05/28/2019CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AGENDA ● MAY 28, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824 -6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the Cit y’s website at
www.grandterrace-ca.gov.
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
Homeowner Landscape Recognition - Charlotte Bernor
Grand Terrace High School Senior Engineers
Agenda Grand Terrace City Council and City Council as Successor Agency May 28, 2019
City of Grand Terrace Page 2
Homeless Outreach and Proactive Enforcement (H.O.P.E.) Program
New Employee Introductions
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non controversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 05/14/2019
DEPARTMENT: CITY CLERK
3. Attachments to Minutes - 05/14/2019
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - April 2019
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Approval of Check Register No. 04302019 in the Amount of $689,607.29
RECOMMENDATION:
Approve Check Register No. 04302019 in the amount $689,607.29 as submitted, which
includes the Check Register Account Index for Fiscal Year 2018-19.
DEPARTMENT: FINANCE
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
Agenda Grand Terrace City Council and City Council as Successor Agency May 28, 2019
City of Grand Terrace Page 3
D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
6. Zoning Code Amendment 18-01 to Delete the Requirement of a Specific Plan for
Development in the Hillside Residential Areas When the Property is One-Acre or Less
in Size and Served by Public Infrastructure and Fire Service
RECOMMENDATION:
1) Read by Title Only, Waive Further Reading and Adopt AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING
THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15061(b)(3) AND
AMENDING TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL
CODE BY AMENDING SECTION 18.10.040 OF CHAPTER 18.10
(RESIDENTIAL ZONES) ELIMINATING THE SPECIFIC PLAN REQUIREMENT
FOR CERTAIN DEVELOPMENTS IN THE HILLSIDE RESIDENTIAL ZONE
DISTRICT
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
G. NEW BUSINESS
7. Twenty-Sixth Amendment to Law Enforcement Services Contract No. 94 -797 With the
County of San Bernardino to Provide for Law Enforcement Services for Fiscal Year
2019-2020
RECOMMENDATION:
1. Approve the Twenty-Sixth Amendment to Law Enforcement Services Contract No.
94-797 with the County of San Bernardino to Provide for Law Enforcement Services
for Fiscal Year 2019-2020; and
2. Authorize the City Manager to execute the contract.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council and City Council as Successor Agency May 28, 2019
City of Grand Terrace Page 4
8. Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs) and
Amendment No. 1 to the Successor Agency's Last and Final Recognized Obligation
Payment Schedule and Administrative Budget
RECOMMENDATION:
1. Adopt a Resolution approving the expenditure of the Successor Agency to the
Community Redevelopment Agency of the City of Grand Terrace’s Tax Allocation Bond
proceeds to redeem and defease its Community Redevelopment Project Area, Tax
Allocation Bonds, Issue of 2011A and Community Redevelopment Project Area,
Taxable Tax Allocation Bonds, Issue of 2011B; and approving the related Escrow
Agreement.
2. Adopt a Resolution approving Amendment No. 1 to the Successor Agency to the
Community Redevelopment Agency of the City of Grand Terrace's Last and Final
Recognized Obligation Payment Schedule and Administrative Budget.
DEPARTMENT: FINANCE
9. Review of Adopted Budget for Fiscal Year 2019-20 and Proposed Adjustments
RECOMMENDATION:
1. Review the Adopted Budget for Fiscal Year (FY) 2019-20; and
2. Begin budget deliberations on the proposed adjustments for FY2019-20.
DEPARTMENT: FINANCE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Co uncil Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so t hat the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Cost Effectiveness of Paperless Agenda (iPads) Versus Printed Agenda Packets
Requested by: Council Member Sylvia Robles
2. Storm Drain Master Plan
Requested by: Mayor Pro Tem Doug Wilson
Agenda Grand Terrace City Council and City Council as Successor Agency May 28, 2019
City of Grand Terrace Page 5
3. Cost to Assign Traffic Officer (at Least Once a Month) at Various Times and
Locations Throughout the City for Enforcement
Requested by: Council Member Bill Hussey
4. Homeowner Landscape Recognition
Requested by: Jeff Allen
I. CITY MANAGER COMMUNICATIONS
J. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Properties: 22317 Barton Road, APN 1167-231-01
22273 Barton Road, APN 1167-231-02
22293 Barton Road, APN 1167-311-01
City Negotiators: G. Harold Duffey, City Manager
Adrian Guerra, City Attorney
Negotiating Parties: Greens Group, Inc.
Under Negotiation: Price and terms of payment
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
K. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 11, 2019 at 6:00
p.m. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 14, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Timothy Isom of Faithway Fellowship Church of the
Nazarene.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services
Director
Present
Cynthia A. Fortune Assistant City Manager Present 8:15 PM
A. SPECIAL PRESENTATIONS - NONE
B.2
Packet Pg. 6 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 2
B. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 04/23/2019
APPROVE THE REGULAR MEETING MINUTES OF APRIL 23, 2019
3. Attachment to Minutes - 04/23/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF APRIL
23, 2019
4. Planning Commission, Historical & Cultural Activities Committee, and Parks &
Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
C. PUBLIC COMMENT
5. Colton Joint Unified School District Communication
Debra Thomas, City Clerk provided the summary of a letter received from C olton Joint
Unified School District (CJUSD) that was published in the May 14, 2019 agenda
outlining its receipt of notices proposing zoning or development actions within cities and
counties. CJUSD wanted to share with the City Council that it thoroughly reviews those
documents for projects in the best interest of its students and staff.
Rita Schwark, Grand Terrace expressed her concern that there are no sidewalks on
Grand Terrace Road which forces residents to walk in the street. Drag racing has been
conducted on the roadway which presents a dangerous condition to the City’s residents.
Jeremy Briggs, Grand Terrace wanted to present new ideas to assist the City with
improving its communication to residents. He suggested communications such as
podcasts, Facebook Live videos and he would like to participate in the enactment of
new community outreach ideas.
Bobbie Forbes, Grand Terrace complained that the new road running parallel to the
City’s fitness park has become a dangerous condition due to speeding on t he
straightaway.
B.2
Packet Pg. 7 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 3
Jeremy Rivera, Grand Terrace suggested that the City Council begin receiving their
agenda packets electronically and using iPads for viewing and note taking versus using
printed agendas as a cost saving measure in the future.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the May 1, 2019 Omnitrans Board Me eting and
discussed the following:
· Received the General Manager’s Report
· Received and Filed the Agency Management Reports
· Adopted the FY 19/20 Management Plan and Budget, the Service Plan and
Marketing Plan
· Authorized the CEO/General Manager to Award a Contract for Advertising and
Design Services and for Maintenance and Repair Operations and Supplies
· Held Closed Session concerning Labor Negotiations with the Local Union No.
1704 regarding Coach Operators
· Reviewed, Amended and Restated the Employment Agreement for Mr. Graham
CEO/General Manager, effective February 5, 2019
Council Member Allen had the honor to judge the Grand Terrace High School Senior
Engineering Project Showcase.
He also attended the last Colton Joint Unified School District Community Cabinet
meeting for the school year where various students and teachers were honored.
Council Member Bill Hussey
Council Member Bill Hussey attended the San Bernardino County Gang & Drug Task
Force where the committee is currently approving schol arships. He also attended the
last Colton Joint Unified School District Cabinet meeting of the school year w here they
discussed the reading program for children and how far they fall behind when they start
kindergarten. The committee believes it is due to lack of reading during the summer
months, as well as parents and guardians not working with children during this time.
B.2
Packet Pg. 8 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 4
On May 25, 2019, Council Member Hussey is invited to speak at the Riverside National
Cemetery. He also announced that on that same day, the organization is looking for
volunteers to place flags on each grave, as well as volunteers to return on Tuesday,
May 28, 2019 to remove those flags. He encouraged residents to volunteer their time.
Council Member Sylvia Robles
Council Member Sylvia Robles listened to a call from the White House Office of
Intergovernmental Affairs and Public Liaison concern ing the United States-Mexico-
Canada Agreement which provides for the following key provisions:
· Incentivize billions in new auto production
· Increase market access for farmers and ranchers
· Install new protections to safeguard America’s intellectual property against
foreign competitors
· Create a new chapter to benefit America’s small/medium sized businesses
For the first time the agreement specifically addresses Agricultural Biotechnology
including new technologies such as gene editing to support inno vation and reduce
trade-distorting policies.
Regarding the auto industry, there will need to be more rules concerning goods and
materials to be manufactured in the United States to benefit North American workers.
Addressing Labor, there will be new enforceable labor standards which will help level
the playing field for American workers and improve wages and labor conditions in North
America.
America’s dairy farmers will have new market opportunities in Canada for a wide variety
of dairy products. Canada will eliminate the Class 7 milk pricing program that allowed its
farmers to undersell U.S. producers and will impose export surcharges on dairy
products that exceed agreed thresholds.
The State of California exports $43.6 Billion to Canada and Mexico.
Council Member Robles spoke about a friend of hers, Edward Salazar, who recently
passed away, as well as the unexpected passing of her daughter’s fath er-in-law,
Charles Montiel. She shared with Council her personal connections to each of these
individual and her fond memories of both.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson reminded the public that the speed limit on Observation
Drive is 25 miles per hour. All residential streets, unless posted otherwise, are 25 miles
per hour.
B.2
Packet Pg. 9 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 5
On May 1-3, 2019, he attended the Southern California Associated Governments
conference in Palm Desert and was provided with presentations and discussions on the
following:
May 1, 2019
· Traffic Safety Leadership Symposium
May 2, 2019
· Regional Council Meeting
· Welcome - Mayor Susan Marie Weber, City of Palm Desert
· General Assembly Meeting
· Sustainability Awards Luncheon
· Breakout Session I
o The Green Economy
o The New Mobility Revolution
o Where Will Our Children Live?
· Breakout Session II
o Is Our Infrastructure Ready for the New Normal
May 3, 2019
· Welcome - Student Showcase Awards
· Keynote: Leadership Beyond Boundaries
· Plenary Session: Getting Back on Track
· Connect SoCal: A Blueprint for the Next 25 Years
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the installation of solar panels on April 27, 2019 at
each of the Habitat for Humanity homes in the City of Grand Terrace.
Mayor McNaboe attended the San Bernardino County Transportation Authority Board
(SBCTA) Meeting on May 1, 2019 and discussed the following:
· Awarded On-Call Right-of-Way Services to Epic Land Solutions to support
current and future Transit and Rail projects and programs.
· Awarded a contract to Meyers Nave Riback Silver & Wilson for On-Call Right-of-
Way Legal Services for current and future Transit and Rail projects and programs
· Approved a contract with AMMA Transit Planning for Transit and Specialized
Transportation Services
On May 8, 2019, Mayor McNaboe attended the SBCTA General Policy Committee
meeting and discussed the following:
· Received Budget to Actual Report for Third Quarter ending March 31, 2019
· Approved Investment Policy
B.2
Packet Pg. 10 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 6
· Reauthorize the pooling of San Bernardino Associated Governments funds with
SBCTA funds to be invested
· Recommended approval on increase in the budget for FY 18/19 for
Allocations/Pass-Through to be funded by an increase in anticipated Measure I
sales tax revenue for the Local Street Pass Through Programs in each of the six
(6) subareas of the County
· Recommended an increase in Pass-Through funding for Senior and Disabled
Transit Service Programs in each of the six (6) subareas of the County
· Approved an increase in the budget for FY 18/19 for the Redlands Passenger
Rail Project to be funded with existing fund balance from the MSI Valley Fund -
Metrolink/Rail Fund
Mayor McNaboe attended the May 9, 2019 SBCTA Metro Valley Study Session and
discussed the following:
· Receive and file report regarding the impacts to jurisdictions within San
Bernardino County of proposed legislation to change the Bradley -Burns Uniform
Local Sales and Use Tax Law
· Preview of Hearings to Consider Resolutions of Necessity for Property Interests
for the Interstate 10 Corridor Contract 1 Project in the Cities of Montclair, Upland
and Ontario
· Recommended Approval of the Plans, Specifications and Estimates for the
Archibald Avenue Improvement Project at State Route 60
· Approve Cooperative Agreement with the California Department of
Transportation for the Right-of-Way Phase of the Interstate 10 Cedar Avenue
Interchange Improvement Project
· Accepted Property Located at 22238 Newport Avenue in the City of Grand
Terrace from the California Department of Transportation which was acquired for
the Interstate 215 Bi-County Project
· Recommended for Final Approval the 2019 Update to the 10 -Year Delivery Plan
Mayor McNaboe shared that an ad hoc group has been assigned between SBCTA and
Omnitrans. One thing it is looking at is a way to provide Omnitrans a path forward when
looking at large fiscal issues coming up.
E. PUBLIC HEARINGS
6. General Plan Amendment 18-01 and Zoning Code Amendment 18-01 to Delete the
Requirement of a Specific Plan for Development in the Hillside Residential Areas When
the Property is One-Acre or Less in Size and Served by Public Infrastructure and Fire
Service
Mayor McNaboe opened the Public Hearing at 6:43 p.m.
B.2
Packet Pg. 11 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 7
Sandra Molina, Planning and Development Services Director gave the Power Point
presentation for this item.
Tom Love, Applicant/Civil Engineer representing the property owners explained that he
went through the architectural review process with City staff to ensure t hey were
following City guidelines and that the project would be appropriate for the area. Mr. Love
believes the project will help secure the property from illegal entry of four wheel drive
vehicles and other nuisances.
Mayor McNaboe closed the Public Hearing at 6:59 p.m.
1) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
ADOPTING GENERAL PLAN AMENDMENT 18-01 AMENDING POLICY 2.2.1,
TABLE 2.3, AND TABLE 2.6 OF THE GENERAL PLAN LAND USE ELEMENT
ELIMINATING THE SPECIFIC PLAN REQUIREMENT FOR CERTAIN
DEVELOPMENTS WITHIN THE HILLSIDE LOW DENSITY RESIDENTIAL LAND
USE DESIGNATION; AND
2) READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION
15061(B)(3) AND AMENDING TITLE 18 (ZONING) OF THE GRAND TERR ACE
MUNICIPAL CODE BY AMENDING SECTION 18.10.040 OF CHAPTER 18.10
(RESIDENTIAL ZONES) ELIMINATING THE SPECIFIC PLAN REQUIREMENT
FOR CERTAIN DEVELOPMENTS IN THE HILLSIDE RESIDENTIAL ZONE
DISTRICT
RESULT: APPROVED [4 TO 1]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen
NAYS: Doug Wilson
7. Annexation #5 of Tract No. 18604 (Generally Located in the Area of Van Buren Street,
Tesoro Court, and Gage Canal) into Landscape & Lighting Assessment District 89 -1
Mayor McNaboe opened the Public Hearing at 7:00 p.m.
Todd Nakasaki, Management Analyst gave the Power Point presentation f or this item.
B.2
Packet Pg. 12 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 8
PUBLIC COMMENT
Jeremy Rivera, Grand Terrace asked why Van Buren Street is not receiving any
additional lighting and why the property located at 22420 directly east of the
development is not required to install new curb.
Alan French, Director of Public Works explained that the developer’s frontage was not
long enough to trigger lighting on Van Buren Street. Regarding th e driveway; because
the developer’s frontage improvements are required on the tract property line and front
that location, it tapers back to existing. In this case there was a driveway adjacent to the
property line and the City required the driveway be reb uilt but beyond that, the City did
not have a nexus to require curbing.
Mayor McNaboe closed the Public Hearing at 7:06 p.m.
1) CONDUCT THE PUBLIC HEARING; AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA APPROVING THE ENGINEER’S REPORT AND
CONFIRMING A DIAGRAM AND ASSESSMENT DESCRIBED THEREIN,
APPROVING THE ANNEXATION OF TRACT 18604 INTO THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
AND ORDERING THE WORK IN CONNECTION THEREWITH, AND LEVYING
THE ASSESSMENT FOR FISCAL YEAR 2019-2020
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
F. UNFINISHED BUSINESS
8. Animal Control Community Workshop Results on Proposed Ordinances Amending
Regulations Relating to Animal Control
Sandra Molina, Planning and Development S ervices Director gave the Power Point
presentation for this item.
PUBLIC COMMENT
David Sadler, Grand Terrace suggested two dogs and two cats. He is concerned
regarding unlicensed animals affecting an individual’s standing in the non -owner
occupied rental property. More specifically being responsible for his tenants compliance
with animal licensing.
B.2
Packet Pg. 13 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 9
Lisa Wadley, Grand Terrace requested that City Council look at each and every one of
the suggestions that the residents provided at the April 30, 2019 Animal Control
workshop and consider all of the residents’ suggestions.
Rita Schwark, Grand Terrace does not believe that there should be any limit on how
many animals one can own as long as the animals are properly cared for.
Jeremy Briggs, Grand Terrace requested that the City Council consider each and every
one of the suggestions made by the residents at the April 30, 2019 Animal Control
workshop and would like to see the animal limit increased to four (4) or five (5).
Bobbie Forbes, Grand Terrace read a text to the City Council a resident’s desire, who
wished to remain anonymous, to limit the animals to four (4). Ms. Forbes also
expressed to the City Council that residents are scared of losing their animals and she
also knows there are breeders in the City that should have a business license and pay
taxes on those sales.
Carol Moyer, Grand Terrace would like to see some stable protocol regarding the issue
of barking. She would like to be allowed to care for feral cats without issue. She
believes certain residents that don’t cause nuisances and take very good care of their
animals should be able to run rescues.
Jeremy Rivera, Grand Terrace stated that Animal Control officers are not going to
homes ringing the doorbell and having a discussion with the property owners. He stated
he was home when a courtesy notice regarding the number of anima ls on the property
and licensing was just left on his gate. He is a proponent of increasing the number of
dogs to four (4). He would like licensing to run with the vaccination schedule.
Tricia Hollis, Grand Terrace is thankful that the City Council held the workshop to
receive resident input on the Animal Control ordinance. She suggested animal limits
should be based on property size.
Jeffrey McConnell, Grand Terrace believes that there should be some regulations as to
how many animals are allowed per hou sehold however, he is not the one to make that
decision. He also asked if a tenant does not follow the City’s Animal Control ordinance,
can the landlord evict a tenant not in compliance. Regarding animal rescues, he
believes that is a zoning issue if located within residential neighborhoods and should be
addressed accordingly.
Mayor McNaboe recessed the Regular Meeting of the City Council at 8:07 p.m.
B.2
Packet Pg. 14 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 10
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:13 p.m.
1. RECEIVE AND ACCEPT THE SUMMARY REPORT; AND
2. PROVIDE STAFF DIRECTION ON ITEMS 1, 2, AND 11
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
G. NEW BUSINESS
9. Priorities Work Program
G. Harold Duffey, City Manager gave the Power Point presentation for this item.
PUBLIC COMMENT
Jeremy Rivera, Grand Terrace commented on the community budget meetings held in
the local parks in years past.
Jeffrey McConnell, Grand Terrace appreciates that the Priorities Workshop is going to
be scheduled so that the public may provide their input regarding issues that will impact
the City.
PROVIDE STAFF WITH DIRECTION TO SET PRIORITY WORK PROGRAM
WORKSHOP(S) AS CITY COUNCIL DESIRES.
RESULT: PROVIDE DIRECTION TO STAFF
10. Public Convenience and Necessity Finding for Proposed Grocery Outlet to be Located
at 22441 Barton Road for Type 20 Off -Sale Beer and Wine License
Sandra Molina, Planning and Development Services Director gave the Power Point
presentation for this item. Director Molina informed the City Council that the address
located in the title of the staff report is correct, however is not in the body of the staff
report.
Council Member Jeff Allen moved to approve with the cor rection made to the address in
the staff report.
1. MAKE A POSITIVE FINDING OF PUBLIC CONVENIENCE OR NECESSITY FOR
A TYPE 20 OFF-SALE BEER AND WINE LICENSE FOR THE PROPOSED
GROCERY OUTLET MARKET LOCATED AT 22411 BARTON ROAD; AND
B.2
Packet Pg. 15 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 11
2. DIRECT STAFF TO ISSUE THE PROPOSED PUBLIC CONVENIENCE OR
NECESSITY LETTER TO THE CALIFORNIA DEPARTMENT OF ALCOHOL
BEVERAGE CONTROL IN SUPPORT OF GROCERY OUTLET'S TYPE 20 OFF-
SALE BEER AND WINE LICENSE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
11. Professional Services Agreement Between the City of Grand Terrace and UltraSystems
Environmental, Inc. for Environm ental Services Related to Conditional Use Permit 19-01
(Proposed Trailer Storage Use at APN 0275-191-06 and 30)
Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
PUBLIC COMMENT
Rita Schwark, Grand Terrace is confused and believes the applicant should pay for the
peer review of the initial study instead of the City paying first and then wait for
reimbursement. She is concerned the applicant will not pay the City back. She also is
worried about the amount of traffic that has increased in the area.
Jeremy Briggs, Grand Terrace asked why the item was not brought before the Planning
Commission before going to the City Council and why the City is spending money on it
without any entitlements given.
Janese Makshanoff, Grand Terrace believes that the item has moved out of order and
why is the City Council considering spending money on an item out of order.
Bobbie Forbes, Grand Terrace stated she attended a workshop on the proposed use of
the property and informed the City Council that all of the neighbors will protest every
meeting held on this item.
Jeremy Rivera, Grand Terrace wondered why the item did not go to the Planning
Commission first and then if approved, enter into a contract with the consultant . Why
doesn’t the City collect the fee from the applicant first and not advance the fee. He does
not support the contract.
Jeffrey McConnell, Grand Terrace appreciates the City wants to utilize a consultant who
is neutral and to receive a neutral report. Mr. McConnell suggests that the Planning
Commission require a condition that the applicant meet with the Development Advisory
Board prior to developing the property.
B.2
Packet Pg. 16 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 12
1) APPROVE AN AGREEMENT WITH ULTRASYSTEMS ENVIRONMENTAL, INC. IN
THE AMOUNT OF $40,560.00; AND
2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. Professional Service Agreements for on Call Planning and Environmental Services
Between the City of Grand Terrace and Moore, Iacofano, Goltsman, Inc., and Mike
Baker International
Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
1. APPROVE PROFESSIONAL SERVICES AGREEMENTS BETWEEN THE CITY
OF GRAND TERRACE AND MOORE IACOFANO GOLTSMAN, INC., AND
MICHAEL BAKER INTERNATIONAL (EACH WITH 3 YEAR TERMS), SUBJECT
TO THE CITY MANAGER’S APPROVAL/NEGOTIATION AND THE CITY
ATTORNEY’S APPROVAL AS TO FORM; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENTS,
SUBJECT TO THE CITY MANAGER’S APPROVAL/NEGOTIATION AND THE
CITY ATTORNEY’S APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
13. Notice of Completion for the Dog Park and Settlement Agreement with Clean Cut
Landscaping
Alan French, Director of Public Works gave the Power Point presentation for this item.
1. AUTHORIZE THE APPROPRIATION OF $66,493 FROM THE FOLLOWING
A. $54,254 FROM THE GENERAL FUND BOND PROCEEDS; AND
B. $12,239 FROM MEASURE I FUNDS TO FUND THE FINAL PAYMENTS
TO CLEAN CUT LANDSCAPING;
2. DIRECT STAFF TO FILE A NOTICE OF COMPLETION FOR THE DOG PARK
WORK COMPLETED BY CLEAN CUT LANDSCAPING; AND
B.2
Packet Pg. 17 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 13
3. APPROVE THE SETTLEMENT AGREEMENT AND AUTHORIZE THE MAYOR TO
EXECUTE THE SETTLEMENT AGREEMENT, SUBJECT TO CITY ATTORNEY
APPROVAL AS TO FORM, THAT AUTHORIZES THE FINAL PAYMENT TO
CLEAN CUT LANDSCAPING IN THE AMOUNT OF $102,645.67
(REPRESENTING ALL FINAL OUTSTANDING PAYMENTS DUE TO CLEAN CUT
LANDSCAPING) AS PROVIDED IN THE SETTLEMENT AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
14. Approval of Contract with the Boys & Girls Clubs of Greater Redlands -Riverside to
Provide the City of Grand Terrace’s 2019 Summer Swim Program in the Amount Not to
Exceed $25,198.00
Jesse Smith, Executive Assistant to the City Manager gave the Power Point
presentation for this item.
1. WAIVE THE COMPETITIVE BIDDING REQUIREMENT FOR THE 2019 CITY OF
GRAND TERRACE SUMMER SWIM PROGRAM; AND
2. APPROVE CONTRACT WITH THE BOYS & GIRLS CLUBS OF GREATER
REDLANDS-RIVERSIDE TO PROVIDE THE CITY OF GRAND TERRACE’S 2019
SUMMER SWIM PROGRAM IN THE AMOUNT NOT TO EXCEED $25,198.00,
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM; AND
3. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT BETWEEN
THE CITY OF GRAND TERRACE AND THE BOYS & GIRLS CLUB OF GREATER
REDLANDS-RIVERSIDE FOR THE 2019 SUMMER SWIM PROGRAM, SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
15. Adoption of a Resolution Setting a Public Hearing Relating to Refuse Rate Increases
Alan French, Director of Public Works gave the Power Point presenta tion for this item.
PUBLIC COMMENTS
Jeremy Rivera, Grand Terrace is opposed to the proposed waste and recycle rate
increases by Burrtec Waste Industries.
B.2
Packet Pg. 18 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 14
ADOPT RESOLUTION NO. 2019-__ SETTING FORTH A PUBLIC HEARING DATE
OF JULY 9, 2019, TO HEAR MATTERS PERTAINING TO PROPOSED WASTE AND
RECYCLE RATE INCREASES.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
16. Rescind Authorization to Enter into Lease Agreement with EVGO and Approve Lease
Agreement with Carbon Solutions to Provide Electric Vehicle Equipment and Related
Services for Electric Vehicle Charging Stations (EVCS) on City Property
Todd Nakasaki, Management Analyst gave the Power Point presentation for this item.
1. RESCIND AUTHORIZATION TO ENTER INTO LEASE AGREEMENT
PREVIOUSLY AWARDED TO EVGO FOR ELECTRIC VEHICLE SERVICE
EQUIPMENT AND RELATED SERVICES FOR AN ELECTRIC VEHICLE
CHARGING STATION PROJECT (EVCS) ON CITY PROPERTY;
2. APPROVE A LEASE AGREEMENT BETWEEN THE CITY AND CARBON
SOLUTIONS FOR ELECTRIC VEHICLE SERVICE EQUIPMENT AND RELATED
SERVICES FOR AN EV CHARGING STATION PROJECT ON CITY PROPERTY,
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM;
3. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM;
4. ACKNOWLEDGE, BY EXECUTING THE LEASE AGREEMENT, THE CITY
AGREES TO USE OR SIGN OVER THE CALIFORNIA ENERGY COMMISSION'S
SOUTHERN CALIFORNIA INCENTIVE PROGRAM (SCIP) GRANT FOR UP TO
$140,000 FOR THE PROJECT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
17. Update and Implementation of Parking Restrictions on De Berry
Alan French, Director of Public Works gave the Power Point presentation for this item.
PUBLIC COMMENTS
Jeremy Rivera, Grand Terrace suggested that the signs should read, “no parking except
by permit”, and everyone else shall get cited and towed.
B.2
Packet Pg. 19 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 15
City Council agreed that parking signs need to be taken down and refund those parking
permits issued to residents.
1. REVIEW FINDINGS FROM STAFF.
2. DIRECT STAFF WITH RESPECT TO IMPLEMENTATION OF PARKING
RESTRICTIONS ON DE BERRY, INCLUDING CONDUCTING ANY RELATED
STUDIES.
RESULT: CONSENSUS
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Create Master Plan for Long Term Underground Utilities
Requested By: Mayor McNaboe
RESULT: ADOPTED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
2. Motion: Request Survey and Cost Estimate for Installation of Street Lights on Existing
Power Poles
Requested By: Council Member Hussey
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
I. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager announced that Community Day will be held on
Saturday, June 1, 2019 from 3-9 pm. He also announced that at Community Day, the
City will conduct a workshop to “Bring Back the Terrace Hills Middle School Pool”. The
City is applying for a grant and seeking input on desired features, design and pool
amenities.
B.2
Packet Pg. 20 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council May 14, 2019
City of Grand Terrace Page 16
J. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 10:04 p.m.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Properties: 22317 Barton Road, APN 1167-231-01
22273 Barton Road, APN 1167-231-02
22293 Barton Road, APN 1167-311-01
City Negotiators: G. Harold Duffey, City Manager
Adrian Guerra, City Attorney
Negotiating Parties: Greens Group, Inc.
Under Negotiation: Price and terms of payment
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 10:25 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action taken and direction was
given to staff.
K. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 10:26 p.m. in
memory of Grand Terrace resident, Edward Salazar and Council Member Sylvia Rob les'
family member, Charles Montiel. The Next Regular City Council Meeting will be held on
Tuesday, May 28, 2019 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
B.2
Packet Pg. 21 Minutes Acceptance: Minutes of May 14, 2019 6:00 PM (Consent Calendar)
CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
MINUTES ● AP RIL 14, 2019
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
May 14, 2019
City Council Minutes
PowerPoint Presentations
B.3
Packet Pg. 22 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
General Plan Amendment 18-01
Zoning Code Amendment 18-01
May 14, 2019
2030 Vision Statement
•Goal #3: Promote Economic
Development by providing for
development in hillside
residential areas where it is
reasonable to develop land
without the requirement of a
Specific Plan.
1
2
B.3
Packet Pg. 23 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
General Plan and Zoning Code
•The HLDR and RH requirement
•Specific Plan, Government Code
Section 65451‐65470
•Larger projects
•Infrastructure, access,
topographical concerns
•Includes information about
development standards, land
use, access, infrastructure, and
financing.
•A Specific Plan is not necessary
for parcels that meet these
criteria
General Plan and Zoning Code
•The Amendments will provide that a “Specific Plan may not be
required for existing parcels that are one acre or less in size, are
readily serve by existing infrastructure, have public access, and fire
services can be readily provided.”
•As a policy document the words “may not” give the City Council
flexibility to determine if a Specific Plan is necessary without having
to amend the General Plan.
•On April 18, 2019 the Planning Commission conducted a Public
Hearing and voted 5‐0 recommending that the City Council adopt
the proposed Amendments.
•The findings can be made and have been included in the resolution.
3
4
B.3
Packet Pg. 24 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Pursuant to Senate Bill 18 Government Code §65352.3:
•Consultation with Native American Tribes
•Consultation letters were mailed
•Ninety (90) day consultation period
•Only one tribe recommended conditions related to
development
SB 18 Consultation
Public Notice and Environmental Review
•The mailing radius was extended to 600 feet from the
terminus of Westwood Street.
•Exempt from CEQA pursuant to Section 15061 (b)(3) in that
the activity is covered by the general rule that CEQA applies
only to projects, which have the potential for causing a
significant effect on the environment.
•Amendments make administrative changes to the requirement
of a specific plan
5
6
B.3
Packet Pg. 25 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
E.7 LLAD ANNEXATION
Tract 18604
Landscape and Lighting District
Annexation #5
5/14/2019
ANNUAL COST ESTIMATE SUMMARY
Landscape Maintenance: $777/year
Tree Trimming/Pruning: $1,430/year
Street Light: $360/year
Perimeter Wall: $600/year
Publishing, Noticing, Misc: $200/year
Contingencies, Administration: $1,870/year
TOTAL $5,237/year
1
2
B.3
Packet Pg. 26 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
E.7 LLAD ANNEXATION
QUESTIONS?
CONCLUSION
3
B.3
Packet Pg. 27 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Animal Control
Community
Workshop
Update
MAY 14, 2019
2030 Vision
Statement
Our Mission: “To
preserve and
protect our
community and its
exceptional
quality of life
though thoughtful
planning within the
constraints of
fiscally responsible
government.
1
2
B.3
Packet Pg. 28 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Background
April 9, 2019 CityCouncil meeting
Considered anordinance amendingcertain chapters relatingto animal control
Based on public input,Staff was directed toconduct a publicworkshop
Public Workshop on April30, 2019
38 persons signed in
Discussion
Increase the number of dogs
allowed per residence
New residents w/ more than 2 dogs
Residents caring for deployed military
Increase to 4-5 dogs
Base number of dogs on size of
property
Increase fees for additional dogs
Increase the number of dogs in
consideration for private rescues
or fostering of dogs
3
4
B.3
Packet Pg. 29 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Jurisdiction Number of Cats and Dogs Allowed
Grand Terrace 2 dogs and 2 cats, maximum of 4, but no more than 2 dogs and
2 cats
Colton 10 dogs
Loma Linda 4 dogs and 4 cats, maximum of 8, but no more than 4 dogs and
4 cats
City of Riverside Maximum 4 dogs, and maximum 9 cats
City of Redlands Maximum 3 dogs and maximum 3 cats, 6 total
County of Riverside Maximum 4 dogs, and maximum 9 cats
County of San Bernardino
(combination of dogs and/or
cats)
Based on size of single-family parcel
Less than 7,200 sqft.
7,200 to 9,999 sqft.
10,000 to 19,999 sqft.
20,000 sqft. or more
2, maximum
3, maximum
4, maximum
5 maximum*
City of Rialto Any combination, as long as the resident does not exceed 4 animals or three
dogs
Discussion
Have the dog licensing period coincide with rabies
expiration date
This change can be accommodated with internal tracking
controls established
City regulations on breeding as a business
The Code does not provide for breeding uses, and staff seeks
direction on whether provisions should be included for small
breeders
Guidelines and protocol for barking dog complaints
Place animal control and an after-hours phone
numbers in more visible locations
5
6
B.3
Packet Pg. 30 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Discussion
Dog License Canvassing
City’s practice to inform residents of City
programs/efforts
Dogs Licensed
25% (216) increase in dog licenses
Recommendation
Receive and Accept the
Summary Report; and
Provide Staff Direction on
Items 1, 2, and 11
7
8
B.3
Packet Pg. 31 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.9 Priorities Work Program
Council Priorities Workshop
Purpose of Priority Workshop
1. Discuss the Proposed List of Work Programs and
Projects Submitted by Staff;
2. Prioritize and/or Rank the Proposed Work
Programs and Projects;
3. Approve the Proposed List of Work Programs and
Projects; and
4. Ensure That There Is Sufficient Funding in the
2019‐20 Approved Budget to Implement the
Approved List or Work Programs and Projects.
1
2
B.3
Packet Pg. 32 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.9 Priorities Work Program
Only Discuss Projects, Not
Day‐to‐Day Services
3
4
B.3
Packet Pg. 33 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.9 Priorities Work Program
Already Approved by Council
HISP Safety Program Speed Indicator on Barton Rd Colton Bridge Project
Dog Park Closeout EV Charging Stations 3rd year street CIP
3rd Year Tree Trimming Burrtec Rate Increase Renee Lane (*)
Fire Station Rent (*)Gateway Specific Plan Grocery Outlet
Michigan Walkability Plan Barton Rd Landscape Widening Barton Rd (*)
DeBerry Parking (*)Blue Mt Trail (*)Surgical Center
Child Care Building (*)California Recycler (*)Fee Study
40‐acre Trucking Project (*) Warehouse Near High School (*) 4.78 Acres Sale
12 Special Events Community Priority Meeting (*) Youth Commission (*)
Funds for 40 Hr. Officer Detach from Fire District Stater Bros Development
Planning & Development
URGENT
HIGH
PRIORITY/
PRIORITY
LOW
PRIORITY
5
6
B.3
Packet Pg. 34 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Public Convenience and Necessity
LU 19-10_Grocery Outlet
May 14, 2019
2030 Vision Statement/Background
•Goal #3: Promote Economic Development by
supporting a local business.
•On February 25, 2019 the Planning and Development
Services Department approved a Grocery Outlet
market located at 22411 Barton Road.
•The site is zoned Barton Road Specific Plan, Village
Commercial.
•Zoning permits retail of alcohol sales without a CUP
•LU 19‐10, Condition of Approval No.7 requires the applicant to
obtain the appropriate license from the State of California ABC prior
to selling alcohol
1
2
B.3
Packet Pg. 35 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
LU 19-10_Grocery Outlet
•Grocery Outlet offers:
•Grocery products, frozen foods, deli items, vitamins, beauty
items, gift items, and beer and wine for off‐premises
consumption
•Site Improvements proposed include front façade, ADA
accessibility, and re‐striping the parking area.
Beer and Wine Off-Sale, Type 20 License
Type 20 and Type 21 Licenses within Census Tract 71.06
Population 3,943
Number of Permitted licenses 2 (1/1,425 persons)
Number of Existing licenses 7 (Over-concentration
exist)
Grand Terrace Market (Type 20)
Grand Terrace Liquor (Type 21)
Stater Bros Markets (Type 21)
G & M Oil 105 (Type 20)
Kero Mina Marketplace Inc. (Type 20)
Qwik Stop (Type 21)
Gourmet Beer and Wine and Food (Type 20)
7
Source: California Department of Alcoholic Beverages Control
•Tract 71.06 has an “Over Concentration” of off‐sale licenses (Type 20 and 21)
•Over concentration does not mean negative or adverse impacts; just there are
more licenses existing than mathematically permitted.
•Barton Road has high commercial activity; therefore, there is a higher
concentration of ABC licenses.
3
4
B.3
Packet Pg. 36 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Recommendation
•The off‐sale of beer and wine will serve the public
convenience by providing a complete grocery shopping
experience; thereby, eliminating multiple vehicle trips and
reducing traffic along City Corridors.
•No negative impact to the General Fund will occur
•The business would generate sales tax
5
B.3
Packet Pg. 37 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Professional Services
Agreement with UltraSystems
Environmental Inc., for
Environmental Services
Related to CUP 19-01
MAY 14, 2019
2030 VISION STATEMENT
Supports Goal #1, Ensure Our Fiscal
Viability
Costs associated with this contract are borne by the
developer
1
2
B.3
Packet Pg. 38 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
BACKGROUND
January 2, 2019,
GrandT-1, Inc.
submitted a
development
application
The project is subject
to review under CEQA
and environmental
documentation must
be prepared.
The developer has
contracted with an
environmental firm
to prepare the
environmental
documents
The City as the lead
agency is responsible
for the environmental
documents
Contract with a
professional firm for
peer review of those
documents
DISCUSSION
February 1, 2019 RFP was sent outFebruary 1, 2019 RFP was sent out
•RFP was sent to 6 consulting firms
•6 Responses received and rated
UltraSystems Environmental, Inc. UltraSystems Environmental, Inc.
•Capacity and experience to perform the
services
•Will review Initial Study, technical
documents and provide staff
augmentation
3
4
B.3
Packet Pg. 39 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
RECOMMENDATION
Approve an
Agreement with
UltraSystems
Environmental, Inc. in
the amount of
$40,560.00; and
Authorize the City
Manager to Execute
the Contract, subject to
City Attorney approval
as to form.
5
B.3
Packet Pg. 40 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Professional Services
Agreement with MIG and
Michael Baker, Intl. for On-
Call Planning and
Environmental Services
MAY 14, 2019
2030 VISION STATEMENT
Supports Goal #Goal, Promote Economic Development
•Implementation Strategy 3.3 to ensure adequate and creative staffing
solutions to facilitate the entitlement process for new development
Costs for On Call services are borne by the applicant
City projects would be subject to City Council
approval in accordance with City’s purchasing
policy
1
2
B.3
Packet Pg. 41 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
DISCUSSION
April 5, 2019 a RFQ was sent to five professional
consulting firms for On-Call Planning and
Environmental Services
All 5 firms responded and the responses were rated
Those firms that provide both planning and
environmental services obtained the highest ratings
MIG and Michael Baker International, Inc. received
the highest ratings
RECOMMENDATION
Approve an Contract
with MIG and MBI for
On-Call Planning
and Environmental
Services
Authorize the City
Manager to Execute
the Contract, subject
to City Attorney
approval as to form.
3
4
B.3
Packet Pg. 42 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Background/Discussion
Recommendations
Dog Park Project
• In June 2017, the City awarded the construction to Clean Cut Landscape.
• During construction changes and additions were requested and all work was
completed in April 2018. The maintenance period concluded in November 2018.
• Final contract cost is $446,127.82 which is $27,300 less than the next lowest
bid received.
• Staff is recommending to authorize the appropriations, direct staff to file the
NOC, and approve the settlement agreement for execution.
1
2
B.3
Packet Pg. 43 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Dog Park Project
3
B.3
Packet Pg. 44 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.14 Summer Swim Program
2019 Summer
Swim Program
Background
Grand Terrace Summer Swim Program:
•Provides residents of all ages the opportunity to enjoy
swimming in a safe and positive environment, mornings and
afternoons, throughout the week, at the GTHS Pool through
a Joint Use Agreement with CJUSD.
•Program Is Administered by the City
1
2
B.3
Packet Pg. 45 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.14 Summer Swim Program
Background
Grand Terrace Summer Swim Program:
•In 2016, 6‐week Summer Swim Program Operated by the
Boys & Girls Clubs of Greater Redlands‐Riverside
•In 2018, Summer Swim Program Was Held 3 Weekends
Only As a Part of Summer Recreational Activities Program
•CJUSD Will Provide the City with the Facility, it Is the City’s
Responsibility to Implement the Summer Swim Program
•A City Partner Must Operate the Summer Swim Program
•Promotion
•Setup & Safety
•Teaching & Employment of Certified Life Guards
2019 Summer Swim Program
3
4
B.3
Packet Pg. 46 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.14 Summer Swim Program
•Administered the Program in 2016
•Promotion – Postcards to All GT School Students to
Encourage Signups Starting at Community Day
•Teaching & Employment of Certified Life Guards
•Program Would Include: Supervising Life Guard, Two
Regular Life Guards and Two Junior Life Guards In‐
Training
Boys & Girls Clubs of Greater Redlands‐Riverside
2019 Summer Swim Program Schedule:
Monday, June 17 – Wednesday, July 3
Monday – Friday
Open Swim
2:30 – 6:00 p.m.
Saturday, June 22 & Saturday June 29
Senior & Adult Swim
9:00 – 10 a.m.
Youth Swim Lessons
10:00 p.m. – 12:00 p.m.
Open Swim
1:00 – 4:45 p.m.
Boys & Girls Clubs of Greater Redlands‐Riverside
5
6
B.3
Packet Pg. 47 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.14 Summer Swim Program
2019 Summer Swim Program Schedule Continued:
Boys & Girls Clubs of Greater Redlands‐Riverside
Mon, Wed, Thurs, Fri
Senior & Adult Swim
9:00 – 10 a.m.
Youth Swim Lessons
10:00 p.m. – 12:00 p.m.
Open Swim
1:00 – 4:45 p.m.
Tues
Open Swim
1:00 – 4:45 p.m.
Monday, July 8 – Friday, July 26
•The full cost of the program is not to exceed $25,198.
•Fee Structure
•Example ‐ 2016 Summer Swim:
•Senior Water Exercise: $5/Six‐Week Pass
•Adult Lap Swim & Adult Water Exercise:
$20/Six‐Week Pass
•Beginners: $30/Two‐Week Session
•Open Swim Only: $10/6‐Week Session
Boys & Girls Clubs of Greater Redlands‐Riverside
7
8
B.3
Packet Pg. 48 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G.14 Summer Swim Program
Approve Staff Recommendations
Questions?
9
10
B.3
Packet Pg. 49 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Set Public Hearing for Refuse Rate
Adjustments
March 14, 2019
RECOMMENDATION
•Adopt Resolution setting the public hearing date for
the proposed Refuse, Recycling and Sweeping Rate
Adjustments
•July 9, 2019 at 6:00 p.m. in the City Council
Chambers
•Staff will work with the hauler to undertake the
appropriate public notification measures for the
Public Hearing
•Rates would go in effect July 1,2019
1
2
B.3
Packet Pg. 50 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G16 Lease Agreement
Background/Discussion
•On February 26, 2019 the City approved
a lease agreement with EVGO.
•EVGO was not able to guarantee installation of
the Electric Vehicle Charging Station (EVCS)
before the Southern California Incentive
Program (SCIP) grant expires in September.
•City Staff met with the other proposer, Carbon
Solutions, and confirmed they would be able to
meet the grant timelines.
•Staff applied for another location at a
commercial site.
1
2
B.3
Packet Pg. 51 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G16 Lease Agreement
3
4
B.3
Packet Pg. 52 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
G16 Lease Agreement
Recommendations
•Staff recommends rescinding authorization
to enter into a lease agreement with EVGO
and approve a lease agreement with Carbon
Solutions to provide electric vehicle
equipment and related services for an
Electric Vehicle Charging Station (EVCS)
project on City property.
Questions?
5
6
B.3
Packet Pg. 53 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
PARKING RESTRICTIONS
De Berry Street
Existing De Berry has signs for parking
restrictions on the north side from Mt.
Vernon to Mirado.
Overnight parking is permitted only for
vehicles displaying permit.
20 permits have been issued to residents on
the North side of De Berry.
1
2
B.3
Packet Pg. 54 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
3
4
B.3
Packet Pg. 55 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
City Manager’s Update
5/14/2019
1
2
B.3
Packet Pg. 56 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
Booth & On‐Stage
Entertainment
Signup
Deadline:
Friday, May 17
Visit:
TinyURL.com/GTCD2019
Community Workshops to
Bring Back the THMS Pool!
Next Opportunity:
Saturday, June 1st
at Community Day
3
4
B.3
Packet Pg. 57 Communication: Attachments to Minutes - 05/14/2019 (Consent Calendar)
AGENDA REPORT
MEETING DATE: May 28, 2019 Council Item
TITLE: City Department Monthly Activity Report - April 2019
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes April 2019 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they’ve worked on in the past month which may be of interest to
City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly repo rts.
ATTACHMENTS:
B.4
Packet Pg. 58
• All Departmental Monthly Reports Apr 2019 (PDF)
APPROVALS:
G. Harold Duffey Completed 05/23/2019 7:14 PM
City Attorney Completed 05/24/2019 8:42 AM
Finance Completed 05/24/2019 10:23 AM
City Manager Completed 05/24/2019 10:41 AM
City Council Pending 05/28/2019 6:00 PM
B.4
Packet Pg. 59
MONTHLY REPORT
April 2019
PRESENTED BY
THE CITY MANAGER’S OFFICE
B.4.a
Packet Pg. 60 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
B.4.a
Packet Pg. 61 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 3
Committee/Commissions .............................................................. 9
City Manager ....................................................................................... 11
Senior Center ............................................................................. 16
Senior Bus Program ................................................................... 19
Communications ......................................................................... 24
Planning and Development .................................................................. 29
Code Enforcement .......................................................................47
Weekend Code ............................................................................48
Parking/Graffiti .............................................................................50
Animal Control .............................................................................51
Public Works .........................................................................................55
Maintenance ................................................................................58
Citizen Response System (Work Orders)....................................59
Park Maintenance ........................................................................62
Sheriff’s Contract ..................................................................................65
San Bernardino County Fire..................................................................69
B.4.a
Packet Pg. 62 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
B.4.a
Packet Pg. 63 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 1
B.4.a
Packet Pg. 64 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 2
B.4.a
Packet Pg. 65 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
Page | 3
B.4.a
Packet Pg. 66 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 4
B.4.a
Packet Pg. 67 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
City of Grand Terrace City Clerk’s Department
.
DATE: May 21, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
APRIL 2019 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office
Specialist. The primary responsibilities for this department are Council Support Services,
Records Management, Administrative Processing, Board Administration and Election Services.
Each of these functions require a collaborative effort between the department staff to ensure
that all components within the process are completed from origin to file. As the official records
manager for all City documents it is imperative that this process be accurate to ensure the
preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of April 2019 is two (2), spending a total
of twenty (20) hours preparing the agenda packet together with delivery and producing 646
pages.
AGENDA PROCESSING/POSTING
MONTH Regular
Meeting
Special
Meeting Totals
November 1 0 1
December 1 0 1
January 2 0 2
February 2 0 2
March 2 1 3
April 2 0 2
Total Processed 10 1 11
Page | 5
B.4.a
Packet Pg. 68 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of April 2019 is three (3) and the number of
Ordinances processed for the month of April is two (2).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
November 2 0 2
December 2 2 4
January 0 0 0
February 0 0 0
March 5 1 6
April 3 2 5
Total Processed 12 5 17
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledg ment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of April 2019, ten (10) Certificates of Recognition and two (2) Proclamations were
prepared on behalf of City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin
In Memoriam
Adjournments
Certificate of
Participation Proclamation Total
November 0 0 0 2 0 0 2
December 0 1 0 0 0 0 1
January 0 0 0 1 0 2 3
February 0 1 0 1 0 0 2
March 0 0 0 3 0 0 3
April 0 10 0 0 0 2 12
Total 0 12 0 7 0 4 23
Page | 6
B.4.a
Packet Pg. 69 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file.
For the month of April 2019, Council approved fifteen (15) agreements whereby three (3)
originals of each agreement were sent to the contractor/consultant for signature. Three (3) were
returned to the City signed and circulated for signature in-house and are now on file with the
City Clerk’s department.
CONTRACTS & AGREEMENTS PROCESSED
November 2
December 3
January 0
February 3
March 4
April 3
Total 15
RECORDS REQUESTS
The City Clerk’s office received fourteen (14) Requests for Copies of Public Records for the
month of April 2019. Thirteen (13) requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days with one (1) completed with a 14-day
extension. The total number of pages provided in response to those requests were 131 pages
with two (2) letters to Requestor advising there were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor –
No Records
November 11 10 1 370 2
December 14 13 1 429 5
January 11 11 0 35 4
February 13 12 1 77 4
March 11 10 1 169 4
April 14 13 1 131 1
Total
Requests 74 69 5 1211 20
Page | 7
B.4.a
Packet Pg. 70 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of April 2019, the City Clerk’s office responded to 306 telephone calls from
residents, contractors, vendors, consultants and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
November 400
December 280
January 382
February 266
March 358
April 306
Total Calls 1,992
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month
Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total #
of
Hours
November 1.25 1.00 .50 2.00 15 19.75
December 1.00 .50 .50 .50 0 2.50
January 1.00 0 .50 .25 0 1.75
February .75 0 .50 0 0 1.25
March 1.00 0 .50 0 0 1.50
April 1.00 1.00 .50 1.0 0 3.50
TOTAL #
HOURS 6.00 2.50 3.00 3.75 15.00 30.25
Page | 8
B.4.a
Packet Pg. 71 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
CITY CLERK CURRENT PROJECTS:
Electronic Document Management System
In July 2017, the City Clerk’s office sent out an RFP for an Electronic Document Management
System and in that same month received three (3) proposals.
Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to
the City Council for approval and the contract was awarded to Complete Paperless Solutions
(CPS) who installed Laserfiche Avante Electronic Content Management System.
A conference call was coordinated with Onsite Computing and CPS on September 28, 2017 to
discuss the implementation of the software and when the migration would begin. Begin date for
implementation was scheduled in October 2017.
After some analysis of the City’s server, and due to its age, it was determined that the server
needed to be upgraded by no later than 2018-2019.
On November 9, 2017, Onsite Computing upgraded the City’s server to a virtual server so that
Laserfiche could stand alone. This ensured the program would not slow down any of the City’s
other systems. Additionally, a separate license was purchased for Microsoft, due to the
changeover to Microsoft Office 365, which will run the Laserfiche program. The program
installation was completed November 27, 2017.
In December, we provided CPS with the City’s Retention Schedule to create the City’s file
repository. CPS’ conversion of the retention schedule to work with the Laserfiche program was
completed at the end of February 2018 and the City Clerk’s office is reviewing that repository to
identify those categories that need to be set up in its own unique way; i.e. year, alpha, street
name, APN#. That review should be completed within the next week or two. The revised
repository shall then be sent back to CPS to complete the repository installation for the City.
Once the final repository is complete, CPS will work with the City Clerk’s office to determine
which categories will be placed on the website for public access.
CPS has installed security and content to the server. Training was held for support staff on
March 1, 2018.
Page | 9
B.4.a
Packet Pg. 72 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
CPS will implement the requested changes to the file structure and complete the process by
June 1, 2018.
CPS has made all of the requested changes to the repository and Staff has begun placing
information into the Laserfiche repository.
On July 30, 2018, Staff began scanning and importing records into the fully operational
Laserfiche program database. Once the City’s new web page is fully operational, CPS will
connect the web portal to allow residents the ability to view various records being placed into
the Laserfiche database.
In August 2018, Laserfiche had been revised, updated and fully operational. The City Clerk will
be preparing a PowerPoint presentation for a City Council meeting in September on how the
system works. Also, the City Clerk will be coordinating with Complete Paperless Solutions and
Onsite Computing to configure the weblink data portal for public access. This is scheduled for
some time in September 2018.
In September 2018, Laserfiche is been fully operational and the City Clerk provided the City
Council with a PowerPoint presentation on how the system works internally.
In October 2018, the City Clerk worked with Jesse Smith and Onsite Computing to coordinate a
date and time that Onsite could assist the City Clerk with establishing the weblink data portal for
public access. After some time, Onsite Computing and Complete Paperless Solutions
suggested that the City acquire a separate server for the weblink data portal to keep the public’s
access separate from the internal server. The City Clerk’s office is coordinating with Onsite
Computing to acquire the server and will work with Onsite and CPS to install the weblink data
portal for the public’s access.
In January 2019, the Laserfiche weblink data portal for the public was installed on the City’s
website and the public has access to records placed under the City Clerk Department’s tab titled
“Online Documents”. Laserfiche is fully operational both internally and externally. The City Clerk
and her office specialist will be attending a Laserfiche conference in February 2019 for mo re
hands on training.
In February 2019, the City Clerk and Office Specialist attended a more in-depth training at the
Empower Conference in Long Beach hosted by Laserfiche and funded by Complete Paperless
Solutions, the City’s Electronic Document Management Services provider. Hands-on training
was provided at the beginner level on the following:
• Working with Documents in the Laserfiche Repository
• Designing Quick Fields
• Getting Started Administering the Repository
• Getting Started with Laserfiche Scanning
• Getting Started with Searching
• Getting Started Scanning Documents with Quick Fields
• Laserfiche Records Management Security
Laserfiche is fully operational and records are continually being scanned into the system.
Page | 10
B.4.a
Packet Pg. 73 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
Page | 11
B.4.a
Packet Pg. 74 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 12
B.4.a
Packet Pg. 75 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
DATE:
May 23, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: April-2019 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
Page | 13
B.4.a
Packet Pg. 76 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm and an
improved quality of life for ourselves, co-workers and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
Page | 14
B.4.a
Packet Pg. 77 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
TABLE 1
Recruitment Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Recruitments Initiated 0 1 0 0 0 1
Recruitments in Progress 0 1 0 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications
Received/Processed
0 46 0 0 0 0
New Hires Processed 1 0 1 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Recruitments Initiated 0 0 2* 0
Recruitments in Progress 0 0 2* 0
Recruitments Pending 0 0 0 0
Applications
Received/Processed 0 0 66* 0
New Hires Processed 0 0 0
*Recruitments for the Office Specialist and Department Secretary positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2018
Aug-
2018
Sept
2018
Oct-
2018
Nov-
2018
Dec-
2018
Evaluations Processed 0 0 0 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Evaluations Processed 0 0 0 0
TABLE 3
Benefits Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Employee Changes/Inquiries 2 0 1 5* 0 0
ADP Change Transactions 0 0 0 5* 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Employee changes/Inquiries 0 0 1 0
ADP Change Transactions 0 0 1 0
*During the City’s benefits open enrollment period (October-2018), employees authorized changes to
their health, dental, visions and insurance benefits and deductions.
Page | 15
B.4.a
Packet Pg. 78 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
SENIOR CENTER
Mission:
To provide recreational, educational and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1
Senior Center Activities
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Nutrition Program (# of meals
served)
531 538 488 597 485 451
Arts and Crafts Classes 19 25 22 40
22 20
Bingo 40 55 47 41 35 40
Bridge 49 29 40 46 35 37
Bunco 44 51 44 51 21 49
Coffee with Megan 47 62 68 50 62 39
Exercise Classes 77 90 82 107 101 65
Garden Club 8 18 12 7 8 10
Morning Glories (quilting) 45 26 30 0 22 24
Movies with Solomon 10 0 10 0 0 16
Paint Classes 12 17 0 11 7
Card Game Night (Wednesday) 16 19 16 14 14 14
Cell Phone Class 10 6 9
SPECIAL EVENTS
Monthly Birthday Celebration 24 22 37 30 23 22
Monthly Entertainment (2nd Friday
of the month)
25 26 33 36 36 35
Volunteer Appreciation 22
Keeping Hydrated Class 21
Blood Pressure Testing 15
Bus Pass Distribution 30 35
Ice Cream Social 36
Flu Shot Clinic 11
Halloween Party 40
Thanksgiving 53
Holiday (Christmas) Celebration 62
Page | 16
B.4.a
Packet Pg. 79 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Nutrition Program (# of meals
served) 514 503 444 627
Arts and Crafts Classes 11 29 25 25
Bingo 55 27 37 29
Bridge 41 29 32 40
Bunco 50 40 31 33
Coffee with Megan 86 51 50 62
Exercise Classes 92 84 59 67
Garden Club 8 6 11 9
Morning Glories (Quilting) 27 22 25 52
Paint Classes 14 10 12 12
Card Game Night (Wednesday) 36 20 24 35
Cell Phone Class 5 4 6 3
Kings Corner 69 35 64 46
Cribbage 5 18 25 15
SPECIAL EVENTS
Monthly Birthday Celebration 26 28 27 27
Monthly Entertainment (2nd Friday
of the month)
33 25 26
Scrapbooking 5
Valentines’ Day Party 33
St. Patrick’s Day Party 35
Zumba 27 36
Bus Passes 22
Volunteer Appreciation (FSA) 13 9
Spring Fling 31
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Page | 17
B.4.a
Packet Pg. 80 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
0
100
200
300
400
500
600
700
July August September October November December
531 538
488
597
485
451426
456
550
674
602
655
Monthly Summary (2018 -19)
July -2018 -December -2018
# of Meals Served Activity Attendance
0
100
200
300
400
500
600
700
800
900
January February March April May June
514 503
444
627
796
663
763
869
Monthly Summary (2018 -19)
January -2019 -June -2019
# of Meals Served Activity Attendance
Page | 18
B.4.a
Packet Pg. 81 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
51 88 90 89 106 68
Outside City Limits (Walmart,
99cent store, Ross)
44 59 85 114 44 87
Special Events/Trips 7 23 0 8 3 12
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
86 88 72 83
Outside City Limits (Walmart,
99cent store, Ross) 146 114 172 150
Special Events/Trips 0 0 12 13
TABLE 3
# of Rides
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
110 181 200 204 220 133
Outside City Limits (Walmart,
99cent store, Ross)
91 121 183 210 98 188
Special Events/Trips 14 46 0 16 6 24
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
189 201 138
164
Outside City Limits (Walmart,
99cent store, Ross)
318 237 372 305
Special Events/Trips 0 0 24 26
Page | 19
B.4.a
Packet Pg. 82 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
26%
70%
4%
March 2019 Rides
Within CL
Outside CL
Special Trips
33%
62%
5%
April 2019 Rides
Within CL
Outside CL
Special Trips
Page | 20
B.4.a
Packet Pg. 83 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Oct-17 7%
55%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments and cash collection of the City’s resources to enhance the City’s
financial condition.
Page | 21
B.4.a
Packet Pg. 84 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
TABLE 1
Financial Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Invoices Processed 95 163 140 139 166 95
Checks Issued 74 118 101 96 98 72
Purchase Orders Established 7 51 31 20 15 9
Revenue Receipts Recorded 53 48 38 40 41 51
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Invoices Processed 132 100 97 147
Checks Issued 111 65 75 91
Purchase Orders Established 5 8 2 12
Revenue Receipts Recorded 84 37 37 49
95
74
7
53
163
118
51 48
140
101
31
38
139
96
20
40
166
98
15
41
95
72
9
51
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
Page | 22
B.4.a
Packet Pg. 85 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
132
111
5
84
100
65
8
37
97
75
2
37
147
91
12
49
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19
Page | 23
B.4.a
Packet Pg. 86 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Table 1
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 44 46 58 60 59 61
Activities/Items Added to Slideshow 3 1 0 1 1 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 60 54 60 58
Activities/Items Added to Slideshow 1 3 4 1
Facebook Jul Aug Sep Oct Nov Dec
Posts 69 39 30 36 53 18
Total Reach 37,816 21,697 10,300 15,460 32,487 24,949
Total Engagement 5,453 2,000 1,308 3,460 6,160 5,421
Page Followers 1,586 1,602 1,620 1,655 1,695 1,729
New Page Followers 40 16 18 35 40 34
Facebook Jan Feb Mar Apr May Jun
Posts 24 30 35 35
Total Reach 15,195 22,964 25,016 26,264
Total Engagement 1,442 3,185 3,287 3,134
Page Followers 1,745 1,778 1,809 1,836
New Page Followers 16 33 31 27
2017-2018 City Communications Data:
Page | 24
B.4.a
Packet Pg. 87 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 10 3 6 8 8 7
Number of Subscribers 594 598 607 619 629 633
Change in Subscribers 22 4 9 12 10 4
Number of E-newsletters Opened* 1,440 506 No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 6 6 4 7
Number of Subscribers 634 637 639 641
Change in Subscribers 1 3 2 2
Number of E-newsletters Opened* No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
1,586 1,602 1620
1655
1,695
1,729 1,745
1,778
1,809
1,836
1,450
1,500
1,550
1,600
1,650
1,700
1,750
1,800
1,850
1,900
FACEBOOK PAGE
FOLLOWERS
Page | 25
B.4.a
Packet Pg. 88 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Twitter Jul Aug Sep Oct Nov Dec
Tweets 26 24 17 17 13 20
Impressions 6,599 5,813 4,911 5,689 4,602 4,429
Followers 196 203 212 216 219 224
New Followers 8 7 9 4 3 5
Twitter Jan Feb Mar Apr May Jun
Tweets 7 3 13 15
Impressions 3,486 5,185 7,161 4,061
Followers 226 229 231 240
New Followers 2 3 2 9
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 3 2 2 1 0 9
Video Views 78 59 101 155 77 580
Subscribers 123 124 124 125 125 126
Change in Subscribers 2 1 - 1 - 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads - 3 2 7
Video Views 42 166 101 108
Subscribers 126 129 131 131
Change in Subscribers - 3 2 -
Blue Mountain Outlook Jul Aug Sep Oct Nov Dec
Full Page Ad, Inside Back Cover - 1 1 - - -
1/4-Page Ad - - - - - -
4-Page Insert - - - - - -
Blue Mountain Outlook Jan Feb Mar Apr May Jun
Full Page Ad, Inside Back Cover - - - -
1/4-Page Ad - - - -
4-Page Insert - - - -
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) - - - - - -
Articles - 1 1 - 2 -
1/2-Page Ad - - - - - -
1/4-Page Ad - - - 1 - -
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) - - 1 -
Articles - - - -
1/2-Page Ad - - - -
1/4-Page Ad - - - -
Page | 26
B.4.a
Packet Pg. 89 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events - - - 1 1 -
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 1 1 - -
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter - - - - - -
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter - - - -
5 Most Popular City Facebook Pages
By %
of Pop.
1) Twentynine Palms 21.62%
2) Apple Valley 20.02%
3) Yucca Valley 15.95%
4) Grand Terrace 14.93%
5) Hesperia 14.59%
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
Page | 27
B.4.a
Packet Pg. 90 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 28
B.4.a
Packet Pg. 91 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
Page | 29
B.4.a
Packet Pg. 92 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 30
B.4.a
Packet Pg. 93 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
City of Grand Terrace
Planning and Development Services Department
.
DATE: May 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Sandra Molina, Planning and Development Services Director
Planning and Development Services Department
SUBJECT: APRIL 2019 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
Page | 31
B.4.a
Packet Pg. 94 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 2 of 24
Activity Summary for Planning
Planning Counter Requests for Information: 94
Planning Phone Calls Received: 100
Planning E-mails Received/Answered: 240
Application Summary
The Planning Division received 16 new applications in April and carried over 14 from the
previous month. Action was taken on 12 them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for April 2019
Applications Number
Received
Carried Over Completed Under Review
Major 1 9 0 10
Administrative 0 3 0 3
Land Use 10 1 7 4
Home
Occupation
0 0 0 0
Sign 3 1 3 1
Special Event 0 0 0 0
DAB 2 0 2 0
Total 16 14 12 18
0 2 4 6 8 10 12
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried
Over in April 2019
Under Review Completed Carried Over Received
Page | 32
B.4.a
Packet Pg. 95 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 3 of 24
Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 156 applications for review, 18
applications remained under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
Four new Land Use applications were received proposing new businesses. Three of
those were approved in the month of April, including “Health Enterprises, Inc.”
(Administrative Office), “FASTENAL” (Office/Inventory for Wilden Pump), and “Medflash
Billing, Inc.” (Administrative Office). One Land Use application, “Komo’s” (Café/Lounge)
is in review and it is pending completeness items.
Overall Land Use applications are the most predominant application that the Planning
Division processes. Ten Land Use applications were received in April. The table below
shows the types of activities that were received with the ten Land Use applications
received in April 2019.
0 10 20 30 40 50 60 70 80
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
August September October November December
January February March April
1
2
4
2
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special Events
Page | 33
B.4.a
Packet Pg. 96 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 4 of 24
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
10/23/2018 SA 18-10
V 18-02
E 18-10
Crestwood
Communities
17 Detached Single-
Family Residences
Pico Street
and Kingfisher
Rough and
Precise grading
issued First
Landscape
Submittal
4/18/2019
Construction
Plans 2nd Plan
Check 4/15/2019
8/17/2016 SA 14-07-
A1 E 14-04-
A1
Joab Jerome New Residence
APN: 0275-282-20
11838 Burns
Avenue
Grading Plan 1st
Plan Check
3/14/2019
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis Builders,
Darryl Moore
Planned Residential
Development – 17
Lots and 17 to-Story
Housing Units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Single Family
Residence
0276-431-23 Grading plans
approved,
building plans
under review
10/27/2016 SA 16-09 Yacoub Farsakh Single Family
Residence
0276-331-49 Under
construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge.
Development Advisory Board (DAB)
Date
Submitted
Case No. Applicant Description Location Status
4/22/2019 DAB 19-07 Alton Green Lot Split 21801 Barton
Road
Meeting
Scheduled for
5/8/2019
4/3/2019 DAB 19-06 Dino Tadiar 80,900 sq. ft.
Industrial Use
21801 Barton
Road
Meeting held
on 4/17/2019.
Page | 34
B.4.a
Packet Pg. 97 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 5 of 24
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission meeting was held in the month of April and the following action
occurred.
April 18, 2019: The Planning Commission recommended City Council approval of
General Plan Amendment 18-01 and Zoning Code Amendment 18-01, deleting the
specific plan requirement from development in the hillside areas when the property
in question is one acre or less in size, is readily served by infrastructure and fire
protection services can be provided.
The Planning Commission approved Site and Architectural Review 17 -10,
approving construction of a 3,884 square foot single family home located at 23400
Westwood Street (APN: 0276-491-02).
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application. A
mandatory meeting was attended on July 31, 2018.
In December, a second Request for Proposals was sent to 13 consulting firms for design
and construction management services for the Blue Mountain Nature Trail and Trailhead
project. Three responses were received and are under review.
On November 13, 2018, the City Council adopted the Grand Terrace Active
Transportation Plan. Close out of the grant is ongoing.
Grant Status Grant Amount
Active Transportation Plan Consultant preparing document
Draft anticipated in September
2018
$295,000
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
Mandatory meeting attended
7/31/18. Community workshop
held on 4/11/2019.
$212,500
(Estimated Project cost
$520,000)
Prop 68 Statewide Park Program Consultant Blais and Assoc.
preparing grant application. Five
community workshops required.
Estimate not completed.
Page | 35
B.4.a
Packet Pg. 98 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 6 of 24
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On March 13, 2018, the Housing Successor approved a Purchase and Sale Agreement
with Aegis Builders, Inc. to sell its property located at 11695 Canal Street for $169,000.
Escrow closed on June 15, 2018. Buyer has 18 months to commence construction.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
Community Emergency Response Team
A Regular CERT Volunteer meeting was held on April 2, 2019. The agenda items
included approving the agenda, welcome to the Board Member Volunteer, CERT Basics
Initial Class Training, and anticipated calendar year (2019) events.
Page | 36
B.4.a
Packet Pg. 99 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 7 of 24
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications – Zoning Code Amendment
Date
Submitted
Case No. Applicant Description Location Status
11/2/2018
6/1/2018
GPA 18-01
ZCA 18-01
Todd Kessler Code Amendment-
Hillside Residential
23400
Westwood
Approved by
the PC on
4/18/2019 CC
meetings
scheduled for
May 14, 2019
and May 28,
2019
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
3/29/2019 Leonardo Aguayo APN: 0275-
083-09
Distributed
Review due
4/19/2019
10/2/2018 SA 18-09
TPM 18-02
V 18-01
E 18-08
10/2/2018 Aegis Builders, Inc. 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
11/15/2017 SA 17-10
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood St
Residence
approved by
the PC on
4/18/2019
Pending CC
ZCA and GPA
approval
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Revised draft
March 2018.
EIR work being
performed
Page | 37
B.4.a
Packet Pg. 100 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 8 of 24
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
4/16/2019 CUP 19-03
E 19-04
The REC
Center
Education and
Creative Arts
Program
APN: 1167-
281-01
Distributed on
4/23/2019
1/2/2019 CUP 19-01 GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Deemed
Incomplete on
2/1/2019
1/29/2019 SA 19-03 GrandT-1 Inc. Industrial Semi-
Trailer storage
facility
APN: 0275-191-
06, 30
Deemed
Incomplete on
2/1/2019
7/10/2018 CUP 18-03
E 18-07
Jeffrey
McConnell
Agricultural Uses 21712
Vivienda
Avenue
Re-submittal
distributed on
4/23/2019
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018.
Initial Study
being prepared
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
9/18/2018 DU 18-02 Patrick O’Brien Industrial Truck
Storage Facility
APN: 0275-191-
06, 30
Distributed
1/29/2019
9/5/2018 ACUP 18-
06
Odalberto’s Beer and Wine
License
22488 Barton
Road
Pending
Property
Owner’s
Signature.
Time extension
requested on
2/11/2019
Page | 38
B.4.a
Packet Pg. 101 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 9 of 24
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
4/26/2019 LU 19-34 Medflash Billing
Inc.
Administrative
Office
22545 Barton
Road, Suite 205
In Review
4/22/2019 LU 19-33 Kathlene Pap Pool and Spa 22322 Van Buren
Street
Approved
4/15/2019 LU 19-32 Harry Roussos Stockpile, Erosion
Issue
22051, 22059,
22071 Grand
Terrace Road
In Review
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton
Road
In Review
4/10/2019 LU 19-30 Latisha Aguilar 429 sq. ft. Room
Addition
12768 Royal
Avenue
Approved
4/9/2019 LU 19-29 FASTENAL Office and
Inventory
22069 Van Buren
Street
Approved
4/9/2019 LU 19-28 Health
Enterprises, Inc.
Residential Care
Office
(Administrative)
22573 Barton
Road
Approved
4/2/2019 LU 19-27 Joshua Gonzalez Rear Side
Retaining Wall, 8’
high
22588 De Berry
Street
Approved
4/1/2019 LU 19-26 John Fazzino Front Iron Fence
and Gate
22814 Fairburn
Avenue
Approved
4/1/2019 LU 19-25 Michael Mendell Temporary Mobile
Office
12700 Taylor
Street
Approved
3/21/2019 LU 19-23 Vanessa Leflore Fireworks
Fundraiser Stand
22412 Barton
Road, Unit 285
In Review
Temp Signs
Date
Submitted
Case No. Applicant Description Location Status
4/26/2019 TEMP
SGN 19-09
Melanie Super Real Estate Signs Yucaipa Approved
4/10/2019 TEMP
SGN 19-08
Mike Miller 3 x 4 Wall Banner Sign 22400 Barton
Road
Approved
4/1/2019 TEMP
SGN 19-07
Marco Ramirez Temporary Flag Sign 12210 Michigan
Street, Suite 28
Approved
3/21/2019 TEMP
SGN 19-03
Vanesa Leflore A-Frame Sign
(Fireworks Stand)
22412 Barton
Road, Unit 283
In
Process
Special Event
Date
Submitted
Case No. Applicant Description Location Status
3/25/2019 SE 19-03 The REC Center Easter Egg Hunt 22633 Barton
Road
Approved
3/18/2019 SE 19-02 Don Larkin Memorial Day
Ceremony
22421 Barton
Road
Approved
3/11/2019 SE 19-01 Michael Auld Parish Spring Fiesta 12745 Oriole
Ave
Approved
Page | 39
B.4.a
Packet Pg. 102 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 10 of 24
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
part-time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 192
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 21 permits issued in April. Year to date a total of 263
permits have been issued with a total revenue of $145,392.82. In addition, a total number
of 53 customers were assisted at the Building & Safety counter for the mon th of April.
Building Permit Activity
January February March April May June
Applications
received 47 63 60 53
Permits
issued 11 26 29 21
Permits
finalized 20 14 23 20
Business
occupancies
issued
1 2 3 3
Expired
permits 14 6 6 4
Total
monthly
revenue
$4,588.33 $32,237.08 $7,794.55 $8,115.69
Page | 40
B.4.a
Packet Pg. 103 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 11 of 24
Building Permit Activity
July August September October November December
Applications
received 44 65 60 51 34 37
Permits
issued 47 37 24 34 19 15
Permits
finalized 24 33 26 22 22 15
Business
occupancies
issued
1 3 1 5 2 4
Expired
permits 2 5 5 4 4 5
Total
monthly
revenue
$51,772.52* $9,404.20 $6,852.66 $14,757.14 $5,040.50 $4,830.15
* Includes (17) New Single-Family Residence Permits
Permits Issued
The permits issued in April include HVAC mechanical replacements, a block wall, new
monument sign, demolition of a single-family residence, tenant improvements, a new
workshop, new pool, plumbing, reroof, and PV solar systems.
Of note, a permit for accessibility upgrades to a former childcare building was issued in
April 2019. A demolition of a vacant non -conforming single-family residence located at
21992 De Berry St. was also issued.
Type of permits Number Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential
Alteration/Repair 2 5 1 3 0 1 0 2 3 3
Block Walls /
Retaining Walls 1 1 1 1 1 0 0 5 0 1
Demolition 0 0 1 0 0 0 0 1 1 1
Reroofs 3 2 6 6 4 1 1 4 6 4
Water Heater /
Plumbing 3 3 5 2 4 4 1 2 1 1
HVAC /
Mechanical 6 13 1 3 0 2 1 2 6 1
Solar 6 9 0 12 6 4 2 5 6 6
Page | 41
B.4.a
Packet Pg. 104 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 12 of 24
Commercial
Tenant
Improvement
4 1 0 1 0 1 1 1 0 3
Type of permits Number Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Commercial 0 0 0 0 0 0 0 0 0 0
Grading 1 0 0 1 1 1 0 0 1 0
Patio Covers 1 2 2 0 0 0 2 0 2 0
Pools 0 0 0 2 0 0 1 0 1 1
Panel Upgrades /
Electrical 3 1 1 3 3 1 2 3 2 0
New SFR 17 0 0 0 0 0 0 1 0 0
Total 47 37 24 34 19 15 11 26 29 21
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior
Demolition / Construction of Walls, Windows, Garage Doors.
Major Projects Under Construction
For April 2019, major projects under construction include Aegis Builders, Inc.’s Van Buren
Project, on-site grading for the SCE Highgrove Substation, and rough grading for
Crestwood’s 17 single family lots.
1 1
4
1
1
6
1
1
3
2
Issued Permits -April 2019
Residential Plumbing (1)
Sign (1)
Reroofs (4)
Demolition (1)
Block Walls (1)
Solar (6)
Mechanical (1)
Pools (1)
Residential Alteration (3)
Commercial TI (2)
Page | 42
B.4.a
Packet Pg. 105 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 13 of 24
Other ongoing projects also include demolition of a fire damaged single-family residence
located at 12133 Rosedale Ave and construction of a new single-family residence located
at 23315 Palm Ave.
Project Description/Location Status
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project
Drywall/Lath inspected
Southern
California Edison
12700 Taylor St. On-site grading, new fence
and gate with retaining wall for SCE Highgrove
Substation
Footings/Steel inspected
SBCTA 12040 La Crosse Ave – New 70’ cell site for
SBCTA
Corrections issued for
Final Building Inspection
Barton Bridge –
CALTRANS
Barton Rd. Bridge Over cross Under Construction
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Street Improvement Project
(Vista Grande Way)
Pre-construction meeting
held in September.
Crestwood
Communities
Tract 18071 – Rough grading for 17 SFR lots &
new block walls
Under Construction –
Walkthrough meeting held
Jacob Farsakh –
23315 Palm Ave.
23315 Palm Ave. – (N) Single Family Residence Under Construction – Roof
sheathing, sheer, framing
Plan Checking Activity
For April 2019, a total number of twenty-three plans were submitted for review and re-
submittal. Plans submitted include tenant improvements for a cooler, fresh fruit and sushi
bar at Stater Bros., accessibility upgrades for the Grand Terrace Center (managed by
Anita Jensen), and Crestwood’s new single-family residences for Tract 18071.
Tenant improvement plans were submitted for a new business located at the Gr and
Terrace Center. The new business is Komos Café which will provide teas, coffee and
bobas.
Project Description/Location Status
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot /
(N) SFR, rough grading of (2) lots
In Plan Check – Rough
grading plans approved,
(N) SFR and precise
grading in review
Joab Jerome,
Burns Residence
11838 Burns Ave. – Street Improvement Plan
and on-site grading
In Plan Check
Received approved
grading plans 04/18/19
Tenant
Improvement,
Sophia’s Nail
Shop
12210 Michigan St. Suite A – Tenant
improvement for nail salon to include new non-
bearing walls, electrical and plumbing
In Plan Check – Received
4th resubmittal from
designer on 04/19/19
Page | 43
B.4.a
Packet Pg. 106 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 14 of 24
Tim Evans –
American Warrior,
LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment,
shirt printing – American Warrior, LLC
In Plan Check – Received
second set of corrections
12/19/18
Crestwood
Communities
Tract 18071 – Precise grading for 17 SFR lots &
(N) Single Family Residence Plans
In Plan Check – Plans in
review with Interwest
Ricky Komorida,
Komos Café
22417 Barton Rd. – Tenant Improvement for
coffee, tea, and, boba shop
In Plan Check – Received
1st submittal on 04/15/19
Robert Resheske,
Rosedale Avenue
12133 Rosedale Ave. – Fire damage repair for
single family residence
In Plan Check – Received
3rd set of corrections on
03/28/19
Jorge Diaz –
Furniture 2Ur
Door
12210 Michigan St. Suite F – Tenant
improvement for furniture store – Furniture 2 Ur
Door
In Plan Check – Received
1st set of corrections on
Grocery Outlet,
Tenant
Improvement
22441 Barton Rd. – Tenant improvement for
new supermarket & disabled access upgrades
In Plan Check – Received
2nd set of corrections from
Interwest
Stater Bros,
Tenant
Improvement
22201 Barton Rd. – Tenant improvement for
Stater Bros. for new fruit cut and sushi station.
Increase existing beer cooler
In Plan Check – Received
1st set of corrections from
Interwest
Inspections
Type of
Inspection # of Inspections Conducted
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building 50 48 54 39 44 33 16 5 29 33
Electrical 5 20 10 24 12 12 10 10 13 14
Mechanical 3 3 2 12 6 3 3 0 3 5
Plumbing 5 10 5 20 15 7 1 5 30 14
Demolition 0 0 0 0 0 0 0 2 1 0
Total 63 81 71 95 77 55 30 22 76 66
*Twenty-five final building inspections were performed for the month of March 2019.
Page | 44
B.4.a
Packet Pg. 107 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 15 of 24
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
• New Dawn Hospice, Inc. located at 12139 Mt. Vernon Ave. Suite 202
• California Skate (Cal Skate) located at 22080 Commerce Way
• Care Essentials Home Health located at 22573 Barton Rd. Suite B
Public Works Encroachment Permits
0
100
200
300
400
500
600
700
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May
0
10
20
30
40
50
60
70
SoCal Gas Optimum Other
Encroachment Permits Issued
July Aug Sept Oct Nov Dec
Jan Feb Mar Apr May June
Page | 45
B.4.a
Packet Pg. 108 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 16 of 24
Applicant Number of Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
So. Cal
Gas Co. 2 1 5 1 0 0 1 0 0 0
So. Cal.
Edison 5 0 2 0 2 3 2 7 3 1
Optimum 0 1 0 0 0 0 0 0 0 0
AT&T 1 1 0 0 4 0 1 0 0 0
Verizon 0 0 0 0 0 0 0 0 0 0
Revocable
Permit 0 0 0 0 0 0 0 0 0 0
Other** 2 4 3 3 1 3 1 0 4 0
Total 10 7 10 4 7 6 5 7 7 1
Total
Monthly
Revenue
$5,710 $6,165 $4,356 $1,121 $5,877.24 $5,436.14 $1,560 $2,184 $1,700 $2,312
** “Other” represents non-utility applicants, such as developers or residents.
Page | 46
B.4.a
Packet Pg. 109 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 17 of 24
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36-hour Specialist and a full-time
Office Specialist. These three positions constitute 256 monthly service hours in April, plus
an additional 28 hours for on-call coverage. On-call coverage is provided to handle after
hour emergency animal control calls. After hour call outs totaled 10.5 hours in April.
The City is divided into seven zones, including commercial centers, and Officers inspect
the zones on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
In April, Code Enforcement had 37 cases carried over from the previous month, 25 new
cases opened, and 14 cases were closed. The Division closed out April with 48 open
cases. The chart below demonstrates a breakdown of Code cases by detailing how many
cases were carried over from the previous month, opened, closed and still being
addressed.
52
46
90
78
74
109
86
72
83
37
23
106
40
39
73
7
32
44
19
25
29
62
52
43
38
27
46
33
65
14
46
90
78
74
109
89
72
83
37
48
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018/2019 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
Page | 47
B.4.a
Packet Pg. 110 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 18 of 24
The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Inspections
Conducted 57 111 56 112 83 29 46 69 76 29
Notice of
Corrections
Issued 7 71 16 13 48 7 12 38 16 14
Notice of
Violations Issued 14 11 17 19 12 0 26 6 50 16
Citations Issued 17 23 11 26 11 11 20 3 6 7
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
Special Enforcement Programs
On April 16th Code Enforcement began a Dog License Canvassing Program. If it was
discovered that dogs were on the property did not have a current dog license, the resident
was issued a courtesy notice which gave the property owner seven days to obtain a
license before an administrative citation was issued. If an administrative citation was
issued, the property owner was given an additional seven days to obtain a dog license
and the citation would be dismissed.
During the first month of canvassing 37 courtesy notices were issued to property owners.
Of that number only seven citations were issued to property owners who had not licensed.
Once the notice for the Program was issued, even prior to the program commencing,
there began an influx of property owners renewing their dog licenses and obtaining new
licenses for their dogs. Approximately 155 dogs were licensed in the month of April from
115 properties.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs,
unpermitted construction, and parking violations. The table below demonstrates weekend
code enforcement activities by type for this fiscal year.
Page | 48
B.4.a
Packet Pg. 111 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 19 of 24
Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr
Graffiti 0 0 0 0 1 1 0 2 3 2
Yard sale signs 20 20 34 3 0 19 22 21 40 28
Yard sales without
permit 0 0 0 0 0 0 2 1 1 1
Open house and
other signs 1 1 30 19 15 10 10 10 6 7
Illegal Dumping 0 0 0 1 2 1 0 5 6 2
Improper RV
Storage 5 0 0 0 0 0 0 1 1 0
Unpermitted
construction 1 0 0 0 0 0 0 0 0 0
Follow -up
inspections 23 4 7 17 71 65 68 68 87 26
Parking violations 6 3 1 2 2 1 0 8 15 0
0
20
40
60
80
100
July Aug Sep Oct Nov Dec Jan Feb Mar Apr
Weekend Code Enforcement
Graffiti Yard sale signs Yard sales without permit
Open house and other signs Illegal Dumping Improper RV Storage
Unpermitted construction Follow-up inspections Parking violations
Page | 49
B.4.a
Packet Pg. 112 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 20 of 24
Parking Citations:
In April, 177 vehicle related citations were issued; 166 of the citations issued were related
to street sweeping enforcement. The citations are expected to generate approximately
$4,425 in general fund revenue. Street Sweeping in residential areas occurs o n the first,
second, and third Thursdays of each month.
The table above shows some of our most common parking violations including expired
registration, parking on unpaved surfaces, and commerical vehicles in residential areas.
139
231
149
172 155
67 67 30
96
166
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr# of CitationsStreet Sweeping
3 1
7
3 2
1
1
1
1 1
3
1
6
1
2 2
1
18
1
2
1 2
5
7
2
7
3
1
2 1
2
4
0
5
10
15
20
25
30
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Parking Citations 2018/19
72 Hour Parking Citation Vehicles on unpaved surface Unattached trailer on street
Commercial vehicle parking Expired Registration Other parking violations
Page | 50
B.4.a
Packet Pg. 113 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 21 of 24
Graffiti/Vandalism/Illegal Dumping
There was 2 cases of graffiti and 2 cases of illegal dumping reported in April 2019; all
cases have been resolved.
Rental Inspection Program
There are approximately 335 properties in the Program, consisting of both single -family
units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.).
At the start of January rental inspection invoices were mailed to all rental owners and
were due at the end of the month. Of the 335 properties, 279 property owners have paid
their annual rental inspection fees. 81 properties are enrolled in the Good
Landlord/Tenant Program signifying they have kept well-maintained properties and have
passed inspections for three consecutive years. Property owners in the Good Landlord
Program also receive reduced inspection fees and windshield inspections.
In April, rental property inspections began; Code Enforcement Officers walk the front yard
of the property to inspect exterior conditions. An interior or backyard inspection can be
requested if exterior conditions so warrant. At the conclusion of April, 306 inspections had
been conducted and 16 properties had outstanding violations. Per the Grand Terrace
Municipal Code property owners can be given 24 hours to 90 days to place the home in
good standing.
Civic Live
There were 15 complaints received via Civic Live in April 2019 mostly pertaining to
overgrown vegetation, graffiti, and recreational vehicles. Seven cases have been
resolved and eight cases are still being worked on by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Service s, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their status can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days. One dog was picked up and
transported to the shelter.
The following charts illustrate the investigations that were conducted by Grand Terrace
Animal Control Officers.
Page | 51
B.4.a
Packet Pg. 114 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 22 of 24
Animal Control
Officer
Investigations Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Barking
Complaints 0 2 1 0 1 0 2 1 4 3
Unlicensed
Dogs 0 3 2 0 3 0 6 0 0 **
Loose Dogs 14 10 5 4 11 2 10 5 1 1
Loose Dogs
Returned to
Owner 0 2 6 14 5 1 3 3 0 0
Animal Welfare
Check 3 0 2 0 2 1 2 0 0
Dead Animals 4 2 5 9 11 3 11 2 6 5
Bites 0 3 0 0 3 1 0 0 1 1
Other
(unfounded,
wildlife, etc.) 0 3 0 3 4 4 5 2 0 1
**Due to the notice of dog license canvassing there was influx of property owners renewing dog
licenses and obtaining new dog licenses which can be viewed above in the Special Enforcement
Programs section.
Animal Control
Sheltering Services Jul Aug Sep Oct Nov Dec Jan Feb Mar
Animal Intakes
Strays 9 4 11 7 8 2 7 7 3
Stray Dead 0 2 4 4 6 0 0 0 6
Owner Surrender 3 0 0 1 0 0 0 0 1
Other 4 2 0 1 1 0
Total 12 6 15 12 14 2 7 7 10
Animal Disposition
Adopted 3 2 2 4 1 2 1 5 5
Returned to Owner 4 0 2 1 1 1 3 2 1
Euthanized 2 1 5 6 1 0 0 1 2
Other 1 0 0 2 2 0 0 0 0
Total 10 3 9 13 5 3 4 8 8
Page | 52
B.4.a
Packet Pg. 115 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 23 of 24
0
2
4
6
8
10
12
14
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Animal Control Officer Investigations
Barking Complaints Unlicensed Dogs Loose Dogs
Loose Dogs Returned to Owner Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
Page | 53
B.4.a
Packet Pg. 116 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Planning and Development Services
Page 24 of 24
The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray animals
on their own.
Animal Control
Sheltering
Services
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Animal Intakes
Strays 9 4 11 7 8 2 7 7 3 2
Stray Dead 0 2 4 4 6 0 0 0 6 2
Owner Surrender 3 0 0 1 0 0 0 0 1 1
Other 4 2 0 1 1 0 1
Total 12 6 15 12 14 2 7 7 10 5
Animal
Disposition
Adopted 3 2 2 4 1 2 1 5 5 1
Returned to
Owner 4 0 2 1 1 1 3 2 1 0
Euthanized 2 1 5 6 1 0 0 1 2 0
Other 1 0 0 2 2 0 0 0 0 0
Total 10 3 9 13 5 3 4 8 8 1
Page | 54
B.4.a
Packet Pg. 117 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
Page | 55
B.4.a
Packet Pg. 118 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 56
B.4.a
Packet Pg. 119 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
City of Grand Terrace Public Works Department
DATE: May 23, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Alan French, Public Works Department Director
SUBJECT: April 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and construction of
capital projects throughout the City. Grant funding (when available) are sought after to supplement project
funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $9,030,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 In Preliminary Design Fed, State, City
Commerce Way Extension $ 3,500,000 Final Design 95% State, City
CIP Year 3 Street Slurry/Resurfacing
$800,000
Assemble Bid Package
State, City
HSIP Cycle 8, Mt. Vernon Safety Project
$350,000
Bid Project If State Approval
Federal Grant
HSIP Cycle 9 Guardrail Project
$650,000 Select Consultant
Federal Grant
Preston Signal Modification $50,000 Started Final Design Spring Mountain
Ranch Fund
EV Charging Stations $180,000 Execute Agreement MSRC, SCIP, AQMD
Grants
Page | 57
B.4.a
Packet Pg. 120 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
6am – 6:45am: Check vehicles, fluids, tires, etc.
City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs
6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben
7:00am: Open Parks per City ordinance
1st Thursday – blow Honey Hill for sweeper
4th Thursday – blow parking lots at City Hall and parks for sweeper
7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow
sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog
toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean)
*Sometimes, due to winds and rain – debris or trees fall in the parkway
*Also need to break down community room before City Hall opens / before Tiny Tots Program
Monday/Thursday – Empty trash cans at kiosk/bike stations
10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve
repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti
abatement, etc.)
12:00pm – 12:30pm: Lunch
12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve
repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti
abatement, etc.)
*Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean public
restrooms, vacuum
*Set-up Community Room for special events or meetings
*Manage Work Release: 7:00am to 12:00pm
12:00pm to 12:30pm lunch
12:30pm to 2:30pm
Public Works - Maintenance
Public Works Maintenance Core Services
➢ Street Maintenance
➢ Park Maintenance
➢ Storm Drain Maintenance
➢ Facilities Maintenance
Page | 58
B.4.a
Packet Pg. 121 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Staffing Levels
Weekday Hours Weekend hours After hours &
Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 3 528
177
512
163
28
0
106
0
4
0
Office 2 1
Total 6 4 705 675 28 106 4
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call
outs constitute emergency call outs, or hours worked over 8 hours in a weekday.
Work Release Hours
Maintenance was supplemented by *273 work releases hours during
the month of April.
*estimated amount
Transition Period April 2019 (60 work orders)
Page | 59
B.4.a
Packet Pg. 122 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Park Shelter Reservations in APRIL 2019
Park Shelter Date Reserved
Richard Rollins Shelters B April 6, 2019
Richard Rollins Shelters A & B April 13, 2019
Richard Rollins Shelters A April 20, 2019
Richard Rollins Shelter C & D April 21 & 28, 2019
Richard Rollins Shelter C April 27, 2019
Community Room Reservations APRIL 2019
Group Date Reserved Time
Citrus Belt Quilters 2nd Saturday 9am
Diversity in the Workforce April 9th 9am
Emergency Operations
Committee
1st Tuesday 6pm
Friends of the Library 3rd Monday 5pm
Girl Scouts Troop 1195 Thursdays 4pm
Inland Empire Quilt Group April 6th 1pm
Library Function Tuesdays & Thursdays 11am & 10am
Overeaters Anonymous Saturdays 10am
Women’s Republican Club 1st Tuesday 6:30pm
0
2
4
6
8
10
12
April 2019 Work Orders
Page | 60
B.4.a
Packet Pg. 123 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance
was conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Michigan St n/a
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Mt. Vernon Ave/De Berry St n/a
Main St/Michigan St
Main St/High School entrance
Page | 61
B.4.a
Packet Pg. 124 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
Feb 2019: Concise Waste Generation Report
(Unit of Measure: Tons)
Service
Description
Refuse Recycling E-
Waste
Green-
waste
Tires Tin/
White
Scrap
Metal
Inert C&D Comm’l
Select /
Floor-
sort
Total
Tonnage
Generated
Total
Tonnage
Generated
by Category
Residential 227.78 65.19 135.68 428.65
Christmas
Tree
Bulky Item 4.07 0.16 0.70 4.93 433.58
Residential
Multi-Family 150.66 8.21 3.71 162.58 162.58
Multi-Family
Commercial 175.64 9.2 0.25 0.60 0.05 185.74
School 61.17 61.17 246.91
Commercial
Roll off 28.06 6.02 34.08 34.08
Roll off
Grand Total 647.38 82.60 0.16 139.39 0.25 0.70 0.60 6.02 0.05 877.15
Page | 62
B.4.a
Packet Pg. 125 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Missed Pick-Up Report
Date
Reported
Address Description Date Pick Up
Completed
2/5/2019 21553 Palm Ave Trash bin missed 2/5/2019
2/5/2019 12831 Darwin Ave Trash bin missed 2/5/2019
2/5/2019 22552 Kentfield St Recycle bin missed 2/5/2019
2/18/2019 21964 Tanager St Trash bin missed 2/18/2019
2/21/2019 22784 Minona Dr Green Waste bin missed 2/21/2019
2/27/2019 22084 Commerce Way Trash bin missed 2/27/2019
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2018-19:
Contractor Name Service Contract Amount Remaining Balance
as of Apr. 30, 2019
ACCO Engineered Systems HVAC Maintenance $22,850 $5,198.41
Albert A Webb Associates Commerce Way Final Design $109,389.00 $5,009.98
Albert A Webb Associates CHP – DEVCO Traffic Engineering $856.00 $0
Charles Abbott Associates
Landscape and Lighting Assessment
District Annexation Engineering
Services
$10,000.00 N/A (Developer Fee)
Clean Street
Street Sweeping Services $52,000.00 $28,816.64
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape
Landscape Maintenance $45,430.00 $8,855.00
Gopher Patrol
Gopher Abatement Services $6,512.00 $2,092.50
Hardy and Harper, Inc Street Maintenance Services $75,000.00 $0
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000.00 $3,188.50
Interwest Consulting Group
HR Green
Albert A. Webb
On-Call Construction Management
Services (incl. Barton Road Interchange
Project – Interwest)
$40,000.00 $40,000.00
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$251,609.00 $190,695.25
Lynn Merrill
NPDES Services $10,000.00 $8,063.81
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980.00 $5,195.00
Otis Elevator Company
Elevator Maintenance Service $4,996.34 $0
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $26,117.00 $0
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$17,538.80 $4,384.70
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526.00 $13,526.00
St. Francis Electric, LLC.
Traffic Signal Maintenance Services $10,000.00 $325.47
Page | 63
B.4.a
Packet Pg. 126 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$6,000.00 $118.72
West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802:
5-yr term)
$33,306.00
Western Exterminator Co.
Pest Control Services $5,436.00 $1,803.50
Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2017-18:
$805,800.54 $350,579.48
balance
FY 2018-19 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Clean Cut Landscape Dog Park Construction $373,525.15 $16,517.85
TKE Engineering Dog Park Inspection & Construction
Management
$11,720.27 $0
Evan Brooks Associates Grant Writing for HSIP Cycle 9 –
Guardrail Project
$7,995.00 $0
Evan Brooks Associates Preliminary Engineering for HSIP –
Mt. Vernon Safety Improvement
$36,300.00 $8,712.00
Hardy & Harper Pavement Rehabilitation Project $756,000.00 $92,402.97
HR Green California Pavement Rehabilitation Project –
Inspection / Construction Mgt
$26,250.00 $0
Terracon Pavement Rehabilitation Project –
Geotechnical Services
$18,984.06 $0
Warren Anderson Ford Inc
(Fritts Ford)
2019 hybrid Ford F-250 maintenance
truck (approved by Council FY 17-18)
$55,075.00 $0.27
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2018-19
$1,285,849.48 $25,230.12
Bids:
- Awarded contract for Electric Vehicle Charging Station Project
Major Reports:
- CDBG Funding Prioritization for 2019-2020
- California Air Resources Board (CARB) Responsible Official Affirmation of Reporting (ROAR)
Grants:
- MSRC Funding for Clean Transportation Projects: Submitted Amendment Letter
- SCIP: $140,000 grant funding for City Hall EV Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Submitted Invoice to Caltrans
- HSIP – Guardrail Safety Project
- CDBG: Processed Independent Contractor Agreements
Project Management:
- Budget for Landscape and Lighting Assessment District
- EV Charging Station
- Tree Maintenance – Year 3 Cycle
Major Meetings / Events:
- Cal Recycle Grant Event – Ecohero Show
Page | 64
B.4.a
Packet Pg. 127 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
Sheriff’s Contract
•Law Enforcement Services
Page | 65
B.4.a
Packet Pg. 128 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 66
B.4.a
Packet Pg. 129 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
4 1133105
46 43
139 164
76 73
0
100
200
300
400
500
Mar-19 Apr-19
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
San Bernardino County
Sheriff’s Department
Services March 2019 April 2019
Officer Contact and Calls 1,294 1,255
Calls to Dispatch March 2019 April 2019
Emergency 4 1
Priority 1 133 105
Priority 2 46 43
Priority 3 139 164
Priority 4 76 73
Totals 398 386
398 386
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizen on Patrol Hours:
Week of: April 2 April 8 April 15 April 22 April 29 Total
Hours: 8 11 10 24 10 63
Page | 67
B.4.a
Packet Pg. 130 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 68
B.4.a
Packet Pg. 131 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
San Bernardino County Fire
Page | 69
B.4.a
Packet Pg. 132 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
This page left intentionally blank.
Page | 70
B.4.a
Packet Pg. 133 Attachment: All Departmental Monthly Reports Apr 2019 (2688 : Department Monthly Activity Report - April 2019)
AGENDA REPORT
MEETING DATE: May 28, 2019 Council Item
TITLE: Approval of Check Register No. 04302019 in the Amount of
$689,607.29
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Check Register No. 04302019 in the amount
$689,607.29 as submitted, which includes the Check
Register Account Index for Fiscal Year 2018-19.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, alloca tions and operational costs.
BACKGROUND:
The check register, for the period ending April 30, 2019, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 04302019 lists all payments made
to vendors and employee reimbursements during the month of February.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $689,607.29 in accounts payable checks or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
attached check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
76220 SB COUNTY SHERIFF APR2019 LAW ENFORCEMENT SVCS $161,808.00
76239 ALESHIRE & WYNDER LLP JAN2019 - FEB2019 LEGAL SERVICES $46,026.00
76245 LANCE SOLL & LUNGHARD 2018 GOV'T AUDITING SERVICES $29,620.00
B.5
Packet Pg. 134
Check
No. Payee Description Amount
76254 FAMILY SERVICES ASSOC SR CENTER COORDINATOR $14,524.34
76271 INTERWEST CONSULTING NOV2018 - FEB2019 PLAN REV & OFFCL $20,057.50
76287 PROGRESSIVE SOLUTIONS INC PYMT CENTRAL SOFTWARE LIC $11,450.70
DISTRIBUTION FOR SALE OF SUCCESSOR AGENCY PROPERTY (APN 0275-242-10 & 11)
76265 SB COUNTY GENERAL FUND SALE OF S/A PROP SHARE (12.72%) $47,490.50
76266 COLTON JT UNIFIED SCH DIST SALE OF S/A PROP SHARE (26.53%) $99,050.55
76267 RIVERSIDE-CORONA CONS
DIST SALE OF S/A PROP SHARE (0.12%) $448.02
76268 SB COUNTY FREE LIBRARY SALE OF S/A PROP SHARE (1.23%) $4,592.34
76269 SB COUNTY FLOOD CONTROL SALE OF S/A PROP SHARE (2.42%) $9,035.14
76270 ERAF SALE OF S/A PROP SHARE (19.26%) $71,907.79
76272 SB VALLEY MUNICIPAL WTR
DIST SALE OF S/A PROP SHARE (2.30%) $8,587.12
76273 SB COMMUNITY COLL DIST SALE OF S/A PROP SHARE (4.47%) $16,688.88
76274 SB COUNTY FIRE DIST SALE OF S/A PROP SHARE (10.34%) $38,604.70
76275 SB COUNTY SUPER OF SCH SALE OF S/A PROP SHARE (0.64%) $2,389.46
TOTAL CHECKS ISSUED $582,281.04
Payroll costs for the month ending April-2019
Pay
Per.
Period
Ending Period Pay Date Amount
21 04/05/2019 Period 03/23/2019 –04/05/2019 04/11/2019 $50,648.20
22 04/19/2019 Period 04/06/2019 – 04/19/2019 04/25/2019 $52,556.76
TOTAL PAYROLL FOR MARCH-2019 $103,204.96
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2018-19 in the amount of:
Description Amount
Check Register $689,607.29
Payroll $103,204.96
TOTAL $792,812.25
.
ATTACHMENTS:
• A - Check Register Account Index (PDF)
B.5
Packet Pg. 135
• B - Check Register No. 04302019 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/23/2019 5:10 PM
Finance Completed 05/23/2019 5:10 PM
City Attorney Completed 05/24/2019 8:46 AM
City Manager Completed 05/24/2019 11:41 AM
City Council Pending 05/28/2019 6:00 PM
B.5
Packet Pg. 136
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
B.5.a
Packet Pg. 137 Attachment: A - Check Register Account Index (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check Total
76201 04/01/2019 ACCO ENGINEERED SYSTEMS 1756076 HVAC MAINT & REPAIR SVCS 2ND FLOOR VENT 03/07/2019
Check #
E 10-195-257-000-000 $508.39
$508.39
$508.39
76202 04/01/2019 AVENU MUNISERVICES INV06-005242 FEB19 BUSINESS LICENSE SERVICES 02/28/2019
E 10-140-250-000-000 $2,279.87
$2,279.87
$2,279.87
76203 04/01/2019 CENTURYLINK 78920265 MAR19 PHONE & INTERNET SVCS 03/17/2019
E 10-190-235-000-000 $1,323.40
$1,323.40
$1,323.40
76204 04/01/2019 COMPUTERIZED EMBROIDERY CO I 37540 ORANGE WORKSHIRTS FOR MAINTENANCE 03/15/2019
E 10-175-218-000-000 $151.84
$151.84
$151.84
76205 04/01/2019 DENTAL HEALTH SERVICES 1368838 MAR19 EMPLOYEE PAID DENTAL INSURANCE 02/16/2019
B 10-022-70-00 $874.85
$874.85
$874.85
76206 04/01/2019 EYEMED FIDELITY SECURITY LIFE 163807289 MAR 2019 EMPLOYEE PAID VISION INSURANCE 02/21/2019
B 10-022-71-00 $117.33
$117.33
$117.33
76207 04/01/2019 EZ SUNNYDAY LANDSCAPE 17093 FEB19 PARKS AND PARKWAYS MAINT FY2018-02/18/2019
E 10-195-245-000-000 $200.00
E 10-450-255-000-000 $4,165.00
E 26-600-255-000-000 $150.00
E 26-601-255-000-000 $80.00
$4,595.00
B.5.b
Packet Pg. 138 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
17432 MAR19 PARKS AND PARKWAYS MAINT FY2018 03/20/2019
E 10-195-245-000-000 $200.00
E 10-450-255-000-000 $3,215.00
E 26-600-255-000-000 $150.00
E 26-601-255-000-000 $80.00
$3,645.00
$8,240.00
76208 04/01/2019 FRUIT GROWERS SUPPLY 92029461 BUILDING AND MAINT. SUPPLIES FY 2018-19 02/12/2019
E 10-450-245-000-000 $32.07
$32.07
92032634 BUILDING AND MAINT. SUPPLIES FY 2018-19 02/26/2019
E 10-450-245-000-000 $24.69
$24.69
$56.76
76209 04/01/2019 HINDERLITER DE LLAMAS ASSOC 0030768-IN 1ST QUARTER SALES TAX MONITORING SRVC 03/15/2019
E 10-140-250-000-000 $1,167.53
$1,167.53
$1,167.53
76210 04/01/2019 WILLIAM HUSSEY APR-2019-BH APR19 HEALTH INS REIMB - HUSSEY 02/28/2019
E 10-110-142-000-000 $249.23
$249.23
$249.23
76211 04/01/2019 INTERWEST CONSULTING GROUP 47747 FEB19 COMMERCE WAY PROJECT MGMT 03/06/2019
E 46-900-326-020-000 $725.00
$725.00
$725.00
B.5.b
Packet Pg. 139 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76212 04/01/2019 LINCOLN NATIONAL LIFE INSURANC LCLN MAR 2019 MAR19 LIFE/AD&D/DEP LIFE/WI/LTD 02/08/2019
B 10-022-66-00 $808.97
E 10-120-142-000-000 $61.60
E 10-125-142-000-000 $19.98
E 10-140-142-000-000 $8.82
E 10-172-142-000-000 $6.08
E 10-175-142-000-000 $17.32
E 10-185-142-000-000 $21.12
E 10-370-142-000-000 $21.03
E 10-450-142-000-000 $10.77
E 11-200-142-000-000 $5.67
E 12-200-142-000-000 $2.47
E 13-200-142-000-000 $2.83
E 16-175-142-000-000 $32.04
E 19-200-142-000-000 $1.23
E 32-200-142-000-000 $1.60
E 52-400-142-000-000 $2.10
E 65-425-142-000-000 $3.80
E 73-370-142-000-000 $1.05
E 74-175-142-000-000 $4.46
$1,032.94
$1,032.94
76213 04/01/2019 LOMA LINDA ANIMAL HOSPITAL 01232019 LLAH ANIMAL CLINIC 1/19/19 01/23/2019
R 10-200-15 $377.00
$377.00
$377.00
76214 04/01/2019 MINUTEMAN PRESS 22403 USED BOOK SALE EVENT KIOSK POSTERS 03/05/2019
E 10-120-230-000-000 $155.52
$155.52
$155.52
B.5.b
Packet Pg. 140 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
280991058001
76215 04/01/2019 OFFICE DEPOT 276668315001 OFFICE SUPPLIES - PUBLIC WORKS, PLANNIN 02/20/2019
E 10-175-210-000-000 $45.76
E 10-370-210-000-000 $61.12
$106.88
OFFICE SUPPLIES - CITY CLERK 02/28/2019
E 10-125-210-000-000 $54.61
$54.61
$161.49
76216 04/01/2019 ON SITE COMPUTING 53006277 APR19 IT SERVICES FY2018-19 03/07/2019
E 10-380-250-000-000 $4,370.00
$4,370.00
53006324 CITY COUNCIL AND PLANNING COMM AFTER H 03/14/2019
E 10-380-250-000-000 $2,223.00
$2,223.00
$6,593.00
76217 04/01/2019 PROTECTION ONE APR19-JUN19 31 APR19-JUN19 MAINT BLDG ALARM MONITORIN 03/06/2019
E 10-195-247-000-000 $204.05
$204.05
$204.05
76218 04/01/2019 ROADRUNNER SELF STORAGE INC 24455 APR19 STORAGE RENTAL FY2018-19 03/25/2019
E 10-140-241-000-000 $403.29
$403.29
24368 MAR19 STORAGE RENTAL FY2018-19 03/15/2019
E 10-140-241-000-000 $288.00
$288.00
$691.29
76219 04/01/2019 SYLVIA ROBLES APR-JUN-2019-S APR19-JUN19 HEALTH REIMBURSEMENT - ROB 03/25/2019
E 10-110-142-000-000 $405.00
$405.00
$405.00
B.5.b
Packet Pg. 141 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76220 04/01/2019 SB COUNTY SHERIFF 18323 APR19 LAW ENFORCEMENT CONTRACTUAL SE 03/22/2019
E 10-410-255-000-000 $5,636.40
E 10-410-256-000-000 $156,171.60
$161,808.00
$161,808.00
76221 04/01/2019 SO CAL LOCKSMITH 42270 LOCKS/KEYS FOR DOG PARK 11/28/2018
E 10-450-245-000-000 $172.25
$172.25
42809 KEYS FOR VETERANS FREEDOM PARK WOME 01/29/2019
E 10-450-245-000-000 $26.94
$26.94
42467 MASTER KEYS FOR FITNESS PARK 12/21/2018
E 10-450-245-000-000 $23.68
$23.68
42838 KEYS FOR TRASH CAN OUTSIDE DOG PARK 01/31/2019
E 10-450-245-000-000 $11.96
$11.96
$234.83
76222 04/01/2019 ST FRANCIS ELECTRIC 17103345 FEB19 SIGNAL LIGHT MAINT RESPONSE BILLIN 02/28/2019
E 16-510-255-000-000 $1,276.40
$1,276.40
17103344 FEB19 SIGNAL LIGHT MAINT RESPONSE BILLIN 02/28/2019
E 16-510-255-000-000 $666.00
$666.00
17103343 FEB19 SIGNAL LIGHT MAINT ROUTINE BILLING 02/28/2019
E 16-510-255-000-000 $438.55
$438.55
$2,380.95
B.5.b
Packet Pg. 142 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76223 04/01/2019 TIME WARNER CABLE 0228510031519 CITY HALL INTERNET - TWC BC - 3/25-4/24 03/15/2019
E 10-190-238-000-000 $109.98
$109.98
0153825031319 SR CENTER INTERNET - HSD3 - 3/23-4/22 03/13/2019
E 10-805-238-000-000 $73.91
$73.91
0156711031519 SR CENTER TV - CLUB HOUSE - 3/25-4/24 03/15/2019
E 10-805-238-000-000 $19.11
$19.11
$203.00
76224 04/01/2019 UPDOG 4059 MARQUEE BANNER BLUE MOUNTAIN WALK 02/07/2019
E 10-120-230-000-000 $250.31
$250.31
4174 MIDAS PROGRAM FOAM POSTER BOARD 02/27/2019
E 10-120-220-000-000 $107.75
$107.75
$358.06
76225 04/01/2019 WILLDAN 00220381 NOV18-DEC18 CODE ENFORCEMENT OFFICER 01/17/2019
E 10-185-250-000-000 $1,105.00
$1,105.00
$1,105.00
76226 04/05/2019 411 PRINTING INC 127 KIOSK POSTERS AND BANNERS FOR COMMUN 03/18/2019
E 10-120-230-000-000 $224.64
$224.64
$224.64
76227 04/05/2019 BARTEL ASSOCIATES LLC 19-101 OPEB ACTUARIAL VALUATION SVCS 02/25/2019
E 10-190-250-000-000 $2,000.00
$2,000.00
$2,000.00
B.5.b
Packet Pg. 143 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76228 04/05/2019 BENSON PRODUCTIONS 1259 MAR19 VIDEOGRAPHY SERVICES 03/12/2019
E 10-380-250-000-000 $1,140.00
$1,140.00
$1,140.00
76229 04/05/2019 INLAND EMPIRE MAGAZINE INV45739 INLAND EMPIRE MAGAZINE 1/2 PAGE FEATURE 03/20/2019
E 10-120-220-000-000 $995.00
$995.00
$995.00
76230 04/05/2019 LEAGUE OF CALIFORNIA CITIES 03292019 LOCC 3/29/19 POLICY COMMITTEE LUNCH 03/29/2019
E 10-110-270-000-000 $44.00
$44.00
$44.00
76231 04/05/2019 SYLVIA ROBLES APR 2019 SR 1 APR19 HEALTH INSURANCE REIMB - ROBLES 03/29/2019
E 10-110-142-000-000 $232.77
$232.77
$232.77
76232 04/05/2019 SB COUNTY REGISTRAR OF VOTER 2767 ELECTIONS SERVICES-NOVEMBER 2018 03/26/2019
E 10-125-221-000-000 $5,245.00
$5,245.00
$5,245.00
76233 04/05/2019 SO CA EDISON COMPANY MAR 2019 EDISO MAR 2019 ENERGY USAGE 03/30/2019
E 10-172-238-000-000 $100.99
E 10-190-238-000-000 $3,263.95
E 10-450-238-000-000 $1,381.53
E 16-510-238-000-000 $434.71
$5,181.18
$5,181.18
76234 04/05/2019 SPARKLETTS 16179154031619 MAR19 WATER FILTRATION SYSTEM RENTAL 03/16/2019
E 10-190-238-000-000 $77.97
$77.97
$77.97
B.5.b
Packet Pg. 144 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76235 04/05/2019 UPDOG 4270 VINYL STICKERS FOR 2019 ANNUAL ART SHOW 03/27/2019
E 10-120-230-000-000 $395.58
$395.58
$395.58
76236 04/05/2019 WILLDAN 00415197 PLAN CHECK AND REVIEW SVCS FY2018-19 SB 03/12/2019
E 10-172-250-100-000 $882.00
$882.00
00415196 PLAN CHECK AND REVIEW SVCS 03/12/2019
E 10-172-250-100-000 $378.00
$378.00
$1,260.00
76237 04/11/2019 ACCENT GRAPHICS AND DESIGN 19-1237 BUSINESS CARDS- S. MOLINA & H. AGUIRRE 03/06/2019
E 10-370-210-000-000 $107.75
$107.75
$107.75
76238 04/11/2019 ACCO ENGINEERED SYSTEMS 1763432 TROUBLE SHOOT WATER LEAK & NOISE ISSUE 03/28/2019
E 10-195-257-000-000 $3,149.08
$3,149.08
$3,149.08
76239 04/11/2019 ALESHIRE AND WYNDER LLP 50307 JAN19 LEGAL SVCS - RETAINER 02/26/2019
E 10-160-250-000-000 $11,888.50
$11,888.50
50688 FEB19 LEGAL SVCS - RETAINER 03/28/2019
E 10-160-250-000-000 $11,270.00
$11,270.00
50308 JAN19 LEGAL SVCS - PERSONNEL 02/26/2019
E 10-160-250-100-000 $5,063.50
$5,063.50
B.5.b
Packet Pg. 145 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
50692
50691 FEB19 LEGAL SVCS - ENGINEERING 03/28/2019
E 10-160-250-100-000 $1,387.00
E 16-900-250-000-000 $1,254.00
E 26-604-250-000-000 $741.00
$3,382.00
50694 FEB19 LEGAL SVCS - FRANCHISE-CABLE 03/28/2019
E 10-160-250-100-000 $2,665.00
$2,665.00
50310 JAN19 LEGAL SVCS - ENGINEERING 02/26/2019
E 10-160-250-100-000 $2,318.00
$2,318.00
50690 FEB19 LEGAL SVCS - PLANNING 03/28/2019
E 10-160-250-100-000 $1,854.00
$1,854.00
50309 JAN19 LEGAL SVCS - PLANNING 02/26/2019
E 10-160-250-100-000 $1,603.50
$1,603.50
50689 FEB19 LEGAL SVCS - PERSONNEL 03/28/2019
E 10-160-250-100-000 $1,394.00
$1,394.00
FEB19 LEGAL SVCS - SUCCESSOR AGENCY 03/28/2019
E 32-200-251-000-000 $1,332.50
$1,332.50
50312 JAN19 LEGAL SVCS - FRANCHISE-CABLE 02/26/2019
E 10-160-250-100-000 $984.00
$984.00
50311 JAN19 LEGAL SVCS - CODE ENFOCEMENT 02/26/2019
E 10-160-250-100-000 $703.00
$703.00
50314 JAN19 LEGAL SVCS - LEWIS GROUP 02/26/2019
B 10-015-60-00 $544.00
$544.00
B.5.b
Packet Pg. 146 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
50696 FEB19 LEGAL SVCS - LEWIS GROUP 03/28/2019
B 10-015-60-00 $480.00
$480.00
50315 JAN19 LEGAL SVCS - PARKS 02/26/2019
E 10-160-250-100-000 $175.00
$175.00
50695 FEB19 LEGAL SVCS - CONDEMNATION 03/28/2019
E 46-900-326-000-000 $143.50
$143.50
50693 FEB19 LEGAL SVCS - HOUSING 03/28/2019
E 52-400-251-000-000 $123.00
$123.00
50313 JAN19 LEGAL SVCS - CONDEMNATION 02/26/2019
E 10-160-250-100-000 $102.50
$102.50
$46,026.00
76240 04/11/2019 ANIMAL EMERGENCY CLINIC GT-03182019 AFTER HOURS VET SERVICES 04/03/2019
E 10-185-255-000-000 $70.00
$70.00
$70.00
76241 04/11/2019 BARR DOOR INC 30494 REPAIR DOORS FOR CITY HALL SOUTH AND N 04/11/2019
E 10-195-245-000-000 $161.80
$161.80
$161.80
76242 04/11/2019 CITY NEWSPAPER GROUP 30163 1/2 PAGE B/W DISPLAY AD ON 04/04/19 04/02/2019
E 10-125-230-000-000 $462.70
$462.70
$462.70
B.5.b
Packet Pg. 147 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
1562
76243 04/11/2019 HIGH TECH SECURITY SYSTEMS 130063 MAY19 FIRE ALARM MONITORING & MAINTENA 04/01/2019
E 10-175-246-000-000 $25.00
E 10-195-247-000-000 $25.00
E 10-450-246-000-000 $25.00
$75.00
$75.00
76244 04/11/2019 INTERWEST CONSULTING GROUP 48042 FEB19 COMMERCE WAY PROJECT MGMT & RE 03/14/2019
E 46-900-325-010-000 $1,416.25
$1,416.25
$1,416.25
76245 04/11/2019 LANCE SOLL AND LUNGHARD LLP 29273 2018 GOVERNMENT AUDIT, HOUSING AUDIT, S 12/10/2018
E 10-140-250-000-000 $14,631.52
E 32-200-250-000-000 $4,203.48
E 52-400-250-000-000 $4,950.00
$23,785.00
29643 2018 STATE CONTROLLER REPORT 12/31/2018
E 10-140-250-000-000 $3,300.00
$3,300.00
31345 2018 GOVT AUDIT & CAFR PREP 03/13/1945
E 10-140-250-000-000 $1,738.48
E 32-200-250-000-000 $796.52
$2,535.00
$29,620.00
76246 04/11/2019 MORAN JANITORIAL SERVICES LLC 1570 MAR JANITORIAL SERVICES 04/01/2019
E 10-195-245-000-000 $555.00
E 10-450-245-000-000 $1,110.00
$1,665.00
FEB19 JANITORIAL SERVICES 02/27/2019
E 10-195-245-000-000 $555.00
E 10-450-245-000-000 $910.00
$1,465.00
$3,130.00
B.5.b
Packet Pg. 148 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76247 04/11/2019 QUESTYME USA INC 69560 BATTERY BACKUP REPLACEMENT 03/27/2019
E 10-380-277-000-000 $3,630.95
$3,630.95
$3,630.95
76248 04/11/2019 SECURITY LINES US 1378 STREET CAMERA REPAIRS AND MAINT 03/14/2019
E 16-510-236-000-000 $300.00
$300.00
$300.00
76249 04/11/2019 ST FRANCIS ELECTRIC 17103339 DEC18 RESPONSE BILLING 12/31/2018
E 16-510-255-000-000 $163.00
$163.00
$163.00
76250 04/17/2019 AT AND T MAR 2019 AT&T MAR19 AT&T PHONE & INTERNET SVCS 04/01/2019
E 10-190-235-000-000 $542.52
E 10-450-235-000-000 $186.84
E 10-805-235-000-000 $347.35
E 10-808-235-000-000 $250.86
$1,327.57
$1,327.57
76251 04/17/2019 BARTEL ASSOCIATES LLC 19-142 OPEB ACTUARIAL VALUATION SVCS 03/15/2019
E 10-190-250-000-000 $3,300.00
$3,300.00
19-142A GASBS 75 REPORT 03/15/2019
E 10-190-250-000-000 $3,000.00
$3,000.00
$6,300.00
B.5.b
Packet Pg. 149 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76252 04/17/2019 CA ASSOC OF CODE ENFORCEMEN 200009111 CODE ENFORCEMENT TRAINING M1 ACADEMY 03/18/2019
E 10-185-268-000-000 $516.00
$516.00
200009121 INTRO TO PLANNING TRAINING L.RAYAS 03/18/2019
E 10-185-268-000-000 $86.00
$86.00
200009257 INTRO TO PLANNING TRAINING S.TILLMAN 04/03/2019
E 10-185-268-000-000 $86.00
$86.00
$688.00
76253 04/17/2019 CITY NEWSPAPER GROUP 30266 ORDINANCE NO 323 2ND READING 04/15/2019
E 10-125-230-000-000 $462.70
$462.70
30265 ORDINANCE NO 324 1ST READING 04/15/2019
E 10-125-230-000-000 $462.70
$462.70
$925.40
76254 04/17/2019 FAMILY SERVICES ASSOCIATION 01-2019-040 SENIOR CENTER COORDINATOR JAN19 01/31/2019
E 22-425-312-000-000 $3,081.56
$3,081.56
FSA NOV 2018 SENIOR CENTER COORDINATOR NOV18 11/30/2018
E 22-425-312-000-000 $2,868.09
$2,868.09
08-2018-001 SENIOR CENTER COORDINATOR AUG18 08/31/2018
E 22-425-312-000-000 $2,822.47
$2,822.47
07-2018-001 SENIOR CENTER COORDINATOR JUL18 07/30/2018
E 22-425-312-000-000 $2,701.73
$2,701.73
12-2018-040 SENIOR CENTER COORDINATOR DEC18 12/31/2018
E 22-425-312-000-000 $1,973.90
$1,973.90
B.5.b
Packet Pg. 150 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
09-2018-040 SENIOR CENTER COORDINATOR SEP18 09/30/2018
E 22-425-312-000-000 $1,076.59
$1,076.59
$14,524.34
76255 04/17/2019 FASTSIGNS SAN BERNARDINO INV-16654 SIGNS FOR DOG PARK 01/30/2019
E 10-450-245-000-000 $211.68
$211.68
$211.68
76256 04/17/2019 HDL SOFTWARE LLC 0013804-IN PERMIT TRACKING SOFTWARE 02/05/2019
E 10-172-250-000-000 $2,151.72
$2,151.72
$2,151.72
76257 04/17/2019 HERMAN HILKEY JAN-DEC2019 HH 2019 LIFE INSURANCE REIMBURSEMENT 04/05/2019
E 10-110-142-000-000 $1,800.00
$1,800.00
$1,800.00
76258 04/17/2019 KTGY GROUP INC 0138296 BARTON RD LAND USE PALETTE JAN19-FEB19 02/28/2019
E 10-370-250-000-000 $5,585.32
$5,585.32
$5,585.32
76259 04/17/2019 SO CA EDISON COMPANY MAR 2019 EDISO
MAR 2019 ENERGY USAGE 2 04/03/2019
E 16-510-238-000-000 $4,820.09
E 26-600-238-000-000 $49.80
E 26-601-238-000-000 $41.50
E 26-602-238-000-000 $58.10
E 26-603-238-000-000 $10.00
E 26-604-238-000-000 $30.00
$5,009.49
$5,009.49
B.5.b
Packet Pg. 151 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76260 04/17/2019 SO CA GAS COMPANY MAR19-APR19 G MAR19-APR19 NATURAL GAS USAGE 04/09/2019
E 10-175-272-000-000 $7.85
E 10-185-272-000-000 $5.24
E 10-190-238-000-000 $692.57
E 10-805-238-000-000 $98.47
$804.13
$804.13
76261 04/17/2019 SPARKLETTS 9637116040119 MAR19 BOTTLED WATER 04/01/2019
E 10-190-238-000-000 $81.91
E 10-805-238-000-000 $102.49
$184.40
$184.40
76262 04/17/2019 TIME WARNER CABLE 0007245032819 SR CENTER CABLE INTERNET - BLDG3 - 4/7-5/6 03/28/2019
E 10-805-238-000-000 $278.22
$278.22
0197046040619 CITY HALL CABLE - CITY HALL - 4/16-5/15 04/06/2019
E 10-190-238-000-000 $104.12
$104.12
$382.34
76263 04/17/2019 VERIZON WIRELESS 9826863285 ALPR CARD LINE CHARGES 2/24-3/23 03/23/2019
E 10-190-235-000-000 $190.05
$190.05
$190.05
76264 04/22/2019 SB CNTY SHERIFF'S DEPT CENTRAL 310 2018-19 CBF AWARD EXPLORER COMPETITION 03/26/2019
E 61-461-100-000-000 $2,000.00
$2,000.00
$2,000.00
76265 04/22/2019 CNTY OF SAN BERNARDINO GEN FN GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-015-000 $47,490.50
$47,490.50
$47,490.50
B.5.b
Packet Pg. 152 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76266 04/22/2019 COLTON JT UNIFIED SCHOOL DISTR GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-090-000 $99,050.55
$99,050.55
$99,050.55
76267 04/22/2019 RIVERSIDE- CORONA CONSERVATIO GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-060-000 $448.02
$448.02
$448.02
76268 04/22/2019 COUNTY OF SB CNTY FREE LIBRAR GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-030-000 $4,592.34
$4,592.34
$4,592.34
76269 04/22/2019 COUNTY OF SB FLOOD CONTROL GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-020-000 $9,035.14
$9,035.14
$9,035.14
76270 04/22/2019 ERAF GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-706-000-000 $71,907.79
$71,907.79
$71,907.79
76271 04/22/2019 INTERWEST CONSULTING GROUP 47139 JAN19 PLAN REVIEW AND DEPUTY OFFICIAL S 02/11/2019
E 10-172-250-000-000 $6,238.75
$6,238.75
47865 FEB19 PLAN REVIEW AND DEPUTY OFFICIAL S 03/08/2019
E 10-172-250-000-000 $5,175.00
$5,175.00
44805 OCT18 PLAN REVIEW AND DEPUTY OFFICIAL S 11/07/2018
E 10-172-250-000-000 $4,366.25
$4,366.25
B.5.b
Packet Pg. 153 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
45908 NOV18 PLAN REVIEW AND DEPUTY OFFICIAL S 12/18/2018
E 10-172-250-000-000 $4,277.50
$4,277.50
$20,057.50
76272 04/22/2019 SAN BERNARDINO VALLEY MUNICIP GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-070-000 $8,587.12
$8,587.12
$8,587.12
76273 04/22/2019 S B COMMUNITY COLLEGE DISTRIC GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-080-000 $16,688.88
$16,688.88
$16,688.88
76274 04/22/2019 SAN BERNARDINO COUNTY FIRE DE GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-050-000 $38,604.70
$38,604.70
$38,604.70
76275 04/22/2019 SAN BERNARDINO COUNTY SUPERI GTSA20190422-1 P/T PYMT: SALE OF APN 0275-242-10 & 11 03/18/2019
E 32-400-705-040-000 $2,389.46
$2,389.46
$2,389.46
76276 04/22/2019 THE REC CENTER 0227 2018-19 CBF AWARD TEEN ADVISORY LEADER 04/16/2019
E 61-461-200-000-000 $1,545.00
$1,545.00
0228 2018-19 CBF AWARD EASTER HUNT SPECIAL E 04/16/2019
E 61-461-200-000-000 $310.00
$310.00
$1,855.00
B.5.b
Packet Pg. 154 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
E 10-120-210-000-000 OFFICE SUPPLIES $10.00
E 10-120-220-000-000 COMM DAY EVENT MTRLS $183.34
E 10-120-270-000-000 IE VISION CONF $45.00
E 10-125-210-000-000 OFFICE SUPPLIES $42.09
E 10-125-270-000-000 OFFICE SUPPLIES $10.78
E 10-140-210-000-000 REMOTE PC SOFTWARE $839.99
E 10-172-210-000-000 SOFTWARE LIC FEE $14.99
E 10-175-218-000-000 MAINT WORK BOOTS $300.24
E 10-175-272-000-000 MAINT EQUIP REPAIR $440.00
E 10-185-265-000-000 CODE ENF MEMBERSHIP $190.00
E 10-190-220-000-000 DOOR SIGNS $134.00
E 10-190-250-000-000 TRANSPONDER FEE $30.00
E 10-195-245-000-000 BACKFLOW REPAIR $846.81
E 10-370-270-000-000 OFFICE SUPPLIES $53.20
E 10-450-245-000-000 FACILITY SUPPLIES $144.65
E 10-805-245-000-000 FACILITY SUPPLIES $117.77
E 65-425-220-000-000 OFFICE SUPPLIES $15.09
1278
76277 04/28/2019 ARROWHEAD CREDIT UNION MAR 2019 VISA MAR 2019 VISA CHARGES 04/02/2019
$3,417.95
$3,417.95
76278 04/28/2019 BENSON PRODUCTIONS 1275 APR19 VIDEOGRAPHY SERVICES 04/10/2019
E 10-380-250-000-000 $840.00
$840.00
VIDEOGRAPHY SVCS COMMUNITY SVC DAY 04/13/2019
E 10-380-250-000-000 $650.00
$650.00
$1,490.00
76279 04/28/2019 CITY NEWSPAPER GROUP 30159 NOTICE PLAN COMM S&A REVIEW BOARD APR 04/02/2019
E 10-370-230-000-000 $194.38
$194.38
29878 NOTICE PLAN COMM S&A REVIEW BOARD FEB 02/04/2019
E 10-370-230-000-000 $137.92
$137.92
$332.30
B.5.b
Packet Pg. 155 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
76280 04/28/2019 COUNTY OF RIVERSIDE AN0000001606 MAR19 SHELTERING SVCS FOR ANML CTRL 04/09/2019
E 10-185-255-000-000 $1,630.74
$1,630.74
$1,630.74
76281 04/28/2019 DENTAL HEALTH SERVICES 1397116 APR 2019 EMPLOYEE PAID DENTAL INSURANC 03/16/2019
B 10-022-70-00 $808.80
$808.80
$808.80
76282 04/28/2019 EYEMED FIDELITY SECURITY LIFE 163841348 APR 2019 EMPLOYEE PAID VISION INSURANCE 03/21/2019
B 10-022-71-00 $105.21
$105.21
$105.21
76283 04/28/2019 KTGY GROUP INC 0139336 FEB19-MAR19 CONCEPTUAL SITE PLANS AND 03/31/2019
E 10-370-250-000-000 $260.03
$260.03
$260.03
76284 04/28/2019 LOMA LINDA ANIMAL HOSPITAL 04232019 LLAH SKUNK EUTHANASIA 03/20/2019
E 10-185-250-000-000 $89.00
$89.00
$89.00
76285 04/28/2019 DARCY MCNABOE MAY 2019 DM MAY 2019 HEALTH INSURANCE REIMB - MCNAB 04/26/2019
E 10-110-142-000-000 $513.54
$513.54
$513.54
76286 04/28/2019 ON SITE COMPUTING 53006340 MAY19 IT SERVICES FY2018-19 04/01/2019
E 10-380-250-000-000 $4,370.00
$4,370.00
B.5.b
Packet Pg. 156 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
53006400 HOT SWAP POWER SUPPLY 04/23/2019
E 10-380-250-000-000 $290.93
$290.93
$4,660.93
76287 04/28/2019 PROGRESSIVE SOLUTIONS 19-3479 ANNUAL SOFTWARE MAINT PAYMENT CENTRA 03/27/2019
E 10-140-246-000-000 $5,133.17
E 10-187-246-000-000 $6,317.53
$11,450.70
$11,450.70
76288 04/28/2019 THE ECHO SHOW LLC 1206 RECYCLING PROMO PERFORMANCES AT GT E 02/22/2019
E 66-466-250-000-000 $931.97
$931.97
$931.97
76289 04/28/2019 WEX BANK 58649360 MAR19 VEHICLE FUEL CHEVRON 2 04/06/2019
E 10-140-250-000-000 $124.90
E 10-175-272-000-000 $924.07
E 10-185-272-000-000 $290.07
E 65-425-272-000-000 $441.96
$1,781.00
58186202 MAR19 VEHICLE FUEL CHEVRON 03/06/2019
E 10-175-272-000-000 $22.69
E 10-185-272-000-000 $39.99
$62.68
$1,843.68
76290 04/28/2019 WEX BANK 58193577 MAR19 VEHICLE FUEL SHELL 03/06/2019
E 65-425-272-000-000 $234.00
$234.00
58669148 MAR19 VEHICLE FUEL SHELL 2 04/06/2019
E 10-140-250-000-000 $49.00
$49.00
$283.00
B.5.b
Packet Pg. 157 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 4/30/2019
Inv. Date Amount Paid Check TotalCheck #
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE
LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE
EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE
FUNDS FOR PAYMENT THEREOF.
76291 04/28/2019 WILLDAN 002-20807 MAR19 PLAN CHECK AND REVIEW SVCS 04/04/2019
E 10-172-250-100-000 $1,997.50
$1,997.50
00220528 JAN19 CODE ENFORCEMENT OFFICER 01/21/2019
E 10-185-250-000-000 $487.50
$487.50
$2,485.00
Total:$689,607.29
B.5.b
Packet Pg. 158 Attachment: B - Check Register No. 04302019 (2683 : Approval of Check Register No. 04302019)
AGENDA REPORT
MEETING DATE: May 28, 2019 Council Item
TITLE: Zoning Code Amendment 18-01 to Delete the Requirement
of a Specific Plan for Development in the Hillside Residential
Areas When the Property is One-Acre or Less in Size and
Served by Public Infrastructure and Fire Service
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1) Read by Title Only, Waive Further Reading and Adopt
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, FINDING THAT
THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT PURSUANT TO
SECTION 15061(b)(3) AND AMENDING TITLE 18
(ZONING) OF THE GRAND TERRACE MUNICIPAL CODE
BY AMENDING SECTION 18.10.040 OF CHAPTER 18.10
(RESIDENTIAL ZONES) ELIMINATING THE SPECIFIC
PLAN REQUIREMENT FOR CERTAIN DEVELOPMENTS
IN THE HILLSIDE RESIDENTIAL ZONE DISTRICT
2030 VISION STATEMENT:
This Amendment supports the City’s 2030 Vision Plan, Goal #3, Promote Economic
Development by providing for development in hillside residential areas where it is
reasonable to develop land without the requirement for a specific plan.
BACKGROUND/DISCUSSION:
On May 14, 2019, the City Council conducted a public hearing to consider General Plan
Amendment 18-01 and Zoning Code Amendment 18-01 to delete the requirement for a
specific plan in hillside residential areas where it is reasonable, give site characteristics,
to develop land without the need to prepare a specific plan . The City Council adopted a
Resolution amending the General Plan Land Use Element and introduced an Ordinance
to amend Section 18.10.040, Table 18.10.040, Footnote (a) of Chapter 18.10
Residential Zones to state that "a specific plan may not be required for existing parcels
that are one acre or less in size, are readily served by existing infrastructure, have
public access, and fire services can be readily provided". The ordinance is subject to an
exemption from the California Environmental Quality Act.
No changes have been made to the proposed ordinance since its introduction. The
ordinance is now ready for second reading and adoption by the City Council.
F.6
Packet Pg. 159
ATTACHMENTS:
• Ordinance_ZCA 18-01_5.20.2019 (DOC)
• Notice of Exemption_ZCA (DOC)
APPROVALS:
Sandra Molina Completed 05/20/2019 3:26 PM
City Attorney Completed 05/23/2019 10:46 AM
Finance Completed 05/23/2019 5:19 PM
Community Development Completed 05/23/2019 6:08 PM
City Manager Completed 05/24/2019 7:13 AM
City Council Pending 05/28/2019 6:00 PM
F.6
Packet Pg. 160
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, FINDING THAT THIS ORDINANCE IS
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO SECTION 15061(b)(3) AND AMENDING TITLE 18
(ZONING) OF THE GRAND TERRACE MUNICIPAL CODE BY
AMENDING SECTION 18.10.040 OF CHAPTER 18.10 (RESIDENTIAL
ZONES) ELIMINATING THE SPECIFIC PLAN REQUIREMENT FOR
CERTAIN DEVELOPMENTS IN THE HILLSIDE RESIDENTIAL ZONE
DISTRICT
WHEREAS, the City of Grand Terrace (“City”) adopted a zoning code, which has
been amended from time to time; and
WHEREAS, Chapter 18.10 (Residential Zones) requires the preparation of a
Specific Plan for all proposed development located within the Hillside Residential zone
district; and
WHEREAS, Zoning Code Amendment 18-01 proposes to amend Section
18.10.040 (Site Development Standards) of Chapter 18.10 (Residential Zones) relating
to the preparation of a specific plan; specifically, a specific plan shall not be required for
existing parcels that are one acre or less in size, are readily served by existing
infrastructure, have public access, and fire services can be readily provided; and
WHEREAS, state law requires that the City’s Zoning Code (Title 18 of the Grand
Terrace Municipal Code) conform with the General Plan’s goals and policies.
WHEREAS, pursuant to Sections 65800 and 65850 of the California
Government Code, the City may adopt ordinances to regulate the use of buildings,
structures, and land as between industry, business, residences, and open space, and
other purposes; to regulate the location, height, bulk, number of stories and size of
buildings and structures, the size and use of lots, yards, courts and other open spaces,
the percentage of a lot which may be occupied by a building or structure, and the
intensity of land use; and to establish requirements for off -street parking, in compliance
with the California Government Code.
WHEREAS, Zoning Code Amendment 18-01 is exempt from California
Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) in that the activity is
covered by the general rule that CEQA applies only to projects, which have the
potential for causing a significant effect on the environment. The project will not have a
significant effect on the environment because the amendments only change
administration procedures to the requirement of the specific plan; and
WHEREAS, on April 18, 2019, the Planning Commission of the City of Grand
F.6.a
Packet Pg. 161 Attachment: Ordinance_ZCA 18-01_5.20.2019 [Revision 1] (2687 : Zoning Code Amendment 18-01)
Terrace conducted a duly noticed public hearing on Zoning Code Amendment 18-01 at
the Grand Terrace City Hall Council Chambers located 22795 Barton Road, Grand
Terrace, California 92313 and concluded the hearing by voting to recommend City
Council approval; and
WHEREAS, on May 14, 2019, the City Council of the City of Grand Terrace
conducted a duly noticed public hearing and first reading on Zoning Code Amendment
18-01 at the Grand Terrace City Hall Council Chambers located 22795 Barton Road
and concluded the hearing on said date; and
WHEREAS, on May 28, 2019, the City Council of the City of Grand Terrace
conducted a second reading and considered the adoption of the proposed Ordinance;
and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have
occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby specifically finds that all the facts set forth
in the above Recitals, are true and correct and are incorporated herein as findings of the
City Council.
SECTION 2. The City Council hereby finds that the Project is not subject to
environmental review pursuant to Section 15061(b)(3) of Title 14 the California Code
of Regulations because the amendments only amend administrative procedures for
the requirement of a specific plan.
SECTION 3. Based on substantial evidence presented to the City Council during
the public hearing, including public testimony, and written and oral staff reports, the City
Council specifically finds as follows with regard to Zoning Code Amendment 18-01:
a. Zoning Code Amendment 18-01 will not be detrimental to the health,
safety, morals, comfort, or general welfare of the persons residing or
working within the neighborhood of the proposed amendment or injurious
to property or improvements in the neighborhood or within the City
because the amendment identifies the parameters by which a specific
plan is not required, specifically lots that are one acre or less in size, that
are served by existing infrastructure, have public access, and that can be
provided with fire services. It is not justifiable to require a specif ic plan that
meet these criteria and are not creating the potential impacts of lots
without infrastructure, circulation, access or that create other impacts.
b. The proposed Zoning Code amendment is consistent with the General
Plan for which General Plan Amendment 18-01 has been filed to similarly
amend the requirement for a specific plan.
F.6.a
Packet Pg. 162 Attachment: Ordinance_ZCA 18-01_5.20.2019 [Revision 1] (2687 : Zoning Code Amendment 18-01)
SECTION 4. Section 18.10.040 (Site Development Standards), Table 18.10.040,
Footnote (a) of Chapter 18.10 (Residential Zones) of Title 18 of the Grand Terrace
Municipal Code is amended as contained in attached Exhibit 1 of this ordinance and
incorporated herein by reference.
SECTION 5. Inconsistencies. Any provision of the Grand Terrace Municipal
Code or appendices thereto inconsistent with the provisions of this Ordinan ce, to the
extent of such inconsistencies and no further, is hereby repealed or modified to that
extent necessary to affect the provisions of this Ordinance.
SECTION 6. Severability. Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
adopted all the provisions of this ordinance that remain valid if any provisions of this
ordinance are declared invalid.
SECTION 7. Effective Date. This Ordinance shall become effective thirty (30)
days from and after its adoption.
SECTION 8. Certification. The Mayor shall sign, and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provisions of law in that regard and this Ordinance
shall take effect 30 days after its final passage.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 28th day of May 2019.
__________________________
Darcy McNaboe, Mayor
ATTEST:
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra City Attorney
F.6.a
Packet Pg. 163 Attachment: Ordinance_ZCA 18-01_5.20.2019 [Revision 1] (2687 : Zoning Code Amendment 18-01)
Exhibit 1
Zoning Code Amendment 18-01
SECTION 18.10.040 (SITE DEVELOPMENT STANDARDS), TABLE 18.10.040,
FOOTNOTE (a) IS REVISED AS FOLLOWS:
a.
A specific plan shall be required for all proposed projects (including tentative parcel or tract maps )
which include any property located within this district, except that a specific plan shall not be required
for existing parcels that are one acre or less in size, are readily served by existing infrastructure, have
public access, and fire services can be readily provided. Such a specific plan shall establish site
development standards on a project by project basis in consideration of the existing topography and
other physical constraints.
The specific plan shall not create a density greater than one dwelling unit per gross acre and shall be
consistent with the city's general plan. The specific plan may consider a clustered development concept in
order to preserve large areas of open space and minimize the project's impact on the physical environment.
F.6.a
Packet Pg. 164 Attachment: Ordinance_ZCA 18-01_5.20.2019 [Revision 1] (2687 : Zoning Code Amendment 18-01)
C:\users\cfortune\appdata\local\temp\minutetraq\grandterracecityca@grandterracecityca.iqm2.com\work\attachments\5457.doc
22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600
CITY OF GRAND TERRACE
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Planning and Development
County of San Bernardino Services Department
385 N. Arrowhead Avenue, 2nd Floor City of Grand Terrace
San Bernardino, CA 92415-0130 22795 Barton Road
Grand Terrace, CA 92313
Project Title: Zoning Code Amendment 18-01
Project Location – Specific: City Wide
Description of Project: Zoning Code Amendment 18-01 will exempt properties Zoned RH-
Hillside Residential on the Zoning Map, that are one acre or less in size and are served by
existing infrastructure from the requirement to prepare a specific plan.
Name of Public Agency Approving Project: City of Grand Terrace, City Council
Project Proponent: City of Grand Terrace, Planning and Development Services Department
Exempt Status: California Code of Regulations, Title 14, Section 15061(b)(3)
Reasons Why Project is Exempt: Section 15061(b)(3) of the California Environmental
Quality Act (CEQA) Guidelines. This section exempts projects if the project activity is covered
by the general rule that CEQA applies only to projects , which have the potential for causing a
significant effect of the environment. Where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment. The
project will not have a significant effect on the environment because the amendments only
change administration procedures to the requirement of the specific plan .
Lead Agency or Contact Person: Area Code/Telephone
(909) 824-6621
______________________________ _________________
Sandra Molina Date
Planning and Development Services
Director
F.6.b
Packet Pg. 165 Attachment: Notice of Exemption_ZCA (2687 : Zoning Code Amendment 18-01)
AGENDA REPORT
MEETING DATE: May 28, 2019 Council Item
TITLE: Twenty-Sixth Amendment to Law Enforcement Services
Contract No. 94-797 With the County of San Bernardino to
Provide for Law Enforcement Services for Fiscal Year 2019 -
2020
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Approve the Twenty-Sixth Amendment to Law
Enforcement Services Contract No. 94-797 with the County
of San Bernardino to Provide for Law Enforcement Services
for Fiscal Year 2019-2020; and
2. Authorize the City Manager to execute the contract.
2030 VISION STATEMENT:
This staff report supports the following goals:
• Goal #1, “Ensuring Our Fiscal Viability,” through the continuous monitoring of
expenditure budgets, allocations, and operational costs; and
• Goal #2, “Maintaining Public Safety,” by ensuring adequate staff levels for police
services for our Community.
BACKGROUND:
Since incorporation, the City has contracted with the County of San Bernardino for law
enforcement services provided through the San Bernardino County Sheriff's Department
(Exhibit 1 – Original Public Safety Services Contract). Each fiscal year, cities which
contract for law enforcement services are required to approve a contract amendment
that specifies the level of services for that fiscal year (Exhibit 2 - Schedule "A").
DISCUSSION:
As stated in the original 94-797 contract, law enforcement duties to the City shall
include:
• enforcement of state statutes;
• enforcement of city ordinances;
• traffic enforcement;
• specialized enforcement such as arson, homicide, juvenile, and narcotics
enforcement;
G.7
Packet Pg. 166
• and attendance at City meetings.
These services shall be provided by the County personnel as specified in the attached
Schedule “A.”
The City will retain the same staffing level and hours worked by Sheriff staff as in FY
2018-19 as summarized in the table below:
Table 1
Personnel
Level of
Service
Hours
Per Week
Annual
Hours
Lieutenant 0.21 8.5 442.0
Sergeant 0.90 36.0 1,872.0
Detective 0.56 20.0 1,040.0
Deputy Sheriff 5.76 208.0 10,816.0
Professional Staff 1.40 56.0 2,912.0
TOTAL 8.83 328.5 17,072.0
PROPOSED FY2019-20 AMENDMENT
The 26th Amendment to this Agreement updates the cost of law enforcement services
that will be provided in FY 2019-20 totaling $1,984,463, a 2.2% increase from the
FY2018-19 contract of $1,941,702. This represents a minimal increase of $42,761. This
may not include all potential salary increases for Sheriff personnel.
City staff estimated an $80,000 (4%) increase from FY 2018-19 to FY 2019-20. At this
time, city staff will retain the difference of $37,239 in the expense budget in the event
that salary negotiations commence, are approved and implemented during the FY 2019 -
20.
FISCAL IMPACT:
The Twenty-Sixth Amendment to the Agreement for law enforcement services is a
contractual obligation of $1,984,463, of which the appropriation is included in the
FY2019-20 adopted budget.
ATTACHMENTS:
• Attachment 1 94-797 Original Public Safety Services Agreement(PDF)
• Attachment 2 26th Amendment FY2019-20 Schedule A (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/16/2019 7:29 PM
G.7
Packet Pg. 167
Finance Completed 05/16/2019 7:29 PM
City Attorney Completed 05/23/2019 11:05 AM
City Manager Completed 05/24/2019 7:12 AM
City Council Pending 05/28/2019 6:00 PM
G.7
Packet Pg. 168
G.7.a
Packet Pg. 169 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 170 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 171 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 172 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 173 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 174 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.a
Packet Pg. 175 Attachment: Attachment 1 94-797 Original Public Safety Services Agreement (2686 : Twenty-Sixth Amendment to Law Enforcement Contract
G.7.b
Packet Pg. 176 Attachment: Attachment 2 26th Amendment FY2019-20 Schedule A (2686 : Twenty-Sixth Amendment
G.7.b
Packet Pg. 177 Attachment: Attachment 2 26th Amendment FY2019-20 Schedule A (2686 : Twenty-Sixth Amendment
G.7.b
Packet Pg. 178 Attachment: Attachment 2 26th Amendment FY2019-20 Schedule A (2686 : Twenty-Sixth Amendment
G.7.b
Packet Pg. 179 Attachment: Attachment 2 26th Amendment FY2019-20 Schedule A (2686 : Twenty-Sixth Amendment
AGENDA REPORT
MEETING DATE: May 28, 2019 Successor Agency Item
TITLE: Defeasance of the Successor Agency's 2011 Tax Allocation
Bonds (TABs) and Amendment No. 1 to the Successor
Agency's Last and Final Recognized Obligation Payment
Schedule and Administrative Budget
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Adopt a Resolution approving the expenditure of the
Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace’s Tax Allocation Bond
proceeds to redeem and defease its Community
Redevelopment Project Area, Tax Allocation Bonds, Issue of
2011A and Community Redevelopment Project Area,
Taxable Tax Allocation Bonds, Issue of 2011B; and
approving the related Escrow Agreement.
2. Adopt a Resolution approving Amendment No. 1 to the
Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace's Last and Final
Recognized Obligation Payment Schedule and
Administrative Budget.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
In February-2012, the Redevelopment Dissolution Act (ABx1 26) became effective.
Under the Dissolution Act, the Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace (Agency) was formed and tasked with winding
down all Grand Terrace redevelopment activities and obligations. The Redeve lopment
Dissolution Act also suspended the Agency's authority to spend the 2011 Tax Allocation
Bond (TABs) proceeds.
In May-2013, the Agency received its “Finding of Completion” from the Department of
Finance (DOF). A Finding of Completion is a certification of completing certain
dissolution-related audits and returning certain funds to the taxing entities under HSC
G.8
Packet Pg. 180
Section 34179.6 (d) or (e) and 34183.5.
In September-2015, the Dissolution Act was amended by Senate Bill 107 (SB107). The
amendment included provisions under section 34191.4 (c) (2) (A) to remove the 2011
bond spending restrictions under certain conditions and by a certain formula. As a
result, the Agency received the following:
a) May-2017: receipt of 5% ($239k) of its bond proceeds as authorized by SB107;
b) August-2018: approval of its Last and Final Recognized Obligation Payment
Schedule (Last & Final ROPS); and
c) August-2018: receipt of the remaining 15% of bond proceeds ($2m) to the City to
use in accordance with the bond documents.
On September 25, 2018, the Agency Board directed staff to proceed with the possibility
refunding or defeasing of the Agency’s 2011 A & B Tax Allocation Bonds (TABs).
DISCUSSION:
I. DEFEASE 2011 Tax Allocation Bonds (TABs) Issues A and B
California Health and Safety Code (HSC) Section 34177.5 authorizes the Agency to
issue refunding bonds or other indebtedness (defeasing the bonds) pursuant to
Article 11 (commencing with Section 53580) of Chapter 3 of Part 1 of Division 2 of
Title 5 of the California Government Code for the purpose of achieving debt service
savings, within the parameters set forth in HSC Section 34177.5(a)(1). In summary,
HSC 34177.5(a)(1) states that as long as the refunding or defeasance results in
aggregate debt service savings and contains no new money/funds (bond proceeds
are used only to defease the prior bonds and pay costs of issuance), HSC
34177.5(a)(1) has been complied with.
In addition, HSC 34191.4(c)(2)(C) states that remaining bond proceeds that cannot
be spent pursuant to subparagraphs (A) and (B) shall be used at the earliest date
permissible under the applicable bond covenants to defease the bonds or to
purchase those same outstanding bonds on the open market for cancellation.
Furthermore, HSC 34191.4(c)(2)(D) states that expenditure of bond proceeds
described in this paragraph shall require the approval by the oversight board of the
successor agency.
The Resolution (Exhibit A) and its attachments will be provided to the Department of
Finance (DOF), the County Auditor-Controller and the County Administrative Office
pursuant to HSC 34177(I)(2)(B).
The Successor Agency received its determination letter from the Department of
Finance (DOF) approving its Last and Final Recognized Obligation Payment
Schedule (ROPS) on August 6, 2018, which included defeasing its 2011 TABs A and
G.8
Packet Pg. 181
B, effective in Fiscal Year (FY) 2018-19. Although the Last and Final ROPS is using
bond proceeds to defease the bonds and pay the existing debt service on the bonds,
the use of bond proceeds extends over a 15-year period, until FY2033-34. A review
with the Successor Agency’s bond counsel, financial advisor and redevelopment
property tax consultant has determined that the full defeasance of the debt service
on the existing 2011 A and B TABs, effective in FY2019 -20, will result in additional
savings as shown in the table below:
Fiscal
Year
Current
Residual
Revenue
Current
General
Fund Share
Projection of
Residual
Revenue after
Last & Final
ROPS & Bond
Defeasance
Additional
Residual
Share after
Last & Final
ROPS & Bond
Defeasance
Additional
General
Fund Share
2018-19 $3,696,866 $1,062,442 $3,696,866 $0 $0
2019-20 $3,907,335 $1,122,929 $5,664,940 $1,757,605 $505,118
2020-21 $4,011,044 $1,152,734 $5,767,954 $1,756,910 $504,918
2021-22 $4,353,508 $1,251,155 $6,109,468 $1,755,960 $504,645
2022-23 $4,459,964 $1,281,749 $6,216,644 $1,756,680 $504,852
2023-24 $4,571,059 $1,313,677 $6,325,964 $1,754,905 $504,342
2024-25 $4,683,621 $1,346,026 $6,437,471 $1,753,850 $504,039
2025-26 $4,802,357 $1,380,149 $6,555,572 $1,753,215 $503,856
2026-27 $4,967,519 $1,427,615 $6,720,219 $1,752,700 $503,708
2027-28 $5,083,251 $1,460,876 $6,841,051 $1,757,800 $505,174
2028-29 $5,208,349 $1,496,827 $6,961,749 $1,753,400 $503,910
2029-30 $5,330,061 $1,531,806 $7,084,861 $1,754,800 $504,312
2030-31 $5,454,036 $1,567,435 $7,210,436 $1,756,400 $504,772
2031-32 $5,585,622 $1,605,252 $7,338,522 $1,752,900 $503,766
2032-33 $5,714,869 $1,642,396 $7,469,169 $1,754,300 $504,168
2033-34 $7,615,930 $2,188,742 $7,615,930 $0 $0
$79,445,391 $22,831,811 $104,016,816 $24,571,425 $7,061,582
The existing Last and Final ROPS uses a combination of Redevelopment Property
Tax Trust Fund (RPTTF) revenues and bond proceeds. By defeasing all of the 2011
A and B TABs, the RPTTF funded debt service payments of $7,991,679 will be
eliminated and will be available for distribution to affected tax entities based on
applicable shares or residual tax revenues generated by the Community
Redevelopment Project Area.
2011A TABs
G.8
Packet Pg. 182
The 2011A TABs have a callable date (date on which a bond can be redeemed
before its maturity date) of September 1, 2019. The Successor Agency expects the
defeasance to occur by the 2011A TABs callable date.
Under the Escrow Agreement, all of the funds to pay off the 2011A TABs will be
deposited into the 2011A Escrow Account. The Escrow Agent (Trustee of the 2011A
TABs) will send out a notice of redemption when the deposit is made stating that all
2011A TABs will be paid off on September 1, 2019, at which ti me the Trustee will
pay all bond holders their principal and total interest due based on the original bond
issue requirements. The estimated costs to defease the 2011A TABs is
$13,128,694. There is sufficient cash from bond proceeds, including interest, to
cover these costs.
2011B TABs
The 2011B TABs have a callable date of September 1, 2021. The Successor
Agency will purchase securities for the escrow, deposit said securities with the
Trustee, and the Trustee will pay the required debt service until the callable date of
September 1, 2021.
Under the Escrow Agreement, all of the funds to pay off the 2011B TABs will be
deposited in the 2011B Escrow Account. These funds will need to be held in escrow
until the first redemption (callable) date of September 1, 2021. The Trustee will
withdraw funds from the Escrow to pay principal and interest due until September 1,
2021, after which, Trustee will send out a notice of redemption, about 60 days prior
to September 1, 2021, stating that all remaining 2011B TABs will be paid off on that
date. The estimated costs to defease the 2011B TABs is $3,939,826, of which the
Successor Agency has sufficient bond proceeds, including interest, to cover the
costs. The Trustee will purchase securities with the bond proceeds to earn
additional interest sufficient to pay all bond holders their principal and interest due.
Summary of Attachments
a) Resolution (Exhibit A): Resolution 2019-___, approving the expenditure of the
Successor Agency to the Community Redevelopment Agency of the City of
Grand Terrace’s Tax Allocation Bond proceeds to redeem and defease its
Community Redevelopment Project Area, Tax Allocation Bonds, Issue of
2011A and Community Redevelopment Project Area, Taxable Tax Allocation
Bonds, Issue of 2011B.
b) Escrow Agreement (Exhibit B): Under this agreement the Trustee deposits all
funds for the defeasance with the Escrow Agent (U.S. Bank Trust National
Association) who invests the funds until needed for the redemption. This
document essentially lays out the terms of holdi ng the funds and defeasance.
The document was prepared by the Successor Agency’s bond and
redevelopment counsel, Aleshire & Wynder and Stradling, Yocca, Carlson &
Rauth.
c) Debt Service Savings Analysis (Exhibit C): This document reflects the debt
service savings as a result of defeasance of the bonds. This document was
G.8
Packet Pg. 183
prepared by the Successor Agency’s financial advisor, Fieldman, Rolapp &
Associates.
d) RPTTF distribution analysis/enhanced revenue report (Exhibit D): This
document evaluates the impact of the bond defeasance on the amount of
residual revenue available to the taxing entities. The document was prepared
by the Successor Agency’s property tax consultant, HdL Coren & Cone.
It is the opinion of the Successor Agency’s bond counsel that the defeasan ce
complies with the provisions of the bond authorizing document and once defeased,
the bonds are discharged.
Staff recommends that the Agency Board approve the Resolution to redeem and
defease the Successor Agency’s 2011 A and B TABs, attached as Exhib it A, and the
Escrow Agreement, attached as Exhibit B.
Upon approval of the agency Board, staff will submit the documents to the San
Bernardino County Wide Oversight Board for their review and approval and
subsequently, to the Department of Finance.
II. Amend the Successor Agency’s Last and Final ROPS
The Successor Agency received approval of the Last and Final ROPS from the DOF
on August 6, 2018. This document established the amounts payable as enforceable
obligations for all RPTTF revenue allocations throu gh their maturity. HSC
34191.6(c)(2)(A) allows successor agencies to submit two (2) amendment requests
to their approved Last and Final ROPS.
Amendment 1 to the Last and Final ROPs is being submitted for review and
approval of the Agency to show the revision to the Last and Final ROPS and the
Administrative Budget as a result of the requested defeasance of the Successor
Agency’s 2011A and B TABs. The Resolution (Exhibit E) and the revised Last and
Final ROPS worksheet (Exhibit F) will be provided to the D epartment of Finance
(DOF), the County Auditor-Controller and the County Administrative Office pursuant
to HSC 34177(I)(2)(B).
The proposed bond defeasance will eliminate debt service payments on the 2011A
and B TABs resulting in increased residual revenue to the affected taxing entities
totaling $7,991,679.
Summary of Attachments
a) Resolution (Exhibit E): Resolution 2019-___, Adopt a Resolution approving
Amendment No. 1 to Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace's Last and Final Recognized Obligation
Payment Schedule and Administrative Budget.
b) Last & Final ROPS worksheet (Exhibit (F): The worksheet details all the
Agency’s enforceable obligations until FY2033-34.
G.8
Packet Pg. 184
Staff recommends that the Agency Board approve th e Resolution and the revised
Last and Final ROPS worksheet to amend the Successor Agency’s Last and Final
ROPS.
Upon approval of the agency Board, staff will submit the documents to the San
Bernardino County Wide Oversight Board for their review and appr oval and
subsequently, to the Department of Finance.
FISCAL IMPACT:
The fiscal impact to the General Fund will result in increases to the RPTTF residual
revenue of a little over $500,000 annually.
ATTACHMENTS:
• Exhibit A - Resolution to Defease 2011A & B TABs (DOCX)
• Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance(DOCX)
• Exhibit C - Debt Service Savings Analysis-2 (PDF)
• Exhibit D - RPTTF Enhanced Residual Revenue Report-2 (PDF)
• Exhibit E - Resolution for Amendment #1 to the Last & Final ROPS-2(DOCX)
• Exhibit F - Last & Final ROPS Worksheet Amendment 1 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/23/2019 12:54 PM
Finance Completed 05/23/2019 12:54 PM
City Attorney Completed 05/24/2019 9:49 AM
City Manager Completed 05/24/2019 11:41 AM
City Council Pending 05/28/2019 6:00 PM
G.8
Packet Pg. 185
01247.0029/513850.7
RESOLUTION NO. __
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND
TERRACE, AUTHORIZING THE REDEMPTION AND DEFEASANCE OF
BONDS ISSUED IN 2011 FROM UNSPENT PROCEEDS, THE
EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT, AND
TAKING OTHER ACTIONS RELATED THERETO
WHEREAS, prior to the enactment of the dissolution law described below, the
Community Redevelopment Agency of the City of Grand Terrace (the “Redevelopment
Agency”) was a public body, corporate and politic, duly established and authorized to
transact business and exercise powers under and pursuant to the provisions of the
Community Redevelopment Law of the State of California, constituting Part 1 of
Division 24 of the California Health and Safety Code (together with Parts 1.8 and 1.85 of
Division 24, as amended from time to time (the “Law”), including the power to borrow
funds and issue bonds for any of its corporate purposes, including implementation of the
provisions of the redevelopment plans enacted within its project areas; and
WHEREAS, the City Council of the City of Grand Terrace has previously adopted
the Grand Terrace Community Redevelopment Project Area for the purpose of financing
certain redevelopment activities within the City (the “Project Area”); and
WHEREAS, the Redevelopment Agency has heretofore authorized the following:
(a) $15,175,000 original principal amount of the Community Redevelopment Agency of
the City of Grand Terrace Community Redevelopment Project Area, Tax Allocation
Bonds, Issue of 2011A (the "2011A Bonds") and (b) $5,650,000 original principal
amount of the Community Redevelopment Agency of the City of Grand Terrace
Community Redevelopment Project Area, Taxable Tax Allocation Bonds, Issu e of
2011B (the "2011B Bonds” and, together with the 2011A Bonds, the “2011 Bonds”); and
WHEREAS, the 2011 Bonds were issued pursuant to an Indenture of Trust,
dated as of June 1, 2011 (the “Indenture”), by and between the Redevelopment Agency
and U.S. Bank National Association; and
WHEREAS, in 2011, pursuant to California Assembly Bill No. 26 (First
Extraordinary Session) (“AB1X 26”), as thereafter amended from time to time and
adjusted by the California Supreme Court, all redevelopment agencies were dissolved,
and the State designated “successor agencies” and “oversight boards” to satisfy
“enforceable obligations” of the former redevelopment agencies and administer
dissolution and wind down of the former redevelopment agencies; and
WHEREAS, pursuant to California Health and Safety Code Section 34173(d), the
Successor Agency to the Community Redevelopment Agency of the City of Grand
Exhibit A
G.8.a
Packet Pg. 186 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 2
Terrace is the successor agency (the “Successor Agency”) to the Redevelopment
Agency with respect to the Redevelopment Agency’s outstanding bonds and
indebtedness; and
WHEREAS, pursuant to Health and Safety Code Section 34191.6, the Successor
Agency prepared a Last and Final Recognized Obligation Payment Schedule (the “Last
and Final ROPS”) and such Last and Final ROPS was appr oved by the State of
California Department of Finance (“DOF”) by letter dated August 6, 2018; and
WHEREAS, pursuant to Health & Safety Code Section 34191.4(c)(2)(B), the
Successor Agency, which issued bonds on June 17, 2011, may use 20% of its bond
proceeds in a manner consistent with the original bond covenants and must use the
remaining 80% of such bond proceeds at the earliest date permissible under the
applicable bond covenants to defease its outstanding 2011A Bonds and 2011B Bonds;
and
WHEREAS, pursuant to Health & Safety Code Section 34191.4(c)(2)(D), any
remaining bond proceeds that cannot be spent shall be used to defease bonds; and
WHEREAS, pursuant to a DOF letter dated August 6, 2018, DOF (i) authorized
the Successor Agency to expend $2,857,416 of the remaining unspent proceeds of the
2011 Bonds in a manner consistent with the original bond covenants and (ii) directed
the Successor Agency to use the remaining unspent 2011 Bond proceeds (the “80%
Proceeds”) to defease the 2011 Bonds, as approved on the Last and Final ROPS
(collectively, the “DOF Expenditure Authorization”); and
WHEREAS, the Successor Agency’s Last and Final ROPS currently provides for
the repayment of scheduled debt service on the 2011A Bonds and the 2011B Bonds
through the final maturity of the 2011 Bonds in fiscal year 2033 -34 using the 80%
Proceeds and certain moneys to be received from the Successor Agency’s
Redevelopment Property Tax Trust Fund, as set forth in specific detail in the approved
Last and Final ROPS; and
WHEREAS, the Successor Agency, in addition to the 80% Proceeds that the
Successor Agency is required to use to defease the 2011 Bonds and the unspent 2011
Bond proceeds authorized to be expended consistent with bond covenants pursuant to
the DOF Expenditure Authorization, has received additional interest earnings on the
unspent proceeds and other funds and accounts relating to the 2011 Bonds (“Extra
Proceeds”); and
WHEREAS, the Successor Agency believes it is in the best interest of all
affected taxing entities that the Successor Agency use the 80% Proceeds and the Extra
Proceeds to fully defease the outstanding 2011 Bonds, as the case may be, by
providing for a deposit of the 80% Proceeds, the Extra Proceeds, certain moneys
currently on deposit in the funds and accounts of the Successor Agency and/or Trustee
established and maintained pursuant to the Indenture (the “Indenture Deposit
Amounts”), and certain funds in the Redevelopment Obligation Retirement Fund and/or
G.8.a
Packet Pg. 187 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 3
to be deposited in the Redevelopm ent Obligation Retirement Fund for the debt service
payment coming due on September 1, 2019 from the Redevelopment Property Tax
Trust Fund from the distribution on January 2, 2019 and/or June 1, 2019 (collectively
the “RORF Amounts”); and
WHEREAS, in order to evaluate the most efficient, practical and financially
responsible expenditure of the 80% Proceeds and other moneys held by the Successor
Agency, the Successor Agency has retained certain legal and financial advisors,
including the Municipal Advisor, and incurred certain costs to evaluate a potential
refunding of the 2011 Bonds for savings in accordance with Health and Safety Code
Section 34177.5(a)(1), and subsequently to evaluate the potential early redemption and
defeasance in full of all outstanding 2011 Bonds (collectively, the “Costs”); and
WHEREAS, based on such evaluation and the advice of such legal and financial
advisors, including the Municipal Advisor, and based on the available funds at the time
of defeasance, the Successor Agency has determined that the Successor Agency will
have sufficient available moneys to defease all of the 2011A Bonds to their first optional
redemption date of September 1, 2019 (or such later date as practical following DOF
approval if necessary) and to defease all of the 2011B Bonds to their first optional
redemption date of September 1, 2021, using the remaining unspent 80% Proceeds of
the 2011 Bonds, certain of the Extra Proceeds, certain of the Indenture Deposit
Amounts relating to the 2011 Bonds, and certain of the RORF Amounts which are
available to pay debt service on the 2011A Bonds pursuant to the Last and Final ROPS;
and
WHEREAS, the 80% Proceeds, the Extra Proceeds, the Indenture Deposit
Amounts and the RORF Amounts are referred to collectively herein as the “Defeasance
Amounts”; and
WHEREAS, pursuant to Section 9.3 of the Indenture, the Successor Agency may
defease bonds by depositing with an escrow agent in trust sufficient moneys, when
invested, to pay the principal, premium, if any, and accrued interest of the 2011 Bonds
to the date set forth for redemption (“Full Defeasance”); and
WHEREAS, to effectuate the full defeasance of the 2011A Bonds and the 2011B
Bonds, the Successor Agency further desires to approve the form and authorize the
execution and delivery of an escrow agreement by and between the Successor Age ncy
and the Trustee, acting as escrow agent (the “Escrow Agreement”), a form of which is
on file with the Secretary, and to take other actions necessary to effectuate the
defeasance of the 2011 Bonds; and
WHEREAS, Fieldman, Rolapp & Associates, Inc., the Successor Agency’s
Municipal Advisor (the “Municipal Advisor”), has prepared an analysis (the “Report”)
which demonstrates that affected taxing entities will receive increased distributions of
money from the Successor Agency’s Redevelopment Property Tax Trust Fund and will
receive such moneys earlier as a result of the application and use of the Defeasance
Amounts for the early redemption and defeasance of the 2011 Bonds pursuant to the
G.8.a
Packet Pg. 188 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 4
Escrow Agreement, as compared with the moneys the affected taxing entities will
receive under the current Last and Final ROPS, and therefore it is in the best interests
of all taxing entities that the Successor Agency execute and deliver the Escrow
Agreement and deposit the Defeasance Amounts described above with the 2011 Bonds
Trustee, acting as Escrow Bank, to redeem and defease the 2011 Bonds on the first
optional redemption dates permitted under the Indenture; and
WHEREAS, concurrently with or the following approval of the full defeasance
provided for herein by the Oversight Board and DOF or in accordance with the timing
requested by DOF, the Successor Agency will submit a first amendment to its current
Last and Final ROPs to DOF reflecting the investment and de posit of the Defeasance
Amounts pursuant to the Escrow Agreement, which amounts will be sufficient to pay the
principal, interest and redemption price of the 2011 Bonds to the first optional
redemption date (or such other practical date) of each series such that no additional
moneys will be needed from the Successor Agency’s Redevelopment Property Tax
Trust Fund in connection with payment of the 2011 Bonds following defeasance of the
2011 Bonds; and
WHEREAS, the Successor Agency has reviewed information in the Report and
the staff report presented herewith and desires to make the following determinations;
and
NOW THEREFORE, THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA,
DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are
incorporated into this Resolution by this reference.
Section 2. Report. The Successor Agency approves of the Report, which is
on file with the City Clerk, as Secretary of the Successor Age ncy, and incorporated
herein by this reference, and finds that it is beneficial to the Successor Agency, the City,
and all affected taxing entities to undertake the full defeasance of the 2011 Bonds at the
first optional redemption date pursuant to the Esc row Agreement, using the Defeasance
Amounts as described in the foregoing Recitals. Without limiting the generality of the
foregoing, the Successor Agency hereby finds and determines that the execution and
delivery of the Escrow Agreement and the use of the Defeasance Amounts to effectuate
the early redemption and defeasance of the 2011 Bonds will reduce liabilities and
increase net revenues to the taxing entities and is in the best interests of the taxing
entities, all in accordance with Health and Safety Code Section 34181(e).
Section 3. Authorization to Proceed. The Successor Agency hereby
approves the use of the Defeasance Amounts to effectuate the early redemption and
defeasance of the 2011 Bonds pursuant to the Escrow Agreement and Health and
Safety Code Sections 34181(e) and 34191.4(c)(2)(C). The Successor Agency shall use
the Defeasance Amounts to redeem and defease the 2011 Bonds on the earliest
practical optional redemption date permitted under the Indenture.
G.8.a
Packet Pg. 189 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 5
Section 4. Costs and Expenditure of Remaining Funds. The Successor
Agency shall pay all Costs using Defeasance Amounts available after making all
deposits required under the Escrow Agreement to effectuate the early redemption and
defeasance of the 2011 Bonds on the first optional redemption date for each s eries of
2011 Bonds permitted by the Indenture. Any remaining Defeasance Amounts not
needed to defease the 2011 Bonds or pay the Costs may be expended by the
Successor Agency for any lawful purposes consistent with the original bond covenants
(“Additional Expenditure Funds”).
Section 5. Approval of the Escrow Agreement. All of the 2011 Bonds shall
be defeased pursuant to the Escrow Agreement. The Successor Agency hereby
approves the Escrow Agreement in the form on file with the City Clerk, as Secretary of
the Successor Agency, and which is incorporated herein by this reference. The Chair
(Mayor), Vice Chair (Mayor Pro Tempore), City Finance Director, and Executive Director
(City Manager) (the “Designated Officers”), each acting alone, are hereby authorized
and directed to execute the Escrow Agreement, and the Secretary (City Clerk) or
Assistant or Deputy Secretary (Assistant or Deputy City Clerk) (“Secretary”), is hereby
authorized and directed to attest, the Escrow Agreement in said form, together with
such additions thereto or changes therein as the Designated Officer executing the
Escrow Agreement, upon consultation with Aleshire & Wynder, LLP, shall deem
necessary, desirable or appropriate in accordance with the terms of this Resolution and
the execution of the Escrow Agreement by a Designated Officer shall be conclusive
evidence of the approval of any such additions and changes. Without limiting the
foregoing, the dollar amounts set forth in the form of Escrow Agreement on file with the
Secretary shall be adjusted and revised by the Designated Officer, in consultation with
the Municipal Advisor, to account for interest earnings on Defeasance Amounts prior to
execution of the Escrow Agreement.
Section 6. Confirmation of Consultants Costs. The Successor Agency is
hereby authorized to pay all the Costs incurred in connection with the actions authorized
by this Resolution, including the Escrow Agreement and the early redemption and
defeasance of the 2011 Bonds, including all fees and expenses of the Successor
Agency’s legal counsel, Aleshire & Wynder, LLP, and Stradling Yocca Carlson & Rauth,
a Professional corporation, the Municipal Advisor, and other consultants that have
assisted in the analysis and work performed to evaluate the potential refunding of the
2011 Bonds for savings and relating to the early redemption and defeasance of the
2011 Bonds. The recovery of such Costs shall be in addition to and shall not count
against any administrative cost allowance of the Successor Agency as such allowance
is defined in Health and Safety Code Section 34171(b).
Section 7. Bond Proceeds Expenditure Agreement. Staff is hereby
authorized and ordered to take all actions necessary to complete the permissible
expenditure and use of the remaining proceeds of the 2011 Bonds in the amount of
$2,857,416, which was approved by the State Department of Finance in a letter dated
August 6, 2018, for expenditure by the Successor Agency. Staff is also authorized to
expend any Additional Expenditure Funds to the extent approved by the DOF consistent
with the bond covenants and, if appropriate such funds will be governed by the bond
G.8.a
Packet Pg. 190 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 6
expenditure agreement or an amendment thereto with the City in the form approved by
the Designated Officer or as otherwise permitted by DOF.
Section 8. Further Action. Upon approval by the Successor Agency, the
Successor Agency hereby directs the Designated Officers and other appropriate officers
and employees of the Successor Agency to submit or cause to be submitted all legal
proceedings and documents related to the redemption and defeasance of the 2011
Bonds to the San Bernardino Countywide Oversight Board, the County of San
Bernardino, and DOF for consideration at the earliest practical opportunity.
Section 9. Official Action. All actions heretofore taken by the officers and
agents of the Successor Agency with respect to the defeasance of the 2011 Bonds
using the Defeasance Amounts are hereby approved, confirmed and ratified. The
Designated Officers of the Successor Agency and the Secretary and any and all other
officers of the Successor Agency are hereby authorized and directed, for and in the
name and on behalf of the Successor Agency, to do any and all things and take any and
all actions, including preparing an amendment to the Last and Final ROPS, execution
and delivery of any and all assignments, certificates, tax certificates, and agreements,
requisitions, including requisitions for the payment of Costs, agreements, notices,
consents, instruments of conveyance, warrants, related and other documents, which
they, or any of them, may deem necessary or advisable in order to consummate the full
defeasance of the 2011 Bonds and the purposes of this Resolution.
Section 10. Severability. If any provision of this Resolution or the application
of any such provision to any person or circumstance is held invalid, such invalidity shall
not affect other provisions or applications of this Resolution that can be given effect
without the invalid provision or application, and to this end the provisions of this
Resolution are severable. The Successor Agency declares that the Successor Agency
would have adopted this Resolution irrespective of the invalidity of any particular portion
of this Resolution.
Section 11. Effective Date. This Resolution shall take effect immediately upon
its passage.
PASSED, APPROVED and ADOPTED this [____] day of [________], 2019.
_____________________________________
Chair
ATTEST:
__________________________________
Secretary
G.8.a
Packet Pg. 191 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
01247.0029/513850.7 7
APPROVED AS TO FORM:
__________________________________
Adrian Guerra
Agency Counsel
G.8.a
Packet Pg. 192 Attachment: Exhibit A - Resolution to Defease 2011A & B TABs [Revision 3] (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
ESCROW AGREEMENT
by and between
SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE
and
U.S. BANK NATIONAL ASSOCIATION
as Trustee
Dated as of July 1, 2019
Relating to
the defeasance of
Community Redevelopment Agency of the City of Grand Terrace
Community Redevelopment Project Area,
Tax Allocation Bonds, Issue of 2011A
Community Redevelopment Agency of the City of Grand Terrace
Community Redevelopment Project Area,
Taxable Tax Allocation Bonds, Issue of 2011B
Exhibit B
G.8.b
Packet Pg. 193 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
ESCROW AGREEMENT
This ESCROW AGREEMENT (the “Agreement”) is made and entered into as of ____ 1, 2019,
by and between the SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF GRAND TERRACE (the “Agency”), and U.S. BANK NATIONAL
ASSOCIATION, a national banking association organized and existing under the laws of the United
States of America, having a corporate trust office located in Los Angeles, California, and being
qualified to accept and administer the trusts hereby created, as trustee (the “Trustee”) and acting as
escrow agent hereunder (in such capacity, the “Escrow Agent”),
W I T N E S S E T H:
WHEREAS, the former Community Redevelopment Agency of the City of Grand Terrace (the
“RDA”) has heretofore issued its (a) Community Redevelopment Project Area, Tax Allocation Bonds,
Issue of 2011A in the original aggregate principal amount of $15 ,175,000, which are currently
outstanding in the principal amount of $13,095,000 (the “Series 2011A Bonds”), and its
(b) Community Redevelopment Project Area, Taxable Tax Allocation Bonds, Issue of 2011B in the
original aggregate principal amount of $5,650,000, which are currently outstanding in the principal
amount of $3,735,000 (the “Series 2011B Bonds” and together with the Series 2011A Bonds, the
“Series 2011 Bonds”), pursuant to the terms of an Indenture of Trust, dated as of June 1, 2011 (“2011
Indenture”), by and between the RDA and U.S. Bank National Association (the “2011 Trustee”); and
WHEREAS, pursuant to Health & Safety Code Section 34191.4(c), because the Series 2011
Bonds were issued on June 17, 2011, the Agency may expend 20% of the proceeds of the Series 2011
Bonds in a manner consistent with the original bond covenants and must use the re maining 80% of the
proceeds of the Series 2011 Bonds to defease the Series 2011 Bonds; and
WHEREAS, on May 28, 2019, the Successor Agency adopted Resolution No. ___ approving
the execution of this Escrow Agreement to defease the Series 2011 Bonds; and
WHEREAS, the San Bernardino Countywide Oversight Board has approved the defeasance
provided for herein pursuant to Resolution No. __ adopted on ___; and
WHEREAS, the Department of Finance has issued a letter, attached as Exhibit G hereto,
approving Resolution No. ___ of the San Bernardino Countywide Oversight Board; and
WHEREAS, this Agreement is for the purpose of using unspent Series 2011 Bond proceeds,
together with other funds of the Agency, which will, among other things, be sufficient to pay scheduled
principal and interest on each series of Series 2011 Bonds to the first optional redemption date set forth
in the 2011 Indenture and to redeem each series of the Series 2011 Bonds, at a redemption price equal
to the sum of the principal amount of the applicable series of the Series 2011 Bonds plus a premium,
if any, plus accrued interest thereon to the redemption date for each applicable series, such amount for
each series hereinafter referred to as the “Redemption Price”; and
WHEREAS, this Agreement contemplates the setting aside of funds in order to provide for
the payment of scheduled principal and interest through and including the first optional redemption
date and the Redemption Price related to the Series 2011A Bonds and the Series 2011B Bonds and that
such funds shall be deposited in separate special escrow funds with respect to each series of the Series
2011 Bonds to be created and maintained by the Escrow Agent hereunder (to be referred to herein as
G.8.b
Packet Pg. 194 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
2
the “2011A Escrow” and the “2011B Escrow”, respectively, and collectively as the “Refunding
Escrows”); and
WHEREAS, the Agency has taken action to cause to be delivered to the Escrow Agent for
deposit in or credit to the Refunding Escrows with respect to each series of the Series 2011 Bonds,
moneys in amounts that have been verified by Causey, Demgen & Moore, P.C. in its Verification
Report, dated ___ (“Report”), to be sufficient, if held invested in part and [uninvested] in part as
provided herein, to pay on September 1, 2019 the regularly scheduled principa l and interest payment
coming due on the Series 2011A Bonds maturing on September 1, 2019 and to pay the Redemption
Price of the Series 2011A Bonds maturing after September 1, 2019 (collectively the “2011A
Redemption Price”) and to pay the regularly scheduled payments of principal and interest coming due
on the Series 2011B Bonds through and including September 1, 2021 and to pay the Redemption Price
of the Series 2011B Bonds maturing after September 1, 2021 (collectively, the “2011B Redemption
Price”) on September 1, 2021.
NOW, THEREFORE, the Agency and the Escrow Agent hereby agree as follows:
Section 1. Agency Instructions; Establishment, Funding and Maintenance of 2011A
Escrow; Notice of Redemption.
(a) The Agency hereby instructs the Trustee to transfer the following amounts
from the 2011 Indenture to the Escrow Agent for deposit in the 2011A Escrow as described below:
(i) $____ from the 2011A Subaccount of the Redevelopment Fund;
(ii) $____ from the Reserve Account; and
(iii) $___ from the ___ Fund.
The term “2011A Subaccount of the Redevelopment Fund” is hereby defined to
include the fund wherein the bond proceeds of the Series 2011A Bonds are held at the Agency,
which may be held under a bond proceeds agreement with the City of Grand Terrace.
(b) The Agency has heretofore or concurrently herewith transferred $____ to the
Escrow Agent for deposit in the 2011A Escrow described below, constituting certain moneys in the
Redevelopment Obligation Retirement Fund;
(c) The Escrow Agent hereby accepts and acknowledges receipt of $____ to secure
the payment of the 2011A Redemption Price on September 1, 2019. The Escrow Agent agrees to
establish and maintain the 2011A Escrow until the 2011A Redemption Price has been paid in full, and
to hold the moneys therein at all times as a special and separate trust fund (wholly segregated from all
other securities, investments or moneys on deposit with the Escrow Agent). All moneys in the 2011A
Escrow are hereby irrevocably pledged to secure the payment of the 2011A Redemption Price and
shall constitute a special fund for the payment thereof. Moneys in the 2011A Escrow shall be invested
as provided in Section 3 hereof.
(d) The Escrow Agent shall give notice of redemption [and defeasance] to the
owners of the Series 2011A Bonds at the addresses appearing on the bond registration books of the
Trustee on __________, 2019, which is not less than 30, nor more than 60, days prior to September 1,
2019, being the Redemption Date of the Series 2011A Bonds, and which is not more than 10 days
G.8.b
Packet Pg. 195 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
3
following the defeasance of the Series 2011A Bonds, in the manner provided in the 2011 Indenture.
The form of Notice of Redemption and Defeasance is attached hereto as Exhibit C. To the extent
agreed to by the 2011 Trustee and the City Manager for the Successor Agency, the 2011 Trustee may
provide for a notice which conditions redemption on the receipt of funds for the defeasance of the 2011
Bonds prior to the date set for redemption.
(e) [If notice of redemption and notice of defeasance will be provided separately,
including form of Notice of Defeasance in Exhibit D.]
Section 2. Establishment, Funding and Maintenance of 2011B Escrow; Notice of
Redemption.
(a) The Agency hereby instructs the Trustee to transfer the following amounts
from the 2011 Indenture to the Escrow Agent for deposit in the 2011B Escrow as described below:
(i) $____ from the 2011B Subaccount of the Redevelopment Fund;
(ii) $____ from the Reserve Account; and
(iii) $___ from the ___ Fund.
The term “2011B Subaccount of the Redevelopment Fund” is hereby defined to
include the fund wherein the bond proceeds of the Series 2011B Bonds are held at the Agency, which
may be held under a bond proceeds agreement with the City of Grand Terrace.
(b) The Agency has heretofore or concurrently herewith transferred $____ to the
Escrow Agent for deposit in the 2011B Escrow described below, constituting certain moneys in the
Redevelopment Obligation Retirement Fund;
(c) The Escrow Agent hereby accepts and acknowledges receipt of $____ to secure
the payment of the 2011B Redemption Price on September 1, 2021. The Escrow Agent agrees to
establish and maintain the 2011B Escrow until the 2011B Redemption Price has been paid in full and
to hold the moneys therein at all times as a special and separate trust fund (wholly segregated from all
other securities, investments or moneys on deposit with the Escrow Agent). All moneys in the 2011B
Escrow are hereby irrevocably pledged to secure the payment of the 2011B Redemption Price and shall
constitute a special fund for the payment thereof. Moneys in the 2011B Escrow shall be invested as
provided in Section 3 hereof.
(d) The Escrow Agent shall give notice of redemption of the Series 2011B Bonds
to the owners of the Series 2011B Bonds at the addresses appearing on the bond registration books of
the Trustee not less than 30, nor more than 60, days prior to September 1, 2021, being the Redemption
Date of the Series 2011B Bonds, in the manner provided in the 2011 Indenture. The form of Notice
of Redemption is attached hereto as Exhibit E.
(e) The Escrow Agent is instructed to post a Notice of Defeasance of the Series
2011B Bonds with the EMMA platform of the Municipal Securities Rulemaking Board. A form of the
Notice of Defeasance is attached as Exhibit F hereto, and shall be posted within 10 days following the
defeasance of the Series 2011B Bonds on ________.
G.8.b
Packet Pg. 196 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
4
Section 3. Cash Deposit in the 2011A Escrow and 2011B Escrow.
(a) The Agency hereby directs the Escrow Agent to accept the cash deposit of
$____ with respect to the 2011A Escrow and invest $____ as provided on Exhibit A hereto with respect
to the 2011A Escrow and by this reference incorporated herein and hold $___ uninvested. The amount
deposited, as invested, shall be sufficient to pay the 2011A Redemption Price on September 1, 2019.
In its Report, Causey Demgen & Moore, P.C. has verified the sufficiency of funds in the 2011A Escrow
to pay the 2011A Redemption Price on September 1, 2019.
(b) The Agency hereby directs the Escrow Agent to accept the cash deposit of
$____ with respect to the 2011B Escrow and invest $____ as provided on Exhibit A hereto with respect
to the 2011B Escrow and by this reference incorporated herein and hold $___ uninvested. The amount
deposited, as invested, shall be sufficient to make all required payments constituting the 2011B
Redemption Price to and including September 1, 2021. In its Report, Causey Demgen & Moore, P.C.
has verified the sufficiency of funds in the 2011B Escrow to pay the 2011B Redemption Price to and
including September 1, 2021.
Section 4. Payment and Redemption of the Series 2011 Bonds. The Agency hereby
requests and irrevocably instructs the Escrow Agent to transfer amounts from the 201 1A Escrow and
the 2011B Escrow to the 2011 Trustee to pay when due the scheduled payments of principal of and
interest on the Series 2011 Bonds as they become due and payable through and including the respective
Redemption Dates of the Series 2011 Bonds and to pay the 2011A Redemption Price on September 1,
2019 and the 2011B Redemption Price on September 1, 2021 as provided in Exhibit B hereto with
respect to each series and by this reference incorporated herein. Upon payment in full of the principal
of, interest on and the Redemption Price of the Series 2011 Bonds, the Escrow Agent shall transfer any
moneys remaining in the 2011A Escrow or 2011B Escrow to the Agency after provision for payment
of amounts due the Escrow Agent pursuant to Section 5 and 11 he reof, and this Agreement shall
terminate.
Section 5. Fees and Costs.
(a) The Agency shall pay to the Escrow Agent from time to time reasonable
compensation for all services rendered under this Agreement. The parties hereto agree that the duties
and obligations of the Escrow Agent shall be as expressly provided herein, and no implied duties or
obligations shall be read into this Agreement against the Escrow Agent.
(b) The Agency shall pay to the Escrow Agent additional fees and reimbursements
for costs incurred, including but not limited to legal and accountants’ services, involving this
Agreement.
(c) The fees of and the costs incurred by the Escrow Agent shall in no event be
deducted or payable from, or constitute a lien against, the Refunding Escrows, except as otherwise
provided herein.
Section 6. Merger or Consolidation. Any company into which the Escrow Agent may be
merged or converted or with which it may be consolidated or any company resulting from any merger,
conversion or consolidation to which it shall be a party or any company t o which the Escrow Agent
may sell or transfer all or substantially all of its corporate trust business, provided such company shall
G.8.b
Packet Pg. 197 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
5
be eligible under this Agreement, shall be the successor of such Escrow Agent without the execution
or filing of any paper or any further act, notwithstanding anything herein to the contrary.
Section 7. Resignation of Escrow Agent. The Escrow Agent may at any time resign by
giving written notice to the Agency of such resignation. The Agency shall promptly appoint a
successor Escrow Agent upon receipt of such notice. Resignation of the Escrow Agent will be effective
only upon acceptance of appointment of a successor Escrow Agent. If the Agency does not appoint a
successor within 60 days of the receipt of such notice of resignation, the Escrow Agent may petition
any court of competent jurisdiction for the appointment of a successor Escrow Agent, which court may
thereupon, after such notice, if required by law, appoint a successor Escrow Agent. After receiving a
notice of resignation of an Escrow Agent, the Agency may appoint a temporary Escrow Agent to
replace the resigning Escrow Agent until the Agency appoints a successor Escrow Agent. Any such
temporary Escrow Agent so appointed by the Agency shall immediately and without further act be
superseded by the successor Escrow Agent so appointed.
Section 8. Severability. If any section, paragraph, sentence, clause or provision of this
Agreement shall for any reason be held to be invalid or unenforceable, the invalidity or
unenforceability of such section, paragraph, sentence, clause or provision shall not affect any of the
remaining provisions of this Agreement.
Section 9. Execution of Counterparts. This Agreement may be executed in any number
of counterparts, each of which shall for all purposes be deemed to be an original and all of which shall
together constitute but one and the same instrument.
Section 10. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
Section 11. Definitions. Any capitalized term used but not otherwise defined in this
Agreement shall have the meaning assigned to such term in the Indenture.
Section 12. Indemnification. The Agency agrees to indemnify, hold harmless and defend
the Escrow Agent and its officers, directors, employees and agents to the maxi mum extent permitted
by law against any and all losses, damages, claims, actions, liabilities, costs and expenses of whatever
nature, kind or character (including, without limitation, attorneys’ fees, litigation and court costs,
amounts paid in settlement and amounts paid to discharge judgments) which may be imposed on, or
incurred by or asserted against the Escrow Agent directly or indirectly arising out of or related to the
acceptance and performance by the Escrow Agent of its duties hereunder. This indemnification shall
apply whether any such claim, suit, investigation, proceeding or action is based upon (i) the
interference with or breach of or alleged interference with or alleged breach of any existing contract in
connection with the Series 2011 Bonds, (ii) any untrue statement or alleged untrue statement of a
material fact or omission of a material fact required to be stated in any offering document with respect
to the Series 2011 Bonds necessary to make the statements therein, in light of the circumstances under
which they were made, not misleading, or (iii) any other wrongful act or alleged wrongful act of the
Agency related to the redemption of the Series 2011 Bonds; provided, however, that this
indemnification shall not cover any losses or expenses incurred by the Escrow Agent as a result of its
negligence or willful misconduct. In addition to the foregoing, the prevailing party in any lawsuit shall
be entitled to attorneys’ fees and costs incurred in any judgment proceeding to collect or enforce th e
judgment. This provision is separate and severable and shall survive the merger of this Agreement
into any judgment on this Agreement.
G.8.b
Packet Pg. 198 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
6
The agreements of the Agency hereunder shall survive the resignation or removal of the Escrow
Agent or termination of this Agreement.
Section 13. Immunities and Liability of Escrow Agent.
(a) The Escrow Agent undertakes to perform only such duties as are expressly and
specifically set forth in this Agreement and no implied duties or obligations shall be read into this
Agreement against the Escrow Agent.
(b) The Escrow Agent shall not have any liability hereunder except to the extent
of its own negligence or willful misconduct. In no event shall the Escrow Agent be liable for any
special, indirect or consequential damages, even if the Escrow Agent or the Agency knows of the
possibility of such damages. The Escrow Agent shall have no duty or responsibility under this
Agreement in the case of any default in the performance of the covenants or agreements contained in
the Indenture. The Escrow Agent is not required to resolve conflicting demands to money or property
in its possession under this Agreement.
(c) The Escrow Agent may consult with counsel of its own choice (which may be
counsel to the Agency) and the opinion of such counsel shall be full and complete authorization to take
or suffer in good faith any action hereunder in accordance with such opinion of counsel.
(d) The Escrow Agent shall not be responsible for any of the recitals or
representations contained herein or in the Indenture, other than recitals or representations specifically
made by the Escrow Agent.
(e) The Escrow Agent may engage or be interested in any financial or other
transaction with the Agency.
(f) The Escrow Agent shall not be liable for the accuracy of any calculations
provided as to the sufficiency of the moneys or securities deposited with it to pay the principal of or
interest or premium on the Series 2011 Bonds.
(g) The Escrow Agent shall not be liable for any action or omission of the Agency
under this Agreement or the Indenture.
(h) Whenever in the administration of this Agreement the Escrow Agent shall
deem it necessary or desirable that a matter be proved or established prior to taking or suffering any
action hereunder, such matter (unless other evidence in r espect thereof be herein specifically
prescribed) may, in the absence of negligence or willful misconduct on the part of the Escrow Agent,
be deemed to be conclusively proved and established by a certificate of any authorized representative
of the Agency, and such certificate shall, in the absence of negligence or willful misconduct on the part
of the Escrow Agent, be full warrant to the Escrow Agent for any action taken or suffered by it under
the provisions of this Agreement upon the faith thereof.
(i) The Escrow Agent may conclusively rely as to the truth and accuracy of the
statements and correctness of the opinions and the calculations provided to it in connection with this
Agreement and shall be protected in acting, or refraining from acting, upon any writ ten notice,
instruction, request, certificate, document or opinion furnished to the Escrow Agent in connection with
this Agreement and reasonably believed by the Escrow Agent to have been signed or presented by the
G.8.b
Packet Pg. 199 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
7
proper party, and it need not investigate any fact or matter stated in such notice, instruction, request,
certificate or opinion.
(j) No provision of this Agreement shall require the Escrow Agent to expend or
risk its own funds or otherwise incur any financial liability in the performance or exercise of any of its
duties hereunder, or in the exercise of its rights or powers.
(k) The Agency acknowledges that to the extent regulations of the Comptroller of
the Currency or other applicable regulatory entity grant the Agency the right to receive brokerage
confirmations of security transactions as they occur, the Agency specifically waives receipt of such
confirmations to the extent permitted by law. The Escrow Agent will furnish the Agency periodic cash
transaction statements which include detail for all inve stment transactions made by the Escrow Agent
hereunder.
(l) If the Escrow Agent learns that the Department of the Treasury or the Bureau
of Public Debt will not, for any reason, accept a subscription of securities that is to be submitted
pursuant to this Agreement, the Escrow Agent shall promptly request alternative written investment
instructions from the Agency with respect to escrowed funds which were to be invested in
securities. The Escrow Agent shall follow such instructions and, upon the maturity of any such
alternative investment, the Escrow Agent shall hold funds uninvested and without liability for interest
until receipt of further written instructions from the Agency. In the absence of investment instructions
from the Agency, the Escrow Agent shall not be responsible for the investment of such funds or interest
thereon. The Escrow Agent may conclusively rely upon the Agency’s selection of an alternative
investment as a determination of the alternative investment’s legality and suitability and shall not be
liable for any losses related to the alternative investments or for compliance with any yield restriction
applicable thereto.
(m) The Escrow Agent may execute any of the trusts or powers hereunder or
perform any duties hereunder either directly or by or through agents, attorneys, custodians or nominees
appointed with due care, and shall not be responsible for any willful misconduct or negligence on the
part of any agent, attorney, custodian or nominee so appointed.
(n) The Escrow Agent shall incur no liability for losses arising from any
investment made pursuant to this Agreement.
Section 14. Termination of Agreement. Upon payment in full of the principal of and
interest on the Series 2011 Bonds and all of the fees and expenses of the Escrow Agent as described
above, all obligations of the Escrow Agent under this Agreement shall cease and terminate, except for
the obligation of the Escrow Agent to pay or cause to be paid to the owners of the Series 2011 Bonds
not presented for payment all sums due thereon and the obligation of the Agency to pay to the Escrow
Agent any amounts due and owing to the Escrow Agent hereunder; provided, however, the obligations
of the Escrow Agent with respect to the payment of the respective series of Series 2011 Bonds shall
cease and terminate two years after the date on which the same shall have become due as described
hereunder and in accordance with the Indenture.
Section 15. Substitution or Withdrawal of Federal Securities. The Agency may at any time
direct the Escrow Bank to substitute federal securities described herein with federal securities
permitted under the 2011 Indenture for discharge of the Series 2011 Bonds (“Federal Securities”) for
any or all of the Federal Securities then deposited in the Refunding Escrows, or to withdraw and
G.8.b
Packet Pg. 200 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
8
transfer to the Agency any portion of the Federal Securities then deposited in the Refunding Escrows,
provided that any such direction and substitution or withdrawal shall be accompanied by: (a) a
certification of an independent certified public accountant or firm of certified public accountants of
favorable national reputation experienced in the refunding of obligations of political subdivisions that
the Federal Securities then to be so deposited in the Refunding Escrows together with interest to be
derived therefrom, or in the case of withdrawal, the Federal Securities to be remaining in the Refunding
Escrows following such withdrawal together with the interest to be derived therefrom, shall be in an
amount at all times at least sufficient to make the payments specified in Section 3 hereof; and (b) an
opinion of Bond Counsel that the substitution or withdrawal will not affect, for Federal income tax
purposes the exclusion from gross income for federal income tax purposes of the interest on the Series
2011A Bonds and that such substitution is consistent with the Indenture. In the event that, following
any such substitution of Federal Securities pursuant to this Section 15, there is an amount of moneys
or Federal Securities in excess of an amount sufficient to make the payments required by Section 3
hereof, such excess shall be transferred by the Escrow Bank to the Agency.
G.8.b
Packet Pg. 201 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
9
IN WITNESS WHEREOF, the Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace and U.S. Bank National Association, ha ve caused this
Agreement to be executed each on its behalf as of the day and year first above written.
SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY
OF GRAND TERRACE
By:
City Manager, acting for the Agency
U.S. BANK NATIONAL ASSOCIATION,
as Escrow Agent
By:
Authorized Officer
G.8.b
Packet Pg. 202 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
SCHEDULE I
DEFEASANCE ESCROW CASH FLOW
The cash flow for the Defeasance Escrow is set forth on Exhibit A to the Verification Report
prepared by Causey, Demgen and Moore, attached hereto and incorporated herein by reference as
though fully set forth herein and made a part hereof.
G.8.b
Packet Pg. 203 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
A-1
EXHIBIT A
G.8.b
Packet Pg. 204 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
B-1
EXHIBIT B
Schedule of Payments to Redemption for 2011A Bonds
Period Ending Accrued Interest Principal
Redemption
Price Total
Schedule of Payments to Redemption for 2011B Bonds
Period Ending Accrued Interest Principal
Redemption
Price Total
G.8.b
Packet Pg. 205 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
C-1
EXHIBIT C
NOTICE OF DEFEASANCE & REDEMPTION
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT PROJECT AREA,
TAX ALLOCATION BONDS, ISSUE OF 2011A
Redemption Date on September 1, 2019, at 101% for 2022 and 2033; 100% for 2019
Rate Maturity
Date
CUSIP1 Principal
Amount
4.375% 9/1/2019 386485 BQ 8 $340,000
5.100 9/1/2022* 386485 BT 2 1,140,000
6.000 9/1/2033* 386485 BV 7 11,615,000
*Term Bond
OWNERS of the above-described Bonds (the “Bonds”) are hereby NOTIFIED that, pursuant
to an Escrow Agreement dated as of July 1, 2019, by and among the SUCCESSOR AGENCY TO
THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE (the
“Agency”) and U.S. BANK NATIONAL ASSOCIATION, as Escrow Bank (the “Escrow Bank”), the
Agency has deposited in an Escrow Fund with the Escrow Bank sufficient monies, as invested, to pay
all of the principal of, and interest on the Bonds as the same shall become due and payable to and
including September 1, 2019, the date of early redemption of the Bonds, all as set forth above. As a
result of the deposit of said monies to the Escrow Fund, the Bonds are defeased as of __, 2019.
Pursuant to the terms of the Indenture of Trust dated as of June 1, 2011 (the “Indenture”) by
and between the former Community Redevelopment Agency of the City of Grand Terrace, now known
as the Agency, and U.S. Bank National Association, as trustee (the “Trustee”), $12,755,000 principal
amount of the above-described Bonds are hereby called for optional redemption on September 1, 2019
(the “Redemption Date”) at a redemption price equal to 100% of the principal amount thereof plus
accrued interest to the Redemption Date. All of the Bonds outstanding under the Indenture are hereby
called for redemption on the Redemption Date.
The Escrow Bank shall collect interest on and the principal of such obligations and shall pay
the same, together with any such cash moneys held by the Escrow Bank, to owners of re cord of the
Bonds, in such amounts and at such times as shall be required to pay interest on and the principal of
the Bonds to the Redemption Date. Owners of the Bonds should surrender the Bond to Trustee for
payment at the following address:
U.S. Bank National Association
633 West Fifth Street, 24th Floor
Los Angeles, California 90071
Attention: Global Corporate Trust Department
1 The Agency, Trustee and the Escrow Bank shall not be responsible for the use of the CUSIP number(s) selected, nor
is any representation made as to their correctness indicated in the notice or as printed on any Bond. They are included
solely for the convenience of the owners of the Bonds.
G.8.b
Packet Pg. 206 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
2
The method of presentation and delivery of a Bond is at the option and risk of the holder of
each Bond. If mail is used, insured registered mail, return receipt requested is suggested.
The Bonds are now deemed to have been paid, and the owners thereof shall hereafter be limited
to the application of such cash moneys for the payment of interest on and the principal of such Bonds
as the same become due and payable as described above.
The Trustee may be obligated to withhold a percentage of the redemption price from any
bondowner who fails to furnish the Trustee with a valid taxpayer identification number or a
certification that such bondowner is not subject to backup withholding. bondowners who wish to avoid
the application of these provisions should submit a completed IRS Form W-9 when presenting their
Bonds.
Date: ____, 2019 By: U.S. BANK NATIONAL ASSOCIATION,
as Trustee & Escrow Bank
G.8.b
Packet Pg. 207 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
D-1
EXHIBIT D
NOTICE OF DEFEASANCE
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT PROJECT AREA,
TAX ALLOCATION BONDS, ISSUE OF 2011A
Redemption Date on September 1, 2019, at 101% for 2022 and 2033; 100% for 2019
Rate Maturity
Date
CUSIP2 Principal
Amount
4.375% 9/1/2019 386485 BQ 8 $340,000
5.100 9/1/2022* 386485 BT 2 1,140,000
6.000 9/1/2033* 386485 BV 7 11,615,000
*Term Bond
NOTICE IS HEREBY GIVEN to the owners of the bonds described above (the “Bonds”), that
pursuant to the Escrow Agreement (the “Agreement”) entered into and dated as of July 1, 2019, by and
among the SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE (the “Agency”) and U.S. BANK NATIONAL ASSOCIATION,
a national banking association organized and existing under the laws of the United States of America
having a corporate trust office in Los Angeles, California, as escrow agent, 2011 Trustee, and Trustee
(as those terms are defined in the Agreement) (collectively, the “Escrow Bank”), that:
The Agency has deposited in an Escrow Fund with the Escrow Bank sufficient monies, as
invested, to pay all of the principal of, and interest on the Bonds as the same shall become due and
payable to and including September 1, 2019, the date of early redemption of the Bonds, all as set forth
above. As a result of the deposit of said monies to the Escrow Fund, the Bonds are defeased as of __,
2019
The Escrow Bank has been instructed by the Agency to redeem the Bonds on September 1,
2019 at the redemption price of 100%.
Date: ____, 2019 By: U.S. BANK NATIONAL ASSOCIATION,
as Escrow Bank
THIS IS NOT A NOTICE OF REDEMPTION
2 The Agency and the Escrow Bank shall not be responsible for the use of the CUSIP number(s) selected, nor is any
representation made as to their correctness indicated in the notice or as printed on any Bond. They are included solely
for the convenience of the owners of the Bonds.
G.8.b
Packet Pg. 208 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
C-1
EXHIBIT E
NOTICE OF REDEMPTION
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT PROJECT AREA,
TAXABLE TAX ALLOCATION BONDS, ISSUE OF 2011B (TAXABLE)
Notice is hereby given that, pursuant to the terms of the Indenture of Trust dated as of June 1,
2011 (the “Indenture”) by and between the former Community Redevelopment Agency of the City of
Grand Terrace, now known as the Successor Agency (the “Successor Agency”) and U.S. Bank National
Association (the “Trustee”), $2,580,000 principal amount of the below-described outstanding bonds
(the “Bonds”) are hereby called for optional redemption on September 1, 2021 (the “Redemption
Date”) at a redemption price equal to 100% of the principal amount thereof plus accrued interest to the
Redemption Date. All of the Bonds Outstanding under the Indenture are hereby called for redemption
on the Redemption Date.
The stated CUSIP numbers, interest rates, maturity dates and principal amounts of the Bonds
to be redeemed are as follows:
Rate Maturity
Date
CUSIP3 Principal
Amount
7.100% 9/1/2020* 386485 BW 5 $2,660,000
7.700 9/1/2026* 386485 BX 3 2,990,000
*Term Bond
The Bonds called for redemption will be redeemed at the principal payment office of U.S. Bank
National Association, as Trustee and paying agent, upon surrender of such Bonds on or after the
Redemption Date, and interest shall cease to accrue on and after t he Redemption Date.
Presentation and delivery address for first class mail, by registered mail, express mail, or
delivered in person:
U.S. Bank National Association
633 West Fifth Street, 24th Floor
Los Angeles, California 90071
Attention: Global Corporate Trust Department
The method of presentation and delivery of a Bond is at the option and risk of the holder of
each Bond. If mail is used, insured registered mail, return receipt requested is suggested.
The Trustee may be obligated to withhold a percentage of the redemption price from any
bondowner who fails to furnish the Trustee with a valid taxpayer identification number or a
certification that such bondowner is not subject to backup withholding. bondowners who wish to avoid
3 The Successor Agency and the Trustee shall not be responsible for the use of the CUSIP number(s) selected, nor is
any representation made as to their correctness indicated in the notice or as printed on any Bon d. They are included
solely for the convenience of the owners of the Bonds.
G.8.b
Packet Pg. 209 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
2
the application of these provisions should submit a completed IRS Form W-9 when presenting their
Bonds.
Date: ____, 2021 By: U.S. BANK NATIONAL ASSOCIATION,
as Trustee
[Other Provisions Requested by Trustee]
G.8.b
Packet Pg. 210 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
09999.0009/512589.6
EXHIBIT F
NOTICE OF DEFEASANCE
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT PROJECT AREA,
TAXABLE TAX ALLOCATION BONDS, ISSUE OF 2011B (TAXABLE)
Redemption Date on September 1, 2021, at 100%
Rate Maturity
Date
CUSIP4 Principal
Amount
7.100% 9/1/2020* 386485 BW 5 $2,660,000
7.700 9/1/2026* 386485 BX 3 2,990,000
*Term Bond
NOTICE IS HEREBY GIVEN to the owners of the bonds described above (the “Bonds”), that
pursuant to the Escrow Agreement (the “Agreement”) entered into and dated as of July 1, 2019, by and
among the SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE (the “Agency”) and U.S. BANK NATIONAL ASSOCIATION,
a national banking association organized and existing under the laws of the United States of America
having a corporate trust office in Los Angeles, California, as escrow agent, 2011 Trustee, and Trustee
(as those terms are defined in the Agreement) (collectively, the “Escrow Bank”), that:
The Agency has deposited in an Escrow Fund with the Escrow Bank sufficient monies, as
invested, to pay all of the principal of, and interest on the Bonds as the same shall become due and
payable to and including September 1, 2021, the date of early redemption of the Bonds, all as set forth
above. As a result of the deposit of said monies to the Escrow Fund, the Bonds are defeased as of __,
2019.
The Escrow Bank has been instructed by the Agency to redeem the Bonds on September 1,
2021 at the Redemption price of 100%.
Date: ____, 2019 By: U.S. BANK NATIONAL ASSOCIATION,
as Escrow Bank
THIS IS NOT A NOTICE OF REDEMPTION
4 The Agency and the Escrow Bank shall not be responsible for the use of the CUSIP number(s) selected, nor is any
representation made as to their correctness indicated in the notice or as printed on any Bond. They are included solely
for the convenience of the owners of the Bonds.
G.8.b
Packet Pg. 211 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
09999.0009/512589.6
EXHIBIT H
DOF LETTER
G.8.b
Packet Pg. 212 Attachment: Exhibit B - Escrow Agreement for 2011A & B TABs Defeasance (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation
19900 MacArthur Blvd., Suite 1100 Irvine, CA 92612 phone: 949.660.7300 fax: 949.474.8773 www.fieldman.com
THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF GRAND
TERRACE
DEBT SERVICE SAVINGS SUMMARY REPORT
FOR THE
DEFEASANCE OF 2011A AND 2011B
TAX ALLOCATION BONDS
Exhibit C
G.8.c
Packet Pg. 213 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
Page 1
Defeasance of 2011A and 2011B Bonds
The Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (the
“Agency”) intends to defease its outstanding Tax Allocation Bonds Issue of 2011A (“2011A Bonds”) and
Taxable Tax Allocation Bonds 2011B (“2011B Bonds, and together “the Bonds”).
The Agency intends to defease the $12,755,000 outstanding par on the 2011A Bonds and the
$3,375,000 outstanding par on the 2011B Bonds, which will remain after the principal payments on
September 1, 2019.
Upon the defeasance of the Successor Agency’s 2011A and 2011B Bonds, there will be no debt service
due on the Bonds. This results in a reduction in debt service payments of $24.5 million over the
remaining life of the Bonds, beginning in Fiscal Year 2019‐20, or approximately $1.75 million on average
per year. The City will benefit receiving a 28.74% share of these savings.
Present Value Savings Analysis
As the City’s Municipal Advisor, Fieldman Rolapp & Associates, Inc. prepared a Debt Service Savings
Analysis reflecting the contemplated defeasance of the Bonds. Per the analysis, the projected total gross
savings from the defeasance are $24.57 million, with the City’s share being $7.06 million. To calculate
the present value savings from the defeasance, a discount rate, which was equal to the arbitrage yield
on a hypothetical bond financed refunding of the 2011A and 2011B Bonds, was utilized along with
current market rates as of March 12, 2019. The arbitrage yield was then used to discount the Gross Debt
Service Savings to the September 1, 2019 defeasance date. The Net Present Value Savings were then
arrived at by accounting for the use of all prior funds on hand that are contributed as a source of funds
toward the defeasance of the Bonds. This results in Net Present Value savings of $3.08 million, or
24.14% of the defeased par of the 2011A Bonds, and $150,249, or 4.45% of the defeased par of the
Series B Bonds. The total combined Net Present Value Savings are $3.23 million or 20.02% of the
defeased par amount of the Bonds.
G.8.c
Packet Pg. 214 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
Debt Service Savings Analysis
Defeasance of Series 2011A Defeasance of Series 2011B Total
Par Defeased $12,755,000 $3,375,000 $16,130,000
Final Maturity of Defeased Bonds 9/1/2033 9/1/2026 ‐
Average Coupon of Defeased Bonds 5.98%7.68%6.17%
Net Present Value Savings ($) $3,078,694 $150,249 $3,228,943
Present Value Savings (%)24.14%4.45%20.02%
Total Gross Debt Service Savings $20,082,620 $4,488,805 $24,571,425
City's Share of Total Gross Debt Service Savings $5,771,544 $1,290,038 $7,061,582
(1) Preliminary cash flows. Assumes Defeasance Date of 9/1/19
Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace
Defeasance of 2011A Tax Allocation Bonds and 2011B Tax Allocation Bonds (1)
Page 2
G.8.c
Packet Pg. 215 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
Defeasance Date 9/1/2019
Arbitrage Yield 2.93%
Period Ending Gross Savings Debt
Service Savings
Present Value of Debt
Service Savings
Gross Savings
Debt Service
Savings
Present Value of
Debt Service
Savings
Gross Savings Present Value of
Debt Service Savings
3/1/2020 $377,520 $372,108 $128,783 $126,936 $506,303 $499,044
9/1/2020 $737,520 $716,526 $513,783 $499,157 $1,251,303 $1,215,683
3/1/2021 $368,340 $352,725 $115,115 $110,235 $483,455 $462,960
9/1/2021 $748,340 $706,342 $525,115 $495,645 $1,273,455 $1,201,987
3/1/2022 $358,650 $333,669 $99,330 $92,411 $457,980 $426,080
9/1/2022 $758,650 $695,690 $539,330 $494,571 $1,297,980 $1,190,261
3/1/2023 $348,450 $314,951 $82,390 $74,469 $430,840 $389,421
9/1/2023 $768,450 $684,617 $557,390 $496,582 $1,325,840 $1,181,199
3/1/2024 $335,850 $294,922 $64,103 $56,291 $399,953 $351,212
9/1/2024 $775,850 $671,534 $579,103 $501,240 $1,354,953 $1,172,774
3/1/2025 $322,650 $275,265 $44,275 $37,773 $366,925 $313,038
9/1/2025 $787,650 $662,341 $599,275 $503,935 $1,386,925 $1,166,275
3/1/2026 $308,700 $255,867 $22,908 $18,987 $331,608 $274,854
9/1/2026 $803,700 $656,599 $617,908 $504,812 $1,421,608 $1,161,411
3/1/2027 $293,850 $236,625 $0 $293,850 $236,625
9/1/2027 $1,458,850 $1,157,910 $0 $1,458,850 $1,157,910
3/1/2028 $258,900 $202,547 $0 $258,900 $202,547
9/1/2028 $1,498,900 $1,155,833 $0 $1,498,900 $1,155,833
3/1/2029 $221,700 $168,507 $0 $221,700 $168,507
9/1/2029 $1,531,700 $1,147,503 $0 $1,531,700 $1,147,503
3/1/2030 $182,400 $134,690 $0 $182,400 $134,690
9/1/2030 $1,572,400 $1,144,462 $0 $1,572,400 $1,144,462
3/1/2031 $140,700 $100,940 $0 $140,700 $100,940
9/1/2031 $1,615,700 $1,142,502 $0 $1,615,700 $1,142,502
3/1/2032 $96,450 $67,224 $0 $96,450 $67,224
9/1/2032 $1,656,450 $1,137,975 $0 $1,656,450 $1,137,975
3/1/2033 $49,650 $33,620 $0 $49,650 $33,620
9/1/2033 $1,704,650 $1,137,752 $0 $1,704,650 $1,137,752
$20,082,620 $15,961,244 $4,488,805 $4,013,044 $24,571,425 $19,974,288
2011A 2011B Total
$15,961,244 $4,013,044 $19,974,288
($12,882,550) ($3,862,795) ($16,745,345)
$0 $0 $0
$3,078,694 $150,249 $3,228,943
Plus: Refunding funds on hand
Net Present Value Savings
Summary of Present Value Savings
2011A Bonds 2011B Bonds Total
Assumptions
Appendix A: Present Value Savings Summary
Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace
Defeasance of 2011A Tax Allocation Bonds and 2011B Tax Allocation Bonds
Present Value of savings from cash flow
Less: Prior funds on hand
A‐1
G.8.c
Packet Pg. 216 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
Bond Year Ended2011A ‐ Existing Debt Service2011A ‐ Debt Service After Defeasance2011A ‐ Annual Debt Service Savings2011B ‐ Existing Debt Service2011B ‐ Debt Service After Defeasance2011B ‐ Annual Debt Service SavingsTotal Existing Debt ServiceTotal Debt Service After DefeasanceTotal Annual Debt Service Savings After DefeasanceCity's Share of Total Annual Debt Service Savings upon Defeasance9/1/2020$1,115,040‐ $1,115,040$642,565‐ $642,565$1,757,605‐ $1,757,605$505,1189/1/2021$1,116,680‐ $1,116,680$640,230‐ $640,230$1,756,910‐ $1,756,910$504,9189/1/2022$1,117,300‐ $1,117,300$638,660‐ $638,660$1,755,960‐ $1,755,960$504,6459/1/2023$1,116,900‐ $1,116,900$639,780‐ $639,780$1,756,680‐ $1,756,680$504,8529/1/2024$1,111,700‐ $1,111,700$643,205‐ $643,205$1,754,905‐ $1,754,905$504,3429/1/2025$1,110,300‐ $1,110,300$643,550‐ $643,550$1,753,850‐ $1,753,850$504,0399/1/2026$1,112,400‐ $1,112,400$640,815‐ $640,815$1,753,215‐ $1,753,215$503,8569/1/2027$1,752,700‐ $1,752,700‐ $0 $1,752,700‐ $1,752,700$503,7089/1/2028$1,757,800‐ $1,757,800‐ $0 $1,757,800‐ $1,757,800$505,1749/1/2029$1,753,400‐ $1,753,400‐ $0 $1,753,400‐ $1,753,400$503,9109/1/2030$1,754,800‐ $1,754,800‐ $0 $1,754,800‐ $1,754,800$504,3129/1/2031$1,756,400‐ $1,756,400‐ $0 $1,756,400‐ $1,756,400$504,7729/1/2032$1,752,900‐ $1,752,900‐ $0 $1,752,900‐ $1,752,900$503,7669/1/2033$1,754,300‐ $1,754,300‐ $0 $1,754,300‐ $1,754,300$504,168Total$20,082,620$0 $20,082,620$4,488,805$0$4,488,805$24,571,425$0$24,571,425$7,061,582Appendix B: Bond Debt Service Savings SummarySuccessor Agency to the Community Redevelopment Agency of the City of Grand TerraceDefeasance of 2011A Tax Allocation Bonds and 2011B Tax Allocation BondsB‐1G.8.c
Packet Pg. 217 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
EntityWtd Avgon 1%*City of Grand Terrace28.74%ERAF29.38%San Bernardino Community College6.22%Colton Unified School District35.67%100.00%Source: HdL, Coren & ConeAppendix C: Distribution of Residual RevenueSuccessor Agency to the Community Redevelopment Agency of the City of Grand TerraceDefeasance of 2011A Tax Allocation Bonds and 2011B Tax Allocation BondsC‐1G.8.c
Packet Pg. 218 Attachment: Exhibit C - Debt Service Savings Analysis-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs))
To: Cynthia Fortune, Finance Director
City of Grand Terrace
From: David Schey, HdL Coren & Cone
Subject: Enhanced Revenue to City of Grand Terrace due to 2019 Bond Defeasance
Date: May 13, 2019
The Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (the
“Agency”) received approval of their Last and Final ROPS from the Department of Finance (the
“DOF”) on August 6, 2018. This document established the amounts payable as enforceable
obligations for all Redevelopment Property Tax Trust Fund (the “RPTTF”) revenue allocations
through their maturity. The Agency is proposing to finance the full defeasance of the debt service
on the existing 2011A and 2011B bonds that had been issued by the Community Redevelopment
Agency of the City of Grand Terrace (the “Former Agency”) prior to the dissolution of
redevelopment agencies by the State of California. The full and immediate defeasance of the debt
service on the 2011A and 2011B bonds will result in a larger amount of revenue being allocated to
the City of Grand Terrace. The means by which this occurs is outlined below.
Allocation of Tax Increment after Dissolution of Redevelopment
As of February 1, 2012, the allocation of tax increment revenue has been dictated by the legislation
adopted as ABx1 26. Allocations of revenue to the Agency is now made on January 2 and June 1
of each fiscal year. All tax increment revenue is deposited by the County Auditor Controller (the
“CAC”) in the RPTTF for allocation on these two dates. The tax increment revenue available for
allocation on January 1 consists of revenues collected after June 1 of the previous fiscal year and
for collections in November and December of the current fiscal year. The tax increment revenues
available for allocation on June 1 include revenues collected from January 1 to June 1 of the current
fiscal year.
From the collected tax increment revenues deposited in the RPTTF for each allocation date, the
CAC deducts its own administrative charges and then calculates and deducts amounts owed to
taxing entities for payments required by the former Section 33676 of the Health & Safety Code; for
tax sharing agreements entered into pursuant to Section 33401 of the Health & Safety Code; and,
for statutory tax sharing obligations required by Sections 33607.5 and 33607.7 of the Health &
Safety Code. The amount remaining after these reductions, if any, is what is available for payment
by the Successor Agency of debt obligations of the Former Agency.
Prior to receiving revenues on June 1 and January 2, the Successor Agency must adopt a Recognized
Obligation Payment Schedule (the “ROPS”) covering the two upcoming allocations by February 1.
This annual ROPS reflects the payment obligations of the Successor Agency for June 1 through
December 31 that will be funded by the June 1 tax allocation (the “A” ROPS) and for January 1
through June 30 that will be funded by the January 2 tax allocation (the “B” ROPS). The ROPS
must be approved by an Oversight Board that is established in the legislation with membership
consisting of representatives from various taxing entities. The ROPS must also receive approval
Exhibit D
G.8.d
Packet Pg. 219 Attachment: Exhibit D - RPTTF Enhanced Residual Revenue Report-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds
Successor Agency to the CRA of the City of Grand Terrace
2011 Bond Defeasance Proposal
May 13, 2019, Page 2
from the State Department of Finance.
The Successor Agency is entitled to receive an amount to cover the administrative costs of winding
down the business of the former redevelopment agency. This amount is set by the legislation at a
minimum $250,000 per year and a maximum that is 3% of the amount allocated from the RPTTF.
To the extent that revenues are insufficient to pay all the approved ROPS obligations, the Successor
Agency’s administrative allowance will be reduced or eliminated.
If there are RPTTF amounts remaining after reductions for county administrative charges, pass
through obligations, ROPS obligations and Successor Agency administrative allowance, these
remainder amounts are referred to as Residual Revenue. Residual Revenue for each allocation cycle
is proportionately allocated to the taxing entities and to the Educational Revenue and Augmentation
Fund (the “ERAF”). The City of Grand Terrace (the “City”) receives approximately 28.739% of
all Residual Revenue allocated. The first column in the table below reflects the projected residual
revenue to be received by the City based on our conservative projection of revenue and on the
payment of debt service on the 2011 Bonds.
The Last and Final ROPS
The legislation that dissolved redevelopment agencies also mandated that the proceeds of bonds
issued by the former redevelopment agencies after December 31, 2010 could not be used for the
purposes intended at the time of issuance or for any other purposes. The Former Agency had issued
its 2011A and 2011B (Taxable) Tax Allocation Bonds on June 17, 2011. In effect, these bond
proceeds were unavailable but at the same time, the debt service on those bonds had to be paid as
part of the Agency’s enforceable obligations on the ROPS. The dissolution legislation, as amended,
did make provision for agencies to use a portion of the proceeds if they were to submit and have
approved a Last and Final ROPS. The Last and Final ROPS establishes the amounts that can be
paid by the Agency for enforceable obligations for all remaining ROPS through the full repayment
of all obligations. In order to eliminate the need to process and adopt a ROPS document each year
going forward and to be allowed to utilize a portion of the 2011 bond proceeds, the Agency
submitted and had approved a Last and Final ROPS on August 6, 2018.
Within this Last and Final ROPS, some of the bond proceeds from the 2011 Bonds were to be used
to partially fund the debt service on the 2011 Bonds and the balance of the debt service payments
was included as an enforceable obligation for payment from RPTTF allocations each January and
June. In addition, there is a total of $1.04 million in other enforceable obligations. The use of a
portion of the bond proceeds to pay the debt service on the bonds acted to reduce the amount of
annual RPTTF revenue needed to pay debt service and produced an increase in the amount of
residual revenue to be distributed to the City and other taxing entities. Relative to the original
estimated residual revenue, the residual revenue to the City resulting from adoption of the Last and
Final ROPS is greater by $4,765,765.
G.8.d
Packet Pg. 220 Attachment: Exhibit D - RPTTF Enhanced Residual Revenue Report-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds
Successor Agency to the CRA of the City of Grand Terrace
2011 Bond Defeasance Proposal
May 13, 2019, Page 3
Bond Defeasance
The proposed bond defeasance will eliminate debt service payments on the 2011 Bonds after the
debt service payments for 2019 that will be made from revenues of fiscal year 2018-19. As
discussed above, the approved Last and Final ROPS assumes repayment of the 2011 Bonds through
a combination of payments from existing bond proceeds and payments from RPTTF revenues. The
remaining payments from RPTTF revenues are scheduled for fiscal years 2019-20 through 2026-
27.
By defeasing the 2011 Bonds, the RPTTF funded debt service payments totaling $7.99 million are
eliminated and the amount of residual revenue available for distribution to the City and other taxing
entities is increased by this same amount. The City will benefit by receiving 28.739% of this
savings. Relative to the original estimated residual revenue, the residual revenue to the City
resulting from the defeasance of the 2011 Bonds is greater by $7,062,494.
Original
Residual
With 2011
Bond D/S
Est. City Residual
After Approval of
Last & Final
ROPS
Residual
Revenue
Increase over
Original
Est. City
Residual After
2001 Bond
Defeasance
Residual
Revenue
Increase over
Original
2018-19 $ 1,061,530 $ 1,062,442 $ 912 $ 1,062,442 $ 912
2019-20 1,122,929 1,307,596 184,667 1,628,047 505,118
2020-21 1,152,734 1,336,730 183,996 1,657,652 504,918
2021-22 1,251,155 1,434,699 183,544 1,755,800 504,645
2022-23 1,281,749 1,465,615 183,866 1,786,601 504,852
2023-24 1,313,677 1,498,527 184,851 1,818,019 504,342
2024-25 1,346,026 1,530,976 184,950 1,850,065 504,039
2025-26 1,380,149 1,564,313 184,164 1,884,006 503,856
2026-27 1,427,615 1,876,329 448,714 1,931,324 503,708
2027-28 1,460,875 1,966,050 505,174 1,966,050 505,174
2028-29 1,496,827 2,000,737 503,910 2,000,737 503,910
2029-30 1,531,806 2,036,118 504,312 2,036,118 504,312
2030-31 1,567,435 2,072,207 504,772 2,072,207 504,772
2031-32 1,605,252 2,109,018 503,766 2,109,018 503,766
2032-33 1,642,396 2,146,565 504,168 2,146,565 504,168
2033-34 2,188,742 2,188,742 0 2,188,742 0
$22,830,899 $27,596,664 $4,765,765 $29,893,392 $7,062,494
In order to implement the bond defeasance, the Agency will need to process an amendment to the
approved Last and Final ROPS so as to reflect the reduced amount of enforceable obligations.
Summary
Based on our conservative estimates, the City would receive about $22.8 million in Residual
Revenue payments between 2018-19 and 2033-34. This is assuming growth in incremental revenue
of 2% annually and repayment of bond debt service. If the Agency proceeds under the approved
Last & Final ROPS, the City will benefit with an additional $4,765,765 in residual revenue
payments. If the Agency proceeds with the defeasance of the 2011 Bonds and the subsequent
amendment of the Last and Final ROPS, the City will receive $7,062,494 more Residual Revenue
than in the original estimate. After the bond defeasance and the amending of the Last and Final
ROPS, the winding down of the Former Agency will proceed in exactly the same manner.
G.8.d
Packet Pg. 221 Attachment: Exhibit D - RPTTF Enhanced Residual Revenue Report-2 (2621 : Defeasance of the Successor Agency's 2011 Tax Allocation Bonds
01247.0029/554030.2
Exhibit E
RESOLUTION NO. 2019-_____
RESOLUTION OF THE SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY
OF GRAND TERRACE APPROVING AN AMENDMENT TO
THE LAST AND FINAL RECOGNIZED OBLIGATION
PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET
WHEREAS, pursuant to HSC 34173(d), the Successor Agency to the Community
Redevelopment Agency of the City of Grand Terrace is the successor agency (the
“Successor Agency”) to the prior Community Redevelopment Agency of the City of
Grand Terrace; and
WHEREAS, HSC 34191.6(c)(2)(A) allows successor agencies to submit two (2)
amendment requests of the Last and Final Recognized Obligation Payment Schedule
(“Last and Final ROPs”) to the State of California Department of Finance (“DOF”), after
such request is reviewed and approved by the oversight board; and
WHEREAS, HSC 34177 requires the San Bernardino Countywide Oversight
Board (“the Oversight Board”) to approve the Recognized Obligation Payment Schedule
(“ROPS”) and administrative budget; and
WHEREAS, pursuant to HSC 34191.6, the Successor Agency prepared a Last
and Final ROPS that was approved by DOF by letter dated August 6, 2018; and
WHEREAS, in order to evaluate the most efficient, practical and financially
responsible expenditure of the moneys he ld by the Successor Agency, the Successor
Agency has retained certain legal and financial advi sors to evaluate the potential early
redemption and defeasance in full of all outstanding Community Redevelopment
Agency of the City of Grand Terrace Community Redevelopment Project Area, Tax
Allocation Bonds, Issue of 2011A (the "2011A Bonds") and the Community
Redevelopment Agency of the City of Grand Terrace Community Redevelopment
Project Area, Taxable Tax Allocation Bonds, Issue of 2011B (the "2011B Bonds” and ,
together with the 2011A Bonds, the “2011 Bonds”); and
WHEREAS, based on such evaluation and the advice of such legal and financial
advisors, and based on the available funds at the time of defeasance, the Successor
Agency has determined that the Successor Agency will have sufficient available
moneys to defease all of the 2011 Bonds, using the remaining unspent bond proceeds
and other extra funds; and
G.8.e
Packet Pg. 222 Attachment: Exhibit E - Resolution for Amendment #1 to the Last & Final ROPS-2 [Revision 4] (2621 : Defeasance of the Successor Agency's
01247.0029/554030.2
WHEREAS, the Successor Agency’s municipal advisor, has prepared an
analysis (the “Report”), which demonstrates that affected taxing entities will receive
increased distributions of money from the Successor Agency’s Redevelopment Property
Tax Trust Fund and will receive such moneys earlier as a result of the application and
use of the certain moneys for the early redemption and defeasance of the 2011 Bonds
pursuant to an escrow agreement, as compared with the moneys the affected taxing
entities will receive under the current Last and Final ROPS, and therefore it is in the
best interests of all taxing entities that the Successor Agency execute and deliver an
escrow agreement and deposit certain moneys with the 2011 Bonds Trustee, acting as
escrow bank, to redeem and defease the 2011 Bonds on the first optional redemption
dates permitted under the 2011 Bonds’ Indenture (or as soon as practical); and
WHEREAS, on May 28, 2019, the Successor Agency adopted a resolution
approving the full redemption and defeasance of the 2011 Bonds, and the execution of
an escrow agreement and related documentation as necessary to effectuate the
defeasance (the “Successor Agency Resolution”); and
WHEREAS, the Successor Agency Resolution contemplated an amendment to
the Last and Final ROPS in connection with the defeasance and the escrow a greement;
and
WHEREAS, there is presented herewith an amendment to the Last and Final
ROPs reflecting figures assuming a defeasance date of on or prior to August 1, 2019 to
provide for a redemption of the 2011A Bonds on September 1, 2019 and the 2011B
Bonds on September 1, 2021 (“ROPs Amendment”); and
WHEREAS, the ROPs amendment may be adjusted post approval to account for
a later defeasance date, a change in funds on hand or an alternative approval by the
Oversight Board or DOF (“Changes”); and
WHEREAS, the Successor Agency has reviewed the ROPs Amendment and
other documents and reports submitted herewith and is fully briefed on the issues.
NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA
DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are true and correct and
incorporated into this Resolution by this reference.
Section 2. Approval. The ROPs Amendment and administrative budget in the
form presented (and as may be adjusted to take into account the Changes), which is
attached hereto as Exhibit A and incorporated herein by this reference, are hereby
approved.
G.8.e
Packet Pg. 223 Attachment: Exhibit E - Resolution for Amendment #1 to the Last & Final ROPS-2 [Revision 4] (2621 : Defeasance of the Successor Agency's
01247.0029/554030.2
Section 3. Submittal. The Successor Agency staff shall submit the ROPs
Amendment and administrative budget and this Resolution to the Oversight Board and
the DOF for approval.
Section 4. Official Action. The officers of the Successor Agency are hereby
authorized and directed, for and in the name and on behalf of the Successor Agency, to
do any and all things and take any and all actions which they, or any of them, may
deem necessary or advisable in order to consummate the full defeasance of the 2011
Bonds and the purposes of this Resolution and the ROPs Amendment.
Section 5. Severability. If any provision of this Resolution or the application
of any such provision to any person or circumstance is held invalid, such invalidity shall
not affect other provisions or applications of this Resolution that can be given effect
without the invalid provision or application, and to this end the provisions of this
Resolution are severable. The Successor Agency declares that the Successor Agency
would have adopted this Resolution irrespective of the invalidity of any particular portion
of this Resolution.
Section 6. Effective Date. This Resolution shall take effect immediately upon
its passage.
PASSED, APPROVED and ADOPTED this [____] day of [________], 2019.
_____________________________________
Chair
ATTEST:
__________________________________
Secretary
APPROVED AS TO FORM:
__________________________________
Adrian Guerra
Agency Counsel
G.8.e
Packet Pg. 224 Attachment: Exhibit E - Resolution for Amendment #1 to the Last & Final ROPS-2 [Revision 4] (2621 : Defeasance of the Successor Agency's
01247.0029/554030.2
Exhibit A
ROPS Amendment and Administrative Budget
G.8.e
Packet Pg. 225 Attachment: Exhibit E - Resolution for Amendment #1 to the Last & Final ROPS-2 [Revision 4] (2621 : Defeasance of the Successor Agency's
Successor Agency:Grand Terrace
County:San Bernardino
Initial ROPS Period ROPS 19-20A
Final ROPS Period ROPS 33-34B
Requested Funding for Enforceable Obligations
Total Outstanding
Obligation
A 17,068,520$
B 17,068,520
C -
D 2,197,758$
E 2,138,758
F 59,000
G Total Outstanding Enforceable Obligations (A+D):19,266,278$
Name Title
/s/
Signature Date
Approved Approved Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary
Filed for the July 1, 2017 through June 30, 2048 Period
Enforceable Obligations Funded as Follows (B+C):
RPTTF
Redevelopment Property Tax Trust Fund (RPTTF) (E+F):
Bond Proceeds
Other Funds
Administrative RPTTF
Certification of Oversight Board Chairman:
Pursuant to Section 34177 (o) of the Health and Safety code, I hereby
certify that the above is a true and accurate Recognized Obligation
Payment Schedule for the above named agency.
G.8.f
Packet Pg. 226 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF
17,068,520$ -$ 1,223,346$ 13,000$ 18,304,866$ -$ -$ 915,412$ 46,000$ 961,412$ 19,266,278$
ROPS 17-18A - - - - $ - ROPS 17-18B - - - - $ - $ -
ROPS 18-19A - - - - $ - ROPS 18-19B - - - - $ - $ -
ROPS 19-20A 17,068,520 - 1,223,346 13,000 $ 18,304,866 ROPS 19-20B - - 292,438 - $ 292,438 $ 18,597,304
ROPS 20-21A - - - - $ - ROPS 20-21B - - 292,438 13,000 $ 305,438 $ 305,438
ROPS 21-22A - - - - $ - ROPS 21-22B - - 56,300 5,000 $ 61,300 $ 61,300
ROPS 22-23A - - - - $ - ROPS 22-23B - - 56,300 5,000 $ 61,300 $ 61,300
ROPS 23-24A - - - - $ - ROPS 23-24B - - 56,300 5,000 $ 61,300 $ 61,300
ROPS 24-25A - - - - $ - ROPS 24-25B - - 56,300 5,000 $ 61,300 $ 61,300
ROPS 25-26A - - - - $ - ROPS 25-26B - - 54,936 5,000 $ 59,936 $ 59,936
ROPS 26-27A - - - - $ - ROPS 26-27B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 27-28A - - - - $ - ROPS 27-28B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 28-29A - - - - $ - ROPS 28-29B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 29-30A - - - - $ - ROPS 29-30B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 30-31A - - - - $ - ROPS 30-31B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 31-32A - - - - $ - ROPS 31-32B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 32-33A - - - - $ - ROPS 32-33B - - 6,300 1,000 $ 7,300 $ 7,300
ROPS 33-34A - - - - $ - ROPS 33-34B - - 6,300 1,000 $ 7,300 $ 7,300
Fund Sources
B Period
January - June
ROPS Period
GRAND TERRACE Approved Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary by ROPS Period
Twelve-Month Total
Fund Sources
Six-Month Total Six-Month Total
A Period
July - December
ROPS Period
July 1, 2019 through June 30, 2034
G.8.f
Packet Pg. 227 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B C D E F G H I Z AA AB
Bond Proceeds Other Funds RPTTF
18,042,932$ 17,068,520$ -$ 1,223,346$
1 2011 A Tax Allocation Bonds Issued After 1/1/2011 9/1/2033 US Bank Bond Principal and Interest on RDA 13,128,694 13,128,694 - 724,958
2 2011 B Tax Allocation
Bond
Bonds Issued After
12/31/10
1/1/2011 9/1/2026 US Bank Bond Principal and Interest on RDA
Bonds
3,939,826 3,939,826 - 498,388
3 Trustee Fees Fees 1/1/2011 9/1/2033 US Bank Trustee Fees 5,400 - - -
5 Repayment of Debt
Service
Miscellaneous 1/28/2012 1/28/2021 SB Valley Muni
Water
Repayment Incorrect debt service
distributed by -SBC ATC
466,876 - - -
9 Professional Services Property Maintenance 4/12/2011 6/30/2016 Cal Dreamscape
Landscape/Riverside
Highland Water
Weed abatement for Agency owned
property & water
- - - -
10 Professional Services Professional Services 2/1/2012 6/30/2034 Urban Futures S.E.C. Rule 15c2-12 Compliance
Requirement - Bonds
19,500 - - -
38 Annual Audit and
Reporting
Fees 8/26/2014 8/26/2019 Lance, Soll,
Lunghard
Required annual auditing services 75,000 - - -
41 2011A TABS Bond
Projects
Improvement/Infrastructur
e
3/13/2012 3/13/2020 Contractors/Staff Grand Terrace Project CIP (Items 18
through 25)
- - - -
51 SERAF Loan LMIHF -
Reserve
SERAF/ERAF 4/26/2011 4/26/2016 LMIHF Repayment of loan for SERAF-
Reserve
348,636 - - -
53 Administrative Expenses Admin Costs 7/1/2017 6/30/2018 Various Employee costs, administrative
supplies and cost, legal services
59,000 - - -
Fund Sources
19-20A (July - December)
GRAND TERRACE APPROVED LAST AND FINAL ROPS
Item #Payee Description/Project Scope Project Area
Total Outstanding
Obligation
Project Name/Debt
Obligation Obligation Type
Contract/Agree
ment Execution
Date
Contract/Agreeme
nt Termination
Date
July 1, 2019 through June 30, 2034
(Report Amounts in Whole Dollars)
G.8.f
Packet Pg. 228 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
AC AD AE AF AG AH AI AJ AK AL AM AN
Admin RPTTF Bond Proceeds Other Funds RPTTF
Admin
RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF
13,000$ -$ -$ 292,438$ -$ -$ -$ -$ -$ -$ -$ 292,438$
- - - - - - - - -
- - - - - - - - -
- - 2,700 - - - - - 2,700
- - 233,438 - - - - - 233,438
- - - - - - - - -
- - 1,300 - - - - - 1,300
- - 5,000 - - - - - 5,000
- - - - - - - - -
- - 50,000 - - - - - 50,000
13,000 - - - - - - - - - - -
19-20B (January - June)
Fund Sources Fund Sources Fund Sources
20-21A (July - December) 20-21B (January - June)
G.8.f
Packet Pg. 229 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
AO AP AQ AR AS AT AU AV AW AX AY
Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds
13,000$ -$ -$ -$ -$ -$ -$ 56,300$ 5,000$ -$ -$
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - 1,300 - -
- - - - - 5,000 - -
- - - - - - - -
- - - - - 50,000 - -
13,000 - - - - - - - 5,000 - -
21-22A (July - December)
Fund Sources Fund Sources Fund So
21-22B (January - June) 22-23A (July
G.8.f
Packet Pg. 230 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
AZ BA BB BC BD BE BF BG BH BI BJ BK
RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds
-$ -$ -$ -$ 56,300$ 5,000$ -$ -$ -$ -$ -$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - 1,300 - - - - -
- - - 5,000 - - - - -
- - - - - - - - -
- - - 50,000 - - - - -
- - - - - 5,000 - - - - - -
ources
22-23B (January - June) - December)
Fund Sources Fund Sources Fund
23-24A (July - December) 23-24B (Ja
G.8.f
Packet Pg. 231 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
BL BM BN BO BP BQ BR BS BT BU BV BW
RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds
56,300$ 5,000$ -$ -$ -$ -$ -$ -$ 56,300$ 5,000$ -$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
1,300 - - - - - 1,300 - -
5,000 - - - - - 5,000 - -
- - - - - - - - -
50,000 - - - - - 50,000 - -
- 5,000 - - - - - - - 5,000 - -
Sources
24-25A (July - December) anuary - June)
Fund Sources Fund Sources Fund S
24-25B (January - June) 25-26A (July
G.8.f
Packet Pg. 232 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
BX BY BZ CA CB CC CD CE CF CG CH CI
RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds
-$ -$ -$ -$ 54,936$ 5,000$ -$ -$ -$ -$ -$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - 1,300 - - - - -
- - - 5,000 - - - - -
- - - - - - - - -
- - - 48,636 - - - - -
- - - - - 5,000 - - - - - -
Sources
25-26B (January - June) y - December)
Fund Sources Fund Sources Fund So
26-27A (July - December) 26-27B (Janu
G.8.f
Packet Pg. 233 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
CJ CK CL CM CN CO CP CQ CR CS CT
RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds
6,300$ 1,000$ -$ -$ -$ -$ -$ -$ 6,300$ 1,000$ -$
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
1,300 - - - - - 1,300 -
5,000 - - - - - 5,000 -
- - - - - - - -
- - - - - - - -
- 1,000 - - - - - - - 1,000 -
ources
27-28A (July - December) uary - June)
Fund Sources Fund Sources
27-28B (January - June)
G.8.f
Packet Pg. 234 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
CU CV CW CX CY CZ DA DB DC DD DE DF
Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds
-$ -$ -$ -$ -$ 6,300$ 1,000$ -$ -$ -$ -$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - 1,300 - - - -
- - - - 5,000 - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - 1,000 - - - - -
Fund Sources
28-29B (January - June) 28-29A (July - December)
Fund Sources Fund Sources
29-30A (July - December)
G.8.f
Packet Pg. 235 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
DG DH DI DJ DK DL DM DN DO DP DQ DR
Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds
-$ 6,300$ 1,000$ -$ -$ -$ -$ -$ -$ 6,300$ 1,000$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- 1,300 - - - - - 1,300 -
- 5,000 - - - - - 5,000 -
- - - - - - - - -
- - - - - - - - -
- - 1,000 - - - - - - - 1,000 -
Fund Sources
30-31A (July - December) 29-30B (January - June)
Fund Sources Fund Sources
30-31B (January - June)
G.8.f
Packet Pg. 236 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
DS DT DU DV DW DX DY DZ EA EB EC ED
Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds
-$ -$ -$ -$ -$ 6,300$ 1,000$ -$ -$ -$ -$ -$
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - 1,300 - - - -
- - - - 5,000 - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - 1,000 - - - - -
Fund Sources
31-32B (January - June) 31-32A (July - December)
Fund Sources Fund Sources
32-33A (July - December)
G.8.f
Packet Pg. 237 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
EE EF EG EH EI EJ EK EL EM EN EO
Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF Bond Proceeds Other Funds RPTTF Admin RPTTF
-$ 6,300$ 1,000$ -$ -$ -$ -$ -$ -$ 6,300$ 1,000$
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- 1,300 - - - - - 1,300
- 5,000 - - - - - 5,000
- - - - - - - -
- - - - - - - -
- - 1,000 - - - - - - - 1,000
Fund Sources
33-34A (July - December) 32-33B (January - June)
Fund Sources Fund Sources
33-34B (January - June)
G.8.f
Packet Pg. 238 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
A B
1 2011 A Tax Allocation
2 2011 B Tax Allocation
Bond
3 Trustee Fees
5 Repayment of Debt
Service
9 Professional Services
10 Professional Services
38 Annual Audit and
Reporting
41 2011A TABS Bond
Projects
51 SERAF Loan LMIHF -
Reserve
53 Administrative Expenses
Item #
Project Name/Debt
Obligation
IP
19,266,278$
$ 13,853,652
$ 4,438,214
$ 5,400
$ 466,876
$ -
$ 19,500
$ 75,000
$ -
$ 348,636
$ 59,000
Total
G.8.f
Packet Pg. 239 Attachment: Exhibit F - Last & Final ROPS Worksheet Amendment 1 [Revision 1] (2621 : Defeasance of the Successor Agency's 2011 Tax
AGENDA REPORT
MEETING DATE: May 28, 2019 Council & Successor Agency Item
TITLE: Review of Adopted Budget for Fiscal Year 2019-20 and
Proposed Adjustments
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Review the Adopted Budget for Fiscal Year (FY) 2019-20;
and
2. Begin budget deliberations on the proposed adjustments
for FY2019-20.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
In prior years, staff has submitted, for City Council’s review and approval, the proposed
annual budget for the upcoming year. Once approved, this document has served as the
City’s financial plan for the following year and as the bases for budgetary control.
In FY2018-19, City Council adopted a two-year budget for the following reasons:
• Improve financial management;
• Greater emphasis on management and service delivery;
• Greater emphasis on program evaluation and monitoring;
• Improve long-range and strategic planning; and
• Reallocation and redeployment of resources to other essential programs and
activities other than budgeting.
The Adopted Budgets for Fiscal Year (FY) 2018-19 and 2019-20 were approved by City
Council on June 26, 2018, which showed projected revenues and expenditures for the
next two fiscal years.
Staff is returning to City Council with proposed adjustments, both revenues and
expenditures for FY2019-20, to City Council for their review and approval, specifically,
adjustments to the City’s General Fund.
DISCUSSION:
The City’s FY2019-20 General Fund Adopted Budget establishes the following:
• Supports the City’s mission, vision, core values and go als by preserving and
protecting the community and its exceptional quality of life;
G.9
Packet Pg. 240
• Increases the current level of service to the residents of Grand Terrace, with
focused efforts on public safety and economic development;
• Does not use fund balance to fund operations; and
• Recognizes the continuingly strong economic recovery in the City and
strategically invests in the City’s economic future.
PROPOSED BUDGET ADJUSTMENTS FOR FY2019-20
During stable economic times, various analytical tools and financial mode ls are used to
develop revenue projections. However, during uncertain economic conditions, in
developing projections, staff relied on historical trends, current economic data, recent
short-term results and experience, and outside expertise on some of the m ajor revenue
sources such as Property Tax, Residual Receipts from the Redevelopment Property
Tax Trust Fund (RPTTF) and Sales Tax. The following table shows the City’s General
Fund Adopted Budget and proposed adjustments:
Table 1
City of Grand Terrace
General Fund (Fund 10)
FY 2019-10 Proposed Revenue and Expenditure Adjustments
FY2019-20 Proposed
Adjustments
Revised
FY2019-20
REVENUE
Property Tax $2,030,250 $0 $2,030,250
Residual Receipts - RPTTF $1,173,400 $210,000 $1,383,400
Proceeds from Sale of Property $80,000 ($80,000) $0
Franchise Fees $534,790 $0 $534,790
Licenses, Fees & Permits $421,380 $0 $421,380
Sales Tax $785,400 $0 $785,400
Intergovernmental Revenue/Grants $26,500 $0 $26,500
Charges for Services $142,800 $10,000 $152,800
Miscellaneous $55,148 ($40,000) $15,148
Fines & Forfeitures $62,500 $10,000 $72,500
Use of Money & Property $27,000 $35,000 $62,000
Wastewater Receipts $300,000 $18,349 $318,349
Residual Receipts - Sr Center $60,000 ($60,000) $0
$5,699,168 $103,349 $5,802,517
EXPENDITURE
Salaries $1,199,281 $47,600 $1,246,881
Benefits $795,690 $47,000 $842,690
Professional/Contractual Services $3,231,816 $12,500 $3,244,316
Materials & Supplies $273,717 $0 $273,717
G.9
Packet Pg. 241
City of Grand Terrace
General Fund (Fund 10)
FY 2019-10 Proposed Revenue and Expenditure Adjustments
FY2019-20 Proposed
Adjustments
Revised
FY2019-20
Lease of Facility/Equipment $8,000 $0 $8,000
Utilities $145,000 $0 $145,000
Overhead Cost Allocation ($84,950) $0 ($84,950)
Transfers Out $125,800 $0 $125,800
TOTAL $5,694,354 $107,100 $5,801,454
SUMMARY
Revenue $5,699,168 $103,349 $5,802,517
Expenditure ($5,694,354) ($107,100) ($5,801,454)
NET $4,814 ($3,751) $1,063
REVENUES:
1. Residual Receipts (Tax increment from the Redevelopment Property Tax
Trust Fund - RPTTF): the Successor Agency is submitting an Amendment to
their Last and Final Recognized Obligation Payment Schedule (Last & Final
ROPS). Amendment #1 is proposing to defease the Agency’s 2011 Tax
Allocation Bonds (TABs) A & B which will result in additional Residual Receipts to
the General Fund of a little over $500,000 annually. It is projected to be approved
by the Department of Finance (DOF) by September/October and implemented by
December, providing additional residual revenue for the latter part of FY2019 -20
at an estimate of $210,000.
2. Proceeds from Sale of Property: any proceeds from the sale of City property
will be reported directly to City Council and appropriations for its use will be
Council policy. This results in an ($80,000) reduction from the operating budget.
3. Charges for Services: the City is seeing an increase in engineering plan
reviews; it is expected to increase in FY2019-20 by approximately $10,000.
4. Miscellaneous: the City received one-time revenues in FY2018-19 and is not
expected to receive any in FY2019-20, reducing the miscellaneous revenue
category by ($40,000).
5. Fines & Forfeitures: the City is seeing increases in fines of about $10,000.
6. Use of Money & Property: since the approval by the Department of Finance
(DOF) to expend the remaining 15% of the Success or Agency’s bond proceeds,
that transfer of $2m to the General fund has earned interest, increasing the
interest revenue by $35,000.
7. Wastewater Receipts: the Wastewater Enterprise Lease Agreement between
the Cities of Grand Terrace and Colton state that the total rental for Grand
Terrace’s wastewater system if $300,000 per fiscal year and shall increase at the
G.9
Packet Pg. 242
same percentage as the wastewater services rate charged to Grand Terrace’s
taxpayers. City residents have had increases in their wastewater charges,
resulting in the City’s wastewater revenue increasing by $18,349.
8. Residual Receipts - Senior Center: the Ground Lease Agreement with
Corporation for Better Housing (CBH) for the maintenance and operation of the
Blue Mountain Villas states that should there be excess revenues less operating
expenses, the residual receipts should be paid to the City. It is anticipated that
there will not be any residual receipts for FY2019-20 reducing this category by
($60,000).
EXPENDITURES:
Request to increase the hours/funding of the following:
Table 2
No. Dept Position /
Item
Requested
Description Amount
1. City
Manager’s
Office
Bus Driver The current position serves the
Senior Center five (5) hours a day to
trips within and around Grand
Terrace. The Silver Liner is limited to
taking 14 passengers for each trip.
There has been a steady increase in
the number of passengers riding the
Silver Liner. The additional 2 hours
per day will allow the Bus Driver to
make two (2) daily trips to the weekly
scheduled events.
Salaries: $17,600
Benefits: $8,800
TOTAL: $26,400
2. Finance
Dept.
Budget
Officer /
Principal
Accountant
The Principal Accountant, although
part-time, has been working a lot of
hours. She has given notice of the
desire to retire. The additional
salaries and benefits will fund a full-
time Budget Officer / Principal
Accountant as approved by City
Council in the latter part of FY2017-
18.
Salaries: $30,000
Benefits: $14,200
TOTAL: $44,200
G.9
Packet Pg. 243
No. Dept Position /
Item
Requested
Description Amount
3. Finance
Dept.
Software
License
Live Modeling Application that can
track CalPERS pension, OPEB in
real time, instead of a two-year old
Actuarial as provided by CalPERS; in
addition, the software will have the
capability to project both pension &
OPEB liability on any additional
salary increases (ex. what the effect
would be if a Cost of Living of 2%
was provided to employees).
$12,500
4. Various
Depts.
Increase in
benefit
allowances
In order to keep up with increased
costs in healthcare, it is proposed to
increase employees benefit
allowance by $50 per pay period.
The increase in benefit allowance will
not increase the City’s pension
liability.
$24,000
TOTAL $107,100
Table 3
City of Grand Terrace
Expenditures by DEPARTMENT
Expenditure by Department Adopted
FY2019-20
Proposed
Adjustments
Revised
FY2019-20
City Council $68,130 $0 $68,130
City Manager's Office
City Manager $622,031 $31,200 $653,231
Information Technology $91,000 $0 $91,000
Senior Citizens Program $39,500 $0 $39,500
Emergency Operations $3,800 $0 $3,800
City Manager Total $756,331 $31,200 $787,531
City Attorney $135,000 $0 $135,000
City Clerk Department
City Clerk $157,974 $2,400 $160,374
Historical & Cultural Commission $1,000 $0 $1,000
G.9
Packet Pg. 244
City of Grand Terrace
Expenditures by DEPARTMENT
City Clerk Total $158,974 $2,400 $161,374
Finance $345,750 $59,100 $404,850
Planning & Development Svcs
Building & Safety $154,690 $1,200 $155,890
Community Events $0 $0 $0
Code Enforcement $314,960 $2,400 $317,360
Enforcement Program $46,352 $0 $46,352
Community Development $411,620 $2,400 $414,020
Planning Commission $10,860 $0 $10,860
Planning & Dev. Svcs Total $938,482 $6,000 $944,482
Public Works Department
Public Works $310,341 $6,000 $316,341
Facilities Maintenance $68,000 $0 $68,000
Parks Maintenance $232,780 $2,400 $235,180
NPDES $47,500 $0 $47,500
Storm Drain Maintenance $5,000 $0 $5,000
Public Works Total $663,621 $8,400 $672,021
Non-Departmental
Non-Departmental $707,809 $0 $707,809
Overhead Cost Allocation ($84,950) $0 ($84,950)
Non-Departmental Total $622,859 $0 $622,859
Law Enforcement $2,005,207 $0 $2,005,207
TOTAL $5,694,354 $107,100 $5,801,454
Proposed Budget Adjustments
Staff is presenting several budget adjustments for the Council’s consideration that, if
approved, will allow the City to provide the following:
• Maintain the City’s current staffing level to ensure that staff can provide
adequate levels of service in core function areas;
• Maintain necessary resources to implement the City’s 2030 Vision;
• More effectively reflect departmental costs;
• Maintain a structurally balanced budget; and
• Any of the requested funding/increases in appropriation do not request the
G.9
Packet Pg. 245
use of fund balance.
Additional Items for Discussion during Budget Deliberations
1. Proposed Memorandum of Understanding with the City of West Hollywood for
the “exchange” of unallocated Rule 20A fund s. This entails the transfer of
$200,000 of Rule 20A proceeds; in return, the City’s General Fund would receive
$110,000 for additional law enforcement.
2. On June 11, 2019, as a separate Agenda Item, in conjunction with budget
deliberations and consideration of the proposed adjustments, staff will prepare
and submit a General Fund 10-year financial forecast of revenues and
expenditures. The report will review the City’s sustainability by pairing the City’s
long term obligations (including inflation) and lia bilities against its future 10-year
revenue forecast.
Proposed Budget Schedule
The proposed schedule leading to the approval of the proposed adjustments for
FY2019-20 Budgets are as follows:
Table 4
Event Date
Budget Introduction Tuesday, May 28, 2019, 6:00 pm
Budget in the Park (Richard Rollins Park) Tuesday, June 4, 2019, 6:00 pm
Budget in the Park (Fitness Park) Thursday, June 6, 2019, 6:00 pm
Budget Deliberations (if necessary) Tuesday, June 11, 2019, 6:00 pm
Priorities Workshop Wednesday, June 12, 2019, 6:00pm
Budget Adoption Tuesday, June 25, 2019, 6:00 pm
The above schedule is a proposed schedule; City Council can adjust and/or update as
necessary to accommodate their schedues.
FISCAL IMPACT:
Fiscal impacts of the FY2019-20 Proposed Adjustments are funded by additional
revenues as detailed in the above narrative and do not request the use of fund balance.
APPROVALS:
Cynthia A. Fortune Completed 05/23/2019 10:58 PM
Finance Completed 05/23/2019 10:59 PM
City Attorney Completed 05/24/2019 10:08 AM
G.9
Packet Pg. 246
City Manager Completed 05/24/2019 10:11 AM
City Council Pending 05/28/2019 6:00 PM
G.9
Packet Pg. 247