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06/11/2019CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY AGENDA ● JUNE 11, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be ca lled upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road d uring normal business hours. In addition, such documents will be posted on the Cit y’s website at www.grandterrace-ca.gov. CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    A. SPECIAL PRESENTATIONS - NONE Agenda Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019 City of Grand Terrace Page 2 B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consen t calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 05/28/2019 DEPARTMENT: CITY CLERK 3. Attachments to Minutes - 05/28/2019 DEPARTMENT: CITY CLERK 4. Approval of Minutes – Special Meeting – 06/05/2019 DEPARTMENT: CITY CLERK 5. Attachment to Minutes - 06/05/2019 - SP DEPARTMENT: CITY CLERK 6. Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 7. Amendment No. 1 to Omnitrans Bus Shelter Agreement to Incorporate New Advertising Policy RECOMMENDATION: 1. Approve Amendment No. 1 to the City's Bus Shelter Agreement with Omnitrans; and 2. Authorize the City Manager to Execute Amendment No. 1, subject to City Attorney approval as to form. DEPARTMENT: PUBLIC WORKS C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Beca use of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. Agenda Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019 City of Grand Terrace Page 3 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 8. Continue Deliberations for and Adopt FY2019-20 Proposed Budget Adjustments RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace proposed adjustments for the FY2019-20 Annual Budget; 2. Approve proposed budget adjustments for FY2019-20; and 3. Direct staff to prepare the FY2019-20 Revised Budget in accordance with the approved items above and return to City Council for adoption on June 25, 2019. DEPARTMENT: CITY MANAGER G. NEW BUSINESS 9. Consideration of Resolutions Initiating Proceedings to Levy Annual Assessments for the FY 2019-2020 for the City of Grand Terrace Landscape & Lighting A ssessment District 89-1; Preliminarily Approving the Related Engineer’s Report; and Declaring th e City Council’s Intention to Levy and Collect Annual Assessments for the City of Grand Terrace Landscape & Lighting Assessment District 89-1 and Setting and Providing Notice for the Related Public Hearing RECOMMENDATION: 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS FOR THE 2019-2020 FISCAL YEAR FOR THE CITY OF GRAND TERRACE Agenda Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019 City of Grand Terrace Page 4 LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE ENGINEERS REPORT FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2019-2020; and 3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 FOR FISCAL YEAR 2019-2020, AND SETTING AND PROVIDING NOTICE OF A PUBLIC HEARING CONCERNING SUCH ANNUAL ASSESSMENT ON TUESDAY, JULY 9, 2019, AT 6:00 P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA DEPARTMENT: PUBLIC WORKS H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY MANAGER COMMUNICATIONS J. RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): One Potential Case RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Agenda Grand Terrace City Council, Successor Agency and Housing Authority June 11, 2019 City of Grand Terrace Page 5 K. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 25, 2019 at 6:00 p.m. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● MAY 28, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council and City Council as the Successor Agency to the Community Redevelopment Agency at 6:00 p.m. INVOCATION The Invocation was given by Pastor Daniel Lee of Grand View Baptist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Sylvia Robles. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present A. SPECIAL PRESENTATIONS Homeowner Landscape Recognition - Charlotte Bernor Ms. Charlotte Bernor was presented with a Certificate of Acknowledgment and Acknowledgment Pin by the City Council recognizing her exceptional care and pride in landscaping design, good use of plant variety, texture, color and overall attention to detail of her property. Heather Perry, Field Representative for Supervisor Dawn Rowe presented Ms. Bernor with a certificate congratulating her on receiving the City of Grand Terrace Landscape Recognition and extended Supervisor Rowe’s appreciation on her hard work and dedication to the beautification of the community. B.2 Packet Pg. 6 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 2 Grand Terrace High School Senior Engineers Elisabeth Harris, Eddie Martinez, Fabian Gomez, and Alexus Carrillo of the Grand Terrace High School Engineering class were presented with the City Council Certificate of Acknowledgment and Acknowledgment Pin recognizing the students’ commitment to the ongoing pursuit of knowledge in the field of engineering for designing a traffic light to the improve the quality of safety at intersections. Matthew Johnson, Engineering Pathway L ead for Grand Terrace High School was recognized and presented with a Certificate of Acknowledgme nt and Acknowledgment Pin recognizing his commitment and dedication to the ongoing development of student interest in the field of engineering. Daniel Peeden, Field Representative for Assemblymember Eloise Reyes, Heather Perry, Field Representative for Supervisor Dawn Rowe, and Edgar Castellanos, Field Representative for Senator Connie Leyva all presented the Grand Terrace High School Students and Mr. Johnson with Certificates of Recognition congratulating the students for identifying a problem and creating a solution, as well as commending Mr. Johnson’s dedication to his students. Mayor Darcy McNaboe suggested that the City serve as a beta testing site for the stoplight and Council Member Sylvia Robles suggested that the City could use the project for its timing lights. Homeless Outreach and Proactive Enforcement (H.O.P.E.) Program San Bernardino County Sheriff’s Deputy Mike Jones gave a PowerPoint presentation to the City Council providing a Homeless Outreach Proactive Enforcement update. Deputy Jones provided information on how the program works, California’s growing homeless population, program statistics, community education and the Homeless Outreach Team. New Employee Introductions Introduction of City Employees presented by G. Harold Duffey, City Manager. G. Harold Duffey, City Manager introduced the following employees to the City Council and its residents: Joseph Acosta - Office Specialist Sarah Gutierrez - Public Works Department Secretary City Manager Duffey provided previous employment history and requested each new team member say a few words about themselves. B.2 Packet Pg. 7 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 3 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 05/14/2019 APPROVE THE REGULAR MEETING MINUTES OF MAY 28, 2019 3. Attachments to Minutes - 05/14/2019 APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF MAY 28, 2019 4. City Department Monthly Activity Report - April 2019 RECEIVE AND FILE. 5. Approval of Check Register No. 04302019 in the Amount of $689,607.29 APPROVE CHECK REGISTER NO. 04302019 IN THE AMOUNT $689,607.29 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2018-19. C. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace shared with the City Council that he has been harassed by the City Manager and staff; currently and in the past. Recently a restraining order was filed against him by the City Manager which failed. He believes the City Manager is going to file a lawsuit against him and he would like t he City Council and City Attorney to get involved. He also asked City Council to direct staff to stay out of the City’s public elections. Bobbie Forbes, Grand Terrace complained about loud fireworks that have already begun. She requested that City Council start reminding residents about what the community can and cannot do as it relates to fireworks in the City. Due to several lost dogs over the weekend, Ms. Forbes asked the City Council to allow signs to remain posted for several days when attempting to f ind the owner. Ms. Forbes wanted to commend those individuals, families and groups that went out to Riverside National Cemetery to place flags. B.2 Packet Pg. 8 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 4 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen On May 15, 2019, Council Member Jeff Allen attended the Terrace View Elementary Annual Art Show and Auction and purchased some art handmade by the fifth grade class. Council Member Bill Hussey Council Member Bill Hussey was honored and humbled to speak at the Riverside National Cemetery. He spoke about his grandfather’s participation in the Korean War and to honor those that sacrificed their lives during war. There are many veterans who were casualties of war due to agent orange, which his father was one. Many men and women service members are taking their own lives due to PTSD as well. On an educational note, the grave markers at the cemetery have space for two names; one for the service member and one for the service member’s spouse. Council Member Sylvia Robles Council Member Sylvia Robles attended a well-represented ESRI event. She stated that each City receives a pass and she would like to see a staff member designated to attend and stay up to date on things such as census data which she believes will help with affordable housing and homeless issues. She completed her bi-annual Ethics Training and during the process, information was provided on litigation regarding agendas. Agendas must be clearly descriptive on what action a City Council is going to take. The agenda cannot have a mistake such as the City will spend on a contract one amount and when it is actually in error. People must have constructive notice of what the City Council is talking about. Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson attended the Memorial Day celebration at Veteran’s Freedom Park. His granddaughter recently asked him about the draft and stated that would be something scary to be faced with. He signed up for the draft in 1972 and it was a scary time. He was fortunate that the year they took the draft to No. 66 he was No. 99 and the draft was then closed. He feels strongly for the military and first responders to help us sleep peacefully at night. It is incumbent of citizens to think of them and pray for them and all they have done. He has seventeen Revolutionary War soldier ancestors and one that served in the Civil War. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the Terrace View Elementary School Ce lebration of the Arts. She was able to see a little bit of what they had going on and attended a puppet show. She went back later in the day where they auctioned off the art. B.2 Packet Pg. 9 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 5 She attended the Colton Joint Unified School District Board Meeting with the Gra nd Terrace Elementary School where they rebranded the elementary school as Grand Terrace Elementary Exploration and Innovation Academy. They are focused on learner centered school culture that allows flexibility, encourages creativity, fosters curiosity, and promotes autonomy in every modality of learning. On May 24, 2019, Mayor McNaboe saw the Grand Terrace High School Seniors model some wonderful behavior. They dressed in their caps and gowns and visited the elementary schools in town and surrounding are as. They told the students what it was like since leaving elementary school, their educational experience and encouraged them to stay in school. On May 27, 2019, she also attended the Memorial Day Ceremony by the Veteran’s Wall of Freedom Committee. The keynote speaker was Grand Terrace resident physician, Colonel Conrad Salinas who spoke about the origins of memorial day, decorations and why celebrations are what they are on Memorial Day. E. UNFINISHED BUSINESS 6. Zoning Code Amendment 18-01 to Delete the Requirement of a Specific Plan for Development in the Hillside Residential Areas When the Property is One-Acre or Less in Size and Served by Public Infrastructure and Fire Service Sandra Molina, Planning and & Development Services Director provided a brief summary of the second reading of an ordinance exempt from CEQA and eliminating the specific plan requirement for certain developments in the Hillside Residential Zone District. 1) READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15061(B)(3) AND AMENDING TITLE 18 (ZONING) OF THE GRAND TERR ACE MUNICIPAL CODE BY AMENDING SECTION 18.10.040 OF CHAPTER 18.10 (RESIDENTIAL ZONES) ELIMINATING THE SPECIFIC PLAN REQUIREMENT FOR CERTAIN DEVELOPMENTS IN THE HILLSIDE RESIDENTIAL ZONE DISTRICT RESULT: APPROVED [4 TO 1] MOVER: Sylvia Robles, Council Member SECONDER: Jeff Allen, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen NAYS: Doug Wilson B.2 Packet Pg. 10 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 6 F. NEW BUSINESS 7. Twenty-Sixth Amendment to Law Enforcement Services Contract No. 94 -797 With the County of San Bernardino to Provide for Law Enforcement Services for Fiscal Year 2019-2020 Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. 1. APPROVE THE TWENTY-SIXTH AMENDMENT TO LAW ENFORCEMENT SERVICES CONTRACT NO. 94-797 WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE FOR LAW ENFORCEMENT SERVICES FOR FISCAL YEAR 2019- 2020; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen AGENDA ITEM NO. 8 IS A SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE ITEM 8. Defeasance of the Successor Agency's 2011 Tax Allocation Bonds (TABs) and Amendment No. 1 to the Successor Agency's Last a nd Final Recognized Obligation Payment Schedule and Administrative Budget Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. 1. ADOPT A RESOLUTION APPROVING THE EXPENDITURE OF THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE’S TAX ALLOCATION BOND PROCEEDS TO REDEEM AND DEFEASE ITS COMMUNITY REDEVELOPMENT PROJECT AREA, TAX ALLOCATION BONDS, ISSUE OF 2011A AND COMMUNITY REDEVELOPMENT PROJECT AREA, TAXABLE TAX ALLOCATION BONDS, ISSUE OF 2011B; AND APPROVING THE RELATED ESCROW AGREEMENT. 2. ADOPT A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE'S LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Board Member SECONDER: Jeff Allen, Board Member ember AYES: McNaboe, Wilson, Robles, Hussey, Allen B.2 Packet Pg. 11 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 7 9. Review of Adopted Budget for Fiscal Year 2019-20 and Proposed Adjustments Cynthia Fortune, Assistant City Manager gave the Po werPoint presentation for this item. 1. REVIEW THE ADOPTED BUDGET FOR FISCAL YEAR (FY) 2019-20; AND 2. BEGIN BUDGET DELIBERATIONS ON THE PROPOSED ADJUSTMENTS FOR FY2019-20. RESULT: NO ACTION TAKEN G. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Cost Effectiveness of Paperless Agenda (iPads) Versus Printed Agenda Packets Requested by: Council Member Sylvia Robles This item was withdrawn by Council Member Sylvia Robles. The item will be discussed during budget deliberations scheduled for June 11, 2019. 2. Motion: Storm Drain Master Plan Requested by: Mayor Pro Tem Doug Wilson RESULT: ADOPTED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 3. Cost to Assign Traffic Officer (at Least Once a Month) at Various Times and Locations Throughout the City for Enforcement Requested by: Council Member Bill Hussey This item was withdrawn by Council Member Bill Hussey. The item will be discussed during budget deliberations scheduled for June 11, 2019. 4. Motion: Homeowner Landscape Recognition Requested by: Council Member Jeff Allen RESULT: ADOPTED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen B.2 Packet Pg. 12 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 8 H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager made the following announcements: On Saturday, June 1, 2019 from 3:00 p.m. to 9:00 p.m. is the 2019 City of Grand Terrace Community Day at Richard Rollins Park. Some events and booths sch eduled for the day are as follows: • Workshops to Bring Back the Terrace Hills Middle School Pool • Taste of Terrace sponsored by the Lewis Group featuring: La Pasta Italia, O’dalberto’s, Thai Kitchen, Kaz Ramen, Woody’s Classic Grill, Antonious Pizza, Mongolian BBQ and Sweet Life Bakery • City of Grand Terrace Silver Liner will make trips to the restaurants through the day. o Craft Corner Sponsored by: Riverside-Corona Resource Conservation District o Grand Terrace Rodeo Sponsored by: Burrtec o Movie in the Park sponsored by Fiesta Village featuring Ralph Breaks the Internet beginning at 8:00 p.m. There will be over 40 booths that deal with local non-profits, lots of fun and entertainment. I. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Regular Meeting of the City Council at 8:35 p.m. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Properties: 22317 Barton Road, APN 1167-231-01 22273 Barton Road, APN 1167-231-02 22293 Barton Road, APN 1167-311-01 City Negotiators: G. Harold Duffey, City Manager Adrian Guerra, City Attorney Negotiating Parties: Greens Group, Inc. Under Negotiation: Price and terms of payment RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Regular Meeting of the City Council at 9:12 p.m. B.2 Packet Pg. 13 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority May 28, 2019 City of Grand Terrace Page 9 REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action taken and direction was given to staff. J. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 9:15 p.m. The Next Regular City Council Meeting will be held on Tuesday, June 11, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk B.2 Packet Pg. 14 Minutes Acceptance: Minutes of May 28, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● MAY 28, 2019 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO May 28, 2019 City Council Minutes PowerPoint Presentations B.3 Packet Pg. 15 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) B.3 Packet Pg. 16 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) B.3 Packet Pg. 17 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Homeless Outreach Proactive Enforcement Homelessness is an extremely complex social problem that impacts the quality of life in our community. There are no easy solutions. We must recognize that there is a fine line between homelessness as a social issue and a criminal issue. B.3 Packet Pg. 18 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) While being homeless is not a crime, many kinds of public conduct are illegal. These include but not limited to: Public intoxication Loitering Trespassing Panhandling Sheriff McMahon implemented the Homeless Outreach and Proactive Enforcement program to help improve the quality of life for the citizens of San Bernardino County. B.3 Packet Pg. 19 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) MISSION The mission of H.O.P.E. is to balance proactive outreach with enforcement of the law, while connecting members of the homeless population with resources that may help them transition from homelessness. The ultimate goal is to reduce the rate of recidivism, incarceration, and reduce the current costs associated to homeless related crime. H.O.P.E. TEAM WORK THROUGHOUT THE COUNTY PARTNERED WITH DEPARTMENT OF BEHAVIORAL HEALTH VETERANS AFFAIRS CONTACT HOMELESS FIELD INTERVIEW CARDS REFER TO ASSISTANCE/SERVICES TRANSPORT IF NEEDED COMMUNITY RESOURCE OFFICER POINT OF CONTACTS FORWARD INFO FROM EACH STATION RECEIVE TRAINING WORK WITH H.O.P.E. TEAM B.3 Packet Pg. 20 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) California has an estimated 136,000 people were homeless in 2018 ranking #1 in America. 2607 Homeless in SBC 40% IN SAN BERNARDINO 20% IN VICTORVILLE B.3 Packet Pg. 21 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) •7000 HOMELESS CONTACTS •5000 ASSISTED •3000 REFFERED •1700 HOUSED Decriminalization Legalization Housing Costs Seniors “Millennial” 25-35 Recent Court Decisions B.3 Packet Pg. 22 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) •Educate our communities about quality of life crimes. •Community Information •Business Owners •“POSITIVE CHANGE, NOT SPARE CHANGE” HOMELESS OUTREACH TEAM hope@sbcsd.org 909-387-0623 B.3 Packet Pg. 23 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) FY 2019-20 2030 VISION STATEMENT •Ensuring fiscal viability through the review & monitoring of contractual agreements & expenditures ; and •Maintaining public safety by continuing adequate staff levels for law enforcement services in our community. B.3 Packet Pg. 24 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) •Grand Terrace has contracted with the San Bernardino County Sheriff’s Department since 1994; •For City Council’s review is the 26th amendment ($1.98m). STAFFING LEVELS Personnel Level of Service Hours Per Week Annual Hours Lieutenant 0.21 8.5 442.0 Sergeant 0.90 36.0 1,872.0 Detective 0.56 20.0 1,040.0 Deputy Sheriff 5.76 208.0 10,816.0 Professional Staff 1.40 56.0 2,912.0 TOTAL 8.83 328.5 17,072.0 B.3 Packet Pg. 25 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) STAFF RECOMMENDATION •Approve the 26th Amendment with the San Bernardino County Sheriff’s Department; and •Authorize the City Manager to execute the contract. B.3 Packet Pg. 26 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) City Council as the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace May 28, 2019 2030 Vision Statement This staff report supports Goal #1: “Ensuring our Fiscal Viability” through the review of revenues and expenditures, including enforceable obligations (ex. existing debt service) and the alternatives to reduce debt and increase revenues to the City’s General Fund. B.3 Packet Pg. 27 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Purpose of Report This staff report has two (2) Goals/Proposals: 1. Adoption of a Resolution authorizing the defeasance of the Successor Agency’s 2011 A & B Tax Allocation Bonds (TABs) and related Escrow Agreement; and 2. Adoption of a Resolution authorizing Amendment #1 to the Agency’s Last and Final Recognized Obligation Payment Schedule (ROPS) incorporating the defeasance. Defeasance of the Successor Agency’s Community Redevelopment Project Area’s Tax Allocation Bonds, Issues 2011A and 2011B B.3 Packet Pg. 28 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Background •In February-2012, the Redevelopment Dissolution Act (ABx1 26) became effective; •In May-2013, the Successor Agency received its “Finding of Completion,” establishing that the Agency has fulfilled certain dissolution requirements; Background •In September-2015, Senate Bill 107 amended ABx1 26 removing certain bond restrictions, allowing the Agency to accomplish the following: 1. May-2017: use of 5% of the proceeds; 2. August 2018: approval of the Agency’s Last & Final ROPS; and 3. August 2018: use of 15% of bond proceeds. B.3 Packet Pg. 29 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Defeasance of the 2011A & B TABs •California Health & Safety Code (HSC) Section 34177.5 authorizes a successor agency to issue refunding bonds or other indebtedness (ex. defeasing bonds) for the purpose of achieving debt service savings; •HSC Section 34191.4(c)(2)(C) states that any remaining bonds that cannot be spent shall be used to defease the bonds. Defeasance of the 2011A & B TABs •Successor Agency staff met with its legal counsel, bond counsel, redevelopment counsel, financial advisor and property tax consultant •HSC Section 34191.4(c)(2)(C) states that any remaining bonds that cannot be spent shall be used to defease the bonds. B.3 Packet Pg. 30 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Estimated Cost to Defease Description Amount 2011A TABs $13,128,694 2011B TABs $3,939,826 $17,068,520 Total Cash on Hand (Bond proceeds plus earned interest) as of April 30, 2019 $17,202,864 2011A Tax Allocation Bonds •The 2011A TABs have a callable date (the date on which a bond can be redeemed before its maturity date) of September 1, 2019; •The proposed Escrow Agreement states that the Trustee (U. S. Bank) will deposit the funds into an Escrow Account, and pay all bondholders their principal and interest due based on the original bond documents. B.3 Packet Pg. 31 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) 2011B Tax Allocation Bonds •The 2011B TABs have a callable date (the date on which a bond can be redeemed before its maturity date) of September 1, 2021; •The proposed Escrow Agreement states that the Trustee (U. S. Bank) will deposit the funds into an Escrow Account, purchase securities to earn additional interest so that on the callable date of September 1, 2021, 2011B Tax Allocation Bonds •There will be sufficient funds to pay the bond holders their principal and interest due. B.3 Packet Pg. 32 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Impact of Defeasing the 2011 TABs •As shown on Packet Page 182 of the Agenda Packet, defeasing the 2011 A & B TABs will result in increased residual revenue to the affected entities, of which the General Fund (taxing entity) will receive approximately a little over $500,000 annually. Impact of Defeasing the 2011 TABs Fiscal Year Current Residual Revenue Current General Fund Share Projection of Residual Revenue after Last & Final ROPS & Bond Defeasance Additional Residual Share after Last & Final ROPS & Bond Defeasance Additional General Fund Share 2018-19 $3,696,866 $1,062,442 $3,696,866 $0 $0 2019-20 $3,907,335 $1,122,929 $5,664,940 $1,757,605 $505,118 2020-21 $4,011,044 $1,152,734 $5,767,954 $1,756,910 $504,918 2021-22 $4,353,508 $1,251,155 $6,109,468 $1,755,960 $504,645 2022-23 $4,459,964 $1,281,749 $6,216,644 $1,756,680 $504,852 2023-24 $4,571,059 $1,313,677 $6,325,964 $1,754,905 $504,342 2024-25 $4,683,621 $1,346,026 $6,437,471 $1,753,850 $504,039 2025-26 $4,802,357 $1,380,149 $6,555,572 $1,753,215 $503,856 2026-27 $4,967,519 $1,427,615 $6,720,219 $1,752,700 $503,708 2027-28 $5,083,251 $1,460,876 $6,841,051 $1,757,800 $505,174 2028-29 $5,208,349 $1,496,827 $6,961,749 $1,753,400 $503,910 2029-30 $5,330,061 $1,531,806 $7,084,861 $1,754,800 $504,312 2030-31 $5,454,036 $1,567,435 $7,210,436 $1,756,400 $504,772 2031-32 $5,585,622 $1,605,252 $7,338,522 $1,752,900 $503,766 2032-33 $5,714,869 $1,642,396 $7,469,169 $1,754,300 $504,168 2033-34 $7,615,930 $2,188,742 $7,615,930 $0 $0 $79,445,391 $22,831,811 $104,016,816 $24,571,425 $7,061,582 B.3 Packet Pg. 33 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Required Documents to submit to the Department of Finance (DOF) for the proposed defeasance 1. Approved Resolution, both by the Successor Agency Board and the San Bernardino CountyWide Oversight Board; 2. Escrow Agreement; 3. Debt Service Savings Analysis; and 4. RPTTF enhanced revenue report. Last and Final Recognized Obligation Payment Schedule (ROPS) Amendment #1 B.3 Packet Pg. 34 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Last & Final ROPS •The Successor Agency received approval of its Last & Final ROPS in August-2018; •HSC Section 34191.6(c)(2)(A) allows successor agencies to submit two (2) amendment requests to their approved Last & Final ROPS. Last & Final ROPS •Amendment #1 to the Last and Final ROPs is being submitted for review and approval of the Successor Agency Board; •The Amendment shows the revision to the Last & Final ROPS and the Administrative Budget as a result of the requested defeasance of the Successor Agency’s 2011A and B TABs. B.3 Packet Pg. 35 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Last & Final ROPS Summary ROPS Period A Period (Jul – Dec) B Period (Jan – Jun) 12-Month Total ROPS 17-18A $0 $0 $0 ROPS 18-19A $0 $0 $0 ROPS 19-20A $18,304,866 $292,438 $18,597,304 ROPS 20-21A $0 $305,438 $305,438 ROPS 21-22A $0 $61,300 $61,300 ROPS 22-23A $0 $61,300 $61,300 ROPS 23-24A $0 $61,300 $61,300 ROPS 24-25A $0 $61,300 $61,300 ROPS 25-26A $0 $59,936 $59,936 ROPS 26-27A $0 $7,300 $7,300 ROPS 27-28A $0 $7,300 $7,300 ROPS 28-29A $0 $7,300 $7,300 ROPS 29-30A $0 $7,300 $7,300 ROPS 30-31A $0 $7,300 $7,300 ROPS 31-32A $0 $7,300 $7,300 ROPS 32-33A $0 $7,300 $7,300 ROPS 33-34A $0 $7,300 $7,300 $18,304,866 $961,412 $19,266,278 Required Documents to submit to the Department of Finance (DOF) for the Last & Final ROPS Amendment #1 1. Approved Resolution, both by the Successor Agency Board and the San Bernardino County Wide Oversight Board; 2. Last & Final ROPS worksheet showing the effect of the defeasance until FY2033-34. B.3 Packet Pg. 36 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Projected Schedule Description Date Obtain Successor Agency Board Approval May 28, 2019 Obtain SB County Oversight Board Approval June 17, 2019 Submittal to Department of Finance (DOF) June 20, 2019 Obtain DOF Approval July 20, 2019 Financial Advisor to proceed with Defeasance July 22, 2019 Trustee provides 30-day notice to bondholders Aug. 1, 2019 Agency to transfer all proceeds to Trustee Aug. 29, 2019 All bonds are legally defeased Sep. 3, 2019 Staff Recommendation •1. Adopt a Resolution approving the expenditure of the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace’s Tax Allocation Bond proceeds to redeem and defease its Community Redevelopment Project Area, Tax Allocation Bonds, Issue of 2011A and Community Redevelopment Project Area, Taxable Tax Allocation Bonds, Issue of 2011B; and 2. Adopt a Resolution approving Amendment No. 1 to the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace's Last and Final Recognized Obligation Payment Schedule and Administrative Budget. B.3 Packet Pg. 37 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) QUESTIONS? B.3 Packet Pg. 38 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) City of Grand Terrace Review of FY2019-20 Adopted Budget & Introduction of Proposed Adjustments May 28, 2019 2030 Vision & Goals •Ensure Our Fiscal Solvency; •Maintain Public Safety; •Promote Economic Development; •Develop and Implement Successful Partnerships; and •Engage In Proactive Communications. 2 B.3 Packet Pg. 39 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Adoption of a Two-Year Budget in FY2018-19 •Improve financial management; •Greater emphasis on mgmt. & service delivery; •Greater emphasis on program evaluation & monitoring; •Improve long-range & strategic planning; •Reallocation & redeployment of resources to other essential programs other than budgeting. 3 Adopted Budget 2019-20 •Supports the City’s mission, vision & core values; •Maintains the current level of service with focus on public safety & economic development; •General Fund does not require the use of fund balance; •Recognizes the strong economic recovery in the City & strategically invests in the City’s future. 4 B.3 Packet Pg. 40 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) GENERAL FUND Proposed Revenue & Expenditure Adjustments Revenue Adjustments Category FY2019-20 Proposed Adjustments Revised FY2019-20 Property Tax $2,030,250 $0 $2,030,250 Residual Receipts - RPTTF $1,173,400 $210,000 $1,383,400 Proceeds from Sale of Property $80,000 ($80,000)$0 Franchise Fees $534,790 $0 $534,790 Licenses, Fees & Permits $421,380 $0 $421,380 Sales Tax $785,400 $0 $785,400 Intergov’t Revenue/Grants $26,500 $0 $26,500 Charges for Services $142,800 $10,000 $152,800 Miscellaneous $55,148 ($40,000) $15,148 Fines & Forfeitures $62,500 $10,000 $72,500 Use of Money & Property $27,000 $35,000 $62,000 Wastewater Receipts $300,000 $18,349 $318,349 Residual Receipts - Sr Center $60,000 ($60,000)$0 TOTAL $5,699,168 $103,349 $5,802,517 B.3 Packet Pg. 41 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Expenditure Adjustments Category FY2019-20 Proposed Adjustments Revised FY2019-20 Salaries $1,199,281 $47,600 $1,246,881 Benefits $795,690 $47,000 $842,690 Professional/Contractual Svcs $3,231,816 $12,500 $3,244,316 Materials & Supplies $273,717 $0 $273,717 Lease of Facility/Equipment $8,000 $0 $8,000 Utilities $145,000 $0 $145,000 Overhead Cost Allocation ($84,950)$0 ($84,950) Transfers Out $125,800 $0 $125,800 TOTAL $5,694,354 $107,100 $5,801,454 Revenue & Expense Summary Summary FY2019-20 Proposed Adjustments Revised FY2019-20 Revenue $5,699,168 $103,000 $5,802,517 Expenditure ($5,694,354)($107,100)($5,801,454) NET $4,814 ($4,100)$1,063 B.3 Packet Pg. 42 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Detailed Expenditure Requests City Manager’s Office 10 Dept Position / Item Requested Description Amount 1. City Manager’s Office Bus Driver The current position serves the Senior Center five (5) hours a day to trips within and around Grand Terrace. The Silver Liner is limited to taking 14 passengers for each trip. There has been a steady increase in the number of passengers riding the Silver Liner. The additional 2 hours per day will allow the Bus Driver to make two (2) daily trips to the weekly scheduled events. Salaries: $17,600 Benefits: $8,800 TOTAL: $26,400 B.3 Packet Pg. 43 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Finance Department 11 Dept Position / Item Requested Description Amount 2. Finance Dept. Budget Officer / Principal Accountant The Principal Accountant, although part-time, has been working a lot of hours. She has given notice of the desire to retire. The additional salaries and benefits will fund a full- time Budget Officer / Principal Accountant as approved by City Council in FY2018-19. Salaries: $30,000 Benefits: $14,200 Sub-total: $44,200 3. Finance Dept. Software License Live Modeling Application that can track CalPERS pension, OPEB Sub-total: $12,500 TOTAL FINANCE DEPT $56,700 Various Departments 12 No.Dept Position / Item Requested Description Amount 4. Various Depts. Increase in benefit allowance for City employees In order to keep up with increased costs in healthcare, it is proposed to increase employees benefit allowance by $50 per pay period. The increase in benefit allowance will not increase the City’s pension liability. $24,000 B.3 Packet Pg. 44 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Summary 13 No.Dept Request Amount 1. City Manager’s Office Bus Driver Salaries& Benefits: $26,400 2. Finance Dept. Budget Officer / Principal Accountant Salaries& Benefits: $44,200 3. Finance Dept. Software License $12,500 4. Various Depts. Increase in benefit allowance $24,000 TOTAL $107,100 Proposed Adjustments •Staff is presenting several budget adjustments for the Council’s consideration that, if approved, will allow the City to provide the following: •Maintain the City’s current staffing level to ensure that staff can provide adequate levels of service in core function areas; 14 B.3 Packet Pg. 45 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Proposed Adjustments •Maintain necessary resources to implement the City’s 2030 Vision; •More effectively reflect departmental costs; •Maintain a structurally balanced budget; and •Any of the requested funding/increases in appropriation do not require the use of fund balance. 15 Items for Future Discussion 16 B.3 Packet Pg. 46 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Items for Future Discussion 1. Proposed Memorandum of Understanding with the City of West Hollywood for the “exchange” of unallocated Rule 20A funds. •This entails the transfer of $200,000 of Rule 20A proceeds; in return, the City’s General Fund would receive $110,000 for additional law enforcement & will be discussed on 06/11/2019 Items for Future Discussion 2. On June 11, 2019, staff will submit a General Fund 10-year financial forecast of revenues and expenditures. •The report will review the City’s sustainability by pairing the City’s long term obligations (including inflation) and liabilities against its future 10-year revenue forecast. B.3 Packet Pg. 47 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Budget Schedule 19 Proposed Budget Schedule Event Date Budget Introduction Tuesday, May 28 th, 6:00 pm Budget in the Park – (Richard Rollins Park)Tuesday, June 4th, 6:00 pm Budget in the Park – (Fitness Park)Thursday, June 6th, 6:00 pm Budget Deliberations – (if necessary)Tuesday, June 11th, 6:00 pm Priorities Workshop Wednesday, June 12 th, 6:00pm Budget Adoption Tuesday, June 25 th, 6:00 pm B.3 Packet Pg. 48 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Questions? B.3 Packet Pg. 49 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) City Manager’s Update 5/28/2019 B.3 Packet Pg. 50 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) Community Workshops to Bring Back the THMS Pool Visit Our Booth at Community Day! B.3 Packet Pg. 51 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) B.3 Packet Pg. 52 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) B.3 Packet Pg. 53 Communication: Attachments to Minutes - 05/28/2019 (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JUNE 5, 2019 Council Chambers Special Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting of the City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Absent Cynthia A. Fortune Assistant City Manager Absent A. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace wanted to comment on the City Council Team Building, Team Communication and Best Practices however he doesn’t really know what to ask since there is no staff report for the item. B. CITY COUNCIL TEAM BUILDING, TEAM COMMUNICATION AND BEST PRACTICES 1. Training session conducted by Confidence Consulting led by Jeff Bills. B.4 Packet Pg. 54 Minutes Acceptance: Minutes of Jun 5, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 5, 2019 City of Grand Terrace Page 2 Jeff Bills, Confidence Consulting gave a PowerPoint presentation on “What Makes A Great Council”. C. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Special Meeting of the City Council at 6:35 p.m. CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6 Title: City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Special Meeting of the City Council at 7:53 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action. D. ADJOURN Mayor McNaboe adjourned the Special Meeting of the City Council at 7:54 p.m. The Next Regular City Council Meeting will be held on Tuesday, June 11, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk B.4 Packet Pg. 55 Minutes Acceptance: Minutes of Jun 5, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JUNE 5, 2019 Council Chamber Special Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO June 5, 2019 City Council Minutes PowerPoint Presentations B.5 Packet Pg. 56 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) What Makes a Great Council The best Councils are not a function of structure, organization, individual talent, or the agenda. The most successful Councils demonstrate a unique and differentiating social structure. It is this social structure that determines if a Council is outstanding. © 2018 CONFIDENCECONSULTING Assessment 39 Councils and 25 basic questions. 10 months during the last part of 2017 and the first six months of 2018 © 2018 CONFIDENCECONSULTING B.5 Packet Pg. 57 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) Areas of Focus 1. Equity in Discussion 2. Meeting Tone and Character 3. Member Disposition and Actions 4. Decision Making Effectiveness 5. Clarity in Role and Responsibilities © 2018 CONFIDENCECONSULTING Questions Do you find your work rewarding and gratifying? Is the Council structured to achieve meaningful goals? I relate well with my fellow Council members? I understand my role and responsibilities? My role on the Council is consistent with my talent and skill? B.5 Packet Pg. 58 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) Questions Do I understand the role of our CM? Do I understand my role as it relates to staff? Do I consider our role and the CM role to be a partnership? Am I consistent in supporting the Council and Management? Do Other Council Members See Me the Same Say? Questions Do I Come to Council Meetings on Time and Prepared? As a Council – Are we open and genuine? Does the Council Have Adequate Skill to deal with Conflict? As a Council, Do We Challenge one another? As a Council do we have the Skill to deal with Complexity? B.5 Packet Pg. 59 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) Results © 2018 CONFIDENCECONSULTING The Best Councils 1. Demonstrate a constant cycle of respect, trust, and candor. Lots of time humor is involved. This respect is shown both at and away from Council Meetings. © 2018 CONFIDENCECONSULTING B.5 Packet Pg. 60 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Best Councils 2. Possess a culture of open and genuine dissent. They have the ability to express differences of opinion without becoming personal or making it about “me.” © 2018 CONFIDENCECONSULTING The Best Councils 3. Have changing roles that avoid stereotypes. Every Council Member is considered capable of critical thought. No Council Member is pigeon holed because of background, knowledge, experience or labels associated with past success or failure. The Council does not tolerate individual Council Members who think, “It is all about me.” © 2018 CONFIDENCECONSULTING B.5 Packet Pg. 61 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Best Councils 4. Possess members who show individual accountability. They accept responsibility, prepare, attend, participate and create workable solutions, without exception. They value the individual contribution of every member. Council members do not grandstand or dominate time. They do not allow past experience to label them or create an image or reputation. © 2017 CONFIDENCECONSULTING The Best Councils 5. Value and use performance evaluation at every level of activity. They want to know how they perform personally, as a Council, and in relations to their peers. They consider performance evaluation in their partnership with the CM, and extend it to all areas where additional input or data helps them make better decisions. © 2017 CONFIDENCECONSULTING B.5 Packet Pg. 62 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Best Councils 6. Share in the success and failure of both the Council and the Leadership Team as partners. They insist on open communication and transparency that extends to every member of the organizational partnership, both personally and as a team. They recognize the negative effect of leadership turnover and improper Council action, and avoid such by working together. © 2017 CONFIDENCECONSULTING Details The Details of Council Focus and Effort © 2018 CONFIDENCECONSULTING B.5 Packet Pg. 63 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Role and Responsibility of a Council Member Focus on Mission, Values, and Culture. Timely Decision Making and Agreement. Effective Resolution of Conflict. They Under promise and Overachieve. Individual Council Member Disposition Integrity and Character Transparent Communication Council Member Wisdom Abhor Unacceptable Council Member Action No Grandstanding – Domination of Time They Value Excellent Interpersonal Relationships B.5 Packet Pg. 64 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Council and the Chief Executive Officer Consistently Maintain Roles and Responsibilities Monitor the Success and Performance of the CM Insist on Open and Regular Two Way Communication The Council Facilitates the Role and Relationship between the Council Chair and CM The Council Monitors CM Performance using aDash Board Technique The Dash Board measures performance in the key areas where the Council and the CM think she or he should be spending her or his time. The Dash Board is incorporated into performance standards. B.5 Packet Pg. 65 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) The Governance Dash Board Allows the Council to constantly review what they want to measure, and changes to reflect needs and desired outcomes. The data supports the mission, values and strategic objectives of the organization. It allows the Council to focus on strategy and monitoring performance and Management to focus on implementing strategy and achieving goals. The Governance Dash Board Focuses on Indicators that Measure Success: In the Marketplace Internally Among Constituents Financially Operationally and With Staff B.5 Packet Pg. 66 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) Council Succession What is Council Succession How to Measure Effectiveness Having a Plan in Place Cultivating Outstanding Candidates Council Evaluation Council Performance Evaluation Individual Council Member Evaluation The Role of the Council President/Chair Council Leadership Transitions B.5 Packet Pg. 67 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) Key Questions Every Council should be asking these key questions. When was the last time we did a self evaluation?When was the last time I had an individual evaluation?How often do we review our mission and values?Do we regularly and consistently give feedback to our CM?Are our actions consistent with our values?Do we have Council member outliers?Is our organizational succession strategy in place?How do we handle conflict?Do we have Council members who are disruptors? B.5 Packet Pg. 68 Communication: Attachment to Minutes - 06/05/2019 - SP (Consent Calendar) AGENDA REPORT MEETING DATE: June 11, 2019 Council Item TITLE: Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up -to-date on those Commission/Committee activities. On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory Committee minutes be included in the Committee/Commission Report once that advisory body begins its regular meetings. Pursuant to Health and Safety Code Section 34179(j), the Countywide Oversight Board was created and became effective on July 1, 2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight Board minutes will be included in this report going forward. DISCUSSION: Planning Commission – None to Report. On June 3, 2019, the Historical & Cultural Activities Committee held its Regular Meeting and approved its May 6, 2019 Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for August 5, 2019. On May 9, 2019, the Parks & Recreation Advisory Committee held its Special Meeting and approved its April 11, 2019 Regular Meeting minutes. The minutes for this meeting is included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for June 13, 2019. B.6 Packet Pg. 69 FISCAL IMPACT: None. ATTACHMENTS: • 05-06-2019 - H&C Minutes (PDF) • 04-11-2019 P&R Minutes (PDF) APPROVALS: Debra Thomas Completed 06/06/2019 1:18 PM City Attorney Completed 06/06/2019 10:54 PM Finance Completed 06/07/2019 11:31 AM City Manager Completed 06/07/2019 11:47 AM City Council Pending 06/11/2019 6:00 PM B.6 Packet Pg. 70 B.6.aPacket Pg. 71Attachment: 05-06-2019 - H&C Minutes (Committee and Commission Minutes) B.6.aPacket Pg. 72Attachment: 05-06-2019 - H&C Minutes (Committee and Commission Minutes) B.6.bPacket Pg. 73Attachment: 04-11-2019 P&R Minutes (Committee and Commission Minutes) B.6.bPacket Pg. 74Attachment: 04-11-2019 P&R Minutes (Committee and Commission Minutes) B.6.bPacket Pg. 75Attachment: 04-11-2019 P&R Minutes (Committee and Commission Minutes) AGENDA REPORT MEETING DATE: June 11, 2019 Council Item TITLE: Amendment No. 1 to Omnitrans Bus Shelter Agreement to Incorporate New Advertising Policy PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: Approve Amendment No. 1 to the City's Bus Shelter Agreement with Omnitrans; and Authorize the City Manager to Execute Amendment No. 1, subject to City Attorney approval as to form. 2030 VISION STATEMENT This staff report supports Goal #4: To Develop and Implement Successful Partnerships by Working Collaboratively with Public Sector Agencies to Facilitate the Delivery of Services Benefitting Our Community; and To Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects. BACKGROUND In March 27, 2018, the City entered into a bus shelter agreement with Omnitrans to allow the installation and maintenance of shelters within the City. The agreement covered approvals, permits, installation and maintenance of the shelters. Section 3.1.11 of the agreement addresses Omnitrans’ advertising policy. In January 2019, Omnitrans adopted a new advertising policy. Omnitrans now desires to amend the agreement to incorporate the new policy, which is attached. The new policy includes updated language and minor clarifications and limitations on advertising on the bus shelters within the city. DISCUSSION Rather than setting forth the actual policy in the agreement (which is the current practice), Omnitrans has proposed that the policy be adopted in the agreement by reference. Accordingly, Omnitrans has proposed deleting the current Section 3.1.11, Advertising Content, in its entirety and replacing it with the following: 3.1.11 Advertising Content. All advertisements installed on the Amenities will comply with the Omnitrans Adve rtising Policy and Content Guidelines, as may be amended from time to time (“Advertising Policy”), and of which a copy has been provided to City and is available on file with Omnitrans or online at B.7 Packet Pg. 76 http://www.omnitrans.org/about/pdf/Omnitrans_System_Advert ising _Policy.pdf. Each time Omnitrans amends the Advertising Policy, Omnitrans shall notify the City of such amendments; shall notify the City of the date that such amendments are effective; and shall also provide a copy of the latest version of the Advertising Policy to the City containing such amendments. Amendment No. 1 has been prepared to accomplish this sole purpose. No other changes to the agreement are proposed. FISCAL IMPACTS There is no significant fiscal impact related to this action. ATTACHMENTS: • CityofGrandTerracePAPagreement (PDF) • Omnitrans Passenger Amenity Program Agreement (PDF) • Omnitrans_System_Advertising_Policy (PDF) • GrandTerraceAmendment1PAP (PDF) APPROVALS: Alan French Completed 05/03/2019 8:33 AM City Attorney Completed 06/06/2019 12:35 PM Finance Completed 06/06/2019 4:55 PM City Manager Completed 06/07/2019 11:48 AM City Council Pending 06/11/2019 6:00 PM B.7 Packet Pg. 77 B.7.aPacket Pg. 78Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 79Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 80Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 81Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 82Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 83Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 84Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 85Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 86Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 87Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 88Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 89Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.aPacket Pg. 90Attachment: CityofGrandTerracePAPagreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 91Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 92Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 93Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 94Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 95Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 96Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 97Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 98Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 99Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 100Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 101Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 102Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) B.7.bPacket Pg. 103Attachment: Omnitrans Passenger Amenity Program Agreement (Omnitrans Bus Shelter Agreement Amndment) OMNITRANS SYSTEM COMMERCIAL ADVERTISING POLICY AND CONTENT GUIDELINES Adopted by the Omnitrans Board of Directors December 5, 2018; Effective Date January 1, 2019 I. POLICY STATEMENT Omnitrans’ purpose in adopting this Commercial Advertising Policy and Content Guidelines (“Policy”) is to promote transit ridership in a safe environment for its riders. With any advertising, Omnitrans seeks to maintain government neutrality, avoid any content that disrupts the safe enjoyment of public transit, respect First Amendment rights in accordance with established law, and maximize advertising revenues. Omnitrans allows for advertising on its transit vehicles, shelters and stations to generate revenue for the agency in consideration of applicable laws and regulations. Omnitrans’ assets with opportunities for revenue advertising include, but are not limited to, bus, paratransit and rail vehicles, shelters and stations, and the San Bernardino Transit Center. Omnitrans may utilize a contractor to handle the sales and administration of Omnitrans’ transit vehicle, shelter and stations advertising program. Any contractor is selected through a competitive procurement process and responsibilities may include soliciting, placing, administering and managing advertisements on Omnitrans’ assets in accordance with applicable laws, regulations and Omnitrans policies and procedures. Non-commercial advertisements will not be accepted unless such advertisements are considered informational material and are in compliance with the guidelines below. Omnitrans expressly reserves its proprietary right to display notices and advertisements relating to its transit operations, and transit operations of related public entities. II. GUIDELINES Generally, Omnitrans requires that any contractor adhere to the following guidelines: 1. Advertisements shall be of a reputable character, shall conform to recognized business standards and shall not conflict with the laws of the United States, or any state or political subdivision thereof having jurisdiction over Omnitrans or the rules and regulations of any arm, branch or agency of any such governmental bodies. 2. Advertisements objectionable to Omnitrans shall, at the request of the Project Manager, be expeditiously removed by the contractor, or if warranted be immediately removed by Omnitrans, and, after removal by Omnitrans’ staff, written notice of removal shall be conveyed to contractor. 3. Contractor shall remove expired or obsolete ads within twenty-one (21) days of expiration or ten (10) days of notification by Omnitrans and at contractor’s sole expense and liability. B.7.c Packet Pg. 104 Attachment: Omnitrans_System_Advertising_Policy (Omnitrans Bus Shelter Agreement Amndment) A. Permitted Advertising Content The following classes of advertising are authorized on Omnitrans assets subject to final authorization by Omnitrans or a designated contractor: 1. Commercial and Promotional Advertising. Advertisements that promote or solicit the lawful sale, rental, distribution or availability of goods, services, food, entertainment, events, programs, transactions, donations, products or property (real or personal) for lawful commercial or noncommercial purposes or more generally promotes an entity that lawfully engages in such activities. 2. Governmental Advertising. Notices or messages from government entities, meaning public entities specifically created by government action and recognized as public agencies under California law, that advance specific government purposes. 3. Public Service Announcements. Announcements which are sponsored by either a government entity or a nonprofit corporation that is exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and which are directed to the general public or a significant segment of the public and relate to: a. Prevention or treatment of illnesses; b. Promotion of safety or personal well-being; c. Education or training; d. Art or culture; e. Provision of children and family services; f. Solicitation by broad-based contribution campaigns which provide funds to multiple charitable organizations; or g. Provision of services and programs that provide support to low income citizens, senior citizens and people with disabilities. B. Prohibited Advertising Content: The following classes of advertising are prohibited on Omnitrans assets: 1. False, Misleading, or Deceptive Commercial Speech. The advertisement proposes a commercial transaction, and the advertisement or information contained in the advertisement is false, misleading, or deceptive. 2. Libelous Speech, Copyright Infringement, etc. The advertisement, or any material contained in it, is libelous or an infringement of copyright, or is otherwise unlawful or illegal or likely to subject Omnitrans to litigation. 3. Unlawful Goods or Services. The advertisement or material contained in it, promotes unlawful or illegal goods, services, or activities. 4. Endorsement. The advertisement or any material contained in it, implies or declares an endorsement by Omnitrans, its Directors, management, or employees of any service, product, or point of view without prior written authorization from Omnitrans. 5. Prurient Interest. The advertisement contains material that describes, depicts, or represents sexual activities, or aspects of the human anatomy in a way that the average adult, applying contemporary community standards, would find appeals to the prurient interest of minors or adults. For purposes of these guidelines, the term “minor” shall have the meaning contained in California Penal Code Section 313. 6. “Adult” – Oriented Goods or Services. The advertisement promotes or encourages or appears to promote or encourage, a transaction related to, or uses brand names, trademarks, slogans B.7.c Packet Pg. 105 Attachment: Omnitrans_System_Advertising_Policy (Omnitrans Bus Shelter Agreement Amndment) or other materials which are identifiable with, films rated “X” or “NC – 17,” adult book stores, adult video telephone services, adult internet sides, and escort services. 7. Obscenity or Nudity. The advertisement contains obscene materials or images of nudity. For purposes of these Guidelines, the term “obscene matter” shall have the meaning set forth in the California Penal Code Section 311. 8. Unlawful and Detrimental Conduct. The advertisement, or any material contained in it, promotes or encourages, or appears to promote or encourage, unlawful or illegal behavior or activities, and promotes behavior or activities which are detrimental to the maintenance and safe operations of Omnitrans. 9. Harmful or Disruptive to Public Transit Services. The advertisement contains material that is so objectionable that a reasonabl y prudent person, knowledgeable of Omnitrans’ ridership, and using prevailing community standards, would believe that it is reasonably foreseeable that the material will result in harm to, disruption of or interference with the provision by Omnitrans of public transit services. 10. Violence. The advertisement either (a) contains images or descriptions of graphic violence, including, but not limited to, the depiction of weapons or other implements or devices used in the advertisement in an act or acts of violence or harm on a person or animal; or (b) the advertisement, or any material contained in it, incites or encourages, or appears to incite or encourage violence or violent behavior. 11. Firearms. The advertisement either (a) contains an image of a firearm in the foreground of the main visual, or (b) contains image(s) of firearms that occupy 15% or more of the overall advertisement. 12. Profanity. The advertisement contains words recognized by the community as vulgar indecent or profane for display in a public setting that includes minors. 13. Alcohol/Tobacco/Smoking/Marijuana. The advertisement promotes the use of alcohol, tobacco, smoking and/or marijuana, or related products. 14. Graffiti. The advertisement contains graphics or language that promotes, resembles, or otherwise encourages graffiti or vandalism. 15. Graphic Images. The advertisement contains graphic images which impair government neutrality, or the safe enjoyment of public transit including, but not limited to, the depiction of human or animal bodies or body parts, or fetuses, in states of mutilation, dismemberment, decomposition, or disfigurement. 16. Political Information. The advertisement contains political information including, but not limited to, candidates running for elected office, local or national controversial subjects, or subjects not in accordance with the statutes, ordinances, and court decisions pertaining to the Omnitrans service area. This includes messages that are political in nature including, but not limited to, messages of political advocacy, that support or oppose any candidate or referendum, or that feature any current political office holder or candidate for public office, or take positions on issues of public debate. 17. Religious Information. The advertisement contains direct or indirect reference to religion, or to any religion, or to any deity or deities, or which includes the existence, nonexistence or other characteristics of any deity or deities, or to any religious creed, denomination, belief, tenet, cause or issue relating to (including opposing or questioning) any religion. This prohibition shall include the depiction of text, symbols, or images commonly associated with any religion or with any deity or deities, or any religious creed, denomination, belief, tenet, cause or issue relating to (including opposing or questioning) any religion. B.7.c Packet Pg. 106 Attachment: Omnitrans_System_Advertising_Policy (Omnitrans Bus Shelter Agreement Amndment) C. Omnitrans’ Rights The Omnitrans Board reserves the right to amend this Policy and at any time. Further, Omnitrans may review any advertising content to determine conformance with these guidelines. Omnitrans reserves the right to reject any advertising content submitted for display on its properties, and/or to order the removal of any advertising posted on its properties for failure to comply with this Policy. Decisions regarding the rejection or removal of advertising are made by the Director of Marketing or his or her designee based upon the criteria in this Policy. B.7.c Packet Pg. 107 Attachment: Omnitrans_System_Advertising_Policy (Omnitrans Bus Shelter Agreement Amndment) B.7.dPacket Pg. 108Attachment: GrandTerraceAmendment1PAP (Omnitrans Bus Shelter Agreement Amndment) B.7.dPacket Pg. 109Attachment: GrandTerraceAmendment1PAP (Omnitrans Bus Shelter Agreement Amndment) AGENDA REPORT MEETING DATE: June 11, 2019 Council & Successor Agency Item TITLE: Continue Deliberations for and Adopt FY2019-20 Proposed Budget Adjustments PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace proposed adjustments for the FY2019-20 Annual Budget; 2. Approve proposed budget adjustments for FY2019-20; and 3. Direct staff to prepare the FY2019-20 Revised Budget in accordance with the approved items above and return to City Council for adoption on June 25, 2019. 2030 VISION STATEMENT: This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The Adopted Budget for Fiscal Year 2019-20 was approved on June 12, 2018. On May 28, 2019, City Council was presented with the proposed adjustments to the FY2019 -20 Adopted Budget. PROPOSED ADJUSTMENTS Table 1 City of Grand Terrace General Fund (Fund 10) FY 2019-10 Proposed Revenue and Expenditure Adjustments FY2019-20 Proposed Adjustments Revised FY2019-20 REVENUE Property Tax $2,030,250 $0 $2,030,250 Residual Receipts - RPTTF $1,173,400 $210,000 $1,383,400 Proceeds from Sale of Property $80,000 ($80,000) $0 F.8 Packet Pg. 110 City of Grand Terrace General Fund (Fund 10) FY 2019-10 Proposed Revenue and Expenditure Adjustments FY2019-20 Proposed Adjustments Revised FY2019-20 Franchise Fees $534,790 $0 $534,790 Licenses, Fees & Permits $421,380 $0 $421,380 Sales Tax $785,400 $0 $785,400 Intergovernmental Revenue/Grants $26,500 $0 $26,500 Charges for Services $142,800 $10,000 $152,800 Miscellaneous $55,148 ($40,000) $15,148 Fines & Forfeitures $62,500 $10,000 $72,500 Use of Money & Property $27,000 $35,000 $62,000 Wastewater Receipts $300,000 $18,349 $318,349 Residual Receipts - Sr Center $60,000 ($60,000) $0 $5,699,168 $103,349 $5,802,517 EXPENDITURE Salaries $1,199,281 $47,600 $1,246,881 Benefits $795,690 $47,000 $842,690 Professional/Contractual Services $3,231,816 $12,500 $3,244,316 Materials & Supplies $273,717 $0 $273,717 Lease of Facility/Equipment $8,000 $0 $8,000 Utilities $145,000 $0 $145,000 Overhead Cost Allocation ($84,950) $0 ($84,950) Transfers Out $125,800 $0 $125,800 TOTAL $5,694,354 $107,100 $5,801,454 SUMMARY Revenue $5,699,168 $103,000 $5,802,517 Expenditure ($5,694,354) ($107,100) ($5,801,454) NET $4,814 ($4,100) $1,063 Table 2 City of Grand Terrace FY2019-20 Proposed Adjustments DEPARTMENT: CITY MANAGER Funding Source Personnel General Fund Increase in Salaries & Benefits for Bus Driver position $26,400 DEPARTMENT: FINANCE Funding Source F.8 Packet Pg. 111 City of Grand Terrace FY2019-20 Proposed Adjustments Description General Fund Fully fund Budget Officer/Principal Accountant position $44,200 Annual License for Live Pension, OPEB and Unfunded Accrued Liability tracking $12,500 TOTAL FINANCE $56,700 DEPARTMENT: VARIOUS Funding Source Personnel General Fund Increase in Benefit Allowance for employees @ 100 per month $24,000 TOTAL PROPOSED ADJUSTMENTS $107,100 DISCUSSION Additional Items for Discussion during Budget Deliberations 1. Proposed Memorandum of Understanding with the City of West Hollywood for the “exchange” of unallocated Rule 20A funds. On May 14, 2019 the City Council directed staff to return during budget deliberations for further discussion to accept an offer of $100,000 from the City of West Hollywood for the transfer of $200,000 in Rule 20A Credits. During the discussion of the item, the Council asked how many other cities parti cipate in the exchange of Rule 20A credits, and what is the average exchange rate for transferring credits. Enclosed the Council will find several communities (7) utilizing the an inter agency agreement to exchange Rule 20A credits for unrestricted funds (Attachment A). In addition, staff shared Council’s comments with West Hollywood staff and West Hollywood increased the rate of exchange from $.50 on the dollar to $.55 per dollar. The City Council in a subsequent meeting directed staff to investigate de veloping a Utility Undergrounding Plan. Staff contacted Southern California Edison (SCE) and learned that the entire process of undergrounding takes about 3 years from design to completion. SCE recommends no projects less than 600 linear feet (one block) with an average cost of no less than $600,000-$750,000. The City’s current balance is approximately $944,000. If the Council approved staff’s original recommendation of entering into an exchange agreement with West Hollywood to transfer $200,000 in Rule 20A funds for $110,0000 in General Fund proceeds to support overtime for a Sheriff Deputy. The remaining balance of $744,000 would be enough to carry out one project within the City. Staff estimates that there are over 100 poles that are eligible for an u nderground pole program at a total cost of approximately $12,000,000. F.8 Packet Pg. 112 The Rule 20A program was presented to the Council as an optional use of one - time money to support a quality of life issue. 2. Staff has prepared a General Fund 10-year financial forecast of revenues and expenditures. The attached report (Attachment B) will review the City’s sustainability by pairing the City’s long-term obligations (including inflation) and liabilities against its future 10-year revenue forecast. Revenues While the 10 year financial forecast is a projection of future revenue (sales tax, property tax, Transit Occupancy Tax (TOT), and Redevelopment Property Tax Trust Fund (RPTTF) growth, the projections are based upon permit activity, land development, development agreements and retail analytics provided by the City’s Sales Tax Consultant Hinderliter & De Lamas (HdL). In addition, some revenue realizations may require the legislative body to act to access the additional revenue. The revenue projection growth over the next 1 0 years is as little as 3% annually but can have significant growth in years where major projects come online. While the revenue projections are just that, projections. The projections are conservative in nature and based on the best available data from b usiness categories retail sales estimates. One business can have significant impacts on future revenues. New construction of a retail establishment will increase the Ad Valorem property tax role, as well as increase the city’s overall sales tax. TOT taxes can generate a significant amount of money as it represents a tax on hotel rooms nightly cost of approximately 10%-14%. Unlike other taxes, the City would keep the entire TOT tax. Staff’s revenue projections include revenue from existing businesses expan ding, new construction and businesses of emerging technologies. Expenditures Similar to future revenue projections, the expenditure projections represent staff’s current view of what is needed for future operations; however, a more detailed discussions with policy makers and justification would occur during the adoption of any future budgets. In conjunction with increasing development, activity, and day population coming into the City, staff is also projecting the following expenditures to support the major development occurring within the 10-year projection: A. Return of the annual Cost of Living Adjustment (COLA) to all employees (estimated at 2.5% per annum); B. Return of merit increases to the affected employees/positions; F.8 Packet Pg. 113 C. Projection of increased staffing over the next several years in the following departments to support the increased activity in the City: a. Finance Department (Finance Director, Management Analyst); b. Public Works (Maintenance Supervisor/Compliance officer); c. Planning & Development Services (Senior Planner, Animal Control/Code Compliance Officer); D. Increase in Legal Counsel services; E. Payment Plans of General Fund Liabilities; and F. Two forty-hour Sheriff deputies. 3. Discussion on the cost effectiveness of paperless agendas (utilizing the use of iPads) versus printed agenda packets. 4. Discussion on assigning a Traffic officer (at least once a month) at various times and locations throughout the City for enforcement. FISCAL IMPACT: The City’s budget provides the funding and expenditure plan for al l funds. As such, it serves as the City’s financial plan for the upcoming fiscal year. The City Council will be kept apprised of actual operating results for the General Fund through the monthly financial report and the Mid-Year Budget Review. The Mid-Year Budget review will include an update of the current year projected revenues and expenditures, and any recommended adjustments for that fiscal year budget at that time. RECOMMENDATIONS: Staff recommends that City Council approve the proposed adjustments detailed above and direct staff to return the revised FY 2019-20 Budget for adoption on June 25, 2019. ATTACHMENTS: • Attachment A Rule 20 Cities (DOCX) • 10-year projection attachment 06-07-2019-2 (DOC) APPROVALS: Cynthia A. Fortune Completed 06/07/2019 1:16 PM Finance Completed 06/07/2019 1:16 PM City Attorney Completed 06/07/2019 1:56 PM City Manager Completed 06/07/2019 2:24 PM City Council Pending 06/11/2019 6:00 PM F.8 Packet Pg. 114 Attachment A F.8.a Packet Pg. 115 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 116 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 117 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 118 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 119 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 120 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 121 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) Attachment A F.8.a Packet Pg. 122 Attachment: Attachment A Rule 20 Cities (Continue Deliberations for FY2019-20 Proposed Adjustments) GENERAL FUND 10-YEAR PROJECTION MEETING DATE: June 11, 2019 TITLE: General Fund 10-Year Revenue & Expense Projection Staff has prepared a General Fund 10-year financial forecast of revenues and expenditures, reviewing the City’s sustainability by pairing the City’s long-term obligations (including inflation) and liabilities against its future 10-year revenue forecast. Status Quo Staff initially prepared a 10-year projection based on current revenues and public services offered to the community. The following assumptions were taken into consideration: 1. For revenues, staff assumed the additional revenue receipts derived from the bond defeasance of the 2011A & B Tax Allocation Bonds (TABs), approximately $500,000 annually. 2. For expenditures, the following assumptions were used: a. Cost of Living Adjustments (COLA) are implemented for employees; b. Merit increases are provided for qualified employees; c. A 4% increase is provided for Law Enforcement services (approximately $80,000 annually); d. A 1% increase is provided for professional / contractual services; and e. A 5% increase for future unfunded accrued liabilities (UAL) (approximately $20,000); f. Part of the Child Care Fund’s UAL of approximately $65,000 is borne by the General Fund in FY2020-21. By the following fiscal year (FY2021-22), the full cost of their UAL of $150,000 will be in the General Fund’s expense budget; and g. Payment plans for General Fund’s liabilities. F.8.b Packet Pg. 123 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed Below is the projected table if the City continues at its current revenue and expense activity: Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected Account Number 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Revenue Property Tax 2,030,250 2,103,912 2,180,520 2,260,193 2,343,053 2,429,227 2,518,848 2,612,054 2,708,988 2,809,800 Residual Receipts - RPTTF 1,383,400 1,673,400 1,740,336 1,809,949 1,882,347 1,957,641 2,035,947 2,117,385 2,202,080 2,290,163 Proceeds from Sale of Property 0 0 0 0 0 0 0 0 0 0 Loan Repayment 0 0 0 0 0 0 0 0 0 0 Franchise Fees 534,790 540,138 545,539 550,995 556,505 562,070 567,690 573,367 579,101 584,892 Licenses, Fees & Permits 421,380 440,288 444,619 450,578 455,168 461,394 466,259 472,768 477,926 484,738 Sales Tax 785,400 801,108 817,130 833,473 850,142 867,145 884,488 902,178 920,221 938,626 Intergovernmental Revenue/Grants 26,500 41,500 36,500 36,500 36,500 41,500 36,500 36,500 36,500 41,500 Charges for Services 152,800 153,568 154,159 154,773 155,412 156,076 156,768 157,486 158,234 159,011 Fines & Forfeitures 72,500 67,500 67,500 67,500 67,500 67,500 67,500 67,500 67,500 67,500 Miscellaneous 15,148 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Use of Money & Property 62,000 60,000 55,000 50,000 45,000 40,000 35,000 35,000 35,000 35,000 Wastewater Receipts 318,349 318,349 318,349 318,349 318,349 318,349 318,349 318,349 318,349 318,349 Total Revenue 5,802,517 6,259,763 6,419,653 6,592,310 6,769,976 6,960,902 7,147,349 7,352,587 7,563,900 7,789,579 7.9% 2.6% 2.7% 2.7% 2.8% 2.7% 2.9% 2.9% 3.0% F.8.b Packet Pg. 124 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected Account Number 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Expenditure Salaries 1,246,881 1,301,881 1,303,256 1,310,665 1,312,260 1,319,894 1,321,720 1,329,591 1,331,659 1,339,778 Benefits 842,690 951,756 1,060,971 1,092,881 1,124,064 1,159,039 1,193,438 1,231,787 1,269,728 1,311,793 Materials & Supplies 202,617 204,057 205,555 207,112 208,732 210,417 212,168 213,991 215,885 217,856 Prof./Contractual Services 3,304,470 3,396,591 3,491,996 3,590,813 3,693,174 3,799,216 3,909,084 4,022,925 4,140,894 4,263,153 Lease of Facility/Equipment 18,946 18,946 18,946 18,946 18,946 18,946 18,946 18,946 18,946 18,946 Utilities 145,000 146,450 147,915 149,394 150,888 152,396 153,920 155,460 157,014 158,584 Liabilities - - 40,000 40,000 40,000 48,205 50,000 100,000 100,000 100,000 Transfers Out 125,800 125,800 125,800 125,800 125,800 125,800 125,800 125,800 125,800 125,800 Overhead Cost Allocation (84,950) (84,950) (84,950) (84,950) (84,950) (84,950) (84,950) (84,950) (84,950) (84,950) Total Expense 5,801,454 6,060,531 6,309,488 6,450,661 6,588,913 6,748,963 6,900,126 7,113,549 7,274,976 7,450,960 4.5% 4.1% 2.2% 2.1% 2.4% 2.2% 3.1% 2.3% 2.4% Summary Revenue 5,802,517 6,259,763 6,419,653 6,592,310 6,769,976 6,960,902 7,147,349 7,352,587 7,563,900 7,789,579 Expense (5,801,454) (6,060,531) (6,309,488) (6,450,661) (6,588,913) (6,748,963) (6,900,126) (7,113,549) (7,274,976) (7,450,960) NET 1,063 199,232 110,165 141,650 181,063 211,939 247,222 239,038 288,923 338,619 F.8.b Packet Pg. 125 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed The chart below summarizes the revenue and expense table above (in $millions) 7.79 7.56 7.35 7.15 6.96 6.77 6.59 6.25 6.42 5.80 7.45 7.27 7.11 6.90 6.75 6.59 6.45 6.31 6.06 5.80 $5,000,000 $5,500,000 $6,000,000 $6,500,000 $7,000,000 $7,500,000 $8,000,000 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Revenue Expense F.8.b Packet Pg. 126 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed 10-Year projection with anticipated development, activity and additional revenues As stated in the staff report, while the 10 year financial forecast is a projection of future revenue (sales tax, property tax, Transit Occupancy Tax (TOT), and Redevelopment Property Tax Trust Fund (RPTTF) growth, the projections are based upon permit activity, land development, development agreements and retail analytics provided by the City’s Sales Tax Consultant Hinderliter & De Lamas (HdL). In addition, some revenue realizations may require the legislative body to act to access the additional revenue. Similar to future revenue projections, the expenditure projections represent staff’s current view of what is needed for future operations; however, a more detailed discussions with policy makers and justification would occur during the adoption of any future budgets. In conjunction with increasing development, activity, and day population coming into the City, staff is also projecting the following expenditures to support the major development occurring within the 10-year projection: 1. Projection of increased staffing over the next several years in the following departments to support the increased activity in the City: a. Finance Department (Finance Director, Management Analyst); b. Public Works (Maintenance Supervisor/Compliance officer); c. Planning & Development Services (Senior Planner, Animal Control/Code Compliance Officer); 2. Increase in Legal Counsel services; and 3. Two forty-hour Sheriff deputies. Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected Description 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Revenue 5,802,517 6,259,763 6,419,653 6,592,310 6,769,976 6,960,902 7,147,349 7,352,587 7,563,900 7,789,579 Expense (5,801,454) (6,060,531) (6,309,488) (6,450,661) (6,588,913) (6,748,963) 6,900,126) (7,113,549) (7,274,976) (7,450,960) NET 1,063 199,232 110,165 141,650 181,063 211,939 247,222 239,038 288,923 338,619 Revenue 5,802,517 6,259,763 6,419,653 6,592,310 6,769,976 6,960,902 7,147,349 7,352,587 7,563,900 7,789,579 Add'l Sales Tax 78,000 304,560 500,651 755,664 775,778 791,293 807,119 873,261 890,727 Add'l Property Tax 99,120 261,102 516,324 576,651 688,184 701,948 715,987 730,306 744,912 Rent and Charges 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Projected Revenue 5,802,517 6,486,883 7,035,315 7,659,286 8,152,292 8,474,864 8,690,589 8,925,693 9,217,467 9,475,218 8.5% 8.9% 6.4% 4.0% 2.5% 2.7% 3.3% 2.8% F.8.b Packet Pg. 127 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected Description 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Expense (5,801,454) (6,060,531) (6,309,488) (6,450,661) (6,588,913) (6,748,963) (6,900,126) (7,113,549) (7,274,976) (7,450,960) Additional legal services (50,000) (51,250) (52,531) (53,845) (55,191) (56,570) Finance Director (Salary & Benefits) (187,500) (192,188) (196,992) (201,917) (206,965) (212,139) (217,443) (222,879) Financial Analyst (96,895) (99,317) (101,800) (104,345) (106,954) (109,628) (112,368) Compliance Officer (112,179) (114,984) (117,858) (120,805) (123,825) (126,920) (130,093) (133,346) Maintenance Supervisor - (109,443) (112,179) (114,984) (117,858) (120,805) (123,825) (126,920) (130,093) (133,346) Senior Planner - 6 months in first year (61,839) (126,770) (129,939) (133,188) (136,517) (139,930) Animal Control/Code Enforcement (96,895) (99,317) (101,800) (104,345) (106,954) (109,628) (112,368) Add'l Sheriff Deputy – 10 months in 1st year (291,667) (364,000) (378,560) (393,702) (409,450) (425,829) (442,862) (460,576) (478,999) 2nd Add'l Sheriff Deputy - 6 months in 1st year (189,280) (393,702) (409,450) (425,829) (442,862) (460,576) (478,999) Total Projected Expense (5,801,454) (6,461,641) (7,085,346) (7,634,445) (8,119,500) (8,393,011) (8,597,559) (8,866,192) (9,084,721) (9,319,766) NET 1,063 25,242 (50,030) 24,841 32,792 81,853 93,030 59,501 132,746 155,452 Payment of $625,000 on S/A load to net $124,813 (19.97% share) 124,813 Return from Successor Agency loan payments (GF share of 19.97%) 9,985 9,985 9,985 9,985 Revised NET 25,242 74,783 24,841 32,792 81,853 103,015 69,486 142,731 165,437 F.8.b Packet Pg. 128 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed The chart below summarizes the revised revenue and expense table above (in $millions) 6.26 6.42 6.59 6.77 6.96 7.15 7.35 7.56 7.79 7.45 7.27 7.11 6.90 6.75 6.59 6.45 6.32 6.05.80 6.49 7.03 7.66 8.15 8.47 8.69 8.92 9.21 9.47 5.80 6.46 7.08 7.63 8.12 8.39 8.60 8.87 9.08 9.32 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 8,500,000 9,000,000 9,500,000 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Revenue Status Quo Expense Status QuoRevenue Revised Expense Revised F.8.b Packet Pg. 129 Attachment: 10-year projection attachment 06-07-2019-2 (Continue Deliberations for FY2019-20 Proposed AGENDA REPORT MEETING DATE: June 11, 2019 Council Item TITLE: Consideration of Resolutions Initiating Proceedings to Levy Annual Assessments for the FY 2019-2020 for the City of Grand Terrace Landscape & Lighting Assessment District 89-1; Preliminarily Approving the Related Engineer’s Report; and Declaring the City Council’s Intention to Levy and Collect Annual Assessments for the City of Grand Terrace Landscape & Lighting Assessment District 89-1 and Setting and Providing Notice for the Related Public Hearing PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS FOR THE 2019-2020 FISCAL YEAR FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; and 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE ENGINEERS REPORT FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2019-2020; and 3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 FOR FISCAL YEAR 2019-2020, AND SETTING AND PROVIDING NOTICE OF A PUBLIC HEARING CONCERNING SUCH ANNUAL ASSESSMENT ON TUESDAY, JULY 9, 2019, AT 6:00 P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT G.9 Packet Pg. 130 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA 2030 VISION STATEMENT: This staff report supports Goal #1 to “Ensure our Fiscal Viability by ensuring appropriate cost recovery for services.” BACKGROUND: In 1989, the City Council required developers of Tract 13364 to form an As sessment District 89-1 for the purpose of maintaining the landscaping and lighting serving the project, as required by the conditions of approval. Subsequently, two other developments were required to be included in Annexation District 89-1. The developments (Tracts 14264 and 14471) were annexed into Annexation District 89-1 as Annexation No. 1. To ensure all future developments were sustainable, Staff recommended that all future developments be annexed into Annexation District 89-1, Therefore the following amendments occurred: A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into Annexation District 89-1 in 2016 as Annexation No. 2. B. Aegis Builders development on Pico Street (Tract 18793) was annexed into Annexation District 89-1 in 2016 as Annexation No. 3. C. Crestwood Development Project on Jaden Court (Tract 18071) was annexed into Annexation District 89-1 as Annexation No. 4 in 2018 D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren (Tract 18604) was annexed into Annexation District 89-1 as Annexation No. 5, in 2019. Each of the seven tracts comprises the boundaries of a zone in the Assessment District. Prior to this year, there were only five tracts or zones within the District. However, with Annexation No. 4 and Annexation No. 5, the Assessment District now has seven zones total with established assessments approved by Council and included in the Engineer’s Report. DISCUSSION: Each year, an Engineer’s Report is prepared and considered by the City Council for the levy of annual assessments for maintenance and operation of each zone within the Assessment District. Assessment of each parcel is made in the same manner within each zone, and at the same time, as payments are made for property taxes for each Property. The Engineer’s Report takes into consideration costs of operation and maintenance for G.9 Packet Pg. 131 the previous year of each Zone within the District and the amount assessed for each zone within Assessment District’s cost of operations and maintenance for the coming fiscal year. These costs are then spread to the benefiting properties in each zone. Staff has reviewed the expenditures for the current Fiscal Year 2018-2019. Based on the Engineer Report's estimate, the cost of operations and maintenance for the Zones in Fiscal Year 2019-2020 will not differ from the cost of this year. Based upon the analysis, the assessments should remain the same for the District for Fiscal Year 2019 -2020, and no change to the annual assessment is necessary. Servicing and administration of the City’s landscap e maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15, of the Street and Highways Code of the State of California. The Proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. FISCAL IMPACT: The Engineer's Report has estimated the fiscal impact will be $47,465.18 to maintain the Assessment District. Most of this amount will be reimbursed to the City through the collection of property taxes by the County of San Bernardino for each parcel. However, there is a shortfall in Zones 1 and 2 of $4,413.40, which is an impact that may be paid by the General Fund in FY 2019-2020. ATTACHMENTS: • 1. Order of Procedure (DOCX) • 2. Tract Map Zones 1-7 (PDF) • 3. Resolution - Initiating Proceedings (DOCX) • 4. FY19-20 Engineer's Report (PDF) • 5. Resolution - Approving Engineer's Report (DOCX) • 6. Resolution - Intention (to publish) (DOCX) APPROVALS: Todd Nakasaki Completed 06/07/2019 2:29 PM Alan French Completed 06/07/2019 3:10 PM City Attorney Completed 06/07/2019 3:35 PM Finance Completed 06/07/2019 3:46 PM City Manager Completed 06/07/2019 4:40 PM City Council Pending 06/11/2019 6:00 PM G.9 Packet Pg. 132 ORDER OF PROCEDURE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 DATE OF MEETING: June 11, 2019 STAFF: Present map showing the general boundaries of the area of the District, and showing in general terms the work of improvement to be maintained. CITY COUNCIL: Adopt RESOLUTION ORDERING CITY ENGINEER TO PREPARE PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM AND ASSESSMENT. STAFF: Present to the City Council the “Report,” pursuant to the “Landscaping and Street Lighting Act of 1972.” Consisting of the following 1. Plans and specifications; 2. Estimates of cost; 3. Diagram of proposed District; 4. Assessment of costs. CITY COUNCIL: Adopt RESOLUTION APPROVING ENGINEER’S “REPORT.” CITY COUNCIL: Adopt RESOLUTION OF INTENTION (For purpose of setting the public hearing on July 9, 2019) G.9.a Packet Pg. 133 Attachment: 1. Order of Procedure [Revision 1] (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 18 G.9.b Packet Pg. 134 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 19 G.9.b Packet Pg. 135 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 20 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 G.9.b Packet Pg. 136 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 21 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 G.9.b Packet Pg. 137 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 22 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 G.9.b Packet Pg. 138 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 23 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 G.9.b Packet Pg. 139 Attachment: 2. Tract Map Zones 1-7 (2019-20 Landscape & Lighting Assessment District 89-1) RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS FOR THE 2019-2020 FISCAL YEAR FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING AS SESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 (hereafter referred to as “District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”), in which annual assessments have been levied and collected in past fiscal years; and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of California, and ordering the engineer to prepare and file a report in accordance with Article 4 of Chapter 1 of said Act. WHEREAS, the City Council of the City of Grand Terrace, California, desires to initiate proceedings for the annual levy of assessments for the District pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California. WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2019, and ending June 30, 2020; and, WHEREAS, the provisions of said Division 15, Part 2 of the Streets and Highways Code of the State of California require a written "Report," consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. G.9.c Packet Pg. 140 Attachment: 3. Resolution - Initiating Proceedings [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct, and incorporated herein by this reference. SECTION 2. The City Council hereby desires to, and does, initiate proceedings to levy annual assessments for the 2019-2020 fiscal year for the City of Grand Terrace Landscapining and Lighting Assessments District No. 89 -1. SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certain landscaping and street lighting improvements including but not limited to: planting, shrubbery and tree maintenance, light poles, light fixtures and appurtenant facilities as required to provide lighting in public right -of-ways and easements, as further set forth in the "Report" for the City Council’s consideration. SECTION 4. That Alan French, P.E., Director of Public Works Department, or his designee, is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 11th day of June 2019. __________________________ Darcy McNaboe Mayor ATTEST: __________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: __________________________ Adrian R. Guerra City Attorney G.9.c Packet Pg. 141 Attachment: 3. Resolution - Initiating Proceedings [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Debra Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2019- ________ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 11th day of June, 2019, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 11th day of June, 2019, at Grand Terrace, California. _________________________________ City Clerk for the City of Grand Terrace [SEAL] G.9.c Packet Pg. 142 Attachment: 3. Resolution - Initiating Proceedings [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 2019/2020 ENGINEER’S REPORT Intent Meeting: June 11, 2019 Public Hearing: July 9, 2019 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 www.willdan.com/financial G.9.d Packet Pg. 143 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) ENGINEER'S REPORT AFFIDAVIT Establishment of Annual Assessments for the: Landscaping and Lighting Assessment District No. 89-1 City of Grand Terrace, County of San Bernardino, State of California This Report describes the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2019/2020. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of the parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this ____________ day of ______________, 2019. Willdan Financial Services Assessment Engineer On Behalf of the City of Grand Terrace By: ________________________________ Susana Hernandez, Project Manager District Administration Services By: ________________________________ Richard Kopecky R. C. E. #16742 G.9.d Packet Pg. 144 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) TABLE OF CONTENTS INTRODUCTION ............................................................................................................. 1 Section I. PLANS AND SPECIFICATIONS ................................................................ 3 Improvements Authorized by the 1972 Act ................................................................................ 3 District Plans and Specifications ............................................................................................... 4 Section II. METHOD OF APPORTIONMENT ............................................................... 8 Proposition 218 Benefit Analysis ............................................................................................... 9 Benefit Analysis ......................................................................................................................... 9 Assessment Methodology ........................................................................................................ 11 Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 12 Section IV. ASSESSMENT DIAGRAMS ..................................................................... 17 Section V. ASSESSMENT ROLL ............................................................................... 22 G.9.d Packet Pg. 145 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 1 INTRODUCTION The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City’s obligation for maintenance and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and nationally. The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in 1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2 Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities, which in turn will enhance the value of each and every parcel in the District directly and collectively. The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract 14264 and Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 – Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in Map Book 115, Pages 81-82. The boundaries of Zone 6-Tract 18071 and Zone 7-18604 filed in Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of the County. Servicing and administration of the City’s landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California (the “1972 Act”). G.9.d Packet Pg. 146 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 2 Payment for the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each property. The proceedings will be conducted under the 1972 Act Sections 22500 through 22679. This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual assessment to the above described properties for the purpose of maintaining the lighting and landscaping during the Fiscal Year 2019/2020. This Report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County Assessor’s Office. The San Bernardino County Auditor/Controller uses Assessor’s Parcel Numbers and a dedicated fund number established for the District to identify properties to be assessed on the tax roll and the allocation of the funds collected. This Report consists of the following sections: Section I Plans and Specifications: Description of the District's improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the City Clerk. Section II Method of Apportionment: A discussion of the general and special benefits associated with the overall landscaping street lighting improvements provided within the District (Proposition 218 Benefit Analysis). This section also includes a determination of the proportional costs of the special benefits and a separation of costs considered to be of general benefit (and therefore not assessed). This section of the Report also outlines the method of calculating each property’s proportional special benefit. Section III Estimate of Improvement Costs: An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk. G.9.d Packet Pg. 147 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 3 Section IV Assessment Diagrams: A diagram showing the boundaries of the District is provided in this Report and includes all parcels that receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the San Bernardino County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments or parcel changes therein. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District. Section V Assessment Roll: A listing of the proposed assessment amount for each parcel within the District. The proposed assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in the method of apportionment and proposed assessment rate established in the District Budget. These assessment amounts represent the assessments proposed to be levied and collected on the County Tax Rolls for Fiscal Year 2019/2020. Section I. PLANS AND SPECIFICATIONS Improvements Authorized by the 1972 Act As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. G.9.d Packet Pg. 148 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 4 Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. District Plans and Specifications The District provides the necessary funding source for the annual maintenance, operation and servicing of the improvements that have been constructed and installed for the benefit of properties within the District. Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of-ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the G.9.d Packet Pg. 149 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 5 necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots. The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained, is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. A. ZONES OF BENEFIT In an effort to ensure an appropriate allocation of the estimated annual cost to provide the District improvements based on proportional special benefits, this District is established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act: “The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.” The parcels, lots, subdivisions and developments within the District are identified and grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements. All of the parcels in the District are identified as single-family residential properties within three residential developments. These residential developments have been grouped into seven different Zones that reflects each specific budget and improvements for that particular Zone. By establishing and utilizing a Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the services and activities provided by the District within each respective Zone. The improvements are the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: Zone 1 - Tract 13364 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. G.9.d Packet Pg. 150 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 6 (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 street lights are included in the boundaries of this development. Zone 2 - Tract 14264 (a) Lighting Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 street lights are included in the boundaries of this development. Zone 3 - Tract 14471 (a) Landscaping Landscaping, planting shrubbery, trees, and vines with Lot “A” of said Tract 14471, along with irrigation system for the improvements within Lot “A”. (b) Lighting Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of- ways and easements within the boundaries of the District. A total of 6 street lights are maintained within the boundaries of this development. Zone 4 – Tract 17766 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public G.9.d Packet Pg. 151 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 7 right-of-ways and easements within the proposed boundaries of the District. A total of 1 street light is included in the boundaries of this development. Zone 5 – Tract 18793 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 street lights are included in the boundaries of this development. Zone 6 – Tract 18071 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally, the District will include the maintenance of a water quality basin, designed for storm water runoff purposes. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 3 street lights are included in the boundaries of this development. G.9.d Packet Pg. 152 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 8 Zone 7 – Tract 18604 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally, the District will include graffiti removal on the block wall along the east side of the Gage Canal within the western boundary of the tract, streetlights, and street trees along Tesoro Court and Van Buren Street. Lot: B” of said tract is designated as a retention basin and will be maintained as a dual-purpose basin, for retaining water and for a small playground. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 3 street lights are included in the boundaries of this development. Section II. METHOD OF APPORTIONMENT The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation, and servicing of street lighting improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value: “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formulas used for calculating assessments reflect the composition of parcels within the District (which are all residential properties) and the improvements and activities to be provided, and have been designed to fairly apportion costs based on a determination of the proportional special benefits to each parcel within each Zone, consistent with the requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of the California Constitution. For each Zone within the District, each parcel represents one (1) Equivalent Benefit Unit (“EBU”). G.9.d Packet Pg. 153 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 9 The following formula is used to arrive at the levy amount for each parcel within each Zone: Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount Proposition 218 Benefit Analysis The costs of the proposed improvements for Fiscal Year 2019/2020 have been identified and allocated to properties within the District based on special benefit. The improvements provided by this District and for which properties are assessed are public street lighting and landscaping improvements. These improvements generally were installed in connection with the development of the properties within the District. Article XIIID Section 2(d) defines District as follows: “District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”; Article XIIID Section 2(i) defines Special Benefit as follows: “Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4(a) defines proportional special benefit assessments as follows: “An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Benefit Analysis Special Benefit The special benefits properties within the District will receive from the proposed improvements include, but are not limited to: • Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties. Total Balance to Levy = Levy per EBU Total EBU G.9.d Packet Pg. 154 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 10 • Enhanced adaptation of adequate green space, trees, and amenities within the urban environment. • Increased sense of pride in ownership of properties within the District resulting from their association with well-maintained improvements. • Enhanced quality of life and working environment within the area that is promoted by well-maintained landscaped areas and amenities. • Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities within public areas. • Increased social opportunities and leisure activities for customer’s residents and families, provided by a well-maintained neighborhood destination place for relaxation, socializing, and entertainment that is within easy walking distance. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The preceding special benefits contribute to the overall aesthetic value and desirability of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would ultimately result in the deterioration of the improvements and facilities, which in turn could negatively impact the properties within the District. As such, the annual costs of ensuring the ongoing maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial obligation of those properties. The cost of any improvement or portion thereof that is considered to be of general benefit shall not be included as part of the special benefit assessments allocated to properties within the District. General Benefit In the absence of a special funding District, the City would typically provide only weed abatement and erosion control services for landscaped areas. The cost to provide this baseline level of service is approximately $0.01 per square foot for landscape areas that require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space, Zone 4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone 5 – Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 – Tract 18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract 18604 has approximately 3,239 square feet of landscaped space. The proposed budgets for Fiscal Year 2019/2020 show the general benefit amount which will be deducted from the cost of maintenance to arrive at a net special benefit assessment G.9.d Packet Pg. 155 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 11 rate. Assessment Methodology This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments. These improvements will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes. The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support. The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits. To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. G.9.d Packet Pg. 156 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 12 Section III. ESTIMATE OF IMPROVEMENT COSTS In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected in installments and held in a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7 requires trimming and pruning landscaping services that are proposed to be performed every five years. The proposed assessment includes a budgeted amount for trimming and pruning to collect for these services. The following outlines the budget to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year 2019/2020, resulting in the proportional assessments calculated for each parcel that will be applied to the County Tax Rolls for Fiscal Year 2019/2020. The cost of maintaining improvements for Fiscal Year 2019/2020 are summarized as follows: G.9.d Packet Pg. 157 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 13 Zone 1 Tract 13364 - Canal Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $597.60 Water Supply 2,716.32 Trimming and Removal* 1,102.00 Contract Maintenance 2,080.00 Legal 600.00 Engineering 600.00 Administrative Cost 1,000.00 Pruning Cycle Maintenance** 302.00 Annual Costs Total $8,997.92 General Benefit - Collection/(Contribution) (291.00) General Fund - Collection/(Contribution) (3,060.32) Balance to Levy $5,646.60 Assessment per Parcel $282.33 Max Assessment per Parcel $282.33 Number of Parcels (EBU)20 * Trimming and removal was a onetime service and the cost will be spread over the next five years. **Pruning services are performed every five years; the total cost of these services are spread over five years. Zone 2 Tract 14264 – Forrest City Phase II Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $697.00 Legal 600.00 Engineering 600.00 Administrative Cost 176.24 Annual Costs Total $2,073.24 General Benefit - Collection/(Contribution)*$0.00 General Fund - Collection/(Contribution) (657.60) Balance to Levy $1,415.64 Assessment per Parcel $1,415.64 Max Assessment per Parcel $1,415.64 Number of Parcels (EBU)1 *Parcels under zone 2 receive no general benefit, because there is no landscaping. G.9.d Packet Pg. 158 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 14 Zone 3 Tract 14471 – Oriole Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $498.00 Water Supply 488.41 Capital Reserve/Replacement Parts 500.00 Contract Maintenance 1040.00 Legal 600.00 Engineering 600.00 Administrative Cost 1296.03 Pruning Cycle Maintenance*466.00 Annual Costs Total $5,488.44 General Benefit - Collection/(Contribution)(90.45) General Fund - Collection/(Contribution)(128.87) Balance to Levy $5,269.12 Assessment per Parcel $309.95 Max Assessment per Parcel $309.95 Number of Parcels (EBU)17 * Pruning services are performed every five years, the total cost of these services will be spread over five years. Zone 4 Tract 17766 – Greenbriar G.9.d Packet Pg. 159 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 15 Zone 5 Tract 18793 – Palomino * Balance to levy may not foot with Preliminary Roll due to rounding. Zone 6 Tract 18071 – Jaden G.9.d Packet Pg. 160 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 16 Zone 7 Tract 18604 – Tesoro/Van Buren The total approved assessment for Fiscal Year 2019/2020 is $47,465.18. G.9.d Packet Pg. 161 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 17 Section IV. ASSESSMENT DIAGRAMS An Assessment Diagram for the District has been submitted to the Clerk of the City in the format required under the provision of the Act. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report. The following pages show the boundaries of each of the Zones in the District. G.9.d Packet Pg. 162 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 18 G.9.d Packet Pg. 163 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 19 G.9.d Packet Pg. 164 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 20 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 G.9.d Packet Pg. 165 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 21 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 G.9.d Packet Pg. 166 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 22 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 G.9.d Packet Pg. 167 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 23 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 G.9.d Packet Pg. 168 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 24 Section V. ASSESSMENT ROLL The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are, by reference, made part of this Report. The proposed assessment and the amount of assessment for Fiscal Year 2019/2020 apportioned to each lot or parcel is shown below. G.9.d Packet Pg. 169 Attachment: 4. FY19-20 Engineer's Report (2019-20 Landscape & Lighting Assessment District 89-1) RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE ENGINEERS REPORT FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2019-2020 WHEREAS, the City Council of the City of Grand Terrace, California, (hereinafter referred to as the “City”) pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's Report (hereinafter referred to as the “ Engineer’s Report”) for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as: CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS, there has now been presented to this City Council the Report as required by Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and as previously directed by Resolution; and, WHEREAS, this City Council has now carefully examined and reviewed the Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the proposed assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said Report. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct , and incorporated herein by this reference. SECTION 2. That the Engineer’s Report as presented is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. The Engineer’s Report consists of the following: A. A description of the District and Improvements B. Plans and specifications; G.9.e Packet Pg. 170 Attachment: 5. Resolution - Approving Engineer's Report [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) C. Method of Apportionment for calculating the assessment for each of the assessed parcels and/or a collection roll containing the proposed levy amount for each assessed parcel within the District for Fiscal Year 2019-2020; D. Annual Budget (Estimate of costs and expenses); E. Assessment Diagram of the District; F. Assessment of the estimated cost; SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Report. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 11th day of June 2019. __________________________ Darcy McNaboe Mayor ATTEST: __________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: __________________________ Adrian R. Guerra City Attorney G.9.e Packet Pg. 171 Attachment: 5. Resolution - Approving Engineer's Report [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2019- ______ was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 11th day of June, 2019, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Executed this 11th day of June, 2019, at Grand Terrace, California. _________________________________ Debra L. Thomas City Clerk for the City of Grand Terrace [SEAL] G.9.e Packet Pg. 172 Attachment: 5. Resolution - Approving Engineer's Report [Revision 4] (2019-20 Landscape & Lighting Assessment District 89-1) RESOLUTION NO. 2019- ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 FOR FISCAL YEAR 2019-2020, AND SETTING AND PROVIDING NOTICE OF A PUBLIC HEARING CONCERNING SUCH ANNUAL ASSESSMENT ON TUESDAY, JULY 9, 2019, AT 6:00 P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA WHEREAS, the City Council of the City of Grand Terrace, California, (hereafter referred to as the “City Council”) desires to levy assessments within LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter referred to as the “District”) pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (hereafter referred to as the “Act”); and, WHEREAS, at this time, City Council desires to levy the annual assessments for the territory within the District for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and, WHEREAS, the City Council has, by Resolution, initiated proceedings for the collection of the annual levy within the District in Fiscal Year 2019-2020; and, WHEREAS, at this time there has been presented and preliminarily approved by this City Council, the Engineer's Report (hereafter referred to as the “Engineer’s Report”) as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy; and, WHEREAS, the City Council has, by Resolution, preliminarily approved the Engineer’s Report as filed or amended. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct , and incorporated herein by this reference. PUBLIC INTEREST G.9.f Packet Pg. 173 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1) SECTION 2. Pursuant to the Act (specifically, Streets and Highways Code Section 22624), the City Council hereby finds and declares that the public interest and necessity require the maintenance and servicing of landscaping and public lighting facilities in the District, and contingent upon compliance with, as applicable, the requirements of the Act, Article XIIID of the California Constitution (commonly known as “Proposition 218”) and the Proposition 218 Omnibus Implementation Act (set forth at Government Code Sections 53750-53758), the City Council hereby declares its intention to levy and collect proposed assessments within the District for the continual maintenance of certain improvements, all to serve and benefit said District that is comprised of zones located throughout the City of Grand Terrace and said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the Report of the Engineer, incorporated herein as a part hereof. REPORT SECTION 3. The City Council hereby refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the District, the improvements, the boundaries of the District and any zones therein, and the proposed assessment upon assessable lots and parcels of land within the District, to pay the costs and expenses associated with the maintenance and operation of lighting, landscaping, and appurtenant facilities and services related thereto. ASSESSMENT SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's Report, and further it is determined to be in the best public interest and convenience to levy and collect the annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said Engineer’s Report. No assessment increases are proposed for the fiscal year 201 9- 2020 levy. SECTION 5. In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected in installments and held in a reserve account, as noted in the Engineer’s Report. DESCRIPTION OF MAINTENANCE G.9.f Packet Pg. 174 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1) SECTION 6. The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements including but not limited to: planting, shrubbery and tree maintenance, light poles, light fixtures and appurtenant facilities as required to provide lighting in public right -of-ways and easements, as set forth in the Engineer's Report, referenced and so incorporated herein. COUNTY AUDITOR SECTION 7. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 8. That all monies collected shall be deposited in a special fund known as "SPECIAL FUND”, CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintena nce and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 9. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefited by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District. NOTICE OF PUBLIC HEARING G.9.f Packet Pg. 175 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1) SECTION 10. NOTICE IS HEREBY GIVEN THAT TUESDAY, JULY 9, 2019, AT 6:00 P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. SECTION 11. The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061, said publication to be completed no later than ten (10) days prior to the date set for the Public Hearing. EFFECTIVE DATE SECTION 12. That this Resolution shall take effect immediately upon its adoption. PROCEEDINGS INQUIRIES SECTION 13. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated: Alan French, P.E., Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92324 PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 11th day of June 2019. __________________________ Darcy McNaboe Mayor ATTEST: Debra L. Thomas City Clerk G.9.f Packet Pg. 176 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1) APPROVED AS TO FORM: Adrian R. Guerra City Attorney G.9.f Packet Pg. 177 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1) STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2019- _______ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 11th day of June, 2019, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 11th day of June, 2019, at Grand Terrace, California. _________________________________ Debra L. Thomas City Clerk for the City of Grand Terrace [SEAL] G.9.f Packet Pg. 178 Attachment: 6. Resolution - Intention (to publish) [Revision 2] (2019-20 Landscape & Lighting Assessment District 89-1)