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07/09/2019CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY AGENDA ● JULY 9, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be ca lled upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road d uring normal business hours. In addition, such documents will be posted on the Cit y’s website at www.grandterrace-ca.gov. CALL TO ORDER Convene City Council, City Council as the Successor Agency to the Comm unity Redevelopment Agency and Housing Authority Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    A. SPECIAL PRESENTATIONS - NONE Agenda Grand Terrace City Council, Successor Agency and Housing Authority July 9, 2019 City of Grand Terrace Page 2 B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an i tem from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 06/25/2019 DEPARTMENT: CITY CLERK 3. Attachments to Minutes - Regular Meeting - 06/25/2019 DEPARTMENT: CITY CLERK 4. Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 5. Approval of Check Register No. 05312019 in the Amount of $532,607.98 RECOMMENDATION: Approve Check Register No. 05312019 in the amount $532,607.98 as submitted, which includes the Check Register Account Index for Fiscal Year 2018-19. DEPARTMENT: FINANCE 6. City Department Monthly Activity Report - May 2019 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 7. March-2019 Monthly Financial Report RECOMMENDATION: Receive and file the March-2019 Monthly Financial Report. DEPARTMENT: CITY MANAGER C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly Agenda Grand Terrace City Council, Successor Agency and Housing Authority July 9, 2019 City of Grand Terrace Page 3 respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe E. PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant’s rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 8. Hearing of Appeals of Delinquent Refuse, Sewer and Ren tal Inspection Fees; Adoption of Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placemen t Of Assessments for Said Delinquent Fees on Properties Located in the City; Approval of Agreement with the County for Collection of Fees, Assessment and Taxes in Fiscal Year 2019-2020 RECOMMENDATION: 1) Conduct a Public Hearing to hear appeals of delinquent fees that are proposed for adoption and assessment on the tax rolls of the County Tax Assessor. 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE Agenda Grand Terrace City Council, Successor Agency and Housing Authority July 9, 2019 City of Grand Terrace Page 4 TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 4) Approve the Auditor-Controller/Treasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2019-20 and Authorize the City Manager to execute the Agreement DEPARTMENT: PUBLIC WORKS 9. 2019-2020 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption of Resolution Ordering the Levy and Collection of Assessments Therefore RECOMMENDATION: 1) Conduct the Public Hearing; and 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1, FISCAL YEAR 2019-2020 DEPARTMENT: PUBLIC WORKS F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 10. Adoption of a Resolution to Apply f or Grant Funds from the California Department of Parks and Recreation’s Office of Grants and Local Assistance Statewide Park Development and Community Revitalization Program for the Grand Terrace Middle School Pool Refurbishment Project RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE SUBMITTAL OF THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE GRAND TERRACE MIDDLE SCHOOL POOL REFURBISHMENT PROJECT DEPARTMENT: PLANNING & DEVELOPMENT SERVICES Agenda Grand Terrace City Council, Successor Agency and Housing Authority July 9, 2019 City of Grand Terrace Page 5 H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY MANAGER COMMUNICATIONS J. CLOSED SESSION - NONE K. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 23, 2019 at 6:00 p.m. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JUNE 25, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority at 6:00 p.m. INVOCATION Mayor McNaboe announced that the City Council was taking a moment of silence in honor of those who have given their lives in order for everyone to have the freedom that is enjoyed in this country. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by G. Harold Duffey, City Manager. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present A. SPECIAL PRESENTATIONS Commendation for Athletic Accomplishment - Alycia Flores City Council presented a Commendation for Athletic Accomplishment to Alycia Flores. Certificates of Acknowledgment - 2019 Community Days Committee City Council presented Certificates of Recognition to the following Chairs for th e 2019 Community Days event: · Johan Gallo B.2 Packet Pg. 6 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 2 · Edward Giroux · Christina Phelps · Renae Walker B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 06/11/2019 3. Attachment to Minutes – Regular Meeting 06/11/2019 4. Approval of Minutes – Special Meeting Workshop – 06/12/2019 5. Attachment to Minutes – Special Meeting Workshop - 06/12/2019 C. PUBLIC COMMENT Johan Gallo, Grand Terrace expressed his support for Council Member Bill Hussey’s Future Agenda Item Request: Grant Proposal Request through Assemblymember Reyes Office for ALPR Cameras and Neighborhood Watch Signs. He also thanked Lieutenant Doug Wolfe for all of the assistance he provided to help Mr. Gallo prepare the draft proposal. Heather Perry, Board of Supervisor Dawn Rowe's Field Representative provided a public service announcement from the San Bernardino County Sheriff Department’s Nixle Community Information Service. With the Nixle Instant Notification System, the Sheriff’s Department can communicate accurate, timely and reliable emergency alert information directly to the public via cell phones and email. Bobbie Forbes, Grand Terrace reminded everyone it is fireworks season and encouraged residents to license their dogs. She also suggested the re be a name tag on a dog or cat so the animal can be returned home if it runs away due to firework explosions. She protests fireworks in Grand Terrace and would like to see them eliminated in the City. B.2 Packet Pg. 7 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 3 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen thanked all of the City volunteers who helps the City with events. Council Member Allen recently attended the Mayors and Council Members Executive Forum training which focused on homelessness, social media, land use, workf orce development, youth leadership, economic development, cannabis and finance laws. Council Member Bill Hussey Council Member Bill Hussey is concerned about illegal fireworks that have already begun in the City. Therefore, he encourages everyone to take care of their pets during this time. He also reminded residents to report those individuals using illega l fireworks. Council Member Sylvia Robles Council Member Sylvia Robles recently attended the Mayors and Council Members Executive Forum and participated in the general session on effective communications and social media. Council Member Robles wanted to close in memory of Grand Terrace resident, Esteban Carlo Gonzalez. On the evening of the City’s Community Day event held June 1, 2019, Mr. Gonzalez was struck by a drunk driver on Palmyrita and Iowa Avenues and succumbed to his injuries the following day. Mr. Gonzalez was a graduate of Colton High School and was 48 years old. Services will be held Friday, June 28, 2019. Mayor Pro Tem Doug Wilson Nothing to report. Mayor Darcy McNaboe Mayor Darcy McNaboe wanted to thank the City’s partners for participatin g in Community Days. She also wanted to men tion that the Boys and Girls Club had a wonderful and popular booth filled with books for all ages and gave books away all day. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 6. Fiscal Year 2019-2020 Budget Revisions Including Budget Deliberations on Paperless Agendas, Additional Traffic Officer, Approval of Use of Rule 20A Funds, Reinstatement of Merit Increases, and Use of the Child Care Fund’s Fund Balance B.2 Packet Pg. 8 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 4 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. PUBLIC COMMENT Emails received by members of the public who are in favor of the one -time use of Rule 20A funds to fund law enforcement are: Kim Stromwall Paula Jones David Sadler Sandy Sadler Marc Howard Jill Cathcart David Laskowski Sewlady32@xxxxxxx.xxx Jeremy Briggs Nicole Littlefield Emails received by members of the public who are in favor of passing the Budget and the one time use of Rule 20A funds to fund law enforcement are: Brian Pope Stephanie Sadler Daryl Bruhl Kelli Bruhl Johan Gallo, Grand Terrace supports additional funding for adequate sheriff’s coverage and traffic control. Edward Giroux, Grand Terrace supports the approval of Rule 20A funds and turning that funding over to the Sheriff’s Department. He would also like to know what type of incidents have arisen that requires the need for a traffic officer and have studies been performed to support that need. Dan Flores, Sr., Grand Terrace supports the approval and use of Rule 20A funding to go directly to additional law enforcement for the community. Lisa Wadley, Grand Terrace does not support the approval and use of Rule 20A funding to pay for additional law enforcement. She does support the need for additional law enforcement however she believes the use of Rule 20A funding is just a temporary fix. B.2 Packet Pg. 9 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 5 Bobbie Forbes, Grand Terrace supports additional law enforcement for the city. She believes the presence of additional law enforcement will deter criminal activity. She suggested researching grants to help with funding assistance. Megan Moeskau, Grand Terrace Senior Center Program Coordinator supports the recommendation to increase hours for the bus driver position. Pat Valenzuela, Grand Terrace supports the allocation of additional funding for the sheriff’s department. Myrleen Golightly, Grand Terrace supports the recommendation increasing hours for the bus driver position. Discussion ensued regarding Proposed Detailed Expenditure Adjustments for the Bus Driver position, fully funding the Budget Officer/Principal Accountant position, Annual Software License for Live Pension, OPEB and Unfunded Accrued Liability tracking and an Increase in Benefit Allowance for employees at $100.00 per month. Additional discussion was held regarding the purchase of Microsoft Surface or iPads (paperless agendas), additional public safety services, Rule 20A funds, and merit increases for those affected employees however there is no funding for these items. G. Harold Duffey, City Manager explained that if the City Council approved any one of these items, City Council would need to identify another revenue source or go back into the proposed budget and strike something in its place. City Manager Duffey asked each of the Council Members to outline which items in the Proposed Detailed Expenditure Adjustment list the Council would like to approve. Mayor McNaboe recessed the Regular Meeting of the City Council at 8:05 p.m. Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:13 p.m. Mayor McNaboe moved, with a second from Mayor Pro Tem Wilson to approve: · RESOLUTION 2019 ADOPTING FISCAL YEAR 2019-2020 BUDGET REVISIONS AS PRESENTED TO THE CITY COUNCIL ON MAY 28, 2019, SAID BUDGET IS STRUCTURALLY BALANCED, NOT REQUIRING THE USE OF FUND BALANCE. · INCREASE IN SALARIES & BENEFITS FOR THE BUS DRIVER POSITION IN THE AMOUNT OF $26,400.00. · FULLY FUND THE BUDGET OFFICER/PRINCIPAL ACCOUNTANT POSITION IN THE AMOUNT OF $44,200.00. · ANNUAL SOFTWARE LICENSE FOR LIVE PENSION, OPEB AND UNFUNDED ACCRUED LIABILITY TRACKING IN THE AMOUNT OF B.2 Packet Pg. 10 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 6 $12,500.00. · INCREASE BENEFIT ALLOWANCE FOR EMPLOYEES AT $100.00 PER MONTH. · OVERTIME HOURS FOR ADDITIONAL LAW ENFORCEMENT IN THE AMOUNT OF $84,450.00. · UTILIZE THE COMMUNITY BENEFITS FUND SURPLUS IN THE AMOUNT OF $5,000.00 FOR ADDITIONAL LAW ENFORCEMENT. · $15,000.00 IN NON-DEPARTMENTAL BUDGET ITEM COSTS TO PURCHASE (PAPERLESS AGENDAS) FOR THE CITY COUNCIL. · COME BACK MID-YEAR TO LOOK AT ADDING ADDITIONAL FUNDING TO THE SHERIFF’S DEPARTMENT. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen 7. Adoption of an Amended Resolution Setting a Public Hearing Relating to Rate Increases for Solid Waste Collection, Recycling and Disposal Services, Street Sweeping Services, and Special Services G. Harold Duffey, City Manager gave the Power Point presentation for this item. ADOPT A RESOLUTION RESCINDING THE PREVIOUSLY ADOPTED RESOLUTION SETTING FORTH A PUBLIC HEARING DATE OF JULY 9, 2019 AND SETTING THE NEW DATE OF AUGUST 13, 2019 TO HEAR MATTERS PERTAINING TO PROPOSED RATE INCREASES FOR SOLID WASTE COLLECTION, RECYCLING AND DISPOSAL SERVICES, STREET SWEEPING SERVICES, AND SPECIAL SERVICES RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen G. NEW BUSINESS 8. City Council Policies and Procedures Adrian Guerra, City Attorney gave the presentation for this item. COUNCIL MEMBER ROBLES MOVED, WITH A SECOND FROM COUNCIL MEMBER HUSSEY TO ADOPT THE REVISIONS AS STATED IN ATTACHMENT “A”. B.2 Packet Pg. 11 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 7 Council Member Robles was appointed to head a subcommittee to review the City Council Policies and Procedures to determine what items are to return to Council in the fall for discussion. RESULT: APPROVED [4 TO 1] MOVER: Sylvia Robles, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen NAYS: Doug Wilson 9. June-2019 Award of Community Benefit Funds in the Amount of $2,000 Cynthia Fortune, Assistant City Manager gave the presentation for this item. APPROVE THE COMMUNITY BENEFIT FUND (CBF) GRANT APPLICATION FROM THE FRIENDS OF THE GRAND TERRACE LIBRARY AND AWARD THE GRANT AMOUNT OF $2,000 FOR THEIR 2019 SUMMER READING PROGRAM. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 10. Treasurer's Report as of March 31, 2019 Cynthia Fortune, Assistant City Manager gave the presentation for this item. RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING MARCH 31, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Wilson, Robles, Hussey, Allen 11. Approval of Annual Appropriations Limit for Fiscal Year 2019-20 Cynthia Fortune, Assistant City Manager gave the presentation for this item. (1) APPROVE THE SELECTION OF THE CHANGE IN PER CAPITA PERSONAL INCOME OF 3.85% AS THE PRICE FACTOR FOR THE FISCAL YEAR 2019-120 APPROPRIATIONS LIMIT CALCULATION; (2) APPROVE THE SELECTION OF THE CHANGE IN COUNTY OF SAN BERNARDINO POPULATION OF 0.90% AS THE POPULATION CHANGE FACTOR FOR THE FISCAL YEAR 2019-20 APPROPRIATIONS LIMIT CALCULATION; AND, (3) ADOPT A RESOLUTION ESTABLISHING APPROPRIATIONS LIMIT OF $14,637,091 FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 2019-20. B.2 Packet Pg. 12 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 8 RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 12. Approve Professional Services Agreement for the Grant Processing of the Highway Safety Improvement Program Grant Cycle 9 in an Amount Not to Exceed $32,415 Alan French, Director of Public Works gave the Power Point presentation for this item. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND ASSOCIATES FOR PROCESSING OBLIGATION, E- 76 AND OTHER NEEDED DOCUMENTS FOR THE HSIP GRANT PROGRAM, IN AN AMOUNT NOT TO EXCEED $32,415; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AFOREMENTIONED AGREEMENT, SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Motion: Grant Request through Assemblymember Reyes Office for ALPR Cameras and Neighborhood Watch Signs Requested by: Council Member Bill Hussey RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen I. CITY MANAGER COMMUNICATIONS City Manager Duffey provided information to the City Council on upcoming events as follows: · June 29, 2019 beginning at 6:00 pm, Music & Movies in the Park featuring The Sandlot to be held at Veterans Freedom Park. · June 26, 2019 beginning at 9:00 am, Community Workshop #4 to Bring Back the Terrace Hills Middle School Pool to be held at the Senior Center. B.2 Packet Pg. 13 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority June 25, 2019 City of Grand Terrace Page 9 J. CLOSED SESSION - NONE K. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council in memo ry of Esteban Carlo Gonzalez at 9:00 p.m. The Next Regular Ci ty Council Meeting will be held on Tuesday, July 9, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk B.2 Packet Pg. 14 Minutes Acceptance: Minutes of Jun 25, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JUNE 25, 2019 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO June 25, 2019 City Council Minutes PowerPoint Presentations B.3 Packet Pg. 15 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) City of Grand Terrace Continued Budget Deliberations & Adoption of FY2019-20 Proposed Adjustments June 25, 2019 2030 Vision & Goals •Ensure Our Fiscal Solvency; •Maintain Public Safety; •Promote Economic Development; •Develop and Implement Successful Partnerships; and •Engage In Proactive Communications. 2 B.3 Packet Pg. 16 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) FY2019-20 Proposed Budget Revisions •Supports the City’s mission, vision & core values; •Maintains the current level of service with focus on public safety & economic development; •General Fund does not require the use of fund balance, maintaining a balanced budget; •Recognizes the strong economic recovery in the City & strategically invests in the City’s future. 3 GENERAL FUND Proposed Revenue Adjustments B.3 Packet Pg. 17 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Revenue Reductions 5 No.Description Request Amount 1. Proceeds from sale of property Proceeds from sales of properties will be brought separately to Council as one-time item budgets. ($80,000) 2. Miscellaneous Staff does not anticipate any one- time miscellaneous revenues in FY2019-20. ($40,000) 3. Residual Receipts (Senior Ctr). Although residual receipts were received in the past, staff does not anticipate any in FY2019-20. ($60,000) TOTAL ($180,000) Revenue Increases 6 No.Description Request Amount 1. Residual Receipts RPTTF As an approval of the Successor Agency’s 2011 bond defeasance, staff expects $210k in FY2019-20. $210,000 2. Charges for Services Increased activity in building & safety plan reviews and engineering plan reviews. $10,000 3. Fines & Forfeitures Continued enforcement of city codes. $10,000 B.3 Packet Pg. 18 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Revenue Increases 7 No.Description Request Amount 4. Use of money & property As an approval of the Successor Agency’s 2011 bond defeasance, staff expects $210k in FY2019-20. $35,000 5. Wastewater Lease Revenue Increase in waste water lease agreement amount as a result of increase sewer fees. $18,349 TOTAL $103,349 Revenue Adjustments 8 No.Description Amount 1. Total Revenue reductions ($180,000) 2. Total Revenue increases $283,349 NET $103,349 B.3 Packet Pg. 19 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Revenue Adjustments Category FY2019-20 Proposed Adjustments Revised FY2019-20 Property Tax $2,030,250 $0 $2,030,250 Residual Receipts - RPTTF $1,173,400 $210,000 $1,383,400 Proceeds from Sale of Property $80,000 ($80,000)$0 Franchise Fees $534,790 $0 $534,790 Licenses, Fees & Permits $421,380 $0 $421,380 Sales Tax $785,400 $0 $785,400 Intergov’t Revenue/Grants $26,500 $0 $26,500 Charges for Services $142,800 $10,000 $152,800 Miscellaneous $55,148 ($40,000) $15,148 Fines & Forfeitures $62,500 $10,000 $72,500 Use of Money & Property $27,000 $35,000 $62,000 Wastewater Receipts $300,000 $18,349 $318,349 Residual Receipts - Sr Center $60,000 ($60,000)$0 TOTAL $5,699,168 $103,349 $5,802,517 GENERAL FUND Proposed Expenditure Adjustments B.3 Packet Pg. 20 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Summary 11 No.Dept Request Amount 1. City Manager’s Office Bus Driver Salaries& Benefits: $26,400 2. Finance Dept. Budget Officer / Principal Accountant Salaries& Benefits: $44,200 3. Finance Dept. Software License $12,500 4. Various Depts. Increase in benefit allowance $24,000 TOTAL $107,100 Expenditure Adjustments Category FY2019-20 Proposed Adjustments Revised FY2019-20 Salaries $1,199,281 $47,600 $1,246,881 Benefits $795,690 $47,000 $842,690 Professional/Contractual Svcs $3,231,816 $12,500 $3,244,316 Materials & Supplies $273,717 $0 $273,717 Lease of Facility/Equipment $8,000 $0 $8,000 Utilities $145,000 $0 $145,000 Overhead Cost Allocation ($84,950)$0 ($84,950) Transfers Out $125,800 $0 $125,800 TOTAL $5,694,354 $107,100 $5,801,454 B.3 Packet Pg. 21 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Revenue & Expense Summary Summary Adopted FY2019-20 Proposed Adjustments Revised FY2019-20 Revenue $5,699,168 $103,000 $5,802,517 Expenditure ($5,694,354)($107,100)($5,801,454) NET $4,814 ($4,100)$1,063 Items for Future Discussion 14 B.3 Packet Pg. 22 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) 2a. Paperless Agendas Microsoft Surfaces or iPads Description Unit Cost No. Total Cost 1 Microsoft Surface, ability to write on screen of laptop, 14", 8gb, touch display, 4 lbs. $2,000.00 5 $10,000.00 2 3-year warranty for Laptop $300.00 5 $1,500.00 3 Microsoft Office (annual license)$150.00 5 $750.00 4 Adobe Acrobat Pro (annual license)$200.00 5 $1,000.00 5 Drawboard PDF Pro (ability to add notes to Agenda packets, save & integrate notes into pdf Agenda files (annual license); compatible with Microsoft Office $50.00 5 $250.00 6 Miscellaneous (internet, e-mail, writing pens, etc.)$200.00 5 $1,000.00 TOTAL ONE-TIME COST $14,500.00 Annual Cost/Maintenance & Support $2,875.00 B.3 Packet Pg. 23 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Hard Copy Agendas Description Unit Cost No.Total Cost 1 Pages per Agenda (300 per report, 2 reports per month) $0.10 36,000 $3,600.00 2 Cost to prepare Agenda packets (2 hours per meeting) $75.00 48 $3,600.00 TOTAL ANNUAL COST $7,200.00 2b. Traffic Enforcement B.3 Packet Pg. 24 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Traffic Officer •Discussion on assigning a Traffic officer (at least once a month) at various times and locations throughout the City for enforcement. •The estimated cost would be approximately $2,000 per month, or $24,000 annually. 2c. Review of Rule 20A Funds 20 B.3 Packet Pg. 25 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Rule 20A funds •Proposed Memorandum of Understanding with the City of West Hollywood for the “exchange” of unallocated Rule 20A funds. •This entails the transfer of $200,000 of Rule 20A proceeds; in return, the City’s General Fund would receive $110,000. 2d. Proposed Merit Increases B.3 Packet Pg. 26 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Proposed Merit Increases •Should additional revenue sources be identified, the City Manager may submit personnel budgets that may consist of the following: Proposal of merit adjustments; Proposal of a cost-of-living adjustment (COLA); or A combination of the items above. •Any reinstatement of the above compensation items including the reinstatement of merit increases will be by policy direction of the City Council. Proposed Cost for FY2019-20 Fund Amount General Fund (84%)$26,554 Gas Tax Fund (12%)$3,793 Grant Funds (3%)$948 Housing Authority (1%)$316 TOTAL $31,611 B.3 Packet Pg. 27 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Child Care Fund Proposed Appropriations 25 Child Care Fund 26 Funds from Sale of Property Total Consideration for Property $910,000 Less commissions, recording fees, escrow and title charges ($60,000) Net $850,000 City Council authorized use of net proceeds: Negative fund balance as of 06-30-2016 ($307,970) FY2017-18 Unfunded Accrued Liability (UAL) & other expenses ($157,580) FY2018-19 Unfunded Accrued Liability ($150,000) Total authorized use of net proceeds ($615,550) NET $234,450 B.3 Packet Pg. 28 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Proposed Adjustments On March 26, 2019, staff informed City Council that staff would be coming during the FY2019-20 budget review and request that the net proceeds of $234,450 be used as follows: •$150,000 be set aside for the Child Care’s portion of the City’s unfunded accrued liability; •$84,450 ($234,450 less $150,000) be transferred to the General Fund and the Child Care Fund be closed. Child Care Fund 28 Description Amount Net (Projected Fund Balance as of June 30, 2019)$234,450 Proposed FY2019-20 appropriation (Child Care Fund’s UAL share) ($150,000) Projected Fund Balance, after the FY2019-20 UAL payment (amount requested to be transferred to the General Fund for Child Care’s future UAL share) ($84,450) B.3 Packet Pg. 29 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) I. Revenue & Expenditure Projection: Status Quo 29 Revenue Assumptions: 1. Staff assumed a nominal 2% increase on revenue accounts; and 2. Staff assumes approval of the Successor Agency’s 2011 bond defeasance, netting the General Fund approximately $500,000 annually. B.3 Packet Pg. 30 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Expenditure Assumptions 1. Staff assumed cost of living allowances and merit increases are implemented for affected employees; 2. A 4% increase for law enforcement services; 3. A 1% increase for professional and contractual services; Expenditure Assumptions 4. A 5% for pension liabilities (unfunded accrued liabilities); 5. Absorption of the Child Care Fund’s share of pension liability; 6. Implementation of payment plans for the general fund’s liabilities. B.3 Packet Pg. 31 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) 10-Year Rev. & Exp. – Status Quo 33 In millions ($) 2019- 20 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 2025- 26 2026- 27 2027- 28 2028- 29 REV 5.8 6.2 6.4 6.5 6.8 6.9 7.1 7.3 7.6 7.8 EXP (5.8)(6.0)(6.3)(6.5)(6.6)(6.7)(6.9)(7.1)(7.2)(7.5) NET >0.1 0.2 0.1 0.1 0.2 0.2 0.2 0.2 0.3 0.3 10-Year Rev. & Exp. – Status Quo 34 In millions ($) 2019- 20 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 2025- 26 2026- 27 2027- 28 2028- 29 REV 5.8 6.2 6.4 6.5 6.8 6.9 7.1 7.3 7.6 7.8 EXP (5.8)(6.0)(6.3)(6.5)(6.6)(6.7)(6.9)(7.1)(7.2)(7.5) NET >0.1 0.2 0.1 0.1 0.2 0.2 0.2 0.2 0.3 0.3 RPTTF $210k $500k $520k $540k $562k $585k $608k $633k $658k $684k Includes add’l RPTTF due to bond defeasance of $500K annually. B.3 Packet Pg. 32 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Questions? II.Enhanced Revenue & Expenditure Projection 36 B.3 Packet Pg. 33 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Revenue Assumptions: 1. The base for the following 10-year projection includes the projections on the prior report; 2. Additional projections include: a. Increased sales tax; b. Implementation of a Transient Occupancy Tax (TOT); c. Increased property taxes. Expenditure Assumptions 1. Additional staff to support future operations over the next 10 years: a. Finance Dept (Finance Director, Management / Finance Analyst); b. Public Works (Maint. Supervisor, Compliance Officer); and c. Planning & Development Svcs (Senior Planner, Animal Control / Code Compliance Officer); and d. NOTE: all projections have to be approved by City Council through council action. B.3 Packet Pg. 34 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Expenditure Assumptions 2. Additional legal services ($50k) staff to support increased projects within the next 10 years; and 3. Additional law enforcement (two forty- hour Sheriff Deputies). 10-Year Rev. & Exp. – Enhanced 40 In millions ($) 2019- 20 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 2025- 26 2026- 27 2027- 28 2028- 29 REV 5.8 6.5 7.1 7.6 8.1 8.4 8.7 8.9 9.2 9.5 EXP (5.8)(6.5)(7.1)(7.6)(8.1)(8.4)(8.6)(8.9)(9.1)(9.3) NET >0.1 >0.1 >0.1 >0.1 >0.1 >0.1 0.1 >0.1 0.1 0.2 B.3 Packet Pg. 35 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) 10-Year Rev. & Exp. – Enhanced 41 6.26 6.42 6.59 6.77 6.96 7.15 7.35 7.56 7.79 6.0 6.32 6.45 6.59 6.75 6.90 7.11 7.27 7.45 5.80 6.49 7.03 7.66 8.15 8.47 8.69 8.92 9.21 9.47 5.80 6.46 7.08 7.63 8.12 8.39 8.60 8.87 9.08 9.32 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 8,500,000 9,000,000 9,500,000 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Revenue Status Quo Expense Status Quo Enhanced Revenue Enhanced Expense Enhanced Revenue Enhanced Expense Revenue Status Quo Expense Status Quo General Fund 10-Year Revenue & Expense Projection ENHANCED Sustainable Healthy Vulnerable Unsustainable/ Insolvent 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the City maintains a 2-month reserves-rainy day fund Sustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund) Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund) Unsustainable/Insolvent: Revenues less than expenditures 27/28 28/29 Rev $5.8M Exp $5.8M Rev $6.5M Exp $6.5M Rev $7.1M Exp $7.1M Rev $7.6M Exp $7.6M Rev $8.1M Exp $8.1M Rev $8.4m Exp $8.4M Rev $8.7M Exp $8.6M Rev $8.9M Exp $8.9M Rev $9.2M Exp $9.1M Rev $9.5M Exp $9.3M 10-Year Rev. & Exp. – Status Quo B.3 Packet Pg. 36 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Set Public Hearing for Refuse Rate Adjustments June 25, 2019 RECOMMENDATION •Adopt a Resolution rescinding the previously adopted resolution setting forth a public hearing date of July 9, 2019, and; •Setting the new date of August 13, 2019, to hear matters pertaining to proposed rate increases for solid waste collection, recycling, and disposal services, street sweeping services and special services. •August 13, 2019, at 6:00 p.m., in the City Council Chambers •Staff will work with the hauler to undertake the appropriate public notification measures for the Public Hearing •Rates would go in effect September 1, 2019 B.3 Packet Pg. 37 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Guardrail Project B.3 Packet Pg. 38 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) In Business since 2004 Experience with local Cities $648,300 Grant Awarded 12/27/2018 Grant Covers Consultant Cost Grant close out March 2021 Guardrail Project Guardrail Project B.3 Packet Pg. 39 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) City Manager’s Update 6/25/2019 B.3 Packet Pg. 40 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) Community Workshop #4 to Bring Back the THMS Pool Wed, June 26, 2019 9 AM G.T. Senior Center B.3 Packet Pg. 41 Communication: Attachments to Minutes - Regular Meeting - 06/25/2019 (Consent Calendar) AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up -to-date on those Commission/Committee activities. On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory Committee minutes be included in the Committee/Commission Report once that advisory body begins its regular meetings. Pursuant to Health and Safety Code Section 34179(j), the Countywide Oversight Board was created and became effective on July 1, 2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight Board minutes will be included in this report going forward. DISCUSSION: Planning Commission – None to Report. Historical & Cultural Activities Committee – None to Report. On June 13, 2019, the Parks & Recreation Advisory Committee held its Regular Meeting and approved its May 9, 2019 Special Meeting minutes. The minutes for this meeting is included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for July 11, 2019. FISCAL IMPACT: None. B.4 Packet Pg. 42 ATTACHMENTS: • 05-09-2019 P&R Minutes (PDF) APPROVALS: Debra Thomas Completed 07/02/2019 4:23 PM City Attorney Completed 07/03/2019 10:36 AM Finance Completed 07/03/2019 3:52 PM City Manager Completed 07/03/2019 4:13 PM City Council Pending 07/09/2019 6:00 PM B.4 Packet Pg. 43 B.4.aPacket Pg. 44Attachment: 05-09-2019 P&R Minutes (Committee and Commission Minutes) B.4.aPacket Pg. 45Attachment: 05-09-2019 P&R Minutes (Committee and Commission Minutes) AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: Approval of Check Register No. 05312019 in the Amount of $532,607.98 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Approve Check Register No. 05312019 in the amount $532,607.98 as submitted, which includes the Check Register Account Index for Fiscal Year 2018-19. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, alloca tions and operational costs. BACKGROUND: The check register, for the period ending May 31, 2019, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. Check Register No. 05312019 lists all payments made to vendors and employee reimbursements during the month of May, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX -XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $532,607.98 in accounts payable checks or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. Payments larger than $10,000: Check No. Payee Description Amount 76307 SB COUNTY SHERIFF MAY2019 LAW ENFORCEMENT SVCS $161,808.00 76316 CLEAN STREET DEC, FEB, MAR-2019 STREET SWEEPING SERVICES $11,564.57 76339 CALIFORNIA JPIA 2019-20 PROPERTY INSURANCE PRM $19,856.00 76345 SB COUNTY SHERIFF JAN-MAR LAW ENF GEN SVCS $17,049.29 B.5 Packet Pg. 46 Check No. Payee Description Amount 76362 SB COUNTY SHERIFF JUN2019 LAW ENF SVCS & JAN-MAR OVERTIME CHARGES $170,869.20 76375 HIRSCH & ASSOCIATES PRELIM DESIGN – BLUE MTN TRAIL $37,272.00 TOTAL CHECKS ISSUED $418,419.06 Payroll costs for the month ending May-2019 Pay Per. Period Ending Period Pay Date Amount 23 05/03/2019 Period 04/20/2019 –05/03/2019 05/09/2019 $58,081.54 24 05/17/2019 Period 05/04/2019 – 05/17/2019 05/23/2019 $49,238.19 TOTAL PAYROLL FOR MARCH-2019 $107,319.73 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2018-19 in the amount of: Description Amount Check Register $532,607.98 Payroll $107,319.73 TOTAL $639,927.71 . ATTACHMENTS: • A - Check Register Account Index (PDF) • B - Check Register No. 05312019 (PDF) APPROVALS: Cynthia A. Fortune Completed 07/02/2019 3:14 PM Finance Completed 07/02/2019 3:15 PM City Attorney Completed 07/03/2019 10:46 AM City Manager Completed 07/03/2019 4:15 PM City Council Pending 07/09/2019 6:00 PM B.5 Packet Pg. 47 Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT 31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT 32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES 33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES 36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES 37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS 46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING 48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE 61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE 64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE 65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE 66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT 70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED 805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT 808 EMERGENCY OPERATIONS PROG. 999 TRANSFERS City of Grand Terrace Check Register Index B.5.a Packet Pg. 48 Attachment: A - Check Register Account Index (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 10-190-238-000-000445.89445.89445.89E 10-125-230-000-000462.70462.70462.707629705/03/2019COLTON PUBLIC UTILITIESNOV30-JAN31 SENOV30-JAN31 SEWER BILLING03/25/2019E 10-190-235-000-0001,321.991,321.991,321.997629605/03/2019CITY NEWSPAPER GROUP30305INTENTION TO ANNEX TRACT 18604 INTO LLAD04/23/2019E 10-140-250-000-000997.79997.79997.797629505/03/2019CENTURYLINK79824630APR19 PHONE & INTERNET SVCS04/17/2019B 23-250-10-00 266.66266.66558.327629405/03/2019AVENU MUNISERVICESINV06-005682MAR19 BUSINESS LICENSE SERVICES03/31/2019B 23-250-10-00291.66291.662035891APR19 EMP PAID FLEX SPEND/DEP CARE04/04/2019B 23-250-20-00 101.16101.16426.427629305/03/2019AMERICAN FIDELITY ASSURANCE CO 2033475MAR19 EMP PAID FLEX SPEND/DEP CARE03/05/2019B 23-250-20-00325.26325.26B879066APR19 EMP PAID ACCIDENT/SUPP03/25/20197629205/03/2019AMERICAN FIDELITY ASSURANCE CO B867291MAR19 EMP PAID ACCIDENT/SUPP02/22/2019B.5.bPacket Pg. 49Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 10-801-140-000-0003.25213.39B 10-022-68-00176.40E 10-110-140-000-00015.50E 10-140-140-000-00018.24E 10-190-211-000-000785.90785.90785.907630105/03/2019MIDAMERICA ADMIN & RETIREMENT PAYDATE 021420PAYDATE 02142019 ARS RETIREMENT02/14/2019E 74-175-142-000-000 4.461,576.241,576.247630005/03/2019MAILFINANCE INCN7664880POSTAGE MACHINE LEASE 2/3-5/204/02/2019E 52-400-142-000-000 2.10E 65-425-142-000-000 3.80E 73-370-142-000-000 1.05E 16-175-142-000-000 32.94E 19-200-142-000-000 1.23E 32-200-142-000-000 1.60E 11-200-142-000-000 5.67E 12-200-142-000-000 2.47E 13-200-142-000-000 2.83E 10-185-142-000-000 21.12E 10-370-142-000-000 21.03E 10-450-142-000-000 10.77E 10-140-142-000-000 8.82E 10-172-142-000-000 9.68E 10-175-142-000-000 17.32B 10-022-66-00 1,347.77E 10-120-142-000-000 61.60E 10-125-142-000-000 19.98E 10-185-268-000-000 215.39215.39215.397629905/03/2019LINCOLN NATIONAL LIFE INSURANC LCLN APR 2019APR19 LIFE/AD&D/DEP LIFE/WI/LTD03/09/20197629805/03/2019AMBUR LATTIN04162019 ALREIMB CODE ENFORCEMENT TRAINING04/16/2019B.5.bPacket Pg. 50Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019PAYDATE 0228201E 10-120-210-000-0003,202.503,202.50E 10-120-210-000-0003,447.123,447.12INV24559INSIGHT ENTERPRISE SOFTWARE LICENSE06/18/20187630205/03/2019GOVERNMENTJOBS COM INC NEOGOVINV25190PERFORMANCE EVALUATION SOFTWARE LICEN08/29/2018E 10-110-140-000-000 15.50E 10-140-140-000-000 9.12142.021,019.26142.02PAYDATE 041120PAYDATE 04112019 ARS RETIREMENT04/11/2019B 10-022-68-00117.40B 10-022-68-00117.40E 10-110-140-000-00015.50E 10-140-140-000-0009.12E 10-801-140-000-0002.60157.02PAYDATE 031420PAYDATE 03142019 ARS RETIREMENT03/14/2019B 10-022-68-00 129.80E 10-110-140-000-000 15.50E 10-140-140-000-000 9.12E 10-110-140-000-000 15.50E 10-140-140-000-000 15.05176.22PAYDATE 032820PAYDATE 03282019 ARS RETIREMENT03/28/2019188.59PAYDATE 042520PAYDATE 04252019 ARS RETIREMENT04/25/2019B 10-022-68-00145.67E 10-110-140-000-00015.50E 10-140-140-000-00014.59E 10-801-140-000-0002.60PAYDATE 02282019 ARS RETIREMENT02/28/2019B 10-022-68-00155.90B.5.bPacket Pg. 51Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 52-700-238-002-00013.184,883.894,883.89E 32-600-307-000-000156.57E 32-600-326-000-00026.36E 48-600-330-010-00093.50E 32-600-214-000-00013.18E 32-600-216-000-00013.18E 32-600-301-000-00013.18E 10-805-238-000-000677.44E 26-600-239-000-00091.74E 26-601-239-000-000134.42E 10-175-238-000-00059.31E 10-190-238-000-000494.89E 10-450-238-000-0003,096.94R 10-450-01150.00645.00645.007630505/03/2019RIVERSIDE HIGHLAND WATER CO FEB-APR 2019 RFEB-APR 2019 WATER USE04/12/2019E 10-185-272-000-000 30.00R 10-200-05 370.00R 10-200-15 10.00E 10-110-270-000-000 35.00E 10-120-270-000-000 25.00E 10-140-270-000-000 25.00E 10-190-211-000-000 5,000.005,000.005,000.007630405/03/2019PETTY CASH6056-6071REPLENISH PETTY CASH05/03/2019E 10-120-210-000-000750.00750.007,399.627630305/03/2019USPE NEOPOST POSTAGE ON CALL 05012019 NEOPOSTAGE ON-CALL FOR POSTAGE METER - ACC05/01/2019INV25066GOVERNMENTJOBS.COM SUBSCRIPTION08/03/2018B.5.bPacket Pg. 52Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/201904252019 SRE 10-805-238-000-00019.1119.11203.00E 10-805-238-000-00073.9173.910156711041519SR CENTER TV - CLUB HOUSE - 4/25-5/2404/15/2019E 10-190-238-000-000109.98109.980153825041319SR CENTER INTERNET - HSD3 - 4/23-5/2204/13/2019E 61-461-100-000-000700.00700.00700.007631005/03/2019TIME WARNER CABLE0228510041519CITY HALL INTERNET - TWC BC - 4/25-5/2404/15/2019E 10-190-238-000-000 73.0073.0073.007630905/03/2019TERRACE VIEW ELEMENTARY PTA 05022019 TVE PTCOMMUNITY BENEFITS FUND - 5TH GRADE VIDE05/02/20197630805/03/2019SPARKLETTS16179154041319APR 2019 WATER FILTRATION SYSTEM RENTAL04/13/2019E 10-410-255-000-0005,636.40E 10-410-256-000-000156,171.60161,808.00161,808.0040.90273.677630705/03/2019SB COUNTY SHERIFF18452MAY19 LAW ENFORCEMENT CONTRACTUAL SER04/24/2019E 10-110-142-000-000232.77232.77REIMB TOLL FEES FOR LEAGUE OF CA POLICY M04/25/2019E 10-110-270-000-00040.907630605/03/2019SYLVIA ROBLESMAY 2019 SR 1MAY19 HEALTH INSURANCE REIMB - ROBLES04/30/2019B.5.bPacket Pg. 53Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 16-900-254-000-0004,542.334,542.33E 10-370-265-000-000440.00440.00440.007631605/13/2019CLEAN STREET93540MAR19 STREET SWEEPING SERVICES03/31/2019E 10-805-245-000-000160.83160.83160.837631505/13/2019AMERICAN PLANNING ASSOCIATION 066264-1947PLANNING ASSOCIATION MEMBERSHIP FOR PLA04/08/2019E 10-190-212-000-000322.19322.191,369.427631405/13/2019ADT SECURITY SERVICES202841037 4TH Q4TH QTR SENIOR CENTER SECURITY MONITORIN04/27/2019E 10-190-212-000-0001,047.231,047.23096534109MAR19 5955 COPIER LEASE AND IMPRINTS FY2004/01/20197631305/03/2019XEROX CORPORATION096534110MAR19 W7970 COPIER LEASE AND IMPRINTS FY04/01/2019E 10-185-235-000-000246.65E 16-510-236-000-000378.661,091.062,182.191,091.139825188643VERIZON CELL PHONE/MODEM SVCS 2/2-3/103/01/2019E 10-175-240-000-000465.75E 10-175-240-000-000466.03E 10-185-235-000-000246.32E 16-510-236-000-000378.78E 10-190-226-000-00026.0026.0026.007631205/03/2019VERIZON WIRELESS9827193940VERIZON CELL PHONE/MODEM SVCS 3/2-4/104/01/20197631105/03/2019MELISA VERDUGO04302019 MVREIMB FOR FINGERPRINTING04/30/2019B.5.bPacket Pg. 54Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/201992586E 10-110-142-000-000249.23249.23249.23E 10-140-250-000-0002,025.002,025.002,025.007632205/13/2019WILLIAM HUSSEYMAY-2019-BHMAY19 HEALTH INS REIMB - HUSSEY05/01/2019E 10-190-224-000-000140.00140.00140.007632105/13/2019HDL COREN CONE0026649-INCONTRACT SERVICES PROPERTY TAX - APR - JU04/26/2019E 10-805-245-000-000285.00285.00285.007632005/13/2019FOX OCCUPATIONAL MEDICAL CTR 105799MEDICAL SVCS/PHYSICALS 04/201905/01/2019B 10-022-71-00 105.21105.21105.217631905/13/2019FIREMASTER0000618378SR CNTR KITCHEN HOOD MAINTENANCE01/31/2019B 10-022-70-00 808.80808.80808.807631805/13/2019EYEMED FIDELITY SECURITY LIFE 163875274MAY 2019 EMPLOYEE PAID VISION INS04/21/20192,688.9011,564.577631705/13/2019DENTAL HEALTH SERVICES1424414MAY 2019 EMPLOYEE PAID DENTAL04/16/2019E 16-900-254-000-0004,333.344,333.34DEC18 STREET SWEEPING SERVICES12/31/2018E 16-900-254-000-0002,688.9093253FEB19 STREET SWEEPING SERVICES02/28/2019B.5.bPacket Pg. 55Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 32-400-705-070-0008,587.128,587.128,587.12E 32-400-705-040-0002,389.462,389.462,389.467632605/13/2019SB VALLEY MUNICIPAL WATER DIST GTSA20190422-1P/T PYMT: SALE OF APN 0275-242-10 & 1103/18/2019E 10-187-258-000-0004,384.704,384.704,384.707632505/13/2019SB CNTY SUPERINTENDENT OF SCH GTSA20190422-1P/T PYMT: SALE OF APN 0275-242-10 & 1103/18/2019E 74-175-142-000-000 4.45945.17945.177632405/13/2019SAN BERNARDINO COUNTY FIRE DEP GT419CCAPR - JUN HOUSEHOLD HAZARDOUS WASTE SV04/03/2019E 52-400-142-000-000 2.10E 65-425-142-000-000 3.80E 73-370-142-000-000 1.05E 16-175-142-000-000 28.99E 19-200-142-000-000 1.23E 32-200-142-000-000 1.60E 11-200-142-000-000 5.67E 12-200-142-000-000 2.47E 13-200-142-000-000 2.83E 10-185-142-000-000 21.12E 10-370-142-000-000 21.03E 10-450-142-000-000 10.77E 10-140-142-000-000 8.82E 10-172-142-000-000 6.32E 10-175-142-000-000 7.98B 10-022-66-00 744.30E 10-120-142-000-000 61.60E 10-125-142-000-000 9.047632305/13/2019LINCOLN NATIONAL LIFE INSURANC LCLN MAY2019APR LIFE/AD&D/DEP LIFE/WI LTD05/10/2019B.5.bPacket Pg. 56Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/201902212019-01225.00E 10-195-246-000-000396.00396.00CITY HALL 2ND FLOOR ELECTRICAL REPAIRS02/21/2019E 10-195-246-000-000225.00E 10-450-246-000-000490.00490.0002212019-02FRONT COUNTER ELECTRICAL REPAIRS CITY HA02/21/2019E 10-805-238-000-000278.22278.22278.227633205/13/2019TODD PETERS ELECTRICAL CONTRAC02212019-04ELECTRICAL REPAIRS PICO PARK02/21/2018E 22-425-311-000-0002,985.002,985.002,985.007633105/13/2019TIME WARNER CABLE0007245042819SR CTR CABLE INTERNET BLDG3 -5/7-6/604/28/20197633005/13/2019THE REC CENTER05102019 RCOCT18-DEC18 RECREATION, EDUCATION AND C04/18/2019E 10-190-238-000-000 71.99E 10-805-238-000-000 140.82212.81212.817632905/13/2019SPARKLETTS9637116050119MAR19 BOTTLED WATER05/01/2019E 10-175-272-000-000 7.80E 10-185-272-000-000 5.2013.0013.00E 16-510-238-000-000495.615,328.855,328.857632805/13/2019SO CA GAS COMPANYAPR-MAY 2019 GAPR-MAY 2019 NATURAL GAS USAGE05/06/2019E 10-172-238-000-000121.26E 10-190-238-000-0003,431.02E 10-450-238-000-0001,280.967632705/13/2019SO CA EDISON COMPANYAPR 2019 EDISOAPR 2019 ENERGY USAGE04/30/2019B.5.bPacket Pg. 57Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 10-808-235-000-000260.741,387.061,387.06E 10-190-235-000-000572.37E 10-450-235-000-000196.72E 10-805-235-000-000357.23E 10-125-250-000-000449.32449.32449.327633705/17/2019AT AND TAPR 2019 AT&TAPR 2019 AT&T05/01/2019E 10-190-212-000-000322.19322.191,361.317633605/17/2019ACCENT GRAPHICS AND DESIGN 18-1060PRINTING COPIES FOR AGENDA PACKET03/08/2018E 10-190-212-000-0001,039.121,039.12096813929COPIER LEASE AND IMPRINTS- APRIL05/01/2019E 10-190-235-000-000190.05190.05190.057633505/13/2019XEROX CORPORATION096813930APR PRINTER CHARGES05/10/2019E 32-200-250-000-0001,250.001,250.001,250.007633405/13/2019VERIZON WIRELESS9828841812ALPR CAR LINE CHARGES 3/24-4/2304/23/2019199.001,310.007633305/13/2019URBAN FUTURES INCORPORATED CD-2019-45CONTINUING DISCLOSURE-TABS 2011A05/02/201902212019-03ELECTRICAL REPAIRS ROLLINS PARK02/21/2018E 10-450-246-000-000199.00B.5.bPacket Pg. 58Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019R 10-410-0627.60B 23-200-23-001.0028.6028.60E 10-185-210-000-0003.873.87117.487634405/17/2019RIGHTIME HOME SERVICESBLDG PERMIT RBLDG PERMIT REFUND FOR 12841 DARWIN AVE05/07/2019E 10-185-210-000-000113.61113.61307924793001OFFICE SUPPLIES CODE ENF MAY 201905/08/2019E 10-195-245-000-0002,585.002,585.002,585.007634305/17/2019OFFICE DEPOT311304744001OFFICE SUPPLIES CODE ENF MAY 2019 - 205/06/2019E 10-172-265-000-000 50.0050.0050.007634205/17/2019IMPERIAL ROOF MANAGEMENT INC 2219CITY HALL ROOF REPAIRS04/02/2019R 10-420-12 441.08441.08441.087634105/17/2019FOOTHILL CHAPTERICC 070120172017-18 ICC MEMBERSHIP08/09/2017E 10-190-260-000-00019,856.0019,856.0019,856.007634005/17/2019MARTHA CRUZACUP 10-06 REFREIMBURSEMENT FOR ACUP 10-0605/06/2019E 10-190-226-000-000 64.0064.0064.007633905/17/2019CALIFORNIA JPIA PROP01826JUL01/2019-JUL01/2020 MEMBER GRAND0105/15/20197633805/17/2019CA STATE DEPT OF JUSTICE371685APR 2019 FINGERPRINTING05/03/2019B.5.bPacket Pg. 59Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019R 10-450-0150.0050.0050.00E 16-900-229-000-00050.9550.951,346.507634905/17/2019LAURA WELSH11012017REFUND RICHARD ROLLINS PARK DEPOSIT11/01/2017E 16-900-229-000-000206.63206.63496998TRAFFIC SUPPLIES & STREET SIGNS FY2018-1903/31/2019E 16-900-229-000-000343.97343.97507648TRAFFIC SUPPLIES & STREET SIGNS FY2018-1905/09/2019E 16-900-229-000-000744.95744.95494065TRAFFIC SUPPLIES & STREET SIGNS FY2018-1903/19/20197634805/17/2019TRAFFIC MANAGEMENT INC484747TRAFFIC SUPPLIES & STREET SIGNS FY2018-1902/07/2019E 10-190-238-000-000601.19E 10-805-238-000-00085.73686.92686.92E 16-510-238-000-0005,005.425,005.425,005.427634705/17/2019SO CA GAS COMPANYAPR19-MAY19 GAPR19-MAY19 NATURAL GAS USAGE05/08/20197634605/17/2019SO CA EDISON COMPANYAPR 2019 EDISOAPR 2019 ENERGY USAGE05/08/2019E 10-410-220-000-00010,367.95E 10-410-250-000-0006,681.3417,049.2917,049.297634505/17/2019SB COUNTY SHERIFF18381LAW ENFORCEMENT GENERAL SVCS EXP & OVE04/30/2019B.5.bPacket Pg. 60Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 10-175-220-000-000 VEHICLE SUPPLIES1,072.43E 10-140-210-000-000 MTRLS & SUPPLIES955.61E 10-172-210-000-000 ADOBE SUBSCRIPTION14.99E 10-175-218-000-000 MTRLS & SUPPLIES8.35E 10-125-210-000-000 PAPER SUPPLIES205.20E 10-125-230-000-000 DISPLAY MTRLS225.57E 10-125-270-000-000 CITY CLERK CONF764.26E 10-120-220-000-000 COMM CLEAN UP SUPP654.24E 10-120-250-000-000 ART SHOW SUPPLIES287.05E 10-120-270-000-000 CITY MGR CONFERENCE205.13E 10-110-270-000-000 CITY COUNCIL CONF1,668.37E 10-120-142-000-000 COMM CLEAN UP INS398.00E 10-120-210-000-000 SB SUN SUBSCRIP10.00E 10-185-255-000-000110.00110.00110.007635305/28/2019ARROWHEAD CREDIT UNIONAPR 2019 VISAAPR 2019 VISA CHARGES05/01/2019E 69-120-230-000-000102.58102.58647.797635205/28/2019ANIMAL EMERGENCY CLINIC122243AFTER HOURS VET SVCS05/14/2019E 69-120-230-000-000250.56250.56143VINYL BANNER PATCHES04/30/2019E 10-120-230-000-000 86.41E 69-120-230-000-000 208.24294.65144COMMUNITY DAY KIOSK POSTERS05/01/2019E 65-425-272-000-000383.262,146.412,146.417635105/28/2019411 PRINTING INC142COMM DAY LIGHT POLE BANNERS04/26/2019E 10-140-250-000-000 10.00E 10-175-272-000-000 1,486.27E 10-185-272-000-000 266.887635005/17/2019WEX BANK59134106APR19 VEHICLE FUEL CHEVRON05/06/2019B.5.bPacket Pg. 61Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 10-370-250-000-0003,142.503,142.503,142.50E 10-110-142-000-000513.54513.54513.547635805/28/2019MICHAEL BAKER INTERNATIONAL 1047779ENVIRONMENTAL STUDY FY18-1905/07/2019E 10-370-230-000-000151.52151.52151.527635705/28/2019DARCY MCNABOEJUNE-2019DMJUNE-2019DM HEALTH REIMBURSEMENT05/01/2019E 10-195-245-000-0001,583.021,583.021,583.027635605/28/2019CITY NEWSPAPER GROUP30337PLANNING DEPT ADVERTISING04/29/2019E 10-140-250-000-000816.41816.41816.417635505/28/2019BARR DOOR INC30318REPAIR DOORS FOR CITY HALL HINGES01/08/2019E 65-425-220-000-000 E-VOICE SUBSCRIPTION15.099,412.079,412.077635405/28/2019AVENU MUNISERVICESINV06-005882BUSINESS LICENSE RENEWAL SRVC APR 201904/30/2019E 10-450-245-000-000 DOG PARK SUPPLIES202.07E 10-450-246-000-000 PARK MTRLS & SUPP1,106.77E 10-805-245-000-000 MTRLS & SUPPLIES11.88E 10-185-268-000-000 PLNG & DEV TRNG416.95E 10-370-220-000-000 OFFICE SUPPLIES6.99E 10-370-270-000-000 MTRLS & SUPPLIES161.79E 10-175-272-000-000 VEHICLE PARTS373.55E 10-185-210-000-000 MTRLS & SUPPLIES647.78B.5.bPacket Pg. 62Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/201924457E 10-410-255-000-0005,636.39E 10-410-256-000-000156,171.61161,808.00367.40840.407636205/28/2019SB COUNTY SHERIFF18453JUN 2019 LAW ENFORCEMENT SVCS04/24/2019E 10-140-241-000-000473.00473.00MAY2019 STORAGE RENTAL FY2018-1904/15/2019E 10-140-241-000-000367.40E 10-380-250-000-0001,092.001,092.005,462.007636105/28/2019ROADRUNNER SELF STORAGE INC 24700JUN 2019 STORAGE RENTAL FY2018-1905/21/2019E 10-380-250-000-0004,370.004,370.0053006452APR AFTER HOURS IT SUPPORT05/13/20194.69385.967636005/28/2019ON SITE COMPUTING53006407IT SERVICES - JUN 201905/01/201940.20305018363001OFFICE SUPPLIES - BLDG & SFTY, PUBLIC WORK04/19/2019E 10-185-210-000-0004.69107.99305018362001OFFICE SUPPLIES - BLDG & SFTY, PUBLIC WORK04/23/2019E 10-185-210-000-00040.20233.08305304607001OFFICE SUPPLIES - BLDG & SFTY, PUBLIC WORK04/23/2019E 10-185-210-000-000107.99E 10-172-210-000-00089.41E 10-185-210-000-00024.80E 10-370-210-000-000118.877635905/28/2019OFFICE DEPOT305017757001OFFICE SUPPLIES - BLDG & SFTY, PUBLIC WORK04/19/2019B.5.bPacket Pg. 63Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019B 10-022-70-00808.80808.80808.80E 10-185-255-000-0001,630.741,630.741,630.747636905/30/2019DENTAL HEALTH SERVICES1454531JUNE 2019 EMPLOYEE PAID DENTAL INSURANCE05/16/2019E 10-125-230-000-000139.08139.08139.087636805/30/2019COUNTY OF RIVERSIDEAN0000001632SHELTERING SVCS FOR ANML CTRL05/09/2019E 10-195-245-000-000144.00144.00144.007636705/30/2019CITY NEWSPAPER GROUP30447FY2018-19 ADVERTISING05/21/2019E 10-140-250-000-000141.35141.35141.357636605/30/2019CHAMPION FIRE SYSTEMS INC50415APR19-JUN19MONITORING SVCS SMOKE DETEC03/26/2019E 10-175-245-000-0001,925.201,925.201,925.207636505/30/2019CA STATE CONTROLLERFTB-00001140STATE CONTROLLER 2018 OFFSETS PROGRAM05/15/2019E 46-900-326-030-0001,775.001,775.001,775.007636405/30/2019BRIGHTVIEW LANDSCAPE MAINT INC 6310764TREES & PLANTS FOR COMMUNITY CLEANUP EV05/01/2019E 10-410-250-000-0009,061.209,061.20170,869.207636305/30/2019ALBERT A WEBB ASSOCIATES191538APR19 COMMERCE WAY FINAL DESIGN04/27/201918382JAN - MAR OVERTIME CHARGES04/30/2019B.5.bPacket Pg. 64Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019343967E 10-140-142-000-000 8.82E 10-172-142-000-000 6.32E 10-175-142-000-000 12.65B 10-022-66-00 793.49E 10-120-142-000-000 61.60E 10-125-142-000-000 14.5188.502,040.507637105/30/2019LINCOLN NATIONAL LIFE INSURANC LCLN JUNE2019JUNE LIFE/AD&D/DEP LIFE/WI/LTD05/10/2019E 10-450-245-000-000 88.5088.50APR19 GOPHER REMOVAL SVCS R.ROLLINS PAR04/16/2019E 10-450-245-000-00088.50E 10-450-245-000-00088.5088.50339314MAR19 GOPHER REMOVAL SVCS R.ROLLINS PAR03/11/2019E 10-450-245-000-000200.00200.00337606FEB19 GOPHER REMOVAL SVCS R.ROLLINS PAR02/26/2019E 10-450-245-000-000225.00225.00337605FEB19 GOPHER REMOVAL SVCS PICO PARK02/26/2019E 10-450-245-000-000225.00225.00340660MAR19 GOPHER REMOVAL SVCS DOG PARK03/11/2019E 10-195-245-000-000325.00325.00337607FEB19 GOPHER REMOVAL SVCS DOG PARK02/26/2019E 10-450-245-000-000400.00400.00339624GOPHER REMOVAL SVCS CITY HALL03/11/2019E 10-450-245-000-000400.00400.00343753APR19 GOPHER REMOVAL SVCS PICO PARK04/16/20197637005/30/2019GOPHER PATROL339085MAR19 GOPHER REMOVAL SVCS PICO PARK03/11/2019B.5.bPacket Pg. 65Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019E 49-473-700-000-00010,821.0010,821.0037,272.00E 49-473-700-000-00026,451.0026,451.00JOB #1917, PB #2PROJECT ADMIN & PRELIM DESIGN04/30/2019E 10-120-220-000-000107.75107.75107.757637505/31/2019HIRSCH AND ASSOCIATES INCJOB #1917, PB #PROJECT ADMIN & PRELIM DESIGN03/31/2019E 69-120-220-000-000434.00434.00434.007637405/30/2019UPDOG4349PRESENTATION BOARD INNOVATION SHOWCAS04/17/2019E 10-190-238-000-000 77.0077.0077.007637305/30/2019STARLIGHT MOVIE NIGHTS052019JUNE 2019 GT COMMUNITY DAY MOVIE SETUP05/20/2019E 74-175-142-000-000 4.461,006.061,006.067637205/30/2019SPARKLETTS 16179154051119MAY 2019 WATER FILTRATION SYSTEM RENTAL05/11/2019E 52-400-142-000-000 2.10E 65-425-142-000-000 3.80E 73-370-142-000-000 1.05E 16-175-142-000-000 30.54E 19-200-142-000-000 1.23E 32-200-142-000-000 1.60E 11-200-142-000-000 5.67E 12-200-142-000-000 2.47E 13-200-142-000-000 2.83E 10-185-142-000-000 21.12E 10-370-142-000-000 21.03E 10-450-142-000-000 10.77B.5.bPacket Pg. 66Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) Invoice #Inv. Date Amount Paid Check TotalCheck # Date VendorInvoice DescriptionCheck RegisterCITY OF GRAND TERRACEAs of 5/31/2019Cynthia A. Fortune, Assistant City ManagerCity of Grand TerraceTotal Checks:532,607.98IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.E 10-190-140-000-0002,520.992,520.992,520.991562990705/03/2019CALPERS REPLACEMENT BENEFIT 100000015629907FY 2018-19 REPLACEMENT BENEFIT CONTRIBUT04/10/2019B.5.bPacket Pg. 67Attachment: B - Check Register No. 05312019 (Approval of May Check Register No. 05312019) AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: City Department Monthly Activity Report - May 2019 PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure that the City remains on target and reaches its overall goals. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This Monthly report includes May 2019 data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlights things they’ve worked on in the past month which may be of interest to City Council and the public. This report is updated monthly and posted to the City’s website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department monthly reports. ATTACHMENTS: B.6 Packet Pg. 68 • All Departmental Monthly Reports May 2019 Final (PDF) APPROVALS: G. Harold Duffey Completed 07/03/2019 11:06 AM City Attorney Completed 07/03/2019 11:25 AM Finance Completed 07/03/2019 3:51 PM City Manager Completed 07/03/2019 4:14 PM City Council Pending 07/09/2019 6:00 PM B.6 Packet Pg. 69 MONTHLY REPORT May 2019 PRESENTED BY THE CITY MANAGER’S OFFICE B.6.a Packet Pg. 70 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. B.6.a Packet Pg. 71 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Organizational Chart .............................................................................. 1 City Clerk ............................................................................................... 3 Committee/Commissions .............................................................. 9 City Manager ....................................................................................... 11 Senior Center ............................................................................. 16 Senior Bus Program ................................................................... 19 Communications ......................................................................... 24 Planning and Development .................................................................. 29 Code Enforcement .......................................................................47 Weekend Code ............................................................................48 Parking/Graffiti .............................................................................50 Animal Control .............................................................................51 Public Works .........................................................................................55 Maintenance ................................................................................58 Citizen Response System (Work Orders)....................................59 Park Maintenance ........................................................................72 Sheriff’s Contract ..................................................................................77 San Bernardino County Fire..................................................................81 B.6.a Packet Pg. 72 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. B.6.a Packet Pg. 73 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program Page | 1 B.6.a Packet Pg. 74 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 2 B.6.a Packet Pg. 75 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City Clerk •Agenda Processing •Elections •Records Management •FPPC Filings •Public Records Page | 3 B.6.a Packet Pg. 76 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 4 B.6.a Packet Pg. 77 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City of Grand Terrace City Clerk’s Department . DATE: July 2, 2019 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Debra Thomas, City Clerk City Clerk’s Office SUBJECT: MAY 2019 CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months. The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office Specialist. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of May 2019 is two (2), spending a total of twenty (20) hours preparing the agenda packet together with delivery and producing 686 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting Totals December 1 0 1 January 2 0 2 February 2 0 2 March 2 1 3 April 2 0 2 May 2 0 2 Total Processed 11 1 12 Page | 5 B.6.a Packet Pg. 78 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of May 2019 is two (2) and the number of Ordinances processed for the month of May is one (1). RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS December 2 2 4 January 0 0 0 February 0 0 0 March 5 1 6 April 3 2 5 May 2 1 3 Total Processed 12 6 18 RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledg ment and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of May 2019, six (6) Certificates of Recognition and two (2) In Memoriam Adjournments were prepared on behalf of City Council. Month Certificate of Acknowledgment w/Pin Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total December 0 1 0 0 0 0 1 January 0 0 0 1 0 2 3 February 0 1 0 1 0 0 2 March 0 0 0 3 0 0 3 April 0 10 0 0 0 2 12 May 6 0 0 2 0 0 8 Total 6 12 0 7 0 4 29 Page | 6 B.6.a Packet Pg. 79 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file. For the month of May 2019, Council approved six (6) agreements whereby three (3) originals of each agreement were sent to the contractor/consultant for signature. Three (3) were returned to the City signed and circulated for signature in-house and are now on file with the City Clerk’s department. CONTRACTS & AGREEMENTS PROCESSED December 3 January 0 February 3 March 4 April 3 May 6 Total 19 RECORDS REQUESTS The City Clerk’s office received eight (8) Requests for Copies of Public Records for the month of May 2019. Seven (7) requests were completed within the Government Code Section 6253(c)’s requirement of ten (10) calendar days with one (1) closed after repeated attempts to seek clarification regarding the request with no response. The total number of pages provided in response to those requests were 50 pages with one (1) letter to Requestor advising there were no records responsive to the request. RECORDS REQUEST SUMMARY Month Requests Received Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records December 14 13 1 429 5 January 11 11 0 35 4 February 13 12 1 77 4 March 11 10 1 169 4 April 14 13 1 131 1 May 8 7 1 (Closed Without Any Records Provided) 50 1 Total Requests 71 66 5 891 19 Page | 7 B.6.a Packet Pg. 80 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating and responding to internal department requests, external agency cooperation and legislative bodies. For the month of May 2019, the City Clerk’s office responded to 434 telephone calls from residents, contractors, vendors, consultants and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE December 280 January 382 February 266 March 358 April 306 May 434 Total Calls 2,026 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. Month Committee Meeting Emails w/Committee Members & Vendors Written Correspondence w/Committee Members Telephone Calls with Committee Members & Vendors Art Show/Country Fair & City Birthday Prep & Attendance Total # of Hours December 1.00 .50 .50 .50 0 2.50 January 1.00 0 .50 .25 0 1.75 February .75 0 .50 0 0 1.25 March 1.00 0 .50 0 0 1.50 April 1.00 1.00 .50 1.00 0 3.50 May 1.00 .50 .50 1.00 8.00 11.00 TOTAL # HOURS 5.75 2.00 3.00 2.75 8 21.50 Page | 8 B.6.a Packet Pg. 81 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Historical & Cultural Activities Committee 7 0 0 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 CITY CLERK CURRENT PROJECTS: Electronic Document Management System In July 2017, the City Clerk’s office sent out an RFP for an Electronic Document Management System and in that same month received three (3) proposals. Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to the City Council for approval and the contract was awarded to Complete Paperless Solutions (CPS) who installed Laserfiche Avante Electronic Content Management System. A conference call was coordinated with Onsite Computing and CPS on September 28, 2017 to discuss the implementation of the software and when the migration would begin. Begin date for implementation was scheduled in October 2017. After some analysis of the City’s server, and due to its age, it was determined that the server needed to be upgraded by no later than 2018-2019. On November 9, 2017, Onsite Computing upgraded the City’s server to a virtual server so that Laserfiche could stand alone. This ensured the program would not slow down any of the City’s other systems. Additionally, a separate license was purchased for Microsoft, due to the changeover to Microsoft Office 365, which will run the Laserfiche program. The program installation was completed November 27, 2017. In December, we provided CPS with the City’s Retention Schedule to create the City’s file repository. CPS’ conversion of the retention schedule to work with the Laserfiche program was completed at the end of February 2018 and the City Clerk’s office is reviewing that repository to identify those categories that need to be set up in its own unique way; i.e. year, alpha, street name, APN#. That review should be completed within the next week or two. The revised repository shall then be sent back to CPS to complete the repository installation for the City. Once the final repository is complete, CPS will work with the City Clerk’s office to determine which categories will be placed on the website for public access. CPS has installed security and content to the server. Training was held for support staff on March 1, 2018. Page | 9 B.6.a Packet Pg. 82 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) CPS will implement the requested changes to the file structure and complete the process by June 1, 2018. CPS has made all of the requested changes to the repository and Staff has begun placing information into the Laserfiche repository. On July 30, 2018, Staff began scanning and importing records into the fully operational Laserfiche program database. Once the City’s new web page is fully operational, CPS will connect the web portal to allow residents the ability to view various records being placed into the Laserfiche database. In August 2018, Laserfiche had been revised, updated and fully operational. The City Clerk will be preparing a PowerPoint presentation for a City Council meeting in September on how the system works. Also, the City Clerk will be coordinating with Complete Paperless Solutions and Onsite Computing to configure the weblink data portal for public access. This is scheduled for some time in September 2018. In September 2018, Laserfiche is been fully operational and the City Clerk provided the City Council with a PowerPoint presentation on how the system works internally. In October 2018, the City Clerk worked with Jesse Smith and Onsite Computing to coordinate a date and time that Onsite could assist the City Clerk with establishing the weblink data portal for public access. After some time, Onsite Computing and Complete Paperless Solutions suggested that the City acquire a separate server for the weblink data portal to keep the public’s access separate from the internal server. The City Clerk’s office is coordinating with Onsite Computing to acquire the server and will work with Onsite and CPS to install the weblink data portal for the public’s access. In January 2019, the Laserfiche weblink data portal for the public was installed on the City’s website and the public has access to records placed under the City Clerk Department’s tab titled “Online Documents”. Laserfiche is fully operational both internally and externally. The City Clerk and her office specialist will be attending a Laserfiche conference in February 2019 for mo re hands on training. In February 2019, the City Clerk and Office Specialist attended a more in-depth training at the Empower Conference in Long Beach hosted by Laserfiche and funded by Complete Paperless Solutions, the City’s Electronic Document Management Services provider. Hands-on training was provided at the beginner level on the following: • Working with Documents in the Laserfiche Repository • Designing Quick Fields • Getting Started Administering the Repository • Getting Started with Laserfiche Scanning • Getting Started with Searching • Getting Started Scanning Documents with Quick Fields • Laserfiche Records Management Security Laserfiche is fully operational and records are continually being scanned into the system. Page | 10 B.6.a Packet Pg. 83 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City Manager’s Office •City Manager’s Office •Human Resources •Senior Center Page | 11 B.6.a Packet Pg. 84 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 12 B.6.a Packet Pg. 85 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) DATE: June 30, 2019 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Cynthia A. Fortune, Assistant City Manager SUBJECT: May-2019 Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities:  Human Resources  Senior Center  Finance (currently ACM is Acting Finance Director)  IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page | 13 B.6.a Packet Pg. 86 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm and an improved quality of life for ourselves, co-workers and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management. Page | 14 B.6.a Packet Pg. 87 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) TABLE 1 Recruitment Activity Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Recruitments Initiated 0 1 0 0 0 1 Recruitments in Progress 0 1 0 0 0 0 Recruitments Pending 0 0 0 0 0 0 Applications Received/Processed 0 46 0 0 0 0 New Hires Processed 1 0 1 0 0 0 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Recruitments Initiated 0 0 2* 0 0 Recruitments in Progress 0 0 2* 0 0 Recruitments Pending 0 0 0 0 0 Applications Received/Processed 0 0 66* 0 0 New Hires Processed 0 0 0 0 2 *Recruitments for the Office Specialist and Department Secretary positions. TABLE 2 Employee Job Performance Activity Description Jul- 2018 Aug- 2018 Sept 2018 Oct- 2018 Nov- 2018 Dec- 2018 Evaluations Processed 0 0 0 0 0 0 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Evaluations Processed 0 0 0 0 0 TABLE 3 Benefits Activity Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Employee Changes/Inquiries 2 0 1 5* 0 0 ADP Change Transactions 0 0 0 5* 0 0 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Employee changes/Inquiries 0 0 1 0 0 ADP Change Transactions 0 0 1 0 0 *During the City’s benefits open enrollment period (October-2018), employees authorized changes to their health, dental, visions and insurance benefits and deductions. Page | 15 B.6.a Packet Pg. 88 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) SENIOR CENTER Mission: To provide recreational, educational and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 Senior Center Activities Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Nutrition Program (# of meals served) 531 538 488 597 485 451 Arts and Crafts Classes 19 25 22 40 22 20 Bingo 40 55 47 41 35 40 Bridge 49 29 40 46 35 37 Bunco 44 51 44 51 21 49 Coffee with Megan 47 62 68 50 62 39 Exercise Classes 77 90 82 107 101 65 Garden Club 8 18 12 7 8 10 Morning Glories (quilting) 45 26 30 0 22 24 Movies with Solomon 10 0 10 0 0 16 Paint Classes 12 17 0 11 7 Card Game Night (Wednesday) 16 19 16 14 14 14 Cell Phone Class 10 6 9 SPECIAL EVENTS Monthly Birthday Celebration 24 22 37 30 23 22 Monthly Entertainment (2nd Friday of the month) 25 26 33 36 36 35 Volunteer Appreciation 22 Keeping Hydrated Class 21 Blood Pressure Testing 15 Bus Pass Distribution 30 35 Ice Cream Social 36 Flu Shot Clinic 11 Halloween Party 40 Thanksgiving 53 Holiday (Christmas) Celebration 62 Page | 16 B.6.a Packet Pg. 89 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Nutrition Program (# of meals served) 514 503 444 627 840 Arts and Crafts Classes 11 29 25 25 23 Bingo 55 27 37 29 46 Bridge 41 29 32 40 30 Bunco 50 40 31 33 37 Coffee with Megan 86 51 50 62 72 Exercise Classes 92 84 59 67 65 Garden Club 8 6 11 9 11 Morning Glories (Quilting) 27 22 25 52 21 Paint Classes 14 10 12 12 12 Card Game Night (Wednesday) 36 20 24 35 28 Cell Phone Class 5 4 6 3 5 Kings Corner 69 35 64 46 20 Cribbage 5 18 25 15 10 SPECIAL EVENTS Monthly Birthday Celebration 26 28 27 27 29 Monthly Entertainment (2nd Friday of the month) 33 25 26 38 27 Scrapbooking 5 Valentines’ Day Party 33 St. Patrick’s Day Party 35 Zumba 27 36 18 Bus Passes 22 Volunteer Appreciation (FSA) 13 9 Spring Fling 31 Health Screening 23 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page | 17 B.6.a Packet Pg. 90 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 0 100 200 300 400 500 600 700 July August September October November December 531 538 488 597 485 451426 456 550 674 602 655 Monthly Summary (2018 -19) July -2018 -December -2018 # of Meals Served Activity Attendance 0 100 200 300 400 500 600 700 800 900 January February March April May June 514 503 444 627 840 796 663 763 869 780 Monthly Summary (2018 -19) January -2019 -June -2019 # of Meals Served Activity Attendance Page | 18 B.6.a Packet Pg. 91 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) TABLE 2 Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Within City Limits (Senior Center, Stater Brothers, Library) 51 88 90 89 106 68 Outside City Limits (Walmart, 99cent store, Ross) 44 59 85 114 44 87 Special Events/Trips 7 23 0 8 3 12 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Within City Limits (Senior Center, Stater Brothers, Library) 86 88 72 83 118 Outside City Limits (Walmart, 99cent store, Ross) 146 114 172 150 134 Special Events/Trips 0 0 12 13 14 TABLE 3 # of Rides Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Within City Limits (Senior Center, Stater Brothers, Library) 110 181 200 204 220 133 Outside City Limits (Walmart, 99cent store, Ross) 91 121 183 210 98 188 Special Events/Trips 14 46 0 16 6 24 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Within City Limits (Senior Center, Stater Brothers, Library) 189 201 138 164 239 Outside City Limits (Walmart, 99cent store, Ross) 318 237 372 305 282 Special Events/Trips 0 0 24 26 28 Page | 19 B.6.a Packet Pg. 92 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 33% 62% 5% April 2019 Rides Within CL Outside CL Special Trips 44% 51% 5% May 2019 Rides Within CL Outside CL Special Trips Page | 20 B.6.a Packet Pg. 93 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Oct-17 7% 55% FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments and cash collection of the City’s resources to enhance the City’s financial condition. Page | 21 B.6.a Packet Pg. 94 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) TABLE 1 Financial Activity Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Invoices Processed 95 163 140 139 166 95 Checks Issued 74 118 101 96 98 72 Purchase Orders Established 7 51 31 20 15 9 Revenue Receipts Recorded 53 48 38 40 41 51 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Invoices Processed 132 100 97 147 123 Checks Issued 111 65 75 91 85 Purchase Orders Established 5 8 2 12 3 Revenue Receipts Recorded 84 37 37 49 52 95 74 7 53 163 118 51 48 140 101 31 38 139 96 20 40 166 98 15 41 95 72 9 51 0 20 40 60 80 100 120 140 160 180 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Page | 22 B.6.a Packet Pg. 95 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and 2. Treasurer’s Report (current cash flow and fund balance); and 3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52. 132 111 5 84 100 65 8 37 97 75 2 37 147 91 12 49 123 85 3 52 0 20 40 60 80 100 120 140 160 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Page | 23 B.6.a Packet Pg. 96 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Table 1 Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays 44 46 58 60 59 61 Activities/Items Added to Slideshow 3 1 0 1 1 0 Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays 60 54 60 58 60 Activities/Items Added to Slideshow 1 3 4 1 3 Facebook Jul Aug Sep Oct Nov Dec Posts 69 39 30 36 53 18 Total Reach 37,816 21,697 10,300 15,460 32,487 24,949 Total Engagement 5,453 2,000 1,308 3,460 6,160 5,421 Page Followers 1,586 1,602 1,620 1,655 1,695 1,729 New Page Followers 40 16 18 35 40 34 Facebook Jan Feb Mar Apr May Jun Posts 24 30 35 35 38 Total Reach 15,195 22,964 25,016 26,264 25,870 Total Engagement 1,442 3,185 3,287 3,134 2,872 Page Followers 1,745 1,778 1,809 1,836 1,854 New Page Followers 16 33 31 27 18 2017-2018 City Communications Data: Page | 24 B.6.a Packet Pg. 97 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 10 3 6 8 8 7 Number of Subscribers 594 598 607 619 629 633 Change in Subscribers 22 4 9 12 10 4 Number of E-newsletters Opened* 1,440 506 No Data No Data No Data No Data Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed 6 6 4 7 5 Number of Subscribers 634 637 639 641 648 Change in Subscribers 1 3 2 2 7 Number of E-newsletters Opened* No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened. Twitter Jul Aug Sep Oct Nov Dec Tweets 26 24 17 17 13 20 Impressions 6,599 5,813 4,911 5,689 4,602 4,429 Followers 196 203 212 216 219 224 New Followers 8 7 9 4 3 5 Twitter Jan Feb Mar Apr May Jun Tweets 7 3 13 15 20 Impressions 3,486 5,185 7,161 4,061 6,018 Followers 226 229 231 240 244 New Followers 2 3 2 9 4 1,586 1,602 1620 1655 1,695 1,729 1,745 1,778 1,809 1,836 1,854 1,550 1,600 1,650 1,700 1,750 1,800 1,850 1,900 FACEBOOK PAGE FOLLOWERS Page | 25 B.6.a Packet Pg. 98 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) YouTube Jul Aug Sep Oct Nov Dec Video Uploads 3 2 2 1 0 9 Video Views 78 59 101 155 77 580 Subscribers 123 124 124 125 125 126 Change in Subscribers 2 1 - 1 - 1 YouTube Jan Feb Mar Apr May Jun Video Uploads - 3 2 7 4 Video Views 42 166 101 108 68 Subscribers 126 129 131 131 132 Change in Subscribers - 3 2 - 1 Blue Mountain Outlook Jul Aug Sep Oct Nov Dec Full Page Ad, Inside Back Cover - 1 1 - - - 1/4-Page Ad - - - - - - 4-Page Insert - - - - - - Blue Mountain Outlook Jan Feb Mar Apr May Jun Full Page Ad, Inside Back Cover - - - - - 1/4-Page Ad - - - - - 4-Page Insert - - - - - City News Jul Aug Sep Oct Nov Dec Featured (Front Page Article and Image) - - - - - - Articles - 1 1 - 2 - 1/2-Page Ad - - - - - - 1/4-Page Ad - - - 1 - - City News Jan Feb Mar Apr May Jun Featured (Front Page Article and Image) - - 1 - 1 Articles - - - - - 1/2-Page Ad - - - - - 1/4-Page Ad - - - - - AM 1640 Jul Aug Sep Oct Nov Dec Advertisement of City Events - - - 1 1 - AM 1640 Jan Feb Mar Apr May Jun Advertisement of City Events 1 1 - - 1 Burrtec Newsletter Jul Aug Sep Oct Nov Dec Bi-Monthly Newsletter - - - - - - Burrtec Newsletter Jan Feb Mar Apr May Jun Bi-Monthly Newsletter - - - - - Page | 26 B.6.a Packet Pg. 99 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 5 Most Popular City Facebook Pages By % of Pop. 1) Twentynine Palms 21.73% 2) Apple Valley 20.33% 3) Yucca Valley 16.17% 4) Grand Terrace 15.05% 5) Hesperia 14.76% * Reach refers to the number of unique people to have seen a post's content. ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. *** Impressions refers to the number of times a tweet has been seen. Page | 27 B.6.a Packet Pg. 100 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 28 B.6.a Packet Pg. 101 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning & Development •Land Use Planning •Planning Commission •Building & Safety •Code Enforcement •Enforcement Program Page | 29 B.6.a Packet Pg. 102 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 30 B.6.a Packet Pg. 103 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City of Grand Terrace Planning and Development Services Department . DATE: June 17, 2019 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Sandra Molina, Planning and Development Services Director Planning and Development Services Department SUBJECT: MAY 2019 PLANNING AND DEVELOPMENT SERVICES MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning and Building and Safety Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Assistant Planner. Both positions are filled and together constitute a minimum of 320 monthly service hours. Page | 31 B.6.a Packet Pg. 104 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Activity Summary for Planning Planning Counter Requests for Information: 61 Planning Phone Calls Received: 77 Planning E-mails Received/Answered: 256 Application Summary The Planning Division received 12 new applications in May and carried over 17 from the previous month. Action was taken on 13 them. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary for May 2019 Applications Number Received Carried Over Completed Under Review Major 1 9 1 9 Administrative 0 2 1 1 Land Use 6 4 7 3 Home Occupation 2 0 0 2 Sign 1 1 2 0 Special Event 0 0 0 0 DAB 2 1 2 1 Total 12 17 13 16 0 2 4 6 8 10 Major Administrative Land Use Home Occupation Sign Special Event DAB Applications Received and Carried Over in May 2019 Under Review Completed Carried Over Received Page | 32 B.6.a Packet Pg. 105 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Applications Received, Approved and/or Under Review Fiscal year to date the Planning Division has received 168 applications for review, 14 applications remained under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report. One new Land Use application was received proposing a new business and an existing business obtained a Land Use to relocate to a bigger space within the same shopping center. Both businesses were approved in the month of May, including “Dr. Tahseen Shareef.” (Medical Clinic) and “Basics and More” (Relocating, Retail of General Merchandise). Overall Land Use applications are the most predominant application that the Planning Division processes. Six Land Use applications were received in May. The table below shows the types of activities that were received with the ten Land Use applications received in May 2019. 0 10 20 30 40 50 60 70 80 90 Major Administrative Land Use Home Occupation Signs Special Event DAB Zoning Verification Applications Received Fiscal Year to Date August September October November December January February March April May 1 22 1 Land Use Applications Wall/Fence Shed Patio Covers/Sunroom Pools New business Minor Improvements Temporary Uses/Special Events Page | 33 B.6.a Packet Pg. 106 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Projects in Plan Check or Under Construction Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 10/23/2018 SA 18-10 V 18-02 E 18-10 Crestwood Communities 17 Detached Single- Family Residences Pico Street and Kingfisher Rough and Precise grading issued First Landscape Review 5/17/2019 First Fence Review 5/30/2019 Construction Plans - Permit Issued 8/17/2016 SA 14-07- A1 E 14-04- A1 Joab Jerome New Residence APN: 0275-282-20 11838 Burns Avenue Grading Plan 1st Plan Check 3/14/2019 4/14/2016 SA 16-01 V 16-01 TTM 16-01 E 16-05 Aegis Builders, Darryl Moore Planned Residential Development – 17 Lots and 17 to-Story Housing Units 22404 Van Burren Under Construction 5/11/2018 ASA 18-06 E 18-06 Tim Boyes Single Family Residence 0276-431-23 Grading plans approved, building plans under review 10/27/2016 SA 16-09 Yacoub Farsakh Single Family Residence 0276-331-49 Under Construction Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. Development Advisory Board (DAB) Date Submitted Case No. Applicant Description Location Status 5/21/2019 DAB 19-09 Rene Rivas Single Family Residence Rene Lane Meeting Scheduled for 6/11/2019 5/10/2019 DAB 19-08 Greens 22273-22713 Barton Road Mixed Use, Commercial Center Meeting held on 5/21/2019 4/22/2019 DAB 19-07 Alton Green Lot Split 21801 Barton Road Meeting held on 5/8/2019 Page | 34 B.6.a Packet Pg. 107 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. No Planning Commission meetings were held in the month of May. Grants The City was awarded funding for its Blue Mountain Trailhead and Trail application. A mandatory meeting was attended on July 31, 2018. In December, a second Request for Proposals was sent to 13 consulting firms for design and construction management services for the Blue Mountain Nature Trail an d Trailhead project. Three responses were received and are under review. On November 13, 2018, the City Council adopted the Grand Terrace Active Transportation Plan. Close out of the grant is ongoing. Grant Status Grant Amount Active Transportation Plan Consultant preparing document Draft anticipated in September 2018 $295,000 Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Mandatory meeting attended 7/31/18. Community workshop held on 4/11/2019. $212,500 (Estimated Project cost $520,000) Prop 68 Statewide Park Program Consultant Blais and Assoc. preparing grant application. Five community workshops required. Grant preparation underway. Housing Successor Agency The Housing Successor Agency has a current balance of approximately $225,000.00. Each year $50,000 is received from the Successor Agency. On March 13, 2018, the Housing Successor approved a Purchase and Sale Agreement with Aegis Builders, Inc. to sell its property located at 11695 Canal Street for $169,000. Escrow closed on June 15, 2018. Buyer has 18 months to commence construction. In May two properties owned by the Housing Successor Agency were sold to the City of Grand Terrace for $650,000. Page | 35 B.6.a Packet Pg. 108 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services The Housing Successor Agency holds the following interests: Property Description 22293 Barton Road Vacant 1.42-acre commercial property, sold to City of Grand Terrace. 22317 Barton Road Vacant 1.43-acre commercial property, sold to the City of Grand Terrace. 11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence construction or Agency may repurchase property. 12569 Michigan Street Project completed. The Housing Successor Agency holds covenants on the property for two low income residents. Community Emergency Response Team A Regular CERT Volunteer meeting was held on May 7, 2019. The agenda items included approving the agenda, CERT Meeting Dates, CERT Basics Initial Class Training, Cooling Center, CERT Volunteer Events, and Inventory-Logistics. Page | 36 B.6.a Packet Pg. 109 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Attachment to Planning Division’s Report Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 5/31/2019 SA 19-05 CUP 19-04 E 19-06 ZC 19-01 MD 19-01 Edwin Renewable Fuels Plastic Recycling and office/educational uses 21801 Barton Road Notices Mailed on 6/4/2019 3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence APN: 0275- 083-09 PC Meeting Scheduled for 6/6/2019 10/2/2018 SA 18-09 TTM 18-02 V 18-01 E 18-08 Aegis Builders, Inc 12 Townhomes 11695 Canal Street Deemed Incomplete on 10/31/2018 & 3/26/2019 11/15/2017 SA 17-10 E 17-09 GPA 18-01 ZCA 18-01 Todd Kesseler Single Family Residence 23400 Westwood St Residence approved by the PC on 4/18/2019 approved by CC on 5/28/2019 3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75 Incomplete on 3/27/2018 Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Revised draft March 2018. EIR work being performed Page | 37 B.6.a Packet Pg. 110 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 4/16/2019 CUP 19-03 E 19-04 The REC Center Education and Creative Arts Program APN: 1167- 281-01 Deemed Incomplete on 5/16/2019 1/2/2019 CUP 19-01 SA 19-03 E 19-05 GrandT-1 Inc. Industrial Semi- Trailer Storage Facility APN: 0275- 191-06, 30 Deemed Incomplete on 2/1/20. Environmental consultant on board 7/10/2018 CUP 18-03 E 18-07 Jeffrey McConnell Agricultural Uses 21712 Vivienda Avenue Re-submittal Deemed Incomplete on 5/17/2019 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Incomplete on 10/18/2017 & 2/27/2018. Initial Study being prepared Administrative Applications Date Submitted Case No. Applicant Description Location Status 9/18/2018 DU 18-02 Patrick O’Brien Industrial Truck Storage Facility APN: 0275-191- 06, 30 Distributed 1/29/2019 9/5/2018 ACUP 18- 06 Odalberto’s Beer and Wine License 22488 Barton Road Denied on 5/6/2019 Page | 38 B.6.a Packet Pg. 111 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Land Use Review Date Submitted Case No. Applicant Description Location Status 5/29/2019 LU 19-40 William Russell Existing Patio, Sunroom Conversion 12512 Warbler Avenue Approved 5/16/2019 LU 19-39 Jonathan Arieaga 475 Sq. Ft. Storage Shed 22840 Grand Terrace In Review 5/15/2019 LU 19-38 Basics and More Retail of General Merchandise 12210 Michigan Street, Unit 13 Approved 5/14/2019 LU 19-37 Mark Greeley Retaining Wall 22154 De Berry Street Approved 5/7/2019 LU 19-36 Joshua Gonzalez Block Wall 22606 De Berry Street Approved 5/2/2019 LU 19-35 Shareef Tahseen Medical Clinic 22573 Barton Road Approved 4/26/2019 LU 19-34 Medflash Billing Inc. Administrative Office 22545 Barton Road, Suite 205 Approved 4/15/2019 LU 19-32 Harry Roussos Stockpile, Erosion Issue 22051, 22059, 22071 Grand Terrace Road In Review 4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton Road In Review 3/21/2019 LU 19-23 Vanessa Leflore Fireworks Fundraiser Stand 22412 Barton Road, Unit 285 Approved Home Occupation Permit Date Submitted Case No. Applicant Description Location Status 5/31/2019 HOP 19-06 Stephanie Darwin Real Estate Office 12523 Oriole Avenue In Review 5/10/2019 HOP 19-05 Jonathan Zibell Silk Screening 22241 Van Buren In Review Temp Signs Date Submitted Case No. Applicant Description Location Status 5/24/2019 TEMP SGN 19-10 Maria Limas Real Estate Signs San Bernardino Approved 3/21/2019 TEMP SGN 19-03 Vanesa Leflore A-Frame Sign (Fireworks Stand) 22412 Barton Road, Unit 283 Approved Page | 39 B.6.a Packet Pg. 112 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Building and Safety Division is budgeted for one full time Permit Technician and one part-time Building Official. The Building Official position is currently being filled through a contract with Interwest Consulting Group. These two positions constitute up to 192 monthly service hours. Additionally, the Department budgets for plan checking and inspection services. Inspection services are conducted daily. The cost of these services is offset through the collection of fees and deposits. Activity Summary for Building and Safety Building Permit Activity includes 43 permits issued in May. Year to date a total of 306 permits have been issued with a total revenue of $188,577.19. In addition, a total number of 100 customers were assisted at the Building & Safety counter for the month of May. Building Permit Activity January February March April May June Applications received 47 63 60 53 70 Permits issued 11 26 29 21 43 Permits finalized 20 14 23 20 21 Business occupancies issued 1 2 3 3 1 Expired permits 14 6 6 4 1 Total monthly revenue $4,588.33 $32,237.08 $7,794.55 $8,115.69 $43,184.37** **Includes (10) New Single-Family Residence Permits Page | 40 B.6.a Packet Pg. 113 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Building Permit Activity July August September October November December Applications received 44 65 60 51 34 37 Permits issued 47 37 24 34 19 15 Permits finalized 24 33 26 22 22 15 Business occupancies issued 1 3 1 5 2 4 Expired permits 2 5 5 4 4 5 Total monthly revenue $51,772.52* $9,404.20 $6,852.66 $14,757.14 $5,040.50 $4,830.15 * Includes (17) New Single-Family Residence Permits Permits Issued The permits issued in May include HVAC mechanical replacements, a block wall, new monument sign, new garage, reroofs, enclosed patio cover, residential remodels, and PV solar systems. Of note, permits for construction of ten new homes for Crestwood Communities were issued in May 2019. In addition, a demolition permit for 22441 Barton Rd. for a future Grocery Outlet was issued as well. Type of permits Number Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Residential Alteration/Repair 2 5 1 3 0 1 0 2 3 3 7 Block Walls / Retaining Walls 1 1 1 1 1 0 0 5 0 1 1 Demolition 0 0 1 0 0 0 0 1 1 1 1 Reroofs 3 2 6 6 4 1 1 4 6 4 6 Water Heater / Plumbing 3 3 5 2 4 4 1 2 1 1 0 HVAC / Mechanical 6 13 1 3 0 2 1 2 6 1 3 Solar 6 9 0 12 6 4 2 5 6 6 9 Page | 41 B.6.a Packet Pg. 114 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Commercial Tenant Improvement 4 1 0 1 0 1 1 1 0 3 0 Type of permits Number Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun New Commercial 0 0 0 0 0 0 0 0 0 0 0 Grading 1 0 0 1 1 1 0 0 1 0 0 Patio Covers 1 2 2 0 0 0 2 0 2 0 0 Pools 0 0 0 2 0 0 1 0 1 1 0 Panel Upgrades / Electrical 3 1 1 3 3 1 2 3 2 0 6 New SFR 17 0 0 0 0 0 0 1 0 0 10 Total 47 37 24 34 19 15 11 26 29 21 43 * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. Major Projects Under Construction For May 2019, major projects under construction include Aegis Builders, Inc.’s Van Buren Project, on-site grading for the SCE Highgrove Substation, and rough grading for Crestwood’s 17 single family lots. 10 6 11 9 3 7 Issued Permits -April 2019 (N) Single Family (10) Reroofs (6) Demolition (1) Block Walls (1) Solar (9) Mechanical (3) Residential Alteration (7) Page | 42 B.6.a Packet Pg. 115 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Other ongoing projects also include demolition of a fire damaged single-family residence located at 12133 Rosedale Ave and construction of a new single-family residence located at 23315 Palm Ave. Project Description/Location Status Aegis Builders, Inc. 12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project Electric/Gas Meters Inspected & Released Southern California Edison 12700 Taylor St. On-site grading, new fence and gate with retaining wall for SCE Highgrove Substation Footings/Steel inspected SBCTA 12040 La Crosse Ave – New 70’ cell site for SBCTA Corrections issued for Final Building Inspection Barton Bridge – CALTRANS Barton Rd. Bridge Over cross Under Construction Tim Boyes, Vista Grande Way Parcel Map 16945 – Street Improvement Project (Vista Grande Way) Pre-construction meeting held in September. Crestwood Communities Tract 18071 – Rough grading for 17 SFR lots & new block walls Under Construction – Storm drain & block wall footing inspected Jacob Farsakh – 23315 Palm Ave. 23315 Palm Ave. – (N) Single Family Residence Under Construction – Rough electrical, mechanical and plumbing inspected Plan Checking Activity For May 2019, a total number of twenty-nine plans were submitted for review and re- submittal. Plans submitted include a new PV solar system for Auto Zone, tenant improvements for a cooler, fresh fruit and sushi bar at Stater Bros., and accessibility upgrades for the Grand Terrace Center (managed by Anita Jensen). Project Description/Location Status Tim Boyes, Vista Grande Way Parcel Map 16945 – Precise grading for (1) lot / (N) SFR, rough grading of (2) lots In Plan Check – Rough grading plans approved, (N) SFR and precise grading in review Joab Jerome, Burns Residence 11838 Burns Ave. – Street Improvement Plan and on-site grading In Plan Check Received approved grading plans 04/18/19 Tenant Improvement, Sophia’s Nail Shop 12210 Michigan St. Suite A – Tenant improvement for nail salon to include new non- bearing walls, electrical and plumbing In Plan Check – Received approved building plans 05/20/19 Tim Evans – American Warrior, LLC 21935 Van Buren St. – Tenant Improvement for electrical to install screen printing equipment, shirt printing – American Warrior, LLC In Plan Check – Received second set of corrections 12/19/18 Page | 43 B.6.a Packet Pg. 116 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Crestwood Communities Tract 18071 – Precise grading for 17 SFR lots, (N) Single Family Residence Plans, & Landscape Plans In Plan Check – Received approved building plans 04/12/19 Ricky Komorida, Komos Café 22417 Barton Rd. – Tenant Improvement for coffee, tea, and, boba shop In Plan Check – Received corrections from Interwest on 05/01/19 Robert Resheske, Rosedale Avenue 12133 Rosedale Ave. – Fire damage repair for single family residence In Plan Check – Received approved plans 05/13/19 Jorge Diaz – Furniture 2Ur Door 12210 Michigan St. Suite F – Tenant improvement for furniture store – Furniture 2 Ur Door In Plan Check – Received 2nd set of corrections from Interwest on 04/02/19 Grocery Outlet, Tenant Improvement 22441 Barton Rd. – Tenant improvement for new supermarket & disabled access upgrades In Plan Check – Received approved building plans Stater Bros, Tenant Improvement 22201 Barton Rd. – Tenant improvement for Stater Bros. for new fruit cut and sushi station. Increase existing beer cooler In Plan Check – Received 2nd set of corrections from Interwest Auto Zone, PV Solar System 22203 Barton Rd. – New roof mounted PV solar system for Auto Zone In Plan Check – Received 1st submittal on 05/15/19 Inspections Type of Inspection # of Inspections Conducted July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Building 50 48 54 39 44 33 16 5 29 33 31 Electrical 5 20 10 24 12 12 10 10 13 14 22 Mechanical 3 3 2 12 6 3 3 0 3 5 3 Plumbing 5 10 5 20 15 7 1 5 30 14 4 Demolition 0 0 0 0 0 0 0 2 1 0 1 Total 63 81 71 95 77 55 30 22 76 66 61 *Twenty-one final building inspections were performed for the month of May 2019. Page | 44 B.6.a Packet Pg. 117 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Certificate of Occupancy A Certificate of Occupancy was issued for the following businesses: • Medflash Billing Inc. located at 22545 Barton Road Suite 205 Public Works Encroachment Permits 0 100 200 300 400 500 600 700 BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL NUMBER OF INSPECTIONS CONDUCTED July Aug Sept Oct Nov Dec Jan Feb Mar Apr May 0 20 40 60 80 SoCal Gas Edison Optimum AT&T Other Total Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Page | 45 B.6.a Packet Pg. 118 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Applicant Number of Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun So. Cal Gas Co. 2 1 5 1 0 0 1 0 0 0 1 So. Cal. Edison 5 0 2 0 2 3 2 7 3 1 4 Optimum 0 1 0 0 0 0 0 0 0 0 2 AT&T 1 1 0 0 4 0 1 0 0 0 0 Verizon 0 0 0 0 0 0 0 0 0 0 0 Revocable Permit 0 0 0 0 0 0 0 0 0 0 0 Other** 2 4 3 3 1 3 1 0 4 0 1 Total 10 7 10 4 7 6 5 7 7 1 8 Total Monthly Revenue $5,710 $6,165 $4,356 $1,121 $5,877.24 $5,436.14 $1,560 $2,184 $1,700 $2,312 $2,369 ** “Other” represents non-utility applicants, such as developers or residents. Page | 46 B.6.a Packet Pg. 119 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services ➢ Zoning & Municipal Code Enforcement ➢ Animal Control Services ➢ Street Sweeping Traffic Enforcement The Division is budgeted for one full time Officer, a 36-hour Specialist and a full-time Office Specialist. These three positions constitute 256 monthly service hours in May, plus an additional 28 hours for on-call coverage. On-call coverage is provided to handle after hour emergency animal control calls. After hour call outs totaled 2 hours in May. The City is divided into seven zones, including commercial centers, and Officers inspect the zones on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement In May, Code Enforcement had 51 cases carried over from the previous month, 60 new cases opened, and 50 cases were closed. The Division closed out May with 61 open cases. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed and still being addressed. 52 46 90 78 74 109 86 72 83 37 51 23 106 40 39 73 7 32 44 19 25 60 29 62 52 43 38 27 46 33 65 14 50 46 90 78 74 109 89 72 83 37 48 61 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018/2019 CODE CASES Number of Cases Carried Over Number of Cases Opened Number of Cases Closed Number of Cases In Process Page | 47 B.6.a Packet Pg. 120 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Inspections Conducted 57 111 56 112 83 29 46 69 76 29 Notice of Corrections Issued 7 71 16 13 48 7 12 38 16 14 26 Notice of Violations Issued 14 11 17 19 12 0 26 6 50 16 15 Citations Issued 17 23 11 26 11 11 20 3 6 7 20 *The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department. Special Enforcement Programs On April 16th Code Enforcement began a Dog License Canvassing Program. If it was discovered that dogs were on the property did not have a current dog license, the resident was issued a courtesy notice which gave the property owner seven days to obtain a license before an administrative citation was issued. If an administrative citation was issued, the property owner was given an additional seven days to obtain a dog license and the citation would be dismissed. In the month of May 32 citations were issued to property owners who had not com plied with obtaining a dog license within the 7-day grace period. Once the notice for the Program was issued, even prior to the program commencing, there began an influx of property owners renewing their dog licenses and obtaining new licenses for their dogs. Weekend Code Enforcement Activities The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, unpermitted construction, and parking violations. The table below demonstrates weekend code enforcement activities by type for this fiscal year. For the month of May, weekend Code Enforcement reinspections were lower due most inspections being scheduled during the week. Page | 48 B.6.a Packet Pg. 121 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Graffiti 0 0 0 0 1 1 0 2 3 2 Yard sale signs 20 20 34 3 0 19 22 21 40 28 Yard sales without permit 0 0 0 0 0 0 2 1 1 1 Open house and other signs 1 1 30 19 15 10 10 10 6 7 Illegal Dumping 0 0 0 1 2 1 0 5 6 2 Improper RV Storage 5 0 0 0 0 0 0 1 1 0 Unpermitted construction 1 0 0 0 0 0 0 0 0 0 Follow-up inspections 23 4 7 17 71 65 68 68 87 26 Parking violations 6 3 1 2 2 1 0 8 15 0 Case Types July Aug Sep Oct Graffiti 0 0 0 0 Yard sale signs 20 20 34 3 Yard sales without permit 0 0 0 0 Open house and other signs 1 1 30 19 Illegal Dumping 0 0 0 1 Improper RV Storage 5 0 0 0 Unpermitted construction 1 0 0 0 Follow-up inspections 23 4 7 17 Parking violations 6 3 1 2 Parking Citations: 0 20 40 60 80 100 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Weekend Code Enforcement Graffiti Yard sale signs Yard sales without permit Open house and other signs Illegal Dumping Improper RV Storage Unpermitted construction Follow-up inspections Parking violations Page | 49 B.6.a Packet Pg. 122 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services In May, 49 vehicle related citations were issued; 41 of the citations issued were related to street sweeping enforcement. The citations are expected to generate approximately $1,025 in general fund revenue. Street Sweeping in residential areas occurs on th e first, second, and third Thursdays of each month. On May 16th street sweeping was canceled due to inclement weather. The table above shows some of our most common parking violations including expired registration, parking on unpaved surfaces, and commerical vehicles in residential areas. Graffiti/Vandalism/Illegal Dumping There no cases of illegal dumping reported in May 2019 Rental Inspection Program 139 231 149 172 155 67 67 30 96 166 41 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May# of CitationsStreet Sweeping 3 1 7 3 2 1 1 1 1 1 1 3 1 6 1 2 2 1 18 1 2 1 2 5 3 7 2 7 3 1 2 1 2 4 4 0 5 10 15 20 25 30 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Parking Citations 2018/19 72 Hour Parking Warning/Cite Vehicles on unpaved surface Unattached trailer on street Commercial vehicle parking Expired Registration Other parking violations Page | 50 B.6.a Packet Pg. 123 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services There are approximately 335 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.). At the start of January rental inspection invoices were mailed to all rental owners and were due at the end of the month. Of the 335 properties, 279 property owners have paid their annual rental inspection fees. 81 properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for three consecutive years. Property owners in the Good Landlo rd Program also receive reduced inspection fees and windshield inspections. In April, rental property inspections began; Code Enforcement Officers walk the front yard of the property to inspect exterior conditions. An interior or backyard inspection can be requested if exterior conditions so warrant. At the conclusion of May, 309 inspections had been conducted and 24 properties had outstanding violations. Per the Grand Terrace Municipal Code property owners can be given 24 hours to 90 days to place the ho me in good standing. Civic Live There were 13 complaints received via Civic Live in May 2019 mostly pertaining to overgrown vegetation and property maintenance. Eight cases have been resolved and five cases are still being worked on by Code Enforcement. Animal Control Services With the implementation of Animal Control Services, the City has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days. One dog was picked up and transported to the shelter. Page | 51 B.6.a Packet Pg. 124 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services The following charts illustrate the investigations that were conducted by Grand Terrace Animal Control Officers. **Due to the notice of dog license canvassing there was influx of property owners renewing dog licenses and obtaining new dog licenses. During the months of April and May there were over 150 dog licenses obtained. The chart below shows sheltering services performed by the County of Riverside for the month. These numbers vary compared to ours, due to residents bringing in stray animals on their own. 0 5 10 15 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Animal Control Officer Investigations Barking Complaints Unlicensed Dogs Loose Dogs Loose Dogs Returned to Owner Animal Welfare Check Dead Animals Bites Other (unfounded, wildlife, etc.) Animal Control Officer Investigations Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Barking Complaints 0 2 1 0 1 0 2 1 4 3 7 Unlicensed Dogs 0 3 2 0 3 0 6 0 0 ** ** Loose Dogs 14 10 5 4 11 2 10 5 1 1 1 Loose Dogs Returned to Owner 0 2 6 14 5 1 3 3 0 0 1 Animal Welfare Check 3 0 2 0 2 1 2 0 0 1 Dead Animals 4 2 5 9 11 3 11 2 6 5 6 Bites 0 3 0 0 3 1 0 0 1 1 1 Other (unfounded, wildlife, etc.) 0 3 0 3 4 4 5 2 0 1 0 Page | 52 B.6.a Packet Pg. 125 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Planning and Development Services Animal Control Sheltering Services Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Animal Intakes Strays 9 4 11 7 8 2 7 7 3 2 Stray Dead 0 2 4 4 6 0 0 0 6 2 Owner Surrender 3 0 0 1 0 0 0 0 1 1 Other 4 2 0 1 1 0 1 Total 12 6 15 12 14 2 7 7 10 5 Animal Disposition Adopted 3 2 2 4 1 2 1 5 5 1 Returned to Owner 4 0 2 1 1 1 3 2 1 0 Euthanized 2 1 5 6 1 0 0 1 2 0 Other 1 0 0 2 2 0 0 0 0 0 Total 10 3 9 13 5 3 4 8 8 1 Page | 53 B.6.a Packet Pg. 126 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 54 B.6.a Packet Pg. 127 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Public Works •Engineering •NPDES •Storm Drain Maintenance •Facilities Maintenance •Parks Maintenance •Senior Bus Program Page | 55 B.6.a Packet Pg. 128 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 56 B.6.a Packet Pg. 129 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City of Grand Terrace Public Works Department DATE: July 2, 2019 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Alan French, Public Works Department Director SUBJECT: May 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s). TOTALS: $9,030,000 Project Name Funds Status Fund Source(s) Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started Fed, State, City Commerce Way Extension $ 3,500,000 Final Design 95% State, City CIP Year 3 Street Slurry/Resurfacing $800,000 Assemble Bid Package, apply for funding State, City HSIP Cycle 8, Mt. Vernon Safety Project $350,000 Bid Project when State Approves Federal Grant HSIP Cycle 9 Guardrail Project $650,000 Selected Consultant to Administer Federal Grant Preston Signal Modification $50,000 Started Final Design Spring Mountain Ranch Fund EV Charging Stations $180,000 Execute Agreement MSRC, SCIP, AQMD Grants Page | 57 B.6.a Packet Pg. 130 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 6am – 6:45am: Check vehicles, fluids, tires, etc. City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs 6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben 7:00am: Open Parks per City ordinance 1st Thursday – blow Honey Hill for sweeper 4th Thursday – blow parking lots at City Hall and parks for sweeper 7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean) *Sometimes, due to winds and rain – debris or trees fall in the parkway *Also need to break down community room before City Hall opens / before Tiny Tots Program Monday/Thursday – Empty trash cans at kiosk/bike stations 10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) 12:00pm – 12:30pm: Lunch 12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as s prinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) *Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean pu blic restrooms, vacuum *Set-up Community Room for special events or meetings *Manage Work Release: 7:00am to 12:00pm 12:00pm to 12:30pm lunch 12:30pm to 2:30pm Public Works - Maintenance Public Works Maintenance Core Services ➢ Street Maintenance ➢ Park Maintenance ➢ Storm Drain Maintenance ➢ Facilities Maintenance Page | 58 B.6.a Packet Pg. 131 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Staffing Levels Weekday Hours Weekend hours After hours & Call outs Budgeted Staffed Available Worked *Available Worked Field 4 3 564 166 372 263 28 0 37 0 5 0 Office 2 1 Total 6 4 730 635 28 37 5 *Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outs constitute emergency call outs, or hours worked over 40 hours in a week. Work Release Hours Maintenance was supplemented by 546 work releases hours during the month of May. Transition Period May 2019 (74 work orders) Code Enforcement, 7 Drainage Issues / Water Leak, 3 Illegal Dumping, 1 Event / General Office, Set-Ups, 11 Issue with Park/Facility Equipment, 11Overgrown Grass/Weeds, 9 Pothole, 5 Sidewalk/Pavemen t Issue, 10 Street Sign Issues, 11 Tree Issues, 6 May 2019 Work Orders Page | 59 B.6.a Packet Pg. 132 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) ID# Status Reported Completed Category Address Description 1 156590 received 5/1/2019 -- Overgrown Grass / Weeds Lot on Burns, cross streets Vivienda Ave & Grand Terrace Rd. The empty mini- mansion" lot is overgrown and can be a fire hazard." 2 156928 resolved 5/2/2019 5/10/2019 Water Leak Issue Grand Terrace City Hall Irrigation leak by west entrance of City Hall steps. 3 157665 received 5/6/2019 -- Internal Overgrown Grass/Weeds Veterans Park Clear the weeds in the asphalt area around the monument by the 27th. 4 157543 resolved 5/6/2019 5/10/2019 Street Sign issues Commerce Way, west of Michigan No parking sign knocked over 5 157981 assigned 5/7/2019 -- Internal Tree Issues Fire Station Trees behind fire station overhanging onto shed and trailer. Need trees assessed if can do it i- house or contractor. 6 157970 resolved 5/7/2019 5/21/2019 Tree Issues 22131 Mavis Palm frond over sidewalk near 22131 Mavis. 7 158116 resolved 5/8/2019 5/14/2019 Code Enforcement 21900 West Carhart Abandoned Ford Expedition. There has been an abandoned dark blue Ford Expedition since approx. 4am on Monday May 6th. 8 158049 received 5/8/2019 -- Code Enforcement Terrace Pines Drive and Aspen Circle Commercial vehicles parked on streets. I want to report at least 4 commercial vehicles parked within the terrace pines town homes on a nightly basis. There is also a truck with a trailer parked on the street. Please email me with a resolution to this issue. Thank you. 9 158462 resolved 5/9/2019 5/15/2019 Sidewalk Issues Cement has lifted 4 to 5 inches due to drought restrictions becoming a serious trip and fall risk. Tree roots caused damage to city and private property. Repairs are needed/necessary. 10 158458 resolved 5/9/2019 5/21/2019 Tree Issues Grand Terrace Overgrown city tree. Needs trimming. Page | 60 B.6.a Packet Pg. 133 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 11 158712 resolved 5/10/2019 5/14/2019 Issue with Park/Facility Equipment Park was closed today (5- 10-19) and it wasn't even raining. 12 158688 assigned 5/10/2019 -- Drainage Issues On Friday May 10, 2019 at about 2:00pm an employee of the city's water department came to fix an issue with a water main which is located on my neighbors yard. In attempting to fix the water main issue the employee had to release water from the main and in doing so caused pooling in my yard which is landscaped in drought tolerance material of decomposed granite. In the release of this water it is now going to cause erosion to my yard resulting in me having to pay out of my own pocket to place new material which has been eroded. I would request that the city be responsible for the cost of the replacement of the material since this is the second time this has happened due to the water main leaking and the lack of drainage on the street which during the rain storms a few months ago also cause water backing up on the street and pooling near my lawn causing the back up of drainage water to be splashed onto my yard by vehicles driving by. Which I would assume the city attempted to do anything possible to prevent flooding near Page | 61 B.6.a Packet Pg. 134 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) storm drains during heavy rains. There has been many issues with this particular water drain and I would like the city to attempt to make necessary corrections so that leaking issues as well as flooding issues will subside. I have attached photos of the water damage to my yard for your review. Your immediate attention in this matter is greatly appreciated. Thank You 13 159286 received 5/14/2019 -- Overgrown Grass / Weeds Corner of Whistler and DeBerry an empty house - the property is over run with weeds and overgrown bushes. Can the bushes along the side week be removed. They present as a safety issue for people walking to the park. The bushes also attract trash build up making our city look dirty. 14 159284 resolved 5/14/2019 5/30/2019 Overgrown Grass / Weeds Richard Rollins Park A large cactus growing on the hill behind the shelters. It’s huge and growing against my back fence. It is damaging my fence area. It’s been removed before. Can you please remove this again. 15 159703 resolved 5/15/2019 5/30/2019 Code Enforcement 22822 Palm Ave. The van has been parked there for over 3 hours.People keep parking in the red without any warning. I know no one is aloud to Page | 62 B.6.a Packet Pg. 135 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) have a tire in the red unless they want a ticket. 16 159656 assigned 5/15/2019 -- Code Enforcement Palm Ave, cross streets Country Club cars parked along the side of the road on palm ave nearest cross street of country club block the view of oncoming traffic. While attempting to pull out onto palm from country club you have to pull 3/4 of the way out into the street to see if there are cars coming and by this time you almost get your front end taken off because you have to move into the travel lane. The curb needs to be painted red farther down the street to make it visible to see traffic. There have been several instances when cars have almost collided into each other. 17 159646 resolved 5/15/2019 5/28/2019 INTERNAL- General Office Work Order Request: Issue with City Manager Office Door The handle on City Manager Duffey's office door does not work. It turns, but it does not open the door. 18 159545 assigned 5/15/2019 -- Internal Street Sign Issues De Berry from Mt. Vernon to Mirado and west of Mirado Remove permit parking signs 19 159936 assigned 5/16/2019 -- Street Sign issues Corner of Kingston and De Soto Street Sweep Sign to be relocated along the street - Resident is stating only 2 houses are affected by the sign. 20 159934 resolved 5/16/2019 5/24/2019 Overgrown Grass / Weeds La Paix and Oriole Overgrown weeds on the pavement, curb and along the street 21 159931 resolved 5/16/2019 5/28/2019 Street Sign issues Corner of Kingston and De Soto Street Sweep Sign - request to be replaced and relocated Page | 63 B.6.a Packet Pg. 136 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 22 160208 resolved 5/17/2019 5/28/2019 Tree Issues Nightinggale Way from Crane to Van Buren Resident request to review and trim/maintain Sycamore trees along streets and Bluebird Lane (12700 homes).She has requested for status. 23 160177 received 5/17/2019 -- Internal Issue with Park/Facility Equipment North of Raven Check watering at TJ Austin grass north of Raven, looks dry. 24 160113 assigned 5/17/2019 -- Internal Event Set- up/BreakDowns Open Signal cabinet and pull boxes for signal equipment and provide access for design engineer at 8 to 9 am. 25 160470 resolved 5/19/2019 5/22/2019 Sidewalk Issues 22421 Pico Tripping over raised side walks. Pico street each side of 22421 pico 26 160704 resolved 5/20/2019 5/22/2019 Internal Event Set- up/BreakDowns City Hall Request breakdown of tables and chairs in the Community Room on 5/21/19 before 11am event. 27 160691 resolved 5/20/2019 5/28/2019 Internal Issue with Park/Facility Equipment Rollins Park Sprinkler missing next to little kids playground at Rollins Park. 28 160577 resolved 5/20/2019 5/31/2019 Issue with Park/Facility Equipment Grand Terrace Resident reported various issues with the bathroom at the Richard Rollins snack bar building, including sinks not working and toilets not flushing. These restrooms will be needed at the GT Community Day event, from 2:30 - 4:30, during the Taste of Terrace. 29 160975 resolved 5/21/2019 5/21/2019 Internal Street Sign Issues Grand Terrace Install center dividers and reflector sign on Barton Road 30 160947 received 5/21/2019 -- INTERNAL- General Office Grand Terrace Both animal control and code enforcement vehicles need oil changes 31 160845 resolved 5/21/2019 5/24/2019 Drainage Issues Brittan Way Storm drain on Brittan Way needs inside and outside cleaning. Resident request more frequent cleaning schedule for storm drain Page | 64 B.6.a Packet Pg. 137 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 32 160836 resolved 5/21/2019 5/31/2019 Internal Pothole Michigan northbound lane to north of Pico Street Pothole needs to be filled at Michigan, northbound lane, approximately 300 feet north of Pico Street. 33 160835 resolved 5/21/2019 5/31/2019 Internal Street Sign Issues Westbound of Grand Terrace Road, near Vista Grande Senior Center Sign needs repair 34 161142 resolved 5/22/2019 5/28/2019 Internal Issue with Park/Facility Equipment Grand Terrace Need a copy of the Community Room key when checking out for room rental. 35 161496 received 5/23/2019 -- INTERNAL- General Office Grand Terrace Ford Escape vehicle needs an oil change 36 161480 assigned 5/23/2019 -- Internal Sidewalk Issue Grand Terrace Main Street parkway needs compacted fill between sidewalk and curb on north side of road from Michigan to the canal. 37 161476 resolved 5/23/2019 5/31/2019 Internal Pothole Grand Terrace Bobby Forbbs called in a pothole in westbound lane of Barton west of Grand Terrace Road just east of the railroad bridge. 38 161392 resolved 5/23/2019 5/24/2019 Illegal Dumping Grand Terrace Illegal dumping on Canal Street 39 161355 resolved 5/23/2019 5/24/2019 Internal Street Sign Issues Grand Terrace Remove and reinstall center divider and reflector sign at the median of Mt. Vernon 40 161353 resolved 5/23/2019 5/24/2019 Internal Overgrown Grass/Weeds Grand Terrace Clean up Weed at the cul-de-sac of Pico Park 41 161350 resolved 5/23/2019 5/28/2019 Internal Issue with Park/Facility Equipment Grand Terrace Fix Urinal in public restroom 42 161732 resolved 5/24/2019 5/30/2019 Code Enforcement Unknown car left in front of my house for 3 days. License 8BDE461. 43 161597 resolved 5/24/2019 5/31/2019 Internal Sidewalk Issue Grand Terrace Please fix valve on Mt. Vernon and Main Street 44 161595 received 5/24/2019 -- Internal Sidewalk Issue Grand Terrace Please fix leaky valve on Barton Road Page | 65 B.6.a Packet Pg. 138 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 45 161594 resolved 5/24/2019 5/28/2019 Internal Sidewalk Issue Grand Terrace Dig up and replace valve at North Mt. Vernon median 46 161591 resolved 5/24/2019 5/28/2019 Internal Issue with Park/Facility Equipment Grand Terrace 8 broken sprinklers around tree wells at Fitness Park needs repair 47 162446 received 5/28/2019 -- Code Enforcement Noise Ordinance! on numerous occasions I've had to call non- emergency for police to investigate and possibly enforce ordinance on noisy neighbors in my Apartment Complex. I've maybe heard them respond once, but others not available or very little enforcement of ordinance to where neighbors didn't take the patrol seriously. These calls were mainly made during weekday where people need sleep and get up early for work, myself being one of them. I feel the Police maybe more sympathetic to the people hanging out then those tenants needing sleep, rent is high and we need sleep to work to make rent. 48 162442 assigned 5/28/2019 -- Street Sign issues The Problem is a street lacking a street sign, as most know California residential streets are 25 mph or less, i prefer less! Preston St. is plagued with speeders, I find it troublesome to walk a dog, cross street W/ kids or just plainly crossing street to my car in general Without some one speeding down preston to reach Barton Rd. there needs to me some speed control on Page | 66 B.6.a Packet Pg. 139 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Preston st. or does a major fatality need to happen before doing so? I hope not! 49 162434 resolved 5/28/2019 5/31/2019 Other Grand Terrace Resident states there is a metal plate at the westside of Barton before Vivienda and Commerce that is not leveled and in an angle that can cause damages. The gap is increasing. 50 162433 resolved 5/28/2019 5/30/2019 Park Lights Grand Terrace no lights at Freedom Park and resident was concerned the American flag was up for Memorial Day. 51 162426 received 5/28/2019 -- Internal Overgrown Grass/Weeds Grand Terrace North side of Vista Grande 500 feet east of dog park. 52 162406 resolved 5/28/2019 5/30/2019 Internal Issue with Park/Facility Equipment Grand Terrace Purchase sprinkler at Site One for Rollins Park 53 162405 resolved 5/28/2019 5/30/2019 Issue with Park/Facility Equipment Grand Terrace Repair another broken sprinkler at Rollins Park by east side of playground 54 162404 resolved 5/28/2019 5/30/2019 Internal Issue with Park/Facility Equipment Grand Terrace Check license plate number for speed trailer 55 162403 received 5/28/2019 -- Internal Overgrown Grass/Weeds Grand Terrace Remove weeds along parkway on Northwest Grand Terrace Road and Vista Grande and both West and East side of Parkway on North Vista Grande Way. 56 162402 received 5/28/2019 -- Internal Overgrown Grass/Weeds Grand Terrace Remove weeds on both Northwest and Southwest corners of Page | 67 B.6.a Packet Pg. 140 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Mt. Vernon and Van Buren. 57 162401 resolved 5/28/2019 5/30/2019 Internal Tree Issues Grand Terrace Trim hanging tree branch on little kids playground at Rollins Park. 58 162400 resolved 5/28/2019 5/30/2019 Internal Event Set- up/BreakDowns Grand Terrace Fill 20 sandbags to be used for Community Day (Saturday, June 1st, 2019) 59 162398 resolved 5/28/2019 5/30/2019 Internal Event Set- up/BreakDowns Grand Terrace Remove Memorial Day banner from Grand Terrace Road and Mt. Vernon 60 162396 resolved 5/28/2019 5/30/2019 Internal Tree Issues Grand Terrace Restake tree at Pico Park 61 162346 received 5/28/2019 -- INTERNAL- General Office Grand Terrace Install Key Locker for Alan. Item have been placed in maintenance inbox. 62 162342 assigned 5/28/2019 -- Internal Street Sign Issues Grand Terrace Install 25 MPH signs:Southbound Observation south of De Berry and on Observation northbound, north of Van Buren.On northbound Arliss Drive just north of Barton and on eastbound Minona Drive just east of Mt. Vernon. 63 162340 assigned 5/28/2019 -- Internal Street Sign Issues Grand Terrace â€¢ Relocate the R2- 1(30) (speed limit sign) from the post mounting west of Observation Street facing westbound (WB) traffic. â€¢ Mount relocated sign to the street light post approximately 100' west of this same intersection. This will improve visibility of the posted downhill" (WB) speed limit.â€¢ Re-install 30 MPH speed limit sign on De Berry St 64 162246 resolved 5/28/2019 5/31/2019 INTERNAL- General Office Grand Terrace City Hall Lights near the Library is off. Page | 68 B.6.a Packet Pg. 141 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) 65 162732 assigned 5/29/2019 -- Internal Sidewalk Issue Grand Terrace 22800 Kentfield sidewalk issue needs to be checked and scheduled. 66 162731 assigned 5/29/2019 -- Internal Pothole Grand Terrace Rosedale south of Seville to Palm Ave also has numerous pot holes, as well as westbound Barton just west of Grand Terrace before the railroad bridge. 67 162562 received 5/29/2019 -- Sidewalk Issues Grand Terrace 22800 Kentfield St. - sidewalk in front of my home is uplifted from perhaps a tree that is no longer there. My 5 and 2 yr old stumble every time when playing in the area. Would it be possible to have the city shave off the cement in order to level it? THis is my 3rd email. Hopefully I will get a response. 68 162544 assigned 5/29/2019 -- Internal Sidewalk Issue Grand Terrace cracked on pavement, it has been repatched previously @ the corner of Van Buren and Wobbler, right side. 69 163018 resolved 5/30/2019 6/5/2019 Other 22795 Barton Road Grand Terrace 92313 Internal - Music & Movies in the Park kiosk posters and banner need to go up next Monday (6/3). Copies will be left in Ruben's Inbox. 70 163011 received 5/30/2019 -- Sidewalk Issues 22275 Van Buren Street Grand Terrace 92313 Van Buren-- South side, between Reed ave and Pascal. tripping hazard. sidewalk badly lifted. 71 163008 assigned 5/30/2019 -- Pothole 22404 Van Buren St, Mirado the trench all the way across the street has been tore up long enough, acct the new house construction. when will it be repaired? 72 162986 resolved 5/30/2019 5/31/2019 Internal Event Set- up/BreakDowns Grand Terrace Need tables and chairs set up for Community Day Planning Meeting for 5/30/19 by 6:00 pm. Horseshoe set up with 5- Page | 69 B.6.a Packet Pg. 142 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Park Shelter Reservations in May 2019 Park Shelter Date Reserved Richard Rollins Shelters C May 5, 2019 Richard Rollins Shelters D May 11, 2019 Richard Rollins Shelters A & B May 18, 2019 Richard Rollins Shelter A & B May 19, 2019 Community Room Reservations May 2019 Group Date Reserved Time Citrus Belt Quilters 2nd Saturday 9am Friends of the Library 3rd Monday 5pm Girl Scouts Troop 1195 Thursdays 4pm Library Function Tuesdays & Thursdays 11am & 10am Overeaters Anonymous Saturdays 10am Women’s Republican Club 1st Tuesday 6:30pm Art Show May 5th All Day CERT Meeting 1st Tuesday 6pm Parks & Rec 2nd Tuesday 4pm Grand Terrace Community Planning Meeting May 30th 6pm 6 chairs in front (same as previous meeting) 73 162981 resolved 5/30/2019 6/5/2019 Unattached Trailer/Boat/RV 22974 Jensen Court Grand Terrace 92313 trailer hitch is suspended about 6 feet directly over the sidewalk, a potential safety hazard, i fth trailer slips off its wood shims. 74 163185 received 5/31/2019 -- Pothole Grand Terrace Potholes at Van Buren between Reed & Mt View/Mt. Vernon Page | 70 B.6.a Packet Pg. 143 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Signal Light Maintenance Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted: Intersection Regular Maintenance Repair Barton Road/Canal Street  n/a Barton Rd/Honey Hills Dr  n/a Barton Rd/Commerce Way/Vivienda Barton Rd/Mount Vernon Ave  n/a Barton Rd/Preston St  n/a Barton Rd/Town Square  n/a Mt. Vernon Ave/De Berry St  n/a Barton Rd/Grand Terrace Rd La Cadena/Litton  n/a Main St/Michigan St County Main St/High School entrance County Page | 71 B.6.a Packet Pg. 144 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Park Maintenance Park Grass mowed Full service planter maintenance Gopher service Restroom service (a.m.) Trash receptacle service Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S* TJ Austin Park Weekly Once --- --- M-Fr, S* Gwen Karger Park Weekly Once --- --- M-Fr, S* Fitness Park --- Once (pull weeds) Daily M-Fr, S* Griffin Park --- Location Grass mowed Full service planter maintenance Trash service receptacle Greenbelt Weekly Once Canal Strip Weekly --- Oriole slope --- Once Orange Grove Parkway --- Once (pull weeds) Civic Center Weekly Once Daily Bike Stations Bi-monthly M & Th Waste Management Services Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service. - Year-to-Date (YTD) Summaries are also available Apr 2019: Concise Waste Generation Report (Unit of Measure: Tons) Service Description Refuse Recycling E- Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Comm’l Select / Floor- sort Total Tonnage Generated Total Tonnage Generated by Category Residential 292.06 79.21 240.48 611.75 Christmas Tree Bulky Item 7.90 0.22 1.75 9.87 621.62 Residential Clean Up Multi-Family 156.18 7.64 16.11 179.93 179.93 Multi-Family Commercial 176.08 2.45 0.49 0.14 179.16 School 61.47 4.74 66.21 245.37 Commercial Roll off 46.54 60.62 28.56 135.72 135.72 Roll off Grand Total 740.23 94.04 0.22 256.59 1.75 0.49 60.62 25.56 0.14 1182.64 Page | 72 B.6.a Packet Pg. 145 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed 4/2/2019 12633 Browning Ct Trash bin missed 4/2/2019 4/2/2019 12609 Browning Ct Trash bin missed 4/2/2019 4/11/2019 22111 Newport 82 Ave Trash bin missed 4/11/2019 4/18/2019 22709 Minona Dr Green Waste bin missed 4/18/2019 4/19/2019 23147 Palm Ave Trash bin missed 4/19/2019 4/22/2019 22633 Barton Rd Trash bin missed 4/22/2019 4/23/2019 23147 Palm Ave Recycle bin missed 4/23/2019 4/26/2019 22542 Minona Dr Trash bin missed 4/26/2019 Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts: Public Works Services for FY 2018-19: Contractor Name Service Contract Amount Remaining Balance as of Apr. 30, 2019 ACCO Engineered Systems HVAC Maintenance $22,850 $5,198.41 Albert A Webb Associates Commerce Way Final Design $109,389.00 $3,234.98 Albert A Webb Associates CHP – DEVCO Traffic Engineering $856.00 $0 Charles Abbott Associates Landscape and Lighting Assessment District Annexation Engineering Services $10,000.00 N/A (Developer Fee) Clean Street Street Sweeping Services $52,000.00 $17,252.07 City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A EZ Sunnyday Landscape Landscape Maintenance $45,430.00 $8,855.00 Gopher Patrol Gopher Abatement Services $8,112.00 $1,652 Hardy and Harper, Inc Street Maintenance Services $75,000.00 $0 Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000.00 $2,250.00 Interwest Consulting Group HR Green Albert A. Webb On-Call Construction Management Services (incl. Barton Road Interchange Project – Interwest) $40,000.00 $40,000.00 Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $251,609.00 $157,560.00 Lynn Merrill NPDES Services $10,000.00 $8,063.81 Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980.00 $5,195.00 Otis Elevator Company Elevator Maintenance Service $4,996.34 $0 San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $26,117.00 $0 San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $17,538.80 $0 Page | 73 B.6.a Packet Pg. 146 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) San Bernardino County Land Use Services Fire and Weed Hazard Abatement Services $13,526.00 $13,526.00 St. Francis Electric, LLC. Traffic Signal Maintenance Services $10,000.00 $325.47 County of Riverside TLMA Administration Main Street Traffic Signal Maintenance Services $9,000.00 $3118.72 West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802: 5-yr term) $33,306.00 Western Exterminator Co. Pest Control Services $7,502.00 $5,466.50 Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $7,000 (paid with Dev. fees) N/A (Developer Fee and LLMD Assess.) TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2018-19: $812,467.00 $305,003.96 balance FY 2018-19 Capital Improvement Project Contracts Contractor Name Service Contract Amount Contract Balance Clean Cut Landscape Dog Park Construction $446,127.82 $102,645.67 TKE Engineering Dog Park Inspection & Construction Management $11,720.27 $0 Evan Brooks Associates Grant Writing for HSIP Cycle 9 – Guardrail Project $7,995.00 $0 Evan Brooks Associates Preliminary Engineering for HSIP – Mt. Vernon Safety Improvement $36,300.00 $8,712.00 Hardy & Harper Pavement Rehabilitation Project $822,850 $0 HR Green California Pavement Rehabilitation Project – Inspection / Construction Mgt $26,250.00 $0 Terracon Pavement Rehabilitation Project – Geotechnical Services $18,984.06 $0 Warren Anderson Ford Inc (Fritts Ford) 2019 hybrid Ford F-250 maintenance truck (approved by Council FY 17-18) $55,075.00 $0.27 TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2018-19 $1,425,302.15 $111,357.94 Bids: - Re-awarded contract for Electric Vehicle Charging Station Project Major Reports: - CDBG Funding Prioritization for 2019-2020 - California Air Resources Board (CARB) Responsible Official Affirmation of Reporting (ROAR) Grants: - MSRC Funding for Clean Transportation Projects: Submitted Amendment Letter - SCIP: $140,000 grant funding for City Hall EV Project - HSIP – Highway Safety Improvement funding for Mt. Vernon / Submitted Invoice to Caltrans - HSIP – Guardrail Safety Project - CDBG: Processed Independent Contractor Agreements Project Management: - Budget for Landscape and Lighting Assessment District Page | 74 B.6.a Packet Pg. 147 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) - EV Charging Station - Tree Maintenance – Year 3 Cycle Major Meetings / Events: - Cal Recycle Grant Event – Ecohero Show Page | 75 B.6.a Packet Pg. 148 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 76 B.6.a Packet Pg. 149 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) Sheriff’s Contract •Law Enforcement Services Page | 77 B.6.a Packet Pg. 150 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 78 B.6.a Packet Pg. 151 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) San Bernardino County Sheriff’s Department Services April 2019 May 2019 Officer Contact and Calls 1,255 1,130 Calls to Dispatch April 2019 May 2019 Emergency 1 2 Priority 1 105 108 Priority 2 43 136 Priority 3 164 53 Priority 4 73 130 Totals 386 429 1 2105130 43 53 164 136 73 108 0 100 200 300 400 500 Apr-19 May-19 Calls to Dispatch Emergency Priority 1 Priority 2 Priority 3 Priority 4 386 429 Emergency – 911 calls (evaluated for substance). Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago. Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls. Note: As dispatch receives more information during the call, the level of priority can change to a higher or lower level priority. Citizen on Patrol Hours: Week of: Apr 29 May 6 May 13 May 20 May 27 Total Hours: 10 8 4 9 18 49 Page | 79 B.6.a Packet Pg. 152 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 80 B.6.a Packet Pg. 153 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) San Bernardino County Fire Page | 81 B.6.a Packet Pg. 154 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 82 B.6.a Packet Pg. 155 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) City of Grand Terrace Fire Department Incidents 05/01/19 – 05/31/19 Call Type Number of Calls Carbon Monoxide Alarm 1 Fuel Spill 1 Medical Aid 129 Outside Investigation 5 Public Service 4 Traffic Collision with Extrication 2 Traffic Collision with Injuries 1 Traffic Collision Unknown Injuries 1 Traffic Collision Unknown Injuries – Freeway 6 Total Calls 150 Page | 83 B.6.a Packet Pg. 156 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) This page left intentionally blank. Page | 84 B.6.a Packet Pg. 157 Attachment: All Departmental Monthly Reports May 2019 Final (Department Monthly Activity Report - May 2019) AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: March-2019 Monthly Financial Report PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Receive and file the March-2019 Monthly Financial Report. 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The attached Monthly Financial Report (MFR) is for the period ending March 31, 2019. The purpose of the MFR is to identify actual revenues received and expenditures incurred for the relevant period and compare them to the Approved Budget. The Fiscal Year (FY) 2018-19 Approved Budget amounts are presented in the attached MFR for reference purposes. Any adjustments to the Approved Budget that may occur during the fiscal year will also be reflected in the report. The “expected” revenues reflect an analysis of revenue receipts that have, histo rically, been received as of this month in the fiscal year. The resulting positive or negative variances shown in the MFR are in comparison to these “expected” receipts. REVENUE RECEIPTS Some revenues are received consistently within the fiscal year, ho wever, not necessarily on a monthly basis. The largest sources of revenue are shown below with their revenue cycles: 1. Property Tax (encompasses almost 36% of the General Fund’s revenue sources at $1.9m), the bulk of which is received twice a year: December/January and May/June of each fiscal year. 2. Residual Receipts from the Redevelopment Property Tax Trust Fund (RPTTF), encompasses almost 20% of the General Fund’s revenue at $1m, is also received in December/January and May/June each fiscal year. 3. Sales Tax (encompasses about 14% of the General Fund revenue sources at $770k), although is received monthly, the first month’s (July) allocation is not received until September of the fiscal year; however, by the end of the fiscal year (June) the remaining months’ allocation, which would be April, May and June, are B.7 Packet Pg. 158 received and recorded by June 30th of the fiscal year. 4. Franchise Fees (encompasses almost 10% of the General Fund’s revenue sources) are received from the following companies: Payee Revenue Receipt Cycle Burrtec Waste Industries Monthly AT & T Quarterly Charter Communications/Spectrum Quarterly Riverside Highland Water Co Annually Southern California Edison Annually Southern California Gas Co Annually EXPENDITURES When reviewing the charts that provide the current monthly status of both revenues and expenditures, it is helpful to bear in mind that some of the fluctuations from month to month may be due to the following: 1. Invoices were not submitted to the City in a timely manner; and 2. Invoices may have required further review by the authorizing department. The analysis and reporting provided is intended to keep the City Council informed regarding the City’s financial position relative to the budget, and to identify any financial issues or concerns that arise during the fiscal year so appropriate and timely action can be taken in response to these developments. In addition, the MFR contains charts that compare actual receipts and expenditures against expected and approved budgets. Each category has 2 charts: 1. the 1st chart shows the actual receipts or expenditures incurred for the current fiscal year (FY2018-19) and is compared to the prior year (2017-18) actuals; and 2. the 2nd chart shows the total annual amounts incurred, for the current year, the prior year and is compared to the “expected” amounts for the current year. DISCUSSION: On March 26, 2019, in conjunction with the January-2019 Monthly Financial Report, City Council was provided with the FY2018-19 Mid-Year and Year-End Projections. Operating revenues for the current year are expected to decrease by $121,785; likewise, year-end operating expenditures are projected to be $114,389 less than budget, resulting in a projected minimal gain of $104. B.7 Packet Pg. 159 In order to provide a more meaningful monthly report in relation to year-end projections, the monthly financial report below has been revised and provides the following information by column: 1. Approved Budget (the General Fund Adopted Budget with any additional appropriations approved by City Council throughout the year); 2. Adjustments (increases or decreases projected by City staff to reflect year -end projections); 3. Year-End Projections (highlighted in yellow); 4. Expected Receipts/Allocations based on Approved Budget (with 8 months into the Fiscal Year, receipts and expenditures are expected between 60% and 65%); 5. Monthly Actuals (cumulative actuals as of February 28, 2019) – highlighted in light green; and 6. Variance (cumulative actuals vs. expected receipts/allocations). Operating Revenues As of March 31, 2019, General Fund operating revenues received were $3,418,971, or 61.4% of the approved budget of $5,570,044; the resulting variances in each revenue category are in-line with the Year-End Projections, which show that, revenues will continue to decrease throughout the remainder of the year. Operating Expenditures General Fund operating expenditures through March 31, 2019 were $3,853,705, which represents 71.2% of the approved expenditures of $5,562,544. With 75.0% of the fiscal year elapsed through March, this shows a positive result of $86067 in-line with projected expenditure savings at year-end The table below summarizes the General Fund’s revenue and expenditure report as of March 31, 2019. Table 1 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending March 31, 2019 Approved Budget Projected Adjs. Year-End Projection Expected based on Appr Bdgt Exp % Year- End Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,980,000 ($3,700) $1,976,300 $979,620 49.6% $965,352 48.8% ($14,268) Residual Receipts - RPTTF $1,090,000 $1,100 $1,091,100 $850,770 78.0% $851,038 78.1% $268 Residual Receipts - Housing $60,000 ($60,000) $0 $0 $0 0.0% $0 Franchise Fees $524,300 ($9,300) $515,000 $242,400 47.1% $244,374 46.6% $1,974 B.7 Packet Pg. 160 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending March 31, 2019 Approved Budget Projected Adjs. Year-End Projection Expected based on Appr Bdgt Exp % Year- End Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) Licenses, Fees & Permits $421,078 ($44,998) $376,080 $313,440 83.3% $282,813 67.2% ($30,627) Sales Tax $770,000 $0 $770,000 $474,740 61.7% $477,135 62.0% $2,395 Proceeds from Sale of Property $80,000 $0 $80,000 $0 0.0% $0 0.0% $0 Intergovt Revenue/Grants $26,500 ($6,500) $20,000 $26,500 132.5% $28,622 108.0% $2,122 Charges for Services $136,600 ($5,200) $131,400 $93,250 71.0% $89,011 65.2% ($4,239) Fines & Forfeitures $62,500 $13,900 $76,400 $48,790 63.9% $50,689 81.1% $1,899 Miscellaneous $89,714 ($78,114) $11,600 $36,138 311.5% $35,734 39.8% ($404) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2% $73,475 272.1% $46,475 Transfers In $2,352 $48 $2,400 $2,352 98.0% $2,379 101.2% $27 Waste Water Receipts $300,000 $18,350 $318,350 $300,000 94.2% $318,349 106.1% $18,349 TOTAL REVENUES $5,570,044 ($158,014) $5,412,030 $3,395,000 62.7% $3,418,971 61.4% $23,971 EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $816,970 70.6% $806,444 69.7% $10,526 Benefits $713,690 ($26,100) $687,590 $531,140 77.2% $516,366 75.1% $14,774 Professional/Cont Services $3,252,580 ($110,170) $3,142,410 $2,276,350 72.4% $2,218,971 70.6% $57,379 Materials & Supplies $257,167 ($13,247) $243,920 $189,360 77.6% $182,575 74.9% $6,785 Lease of Facility/Equip $8,000 ($510) $7,490 $5,170 69.0% $5,153 68.8% $17 Utilities $143,400 ($8,390) $135,010 $100,760 74.6% $94,909 70.3% $5,851 Overhead Cost Allocation ($87,450) $0 ($87,450) ($65,574) 75.0% ($65,589) 75.0% $15 Transfers Out $126,326 $0 $126,326 $85,596 67.8% $94,875 75.1% ($9,279) TOTAL EXPENDITURES $5,562,544 ($150,618) $5,411,926 $3,939,772 72.8% $3,853,705 71.2% $86,067 REVENUE & EXPENDITURE SUMMARY REVENUES $5,570,044 ($158,014) $5,412,030 $3,395,000 62.7% $3,418,971 63.2% $23,971 EXPENDITURES ($5,562,544) $150,618 ($5,411,926) ($3,939,772) 72.8% ($3,853,705) 71.2% $86,067 NET $7,500 ($7,396) $104 ($544,772) ($434,734) $110,038 B.7 Packet Pg. 161 FISCAL IMPACT: As shown in Table 1, the City’s General Fund is in line with its year-end projections, for both revenues and expenditures. There is no fiscal impact to receiving and filing this report. ATTACHMENTS: • March-2019 Monthly Financial Report (PDF) APPROVALS: Cynthia A. Fortune Completed 07/03/2019 3:49 PM Finance Completed 07/03/2019 3:50 PM City Attorney Completed 07/03/2019 4:10 PM City Manager Completed 07/03/2019 4:14 PM City Council Pending 07/09/2019 6:00 PM B.7 Packet Pg. 162 City of Grand Terrace Monthly Financial Report For the Period Ending March 31, 2019 B.7.a Packet Pg. 163 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) Table of Contents GENERAL FUND Revenue Summaries Revenue Assumptions ........................................................................................... 4 Revenue Monthly Financial Detail ......................................................................... 5 Revenue Monthly History Charts: Property Tax ................................................................................................... 6 Sales Tax ........................................................................................................ 7 Licenses, Permits & Fees ............................................................................... 8 Franchise Fees ............................................................................................... 9 Expenditure Summaries Expenditure Assumptions ...................................................................................... 12 Expenditure Monthly Financial Detail by Category ................................................ 13 Expenditure Monthly History Charts: Salaries ........................................................................................................... 14 Benefits ........................................................................................................... 15 Professional/Contractual Services .................................................................. 16 Materials & Supplies ....................................................................................... 17 B.7.a Packet Pg. 164 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) GENERAL FUND REVENUE B.7.a Packet Pg. 165 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) REVENUE ASSUMPTIONS: 1. Property Tax receipts are usually received twice a year: in December and May. 2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF) receipts are received twice a year: June for the July - December period and January for the January - June period. 3. Franchise Fee receipts are received monthly and quarterly; usually 30 - 45 days after the month or quarter end. 4. Sales Tax receipts are received monthly; the State distributes (advances) sales tax revenues usually 60 days after the close of the month; then has a quarterly “true-up.” 5. Waste Water receipts are received annually, usually at the first month of the fiscal year. 6. All other receipts are based on historical receipt pattern. 7. Sections/Cost Centers are rolled into each Category as follows: a. Property Tax b. Residual Receipts c. Franchise Fees d. Licenses, Fees and Permits e. Sales Tax f. Sales Tax – Economic Development Agreement g. Proceeds from the Sale of Property h. Intergovernmental Revenues and/or Grants i. Charges for Services j. Miscellaneous Revenues k. Use of Money and/or Property l. Wastewater Receipts B.7.a Packet Pg. 166 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year-End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,980,000 ($3,700)$1,976,300 $979,620 49.6%$965,352 48.8%($14,268) Residual Receipts - RPTTF $1,090,000 $1,100 $1,091,100 $850,770 78.0%$851,038 78.0%$268 Residual Receipts - Housing $60,000 ($60,000)$0 $0 $0 $0 Franchise Fees $524,300 ($9,300)$515,000 $242,400 47.1%$244,374 47.5%$1,974 Licenses, Fees & Permits $421,078 ($44,998)$376,080 $313,440 83.3%$282,813 75.2%($30,627) Sales Tax $770,000 $0 $770,000 $474,740 61.7%$477,135 62.0%$2,395 Proceeds from Sale of Property $80,000 $0 $80,000 $0 0.0%$0 0.0%$0 Intergovernmental Revenue/Grants $26,500 ($6,500)$20,000 $26,500 132.5%$28,622 143.1%$2,122 Charges for Services $136,600 ($5,200)$131,400 $93,250 71.0%$89,011 67.7%($4,239) Fines & Forfeitures $62,500 $13,900 $76,400 $48,790 63.9%$50,689 66.3%$1,899 Miscellaneous $89,714 ($78,114)$11,600 $36,138 311.5%$35,734 308.1%($404) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2%$73,475 169.3%$46,475 Transfers In $2,352 $48 $2,400 $2,352 98.0%$2,379 99.1%$27 Waste Water Receipts $300,000 $18,350 $318,350 $300,000 94.2%$318,349 100.0%$18,349 TOTAL REVENUES $5,570,044 ($158,014)$5,412,030 $3,395,000 62.7%$3,418,971 61.4%$23,971 Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $816,970 70.6%$806,444 69.7%$10,526 Benefits $713,690 ($26,100)$687,590 $531,140 77.2%$516,366 75.1%$14,774 Professional/Contractual Services $3,252,580 ($110,170)$3,142,410 $2,276,350 72.4%$2,218,971 70.6%$57,379 Materials & Supplies $257,167 ($13,247)$243,920 $189,360 77.6%$182,575 74.9%$6,785 Lease of Facility/Equipment $8,000 ($510)$7,490 $5,170 69.0%$5,153 68.8%$17 Utilities $143,400 ($8,390)$135,010 $100,760 74.6%$94,909 70.3%$5,851 Overhead Cost Allocation ($87,450)$0 ($87,450)($65,574)75.0%($65,589)75.0%$15 Transfers Out $126,326 $0 $126,326 $85,596 67.8%$94,875 75.1%($9,279) TOTAL EXPENDITURES $5,562,544 ($150,618)$5,411,926 $3,939,772 72.8%$3,853,705 71.2%$86,067 Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES $5,570,044 ($158,014)$5,412,030 $3,395,000 62.7%$3,418,971 63.2%$23,971 EXPENDITURES ($5,562,544)$150,618 ($5,411,926)($3,939,772)72.8%($3,853,705)71.2%$86,067 NET $7,500 ($7,396)$104 ($544,772)($434,734)$110,038 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending March 31, 2019 REVENUE & EXPENDITURE SUMMARY B.7.a Packet Pg. 167 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY REVENUE - Property Tax (2018-19 vs. 2017-18) $0 $0 $21,623 $4,251 $44,222 $253,252 $578,933 $62,200 $6,415 $126,193 $689,249 $12,972 $0 $2,851 $1,740 $2,461 $51,397 $123,417 $724,339 $51,626 $7,521 $0 $0 $0 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals 970,896 965,352 979,620 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 1,700,000 1,900,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 168 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY REVENUE - Sales Tax (2018-19 vs. 2017-18) $0 $0 $88,514 $59,100 $78,800 $55,210 $59,100 $78,800 $37,058 $54,300 $42,854 $219,357 $0 $0 $69,387 $106,874 $60,330 $59,187 $59,729 $86,805 $34,823 $0 $0 $0 - 50,000 100,000 150,000 200,000 250,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $456,582 $477,135 $474,740 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 169 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY REVENUE - Licenses, Permits & Fees (2018-19 vs. 2017-18) $20,520 $9,832 $53,817 $36,185 $13,608 $10,846 $36,435 $91,030 $31,270 $26,882 $22,137 $80,243 $12,406 $52,117 $20,886 $25,542 $13,228 $18,052 $71,521 $42,008 $27,054 $0 $0 $0 - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $303,543 $282,813 $313,440 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 170 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY REVENUE - Franchise Fees (2018-19 vs. 2017-18) $0 $0 $23,916 $17,991 $54,405 $18,258 $35,150 $52,017 $15,141 $136,068 $55,162 $102,653 $0 $3,833 $28,619 $44,314 $4,512 $38,255 $49,143 $22,976 $52,722 $0 $0 $0 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $216,879 $244,374 $242,400 - 75,000 150,000 225,000 300,000 375,000 450,000 525,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 171 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) This page left intentionally blank. B.7.a Packet Pg. 172 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) GENERAL FUND EXPENDITURE BY CATEGORY B.7.a Packet Pg. 173 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) EXPENDITURE ASSUMPTIONS: 8. Expenditure appropriations are divided into 12 monthly allocations, with adjustments made for payroll periods, the timing of debt service payments, and certain quarterly allocations. 9. Sections/Cost Centers are rolled into each Category as follows: m. Salaries n. Benefits o. Professional/Contractual Services p. Materials and Supplies q. Lease of Facilities and/or Equipment r. Equipment s. Capital Projects t. Utilities u. Debt Services v. Overhead Cost Allocation w. Transfers Out B.7.a Packet Pg. 174 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year-End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,980,000 ($3,700)$1,976,300 $979,620 49.6%$965,352 48.8%($14,268) Residual Receipts - RPTTF $1,090,000 $1,100 $1,091,100 $850,770 78.0%$851,038 78.0%$268 Residual Receipts - Housing $60,000 ($60,000)$0 $0 $0 $0 Franchise Fees $524,300 ($9,300)$515,000 $242,400 47.1%$244,374 47.5%$1,974 Licenses, Fees & Permits $421,078 ($44,998)$376,080 $313,440 83.3%$282,813 75.2%($30,627) Sales Tax $770,000 $0 $770,000 $474,740 61.7%$477,135 62.0%$2,395 Proceeds from Sale of Property $80,000 $0 $80,000 $0 0.0%$0 0.0%$0 Intergovernmental Revenue/Grants $26,500 ($6,500)$20,000 $26,500 132.5%$28,622 143.1%$2,122 Charges for Services $136,600 ($5,200)$131,400 $93,250 71.0%$89,011 67.7%($4,239) Fines & Forfeitures $62,500 $13,900 $76,400 $48,790 63.9%$50,689 66.3%$1,899 Miscellaneous $89,714 ($78,114)$11,600 $36,138 311.5%$35,734 308.1%($404) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2%$73,475 169.3%$46,475 Transfers In $2,352 $48 $2,400 $2,352 98.0%$2,379 99.1%$27 Waste Water Receipts $300,000 $18,350 $318,350 $300,000 94.2%$318,349 100.0%$18,349 TOTAL REVENUES $5,570,044 ($158,014)$5,412,030 $3,395,000 62.7%$3,418,971 61.4%$23,971 Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $816,970 70.6%$806,444 69.7%$10,526 Benefits $713,690 ($26,100)$687,590 $531,140 77.2%$516,366 75.1%$14,774 Professional/Contractual Services $3,252,580 ($110,170)$3,142,410 $2,276,350 72.4%$2,218,971 70.6%$57,379 Materials & Supplies $257,167 ($13,247)$243,920 $189,360 77.6%$182,575 74.9%$6,785 Lease of Facility/Equipment $8,000 ($510)$7,490 $5,170 69.0%$5,153 68.8%$17 Utilities $143,400 ($8,390)$135,010 $100,760 74.6%$94,909 70.3%$5,851 Overhead Cost Allocation ($87,450)$0 ($87,450)($65,574)75.0%($65,589)75.0%$15 Transfers Out $126,326 $0 $126,326 $85,596 67.8%$94,875 75.1%($9,279) TOTAL EXPENDITURES $5,562,544 ($150,618)$5,411,926 $3,939,772 72.8%$3,853,705 71.2%$86,067 Approved Budget Projected Adjustments Year-End Projection Expected based on Appr Bdgt Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES $5,570,044 ($158,014)$5,412,030 $3,395,000 62.7%$3,418,971 63.2%$23,971 EXPENDITURES ($5,562,544)$150,618 ($5,411,926)($3,939,772)72.8%($3,853,705)71.2%$86,067 NET $7,500 ($7,396)$104 ($544,772)($434,734)$110,038 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending March 31, 2019 REVENUE & EXPENDITURE SUMMARY B.7.a Packet Pg. 175 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY EXPENDITURE - Salaries (2018-19 vs. 2017-18) $66,937 $71,036 $72,118 $74,895 $81,917 $81,473 $79,799 $81,029 $144,411 $77,682 $93,700 $243,924 38,969 127,439 86,038 88,542 88,975 85,148 122,833 83,997 84,504 - - - - 50,000 100,000 150,000 200,000 250,000 300,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $753,616 $806,444 $816,970 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 176 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY EXPENDITURE - Benefits (2018-19 vs. 2017-18) $36,304 $31,335 $51,895 $30,422 $37,067 $61,608 $68,806 $32,072 $54,407 $40,120 $62,544 $87,091 37,786 53,468 63,643 50,681 51,633 62,054 83,582 51,082 62,437 - - - - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 2018-19 Actuals 2017-18 Actuals $403,915 $516,366 $531,140 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 177 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY EXPENDITURE - Professional Services (2018-19 vs. 2017-18) $174,419 $377,949 $98,339 $218,638 $242,541 $418,300 $89,633 $250,175 $273,665 $61,679 $350,121 $513,343 8,266 408,302 273,779 267,427 297,564 126,907 390,494 222,121 224,111 - - - - 100,000 200,000 300,000 400,000 500,000 600,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals 2,143,657 2,218,971 2,276,350 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 178 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) MONTHLY EXPENDITURE - Materials & Supplies (2018-19 vs. 2017-18) $6,330 $14,683 $9,918 $16,956 $27,712 $12,478 $14,761 $11,860 $15,755 $14,193 $21,535 $74,136 1,749 10,088 31,650 30,079 25,406 32,280 8,588 28,598 14,138 - - - - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $130,453 $182,575 $189,360 - 50,000 100,000 150,000 200,000 250,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected B.7.a Packet Pg. 179 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) This page left intentionally blank. B.7.a Packet Pg. 180 Attachment: March-2019 Monthly Financial Report [Revision 1] (Monthly Financial Report for March-2019) AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: Hearing of Appeals of Delinquent Refuse, Sewer and Rental Inspection Fees; Adoption of Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placement Of Assessments for Said Delinquent Fees on Properties Located in the City; Approval of Agreement with the County for Collection of Fees, Assessment and Taxes in Fiscal Year 2019-2020 PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1) Conduct a Public Hearing to hear appeals of delinquent fees that are proposed for adoption and assessment on the tax rolls of the County Tax Assessor. 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 4) Approve the Auditor-Controller/Treasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2019-20 and Authorize the City Manager to execute the Agreement E.8 Packet Pg. 181 2030 VISION GOAL STATEMENT: This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost for recovery sewer, trash and rental inspection services previously rendered. BACKGROUND: In 1996, the City Council adopted Ordinance No. 162, which codified Municipal Code Chapter 5.42 (Integrated Waste Management). The main purpose of Municipal Code Chapter 5.42 is to control integrated waste management services. In order to avoid illegal dumping or stockpiling of trash, the City instituted mandatory refuse collection, requiring the franchise hauler, Burrtec Waste Industries, Inc. (Burrtec), to collect all trash and to use all reasonable means to collect fees for the service. The City and Burrtec monitor the participation of all property owners within the City for refuse collection and proper disposal. In 1981, the City Council adopted Ordinance No. 51, which codified Municipal Code Chapter 13.08 (Sewer User Charges). Chapter 13.08 mandates that every person whose premises are served by a sewer connection must pay a sewer service change. In addition, the City Council adopted Chapter 5.80, establishing the Non -Owner Occupied/Rental Property Program which has been enforced in the City since Fiscal Year 2006-2007. The purpose of Chapter 5.80 is to identify substandard non -owner occupied/rental property and to ensure rehabilitation of properties that do not meet minimum building and housing code standards, exterior maintenance standards or are not safe to occupy. There are, currently, 362 rental properties, including single family homes, apartment complexes, and duplexes, which are inspected annually. The owners of these units are obligated under the Program to pay a fee to cover the inspection service. DISCUSSION: Refuse and Sewer Delinquencies Sections 5.42.120 and 13.08.130 of the Municipal Code identify the financial responsibility of the property owners and the collection processes for unpaid refuse and sewer user fees, respectively. Property owners who fail to pay refuse or sewer fees, pursuant to the Municipal Code, will result in the City pursuing all legal remedies available to recover the amounts owed. The uncollected fees are reported to the City by Burrtec for residential and commercial refuse and residential sewer, and by the City of Colton for commercial sewer for future collection through assessments on the property taxes, which are then collected at the same time and in the same manner as E.8 Packet Pg. 182 other property taxes. The list of delinquent refuse and sewer users is shown as Exhibit A of Attachment I, and is titled “Refuse and Sewer User Fee Delinquent List”. Non-Owner Occupied/Rental Property Program The City's Municipal Code for Non -Owner Occupied/Rental Property Program requires payment of annual inspection fees by owners of rental properties and authorizes re- inspection fees and fines for non-compliance with the Program. Municipal Code Section 5.80.050 authorizes the City to recover fees through municipal tax lien procedures. The list of delinquent properties is shown as Exhibit A of Attachment III, and is titled “Non - Owner Occupied/Rental Property Program Delinquent Accounts”. There are 38 delinquent accounts. Notice Each year, City staff notifies property owners, via certified mail, of a public hearing t o determine the delinquent fees and fines for delinquent accounts and to provide the owners with an opportunity to appeal the amounts owed at the City Council public hearing. The property owners are also given an opportunity to pay the delinquent fees so they can be removed from the list that is provided to the County Tax Assessor. The timeline for the City to provide this list to the County is shown in Attachment V, “2019 County Delinquent Account List Timeline.” Staff recommends that the City Council conduct the Public Hearing to hear any appeals regarding the delinquent charges and adopt Resolutions for placing delinquent fees for unpaid refuse, sewer and rental inspection fees upon the County tax rolls. The list has been updated as of July 2nd and will have one more update prior to being sent to the County to be included in next year’s assessment. A list of the properties to be assessed is provided to the San Bernardino County Tax Collector’s Office. A billing agreement with San Bernardino County fo r the collection of special taxes, fees, and assessments for fiscal year 2019 -20 must be fully executed and submitted prior to the August 12th submittal of properties to be assessed. The proposed agreement is attached to this report and recommended for app roval by the City Council concurrently with the recommended adoption of the two resolutions. FISCAL IMPACT: The adopted Resolutions, with the list of assessments, will be provided to the San Bernardino County Tax Collector, so the delinquent fees can be added to the property tax roll. Payments received by the County Tax Collector for the assessments will be E.8 Packet Pg. 183 remitted to the City, and placed in the proper accounts as shown below. ACCOUNT NO. DESCRIPTION AMOUNT 10-400-08 GENERAL FUND - Rental Inspection Fees $ 13,662.50 23-302-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Sewer Services / Tax Roll Collection $ 4,543.40 23-302-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Trash Services/ Tax Roll Collection $ 96,219.37 ATTACHMENTS: • I. Resolution 2019 - Trash and Sewer Delinquent Accounts (DOCX) • II. Exhibit A - Delinquent Trash & Sewer (XLSX) • III. Resolution 2019 - Rental Inspection Delinquent Accounts (DOCX) • IV. 2019 Tax Lien Rev7-3-2019 (XLSX) • 2019-20 Special Assessments - District Agreement (PDF) • V. 2019 County Delinquent Account List Timeline (DOCX) APPROVALS: Alan French Completed 07/03/2019 8:01 AM Sandra Molina Completed 07/03/2019 8:52 AM City Attorney Completed 07/03/2019 3:48 PM Finance Completed 07/03/2019 4:37 PM City Manager Completed 07/05/2019 1:47 PM City Council Pending 07/09/2019 6:00 PM E.8 Packet Pg. 184 RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code every person required to arrange for refuse collection or the collection of recyclable or compostable shall be liable for the service access fees and charges for such collection, whether or not collection services are utilized; and WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code, the owner, occupant or other person responsible for day-to-day operation of the premises shall make arrangements for collection of refuse to meet the requirements of this chapter. If service fees and charges are not paid as required, the owner and occupant each shall be jointly and severally liable for this payment. The City may collect the fees and charges plus any interest or penalties on the property tax roll; and WHEREAS, pursuant to Sections 13.08.050 of the Grand Terrace Municipal Code, sewer bills shall be sent to the owner, occupant or other applicant for sewer service of the property to be served. Those parties shall be responsible for the payment thereof. The property owner, occupant or other party making application for sewer service may, if they wish, make special arrangements with the city for bills to be sent to other persons, rather than that applicant. Thereafter, the parties shall be liable, jointly or severally, for the payment of the sewer bills; and WHEREAS, pursuant to Sections 13.08.130 of the Grand Terrace Municipal Code, delinquent charges, plus penalties, both of which shall be established by resolution of the City Council, shall constitute a lien upon the real property served; and WHEREAS, City staff notified property owners, via certified mail, of a public hearing to determine the delinquent fees for trash and sewer and to provide the owners with an opportunity to appeal the amounts owed at the City Council public hearing; and WHEREAS, the City Clerk shall file with the County Auditor and/or County Recorder a copy of the report prepared with a statement endorsed on the report over E.8.a Packet Pg. 185 Attachment: I. Resolution 2019 - Trash and Sewer Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for Delinquent his or her signature that the report has been finally adopted by the City Council and that the County Auditor and/or County Recorder shall enter the amounts of the charges against the respective lots or parcels of land as they appear on the current assessment roll. WHEREAS, the amount of charges shall constitute a lien against the lot or parcel of land against which the charge has been imposed; and WHEREAS, the County Tax Collector shall include the amount of the charges on bills for taxes levied against the respective lots and parcels of land. Thereafter the amount of charges shall be collected at the same time and in the same manner and by the same persons as, together with and not separately from, the general taxes for the City, and shall be delinquent at the same time and thereafter be subject to the same delinquency penalties. WHEREAS, the City Council has sufficiently considered all evidence and testimony presented to them in order to make the following determination. NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: Section 1. Based on evidence, testimony and information presented during the July 9, 2019 public hearing, the accounts set forth in the Delinquent Refuse and Sewer Users List, attached hereto as Exhibit “A” and incorporated by reference and which contains a description of each parcel of real property and the amount of the delinquent refuse and sewer service fees for the fiscal year 2018-2019, are determined to be delinquent and hereby declared to constitute special assessments against the respective parcels of land. Section 2. The Delinquent Refuse and Sewer Users List attached hereto as Exhibit “A” is hereby approved and adopted. Section 3. The Finance Director shall file with the Auditor Controller a copy of the Delinquent Refuse and Sewer Users List, with a statement endorsing the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. Section 4. The Finance Director is hereby authorized and directed to record with the Auditor Controller assessment liens on the properties described in Exhibit “A” for the amount of such delinquent fees, and to take any necessary actions related thereto to effectuate the recordation of said liens. Section 5. The amounts specified in Exhibit “A” shall be collected on the tax roll for fiscal year 2019-2020 in the same manner, by the same person, at the same E.8.a Packet Pg. 186 Attachment: I. Resolution 2019 - Trash and Sewer Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for Delinquent time, together with and not separately from, the general taxes. Section 6. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 9th day of July, 2019. ____________________________ Darcy McNaboe Mayor ATTEST: ___________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ___________________________ Adrian R. Guerra City Attorney E.8.a Packet Pg. 187 Attachment: I. Resolution 2019 - Trash and Sewer Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for Delinquent EXHIBIT A ATTACHED REFUSE AND SEWER USE FEE DELINQUENT LIST FOR FISCAL YEAR 2018-2019 E.8.a Packet Pg. 188 Attachment: I. Resolution 2019 - Trash and Sewer Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for Delinquent 5549 APN Service Address City Zip Trash Sewer Admin Fees Total Amount 0275083320000 12086 La Cadena Dr Grand Terrace CA 92313 31.00$ 46.50$ 35.00$ 112.50$ 0275211160000 22036 Vivienda Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0275212040000 22084 Vivienda Ave Grand Terrace CA 92313 190.29$ 285.43$ 35.00$ 510.72$ 0275212060000 22092 Vivienda Ave Grand Terrace CA 92313 46.50$ 69.74$ 35.00$ 151.24$ 0275223120000 21868 Grand Terrace Rd Grand Terrace CA 92313 188.06$ 282.08$ 35.00$ 505.14$ 0275241170000 22184 Mcclarren St Grand Terrace CA 92313 29.64$ 44.46$ 35.00$ 109.10$ 0275241200000 22218 Mcclarren St Grand Terrace CA 92313 43.84$ 65.77$ 35.00$ 144.61$ 0275242150000 22177 Mcclarren St Grand Terrace CA 92313 25.89$ 38.83$ 35.00$ 99.72$ 0275271150000 11954 Vivienda Ct Grand Terrace CA 92313 39.89$ 59.83$ 35.00$ 134.72$ 0275301350000 22430 Barton Rd Grand Terrace CA 92313 114.56$ 171.84$ 35.00$ 321.40$ 0275321140000 22489 Canal Cir Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276181050000 22542 Minona Dr Grand Terrace CA 92313 32.59$ 48.89$ 35.00$ 116.48$ 0276181080000 11975 Mount Vernon Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276182090000 12028 Arliss Dr Grand Terrace CA 92313 227.76$ 341.64$ 35.00$ 604.40$ 0276191120000 22664 Minona Dr Grand Terrace CA 92313 281.56$ 422.34$ 35.00$ 738.90$ 0276192090000 22628 Miriam Way Grand Terrace CA 92313 92.59$ 138.89$ 35.00$ 266.48$ 0276192160000 12023 Arliss Dr Grand Terrace CA 92313 34.90$ 52.34$ 35.00$ 122.24$ 0276192250000 12007 Minona Ct Grand Terrace CA 92313 93.14$ 139.72$ 35.00$ 267.86$ 0276193020000 22583 Miriam Way Grand Terrace CA 92313 13.35$ 20.03$ 35.00$ 68.38$ 0276202740000 12050 Preston St Grand Terrace CA 92313 46.59$ 69.89$ 35.00$ 151.48$ 0276221050000 22674 Miriam Way Grand Terrace CA 92313 93.14$ 139.72$ 35.00$ 267.86$ 0276222020000 22808 Miriam Way Grand Terrace CA 92313 39.94$ 59.92$ 35.00$ 134.86$ 0276223070000 22711 Miriam Way Grand Terrace CA 92313 199.89$ 299.83$ 35.00$ 534.72$ 0276223090000 22735 Miriam Way Grand Terrace CA 92313 19.94$ 29.92$ 35.00$ 84.86$ 0276232010000 11826 Eton Dr Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276233040000 22854 Miriam Way Grand Terrace CA 92313 113.30$ 169.94$ 35.00$ 318.24$ 0276242050000 22820 Minona Dr Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276245200000 22807 Minona Dr Grand Terrace CA 92313 74.25$ 111.38$ 35.00$ 220.63$ 0276247050000 22733 Fairburn Dr Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276264040000 11895 Kingston St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276271030000 22696 Arliss Dr Grand Terrace CA 92313 53.30$ 79.94$ 35.00$ 168.24$ 0276282020000 22582 Eton Dr Grand Terrace CA 92313 24.06$ 36.08$ 35.00$ 95.14$ 0276283020000 11833 Kingston St Grand Terrace CA 92313 29.89$ 44.83$ 35.00$ 109.72$ 0276283060000 11785 Kingston St Grand Terrace CA 92313 53.24$ 79.86$ 35.00$ 168.10$ 0276284050000 11833 Holly St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276284100000 11773 Holly St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276284130000 11798 Kingston St Grand Terrace CA 92313 19.89$ 29.83$ 35.00$ 84.72$ 0276285170000 11756 Holly St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276285260000 11868 Holly St Grand Terrace CA 92313 159.89$ 239.83$ 35.00$ 434.72$ 0276301040000 23243 Glendora Dr Grand Terrace CA 92313 281.56$ 422.34$ 35.00$ 738.90$ 0276322080000 23150 Palm Ave Grand Terrace CA 92313 242.32$ 363.48$ 35.00$ 640.80$ 0276352050000 11877 Honey Hill Dr Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 0276421130000 11745 Preston St Grand Terrace CA 92313 93.30$ 139.94$ 35.00$ 268.24$ 0276431060000 23023 Vista Grande Way Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 0276431070000 23115 Vista Grande Way Grand Terrace CA 92313 281.56$ 422.34$ 35.00$ 738.90$ 0276451320000 22840 Grand Terrace Rd Grand Terrace CA 92313 242.32$ 363.48$ 35.00$ 640.80$ 0276482050000 12036 Westwood Ln Grand Terrace CA 92313 82.32$ 123.48$ 35.00$ 240.80$ 0276531300000 23070 Siskin Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167141170000 22077 Barton Rd Grand Terrace CA 92313 13.70$ 20.54$ 35.00$ 69.24$ 1167161100000 22011 Rene Ln Grand Terrace CA 92313 19.90$ 29.86$ 35.00$ 84.76$ 1167181110000 12490 Michigan St Grand Terrace CA 92313 28.30$ 42.46$ 35.00$ 105.76$ 1167191040000 12510 Michigan St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167201370000 12630 Sandburg Way Grand Terrace CA 92313 153.18$ 229.78$ 35.00$ 417.96$ 1167211330000 12720 Garden Ave Grand Terrace CA 92313 99.89$ 149.83$ 35.00$ 284.72$ 1167211480000 22002 Tanager St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167211490000 22012 Tanager St Grand Terrace CA 92313 153.24$ 229.86$ 35.00$ 418.10$ E.8.b Packet Pg. 189 Attachment: II. Exhibit A - Delinquent Trash & Sewer (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental 5549 APN Service Address City Zip Trash Sewer Admin Fees Total Amount 1167211590000 12719 Sandburg Way Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167211620000 12741 Sandburg Way Grand Terrace CA 92313 186.59$ 279.89$ 35.00$ 501.48$ 1167211690000 12719 Dickens Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167211700000 12729 Dickens Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167231300000 22203 Barton Rd Grand Terrace CA 92313 81.20$ 121.80$ 35.00$ 238.00$ 1167241020000 12215 Michigan St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167241210000 12221 Stonewood Dr Grand Terrace CA 92313 233.09$ 349.63$ 35.00$ 617.72$ 1167241330000 12247 Pascal Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167241350000 22245 De Soto St Grand Terrace CA 92313 40.00$ 60.00$ 35.00$ 135.00$ 1167241370000 22231 De Soto St Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167241510000 12232 Reed Ave Grand Terrace CA 92313 159.83$ 239.75$ 35.00$ 434.58$ 1167251040000 22255 De Berry St Grand Terrace CA 92313 113.88$ 170.82$ 35.00$ 319.70$ 1167251180000 12311 Michigan St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167251240000 22255 Mavis St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167251260000 22235 Mavis St Grand Terrace CA 92313 199.89$ 299.83$ 35.00$ 534.72$ 1167251360000 22270 Fulmar Pl Grand Terrace CA 92313 134.78$ 202.18$ 35.00$ 371.96$ 1167251450000 22246 Mavis St Grand Terrace CA 92313 279.89$ 419.83$ 35.00$ 734.72$ 1167251470000 22266 Mavis St Grand Terrace CA 92313 25.89$ 38.83$ 35.00$ 99.72$ 1167251490000 22286 Mavis St Grand Terrace CA 92313 145.24$ 217.86$ 35.00$ 398.10$ 1167251500000 12384 Vivienda Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167251550000 12365 Vivienda Ave Grand Terrace CA 92313 78.25$ 117.37$ 35.00$ 230.62$ 1167261450000 22222 Van Buren St Grand Terrace CA 92313 35.44$ 53.15$ 35.00$ 123.59$ 1167261540000 12435 Pascal Ave Grand Terrace CA 92313 108.02$ 162.04$ 35.00$ 305.06$ 1167261600000 12434 Pascal Ave Grand Terrace CA 92313 304.72$ 457.07$ 35.00$ 796.79$ 1167261800000 22268 Van Buren St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167271240000 12569 Vivienda Ave Grand Terrace CA 92313 82.64$ 123.96$ 35.00$ 241.60$ 1167271480000 22255 Lark St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167271600000 12513 Pascal Ave Grand Terrace CA 92313 33.24$ 49.86$ 35.00$ 118.10$ 1167281060000 22255 Dove St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281080000 22275 Dove St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281130000 12620 Reed Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281230000 22247 Emerald St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281300000 22220 Emerald St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281330000 12636 Pascal Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167281470000 22195 Emerald St Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167281510000 22164 Pico St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167291080000 12741 Vivienda Ave Grand Terrace CA 92313 139.89$ 209.83$ 35.00$ 384.72$ 1167291190000 22119 Tanager St Grand Terrace CA 92313 38.98$ 58.47$ 35.00$ 132.45$ 1167291440000 12798 Fremontia Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167291450000 12788 Fremontia Ave Grand Terrace CA 92313 113.35$ 170.03$ 35.00$ 318.38$ 1167301010000 22200 Main St Grand Terrace CA 92313 229.48$ 344.21$ 35.00$ 608.69$ 1167301040000 12880 Fremontia Ave Grand Terrace CA 92313 133.24$ 199.86$ 35.00$ 368.10$ 1167301160000 22262 Napa Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301190000 22263 Napa Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301240000 22233 Ladera St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301400000 22285 Ladera St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301410000 22295 Ladera St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301430000 22111 Ladera St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301500000 12871 Vivienda Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167301770000 22110 Ladera St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167311060000 22455 Barton Rd Grand Terrace CA 92313 113.34$ 170.00$ 35.00$ 318.34$ 1167311230000 12168 Mount Vernon Ave #41 Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1167311240000 12168 Mount Vernon Ave #42 Grand Terrace CA 92313 14.18$ 21.26$ 35.00$ 70.44$ 1167311280000 12168 Mount Vernon Ave #46 Grand Terrace CA 92313 75.75$ 113.62$ 35.00$ 224.37$ 1167311560000 12168 Mount Vernon Ave #74 Grand Terrace CA 92313 57.68$ 86.51$ 35.00$ 179.19$ 1167311720000 12168 Mount Vernon Ave #99 Grand Terrace CA 92313 27.46$ 41.20$ 35.00$ 103.66$ E.8.b Packet Pg. 190 Attachment: II. Exhibit A - Delinquent Trash & Sewer (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental 5549 APN Service Address City Zip Trash Sewer Admin Fees Total Amount 1167321120000 22411 De Soto St Grand Terrace CA 92313 53.30$ 79.94$ 35.00$ 168.24$ 1167321190000 12244 Mirado Ave Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167321270000 22458 De Soto St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167321280000 22468 De Soto St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167321450000 12168 Mount Vernon Ave #17 Grand Terrace CA 92313 15.06$ 22.59$ 35.00$ 72.65$ 1167321600000 12168 Mount Vernon Ave #88 Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1167321630000 12168 Mount Vernon Ave #91 Grand Terrace CA 92313 27.46$ 41.20$ 35.00$ 103.66$ 1167321650000 12168 Mount Vernon Ave #93 Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1167322060000 22371 Blue Lupine Cir Grand Terrace CA 92313 99.94$ 149.92$ 35.00$ 284.86$ 1167322260000 22352 Blue Lupine Cir Grand Terrace CA 92313 232.49$ 348.73$ 35.00$ 616.22$ 1167322460000 22325 Blue Lupine Cir Grand Terrace CA 92313 210.22$ 315.34$ 35.00$ 560.56$ 1167322480000 22324 Blue Lupine Cir Grand Terrace CA 92313 45.55$ 68.33$ 35.00$ 148.88$ 1167331100000 12330 Willet Ct Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167331140000 12341 Willet Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167331170000 12342 Willet Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167331230000 12385 Willet Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167331400000 12420 Mount Vernon Ave #5C Grand Terrace CA 92313 133.42$ 200.12$ 35.00$ 368.54$ 1167341080000 22456 Van Buren St Grand Terrace CA 92313 117.83$ 176.75$ 35.00$ 329.58$ 1167341160000 22326 Cardinal St Grand Terrace CA 92313 242.32$ 363.48$ 35.00$ 640.80$ 1167342100000 12420 Mount Vernon Ave #10B Grand Terrace CA 92313 27.46$ 41.20$ 35.00$ 103.66$ 1167342220000 12420 Mount Vernon Ave #7B Grand Terrace CA 92313 274.64$ 411.96$ 35.00$ 721.60$ 1167342300000 12420 Mount Vernon Ave #3B Grand Terrace CA 92313 54.93$ 82.39$ 35.00$ 172.32$ 1167351080000 12551 Darwin Ave Grand Terrace CA 92313 116.62$ 174.93$ 35.00$ 326.55$ 1167351090000 22463 Kentfield St Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167351120000 22431 Kentfield St Grand Terrace CA 92313 89.78$ 134.66$ 35.00$ 259.44$ 1167351260000 22410 Kentfield St Grand Terrace CA 92313 420.58$ 630.88$ 35.00$ 1,086.46$ 1167351280000 22432 Kentfield St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167351290000 22442 Kentfield St Grand Terrace CA 92313 58.45$ 87.67$ 35.00$ 181.12$ 1167351300000 22454 Kentfield St Grand Terrace CA 92313 139.94$ 209.92$ 35.00$ 384.86$ 1167351400000 12607 Franklin Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167351520000 12553 Reed Ave Grand Terrace CA 92313 227.76$ 341.64$ 35.00$ 604.40$ 1167361130000 12632 Mirado Ave Grand Terrace CA 92313 66.59$ 99.89$ 35.00$ 201.48$ 1167361420000 12649 Reed Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167361450000 12625 Reed Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167371040000 12741 Reed Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167371220000 22401 Pico St Grand Terrace CA 92313 34.45$ 51.67$ 35.00$ 121.12$ 1167371240000 22381 Pico St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167371420000 22419 Flamingo St Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167371480000 22359 Flamingo St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167371740000 12786 Darwin Ave Grand Terrace CA 92313 139.94$ 209.92$ 35.00$ 384.86$ 1167381120000 12823 Darwin Ave Grand Terrace CA 92313 46.65$ 69.97$ 35.00$ 151.62$ 1167381140000 12841 Darwin Ave Grand Terrace CA 92313 79.89$ 119.83$ 35.00$ 234.72$ 1167381220000 22471 Ladera St Grand Terrace CA 92313 79.74$ 119.60$ 35.00$ 234.34$ 1167381290000 22401 Ladera St Grand Terrace CA 92313 25.83$ 38.75$ 35.00$ 99.58$ 1167381320000 22371 Ladera St Grand Terrace CA 92313 21.03$ 31.55$ 35.00$ 87.58$ 1167381430000 22372 Raven Way Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167381550000 22401 Raven Way Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1167381590000 22361 Raven Way Grand Terrace CA 92313 172.86$ 259.28$ 35.00$ 467.14$ 1178011250000 22709 Palm Ave Grand Terrace CA 92313 27.46$ 41.20$ 35.00$ 103.66$ 1178022050000 22789 Palm Ave Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1178022130000 22779 Palm Ave Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1178022480000 22721 Palm Ave Grand Terrace CA 92313 27.46$ 41.20$ 35.00$ 103.66$ 1178022530000 22685 Palm Ave Grand Terrace CA 92313 137.32$ 205.98$ 35.00$ 378.30$ 1178031120000 22560 La Paix St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178031290000 22577 De Soto St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178031480000 22617 De Soto St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ E.8.b Packet Pg. 191 Attachment: II. Exhibit A - Delinquent Trash & Sewer (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental 5549 APN Service Address City Zip Trash Sewer Admin Fees Total Amount 1178041010000 22700 De Berry St Grand Terrace CA 92313 47.74$ 71.60$ 35.00$ 154.34$ 1178041030000 22720 De Berry St Grand Terrace CA 92313 99.03$ 148.55$ 35.00$ 282.58$ 1178041050000 22740 De Berry St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178041340000 22723 La Paix St Grand Terrace CA 92313 35.02$ 52.53$ 35.00$ 122.55$ 1178041470000 12263 Dos Rios Ave Grand Terrace CA 92313 139.94$ 209.92$ 35.00$ 384.86$ 1178041510000 22836 De Berry St Grand Terrace CA 92313 138.59$ 207.89$ 35.00$ 381.48$ 1178041630000 22854 De Soto St Grand Terrace CA 92313 151.89$ 227.83$ 35.00$ 414.72$ 1178041740000 22843 La Paix St Grand Terrace CA 92313 39.89$ 59.83$ 35.00$ 134.72$ 1178051230000 23071 Hampton Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178051290000 23056 Hampton Ct Grand Terrace CA 92313 73.03$ 109.55$ 35.00$ 217.58$ 1178051340000 22994 Hampton Ct Grand Terrace CA 92313 145.55$ 218.33$ 35.00$ 398.88$ 1178071020000 22926 De Berry St Grand Terrace CA 92313 257.87$ 386.81$ 35.00$ 679.68$ 1178071500000 23021 Jensen Ct Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178091020000 12310 Whistler St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178091150000 22833 Finch St Grand Terrace CA 92313 46.84$ 70.26$ 35.00$ 152.10$ 1178091270000 22833 Wren St Grand Terrace CA 92313 48.31$ 72.47$ 35.00$ 155.78$ 1178091480000 22893 De Berry St Grand Terrace CA 92313 19.18$ 28.78$ 35.00$ 82.96$ 1178101230000 22551 Thrush St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178101420000 22609 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178101470000 22551 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178101490000 12488 Warbler Ave Grand Terrace CA 92313 46.44$ 69.66$ 35.00$ 151.10$ 1178101520000 12452 Warbler Ave Grand Terrace CA 92313 33.18$ 49.78$ 35.00$ 117.96$ 1178101640000 22626 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178101660000 22648 Cardinal St Grand Terrace CA 92313 127.03$ 190.55$ 35.00$ 352.58$ 1178111040000 22725 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178111050000 22735 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178111480000 22790 Van Buren St Grand Terrace CA 92313 199.89$ 299.83$ 35.00$ 534.72$ 1178111590000 22820 Bluebird Ln Grand Terrace CA 92313 199.89$ 299.83$ 35.00$ 534.72$ 1178111740000 22860 Cardinal St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151070000 22540 Kentfield St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151140000 22585 Kentfield St Grand Terrace CA 92313 54.93$ 82.39$ 35.00$ 172.32$ 1178151160000 22561 Kentfield St Grand Terrace CA 92313 219.89$ 329.83$ 35.00$ 584.72$ 1178151180000 22539 Kentfield St Grand Terrace CA 92313 210.03$ 315.05$ 35.00$ 560.08$ 1178151190000 12554 Warbler Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151380000 22551 Lark St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151400000 22605 Van Buren St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151510000 22606 Kentfield St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178151600000 22656 Lark St Grand Terrace CA 92313 28.79$ 43.19$ 35.00$ 106.98$ 1178161350000 22730 Lark St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178161430000 22785 Van Buren St Grand Terrace CA 92313 50.78$ 76.18$ 35.00$ 161.96$ 1178161440000 22795 Van Buren St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178171010000 12610 Warbler Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178171070000 22535 Franklin St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178171100000 12635 Warbler Ave Grand Terrace CA 92313 82.05$ 123.08$ 35.00$ 240.13$ 1178171170000 22554 Pico St Grand Terrace CA 92313 79.89$ 119.83$ 35.00$ 234.72$ 1178171330000 12635 Franklin Way Grand Terrace CA 92313 19.94$ 29.92$ 35.00$ 84.86$ 1178171360000 12638 Condor Ct Grand Terrace CA 92313 159.89$ 239.83$ 35.00$ 434.72$ 1178171580000 22615 Franklin St Grand Terrace CA 92313 153.09$ 229.63$ 35.00$ 417.72$ 1178181190000 12685 Oriole Ave Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178181210000 22755 Franklin St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178181270000 12625 Pruitt Ct Grand Terrace CA 92313 139.94$ 209.92$ 35.00$ 384.86$ 1178201140000 12791 Wilmac Ave Grand Terrace CA 92313 140.56$ 210.85$ 35.00$ 386.41$ 1178201170000 12751 Wilmac Ave Grand Terrace CA 92313 186.59$ 279.89$ 35.00$ 501.48$ 1178201200000 12709 Wilmac Ave Grand Terrace CA 92313 242.32$ 363.48$ 35.00$ 640.80$ 1178201320000 22635 Tanager St Grand Terrace CA 92313 199.89$ 299.83$ 35.00$ 534.72$ 1178201350000 22669 Tanager St Grand Terrace CA 92313 67.64$ 101.46$ 35.00$ 204.10$ E.8.b Packet Pg. 192 Attachment: II. Exhibit A - Delinquent Trash & Sewer (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental 5549 APN Service Address City Zip Trash Sewer Admin Fees Total Amount 1178201400000 22668 Tanager St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178201610000 12727 Dutch St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178221050000 22544 Raven Way Grand Terrace CA 92313 99.89$ 149.83$ 35.00$ 284.72$ 1178221540000 22622 Robin Way Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178221710000 22554 Main St Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178231070000 22820 Raven Way Grand Terrace CA 92313 233.24$ 349.86$ 35.00$ 618.10$ 1178231410000 22730 Raven Way Grand Terrace CA 92313 21.56$ 32.34$ 35.00$ 88.90$ 35,253.75$ 52,880.62$ 8,085.00$ 96,219.37$ E.8.b Packet Pg. 193 Attachment: II. Exhibit A - Delinquent Trash & Sewer (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental RESOLUTION NO. 2019-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners with buildings subject to inspection shall pay a fee in the amount set forth in Grand Terrace Municipal Code Chapter 4.108 establishing fees and charges for various municipal services; and WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners who fail to pay the required fee the City will recover the amount of the fee plus accrued interest and penalties utilizing any remedies provided by law including nuisance abatement or municipal tax lien procedures established by ordinance or state law; and WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners who fail to pay inspection fees will result in the City's pursuit of all legal remedies available to recover amount of the fees, fines, penalties, and associated costs; and WHEREAS, certain property owners, as shown on the last available assessment roll, have failed to take action to pay the outstanding delinquent balance owed to the City; and WHEREAS, City staff notified property owners, via certified mail, of a public hearing to determine the delinquent fees and fines for annual rental property inspections and to provide the owners with an opportunity to appeal the amounts owed at the City Council public hearing; and WHEREAS, the City notified property owners, via certified mail, of a public hearing to be held on July 9, 2019 at the Grand Terrace City Council Chambers located at 22795 Barton Road Grand Terrace, California, to determ ine the delinquent fees and to provide property owners with an opportunity to appeal the amounts owed at the City Council public hearing; and WHEREAS, the City Council, having considered the delinquent accounts, together with any objections and protests by property owners, desires to declare the delinquent accounts as special assessments and cause such accounts to be E.8.c Packet Pg. 194 Attachment: III. Resolution 2019 - Rental Inspection Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for recorded on property tax roll; and WHEREAS, the City Clerk shall file with the County Auditor and/or County Recorder a copy of the report prepared with a statement endorsed on the report over his or her signature that the report has been finally adopted by the City Council and that the County Auditor and/or County Recorder shall enter the amounts of the charges against the respective lots or parcels of land as they appear on the current assessment roll; and WHEREAS, the amount of charges shall constitute a lien against the lot or parcel of land against which the charge has been imposed; and WHEREAS, the County Tax Collector shall include the amount of the charges on bills for taxes levied against the respective lots and parcels of land. Thereafter the amount of charges shall be collected at the same time and in the same manner and by the same persons as, together with and not separately from, the general taxes for the City, and shall be delinquent at the same time and thereafter be subject to the same delinquency penalties. WHEREAS, the City Council has sufficiently considered all evidence and testimony presented to them in order to make the following determination. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. Based on evidence, testimony and information presented during the July 9, 2019 public hearing, the accounts set forth in the Rental Inspection/Non-Owner Occupied Property Fee Delinquent List, attached hereto as Exhibit “A” and incorporated by reference and which contains a description of each parcel of real property and the amount of the delinquent Rental Inspection/Non-Owner Occupied Property fee for fiscal year 2018-2019, are determined to be delinquent and hereby declared to constitute special assessments against the respective parcels of land. Section 2. The Rental Inspection/Non-Owner Occupied Property Fee Delinquent List attached hereto as Exhibit “A” is hereby approved and adopted. Section 3. The Finance Director shall file with the Auditor Controller a copy of the Rental Inspection/Non-Owner Occupied Property Fee Delinquent List, with a statement endorsing the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. Section 4. The Finance Director is hereby authorized and directed to record with the Auditor Controller assessment liens on the properties described in Exhibit “A” for the amount of such delinquent fees, and to take any necessary actions related E.8.c Packet Pg. 195 Attachment: III. Resolution 2019 - Rental Inspection Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for thereto to effectuate the recordation of said liens. Section 5. The amounts specified in Exhibit “A” shall be collected on the tax roll for fiscal year 2019-2020 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes. Section 6. This Resolution shall take effect from and after the date of its passage and adoption. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 9th day of July 2019. ____________________________ Darcy McNaboe Mayor ATTEST: ___________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ___________________________ Adrian R. Guerra City Attorney E.8.c Packet Pg. 196 Attachment: III. Resolution 2019 - Rental Inspection Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for EXHIBIT A ATTACHED NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM DELINQUENT ACCOUNTS FOR FISCAL YEAR 2018-2019 E.8.c Packet Pg. 197 Attachment: III. Resolution 2019 - Rental Inspection Delinquent Accounts [Revision 2] (Hearing for the Placement of Assessments for 2018-2019 Non Owner Occupied/Rental Property Program Delinquent Accounts PARCEL_NO STREET_NO STREET_NAME AMOUNT 117811105 22735 CARDINAL $142.50 117804101 22700 DE BERRY $142.50 117805152 23044 JENSEN $142.50 117815160 22656 LARK $142.50 027620245 12026 PRESTON $142.50 116729152 12742 REED $142.50 117817138 12620 CONDOR $142.50 116721132 12710 GARDEN $142.50 116730104 12880 FREMONTIA $142.50 116725164 12338 VIVIENDA $76.00 027521158 21910 VIVIENDA $142.50 116720106 12630 MICHIGAN $142.50 027530125 12005 ASPEN $287.50 027530123 12012 ASPEN $287.50 117823130 22775 ROBIN $142.50 116718108 12456 MICHIGAN $142.50 116718108 12454 MICHIGAN $95.00 027522351 21892 GRAND TERRACE $142.50 116725147 22266 MAVIS $142.50 116729139 22130 FLAMINGO $76.00 117820158 22648 FLAMINGO $142.50 027634102 22884 BRENTWOOD $142.50 027634102 12818 DARWIN $76.00 027628405 11833 HOLLY $95.00 117816168 12535 CRANE $95.00 117805128 23068 HAMPTON $142.50 027622306 22687 MIRIAM $76.00 116721124 21954 TANAGER $142.50 116737118 22441 PICO $142.50 116718110 22040 VAN BUREN $142.50 117816142 22765 LARK $142.50 027527217 22245 VICTORIA $76.00 027527219 11920 CANAL $142.50 027525180 11750 MOUNT VERNON $10,047.50 117822182 22670 MAIN $142.50 027623306 22840 MIRIAM $142.50 116716132 22034 DE BERRY $142.50 116732107 22461 DE SOTO $142.50 $13,662.50 E.8.d Packet Pg. 198 Attachment: IV. 2019 Tax Lien Rev7-3-2019 [Revision 1] (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & Rental 1 of 3 AGCY____ AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2019-20 THIS AGREEMENT is made and entered into this _____ day of _________________, 2019, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “District”. WITNESSETH: WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the District and County have determined that it is in the public interest that the County, when requested by District, collect on the County tax rolls the special taxes, fees, and assessments for District. NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows: 1. County agrees, when requested by District as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of District, and of each zone or improvement District thereof. 2. When County is to collect District’s special taxes, fees, and assessments, District agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the Auditor-Controller by said date. 3. County may charge District an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the District, not to exceed County’s actual cost of collection. 4. District warrants that the taxes, fees, or assessments imposed by District and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218). 5. District hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of District’s responsibility under E.8.e Packet Pg. 199 Attachment: 2019-20 Special Assessments - District Agreement (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & 2 of 3 AGCY____ this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement. 6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned District hereby assumes any and all responsibility for making such a determination. The undersigned District agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, District agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on District’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify District of its intent to implement any offset authorized by this paragraph. 7. District agrees that its officers, agents and employees will cooperate with County by answering inquiries made to District by any person concerning District’s special tax, fee, or assessment, and District agrees that is officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response. 8. District shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by District shall be void and shall immediately and automatically terminate this agreement 9. This agreement shall be effective for the 2019-20 fiscal year. 10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract. 11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived. 12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so. E.8.e Packet Pg. 200 Attachment: 2019-20 Special Assessments - District Agreement (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & 3 of 3 AGCY____ IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. District: _______________________________ By: _______________________________ Printed Name: _______________________________ Title: _______________________________ Date: _______________________________ ENSEN MASON CPA, CFA, AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR SAN BERNARDINO COUNTY By Authorized Deputy: _______________________________ Printed Name: Linda Santillano__________________ Title: Chief Deputy, Property Tax _________ Date: _______________________________ E.8.e Packet Pg. 201 Attachment: 2019-20 Special Assessments - District Agreement (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & COUNTY DELINQUENT UTILITY ACCOUNT LIST TIMELINE SPECIAL ASSESSMENT July 9, 2019 - the City will hold a Public Hearing for delinquent trash, sewer, and rental inspection fees. Delinquent Utility Accounts that have not been paid as of June 27th will be reflected on the list in the Council Agenda. To be excluded from this list, payment must be received no later than June 27th. July 15, 2019 - the City will submit a Preliminary List of Special Assessments to the County for delinquent accounts. Delinquent accounts that have paid as of July 2nd will be excluded from the Preliminary List. August 12, 2019 - the City will submit the First List of Special Assessments to the County for delinquent accounts. Delinquent accounts that have paid as of August 1st will be excluded from the First Submission List. August 30, 2019 - the City will submit the Final Corrected List of Special Assessments to the County for delinquent accounts. Delinquent accounts that have paid as of August 21st will be excluded from the Final Corrected List. *All payments received require up to five business days to process E.8.f Packet Pg. 202 Attachment: V. 2019 County Delinquent Account List Timeline (Hearing for the Placement of Assessments for Delinquent Refuse, Sewer & AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: 2019-2020 Landscape & Lighting Assessment District 89 -1 Public Hearing and Adoption of Resolution Ordering the Levy and Collection of Assessments Therefore PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1) Conduct the Public Hearing; and 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1, FISCAL YEAR 2019-2020 2030 VISION STATEMENT: This staff report supports Goal #1, "Ensuring Fiscal Viability" by ensuring prop er cost recovery for services. BACKGROUND: In 1989, the City Council required developers of Tract 13364 to form an Assessment District 89-1 for the purpose of maintaining the landscaping and lighting serving the project, as required by the conditions of approval. Subsequently, two other developments were required to be included in Annexation District 89 -1. The developments (Tracts 14264 and 14471) were annexed into Annexation District 89 -1 as Annexation No. 1. To ensure all future developments were sustainable, staff recommended that all future developments be annexed into Annexation District 89 -1. Therefore the following amendments occurred: A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into Annexation District 89-1 in 2016 as Annexation No. 2. B. Aegis Builders development on Pico Street (Tract 18793) was annexed into Annexation District 89-1 in 2016 as Annexation No. 3. E.9 Packet Pg. 203 C. Crestwood Development Project on Jaden Court (Tract 18071) was annexed into Annexation District 89-1 as Annexation No. 4 in 2018 D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren (Tract 18604) was annexed into Annexation District 89 -1 as Annexation No. 5, in 2019. Each of the seven tracts comprises the boundaries of a zone in the Assessment District. Prior to this year, there were only five tracts or zones within the District. However, with Annexation No. 4 and Annexation No. 5, the Assessment District now has seven zones total with established assessments approved by Council and included in the Engineer’s Report. At the regular meeting of June 11, 2019, the City Council adopted a Resolution ordering the preparation of plans, specification, cost estimates, diagrams, engineer’s report and acceptance thereof for Landscape and Lighting District No. 89-1. DISCUSSION: This agenda item is for the purpose of conducting the public hearing and adoption of a Resolution for the annual assessment levy for maintenance of the landscaping and lighting benefiting the property owners within the tracts of the Assessment Dis trict. Staff has reviewed the expenditures for the current Fiscal Year 2018 -2019. Based on the Engineer Report's estimate, the cost of operations and maintenance for the Zones in Fiscal Year 2019-2020 will not differ from the cost of this year. Based upon the analysis, the assessments should remain the same for the District for Fiscal Year 2019 -2020, and no change to the annual assessment is necessary. Servicing and administration of the City’s landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15, of the Street and Highways Code of the State of California. The Proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. FISCAL IMPACT: The Engineer's Report has estimated the fiscal impact will be $47,633.18 to maintain the Assessment District. Most of this amount will be reimbursed to the City through the collection of property taxes by the County of San Bernardino for each parcel. However, there is a shortfall in the Zones in the amount of $4,413.40, which is an impact that may be paid by the General Fund in FY 2019-2020. ATTACHMENTS: E.9 Packet Pg. 204 • I. Public Hearing Instruction Sheet (DOCX) • II. Order of Procedure (DOCX) • III. FY19-20 Engineer's Report (PDF) • IV. Tract Map Zones 1-7 (PDF) • V. Resolution - Levy of Assessments (DOCX) APPROVALS: Alan French Completed 07/03/2019 5:50 PM City Attorney Completed 07/03/2019 8:58 PM Finance Completed 07/05/2019 10:20 AM City Manager Completed 07/05/2019 10:35 AM City Council Pending 07/09/2019 6:00 PM E.9 Packet Pg. 205 INSTRUCTION SHEET – PUBLIC HEARING CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLIC HEARING MAJORITY PROTEST: Any interested person may file a written protest with the City Clerk, stating the grounds for their objection. Said protest shall contain a description of the property sufficient to identified said property. All interested persons shall be afforded the opportunity to be heard at the Public Hearing. If written protests submitted, and not withdrawn, constitutes in excess of fifty (50%) percent of the total value of the assessment, the proceedings must be abandoned. ASSESSMENT ROLL If there are to be no changes or modifications in the individual assessment amounts, then the assessment roll as previously prepared should be confirmed. A copy of the confirmed assessments should be filed in the Office of the City Engineer, with a duplicate copy on file in the office of the City Clerk and open for public inspection. RESOLUTION CONFIRMING ASSESSMENT The adoption of this Resolution constitutes the levy of the special assessment for the fiscal year so referred to in the assessment. COUNTY AUDITOR Immediately after the adoption of the Resolution Confirming the Diagram and the Assessment, and no later than the August 9, 2019, the Clerk shall file a copy of the assessment diagram and the assessment, or a certified copy thereof, with the County Auditor. I would recommend that together with a copy of the diagram and assessment, a certified copy of the Resolution Confirming the Assessment be forwarded also. FISCAL YEAR The Assessment, as levied for these proceedings, will relate to the fiscal year commencing July 1, 2019, and ending June 30, 2020. Note that an annual updating of the proceedings will be required for each subsequent fiscal year to accomplish the levy for the ensuing fiscal year. E.9.a Packet Pg. 206 Attachment: I. Public Hearing Instruction Sheet (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) FUTURE PROCEEDINGS Be advised that it is necessary, each year, to update the Engineer’s “Report” and approve said “Report” for the ensuing fiscal year. We should all probably mark our calendars for some time after the first of the year to begin the process. CHANGES AND MODIFICAITONS AT HEARING During the course of the Public Hearing, or upon the conclusion of said hearing, the legislative body may order changes in the improvements, the boundaries of the District, or any zones thereof. The legislative body may, without further notice, order the exclusion of territory from the district, but no property shall be added to said District except upon the following terms and conditions: a. Upon written request by a property owner for the inclusion of his property; b. Upon the legislative body declaring its intention to add additional property and directing that mailed notice be given to the property owners within the proposed annexed. I would recommend that if any changes are to be considered, the matter be continued so that the proper documentation can be drafted. E.9.a Packet Pg. 207 Attachment: I. Public Hearing Instruction Sheet (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) ORDER OF PROCEDURE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLIC HEARING DATE: STAFF: CITY COUNCIL: July 9, 2019 Present ENGINEER’S REPORT, general discussion of LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 See attached INSTRUCTION SHEET – PUBLIC HEARING Adopt RESOLUTION CONFIRMING ASSESSMENT E.9.b Packet Pg. 208 Attachment: II. Order of Procedure (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 2019/2020 ENGINEER’S REPORT Intent Meeting: June 11, 2019 Public Hearing: July 9, 2019 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 www.willdan.com/financial E.9.c Packet Pg. 209 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) E.9.c Packet Pg. 210 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) TABLE OF CONTENTS INTRODUCTION ............................................................................................................. 1 Section I. PLANS AND SPECIFICATIONS ................................................................ 3 Improvements Authorized by the 1972 Act ................................................................................ 3 District Plans and Specifications ............................................................................................... 4 Section II. METHOD OF APPORTIONMENT ............................................................... 8 Proposition 218 Benefit Analysis ............................................................................................... 9 Benefit Analysis ......................................................................................................................... 9 Assessment Methodology ........................................................................................................ 11 Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 12 Section IV. ASSESSMENT DIAGRAMS ..................................................................... 17 Section V. ASSESSMENT ROLL ............................................................................... 22 E.9.c Packet Pg. 211 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 1 INTRODUCTION The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City’s obligation for maintenance and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and nationally. The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in 1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2 Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities, which in turn will enhance the value of each and every parcel in the District directly and collectively. The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract 14264 and Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 – Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in Map Book 115, Pages 81-82. The boundaries of Zone 6-Tract 18071 and Zone 7-18604 filed in Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of the County. Servicing and administration of the City’s landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California (the “1972 Act”). E.9.c Packet Pg. 212 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 2 Payment for the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each property. The proceedings will be conducted under the 1972 Act Sections 22500 through 22679. This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual assessment to the above described properties for the purpose of maintaining the lighting and landscaping during the Fiscal Year 2019/2020. This Report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County Assessor’s Office. The San Bernardino County Auditor/Controller uses Assessor’s Parcel Numbers and a dedicated fund number established for the District to identify properties to be assessed on the tax roll and the allocation of the funds collected. This Report consists of the following sections: Section I Plans and Specifications: Description of the District's improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the City Clerk. Section II Method of Apportionment: A discussion of the general and special benefits associated with the overall landscaping street lighting improvements provided within the District (Proposition 218 Benefit Analysis). This section also includes a determination of the proportional costs of the special benefits and a separation of costs considered to be of general benefit (and therefore not assessed). This section of the Report also outlines the method of calculating each property’s proportional special benefit. Section III Estimate of Improvement Costs: An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk. E.9.c Packet Pg. 213 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 3 Section IV Assessment Diagrams: A diagram showing the boundaries of the District is provided in this Report and includes all parcels that receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the San Bernardino County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments or parcel changes therein. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District. Section V Assessment Roll: A listing of the proposed assessment amount for each parcel within the District. The proposed assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in the method of apportionment and proposed assessment rate established in the District Budget. These assessment amounts represent the assessments proposed to be levied and collected on the County Tax Rolls for Fiscal Year 2019/2020. Section I. PLANS AND SPECIFICATIONS Improvements Authorized by the 1972 Act As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. E.9.c Packet Pg. 214 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 4 Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. District Plans and Specifications The District provides the necessary funding source for the annual maintenance, operation and servicing of the improvements that have been constructed and installed for the benefit of properties within the District. Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of-ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the E.9.c Packet Pg. 215 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 5 necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots. The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained, is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. A. ZONES OF BENEFIT In an effort to ensure an appropriate allocation of the estimated annual cost to provide the District improvements based on proportional special benefits, this District is established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act: “The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.” The parcels, lots, subdivisions and developments within the District are identified and grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements. All of the parcels in the District are identified as single-family residential properties within three residential developments. These residential developments have been grouped into seven different Zones that reflects each specific budget and improvements for that particular Zone. By establishing and utilizing a Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the services and activities provided by the District within each respective Zone. The improvements are the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: Zone 1 - Tract 13364 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. E.9.c Packet Pg. 216 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 6 (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 street lights are included in the boundaries of this development. Zone 2 - Tract 14264 (a) Lighting Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 street lights are included in the boundaries of this development. Zone 3 - Tract 14471 (a) Landscaping Landscaping, planting shrubbery, trees, and vines with Lot “A” of said Tract 14471, along with irrigation system for the improvements within Lot “A”. (b) Lighting Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of- ways and easements within the boundaries of the District. A total of 6 street lights are maintained within the boundaries of this development. Zone 4 – Tract 17766 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public E.9.c Packet Pg. 217 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 7 right-of-ways and easements within the proposed boundaries of the District. A total of 1 street light is included in the boundaries of this development. Zone 5 – Tract 18793 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 street lights are included in the boundaries of this development. Zone 6 – Tract 18071 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally, the District will include the maintenance of a water quality basin, designed for storm water runoff purposes. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 4 street lights are included in the boundaries of this development. E.9.c Packet Pg. 218 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 8 Zone 7 – Tract 18604 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally, the District will include graffiti removal on the block wall along the east side of the Gage Canal within the western boundary of the tract, streetlights, and street trees along Tesoro Court and Van Buren Street. Lot: B” of said tract is designated as a retention basin and will be maintained as a dual-purpose basin, for retaining water and for a small playground. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 3 street lights are included in the boundaries of this development. Section II. METHOD OF APPORTIONMENT The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation, and servicing of street lighting improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value: “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formulas used for calculating assessments reflect the composition of parcels within the District (which are all residential properties) and the improvements and activities to be provided, and have been designed to fairly apportion costs based on a determination of the proportional special benefits to each parcel within each Zone, consistent with the requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of the California Constitution. For each Zone within the District, each parcel represents one (1) Equivalent Benefit Unit (“EBU”). E.9.c Packet Pg. 219 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 9 The following formula is used to arrive at the levy amount for each parcel within each Zone: Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount Proposition 218 Benefit Analysis The costs of the proposed improvements for Fiscal Year 2019/2020 have been identified and allocated to properties within the District based on special benefit. The improvements provided by this District and for which properties are assessed are public street lighting and landscaping improvements. These improvements generally were installed in connection with the development of the properties within the District. Article XIIID Section 2(d) defines District as follows: “District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”; Article XIIID Section 2(i) defines Special Benefit as follows: “Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4(a) defines proportional special benefit assessments as follows: “An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Benefit Analysis Special Benefit The special benefits properties within the District will receive from the proposed improvements include, but are not limited to: • Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties. Total Balance to Levy = Levy per EBU Total EBU E.9.c Packet Pg. 220 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 10 • Enhanced adaptation of adequate green space, trees, and amenities within the urban environment. • Increased sense of pride in ownership of properties within the District resulting from their association with well-maintained improvements. • Enhanced quality of life and working environment within the area that is promoted by well-maintained landscaped areas and amenities. • Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities within public areas. • Increased social opportunities and leisure activities for customer’s residents and families, provided by a well-maintained neighborhood destination place for relaxation, socializing, and entertainment that is within easy walking distance. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The preceding special benefits contribute to the overall aesthetic value and desirability of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would ultimately result in the deterioration of the improvements and facilities, which in turn could negatively impact the properties within the District. As such, the annual costs of ensuring the ongoing maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial obligation of those properties. The cost of any improvement or portion thereof that is considered to be of general benefit shall not be included as part of the special benefit assessments allocated to properties within the District. General Benefit In the absence of a special funding District, the City would typically provide only weed abatement and erosion control services for landscaped areas. The cost to provide this baseline level of service is approximately $0.01 per square foot for landscape areas that require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space, Zone 4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone 5 – Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 – Tract 18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract 18604 has approximately 3,239 square feet of landscaped space. The proposed budgets for Fiscal Year 2019/2020 show the general benefit amount which will be deducted from the cost of maintenance to arrive at a net special benefit assessment E.9.c Packet Pg. 221 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 11 rate. Assessment Methodology This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments. These improvements will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes. The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support. The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits. To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. E.9.c Packet Pg. 222 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 12 Section III. ESTIMATE OF IMPROVEMENT COSTS In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected in installments and held in a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7 requires trimming and pruning landscaping services that are proposed to be performed every five years. The proposed assessment includes a budgeted amount for trimming and pruning to collect for these services. The following outlines the budget to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year 2019/2020, resulting in the proportional assessments calculated for each parcel that will be applied to the County Tax Rolls for Fiscal Year 2019/2020. The cost of maintaining improvements for Fiscal Year 2019/2020 are summarized as follows: E.9.c Packet Pg. 223 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 13 Zone 1 Tract 13364 - Canal Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $597.60 Water Supply 2,716.32 Trimming and Removal* 1,102.00 Contract Maintenance 2,080.00 Legal 600.00 Engineering 600.00 Administrative Cost 1,000.00 Pruning Cycle Maintenance** 302.00 Annual Costs Total $8,997.92 General Benefit - Collection/(Contribution) (291.00) General Fund - Collection/(Contribution) (3,060.32) Balance to Levy $5,646.60 Assessment per Parcel $282.33 Max Assessment per Parcel $282.33 Number of Parcels (EBU)20 * Trimming and removal was a onetime service and the cost will be spread over the next five years. **Pruning services are performed every five years; the total cost of these services are spread over five years. Zone 2 Tract 14264 – Forrest City Phase II Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $697.00 Legal 600.00 Engineering 600.00 Administrative Cost 176.24 Annual Costs Total $2,073.24 General Benefit - Collection/(Contribution)*$0.00 General Fund - Collection/(Contribution) (657.60) Balance to Levy $1,415.64 Assessment per Parcel $1,415.64 Max Assessment per Parcel $1,415.64 Number of Parcels (EBU)1 *Parcels under zone 2 receive no general benefit, because there is no landscaping. E.9.c Packet Pg. 224 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 14 Zone 3 Tract 14471 – Oriole Budget Item Fiscal Year 2019/20 Current Assessment Energy Costs – Street Lighting $498.00 Water Supply 488.41 Capital Reserve/Replacement Parts 500.00 Contract Maintenance 1040.00 Legal 600.00 Engineering 600.00 Administrative Cost 1296.03 Pruning Cycle Maintenance*466.00 Annual Costs Total $5,488.44 General Benefit - Collection/(Contribution)(90.45) General Fund - Collection/(Contribution)(128.87) Balance to Levy $5,269.12 Assessment per Parcel $309.95 Max Assessment per Parcel $309.95 Number of Parcels (EBU)17 * Pruning services are performed every five years, the total cost of these services will be spread over five years. Zone 4 Tract 17766 – Greenbriar E.9.c Packet Pg. 225 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 15 Zone 5 Tract 18793 – Palomino * Balance to levy may not foot with Preliminary Roll due to rounding. Zone 6 Tract 18071 – Jaden E.9.c Packet Pg. 226 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 16 Zone 7 Tract 18604 – Tesoro/Van Buren The total approved assessment for Fiscal Year 2019/2020 is $47,633.18. E.9.c Packet Pg. 227 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 17 Section IV. ASSESSMENT DIAGRAMS An Assessment Diagram for the District has been submitted to the Clerk of the City in the format required under the provision of the Act. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report. The following pages show the boundaries of each of the Zones in the District. E.9.c Packet Pg. 228 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 18 E.9.c Packet Pg. 229 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 19 E.9.c Packet Pg. 230 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 20 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 E.9.c Packet Pg. 231 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 21 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 E.9.c Packet Pg. 232 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 22 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 E.9.c Packet Pg. 233 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 23 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 E.9.c Packet Pg. 234 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 24 Section V. ASSESSMENT ROLL The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are, by reference, made part of this Report. The proposed assessment and the amount of assessment for Fiscal Year 2019/2020 apportioned to each lot or parcel is shown below. E.9.c Packet Pg. 235 Attachment: III. FY19-20 Engineer's Report (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 18 E.9.d Packet Pg. 236 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 19 E.9.d Packet Pg. 237 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 20 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 E.9.d Packet Pg. 238 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 21 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 E.9.d Packet Pg. 239 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 22 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 E.9.d Packet Pg. 240 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) 2019/2020 City of Grand Terrace - L&L AD No. 89-1 Page 23 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 E.9.d Packet Pg. 241 Attachment: IV. Tract Map Zones 1-7 (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment District 89-1) RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1, FISCAL YEAR 2019-2020 WHEREAS, the City Council of the City of Grand Terrace (hereafter referred to as the “City Council”) has previously formed and levied annual assessments for the CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the City Council has by adoption of Resolution No. 2019-15 initiated proceedings to establish the proposed annual assessments for Fiscal Year 2019-2020 and ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the District pursuant to Chapter 3, Section 22622 of the Act; an d WHEREAS, the Act provides for the levy and collection of assessments to pay for the maintenance, operation and services of the improvements and facilities related to an assessment district; and WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the establishment of the assessments and to prepare and file the Report with the City Clerk in accordance with Chapter 1, Article 4 (commencing with Section 22565) the Act; and WHEREAS, the City Council has received the Report prepared in connection with the District for Fiscal Year 2019-2020; and WHEREAS, the City Council, after notice duly given as required by law, held a public hearing on July 9, 2019 at 6:00 p.m., in the City Hall council chamber to consider the proposed annual levy of assessments for the District; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is satisfied that the assessments have been spread in accordance with E.9.e Packet Pg. 242 Attachment: V. Resolution - Levy of Assessments [Revision 6] (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment the benefits received from the improvem ents, operation, maintenance and services to be performed within the District; and WHEREAS, the levy and collection of assessments shall be collected by the County of San Bernardino for the City of Grand Terrace to pay the costs and expenses of operating, maintaining and servicing of lighting facilities, landscaping, and the appurtenant facilities and operations related thereto located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council, a Report, including an assessment diagram for the District (“Diagram”), in connection with the proposed levy and collection of assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council conducted property owner protest ballot proceedings relating to the levy and collection of annual assessments and assessment range formula related thereto as described in the Engineer’s Report, in accordance with and in compliance with the provisions of the California Constitution Article XIIID; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 20 19 and ending June 30, 2020 in an amount not to exceed the maximum rate approved by the voters, to pay the costs and expenses of operating, maintaining and servicing of lighting facilities, landscaping, and the appurtenant facilities and operations related thereto located within public places in the City. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AS FOLLOWS: Section 1. The preceding recitals are true and correct and incorporated herein by this reference. Section 2. The Report presented consists of the following: a. A Description of the District and Improvements; b. The territories and properties within the District; c. The Annual Budget (Costs and Expenses of Services, Operation and Maintenance); and d. The method of apportionment for calculating the assessment for each of the assessed parcels and/or a collection roll E.9.e Packet Pg. 243 Attachment: V. Resolution - Levy of Assessments [Revision 6] (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment containing the proposed levy amount for each assessed parcel within the District for Fiscal Year 2019-2020. Section 3. The City Council hereby approves the Report and the assessments contained therein and finds that the assessments so described comply with the provisions of the California Constitution Article XIIID. Section 4. This Report is hereby ordered to be filed in the Office of the City Clerk as a permanent record and to remain available to public inspection. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation and approval of the Report. Section 5. The City Council determines that, upon the conclusion of the Public Hearing, protests filed and not withdrawn, did not represent property owners being obligated for more than fifty percent (50%) of the total assessments within the District. Section 6. The City Council hereby confirms and adopts the diagram and assessments as set forth and contained in the Engineer’s Report and orders the annual levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer’s Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy. Section 7. The City Council hereby affirms that the adoption of this Resolution constitutes the levy of the assessment for fiscal year 2019-2020, which is unchanged or less than 1% change from the previous fiscal year. Section 8. The City Council hereby finds that the estimates of costs, the assessment diagram, the assessment and all other matters, as set forth in Engineer’s “Report”, pursuant to said “Landscaping and Street Lighting Act of 1972”, as submitted, are hereby approved, adopted by this City Council and hereby confirmed. Section 9. The City Council determines that the Maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall ente r on the County Assessment Roll the amount of the Assessment and said assessment shall then be collected at the same time and in the same manner as the County Taxes are collected. After collection by said County, the net amount of the assessment shall be paid to the City Treasurer of said City. Section 10. The City Council hereby affirms that the City has previously established a special fund known as the SPECIAL FUND CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 E.9.e Packet Pg. 244 Attachment: V. Resolution - Levy of Assessments [Revision 6] (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment Into which the City shall place all monies collected by the Tax Collector pursuant to the provision of this Resolution and law and including any surplus amounts in those funds established for the existing Districts and said monies have been made available to said City Treasurer. Section 11. The City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor, together with a certified copy of this Resolution upon its adoption. Section 12. The certified copy of the assessment and diagram shall be filled in the office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk and open for public inspection. PASSED, APPROVED AND ADOPTED by the City Council of the Grand Terrace at a regular meeting held on the 9th day of July, 2019. _____________________________ Darcy McNaboe Mayor ATTEST: _________________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM ______________________________ Adrian R. Guerra City Attorney E.9.e Packet Pg. 245 Attachment: V. Resolution - Levy of Assessments [Revision 6] (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2019- ________ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 9th day of July, 2019, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 9th day of July 2019, at Grand Terrace, California. _________________________________ Debra L. Thomas City Clerk E.9.e Packet Pg. 246 Attachment: V. Resolution - Levy of Assessments [Revision 6] (Annual Levy of Assessment for 2019-20 Landscape & Lighting Assessment AGENDA REPORT MEETING DATE: July 9, 2019 Council Item TITLE: Adoption of a Resolution to Apply for Grant Funds from the California Department of Parks and Recreation’s Office of Grants and Local Assistance Statewide Park Development and Community Revitalization Program for the Grand Terrace Middle School Pool Refurbishment Project PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE SUBMITTAL OF THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE GRAND TERRACE MIDDLE SCHOOL POOL REFURBISHMENT PROJECT 2030 VISION STATEMENT: This Project supports the City’s 2030 Vision Plan, Goal #4. Develo p and Implement Successful Partnerships - Work Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefiting Youth, Seniors and Our Community Work with Local, Regional and State Agencies to Secu re Funding for Programs and Projects. BACKGROUND: In 2018 California voters approved Proposition 68, Parks and Water Bond Act, which authorized $4 Billion in general obligation bonds f or state and local parks, environmental protection projects, water infrastructure projects, and flood protection projects. Implementation of Prop. 68 funding is through various state agencies and their programs. The California Department of Parks and Recreation’s Office of Grants and Local Services (OGALS) administers the Statewide Park Development and Community Revitalization Program, referred to as the Statewide Park Program (SPP). SPP is the largest park related grant program in California’s history, with over $1 billion in funding between the 2018 Prop. 68 and 2006 Prop. 84 Bond Acts. Round 3 of the SPP grant program is a competitive program intended for the creation of new parks and new recreation opportunities to underserved communities. Round 3 will award $255 Million Dollars. G.10 Packet Pg. 247 On June 13, 2017, the City Council approved a non-exclusive 10-year license agreement with the Colton Joint Unified School District (CJUSD) for the use of the Grand Terrace Middle School pool and soccer facilities. California Education Code section 10900 et seq. ("Community Recreation Programs Law") empowers public authorities to cooperate with an objective for public authorities to organize, promote and conduct such programs of community recreation to attain general educational and recreational objectives for children and adults. The CJUSD and City exercised their rights under Education Code section 10901(f), to jointly promote community recreation ("Recreation Facilities"). At the same meeting, the City Council approved the use of Park Fund balance and Bond Proceeds to fund the pool repair. Unfortunately, the pool needs significantly more work than anticipated to get it ready for use, and the repair was placed on hold. City Staff is requesting that the City Council adopt the attached Resolution authorizing the submittal of the SPP grant application to refurbish the pool. DISCUSSION: In April of this year, City Staff met with CJUSD Superintendent Jerry Almendarez and Facilities Manager Owen Chang. One of the topics discussed was the Prop. 68 grant program and the opportunity to apply for grant funds to improve the pool. Mr. Almendarez and Mr. Chang expressed support for the grant application. City Staff have conducted five community workshops to gather input on the pool project. Staff has received valuable input from a broad spectrum of the community. Comments related to activities include dive in movie, open swim, adult/minor swim lessons, and competitive swim. Comments related to improvements include shade structures, seating areas, lawn area, splash pad, bleachers, access to lockers, restrooms, near by parking and accessibility. The grant application is being prepared by Blais and Associates. The grant writer has confirmed to City staff that the Grant Guidelines do not require the City to own the land that the improvements are on and, accordingly, that the grant funds may be awarded to the City but used towards improvements on CJUSD facilities. The application process requires an adopted resolution by the City Council which demonstrates to the State that the City Council: 1. Certifies that said Applicant has, or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and 2. Certifies that if the project is awarded, the Applicant has or will have sufficient G.10 Packet Pg. 248 funds to operate and maintain the project, and 3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and 4. Delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines; and 6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G), which provides the following: (A) Conducting active outreach to diverse populations, particularly minority, low-income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities. (B) Mentoring new environmental, outdoor recreation, and conservat ion leaders to increase diverse representation across these areas. (C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities. (E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships wi th diversity-serving and youth-serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations. FISCAL IMPACT: None, if funded, no match is required. G.10 Packet Pg. 249 ATTACHMENTS: • CC Resolution _ Statewide Park Grant Resolution (DOCX) • June 13, 2017 City Council Report_joint use of pool-fields (PDF) • Agmt No. 2017-26 CJUSD (PDF) APPROVALS: Sandra Molina Completed 06/27/2019 3:04 PM City Attorney Completed 07/05/2019 2:31 PM Finance Completed 07/05/2019 2:33 PM City Manager Completed 07/05/2019 2:50 PM City Council Pending 07/09/2019 6:00 PM G.10 Packet Pg. 250 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE SUBMITTAL OF THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE GRAND TERRACE MIDDLE SCHOOL POOL REFURBISHMENT PROJECT WHEREAS, the California State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and WHEREAS, said procedures established by the State Department of Parks and Recreation require a grant applicant to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, if approved, successful applicants will enter into a contract with the State of California to complete the Grant Scope project; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. The City Council hereby approves and authorizes the filing of a grant application to the California State Department of Parks and Recreation for the Grand Terrace Middle School Pool Refurbishment Project. Section 2. The City Council certifies that the City has, or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and Section 3. The City Council certifies that if the project is awarded, the City has, or will have, sufficient funds to operate and maintain the project, and Section 4. The City Council certifies that the City has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and Section 5. The City Council hereby delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and Section 6. The City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. G.10.a Packet Pg. 251 Attachment: CC Resolution _ Statewide Park Grant Resolution [Revision 2] (Resolution Authorizing Prop 68 Grant Application Submittal) Section 7. The City Council will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G). PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Grand Terrace, held on this the 9th day of July 2019. Darcy McNaboe Mayor ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney G.10.a Packet Pg. 252 Attachment: CC Resolution _ Statewide Park Grant Resolution [Revision 2] (Resolution Authorizing Prop 68 Grant Application Submittal) AGENDA REPORT MEETING DATE: June 13, 2017 Council & Successor Agency Item TITLE: License Agreement Between Colton Joint Unified School District (CJUSD) and the City of Grand Terrace for Recreational Use of School District Facilities PRESENTED BY: Harold Duffey, City Manager RECOMMENDATION: 1. Approve License Agreement with Colton Joint Unified School District for the City of Grand Terrace to Utilize CJUSD Facilities for Youth Soccer and Swimming; and 2. Authorize the appropriation $75,000 in Park Impact Fees and $51,000 in Redevelopment Bond Proceeds to fund this project. 2030 VISION STATEMENT This staff report supports Goal #4, "Develop and Implement Successful Partnerships: Work Collaboratively with Community Groups, Private and Public Sector Agencies to Faceplate the Delivery of Services Benefiting Youth, Seniors and Our Community. BACKGROUND: California Education Code section 10900 et seq. ("Community Recreation Programs Law") empowers public authorities to cooperate with an objective for public authorities to organize, promote and conduct such programs of community recreation to attain general educational and recreational objectives for children and adults. The CJUSD and City exercised their rights under Education Code section 10901(f), to jointly promote community recreation ("Recreation Facilities"). The City of Grand Terrace has limited recreational facilities and partnered with the CJUSD via Joint Use Facility Agreements for almost a decade. The City would like to enter into a Licensing Agreement to utilize CJUSD’s Terrace Hills Middle School recreational facilities, specifically the Pool and Middle Soccer Field. DISCUSSION: The City seeks a non-exclusive license agreement for the use of related facilities located on the Property (“Pool Facilities”) and the Middle Soccer Field (collectively, “Facilities”), both designated in Exhibit “A,” in accordance with the terms and conditions of this Agreement and corresponding Exhibits. G.9 Packet Pg. 92 G.10.b Packet Pg. 253 Attachment: June 13, 2017 City Council Report_joint use of pool-fields (Resolution Authorizing Prop 68 Grant Application Submittal) The City of Grand Terrace agrees to pay a Licensing Fee of not More than $126,000 for a ten year Licensing Agreement for the non-exclusive use of the Terrace Hills Middle School Pool. The City would utilize the pool facility during off school hours, this will allow City of Grand Terrace and community organizations to establish summer and weekend swim programs. The licensing agreement is not only beneficial for community swimming but it will also be available for Terrace Hills Middle School students during school hours. The CJUSD will be spending several hundred thousands of dollars to grade and sod the Middle Field at Terrace Hills Middle School and the City will partner with them to maintain the field at a higher standard than what is needed for middle school physical education. Similar to past joint use agreements, the City will enter into an agreement with CJUSD but the City is not the actual user. The City will schedule and allow community groups to provide recreational services. The community groups will reimburse the City for the annual costs of maintenance on the Middle Field. Staff believes it is better for the City to hire a private contractor to maintain the field at the leagues standards. CJUSD should not be responsible for maintaining the Middle Field at the higher standard. The organizations utilizing the fields should be responsible for standards they desire. The City will work with community groups to select a contractor to maintain the field above CJUSD standard. CJUSD is investing a significant amount to redo the field and it must be maintained by a professional and not by volunteers. The licensing agreement identifies the various parties’ responsibilities. The City should not be billed for any maintenance services for the duration of the 10 year agreement for the swimming pool. FISCAL IMPACT Staff is requesting the City Appropriate $75,000 from the Park Fund (Development Impact Fee) and appropriate $51,000 from Redevelopment Bond Proceeds for a total of $126,000 as shown in the table below: Fund Description Amount Park Fund (13) Fund Balance $343,000 Pool & Middle Soccer Field Project (75,000) Revised Fund Balance $268,000 Successor Agency fund (37) Fund Balance, Bond Proceeds $289,000 Pool & Middle Soccer Field Project (51,000) Revised Fund Balance G.9 Packet Pg. 93 $238,000 G.10.b Packet Pg. 254 Attachment: June 13, 2017 City Council Report_joint use of pool-fields (Resolution Authorizing Prop 68 Grant Application Submittal) ATTACHMENTS:  Exhibit "A" - Pool Facilities and Soccer Field (PDF) APPROVALS: Harold Duffey Completed 06/07/2017 6:07 PM Finance Completed 06/07/2017 6:28 PM City Attorney Completed 06/07/2017 6:42 PM City Manager Completed 06/07/2017 7:02 PM City Council Pending 06/13/2017 6:00 PM G.9 Packet Pg. 94 G.10.b Packet Pg. 255 Attachment: June 13, 2017 City Council Report_joint use of pool-fields (Resolution Authorizing Prop 68 Grant Application Submittal) Search Results Site Address Unit #: Location: San Bernardino County, CA Find Clear Logout Add to Active Batch View Active Batch Load Saved Batch (1 item in current batch reports) Owner Name Address City State Zip APN Use Page 1 of 0 (0 items) 250 feet 50 m © 2017 HERE © 2017 Microsoft Corporation N Bird's eye Property Search FARM Premium Leads Premium Reports Tools Support: 877-436-3282 NoRhett Walls 909-270-1167 EXHIBIT "A" LEGAL DESCRIPTION: APN 1178-081-01-000 IN THE RECORDS OF COUNTY OF SAN BERNARDINO, AS FOLLOWS: DIXON TR PTN LOT 11 DESC AS COM AT NW COR SD LOT TH N 89 DEG 48 MIN E 557 FT TH S 1 DEG 32 MIN E 202 FT TH S 15 DEG 12 MIN E 102 FT TH S 8 DEG 12 MIN E 160.6 FT TH S 5 DEG 38 MIN W 204.2 FT TO S LI SD LOT TH S 89 DEG 48 MIN W 590.5 FT ALG S LI SD LOT TO SW COR SD LOT TH N 661.8 FT TO POB EX N 8 FT STREET 8.4 AC M/L APN 1178-081-03-0000 IN THE RECORDS OF COUNTY OF SAN BERNARDINO, AS FOLLOWS: DIXON TRACT LOT 12 EX ST G.9.a Packet Pg. 95 Attachment: Exhibit "A" - Pool Facilities and Soccer Field (2214 : Joint Use Facility Agreement -G.10.b Packet Pg. 256 Attachment: June 13, 2017 City Council Report_joint use of pool-fields (Resolution Authorizing Prop 68 G.10.cPacket Pg. 257Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 258Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 259Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 260Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 261Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 262Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 263Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 264Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 265Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 266Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 267Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 268Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 269Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 270Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 271Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 272Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 273Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal) G.10.cPacket Pg. 274Attachment: Agmt No. 2017-26 CJUSD (Resolution Authorizing Prop 68 Grant Application Submittal)