.0%(4,519)
TOTAL EXPENDITURES 5,526,315 2,620,815 47.4%2,595,482 47.0%25,333
SUMMARY
Approved
Budget
Expected
based on
Approved
Monthly
Actuals
Variance
(actuals
from
expected)
REVENUES 5,533,815 1,213,065 21.9%1,182,615 21.4%(30,450)
EXPENDITURES (5,526,315)(2,620,815)47.4%(2,595,482)47.0%25,333
NET 7,500 (1,407,750)(1,412,867)(5,117)
City of Grand Terrace
FY2018-19 Monthly Financial Report
For the Period ending December 31, 2018
B.5.a
Packet Pg. 162 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY REVENUE - Property Tax (2018-19 vs. 2017-18)
$0
$0
$21,623
$4,251
$44,222
$253,252
$578,933
$62,200
$6,415
$126,193
$689,249
$12,972
$0
$2,851
$1,740
$2,461
$51,397
$123,417
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 163 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY REVENUE - Sales Tax (2018-19 vs. 2017-18)
$0
$0
$88,514
$59,100
$78,800
$55,210
$59,100
$78,800
$37,058
$54,300
$42,854
$219,357
$0
$0
$69,387
$106,874
$60,330
$59,187
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
$281,624
$295,778
$302,330
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 164 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY REVENUE - Licenses, Permits & Fees (2018-19 vs. 2017-18)
$20,520
$9,832
$53,817
$36,185
$13,608
$10,846
$36,435
$91,030
$31,270
$26,882
$22,137
$80,243
$12,406
$52,117
$20,886
$25,542
$13,228
$18,052
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
$144,808
$142,230
$142,365
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 165 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY REVENUE - Franchise Fees (2018-19 vs. 2017-18)
$0
$0
$23,916
$17,991
$54,405
$18,258
$35,150
$52,017
$15,141
$136,068
$55,162
$102,653
$0
$3,833
$28,619
$44,314
$4,512
$38,255
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
$114,571
$119,533
$113,320
- 75,000 150,000 225,000 300,000 375,000 450,000 525,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
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B.5.a
Packet Pg. 167 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
GENERAL FUND EXPENDITURE
BY CATEGORY
B.5.a
Packet Pg. 168 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
EXPENDITURE ASSUMPTIONS:
8. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
9. Sections/Cost Centers are rolled into each Category as follows:
m. Salaries
n. Benefits
o. Professional/Contractual Services
p. Materials and Supplies
q. Lease of Facilities and/or Equipment
r. Equipment
s. Capital Projects
t. Utilities
u. Debt Services
v. Overhead Cost Allocation
w. Transfers Out
B.5.a
Packet Pg. 169 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
REVENUES
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
Property Tax 1,980,000 250,060 12.6%181,866 9.2%(68,194)
Residual Receipts - RPTTF 1,090,000 0 0.0%0 0.0%0
Residual Receipts - Housing 60,000 0 0.0%0 0.0%0
Franchise Fees 524,300 113,320 21.6%119,533 22.8%6,213
Licenses, Fees & Permits 419,415 142,365 33.9%142,230 33.9%(135)
Sales Tax 770,000 302,330 39.3%295,778 38.4%(6,552)
Proceeds from Sale of Property 80,000 0 0.0%0 0.0%0
Intergovernmental Revenue/Grants 26,500 5,770 21.8%14,309 54.0%8,539
Charges for Services 136,600 47,640 34.9%50,340 36.9%2,700
Fines & Forfeitures 62,500 32,800 52.5%37,344 59.8%4,544
Miscellaneous 55,148 5,038 9.1%753 1.4%(4,285)
Use of Money & Property 27,000 11,390 42.2%19,733 73.1%8,343
Transfers In 2,352 2,352 100.0%2,379 101.2%27
Waste Water Receipts 300,000 300,000 100.0%318,349 106.1%18,349
TOTAL REVENUES 5,533,815 1,213,065 21.9%1,182,615 21.4%(30,450)
EXPENDITURES
Approved
Budget
Expected
based on
Approved
Exp.
%
Appr
Bdgt
Monthly
Actuals
YTD
%
Appr
Bdgt
Variance
(actuals
from
expected)
Salaries 1,188,831 515,680 43.4%515,111 43.3%569
Benefits 724,690 336,280 46.4%319,265 44.1%17,015
Professional/Contractual Services 3,155,351 1,562,205 49.5%1,538,417 48.8%23,788
Materials & Supplies 267,167 119,550 44.7%131,252 49.1%(11,702)
Lease of Facility/Equipment 8,000 2,580 32.3%3,166 39.6%(586)
Utilities 143,400 69,340 48.4%68,572 47.8%768
Overhead Cost Allocation (87,450)(43,726)50.0%(43,726)50.0%0
Transfers Out 126,326 58,906 0.0%63,425 0.0%(4,519)
TOTAL EXPENDITURES 5,526,315 2,620,815 47.4%2,595,482 47.0%25,333
SUMMARY
Approved
Budget
Expected
based on
Approved
Monthly
Actuals
Variance
(actuals
from
expected)
REVENUES 5,533,815 1,213,065 21.9%1,182,615 21.4%(30,450)
EXPENDITURES (5,526,315)(2,620,815)47.4%(2,595,482)47.0%25,333
NET 7,500 (1,407,750)(1,412,867)(5,117)
City of Grand Terrace
FY2018-19 Monthly Financial Report
For the Period ending December 31, 2018
B.5.a
Packet Pg. 170 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY EXPENDITURE - Salaries (2018-19 vs. 2017-18)
$66,937
$71,036
$72,118
$74,895
$81,917
$81,473
$79,799
$81,029
$144,411
$77,682
$93,700
$243,924
38,969
127,439
86,038
88,542
88,975
85,148
-
-
-
-
-
-
- 50,000 100,000 150,000 200,000 250,000 300,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
$448,377
$515,111
$515,680
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 171 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY EXPENDITURE - Benefits (2018-19 vs. 2017-18)
$36,304
$31,335
$51,895
$30,422
$37,067
$61,608
$68,806
$32,072
$54,407
$40,120
$62,544
$87,091
37,786
53,468
63,643
50,681
51,633
62,054
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000
2018-19 Actuals 2017-18 Actuals
$248,631
$319,265
$336,280
- 80,000 160,000 240,000 320,000 400,000 480,000 560,000 640,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 172 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY EXPENDITURE - Professional Services (2018-19 vs. 2017-18)
$174,419
$377,949
$98,339
$218,638
$242,541
$418,300
$89,633
$250,175
$273,665
$61,679
$350,121
$513,343
8,266
408,302
273,779
267,427
297,564
283,079
-
-
-
-
-
-
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
1,530,185
1,538,417
1,562,205
- 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 173 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
MONTHLY EXPENDITURE - Materials & Supplies (2018-19 vs. 2017-18)
$6,330
$14,683
$9,918
$16,956
$27,712
$12,478
$14,761
$11,860
$15,755
$14,193
$21,535
$74,136
1,749
10,088
31,650
30,079
25,406
32,280
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018-19 Actuals 2017-18 Actuals
$88,077
$131,252
$119,550
- 50,000 100,000 150,000 200,000 250,000
FY2017-18 Actuals
FY2018-19 Actuals
FY2018-19 Expected
FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected
B.5.a
Packet Pg. 174 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
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B.5.a
Packet Pg. 175 Attachment: Dec-2018 Monthly Financial Report (Monthly Financial Report for December-2018)
AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: Hearing for the Prioritization of Funding Recommendations
for Community Development Block Grant (CDBG) Funds for
Program Year 2019-2020
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1) Conduct a public hearing for the prioritization of
eligible applications for 2019-2020 Community Development
Block Grant (CDBG) funding; and,
2) Prioritize funding allocations and authorize staff to
submit the City's CDBG funding recommendation to the
County of San Bernardino Economic Development Agency.
2030 VISION STATEMENT:
This staff report supports, in part, our Vision of a place where residents can enjoy
quality of life that fosters pride and an engaged commun ity, in that the CDBG program
funds community programs that benefit Grand Terrace residents.
BACKGROUND:
The City participates in the Federally-funded Community Development Block Grant
(CDBG) Program as a cooperative city administered by the San Bernardino County
Economic Development Agency (County). Eligible activities for CDBG must meet one
of the following national objectives as follows: 1) principally benefiting low -and
moderate-income persons, 2) eliminating blight, and 3) meeting an urgent need.
Eligible activities include: Acquisition of real property for an eligible use, construction
and rehabilitation of public facilities, demolition and clearance of deteriorated buildings,
community services for low- and moderate- income persons or households, and
removal of barriers that restrict the mobility of elderly and severely disabled adults.
Each program year, the County publishes Notice of Funding Availability (NOFA) for the
next CDBG program year. Applications were due on December 3, 2018. The County
collects and reviews applications and forwards eligible applications to the City for
recommendations on funding prioritization. The City Council is required to make its
funding recommendations at a noticed public hearing. The recommendations are then
scheduled before the Board of Supervisors for its approval. Attached are copies of the
Application Summary and CDBG applications for the upcoming program year.
The City’s allocation for 2019-20 is expected to be $55,628. The allocations are based
on population estimates, as well as poverty and overcrowded housing counts. The City
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Council may recommend funding for up to four (4) projects with the allocation amount.
In addition, the City has a balance of $26,074.43 in unprogrammed funds. However, the
unprogrammed funds can only be used towards capital improvement (construction)
projects.
DISCUSSION:
The City Council’s 2019-2020 funding recommendations are shown in Table 1, below.
These projects were funded by the Board of Supervisors, and implementation of these
projects is ongoing.
Table 1: 2019-2020 Funding Recommendations
Priority Applicant Project Recommended
Funding
1 SB County Library Grand
Terrace Branch
Literacy Education $10,000
2 Family Services
Association
Provision of meals at senior
centers and home delivery
for seniors
$10,000
3 Family Services
Association
Provide senior center staff to
manage and coordinate
Senior Center operations
and activities
$25,000 (Includes
augment of $5,000
due to additional
CDBG allocation.)
4 The REC Center Youth classes, workshops
and camp activities and
scholarships to low- to
moderate-income
households.
$7,164 (Includes
augment of $2,288
due to additional
CDBG allocation.)
2019-2020 Program Year
Six CDBG-eligible applications were received (five public servic e and one construction)
were received for the 2019-2020 program year. All applicants were provided notice of
this hearing. A summary of the eligible proposals and copies of the six applications with
detailed grant proposals are attached. For easy reference Table 2 lists the six
proposals. The total funding requested by the six applicants is $103,000.
Table 2: 2019-2020 Eligible Applications
Applicant Project Total Funding
Recommendations
Since FY 2010-2011
FY 2019-2020
Funding
Request
City of Grand Civic Center ADA Access $13,000 $13,000
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Terrace Doors
The REC Center Youth classes,
workshops and camp
activities and
scholarships to low- to
moderate-income
households.
$25,392 $15,000
Family Services
Association
Con’t. - Senior Center
Coordinator position
$50,000 $50,000
SB County
Library Grand
Terrace Branch
Con’t. - Literacy
Education
$84,109 $10,000
Family Services
Association
Con’t - Provision of meals
at senior centers and
home delivery for seniors
$37,551 $10,000
Girls Scouts of
San Gorgonio
Council
Classroom to Career -
training and mentorship
program
N/A $5,000
Total Request $103,000
Total Allocation $55,628
Difference ($47,372)
Recommendation
Staff recommends the funding of City Hall ADA access doors, with funds to come from
the unprogrammed funds account, which can only be used towards construction
projects. This project will automate the interior City Hall doors with push buttons. Push
button doors will allow seniors with mobility constraints and those with physical
disabilities ease of access to City Hall administrative helpdesks as well as the library
and City Hall Council Chamber. After this project is recommended for funding, the
unprogrammed fund balance will be $13,074.43. However, utilizing unprogrammed
funds allows the entire allocation of $55,628 to be utilized for public service projects.
The five projects serve underserved target populations in our community. The City’s
allocation of $55,628 will not be sufficient to fully fund all proposals. Staff recommends
that the Council prioritize the funding recommendations to fully fund the County’s’
Literacy Program and FSA’s senior nutrition program. Partial funding is recommended
for the FSA senior center coordinator program and The REC Center program. The
recommended funding amounts are consistent with the allocations granted last program
year. The remaining allocation is proposed to be prioritized towards the Girl Scouts
program.
Table 3: 2019-2020 Funding Recommendations
E.6
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Priority Applicant Funding Request Recommended Funding
1 SB County - Literacy
Program
$10,000 $10,000
2 Family Services
Association - Sr. Nutrition
$10,000 $10,000
3 City of Grand Terrace - Sr.
Coordinator Program
$50,000 $25,000
4 The REC Center - Youth
Services
$15,000 $7,128
5 Girls Scouts of San
Gorgonio Council
$5,000 $3,464
6 City of Grand Terrace -
Accessible Doors
$13,000 $13,000 (unprogrammed
funds)
2019-20 Funding
Recommendation
$55,628
FISCAL IMPACT:
In addition to staff time incurred for project administration, there is a temporary fisca l
impact to the City’s General Fund because the City would need to advance grant funds
for all but the County Literacy Program, with said advanced monies being later
reimbursed by the County. The County administers the Literacy Program County -wide,
and no costs are incurred by the City for that program.
Budget appropriation for these grant allocations will be requested during the Fiscal Year
2019-2020 budget process.
ATTACHMENTS:
• RE__2019-20 CDBG PROJECT PRIORITIZATION PUBLIC HEARING (PDF)
• GRAN19PS-040 (FSA-Senior Meals) (PDF)
• GRAN19PS-041 (FSA-Senior Center Coordinator) (PDF)
• GRAN19PS-027 (The REC Center) (PDF)
• GRAN19PS-024 (Girl Scouts-Classroom to Career) (PDF)
• GRAN19PS-007 (Literacy Program) (PDF)
• GRAN19CN-012 (City Hall ADA Imps) (PDF)
APPROVALS:
Sandra Molina Completed 02/19/2019 7:27 PM
City Attorney Completed 02/20/2019 3:52 PM
Finance Completed 02/20/2019 4:49 PM
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City Manager Completed 02/21/2019 1:25 PM
City Council Pending 02/26/2019 6:00 PM
E.6
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From:CDBG, Info
To:Smolina@grandterrace-ca.gov; Afreeman@grandterrace-ca.gov
Cc:Anderson, Bryan; Cotto, Diane; Graham, Kelly
Subject:RE: 2019-20 CDBG PROJECT PRIORITIZATION PUBLIC HEARING
Date:Monday, January 07, 2019 3:54:31 PM
Attachments:GRAN19CN-012 (City Hall ADA Imps).pdf
GRAN19PS-024 (Girl Scouts-Classroom to Career).pdf
GRAN19PS-027 (The REC Center).pdf
GRAN19PS-040 (FSA-Senior Meals).pdf
GRAN19PS-041 (FSA-Senior Center Coordinator).pdf
GRAN19PS-007 (Literacy Program).pdf
Grand Terrace FY 2019-2020 Funding Form.xlsx
Grand Terrace.pdf
Instruction to Coop Cities Reccomended Projects Form.docx
image002.png
Good Afternoon:
Each year, the County of San Bernardino (County) must prepare and submit to the U.S.
Department of Housing and Urban Development (HUD) an Annual Action Plan that
identifies the amount of funding it expects to receive from HUD and outlines the specific
activities it anticipates to fund in pursuit of its Countywide housing and community
development goals and objectives.
For the 2019-2020 Program Year (PY), the County anticipates receiving $6.8 million to
support the activities to be listed in its 2019-2020 Annual Action Plan. This figure
represents a five percent (5%) reduction in funding from the previous year.
To ensure the timely submittal of the County’s Annual Action Plan, an estimate has been
used. It is important to note that it is possible that this estimate may change (+/-) between
now and when the U.S. Congress approves the 2019-2020 federal budget. However, once
the final federal allocation is released, adjustments to the distribution of County funds may
be necessary. For PY 2019-2020 your City’s estimated annual allocation is $55,628.
This amount is based on Census 2017 poverty and overcrowded housing counts and
population estimates, which means that your City’s allocation could have a decrease or an
increase greater / lesser than the 5% reduction. Please note that the allocation amounts
are estimates and are subject to change based on HUD’s actual allocation to the
CDBG Program.
The County has received a number of proposals in response to its PY 2019-2020 Notice of
Funding Availability and has evaluated each proposal for its conformance to the federal
requirements. To involve your City in the decision making process, please provide us with a
prioritized list of those eligible proposals that best meet your City’s goals and objectives
To assist you in this effort, please find the following documents:
1. List of Eligible Project Proposals
2. Copies of Eligible Project Proposals
3. List of Ineligible Project Proposals (informational only)
4. Cooperating City Recommended Projects Form
As a Cooperative City participating in the County’s CDBG program, it is imperative that you
E.6.a
Packet Pg. 181 Attachment: RE__2019-20 CDBG PROJECT PRIORITIZATION PUBLIC HEARING (2019-2020 Community Development Block Grant Program)
complete your public hearing for your CDBG funding recommendations and submit the
action made by your City Council on the attached Cooperating City Recommended Projects
Form and a copy of your City Council minutes to our office by or before Friday, March 1,
2019. After this date we may be unable to include your City Council
recommendations in the list of projects for the County Board of Supervisor’s
consideration.
Grant Process and Funding Thresholds
For FY 2019-2020 to provide more flexibility to cities; there are no minimum project funding
thresholds. However the 15% Public Service Cap still applies for cities that receive
$150,000 or more in CDBG allocation. The total allowable number of newly funded projects
is based on the percentage of each city’s formula share of the CDBG allocation and the
maximum number allowed for newly funded construction projects is based on the City’s
CDBG Administrative Cap. The cities of Big Bear Lake, Grand Terrace, Loma Linda,
Needles, Twentynine Palms and the Town of Yucca Valley, which are receiving less than
$150,000, may only fund four (4) projects. The remaining cities have the following funding
opportunities:
City Total AllowableProjects Maximum Number ofConstruction Projects Estimated15% PublicService CapAdelanto92$52,434
Barstow 5 2 $34,432
Colton 11 5 $58,788
Highland 10 5 $58,567Montclair92$42,853
Redlands 9 2 $59,192Yucaipa72$42,887
Thank you for your past and continuing support in the CDBG program. I appreciate your
assistance in returning your funding recommendations no later than March 1, 2019. Should
you have any questions or need additional assistance, please feel free to contact your ECD
Analyst.
Analyst Phone Number Email Address
Diane Cotto (909) 387-4352 Diane.Cotto@cdh.sbcounty.gov
Kelly Graham (909) 387-4360 Kelly.Graham@cdh.sbcounty.gov
Tom Ramirez (909) 387-4324 Tom.Ramirez@cdh.sbcounty.gov
Your City Council-approved funding recommendations will be included in the County 2019-
2020 Annual Action Plan and is anticipated to be approved by the County Board of
Supervision in early April.
Sincerely,
Bryan Anderson, Supervising ECD Analyst
Community Development and Housing Division
E.6.a
Packet Pg. 182 Attachment: RE__2019-20 CDBG PROJECT PRIORITIZATION PUBLIC HEARING (2019-2020 Community Development Block Grant Program)
Community Development Block Grant
Community Development and Housing Agency
Phone: 909-387-4352
Fax: 909-387-4415
385 North Arrowhead Ave., 3rd Floor
San Bernardino, CA 92415-0043
Our job is to create a county in which those who reside and invest can prosper and achieve well-
being.
www.SBCounty.gov
County of San Bernardino Confidentiality Notice: This communication contains confidential
information sent solely for the use of the intended recipient. If you are not the intended recipient of
this communication, you are not authorized to use it in any manner, except to immediately destroy it
and notify the sender.
E.6.a
Packet Pg. 183 Attachment: RE__2019-20 CDBG PROJECT PRIORITIZATION PUBLIC HEARING (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020
4
4
2020
4
2019
4
4
4
2019
4
4
GRAN19PS-040
4
E.6.b
Packet Pg. 184 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
Moreno Valley / California / 92557
Grants/Development Specialist
2020
951-300-0440
9512769542
2019
Family Service Association
Ahlam Jadallah
21250 Box Springs Rd. Suite 212
Nonprofit Organization
Development@fsaca.org
21250 Box Springs Rd. Suite 212
Moreno Valley / California / 92557
Dan.Hoxworth@fsaca.org
Dan Hoxworth
With our mission of building community one family at a time, through compassion, advocacy
and comprehensive model services, fostering self-sufficiency, and sustainable impacts,
Family Service Association (FSA) provides a variety of services and programs for residents of
all ages, socio-economic backgrounds, family structures, and denominations.FSA is
continuing the journey of providing services to individuals, families, and communities
throughout Riverside and San Bernardino Counties.Guided by its mission and vision, FSA
impacts the lives of nearly 80,000 family members serving more than 25,000 residents of the
Inland Empire, in five major program service areas: Mental Health Services, Child
Development, Senior & Community Centers, Senior Nutrition Services, and Health/Wellness
Services.
Chief Executive Officer
9516861096
9512769542
E.6.b
Packet Pg. 185 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to
encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
GTER-17-1-05A/5270
Expansions of Service to an Existing Project
For FY 18/19 we proposed 135 units of service, this year the agency is planning to serve 140
units of service.
2020
X
Senior Nutrition Program
2019
No
E.6.b
Packet Pg. 186 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and
Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2020
Yes
Yes
Family Service Association’s Senior Nutrition Program meets the Countywide Vision in the
following ways:·Assists the County in creating a range of choices for its residents in how they
live by offering senior services free of charge to qualified seniors.·Aids the county in their
vision of offering high-quality community health programs.·Facilitates in the County’s vision of
a model community where great ideas are shared and where collaborations are encouraged
to reach shared interests and goals.·Supports the County’s vision of a place that is a home for
anyone seeking a sense of community and the best life has to offer.
Yes
2019
Yes
Yes
Yes
Yes
E.6.b
Packet Pg. 187 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:
Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Grand Terrace
No
No
Yes
Yes
Yes
2020
No
No
No
Yes
No
No
2019
No
No
No
No
No
E.6.b
Packet Pg. 188 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the
proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
FSA is requesting $10,000 in support for its Senior Nutrition Program, one of the largest
programs providing daily meals for vulnerable elderly populations in both Riverside and San
Bernardino County of the Inland Empire. It is through funding from both San Bernardino
CDBG program and San Bernardino County Office on Aging that we are able to provide our
More than a Meal program to the residents in the City of Grand Terrace. 'More than a Meal'
provides nutritious meals to seniors 62 years of age and older in a group setting at the Grand
Terrace Senior Center. Home-delivered meals are also delivered to homebound seniors in
Grand Terrace who aren't mobile by reason of illness, incapacity, disability, and a lack of
transportation.The program also provides a range of services, including nutrition screening,
assessment, and education. The congregate meal program offers seniors opportunities to
form friendships and social contacts. The home-delivered service helps decrease feeling of
isolation in seniors and serves as a check on the welfare of the elderly in the community. The
meal service also helps preserve the dignity and independence by delaying nursing home
placements, as well as reducing the frequency of hospitalizations and improving physical
health through meeting nutritional needs.
2020
No
2019
No
No
No
Grand Terrace and surrounding communities
E.6.b
Packet Pg. 189 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human
resources)? For instance, is this the only funding for this project? What happens if funding
decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project
success.
7
FSA’s Senior Nutrition Program is scalable based on the amount of funding received from
various funding sources.The more funds received, the more seniors are able to utilize the
congregate and homebound nutrition services that FSA offers.Family Service Association
employs 412 individuals and has a strong volunteer base of nearly 1,000 volunteers.
Programs are staffed appropriately and our executive team is prepared to fill any vacancies
should the need arise.
20202019
Our Senior Nutrition Program's goal is to provide seniors with one nutritionally balanced meal
Monday - Friday. By providing these meals we will continue to meet our goals of 1) providing
a wellness check, and socialization for our homebound clients who could go all day without a
single person to person interaction if not for our delivery driver; and 2) providing socialization
among seniors.
The Senior Nutrition Program has been a valuable service offered to the community for over
ten years. The meals are provided at no-cost with a suggested donation from senior clients,
however there is no obligation to pay and no senior is turned away if they cannot pay. The
program serves 2,200 meals each day and 600,000 meals annually to seniors 60 years of age
and older.
FSA is currently helping fill the gap in senior services throughout the County of San
Bernardino. Senior participants often report choosing between buying food or paying rent or
utility bills, as well as having to choose between food and medication.
E.6.b
Packet Pg. 190 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$34,602.00
$3,196,367.00
$1,000.00
2020
$3,186,367.00
$1,399,623.00
$496,308.00
$65,306.00
2019
$25,052.00
$9,000.00
$10,000.00
$1,165,476.00
E.6.b
Packet Pg. 191 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
07/01/2019Older Americans Act Title III
Individual Donations
2020
$483,619.00
07/01/2019$1,947,057.00
2019
Older Americans Act Title III
Older Americans Act Title III
07/01/2019
$363,702.00
$3,125,982.00
$331,604.00
Grand Te
01/01/2020
$10,000.00
E.6.b
Packet Pg. 192 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the
program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25
clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated
Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,
counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using
minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project
outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
140
FSA uses San Bernardino County Department on Aging and Adult Services Software to
record the number of seniors that are served each day.
2020
FSA determines client success through quantitative and qualitative measures. Quantitative
measures includes the number of seniors served daily. Qualitative measures are client
success stories and testimonials.
Nutrition (Congregate & HomeBound)
2019
6000
September 31, 2019 - FSA will serve 140 unduplicated seniors with meals. We will continue to
provide congregate and homebound meals til program end date in June 30, 2020.
E.6.b
Packet Pg. 193 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months
(July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount
of each.
Date of Reimbursement: Amount ($):
Total Reimbursement:
($)
11
$10,000.00
2020
2020
$2,500.00
$2,500.00
2019
2019
12/31/2019
$2,500.00
03/31/2020
09/30/2019
$2,500.00
06/30/2020
FSA expects to serve 140 unduplicated clients throughout the program year. Since services
will be conducted throughout the entire fiscal year, reimbursement claims will be issued each
quarter.
E.6.b
Packet Pg. 194 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that
will implement the proposed project. In your description include experience, education, and
licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if
funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
No
No
No
2020
Tom Donahue is the Senior Nutrition Administrator and oversees the entire program, including
budget preparation and policies/procedures.
2019
As a recipient of more than $750,000 in federal funds, FSA is subject to single audit
requirements using appropriate professional standards.
No
No
FSA consistently searches for funding opportunities that could be a match for all agency
programs, including the Senior Nutrition Department’s More than a Meal program funding
opportunities.
E.6.b
Packet Pg. 195 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project
or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
20202019
No
No
E.6.b
Packet Pg. 196 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
FSA - Senior Nutrition Program (Grand Terrace)
2020
2020
2020
2020
Dan Hoxworth
2019
2019
2019
2019
E.6.b
Packet Pg. 197 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
21250 Box Springs Rd. Suite 212
Dan Hoxworth
FSA - Senior Nutrition Program (Grand Terrace)
2020
Dan Hoxworth
Dan Hoxworth
2019
95-1803694
(951) 686-1096
CEO
11/30/2018
Development@fsaca.org
E.6.b
Packet Pg. 198 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and
Housing at (909) 387-4705 to make other arrangements. The following information is required
before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal
Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award
Management (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and
your Articles of Incorporation and Bylaws must be on file.
16
20202019
E.6.b
Packet Pg. 199 Attachment: GRAN19PS-040 (FSA-Senior Meals) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020
4
4
2020
4
2019
4
4
4
2019
4
4
GRAN19PS-041
4
E.6.c
Packet Pg. 200 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
Moreno Valley / California / 92557
Grants/Development Specialist
2020
9513000440
9512769542
2019
Family Service Association
Ahlam Jadallah
21250 Box Springs Rd. St. 212
Nonprofit Organization
Development@fsaca.org
21250 Box Springs Rd. St. 212
Moreno Valley / California / 92557
Dan.Hoxworth@fsaca.org
Dan Hoxworth
With our mission of building community one family at a time, through compassion, advocacy
and comprehensive model services, fostering self-sufficiency, and sustainable impacts,
Family Service Association (FSA) provides a variety of services and programs for residents of
all ages, socio-economic backgrounds, family structures, and denominations.FSA is
continuing the journey of providing services to individuals, families, and communities
throughout Riverside and San Bernardino Counties.Guided by its mission and vision, FSA
impacts the lives of nearly 80,000 family members serving more than 25,000 residents of the
Inland Empire, in five major program service areas: Mental Health Services, Child
Development, Senior & Community Centers, Senior Nutrition Services, and Health and
Wellness Services.
Chief Executive Officer
9516861096
9512769542
E.6.c
Packet Pg. 201 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to
encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
GTER-17-2-05A/2992
Expansions of Service to an Existing Project
In 18/19 we proposed 175 unduplicated seniors per month, for this year Grand Terrace
proposes to serve 180 unduplicated seniors monthly.
2020
X
Grand Terrace Senior Center Personnel
22627 Grand Terrace Road, Grand Terrace, CA 92313
2019
No
E.6.c
Packet Pg. 202 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and
Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2020
No
No
The Project will Implement the Countywide Vision by supporting the Wellness Element to
provide safety, health and social service needs for County residents. The senior center offers
wellness activities, such as daily lunch, exercise classes, dance, and art classes, mobile fresh
bus, educational classes, health screenings, and socialization opportunities for seniors
through game nights, arts and craft classes, and karaoke. The Project meets the goals of
working with other governmental agencies by maintaining a close working relationship
between the County and City of Grand Terrace.
Yes
2019
No
No
No
Yes
E.6.c
Packet Pg. 203 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:
Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
City of Grand Terrace, and immediate surrounding area.
No
No
No
Yes
Yes
2020
No
No
No
Yes
No
No
2019
No
No
No
No
No
E.6.c
Packet Pg. 204 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the
proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
FSA is seeking funding to continue operations of the Grand Terrace Senior Center. A
Program Coordinator position was established in the 17/18 year and since then services have
been offered on regular basis and participation has increased by 10%. The project is needed
so that the City’s goal to provide seniors with a safe and healthy place to continue to be
nourished and stay active within their community can be met. The coordinator is responsible
for the daily operation of the Center, including opening and closing the Center, scheduling of
classes, educational counseling, coordinating with vendors for programs, and also working
with the senior board members. FSA is also seeking an additional part-time staffing position to
assist with routine activities at the Center. This will give the Coordinator more availability to
engage the senior population in the community to grow participation. In addition to personnel
costs, FSA is also requesting funding for operational costs so that the Center can host more
activities and events on a routine basis. Funding is critical to the success of the program, so
that an experienced staff person(s) can operate the Center and engage the community at-
large.
2020
No
2019
No
No
No
The geographic boundaries to be served are the entire boundaries of the City of Grand
Terrace. Seniors from adjacent communities such as Colton and Highgrove also utilize the
Center, but clients are primarily from Grand Terrace.
E.6.c
Packet Pg. 205 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human
resources)? For instance, is this the only funding for this project? What happens if funding
decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project
success.
7
Funding is a critical factor for Project success. This application seeks $50,000 of CDBG
funding to assist in staffing and operations of the Center. It is critical to the success of the
program that there is a non-volunteer staffing to manage the Center. A paid coordinator has
been in place during the 17/18 year and the Center has already experienced increased
participation. An additional part-time staffing position is also needed to assist with the daily
operations.
20202019
The Project will provide services to the senior target population. It will allow for staffing of the
Center to manage the services and activities of the Senior Center and its 175 monthly senior
participants. The Project will allow seniors to have a safe and healthy place to continue to be
nourished and stay active within their community.
For over 30 years, the Center has historically been managed by a senior volunteer; and
oftentimes the needs of the Center overwhelmed the capacity of senior volunteers. In 17/18 a
coordinator was funded and membership and participation increased by 10%. As membership
continues to increase, an additional staffing position and increased operational costs are
needed to manage the center's increasing activities.
The Senior Center serves a minimum of 175 seniors on a monthly basis, and fills this gap by
providing a variety of health, social and counseling services. With the help of CDBG funding a
paid position was established in 17/18, and in less than the first half of the fiscal year
membership grew by 10%. The grant is needed to sustain and increase this growth.
E.6.c
Packet Pg. 206 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$5,000.00
$68,000.00
$5,000.00
2020
$18,000.00
$10,000.00
$3,000.00
$2,500.00
2019
$40,000.00
$50,000.00
$2,500.00
E.6.c
Packet Pg. 207 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
2020
$0.00
2019
$0.00
Grand Te $50,000.00
E.6.c
Packet Pg. 208 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the
program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25
clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated
Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,
counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using
minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project
outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
80
2450
35
Evaluation of monthly intake forms and daily sign in sheets
2020
By continued increases in senior center membership, participation and programs,
demonstrating that seniors have a safe and healthy place to socialize and stay active within
their community.
Social Recreation
2019
65
Transportation to Grocery Markets
2700
Exercise and Wellness Programs
The timeline of services is 12 months, July 1, 2019 to June 30, 2020.
750
E.6.c
Packet Pg. 209 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months
(July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount
of each.
Date of Reimbursement: Amount ($):
Total Reimbursement:
($)
11
$50,000.00
2020
2020
$12,500.00
$12,500.00
2019
2019
12/31/2019
$12,500.00
03/31/2020
09/30/2019
$12,500.00
06/30/2020
25% by September 30, 2019; 50% by December 30, 2019; 75% by March 30, 2020; 100%
by June 30, 2020
E.6.c
Packet Pg. 210 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that
will implement the proposed project. In your description include experience, education, and
licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if
funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
No
No
No
2020
Dariana Ortiz is the Community Centered Services Director and oversees the entire Center
and program.
2019
As a recipient of more than $750,000 in federal funds, FSA is subject to single audit
requirements using appropriate professional standards.
No
No
FSA consistently searches for funding opportunities that could be a match for all agency
programs, including the Senior Center and its activities.
E.6.c
Packet Pg. 211 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project
or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
20202019
No
No
E.6.c
Packet Pg. 212 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
FSA - Grand Terrace Senior Center
2020
2020
2020
2020
Dan Hoxworth
2019
2019
2019
2019
E.6.c
Packet Pg. 213 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
21250 Box Springs Rd. Suite 212
(951) 276-9542
Dan Hoxworth
FSA - Grand Terrace Senior Center
2020
Dan Hoxworth
Dan Hoxworth
2019
95-1803694
(951) 686-1096
CEO
11/30/2018
Development@fsaca.org
E.6.c
Packet Pg. 214 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and
Housing at (909) 387-4705 to make other arrangements. The following information is required
before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal
Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award
Management (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and
your Articles of Incorporation and Bylaws must be on file.
16
20202019
E.6.c
Packet Pg. 215 Attachment: GRAN19PS-041 (FSA-Senior Center Coordinator) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020
20202019
2019
GRAN19PS-027
E.6.d
Packet Pg. 216 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
Grand Terrace / CALIFORNIA / 92313
Executive Director
2020
9097281081
2019
Resource, Education & Community Center
Jennifer Araiza
22421 Barton Road #289
Non-Profit
thereccentergt@gmail.com
22421 Barton Road #289
Grand Terrace / CA / 92313
thereccentergt@gmail.com
Jennifer Araiza
The Resource, Education & Community Center (The REC Center) is a non profit organization
serving the Inland Empire since 2012. The REC Center's mission is to enrich communities by
providing recreation, education & creative arts programs; especially in communities with
limited resources. Our purpose is to provide recreational programming in communities that are
without comparable programs. The REC Center is physically located in the communities of
Grand Terrace and Bloomington. Our primary populations served are youth, however adult
programming is offered throughout the year. In 2017, 58.51% of our students were from low
income households; 61.59% were races other than Caucasian.
Executive Director
9512547827
E.6.d
Packet Pg. 217 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to
encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Expansions of Service to an Existing Project
In 2017, we reached 279 students with a duplicated count of 798 (students taking multiple
classes). For the 2019/2020 program year, our goal is to reach 300 students.
2020
X
Program Services - Grand Terrace
22633 Barton Road, Grand Terrace, CA 92313
2019
The REC Center instructors are highly qualified independent contractors. Commonly, these
contractors are business owners offering specialized instruction to our students. Instructor
positions are open to all business owners and individuals, including minority and women
owned. All instructors are required to pass a thorough background check to be considered for
a position.
Yes
E.6.d
Packet Pg. 218 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and
Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2020
Yes
Yes
The REC Center has strategically positioned itself in communities without active Parks and
Recreation Departments. Our goal is to provide a broad range of opportunities, even in
communities with limited resources. The REC Center was developed to provide high quality
recreation, arts and cultural experiences to residents in San Bernardino County communities,
promoting life enriching experiences and a sense of community.
Yes
2019
No
Yes
No
No
E.6.d
Packet Pg. 219 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:
Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Grand Terrace, 92313
No
No
No
Yes
Yes
2020
No
No
No
No
No
No
2019
No
No
Yes
No
No
E.6.d
Packet Pg. 220 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the
proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
The REC Center proposes to serve youth and adults in Grand Terrace by providing programs
in the areas of Recreation, Education & Creative Arts. Programs are administered in a variety
of ways, such as classes, workshops, camps and special events. The REC Center provides
regular access to a broad range of programs within the following foundations:- Recreation (ex.
Cheer, camps, sports)- Education (ex. Early Learning Programs, STEM, Leadership)-
Creative Arts (ex. ArtStars, International ART Academy, Guitar, Vocals, Theater). Community
Events - We focus on opportunities to bring the community together through a variety of
community events (ex. Easter Egg Hunts, Holiday Celebrations, Charity Drives) Affordability -
as 67.2% of students are on free or reduced lunch in Grand Terrace schools, we understand
the importance of making all programs affordable. The average cost of programs in Grand
Terrace is $35 per month. We also provide scholarships for those experiencing financial
hardships.
2020
No
2019
No
No
No
The city of Grand Terrace and surrounding communities.
E.6.d
Packet Pg. 221 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human
resources)? For instance, is this the only funding for this project? What happens if funding
decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project
success.
7
The REC Center has been strategic in our efforts to maintain well balanced financials. Our
annual income comes from a balance of fees, grants, fundraisers and donations. The REC
Center of Grand Terrace must maintain this balance to continue operations. In addition, we
currently rely on a balance of volunteers, instructors and paid employees. This balance must
be maintained to continue serving the number of students we average annually.
20202019
The REC Center provides ongoing youth and adult classes, with historic enrollment of over
55% minority and low income households and majority of enrollment under the age of 18.
There is no shortage of research on the effects of arts, music and recreational programs to
the development and overall success of a child. Due to the size of Grand Terrace, very few
enrichment programs are available locally; outside of sports. In addition, 67.2 % of Grand
Terrace students are eligible for free or reduced lunch, further limiting access to enrichment
programs, due to financial barriers.
Each community we serve has a special circumstance limiting its resources to residents. The
size of the city and the small population of Grand Terrace prevent equal opportunities as
compared to the larger neighboring communities; such as a parks and recreation department
and youth prevention programs. In addition, our local schools do not qualify for the same
monetary assistance as neighboring schools. Our mission often positions us to assist filling
these voids left by the lack of city and school resources.
E.6.d
Packet Pg. 222 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$1,380.00
$63,000.00
$15,000.00
2020
$48,000.00
$30,720.00
$4,100.00
$1,500.00
2019
$4,000.00
$15,000.00
$6,300.00
E.6.d
Packet Pg. 223 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
20202019
$0.00
Grand Te $15,000.00
E.6.d
Packet Pg. 224 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the
program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25
clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated
Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,
counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using
minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project
outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
300
Student Count: number of new students monthly; Student Retention: number of returning
students monthly; Demographics: collected annually.
2020
Monthly enrollment and retention are our primary indicators. In addition, we conduction
periodic surveys, both student and community based, to the gauge the effectiveness of our
programs.
Monthly REC Classes
2019
800
A minimum of 5 classes offered monthly, class schedules updated and released on a quarterly
basis and by housing all of our programs in a single location with space available to
accommodate growth.
E.6.d
Packet Pg. 225 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months
(July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount
of each.
Date of Reimbursement: Amount ($):
Total Reimbursement:
($)
11
06/10/2020
$15,000.00
04/10/2020
05/10/2020
2020
2020
$1,250.00
$1,250.00
02/10/2020
$1,250.00
11/10/2019
$1,250.00
2019
2019
03/10/2020
12/10/2010
08/10/2019
$1,250.00
01/10/2020
$1,250.00
$1,250.00
09/10/2019
$1,250.00
07/10/2019
$1,250.00
10/10/2019
$1,250.00
$1,250.00
Project expenditures and performance/accomplishment goals:September 25%, December
50%, March 75%, June 100%
$1,250.00
E.6.d
Packet Pg. 226 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that
will implement the proposed project. In your description include experience, education, and
licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if
funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
No
No
No
2020
Jennifer Araiza, Executive Director - Program Implementation. Sandy Jackson, Treasurer -
Financial Oversight.
2019
2015/2016 CDBG, 2016/2017 CDBG, 2016 City of Grand Terrace Summer Camp Funding,
2018/2019 CDBG.
No
No
A decrease in funding will be addressed through fundraising, donations and additional grant
opportunities.
E.6.d
Packet Pg. 227 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project
or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
20202019
No
No
E.6.d
Packet Pg. 228 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
The REC Center 2019/2020
2020
2020
2020
2020
Jennifer Araiza
2019
2019
2019
2019
E.6.d
Packet Pg. 229 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
22421 Barton Road #289
The REC Center 2019/2020
2020
Jennifer Araiza
Jennifer Araiza
2019
(951) 254-7827
Executive Director
thereccentergt@gmail.com
E.6.d
Packet Pg. 230 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and
Housing at (909) 387-4705 to make other arrangements. The following information is required
before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal
Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award
Management (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and
your Articles of Incorporation and Bylaws must be on file.
16
20202019
E.6.d
Packet Pg. 231 Attachment: GRAN19PS-027 (The REC Center) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020
GRAN19PS-024
2019
20202019
E.6.e
Packet Pg. 232 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
909-307-6555
jwilliams@gssgc.org
1751 Plum Lane
Girl Scouts’ mission has is to build girls of courage, confidence, and character who make the
world a better place. Reaching across all socioeconomic boundaries, Girl Scouts strives to
fulfill its purpose: to provide all girls a place to develop into self-reliant, thriving women.
Established in 1939, the Girl Scouts of San Gorgonio Council (GSSGC) has served a diverse
population of girls in Riverside/San Bernardino Counties. The year-round Girl Scouts
Leadership Experience (GSLE) targets girls ages 5 – 18 and focus on empowering them to
reach their full potential. The GSLEidentifies three “keys” to leadership: Discover: Girls
understand themselves and their values, and use their knowledge and skills to explore the
world; Connect: Girls care about, inspire, and team with others locally and globally; Take
Action: Girls act to make the world a better place. GSSGC is responsible for raising its own
program/operating funds.
1751 Plum Lane
909-307-6526
99-307-6555
Jernine Williams
Redlands / CA / 92374
Director of Development
2020
Redlands / CA / 92374
Director of Development
909-307-6526
2019
Public Service
Jernine Williams
Girl Scouts of San Gorgonio Council
jwilliams@gssgc.org
E.6.e
Packet Pg. 233 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to
encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Expansions of Service to an Existing Project
No
2020
No this is not an expansion of services.
X
2019
Classroom to Career: Developing Tomorrow's Female Leaders for the 21st Century Workforce
1751 Plum Lane, Redlands, CA 92374
No. The Classroom to Career (C2C) program is staffed by GSSGC employees and in
partnership with community volunteers and the local business, education, medical, and
governmental sectors. The program will, however, connect girls to female-owned businesses
and provide opportunities for girls to interact with female role models in a variety of fields.
Classroom to Career program dictates that minority- and women-owned and led enterprises
are targeted for program participation.
E.6.e
Packet Pg. 234 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and
Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Classroom to Career meets Countywide Vision/Vital Signs Elements and Grand Terrace 2030
Vision Goal 4, Develop/Implement Successful Partnerships, as follows:Jobs/Economy
Element: C2C provides exposure for girls to a broad range of STEM careers, nontraditional
female career pathways and mentors in the workforce who can provide training and help
develop the next generation of business/community leaders. Education Element: C2C
addresses the goals within Cradle to Career Roadmap by offering program curricula
encouraging a variety of skills/capacities that emphasize real-world application of
math/science.
No
No
No
Yes
2020
Yes
Yes
2019
No
Yes
E.6.e
Packet Pg. 235 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:
Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
No
No
No
No
Yes
No
Yes
2020
The program will serve 30 low- and moderate-income girls attending Terrace View Middle
School in the City of Grand Terrace. Girls will participate in monthly program activities (a
minimum of 6 unique) during the school year including college/work site tours, interactions
with female role models, classroom presentations, and technology-based hands-on learning
experiences.Program activities specific to Grand Terrace girls include Ontario Reign STEM
Day, Allied Health Day, Intech: Girls in Manufacturing Event, San Bernardino Symphony/Math
Day, and Transportation Industry Day.
No
No
Yes
No
No
2019
No
No
No
No
E.6.e
Packet Pg. 236 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the
proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
The geographic boundaries of the communities in which participants reside align with the
Third Supervisorial District.
No
2020
No
No
Classroom to Career is a during/after school education enrichment program taking place
during the traditional school year. The program is designed to tackle technology and gender
wage gaps, poverty, low educational attainment, and the low numbers of women pursuing
Science, Technology, Engineering, and Math (STEM) careers, and is built upon the Girl Scout
Leadership Experience - a strength-based perspective focusing on what contexts are most
supportive for girls. Classroom to Career uses girls' interests to cultivate career plans for them
in STEM fields. The program benefits low and moderate-income girls and girls of diverse
backgrounds of middle and high school-age by targeting Title I San Bernardino and Riverside
County schools. C2C has a proven track record of success, receiving the Medal of Honor from
San Bernardino County Superintendent of Schools (2015) and the Strong Workforce
Champion, Excellence Award from the CA Community Colleges Chancellor’s Office (2018),
among others.Classroom to Career uses girls' interests to cultivate career plans for them in
STEM fields. The program benefits low and moderate-income girls and girls of diverse
backgrounds of middle and high school-age by targeting Title I San Bernardino and Riverside
County schools. Classroom to Career promotes adult financial stability through: Work Site
Tours, Interactions with Role Models, Stem-Focused Camps, and College Tours.
2019
No
E.6.e
Packet Pg. 237 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human
resources)? For instance, is this the only funding for this project? What happens if funding
decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project
success.
7
C2C cultivates career paths for girls that can lead them out of the cycle of poverty. Poverty is
one of the most widely used indicators of child well-being and has wide-ranging negative
effects on children’s health, educational achievement, and safety. C2C impacts the lives of the
girls it serves by providing female role models, career exploration, and leadership
development boosting a girl’s opportunity to thrive.
Although performance measures show high school girls and boys perform equally well in math
and science, girls start losing interest in math and science during middle school - a time when
girls become more aware of female/STEM biases and barriers (US Department Education:
Condition of Education). C2C intervenes at this critical time by exposing girls to STEM earlier
and in ways that encourage girl learning. Consequently, they are better prepared for high
school success at Linked Learning schools or schools aligned with the San Bernardino Cradle
to Career Roadmap.
Current data show that more girls are living in poverty today than were ten years ago.
According to 2017 Census Bureau’s American Community Survey, San Bernardino County’s
children ages 18 and under living under the federal poverty level was 23% (John Husing
Inland Empire Q3 Report, October 2018).
Critical success factors include obtaining sufficient resources to assure C2C is available to
more girls in need. With CDBG support specific to Grand Terrace, the program will be able to
reach out to more at-risk girls specific to that area. C2C is relevant and critical for all girls, but
struggling families find it more difficult to provide the educational enrichment necessary for girl
success. Grant support will ensure Girl Scouts continue to meet the demand, which includes a
waiting list of students, corporate partners, and others who recognize the significance of C2C.
20202019
E.6.e
Packet Pg. 238 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$66,600.00
$0.00
$0.00
$0.00
$146,500.00
$141,500.00
Transportation $52,000.00
$0.00
$0.00
$5,000.00
$0.00
2020
$0.00 $0.00
$5,000.00
2019
$0.00
$22,900.00
$0.00
E.6.e
Packet Pg. 239 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
$0.00
Grand Te
11/20/2018$30,800.00San Manuel and Barker Foundation Funding
2020
10/01/2019
2019
$30,800.00
$5,000.00
E.6.e
Packet Pg. 240 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the
program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25
clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated
Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,
counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using
minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project
outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
28
28College visits 56
168
Participant responses to post-event surveys, improvement in school attendance and grades
(reported by schools), anecdotal reports.
2020
By the end of each quarter, 28 girls will have completed a minimum of 6 off-campus
experiences that promote their awareness of non-traditional/STEM-related careers.
Work site tours and activities
2019
Participant surveys tracked and evaluated by Qualtrics. Surveys query interest, attitude and
confidence relative to specific programming.
E.6.e
Packet Pg. 241 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months
(July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount
of each.
Date of Reimbursement: Amount ($):
Total Reimbursement:
($)
11
06/30/2020
$0.00
$0.00
$0.0003/31/2020
7/1/19-9/3/19 - 25% of funds will be expended and 25% service goals achieved, 10/1/19 -
12/31/19 - 50% of funds will be expended and 50% service goals achieved, 1/1/20 - 3/31/20
- 75% of funds will be expended and 75% service goals achieved, 4/1/20 - 6/30/20 - 100% of
Funds will be expended and 100% service goals achieved.
04/30/2020 $5,000.00
2020
2020
$5,000.00
12/31/2019
2019
2019
E.6.e
Packet Pg. 242 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that
will implement the proposed project. In your description include experience, education, and
licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if
funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
Carrie Raleigh, Director of Environmental Education and STEM.: over 18 years experience as
a trainer, curriculum and program developer.
No
No
We have in-depth experience managing/operating projects funded by corporations,
foundations, United Ways, and other funders.
No
Comprehensive fund development including corporate/foundation grants, cookie and
merchandise sales, individual giving, estate planning, alumnae engagement.
2020
No
2019
No
E.6.e
Packet Pg. 243 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project
or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
No
No
20202019
E.6.e
Packet Pg. 244 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
2020
2020
2020
2020
Classroom to Career: City of Grand Terrace
Jernine Williams
2019
2019
2019
2019
E.6.e
Packet Pg. 245 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date: 11/30/2018
funding@gssgc.org
95-1967727
Cynthia H. Breunig, President & CEO
2020
Classroom to Career: City of Grand Terrace
President & CEO
Jernine Williams
2019
(909) 307-65551751 Plum Lane, Redlands CA 92374
Cynthia H. Breunig
E.6.e
Packet Pg. 246 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and
Housing at (909) 387-4705 to make other arrangements. The following information is required
before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal
Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award
Management (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and
your Articles of Incorporation and Bylaws must be on file.
16
20202019
E.6.e
Packet Pg. 247 Attachment: GRAN19PS-024 (Girl Scouts-Classroom to Career) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2019
2019
2020
GRAN19PS-007
2020
E.6.f
Packet Pg. 248 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
County Librarian
Services and Program Lead
909-387-2288
San Bernardino / CA / 92415
2019
909-387-2220
Michael.Jimenez@lib.sbcounty.gov
777 East Rialto Avenue
909-387-2288
Michael Jimenez
San Bernardino / CA / 92415
777 East Rialto Avenue
Michael.Jimenez@lib.sbcounty.gov
CDBG Funding
909-387-2220
The San Bernardino County Library System is a network of branch libraries that serve a
diverse population over a vast geographic area. We strive to provide equal access to
information, technology, programs, and services for all the people who call San Bernardino
County home. Our Adult Literacy Program has been in place over 30 years, allowing us to
help those struggling with illiteracy in our communities. We are supported with funds from the
State and the County through this Current Fiscal Year from July 2018-June 2019
San Bernardino County Library
Liz Smith
2020
E.6.f
Packet Pg. 249 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to
encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
GTER-16-1-05Z/1532
We are expanding our goal of how many individuals will be services through our Adult Literacy
Program. In the previous Fiscal Year of 17-18, we set the goal to serve 25 adult learners. In
this current Fiscal Year, we have raised that goal to 26. Moving forward we hope to continually
increase the number of learners that the Grand Terrace Branch is able to provide services to.
Expansions of Service to an Existing Project
2019
X
22795 Barton Road, Grand Terrace, CA 92313
San Bernardino County Grand Terrace Branch Library
No
2020
E.6.f
Packet Pg. 250 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and
Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services
Needs of County Residents.
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2019
No
No
Yes
No
No
Yes
By tutoring illiterate adults and providing them the tools to learn to read and write, we help
them build self-confidence to accomplish many goals such as applying for jobs, being able to
vote and much more. This results in them becoming more socially prepared to participate in all
the County has to offer. Additionally the Adult Literacy program supports the county’s Cradle
to Career road map to achieve the Countywide vision. When we teach illiterate adults to read,
we are not only helping them but are also helping their children, as parents who read are able
to support the literacy support a child needs to succeed.
No
2020
E.6.f
Packet Pg. 251 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:
Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
No
No
No
No
No
2019
Yes
No
No
NoNo
Grand Terrace
No
No No
No
No
Yes
2020
E.6.f
Packet Pg. 252 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the
proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
No
2019
No
The San Bernardino County Library (SBCL), Grand Terrace Branch Adult Literacy Services
Program will provide programming and instruction for low-to-moderate income illiterate adults
and senior residents of Grand Terrace. Individualized tutoring and one-on-one Literacy
instruction (reading, spelling, and basic computer skills) will be provided to a minimum of 27
qualifying adult participants during Fiscal Year 19-20. Library Adult Literacy Services are
provided free of charge to all learners participating in the program. Direct services and
assistance are provided by Library staff as well as a ream of trained Literacy Tutors.
Dedicated tutoring space and special Adult Literacy Program materials (leveled student
readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating
learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills
Classes taught in the library. Those with young children are encouraged to attend Early
Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age
readiness. The Grand Terrace Branch is dedicated in improving the literacy rates in the Grand
Terrace community.
No
Yes
Grand Terrace
2020
E.6.f
Packet Pg. 253 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human
resources)? For instance, is this the only funding for this project? What happens if funding
decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project
success.
7
This program is funded primarily through the Library budget. Additional State and County
funding helps the Library to expand the program, and reach a larger audience than would be
possible through internal funding alone. The Literacy Program is a multi-branch program, with
branch staff interacting with learners and tutors while reporting is overseen by administrative
staff. We have taken steps to ensure that any staff turnover will not impede the Literacy
Program and that services would continue to be offered through the cross training of staff.
The Adult Literacy Services Program assesses illiterate and presumed low income adults and
senior residents of Grand Terrace, and provides those that qualify with programming, tutoring,
and instruction to aid them in meeting their literacy goals.
This program focuses on adult individuals who are illiterate or who have low literacy skills. The
County Library Adult Literacy Program provides a no cost alternative for adults to gain these
skills.
The most recent U.S. National Assessment of Adult Literacy, one in seven adults have
difficulty reading anything more challenging than a child’s picture book. It is estimated that at
3.4 million Californians fall at the “Below Basic” Literacy Level. In the County of San
Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service
provides assistance to adults who fall into this category.
2019 2020
E.6.f
Packet Pg. 254 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$10,000.00 $27,500.00
2019
$37,500.00
$10,000.00 $27,500.00
2020
E.6.f
Packet Pg. 255 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
$10,000.00
$5,000.00California State Library Literacy Services
$27,500.00
2019
County
Grand Te
07/01/2019$22,500.00
08/01/2019
2020
E.6.f
Packet Pg. 256 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the
program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25
clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated
Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,
counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using
minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project
outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
27027
Learners set individual goals that they want to meet and tutors help learners meet those goals.
Regular assessments of the learner’s progress are used to track improvement.
2019
We track the number of goals met in correlation to the number of goals set by the individual
learners.
Learners are assessed by branch staff and matched with a tutor. They are scheduled for
weekly tutoring sessions in order to meet individual goals set by the learner and plan new
goals as the learner progresse
Literacy Tutoring
2020
E.6.f
Packet Pg. 257 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months
(July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount
of each.
Date of Reimbursement: Amount ($):
Total Reimbursement:
($)
11
06/30/2020
$2,500.00
$2,500.00
$10,000.00
04/01/2020
10/01/2019
2019
2019
$2,500.00
$2,500.00
01/01/2020
As mandated by the California State Library Literacy Services (CLLS), individual adult
learners are required to list one or more personal Literacy goals via the Roles & Goals Intake
Form. 75% of total Grand Terrace Adult Literacy Program learners are anticipated to achieve
one or more of their person goals set during program year 2018-19. Our plan is to meet 25%
of our goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and
100% by June 30th.
2020
2020
E.6.f
Packet Pg. 258 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that
will implement the proposed project. In your description include experience, education, and
licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if
funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
Program & Services Lead, Admin Librarian I, Branch Managers, Library Assistants, Volunteer
Tutors. See Attachment for detailed answer.
This is a multi-branch program with a network of branch and administrative staff and a portion
of the overall library budget set aside to improve and continue this program.
We have been funded for, and administrating, CDBG grants and funds for over ten years.
2019
No
No
No
No
No
2020
E.6.f
Packet Pg. 259 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project
or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
No
2019
No
2020
E.6.f
Packet Pg. 260 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
2019
2019
2019
2019
GT App
Jennifer Jacobsmeyer
2020
2020
2020
2020
E.6.f
Packet Pg. 261 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
Michael Jimenez
Michael.Jimenez@lib.sbcounty.gov
2019
(909) 387-2220
GT App
County Librarian
777 East Rialto Avenue, San Bernardino, CA 92415
956002748
Jennifer Jacobsmeyer
(909) 387-2288
2020
E.6.f
Packet Pg. 262 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and
Housing at (909) 387-4705 to make other arrangements. The following information is required
before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal
Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award
Management (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and
your Articles of Incorporation and Bylaws must be on file.
16
2019 2020
E.6.f
Packet Pg. 263 Attachment: GRAN19PS-007 (Literacy Program) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to
submit all attachments to your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:
Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing
Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1
GRAN19CN-012
20202019
20202019
E.6.g
Packet Pg. 264 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
22795 Barton Road
Management Analyst
City of Grand Terrace
Adreane Freeman
Grand Terrace / CA / 92313
afreeman@grandterrace-ca.gov
Planning / Development Services Director
22795 Barton Road
Grand Terrace / CA / 92313
702-510-7742
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty
and recreational opportunities; a vibrant and diverse local economy; a place with an
outstanding quality of life that fosters pride and an engaged community, encouraging families
to come and remain for generations. Our purpose is to preserve and protect our community
and its exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government. The City was incorporated in 1978 and has a population of 12,337
residents. The Civic Center houses the City Hall administrative offices, the City Council
Chamber, a Community Room and the San Bernardino County Library. Currently the doors
that separate City Hall from the Library and Council Chamber are not ADA compliant. This
ADA access project begins on 7/1/2019 and ends by 06/30/2020.
smolina@grandterrace-ca.gov
2019
702-510-7742
Municipal
2020
Sandra Molina
E.6.g
Packet Pg. 265 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Address:
City /State/Zip:
County Supervisorial District where project will be located:
Project Type (Description):
If requesting additional funds for an existing CDBG project, provide prior CDBG project number?
Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.
Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks.
The following is a link to obtain maps for the County of San Bernardino:
http://www.sbcounty.gov/eda/hudlowmod/
3
1st District 2nd District 3rd District: 4th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project?
Remove architectural barriers pursuant to the Americans with Disability Act, which includes
upgrades to two (2) Civic Center interior entry doors. There are double doors separating the
County library and City Council Chamber from the City Hall administrative offices in the Civic
Center, and these heavy doors are difficult for seniors and individuals with disabilities to open.
These doors will be automated for push button entry.
City Hall ADA Improvement
20202019
The Civic Center is located in Tract 007104, Block Group 1. This block group's low/mod
percentage is 17%. The Civic Center serves residents and business owners throughout the
community and therefore, benefits residents beyond the tract and block group, including Tract
007109/Blk Group 1-2, Tract 007106/Blk Group 1-4, and Tract 007104/Blk Group 2-4.
X
New Construction Project
22795 Barton Road
Grand Terrace / California / 92313
E.6.g
Packet Pg. 266 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed
project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic
Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like
Manner.
Ensure Development of a Well-Planned, Balanced,
and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of
County Residents.
Pursue County Goals and Objectives by Working
with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
The project will implement the Countywide Vision by supporting the Wellness Element in
support of a healthy County, and will maintain public safety by removing architectural barriers
to ADA accessibility for a major City facility that is heavily traveled each month. The project
meets the goal of working with other governmental agencies by maintaining a close working
relationship between the County and the City of Grand Terrace.
2020
No
No
No
Yes
Yes
2019
No
Yes
No
E.6.g
Packet Pg. 267 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be
carried out:
Legal property owner:
What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
•Assessor's parcel number:
•Square footage of proposed building or building addition:
•Square footage of construction site parcel:
•Length of improvements if street, water or sewer project:
•Service capacity of existing facility:
•Improved service capacity of the facility:
•Age of structure:
•Is the structure registered as a historic landmark under state, federal or local Law?
Describe the geographic boundaries of the neighborhood, community, or region to be
served by this project. This description must include service area boundaries if land
acquisition or structural improvements are proposed (attach a map):
5
City of Grand Terrace
No
22795 Barton Road
Yes
Commercial
The proposed improvements are located at 22795 Barton Road, Grand Terrace, CA 92313 at
the existing Grand Terrace Civic Center. The project will serve the entire community of Grand
Terrace.
76855
30 years
2020
027620282
Grand Terrace
Grand Terrace
No
2019
N/A
E.6.g
Packet Pg. 268 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:
Complete the table below by answering “Yes” or “NO”.
Public Facility’s Needs: Yes/ No:
Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:
Historic Preservation Improvements
Other:
6
No
2019
Yes
No
No
Yes
No
No
No
No
No
No
No
No
No
2020
No
No
Yes
No
No
No
E.6.g
Packet Pg. 269 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
•Does this project help prevent homelessness?
•Does this project help the homeless?
•Does this project help those with HIV or AIDS?
•Does this project primarily help persons with disabilities?
Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need?
Why must this proposed project be funded now versus receiving funding in future
years?
What are the ramifications if this project is not recommended for funding in this fiscal
year?
7
It is critical that architectural barriers to accessibility be removed from the City's Civic Center
as it is the primary City facility for library services, community gatherings and meetings, and
face time with staff to do business with the City and report concerns.
No
Yes
No
The interior doors separating the library from the City Hall administration are too heavy for
seniors and persons with disabilities to open. When doors are opened, there is not sufficient
time for persons using mobility devices or that walk slowly, to pass through before closing.
2019
There are very limited resources in the City budget for facility improvements. Without grant
funding, the project will be further delayed causing hazards and undue struggle for seniors
and person with disabilities, including those that use mobility devices.
2020
No
The installation of accessible push button doors to remove an architectural barrier is a priority,
because seniors and disabled visitors to the Civic Center are having difficulty navigating from
the library to the City Hall administrative offices due to heavy doors.
E.6.g
Packet Pg. 270 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or
activities the project will complete with CDBG funds.
Describe how the project preserves a low and moderate-income neighborhood, or
provides other community benefits.
8
Hundreds of individuals visit the Grand Terrace Civic Center on a weekly basis for library
services, to attend meetings and gatherings in the Community Room, to have face time with
City staff at City Hall or to attend City Council meetings. City Hall is open Monday through
Friday from 8am to 5pm, and the Library is open Monday through Wednesday from 11am to
7pm, Thursday to Friday from 10am to 6pm, and Saturday from 9am to 5pm.
The project provides community benefits to the senior population and those who are
physically disabled by removing barriers to access of the City's Civic Center.
2020
Automation of two (2) interior Civic Center doors for push button entry.
Automation of two (2) interior Civic Center doors for push button entry.
2019
E.6.g
Packet Pg. 271 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate
project group. Costs should be based on the best information available. When preparing this
data, consider the following factors: (a) project should be completed in one phase if possible, or
if phased, operational capability of the phases should be independent of each other: (b) a
phased project should be prioritized and broken into distinct parts, with estimated cost and
priority for each part; (c) apply federal prevailing wage rates to construction projects over
$2,000.
Project Budget
SB County Share ($): Other Source ($):
Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:
Total
Overall Total Project Cost: (CDBG Share + Other Source)
9
2019
$13,000.00
$13,000.00
$13,000.00 $0.00
2020
E.6.g
Packet Pg. 272 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10
Leveraging items may include any written commitments that will be used towards your cash
match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
Grand Te
$0.00
2020
$13,000.00
2019
E.6.g
Packet Pg. 273 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures
and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by
March 31st, and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the
estimated amount of each.
Date of
Reimbursement:
Amount ($):
Total Reimbursement:
11
Issuance of bid to door contractors - 100% by February 20, 2020; Award of Contract by City
Council to Door Contractor - 100% by March 30, 2020; Automation of Doors / Completion of
Project - 100% by June 30, 2020.
$13,000.00
$13,000.00
20202019
06/01/2020
E.6.g
Packet Pg. 274 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
•Describe the roles of key administrators, staff members, and volunteers within your agency that will
implement the proposed project. In your description include experience, education, and licensing
qualifications.
•Describe your agency’s experience in administering government and/or public funds.
•Describe your method to sustain project viability over the multi-year process if funding
decreases.
INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.
Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12
No
2019 2020
E.6.g
Packet Pg. 275 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing
Answer the following questions:
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or
construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless
Program?
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance or
the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
2020
No
No
2019
E.6.g
Packet Pg. 276 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
-
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
2020
2020
2020
2020
Adreane Freeman
City Hall ADA Improvements
2019
2019
2019
2019
E.6.g
Packet Pg. 277 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
2020
Sandra Molina
afreeman@grandterrace-ca.gov
Adreane Freeman
City Hall ADA Improvements
City of Grand Terrace
(909) 824-6621
95-3316135
Planning and Development Services Director
Sandra Molina, Planning and Development Services Director
2019
22795 Barton Road
11/30/2018
E.6.g
Packet Pg. 278 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.
All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1)MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below namedpublic, quasi-public, or non-profit entity has the financial capacity and is willing to assume theMaintenance and Operation (M & O) responsibility and costs associated with the indicatedcommunity development project. This body has reviewed the "Estimated Annual Maintenance andOperation Budget" part of this section. To the best of this body's ability, it has determined this budgetto be a true and accurate estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.
Proposed Project:
Legal/ Incorporated Name of Prospective M&O Entity:
Address:
Federal I.D. Number of M&O Entity:
Signature: ____________________________________ Title: _____________________
Print Name: ___________________________________ Date:
16
City Hall ADA Improvement Project
City of Grand Terrace
2019
11/30/2018
2020
95-3316135
Sandra Molina
Sandra Molina Planning and Development Services Director
22795 Barton Road, Grand Terrace, CA 92313
E.6.g
Packet Pg. 279 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub-Total
Insurance
Liability
Fire
Other:
Sub-Total
17
20202019
$0.00
$0.00
$0.00
$0.00
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Packet Pg. 280 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:
Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ($):
Budgeted Revenue Total
Assets/ Liabilities Amount ($):
Budgeted Revenue minus M&O Expense
18
2020
$0.00
$0.00
$0.00
2019
$0.00
E.6.g
Packet Pg. 281 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal InternalRevenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM)website https://www.sam.gov/portal/public/SAM/ . Agency cannot be funded if they havebeen debarred in the past.
o Provide board minutes/letter that authorizes the executive director or programmanager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
19
20202019
E.6.g
Packet Pg. 282 Attachment: GRAN19CN-012 (City Hall ADA Imps) (2019-2020 Community Development Block Grant Program)
AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: February 2019 Award of Community Benefit Funds
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve the Community Benefit Fund (CBF) grant
applications for $700.00 to the Terrace View Elementary
School – PTA for the education-based video project.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
For the past three (3) fiscal years, the City Council has approved the use of $25,000.00
for the establishment of the Community Benefits Fund (CBF). The purpose of the
Community Benefits Fund is to provide funding for local youth programs, community
events, community fee waivers, and be used as an economic development tool for small
business development in the City. Starting in FY2016-17, $5,000.00 has been
designated for the Light Up Grand Terrace activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library. Below is a
summary of the grants awarded in the last three (3) fiscal years:
Fiscal Year No. of
Applications
approved
Approved
Budget
Amount Unused
Balance
FY2015-16 10 $25,000.00 $14,910.00 $10,090.00
FY2016-17 8 20,000.00 11,601.00 8,399.00
FY2017-18 8 20,000.00 15,432.00 4,568.00
26 $65,000.00 $41,943.00 $23,057.00
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Attachment A provides additional detail as to the awarded organizations, and the
amount awarded in each fiscal year. Of the unused balance of $23,057.00, City Council
approved the re-allocation of $13,853.00 to be used for the 40th Anniversary Celebration
activities.
In FY2018-19, City Council approved $20,000.00 for the Community Benefits Fund and
has approved the following applications thus far:
No. Title Approved
Amount
1. Friends of the GT Library $2,000.00
2. Grand Terrace High School Football Boosters $2,000.00
3. Grand Terrace High School Legacy Regiment Boosters $2,000.00
4. Sheriff’s Central Station Explorer Program $2,000.00
5. Grand Terrace Community Basketball $1,450.00
6. The REC Center $1,245.00
$10,695.00
DISCUSSION:
The City has received an application from the Terrace View Elementary School – PTA
(Attachment B). The Terrace View Elementary PTA supports a performing arts magnet
school and is committed to raising awareness and understanding in the school and
community of the impact of bullying and focus on how kindness matters.
The organization has applied and has received the following community benefit grants:
No. Title Approved
Amount
1. Red Ribbon Week (October-2015) $1,000.00
2. Red Ribbon Week (October-2016) $671.00
3. Red Ribbon Week (October-2017) $1,517.00
$3,188.00
Below summarizes the application submitted by the Terrace View Elementary – PTA:
Project Title: Promote Kindness Video (anti-bullying video)
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Project Title: Promote Kindness Video (anti-bullying video)
Project Activity: A group of 5th grade students approached
JoAnn Grier, Terrace View Elementary Principal,
with a project idea to create and promote
purposeful videos that depict real life antibully
and kindness messages. These students feel
that peer role modeling and role playing through
video segments can send positive messages
and is an approach they would like to explore in
hope of helping other students understand the
impact of bullying and focus on how kindness
matters in our schools and community.
Public Purpose: This is a creative and education proposal, and
one that can prove to be very valuable to
our entire community. The students who attend
Terrace View reside in the City of Grand
Terrace. They will benefit from these messages
and social skills scenarios and our hope is that
they will model and share the positive impact
with their families and thus create a safer,
stronger community.
Amount Requested: $700.00
Utilization of Funds: Detailed Description of how the funds will be
utilized:
Screen backdrop with lights: $147.95
Camera Bag: $15.99
Scan Disk: $27.99
Tripod: $20.99
Sony Handy cam: $399.99
Blue Backdrop: $25
Total: $637.91
Estimated $700 or less to include tax
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the award of $700.00 to the Terrace View Elementary School – PTA to
help the 5th Graders create an educational video regarding Promoting Kindness
and Anti-Bullying.
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Packet Pg. 285
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W -9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the Terrace View Elementary School – PTA’s completed application.
FISCAL IMPACT:
Funds in the amount of $20,000.00 has been approved for the program and established
in the Community Benefits Fund (Fund 61). If approved, the table below will show the
balances of each category remaining in the fund:
FY2018-19 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Jan-
2018
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 ($5,450) $4,550 ($700) $3,850
61 461-
200
Art, Business
& Service
Org.
$7,000 ($5,245) $1,755 $0 $1,755
61 461-
300
Other
Community
Requests
$3,000 $0 $3,000 $0 $3,000
TOTAL $20,000 ($10,695) $9,305 ($700) $8,605
ATTACHMENTS:
• CBF Grant Awards history 02-19-2019 (PDF)
• CBF 2018-19-008 - Terrace View Elementary School project (PDF)
APPROVALS:
Cynthia A. Fortune Completed 02/19/2019 7:51 PM
Finance Completed 02/19/2019 7:51 PM
City Attorney Completed 02/20/2019 3:59 PM
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City Manager Completed 02/21/2019 1:21 PM
City Council Pending 02/26/2019 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 TOTAL 2018-19 TOTAL
as of
Jan-2019 AWARDED
Proposed in
Feb-2019
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,500.00$ -$ -$ 1,450.00$ 2,950.00$ -$ 2,950.00$
Grand Terrace High School Football Boosters - - - 2,000.00 2,000.00 - 2,000.00
Grand Terrace High School Legacy Regiment Boosters - - - 2,000.00 2,000.00 - 2,000.00
Grand Terrace High School Volleyball Boosters - - 2,000.00 - 2,000.00 - 2,000.00
Grand Terrace Little League 2,000.00 - 4,000.00 - 6,000.00 - 6,000.00
Grand Terrace Youth Football & Cheer 2,000.00 2,000.00 2,000.00 - 6,000.00 - 6,000.00
Terrace View Elementary PTA 1,000.00 671.00 1,517.00 - 3,188.00 700.00 3,888.00
6,500.00$ 2,671.00$ 9,517.00$ 5,450.00$ 24,138.00$ 700.00$ 24,838.00$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000.00$ -$ 2,000.00$ -$ 2,000.00$
Drug Alternative Program - 2,000.00 - - 2,000.00 - 2,000.00
Foundation of Grand Terrace 2,350.00 2,000.00 1,915.00 - 6,265.00 - 6,265.00
Friends of Grand Terrace Library 3,750.00 2,000.00 2,000.00 2,000.00 9,750.00 - 9,750.00
Grand Terrace Lions Club - 620.00 - - 620.00 - 620.00
Sheriff’s Central Station Explorer Program - - - 2,000.00 2,000.00 - 2,000.00
The REC Center 2,310.00 310.00 - 1,245.00 3,865.00 - 3,865.00
8,410.00$ 6,930.00$ 5,915.00$ 5,245.00$ 26,500.00$ -$ 26,500.00$
BUSINESS / OTHER
Sycamore Mobile Home Park -$ 2,000.00$ -$ -$ 2,000.00$ -$ 2,000.00$
- - - - - - -
- - - - - - -
-$ 2,000.00$ -$ -$ 2,000.00$ -$ 2,000.00$
TOTAL 14,910.00$ 11,601.00$ 15,432.00$ 10,695.00$ 52,638.00$ 700.00$ 53,338.00$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of January 31, 2019 and Proposed Applications for Feb-2019
ATTACHMENT A
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Packet Pg. 288 Attachment: CBF Grant Awards history 02-19-2019 (February 2019 Award of Community Benefit Funds)
CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
ORGANIZATION INFORMATION
Organization Name:
Organization Mission:
".JA €)~V'\'~€-D l-k~rwlD'Q1() po ju;r '
ccl~IJY\., b~-ul-V-.~Jf;OS 'f~#l~ ~i,--ol,~
Organization Contact #1 : Name :J~~
Mailing Address:
City, State, Zip Code
Phone & E-mail:
Organization Contact #2:
Mailing Address:
City, State, Zip Code
Phone & E-mail:
Have you ever applied for funding through the City's
Community Benefit FUND (CBH) before?
Title: ?-[Pr ~
0Yes O No
If yes, please list each time you've applied, the outcome, whether you were granted funding or
not, the amount your organization originally requested and the amount approved, if any.
1.
2 .
3 .
4.
5.
Purpose of
Prior Funding Requests
(if any)
Date of Application:
Requested Amount:
Request
Date
Amount
Requested
leoD
Amount
Approved
(if any)
<6l1D
City of Grand Te rrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrac e-ca.gov
' l,UW)
ATTACHMENT B
G.7.b
Packet Pg. 289 Attachment: CBF 2018-19-008 - Terrace View Elementary School project (February 2019 Award of Community Benefit Funds)
• r • ..._
j
I
CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
PROJECT INFORMATION
Project/Activity Title: 'ProrM~ ~\ ~"%5 .V\cleo .-s
-----
¥ ! Project/ Activity Description :.0~ ' (description of event the ,
organization is seeking f\~ 1 funding for) ~
--= -
Describe how the Jk
I
project/activity is for a ~{, public purpose and ~ ! benefits the residents and I
or community of Grand [
Terrace
~outh D Seniors DWomen l D Low-Project/Activity Target Income Population: D Businesses a Disabled [J Yes
Persons
~Entire.
Community
Project/Activity Date: 4--0 0~ cJJ.) s~ ~ ~jbtt_
-
Location of \ 6-~1~ Project/ Activity: \~v}tWBt~~ V1\
~\-t'.,%U ~crw' Detailed description of
how the funds will be ~ t€.,;
utilized.
i i
W)\l ~~(~.Jo~ Negative Impact should ~~
funding not be approved: ~ ~~~~~~w ~~~ C2t~M--l
Submit completed application to: City of Grand Terrace
City Manager's Office
22795 Barton Road
Grand Terrace, CA 92313-5295
Attn: G. Harold Duffey
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grancltermce-ca.gov
I
1
Iii
-
,,:
L
G.7.b
Packet Pg. 290 Attachment: CBF 2018-19-008 - Terrace View Elementary School project (February 2019 Award of Community Benefit Funds)
Project title : Technology based , Student Created and Directed Video Kindness Project
Project Activ ity Description: A group of 5th grade students approached JoAnn Grier, Principal with a
project idea to create and-promote purposeful videos that depict real life antibully and kindness
messages. These students feel that peer role modeling and role play ing through video segments can
send positive messages and is an approach they would like to explore in hope of helping other students
understand the impact of bullying and focus on how kindness matters in our schools and community.
Describe How the project is for a public purpose and benefits the residents and or community of
Grand Terrace ; This is a creative and education proposal, and one that can prove to be very valuable to
our entire community. The students who attend Terrace View reside in the city of Grand Terrace . They
will benefit from these messages and social skills scenarios and our hope is that they will model and
share the positive impact with their families and thus create a safer, stronger commun ity.
Detailed Description of how the funds will be utilized:
The funds will be used to purchase the tools necessary to proceed with this project.
Scre en backdrop with lights $147.95
Cam era Bag $15.99
Sca n Disk $27.99
Tripod $20.99
Sony Handy cam $399.99
Blue Backdrop $25
Total : $637.91
Estimated $700 or less to include tax
Technology is a part of the visual and performing arts disciplines, which includes filmmaking and
photography. Terrace View has not been able to have this at their school site due to lack of funding. I am
very happy that these 5th grade students initiated this proposal. Thank you for your consideration with
this project.
I am the parent of 3rd graders at Terrace View and a member of the Terrace View PTA as well as a parent
appointed to the School Site Advisory Committee. I first heard about this project at the School Site
Advisory Meeting, and knew I needed to help these students. I will personally volunteer to assist with a
City Event as part of PTA appreciation of the Community Benefits Fund. Julia Firnkoess, PTA
~.411.£/W (§)
G.7.b
Packet Pg. 291 Attachment: CBF 2018-19-008 - Terrace View Elementary School project (February 2019 Award of Community Benefit Funds)
AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: An Ordinance Amending Chapter 4.44 (Parking Citation
Fines) of Title 4 of the Grand Terrace Municipal Code to
Implement a Parking Citation Payment Program in
Accordance with Assembly Bill 503
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Read by Title Only, Waive Further Reading and Introduce
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA AMENDING
CHAPTER 4.44 (PARKING CITATION FINES) OF TITLE 4
(COMPREHENSIVE FEE SCHEDULES, FINES AND
TAXES) OF THE GRAND TERRACE MUNICIPAL CODE
TO IMPLEMENT A PARKING CITATION PAYMENT
PROGRAM IN ACCORDANCE WITH ASSEMBLY BILL
503
2030 VISION STATEMENT:
This item promotes Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
BACKGROUND:
Assembly Bill 503 amended Section 40220 of the California Vehicle Code which
prohibits a city from seeking to file an itemization of unpaid parking fines with the
Department of Motor Vehicles unless that city has implemented an indigency payment
program for indigent drivers with unpaid parking fines and fees .
DISCUSSION:
The attached Ordinance amends section 4.44.010 and adds new section 4.44.015 to
the Grand Terrace Municipal Code. The proposed ordinance reflects that parking
citations will be issued, processed, and enforced in accordance with state law. The
proposed ordinance also establishes that an individual with parking fines under $300
may enroll in an 18-month payment plan of no more than $25 per month. Associated
late fees and penalty assessments are waived and the DMV hold is also released for
indigent individuals enrolling in the plan. A DMV hold holds registration of a vehicle until
the citations fines are paid.
The enrollment fee is $25, except that for indigent persons the fee is $5. If a payment is
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Packet Pg. 292
missed, the individual is given 45 days to correct. If not corrected, the DMV hold a long
with assessment of all fines will be re-assessed.
Under AB 503, a person is indigent if the person receives public benefits from certain
programs listed in California Government Code Section 68632(a); or if the person’s
income is 125% or less of current poverty guidelines established by the US Department
of Health and Human Services.
The programs include:
• Supplemental Security Income • County Relief, General Relief (GR), or
General Assistance (GA)
• California Work Opportunity
(CalWorks)
• In-Home Supportive Services (IHSS)
• Supplemental Nutrition Assistance
Program
• Cash Assistance Program for Aged,
Blind, and Disabled Legal Immigrants
(CAPI)
• Medi-Cal
The 2019 Federal Poverty Guidelines are shown below, along with a calculation of
125% of the annual guideline:
Household
Size
1 2 3 4 5 6
Annual
income
$12,490 $16,910 $21,330 $25,750 $30,170 $34,590
125% of
poverty level
$15,612 $21,137 $26,662 $32,187 $37,712 $43,237
Source: U.S. Department of Health and Human Services
The City contracts with DataTicket for collection of parking citations. DataTicket will also
review and make determinations of indigency based on the criteria above.
FISCAL IMPACT:
The vendor will assess $5 for each indigency determination. This cost is offset by the $5
enrollment fee.
ATTACHMENTS:
• Ordinance_Parking Citations (DOCX)
• AB 503 (PDF)
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APPROVALS:
Sandra Molina Completed 02/21/2019 9:18 AM
City Attorney Completed 02/21/2019 9:27 AM
Finance Completed 02/21/2019 2:59 PM
City Manager Completed 02/21/2019 3:01 PM
City Council Pending 02/26/2019 6:00 PM
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Ordinance No. ____ Page 1 of 3
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA AMENDING CHAPTER 4.44 (PARKING
CITATION FINES) OF TITLE 4 (COMPREHENSIVE FEE SCHEDULES,
FINES AND TAXES) OF THE GRAND TERRACE MUNICIPAL CODE TO
IMPLEMENT A PARKING CITATION PAYMENT PROGRAM IN
ACCORDANCE WITH ASSEMBLY BILL 503
WHEREAS, AB 503 amended Section 40220 of the California Vehicle Code,
effective July 1, 2018, prohibiting a city from seeking to file an itemization of unpaid
parking fines with the Department of Motor Vehicles unless that city has implemented
an indigency payment program for indigent drivers with unpaid parking fines and fees;
and
WHEREAS, Chapter 4.44 (Parking Citation Fines) of the Grand Terrace
Municipal Code currently does not provide for an indigency payment program in
compliance with AB 503; and
WHEREAS, the City of Grand Terrace (“City”) now desires to amend the City’s
Municipal Code to comply with AB 503; and
WHEREAS, to accomplish the aforementioned action, the City Council must
amend Chapter 4.44 of Title 4 of the Grand Terrace Municipal Code.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby specifically finds that all of the facts set
forth in the above Recitals, are true and correct and are incorporated herein as findings
of the City Council.
SECTION 2. Section 4.44.010 of Chapter 4.44 of Title 4 of the Grand Terrace
Municipal Code is hereby amended to read as follows:
“4.44.010 – General.
Parking citations shall be issued, processed, and enforced in accordance
with applicable state law including, but not limited to, California Vehicle
Code section 40200 et. seq.”
SECTION 3. Section 4.44.015 of Chapter 4.44 of Title 4 of the Grand Terrace
Municipal Code is hereby added and shall read as follows:
“4.44.015 – Parking Citation Fine Payment Plan.
A. Pursuant to Vehicle Code § 40220, when a parking fine or fee is
G.8.a
Packet Pg. 295 Attachment: Ordinance_Parking Citations [Revision 4] (Municipal Code Amendment 19-01: Payment Plan for Parking Citations)
Ordinance No. ____ Page 2 of 3 ______, 2019
under $300.00, individuals may enroll in an 18-month payment plan with
payments of no more than $25.00 per month. Payments must be paid
monthly and no prepayment penalty applies.
B. Enrollment in the plan waives all late fees and penalty
assessments, exclusive of any state surcharges described in Sections
70372, 76000, and 76000.3 of the California Government Code, for
indigent individuals enrolling in the plan. Falling out of compliance may
result in the City reinstating all waived fees and penalty assessments.
C. The City shall rescind the filing of an itemization of unpaid parking
fines with the Department of Motor Vehicles for an indigent individual, for
one time only, if the registered owner or lessee of the vehicle enrolls in a
payment plan and pays a late fee of $5.00.
D. If an individual enrolled in the payment plan is delinquent on a
payment, the individual has a one-time 45 calendar day extension to
resume payments before the City files an itemization of unpaid parking
penalties and service fees with the Department of Motor Vehicles.
E. The plan processing fee is $5.00 for indigent individuals, and
$25.00 for all other individuals. For indigent individuals, the plan
processing fee may be added to the payment plan amount at the
discretion of the indigent individual.
F. An individual may file for indigency determination 60 calendar days
after the violation for which the citation was issued or 10 days after an
administrative hearing determination, whichever is later.
G. Indigency Determination
1. An individual is an “indigent” under this section if any of the
following conditions are met:
a. Income of 125% or less of current poverty guidelines
as established by the United States Department of Health and Human
Services, or
b. Receipt of public benefits from any of the programs
listed in subdivision (a) of Section 68632 of the Government Code.
2. An individual may demonstrate indigency, subject to the
City’s review and approval, by proof of income or by proof of receipt of
benefits under the programs described in Section 4.44.015(G)(1) of this
Code.”
G.8.a
Packet Pg. 296 Attachment: Ordinance_Parking Citations [Revision 4] (Municipal Code Amendment 19-01: Payment Plan for Parking Citations)
Ordinance No. ____ Page 3 of 3 ______, 2019
SECTION 4. Inconsistencies. Except as amended by this Ordinance, all
provisions of Chapter 4.44 of the Grand Terrace Municipal Code shall remain
unchanged and in full force and effect. Any provision of the Grand Terrace Municipal
Code or appendices thereto inconsistent with the provisions of this Ordinance, to the
extent of such inconsistencies and no further, is hereby repealed or modified to that
extent necessary to effect the provisions of this Ordinance.
SECTION 5. Severability. Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
adopted all the provisions of this ordinance that remain valid if any provisions of th is
ordinance are declared invalid.
SECTION 6. Effective Date. This Ordinance shall become effective thirty (30)
days from and after its adoption.
SECTION 7. Certification. The Mayor shall sign and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provisions of law in that regard and this Ordinance
shall take effect 30 days after its final passage.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the __ day of March, 2019.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
G.8.a
Packet Pg. 297 Attachment: Ordinance_Parking Citations [Revision 4] (Municipal Code Amendment 19-01: Payment Plan for Parking Citations)
Assembly Bill No. 503
CHAPTER 741
An act to amend Sections 4760, 21107.8, 40215, and 40220 of, and to
repeal Section 12808.1 of, the Vehicle Code, relating to vehicles.
[Approved by Governor October 13, 2017. Filed with
Secretary of State October 13, 2017.]
legislative counsel’s digest
AB 503, Lackey. Vehicles: parking violations: registration or driver’s
license renewal.
(1) Existing law, with specified exceptions, requires an agency that
processes notices of parking violations and notices of delinquent parking
violations to proceed under only one of 3 specified options in order to collect
an unpaid parking penalty, including filing an itemization of unpaid parking
penalties and service fees with the Department of Motor Vehicles for
collection with the registration of the vehicle.
This bill would instead authorize a processing agency to proceed under
one of those 3 specified options. With regard to the option involving an
itemization of penalties and fees, the bill would authorize a processing
agency, commencing July 1, 2018, to file that itemization only after the
issuing agency provides a payment plan option for indigent persons, as
specified, the processing agency provides notice of the payment plan and
the process related to indigency determination in a specified manner, and
the registered owner or lessee fails to enroll in the payment plan within the
time specified in the notice or is not eligible for the payment plan, as
specified. The bill would authorize a person to demonstrate that he or she
is indigent by providing specified information relating to, among other
things, his or her income or receipt of benefits under certain social services
programs. The bill would require the processing agency to rescind the filing
of an itemization of unpaid parking penalties and service fees with the
department for an indigent individual, for one time only, if the registered
owner or lessee subsequently enrolls in a payment plan, as specified. The
bill would make conforming changes to related provisions.
This bill would require each California State University and community
college district governing board, by August 1, 2018, to adopt a parking
citation payment plan, with specified requirements, for individuals with
multiple unpaid parking citations. The bill would require a California State
University or community college district governing board that does not
adopt a parking citation payment plan by the required date to implement
specified payment plan provisions as described in the bill.
(2) Existing law, with specified exceptions, requires the department to
refuse to renew the registration of a vehicle if the registered owner or lessee
89
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Packet Pg. 298 Attachment: AB 503 (Municipal Code Amendment 19-01: Payment Plan for Parking Citations)
has been mailed a notice of a delinquent parking violation relating to standing
or parking, the processing agency has filed or electronically transmitted to
the department an itemization of unpaid parking penalties, and the owner
or lessee has not paid the parking penalties, unless he or she pays to the
department, at the time of application for renewal, the full amount of all
outstanding parking penalties and administrative fees, as shown by records
of the department.
This bill would add an exception to the requirement to refuse to renew
the registration if the itemization of unpaid parking penalties has been
rescinded. The bill would also require the department to allow a registered
owner or lessee to file a certification that the vehicle will not be operated,
moved, or left standing upon a highway if the registered owner or lessee
currently owes parking penalties and administrative fees for that vehicle,
regardless of whether or not that registered owner or lessee is currently on
an active payment plan, as specified.
(3) Existing law requires the Department of Motor Vehicles to refuse to
issue or renew a driver’s license if the applicant has been mailed a notice
of his or her delinquent parking violation relating to standing or parking,
the processing agency has filed or electronically transmitted to the
department an itemization of unpaid parking penalties, including
administrative fees, and the applicant has not paid the parking penalty and
administrative fee, unless the applicant pays to the department, at the time
of application, the full amount of all outstanding parking penalties and
administrative fees, as shown by records of the department.
This bill would repeal that provision and make a conforming change.
The people of the State of California do enact as follows:
SECTION 1. The Legislature finds and declares all of the following:
(a) It is sound public policy to remove barriers that prevent Californians
from registering their vehicles.
(b) Adding the cost of parking violations to the total cost of registering
a motor vehicle can prevent indigent Californians from being able to afford
their registration fees. Furthermore, failure to register a vehicle reduces
revenue for the state and local governments.
(c) Currently, drivers who are unable to pay their parking tickets have
no guaranteed right to set up a payment plan or have their tickets and
penalties reduced if they are considered indigent.
(d) Drivers who are unable to pay their parking tickets and who then
lapse behind on their registration fees are subjected to increased fines and
fees that are difficult to recover from.
(e) These same drivers are barred from filing an affidavit of nonuse in
order to prevent the increase in registration fines and fees and are subject
to penalties exceeding 100 percent of the original registration fee.
SEC. 2. Section 4760 of the Vehicle Code is amended to read:
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4760. (a) (1) Except as provided in subdivision (b) or (d), the
department shall refuse to renew the registration of a vehicle if the registered
owner or lessee has been mailed a notice of delinquent parking violation
relating to standing or parking, the processing agency has filed or
electronically transmitted to the department an itemization of unpaid parking
penalties, including administrative fees pursuant to Section 40220, and the
owner or lessee has not paid the parking penalty and administrative fee
pursuant to Section 40211, unless he or she pays to the department, at the
time of application for renewal, the full amount of all outstanding parking
penalties and administrative fees, as shown by records of the department,
or the itemization of unpaid parking penalties has been rescinded pursuant
to Section 40220.
(2) When the department receives the full amount of all outstanding
parking penalties and administrative fees pursuant to paragraph (1), it shall
issue a receipt showing each parking penalty and administrative fee that has
been paid, the processing agency for that penalty and fee, and a description
of the vehicle involved in the parking violations. The receipt shall also state
that, to reduce the possibility of impoundment under Section 22651 or
immobilization under Section 22651.7 of the vehicle involved in the parking
violation, the registered owner or lessee may transmit to that processing
agency a copy or other evidence of the receipt.
(b) The department shall not refuse to renew the registration of a vehicle
owned by a renter or lessor if the applicant provides the department with
the abstract or notice of disposition of parking violation issued pursuant to
subdivision (c) for clearing all outstanding parking penalties and
administrative fees as shown by the records of the department.
(c) The court or designated processing agency shall issue an abstract or
notice of disposition of parking violation to the renter or lessor of a vehicle
issued a notice of delinquent parking violation relating to standing or parking
if the renter or lessor provides the court or processing agency with the name,
address, and driver’s license number of the rentee or lessee at the time of
occurrence of the parking violation.
(d) The department shall not refuse to renew the registration of a vehicle
if the citation was issued prior to the registered owner taking possession of
the vehicle.
(e) The department shall allow a registered owner or lessee to file a
certification that the vehicle will not be operated, moved, or left standing
upon a highway pursuant to Section 4604, if the registered owner or lessee
currently owes parking penalties and administrative fees for that vehicle,
regardless of whether or not that registered owner or lessee is currently on
an active payment plan pursuant to Section 40220.
SEC. 3. Section 12808.1 of the Vehicle Code is repealed.
SEC. 4. Section 21107.8 of the Vehicle Code is amended to read:
21107.8. (a) (1) A city, county, or city and county may, by ordinance
or resolution, find and declare that there are privately owned and maintained
offstreet parking facilities as described in the ordinance or resolution within
the city, county, or city and county that are generally held open for use of
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the public for purposes of vehicular parking. Upon enactment by a city,
county, or city and county of the ordinance or resolution, Sections 22350,
23103, and 23109 and the provisions of Division 16.5 (commencing with
Section 38000) shall apply to privately owned and maintained offstreet
parking facilities, except as provided in subdivision (b).
(2) (A) If a city, county, or city and county enacts an ordinance or
resolution authorized by paragraph (1), the city, county, or city and county
may include in that ordinance or resolution authorization for the operator
of a privately owned and maintained offstreet parking facility to regulate
unauthorized parking in that facility.
(B) (i) If a city, county, or city and county has exercised its authority
pursuant to subparagraph (A) and unauthorized parking is regulated in a
privately owned and maintained offstreet parking facility, the owner or
operator of that facility shall include in a parking fee invoice instructions
that describe the manner in which to contest the parking fee invoice.
(ii) If a city, county, or city and county has exercised its authority pursuant
to subparagraph (A) and unauthorized parking is regulated in a privately
owned and maintained offstreet parking facility, the owner or operator of
that facility shall not file with, or transmit to, the Department of Motor
Vehicles a parking fee invoice for the purpose of having the Department of
Motor Vehicles attempt to collect unpaid parking fees by refusing to renew
the registration of a vehicle pursuant to Section 4760.
(b) (1) Notwithstanding subdivision (a), an ordinance or resolution
enacted pursuant to that subdivision does not apply to an offstreet parking
facility unless the owner or operator has caused to be posted in a conspicuous
place at each entrance to that offstreet parking facility a notice not less than
17 by 22 inches in size with lettering not less than one inch in height, to the
effect that the offstreet parking facility is subject to public moving vehicle
laws and violators may be subject to a parking invoice fee.
(2) If applicable, a parking receipt distributed to drivers shall include
language explicitly stating that violators may be subject to a parking invoice
fee.
(c) An ordinance or resolution shall not be enacted pursuant to subdivision
(a) without a public hearing on the matter and 10 days prior written notice
to the owner and operator of the privately owned and maintained offstreet
parking facility involved.
(d) Section 22507.8 may be enforced without enactment of an ordinance
or resolution as required pursuant to subdivision (a) or the posting of a notice
at each entrance to the offstreet parking facility as required by paragraph
(1) of subdivision (b).
(e) The department shall not be required to provide patrol or to enforce
any provision of this code in a privately owned and maintained offstreet
parking facility subject to this section except those provisions applicable to
private property actions not described in this section.
(f) A city, county, or city and county that authorizes private parking
regulation pursuant to this section shall, in its ordinance or resolution, include
provisions that include all of the following:
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(1) Procedures for dispute resolution in accordance with Section 40215,
including all of the following:
(A) A written and publicly available dispute resolution policy that
includes specified time periods for notifications, review, and appeal.
(B) An administrative hearing process that includes all of the following:
(i) Options for a hearing in person or by mail.
(ii) Administrative review.
(iii) A hearing by a third-party examiner who has been adequately trained
and who provides an independent, objective, fair, and impartial review.
(iv) Personal delivery or delivery by first-class mail of the examiner’s
decision.
(v) Authority for the examiner to allow payment of the parking invoice
fee in installments for persons showing evidence of inability to pay the
parking invoice fee in full.
(2) A prohibition against incentives based on the number of invoices
issued or the number or percentage of disputed invoices adjudicated that
uphold parking invoice fees.
(3) A cap on a parking invoice fee that is commensurate with the most
nearly equivalent municipal parking fine.
(4) Measures to prevent a private parking regulator from representing
itself as a government enforcement agency, including a prohibition against
the use of terminology in ordinances, resolutions, and parking fee invoices
that is restricted to governmental law enforcement and a requirement that
a conspicuous statement be included on parking fee invoices to the effect
that “This parking invoice fee notice is not issued by the [local government].”
SEC. 5. Section 40215 of the Vehicle Code is amended to read:
40215. (a) For a period of 21 calendar days from the issuance of a notice
of parking violation or 14 calendar days from the mailing of a notice of
delinquent parking violation, exclusive of any days from the day the
processing agency receives a request for a copy or facsimile of the original
notice of parking violation pursuant to Section 40206.5 and the day the
processing agency complies with the request, a person may request an initial
review of the notice by the issuing agency. The request may be made by
telephone, in writing, or in person. There shall not be a charge for this
review. If, following the initial review, the issuing agency is satisfied that
the violation did not occur, that the registered owner was not responsible
for the violation, or that extenuating circumstances make dismissal of the
citation appropriate in the interest of justice, the issuing agency shall cancel
the notice of parking violation or notice of delinquent parking violation.
The issuing agency shall advise the processing agency, if any, of the
cancellation. The issuing agency or the processing agency shall mail the
results of the initial review to the person contesting the notice, and, if
following that review, cancellation of the notice does not occur, include a
reason for that denial, notification of the ability to request an administrative
hearing, and notice of the procedure adopted pursuant to subdivision (b) for
waiving prepayment of the parking penalty based upon an inability to pay.
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(b) If the person is dissatisfied with the results of the initial review, the
person may request an administrative hearing of the violation no later than
21 calendar days following the mailing of the results of the issuing agency’s
initial review. The request may be made by telephone, in writing, or in
person. The person requesting an administrative hearing shall deposit the
amount of the parking penalty with the processing agency. The issuing
agency shall adopt a written procedure to allow a person who is indigent,
as defined in Section 40220, to request an administrative hearing without
payment of the parking penalty upon satisfactory proof of an inability to
pay the amount due. An administrative hearing shall be held within 90
calendar days following the receipt of a request for an administrative hearing,
excluding time tolled pursuant to this article. The person requesting the
hearing may request one continuance, not to exceed 21 calendar days.
(c) The administrative hearing process shall include all of the following:
(1) The person requesting a hearing shall have the choice of a hearing
by mail or in person. An in-person hearing shall be conducted within the
jurisdiction of the issuing agency. If an issuing agency contracts with an
administrative provider, hearings shall be held within the jurisdiction of the
issuing agency or within the county of the issuing agency.
(2) If the person requesting a hearing is a minor, that person shall be
permitted to appear at a hearing or admit responsibility for the parking
violation without the necessity of the appointment of a guardian. The
processing agency may proceed against the minor in the same manner as
against an adult.
(3) The administrative hearing shall be conducted in accordance with
written procedures established by the issuing agency and approved by the
governing body or chief executive officer of the issuing agency. The hearing
shall provide an independent, objective, fair, and impartial review of
contested parking violations.
(4) (A) The issuing agency’s governing body or chief executive officer
shall appoint or contract with qualified examiners or administrative hearing
providers that employ qualified examiners to conduct the administrative
hearings. Examiners shall demonstrate those qualifications, training, and
objectivity necessary to conduct a fair and impartial review. An examiner
shall not be employed, managed, or controlled by a person whose primary
duties are parking enforcement or parking citation, processing, collection,
or issuance. The examiner shall be separate and independent from the
citation, collection, or processing function. An examiner’s continued
employment, performance evaluation, compensation, and benefits shall not,
directly or indirectly, be linked to the amount of fines collected by the
examiner.
(B) (i) Examiners shall have a minimum of 20 hours of training. The
examiner is responsible for the costs of the training. The issuing agency
may reimburse the examiner for those costs.
(ii) Training may be provided through any of the following:
(I) An accredited college or university.
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(II) A program conducted by the Commission on Peace Officer Standards
and Training.
(III) American Arbitration Association or a similar established
organization.
(IV) Through a program approved by the governing board of the issuing
agency, including a program developed and provided by, or for, the issuing
agency.
(iii) Training programs may include topics relevant to the administrative
hearing, including, but not limited to, applicable laws and regulations,
parking enforcement procedures, due process, evaluation of evidence, hearing
procedures, and effective oral and written communication.
(iv) Upon the approval of the governing board of the issuing agency, up
to 12 hours of relevant experience may be substituted for up to 12 hours of
training. In addition, up to eight hours of the training requirements described
in clause (i) may be credited to an individual, at the discretion of the
governing board of the issuing agency, based upon training programs or
courses described in clause (ii) that the individual attended within the last
five years.
(5) The officer or person who issues a notice of parking violation shall
not be required to participate in an administrative hearing. The issuing
agency shall not be required to produce any evidence other than the notice
of parking violation or copy of the notice and information received from
the Department of Motor Vehicles identifying the registered owner of the
vehicle. The documentation in proper form shall be prima facie evidence
of the violation.
(6) The examiner’s decision following the administrative hearing may
be personally delivered to the person by the examiner or sent by first-class
mail, and, if the notice is not cancelled, include a written reason for that
denial.
(7) The examiner or the issuing agency may, at any stage of the initial
review or the administrative hearing process, and consistent with the written
guidelines established by the issuing agency, allow payment of the parking
penalty in installments, or the issuing agency may allow for deferred
payment, if the person provides evidence satisfactory to the examiner or
the issuing agency, as the case may be, of an inability to pay the parking
penalty in full. If authorized by the governing board of the issuing agency,
the examiner may permit the performance of community service in lieu of
payment of a parking penalty.
(d) The provisions of this section relating to the administrative appeal
process do not apply to an issuing agency that is a law enforcement agency
if the issuing agency does not also act as the processing agency.
SEC. 6. Section 40220 of the Vehicle Code is amended to read:
40220. (a) Except as otherwise provided in Sections 40221 and 40222,
the processing agency may proceed under one of the following options in
order to collect an unpaid parking penalty:
(1) (A) File an itemization of unpaid parking penalties and service fees
with the department for collection with the registration of the vehicle
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pursuant to Section 4760. Beginning July 1, 2018, the processing agency
shall not file an itemization pursuant to this subdivision unless all of the
following conditions have been satisfied:
(i) The issuing agency provides a payment plan option for indigent
persons that, at a minimum, does all of the following:
(I) Allows payment of unpaid parking fines and fees to be paid off in
monthly installments of no more than twenty-five dollars ($25) for total
amounts due that are three hundred dollars ($300) or less. However, unpaid
parking fines and fees shall be paid off within 18 months. There shall be no
prepayment penalty for paying off the balance prior to the payment period
expiring.
(II) Waives all late fees and penalty assessments, exclusive of any state
surcharges described in Sections 70372, 76000, and 76000.3 of the
Government Code, if an indigent person enrolls in the payment plan. Waived
late fees and penalty assessments may be reinstated if the person falls out
of compliance with the payment plan.
(III) Limits the processing fee to participate in a payment plan to five
dollars ($5) or less for indigent individuals and twenty-five dollars ($25)
or less for all other individuals. The processing fee for an indigent individual
may be added to the payment plan amount, at the discretion of the indigent
owner.
(IV) Allows for application for indigency determination for a period of
60 calendar days from the issuance of a notice of parking violation, or 10
days after the administrative hearing determination, whichever is later.
(ii) The processing agency includes the information described in
subclauses (I) and (II) in the notice of parking violation, and includes both
in the notice of parking violation and on its public Internet Web site, a Web
page link and telephone number to more information on the program. The
linked Web page shall include all of the following information:
(I) The availability of an installment payment plan, and the timeframe
in which to apply.
(II) The person’s right to request an indigency determination and the
timeframe in which he or she must apply.
(III) Clear language about how the person can request an indigency
determination and what that determination will entail.
(IV) Documents needed by the processing agency to make an indigency
determination.
(iii) The registered owner or lessee fails to enroll in the payment plan
within the time specified in the notice or is not eligible for the payment plan
because he or she is not indigent.
(B) The processing agency shall allow a registered owner or lessee who
falls out of compliance with the payment plan a one-time extension of 45
calendar days from the date the plan becomes delinquent to resume payments
before the processing agency files an itemization of unpaid parking penalties
and service fees with the department pursuant to subparagraph (A).
(C) The processing agency shall rescind the filing of an itemization of
unpaid parking penalties and service fees with the department for an indigent
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individual, for one time only, if the registered owner or lessee enrolls in a
payment plan and pays a late fee of no more than five dollars ($5).
(D) (i) By August 1, 2018, each California State University and
community college district governing board shall adopt a parking citation
payment plan for individuals with multiple unpaid parking citations. A
parking citation payment policy adopted under this subparagraph shall
include, but not be limited to, all of the following requirements:
(I) Late fees shall be placed in abeyance while the payment plan is in
place and the individual adheres to its terms, and shall be waived once the
payment plan is completed.
(II) Once the payment plan is in place and the individual adheres to its
terms, an itemization of unpaid parking penalties and service fees as
described in subparagraph (A) shall not be filed with the department.
(III) Each California State University and community college district
campus shall post the parking citation payment policy on its Internet Web
site for students’ awareness and access.
(ii) A California State University or community college district governing
board that fails to implement a parking citation payment plan pursuant to
clause (i) by August 1, 2018, shall implement the payment plan as provided
in subparagraphs (A) to (C), inclusive, and subdivision (c).
(2) (A) If more than four hundred dollars ($400) in unpaid penalties
and fees have been accrued by any person or registered owner, proof thereof
may be filed with the court with the same effect as a civil judgment.
Execution may be levied and other measures may be taken for the collection
of the judgment as are authorized for the collection of an unpaid civil
judgment entered against a defendant in an action on a debtor. The court
may assess costs against a judgment debtor to be paid upon satisfaction of
the judgment. The processing agency shall send a notice by first-class mail
to the person or registered owner indicating that a judgment shall be entered
for the unpaid penalties, fees, and costs and that, after 21 calendar days from
the date of the mailing of the notice, the judgment shall have the same effect
as an entry of judgment against a judgment debtor. The person or registered
owner shall also be notified at that time that execution may be levied against
his or her assets, liens may be placed against his or her property, his or her
wages may be garnished, and other steps may be taken to satisfy the
judgment. If a judgment is rendered for the processing agency, that agency
may contract with a collection agency to collect the amount of that judgment.
(B) Notwithstanding any other law, the processing agency shall pay the
established first paper civil filing fee at the time an entry of civil judgment
is requested.
(3) If the registration of the vehicle has not been renewed for 60 days
beyond the renewal date, and the citation has not been collected by the
department pursuant to Section 4760, file proof of unpaid penalties and fees
with the court with the same effect as a civil judgment as provided in
paragraph (2).
(b) This section does not apply to a registered owner of a vehicle if the
citation was issued prior to the registered owner taking possession of the
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vehicle, and the department has notified the processing agency pursuant to
Section 4764.
(c) (1) For purposes of paragraph (1) of subdivision (a), a person is
“indigent” if any of the following conditions is met:
(A) The person meets the income criteria set forth in subdivision (b) of
Section 68632 of the Government Code.
(B) The person receives public benefits from any of the programs listed
in subdivision (a) of Section 68632 of the Government Code.
(2) The person may demonstrate that he or she is indigent by providing
either of the following information, as applicable:
(A) Proof of income from a pay stub or another form of proof of earnings,
such as a bank statement, that shows that the individual meets the income
criteria set forth in subdivision (b) of Section 68632 of the Government
Code, subject to review and approval by the processing agency or its
designee. The processing agency or its designee shall not unreasonably
withhold its approval.
(B) Proof of receipt of benefits under the programs described in
subparagraph (B) of paragraph (1), including, but not limited to, an electronic
benefits transfer card or another card, subject to review and approval by the
processing agency. The processing agency or its designee shall not
unreasonably withhold its approval.
(3) If a defendant’s indigent status is found to have been willfully
fraudulent, his or her fines and fees reduction shall be overturned and the
full amount of fines and fees shall be restored.
O
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AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: National Orange Show Policy Regarding Noise Complaints
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Provide Staff Direction
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support the City Council’s Goal #4 by highlighting the successful community
partnerships and working collaboratively with community groups.
BACKGROUND:
In 2017 after receiving several noise complaints from residents and Council Members,
the City Manager reached out to neighboring City Managers to try and convene a
meeting with the City of San Bernardino and the National Orange show, regarding noise
complaints, from music events held at the National Orange Show that are primarily
produced by Insomniac Productions (Attachment I).
However, this is not the first time Grand Terrace leaders and residents have grappled
with noise from National Orange Show and Insomniac events. In fact, thin gs were so
bad in 2011 that the then City Council directed the City Attorney to research the
possibility of seeking an injunction to shut down future concerts. The City Manager, and
the Sheriff’s Department also deployed six (6) additional deputies to respond to sound
complaints and billed the National Orange Show. The deputies responded to sound
complaints and reported them directly to a liaison at the National Orange Show.
In addition, the National Orange Show President and CEO was also cited by the
Sheriff’s Department for disturbing the peace (the ticket was dismissed). The City did
receive reimbursement for all six (6) deputies (Attachment II). In 2012 the City was still
addressing the noise issues; however, the issue was not resolved until the even ts were
moved out to Devore (Attachment III) but in 2014 the concerts and the problems
returned to the National Orange Show (Attachment IV).
DISCUSSION:
The City of San Bernardino City Manager and Mayor hosted the 2017 meeting with the
surrounding community City Managers and Mayors to discuss their new position on
addressing noise at the National Orange Show, which requires the National Orange
Show to adhere to City of San Bernardino ordinances and standards. The National
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Orange Show had previously stated that they were under State authority as a “Fair
Ground”. San Bernardino’s City Attorney disagreed and started working on an MOU to
address the overall impact of 60,000 concert goers simultaneously converging and
disbanding onto city streets.
The group of cities (Colton, Loma Linda, Grand Terrace and San Bernardino) had a
productive first meeting but have not reconvened. It is also staff’s understanding that the
new Mayor of San Bernardino is eager to resolve noise related issues permeating from
the National Orange Show.
In a most recent development, on February 13, 2019, Dan Jimenez, the current
President and CEO dropped off a copy of the National Orange Show’s Policy Regarding
Noise Complaints (Attachment V). If implemented the policy will not have a positive
impact to address noise related issues in Grand Terrace. It is staff’s interpretation that
the sound check methods within the policy will rely on sampling and does not consider
dynamic peaks and instruments of music. Therefore, the sound check policy will lead to
increased periods of noise disturbance with no follow-up.
Staff recommends that Council direct staff to respond to the National Orange Show
Policy Regarding Noise Complaints and request that all parties should meet to discuss
the pros and cons of the policy. In addition, staff suggests Council direct staff to work
with City of San Bernardino and support requiring the National Orange Show to hire an
independent company to monitor and field sound complaints for all outdoor concerts.
Furthermore, staff recommends that Council request the City of San Bernardino to
require a permit fee or deposit for outdoor concerts. Affected, cities could then submit
public safety reimbursement requests.
FISCAL IMPACT:
Public safety resources are impacted by the events at the National Orange Show but
are not quantified at this time. A proactive measure would incorporate the use of law
enforcement services to respond to complaints. Sheriff personnel costs to adequately
address this issue would be approximately $500.00 per staff, per night, per event.
ATTACHMENTS:
• Email Setting Meeting with Neighboring Cities - Attachment I (PDF)
• News Article - City's Request for Injunction - Attachment II (PDF)
• News Article - NOS Moves to Devore - Attachment III (PDF)
• News Article - Rave Events Return to NOS - Attachment IV (PDF)
• NOS Policy Regarding Noise Complaints - Attachment V (PDF)
APPROVALS:
G. Harold Duffey Completed 02/21/2019 1:59 PM
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City Attorney Completed 02/21/2019 3:33 PM
Finance Completed 02/21/2019 4:07 PM
City Manager Completed 02/22/2019 9:57 AM
City Council Pending 02/26/2019 6:00 PM
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G.9.aPacket Pg. 311Attachment: Email Setting Meeting with Neighboring Cities - Attachment I (NOS Policy Regarding Noise Complaints)
G.9.bPacket Pg. 312Attachment: News Article - City's Request for Injunction - Attachment II (NOS Policy Regarding Noise Complaints)
G.9.bPacket Pg. 313Attachment: News Article - City's Request for Injunction - Attachment II (NOS Policy Regarding Noise Complaints)
G.9.cPacket Pg. 314Attachment: News Article - NOS Moves to Devore - Attachment III (NOS Policy Regarding Noise Complaints)
G.9.cPacket Pg. 315Attachment: News Article - NOS Moves to Devore - Attachment III (NOS Policy Regarding Noise Complaints)
G.9.cPacket Pg. 316Attachment: News Article - NOS Moves to Devore - Attachment III (NOS Policy Regarding Noise Complaints)
G.9.cPacket Pg. 317Attachment: News Article - NOS Moves to Devore - Attachment III (NOS Policy Regarding Noise Complaints)
G.9.dPacket Pg. 318Attachment: News Article - Rave Events Return to NOS - Attachment IV (NOS Policy Regarding Noise Complaints)
G.9.dPacket Pg. 319Attachment: News Article - Rave Events Return to NOS - Attachment IV (NOS Policy Regarding Noise Complaints)
G.9.dPacket Pg. 320Attachment: News Article - Rave Events Return to NOS - Attachment IV (NOS Policy Regarding Noise Complaints)
G.9.dPacket Pg. 321Attachment: News Article - Rave Events Return to NOS - Attachment IV (NOS Policy Regarding Noise Complaints)
G.9.ePacket Pg. 322Attachment: NOS Policy Regarding Noise Complaints - Attachment V (NOS Policy Regarding Noise Complaints)
G.9.ePacket Pg. 323Attachment: NOS Policy Regarding Noise Complaints - Attachment V (NOS Policy Regarding Noise Complaints)
G.9.ePacket Pg. 324Attachment: NOS Policy Regarding Noise Complaints - Attachment V (NOS Policy Regarding Noise Complaints)
AGENDA REPORT
MEETING DATE: February 26, 2019 Council Item
TITLE: Approval of a Lease Agreement with EVGo to Provide
Electric Vehicle Equipment and Related Services for Two EV
Charging Stations on City Property
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Approve a Lease Agreement between the City and EVGo for
Electric Vehicle Service Equipment and Related Services for
an EV Charging Station Project on City property contingent
on the Planning Commission finding that the project is
compliant with the General Plan;
Authorize the City Manager to Execute the Agreement,
subject to City Attorney review and approval;
Appropriate $16,000 from Air Quality Improvement Fund 15
for purposes of matching funds and contingency for site
construction;
Appropriate $45,000 from Mobile Source Air Pollution
Reduction Review Committee (MSRC) grant for purposes of
site construction;
Acknowledge, by executing the lease agreement, the City
agrees to use or sign over the California Energy
Commission's Southern California Incentive Program grant
for up to $140,000 for the project; and
Direct staff to utilize the Alternate site located east of the City
Hall building, as depicted in the EVGo proposal.
2030 VISION STATEMENT:
This staff report supports Goal #3 to “Promote Economic Development” and Goal #4
“Develop and Implement Successful Partnerships” by working with local, regional and
state agencies.
BACKGROUND:
The City is preparing for the rise of electric vehicle (EV) utilization in San Bernardino
County, and the City specifically. Staff has actively pursued grant funding to offset the
cost of EV Charging Station purchases and installation.
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In May of 2018, the City received notification of a grant funding award from the Mobile
Source Air Pollution Reduction Review Committee (MSRC) for EV charging station
projects at City Hall and another commercial site in the City. However, funding from
MSRC was insufficient to cover the expense of DC Fast Charging Stations that charge
vehicles to 85% in 30 minutes, but cost more in equipment and infrastructure than the
traditional Level II chargers that take up to 2 hours to re -charge electric vehicles.
Therefore, City staff pursued additional grant funding from the California Energy
Commission's Southern California Incentive Program (SCIP) to offset the expense of a
DC Fast Charging Station Project at City Hall.
In September of 2018, City Staff received notification of a $140,000 grant award through
SCIP for the City Hall Project. In total, $185,000 in grant funding has been awarded to
Grand Terrace for EV projects.
DISCUSSION:
There are two options for the installation of charging stations. The first option is to buy
the station and own and operate it. With this option, the City would be responsible for all
maintenance, monitoring, reporting, upgrades and equipment, including all costs related
thereto. Issues with use, vandalism and even upgrades to the equipment could result in
thousands of dollars in repairs and new equipment. Accordingly, this option may resul t
in substantial long-term cost to the City.
The second option is to lease City property to the owner of the equipment and have the
equipment owner maintain, monitor, repair and upgrade the station as needed. This
option requires the equipment owner to be responsible for the equipment, required
annual and/or monthly use reporting, upgrading and maintenance.
With respect to the first option, a Request for Proposals to purchase and install the
equipment was issued on November 26, 2018 to an EV Supply Equi pment consultant
list and advertised in the GT News and San Bernardino Sun as well as being posted to
the City website. At the time of the proposal submittal deadline on December 18, 2018,
two (2) consultant firms had submitted proposals, which are summarized below.
Proposal 1 Lilypad EV, LLC - Overland Park, KS $206,790.00
Proposal 2 National Car Charging Company - Denver, CO $173,155.00
Lily Pad EV, LLC and National Car Charging are affiliated with the manufacturer,
ChargePoint. The scope of work includes plan design, electrical infrastructure work,
pavement improvements for ADA compliance, EV striping and signage, furnishing and
installation of two (2) 50kW DC fast chargers as well as provisions of a five (5) year
network agreement and five (5) year maintenance agreement.
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With respect to the second option, a request for proposals to lease the equipment and
install it was issued and staff reviewed the proposals submitted from ChargePoint and
EVGo. Lease option proposals generally have a net zero expen se as all expenses
related to the site preparation, installation and maintenance are covered by the
manufacturer (or their contracted designee). The lease options submitted include:
Proposal 1 Carbon Solutions (ChargePoint) - Chicago, IL $173,155.00
Proposal 2 EVGo Fast Charging - Los Angeles, CA $170,000.00
Staff recommends pursuing the lease option agreement with EVGo (proposal attached
as Attachment I). With the available grant funding (discussed in Fiscal Impact below)
and at the site location and cost proposed by EVGo (Attachment II), there will be a net
zero expense to the City for the installation and maintenance of the charging stations.
EVGo will also be responsible for all monthly and/or annual reporting required by the
City's grantor organizations for the project, and all costs related thereto.
If, however, the City Council would prefer to locate the stations within the existing
parking lot, (deemed nonviable with existing resources) on the south side of City Hall
(outside the south entrance to City Hall) an additional $50,000 would be required for
construction for the additional length of lines and pavement replacement. (Attachment
III).
The design-build EVSE is expected to commence by the end of March 2019 with
installation of the stations to be completed within 90 days.
FISCAL IMPACT:
The City has received $185,000 total in grant funding to -date for EV projects. Funding
includes: $140,000 from SCIP and $45,000 from MSRC. The MSRC funding will be split
with $22,500 designated for the City Hall project and the other $22,500 designated for a
future commercial site project. Furthermore, the City has a $16,000 match requirement
for the MSRC grant.
The Air Quality Improvement Fund has an estimated fund balance of $17,456.00. Staff
is recommending that City Council approve a $16,000.00 appropriation from the Air
Quality Improvement Fund balance for EVSE and Related Services as shown in the
table below:
Fund No. Fund Title Description Amount
15 Air Quality
Improvement
Fund
Available Fund Balance $17,456.00
15 Air Quality
Improvement
Fund
Appropriation for City’s portion
(match requirement)
($16,000.00)
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Revised Fund Balance $1,456.00
After the EV charging stations are operational, the City will receive monthly lease
payments regardless of use or energy charges.
ATTACHMENTS:
• EVGoProposal (PDF)
• Attachment II (PDF)
• Attachment III (PDF)
APPROVALS:
Alan French Completed 02/21/2019 3:53 PM
City Attorney Completed 02/22/2019 10:47 AM
Finance Completed 02/22/2019 11:06 AM
City Manager Completed 02/22/2019 11:06 AM
City Council Pending 02/26/2019 6:00 PM
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G.10.aPacket Pg. 329Attachment: EVGoProposal (Approve Lease Agreement for EVSE Stations)
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Attachment II
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Attachment III
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