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08/13/2019CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY AGENDA ● AUGUST 13, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be ca lled upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road d uring normal business hours. In addition, such documents will be posted on the Cit y’s website at www.grandterrace-ca.gov. CALL TO ORDER Convene City Council, City Council as the Successor Agency to the Comm unity Redevelopment Agency and Housing Authority. Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    A. SPECIAL PRESENTATIONS Certificate of Recognition - The Balloon Team Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 2 B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 07/23/2019 DEPARTMENT: CITY CLERK 3. Attachment to Minutes - July 23, 2019 DEPARTMENT: CITY CLERK 4. Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 3 E. PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant’s rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 5. Public Hearing and Adoption of Resolution Relating to Rate Increases for Residential and Commercial Solid Waste Collection, Recycling and Disposal Service Rates, and Street Sweeping Rates for Fiscal Years 2019-2020 and 2020-2021 RECOMMENDATION: 1. Conduct a public hearing to consider adoption of rate increases for residential and commercial solid waste collection, recycling and disposal service rates, street sweeping rates for fiscal years 2019-2020 and 2020-2021 2. Adopt Resolution No. 2019-____ setting forth new residential and commercial solid waste collection, recycling and disposal service rates, street sweeping rates for fiscal years 2019-2020 and 2020-2021 DEPARTMENT: PUBLIC WORKS F. UNFINISHED BUSINESS G. NEW BUSINESS 6. Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the Sale of City Property Located at 22317, 22273 and 22293 Barton Road, and Reimbursement and Indemnification Agreement Between the City and Greens Group, Inc. RECOMMENDATION: 1. Approve the Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the Sale Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 4 of City Property Located at 22317 Barton Road (APN 1167-231-01), 22273 Barton Road (APN 1167-231-02) and 22293 Barton Road (APN 1167-311-01; and 2. Authorize Mayor McNaboe to Sign the Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions; and 3. Approve the Reimbursement and Indemn ification Agreement Between the City of Grand Terrace and Greens Group, Inc.; and 4. Authorize the City Manager to Execute the Reimbursement and Indemnification Agreement; and 5. Authorize the City Manager, in Consultation with the City Attorney, to Take Any and All Necessary and Non-Substantive Actions to Implement the Agreements. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 7. Amendment No. 3 to the Contract Agreement with St. Francis Electric, LLC, to Increase the Total Annual Compensation by $10,000 for a Total Annual Compensation of $20,000, Extend the Term of the Contract to March 31, 2022, and Clarifying the Obligations of the City and St. Francis Electric, LLC Under the Agreement RECOMMENDATION: 1. Approve Amendment No. 3 to the Agreement with St. F rancis, LLC, which extends the term of the Agreement to March 28, 2022, increases the annual compensation by $10,000 for a total annual compensation of $20,000, and clarifying the obligations of the City and St. Francis Electric, LLC under the Agreement, and 2. Authorize City Manager to execute Amendment No. 3 subject to City Attorney approval as to form. DEPARTMENT: PUBLIC WORKS 8. Grant Funding for ALPR Cameras and Neighborhood Watch Signs and Discussion and Direction Regarding City Participation in Neighborhood Watch Program RECOMMENDATION: 1. Direct Staff to Format and Submit a Budget Funding Request through Assemblymember Eloise Reyes' Office to Provide Hardware and Equipment to Support Law Enforcement; and 2. Appoint a member of the City Council to serve as a liaison to the Neighborhood Watch program and direct the City Manager to identify a member of City staff to help manage the program. DEPARTMENT: CITY CLERK 9. Establishment of Youth Commission, Youth in Government Week or Alternative Youth Programs RECOMMENDATION: Review and Select a Method of Engagement to Involve Grand Terrace Youth in Government Discussions about Youth Issues and Hear Their Views About Issues That Will Shape the Future of the City of Grand Terrace Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 5 DEPARTMENT: CITY MANAGER H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic Plan, if a City Council Member is interested in a task or project that will require more than one hour of staff time to complete, the item will be agendized to ask the City Council if time should be spent on preparing a report on the propos ed item. In accordance with this policy, this is the opportunity for City Council Members to request that an item be placed on a future agenda and authorize staff to prepare an agenda report. To ensure compliance with the Brown Act, the request shall be su bmitted to the City Manager at least one week in advance of the meeting so that the topic can be included on the agenda under this section. In order for any listed item to be placed on a future agenda, the City Council must act by formal motion (i.e., requ ires a motion and a second) to direct the City Manager to place the item on a future agenda. Pursuant to the requirements of the Brown Act, no other items ma y be considered other than those listed below. 1. Model Resolutions Supporting Balanced Energy Solutions and Maintaining Local Control of Energy Solutions Requested by: Mayor Darcy McNaboe 2. Stop the Bleed Requested by: Council Member Jeff Allen I. CITY MANAGER COMMUNICATIONS J. RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: 22582 City Center Court (APN: 0277-161-30) City negotiator: G. Harold Duffey, City Manager Negotiating parties: San Bernardino County Fire Department Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 6 K. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, August 27, 2019 at 6:00 p.m. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JULY 23, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority on July 23, 2019 at 6:00 p.m. Invocation The Invocation was provided by Pastor Arturo Sanchez of the Living Word Inland Empire. Pledge of Allegiance The Pledge of Allegiance was led by Bob Dutton, Assessor-Recorder-County Clerk of San Bernardino County. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS Bob Dutton, San Bernardino County Assessor - Current Tax Roll Data Bob Dutton, Assessor-Recorder-County Clerk of San Bernardino County gave a Power Point presentation on the current Tax Roll Data for the City of Grand Terrace. B.2 Packet Pg. 7 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 2 Grand Terrace Little League - Certificates of Recognition City Council presented Certificates of Recognition to the Grand Terrace Little League in Celebration of securing the 2019 All Star District 21 Championship: Grand Terrace Little League Baseball 9-10-11 · Andrew Pennell · Angelo Douglas · Chad Christian, Jr. · Charles Berry · Conner Burns · Dominic Bishop · Dominic Quiroz · Jason Alvarado · Jayden Ross · Liam Muir · Lucas Palos · Mark Romo - Manager · Nicholas Romo · Ralph Roybal - Coach · Raymond Roybal · Tommy Rivero - Coach · Vasili Kazaltzes Grand Terrace Little League Softball 8-9-10 · Alanah Guzman · Alani Mailo · Alanna Arredondo · Aubri Brown · Azaelah Prado · Brandon Mezzanatto - Coach · Deanna Sandoval · Harper Huxhold · Isabella Miranda · Lilianna Ardella · Melissa Ascencio - Coach · Mia Mezzanatto · Micheal Orem - Coach · Natalia Cabrera · Olivia Guevara · Payton Orem · Quetzalli Barker · Yvette Mezzanatto - Manager B.2 Packet Pg. 8 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 3 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 07/09/2019 APPROVE THE REGULAR MEETING MINUTES OF JULY 9, 2019 3. Attachment to Minutes - Regular Meeting 07/09/2019 APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF JULY 9, 2019 4. Selection of Voting Delegates for the California League of Cities 2019 Annual Conference ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE 2019 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE 5. Approval of Check Register No. 06302019 in the Amount of $445,405.00 APPROVE CHECK REGISTER NO. 06302019 IN THE AMOUNT $445,405.00 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2018-19. 6. April 2019 Monthly Financial Report RECEIVE AND FILE THE APRIL 2019 MONTHLY FINANCIAL REPORT. 7. Annual Financial Report for the Year Ended June 30, 2018 RECEIVE AND FILE THE ANNUAL FINANCIAL REPORT AND RELATED DOCUMENTS FOR THE YEAR ENDED JUNE 30, 2018. C. PUBLIC COMMENT None. B.2 Packet Pg. 9 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 4 D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen thanked Bob Dutton for his Power Point presentation and video. He also wanted to congratulate the Grand Terrace Little League on their accomplishments and to all of those who support the little leagues efforts. Council Member Allen thanked staff for putting together Movies in the Park and Summer Swim. He stated they are a great add ition to the community. He also thanked staff for working hard on the workshops to Bring Back Terrace Hills Middle School pool. Council Member Allen also asked staff to confirm whether the City's speed limit laws are up-to-date. Council Member Bill Hussey Council Member Bill Hussey congratulated the Grand Terrace Little League and coaches for securing the district championship. Council Member Sylvia Robles Council Member Sylvia Robles attended with Mayor Pro Tem Wilson, City Manager Duffey and City Attorney Guerra a meeting with the Mayor of San Bernardino and the City Manager regarding the National Orange Show noise. She defers to the City Manager to return with a report regarding that meeting. Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson attended the National Orange Show meeting which he believed went very well. The Mayor of San Bernardino had some positive comments however he defers to the City Manager to return with the details of that meeting. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the groundbreaking ceremony for the Redlands Passenger Rail Project by the San Bernardino County Transportation Authority and the stated the light rail trains will be ran by Omnitrans. Mayor McNaboe is in awe of all the parents who have stepped in to coac h the Grand Terrace Little League and the incredible talen t that can be found in the City of Grand Terrace and expressed her congratulations to the Grand Terrace Little League, both softball and baseball teams. E. PUBLIC HEARINGS - NONE B.2 Packet Pg. 10 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 5 F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 8. Award of Community Benefit Funds in the Amount of $2,000 to the Grand Terrace High School Football Boosters Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE GRAND TERRACE HIGH SCHOOL FOOTBALL BOOSTERS AND AWARD THE GRANT AMOUNT OF $2,000 FOR THEIR “HONORING OUR VETERANS” EVENT. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 9. A Resolution of the City Council Establishing an Expanded Public Noticing and Outreach Policy for Public Hearings and Public Workshops and Directing City Staff to Process a Zoning Code Amendment for Projects Subject to Public Hearings Sandra Molina, Planning and Development Services Director gave the Power Point presentation for this item. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace appreciates the effort to expand noticing for development projects but wanted to express his concern regarding the heavy-duty trucks traveling the roadways in his neighborhood. He suggested that traffic impacts be incorporated into the noticing requirements as well. 1) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN EXPANDED PUBLIC NOTICING AND OUTREACH POLICY FOR PUBLIC HEARINGS AND PUBLIC WORKSHOPS ON DEVELOPMENT RELATED PROJECTS; AND 2) DIRECT STAFF TO PROCESS A CODE AMENDMENT TO MODIFY THE MINIMUM PUBLIC HEARING NOTICE REQUIREMENTS FOR SITE AND ARCHITECTURAL REVIEW, CONDITIONAL USE PERMIT, VARIANCE AND AMENDMENT APPLICATIONS. B.2 Packet Pg. 11 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 6 RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager confirmed his meeting with Mayor Pro Tem Wilson, Council Member Robles and City Attorney Guerra with the Mayor and City Manager of San Bernardino. After that meeting, he and the City Manager of San Bernardino held a discussion regarding a Memorandum of Understanding (MOU) the City of San Bernardino was developing with the National Orange Show (NOS) and the City does have enforcement authority over NOS. Once San Bernardino continues that process with the MOU, he will return to City Council and provide an update. City Manager Duffey announced the upcoming Movies in the Park: August 3, 2019 Jailhouse Rock will be held beginning at 7:00 p.m. i n the Grand Terrace Fitness Park Additionally, on August 6, 2019 National Night Out will be held in the Stater Bros Parking Lot from 6:00 p.m. to 8:30 p.m. J. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Regular Meeting of the City Council at 7:12 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to California Government Code Section 54956.9(d)(4) Number of Potential Cases: One 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Go vernment Code Section 54956.6 TITLE: City Manager B.2 Packet Pg. 12 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority July 23, 2019 City of Grand Terrace Page 7 RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Regular Meeting of the City Council at 7:54 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action and direction was provided to staff. K. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:55 p.m. The Next Regular City Council Meeting will be held on Tuesday, August 13, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk B.2 Packet Pg. 13 Minutes Acceptance: Minutes of Jul 23, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● JULY 23, 2019 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO July 23, 2019 City Council Minutes PowerPoint Presentations B.3 Packet Pg. 14 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Grand Terrace Update City of Presentation Agenda: •History of Assessor •The Assessor’s Roles •Latest Assessment Data •Recorder-Clerk Update •Historical Archives Update B.3 Packet Pg. 15 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) History of the Assessor Assessor History •Property taxes have been levied since civilization began. •In ancient Egypt, assessors were called scribes. •Scribes kept records for the Pharaoh about who owned land, the size of their fields and the amount of livestock. B.3 Packet Pg. 16 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Assessor History Continued •When a Pharaoh died, the entire staff was usually buried alive with the Pharaoh to serve them in the afterlife… …That is, except for the assessor! •The assessor knew too much for the new pharaoh to simply let die. Assessor History Continued •Fast forward to California in 1850 •California Constitution provided that each county was to have a constitutionally elected: •County Assessor •District Attorney •Sheriff •and a Local Governing Body B.3 Packet Pg. 17 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Assessor History Continued •In 1853, the California state legislature created the County of San Bernardino from what was formerly Los Angeles County, San Diego and Mariposa Counties Assessor Roles B.3 Packet Pg. 18 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) San Bernardino County Organizational Chart The Assessor’s Roles •During the early years, the Assessor covered the entire county by horseback to determine the assessed value of all properties. •The Assessor was also: •the Superintendent of Schools •Registrar of Voters •listed all persons subject to military duty B.3 Packet Pg. 19 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) The Assessor’s Roles •Today, as San Bernardino County’s Assessor, I am responsible for: •Locating and identifying all taxable properties •Establishing the assessed value of the properties •Completing both annual and supplemental assessment rolls NOT The Assessor’s Roles •Don’t send out tax bills •Don’t collect taxes •Have nothing to do with Assessment Districts. B.3 Packet Pg. 20 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Assessment Roll Data B.3 Packet Pg. 21 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) 2019 Annual Property Assessment Roll Assessment roll countywide contained 814,067 taxable parcels valued at $234,693,591,280. The Countywide average increase in real estate values was 5.8%. Source: www.sbcounty.gov/arc Historical Trend (1978-Present)Historical Trend (1978-Present) B.3 Packet Pg. 22 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) 2018-19 Roll Values:City of Grand Terrace Year Secured Unsecured Total 2018 $1,052,941,743 $19,441,118 $1,072,382,861 2019 $1,124,132,172 $20,413,842 $1,144,546,014 % Change 6.8%5%6.7% Source: www.sbcounty.gov/arc Ten-Year TrendTen-Year Trend B.3 Packet Pg. 23 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Additional Assessment Roll Data Available online: www.sbcountyARCblog.org Recorder-Clerk Update B.3 Packet Pg. 24 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Recorder-Clerk Update In 2018 ‐ •Recorded over 460,000 documents. •Issued and Recorded over 9,600 Marriage Licenses. •Married over 4,100 San Bernardino County couples. •Issued over 91,000 certificates. •Filed over 14,000 Fictitious Business Names. Historical Archives Update B.3 Packet Pg. 25 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Historical Archives •#ThrowbackThursday Video Series on Social Media •Highlights Local History •Goal to Preserve and Protect History •Received 2018 NACo Award Videos Available Online Include: The Story of Helendale Norton Air Force Base Why San Bernardino County is so big? The Mojave Desert B.3 Packet Pg. 26 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Reminder: Business Property Statements •If you own taxable personal property worth $100,000 or more on January 1, or if the Assessor has requested a statement be filed, you must file a Business Property Statement (BPS) by April 1st. •A BPS letter will be sent to you from my office. •The due date is April 1st. By May 7th, a 10% penalty will be added. •We will help you complete the form. •Contact our office at 909‐382‐3220 for help. •Appointments available at our office: 222 W Hospitality Lane, 4th floor, San Bernardino, CA 92415. Thank you! For more info visit: www.sbcounty.gov/arc Follow Assessor Bob Dutton B.3 Packet Pg. 27 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Community Benefits Fund July 23, 2019 Community Benefits Fund B.3 Packet Pg. 28 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) July-2019 Application: Grand Terrace High School Football Boosters July-2019 Application: Grand Terrace High School Football Boosters B.3 Packet Pg. 29 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) GTHS Football Boosters •Amount: $2,000.00 •Use: 1. T-shirts for Veterans; 2. Food for Veterans; 3. Photo Booth Service; 4. Disc Jockey for event. application: Community Benefits Fund Acct No. Account Title Appr. Budget Grant Awards Balance as of Jul-2019 Prop. Grant Awards Balance 461- 100 Youth Prgms $10,000 ($0) $10,000 ($2,000) $8,000 461- 200 Art, Bus. & Svc Org. $5,000 ($0)$5,000 ($0)$0 TOTAL $15,000 ($0)$15,000 ($2,000)$13,000 B.3 Packet Pg. 30 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Questions B.3 Packet Pg. 31 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) Item G.9 Public Outreach and Noticing Policy City Council Meeting July 23, 2019 EXISTING PUBLIC HEARING NOTIFICATION PURSUANT TO STATE LAW Notice of a public hearing is mailed or delivered 10 days prior to a hearing date to property owners within a 300‐ foot radius of the subject property; AND Notice is published once in the local newspaper OR posted in three public places. The City does all three types of noticing. The cost of the publication and mailed notices are the responsibility of the applicant B.3 Packet Pg. 32 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) PROPOSED PUBLIC HEARING AND PUBLIC WORKSHOP NOTICING REQUIREMENTS Lot size Mailing Notification Radius (applicable to a public workshop only when a specific property is at issue) Publications in Local Newspaper Less than 5 acres 500 feet Legal advertisement 5 to 9.99 acres 1,000 feet 1/8 page box ad 10 acres or more 1,500 feet 1/8 page box ad ADDITIONAL OUTREACH EFFORTS Posting notices on the City’s website; Posting notices on Channel 3; Posting notices on the City’s Facebook page; Emailing notices to all persons that have signed up for any email notifications; Emailing a copy of notices to each member of the City Council for information purposes only; and Emailing a copy of notices to each member of the Planning Commission for information purposes only B.3 Packet Pg. 33 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) RECOMMENDATION Direct Staff to initiate a code amendment to reflect the recommended distance requirements for development applications subject to public hearings; Adopt the attached Resolution with respect to the noticing requirements for public workshops; the increased outreach efforts identified in the Resolution, and interim public hearing notification requirements B.3 Packet Pg. 34 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) City Manager’s Update 7/23/2019 B.3 Packet Pg. 35 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) B.3 Packet Pg. 36 Communication: Attachment to Minutes - July 23, 2019 (Consent Calendar) AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up -to-date on those Commission/Committee activities. On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory Committee minutes be included in the Committee/Commission Report once that advisory body begins its regular meetings. Pursuant to Health and Safety Code Section 34179(j), the Countywide Oversight Board was created and became effecti ve on July 1, 2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight Board minutes will be included in this report going forward. DISCUSSION: Planning Commission – None to Report. The Historical & Cultural Activities Committee was dark for the month of July 2019. On August 5, 2019, the Committee held its Regular Meeting and approved its Ju ne 3, 2019 Regular Meeting minutes. The minutes for this meeting is included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for September 9, 2019. Parks & Recreation Advisory Committee – None to Report. FISCAL IMPACT: B.4 Packet Pg. 37 None. ATTACHMENTS: • 06-03-2019 - H&C Minutes (PDF) APPROVALS: Debra Thomas Completed 08/06/2019 5:00 PM City Attorney Completed 08/07/2019 10:23 AM Finance Completed 08/07/2019 6:11 PM City Manager Completed 08/07/2019 6:56 PM City Council Pending 08/13/2019 6:00 PM B.4 Packet Pg. 38 B.4.aPacket Pg. 39Attachment: 06-03-2019 - H&C Minutes (Committee and Commission Minutes) AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Public Hearing and Adoption of Resolution Relating to Rate Increases for Residential and Commercial Solid Waste Collection, Recycling and Disposal Service Rates, and Street Sweeping Rates for Fiscal Years 2019-2020 and 2020-2021 PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Conduct a public hearing to consider adoption of rate increases for residential and commercial solid waste collection, recycling and disposal service rates, street sweeping rates for fiscal years 2019-2020 and 2020-2021 2. Adopt Resolution No. 2019-____ setting forth new residential and commercial solid waste collection, recycling and disposal service rates, street sweeping rates for fiscal years 2019-2020 and 2020-2021 2030 VISION STATEMENT: This staff report supports Goal #1 “Ensure Our Fiscal Viability” by ensuring appropriate cost recovery for services. BACKGROUND: The solid waste franchise agreement was originally established between the City and USA Waste. In 2007, USA Waste, dba Waste Management of the Inland Empire, sold the Integrated Waste Management Agreement (Franchise Agreement) to Burrtec Waste Industries (Burrtec), and on June 12, 2007, the Council formally approved the transfer of the franchise agreement. Since then, Burrtec has held the franchise agreement. Refuse rates will typically have some level of adjustment due to Consumer Price Index increases, and/or cost related to services such as delivering waste to the landfill. Additionally, the State of California Department of Resources Recycling and Recovery (CalRecycle) has several mandates pertaining to Commercial Recycling and Organics Recycling that are in effect, and enforcement of these mandates has increased for municipalities. To meet requirements, Burrtec has created rates that the City may adopt to increase compliance. Rate increases are proposed for both residential and commercial customers. The residential component is to be implemented over a two year time frame. E.5 Packet Pg. 40 Staff worked with Burrtec to notify City residents of the proposed rate adjustments and the public hearing as necessary under Proposition 218 (Exhibit E). Rate increases are proposed for both residential and commercial customers. DISCUSSION: The last rate adjustment occurred in 2017. Therefore, Burrtec has requested various rate increases on the basis that it is absorbing rising costs. The rising costs are due, in part, to increasing disposal and processing costs related to the recycling market (China has stopped receiving plastics) and Title 14 green waste issues. Therefore, in the rates discussed, Council will find that Burrtec has offered to implement a mult i-year rate increase. The first residential rate increase will take effect October 1, 2019, and the second adjustment shall be implemented on July 1, 2020. However, commercial rates are proposed to be raised to the appropriate level October 1, 2019. Residential Refuse and Recycling Rate Adjustments Exhibit A of the Resolution shows the proposed residential rate adjustments. Exhibit A shows that the proposed rate adjustment will result in the existing residential collection rates changing from $23.98 per month for the 96-gallon cart service to $26.04 per month (8.5% increase), and from $22.61 per month for the 64-gallon cart service to $24.68 per month (9% increase) for the first year. The second adjustment shown in Table 1 and Table 2 of Exhibit A show s that the proposed rate adjustment will result in the 2020 residential collection rates changing from $26.04 per month for the 96-gallon cart service to $29.13 per month (12% increase), and from $24.68 per month for the 64-gallon cart service to $27.67 per month (12% increase) for the second year. Please note that the rates for green waste disposal increased due to increased processing expense of material and increased travel cost for disposal. The Household Hazardous Waste (HHW) program fee will remain $0.32 per household and the Street Sweeping fee will increase from $0.96 per household to $1.14. The Pavement Impact Fee will be $0.73 per household for a 96-gallon cart and $0.69 per household for the 64-gallon cart. The Franchise fee will be increased slightly from $2.87 per household to $3.11 per household for the 96-gallon cart and from $2.70 to $2.94 for the 64-gallon cart. Table 3 and Table 4 of Exhibit A shows additional services offered to residential customers. Commercial Refuse and Recycling Rate Adjustments Exhibit B of the Resolution shows the proposed rate adjustments for commercial r ates. E.5 Packet Pg. 41 The 3-yard bin service at a frequency of once, twice or three times per week is the most common commercial service throughout the city. Burrtec has put forth three (3) options for commercial service rate adjustments. The options are as follows: 1. Option 1: a standard CPI adjustment with administration fee (Exhibit B, Table 1) 2. Option 2: a standard CPI adjustment with administration fee and recycling fee (Exhibit B, Table 2) 3. Option 3: a standard CPI adjustment with equalized rates for commercial recycling and organics recycling (Exhibit C) The administration fee covers Burrtec's staff augmentation to assist the City with required Cal Recycle reporting and outreach, and the recycling fee is to bring businesses in the City in compliance with mand atory commercial recycling. For the commercial front-load service, the proposed rate adjustment will result in an approximately 2% rate increase for Option 1 and Option 2 will have a 17% rate increase. Option 3 - equalized rates (Exhibit C) will result in an approximately 27% rate increase. Table 2 of Exhibit B shows the proposed increase for Multi -Family Housing Complexes that are billed commercial rates. Multi-Family Housing complexes will see similar rate increase to commercial bin services. The California Department of Resources Recycling and Recovery (CalRecycle) has significantly increased enforcement of AB 341, which mandates commercial recycling and AB 1826, which mandates organics (food waste) recycling for business that generate more than 4 cubic yards of food waste. The City of Grand Terrace implemented an organics rate with the 2017 rate increase. By implementing the new rate, the City was able to show good faith effort towards compliance with Cal Recycle during the annual audit. Please note that in Fiscal Year 2017-18, Cal Recycle placed some cities in San Bernardino County on compliance orders and ordered them to attend penalty hearings at the State Capital until a solution is put forward to bring commercial customers into compliance with recycling requirements. To date, the City of Grand Terrace has received warning s about low commercial recycling participation, but no compliance orders or penalties have been received. Because there are few businesses in the City that meet the threshold f or organics recycling, staff does not believe that Option 3 is necessary at this time. Staff recommends adopting Option 2 to increase commercial recycling compliance. Special Services Rate Adjustments Exhibit D, Table 1 and Table 2 list proposed rate in creases for additional services offered to residential and commercial customers. Burrtec advised the City that these E.5 Packet Pg. 42 additional services are seldom utilized. The Council is being asked to conduct a Public Hearing where all persons interested in or objecting to the proposed solid waste and recycling rate adjustments will be heard. Proposition 218 requires that at the public hearing, the City Council must consider all protests against the proposed fee adjustments and if protests are received from a majority of the property owners prior to the close of the public hearing, the City Council would not be able to impose the proposed adjustments in the rates. FISCAL IMPACT: There is no fiscal impact to the City by the rate adjustment as it is anticipated that th e cost of services will be offset by Burrtec customers. ATTACHMENTS: • Exhibit A - Residential Rates (PDF) • Exhibit B - Commercial Rates (PDF) • Exhibit C- Equalized Rates (PDF) • Exhibit D- Special Services (PDF) • Exhibit E - Signed Prop 218 Notice (PDF) • 2019- XX Refuse Rate Adjustment (DOC) APPROVALS: Alan French Completed 08/07/2019 8:29 AM City Attorney Completed 08/07/2019 10:08 PM Finance Completed 08/07/2019 10:29 PM City Manager Completed 08/07/2019 10:32 PM City Council Pending 08/13/2019 6:00 PM E.5 Packet Pg. 43 Burrtec Waste Industries, Inc City of Grand Terrace Residential & Multi Family Barrel Rates Effective July 1, 2019 Changes Current Proposed Proposed from Standard 96 Gallon Barrel 2017 2019 2020 2019 Components Rate Rate Rate $ Service a/13.58$ 14.01$ 14.33$ 0.32$ 1)Landfill / Disposal Transfer 3.41 3.58 3.83 2)Green Waste Disposal 2.17 3.04 2.90 3)MRF Fee 0.11 0.97 Disposal/Processing Total 5.58$ 6.73$ 7.70$ 0.97$ 2018 Service & Disp./Proc. Catch-Up Fee 1.32 1.32$ Franchise Fees 15.0%2.87 3.11 3.50 Pavement Impact Fee 3.5%0.67 0.73 0.82 Household Haz Waste 0.32$ 0.32 0.32 0.32 Street Sweeping 0.96$ 0.96 1.14 1.14 City Fees Total 4.82$ 5.30$ 5.78$ 0.48$ Total 23.98$ 26.04$ 29.13$ 3.09$ Changes vs Current Rate 0.13$ 2.06$ 5.15$ 0.55%8.59%21.48% 2017 2019 2020 a/February CPI 2.7%3.6%2.5% 90.0%2.4%3.2%2.3% 1)Landfill / Disposal Transfer WDA Fee per Ton 37.13$ 38.21$ 39.55$ Annual Refuse Tons/House 1.1020 1.1255 1.1624 2)Green Waste Disposal Agua Mansa Fee per Ton 40.47$ 48.60$ 50.09$ Annual GW Tons/House 0.6440 0.7512 0.6940 3)MRF Fee Processing Cost per Ton 4.40$ 38.11$ Annual Rec Tons/House 0.2954 0.3062 E.5.a Packet Pg. 44 Attachment: Exhibit A - Residential Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 5 Comm Recycling Bin Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Commingled Recycling Bin Service 90% of CPI Changes CPI 3.5%2.5%2018 Lbs/Yrd 3.5%from 2.4%15.0%Pavement 90% of Service &71.00 15.0%Pavement current from Bin Franchise Impact Total 2.3%Processing Processing Franchise Impact Total 2017 2017 Size Freq Service*Fee (a)Fee (b)Rate Service*Catch Up 39.89$ Fee (a)Fee (b)Rate $% 2 1 59.71 8.96 2.09 70.76 63.04 4.63 12.27 11.99 2.80 94.73 23.97 33.88% 2 2 105.44 15.82 3.69 124.95 111.31 8.88 24.54 21.71 5.07 171.51 46.56 37.26% 3 1 76.60 11.49 2.68 90.77 80.87 6.60 18.41 15.88 3.71 125.47 34.70 38.23% 3 2 139.60 20.94 4.89 165.43 147.38 12.84 36.82 29.56 6.90 233.50 68.07 41.15% 4 1 101.03 15.15 3.54 119.72 106.66 8.77 24.54 21.00 4.90 165.87 46.15 38.55% 4 2 188.32 28.25 6.59 223.16 198.82 17.18 49.09 39.76 9.28 314.13 90.97 40.76% 6 1 144.19 21.63 5.05 170.87 152.22 12.96 36.82 30.30 7.07 239.37 68.50 40.09% 6 2 274.44 41.17 9.61 325.22 289.73 25.55 73.63 58.34 13.61 460.86 135.64 41.71% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components E.5.b Packet Pg. 45 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 6 Comm Refuse Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Bin Service 90% of CPI Changes CPI Changes CPI 3.5%0.500$ 2.5%2018 Fee per Yard Lbs/Yr 3.5%0.570$ from 2.5%2018 Fee per Yard Lbs/Yr 3.5%0.570$ from 2.4%159.00 15.0%Pavement Street 90% of Service &$0.15 131.00 15.0%Pavement Street current from 90% of Service &$0.15 131.00 Recycling 15.0%Pavement Street current from Bin 37.13$ Franchise Impact Sweeping Total 2.3%Disposal Compliance 39.55$ Franchise Impact Sweeping Total 2017 2017 2.3%Disposal Compliance 39.55$ 1.73$ Franchise Impact Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Rate Service*Catch Up Fee to Burrtec Disposal Fee (a)Fee (b)Fee Rate $%Service*Catch Up Fee to Burrtec Disposal Fee Fee (a)Fee (b)Fee Rate $% 2 1 59.71 25.58 12.79 2.99 4.33 105.40 63.04 0.28 1.30 22.45 13.06 3.05 4.94 108.12 2.72 2.58%63.04 0.28 1.30 22.45 14.99 15.31 3.57 4.94 125.88 20.48 19.43% 2 2 105.44 51.17 23.49 5.48 8.67 194.25 111.31 0.18 2.60 44.90 23.85 5.56 9.88 198.28 4.03 2.07%111.31 0.18 2.60 44.90 29.99 28.35 6.61 9.88 233.82 39.57 20.37% 2 3 165.14 76.75 36.28 8.47 13.00 299.64 174.34 0.47 3.90 67.35 36.91 8.61 14.82 306.40 6.76 2.26%174.34 0.47 3.90 67.35 44.98 43.66 10.19 14.82 359.71 60.07 20.05% 2 4 224.86 102.33 49.08 11.45 17.33 405.05 237.40 0.75 5.20 89.80 49.97 11.66 19.76 414.54 9.49 2.34%237.40 0.75 5.20 89.80 59.97 58.97 13.76 19.76 485.61 80.56 19.89% 2 5 284.02 127.91 61.79 14.42 21.67 509.81 299.85 1.02 6.50 112.26 62.94 14.69 24.70 521.96 12.15 2.38%299.85 1.02 6.50 112.26 74.97 74.19 17.31 24.70 610.80 100.99 19.81% 2 6 343.99 153.50 74.62 17.41 26.00 615.52 363.17 1.30 7.80 134.71 76.05 17.74 29.64 630.41 14.89 2.42%363.17 1.30 7.80 134.71 89.96 89.54 20.89 29.64 737.01 121.49 19.74% Add. Pickup (on-site)7.15 5.90 1.96 0.46 0.00 15.47 7.55 (0.11)5.18 1.89 0.44 0.00 14.95 (0.52)-3.36%7.55 (0.11)5.18 3.46 2.41 0.56 0.00 19.05 3.58 23.14% Add. Pickup (unsched)22.35 5.90 4.24 0.99 0.00 33.48 23.60 0.30 5.18 4.36 1.02 0.00 34.46 0.98 2.93%23.60 0.30 5.18 3.46 4.88 1.14 0.00 38.56 5.08 15.17% 3 1 76.60 38.37 17.25 4.02 6.50 142.74 80.87 0.08 1.95 33.68 17.49 4.08 7.41 145.56 2.82 1.98%80.87 0.08 1.95 33.68 22.49 20.86 4.87 7.41 172.21 29.47 20.65% 3 2 139.60 76.75 32.45 7.57 13.00 269.37 147.38 (0.21)3.90 67.35 32.76 7.64 14.82 273.64 4.27 1.59%147.38 (0.21)3.90 67.35 44.98 39.51 9.22 14.82 326.95 57.58 21.38% 3 3 216.31 115.12 49.71 11.60 19.50 412.24 228.36 (0.13)5.85 101.03 50.27 11.73 22.23 419.34 7.10 1.72%228.36 (0.13)5.85 101.03 67.47 60.39 14.09 22.23 499.29 87.05 21.12% 3 4 301.90 153.50 68.31 15.94 26.00 565.65 318.73 0.18 7.80 134.71 69.21 16.15 29.64 576.42 10.77 1.90%318.73 0.18 7.80 134.71 89.96 82.71 19.30 29.64 683.03 117.38 20.75% 3 5 369.60 191.87 84.22 19.65 32.50 697.84 390.20 0.02 9.75 168.38 85.25 19.89 37.05 710.54 12.70 1.82%390.20 0.02 9.75 168.38 112.45 102.12 23.83 37.05 843.80 145.96 20.92% 3 6 445.99 230.24 101.43 23.67 39.00 840.33 470.85 0.09 11.70 202.06 102.71 23.96 44.46 855.83 15.50 1.84%470.85 0.09 11.70 202.06 134.94 122.95 28.69 44.46 1,015.74 175.41 20.87% Add. Pickup (on-site)7.15 8.85 2.40 0.56 0.00 18.96 7.55 (0.26)7.77 2.26 0.53 0.00 17.85 (1.11)-5.85%7.55 (0.26)7.77 5.19 3.04 0.71 0.00 24.00 5.04 26.58% Add. Pickup (unsched)22.35 8.85 4.68 1.09 0.00 36.97 23.60 0.15 7.77 4.73 1.10 0.00 37.35 0.38 1.03%23.60 0.15 7.77 5.19 5.51 1.28 0.00 43.50 6.53 17.66% 4 1 101.03 51.17 22.83 5.33 8.67 189.03 106.66 0.07 2.60 44.90 23.13 5.40 9.88 192.64 3.61 1.91%106.66 0.07 2.60 44.90 29.99 27.63 6.45 9.88 228.18 39.15 20.71% 4 2 188.32 102.33 43.60 10.17 17.33 361.75 198.82 (0.22)5.20 89.80 44.04 10.28 19.76 367.68 5.93 1.64%198.82 (0.22)5.20 89.80 59.97 53.04 12.37 19.76 438.74 76.99 21.28% 4 3 289.45 153.50 66.44 15.50 26.00 550.89 305.58 (0.16)7.80 134.71 67.19 15.68 29.64 560.44 9.55 1.73%305.58 (0.16)7.80 134.71 89.96 80.68 18.83 29.64 667.04 116.15 21.08% 4 4 390.59 204.66 89.29 20.83 34.67 740.04 412.36 (0.08)10.40 179.61 90.34 21.08 39.52 753.23 13.19 1.78%412.36 (0.08)10.40 179.61 119.95 108.34 25.28 39.52 895.38 155.34 20.99% 4 5 493.60 255.83 112.41 26.23 43.33 931.40 521.12 0.05 13.00 224.51 113.80 26.55 49.40 948.43 17.03 1.83%521.12 0.05 13.00 224.51 149.93 136.29 31.80 49.40 1,126.10 194.70 20.90% 4 6 591.81 306.99 134.82 31.46 52.00 1,117.08 624.80 0.04 15.60 269.41 136.48 31.84 59.28 1,137.45 20.37 1.82%624.80 0.04 15.60 269.41 179.92 163.47 38.14 59.28 1,350.66 233.58 20.91% Add. Pickup (on-site)7.15 11.81 2.84 0.66 0.00 22.46 7.55 (0.42)10.36 2.62 0.61 0.00 20.72 (1.74)-7.75%7.55 (0.42)10.36 6.92 3.66 0.85 0.00 28.92 6.46 28.76% Add. Pickup (unsched)22.35 11.81 5.12 1.20 0.00 40.48 23.60 (0.01)10.36 5.09 1.19 0.00 40.23 (0.25)-0.62%23.60 (0.01)10.36 6.92 6.13 1.43 0.00 48.43 7.95 19.64% 6 1 144.19 76.75 33.14 7.73 13.00 274.81 152.22 (0.09)3.90 67.35 33.51 7.82 14.82 279.53 4.72 1.72%152.22 (0.09)3.90 67.35 44.98 40.25 9.39 14.82 332.82 58.01 21.11% 6 2 274.44 153.50 64.19 14.98 26.00 533.11 289.73 (0.56)7.80 134.71 64.75 15.11 29.64 541.18 8.07 1.51%289.73 (0.56)7.80 134.71 89.96 78.25 18.26 29.64 647.79 114.68 21.51% 6 3 419.18 230.24 97.41 22.73 39.00 808.56 442.54 (0.63)11.70 202.06 98.35 22.95 44.46 821.43 12.87 1.59%442.54 (0.63)11.70 202.06 134.94 118.59 27.67 44.46 981.33 172.77 21.37% 6 4 562.84 306.99 130.47 30.44 52.00 1,082.74 594.21 (0.73)15.60 269.41 131.77 30.75 59.28 1,100.29 17.55 1.62%594.21 (0.73)15.60 269.41 179.92 158.76 37.04 59.28 1,313.49 230.75 21.31% 6 5 707.04 383.74 163.62 38.18 65.00 1,357.58 746.45 (0.82)19.50 336.77 165.29 38.57 74.10 1,379.86 22.28 1.64%746.45 (0.82)19.50 336.77 224.90 199.02 46.44 74.10 1,646.36 288.78 21.27% 6 6 851.23 460.49 196.76 45.91 78.00 1,632.39 898.67 (0.91)23.40 404.12 198.79 46.38 88.92 1,659.37 26.98 1.65%898.67 (0.91)23.40 404.12 269.88 239.27 55.83 88.92 1,979.18 346.79 21.24% Add. Pickup (on-site)7.15 17.71 3.73 0.87 0.00 29.46 7.55 (0.72)15.54 3.36 0.78 0.00 26.51 (2.95)-10.01%7.55 (0.72)15.54 10.38 4.91 1.15 0.00 38.81 9.35 31.74% Add. Pickup (unsched)22.35 17.71 6.01 1.40 0.00 47.47 23.60 (0.31)15.54 5.82 1.36 0.00 46.01 (1.46)-3.08%23.60 (0.31)15.54 10.38 7.38 1.72 0.00 58.31 10.84 22.84% Add'l Charges T-Bins - 3 yards (COD)22.35 38.37 9.11 2.13 N/A 71.96 23.60 (1.37)33.68 8.39 1.96 N/A 66.26 (5.70)-7.92%23.60 (1.37)33.68 22.49 11.76 2.74 N/A 92.90 20.94 29.10% 96 Gal Commingled Recycling N/C N/C N/A N/C N/A Extra Recycling Barrel 2.17 2.29 0.12 5.53%2.29 0.12 5.53% Locks Burned Bin 283.45 42.52 N/A N/A 325.97 299.25 7.56 46.02 N/A N/A 352.83 26.86 8.24%299.25 7.56 46.02 N/A N/A 352.83 26.86 8.24% Exchanges 59.73 8.96 N/A N/A 68.69 63.06 1.59 9.70 N/A N/A 74.35 5.66 8.24%63.06 1.59 9.70 N/A N/A 74.35 5.66 8.24% Lock Rental (Monthly)12.15 1.82 N/A N/A 13.97 12.83 0.32 1.97 N/A N/A 15.12 1.15 8.23%12.83 0.32 1.97 N/A N/A 15.12 1.15 8.23% Lost or Stolen Bin 506.15 75.92 N/A N/A 582.07 534.36 13.50 82.18 N/A N/A 630.04 47.97 8.24%534.36 13.50 82.18 N/A N/A 630.04 47.97 8.24% Overage 33.99 5.10 N/A N/A 39.09 35.89 0.91 5.52 N/A N/A 42.32 3.23 8.26%35.89 0.91 5.52 N/A N/A 42.32 3.23 8.26% Replaced Key 5.06 0.76 N/A N/A 5.82 5.34 0.13 0.82 N/A N/A 6.29 0.47 8.08%5.34 0.13 0.82 N/A N/A 6.29 0.47 8.08% Replaced Lock 25.30 3.80 N/A N/A 29.10 26.71 0.67 4.11 N/A N/A 31.49 2.39 8.21%26.71 0.67 4.11 N/A N/A 31.49 2.39 8.21% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components 7/1/19 - Option 2Proposed 2019 Rate Components - Option 1 E.5.b Packet Pg. 46 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 7 MF Refuse Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Multi-Family Commercial Bin Service 90% of CPI Changes CPI Changes CPI 3.5%0.160$ 0.500$ 2.5%2018 Fee per Yard Lbs/Yr 3.5%0.160$ 0.570$ from 2.5%2018 Fee per Yard Lbs/Yr 3.5%0.160$ 0.570$ from 2.4%159.00 15.0%Pavement Street 90% of Service &$0.15 131.00 15.0%Pavement Street current from 90% of Service &$0.15 131.00 Recycling 15.0%Pavement Street current from Bin 37.13$ Franchise Impact HHW Sweeping Total 2.3%Disposal Compliance 39.55$ Franchise Impact HHW Sweeping Total 2017 2017 2.3%Disposal Compliance 39.55$ 1.73$ Franchise Impact HHW Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Fee Rate Service*Catch Up Fee to Burrtec Disposal Fee (a)Fee (b)Fee Fee Rate $%Service*Catch Up Fee to Burrtec Disposal Fee Fee (a)Fee (b)Fee Fee Rate $% 2 1 59.71 25.58 12.79 2.99 1.39 4.33 106.79 63.04 0.28 1.30 22.45 13.06 3.05 1.39 4.94 109.51 2.72 2.55%63.04 0.28 1.30 22.45 14.99 15.31 3.57 1.39 4.94 127.27 20.48 19.18% 2 2 105.44 51.16 23.49 5.48 2.77 8.67 197.01 111.31 0.19 2.60 44.90 23.85 5.57 2.77 9.88 201.07 4.06 2.06%111.31 0.19 2.60 44.90 29.99 28.35 6.61 2.77 9.88 236.60 39.59 20.10% 2 3 165.14 76.74 36.28 8.47 4.16 13.00 303.79 174.34 0.47 3.90 67.35 36.91 8.61 4.16 14.82 310.56 6.77 2.23%174.34 0.47 3.90 67.35 44.98 43.66 10.19 4.16 14.82 363.87 60.08 19.78% 2 4 224.86 102.32 49.08 11.45 5.55 17.33 410.59 237.40 0.77 5.20 89.80 49.98 11.66 5.55 19.76 420.12 9.53 2.32%237.40 0.77 5.20 89.80 59.97 58.97 13.76 5.55 19.76 491.18 80.59 19.63% 2 5 284.02 127.90 61.79 14.42 6.93 21.67 516.73 299.85 1.03 6.50 112.25 62.94 14.69 6.93 24.70 528.89 12.16 2.35%299.85 1.03 6.50 112.25 74.97 74.19 17.31 6.93 24.70 617.73 101.00 19.55% 2 6 343.99 153.48 74.62 17.41 8.32 26.00 623.82 363.17 1.32 7.80 134.70 76.05 17.74 8.32 29.64 638.74 14.92 2.39%363.17 1.32 7.80 134.70 89.96 89.54 20.89 8.32 29.64 745.34 121.52 19.48% Add. Pickup (on-site)7.15 5.90 1.96 0.46 0.00 0.00 15.47 7.55 (0.11)5.18 1.89 0.44 0.00 0.00 14.95 (0.52)-3.36%7.55 (0.11)5.18 3.46 2.41 0.56 0.00 0.00 19.05 3.58 23.14% Add. Pickup (unsched)22.35 5.90 4.24 0.99 0.00 0.00 33.48 23.60 0.30 5.18 4.36 1.02 0.00 0.00 34.46 0.98 2.93%23.60 0.30 5.18 3.46 4.88 1.14 0.00 0.00 38.56 5.08 15.17% 3 1 76.60 38.37 17.25 4.02 2.08 6.50 144.82 80.87 0.08 1.95 33.68 17.49 4.08 2.08 7.41 147.64 2.82 1.95%80.87 0.08 1.95 33.68 22.49 20.86 4.87 2.08 7.41 174.29 29.47 20.35% 3 2 139.60 76.74 32.45 7.57 4.16 13.00 273.52 147.38 (0.21)3.90 67.37 32.77 7.65 4.16 14.82 277.84 4.32 1.58%147.38 (0.21)3.90 67.37 44.98 39.51 9.22 4.16 14.82 331.13 57.61 21.06% 3 3 216.31 115.11 49.71 11.60 6.24 19.50 418.47 228.36 (0.13)5.85 101.05 50.27 11.73 6.24 22.23 425.60 7.13 1.70%228.36 (0.13)5.85 101.05 67.47 60.39 14.09 6.24 22.23 505.55 87.08 20.81% 3 4 301.90 153.48 68.31 15.94 8.32 26.00 573.95 318.73 0.18 7.80 134.74 69.22 16.15 8.32 29.64 584.78 10.83 1.89%318.73 0.18 7.80 134.74 89.96 82.71 19.30 8.32 29.64 691.38 117.43 20.46% 3 5 369.60 191.85 84.22 19.65 10.40 32.50 708.22 390.20 0.02 9.75 168.42 85.26 19.89 10.40 37.05 720.99 12.77 1.80%390.20 0.02 9.75 168.42 112.45 102.13 23.83 10.40 37.05 854.25 146.03 20.62% 3 6 445.99 230.22 101.43 23.67 12.48 39.00 852.79 470.85 0.09 11.70 202.11 102.71 23.97 12.48 44.46 868.37 15.58 1.83%470.85 0.09 11.70 202.11 134.94 122.95 28.69 12.48 44.46 1,028.27 175.48 20.58% Add. Pickup (on-site)7.15 8.85 2.40 0.56 0.00 0.00 18.96 7.55 (0.26)7.77 2.26 0.53 0.00 0.00 17.85 (1.11)-5.85%7.55 (0.26)7.77 5.19 3.04 0.71 0.00 0.00 24.00 5.04 26.58% Add. Pickup (unsched)22.35 8.85 4.68 1.09 0.00 0.00 36.97 23.60 0.15 7.77 4.73 1.10 0.00 0.00 37.35 0.38 1.03%23.60 0.15 7.77 5.19 5.51 1.28 0.00 0.00 43.50 6.53 17.66% 4 1 101.03 51.17 22.83 5.33 2.77 8.67 191.80 106.66 0.07 2.60 44.90 23.13 5.40 2.77 9.88 195.41 3.61 1.88%106.66 0.07 2.60 44.90 29.99 27.63 6.45 2.77 9.88 230.95 39.15 20.41% 4 2 188.32 102.34 43.60 10.17 5.55 17.33 367.31 198.82 (0.22)5.20 89.80 44.04 10.28 5.55 19.76 373.23 5.92 1.61%198.82 (0.22)5.20 89.80 59.97 53.04 12.37 5.55 19.76 444.29 76.98 20.96% 4 3 289.45 153.51 66.44 15.50 8.32 26.00 559.22 305.58 (0.16)7.80 134.70 67.19 15.68 8.32 29.64 568.75 9.53 1.70%305.58 (0.16)7.80 134.70 89.96 80.68 18.83 8.32 29.64 675.35 116.13 20.77% 4 4 390.59 204.68 89.29 20.83 11.09 34.67 751.15 412.36 (0.08)10.40 179.60 90.34 21.08 11.09 39.52 764.31 13.16 1.75%412.36 (0.08)10.40 179.60 119.95 108.33 25.28 11.09 39.52 906.45 155.30 20.67% 4 5 493.60 255.85 112.42 26.23 13.87 43.33 945.30 521.12 0.04 13.00 224.50 113.80 26.55 13.87 49.40 962.28 16.98 1.80%521.12 0.04 13.00 224.50 149.93 136.29 31.80 13.87 49.40 1,139.95 194.65 20.59% 4 6 591.81 307.02 134.82 31.46 16.64 52.00 1,133.75 624.80 0.03 15.60 269.40 136.47 31.84 16.64 59.28 1,154.06 20.31 1.79%624.80 0.03 15.60 269.40 179.92 163.46 38.14 16.64 59.28 1,367.27 233.52 20.60% Add. Pickup (on-site)7.15 11.81 2.84 0.66 0.00 0.00 22.46 7.55 (0.42)10.36 2.62 0.61 0.00 0.00 20.72 (1.74)-7.75%7.55 (0.42)10.36 6.92 3.66 0.85 0.00 0.00 28.92 6.46 28.76% Add. Pickup (unsched)22.35 11.81 5.12 1.20 0.00 0.00 40.48 23.60 (0.01)10.36 5.09 1.19 0.00 0.00 40.23 (0.25)-0.62%23.60 (0.01)10.36 6.92 6.13 1.43 0.00 0.00 48.43 7.95 19.64% 6 1 144.19 76.75 33.14 7.73 4.16 13.00 278.97 152.22 (0.09)3.90 67.35 33.51 7.82 4.16 14.82 283.69 4.72 1.69%152.22 (0.09)3.90 67.35 44.98 40.25 9.39 4.16 14.82 336.98 58.01 20.79% 6 2 274.44 153.50 64.19 14.98 8.32 26.00 541.43 289.73 (0.55)7.80 134.70 64.75 15.11 8.32 29.64 549.50 8.07 1.49%289.73 (0.55)7.80 134.70 89.96 78.25 18.26 8.32 29.64 656.11 114.68 21.18% 6 3 419.18 230.25 97.41 22.73 12.48 39.00 821.05 442.54 (0.63)11.70 202.05 98.35 22.95 12.48 44.46 833.90 12.85 1.57%442.54 (0.63)11.70 202.05 134.94 118.59 27.67 12.48 44.46 993.80 172.75 21.04% 6 4 562.84 307.00 130.48 30.44 16.64 52.00 1,099.40 594.21 (0.73)15.60 269.40 131.77 30.75 16.64 59.28 1,116.92 17.52 1.59%594.21 (0.73)15.60 269.40 179.92 158.76 37.04 16.64 59.28 1,330.12 230.72 20.99% 6 5 707.04 383.75 163.62 38.18 20.80 65.00 1,378.39 746.45 (0.81)19.50 336.75 165.28 38.57 20.80 74.10 1,400.64 22.25 1.61%746.45 (0.81)19.50 336.75 224.90 199.02 46.44 20.80 74.10 1,667.15 288.76 20.95% 6 6 851.23 460.50 196.76 45.91 24.96 78.00 1,657.36 898.67 (0.90)23.40 404.10 198.79 46.38 24.96 88.92 1,684.32 26.96 1.63%898.67 (0.90)23.40 404.10 269.88 239.27 55.83 24.96 88.92 2,004.13 346.77 20.92% Add. Pickup (on-site)7.15 17.71 3.73 0.87 0.00 0.00 29.46 7.55 (0.72)15.54 3.36 0.78 0.00 0.00 26.51 (2.95)-10.01%7.55 (0.72)15.54 10.38 4.91 1.15 0.00 0.00 38.81 9.35 31.74% Add. Pickup (unsched)22.35 17.71 6.01 1.40 0.00 0.00 47.47 23.60 (0.31)15.54 5.82 1.36 0.00 0.00 46.01 (1.46)-3.08%23.60 (0.31)15.54 10.38 7.38 1.72 0.00 0.00 58.31 10.84 22.84% Add'l Charges T-Bins - 3 yards (COD)22.35 38.37 9.11 2.13 N/A N/A 71.96 23.60 (1.37)33.68 8.39 1.96 N/A N/A 66.26 (5.70)-7.92%23.60 (1.37)33.68 22.49 11.76 2.74 N/A N/A 92.90 20.94 29.10% 96 Gal Commingled Recycling N/C N/C N/C Extra Recycling Barrel 2.17 2.29 0.12 5.53%2.22 0.05 2.30% Locks Burned Bin 283.45 42.52 N/A N/A N/A 325.97 299.25 7.56 46.02 N/A N/A N/A 352.83 26.86 8.24%299.25 7.56 46.02 N/A N/A N/A 352.83 26.86 8.24% Exchanges 59.73 8.96 N/A N/A N/A 68.69 63.06 1.59 9.70 N/A N/A N/A 74.35 5.66 8.24%63.06 1.59 9.70 N/A N/A N/A 74.35 5.66 8.24% Lock Rental (Monthly)12.15 1.82 N/A N/A N/A 13.97 12.83 0.32 1.97 N/A N/A N/A 15.12 1.15 8.23%12.83 0.32 1.97 N/A N/A N/A 15.12 1.15 8.23% Lost or Stolen Bin 506.15 75.92 N/A N/A N/A 582.07 534.36 13.50 82.18 N/A N/A N/A 630.04 47.97 8.24%534.36 13.50 82.18 N/A N/A N/A 630.04 47.97 8.24% Overage 33.99 5.10 N/A N/A N/A 39.09 35.89 0.91 5.52 N/A N/A N/A 42.32 3.23 8.26%35.89 0.91 5.52 N/A N/A N/A 42.32 3.23 8.26% Replaced Key 5.06 0.76 N/A N/A N/A 5.82 5.34 0.13 0.82 N/A N/A N/A 6.29 0.47 8.08%5.34 0.13 0.82 N/A N/A N/A 6.29 0.47 8.08% Replaced Lock 25.30 3.80 N/A N/A N/A 29.10 26.71 0.67 4.11 N/A N/A N/A 31.49 2.39 8.21%26.71 0.67 4.11 N/A N/A N/A 31.49 2.39 8.21% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Propsed 2019 Rate Components - Option 2Proposed 2019 Rate Components - Option 1 E.5.b Packet Pg. 47 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 8 Comm Compactor Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Compactor Bin Service 90% of CPI Changes CPI Changes CPI 3.5%0.500$ 2.5%2018 Fee per Yard 3.5%0.570$ from 2.5%2018 Fee per Yard 3.5%0.570$ from 2.4%375.00 15.0%Pavement Street 90% of Service &$0.15 375.00 15.0%Pavement Street current from 90% of Service &$0.15 375.00 Recycling 15.0%Pavement Street current from Bin 37.13$ Franchise Impact Sweeping Total 2.3%Disposal Compliance 39.55$ Franchise Impact Sweeping Total 2017 2017 2.3%Disposal Compliance 39.55$ 1.73$ Franchise Impact Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Rate Service*Catch Up Fee to Burrtec Disposal Fee (a)Fee (b)Fee Rate $%Service*Catch Up Fee to Burrtec Disposal Fee Fee (a)Fee (b)Fee Rate $% 2 1 62.39 60.34 18.41 4.30 4.33 149.77 65.87 3.13 1.30 64.27 20.19 4.71 4.94 164.41 14.64 9.77%65.87 3.13 1.30 64.27 14.99 22.43 5.23 4.94 182.16$ 32.39 21.63% 2 2 110.53 120.67 34.68 8.09 8.67 282.64 116.69 5.88 2.60 128.54 38.06 8.88 9.88 310.53 27.89 9.87%116.69 5.88 2.60 128.54 29.99 42.56 9.93 9.88 346.07$ 63.43 22.44% 2 3 172.93 181.01 53.09 12.39 13.00 432.42 182.56 8.99 3.90 192.81 58.24 13.59 14.82 474.91 42.49 9.83%182.56 8.99 3.90 192.81 44.98 64.99 15.16 14.82 528.21$ 95.79 22.15% 2 4 235.33 241.35 71.50 16.68 17.33 582.19 248.45 12.13 5.20 257.08 78.43 18.30 19.76 639.35 57.16 9.82%248.45 12.13 5.20 257.08 59.97 87.42 20.40 19.76 710.41$ 128.22 22.02% 2 5 297.18 301.68 89.83 20.96 21.67 731.32 313.74 15.24 6.50 321.34 98.52 22.99 24.70 803.03 71.71 9.81%313.74 15.24 6.50 321.34 74.97 109.77 25.61 24.70 891.87$ 160.55 21.95% 2 6 359.84 362.02 108.28 25.27 26.00 881.41 379.89 18.37 7.80 385.61 118.75 27.71 29.64 967.77 86.36 9.80%379.89 18.37 7.80 385.61 89.96 132.24 30.86 29.64 1,074.37$ 192.96 21.89% Add. Pickup (on-site)7.15 13.92 3.16 0.74 0.00 24.97 7.55 0.53 14.83 3.44 0.80 0.00 27.15 2.18 8.73%7.55 0.53 14.83 3.46 3.96 0.92 0.00 31.25$ 6.28 25.15% Add. Pickup (unsched)22.35 13.92 5.44 1.27 0.00 42.98 23.60 0.94 14.83 5.91 1.38 0.00 46.66 3.68 8.56%23.60 0.94 14.83 3.46 6.42 1.50 0.00 50.75$ 7.77 18.08% 3 1 80.36 90.50 25.63 5.98 6.50 208.97 84.84 4.34 1.95 96.40 28.13 6.56 7.41 229.63 20.66 9.89%84.84 4.34 1.95 96.40 22.49 31.50 7.35 7.41 256.28$ 47.31 22.64% 3 2 146.82 181.01 49.17 11.47 13.00 401.47 155.00 8.30 3.90 192.81 54.00 12.60 14.82 441.43 39.96 9.95%155.00 8.30 3.90 192.81 44.98 60.75 14.17 14.82 494.73$ 93.26 23.23% 3 3 227.26 271.51 74.82 17.46 19.50 610.55 239.92 12.64 5.85 289.21 82.14 19.17 22.23 671.16 60.61 9.93%239.92 12.64 5.85 289.21 67.47 92.26 21.53 22.23 751.11$ 140.56 23.02% 3 4 307.39 362.02 100.41 23.43 26.00 819.25 324.53 16.98 7.80 385.61 110.24 25.72 29.64 900.52 81.27 9.92%324.53 16.98 7.80 385.61 89.96 123.73 28.87 29.64 1,007.12$ 187.87 22.93% 3 5 388.08 452.52 126.09 29.42 32.50 1,028.61 409.71 21.32 9.75 482.02 138.42 32.30 37.05 1,130.57 101.96 9.91%409.71 21.32 9.75 482.02 112.45 155.29 36.23 37.05 1,263.82$ 235.21 22.87% 3 6 468.21 543.03 151.69 35.39 39.00 1,237.32 494.30 25.64 11.70 578.42 166.51 38.85 44.46 1,359.88 122.56 9.91%494.30 25.64 11.70 578.42 134.94 186.75 43.58 44.46 1,519.79$ 282.47 22.83% Add. Pickup (on-site)7.15 20.88 4.20 0.98 0.00 33.21 7.55 0.70 22.25 4.58 1.07 0.00 36.15 2.94 8.85%7.55 0.70 22.25 5.19 5.35 1.25 0.00 42.29$ 9.08 27.34% Add. Pickup (unsched)22.35 20.88 6.48 1.51 0.00 51.22 23.60 1.11 22.25 7.04 1.64 0.00 55.64 4.42 8.63%23.60 1.11 22.25 5.19 7.82 1.83 0.00 61.80$ 10.58 20.66% 4 1 105.99 120.67 34.00 7.93 8.67 277.26 111.90 5.75 2.60 128.54 37.32 8.71 9.88 304.70 27.44 9.90%111.90 5.75 2.60 128.54 29.99 41.82 9.76 9.88 340.24$ 62.98 22.72% 4 2 197.96 241.35 65.90 15.38 17.33 537.92 208.99 11.13 5.20 257.08 72.36 16.88 19.76 591.40 53.48 9.94%208.99 11.13 5.20 257.08 59.97 81.36 18.98 19.76 662.47$ 124.55 23.15% 4 3 304.08 362.02 99.92 23.31 26.00 815.33 321.03 16.88 7.80 385.61 109.70 25.60 29.64 896.26 80.93 9.93%321.03 16.88 7.80 385.61 89.96 123.19 28.74 29.64 1,002.85$ 187.52 23.00% 4 4 410.19 482.69 133.93 31.25 34.67 1,092.73 433.06 22.64 10.40 514.15 147.04 34.31 39.52 1,201.12 108.39 9.92%433.06 22.64 10.40 514.15 119.95 165.03 38.51 39.52 1,343.26$ 250.53 22.93% 4 5 516.30 603.36 167.95 39.19 43.33 1,370.13 545.07 28.39 13.00 642.69 184.37 43.02 49.40 1,505.94 135.81 9.91%545.07 28.39 13.00 642.69 149.93 206.86 48.27 49.40 1,683.61$ 313.48 22.88% 4 6 621.34 724.04 201.81 47.09 52.00 1,646.28 655.97 34.12 15.60 771.23 221.54 51.69 59.28 1,809.43 163.15 9.91%655.97 34.12 15.60 771.23 179.92 248.53 57.99 59.28 2,022.64$ 376.36 22.86% Add. Pickup (on-site)7.15 27.85 5.25 1.23 0.00 41.48 7.55 0.87 29.66 5.71 1.33 0.00 45.12 3.64 8.78%7.55 0.87 29.66 6.92 6.75 1.58 0.00 53.33$ 11.85 28.57% Add. Pickup (unsched)22.35 27.85 7.53 1.76 0.00 59.49 23.60 1.28 29.66 8.18 1.91 0.00 64.63 5.14 8.64%23.60 1.28 29.66 6.92 9.22 2.15 0.00 72.83$ 13.34 22.42% * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components - Option 2Proposed 2019 Rate Components - Option 1 E.5.b Packet Pg. 48 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 8 Comm Compactor Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Compactor Bin Service 90% of CPI Changes CPI Changes CPI 3.5%0.500$ 2.5%2018 Fee per Yard 3.5%0.570$ from 2.5%2018 Fee per Yard 3.5%0.570$ from 2.4%375.00 15.0%Pavement Street 90% of Service &$0.15 375.00 15.0%Pavement Street current from 90% of Service &$0.15 375.00 Recycling 15.0%Pavement Street current from Bin 37.13$ Franchise Impact Sweeping Total 2.3%Disposal Compliance 39.55$ Franchise Impact Sweeping Total 2017 2017 2.3%Disposal Compliance 39.55$ 1.73$ Franchise Impact Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Rate Service*Catch Up Fee to Burrtec Disposal Fee (a)Fee (b)Fee Rate $%Service*Catch Up Fee to Burrtec Disposal Fee Fee (a)Fee (b)Fee Rate $% 2 1 62.39 60.34 18.41 4.30 4.33 149.77 65.87 3.13 1.30 64.27 20.19 4.71 4.94 164.41 14.64 9.77%65.87 3.13 1.30 64.27 14.99 22.43 5.23 4.94 182.16$ 32.39 21.63% 2 2 110.53 120.67 34.68 8.09 8.67 282.64 116.69 5.88 2.60 128.54 38.06 8.88 9.88 310.53 27.89 9.87%116.69 5.88 2.60 128.54 29.99 42.56 9.93 9.88 346.07$ 63.43 22.44% 2 3 172.93 181.01 53.09 12.39 13.00 432.42 182.56 8.99 3.90 192.81 58.24 13.59 14.82 474.91 42.49 9.83%182.56 8.99 3.90 192.81 44.98 64.99 15.16 14.82 528.21$ 95.79 22.15% 2 4 235.33 241.35 71.50 16.68 17.33 582.19 248.45 12.13 5.20 257.08 78.43 18.30 19.76 639.35 57.16 9.82%248.45 12.13 5.20 257.08 59.97 87.42 20.40 19.76 710.41$ 128.22 22.02% 2 5 297.18 301.68 89.83 20.96 21.67 731.32 313.74 15.24 6.50 321.34 98.52 22.99 24.70 803.03 71.71 9.81%313.74 15.24 6.50 321.34 74.97 109.77 25.61 24.70 891.87$ 160.55 21.95% 2 6 359.84 362.02 108.28 25.27 26.00 881.41 379.89 18.37 7.80 385.61 118.75 27.71 29.64 967.77 86.36 9.80%379.89 18.37 7.80 385.61 89.96 132.24 30.86 29.64 1,074.37$ 192.96 21.89% Add. Pickup (on-site)7.15 13.92 3.16 0.74 0.00 24.97 7.55 0.53 14.83 3.44 0.80 0.00 27.15 2.18 8.73%7.55 0.53 14.83 3.46 3.96 0.92 0.00 31.25$ 6.28 25.15% Add. Pickup (unsched)22.35 13.92 5.44 1.27 0.00 42.98 23.60 0.94 14.83 5.91 1.38 0.00 46.66 3.68 8.56%23.60 0.94 14.83 3.46 6.42 1.50 0.00 50.75$ 7.77 18.08% 3 1 80.36 90.50 25.63 5.98 6.50 208.97 84.84 4.34 1.95 96.40 28.13 6.56 7.41 229.63 20.66 9.89%84.84 4.34 1.95 96.40 22.49 31.50 7.35 7.41 256.28$ 47.31 22.64% 3 2 146.82 181.01 49.17 11.47 13.00 401.47 155.00 8.30 3.90 192.81 54.00 12.60 14.82 441.43 39.96 9.95%155.00 8.30 3.90 192.81 44.98 60.75 14.17 14.82 494.73$ 93.26 23.23% 3 3 227.26 271.51 74.82 17.46 19.50 610.55 239.92 12.64 5.85 289.21 82.14 19.17 22.23 671.16 60.61 9.93%239.92 12.64 5.85 289.21 67.47 92.26 21.53 22.23 751.11$ 140.56 23.02% 3 4 307.39 362.02 100.41 23.43 26.00 819.25 324.53 16.98 7.80 385.61 110.24 25.72 29.64 900.52 81.27 9.92%324.53 16.98 7.80 385.61 89.96 123.73 28.87 29.64 1,007.12$ 187.87 22.93% 3 5 388.08 452.52 126.09 29.42 32.50 1,028.61 409.71 21.32 9.75 482.02 138.42 32.30 37.05 1,130.57 101.96 9.91%409.71 21.32 9.75 482.02 112.45 155.29 36.23 37.05 1,263.82$ 235.21 22.87% 3 6 468.21 543.03 151.69 35.39 39.00 1,237.32 494.30 25.64 11.70 578.42 166.51 38.85 44.46 1,359.88 122.56 9.91%494.30 25.64 11.70 578.42 134.94 186.75 43.58 44.46 1,519.79$ 282.47 22.83% Add. Pickup (on-site)7.15 20.88 4.20 0.98 0.00 33.21 7.55 0.70 22.25 4.58 1.07 0.00 36.15 2.94 8.85%7.55 0.70 22.25 5.19 5.35 1.25 0.00 42.29$ 9.08 27.34% Add. Pickup (unsched)22.35 20.88 6.48 1.51 0.00 51.22 23.60 1.11 22.25 7.04 1.64 0.00 55.64 4.42 8.63%23.60 1.11 22.25 5.19 7.82 1.83 0.00 61.80$ 10.58 20.66% 4 1 105.99 120.67 34.00 7.93 8.67 277.26 111.90 5.75 2.60 128.54 37.32 8.71 9.88 304.70 27.44 9.90%111.90 5.75 2.60 128.54 29.99 41.82 9.76 9.88 340.24$ 62.98 22.72% 4 2 197.96 241.35 65.90 15.38 17.33 537.92 208.99 11.13 5.20 257.08 72.36 16.88 19.76 591.40 53.48 9.94%208.99 11.13 5.20 257.08 59.97 81.36 18.98 19.76 662.47$ 124.55 23.15% 4 3 304.08 362.02 99.92 23.31 26.00 815.33 321.03 16.88 7.80 385.61 109.70 25.60 29.64 896.26 80.93 9.93%321.03 16.88 7.80 385.61 89.96 123.19 28.74 29.64 1,002.85$ 187.52 23.00% 4 4 410.19 482.69 133.93 31.25 34.67 1,092.73 433.06 22.64 10.40 514.15 147.04 34.31 39.52 1,201.12 108.39 9.92%433.06 22.64 10.40 514.15 119.95 165.03 38.51 39.52 1,343.26$ 250.53 22.93% 4 5 516.30 603.36 167.95 39.19 43.33 1,370.13 545.07 28.39 13.00 642.69 184.37 43.02 49.40 1,505.94 135.81 9.91%545.07 28.39 13.00 642.69 149.93 206.86 48.27 49.40 1,683.61$ 313.48 22.88% 4 6 621.34 724.04 201.81 47.09 52.00 1,646.28 655.97 34.12 15.60 771.23 221.54 51.69 59.28 1,809.43 163.15 9.91%655.97 34.12 15.60 771.23 179.92 248.53 57.99 59.28 2,022.64$ 376.36 22.86% Add. Pickup (on-site)7.15 27.85 5.25 1.23 0.00 41.48 7.55 0.87 29.66 5.71 1.33 0.00 45.12 3.64 8.78%7.55 0.87 29.66 6.92 6.75 1.58 0.00 53.33$ 11.85 28.57% Add. Pickup (unsched)22.35 27.85 7.53 1.76 0.00 59.49 23.60 1.28 29.66 8.18 1.91 0.00 64.63 5.14 8.64%23.60 1.28 29.66 6.92 9.22 2.15 0.00 72.83$ 13.34 22.42% * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components - Option 2Proposed 2019 Rate Components - Option 1 E.5.b Packet Pg. 49 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 9 Rolloff Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Rolloff Service 90% of CPI Changes CPI 3.5%2.5%2018 Fee per Load 3.5%from 2.4%15.0%Pavement 90% of Service &$2.75 15.0%Pavement current from 49.13$ Franchise Impact Total 2.3%Disposal Compliance 51.55$ Franchise Impact Total 2017 2017 Size Tons Service*Disposal Fee (a)Fee (b)Rate Service*Catch Up Fee to Burrtec Disposal Fee (a)Fee (b)Rate $% Permanent 40 6 184.36 Actual 27.65 6.45 218.46 194.64 4.92 2.75 Actual 30.35 7.08 239.74$ 21.28 9.74% 20 6 184.36 Actual 27.65 6.45 218.46 194.64 4.92 2.75 Actual 30.35 7.08 239.74$ 21.28 9.74% 10 8 184.36 Actual 27.65 6.45 218.46 194.64 4.92 2.75 Actual 30.35 7.08 239.74$ 21.28 9.74% 40 184.36 Actual 27.65 6.45 218.46 194.64 4.92 Actual 29.93 6.98 236.47$ 18.01 8.24% (Recycling) 40 184.36 Actual 27.65 6.45 218.46 194.64 4.92 Actual 29.93 6.98 236.47$ 18.01 8.24% (Green Waste) 40 8 206.03 Actual 30.90 7.21 244.14 217.51 5.49 2.75 Actual 33.86 7.90 267.51$ 23.37 9.57% (Compactor) Temporary 40 6 206.03 294.78 75.12 17.53 593.46 217.51 5.49 2.75 309.30 80.26 18.73 634.04$ 40.58 6.84% 20 6 206.03 294.78 75.12 17.53 593.46 217.51 5.49 2.75 309.30 80.26 18.73 634.04$ 40.58 6.84% 10 6 206.03 294.78 75.12 17.53 593.46 217.51 5.49 2.75 309.30 80.26 18.73 634.04$ 40.58 6.84% 40 (Rent per Day)24.59 N/A 3.69 0.86 29.14 25.96 0.66 N/A 3.89 0.91 31.42$ 2.28 7.82% Dump Fee 49.13 7.37 1.72 58.22 51.55 7.73 1.80 61.08$ 2.86 4.91% (Temp. Additional Over 5 Tons)49.13 7.37 1.72 58.22 51.55 7.73 1.80 61.08$ 2.86 4.91% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the service Perm. Box serviced a minimum of four (4) times per month and left on premises full time Temp. Box serviced a minimum of one time every seven (7) days 2017 Rate Components Proposed 2019 Rate Components E.5.b Packet Pg. 50 Attachment: Exhibit B - Commercial Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 12 Equal Comm Refuse w Recyc Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Bin Service - Equalized Rates 90% of CPI Changes CPI 3.5%0.500$ 2.5%Fee per Yard Lbs/Yr 3.5%0.570$ from 2.4%159.00 15.0%Pavement Street 90% of $0.15 131.00 Recycling FW 15.0%Pavement Street current from Bin 37.13$ Franchise Impact Sweeping Total 2.3%Compliance 39.55$ 1.73$ 1.59$ Franchise Impact Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Rate Service*Fee to Burrtec Disposal Fee Fee Fee (a)Fee (b)Fee Rate $% 2 1 59.71 25.58 12.79 2.99 4.33 105.40 63.04 1.30 22.45 14.99 13.78 17.33 4.04 4.94 141.87$ 36.47 34.60% 2 2 105.44 51.17 23.49 5.48 8.67 194.25 111.31 2.60 44.90 29.99 27.56 32.45 7.57 9.88 266.26$ 72.01 37.07% 2 3 165.14 76.75 36.28 8.47 13.00 299.64 174.34 3.90 67.35 44.98 41.34 49.79 11.62 14.82 408.14$ 108.50 36.21% 2 4 224.86 102.33 49.08 11.45 17.33 405.05 237.40 5.20 89.80 59.97 55.12 67.12 15.66 19.76 550.03$ 144.98 35.79% 2 5 284.02 127.91 61.79 14.42 21.67 509.81 299.85 6.50 112.26 74.97 68.90 84.37 19.69 24.70 691.24$ 181.43 35.59% 2 6 343.99 153.50 74.62 17.41 26.00 615.52 363.17 7.80 134.71 89.96 82.68 101.75 23.74 29.64 833.45$ 217.93 35.41% Add. Pickup (on-site)7.15 5.90 1.96 0.46 0.00 15.47 7.55 5.18 3.46 3.18 2.91 0.68 0.00 22.96$ 7.49 48.42% Add. Pickup (unsched)22.35 5.90 4.24 0.99 0.00 33.48 23.60 5.18 3.46 3.18 5.31 1.24 0.00 41.97$ 8.49 25.36% 3 1 76.60 38.37 17.25 4.02 6.50 142.74 80.87 1.95 33.68 22.49 20.67 23.95 5.59 7.41 196.61$ 53.87 37.74% 3 2 139.60 76.75 32.45 7.57 13.00 269.37 147.38 3.90 67.35 44.98 41.34 45.74 10.67 14.82 376.18$ 106.81 39.65% 3 3 216.31 115.12 49.71 11.60 19.50 412.24 228.36 5.85 101.03 67.47 62.01 69.71 16.27 22.23 572.93$ 160.69 38.98% 3 4 301.90 153.50 68.31 15.94 26.00 565.65 318.73 7.80 134.71 89.96 82.68 95.08 22.19 29.64 780.79$ 215.14 38.03% 3 5 369.60 191.87 84.22 19.65 32.50 697.84 390.20 9.75 168.38 112.45 103.35 117.62 27.44 37.05 966.24$ 268.40 38.46% 3 6 445.99 230.24 101.43 23.67 39.00 840.33 470.85 11.70 202.06 134.94 124.02 141.54 33.02 44.46 1,162.59$ 322.26 38.35% Add. Pickup (on-site)7.15 8.85 2.40 0.56 0.00 18.96 7.55 7.77 5.19 4.77 3.79 0.88 0.00 29.95$ 10.99 57.96% Add. Pickup (unsched)22.35 8.85 4.68 1.09 0.00 36.97 23.60 7.77 5.19 4.77 6.20 1.45 0.00 48.98$ 12.01 32.49% 4 1 101.03 51.17 22.83 5.33 8.67 189.03 106.66 2.60 44.90 29.99 27.56 31.76 7.41 9.88 260.76$ 71.73 37.95% 4 2 188.32 102.33 43.60 10.17 17.33 361.75 198.82 5.20 89.80 59.97 55.12 61.34 14.31 19.76 504.32$ 142.57 39.41% 4 3 289.45 153.50 66.44 15.50 26.00 550.89 305.58 7.80 134.71 89.96 82.68 93.11 21.73 29.64 765.21$ 214.32 38.90% 4 4 390.59 204.66 89.29 20.83 34.67 740.04 412.36 10.40 179.61 119.95 110.24 124.88 29.14 39.52 1,026.10$ 286.06 38.65% 4 5 493.60 255.83 112.41 26.23 43.33 931.40 521.12 13.00 224.51 149.93 137.80 156.95 36.62 49.40 1,289.33$ 357.93 38.43% 4 6 591.81 306.99 134.82 31.46 52.00 1,117.08 624.80 15.60 269.41 179.92 165.36 188.26 43.93 59.28 1,546.56$ 429.48 38.45% Add. Pickup (on-site)7.15 11.81 2.84 0.66 0.00 22.46 7.55 10.36 6.92 6.36 4.68 1.09 0.00 36.96$ 14.50 64.56% Add. Pickup (unsched)22.35 11.81 5.12 1.20 0.00 40.48 23.60 10.36 6.92 6.36 7.09 1.65 0.00 55.98$ 15.50 38.29% 6 1 144.19 76.75 33.14 7.73 13.00 274.81 152.22 3.90 67.35 44.98 41.34 46.47 10.84 14.82 381.92$ 107.11 38.98% 6 2 274.44 153.50 64.19 14.98 26.00 533.11 289.73 7.80 134.71 89.96 82.68 90.73 21.17 29.64 746.42$ 213.31 40.01% 6 3 419.18 230.24 97.41 22.73 39.00 808.56 442.54 11.70 202.06 134.94 124.02 137.29 32.03 44.46 1,129.04$ 320.48 39.64% 6 4 562.84 306.99 130.47 30.44 52.00 1,082.74 594.21 15.60 269.41 179.92 165.36 183.68 42.86 59.28 1,510.32$ 427.58 39.49% 6 5 707.04 383.74 163.62 38.18 65.00 1,357.58 746.45 19.50 336.77 224.90 206.70 230.15 53.70 74.10 1,892.27$ 534.69 39.39% 6 6 851.23 460.49 196.76 45.91 78.00 1,632.39 898.67 23.40 404.12 269.88 248.04 276.62 64.54 88.92 2,274.19$ 641.80 39.32% Add. Pickup (on-site)7.15 17.71 3.73 0.87 0.00 29.46 7.55 15.54 10.38 9.54 6.45 1.51 0.00 50.97$ 21.51 73.01% Add. Pickup (unsched)22.35 17.71 6.01 1.40 0.00 47.47 23.60 15.54 10.38 9.54 8.86 2.07 0.00 69.99$ 22.52 47.44% Add'l Charges T-Bins - 3 yards (COD)22.35 38.37 9.11 2.13 N/A 71.96 23.60 33.68 22.49 20.67 15.07 3.52 N/A 119.03$ 47.07 65.41% 96 Gal Commingled Recycling N/C N/C N/A Extra Recycling Barrel 2.17 2.29$ 0.12 5.53% Locks Burned Bin 283.45 42.52 N/A N/A 325.97 299.25 44.89 N/A N/A 344.14$ 18.17 5.57% Exchanges 59.73 8.96 N/A N/A 68.69 63.06 9.46 N/A N/A 72.52$ 3.83 5.58% Lock Rental (Monthly)12.15 1.82 N/A N/A 13.97 12.83 1.92 N/A N/A 14.75$ 0.78 5.58% Lost or Stolen Bin 506.15 75.92 N/A N/A 582.07 534.36 80.15 N/A N/A 614.51$ 32.44 5.57% Overage 33.99 5.10 N/A N/A 39.09 35.89 5.38 N/A N/A 41.27$ 2.18 5.58% Replaced Key 5.06 0.76 N/A N/A 5.82 5.34 0.80 N/A N/A 6.14$ 0.32 5.50% Replaced Lock 25.30 3.80 N/A N/A 29.10 26.71 4.01 N/A N/A 30.72$ 1.62 5.57% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components - Option 3 E.5.c Packet Pg. 51 Attachment: Exhibit C- Equalized Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 12b Equal MF Refuse w Recyc Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Multi-Family Commercial Bin Service - Equalized Rates 90% of CPI Changes CPI 3.5%0.160$ 0.500$ 2.5%Fee per Yard Lbs/Yr 3.5%0.160$ 0.570$ from 2.4%159.00 15.0%Pavement Street 90% of $0.15 131.00 Recycling FW 15.0%Pavement Street current from Bin 37.13$ Franchise Impact HHW Sweeping Total 2.3%Compliance 39.55$ 1.73$ 1.59$ Franchise Impact HHW Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Fee Rate Service*Fee to Burrtec Disposal Fee Fee Fee (a)Fee (b)Fee Fee Rate $% 2 1 59.71 25.58 12.79 2.99 1.39 4.33 106.79 63.04 1.30 22.45 14.99 13.78 17.33 4.04 1.39 4.94 143.26$ 36.47 34.15% 2 2 105.44 51.16 23.49 5.48 2.77 8.67 197.01 111.31 2.60 44.90 29.99 27.56 32.45 7.57 2.77 9.88 269.03$ 72.02 36.56% 2 3 165.14 76.74 36.28 8.47 4.16 13.00 303.79 174.34 3.90 67.35 44.98 41.34 49.79 11.62 4.16 14.82 412.30$ 108.51 35.72% 2 4 224.86 102.32 49.08 11.45 5.55 17.33 410.59 237.40 5.20 89.80 59.97 55.12 67.12 15.66 5.55 19.76 555.58$ 144.99 35.31% 2 5 284.02 127.90 61.79 14.42 6.93 21.67 516.73 299.85 6.50 112.25 74.97 68.90 84.37 19.69 6.93 24.70 698.16$ 181.43 35.11% 2 6 343.99 153.48 74.62 17.41 8.32 26.00 623.82 363.17 7.80 134.70 89.96 82.68 101.75 23.74 8.32 29.64 841.76$ 217.94 34.94% Add. Pickup (on-site)7.15 5.90 1.96 0.46 0.00 0.00 15.47 7.55 5.18 3.46 3.18 2.91 0.68 0.00 0.00 22.96$ 7.49 48.42% Add. Pickup (unsched)22.35 5.90 4.24 0.99 0.00 0.00 33.48 23.60 5.18 3.46 3.18 5.31 1.24 0.00 0.00 41.97$ 8.49 25.36% 3 1 76.60 38.37 17.25 4.02 2.08 6.50 144.82 80.87 1.95 33.68 22.49 20.67 23.95 5.59 2.08 7.41 198.69$ 53.87 37.20% 3 2 139.60 76.74 32.45 7.57 4.16 13.00 273.52 147.38 3.90 67.36 44.98 41.34 45.74 10.67 4.16 14.82 380.35$ 106.83 39.06% 3 3 216.31 115.11 49.71 11.60 6.24 19.50 418.47 228.36 5.85 101.04 67.47 62.01 69.71 16.27 6.24 22.23 579.18$ 160.71 38.40% 3 4 301.90 153.48 68.31 15.94 8.32 26.00 573.95 318.73 7.80 134.72 89.96 82.68 95.08 22.19 8.32 29.64 789.12$ 215.17 37.49% 3 5 369.60 191.85 84.22 19.65 10.40 32.50 708.22 390.20 9.75 168.40 112.45 103.35 117.62 27.45 10.40 37.05 976.67$ 268.45 37.90% 3 6 445.99 230.22 101.43 23.67 12.48 39.00 852.79 470.85 11.70 202.08 134.94 124.02 141.54 33.03 12.48 44.46 1,175.10$ 322.31 37.79% Add. Pickup (on-site)7.15 8.85 2.40 0.56 0.00 0.00 18.96 7.55 7.77 5.19 4.77 3.79 0.88 0.00 0.00 29.95$ 10.99 57.96% Add. Pickup (unsched)22.35 8.85 4.68 1.09 0.00 0.00 36.97 23.60 7.77 5.19 4.77 6.20 1.45 0.00 0.00 48.98$ 12.01 32.49% 4 1 101.03 51.17 22.83 5.33 2.77 8.67 191.80 106.66 2.60 44.90 29.99 27.56 31.76 7.41 2.77 9.88 263.53$ 71.73 37.40% 4 2 188.32 102.34 43.60 10.17 5.55 17.33 367.31 198.82 5.20 89.80 59.97 55.12 61.34 14.31 5.55 19.76 509.87$ 142.56 38.81% 4 3 289.45 153.51 66.44 15.50 8.32 26.00 559.22 305.58 7.80 134.70 89.96 82.68 93.11 21.73 8.32 29.64 773.52$ 214.30 38.32% 4 4 390.59 204.68 89.29 20.83 11.09 34.67 751.15 412.36 10.40 179.60 119.95 110.24 124.88 29.14 11.09 39.52 1,037.18$ 286.03 38.08% 4 5 493.60 255.85 112.42 26.23 13.87 43.33 945.30 521.12 13.00 224.50 149.93 137.80 156.95 36.62 13.87 49.40 1,303.19$ 357.89 37.86% 4 6 591.81 307.02 134.82 31.46 16.64 52.00 1,133.75 624.80 15.60 269.40 179.92 165.36 188.26 43.93 16.64 59.28 1,563.19$ 429.44 37.88% Add. Pickup (on-site)7.15 11.81 2.84 0.66 0.00 0.00 22.46 7.55 10.36 6.92 6.36 4.68 1.09 0.00 0.00 36.96$ 14.50 64.56% Add. Pickup (unsched)22.35 11.81 5.12 1.20 0.00 0.00 40.48 23.60 10.36 6.92 6.36 7.09 1.65 0.00 0.00 55.98$ 15.50 38.29% 6 1 144.19 76.75 33.14 7.73 4.16 13.00 278.97 152.22 3.90 67.35 44.98 41.34 46.47 10.84 4.16 14.82 386.08$ 107.11 38.39% 6 2 274.44 153.50 64.19 14.98 8.32 26.00 541.43 289.73 7.80 134.70 89.96 82.68 90.73 21.17 8.32 29.64 754.73$ 213.30 39.40% 6 3 419.18 230.25 97.41 22.73 12.48 39.00 821.05 442.54 11.70 202.05 134.94 124.02 137.29 32.03 12.48 44.46 1,141.51$ 320.46 39.03% 6 4 562.84 307.00 130.48 30.44 16.64 52.00 1,099.40 594.21 15.60 269.40 179.92 165.36 183.67 42.86 16.64 59.28 1,526.94$ 427.54 38.89% 6 5 707.04 383.75 163.62 38.18 20.80 65.00 1,378.39 746.45 19.50 336.75 224.90 206.70 230.15 53.70 20.80 74.10 1,913.05$ 534.66 38.79% 6 6 851.23 460.50 196.76 45.91 24.96 78.00 1,657.36 898.67 23.40 404.10 269.88 248.04 276.61 64.54 24.96 88.92 2,299.12$ 641.76 38.72% Add. Pickup (on-site)7.15 17.71 3.73 0.87 0.00 0.00 29.46 7.55 15.54 10.38 9.54 6.45 1.51 0.00 0.00 50.97$ 21.51 73.01% Add. Pickup (unsched)22.35 17.71 6.01 1.40 0.00 0.00 47.47 23.60 15.54 10.38 9.54 8.86 2.07 0.00 0.00 69.99$ 22.52 47.44% Add'l Charges T-Bins - 3 yards (COD)22.35 38.37 9.11 2.13 N/A N/A 71.96 23.60 33.68 22.49 20.67 15.07 3.52 N/A N/A 119.03$ 47.07 65.41% 96 Gal Commingled Recycling N/C N/C Extra Recycling Barrel 2.17 2.29$ 0.12 5.53% Locks Burned Bin 283.45 42.52 N/A N/A N/A 325.97 299.25 44.89 N/A N/A N/A 344.14$ 18.17 5.57% Exchanges 59.73 8.96 N/A N/A N/A 68.69 63.06 9.46 N/A N/A N/A 72.52$ 3.83 5.58% Lock Rental (Monthly)12.15 1.82 N/A N/A N/A 13.97 12.83 1.92 N/A N/A N/A 14.75$ 0.78 5.58% Lost or Stolen Bin 506.15 75.92 N/A N/A N/A 582.07 534.36 80.15 N/A N/A N/A 614.51$ 32.44 5.57% Overage 33.99 5.10 N/A N/A N/A 39.09 35.89 5.38 N/A N/A N/A 41.27$ 2.18 5.58% Replaced Key 5.06 0.76 N/A N/A N/A 5.82 5.34 0.80 N/A N/A N/A 6.14$ 0.32 5.50% Replaced Lock 25.30 3.80 N/A N/A N/A 29.10 26.71 4.01 N/A N/A N/A 30.72$ 1.62 5.57% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components Proposed 2019 Rate Components - Option 3 E.5.c Packet Pg. 52 Attachment: Exhibit C- Equalized Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 12c Equal FW Refuse w Recy Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Food Waste Service - Equalized Rates Changes Fee per Yard Lbs/Yr 3.5%0.570$ from $0.15 131.00 Recycling FW 15.0%Pavement Street proposed from Bin Compliance 39.55$ 1.73$ 1.59$ Franchise Impact Sweeping Total 2018 2018 Size Freq Service*Fee to Burrtec Disposal Fee/Yrd Fee/Yrd Fee (a)Fee (b)Fee Rate $% 1.5 1 54.81 0.98 16.84 11.25 10.34 14.13 3.30 3.71 115.36$ 7.14$ 6.60% 1.5 2 90.52 1.95 33.68 22.49 20.67 25.40 5.93 7.41 208.05$ 6.45$ 3.20% 1.5 3 138.74 2.93 50.52 33.74 31.01 38.54 8.99 11.12 315.59$ 5.79$ 1.87% 1.5 4 184.54 3.90 67.35 44.98 41.34 51.32 11.97 14.82 420.22$ 2.20$ 0.53% 1.5 5 212.06 4.88 84.19 56.23 51.68 61.36 14.32 18.53 503.25$ (22.39)$ -4.26% 1.5 6 273.51 5.85 101.03 67.47 62.01 76.48 17.85 22.23 626.43$ (7.67)$ -1.21% Add. Pickup (on-site)7.55 3.89 2.60 2.39 2.46 0.58 0.00 19.47$ 1.19$ 6.51% Add. Pickup (unsched)23.60 3.89 2.60 2.39 4.87 1.14 0.00 38.49$ 1.61$ 4.37% 2 1 63.04 1.30 22.45 14.99 13.78 17.33 4.04 4.94 141.87$ 8.86$ 6.66% 2 2 111.31 2.60 44.90 29.99 27.56 32.45 7.57 9.88 266.26$ 17.34$ 6.97% 2 3 174.34 3.90 67.35 44.98 41.34 49.79 11.62 14.82 408.14$ 26.22$ 6.87% 2 4 237.40 5.20 89.80 59.97 55.12 67.12 15.66 19.76 550.03$ 35.08$ 6.81% 2 5 299.85 6.50 112.26 74.97 68.90 84.37 19.69 24.70 691.24$ 43.96$ 6.79% 2 6 363.17 7.80 134.71 89.96 82.68 101.75 23.74 29.64 833.45$ 52.84$ 6.77% Add. Pickup (on-site)7.55 5.18 3.46 3.18 2.91 0.68 0.00 22.96$ 1.51$ 7.04% Add. Pickup (unsched)23.60 5.18 3.46 3.18 5.31 1.24 0.00 41.97$ 1.93$ 4.82% 65Gal 1 25.77 0.46 3.83 0.97 3.27 5.15 1.20 1.14 41.79$ 3.11$ 8.04% 65Gal 2 45.50 0.46 7.66 1.94 6.54 9.32 2.17 2.28 75.87$ 5.50$ 7.82% 65Gal 3 71.26 0.46 11.49 2.91 9.81 14.39 3.36 3.42 117.10$ 8.05$ 7.38% 65Gal 4 97.04 0.46 15.32 3.88 13.08 19.47 4.54 4.56 158.35$ 10.61$ 7.18% 65Gal 5 122.57 0.46 19.15 4.85 16.35 24.51 5.72 5.70 199.31$ 13.16$ 7.07% 65Gal 6 148.45 0.46 22.98 5.82 19.62 29.60 6.91 6.84 240.68$ 15.72$ 6.99% Add. Pickup (on-site)7.55 0.88 0.22 0.75 1.41 0.33 0.00 11.14$ 0.61$ 5.79% Add. Pickup (unsched)23.60 0.88 0.22 0.75 3.82 0.89 0.00 30.16$ 1.03$ 3.54% ----- * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal Proposed 2019 Rate Components - Option 3 E.5.c Packet Pg. 53 Attachment: Exhibit C- Equalized Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 12d Equal Compactor w Recyc Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Commercial Compactor Bin Service - Equalized Rates 90% of CPI Changes CPI 3.5%0.500$ 2.5%Fee per Yard 3.5%0.570$ from 2.4%375.00 15.0%Pavement Street 90% of $0.15 375.00 Recycling FW 15.0%Pavement Street current from Bin 37.13$ Franchise Impact Sweeping Total 2.3%Compliance 39.55$ 1.73$ 1.59$ Franchise Impact Sweeping Total 2017 2017 Size Freq Service*Disposal Fee (a)Fee (b)Fee Rate Service*Fee to Burrtec Disposal Fee Fee Fee (a)Fee (b)Fee Rate $% 2 1 62.39 60.34 18.41 4.30 4.33 149.77 65.87 1.30 64.27 14.99 13.78 24.03 5.61 4.94 194.79 45.02 30.06% 2 2 110.53 120.67 34.68 8.09 8.67 282.64 116.69 2.60 128.54 29.99 27.56 45.81 10.69 9.88 371.76 89.12 31.53% 2 3 172.93 181.01 53.09 12.39 13.00 432.42 182.56 3.90 192.81 44.98 41.34 69.84 16.30 14.82 566.55 134.13 31.02% 2 4 235.33 241.35 71.50 16.68 17.33 582.19 248.45 5.20 257.08 59.97 55.12 93.87 21.90 19.76 761.35 179.16 30.77% 2 5 297.18 301.68 89.83 20.96 21.67 731.32 313.74 6.50 321.34 74.97 68.90 117.82 27.49 24.70 955.46 224.14 30.65% 2 6 359.84 362.02 108.28 25.27 26.00 881.41 379.89 7.80 385.61 89.96 82.68 141.89 33.11 29.64 1,150.58 269.17 30.54% Add. Pickup (on-site)7.15 13.92 3.16 0.74 0.00 24.97 7.55 14.83 3.46 3.18 4.35 1.02 0.00 34.39 9.42 37.73% Add. Pickup (unsched)22.35 13.92 5.44 1.27 0.00 42.98 23.60 14.83 3.46 3.18 6.76 1.58 0.00 53.41 10.43 24.27% 3 1 80.36 90.50 25.63 5.98 6.50 208.97 84.84 1.95 96.40 22.49 20.67 33.95 7.92 7.41 275.63 66.66 31.90% 3 2 146.82 181.01 49.17 11.47 13.00 401.47 155.00 3.90 192.81 44.98 41.34 65.70 15.33 14.82 533.88 132.41 32.98% 3 3 227.26 271.51 74.82 17.46 19.50 610.55 239.92 5.85 289.21 67.47 62.01 99.67 23.26 22.23 809.62 199.07 32.61% 3 4 307.39 362.02 100.41 23.43 26.00 819.25 324.53 7.80 385.61 89.96 82.68 133.59 31.17 29.64 1,084.98 265.73 32.44% 3 5 388.08 452.52 126.09 29.42 32.50 1,028.61 409.71 9.75 482.02 112.45 103.35 167.59 39.10 37.05 1,361.02 332.41 32.32% 3 6 468.21 543.03 151.69 35.39 39.00 1,237.32 494.30 11.70 578.42 134.94 124.02 201.51 47.02 44.46 1,636.37 399.05 32.25% Add. Pickup (on-site)7.15 20.88 4.20 0.98 0.00 33.21 7.55 22.25 5.19 4.77 5.96 1.39 0.00 47.11 13.90 41.85% Add. Pickup (unsched)22.35 20.88 6.48 1.51 0.00 51.22 23.60 22.25 5.19 4.77 8.37 1.95 0.00 66.13 14.91 29.11% 4 1 105.99 120.67 34.00 7.93 8.67 277.26 111.90 2.60 128.54 29.99 27.56 45.09 10.52 9.88 366.08 88.82 32.03% 4 2 197.96 241.35 65.90 15.38 17.33 537.92 208.99 5.20 257.08 59.97 55.12 87.95 20.52 19.76 714.59 176.67 32.84% 4 3 304.08 362.02 99.92 23.31 26.00 815.33 321.03 7.80 385.61 89.96 82.68 133.06 31.05 29.64 1,080.83 265.50 32.56% 4 4 410.19 482.69 133.93 31.25 34.67 1,092.73 433.06 10.40 514.15 119.95 110.24 178.17 41.57 39.52 1,447.06 354.33 32.43% 4 5 516.30 603.36 167.95 39.19 43.33 1,370.13 545.07 13.00 642.69 149.93 137.80 223.27 52.10 49.40 1,813.26 443.13 32.34% 4 6 621.34 724.04 201.81 47.09 52.00 1,646.28 655.97 15.60 771.23 179.92 165.36 268.21 62.58 59.28 2,178.15 531.87 32.31% Add. Pickup (on-site)7.15 27.85 5.25 1.23 0.00 41.48 7.55 29.66 6.92 6.36 7.57 1.77 0.00 59.83 18.35 44.24% Add. Pickup (unsched)22.35 27.85 7.53 1.76 0.00 59.49 23.60 29.66 6.92 6.36 9.98 2.33 0.00 78.85 19.36 32.54% * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3.5% of the sum of service and disposal 2017 Rate Components 2019 Rate Components - Option 3 E.5.c Packet Pg. 54 Attachment: Exhibit C- Equalized Rates (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 13 Special Services Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Residential and Commercial - Special Services Push Bin Rates Push Bin Rates Per Pick-Up Frequency:1/week 2/week 3/week per Pick Up 1/week 2/week 3/week 4/week 5/week 6/week 0-25 feet N/C N/C N/C 0-25 feet 20.00$ 40.00$ 60.00$ 80.00$ 100.00$ 120.00$ 26-50 feet 7.63$ 15.27$ 22.90$ 26-50 feet 40.00$ 80.00$ 120.00$ 160.00$ 200.00$ 240.00$ 51-75 feet 9.82$ 19.63$ 29.44$ 50-75 Feet 60.00$ 120.00$ 180.00$ 240.00$ 300.00$ 360.00$ 76-100 feet 10.91$ 21.81$ 32.72$ Over 75 Feet 101-125 feet 11.99$ 23.98$ 35.99$ 126-150 feet 13.09$ 26.16$ 39.26$ 151-175 feet 14.18$ 28.35$ 42.53$ 176-200 feet 15.27$ 30.54$ 45.79$ Over 200 feet 16.35$ 32.72$ 49.07$ 90% of CPI 2.4% Proposed Rates 2019 Scout Service Required - Rate $150 per hour Current Rates - 2017 8/1/17 E.5.d Packet Pg. 55 Attachment: Exhibit D- Special Services (Public Hearing Relating to Refuse Rate Adjustments) 2019 Grand Terrace Rates 3-12-19.xlsx 14 Comm Add'l Fees Burrtec Waste Industries, Inc. City of Grand Terrace Effective July 1, 2019 Additional Fees Changes from current from 2017 2018 2019 2017 2017 Additional Services Rate Rate Rate $% Residential & Commercial On-call Bulky Pickup - First Item $27.73 $28.62 $29.28 $1.55 5.6% On-call Bulky Pickup - Each Additional Item $16.35 $16.87 $17.26 $0.91 5.6% . Commercial Bin enclosure Clean Up - Per Hour $47.09 $48.60 $49.72 $2.63 5.6% Extra Barrel $11.04 $11.39 $11.65 $0.61 5.5% Residential Extra Pick Up - On Service Day $10.47 $10.81 $11.06 $0.59 5.6% Extra Pick Up - All Other Days $20.93 $21.60 $22.10 $1.17 5.6% Roll-Off Relocation/Extra Trip Charge (no pull)$75.00 $77.40 $79.18 $4.18 5.6% Contamination Fee Barrel/Bin FW/Recycling/GW $50.00 $55.00 $56.27 $6.27 12.5% Tilthopper $35.00 $36.12 $36.95 $1.95 5.6% 90% of CPI 2.4%3.2%2.3% E.5.d Packet Pg. 56 Attachment: Exhibit D- Special Services (Public Hearing Relating to Refuse Rate Adjustments) E.5.ePacket Pg. 57Attachment: Exhibit E - Signed Prop 218 Notice (Public Hearing Relating to Refuse Rate Adjustments) E.5.ePacket Pg. 58Attachment: Exhibit E - Signed Prop 218 Notice (Public Hearing Relating to Refuse Rate Adjustments) Current Rate Proposed Rate Current Rate Proposed Rate Residential Refuse Commercial Front Load Food Waste Standard - 96 Gallon 23.98$ 29.13$ Size Freq 64 Gallon Trash 22.61$ 27.67$ 65-Gallon 1 67.25$ 77.96$ Extra 96 Gallon Trash Barrel 12.08$ 12.75$ 65-Gallon 2 122.91$ 143.37$ Extra 64 Gallon Trash Barrel 9.81$ 10.36$ 65-Gallon 3 174.83$ 204.75$ Extra Recycling Barrel 2.27$ 2.39$ 65-Gallon 4 227.08$ 266.49$ Extra Green Waste Barrel 2.27$ 2.39$ 65-Gallon 5 286.50$ 335.96$ Backyard/Sideyard Service 13.97$ 14.76$ 65-Gallon 6 331.07$ 389.38$ Extra Pick-Up (service day)10.46$ 11.05$ 1.5 1 211.35$ 244.33$ Extra Pick-Up (all other days)20.93$ 22.10$ 1.5 2 374.68$ 436.70$ Multi-Family Front Load Refuse 1.5 3 528.27$ 618.56$ Size Freq 1.5 4 680.62$ 799.02$ 2 1 106.79$ 127.27$ 1.5 5 831.52$ 977.93$ 2 2 197.01$ 236.60$ 1.5 6 982.73$ 1,157.17$ 2 3 303.79$ 363.87$ 2 1 264.08$ 306.63$ 2 4 410.59$ 491.18$ 2 2 484.24$ 565.66$ 2 5 516.73$ 617.73$ 2 3 690.24$ 809.45$ 2 6 623.82$ 745.34$ 2 4 897.53$ 1,054.55$ Extra Pick-Up 2 yd On-Site 15.47$ 19.05$ 2 5 1,131.92$ 1,329.03$ Extra Pick-Up 2yd Unscheduled 33.48$ 38.56$ 2 6 1,310.07$ 1,542.65$ 3 1 144.82$ 174.29$ 3 2 273.52$ 331.13$ Commercial Front Load Compactor 3 3 418.47$ 505.55$ Size Freq 3 4 573.95$ 691.38$ 2 1 149.77$ 182.16$ 3 5 708.22$ 854.25$ 2 2 282.64$ 346.07$ 3 6 852.79$ 1,028.27$ 2 3 432.42$ 528.21$ Extra Pick-Up 3 yd On-Site 18.96$ 24.00$ 2 4 582.19$ 710.41$ Extra Pick-Up 3yd Unscheduled 36.97$ 43.50$ 2 5 731.32$ 891.87$ 4 1 191.80$ 230.95$ 2 6 881.41$ 1,074.37$ 4 2 367.31$ 444.29$ Extra Pick-Up 2 yd On-Site 24.97$ 31.25$ 4 3 559.22$ 675.35$ Extra Pick-Up 2yd Unscheduled 42.98$ 50.75$ 4 4 751.15$ 906.45$ 3 1 208.97$ 256.28$ 4 5 945.30$ 1,139.95$ 3 2 401.47$ 494.73$ 4 6 1,133.75$ 1,367.27$ 3 3 610.55$ 751.11$ Extra Pick-Up 4 yd On-Site 22.46$ 28.92$ 3 4 819.25$ 1,007.12$ Extra Pick-Up 4yd Unscheduled 40.48$ 48.43$ 3 5 1,028.61$ 1,263.82$ 6 1 278.97$ 336.98$ 3 6 1,237.32$ 1,519.79$ 6 2 541.43$ 656.11$ Extra Pick-Up 3 yd On-Site 33.21$ 42.29$ 6 3 821.05$ 993.80$ Extra Pick-Up 3yd Unscheduled 51.22$ 61.80$ 6 4 1,099.40$ 1,330.12$ 4 1 277.26$ 340.24$ 6 5 1,378.39$ 1,667.15$ 4 2 537.92$ 662.47$ 6 6 1,657.36$ 2,004.13$ 4 3 815.33$ 1,002.85$ Extra Pick-Up 6 yd On-Site 29.46$ 38.81$ 4 4 1,092.73$ 1,343.26$ Extra Pick-Up 6yd Unscheduled 47.47$ 58.31$ 4 5 1,370.13$ 1,683.61$ Commercial Front Load Refuse 4 6 1,646.28$ 2,022.64$ Size Freq Extra Pick-Up 4 yd On-Site 41.48$ 53.33$ 96-Gallon 1 34.24$ 39.28$ Extra Pick-Up 4yd Unscheduled 59.49$ 72.83$ 2 1 105.40$ 125.88$ 2 2 194.25$ 233.82$ Miscellaneous Services 2 3 299.64$ 359.71$ Temporary Bin - 3 yd (7-days)71.96$ 92.90$ 2 4 405.05$ 485.61$ Burned Bin 325.97$ 352.83$ 2 5 509.81$ 610.80$ Exchanges 68.69$ 74.35$ 2 6 615.52$ 737.01$ Lock Rental (Monthly)13.97$ 15.12$ Extra Pick-Up 2 yd On-Site 15.47$ 19.05$ Lost or Stolen Bin 582.07$ 630.04$ Extra Pick-Up 2yd Unscheduled 33.48$ 38.56$ Overage 39.09$ 42.32$ 3 1 142.74$ 172.21$ Replaced Key 5.82$ 6.29$ 3 2 269.37$ 326.95$ Locks - Replaced Lock 29.10$ 31.49$ 3 3 412.24$ 499.29$ Bulky pick-up (1st item)27.73$ 29.28$ 3 4 565.65$ 683.03$ Bulky pick-up (each add't item)16.35$ 17.26$ 3 5 697.84$ 843.80$ Bin Enclosure clean-up (per hour)47.09$ 49.72$ 3 6 840.33$ 1,015.74$ Contamination 50.00$ 56.27$ EXHIBIT A CITY OF GRAND TERRACE PROPOSED RATE INCREASE Service Type Service Type E.5.e Packet Pg. 59 Attachment: Exhibit E - Signed Prop 218 Notice (Public Hearing Relating to Refuse Rate Adjustments) Current Rate Proposed Rate Current Rate Proposed Rate EXHIBIT A CITY OF GRAND TERRACE PROPOSED RATE INCREASE Service Type Service Type Extra Pick-Up 3 yd On-Site 18.96$ 24.00$ Push Out (per pick-up/month) Extra Pick-Up 3yd Unscheduled 36.97$ 43.50$ 0-25 ft N/C 20.00$ 4 1 189.03$ 228.18$ 26-50 ft 7.63$ 40.00$ 4 2 361.75$ 438.74$ 51-75 ft 9.82$ 60.00$ 4 3 550.89$ 667.04$ 76-100 ft 10.91$ n/a 4 4 740.04$ 895.38$ 101-125 ft 11.99$ n/a 4 5 931.40$ 1,126.10$ 126-150 ft 13.09$ n/a 4 6 1,117.08$ 1,350.66$ 151-175 ft 14.18$ n/a Extra Pick-Up 4 yd On-Site 22.46$ 28.92$ 176-200 ft 15.27$ n/a Extra Pick-Up 4yd Unscheduled 40.48$ 48.43$ Over 200 ft 16.35$ n/a 6 1 274.81$ 332.82$ 6 2 533.11$ 647.79$ Roll-Off & Compactor Services 6 3 808.56$ 981.33$ 10 yard (plus disposal)218.46$ 239.74$ 6 4 1,082.74$ 1,313.49$ 20 yard (plus disposal)218.46$ 239.74$ 6 5 1,357.58$ 1,646.36$ 40 yard (plus disposal)218.46$ 239.74$ 6 6 1,632.39$ 1,979.18$ 40 yard Compactor (plus disposal)244.14$ 267.51$ Extra Pick-Up 6 yd On-Site 29.46$ 38.81$ 40 yard Recycling (plus processing)218.46$ 236.47$ Extra Pick-Up 6yd Unscheduled 47.47$ 58.31$ 40 yard Green Waste (plus disposal)218.46$ 236.47$ 58.22$ 61.08$ Commercial Front Load Recycling 593.46$ 634.04$ Size Freq 75.00$ 79.18$ 2 1 70.76$ 94.73$ 29.14$ 31.42$ 2 2 124.95$ 171.51$ 3 1 90.77$ 125.47$ 3 2 165.43$ 233.50$ 4 1 119.72$ 165.87$ 4 2 223.16$ 314.13$ 6 1 170.87$ 239.37$ 6 2 325.22$ 460.86$ 95 gal 1 N/C N/C Extra 95-gal 1 2.17$ 2.29$ Temp 10,20,40 7-day, (6 Ton Max) Relocation/Extra Trip Rental Fee (minimum every 7-days) Refuse Per Ton E.5.e Packet Pg. 60 Attachment: Exhibit E - Signed Prop 218 Notice (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 1 of 6 RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING RESIDENTIAL SOLID WASTE COLLECTION, RECYCLING AND DISPOSAL SERVICE RATES FOR FISCAL YEARS 2019-2020 AND 2020-2021; COMMERCIAL SOLID WASTE COLLECTION, RECYCLING AND DISPOSAL SERVICE RATES FOR FISCAL YEAR 2019-2020; AND STREET SWEEPING RATES FOR FISCAL YEAR 2019-2020. WHEREAS, the City of Grand Terrace is a municipal corporation duly organized and existing pursuant to the California Constitution and the laws of the State of California (hereinafter the “City”); and WHEREAS, the City Council has by previous action entered into a franchise agreement with Burrtec Waste Industries (hereinafter “Burrtec”) for the collection, recycling and disposal of residential and commercial waste and street sweeping within the City (“Franchise Agreement”); and WHEREAS, pursuant to its franchise agreement with the City, Burrtec has requested rate increases to residential and commercial solid waste collection, recycling and disposal service rates and rate increases for street sweeping rates as provided in Exhibit “A”; and WHEREAS, Section 19 of the Franchise Agreement permits the City Council to adjust the rates for residential and commercial solid waste collection, recycling and disposal and street sweeping by resolution; and WHEREAS, pursuant to California Government Code 53756, an agency providing refuse collection services may adopt a schedule of fees or charges authorizing automatic adjustments that pass through increases for adjustments for inflation, if it complies with all of the following: (1) The agency adopts the schedule of fees or charges for a property-related service for a period not to exceed 5 years pursuant to California Government Code Section 53755; (2) The schedule of fees or charges may include a schedule of adjustments, including a clearly defined formula for adjusting for inflation, and any inflation adjustment to a fee or charge for a property - related service shall not exceed the cost of providing that serv ice; and (3) Notice of any adjustment pursuant to the schedule shall be given pursuant to California Government Code Section 53755(a) (which may be provided in the regular billing statement for the fee), not less than 30 days before the effective date of the adjustment; and WHEREAS, on June 25, 2019, the City Council adopted Resolution No. 2019-17, declaring its intention to set a Public Hearing for August 13, 2019, to consider residential and commercial solid waste collection, recycling and disposal servic e rates and street sweeping rates as described above; and WHEREAS, pursuant to Resolution No. 2019-17, notices were mailed to the record owners of each parcel, and to all refuse collection service customers, in accordance with the requirements of Proposition 218, the “Right to Vote on Taxes Act”, E.5.f Packet Pg. 61 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 2 of 6 Articles XIIIC and XIIID of the California Constitution, and California Government Code Section 53750 et seq.; and WHEREAS, a public hearing to consider the proposed increased refuse collection service charges, and any protest to such rates, was held on August 13, 2019, before the City Council, which meeting and public hearing was held more than 45 days after the mailed notice of proposed increased refuse collection service charges; and WHEREAS, written protests to the proposed increased refuse collection service charges have not been presented by a majority of the owners or tenant/rate payers of the identified parcels in the City; and WHEREAS, although the lack of a majority protest authorizes the City Council to adopt rates for the next five fiscal years, the City Council is not required to implement all of the annual rate increases; WHEREAS, the City Council deems it in the public interest to adopt fees or charges for residential solid waste collection, recycling and disposal services for Fiscal year 2019-2020 commencing October 1, 2019, through Fiscal Year 2020-2021 (commencing July 1, 2020 and ending June 30, 2021); for commercial solid waste collection, recycling and disposal services for Fiscal Year 2019-2020 commencing on October 1, 2019; and street sweeping services for Fiscal Year 2019-2020 commencing on October 1, 2019, pursuant to California Government Code Section 53755, incorporating adjustments as further identified in Exhibit “A” to this Resolution; and WHEREAS, the increased residential and commercial solid waste collection, recycling and disposal services and street sweeping services charges for the City as set forth in Exhibit “A”, attached hereto and made a part hereof, are required to cover the cost of providing for residential and commercial solid waste collection, recycling and disposal services and street sweeping services to property owners within the City; and WHEREAS, the increased residential and commercial solid waste collection, recycling and disposal services and street sweeping services charges for the City as set forth in Exhibit “A”, attached hereto and made a part hereof, are non-discriminatory and do not exceed the cost of providing refuse collection services to the users thereof; and WHEREAS, the City Council has held a public hearing on this matter and considered all documentation in the record (including the staff report and all attachments and exhibits, Notice Of Public Hearing Regarding Proposed Solid Waste Rate Increase, and all prior actions and Resolution(s)); and WHEREAS, the adoption of this resolution is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of the State CEQA Gui delines codified at 14 CCR §15273 because the resolution pertains to the adoption of charges necessary to maintain services within the City’s existing service area. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVES AS FOLLOWS: E.5.f Packet Pg. 62 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 3 of 6 Section 1. The foregoing recitals are hereby found to be true and correct and incorporated herein by this reference. Section 2. The City Council hereby finds that the proposed rate increases, including the 2-year rate structure for residential services, meets the substantive requirements of Proposition 218 (Cal. Const. Art. XIIID) as follows: a. Fee for Service Provided Only: Revenues derived from the fee may not be used for any purpose other than that for which the fee was imposed. Except for the reasonable and normal administrative costs the City incurs to manage its refuse collection and disposal program, the fees collected are used to pay the City’s franchise refuse collection company, Burrtec, for the residential and commercial solid waste collection, recycling and disposal services and street sweeping services (“Refuse Service”) it provides to property owners. b. Fee not to Exceed Cost of Service: Revenues derived from the fee may not exceed the funds required to provide Refuse Service. The City’s cost for Refuse Service is established by the Franchise Agreement it negotiated with Burrtec as the lowest-cost contractor for refuse collection and disposal services available. Overall, the fees being proposed will just cover the costs of the Refuse Service charged by Burrtec, plus the cost to mail monthly billing to customers. c. Fee not to Exceed Proportional Cost: The amount of the fee may not exceed the proportional cost of the Refuse Service attributable to the parcel. The City’s rate analysis concluded that the proposed rates are reasonably proportional and cost - based, and meet the general requirements of fairness and equity under Proposition 218. Section 3. The City Council has fully considered this matter and has: a. Reviewed the submittal, notice and the information submitted herewith regarding the proposed increase, the parcels to which the proposed fee increase would apply, and the reasons and basis for the increase and the fees; b. Provided notice of the proposed fee increase to the record owners (or tenants responsible for payment of the fee) of all parcels to which the proposed fee increase would apply in accordance with Article XIIID of the California Constitution; c. Heard and received all written protests from any owners (or renters) o f real property subject to the fee; d. Taken and received oral and documentary evidence pertaining to the proposed fee increase; and e. Been fully informed of this matter. E.5.f Packet Pg. 63 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 4 of 6 Section 4. Based upon all the evidence in the record, the City Council hereby adopts the increased residential and commercial solid waste collection, recycling and disposal services and street sweeping services charges as identified in Exhibit “A.” Said solid waste collection, recycling, and disposal services rates for residential customers and for commercial customers are to take effect as indicated in Exhibit “A.” Said street sweeping rates are to take effect as indicated in Exhibit “A.” Section 5. Any Resolution in conflict herewith relating to the increased refuse rates described herein is hereby repealed to the extent of such conflict and of no further effect to the extent of such conflict. Section 6. This Resolution shall be effective 30 days from the date of its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on 13th day of August, 2019. _____________________________ Darcy McNaboe, Mayor ATTEST: _________________________ Debra L. Thomas, City Clerk APPROVED AS TO FORM: _________________________ Adrian R. Guerra, City Attorney E.5.f Packet Pg. 64 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 5 of 6 Current Rate Proposed 2019 Rate Proposed Rate (2020) Current Rate Proposed Rate Residential Refuse Commercial Front Load Food Waste Standard - 96 Gallon 23.98$ 26.04$ 29.13$ Size Freq 64 Gallon Trash 22.61$ 24.68$ 27.67$ 65-Gallon 1 67.25$ 77.96$ Extra 96 Gallon Trash Barrel 12.08$ 12.47$ 12.75$ 65-Gallon 2 122.91$ 143.37$ Extra 64 Gallon Trash Barrel 9.81$ 10.12$ 10.36$ 65-Gallon 3 174.83$ 204.75$ Extra Recycling Barrel 2.27$ 2.34$ 2.39$ 65-Gallon 4 227.08$ 266.49$ Extra Green Waste Barrel 2.27$ 2.34$ 2.39$ 65-Gallon 5 286.50$ 335.96$ Backyard/Sideyard Service 13.97$ 14.43$ 14.76$ 65-Gallon 6 331.07$ 389.38$ Extra Pick-Up (service day)10.46$ 10.80$ 11.05$ 1.5 1 211.35$ 244.33$ Extra Pick-Up (all other days)20.93$ 21.60$ 22.10$ 1.5 2 374.68$ 436.70$ 1.5 3 528.27$ 618.56$ 1.5 4 680.62$ 799.02$ Multi-Family Front Load Refuse 1.5 5 831.52$ 977.93$ Size Freq 1.5 6 982.73$ 1,157.17$ 2 1 106.79$ 127.27$ 2 1 264.08$ 306.63$ 2 2 197.01$ 236.60$ 2 2 484.24$ 565.66$ 2 3 303.79$ 363.87$ 2 3 690.24$ 809.45$ 2 4 410.59$ 491.18$ 2 4 897.53$ 1,054.55$ 2 5 516.73$ 617.73$ 2 5 1,131.92$ 1,329.03$ 2 6 623.82$ 745.34$ 2 6 1,310.07$ 1,542.65$ Extra Pick-Up 2 yd On-Site 15.47$ 19.05$ Extra Pick-Up 2yd Unscheduled 33.48$ 38.56$ Commercial Front Load Compactor 3 1 144.82$ 174.29$ Size Freq 3 2 273.52$ 331.13$ 2 1 149.77$ 182.16$ 3 3 418.47$ 505.55$ 2 2 282.64$ 346.07$ 3 4 573.95$ 691.38$ 2 3 432.42$ 528.21$ 3 5 708.22$ 854.25$ 2 4 582.19$ 710.41$ 3 6 852.79$ 1,028.27$ 2 5 731.32$ 891.87$ Extra Pick-Up 3 yd On-Site 18.96$ 24.00$ 2 6 881.41$ 1,074.37$ Extra Pick-Up 3yd Unscheduled 36.97$ 43.50$ Extra Pick-Up 2 yd On-Site 24.97$ 31.25$ 4 1 191.80$ 230.95$ Extra Pick-Up 2yd Unscheduled 42.98$ 50.75$ 4 2 367.31$ 444.29$ 3 1 208.97$ 256.28$ 4 3 559.22$ 675.35$ 3 2 401.47$ 494.73$ 4 4 751.15$ 906.45$ 3 3 610.55$ 751.11$ 4 5 945.30$ 1,139.95$ 3 4 819.25$ 1,007.12$ 4 6 1,133.75$ 1,367.27$ 3 5 1,028.61$ 1,263.82$ Extra Pick-Up 4 yd On-Site 22.46$ 28.92$ 3 6 1,237.32$ 1,519.79$ Extra Pick-Up 4yd Unscheduled 40.48$ 48.43$ Extra Pick-Up 3 yd On-Site 33.21$ 42.29$ 6 1 278.97$ 336.98$ Extra Pick-Up 3yd Unscheduled 51.22$ 61.80$ 6 2 541.43$ 656.11$ 4 1 277.26$ 340.24$ 6 3 821.05$ 993.80$ 4 2 537.92$ 662.47$ 6 4 1,099.40$ 1,330.12$ 4 3 815.33$ 1,002.85$ 6 5 1,378.39$ 1,667.15$ 4 4 1,092.73$ 1,343.26$ 6 6 1,657.36$ 2,004.13$ 4 5 1,370.13$ 1,683.61$ Extra Pick-Up 6 yd On-Site 29.46$ 38.81$ 4 6 1,646.28$ 2,022.64$ Extra Pick-Up 6yd Unscheduled 47.47$ 58.31$ Extra Pick-Up 4 yd On-Site 41.48$ 53.33$ Extra Pick-Up 4yd Unscheduled 59.49$ 72.83$ Commercial Front Load Refuse Size Freq Miscellaneous Services 96-Gallon 1 34.24$ 39.28$ Temporary Bin - 3 yd (7-days)71.96$ 92.90$ 2 1 105.40$ 125.88$ Burned Bin 325.97$ 352.83$ 2 2 194.25$ 233.82$ Exchanges 68.69$ 74.35$ 2 3 299.64$ 359.71$ Lock Rental (Monthly)13.97$ 15.12$ 2 4 405.05$ 485.61$ Lost or Stolen Bin 582.07$ 630.04$ 2 5 509.81$ 610.80$ Overage 39.09$ 42.32$ 2 6 615.52$ 737.01$ Replaced Key 5.82$ 6.29$ Extra Pick-Up 2 yd On-Site 15.47$ 19.05$ Locks - Replaced Lock 29.10$ 31.49$ Extra Pick-Up 2yd Unscheduled 33.48$ 38.56$ Bulky pick-up (1st item)27.73$ 29.28$ 3 1 142.74$ 172.21$ Bulky pick-up (each add't item)16.35$ 17.26$ 3 2 269.37$ 326.95$ Bin Enclosure clean-up (per hour)47.09$ 49.72$ 3 3 412.24$ 499.29$ Contamination 50.00$ 56.27$ 3 4 565.65$ 683.03$ Push Out (per pick-up/month) 3 5 697.84$ 843.80$ 0-25 ft N/C 20.00$ 3 6 840.33$ 1,015.74$ 26-50 ft 7.63$ 40.00$ Extra Pick-Up 3 yd On-Site 18.96$ 24.00$ 51-75 ft 9.82$ 60.00$ Extra Pick-Up 3yd Unscheduled 36.97$ 43.50$ 76-100 ft 10.91$ n/a 4 1 189.03$ 228.18$ 101-125 ft 11.99$ n/a 4 2 361.75$ 438.74$ 126-150 ft 13.09$ n/a 4 3 550.89$ 667.04$ 151-175 ft 14.18$ n/a 4 4 740.04$ 895.38$ 176-200 ft 15.27$ n/a 4 5 931.40$ 1,126.10$ Over 200 ft 16.35$ n/a 4 6 1,117.08$ 1,350.66$ Extra Pick-Up 4 yd On-Site 22.46$ 28.92$ Roll-Off & Compactor Services Extra Pick-Up 4yd Unscheduled 40.48$ 48.43$ 10 yard (plus disposal)218.46$ 239.74$ 6 1 274.81$ 332.82$ 20 yard (plus disposal)218.46$ 239.74$ 6 2 533.11$ 647.79$ 40 yard (plus disposal)218.46$ 239.74$ 6 3 808.56$ 981.33$ 40 yard Compactor (plus disposal)244.14$ 267.51$ 6 4 1,082.74$ 1,313.49$ 40 yard Recycling (plus processing)218.46$ 236.47$ 6 5 1,357.58$ 1,646.36$ 40 yard Green Waste (plus disposal)218.46$ 236.47$ 6 6 1,632.39$ 1,979.18$ 58.22$ 61.08$ Extra Pick-Up 6 yd On-Site 29.46$ 38.81$ 593.46$ 634.04$ Extra Pick-Up 6yd Unscheduled 47.47$ 58.31$ 75.00$ 79.18$ 29.14$ 31.42$ Commercial Front Load Recycling Size Freq 2 1 70.76$ 94.73$ 2 2 124.95$ 171.51$ 3 1 90.77$ 125.47$ 3 2 165.43$ 233.50$ 4 1 119.72$ 165.87$ 4 2 223.16$ 314.13$ 6 1 170.87$ 239.37$ 6 2 325.22$ 460.86$ 95 gal 1 N/C N/C Extra 95-gal 1 2.17$ 2.29$ Temp 10,20,40 7-day, (6 Ton Max)Relocation/Extra TripRental Fee (minimum every 7- days) EXHIBIT A CITY OF GRAND TERRACE PROPOSED RATE INCREASE Service Type Service Type Refuse Per Ton E.5.f Packet Pg. 65 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) 01247.0006/570462.3 Page 6 of 6 Commercial Front Load Refuse Size Freq Miscellaneous Services 96-Gallon 1 34.24$ 39.28$ Temporary Bin - 3 yd (7-days)71.96$ 92.90$ 2 1 105.40$ 125.88$ Burned Bin 325.97$ 352.83$ 2 2 194.25$ 233.82$ Exchanges 68.69$ 74.35$ 2 3 299.64$ 359.71$ Lock Rental (Monthly)13.97$ 15.12$ 2 4 405.05$ 485.61$ Lost or Stolen Bin 582.07$ 630.04$ 2 5 509.81$ 610.80$ Overage 39.09$ 42.32$ 2 6 615.52$ 737.01$ Replaced Key 5.82$ 6.29$ Extra Pick-Up 2 yd On-Site 15.47$ 19.05$ Locks - Replaced Lock 29.10$ 31.49$ Extra Pick-Up 2yd Unscheduled 33.48$ 38.56$ Bulky pick-up (1st item)27.73$ 29.28$ 3 1 142.74$ 172.21$ Bulky pick-up (each add't item)16.35$ 17.26$ 3 2 269.37$ 326.95$ Bin Enclosure clean-up (per hour)47.09$ 49.72$ 3 3 412.24$ 499.29$ Contamination 50.00$ 56.27$ 3 4 565.65$ 683.03$ Push Out (per pick-up/month) 3 5 697.84$ 843.80$ 0-25 ft N/C 20.00$ 3 6 840.33$ 1,015.74$ 26-50 ft 7.63$ 40.00$ Extra Pick-Up 3 yd On-Site 18.96$ 24.00$ 51-75 ft 9.82$ 60.00$ Extra Pick-Up 3yd Unscheduled 36.97$ 43.50$ 76-100 ft 10.91$ n/a 4 1 189.03$ 228.18$ 101-125 ft 11.99$ n/a 4 2 361.75$ 438.74$ 126-150 ft 13.09$ n/a 4 3 550.89$ 667.04$ 151-175 ft 14.18$ n/a 4 4 740.04$ 895.38$ 176-200 ft 15.27$ n/a 4 5 931.40$ 1,126.10$ Over 200 ft 16.35$ n/a 4 6 1,117.08$ 1,350.66$ Extra Pick-Up 4 yd On-Site 22.46$ 28.92$ Roll-Off & Compactor Services Extra Pick-Up 4yd Unscheduled 40.48$ 48.43$ 10 yard (plus disposal)218.46$ 239.74$ 6 1 274.81$ 332.82$ 20 yard (plus disposal)218.46$ 239.74$ 6 2 533.11$ 647.79$ 40 yard (plus disposal)218.46$ 239.74$ 6 3 808.56$ 981.33$ 40 yard Compactor (plus disposal)244.14$ 267.51$ 6 4 1,082.74$ 1,313.49$ 40 yard Recycling (plus processing)218.46$ 236.47$ 6 5 1,357.58$ 1,646.36$ 40 yard Green Waste (plus disposal)218.46$ 236.47$ 6 6 1,632.39$ 1,979.18$ 58.22$ 61.08$ Extra Pick-Up 6 yd On-Site 29.46$ 38.81$ 593.46$ 634.04$ Extra Pick-Up 6yd Unscheduled 47.47$ 58.31$ 75.00$ 79.18$ 29.14$ 31.42$ Commercial Front Load Recycling Size Freq 2 1 70.76$ 94.73$ 2 2 124.95$ 171.51$ 3 1 90.77$ 125.47$ 3 2 165.43$ 233.50$ 4 1 119.72$ 165.87$ 4 2 223.16$ 314.13$ 6 1 170.87$ 239.37$ 6 2 325.22$ 460.86$ 95 gal 1 N/C N/C Extra 95-gal 1 2.17$ 2.29$ Temp 10,20,40 7-day, (6 Ton Max)Relocation/Extra TripRental Fee (minimum every 7- days) Refuse Per Ton E.5.f Packet Pg. 66 Attachment: 2019- XX Refuse Rate Adjustment (Public Hearing Relating to Refuse Rate Adjustments) AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the Sale of City Property Located at 22317, 22273 and 22293 Barton Road, and Reimbursement and Indemnification Agreement Between the City and Greens Group, Inc. PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: 1. Approve the Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the Sale of City Property Located at 22317 Barton Road (APN 1167 - 231-01), 22273 Barton Road (APN 1167-231-02) and 22293 Barton Road (APN 1167-311-01; and 2. Authorize Mayor McNaboe to Sign the Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions; and 3. Approve the Reimbursement and Indemnification Agreement Between the City of Grand Terrace and Greens Group, Inc.; and 4. Authorize the City Manager to Execute the Reimbursement and Indemnification Agreement; and 5. Authorize the City Manager, in Consultation with the City Attorney, to Take Any and All Necessary and Non - Substantive Actions to Implement the Agreements. 2030 VISION STATEMENT This staff report supports Goal #3, "Promote Economic Development" because the sale and ultimate development of assembled properties will promote economic development activities. 2019-2020 PRIORITY PROJECTS This report supports the City Council’s June 12, 2019 approval of identified Priority Projects for Fiscal Year 2019-2020 (Attachment 4). The sale and ultimate development of the subject 4.78 acres is a Top Priority Project that the City Manager’s office and G.6 Packet Pg. 67 Planning and Development Services Department are both tasked with for economic development purposes. BACKGROUND: The subject of this Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions (“PSA”) are three parcels owned by the City of Grand Terrace totaling about 4.68 acres. Two of the three parcels were recently purchased by the City of Grand Terrace from the Grand Terrace Housing Authority. These parcels are 22317 Barton Road (APN 1167-231-01) and 22293 Barton Road (APN 1167-311-01) and are referred to in the PSA as Parcels A&B, and the third parcel was acquired by the City of Grand Terrace in 2016 and is located at 22273 Barton Road (APN 1167 -231-02) and referred to in the PSA as Parcel C. In March of this year, the City Manager marketed the sale of the three City -owned parcels to developers that had expressed interest in the parcels in the recent past and requested Letters of Interest from them. Four proposals were received and considered, and of the four the Greens Group, Inc. had the most complete proposal for the 4.68-acre property. DISCUSSION: Attached, as Attachments 1 and 2, for the City Council’s consideration are the PSA and Reimbursement and Indemnification Agreement (“Reimbursement Agreement”). Attachment 3 is a Summary of the two Agreements. Buyer is in agreement with the PSA and Reimbursement Agreement. Purchase and Sale Agreement The PSA establishes the purchase price, conditions and escrow instructions to complete the purchase between the City (“Seller”) and Green Group (“Buyer”). The PSA allows escrow to be opened and would require Buyer to obtain all entitlements and clearances, included CEQA review, prior to the close of escrow. The PSA does not mandate the land uses that would be developed; however, it does identify the uses that the Seller does not want to see developed on the property, which is discussed later in this report. Parcels to be Sold and Purchase Price In 2016, an appraisal of the three properties was completed by CBRE. Based on the appraisal, the Seller purchased Parcels A&B for $650,000 and Parcel C for $820,000. The appraiser, CBRE, was contacted in November 2018 and indicated that the value of the property has not significantly changed since the appraisal was initially completed. G.6 Packet Pg. 68 Buyer is proposing to purchase Parcel A&B for $650,00 0 and Parcel C for $852,523, for a total purchase price of $1,502,523. With the opening of escrow, the Buyer must deposit $150,000 (10% of the purchase price) as earnest money. Escrow Opening, Due Diligence Period, Close of Escrow Escrow will open no later than three days after the execution of the PSA. Once opened, the 180- due diligence period begins. This is the period that the Buyer has to inspect the property, review title documents, conduct feasibility studies, soil tests and other investigations Buyer finds necessary to satisfy itself in the acquisition of the property. During this period development entitlements and CEQA clearances are also being obtained. Buyer has the right to terminate the PSA within the due diligence period. Escrow would close the later of (1) 30 days after the close of the due diligence period; (2) the 10 days after the end of appeal periods for the entitlements and CEQA clearances; and (3) no later than 20 months from the effective date of the PSA. Concept Plan The PSA requires Buyer to submit a concept plan for a mixed-use project within 60 days of the effective date of the PSA. The concept plan would depict proposed uses, site improvements and parcelization, which the Seller ultimately accepts and approves as the Proposed Concept Plan. In the PSA, it is noted that the Seller does not want gas stations, automotive sales, equipment rentals, laundromats, sale of used appliances, pawn shops, technical schools, or convenience stores depicted in the concept plan, but instead favor s a hotel, creative/medical office building, sit down restaurants, a drive thru restaurant, a coffee house, retail uses and multifamily residential complex. CEQA and Entitlement Processing The PSA requires the Buyer is responsible for obtaining all requir ed CEQA clearances and land use entitlements and that the Seller is responsible for the processing the Proposed Concept Plan. The Seller must submit entitlement applications within 45 days after the Proposed Concept Plan is approved by the Seller. An initi al 16-month timeline to obtain entitlements is provided for in the PSA, which may be extended an additional two months. The Buyer is responsible for all costs associated with the processing of the land use entitlements and CEQA clearances. The PSA allows that should Buyer not be in agreement with any conditions of approval adopted for development entitlements, Buyer has the right to terminate the PSA with notice to Seller G.6 Packet Pg. 69 Time Extensions The PSA includes language that authorizes the City Manager to provide extensions. The City Manager may only grant extensions to the following provided that each extension does not cumulatively exceed one 180 days: (1) the due diligence period; (2) the entitlement period; and (3) the closing date. Grant Deed For escrow to close the Buyer must obtain all land use entitlements and CEQA clearances. The PSA contains the grant deed (Exhibit B) that will record with the close of escrow. The grant deed provides for Development Covenants for the development and a Re - Purchase Option of the property. The Work Covenants require Buyer to complete site and off -site work (excluding buildings), including grading and paving of the property, installation of utilities to serve building pads and parking lot improvements. These improvements are required to be constructed within 24 months of the grant deed being recorded. However, in the event unforeseeable circumstances such as an economic downturn, the completion date may be extended for two years. Upon completion of the Work Covenants the Deve lopment Covenants will be released. In the event that the Grantee is in default and prior to the recordation of the release, Grantor has the option to buy back the property, at the purchase price plus actual third - party costs, such as costs in entitling, designing and developing the property, including architects and engineers. Reimbursement and Indemnification Agreement In connection with processing the Project, City will incur certain costs. Also, the City has already incurred certain costs and attorney fees in connection with the Project. Therefore, the City and Developer will enter into a Reimbursement and Indemnification Agreement (“Reimbursement Agreement”) to deposit funds for reimbursement of City costs. Pursuant to the Reimbursement Agreement, the Developer is responsible for City costs, which include staff time, consultant fees and attorney fees for the costs already incurred ($13,856) and for anticipated attorney costs, and costs associated with City maintenance of the property while it is in escrow. It is anticipated that the bulk of the reimbursable costs will come with obtaining entitlements and CEQA clearances. Post entitlement costs are plan checking fees of all construction plans, and construction inspections. The Reimbursement Agreement requires an initial deposit of $30,000 for the CEQA G.6 Packet Pg. 70 work and entitlement processing, which will be completed by a consultant. At any time that the deposit amount falls below $10,000, additional deposit(s) will be required. FISCAL IMPACT: The City’s cost associated with the purchase of the three parcels will be recouped with the sale of the property, and costs associated with processing the PSA and future entitlements will be reimbursed by Developer. ATTACHMENTS: • 1. Purchase and Sale Agreement (PDF) • 2. Reimbursement Agreement (PDF) • 3. Summary of PSA and Reimbursement Agreement (RTF) • 4. Mayor and City Council Approved Priority Projects (DOCX) APPROVALS: Sandra Molina Completed 08/07/2019 6:13 PM City Attorney Completed 08/07/2019 8:56 PM Finance Completed 08/07/2019 9:14 PM City Manager Completed 08/07/2019 9:30 PM City Council Pending 08/13/2019 6:00 PM G.6 Packet Pg. 71 G.6.aPacket Pg. 72Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 73Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 74Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 75Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 76Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 77Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 78Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 79Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 80Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 81Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 82Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 83Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 84Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 85Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 86Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 87Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 88Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 89Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 90Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 91Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 92Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 93Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 94Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 95Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 96Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 97Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 98Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 99Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.aPacket Pg. 100Attachment: 1. Purchase and Sale Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 101Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 102Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 103Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 104Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 105Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 106Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 107Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 108Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 109Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 110Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 111Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 112Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) G.6.bPacket Pg. 113Attachment: 2. Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) Page 1 of 4 Summary of the Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions (“PSA”) and Reimbursement and Indemnification Agreement (“Reimbursement Agreement”). PART I: PSA SUMMARY 1.Property: AS-IS and disclaimer of warranties 2. Consideration to City: 2.1. Purchase Price: $1,502,523 cash at closing. 2.2. Covenants: Post closing covenants to construct certain improvements. (Details below under Item 8. Post Closing Construction Covenants) 2.3. Documents: Copies of all due diligence reports and work will be provided to City with right to use if Greens does not close. 3. Escrow: 3.1.Opening: 3 days of City approval and execution of PSA 3.2. Deposit: $150,000 (applicable to Purchase Price but refunded if Greens disapproves due diligence or fails to get Entitlements). 3.3. Closing: Later of (i) 30 days of Due Diligence Expiration Date; and (ii) 10 days after expiration of appeal period for Entitlements 4. Concept Plan: 4.1. Proposed Concept Plan: Within 60 days, submit concept plan for mixed used project to City (as seller) for approval (“Proposed Concept Plan”). 4.2. Require Elements: Proposed Concept Plan to depict proposed uses, site improvements and parcelization. i. Not Permitted Uses: gas stations, automotive sales, equipment rentals, laundromats, sale of used appliances, pawn shops, technical schools, or convenience stores ii.Preferred Uses: A hotel, creative/medical office building, sit down restaurants, a drive thru restaurant, a coffee house, retail uses and multifamily residential complex. 4.3. Limitations: Proposed Concept Plan is not binding on City as governmental approval authority. 4.4. Trigger: Proposed Concept Plan approval triggers Entitlement Period (“Proposed Concept Plan Approval”). G.6.c Packet Pg. 114 Attachment: 3. Summary of PSA and Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) Page 2 of 4 5. CEQA: 5.1.City to control process. 5.2.City to proceed ASAP. 5.3.Cost to be reimbursed by Greens per Reimbursement Agreement. 6.Due Diligence Period: 6.1. Due Diligence Period: 180 days from opening of escrow. 6.2. Right to Terminate: Buyer right to terminate within period and Deposit returned. 7. Entitlements: 7.1. Entitlement Period: 16 months from Proposed Concept Plan Approval. Provided Greens has diligently pursed, Greens has right to extend for 2 months by notice to own (“Entitlement Period”). 7.2. Definition: Includes all permits and approvals, specific plan amendment, specific site plan approval, a new parcel map, and conditional use permits for any uses approved under Proposed Concept Plan. 7.3. Duty. Greens has duty to promptly commence and diligently process all entitlements. 7.4. Right to Terminate: Greens has right to terminate within Entitlement Period and require return of Deposit. 8. Post Closing Covenants: Grant Deed will contain post-closing covenants. 8.1. Construction Covenants: 8.1.1.Construction Obligations: i. Site work and off site construction plans. ii. Site work and off site work (excluding buildings) iii. Subdivision Improvement Agreement (with security) to City. iv. All utility mains installed to Property boundary. v.Paved parking lot. vi. Rough grading of multi-family parcel and stub utilities to boundary. 8.1.2. Completion: Completion (or bond to City for improvements) within 2 years from Closing (subject to force majeure and economic downturn) with outside maximum date of 4 years from Closing. 8.1.3. Default: i. Greens fails to commence work within time period as required and demand notice from City. G.6.c Packet Pg. 115 Attachment: 3. Summary of PSA and Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) Page 3 of 4 ii. Greens abandons work for 90 days. iii. Greens fails to complete work by completion date. 8.1.4. Remedy: City has option to repurchase at Purchase Price plus cost of Entitlements and engineering and soft costs paid to third parties. (City gets copies of all reports and plans to use.) 8.2. Other Post Closing Covenants. 8.2.1.Mandatory phasing with northern portion of Property to be developed first. 8.2.2.Required uses. 8.2.3.CC&Rs with reciprocal easements and parking rights for development. 9. Reimbursement Agreement: Cross defaulted with PSA 10. Lot Tie Agreement: Either new parcel map or lot tie agreement for all parcels must record at Closing. 11. City Manager Authority: To execute documents, issue approvals, disapprovals, and extensions. Extensions of each of Due Diligence Period, Entitlement Period and Closing Date may not exceed cumulatively 180 days. 12. Cost Allocations: Standard allocations with City to pay documentary transfer taxes, title policy premium for standard owner’s policy and ½ escrow fees. PART II: REIMBURSEMENT AGREEMENT SUMMARY In connection with processing the Project, City will incur certain costs which Greens will be obligated to reimburse pursuant to the Reimbursement and Indemnification Agreement (“Agreement”) which Greens will execute concurrently with the PSA. 1. City Costs. Includes (i) staff time, (ii) consultant fees for Entitlements including CEQA approvals, (iii) attorney fees, and (iv) Property maintenance costs (max of $3,500) until Closing under PSA. Post Entitlement costs will include permit fees, plan check fees, construction inspection, etc. Current City Attorney fees for PSA and Reimbursement Agreement already incurred at $13,856 will be reimbursed. 2. Deposit. 2.1.Initial Deposit - $30,000 2.2.Additional Deposit – G.6.c Packet Pg. 116 Attachment: 3. Summary of PSA and Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) Page 4 of 4 Greens to provide within 20 days when Deposit is $10,000 or less. If Greens fails to provide, City can cease work on project. 3.Cross Default. Cross defaulted with the PSA. 4. Indemnity. Greens indemnifies City for any legal challenges to entitlements or project. If complaint filed, Greens to deliver reasonable amount required by City. Thereafter Greens to deposit additional amounts when fund is below $30,000. Indemnity to survive for 5 years. G.6.c Packet Pg. 117 Attachment: 3. Summary of PSA and Reimbursement Agreement (Barton Road Property - Greens Group Purchase and Sale) City of Grand Terrace Inter-departmental Memorandum City Manager’s Office ____________________________________________________________________________ DATE: August 6, 2019 TO: Mayor and City Council FROM: G. Harold Duffey, City Manager Cynthia Fortune, Assistant City Manager SUBJECT: PRIORITY PROJECTS FOR 2019-2020 AS APPROVED BY CITY COUNCIL AT ITS SPECIAL MEETING WORKSHOP DATED JUNE 12, 2019 ____________________________________________________________________________ The City Manager’s Office has multiple business lines and while our resources are limited, we continue to allocate our resources to achieve maximum returns in the following areas: • Economic Development • Efficient Services to Citizens • Code Enforcement to Maintain the Community’s Quality of Life • Sustainability of the Organization While the City Manager will be responsible to ensure all departments adhere to priorities as supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities based on its various business lines. The City Manager’s priorities will be based on alignment with the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved by City Council. The four categories of ranking used to prioritize the projects are: 1. Economic Development (40%) 2. Funding and Resources (25%) 3. Approved Council’s Future Agenda Item Requests (20%) 4. Quality of Life (15%). Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority. G.6.d Packet Pg. 118 Attachment: 4. Mayor and City Council Approved Priority Projects (Barton Road Property - Greens Group Purchase and Sale) Memo to Mayor and City Council Page 2 of 4 City Manager Office Priority Projects for 2019-2020 Economic Development CM – Committees & Commissions “A” Top Priority “B” High Priority “C” Priority Return to City Council with Options to Delegate Rec and Youth Commission Return to City Council with Options to Delegate Special Event Support CM – Human Resources “A” Top Priority “B” High Priority “C” Priority Benefits & Recognition Program Annual Events for Employees Annual Evaluation & Merit Increases (Reinstated) Council & City Staff Social Events Employee Appreciation Program Review of Health and Compensation “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. San Bernardino County Child Care Facility Development on City Center Dr. Gateway Specific Plan Pit Stop Development Cage Park Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion Surgical Center Storm Drainage Michigan Mr. TV Video RDA Lot 0.80 Acre Development Kaz Ramen Coffee Richardson’s RV Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation G.6.d Packet Pg. 119 Attachment: 4. Mayor and City Council Approved Priority Projects (Barton Road Property - Greens Group Purchase and Sale) Memo to Mayor and City Council Page 3 of 4 Finance & Senior Center Development “A” Top Priority “B” High Priority “C” Priority Review of Business License Fee Finance Department Staff Re-Organization Housing Agency Programs Review of Cost-Effective Health Benefits Increase in Senior Center Services City Clerk’s Office Priority Projects 2019-2020 “A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning Increase Content of Intranet Records Destruction Telephone System Improvements City Clerk’s Department Operations Technology Program – Tablet Use Increase Awareness of Online Public Material Facebook Live and Twitter Increase Participation in City Council Meeting Invocations City Adopted Budgets and Agenda Packets Lighting in City Council Chamber Community Posting Board City Hall Information Kiosks Manage City Neighborhood Recognition Programs City Council Chamber Reception Area Upgrade Annual Acknowledgment Program City Council Agenda Modifications Public Works Priority Projects 2019-2020 “A” Top Priority “B” High Priority “C” Priority Highway Safety Improvement Program – Mt. Vernon Intersections Highway Safety Improvement Program Cycle 9 Guardrail Park Enhancements Fitness Park Canopy Small Cell Site Infrastructure Plan Preston Signal Upgrade Parking City Wide Strategy Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization West Barton Bridge Replacement EV Charging Station Support for Community Events Year 3 CIP G.6.d Packet Pg. 120 Attachment: 4. Mayor and City Council Approved Priority Projects (Barton Road Property - Greens Group Purchase and Sale) Memo to Mayor and City Council Page 4 of 4 Fee Study Barton Interchange Maintenance Agreement Barton Speed Feedback Development Plans Fire Station Roof Repair Public Works Maintenance Priority Projects 2019-2020 “A” Top Priority “B” High Priority “C” Priority Traffic Signal/Street Light Storm Drain/Channel Street, Sidewalk, Curb, Parkway City Facilities Parks City Neighborhood Lighting Plan Street Sign Replacement Program Planning & Development Services Priority Projects 2019-2020 “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Housing Authority Report Grant ATP – Close Out Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Van Buren – Aegis Gateway SP Barton Road Streetscape Crestwood Anita – Grocery Outlet Sign Michigan Street – Complete Street Grant Prop 68 B&S RFP Taco Bell Housing Element RFP Mr. TV Video Parking Program Canal – Aegis Project in 40-Acre Greenbelt Grand Terrace Road – Aegis Blue Mountain Trail Grant Safety Element Update Animal Control Ordinance Update Housing Element Update Parking Citation Appeals CUP in 40-Acre Greenbelt La Cadena SFR REC Center National Logistics Surgical Center G.6.d Packet Pg. 121 Attachment: 4. Mayor and City Council Approved Priority Projects (Barton Road Property - Greens Group Purchase and Sale) AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Amendment No. 3 to the Contract Agreement with St. Francis Electric, LLC, to Increase the Total Annual Compensation by $10,000 for a Total Annual Compensation of $20,000, Extend the Term of the Contract to March 31, 2022, and Clarifying the Obligations of the City and St. Francis Electric, LLC Under the Agreement PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Approve Amendment No. 3 to the Agreement with St. Francis, LLC, which extends the term of the Agreement to March 28, 2022, increases the annual compensation by $10,000 for a total annual compensation of $20,000, and clarifying the obligations of the City and St. Francis Electric, LLC under the Agreement, and 2. Authorize City Manager to execute Amendment No. 3 subject to City Attorney approval as to form. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: On March 28, 2017, the City Council approved a Contractor Agreement with St. Francis Electric for routine traffic signal maintenance and extraordinary maintenance/on -call services for the City's traffic signals. The scope of work for the contract features routi ne maintenance of safety lights, including replacement of lamps and ballasts. On March 31, 2017, the Agreement was amended to increase the number of traffic signals that would receive routine maintenance from 7 to 8 traffic signals (adding the traffic signal at Litton and La Cadena). On October 24, 2017, City Council approved Amendment No. 2 for a one -time increase of $23,200 to the St. Francis contract to allow for the upgrade of safety lights at all signalized intersections. That work was completed by May 2018. DISCUSSION: The City’s current agreement (including amendments) with St. Francis Electric is $10,000 per year. However, compensation for extraordinary maintenance/on -call G.7 Packet Pg. 122 services was not originally predicted to be a substantial part of the services and compensation. However, over the past years, the extraordinary maintenance/on -call services has been increasing to be added to ensure that the City’s traffic signals can be kept operational in order to preserve public health and safety. Therefore, it is necessary to increase the total annual compensation of the agreement by $10,000 (for a total annual compensation of $20,000), which will cover routine maintenance and the increased costs associated with extraordinary maintenance/on -call services. Further, the original agreement’s term is for a three -year term which will be up in March 28, 2020 with the option to extend the contract twice up to one year each. This amendment will extend the contract for the two one -year time frames up to March 28, 2022. Finally, due to the various amendments made to the agreement, this amendment will also clarify the obligations and responsibilities of the City and St. Francis, LLC. Staff is recommending that Council approve the amendment to the St. Francis Contract Agreement with Amendment No. 3 increasing their total annual compensation to $20,000, extending the term of the contract to March 28, 2022, and making certain amendments to clarify the obligations and responsibilities of the parties. Staff is also and authorize City Manager to execute the amendment, subject to City Attorney approval. FISCAL IMPACT: Funds are budgeted in the approved 2019-20 Fiscal Year Budget for the Public Works Department to cover the increase in contract. ATTACHMENTS: • St. Francis Contractor Agreement (PDF) • St. Francis Ammendment No 1 (PDF) • St. Francis Ammendment No 2 (PDF) • St. Francis Amendment No 2 Exhibit (PDF) • Amendment #3 (DOCX) • Exhibit A - Sample Preventative Maintenance Program (PDF) APPROVALS: Alan French Completed 06/27/2019 12:21 PM City Attorney Completed 08/07/2019 4:46 PM Finance Completed 08/07/2019 7:16 PM City Manager Completed 08/07/2019 7:35 PM City Council Pending 08/13/2019 6:00 PM G.7 Packet Pg. 123 G.7.aPacket Pg. 124Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 125Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 126Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 127Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 128Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 129Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 130Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.aPacket Pg. 131Attachment: St. Francis Contractor Agreement (Contract Amendment No. 3 for St. Francis Electric) G.7.bPacket Pg. 132Attachment: St. Francis Ammendment No 1 (Contract Amendment No. 3 for St. Francis Electric) G.7.bPacket Pg. 133Attachment: St. Francis Ammendment No 1 (Contract Amendment No. 3 for St. Francis Electric) G.7.cPacket Pg. 134Attachment: St. Francis Ammendment No 2 (Contract Amendment No. 3 for St. Francis Electric) G.7.cPacket Pg. 135Attachment: St. Francis Ammendment No 2 (Contract Amendment No. 3 for St. Francis Electric) (951) 304-4902 - Fax (951) 274-0061 - 1420 Citrus Street, Riverside, CA 92507 St. Francis Electric 1420 Citrus Street Riverside, California 92507 (951) 203-4586 (951) 274-0061 Fax www.stfranciselectric.com August 24, 2017 Ms. Adreane Freeman City of Grand Terrace 22795 Barton Rd Grand Terrace, CA 92313 Job Name: Remove & Replace HPS Fixture with (32) Cooper Lighting LED Fixtures Job Location: All 8 Intersections within the City Dear Ms. Freeman, We offer to perform the following work, on the terms and conditions stated below and at the prices shown as follows: Pending your authorization, St. Francis Electric will setup traffic control per MUTCD standards, remove the existing HPS fixtures, furnish and install the following Cooper Lighting LED Fixtures: (8) NVN-AF-01-D- U-SLL-10K-1200-4N7-AP (200 Watt Equal) and (24) NVN-AF-02-D-U-SLL-10K-600-4N7-AP (250 Watt Equal) at 8 intersections within the City and dispose of materials at our yard. Lead time on materials is 10 to 12 weeks ARA. Any additional findings requiring further repairs would be sent to the City for authorization to proceed. Lead time on schedule is 1 to 3 days ARA. Labor, Materials, and Equipment…… $23,200.00 Note: This proposal does not include permits or encroachment fees. If required, these fees would be billed as additional along with this proposal. Only the items listed above are included in this proposal any additional work would be billed as extra with prior City approval. This offer shall expire 60 days from the date hereof and may be withdrawn by us at any time prior thereto with notice. This offer supersedes any prior offers, commitment or orders, contains all terms, conditions and warranties and when accepted, constitutes the entire contract between the parties. The resulting contract shall not be modified except by formal written amendment. This offer shall be accepted by delivery of a copy of this offer duly signed by the City of Grand Terrace Representative. Respectfully, ACCEPTED Andy Briones CITY OF GRAND TERRACE Andy Briones BY: ___________________________________ St. Francis Electric Riverside Office (951) 304-4902 TITLE: _________________________________ (951) 274-0061 Fax (951) 203-4586 Cell DATE:_________________________________ abriones@sfe-inc.com G.7.d Packet Pg. 136 Attachment: St. Francis Amendment No 2 Exhibit (Contract Amendment No. 3 for St. Francis Electric) AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC This AMENDMENT NO. 3 TO THE CONTRACT AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC (“Amendment No. 3”) by and between the CITY OF GRAND TERRACE (“City”) and ST. FRANCIS ELECTRIC, LLC, a California limited liability corporation (“Consultant”) is effective as of the 13th day of August, 2019. RECITALS A. On March 28, 2017, the City entered into an Agreement with Consultant for traffic signal maintenance and extraordinary maintenance/on-call services for 7 of the City's traffic signals, which includes routine maintenance of safety lights, including replacement of lamps and ballasts, for a total compensation not to exceed $10,000 per year (“Agreement”). B. On March 31, 2017, the Agreement was amended to change the routine maintenance from 7 to 8 traffic signals, but did not increase the annual compensation under the Agreement (“Amendment No. 1”). C. On October 24, 2017, the Agreement was amended to provide a one-time increase of $23,000 for the purpose of upgrading safety lights at all signalized intersections in the City, which was completed by May of 2018 (“Amendment No. 2”). D. The City now desires to extend the term of the Agreement such that it will expire on March 28, 2022, and to further increase the total annual compensation under the Agreement by the amount of $10,000 for a new total annual compensation of $20,000 annually. E. Due to the number of amendments and changes in both Services and compensation, the City and Consultant desire to further amend the Agreement in order to clarify Consultant’s and City’s responsibilities and obligations under the Agreement and its amendments, including, but not limited to, certain terms and conditions of the Agreement, the Services provided, and the total annual compensation. TERMS 1. Contract Amendments. The Agreement is amended as provided herein 1.1 Section 1, “Scope of Services,” of the Agreement is hereby amended in its entirety as follows: “In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and G.7.e Packet Pg. 137 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.” 1.2 Section 2, “Term”, of the Agreement is hereby amended in its entirety as follows: “Unless earlier terminated in accordance with this Agreement, this Agreement shall continue in full force and effect until March 28, 2022.” 1.3 Section 3, “Compensation/Payment,” of the Agreement is hereby amended in its entirety as follows: “Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “B” and incorporated herein by this reference. The total annual compensation, including reimbursement for actual expenses, shall not exceed Twenty Thousand Dollars ($20,000.00) (the “Contract Sum”).” 1.4 Exhibit “A” of this Amendment No. 3 is hereby added to the Agreement as Exhibit “A” of the Agreement. 1.5 Exhibit “B” of this Amendment No. 3 is hereby added to the Agreement as Exhibit “B” of the Agreement. 1.6 The terms and conditions of the Agreement are hereby modified as provided in Exhibit “C” of this Amendment No. 3. To the extent that there is a conflict between the provisions in the Agreement and Exhibit “C” of this Amendment No. 3, the provisions provided in Exhibit “C” of this Amendment No. 3 shall govern. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all provisions of the Agreement, as amended by Amendment No. 3, shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, Amendment No. 1 and Amendment No. 2, as amended by Amendment No. 3. G.7.e Packet Pg. 138 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 3, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3. 5. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] G.7.e Packet Pg. 139 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 on the date and year first-above written. CITY: CITY OF GRAND TERRACE, a municipal corporation ___________________________ G. Harold Duffey, City Manager ATTEST: ___________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _______________________ Adrian R. Guerra, City Attorney CONSULTANT: St. Francis Electric, LLC, a California limited liability company By: Name: Title: By: Name: Title: Address: NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY. G.7.e Packet Pg. 140 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2019 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. G.7.e Packet Pg. 141 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2019 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. G.7.e Packet Pg. 142 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) EXHIBIT “A” SCOPE OF SERVICES I. The City requires Consultant to perform the following Services: A. Routine Maintenance Services. (i) General 1. Consultant shall perform a comprehensive routine preventative maintenance program that includes: on-call services and extraordinary maintenance for the City at signalized intersections, synchronized signals and safety lights. Consultant shall develop and implement with City’s approval a Preventative Maintenance Program, which shall substantially comply with the Sample Preventative Maintenance Program (included within this Exhibit “A”). 2. Consultant shall provide preventative maintenance services on a monthly, quarterly, semi-annual, and annual basis. 3. Consultant shall design a maintenance program to eliminate or reduce incidences of malfunctions, complaints, and extend the useful life of the City’s traffic signal equipment through monthly inspection, testing, record keeping, cleaning, repair, and replacement of equipment. Consultant shall develop and implement with City’s approval such maintenance program. 4. Consultant shall assign a Service Manager dedicated to the City who will be responsible for maintaining communication with the City regarding operation and maintenance of all traffic signal equipment. 5. Consultant shall notify the City of the scheduled dates for preventative maintenance on the Monday of the week that such service is to be performed. 6. Consultant shall note maintenance visits, findings, and recommendations in an electronic database and on the City’s check list form. Consultant shall send such completed check list forms to the City on a monthly basis. 7. Consultant shall perform the Routine Maintenance Services contemplated by Section I(A) of this Exhibit “A” at the following traffic signal intersections: Location Maintenance Responsibility Mt. Vernon Avenue & Deberry City of Grand Terrace G.7.e Packet Pg. 143 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) Street Mt. Vernon Avenue & Barton Road Barton Road & Honey Hill Drive City of Grand Terrace Barton Road & Preston Street City of Grand Terrace Barton Road & Canal Street City of Grand Terrace Barton Road at Shopping Center (McDonalds) City of Grand Terrace Barton Road & Michigan Street City of Grand Terrace Litton Avenue & La Cadena Drive City of Grand Terrace & City of Colton (ii) Monthly Inspections. 1. The Preventative Maintenance Program (as developed by Consultant and approved by the City) must include routine maintenance for traffic signals, monthly inspection, cleaning of cabinets, cleaning and realignment of signal indications, continuity checks, and the testing of the City’s interconnect or fiber optic system to maintain existing operations. 2. Consultant shall inspect, clean, adjust and make a routine inspection of each traffic signal location once per month. 3. Consultant’s technicians shall maintain a record of each controller cabinet showing the date and time checked, and controller cabinets will not be replaced, except for repair, without prior approval of the City. 4. Routine maintenance of safety lights shall include one night-time inspection each month. Routine maintenance shall also include any necessary replacement of lamps, photocells, ballasts and standard cobra fixtures within 5 working days of a notice of an outage from the City. (iii) Repair and Replacement 1. No upgrade work shall be commenced or undertaken unless authorized by the City in writing. 2. Consultant shall repair or replace any and all defective parts of the signal system which cause signal failure or malfunction, as the need arises, at the contract price for labor, equipment, and materials. G.7.e Packet Pg. 144 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) 3. Consultant shall work within a timely manner and notify the City within 24 hours of the next working day when any equipment is replaced with temporary replacements and pending permanent repairs. (iv) Traffic Signal Components 1. Consultant shall repair, replace, or otherwise render in good working condition all defective parts of the traffic signal control equipment with like make and model parts for temporary and permanent replacements, unless City otherwise requests on an individual basis. 2. Consultant shall report defective or malfunctioning controller cabinet equipment to the City for approval to make necessary changes, and record such changes on the maintenance log within the controller cabinet. 3. Equipment no longer covered under the manufacturer’s warranty will be repaired or replaced with working parts/equipment. 4. Consultant shall report to the City if a controller becomes obsolete or deteriorated to the point of being beyond repair, and provide an estimate for the replacement of the controller. Permanent replacement of the traffic signal controller will not be completed without written approval of the City. (v) Loop Detector Replacement 1. Consultant shall notify City within 48 hours of discovering detector loop failures, and prepare a written proposal with pricing to replace failed loops within 7 calendar days of a receipt of a notice to proceed from the City. (vi) All Filters 1. Replace the air filter elements in all cabinets so equipped every 6 months in accordance with an organized schedule drafted by Consultant and approved in writing by City. (vii) Conflict Monitor 1. Test conflict monitors using ATSI or equivalent conflict monitor tester on an annual basis, and supply the City with a report for each test conducted. 2. Testing shall take place on a schedule approved by the City. G.7.e Packet Pg. 145 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) 3. Consultant shall repair or replace any conflict monitor that does not pass testing and such repairs or replacement shall be invoiced to City as extraordinary maintenance as defined below. (viii) Night-time Inspections 1. Consultant shall perform a night time inspection of all traffic signal safety lights and illuminated street name signs located on major arterial roadways at least once a month. 2. Consultant shall also promptly provide a report of all outages found to the City and repair such outages within 5 working days of Consultant’s discovery of such outage. B. Extraordinary Maintenance/On-Call Services. In addition to the above-mentioned Routine Maintenance activities, Consultant shall also provide extraordinary maintenance/on-call services to City. Consultant will provide as-needed extraordinary maintenance/on-call services as more fully detailed below. The type of work performed shall vary based upon the particular project. The Consultant has been selected to provide services of a certain nature which will be readily available for a fixed rate when needed. However, before any work is performed, the Consultant must provide a specific written proposal for any requested extraordinary maintenance/on-call services, including an estimated budget and an estimated schedule for completion, and get written approval of the terms of the proposal from the City’s Contract Officer. (i) Extraordinary maintenance/on-call services may include, but are not limited to, the following: 1. Repairing damage relating to signal light knockdowns, vandalism, or other activities. 2. Repairing damage due to natural disasters. 3. Repairing conduit and conductors damaged by construction activities. 4. Completing intersection re-wire (scheduled and emergency). 5. Upgrading of equipment that has filed due to age or deterioration. 6. Replacing LED modules and pedestrian indications. 7. Painting cabinet or signal heads. 8. Replacing lenses, detectors, video detection cameras, CCTV cameras. G.7.e Packet Pg. 146 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) 9. Replacing failed detector loops. 10. Installing interconnects. 11. Responding to Underground Service Alert requests. 12. Assisting in inspection of new installations. (ii) Consultant shall not perform any extraordinary maintenance/on-call services without the written approval of the Contract Officer or his or her designee. If Consultant encounters a situation wherein extraordinary maintenance/on-call services are needed, Consultant shall supply the City with a description of the work required as well a proposed estimated for approval. II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A. Consultant shall prepare such tangible work products as may be requested by City from time to time. III. In addition to any other requirement under the Agreement to keep City apprised of the status of Consultant’s performance of the Services, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports: A. Consultant shall provide status reports as may be requested by City from time to time. IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. G.7.e Packet Pg. 147 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) EXHIBIT B SCHEDULE OF COMPENSATION I. Routine Maintenance Services. Consultant shall perform Routine Maintenance Services, as provided in Exhibit “A,” at the following rates: Item Description Quantity Maximum Unit Price Maximum Total Monthly Cost Maximum Total Annual Cost 1 Routine Maintenance 8 traffic signal intersections as provided in Exhibit “A.” $62.65 $501.20 $6,014.40 II. Extraordinary Maintenance/On-Call Services. Before commencing extraordinary maintenance/on-call services for any specific site as provided in Section I(B) of Exhibit “A”, Consultant shall submit a written proposal describing the specific Services, schedule, and budget. This shall require the written approval of the Contract Officer before any work shall be authorized, and Consultant shall be limited to the authorization contained therein, unless later modified in writing by the Parties, but in no event shall the proposal cumulatively exceed the Contract Sum as provided herein or under any amendment to this Agreement. Within each written proposal from Consultant, Consultant shall include a description of the performance of extraordinary maintenance/on-call services to date and the percentage of payment in comparison to the total Contract Sum. A. Consultant shall perform Extraordinary Maintenance/On-Call Services, as provided in Exhibit “A,” at the following rates: Item Description of Items Hourly Rate (regular time) Hourly Rate (overtime) 1 Labor Hourly Rates 1a Traffic Signal Maintenance Technician $83.00 $111.20 1b Laborer $65.00 $85.00 1c Licensed Senior Traffic Engineer $175.00 $262.50 1d Licensed Associate Traffic Engineer $155.00 $232.50 1e Traffic Engineering Technician $90.00 $121.00 1f Traffic Signal and Safety Light Inspector $83.00 $111.20 2 Equipment Hourly Rates 2a Bucket Truck $28.00 $28.00 2b Crane Truck $60.00 $60.00 G.7.e Packet Pg. 148 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) B. Consultant acknowledges that City has no obligation to request extraordinary maintenance/on-call services from Consultant under this Agreement. City may establish a rotation schedule with multiple consultants, and may seek competing Task Proposals. III. Consultant shall perform the following additional services provided in Exhibit “A” at the following rates: Item Description of Items Unit Unit Price 1 Clean and Paint Traffic Signal Head and Framework Each $260.00 2 Clean and Paint Controller and Service Cabinet Each $590.00 3 Clean and Paint Pedestrian Buttons and Framework Each $85.00 4 Replace Type A Detector Loop (1 to 6 loops) Per Loop $550.00 5 Replace Type A Detector Loop (7 or more loops) Per Loop $425.00 6 Replace Type D Detector Loop (1 to 6 loops Per Loop $550.00 7 Replace Type D Detector Loop (7 or more loops Per Loop $425.00 IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. V. The total annual compensation, including reimbursement for actual expenses, shall not exceed Twenty Thousand Dollars ($20,000.00) G.7.e Packet Pg. 149 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) EXHIBIT “C” AMENDED AND RESTATED TERMS ARTICLE 1. SERVICES OF CONSULTANT 1.1 Consultant’s Proposal. The Scope of Service shall include the Consultant’s scope of work or bid ; Notice Inviting Bids; Instructions to Bidders; Proposal; Information required of Bidder; Specifications; Drawings; Exhibits; and all addenda issued by the City with respect to any request for bids or proposals related to the Services provided under this Agreement, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.2 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer. 1.5 Care of Work. G.7.e Packet Pg. 150 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. 1.6 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.7 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.2 Reimbursable Expenses. G.7.e Packet Pg. 151 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5 of this Exhibit “C”, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.3 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3 of this Exhibit “C”, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.4 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in G.7.e Packet Pg. 152 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) the “Schedule of Performance” as provided in Exhibit “A.”. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: _____________________________________________________________ (Name) (Title) _____________________________________________________________ (Name) (Title) _____________________________________________________________ (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall G.7.e Packet Pg. 153 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be the Director of Public Works or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, G.7.e Packet Pg. 154 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. G.7.e Packet Pg. 155 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self- insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 of this Exhibit “C” to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ______________ Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by G.7.e Packet Pg. 156 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3 of this Exhibit “C”. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Exhibit “C”, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1 of this Exhibit “C”, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; G.7.e Packet Pg. 157 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to G.7.e Packet Pg. 158 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is i n the public domain or already known to Consultant. Consultant shall not release or disclose any such G.7.e Packet Pg. 159 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the G.7.e Packet Pg. 160 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. G.7.e Packet Pg. 161 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Consultant. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3 of this Exhibit “C”. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2 of this Exhibit “C”. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2 of this Exhibit “C”, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorney’s Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which G.7.e Packet Pg. 162 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of Amendment No. 3. Either party may change its address by notifying the other party of the change of address in writing. G.7.e Packet Pg. 163 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, G.7.e Packet Pg. 164 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.) Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. G.7.e Packet Pg. 165 Attachment: Amendment #3 [Revision 7] (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 166Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 167Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 168Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 169Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 170Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) G.7.fPacket Pg. 171Attachment: Exhibit A - Sample Preventative Maintenance Program (Contract Amendment No. 3 for St. Francis Electric) AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Grant Funding for ALPR Cameras and Neighborhood Watch Signs and Discussion and Direction Regarding City Participation in Neighborhood Watch Program PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: 1. Direct Staff to Format and Submit a Budget Funding Request through Assemblymember Eloise Reyes' Office to Provide Hardware and Equipment to Support Law Enforcement; and 2. Appoint a member of the City Council to serve as a liaison to the Neighborhood Watch program and direct the City Manager to identify a member of City staff to help manage the program. 2030 VISION STATEMENT: This staff report supports Goal #2, Maintain Public Safety, and Goal #4, Develop and Implement Successful Partnerships. BACKGROUND: Council Member Hussey, G. Harold Duffey, City Manager, Grand Terrace Resident Johan Gallo, and San Bernardino County Sheriff’s Department Lieutenant Doug Wolfe met with Assemblymember Eloise Reyes to seek her assistance in obtaining funding and other resources to support law enforcement in the City of Grand Terrace through additional Automated License Plate Reader cameras and Neighborhood Watch signage. Thereafter, on June 25, 2019, Council Member Bill Hussey placed a r equest on the City Council agenda under Requests for Future Agenda Items for consideration by the City Council. The request was to consider making a Grant Request through Assemblymember Reyes’ Office for ALPR Cameras and Neighborhood Watch Signs. After listening to Council Member Hussey’s request, the City Council unanimously approved the request to have Staff bring back the item for discussion and direction . DISCUSSION: Mr. Gallo, on behalf of the current Neighborhood Watch residents, provided the City Clerk’s department with a proposal (Attachment 1), to submit to Assemblymember G.8 Packet Pg. 172 Eloise Reyes’ office, requesting funding to purchase new Automated License Plate Readers (ALPR), funding to have some existing ALPRs relocated to cover the redesign of the Barton Road Bridge, the new intersection at Barton Road and Vivienda and other areas as recommended by the San Bernardino County Sheriff’s Department to ensure all access and exit points to Grand Terrace are covered by the ALPRs. Additionally, the proposal requests funding for Neighborhood Watch signage to cover each of the neighborhood entry points to all six zones on the map which is included in Attachment 1 attached hereto and funding for sign mounting hardware, window decals, and Neighborhood Watch booklets. In the proposal, Mr. Gallo, on behalf of the Neighborhood Watch group, desires to revitalize the City’s Neighborhood Watch into a successful program. The current Neighborhood Watch group also requests that the Mayor and City Council appoint a member of the City Council to provide oversight for the Neighborhood Watch program and consider adding additional oversight to the program by directing the City Manager to assign a member of City staff to help coordinate the group’s efforts within community. On July 23, 2019, City Manager Duffey and Debra Thomas, City Clerk met with Assemblymember Reyes’ District Representative, Daniel Peeden to request assistance from the Assemblymember’s office to obtain funding for ALPRs and Neighborhood Watch signs, hardware, decals and incidentals for the City. Discussion was also held on the Assemblymember’s requirements to format the budget funding request which will be submitted to the State on the City’s behalf. Mr. Peeden requested that staff map out the costs as outlined in the proposal prepared by Johan Gallo and include the funding requests with the City’s list of priorities submitted annually. The deadline for submittal to the Assemblymember’s office is no later than September/October 2019. It is staff’s recommendation that the City Council appoint a member of the City Council to serve as a liaison to the Neighborhood Watch program and direct the City Manager to identify a member of City staff to help manage the program. Additionally, staff recommends that the City Council direct staff to format and submit a budget funding request through Assemblymember Eloise Reyes' office to provide hardware and equipment to support law enforcement. FISCAL IMPACT: The cost for staff services to provide oversight to the Neighborhood Wa tch Program at 120 hours annually is $4,600. ATTACHMENTS: • Attachment 1 Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (PDF) G.8 Packet Pg. 173 APPROVALS: Debra Thomas Completed 08/07/2019 3:18 PM Finance Completed 08/07/2019 6:35 PM City Attorney Completed 08/07/2019 8:36 PM City Manager Completed 08/07/2019 8:45 PM City Council Pending 08/13/2019 6:00 PM G.8 Packet Pg. 174 G.8.aPacket Pg. 175Attachment: Attachment 1 Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (Grant Funding for ALPR Cameras and Neighborhood G.8.aPacket Pg. 176Attachment: Attachment 1 Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (Grant Funding for ALPR Cameras and Neighborhood G.8.aPacket Pg. 177Attachment: Attachment 1 Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (Grant Funding for ALPR Cameras and Neighborhood AGENDA REPORT MEETING DATE: August 13, 2019 Council Item TITLE: Establishment of Youth Commission, Youth in Government Week or Alternative Youth Programs PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Review and Select a Method of Engagement to Involve Grand Terrace Youth in Government Discussions about Youth Issues and Hear Their Views About Issues That Will Shape the Future of the City of Grand Terrace 2030 VISION STATEMENT: This staff report supports the City Council’s 2030 Vision and 2014-2020 Strategic Plan Goal #4, Develop and Implement Successful Partnerships by working collaboratively with community groups, private and public sector agencies to facilitate and delivery of services benefitting youth. BACKGROUND: On February 26, 2019 the City Council approved an item to discuss establishing a Youth Commission or a Youth in Government Week. As customary with the Council’s policy on the approval of Future Agenda Items approved by the Council, staff was directed to return with a proposal that discusses the merits of the program and any resources needed to accomplish the task or project. In addition, on June 12, 2019, the Council’s Top Priorities Project List for Fiscal Year 2019-2020, included finding staffing support for a Youth Commission (Attachment I). In 2015 the City Council approved a host of programs funded from one -time revenues from Fiscal Year 2014-15. The Quality of Life Enhancement program included a Youth in Government program at an estimated cost of $3,000. The program was developed to engage the youth of the community and educate them on local government. The City proposed to work with Colton Joint Unified School District (CJUSD) to survey students, allow students to formulate issues and present and adopt a pla tform, which the Council would consider during future discussions of youth related issues (Attachment II). Due to other priority projects the program was never implemented. DISCUSSION: There are various agencies in the Inland Empire, county and state with Youth Commissions. In the area surrounding Grand Terrace, there are Assembly Districts and County Supervisor Districts with Youth Commissions. Staff contacted small and large G.9 Packet Pg. 178 cities throughout the state to examine which cities have Youth Commissions and the agency’s purpose of establishing the commissions (Attachment III). Our research indicates the commissions fall into two categories: • Formal commissions to address youth related issues and assist with policy development on youth related issues. • Youth volunteer programs to get youth involved in existing community activities. Formal Youth Commission If the Council decides to establish a Youth Commission, Council will need to provide staff with direction on the following: Duties and responsibilities (Purpose); membership criteria; number of members on the committee; eligibility to be a Youth Commissioner, frequency of meetings to accomplish the purpose of the commission. Staff would develop the resolution based on the criteria attached and additional input from Council (Attachment IV). For most of the formal Youth Commissions reviewed, each had a staff resource from the Community Services/Park and Recreations Department. The organizations responsible for the Youth Commission were also affiliated with a Community or Youth Center. Staff believes a Youth Commission will require on average of 5 -10 hours per month or approximately $2,500 to $5,000 annually. The estimated costs are based on the Council/City Manager’s Office Executive Assistant salary or a new resource. Youth in Government Week The Youth in Government Week engages youth with a purpose and focus on quality of life in Grand Terrace today and what they would like to see in Grand Terrace in the future. It’s a limited program with a purpose to capture student’s current opinions. The culmination of the program consists of an elected student Mayor and City Council conducting a televised Council meeting on issues that are impor tant to Grand Terrace Youth. Items approved by the Student City Council would be designated as a Youth Platform for the Council to consider. Staff originally estimated the cost of this program to be approximately $3,000. The program will also require active participation from CJUSD. Conclusion There are many avenues the Council can consider when developing a program to engage the youth of Grand Terrace. The Formal Youth Commission or Youth in Government Week can be approved or combined for the specific purpose to meet the needs of the City of Grand Terrace. Both method s or a hybrid program can be fashioned to engage and involve more youth in municipal government (Attachment V). FISCAL IMPACT: G.9 Packet Pg. 179 There is no significant fiscal impact associated with the implementation of a Youth Commission or Youth in Government Week. ATTACHMENTS: • Attachment I - Priority Projects List 2019-20 (PDF) • Attachment II - Quality of Life Enhancements 2014-15 (PDF) • Attachment III - California Cities Data with Youth Commission (PDF) • Attachment IV - Resolution Content (PDF) • Attachment V - Youth Council Guidelines and Applications (PDF) APPROVALS: G. Harold Duffey Completed 08/07/2019 6:47 PM City Attorney Completed 08/07/2019 8:45 PM Finance Completed 08/07/2019 9:16 PM City Manager Completed 08/07/2019 9:37 PM City Council Pending 08/13/2019 6:00 PM G.9 Packet Pg. 180 G.9.aPacket Pg. 181Attachment: Attachment I - Priority Projects List 2019-20 (Establishment of Youth Commission or Youth in Government Week) G.9.aPacket Pg. 182Attachment: Attachment I - Priority Projects List 2019-20 (Establishment of Youth Commission or Youth in Government Week) G.9.aPacket Pg. 183Attachment: Attachment I - Priority Projects List 2019-20 (Establishment of Youth Commission or Youth in Government Week) G.9.aPacket Pg. 184Attachment: Attachment I - Priority Projects List 2019-20 (Establishment of Youth Commission or Youth in Government Week) G.9.bPacket Pg. 185Attachment: Attachment II - Quality of Life Enhancements 2014-15 (Establishment of Youth Commission or Youth in Government Week) City Population Youth Commission?Purpose of Commission Assembly person Reyes 1 million Yes Provide high school students with leadership training and discussing youth related issues. The committee will meet on a monthly basis and advises Assemblymember Reyes on youth related issues. Riverside County Distr. 2 800,000 Yes - Youth Advisory Council (YAC)Cultivate youth leadership and civic engagement by providing greater opportunities. Sacramento (City) 501,901 Yes - Sacramento Youth Advisory Council (SSYAC) Cultivate youth leadership and civic engagement by providing greater opportunities. San Bernardino County Supervisor Rutherford 405,000 Yes High school students that serve as an advisory board to Supervisor Rutherford's office. Identifies Youth-related problems and participates in volunteer activities. Riverside 330,063 Yes Works to provide Riverside youth with the opportunity to participate in city governance and share in the decision-making through a council intended for the purpose of addressing youth issues - ran by Riverside Police Department. Fontana 211,815 Yes - Mayor's Youth Advisory Council Youth helps plan out their annual summit for teenagers once a month which discuss - civic engagement, career development and other topics. There are also regular meetings every month. /// The program is ran through the City's Community Services Department. Ontario 181,107 Yes - Ontario Youth Activities League (OYAL) Brand new program, started in April 2019 - was a mentorship program but is now a sports and field trip program. G.9.c Packet Pg. 186 Attachment: Attachment III - California Cities Data with Youth Commission (Establishment of Youth City Population Youth Commission?Purpose of Commission Rancho Cucamonga 177,951 No - but there are many other Youth Programs - See "Links" for complete list Lions Center East and West is funded through the City's Budget and is run by the Community Services Department. Tracy 90,889 Yes - Youth Advisory Commission Duties: To Provide the youth with an opportunity to make recommendations to staff of the Parks and Community Services Commission, City Council and other groups on matters related to the welfare of Youth in Tracy. City of Mountain View 81,843 Yes - Youth Advisory Council (YAC) Mission: To increase the level of civic engagement of youth and to work directly with Council Youth Services Committee. The YAC supports the Teen Center through sharing resources and new program ideas. They plan fun events targeted for teens. They meet twice a month during the school year (August - June) Redlands 71,586 Yes -youth Ages 12-17 Youth Volunteer Program - Prepare volunteers for the workforce and provide them necessary skills to attain their professional goals. Required to attend special events and volunteer at least once a week. Yucaipa 53,682 Yes Reviewing and making recommendations on matters regarding youth programs and services to Parks and Rec, Healthy Yucaipa Commmittee, Trails and Open Space Committee, and/or City Council Beverly Hills 34,183 No - But Police have a youth program and Parks and Rec. have activities for Youth. Adelanto 34,160 No San Dimas 33,982 No But there is 1 Youth Commissioner in Parks and Rec. Loma Linda 24,382 No Yucca Valley 21,726 Yes Has at least 1 major project during the school year such as anti-bullying campaigns, no- smoking rules in town parks. Assists with special events and activities that the Community Services Department hosts. Duarte 21,527 Yes - Mayor's Youth Council "A training ground for young civil rights leaders" Mission: "developing an intelligent, and effective youth leadership program to ensure the political, educational, financial and social equality of rights for youth through training, organization and mobilization" G.9.c Packet Pg. 187 Attachment: Attachment III - California Cities Data with Youth Commission (Establishment of Youth G.9.dPacket Pg. 188Attachment: Attachment IV - Resolution Content (Establishment of Youth Commission or Youth in Government Week) G.9.dPacket Pg. 189Attachment: Attachment IV - Resolution Content (Establishment of Youth Commission or Youth in Government Week) G.9.ePacket Pg. 190Attachment: Attachment V - Youth Council Guidelines and Applications (Establishment of Youth Commission or Youth in Government Week) G.9.ePacket Pg. 191Attachment: Attachment V - Youth Council Guidelines and Applications (Establishment of Youth Commission or Youth in Government Week) G.9.ePacket Pg. 192Attachment: Attachment V - 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