08/27/2019CITY OF GRAND TERRACE
CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
AGENDA ● AUGUST 27, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824 -6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the Cit y’s website at
www.grandterrace-ca.gov.
CALL TO ORDER
Convene City Council, City Council as the Successor Agency to the Community
Redevelopment Agency and Housing Authority.
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
Certificate of Recognition - Academy of Champions
Certificate of Recognition - Grand Terrace High School Students AP High Score
Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019
City of Grand Terrace Page 2
Proclamation - Proclaim September 2019 Childhood Cancer and Blood Cancer
Awareness Month
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Check Register No. 07312019 in the Amount of $143,256.72
RECOMMENDATION:
Approve Check Register No. 07312019 in the amount $143,256.72 as submitted, which
includes the Check Register Account Index for Fiscal Year 2019-20.
DEPARTMENT: FINANCE
3. City Department Monthly Activity Report - June 2019
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
4. Release Agreement with Mercury Insurance to Recover $25,000 in Damages to City
Traffic Equipment at Barton Road and Preston Street Resulting from a Vehicular
Accident
RECOMMENDATION:
Approve Release Agreement with Mercury Insurance and Authorize the Assistant City
Manager to Execute said Agreement.
DEPARTMENT: CITY ATTORNEY
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019
City of Grand Terrace Page 3
D. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
E. PUBLIC HEARINGS
To speak on Public Hearing Items, please fill out a Request to Speak Form and give it
to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If
you challenge in court any action taken concerning a Public Hearing item, you may be
limited to raising only those issues you, or someone else, raised at the Publi c Hearing
described in this notice or in written correspondence delivered to the City at, or prior to,
the Public Hearing.
All Public Hearings will be conducted following this format:
a) Public Hearing opened
b) Written communication
c) City Council questions/staff comments
d) Applicant's comments (applicant not limited to 3 minutes)
e) Oral - favor and opposition (speakers limited to 3 minutes)
f) Applicant’s rebuttal (applicant not limited to 3 minutes)
g) Public Hearing closed
h) City Council deliberation
5. Resolution Amending the Engineering Fee Schedule to Include And Establish a Small
Wireless Facility Application Filing Deposit
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA MODIFYING THE ENGINEERING DIVISION FEES AS IT
PERTAINS TO THE SMALL WIRELESS FACILITY PERMIT FILING DEPOSIT
DEPARTMENT: PUBLIC WORKS
F. UNFINISHED BUSINESS - NONE
Agenda Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019
City of Grand Terrace Page 4
G. NEW BUSINESS
6. Amendment No. 2 to the Professional Services Agreement with T&B Planning, Inc. for
Peer Review Environmental Services Related to the Gateway Specific Plan
RECOMMENDATION:
1) Approve Amendment No. 2 to the Contract with T & B Planning, Inc. to increase the
total compensation amount by additional $10,082.07 for a new total maximum
compensation of $55,577.07 to cover peer review costs related to additional peer
review services; and
2) Authorize the City Manager to Execute Amendment No. 2 .
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY MANAGER COMMUNICATIONS
J. CLOSED SESSION
K. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, September 10, 2019 at
6:00 p.m. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
AGENDA REPORT
MEETING DATE: August 27, 2019 Council Item
TITLE: Approval of Check Register No. 07312019 in the Amount of
$143,256.72
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Check Register No. 07312019 in the amount
$143,256.72 as submitted, which includes the Check
Register Account Index for Fiscal Year 2019-20.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending July 31, 2019, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 07312019 lists all payments made
to vendors and employee reimbursements during the month of July.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $143,256.72 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
attached check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
76484 BOYS GIRLS CLUB SUMMER SWIM CONTRACT $12,599.00
76513 EZ SUNNYDAY LANDSCAPE APR-MAY-JUN-2019 LANDSCAPE SVCS $14,195.00
76532 ON SITE COMPUTING MICROSOFT SURFACES FOR COUNCIL $13,270.77
B.2
Packet Pg. 5
Check
No. Payee Description Amount
TOTAL CHECKS ISSUED $40,064.77
Payroll costs for the month ending July-2019
Pay
Per.
Period
Ending Period Pay Date Amount
1 06/28/2019 Period 06/15/2019 –06/28/2019 07/03/2019 $52,199.73
2 07/12/2019 Period 06/29/2019 – 07/12/2019 07/18/2019 $59,230.80
TOTAL PAYROLL FOR JULY-2019 $111,430.53
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2019-20 in the amount of:
Description Amount
Check Register $143,256.72
Payroll $111,430.53
TOTAL $254,687.25
.
ATTACHMENTS:
• A - Check Register Account Index (PDF)
• B - Check Register No. 07312019 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 08/20/2019 6:52 PM
Finance Completed 08/20/2019 6:52 PM
City Attorney Completed 08/20/2019 9:26 PM
City Manager Completed 08/21/2019 9:53 AM
City Council Pending 08/27/2019 6:00 PM
B.2
Packet Pg. 6
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
B.2.a
Packet Pg. 7 Attachment: A - Check Register Account Index (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check Total
76481 07/16/2019 WILLIAM HUSSEY JUL-2019-BH JUL19 HEALTH INS REIMB - HUSSEY 07/01/2019
Check #
E 10-110-142-000-000 249.23
249.23
249.23
76482 07/16/2019 SYLVIA ROBLES JULY-2019-SR-1 JULY19 HEALTH INSURANCE REIMB-ROBLES 2 06/28/2019
E 10-110-142-000-000 232.77
232.77
232.77
76483 07/17/2019 MARIO R BEAS 05232019 MB PROFESSIONAL CONSULTING SERVICES - ANA 05/23/2019
E 10-120-250-000-000 1,894.88
1,894.88
1,894.88
76484 07/17/2019 BOYS GIRLS CLUB 3732 2019 SUMMER SWIM PROGRAM CONTRACT 06/12/2019
E 10-120-250-000-000 12,599.00
12,599.00
12,599.00
76485 07/21/2019 ADASTRAGOV INC 1031 LABOR COSTING MODULE IMPLEMENTATION F 06/26/2019
E 10-140-250-000-000 3,294.00
3,294.00
3,294.00
76486 07/21/2019 ADT SECURITY SERVICES APR-JUN19 2028 APR-JUN19 ALARM MONITORING SVCS - SR CT 03/27/2019
E 10-805-245-000-000 160.83
160.83
160.83
76487 07/21/2019 ANIMAL EMERGENCY CLINIC 07022019 AEC AFTER HOURS VET SVCS 07/02/2019
E 10-185-255-000-000 160.00
160.00
160.00
B.2.b
Packet Pg. 8 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76488 07/21/2019 AT AND T JUN 2019 AT&T JUN 2019 AT&T 07/01/2019
E 10-190-235-000-000 960.85
E 10-450-235-000-000 176.72
E 10-805-235-000-000 337.23
E 10-808-235-000-000 240.74
1,715.54
1,715.54
76489 07/21/2019 BARR DOOR INC 30543 REPAIR SOUTH DOOR - WEATHER WEAR 03/11/2019
E 10-195-246-000-000 1,313.00
1,313.00
1,313.00
76490 07/21/2019 CITY NEWSPAPER GROUP 30613 FY2018-19 ADVERTISING 06/25/2019
E 10-125-230-000-000 231.35
231.35
231.35
76491 07/21/2019 COUNTY OF RIVERSIDE AN0000001690 JUN 19 SHELTERING SVCS FOR ANML CTRL 06/30/2019
E 10-185-255-000-000 1,630.76
1,630.76
1,630.76
76492 07/21/2019 DMV RENEWAL LICENSE#61735 CITY OF GRAND TERRACE LIC#61735X1 VIN#1F 06/11/2019
E 65-425-220-000-000 462.00
462.00
462.00
76493 07/21/2019 FEDEX 6-498-40822 DELIVERY SERVICES 03/22/2019
E 10-370-210-000-000 26.20
E 10-380-277-000-000 26.05
52.25
52.25
76494 07/21/2019 GOVINVEST INC 2610 PENSION & OPEB SOFTWARE ONBOARDING FE 06/26/2019
E 10-140-250-000-000 6,666.00
6,666.00
6,666.00
B.2.b
Packet Pg. 9 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76495 07/21/2019 INTERWEST CONSULTING GROUP 50867 JUN 19 PLAN REVIEW AND DEPUTY OFFICIAL S 07/02/2019
E 10-172-250-000-000 4,012.50
4,012.50
4,012.50
76496 07/21/2019 LOMA LINDA ANIMAL HOSPITAL 06062019 LLAH JUN 19 VETERINARY SERVICES 06/06/2019
E 10-185-255-000-000 38.00
38.00
38.00
76497 07/21/2019 MICHAEL BAKER INTERNATIONAL 1053220 ENVIRONMENTAL STUDY FY18-19 07/02/2019
E 10-370-250-000-000 1,007.50
1,007.50
1,007.50
76498 07/21/2019 PROTECTION ONE APR-JUN19 3020 APR-JUN19 ALARM MONITORING SVCS - ANNE 03/14/2019
E 10-195-247-000-000 166.05
166.05
APR-JUN19 2584 APR-JUN19 ALARM MONITORING SVCS - CITY H 03/14/2019
E 10-195-247-000-000 147.36
147.36
313.41
76499 07/21/2019 SO CA EDISON COMPANY JUNE 2019 EDIS JUNE 2019 ENERGY USAGE EDISON 06/29/2019
E 10-172-238-000-000 111.73
E 10-175-238-000-000 111.74
E 10-190-238-000-000 5,075.72
E 10-450-238-000-000 1,212.12
E 16-510-238-000-000 483.94
6,995.25
6,995.25
76500 07/21/2019 TRAFFIC MANAGEMENT INC 508844 TRAFFIC SUPPLIES & STREET SIGNS FY2018-1 05/23/2019
E 16-900-229-000-000 125.19
125.19
125.19
B.2.b
Packet Pg. 10 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76501 07/21/2019 ULTRASYSTEMS ENV INC 11742 ENVIRONMENTAL SVCS RELATED TO CUP 19-0 06/20/2019
E 10-370-250-000-000 3,322.50
3,322.50
11725 ENVIRONMENTAL SVCS RELATED TO CUP 19-0 05/30/2019
E 10-370-250-000-000 2,000.00
2,000.00
5,322.50
76502 07/21/2019 WEX BANK 60150907 JUN19-JUL19 VEHICLE FUEL CHEVRON 07/06/2019
B 10-017-00-00 313.93
E 10-175-272-000-000 855.94
E 10-185-272-000-000 173.87
E 65-425-272-000-000 527.72
1,871.46
1,871.46
76503 07/21/2019 WILLDAN 00415368 PUBLIC WORKS INSPECTION/REVIEW SVCS 06/24/2019
E 10-172-250-100-000 2,772.00
2,772.00
00415369 MAY 19 PUBLIC WORKS INSPECTION/REVIEW S 06/24/2019
E 10-172-250-100-000 1,134.00
1,134.00
3,906.00
76504 07/21/2019 ADASTRAGOV INC 3826 LABOR COSTING MODULE ANNUAL LICENSING 07/19/2019
E 10-140-250-000-000 4,000.00
4,000.00
4,000.00
76505 07/21/2019 GOVINVEST INC 2611 PENSION & OPEB SFTWR ANNUAL LICENSING 07/12/2019
E 10-140-250-000-000 8,000.00
8,000.00
8,000.00
B.2.b
Packet Pg. 11 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76506 07/26/2019 ACCENT GRAPHICS AND DESIGN 19-1275 ENVELOPES WITH GT SEAL 06/10/2019
E 10-190-210-000-000 114.22
114.22
114.22
76507 07/26/2019 ACCO ENGINEERED SYSTEMS 1776130 REPAIR OF CITY HALL -ADMIN A/C NOT 06/17/2019
E 10-195-257-000-000 673.61
673.61
1770501 LIBRARY HVAC REPAIR SVCS 05/13/2019
E 10-195-257-000-000 542.00
542.00
1773798 HVAC REPAIR SVCS 05/31/2019
E 10-195-257-000-000 396.39
396.39
1776291 HVAC REPAIR SVCS 06/18/2019
E 10-195-257-000-000 396.39
396.39
1770471 LIBRARY A/C UNIT REPAIR SERVICES 05/13/2019
E 10-195-257-000-000 265.00
265.00
2,273.39
76508 07/26/2019 MARIO R BEAS 07192019 MB PROF CONSULTING SVCS STAY INTERVIEWS 07/19/2019
E 10-120-250-000-000 4,259.84
4,259.84
4,259.84
76509 07/26/2019 BELSON OUTDOORS LLC 175167 WASTE BAGS FOR DOG PARK 05/30/2019
E 10-450-245-000-000 855.74
855.74
855.74
76510 07/26/2019 BLAIS AND ASSOCIATES INC 04-2019-GT1 BLAIS & ASSOCIATES INC ON-CALL GRANT WR 05/16/2019
E 10-120-250-000-000 1,464.56
1,464.56
1,464.56
B.2.b
Packet Pg. 12 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76511 07/26/2019 CLEAN STREET 94444 STREET SWEEPING SERVICES 06/30/2019
E 16-900-254-000-000 4,542.33
4,542.33
4,542.33
76512 07/26/2019 CRITERION PICTURES USA P437333 MOVIE SCREENING RIGHTS 06/27/2019
B 10-017-00-00 715.00
715.00
715.00
76513 07/26/2019 EZ SUNNYDAY LANDSCAPE 17805 JUN19 PARK MAINT 06/18/2019
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,815.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
4,245.00
17450 APR19 PARKS AND PARKWAYS MAINT 04/17/2019
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,815.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
4,245.00
17789 MAY19 PARKS AND PARKWAYS MAINT 05/21/2019
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,565.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,995.00
17452 WEED ABATEMENT 04/17/2019
E 10-450-255-000-000 1,250.00
1,250.00
17451 GRASS SEED MIX FOR DOG PARK 04/17/2019
E 10-450-255-000-000 460.00
460.00
14,195.00
B.2.b
Packet Pg. 13 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
350134
76514 07/26/2019 GOPHER PATROL 348616 MAY GOPHER REMOVAL SVCS PARKS - PICO P 05/14/2019
E 10-450-245-000-000 400.00
400.00
345264 APR GOPHER REMOVAL SVCS - DOG PARK 04/16/2019
E 10-450-245-000-000 225.00
225.00
MAY GOPHER REMOVAL SVCS PARKS- DOG PA 05/21/2019
E 10-450-245-000-000 225.00
225.00
355642 JUN GOPHER REMOVAL SVCS PARKS- DOG PA 06/11/2019
E 10-450-245-000-000 225.00
225.00
348840 MAY GOPHER REMOVAL SVCS- R. ROLLINS PA 05/14/2019
E 10-450-245-000-000 88.50
88.50
354389 JUN GOPHER REMOVAL SVCS - R. ROLLINS PA 06/11/2019
E 10-450-245-000-000 88.50
88.50
1,252.00
76515 07/26/2019 LOMA LINDA PLUMBING INC 2235 REPAIR LEAK FOR PARK RESTROOM 05/21/2019
E 10-450-245-000-000 670.30
670.30
670.30
76516 07/26/2019 LOR GEOTECHNICAL GRP 17313 ENVIRONMENTAL SITE ASSESSMENT COMMER 06/04/2019
E 46-900-325-010-000 6,000.00
6,000.00
6,000.00
76517 07/26/2019 MORAN JANITORIAL SERVICES LLC 1598 JUN 2019 JANITORIAL SERVICES 07/01/2019
E 10-195-245-000-000 555.00
E 10-450-245-000-000 1,110.00
1,665.00
1,665.00
B.2.b
Packet Pg. 14 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76518 07/26/2019 OFFICE DEPOT 333254657001 INK FY2018-19 06/24/2019
E 10-190-212-000-000 424.20
424.20
424.20
76519 07/26/2019 OTIS ELEVATOR COMPANY SAU16094002 ELEVATOR FIXTURE REPAIR 03/08/2019
E 10-195-245-000-000 260.00
260.00
260.00
76520 07/26/2019 SO CA GAS COMPANY JUNE19-JULY19 JUNE19-JULY19 NATURAL GAS USAGE 07/08/2019
E 10-175-272-000-000 7.80
E 10-185-272-000-000 5.20
E 10-190-238-000-000 167.59
E 10-805-238-000-000 70.21
250.80
250.80
76521 07/26/2019 ST FRANCIS ELECTRIC 17103342 JAN19 SIGNAL LIGHT MAINT RESPONSE BILLIN 01/31/2019
E 16-510-255-000-000 2,284.00
2,284.00
17103351 MAY19 SIGNAL LIGHT MAINT RESPONSE BILLIN 05/31/2019
E 16-510-255-000-000 1,395.82
1,395.82
17103341 JAN19 SIGNAL LIGHT MAINT RESPONSE BILLIN 01/31/2019
E 16-510-255-000-000 1,064.50
1,064.50
17103347 MAR19 SIGNAL LIGHT MAINT RESPONSE BILLIN 03/31/2019
E 16-510-255-000-000 891.00
891.00
17103352 JUN19 SIGNAL LIGHT MAINT ROUTINE BILLING 06/30/2019
E 16-510-255-000-000 438.55
438.55
B.2.b
Packet Pg. 15 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
17103349
17103346 MAR19 SIGNAL LIGHT MAINT ROUTINE BILLING 03/31/2019
E 16-510-255-000-000 438.55
438.55
17103348 APR19 SIGNAL LIGHT MAINT ROUTINE BILLING 04/30/2019
E 16-510-255-000-000 438.55
438.55
17103350 MAY19 SIGNAL LIGHT MAINT ROUTINE BILLING 05/31/2019
E 16-510-255-000-000 438.55
438.55
17103353 JUN19 SIGNAL LIGHT MAINT RESPONSE BILLIN 06/30/2019
E 16-510-255-000-000 278.40
278.40
APR19 SIGNAL LIGHT MAINT RESPONSE BILLIN 04/30/2019
E 16-510-255-000-000 105.50
105.50
7,773.42
76522 07/26/2019 SUNBELT RENTALS INC 88576686-0001 RENTAL EQUIPMENT FOR CITY EVENTS 04/11/2019
E 10-120-220-000-000 334.77
E 10-175-220-000-000 334.76
669.53
89021645-0001 EXCAVATOR EQUIPMENT RENTAL 04/24/2019
E 10-450-245-000-000 325.92
325.92
995.45
76523 07/26/2019 WEST COAST ARBORISTS INC 1-4922 COMMUNITY DAY BANNER HANGING 05/13/2019
E 69-120-220-000-000 960.00
960.00
149224 REMOVAL 29 BANNERS IN GT 06/15/2019
E 69-120-220-000-000 640.00
640.00
1,600.00
B.2.b
Packet Pg. 16 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76524 07/26/2019 WILLDAN FINANCIAL SERVICES 010-41139 MAR19 FINANCE DEPARTMENT SERVICES 04/05/2019
E 10-140-250-000-000 344.00
344.00
344.00
76525 07/26/2019 ARROWHEAD CREDIT UNION JUN 2019 VISA JUN 2019 VISA CHARGES 07/02/2019
E 10-110-220-000-000 MTRLS & SUPPLIES 100.01
E 10-110-270-000-000 COUNCIL HTL REGISTR 943.32
E 10-120-210-000-000 SR BUS PRGM SUBSCR 17.09
E 10-120-220-000-000 BDGT IN THE PARK MAT 75.82
E 10-120-270-000-000 MTRLS & SUPPLIES 198.29
E 10-125-210-000-000 OFFICE SUPPLIES 43.65
E 10-125-270-000-000 FINGERPRINTING SVCS 466.10
E 10-140-210-000-000 OFFICE SUPPLIES 152.18
E 10-172-210-000-000 OFFICE SUPPLIES 14.99
E 10-175-218-000-000 MAINT. SUPPLIES 82.19
E 10-175-268-000-000 PESTICIDE SEMINAR 100.01
E 10-175-272-000-000 VEHICLE FUEL 171.89
E 10-185-210-000-000 ANIMAL CTRL SUPPLIES 171.33
E 10-185-218-000-000 CODE OUTDOOR GEAR 93.65
E 10-185-272-000-000 VEHICLE OIL CHANGE 41.88
E 10-195-245-000-000 RESTROOM SUPPLIES 186.29
E 10-370-270-000-000 WORKSHOP SUPPLIES 125.01
E 16-900-220-000-000 ASPHALT/MAINT SUPP 172.19
E 16-900-257-000-000 MAINT. SUPPLIES 94.01
E 65-425-220-000-000 SMOG CHECK 83.10
E 65-425-272-000-000 BUS REPAIRS 1,274.51
4,607.51
4,607.51
76526 07/26/2019 BLAIS AND ASSOCIATES INC 05-2019-GT1 MAY 19 BLAIS & ASSOCIATES INC ON-CALL GR 06/15/2019
E 10-120-250-000-000 791.08
791.08
791.08
B.2.b
Packet Pg. 17 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
76527 07/26/2019 CITY NEWSPAPER GROUP 30481 FIREWORKS AD DISPLAY 05/30/2019
E 10-370-230-000-000 543.90
543.90
543.90
76528 07/26/2019 JHD PLANNING LLC 04302019-JHD HOUSING CONSULTANT SERVICES~04/30/2019
E 10-370-250-000-000 1,031.25
1,031.25
1,031.25
76529 07/26/2019 DARCY MCNABOE AUG-2019 DM HEALTH REIMBURSEMENT DM AUG-2019 07/22/2019
E 10-110-142-000-000 513.54
513.54
513.54
76530 07/26/2019 ANDY PEREZ 37 COUNCIL CHAMBER DESK UPGRADES 07/26/2019
E 10-190-250-000-000 3,000.00
3,000.00
3,000.00
76531 07/26/2019 T AND B PLANNING INC 19-5937 MAY 19 PLANNING COMMISSION PRESENTATIO 06/20/2019
E 10-370-250-000-000 3,590.00
3,590.00
3,590.00
76532 07/29/2019 ON SITE COMPUTING 53006609 MICROSOFT SURFACES & SUPPORT SVCS 07/23/2019
Total Checks:143,256.72
E 10-380-249-000-000 13,270.77
13,270.77
13,270.77
B.2.b
Packet Pg. 18 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
Invoice #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 7/31/2019
Inv. Date Amount Paid Check TotalCheck #
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE
LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE
EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS
FOR PAYMENT THEREOF.
B.2.b
Packet Pg. 19 Attachment: B - Check Register No. 07312019 (Approval of July Check Register No. 07312019)
AGENDA REPORT
MEETING DATE: August 27, 2019 Council Item
TITLE: City Department Monthly Activity Report - June 2019
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes June 2019 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they’ve worked on in the past month which may be of interest to
City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly rep orts.
ATTACHMENTS:
B.3
Packet Pg. 20
• All Departmental Monthly Reports June 2019 - FINAL 2 (PDF)
APPROVALS:
G. Harold Duffey Completed 08/21/2019 11:48 AM
City Attorney Completed 08/21/2019 12:07 PM
Finance Completed 08/21/2019 2:31 PM
City Manager Completed 08/21/2019 2:31 PM
City Council Pending 08/27/2019 6:00 PM
B.3
Packet Pg. 21
MONTHLY REPORT
June 2019
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Packet Pg. 23 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 3
Committee/Commissions .............................................................. 9
City Manager ....................................................................................... 11
Senior Center ............................................................................. 16
Senior Bus Program ................................................................... 19
Communications ......................................................................... 24
Planning and Development .................................................................. 29
Code Enforcement .......................................................................47
Weekend Code ............................................................................48
Parking/Graffiti .............................................................................50
Animal Control .............................................................................51
Public Works .........................................................................................55
Maintenance ................................................................................58
Citizen Response System (Work Orders)....................................59
Park Maintenance ........................................................................72
Sheriff’s Contract ..................................................................................77
San Bernardino County Fire..................................................................81
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Packet Pg. 25 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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Packet Pg. 27 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
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Packet Pg. 29 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
DATE:August 20, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: JUNE 2019 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office
Specialist. The primary responsibilities f or this department are Council Support Services,
Records Management, Administrative Processing, Board Administration and Election Services.
Each of these functions require a collaborative effort between the department staff to ensure
that all components within the process are completed from origin to file. As the official records
manager for all City documents it is imperative that this process be accurate to ensure the
preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of June 2019 is four (4), spending a total
of twenty-two (22) hours preparing the agenda packet together with delivery and producing 517
pages.
AGENDA PROCESSING/POSTING
MONTH Regular
Meeting
Special
Meeting Totals
January 2 0 2
February 2 0 2
March 2 1 3
April 2 0 2
May 2 0 2
June 2 2 4
Total Processed 12 3 15
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Packet Pg. 30 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of June 2019 is six (6) and the number of
Ordinances processed for the month of June is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
January 0 0 0
February 0 0 0
March 5 1 6
April 3 2 5
May 2 1 3
June 6 0 6
Total Processed 16 4 20
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of June 2019, seven (7) Certificates of Recognition, one (1) Commendation and
two (2) In Memoriam Adjournments were prepared on behalf of City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin
In Memoriam
Adjournments
Certificate of
Participation Proclamation Total
January 0 0 0 1 0 2 3
February 0 1 0 1 0 0 2
March 0 0 0 3 0 0 3
April 0 10 0 0 0 2 12
May 6 0 0 2 0 0 8
June 0 7 1 2 0 0 10
Total 6 18 1 9 0 4 38
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Packet Pg. 31 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file.
For the month of June 2019, Council approved five (5) agreements whereby three (3) originals
of each agreement were sent to the contractor/consultant for signature. Three (3) were returned
to the City signed and circulated for signature in-house and are now on file with the City Clerk’s
department.
CONTRACTS & AGREEMENTS PROCESSED
January 0
February 3
March 4
April 3
May 6
June 5
Total 21
RECORDS REQUESTS
The City Clerk’s office received nineteen (19) Requests for Copies of Public Records for the
month of June 2019. All nineteen (19) requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in
response to those requests were 954 pages with five (5) letters to Requestor advising there
were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor –
No Records
January 11 11 0 35 4
February 13 12 1 77 4
March 11 10 1 169 4
April 14 13 1 131 1
May
8 7
1 (Closed
Without Any
Records
Provided)
50 1
June 19 10 9 954 5
Total
Requests 76 63 13 1416 19
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Packet Pg. 32 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of June 2019, the City Clerk’s office responded to 432 telephone calls from
residents, contractors, vendors, consultants and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
January 382
February 266
March 358
April 306
May 434
June 432
Total Calls 2,178
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month
Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total #
of
Hours
January 1.00 0 .50 .25 0 1.75
February .75 0 .50 0 0 1.25
March 1.00 0 .50 0 0 1.50
April 1.00 1.00 .50 1.00 0 3.50
May 1.00 .50 .50 1.00 8.00 11.00
May 1.00 0 .50 0 0 1.50
TOTAL #
HOURS 5.75 1.50 3.00 2.25 8 20.50
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Packet Pg. 33 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
CITY CLERK CURRENT PROJECTS:
Electronic Document Management System
In July 2017, the City Clerk’s office sent out an RFP for an Electronic Document Management
System and in that same month received three (3) proposals.
Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to
the City Council for approval and the contract was awarded to Complete Paperless Solutions
(CPS) who installed Laserfiche Avante Electronic Content Management System.
A conference call was coordinated with Onsite Computing and CPS on September 28, 2017 to
discuss the implementation of the software and when the migration would begin. Begin date for
implementation was scheduled in October 2017.
After some analysis of the City’s server, and due to its age, it was determined that the server
needed to be upgraded by no later than 2018-2019.
On November 9, 2017, Onsite Computing upgraded the City’s server to a virtual server so that
Laserfiche could stand alone. This ensured the program would not slow down any of the City’s
other systems. Additionally, a separate license was purchased for Microsoft, due to the
changeover to Microsoft Office 365, which will run the Laserfiche program. The program
installation was completed November 27, 2017.
In December, we provided CPS with the City’s Retention Schedule to create the City’s file
repository. CPS’ conversion of the retention schedule to work with the Laserfiche program was
completed at the end of February 2018 and the City Clerk’s office is reviewing that repository to
identify those categories that need to be set up in its own unique way; i.e. year, alpha, street
name, APN#. That review should be completed within the next week or two. The revised
repository shall then be sent back to CPS to complete the repository installation for the City.
Once the final repository is complete, CPS will work with the City Clerk’s office to determine
which categories will be placed on the website for public access.
CPS has installed security and content to the server. Training was held for support staff on
March 1, 2018.
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Packet Pg. 34 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
CPS will implement the requested changes to the file structure and complete the process by
June 1, 2018.
CPS has made all of the requested changes to the repository and Staff has begun placing
information into the Laserfiche repository.
On July 30, 2018, Staff began scanning and importing records into the fully operational
Laserfiche program database. Once the City’s new web page is fully operational, CPS will
connect the web portal to allow residents the ability to view various records being placed into
the Laserfiche database.
In August 2018, Laserfiche had been revised, updated and fully operational. The City Clerk will
be preparing a PowerPoint presentation for a City Council meeting in September on how the
system works. Also, the City Clerk will be coordinating with Complete Paperless Solutions and
Onsite Computing to configure the weblink data portal for public access. This is scheduled for
some time in September 2018.
In September 2018, Laserfiche is been fully operational and the City Clerk provided the City
Council with a PowerPoint presentation on how the system works internally.
In October 2018, the City Clerk worked with Jesse Smith and Onsite Computing to coordinate a
date and time that Onsite could assist the City Clerk with establishing the weblink data portal for
public access. After some time, Onsite Computing and Complete Paperless Solutions
suggested that the City acquire a separate server for the weblink data portal to keep the public’s
access separate from the internal server. The City Clerk’s office is coordinating with Onsite
Computing to acquire the server and will work with Onsite and CPS to install the weblink data
portal for the public’s access.
In January 2019, the Laserfiche weblink data portal for the public was installed on the City’s
website and the public has access to records placed under the City Clerk Department’s tab titled
“Online Documents”. Laserfiche is fully operational both internally and externally. The City Clerk
and her office specialist will be attending a Laserfiche conference in February 2019 for more
hands on training.
In February 2019, the City Clerk and Office Specialist attended a more in-depth training at the
Empower Conference in Long Beach hosted by Laserfiche and funded by Complete Paperless
Solutions, the City’s Electronic Document Management Services provider. Hands-on training
was provided at the beginner level on the following:
• Working with Documents in the Laserfiche Repository
• Designing Quick Fields
• Getting Started Administering the Repository
• Getting Started with Laserfiche Scanning
• Getting Started with Searching
• Getting Started Scanning Documents with Quick Fields
• Laserfiche Records Management Security
Laserfiche is fully operational and records are continually being scanned into the system.
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Packet Pg. 35 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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Packet Pg. 37 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
DATE: August 20, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: June-2019 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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Packet Pg. 38 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm and an
improved quality of life for ourselves, co-workers and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
Page | 14
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Packet Pg. 39 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
TABLE 1
Recruitment Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Recruitments Initiated 0 1 0 0 0 1
Recruitments in Progress 0 1 0 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications
Received/Processed
0 46 0 0 0 0
New Hires Processed 1 0 1 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Recruitments Initiated 0 0 2* 0 0 0
Recruitments in Progress 0 0 2* 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications
Received/Processed 0 0 66* 0 0 0
New Hires Processed 0 0 0 0 2 0
*Recruitments for the Office Specialist and Department Secretary positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2018
Aug-
2018
Sept
2018
Oct-
2018
Nov-
2018
Dec-
2018
Evaluations Processed 0 0 0 0 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Evaluations Processed 0 0 0 0 0
TABLE 3
Benefits Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Employee Changes/Inquiries 2 0 1 5* 0 0
ADP Change Transactions 0 0 0 5* 0 0
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Employee changes/Inquiries 0 0 1 0 0 1
ADP Change Transactions 0 0 1 0 0 0
*During the City’s benefits open enrollment period (October-2018), employees authorized changes to
their health, dental, visions and insurance benefits and deductions.
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B.3.a
Packet Pg. 40 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
SENIOR CENTER
Mission:
To provide recreational, educational and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1
Senior Center Activities
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Nutrition Program (# of meals
served)
531 538 488 597 485 451
Arts and Crafts Classes 19 25 22 40 22 20
Bingo 40 55 47 41 35 40
Bridge 49 29 40 46 35 37
Bunco 44 51 44 51 21 49
Coffee with Megan 47 62 68 50 62 39
Exercise Classes 77 90 82 107 101 65
Garden Club 8 18 12 7 8 10
Morning Glories (quilting) 45 26 30 0 22 24
Movies with Solomon 10 0 10 0 0 16
Paint Classes 12 17 0 11 7
Card Game Night (Wednesday) 16 19 16 14 14 14
Cell Phone Class 10 6 9
SPECIAL EVENTS
Monthly Birthday Celebration 24 22 37 30 23 22
Monthly Entertainment (2nd Friday
of the month) 25 26 33 36 36 35
Volunteer Appreciation 22
Keeping Hydrated Class 21
Blood Pressure Testing 15
Bus Pass Distribution 30 35
Ice Cream Social 36
Flu Shot Clinic 11
Halloween Party 40
Thanksgiving 53
Holiday (Christmas) Celebration 62
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Packet Pg. 41 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Nutrition Program (# of meals
served) 514 503 444 627 840 805
Arts and Crafts Classes 11 29 25 25 23 21
Bingo 55 27 37 29 46 26
Bridge 41 29 32 40 30 24
Bunco 50 40 31 33 37 28
Coffee with Megan 86 51 50 62 72 56
Exercise Classes 92 84 59 67 65 68
Garden Club 8 6 11 9 11 10
Morning Glories (Quilting) 27 22 25 52 21 28
Paint Classes 14 10 12 12 12 9
Card Game Night (Wednesday) 36 20 24 35 28 15
Cell Phone Class 5 4 6 3 5 5
Kings Corner 69 35 64 46 20 20
Cribbage 5 18 25 15 10 12
SPECIAL EVENTS
Monthly Birthday Celebration 26 28 27 27 29 31
Monthly Entertainment (2nd Friday
of the month)
33 25 26 38 27 25
Scrapbooking 5
Valentines’ Day Party 33
St. Patrick’s Day Party 35
Zumba 27 36 18 35
Bus Passes 22
Volunteer Appreciation (FSA) 13 9
Spring Fling 31
Health Screening 23 25
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Packet Pg. 42 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
0
100
200
300
400
500
600
700
800
900
July August September October November December
531 538 488
597
485 451426456
550
674
602
655
Monthly Summary (2018-19)
July-2018 -December-2018
# of Meals Served Activity Attendance
0
100
200
300
400
500
600
700
800
900
January February March April May June
514 503
444
627
840 805796
663
763
869
780 807
Monthly Summary (2018-19)
January-2019 -June-2019
# of Meals Served Activity Attendance
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Packet Pg. 43 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
51 88 90 89 106 68
Outside City Limits (Walmart,
99cent store, Ross)
44 59 85 114 44 87
Special Events/Trips 7 23 0 8 3 12
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
86 88 72 83 118
Outside City Limits (Walmart,
99cent store, Ross) 146 114 172 150 134
Special Events/Trips 0 0 12 13 14
TABLE 3
# of Rides
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Within City Limits (Senior
Center, Stater Brothers,
Library)
110 181 200 204 220 133
Outside City Limits (Walmart,
99cent store, Ross)
91 121 183 210 98 188
Special Events/Trips 14 46 0 16 6 24
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Within City Limits (Senior
Center, Stater Brothers,
Lib )
189 201 138
164 239
Outside City Limits (Walmart,
99cent store, Ross)
318 237 372 305 282
Special Events/Trips 0 0 24 26 28
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Packet Pg. 44 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
44%
51%
5%
May 2019 Rides
Within CL
Outside CL
Special Trips
48%
46%
6%
Jun 2019 Rides
Within CL
Outside CL
Special Trips
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Packet Pg. 45 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Oct-17 7%
55%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments and cash collection of the City’s resources to enhance the City’s
financial condition.
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Packet Pg. 46 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
TABLE 1
Financial Activity
Description
Jul-
2018
Aug-
2018
Sept-
2018
Oct-
2018
Nov-
2018
Dec-
2018
Invoices Processed 95 163 140 139 166 95
Checks Issued 74 118 101 96 98 72
Purchase Orders Established 7 51 31 20 15 9
Revenue Receipts Recorded 53 48 38 40 41 51
Description
Jan-
2019
Feb-
2019
Mar-
2019
Apr-
2019
May-
2019
Jun-
2019
Invoices Processed 132 100 97 147 123 281
Checks Issued 111 65 75 91 85 108
Purchase Orders Established 5 8 2 12 3 23
Revenue Receipts Recorded 84 37 37 55 56 63
95
74
7
53
163
118
51 48
140
101
31 38
139
96
20
40
166
98
15
41
95
72
9
51
0
50
100
150
200
250
300
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
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Packet Pg. 47 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
132
111
5
84
100
65
8
37
97
75
2
37
147
91
12
49
123
85
3
52
281
108
23
63
0
50
100
150
200
250
300
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19
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Packet Pg. 48 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Table 1
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 44 46 58 60 59 61
Activities/Items Added to Slideshow 3 1 0 1 1 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 60 54 60 58 60 -
Activities/Items Added to Slideshow* 1 3 4 1 3 -
* Due to change of staff, the numbers for June cannot be accurately determined
Facebook Jul Aug Sep Oct Nov Dec
Posts 69 39 30 36 53 18
Total Reach 37,816 21,697 10,300 15,460 32,487 24,949
Total Engagement 5,453 2,000 1,308 3,460 6,160 5,421
Page Followers 1,586 1,602 1,620 1,655 1,695 1,729
New Page Followers 40 16 18 35 40 34
Facebook Jan Feb Mar Apr May Jun
Posts 24 30 35 35 38 38
Total Reach 15,195 22,964 25,016 26,264 25,870 121,817
Total Engagement 1,442 3,185 3,287 3,134 2,872 37,291
Page Followers 1,745 1,778 1,809 1,836 1,854 1,943
New Page Followers 16 33 31 27 18 90
2018-2019 City Communications Data:
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Packet Pg. 49 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 10 3 6 8 8 7
Number of Subscribers 594 598 607 619 629 633
Change in Subscribers 22 4 9 12 10 4
Number of E-newsletters Opened* 1,440 506 No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 6 6 4 7 5 10
Number of Subscribers 634 637 639 641 648 678
Change in Subscribers 1 3 2 2 7 30
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
*New e-newsletter management system does not currently track emails opened.
Twitter Jul Aug Sep Oct Nov Dec
Tweets 26 24 17 17 13 20
Impressions 6,599 5,813 4,911 5,689 4,602 4,429
Followers 196 203 212 216 219 224
New Followers 8 7 9 4 3 5
Twitter Jan Feb Mar Apr May Jun
Tweets 7 3 13 15 20 14
Impressions 3,486 5,185 7,161 4,061 6,018 5,919
Followers 226 229 231 240 244 253
New Followers 2 3 2 9 4 9
1,586 1,602 1620 1655 1,695 1,729 1,745 1,778 1,809 1,836 1,854
1,943
1,500
1,750
2,000
FACEBOOK PAGE
FOLLOWERS
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Packet Pg. 50 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 3 2 2 1 0 9
Video Views 78 59 101 155 77 580
Subscribers 123 124 124 125 125 126
Change in Subscribers 2 1 - 1 - 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads - 3 2 7 4 6
Video Views 42 166 101 108 68 1083
Subscribers 126 129 131 131 132 135
Change in Subscribers - 3 2 - 1 3
Blue Mountain Outlook Jul Aug Sep Oct Nov Dec
Full Page Ad, Inside Back Cover - 1 1 - - -
1/4-Page Ad - - - - - -
4-Page Insert - - - - - -
Blue Mountain Outlook Jan Feb Mar Apr May Jun
Full Page Ad, Inside Back Cover - - - - - -
1/4-Page Ad - - - - - -
4-Page Insert - - - - - -
196 203 212 216 216 224 226 229 231 240 244 253
150
200
250
300
TWITTER PAGE FOLLOWERS
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Packet Pg. 51 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) - - - - - -
Articles - 1 1 - 2 -
1/2-Page Ad - - - - - -
1/4-Page Ad - - - 1 - -
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) - - 1 - 1 1
Articles - - - - - -
1/2-Page Ad - - - - - -
1/4-Page Ad - - - - - 4
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events - - - 1 1 -
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 1 1 - - 1 -
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter - - - - - -
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter - - - - - -
5 Most Popular City Facebook Pages – San Bernardino County
By % of
Pop.
1) Twentynine Palms 23.89%
2) Apple Valley 20.71%
3) Yucca Valley 16.85%
4) Grand Terrace 15.44%
5) Hesperia 14.86%
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
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Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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Packet Pg. 55 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
DATE:August 20, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Sandra Molina, Planning and Development Services Director
Planning and Development Services Department
SUBJECT: JUNE 2019 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
Permit New BusinessesPermit Alterations to Existing UsesZoning Code & General Plan AdministrationRDA DissolutionPlanning CommissionBuilding Permit IssuanceBuilding Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Packet Pg. 56 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Activity Summary for Planning
Planning Counter Requests for Information: 58
Planning Phone Calls Received: 83
Planning E-mails Received/Answered: 287
Application Summary
The Planning Division received 8 new applications in June and carried over 16 from the
previous month. Action was taken on 11 them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for June 2019
Applications Number
Received
Carried Over Completed Under Review
Major 0 9 1 8
Administrative 0 1 0 1
Land Use 7 3 7 3
Home
Occupation
0 2 2 0
Sign 0 0 0 0
Special Event 0 0 0 0
DAB 1 1 1 1
Total 8 16 11 13
0 2 4 6 8 10
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried
Over in June 2019
Under Review Completed Carried Over Received
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Packet Pg. 57 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division received 176 applications and 13 remained
under review. A comprehensive list of the applications and their status is at the end of
the Planning Division’s report.
Land Use applications were approved for “Golden Eagle United.” (On-line Vehicle Dealer
and Auto broker) and “Grand Terrace Smoke Shop” (change of ownership).
Overall Land Use applications are the most predominant application that the Planning
Division processes. Seven Land Use applications were received in June. The table
below shows the types of activities that were received with the seven Land Use
applications received in June 2019.
2
12
1
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special
Events
Page | 33
B.3.a
Packet Pg. 58 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
10/23/2018 SA 18-10
V 18-02
E 18-10
Crestwood
Communities
17 Detached Single-
Family Residences
Pico Street
and Kingfisher
Under
construction.
8/17/2016 SA 14-07-
A1 E 14-04-
A1
Joab Jerome New Residence
APN: 0275-282-20
11838 Burns
Avenue
Project Expired
on 6/15/2019
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis Builders,
Darryl Moore
Planned Residential
Development – 17
Lots and 17 to-Story
Housing Units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Single Family
Residence
0276-431-23 Grading plans
approved,
building plans
under review
10/27/2016 SA 16-09 Yacoub Farsakh Single Family
Residence
0276-331-49 Under
Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge.
Development Advisory Board (DAB)
Date
Submitted
Case No. Applicant Description Location Status
6/10/2019 DAB 19-10 Michael
Kalscheur
Contractors Yard 21600 Walnut
Avenue
Meeting
Scheduled for
7/16/2019
5/21/2019 DAB 19-09 Rene Rivas Single Family
Residence
Rene Lane Meeting Held
on 6/11/2019
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
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Packet Pg. 59 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
One Planning Commission meeting was held on the month of June.
June 6, 2019: The Planning Commission approved the construction of a 3,627 square
foot single family home, located on La Cadena Drive, between Palm and Linton Avenues.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application. A
mandatory meeting was attended on July 31, 2018.
Hirsch and Associates, Inc. is preparing design plans for the Blue Mountain Trailhead and
Trail Project.
Grant Status Grant Amount
Active Transportation Plan Plan adopted November 2018.
Grant Application closed out.
$295,000
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
Mandatory meeting attended
7/31/18. Community workshop
held on 4/11/2019.
$212,500
(Estimated Project cost
$520,000)
Prop 68 Statewide Park Program Consultant Blais and Assoc.
preparing grant application. Five
community workshops required.
$6.1 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On March 13, 2018, the Housing Successor approved a Purchase and Sale Agreement
with Aegis Builders, Inc. to sell its property located at 11695 Canal Street for $169,000.
Escrow closed on June 15, 2018. Buyer has 18 months to commence construction.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
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Packet Pg. 60 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Community Emergency Response Team
A Regular CERT Volunteer meeting was held on June 4, 2019. The agenda items
included, approving the agenda and the minutes, CERT 15-minute training topics, CERT
Basics Initial Class Training, Cooling Center, CERT Volunteer Events, and Inventory-
Logistics.
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Packet Pg. 61 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
5/31/2019 SA 19 -05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
3/29/2019 SA 19 -04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
APN: 0275-
083-09
Approved by
the PC on
6/6/2019
10/2/2018 SA 18 -09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019.
Applicant
considering
redesign.
3/27/2018 SA 18 -04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Revised draft
March 2018.
EIR work being
performed
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
4/16/2019 CUP 19-03
E 19-04
The REC
Center
Education and
Creative Arts
Program
APN: 1167 -
281-01
Deemed
Incomplete on
5/16/2019
1/2/2019 CUP 19-01
SA 19 -03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Deemed
Incomplete on
2/1/2019
7/10/2018 CUP 18-03
E 18-07
Jeffrey
McConnell
Agricultural Uses 21712
Vivienda
Avenue
Re-submittal
Received on
6/19/2019
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018.
Initial Study
being prepared
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Packet Pg. 62 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
9/18/2018 DU 18-02 Patrick O’Brien Industrial Truck
Storage Facility
APN: 0275-191-
06, 30
Distributed
1/29/2019
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
6/25/2019 LU 19-47 Yamen
Abdulnour
Grand Terrace
Smoke Shop
22400 Barton
Road, Unit 15
Approved
6/25/2019 LU 19-46 Rafael Lopez Retaining Wall 22617 De Soto Approved
6/21/2019 LU 19-45 Golden Eagle
United
On-line Vehicle
Dealer
22545 Barton
Road, Suite 106
Approved
6/19/2019 LU 19-44 Raafai Iskander Fence and Block
Wall
12662 Thomas
Court
Approved
6/11/2019 LU 19-43 Orange Electrical
Contractors, Inc
Parking Lighting
Improvements
22377 Barton
Road
Deemed
Incomplete on
6/24/2019
6/5/2019 LU 19-42 Freddy Alberre Special Event 22310 Barton
Road
Approved
6/4/2019 LU 19-41 Quality
Fiberglass Pools
Pool 12732 Reed
Avenue
Approved
5/16/2019 LU 19-39 Jonathan
Arieaga
475 Sq. Ft.
Storage Shed
22840 Grand
Terrace
Deemed
Incomplete on
6/18/2019
4/15/2019 LU 19-32 Harry Roussos Stockpile, Erosion
Issue
22051, 22059,
22071 Grand
Terrace Road
Withdrawn
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton
Road
Second
Review
Deemed
Incomplete on
6/21/2019
Home Occupation Permit
Date
Submitted
Case No. Applicant Description Location Status
5/31/2019 HOP 19-06 Stephanie
Darwin
Real Estate Office 12523 Oriole
Avenue
Approved
6/21/2019
5/10/2019 HOP 19-05 Jonathan Zibell Silk Screening 22241 Van
Buren
Approved
6/17/2019
Page | 38
B.3.a
Packet Pg. 63 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Building Permit Issuance Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
part-time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 192
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 43 permits issued in June. Year to date a total of 349
permits have been issued with a total revenue of $207,846.40. In addition, a total number
of 80 customers were assisted at the Building & Safety counter in the month of June.
Building Permit Activity
January February March April May June
Applications
received 47 63 60 53 70 51
Permits
issued 11 26 29 21 43 43
Permits
finalized 20 14 23 20 21 20
Business
occupancies
issued
1 2 3 3 1 1
Expired
permits 14 6 6 4 1 0
Total
monthly
revenue
$4,588.33 $32,237.08 $7,794.55 $8,115.69 $43,184.37** $19,269.21
**Includes (10) New Single-Family Residence Permits
Page | 39
B.3.a
Packet Pg. 64 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Building Permit Activity
July August September October November December
Applications
received 44 65 60 51 34 37
Permits
issued 47 37 24 34 19 15
Permits
finalized 24 33 26 22 22 15
Business
occupancies
issued
1 3 1 5 2 4
Expired
permits 2 5 5 4 4 5
Total
monthly
revenue
$51,772.52* $9,404.20 $6,852.66 $14,757.14 $5,040.50 $4,830.15
*Includes (17) New Single-Family Residence Permits
Permits Issued
The permits issued in June include HVAC mechanical replacements, a block wall,
electrical panel upgrades, new garage, reroofs, a room addition, rough grading, water
heater replacements, a pool, and PV solar systems.
Building permits were issued for the new Grocery Outlet market, which included façade
improvements, demising wall to create two units, and ADA site improvements. In addition,
a new fruit cut and sushi station for Stater Bros. and a new nail salon tenant improvement
located at 12210 Michigan St. Suite A were both issued a permit as well.
Type of permits Number Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential
Alteration/Repair 2 5 1 3 0 1 0 2 3 3 7 4
Block Walls /
Retaining Walls 1 1 1 1 1 0 0 5 0 1 1 1
Demolition 0 0 1 0 0 0 0 1 1 1 1 0
Reroofs 3 2 6 6 4 1 1 4 6 4 6 3
Water Heater /
Plumbing 3 3 5 2 4 4 1 2 1 1 0 3
HVAC /
Mechanical 6 13 1 3 0 2 1 2 6 1 3 5
Page | 40
B.3.a
Packet Pg. 65 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Solar 6 9 0 12 6 4 2 5 6 6 9 10
Commercial
Tenant
Improvement
4 1 0 1 0 1 1 1 0 3 0 9
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Commercial 0 0 0 0 0 0 0 0 0 0 0 0
Grading 1 0 0 1 1 1 0 0 1 0 0 1
Patio Covers 1 2 2 0 0 0 2 0 2 0 0 0
Pools 0 0 0 2 0 0 1 0 1 1 0 1
Panel Upgrades /
Electrical 3 1 1 3 3 1 2 3 2 0 6 6
New SFR 17 0 0 0 0 0 0 1 0 0 10 0
Total 47 37 24 34 19 15 11 26 29 21 43 43
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior
Demolition / Construction of Walls, Windows, Garage Doors.
Expired Permits
From January 2017 to June 2019, building records show that there are 133 expired
building permits, meaning that final inspections were not obtained for these permits. The
permits mainly consist of over the counter type of permits such as water heater or AC
swap outs, re-roof or wall permits. A program was initiated to obtain final permit
clearance on the permits.
4 1
3
3
5
10
9
11
6
Issued Permits -June 2019
Residential Alteration (4)
Block Wall / Retaining Wall (1)
Reroofs (3)
Water Heater / Plumbing (3)
HVAC / Mechanical (5)
Solar (10)
T.I. Commercial (9)
Grading (1)
Pools (1)
Panel Upgrades / Electrical (6)
Page | 41
B.3.a
Packet Pg. 66 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
In June, mailed notices were sent to property owners and contractors of all permits that
expired between January 1, 2019 and June 30, 2019, which totaled 20 permits. Of the
20 expired permits, 6 permits have received final clearances and the record completed.
The remaining property owners will be contacted a second time prior to taking code
enforcement action.
Major Projects Under Construction
Major projects under construction include Aegis Builders, Inc.’s Van Buren Project, on-
site grading for the SCE Highgrove Substation, and rough grading for Crestwood’s 17
single family lots. Additionally, Crestwood has commenced home construction of phases
1 & 2 which consists of 10 lots (lots 8-17).
Other ongoing projects also include reconstruction of a fire damaged single-family
residence located at 12133 Rosedale Ave and construction of a new single-family
residence located at 23315 Palm Ave.
Major Projects Under Construction
Project Description/Location Status
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project
Electric/Gas Meters
Inspected & Released
Southern
California Edison
12700 Taylor St. On-site grading, new fence
and gate with retaining wall for SCE Highgrove
Substation
Asphalt / Compaction
Inspected
SBCTA 12040 La Crosse Ave – New 70’ cell site for
SBCTA
Corrections issued for
Final Building Inspection
Barton Bridge –
CALTRANS
Barton Rd. Bridge Over cross Under Construction
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Street Improvement Project
& Rough Grading (Vista Grande Way)
Pre-construction meeting
held in September.
Crestwood
Communities
Tract 18071 – Rough grading and construction
of 17 single family residences w/ new block
walls
Under Construction –
Storm drain, block wall
footing, and underground
plumbing inspected
Jacob Farsakh –
23315 Palm Ave.
23315 Palm Ave. – (N) Single Family Residence Under Construction –
Lath/Stucco inspected
Auto Zone Install new 42.78 kW roof mounted PV system
w/ (124) modules
Under Construction –
Preconstruction meeting
held
Anita Jensen –
22401 Barton Rd.
Interior demolition of existing space for future
Grocery Outlet
Under Construction
Robert Resheske
– 12133 Rosedale
Ave.
Reconstruction of fire damaged residence &
detached accessory structure – 12133
Rosedale Ave.
Under Construction –
Footings inspected
Plan Checking Activity
Page | 42
B.3.a
Packet Pg. 67 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
For June 2019, a total number of twenty-four plans were submitted for review and re-
submittal. Plans submitted include expansion of a Stater Bros. beverage cooler, PV solar
plans, signs, pools, and an accessory structure.
Project Description/Location Status
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot /
(N) SFR
In Plan Check – (N) SFR
and precise grading plans
issued corrections
Joab Jerome,
Burns Residence
11838 Burns Ave. – Street Improvement Plan
and on-site grading
In Plan Check
Received approved
grading plans 04/18/19
Tim Evans –
American Warrior,
LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment,
shirt printing – American Warrior, LLC
In Plan Check – Received
second set of corrections
12/19/18
Crestwood
Communities
Tract 18071 – Landscape Plans In Plan Check – Plans in
3rd review
Ricky Komorida,
Komos Café
22417 Barton Rd. – Tenant Improvement for
coffee, tea, and, boba shop
In Plan Check – Received
2nd submittal from
applicant on 06/05/19
Jorge Diaz –
Furniture 2Ur
Door
12210 Michigan St. Suite F – Tenant
improvement for furniture store – Furniture 2 Ur
Door
In Plan Check – Received
2nd set of corrections from
Interwest on 04/02/19
Stater Bros,
Tenant
Improvement
22201 Barton Rd. – Increase existing beer
cooler
In Plan Check – Received
2nd set of corrections from
Interwest
Bank of America –
22377 Barton Rd.
22377 Barton Rd. – Remove and replace
exterior lighting and add new poles and bases
In Plan Check – Plans in
1st review
Inspections
Type of
Inspection # of Inspections Conducted
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building 50 48 54 39 44 33 16 5 29 33 31 54
Electrical 5 20 10 24 12 12 10 10 13 14 22 39
Mechanical 3 3 2 12 6 3 3 0 3 5 3 2
Plumbing 5 10 5 20 15 7 1 5 30 14 4 55
Demolition 0 0 0 0 0 0 0 2 1 0 1 1
Total 63 81 71 95 77 55 30 22 76 66 61 151
*Twenty final building inspections were performed for the month of June 2019.
Page | 43
B.3.a
Packet Pg. 68 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
• Basics & More Inc. located at 12210 Michigan St. Suite 13
Public Works Encroachment Permits
0
100
200
300
400
500
600
700
800
900
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
0
20
40
60
80
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 44
B.3.a
Packet Pg. 69 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Applicant Number of Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
SoCal Gas 2 1 5 1 0 0 1 0 0 0 1 0
SCE 5 0 2 0 2 3 2 7 3 1 4 5
Optimum 0 1 0 0 0 0 0 0 0 0 2 1
AT&T 1 1 0 0 4 0 1 0 0 0 0 1
Verizon 0 0 0 0 0 0 0 0 0 0 0 0
Revocable
Permit 0 0 0 0 0 0 0 0 0 0 0 0
Other** 2 4 3 3 1 3 1 0 4 0 1 0
Total 10 7 10 4 7 6 5 7 7 1 8 7
Total
Monthly
Revenue
$5,710 $6,165 $4,356 $1,121 $5,877.24 $5,436.14 $1,560 $2,184 $1,700 $2,312 $2,369 $2,184
** “Other” represents non-utility applicants, such as developers or residents.
Page | 45
B.3.a
Packet Pg. 70 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
Zoning & Municipal Code Enforcement
Animal Control Services
Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36-hour Specialist and a full-time
Office Specialist. These three positions constitute 256 monthly service hours in June, plus
an additional 28 hours for on-call coverage. On-call coverage is provided to handle after
hour emergency animal control calls. After hour call outs totaled 2 hours in June.
The City is divided into seven zones, including commercial centers, and Officers inspect
the zones on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
In June, Code Enforcement had 61 cases carried over from the previous month, 14 new
cases opened, and 39 cases were closed. The Division closed out June with 36 open
cases. The chart below demonstrates a breakdown of Code cases by detailing how many
cases were carried over from the previous month, opened, closed and still being
addressed.
52
46
90
78
74
109
86
72
83
37
51
61
23
106
40
39
73
7
32
44
19
28
60
14
29
62
52
43
38
27
46
33
65
14
50
39
46
90
78
74
109
89
72
83
37
51
61
36
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2018/2019 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
Page | 46
B.3.a
Packet Pg. 71 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Inspections
Conducted 57 111 56 112 83 29 46 69 76 29 79 57
Notice of
Corrections
Issued 7 71 16 13 48 7 12 38 16 14 26 13
Notice of
Violations
Issued 14 11 17 19 12 0 26 6 50 16 15 2
Citations
Issued 17 23 11 26 11 11 20 3 6 7 20 8
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
Special Enforcement Programs
On April 16th Code Enforcement began a Dog License Canvassing Program. If it was
discovered that dogs were on the property did not have a current dog license, the resident
was issued a courtesy notice which gave the property owner seven days to obtain a
license before an administrative citation was issued. If an administrative citation was
issued, the property owner was given an additional seven days to obtain a dog license
and the citation would be dismissed.
In the month of June, 8 citations were issued to property owners who had not complied
with obtaining a dog license within the 7-day grace period. Once the notice for the
Program was issued, even prior to the program commencing, there began an influx of
property owners renewing their dog licenses and obtaining new licenses for their dogs.
On, June 1 The City hosted its Community Day and Animal Control set up a booth and
provided dog licensing and sheltering information and issued giveaways such as animal
tooth brushes and leashes to all that were interested.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs, and
parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
Page | 47
B.3.a
Packet Pg. 72 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Graffiti 0 0 0 0 1 1 0 2 3 2 0 3
Unpermitted Yard
sale signs 20 20 34 3 0 19 22 21 40 28 18 29
Yard sales without
permit 0 0 0 0 0 0 2 1 1 1 0 2
Open house and
other signs 1 1 30 19 15 10 10 10 6 7 2 47
Illegal Dumping 0 0 0 1 2 1 0 5 6 2 0 7
Follow-up
inspections 23 4 7 17 71 65 68 68 87 26 9 4
Parking violations 6 3 1 2 2 1 0 8 15 0 0 1
Parking Citations:
In June, 122 vehicle related citations were issued; 112 of the citations issued were related
to street sweeping enforcement. The street sweeping citations are expected to generate
approximately $2,800 in general fund revenue. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month.
0
20
40
60
80
100
July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Yard sales without permit
Open house and other signs Illegal Dumping Follow-up inspections
Parking violations
Page | 48
B.3.a
Packet Pg. 73 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
The table above shows some of our most common parking violations including expired
registration, parking on unpaved surfaces, and commerical vehicles in residential areas.
Graffiti/Vandalism/Illegal Dumping
There were seven cases of illegal dumping reported in June 2019 near Terrace Ave and
Vivienda. All cases have been resolved.
Rental Inspection Program
There are approximately 335 properties in the Program, consisting of both single-family
units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.).
139
231
149 172 155
67 67 30
96
166
41
112
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun# of CitationsStreet Sweeping
3 1
7
3 2 1
1
1
1
1 1 1
3
1
6
1
2 2
1
18
1
2
1 2
5
3 2
7
2
7
3
1 2 1 2
4
4 7
0
5
10
15
20
25
30
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Parking Citations 2018/19
72 Hour Parking Warning/Cite Vehicles on unpaved surface Unattached trailer on street
Commercial vehicle parking Expired Registration Other parking violations
Page | 49
B.3.a
Packet Pg. 74 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
At the start of January rental inspection invoices were mailed to all rental owners and
were due at the end of the month. Of the 335 properties, 297 property owners have paid
their annual rental inspection fees. 81 properties are enrolled in the Good
Landlord/Tenant Program signifying they have kept well-maintained properties and have
passed inspections for three consecutive years. Property owners in the Good Landlord
Program also receive reduced inspection fees and windshield inspections.
In April, rental property inspections began; Code Enforcement Officers walk the front yard
of the property to inspect exterior conditions. An interior or backyard inspection can be
requested if exterior conditions so warrant. At the conclusion of June, 334 inspections
had been conducted and 8 properties had outstanding violations. Per the Grand Terrace
Municipal Code property owners can be given 24 hours to 90 days to place the home in
good standing.
Civic Live
There were 22 complaints received via Civic Live in June 2019 mostly pertaining to
overgrown vegetation, property maintenance, and graffiti. 18 cases have been resolved
and four cases are still being worked on by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their status can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days. One dog was picked up and
transported to the shelter.
0
5
10
15
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Animal Control Officer Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
Page | 50
B.3.a
Packet Pg. 75 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
The following charts illustrate the investigations that were conducted by Grand Terrace
Animal Control Officers.
Animal
Control
Officer
Investigations Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Barking
Complaints 0 2 1 0 1 0 2 1 4 3 7 1
Unlicensed
Dogs 0 3 2 0 3 0 6 0 0 ** ** 4
Loose Dogs 14 10 5 4 11 2 10 5 1 1 1 1
Loose Dogs
Returned to
Owner 0 2 6 14 5 1 3 3 0 0 1 2
Animal
Welfare
Check 3 0 2 0 2 1 2 0 0 1 0
Dead Animals 4 2 5 9 11 3 11 2 6 5 6 6
Bites 0 3 0 0 3 1 0 0 1 1 1 1
Other
(unfounded,
wildlife, etc.) 0 3 0 3 4 4 5 2 0 1 0 0
**Due to the notice of dog license canvassing there was influx of property owners renewing dog
licenses and obtaining new dog licenses. During the months of April and May there were over
150 dog licenses obtained.
Page | 51
B.3.a
Packet Pg. 76 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray animals
on their own.
Animal
Control
Sheltering
Services
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Animal
Intakes
Strays 9 4 11 7 8 2 7 7 3 2 28 11
Stray Dead 0 2 4 4 6 0 0 0 6 2 8 4
Owner
Surrender 3 0 0 1 0 0 0 0 1 1 0 0
Other 4 2 0 1 1 0 1 2 1
Total 12 6 15 12 14 2 7 7 10 5 38 16
Animal
Disposition
Adopted 3 2 2 4 1 2 1 5 5 1 5 1
Returned
to Owner 4 0 2 1 1 1 3 2 1 0 2 2
Euthanized 2 1 5 6 1 0 0 1 2 0 20 4
Other 1 0 0 2 2 0 0 0 0 0 0 0
Total 10 3 9 13 5 3 4 8 8 1 27 7
Page | 52
B.3.a
Packet Pg. 77 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
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B.3.a
Packet Pg. 78 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
Page | 54
B.3.a
Packet Pg. 79 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
This page left intentionally blank.
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B.3.a
Packet Pg. 80 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
DATE:August 20, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Alan French, Public Works Department Director
SUBJECT:June 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and construction of
capital projects throughout the City. Grant funding (when available) are sought after to supplement project
funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS:$11,960,512
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started Fed, State, City
Commerce Way Extension $ 5,500,000 Final Design 95%State, City
CIP Year 3, 4 & 5 Street Resurfacing Project
$1,730,512
Assemble Bid Package, apply for
funding State, City
HSIP Cycle 8, Mt. Vernon Safety Project $350,000
Bid Project when State to Approve
in September Federal Grant
HSIP Cycle 9 Guardrail Project
$650,000 Selected Consultant to Administer
Federal Grant
Preston Signal Modification $50,000 Final Design Completed Spring Mountain
Ranch Fund
EV Charging Stations $180,000 Execute Agreement MSRC, SCIP, AQMD
Grants
Page | 56
B.3.a
Packet Pg. 81 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
6am – 6:45am: Check vehicles, fluids, tires, etc.
City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs
6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben
7:00am: Open Parks per City ordinance
1st Thursday – blow Honey Hill for sweeper
4th Thursday – blow parking lots at City Hall and parks for sweeper
7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow
sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog
toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean)
*Sometimes, due to winds and rain – debris or trees fall in the parkway
*Also need to break down community room before City Hall opens / before Tiny Tots Program
Monday/Thursday – Empty trash cans at kiosk/bike stations
10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve
repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti
abatement, etc.)
12:00pm – 12:30pm: Lunch
12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve
repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti
abatement, etc.)
*Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean public
restrooms, vacuum
*Set-up Community Room for special events or meetings
*Manage Work Release: 7:00am to 12:00pm
12:00pm to 12:30pm lunch
12:30pm to 2:30pm
Public Works - Maintenance
Public Works Maintenance Core Services
Street Maintenance
Park Maintenance
Storm Drain Maintenance
Facilities Maintenance
Page | 57
B.3.a
Packet Pg. 82 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Staffing Levels
Weekday Hours Weekend hours After hours &
Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 4 640
320
533
248
28
0
53
5
3
0
Office 2 2
Total 6 6 960 781 28 58 3
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call
outs constitute emergency call outs, or hours worked over 40 hours in a week.
Work Release Hours
Maintenance was supplemented by 728 work releases hours during the
month of June.
Transition Period June 2019 (83 work orders)
0 5 10 15 20 25
TREE ISSUES
GRAFFITI
INTERNAL EVENT SET-UP/BREAKDOWNS
INTERNAL ISSUE WITH PARK/FACILITY EQUIPMENT
INTERNAL SIDEWALK ISSUE
INTERNAL STREET SIGN ISSUES
OVERGROWN GRASS / WEEDS
SEWER
WATER LEAK ISSUE
9
1
3
5
23
2
12
1
3
1
1
3
6
3
3
1
6
Work Orders for June 2019
Page | 58
B.3.a
Packet Pg. 83 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
ID# Open Closed Category Address Description
1 163478 6/2/2019 6/6/2019 Tree Issues 12182 Country Club
Lane Dead tree in the power lines
2 163807 6/3/2019 6/5/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Need 1 canopy, 2 tables, 10
chairs, the ice chest with ice
delivered to Rollins park before
6 pm for the budget in the park
meeting.
3 163568 6/3/2019 6/5/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Set up for CERT Meeting on
Tuesday, 6/4/19 - (4) 9'x30
rectangle tables and (16) black
metal chairs with black padded
seat
4 164044 6/4/2019 6/7/2019 Tree Issues Canal & Mt. Vernon Trees are overgrown and
blocking oncoming traffic
5 164309 6/5/2019 6/6/2019 Internal Event Set-
up/BreakDowns Grand Terrace Install Posters and Banner from
Kiosk
6 164311 6/5/2019 6/6/2019 Internal Event Set-
up/BreakDowns Grand Terrace Lower flags city-wide
7 164312 6/5/2019 6/6/2019 Internal Event Set-
up/BreakDowns Grand Terrace Raise flags City-wide
8 164307 6/5/2019 6/6/2019 Internal Event Set-
up/BreakDowns Grand Terrace Remove Posters and Banner
from Kiosk
9 164310 6/5/2019 6/6/2019 Internal Sidewalk Issue Barton Rd Replace 6 broken sprinklers
10 164583 6/6/2019 6/7/2019 Internal Issue with
Park/Facility Equipment Barton Road Fix broken sprinkler line
11 164574 6/6/2019 6/13/2019 Overgrown Grass /
Weeds Newport and Canal remove weeds along the guard
rail
12 164585 6/6/2019 6/7/2019 Internal Issue with
Park/Facility Equipment Grand Terrace Replace valve in men's public
restroom at City Hall
13 164846 6/7/2019 6/11/2019 Non Emergency Service
Request Grand Terrace Rd Pick up keys for fire safe from So
Cal Locksmith for City Clerk
14 164847 6/7/2019 6/12/2019 Pothole Barton Rd and Grand
Terrace Rd Pothole
15 164840 6/7/2019 6/11/2019 Internal Street Sign
Issues Mt. Vernon Remove broken sleeve post &
install new No Parking post
16 164845 6/7/2019 6/12/2019 Internal Sidewalk Issue Mt. Vernon
Remove stump from parkway
and grind down sleeve on right
of way
17 164844 6/7/2019 Overgrown Grass /
Weeds
Barton Road, Town
Center to Brookside
Sr. Living
Remove weeds, tree volunteers
and grass growth from North
and South side parkways
18 164842 6/7/2019 6/11/2019 Internal Issue with
Park/Facility Equipment Rollins Park Repair running sink
19 165286 6/10/2019 6/18/2019 Non Emergency Service
Request
Grand Terrace Rd
from Vista Grande
west of school
Clean up dirt
Page | 59
B.3.a
Packet Pg. 84 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
20 165415 6/10/2019 6/13/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Room set up for City Council
Special Mtg - Priorities
Workshop on 6/12/19.(3) 9'x30
rectangle(2) 8'x30" rectangle(1)
4' table for Projector(5) chairs
with arms for Council(17)
chairs(1) podium with
microphone"
21 165654 6/11/2019 6/12/2019 Water Leak Issue 22795 Barton Road water running downhill onto
Mount Vernon
22 165664 6/11/2019 6/11/2019 Water Leak Issue Pascal Ave and De
Berry Street leak from a manhole
23 165507 6/11/2019 6/13/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Set up 1 table and 6 chairs at the
Council chamber LOBBY AREA
for Wednesday, June 12 before
5:00pm.
24 165624 6/11/2019 6/13/2019 Internal Issue with
Park/Facility Equipment TJ Austyn Park
replace two diaphragms , dig up
and replace 4 I 20 sprinklers,
replace solenoids on two valves
25 165939 6/12/2019 6/18/2019 Internal Issue with
Park/Facility Equipment Grand Terrace
City Hall Upstair (City Clerk area)
is requesting a large fan - Do we
have a fan available and can it
be delivered?
26 165838 6/12/2019 6/17/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Music & Movies in the Park on
Saturday, June 15th at Rollins
Park Equipment Set Up.2 Easy
Ups, 1 table, 4 chairs, cooler,
extension cords, blueray, 3 trash
boxes
27 165949 6/12/2019 6/12/2019 Internal Pothole Carhart Ave and
Vivienda Ct.
car damaged due to a big chunk
of asphalt that was on the
pavement
28 165829 6/12/2019 6/12/2019 Internal Sidewalk Issue Grand Terrace Side walk buckles due to the
heat
29 165951 6/12/2019 7/3/2019 Overgrown Grass /
Weeds
La Paix and
Stonewood
Weed Abatement (road right of
way, west of Stonewood)
30 166071 6/13/2019 6/13/2019 Internal Event Set-
up/BreakDowns Grand Terrace break down the community
room before 10am
31 166072 6/13/2019 6/17/2019 Internal Issue with
Park/Facility Equipment Grand Terrace install new light bulbs in men's
restroom downstairs at city hall
32 166107 6/13/2019 7/3/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Library Event - Place orange
cone at the first Parking space at
City Hall for performer in the
following June dates before
9am.June 20June 27
33 166106 6/13/2019 6/14/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Library Event - Place orange
cone at the first Parking space at
City Hall for performer on 6/13
before 9am.
34 166213 6/13/2019 6/17/2019 Internal Issue with
Park/Facility Equipment Grand Terrace
Mens Restroom at City Hall
urinal has overflown and the
drain lid is loose.
Page | 60
B.3.a
Packet Pg. 85 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
35 166182 6/13/2019 6/17/2019 Internal Issue with
Park/Facility Equipment TJ Ausyn Park replace several broken pop ups
and nonworking rotors
36 166181 6/13/2019 6/13/2019 Sewer 12461 Vivienda Sewer smell
37 166086 6/13/2019 6/13/2019 Sewer 12602 Browning
Court
treat sewer with large bugs
coming up from her sink
38 166099 6/13/2019 Overgrown Grass /
Weeds
divided on La Cadena
between Barton &
Litton
clean up and landscape of the
median
39 166180 6/13/2019 Internal Street Light
Issue
Mt. Vernon and De
Berry
Traffic Light accessibility option
is no longer working
40 166089 6/13/2019 7/3/2019 Internal Tree Issues 12552 Pascal
Tree on the front, right side is
growing sideways/tilt into an
electrical box. Roots may effect
this area.
41 166201 6/13/2019 6/18/2019 Tree Issues DeBerry and Mt.
Vernon Trim Bushes along the sidewalk
42 166370 6/14/2019 6/14/2019 Internal Issue with
Park/Facility Equipment Grand Terrace
Fire Alarm - beeping sound. -
Mayor's Office set alarm off. No
issue. Reset panel box
43 166442 6/14/2019 Internal Event Set-
up/BreakDowns Susan Petta Park
Music & Movies in the Park on
Saturday, August 17 at Susan
Petta Park - Equipment Set Up.
2 Easy Ups, 1 table, 4 chairs,
cooler, extension cords, blueray,
3 trash boxesCharge up portable
PA/ microphone to take for the
event
44 166443 6/14/2019 Internal Event Set-
up/BreakDowns Rollins Park
Music & Movies in the Park on
Saturday, August 31 at Rollins
Park Equipment Set Up. 2 Easy
Ups, 1 table, 4 chairs, cooler,
extension cords, blueray, 3 trash
boxesCharge up portable PA/
microphone to take for the
event
45 166441 6/14/2019 Internal Event Set-
up/BreakDowns Fitness Park
Music & Movies in the Park on
Saturday, August 3rd at Fitness
Park Equipment Set Up. 2 Easy
Ups, 1 table, 4 chairs, cooler,
extension cords, blueray, 3 trash
boxesCharge up portable PA/
microphone to take for the
event
46 166440 6/14/2019 Internal Event Set-
up/BreakDowns Veterans Park
Music & Movies in the Park on
Saturday, July 20 at Veterans
Park - Equipment Set Up. 2 Easy
Ups, 1 table, 4 chairs, cooler,
extra extension cords, blueray, 3
trash boxesCharge up portable
PA/ microphone to take for the
event
Page | 61
B.3.a
Packet Pg. 86 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
47 166439 6/14/2019 7/3/2019 Internal Event Set-
up/BreakDowns Rollins Park
Music & Movies in the Park on
Saturday, June 29 at Rollins Park
Equipment Set Up. 2 Easy Ups, 1
table, 4 chairs, cooler, extension
cords, blueray, 3 trash
boxesCharge up portable PA/
microphone to take for the
event
48 166347 6/14/2019 7/3/2019 Internal Event Set-
up/BreakDowns Rollins Park Shelter A&B prep/clean before
Sunday, 6/30 2:00 pm.
49 166348 6/14/2019 7/3/2019 Internal Event Set-
up/BreakDowns Rollins Park Shelter C&D prep/clean prior to
Saturday, July 6 at 1:00 pm.
50 166346 6/14/2019 6/18/2019 Internal Event Set-
up/BreakDowns Rollins Park
Shelters A&B (10am), C&D (8am)
are reserved for SATURDAY,
6/15 -if it could be
prepped/cleaned prior.
51 166429 6/14/2019 7/3/2019 Internal Event Set-
up/BreakDowns
Terrace Hill Middle
School
set up by 10am start time and
take down is after 12pm - 40
chairs, 4 EZ Ups and 15 pools for
June 22 Event is 10am-12pm.
52 166405 6/14/2019 7/3/2019 INTERNAL- General
Office Grand Terrace We need the deep freezer in the
yard to be set up.
53 166548 6/15/2019 6/27/2019 Pothole
Grand Terrace Rd
between Newport &
end of street
Multiple potholes
54 166799 6/17/2019 7/11/2019 INTERNAL- General
Office Grand Terrace Order green plastic I" for
Finance counter.
55 166887 6/17/2019 Overgrown Grass /
Weeds Reed Ave & La Paix St overgrown weeds (behind
retirement complex)
56 166935 6/17/2019 7/3/2019 Water Leak Issue 12454 Pascal Ave Water from the ground leaking
onto the street
57 166963 6/17/2019 6/18/2019 Water Leak Issue 11640 Mt Vernon Water is running down from Mt
Vernon into Washington
58 167262 6/18/2019 Tree Issues Between Mavis and
Van Buren
Pine tree branch is broken and
hanging 10 feet from asphalt
59 167543 6/19/2019 6/25/2019 Internal Event Set-
up/BreakDowns Grand Terrace Cone off parking space for
library performer.
60 167541 6/19/2019 7/3/2019 Illegal Dumping 22537 Canal Street,
west of Mt. Vernon Debris
61 167575 6/19/2019 Illegal Dumping 11657 Canal Street Pile of debris near road.
62 167780 6/20/2019 Tree Issues 22745 Bluebird Lane dead tree removal request
63 168235 6/21/2019 7/3/2019 Graffiti 23180 Palm Avenue graffiti on the rocks at the East
end
64 168754 6/24/2019 7/3/2019 Internal Event Set-
up/BreakDowns Grand Terrace
Cert Meeting on Tuesday,
7/2/19 - Set up by 6pm and take
down after 7pm.
65 168787 6/24/2019 7/3/2019 Graffiti Barton Rd and Grand
Terrace Rd
Graffiti, west of FWY, graffiti
says: WTF""
66 168788 6/24/2019 7/3/2019 Water Leak Issue 12454 Pascal Ave. Water leakage at the front of
12454 Pascal Ave.
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B.3.a
Packet Pg. 87 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
67 168986 6/25/2019 Illegal Dumping De Berry
Report of bed frame in front of
the 3rd house on south side of
DeBerry (and Observation) for
approximately three weeks
68 169355 6/26/2019 6/26/2019 Animal Related 12392 Westler Assist in picking up tortes
69 169221 6/26/2019 7/3/2019 Illegal Dumping Canal & Mt. Vernon Canal & Mount Vernon illegal
dumping
70 169220 6/26/2019 7/3/2019 Non Emergency Service
Request De Berry Street shopping cart
71 169222 6/26/2019 7/3/2019 Internal Issue with
Park/Facility Equipment Grand Terrace Fix urinal at the men's restroom
in city hall
72 169294 6/26/2019 Water Leak Issue 11691 Mt. Vernon
Riverside-Highland Water
Company reported a leak-
regarding the green cage box
the backflow device is leaking.
73 169282 6/26/2019 Tree Issues Nightingale and
Bluebird Lane
tree branches are hitting the
cars and need trimming.
74 169308 6/26/2019 7/3/2019 Sewer 22795 Barton Road repair the main sewer line at
City Hall
75 169541 6/27/2019 Overgrown Grass /
Weeds
22132 grand terrace
rd
2 dead/dry palm trees east of
the property. Right on the curb.
76 169618 6/27/2019 7/3/2019 Internal Issue with
Park/Facility Equipment Rollins Park irrigation valve replacement
77 169641 6/27/2019 Internal Issue with
Park/Facility Equipment
Oriel and Miketood,
south of Raven
MIssing sprinkler with a large
hole at the easement (water
resource board) by the driveway
78 169540 6/27/2019 7/3/2019 Illegal Dumping 22087 Newport Ave
There is piece of rolled carpet in
the gutter in front of this house
usually by a red Jeep.
79 169629 6/27/2019 Tree Issues 22715 Bluebird Lane
Tree branches are overgrown on
property. 2 trees from
Nightingale are overgrown and 1
on Bluebird Lane are overgrown
near the mailbox.
80 169577 6/27/2019 Street Sign issues 12519 Mirado
Avenue
Unauthorized sign on N.E.
corner of Pico & Mirado.
81 169835 6/28/2019 6/28/2019 Tree Issues 22340 Pico Street
A tree fell on Pico Blvd at Reed
Ave. Tree is blocking 1/2 of Pico
on Westbound side.
82 169849 6/28/2019 7/3/2019 Graffiti Mt. Vernon and Canal
Graffiti on the back of city sign
at Mt. Vernon and Canal and 2
signs have blue graffiti across
the street at the field.
83 169868 6/28/2019 7/3/2019 Pothole 22207 Carhart
Avenue Piece of Asphalt popped up
Page | 63
B.3.a
Packet Pg. 88 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Park Shelter Reservations in June 2019
Park Shelter Date Reserved
Richard Rollins Shelters A & B, C & D, Field reservation for Movie at the Park June 15
Richard Rollins Field reservation for Movie at the Park June 29
Richard Rollins Shelters A & B June 30
Community Room Reservations June 2019
Group Date Reserved Time
Citrus Belt Quilters 2nd Saturday 9am
Friends of the Library June 12th 5pm
Girl Scouts Troop 1195 Thursdays 4pm
Library Function Tuesdays & Thursdays 11am & 10am
Overeaters Anonymous Saturdays 10am
Women’s Republican Club 1st Tuesday 6:30pm
Inland Empire Quilt Group 1st Saturday 1pm
CERT Meeting 1st Tuesday 6pm
Parks & Rec 2nd Thursday 4pm
Library Kids’ Craft June 11th, 18th, 25th 3:30pm
City Council Special Meeting June 12th 6pm
Grand Terrace Community Day Wrap Up June 13th 6pm
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance
was conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Commerce Way/Vivienda
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Barton Rd/Town Square n/a
Mt. Vernon Ave/De Berry St n/a
Barton Rd/Grand Terrace Rd
La Cadena/Litton n/a
Main St/Michigan St County
Main St/High School entrance County
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
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Packet Pg. 89 Attachment: All Departmental Monthly Reports June 2019 - FINAL 2 (Department Monthly Activity Report - June 2019)
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
May 2019: Concise Waste Generation Report
(Unit of Measure: Tons)
Service
Description
Refuse Recycling E-
Waste
Green-
waste
Tires Tin/
White
Scrap
Metal
Inert C&D Comm’l
Select /
Floor-
sort
Total
Tonnage
Generated
Total
Tonnage
Generated
by Category
Residential 278.64 75.07 229.92 583.63
Christmas
Tree
Bulky Item 5.51 0.22 1.31 7.04 590.67
Residential
Clean Up
Multi-Family 176.59 9.27 14.15 200.01 200.01
Multi-Family
Commercial 195.68 3.67 0.37 0.63 0.13 200.48
School 68.30 7.09 75.39 275.87
Commercial
Roll off 69.01 40.00 45.41 154.42 154.42
Roll off
Grand Total 793.73 95.10 0.22 244.07 0.37 1.31 0.63 40.00 45.41 0.13 1220.97
Missed Pick-Up Report
Date
Reported
Address Description Date Pick Up
Completed
5/1/19 22887 Brentwood St Trash bin missed 5/1/19
5/6/19 12218 Pascal Ave Trash bin missed 5/6/19
5/7/19 22219 De Soto St Trash bin missed 5/7/19
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5/22/19 Hampton Ct Trash bin missed 5/22/19
5/23/19 Orangewood Ct Green Waste bin missed 5/23/19
5/23/19 Jensen Ct Green Waste / Trash bin missed 5/23/19
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2018-19:
Contractor Name Service Contract Amount Remaining Balance
as of Apr. 30, 2019
ACCO Engineered Systems HVAC Maintenance $22,850 $2,925.02
Albert A Webb Associates Commerce Way Final Design $109,389.00 $179.98
Albert A Webb Associates CHP – DEVCO Traffic Engineering $856.00 $0
Charles Abbott Associates
Landscape and Lighting Assessment
District Annexation Engineering
Services
$10,000.00 N/A (Developer Fee)
Clean Street
Street Sweeping Services $52,000.00 $3,625.08
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape
Landscape Maintenance $45,430.00 $550.00
Gopher Patrol
Gopher Abatement Services $8,112.00 $400.00
Hardy and Harper, Inc Street Maintenance Services $75,000.00 $0
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000.00 $0
Interwest Consulting Group
HR Green
Albert A. Webb
On-Call Construction Management
Services (incl. Barton Road Interchange
Project – Interwest)
$40,000.00 $13,750.00
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$251,609.00 $180,392.75
Lynn Merrill
NPDES Services $10,000.00 $6,343.55
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980.00 $0
Otis Elevator Company
Elevator Maintenance Service $4,996.34 $0
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $26,117.00 $0
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$17,538.80 $0
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526.00 $13,526.00
St. Francis Electric, LLC.
Traffic Signal Maintenance Services $10,000.00 $0
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$9,000.00 $3118.72
West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802:
5-yr term)
$412.00
Western Exterminator Co.
Pest Control Services $7,502.00 $1,142.66
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Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2018-19:
$812,467.00 $226,365.76
balance
FY 2018-19 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Clean Cut Landscape Dog Park Construction $446,127.82 $0
TKE Engineering Dog Park Inspection & Construction
Management
$11,720.27 $0
Evan Brooks Associates Grant Writing for HSIP Cycle 9 –
Guardrail Project
$7,995.00 $0
Evan Brooks Associates Preliminary Engineering for HSIP –
Mt. Vernon Safety Improvement
$36,300.00 $4,643.00
Hardy & Harper Pavement Rehabilitation Project $822,850 $0
HR Green California Pavement Rehabilitation Project –
Inspection / Construction Mgt
$26,250.00 $0
Terracon Pavement Rehabilitation Project –
Geotechnical Services
$18,984.06 $0
Warren Anderson Ford Inc
(Fritts Ford)
2019 hybrid Ford F-250 maintenance
truck (approved by Council FY 17-18)
$55,075.00 $0.27
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2018-19
$1,425,302.15 $4,643.27
Bids:
- Re-awarded contract for Electric Vehicle Charging Station Project
Major Reports:
- CDBG Funding Prioritization for 2019-2020
- California Air Resources Board (CARB) Responsible Official Affirmation of Reporting (ROAR)
Grants:
- MSRC Funding for Clean Transportation Projects: Submitted Amendment Letter
- SCIP: $140,000 grant funding for City Hall EV Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Submitted Invoice to Caltrans
- HSIP – Guardrail Safety Project
- CDBG: Processed Independent Contractor Agreements
Project Management:
- Budget for Landscape and Lighting Assessment District
- EV Charging Station
- Tree Maintenance – Year 3 Cycle
Major Meetings / Events:
- Cal Recycle Grant Event – Ecohero Show
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services May 2019 June 2019
Officer Contact and Calls 1,130 1,122
Calls to Dispatch May 2019 June 2019
Emergency 2 3
Priority 1 108 106
Priority 2 136 53
Priority 3 53 162
Priority 4 130 112
Totals 429 436
2 3108106
136 53
53 162
130 112
0
100
200
300
400
500
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
May Total
429
June Total
436
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizen on Patrol Hours:
Week of: June 3rd June 10th June 17th June 24th Total Hours:
0 2 2 2 6
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San Bernardino County Fire
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City of Grand Terrace
Fire Department Incidents
06/01/19 – 06/30/19
Call Type Number of Calls
Commercial Alarm 1
Fire – Vegetation 4
Medical Aid 98
Move Up (Cover Engine in to FS#23) 3
Outside Investigation 1
Public Service 2
Residential Alarm 3
Traffic Collision – Auto vs. Pedestrian 1
Traffic Collision Unknown Injuries – Freeway 1
Total Calls 114
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AGENDA REPORT
MEETING DATE: August 27, 2019 Council Item
TITLE: Release Agreement with Mercury Insurance to Recover
$25,000 in Damages to City Traffic Equipment at Barton
Road and Preston Street Resulting from a Vehicular
Accident
PRESENTED BY: Adrian Guerra, City Attorney
RECOMMENDATION: Approve Release Agreement with Mercury Insurance and
Authorize the Assistant City Manager to Execute said
Agreement.
2030 VISION STATEMENT:
This staff report supports Goal #1 “Ensuring Fiscal Viability” and Goal #2 "Maintain
Public Safety" to ensure that our residents continue to enjoy an outstanding quality of
life.
BACKGROUND:
On February 8, 2019, a motorist was driving west on Barton Road just east of Preston
Street. The vehicle ran into the curb on the north side of Barton Road and partially
mounted it. The vehicle continued to travel west across Preston Street, missing the
signal poles and came to rest on the south west corner of Barton Road and Preston
Street over the signal controller cabinet.
The accident immediately knocked out the operation of the signals. When the city was
notified, the City dispatched maintenance to the scene and contacted the signal
maintenance contractor. Once on-seen, personnel proceeded to set up traffic control
and took over directing traffic from the officer until the back-up had diminished.
Following inspection, City staff determined that a new signal controller cabinet would be
required along with the equipment the cabinet housed. The cost for replacement and
installation is $40,300.
DISCUSSION:
The City tendered the claim to the driver’s insurance company, Mercury Insurance.
Mercury Insurance accepted the claim and offered $25,000 for a release as to all claims
related to this accident. The amount of $25,000 represents the dr iver’s property damage
coverage limit.
B.4
Packet Pg. 102
If the City accepts the offer of $25,000, the City would be responsible for the remaining
$15,300 in damages. City staff is recommending the acceptance of the $25,000 offer
from Mercury in this case.
The basis for staff’s recommendation is that the City has learned that the driver passed
away approximately one month after the accident for reasons unrelated to the accident.
Accordingly, if the City elects to litigate to capture the full amount of $40,300, the costs
to litigate against the driver’s estate may ultimately exceed that amount. And, even if a
judgment is entered in favor of the City, there is no guarantee that the estate will have
sufficient funds to pay the judgment. In sum, the costs of litigation will l ikely exceed the
loss of $15,300, which will be the loss if the City accepts the offer.
The attached Release provides for the following:
1. A payment of $25,000 by Mercury Insurance to the City of Grand Terrace within
ten (10) days of the Release being executed by all parties.
2. A mutual release of all claims by all parties.
FISCAL IMPACT:
The City will receive $25,000.00 from Mercury Insurance. The City would be responsible
for the remaining $15,300 for the replacement and installation of a new signal controller
cabinet and equipment.
ATTACHMENTS:
• A - Letter from Mercury Insurance (PDF)
• B - Release Agreement (PDF)
APPROVALS:
Adrian Guerra Completed 08/20/2019 9:30 PM
Finance Completed 08/21/2019 9:54 AM
City Attorney Completed 08/21/2019 10:14 AM
City Manager Completed 08/21/2019 10:59 AM
City Council Pending 08/27/2019 6:00 PM
B.4
Packet Pg. 103
~MERCURY ~~INSURANCE
May 15, 2019
RE:
CITY OF GRAND TERRACE
22795 BARTON ROAD
GRAND TERRACE, CA 92313
OUR INSURED:
OUR CLAIM NUMBER :
DATE OF LOSS :
CLAIMANTS:
Dear CITY OF GRAND TERRACE:
P.O . Box 10730
Santa Ana, CA 92711-0730
888-263-7287
RECEI VED
MAY 2 0 201 9
Community Development
Department
CLARISSA BARTOLINI TORO
CAPA-01075131
FEBRUARY 8 , 2019
CITY OF GRAND TERRACE
Our investigation is now complete . We have determined that your total property damage exceeds our
policyholder's coverage limit. The available coverage limit is $25,000.00 for property damage caused
by any one accident.
Your damages are :
CLAIMANT
CITY OF GRAND TERRACE
TOTAL=
DAMAGES
$40,300.20
$40,300.20
OFFERS
$25,000.00
$25,000 .00
To conclude your claim in a manner that is as fair as possible, we are offering each of you your pro rata
share of the available coverage, conditioned upon all of you agreeing to this distribution:
Our offers are:
$25,000.00 to CITY OF GRAND TERRACE
If you accept this offer, please sign and return the enclosed document, releasing our policyholder from
further liability for your property damage . Wien we receive ALL PARTIES' signed and dated release
forms, we will send you our check in payment of your property damage claim . If all parties do not agree
to the pro rata distribution, we have no settlement and will return your release to you.
Please do not hesitate to contact me if you have any questions.
C157 07/2015
B.4.a
Packet Pg. 104 Attachment: A - Letter from Mercury Insurance (Release Agreement with Mercury Insurance)
A MERCURY ..I~ INSURANCE
May 15 , 2019
RE:
GRAND TERRACE
22795 Barton Rd .
Grand Terrace, CA 92313
OUR INSURED :
OUR CLAIM NUMBER:
DATE OF LOSS :
CLAI MANT(S):
Dear GRAND TERRACE:
P.O. Box 10730
Santa Ana, CA 92711-0730
888-263-7287
CLARISSA BARTOLINI TORO
CAPA-01075131
FEBRUARY 8, 2019
CITY OF GRAND TERRACE
Our initial investigation indicates your total damages may, or will, exceed the limit of coverage available
to our policyholder . The available coverage limit is $25,000 .00 for property damages caused by any
one accident.
To reduce possible delays and any ongoing damages, you may wish to submit your claim to your own
insurance company for immediate settlement. Afterwards, your Claims Representative will contact us
directly to resolve this matter .
We will offer you, and/or your insurer, your pro-rata share of the available coverage limit , once the total
amount of damages is known . Therefore, please submit your claim with proof of damages, rental
expense, etc ., as soon as the amount has been determined . For your convenience, a self-addressed
return envelope is enclosed .
Please do not hesitate to contact me if you have any questions.
Sincerely,
Mercury Insurance Company
Natalie Cazares
Claims Department
888-263-7287, ext. 22655
C156 01/2015
B.4.a
Packet Pg. 106 Attachment: A - Letter from Mercury Insurance (Release Agreement with Mercury Insurance)
CLAIM NUMBER: CAPA-01075131
RELEASE
For the consideration of the payment of $25,000.00, which payment shall be made by MERCURY
INSURANCE to the CITY OF GRAND TERRACE within ten (10) days of this Release being
executed by both Parties , the CITY OF GRAND TERRACE, hereby releases and forever discharges
CLARISSA KINGSLAND, CLARISSA BARTOLINI TORO and ANDREW TORO , his/her/their
heirs , executors , administrators , agents and assigns and all other persons who may claim coverage
from insurer, none of whom admit liability to me, but all expressly deny any liability, from any and
all claims , demands or suits of any kind because of and resulting from damage to property caused by
an accident which occurred on FEBRUARY 8, 2019 at or near BARTON RD & PRESTON ST,
Grand Terrace, CA.
Except to the extent of the obligations existing as set forth in this Rel ease , in consideration of the
mutual releases and promises contained in this Release, and other sufficient and valuable
consideration, the Parties , to the fu ll extent of their legal standing to do so , do hereby specifically
release and forever discharge each other, and any and all of their respective officers, directors ,
agents , servants, employees , employers, partners , members, lenders , affiliates, predecessors,
successors , decedents , ancestors , dependents , heirs , executors, administrators, assigns, assignors ,
insurers , and attorneys of and from any and all demands , liens , claims , assignments , contracts ,
covenants, actions , suits , causes of action, obligations , costs, expenses , attorney fees, damages ,
losses, controversies , judgments, orders, and liabilities of whatsoever kind and nature, in law, at
equity, or otherwise, whether now known, suspected or unsuspected, and whether or not concealed
or hidden, which may have existed, or which do exist, or which hereinafter can, shall, or may exist
which arise out of facts presently existing at the time of the signing of this Release. This Release
shall not apply to any future acts of the Parties that take place after the signing of this Release.
It is the intention of the Parties hereto that the foregoing release from liability shall be effective
between them to include all demands , liens , assignments , contracts , covenants , actions , suits, causes
of action, obligations , costs , expenses, attorney fees, damages , losses , claims, controversies,
judgments, orders , and liabilities of whatsoever character, nature and kind, known or unkno wn ,
suspected or unsuspected , that arise out of currently existing facts. In furtherance of this intention,
the Parties to this Release expressly, knowingly , and voluntarily waive any and all rights and
benefits conferred upon them by the provisions of California Civil Code section 1542, which
provides as follows:
A general release does not extend to claims that the creditor or releasing party
does not know or suspect to exis t in his or her favor at the time of executing the
release and that, if known by him or her, would have materially affected his or
her settlement with the debtor or released party.
We call to your attention that no lawsuit can be maintained for injuries sustained in the above
accident unless filed within two years of the date of accident for an adult and two years after a
minor turns 18.
Each of the Parties hereby declares that the terms of this Release have been voluntarily accepted for
the purpose of making a full and final compromise adjustment and settlement of any and all claims,
disputed or otherwise , because of the damages referenced , and for the express purpose of preventing
forever any further or additional claims relating to property damage arising out of the referenced
accident.
01 247.0003/574491.2
B.4.b
Packet Pg. 107 Attachment: B - Release Agreement (Release Agreement with Mercury Insurance)
AGENDA REPORT
MEETING DATE: August 27, 2019 Council Item
TITLE: Resolution Amending the Engineering Fee Schedule to
Include And Establish a Small Wireless Facility Application
Filing Deposit
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA MODIFYING
THE ENGINEERING DIVISION FEES AS IT PERTAINS TO
THE SMALL WIRELESS FACILITY PERMIT FILING
DEPOSIT
2030 VISION STATEMENT:
This staff report supports Goal #1 “Ensuring Fiscal Viability” and Goal #2 "Maintain
Public Safety" to ensure that our residents continue to enjoy an outstanding quality of
life.
BACKGROUND/DISCUSSION:
On January 27, 2015, the City Council adopted Resolution 2015-02, updating and
revising Planning, Building and Safety and Engineering fees, so that the fees charged
where appropriate to achieve recovery of staff costs, so as to not adversely impact the
City's general fund.
On March 9, 2019 the City Council adopted an ordinance adding Chapter 12.56 of the
Municipal Code to govern the issuance of Small Wireless Facility Permits and present
an outline of a process by which the permit can be accepted, reviewed and either
rejected or approved. In accordance with the amendment to Chapter 12, and to en sure
the City is able to recoup the costs reasonably incurred, staff is bringing forward the
proposed deposit to be added to the list of Engineering fees .
Now, California law has long prohibited public agencies from charging fees upon
applications for wireless facilities if such fees would exceed the costs of the services
provided by the agency in processing the application. (Cal. Gov. Code 50030.) This
notion was recently reinforced by Order No. 18 -133 of the Federal Communications
Commission (“FCC”), in which it was held that local agencies could only recover their
actual and reasonable costs of processing small wireless facility applications. The
intent of the proposed fees is to recoup the actual and reasonable costs of the City for
reviewing and processing various wireless applications.
E.5
Packet Pg. 109
This Resolution establishes a filing deposit of $2,108.85 for the review and issuance of
a small wireless facility permit. It should be noted, the review of Small Wireless Facility
permit applications require more time and effort than that of a typical encroachment
permit.
More specifically, the deposit amount was determined based on the estimated amount
of staff time and City Attorney time it would take to review and process a small wireless
facility application. The staff time estimated includes various tasks. For example, staff’s
tasks include but are not limited to, the review of the site plans, equipment, photo
simulations, proposed location, service area, and preparation of notices. Moreover,
should the deposit amount be depleted, the applicant will be required to supplement the
deposit to ensure the City’s costs are born by the applicant and not the City.
Therefore, it is recommended that the Council adopt the resolution amending the
Engineering Fee Schedule to include the small wireless facility permit filing deposit of
$2,108.85.
FISCAL IMPACT:
The deposit is anticipated to cover staff time involved in review and processing the
permit; no fiscal impact is expected.
ATTACHMENTS:
• Small Wireless Facility Fee Resolution (DOCX)
APPROVALS:
Alan French Completed 08/21/2019 1:35 PM
City Attorney Completed 08/21/2019 1:31 PM
Finance Completed 08/21/2019 3:46 PM
City Manager Completed 08/21/2019 4:37 PM
City Council Pending 08/27/2019 6:00 PM
E.5
Packet Pg. 110
01247.0015/560384.8
RESOLUTION 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA MODIFYING THE ENGINEERING DIVISION
FEES AS IT PERTAINS TO THE SMALL WIRELESS FACILITY PERMIT
FILING DEPOSIT
WHEREAS, on May 13, 2014, the City Council of the City of Grand Terrace
adopted its 2030 Vision and 2014 -2020 Strategic Plan with Goals that include Goal #1
to Ensure our Fiscal Viability by protecting the City from Potential litigation that is not the
responsibility of the City; and Goal #2 "Maintain Public Safety" to ensure that our
residents continue to enjoy an outstanding quality of life; and
WHEREAS, at the City Council meeting of March 9,2019, the City Council
introduced an ordinance to add Chapter 12.56 to the Grand Terrace Municipal Code
relating to regulating wireless telecommunications facilities; and
WHEREAS, the adopted City’s fees for the services of Planning, Building and
Safety, and Engineering Divisions were calculated based on the following staff tasks
and time associated to perform to ensure that they are reasonable and legally
defensible; and
WHEREAS, the adopted City’s fees for Engineering Division Fees. Generally
Chapter 12.04 of the Grand Terrace Municipal Code allows the City to collect a deposit
for the services of Planning, Building and Safety, and Engineering Divisions. The Small
Wireless Facility Deposit amount is calculated based on the following staff tasks and
time associated to perform to ensure that they are reasonable and legally defensible;
and
1. Review the application form and submitted documents
and applicable permit deposit. 1 hour
a. Verify the volumetric sum of every item listed on the table. 30 min
b. Verify the height-width-depth dimensions of each
antenna proposed for the SWF project 30 min
2. Review the equipment tables 15 min
3. Project narrative and justification . 30 min
4. Review color photographs and photo simulations of the
proposed wireless facilities 15 min
5. Review of elevation/construction drawings, site plan review,
landscape plans (if applicable) including site survey data. 2.5 hours
E.5.a
Packet Pg. 111 Attachment: Small Wireless Facility Fee Resolution [Revision 1] (Resolution Amending the Engineering Fee Schedule)
01247.0015/560384.8 2
A) The plan(s) shall be to scale showing existing gradients and
improvements within twenty-five feet of the project area;
B) Property lines, easements, drainage patterns and cultural features
shall be shown and opposite edge-of-pavement.
C) Shown line and grade, including surface elevations, wall heights,
fence heights, cut/fill slopes and materials;
D) Grading information, if the proposal involves the grading of more than
twenty cubic yards, a geotechnical report is also required.
E) Site visit including photos and notes.
6. Site plan review. 30 min
7. Map of service area of proposed wireless facilities. 15 min
8. Map showing other existing and planned wireless facilities within
or near the service area. 15 min
9. RF compliance report and letter of establishing compliance with
FCC OET Bulletin 65 regarding RF emissions. 15 min
10. Notices will be mailed by staff to ensure the public notice
requirements being met. 30 min
11. Regulatory Authorization. 15 min
12. Acoustic Analysis. 30 min
13. Wind Load Analysis. 1 hour
14. Environmental Analysis. 30 min
15. Traffic Control Plans. 1 hour
16. Other Documents or copy of special instructions and prior commitments. 0 min
17. Copy of all adjacent or referenced plans used in the design and/or plan s. 15 min
18. Time spent by City Attorney’s Office reviewing application
submittal for compliance with the City’s requirements.
Correspondence with City staff re same. 3.0 hours
Total Staff Time: 9 hours and 45 mins at burden rate of $128.60 = $1,253.85
City Attorney Time: $855.00
TOTAL = $2,108.85
E.5.a
Packet Pg. 112 Attachment: Small Wireless Facility Fee Resolution [Revision 1] (Resolution Amending the Engineering Fee Schedule)
01247.0015/560384.8 3
WHEREAS, Government Code sections 50030 and 66014 et seq. states that,
when a local agency charges fees for zoning changes, zoning variances, use permits,
building permits, building inspections, filing of applications for annexation or related
reorganizations, subdivision maps, planning services, or telecommunications permits,
those fees shall not exceed the estimated reasonable cost of providing the service for
which the fee is charged; and
WHEREAS, the Council now desires to amend the resolution of fees related to
Engineering Division Fees, as it relates to Small Wireless Facility Permits so that it now
includes collecting a deposit for the cost of processing a Small Wireless Facility Permit;
and
WHEREAS, on August 27, 2019, the City Council conducted a public meeting at
the City Council Chamber located at 22795 Grand Terrace Road, Grand Terrace,
California.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, as follows:
SECTION 1. That the foregoing recitals are true and correct and are
incorporated herein by reference.
SECTION 2. The City Council amends Resolution 2015-02, relating to
Engineering Division Fees, to add the following:
Application Fee
Small Wireless Facility Permit $2,108.85
In the event all funds in the original deposit are depleted, the Applicant shall be
required to supplement the deposit to cover the City’s additional costs. The
supplemental deposit shall be in an amount to be determined by the Public
Works Director.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at a regular meeting held on the ____ day of August, 2019.
__________________________________
Darcy McNaboe
Mayor
E.5.a
Packet Pg. 113 Attachment: Small Wireless Facility Fee Resolution [Revision 1] (Resolution Amending the Engineering Fee Schedule)
01247.0015/560384.8 4
ATTEST:
__________________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
__________________________________
Adrian R. Guerra
City Attorney
E.5.a
Packet Pg. 114 Attachment: Small Wireless Facility Fee Resolution [Revision 1] (Resolution Amending the Engineering Fee Schedule)
AGENDA REPORT
MEETING DATE: August 27, 2019 Council Item
TITLE: Amendment No. 2 to the Professional Services Agreement
with T&B Planning, Inc. for Peer Review Environmental
Services Related to the Gateway Specific Plan
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1) Approve Amendment No. 2 to the Contract with T & B
Planning, Inc. to increase the total compensation amount by
additional $10,082.07 for a new total maximum
compensation of $55,577.07 to cover peer review costs
related to additional peer review services; and
2) Authorize the City Manager to Execute Amendment
No. 2.
2030 VISION STATEMENT:
This item supports #3, Promote Economic Development. The contract for environmental
services is in support of the forthcoming specific plan in accordance with the Disposition
and Development Agreement (“DDA”) entered into between the City and Lewis Land
Developers, LLC (“Lewis”).
BACKGROUND:
On December 13, 2016, the City and Lewis entered into a DDA on approximately 50
acres owned by the City. The DDA identifies that the Developer will be responsible for
the preparation of a Specific Plan, Environmental Impact Report (“EIR”), and Master
Plan.
The EIR is being prepared by Lewis’s consultant. However, as the lead age ncy, the
City is still responsible for, and will ultimately be required to certify, the EIR. On
September 12, 2017, the City Council approved a contract with T&B Planning to
conduct the peer review of the EIR, to ensure that the document is properly prepa red in
accordance with the CEQA statutes. Lewis is responsible for the cost for the peer
review services.
On December 11, 2018, the City Council approved Amendment No. 1 increasing the
contract amount by an additional $3,900 to support additional technica l review related to
the traffic analysis and the Specific Plan, and to extend the term of the contract.
DISCUSSION:
G.6
Packet Pg. 115
As part of the EIR process, a Notice of Preparation (NOP) was published in April
advising the public that an EIR was being prepared, and th at a scoping meeting was to
be held on May 9, 2018. The purpose of the scoping meeting was to allow interested
parties to comment on topics they feel should be included in the EIR. The NOP also
informed interested parties that an environmental Initial Stud y had been prepared and
was available for public review.
Over the last few months, the Developer has been re -evaluating the infrastructure
needs to support the Specific Plan to determine the extent of the needs and how to
better serve the Specific Plan area; as well as the land use plan.
Given the length of time since the NOP and scoping meeting were conducted and
anticipated updates, Staff and the Developer have determined that it would be
appropriate to start anew and re-notice the NOP with an updated project description and
have a new scoping meeting.
Amendment No. 2 incorporates the peer review costs to re -conduct services previously
provided. With Amendment No. 2, the total compensation amount will increase by
additional $10,082.07 for a new total maximum compensation of $55,577.07.
FISCAL IMPACT:
There is no fiscal impact to the City. Lewis is responsible for consultant and staff costs
related to the EIR.
ATTACHMENTS:
• Amendment #2 (PDF)
• Executed Contract - Amendment No. 1 (PDF)
• T&B Executed Contract - Original (PDF)
APPROVALS:
Sandra Molina Completed 08/20/2019 5:16 PM
City Attorney Completed 08/21/2019 1:16 PM
Finance Completed 08/21/2019 3:44 PM
City Manager Completed 08/21/2019 3:45 PM
City Council Pending 08/27/2019 6:00 PM
G.6
Packet Pg. 116
G.6.a
Packet Pg. 117 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
G.6.a
Packet Pg. 118 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
G.6.a
Packet Pg. 119 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
G.6.a
Packet Pg. 120 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
G.6.a
Packet Pg. 121 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
G.6.a
Packet Pg. 122 Attachment: Amendment #2 [Revision 2] (Amendment No. 2 T&B Planning - Gateway SP)
AMENDMENT NO. 1
TO AGREEMENT FOR CONSULTANT SERVICES
This AMENDMENT NO. 1 TO AGREEMENT FOR CONSULTANT SERVICES
Amendment No. 1") by and between the CITY OF GRAND. TERRACE, a municipal
corporation ("City") and T&B PLANNING, a California corporation ("Consultant") is effective
as of the 1 lth day of December 2018.
RECITALS
A. City and Consultant entered into that certain Agreement for Consultant Services
dated September 12, 2017 ("Agreement") whereby Consultant agreed to provide environmental
planning services for the City.
B. The term of the Agreement was for six months with a maximum compensation
due to Consultant of$41,595.00.
C. By this Amendment No. 1, the City and Consultant desire to extend the term of
the Agreement, enhance the scope of services to provide additional technical services, and
increase the total maximum compensation by an additional $3,900.00 for a new total maximum
compensation of$45,495.00.
D. Except as amended hereby, the terms and conditions of the Agreement shall
remain unchanged.
TERMS
1. Contract Amendments. The Agreement is amended as provided herein.
a. Section 2, "Term of the Agreement", shall be amended to read as
follows:
662. TERM OF THE AGREEMENT. The tenn of this Agreement shall ,
be from the effective date pursuant to Paragraph "38" of this
Agreement and shall tenninate when the work is completed in
accordance with the terns of this Agreement, as determined by the
City."
b. Section 4, "Payment for Services", shall be amended to read as
follows:
664. PAYMENT FOR SERVICES. City shall pay for the services
performed by Consultant pursuant to the terns of this Agreement,
in accordance with the compensation set forth in the "Schedule of
Compensation" included in Exhibit "B" attached hereto. The fees
01247.0005/523497.2
G.6.b
Packet Pg. 123 Attachment: Executed Contract - Amendment No. 1 (Amendment No. 2 T&B Planning - Gateway SP)
for the services shall not exceed Forty Five Thousand Four
Hundred Ninety Five Dollars and No Cents ($45,495.00), as set
forth in Exhibit "B."
C.Task 8 of Exhibit"A" is hereby amended to add the following
language:
In accordance with Consultant's letter dated November 13, 2018 to the
City, Consultant shall provide additional augmentation to City to provide
technical review related to the potential phasing of traffic mitigation and
methodologies for its analysis under CEQA related to traffic and other
topics as part of the Specific Plan and EIR preparation."
d. Task 8 in the Project Budget included in Exhibit"A" shall be
amended to reflect that the budget for Task 8 is increased by
3,900.00, from$6,735.00 to $10,635.00.
e.Section I of Exhibit"B" shall be amended to read as follows:
I. AMOUNT OF COMPENSATION. For performing and completing all
services pursuant to Exhibit"A" Scope of Services, is a total amount not
to exceed Forty Five Thousand Four Hundred Ninety Five Dollars and
No Cents ($45,495.00), plus reimbursable expenses which will be
charged at cost."
2.Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and
binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
01247.0005/523497.2
G.6.b
Packet Pg. 124 Attachment: Executed Contract - Amendment No. 1 (Amendment No. 2 T&B Planning - Gateway SP)
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment No. 1 does not violate any provision of any other
agreement to which said party is bound.
SIGNATURES ON FOLLOWING PAGE]
01247.0005/523497.2
G.6.b
Packet Pg. 125 Attachment: Executed Contract - Amendment No. 1 (Amendment No. 2 T&B Planning - Gateway SP)
IN WITNESS WHEREOF,the parties hereto have executed this Amendment No. 1 on
the date and year first-above written.
CITY:
CITY OF Grand Terrace
o/
G. ka'r6 uffey
City Ma Der
i ST:
e ra L. Thomas
City Clerk
APPROVED AS TO FORM:
ALESHIRE
7DER,
LLP
Adrian R. Guerra
City Attorney CONSULTANT:
T&B Planning
Name: Tracy i
Title: President
Address: 17542 East 171h Street, Suite 100
Tustin, CA 92780
NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR. OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY.
01247.0005/523497.2
G.6.b
Packet Pg. 126 Attachment: Executed Contract - Amendment No. 1 (Amendment No. 2 T&B Planning - Gateway SP)
4 1
4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of.that document.
STATE OF CALIFORNIA
j COUNTY OF- EL S 04,V
On 0 2018 before the CyA1-?-r/
p y pp
r
ersotiall a eared l/2:A e f
proved to ]me on the basis of satisfactory evidence to be the -person whose names(s Ware-
subscribed to the within instrument and acknowledged t e that he! lie/ lie executed the samegy
in his ier eir authorized eapaciiy s), and that by-hi ler heir signature(,-}-on the instrument
the p6rson(s),'or the entity upon liellaif of which the per$On(s)--acted, executed the instrument.
4
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNES hand a o- Z al seal.R)MAN JATT—AILA`
oCOW1.0 2242165 r-N^N9r"YARIC=CA(IFORNIA.
Signature ORANGE'6o 0yature , l .. I,Ir CU..EXP.JUNE
OPTIONAL
Though the data below is not required by law, it may.prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLES) TITLE OR TYPE OF DOCUMENT
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S) NUMBER OF PAGES
GUARDIAN/CONSERVATOR
OTHER-
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED
ABOVE
01247.0005/523497.2
G.6.b
Packet Pg. 127 Attachment: Executed Contract - Amendment No. 1 (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 128Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 129Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 130Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 131Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 132Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 133Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 134Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 135Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 136Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 137Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 138Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 139Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 140Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 141Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 142Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 143Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 144Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 145Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)
G.6.cPacket Pg. 146Attachment: T&B Executed Contract - Original (Amendment No. 2 T&B Planning - Gateway SP)