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09/10/2019CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● SEPTEMBER 10, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824 -6621 x230, or via e-mail at dthomas@grandterrace- ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business ho urs. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special as sistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility t o this meeting. Later requests will be accommodated to the extent feasible. CALL TO ORDER Convene City Council Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    Agenda Grand Terrace City Council September 10, 2019 City of Grand Terrace Page 2 A. SPECIAL PRESENTATIONS Lupe Camacho, Partnership Specialist - United States Census Bureau B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 08/13/2019 DEPARTMENT: CITY CLERK 3. Attachment to Minutes – Regular Meeting - 08/13/2019 DEPARTMENT: CITY CLERK 4. Approval of Minutes – Special Meeting Workshop – 08/14/2019 DEPARTMENT: CITY CLERK 5. Attachment to Minutes – Special Meeting Workshop - 08/14/2019 DEPARTMENT: CITY CLERK 6. Approval of Minutes – Regular Meeting – 08/27/2019 DEPARTMENT: CITY CLERK 7. Attachment to Minutes – Regular Meeting - 08/27/2019 DEPARTMENT: CITY CLERK 8. City Department Monthly Activity Report - July 2019 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 9. Monthly Financial Report for May-2019 RECOMMENDATION: Receive and file the May 2019 Monthly Financial Report. DEPARTMENT: FINANCE Agenda Grand Terrace City Council September 10, 2019 City of Grand Terrace Page 3 D. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because o f restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. E. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe F. PUBLIC HEARINGS - NONE G. UNFINISHED BUSINESS - NONE H. NEW BUSINESS 10. City of Grand Terrace Pledges Its Support and Partnership with the United States Census Bureau for the 2020 U.S. Census RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF AND PARTNERSHIP WITH THE UNITED STATES CENSUS BUREAU IN ENSURING A COMPLETE AND ACCURATE COUNT FOR THE 2020 U.S. CENSUS DEPARTMENT: CITY MANAGER Agenda Grand Terrace City Council September 10, 2019 City of Grand Terrace Page 4 11. Update City of Grand Terrace Legislative Platform for Assemblymember Reyes and State Senator Leyva to Advance in California State Assembly and Senate. RECOMMENDATION: Discuss Legislative Advocacy Ideas/Platform and Direct Staff to Return with Final Draft of City of Grand Terrace’s Legislative Platform Before October 9, 2019; and Forward Platform to Assembly Member Eloise Reyes' and State Senator Connie Leyva's Offices DEPARTMENT: CITY MANAGER 12. Automated License Plate Readers and Neighborhood Watch Program Funding Requests RECOMMENDATION: Provide Direction to Staff and Include Funding Request in Council Annual Legislative Priorities DEPARTMENT: CITY MANAGER 13. Adoption of Resolutions Approving Applications from the California Natural Resources Agency’s Local Assistance Specified Grant Program for the Blue Mountain Trailhead and Trail Project and Accessible Playground Equipment Project RECOMMENDATION: 1) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE BLUE MOUNTAIN TRAILHEAD AND TRAIL PROJECT (GRF 1921-0); and 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE GRAND TERRACE PLAYGROUND PROJECT. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 14. Adoption of Capital Improvement Program for Fiscal Years 2019/20 - 2024/25 RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE ME AS URE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2019/2020 THROUGH FY2023/2024 DEPARTMENT: PUBLIC WORKS I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic Plan, if a City Council Member is interested in a task or project that will require more than one hour of staff time to complete, the item will be agendized to ask the Ci ty Agenda Grand Terrace City Council September 10, 2019 City of Grand Terrace Page 5 Council if time should be spent on preparing a report on the proposed item. In accordance with this policy, this is the opportunity for City Council Members to request that an item be placed on a future agenda and authorize staff to prepare an agenda report. To ensure compliance with the Brown Act, the request shall be submitted to the City Manager at least one week in advance of the meeting so that the topic can be included on the agenda under this section. In order for any listed item to be placed on a future agenda, the City Council must act by formal motion (i.e., requires a motion and a second) to direct the City Manager to place the item on a future agenda. Pursuant to the requirements of the Brown Act, no other items may be considered other than th ose listed below. 1. Discussion Whether the City Council Would Like to Have Any Type of Cannabis, Cultivation or Retail in the City with Discussion Regarding a Broad Estimate of Revenue for the City Requested by: Council Member Sylvia Robles J. CITY MANAGER COMMUNICATIONS K. RECESS TO CLOSED SESSION CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Government Code Section 54956.6 TITLE: City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, September 24, 2019 at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 13, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council , City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority for Tuesday, August 13, 2019 at 6:00 p.m. INVOCATION The Invocation was given by Pastor Josue Zapata of Centerpoint Church, Colton, California. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Jeff Allen. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS The Ballon Team - Certificate of Recognition City Council presented a Certificate of Recognition to John and Jan Bledsoe of The Balloon Team in appreciation for all of the support they show for the City of Grand Terrace and its events. C.2 Packet Pg. 6 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 2 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 07/23/2019 APPROVE THE REGULAR MEETING MINUTES OF JULY 23, 2019 3. Attachment to Minutes - July 23, 2019 APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF JULY 23, 2019 4. Planning Commission, Historical & Cultural Activities Committee, and Parks & Recreation Advisory Committee Meeting Minutes RECEIVE AND FILE. C. PUBLIC COMMENT Johan Gallo, Grand Terrace encouraged the City Council to do everything they can to move the request for Grant Funding for ALPR Cameras and Neighborhood Watch Signs forward through Assemblymember Reyes’ office. David Hahn, Habitat for Humanity thanked the City Council for their support and patience during the construction of the two (2) new homes built in the City of Grand Terrace. Habitat for Humanity is going to recognize the families that moved into those homes at an event scheduled for September 28, 2019 at the San Bernardino Count y Museum called Blueprints and Boots. This event also serves as a fundraiser for Habitat for Humanity’s next build to be constructed in downtown San Bernardino. Jeffrey McConnell, Grand Terrace asked the City Council to not consider selling the City of Grand Terrace Fire Station. D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen attended and comm ented on the following events: C.2 Packet Pg. 7 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 3 · San Bernardino County Veterans Advisory Committee for the Board of Supervisors and discussed the following: o Free Veterans Legal Clinic, 3rd Tuesday of each month from 1:00-4:00 pm o 11th Annual Operation Recognition - Veterans Diploma Project · Grand Terrace Soccer League Opening Ceremonies · The City of Grand Terrace National Night Out · San Bernardino County Fire Training Academy 101 - A Day in the Life of a Firefighter · Grand Terrace Fitness Park - Movies in the Park Council Member Bill Hussey Council Member Bill Hussey attended and commented on the following events: · Grand Terrace Soccer League Opening Ceremonies · The City of Grand Terrace National Night Out · San Bernardino County Fire Training Academy 101 Council Member Hussey expressed his condolences to the family of the California Highway Patrol officer who was killed on Monday, August 12, 2019 during a traffic stop. Council Member Sylvia Robles Council Member Sylvia Robles expressed her condolences to the family and friends of the California Highway Patrol officer who was killed on Monday, August 12, 2019. She is sorry for their loss. Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson had nothing to report. Mayor Darcy McNaboe Mayor Darcy McNaboe attended and commented on the following events: San Bernardino County Fire Ops 101 Training The City of Grand Terrace National Night Out Mayor McNaboe extended her condolences to the family of the California Highway Patrol officer who lost his life on Monday, August 12, 2019. She also announced the passing of John Futch, former County Supervisor Representative for the City of Grand Terrace. Mayor McNaboe was gifted a book called “SoCal Yard Transformation” and she will be donating it to the San Bernardino County library. Mayor McNaboe stated it was her understanding that an item was being pulled from the agenda. She would like to see a statement, such as “are there any modifications or changes to the agenda”. C.2 Packet Pg. 8 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 4 Adrian Guerra, City Attorney stated that such a statement is a standard provision on many agendas, however not all. It is his understanding that staff is pulling the item entirely. Mayor McNaboe would like some type of announcement at the beginning of the meeting so residents are made aware early on that an item is not moving forward. G. Harold Duffey, City Manager announced that Agenda Item No. G.8 is being pulled. He needs to bring the item back to Council with some modifications. E. PUBLIC HEARINGS 5. Public Hearing and Adoption of Resolution Relating to Rate Increases for Residential and Commercial Solid Waste Collection, Recycling and Disposal Service Rates, and Street Sweeping Rates for Fiscal Years 2019-2020 and 2020-2021 Mayor Darcy McNaboe opened the Public Hearing at 6:23 p.m. Alan French, Public Works Director introduced Todd Nakasaki, Management Analyst for Public Works who gave the Power Point presentation for this item. Debra Thomas, City Clerk announced as of 6:30 p.m., the City received 33 prote st letters opposing the Rate Increase for Residential and Commercial Solid Waste Collection, Recycling and Disposal Service Rates and Street Sweeping Rates for Fiscal Years 2019-2020 and 2020-2021. Analyst Nakasaki stated the City sent out Prop 218 Hearing Notices to 3,750 parcels. Adrian Guerra, City Attorney confirmed that based on those numbers, there is no majority protest. Council Member Hussey stated he has heard throughout the area that residents cannot secure 64 gallon waste containers. G. Harold Duffey, City Manager stated that everyone may secure a 64 gallon waste container as that is a standard service. Mayor McNaboe asked if a resident could secure a 64 gall on for solid waste, 96 gallon bin for green waste and recycling and still see a chang e in pricing. Mike Aragon, Vice President of Burrtec Waste Industries confirmed that to be true. The only difference in sizes is for trash service, 64 versus 95. Recycling and green waste service remains the same. C.2 Packet Pg. 9 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 5 Council Member Hussey asked if the City has gone out to bid to obtain competitive bids from other vendors. City Manager Duffey explained that the City has a franchise agreement which provides Burrtec with exclusive rights for the City’s trash service. Mayor McNaboe closed the Public Hearing at 6:38 p.m. Discussion ensued regarding the continual rate increases, State mandates regarding organic waste disposal, organic waste recycling, and educational programs to help local business owners and residents save money and reduce waste. 1. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF RATE INCREASES FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION, RECYCLING AND DISPOSAL SERVICE RATES, STREET SWEEPING RATES FOR FISCAL YEARS 2019-2020 AND 2020-2021 2. ADOPT RESOLUTION NO. 2019-____ SETTING FORTH NEW RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION, RECYCLING AND DISPOSAL SERVICE RATES, STREET SWEEPING RATES FOR FISCAL YEARS 2019-2020 AND 2020-2021 RESULT: APPROVED [4 TO 1] MOVER: Sylvia Robles, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Sylvia Robles, Bill Hussey NAYS: Jeff Allen F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 6. Agreement for Purchase and Sale of Real P roperty and Joint Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the Sale of City Property Located at 22317, 22273 and 22293 Barton Road, and Reimbursement and Indemnification Agreement Between the City and Greens Group, Inc. Sandra Molina, Planning and Development Services Director gave the Power P oint presentation for this item. Director Molina noted that the recommendation in the staff report interposed assessor parcel numbers for Parcel Nos. A and B. At the dais is a revised page No. 1 of the Purchase and Sale Agreement that shows the strike out and underline correcting that. C.2 Packet Pg. 10 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 6 PUBLIC COMMENT Jeffrey McConnell, Grand Terrace stated whenever there is a typographical error in a staff report, it is corrected at the City Council meeting. On August 1, 2019, the Planning Commission was to hear his application for a Conditional Use Permit however there was a typographical error in the hearing notice which was brought to the attention of staff and the City Attorney. The City At torney recommended that the item be rescheduled to correct the error and Mr. McConnell wants to know why it couldn’t be corrected at the public hearing which caused his project to be delayed one month. Mayor McNaboe asked why the City Council does not need to bring Agenda Item G.6 back to City Council due to the typographical error in the staff report. Adrian Guerra, City Attorney stated in Mr. McConnell’s case, it was a public hearing notice and the purpose of a public hearing notice is to provide the pu blic with a good idea of what is going to be discussed at the public hearing. In that instance, the size of the property was described as 0.5 acres when in fact the actual property is five acres. Accordingly, the public hearing notice was providing incorre ct notice of what the actual project was. For that reason, he recommended, and staff agreed, to cancel the public hearing and re-notice it to ensure that the notice is accurate. In the case of Agenda Item G.6, the addresses for the properties that are at i ssue and being sold are correct, the APN numbers that are identified on the agenda are correct, they all reference the same properties that are subject to the purchase and sale agreement, and they are not pointing to any other property. There was an interchange between two of the properties, but those two properties are still subject to the purchase and sale agreement. Bobbie Forbes, Grand Terrace does not want apartment complexes built at the location but would be okay if apartments were built on top of retail businesses. Council Member Jeff Allen moved to approve the item with the correction to the assessor parcel numbers outlined in the Purchase and Sale Agreement in Staff Recommendation No. 1. 1. APPROVE THE AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF GRAND TERRACE AND GREENS GROUP, INC. FOR THE SALE OF CITY PROPERTY LOCATED AT 22317 BARTON ROAD (APN 1167-231-01), 22273 BARTON ROAD (APN 1167-231-02) AND 22293 BARTON ROAD (APN 1167-311- 01; AND 2. AUTHORIZE MAYOR MCNABOE TO SIGN THE AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS; AND 3. APPROVE THE REIMBURSEMENT AND INDEMNIFICATION AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND GREENS GROUP, INC.; AND 4. AUTHORIZE THE CITY MANAGER TO EXECUTE THE REIMBURSEMENT AND INDEMNIFICATION AGREEMENT; AND C.2 Packet Pg. 11 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 7 5. AUTHORIZE THE CITY MANAGER, IN CONSULTATION WITH THE CITY ATTORNEY, TO TAKE ANY AND ALL NECESSARY AND NON-SUBSTANTIVE ACTIONS TO IMPLEMENT THE AGREEMENTS. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen 7. Amendment No. 3 to the Contract Agreement with St. Francis Electric, LLC, to Increase the Total Annual Compensation by $10,000 for a Total Annual Compensation of $20,000, Extend the Term of the Contract to March 31, 2022, and Clarifying the Obligations of the City and St. Francis Electric, LLC Under the Agreement Alan French, Public Works Director gave the Power Point presentation fo r this item. 1. APPROVE AMENDMENT NO. 3 TO THE AGREEMENT WITH ST. FRANCIS, LLC, WHICH EXTENDS THE TERM OF THE AGREEMENT TO MARCH 28, 2022, INCREASES THE ANNUAL COMPENSATION BY $10,000 FOR A TOTAL ANNUAL COMPENSATION OF $20,000, AND CLARIFYING THE OBLIGATIONS OF THE CITY AND ST. FRANCIS ELECTRIC, LLC UNDER THE AGREEMENT, AND 2. AUTHORIZE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 8. Grant Funding for ALPR Cameras and Neighborhood Watch Signs and Discussion and Direction Regarding City Participation in Neighborhood Watch Program G. Harold Duffey, City Manager pulled this item. He needs to bring back the item back to City Council at a future Council meeting after modification. RESULT: NOT DISCUSSED 9. Establishment of Youth Commission, Youth in Government Week or Alternative Youth Programs G. Harold Duffey, City Manager gave the Power Point presentation for this item. REVIEW AND SELECT A METHOD OF ENGAGEMENT TO INVOLVE GRAND TERRACE YOUTH IN GOVERNMENT DISCUSSIONS ABOUT YOUTH ISSUES AND HEAR THEIR VIEWS ABOUT ISSUES THAT WILL SHAPE THE FUTURE OF THE CITY OF GRAND TERRACE C.2 Packet Pg. 12 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 8 Council Member Jeff Allen moved, with a second from Council Member Robles that the City Council direct staff to bring back a program on a Youth in Government Week with a modification to the resolution for the Parks and Recreation Advisory Committee that would include adding a student for one year. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Motion: Model Resolutions Supporting Balanced Energy Solutions and Maintaining Local Control of Energy Solutions Requested by: Mayor Darcy McNaboe RESULT: ADOPTED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 2. Motion: Stop the Bleed Requested by: Council Member Jeff Allen RESULT: ADOPTED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Wilson, Robles, Hussey, Allen I. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced the following upcoming events: · Music & Movies in the Park with a showing of Rear Window to be h eld at Susan Petta Park on August 17, 2019 beginning at 7:00 p.m. · Music & Movies in the Park with a showing of Greatest Showman to be held at Richard Rollins Park on August 31, 2019 beginning at 7:00 p.m. · Michigan Street Complete Plan Community Workshop #1 to be held on Saturday, August 17, 2019 beginning at 6:00 p.m. and located at 12438 Michigan Street, Grand Terrace, CA. · Cannabis Community Discussion Workshop scheduled for Wednesday, August 14, 2019 beginning at 6:00 p.m. and held in the Council Chamber in City Hall. C.2 Packet Pg. 13 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 13, 2019 City of Grand Terrace Page 9 J. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Regular Meeting of the City Council at 7:54 p.m. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: 22582 City Center Court (APN: 0277-161-30) City negotiator: G. Harold Duffey, City Manager Negotiating parties: San Bernardino County Fire Department Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:36 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action and direction was provided to staff. K. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:37 p.m. The next Regular City Council Meeting will be held on Tuesday, September 10, 2019 _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.2 Packet Pg. 14 Minutes Acceptance: Minutes of Aug 13, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 13, 2019 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO August 13, 2019 City Council Minutes PowerPoint Presentations C.3 Packet Pg. 15 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Public Hearing for Refuse Rate Adjustments August 13, 2019 BACKGROUND •On June 25, 2019 the City adopted a resolution setting today as the public hearing date for the proposed Refuse Rate Adjustments •Staff has worked with the hauler to undertake the appropriate public notification measures for the Public Hearing C.3 Packet Pg. 16 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Tonight’s Presentation •Residential Refuse Rates •96 Gallon Containers •64 Gallon Containers •How Our Rate Compares to Others Cities •Other Services Within the Residential Refuse Rates •Ways to Save Money to Mitigate Impact of Refuse Rates •Commercial Refuse Rates RESIDENTIAL PROPOSED RATE INCREASE Service Type Current Rate Proposed Rate (2019) Proposed Rate (2020) Residential Refuse Standard ‐ 96 Gallon $23.98 $26.04 $29.13 64 Gallon Trash $22.61 $24.68 $27.67 C.3 Packet Pg. 17 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) RESIDENTIAL RATE SURVEY RESIDENTIAL CURRENT RATE SURVEY $‐ $5.00 $10.00 $15.00 $20.00 $25.00 $30.00 $35.00 $40.00 $23.26 $23.98 $24.31 $25.10 $25.23 $26.23 $26.89 $27.65 $28.19 $29.12 $31.15 $31.27 $35.85 Current Rate C.3 Packet Pg. 18 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) RESIDENTIAL PROPOSED RATE SURVEY $‐ $5.00 $10.00 $15.00 $20.00 $25.00 $30.00 $35.00 $40.00 $25.10 $29.71 $26.04 $29.13 $26.64 $31.84 $31.27 $30.56 $37.64 $30.54 $32.21 $25.23 $29.55 $27.70 Proposed Rate REFUSE RATE COMPONENTS $14.01 $3.58 $3.04 $0.11 $3.11 $0.73 $0.32 $1.14 96 Gallon Refuse Rate Components 2019 Service Landfill Green Waste MRF Franchse Fees Pavement Impact Fee HHW Fee Street sweeping $14.33 $3.83 $2.90 $0.97 $1.32 $3.50 $0.82 $0.32 $1.14 96 Gallon Refuse Rate Components 2020 Service Landfill Green Waste MRF Catchup Fee Franchse Fees C.3 Packet Pg. 19 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) COMMERCIAL PROPOSED RATE INCREASE Service Type Current Rate Proposed Rate (2019) Commercial Front Load Refuse Bin Size ‐ 3‐yard $142.74 $172.21 COMMERCIAL RATE SURVEY C.3 Packet Pg. 20 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) CONCLUSION •City Clerk Can Read Latest Updates on Proposition 218 protest •29 Returned Protests •Discuss options •Vote to adopt the resolution or not setting the proposed Refuse Rate Adjustments •Rates would go in effect October 1,2019 C.3 Packet Pg. 21 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Purchase and Sale and Reimbursement Agreements Between the City of Grant Terrace and Greens Group, Inc. AUGUST 13, 2019 2030 VISION STATEMENT 2019-2020 PRIORITY PROJECTS Goal #3, Promote Economic Development Sale of property for ultimate development Priority Projects List Top Priority Project •City Manager •Planning and Development Services C.3 Packet Pg. 22 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Successor AgencyBauman Parcel C 22273 Barton Rd APN 1167-231-02 Parcel A 22317 Barton Rd APN 1167-311-01 Parcel B 22293 Barton Rd APN 1167-231-01 AGREEMENTS FOR CONSIDERATION Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions Governs the sale and ultimate development of the property Reimbursement and Indemnification Agreement Ensures reimbursement of City costs related to development, agreements, and maintenance of property C.3 Packet Pg. 23 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) PURCHASE AND SALE AGREEMENT Purchase Price $1,502,523 10% Deposit at opening of escrow ($150,000) Due Diligence Period 180 days Buyer can terminate during this period Escrow closes 30 days after due diligence 10 days after entitlement appeal period ends PURCHASE AND SALE AGREEMENT Concept Plan-mixed use developmentConcept Plan-mixed use development •Buyer submits 60 days after escrow opens •Preferred uses: Hotel, office, restaurants, retail uses and multiple family •Non permitted uses: Gas station, automotive sales, laundromats, pawn shops, used appliances, schools CEQA and EntitlementsCEQA and Entitlements •Buyer responsible for obtaining land use approvals and CEQA clearances •Buyer can terminate if not in agreement with conditions C.3 Packet Pg. 24 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) PURCHASE AND SALE AGREEMENT Development Covenants and Re-purchase Option Development Covenants and Re-purchase Option •Construction plans for on-site and off-site work (excluding buildings) •Construction of on-site and off-site work •Grading, building pads, utilities and parking lots •Complete in 24 months, with 24-month extension in the event of an economic downturn •If completed, covenants and repurchase option is terminated Should grantee default and prior to release of covenants, City may repurchase Should grantee default and prior to release of covenants, City may repurchase •Buy back at purchase price, plus third party costs REIMBURSEMENT AGREEMENT Developer is responsible for City costs Consultant & Staff Costs Attorney costs Maintenance of property while in escrow Initial $30,000 deposit Additional deposit when < $10,000 C.3 Packet Pg. 25 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) RECOMMENDATION Adopt the Agreements as Recommended in the Agenda Report Including Revision to Purchase and Sale Agreement Questions C.3 Packet Pg. 26 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Traffic Signal Maintenance and On-Call Emergency Services • March 28, 2017, City Council approved contractor agreement with St Francis to service the City’s signalized intersections • 3 Year Agreement, two (1) year extensions • Amendment #1 added the Litton signal • Amendment #2 was for safety light upgrades C.3 Packet Pg. 27 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Scope of Work and Staff Recommendation • Scope of Work includes: quarterly, routine preventative maintenance; monthly inspections and night inspections; repair and replacement of traffic signal components, filters and loop detectors. • Staff recommendation: Approve Amendment #3 to the Contractor Agreement with St. Francis Electric, LLC adding $10,000 to the contract amount for a total amount not to exceed $20,000 annually for Traffic Signal Maintenance and On-Call Emergency Services and extending the term to the contract limit 2 years ending in March 2022. C.3 Packet Pg. 28 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Youth Commission or Youth in Government Week Purpose of Report February 26, 2019 Council approved Future Agenda Item for staff to return to discuss the Development of Youth Commission/Youth in Government Week. •Council directed staff to return to discuss program options. •Examine resources needed to implement program C.3 Packet Pg. 29 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Youth Commission •A number of Agencies in the Surrounding Area have a Youth Commission (Assembly District 47, County Supervisors in Riverside and San Bernardino County and many surrounding cities) •Youth Commissions/Committees address youth related issues or provide volunteer opportunities for youth at existing community events. •Youth Commission/Committees are active in those communities with Community or Teen Centers •Youth Commissions/Committees have staff resources Agencies Surveyed City of Mountain View- Yes Yucaipa- Yes Redlands- Yes Rancho Cucamonga- No Riverside County Supervisor‐Yes Riverside‐ Yes Ontario‐ Yes Beverly Hills‐ No 47th Assembly District‐ Yes Loma Linda‐ No Calimesa‐ No Yucca Valley‐ Yes San Bernardino County Supervisor‐Yes Adelanto‐ No San Dimas‐ No City of Big Bear Lake‐ No Sacramento (City)‐ Yes Duarte‐ Yes Hawaiian Gardens‐ No Emeryville‐ No Tracy‐ Yes Malibu‐ Yes Fontana‐ Yes C.3 Packet Pg. 30 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Youth In Government Week •Originally Proposed in 2015/16 Fiscal year. •Calls for partnership with CJUSD to build Student Survey of Experience in Grand Terrace. •High School Students would be Elected Mayor and Council, Others appointed to Department Head Positions. •One week of Shadowing Council and Staff. •Student Electives and Department Heads would build student platform from Student Survey. •A televised Student Council Meeting would occur to discuss Student Platform. •Platform would be reviewed by City Council for future items. Youth Council / Commission •There are many ways to accomplish goals to involve youth. •Based on Council direction, staff will return with: •Resolution to Establish Youth Commission or; •Start Implementation of Youth in Government Week C.3 Packet Pg. 31 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Questions? C.3 Packet Pg. 32 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) City Manager’s Update 8/13/2019 C.3 Packet Pg. 33 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) Michigan Street Complete Plan Community Workshop #1 Location: 12438 Michigan Street, Grand Terrace, CA 92313 Time: Saturday, August 17, 6:00 P.M. Questions? Planning and Development Director, Sandra Molina (909) 824-6621 ext. 225 smolina@grandterrace-ca.gov Cannabis Community Discussion Workshop The City Council will be discussing: • Federal Regulations • History of State Law • Current State Law • Enforcement Mechanisms • Taxation • State Licensing Types • Establishing and Implementing Local Regulatory Programs • State Regulation and Administration Location: Council Chamber, 22795 Barton Road, Grand Terrace, California Time: Wednesday, August 14, 6:00 P.M. Questions? City Clerk, Debra Thomas (909) 824-6621 ext. 230 dthomas@grandterrace-ca.gov C.3 Packet Pg. 34 Communication: Attachment to Minutes - 08/13/2019 (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 14, 2019 Council Chambers Special Meeting Workshop 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting Workshop of the City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority for August 14, 2019 at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Absent Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. PUBLIC COMMENT Stephen Kendall, Grand Terrace shared with the Council his disability and would like to be sure he can grow three or four organic plants and to make sure they stay in the same range of potency. C.4 Packet Pg. 35 Minutes Acceptance: Minutes of Aug 14, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 14, 2019 City of Grand Terrace Page 2 Patricia Taylor, Grand Terrace shared her disability with the Council. She supports medical marijuana and asked the City Council to provide easier access to the medication and aid in reducing pricing. Jeffrey McConnell, Grand Terrace asked City Council to allow public comment after the presentation as the topic is very confusing. Cynthia Fortune, Assistant City Manager announced that an email was received from Kim Stromwell in opposition to cannabis in the community. Shawn Shirazi, Science Advisor for Shunk Rock Farms and is an expert in the pharmacology of various phytocannabinoids and is available to answer any questions on the actual science. B. NEW BUSINESS 1. CANNABIS LAW WORKSHOP Presentation, Discussion and Direction Regarding Federal, State and Local Laws/Regulations Pertaining to Cannabis Adrian Guerra, City Attorney stated over the last 30 years State law on cannabis has significantly changed. It is a complex area and there are dynamics between Federal and State law. Under Federal law it is still a Class 1 prohibited drug. Under State law it is allowed and there are many licenses the State has approved that Cities can regulate and allow. It is allowed to be used by anyone above the age of 21. The FDIC, federally insured banks, cannot work with sellers of cannabis because it is deemed a Class 1 drug under Federal law; however, the State is looking to create a bank to allow it. Staff and Council thought it would be a good idea to conduct a works hop to identify all of the areas of law under Federal, State and local re gulations and what Cities can and cannot do. Benjamin Jones, Assistant City Attorney for the City of Carson gave the Power Point presentation for this item. He has been an attorney since 2013 and got his start in cannabis regulation with the City of Desert Hot Springs with their legalization, regulation and tax that was put in affect before Prop 64 passed. He has helped set up regulatory programs for the Cities of Arvin, Suisun City and implementation efforts for the Cities of Carson, Hesperia and Perris among others. Assistant City Attorney Jones will provide the status of Federal law on cannabis, State license types, various cannabis uses and how the State divides cannabis uses up for purposes of licensing, and how to establish local regulations. C.4 Packet Pg. 36 Minutes Acceptance: Minutes of Aug 14, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 14, 2019 City of Grand Terrace Page 3 Assistant City Attorney Jones power point presentation provided information on the following: · Federal Regulations · History of California Regulation - Medical Marijuana · California Law Today · Industrial Hemp - Not “Cannabis” · Cannabidiol (CBD) and CBD Oil · Overview of State License Types · State Regulators · State License Types - Cultivation · Cultivation License Types: o Specialty Cottage o Specialty o Small o Medium o Large o Nursery · State License Types: o Manufacturer o Testing Lab o Retailer o Distributor o Microbusiness · Cannabis Taxation: o State o Local · Establishing Local Regulations · Local Regulations - Implementation ADJOURN Mayor Darcy McNaboe adjourned the Special Meeting Workshop of the City Council at 7:50 p.m. The Next Regular City Council Meeting will be held on Tuesday, August 27, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.4 Packet Pg. 37 Minutes Acceptance: Minutes of Aug 14, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 14, 2019 Council Chamber Special Meeting Workshop 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO August 14, 2019 City Council Minutes PowerPoint Presentations C.5 Packet Pg. 38 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CANNABIS ‐ FEDERAL, STATE AND LOCAL REGULATION CITY OF GRAND TERRACE – CANNABIS WORKSHOP August 14, 2019 Benjamin R. Jones, Esq.; Aleshire & Wynder, LLP FEDERAL REGULATION (CANNABIS) •1970 – Federal Controlled Substances Act •2005 – Gonzalez v. Raich (U.S. Supreme Ct., 2005) 545 U.S. 1 •2013 – U.S. DOJ deprioritizes CSA enforcement against cannabis in states which regulate •2014 – Congress defunds federal enforcement of CSA against medical cannabis in states which regulate •2015 – USA v. Marin All. For Med. Marijuana (N.D.Cal. 2015) 139 F.Supp.3d 1039 •2016 – USA v. McIntosh (9th Cir. 2016) 833 F.3d 1163 •2018 – U.S. Attorney General Sessions creates uncertainty •2018 – Federal Gov’t resumes hands off approach to state‐legal cannabis activities; federal law heavily restricts access to banking services •2019‐ CSA remains valid law; 33 states and DC have legal medical cannabis; 10 states and DC have legal adult‐use cannabis C.5 Packet Pg. 39 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) HISTORY OF CALIFORNIA REGULATION ‐ MEDICAL MARIJUANA •1996 – Compassionate Use Act (Prop 215) •2003 – Medical Marijuana Program Act (SB 420) •2015 – Medical Marijuana Regulation and Safety Act (MMRSA) (AB 243, AB 266, SB 643) (name change to MCRSA in 2016 – SB 837) CALIFORNIA LAW TODAY •AUMA ‐ The Control, Regulate and Tax Adult Use of Marijuana Act (Prop 64) •Passed by California voters on November 8, 2016 •Legalized cannabis for adult use and personal cultivation (up to six plants) •“Adult use” = 21+; recreational; non‐medicinal •Allows commercial cultivation and sale of cannabis for adult use subject to state and local licensure (but cannot sell within 600 feet of school, day care center, or youth center) •MAUCRSA ‐ The Medicinal and Adult‐Use Cannabis Regulation and Safety Act (SB 94) •B&P Code Division 10 (Sections 26000 et seq.) •Legislature’s Response to Prop 64 •Repealed MCRSA, but included certain MCRSA provisions into the licensing provisions of AUMA, creating consolidated regulatory scheme governing both medicinal and adult‐use cannabis •Focuses on regulation of cannabis businesses •Dual licensing scheme – Preserves local control C.5 Packet Pg. 40 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) INDUSTRIAL HEMP – NOT “CANNABIS” •Defined ‐ A crop that is limited to types of the plant Cannabis sativa L. having no more than 0.3% THC contained in the dried flowering tops, whether growing or not;the seeds of the plant; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds or resin produced therefrom. CHSC §11018.5. •Expressly exempted from state law definition of “cannabis.” B&P Code §26001(f). •Federal Agriculture Improvement Act of 2018 (Farm Bill) •Confirms legalization of hemp; no longer a controlled substance, unlike cannabis •CSA had failed to distinguish hemp from cannabis •2014 Farm Bill had allowed for limited industrial hemp pilot programs •California Industrial Hemp Farming Act (2013) •Provides for the cultivation of industrial hemp by registered growers and established agricultural research institutions. •No requirements/regulations applicable to manufacturing, processing orsale(yet) CANNABIDIOL (CBD) AND CBD OIL •Found in cannabis plants (including hemp) like THC, but non‐psychoactive •Can be extracted into an oil used for medicinal purposes •CBD oil from cannabis = cannabis •CBD oil from hemp = hemp (≠ cannabis) •Lower THC generally means lower CBD, so relatively large amount of plant material may be needed for hemp‐based CBD oil C.5 Packet Pg. 41 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) STATE LICENSE TYPES ‐ OVERVIEW •Cultivator •Manufacturer •Testing Laboratory •Retailer •Distributor •Microbusiness STATE REGULATORS •Bureau of Cannabis Control (BCC) •State Licensing of: •Retailers (including delivery) •Distributors •Testing Labs •Microbusinesses •Regulations: CCR, Title 16, Division 42 •Cal. Dept. of Public Health •State Licensing of Manufacturers •Regulations: CCR, Title 17, Chapter 13 •Cal. Dept of Food & Agriculture •Stated Licensing of Cultivators •Regulations: CCR, Title 3, Division 8 C.5 Packet Pg. 42 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) STATE LICENSE TYPES ‐ CULTIVATION •Type 1 ‐ Cultivation; Specialty outdoor; Small. •Type 1A ‐ Cultivation; Specialty indoor; Small. •Type 1B ‐ Cultivation; Specialty mixed‐light; Small •Type 1C ‐ Cultivation; Specialty cottage; Small. •Type 2 ‐ Cultivation; Outdoor; Small. •Type 2A ‐ Cultivation; Indoor; Small. •Type 2B ‐ Cultivation; Mixed‐light; Small. •Type 3 ‐ Cultivation; Outdoor; Medium. •Type 3A ‐ Cultivation; Indoor; Medium. •Type 3B ‐ Cultivation; Mixed‐light; Medium. •Type 4 ‐ Cultivation; Nursery. •Type 5 ‐ Cultivation; Outdoor; Large. •Type 5A ‐ Cultivation; Indoor; Large. •Type 5B ‐ Cultivation; Mixed‐light; Large. STATE LICENSE TYPES – CULTIVATION (Cont’d) •“Cultivation” – Any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis •“Canopy” – Designated areas that will contain mature plants at any time •measured in square feet; •clearly identifiable boundaries; •stacking – count each level •Groupings: •Specialty Cottage •Specialty •Small •Medium •Large (each: Indoor; Outdoor; Mixed‐Light) •Nursery C.5 Packet Pg. 43 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CULTIVATION LICENSE TYPES – SPECIALTY COTTAGE •Type 1C ‐ Cultivation; Specialty cottage; Small. •Outdoor cultivation of up to 25 mature plants •Outdoor = no artificial light •Indoor cultivation of up to 500 square feet of total canopy •Indoor = exclusively artificial light •Mixed‐light cultivation of up to 2,500 square feet of total canopy •Mixed Light = A combination of natural and supplemental artificial lighting •Tier 1 – Up to 6 watts/square foot •Tier2–6to25watts/squarefoot •On one premises. CULTIVATION LICENSE TYPES ‐ SPECIALTY •Type 1 ‐ Specialty outdoor; Small. •An outdoor cultivation site of up to 5,000 square feet of total canopy size on one premises, or up to 50 mature plants on noncontiguous plots. •Type 1A ‐ Specialty indoor; Small. •An indoor cultivation site of between 501 and 5,000 square feet of total canopy size. •Type 1B ‐ Specialty mixed‐light; Small. •Mixed‐light cultivation of between 2,501 and 5,000 square feet of total canopy size on one premises. •Tier 1 •Tier 2 C.5 Packet Pg. 44 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CULTIVATION LICENSE TYPES ‐ SMALL •Small = 5,001 – 10,000 square feet of total canopy •Type 2 ‐ Outdoor; Small. •Type 2A ‐ Indoor; Small. •Type 2B ‐ Mixed‐light; Small. •Tier 1 •Tier 2 CULTIVATION LICENSE TYPES ‐ MEDIUM •Type 3 ‐ Outdoor; Medium. •Between 10,001 sq. ft. and one acre (43,560 sq. ft.) of total canopy •Type 3A ‐ Indoor; Medium. •Between 10,001 sq. ft. and 22,000 square feet of total canopy •Type 3B ‐ Mixed‐light; Medium. •Between 10,001 sq. ft. and 22,000 square feet of total canopy •Tier 1; Tier 2 C.5 Packet Pg. 45 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CULTIVATION LICENSE TYPES ‐ LARGE •Type 5 ‐ Outdoor; Large. •Outdoor cultivation of greater than one acre of total canopy size •Type 5A ‐ Indoor; Large. •Indoor cultivation of greater than 22,000 sq. ft. of total canopy size •Type 5B ‐ Mixed‐light; Large. •Mixed‐light cultivation of greater than 22,000 sq. ft. of total canopy size •No type 5, 5A or 5B cultivation licenses may be issued before January 1, 2023 (B&P Code 26061) CULTIVATION LICENSE TYPES ‐ NURSERY •Type 4 ‐ Cultivation; Nursery. •Cultivation of cannabis solely as a nursery •Nursery = All activities associated with producing clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of cannabis. C.5 Packet Pg. 46 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) STATE LICENSE TYPES ‐ MANUFACTURER •“Cannabis products” ‐ cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including, but not limited to, concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients. •Type 6 – Manufacturer Level 1 •Nonvolatile or no solvents •Type 7 – Manufacturer Level 2 •Volatile solvents •Type N – No extraction; Can also package and label •Type P – Packaging and labeling only •Type S – Manufacturing in shared use facilities (manufacturing premises operated by a Type 6, Type 7 or Type N Licensee STATE LICENSE TYPES – TESTING LAB •Type 8 – Testing Laboratory •Cannabis shall not be sold pursuant to state license unless a representative sample has been tested by a licensed testing lab •Confirms chemical profile of sample conforms to labeled content, including with respect to THC and CDB content C.5 Packet Pg. 47 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) STATE LICENSE TYPES – RETAILER •Type 9 – Non‐Storefront Retailer •Sales by delivery only •Must maintain licensed premises from which deliveries are conducted •Type 10 – Retailer •Storefront “dispensary” •Sales by delivery also allowed •Note: BCC Regulations on Delivery eroding local control; litigation pending STATE LICENSE TYPES – DISTRIBUTOR •Type 11 – Distributor •Wholesale – between licensees •Type 13 – Distributor (Transport Only) •Only immature cannabis plants and seeds to retailers C.5 Packet Pg. 48 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) STATE LICENSE TYPES – MICROBUSINESS •Type 12‐ Microbusiness •At least 3 of 4: •Cultivator (less than 10,000 sq. ft); •Manufacturer Level 1 (non‐volatile); •Distributor; •Retailer. CANNABIS TAXATION ‐ STATE •Excise Tax – 15% of “Average Market Price” (approved per AUMA) •Imposed on purchasers of cannabis/cannabis products •“Average Market Price” computed as actual wholesale price x “mark up” •“Mark up” is not actual mark up, but rather a rate set by CDTFA, currently 60% •So not based on gross receipts •Cultivation Tax (approved per AUMA) •Imposed on cultivators •$9.25 per ounce of dry‐weight flowers. •$2.75 per ounce of dry‐weight leaves. •$1.29 per ounce of “fresh plant.” •Excludes immature plants and seeds. •Standard sales and use tax (retail sales only; medicinal exemption available) C.5 Packet Pg. 49 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CANNABIS TAXATION ‐ LOCAL •State law does not preempt local taxation •Local “cannabis tax” can be enacted with voter approval •City Council approves tax ordinance for placement on ballot (2/3 vote) •Simple majority for general tax; 2/3 majority for special tax •Gross Receipts; Per‐square‐foot methodologies available •Establish maximum rate by ordinance; Council can then set/adjust actual rate thereafter without voter approval, subject to maximum •Standard sales and use tax revenue always available (retail sales only; subject to available medicinal exemption) •Must be careful to avoid deterring businesses with prohibitive costs/expenses ESTABLISHING LOCAL REGULATIONS •Adopt Ordinance establishing permitting system and regulations •Determine what type of permit(s) to require •Business License; Conditional Use Permit; Regulatory Permit •Consider: Level(s) of Approval; Discretionary vs. Ministerial; Authority to Impose Conditions; Revocation Requirements •Determine zone(s) in which cannabis uses may be permitted •Can create cannabis overlay zone •Determine permitted and prohibited cannabis uses •Identify by state license types •Application Requirements; Fees; Review Process •Safety Regulations – General and for each license type (more stringent than state regulations) •Renewal; Appeals; Suspension; Revocation •Authority to City Manager or designee to promulgate regulations C.5 Packet Pg. 50 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) LOCAL REGULATIONS – IMPLEMENTATION •Fee Resolution •Fee Study/Analysis •Hearing Process •Application Forms •Staff assignment/training •Processing background checks (livescan) •Employee Work Permits •Development Agreements •Get Tax Approved First QUESTIONS? Bjones@awattorneys.com C.5 Packet Pg. 51 Communication: Attachment to Minutes - 08/14/2019 (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 27, 2019 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority for August 27, 2019. INVOCATION The Invocation was given by Pastor Jessie Lopez of Azure Hills Seventh Day Adventist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tempore Doug Wilson. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Absent Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present C.6 Packet Pg. 52 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 2 A. SPECIAL PRESENTATIONS Certificate of Recognition - Academy of Champions City Council presented Certificates of Recognition to the Academy of Champions in Celebration of each securing medals at the 2019 World Roller Games 2019. · Chance Becker · Evie Berg · Jena Bowman · Kalei Becker · Nicole Fields Certificate of Recognition - Grand Terrace High School Students AP High Score City Council presented Certificates of Recognition to the Grand Terrace High School Students in Celebration of Achieving a High Score of 5 on the Advanced Placement Exams: · Alexander Mudd · Alissa Cervantes · Brandon Troncoso · David Flores · David Fuentes · Eric Zhang · Ethan Ellorin · Isaac Mora · Isabel Prado · Jessica Martinez-Rodriguez · Jordan Ochoa · Jose Ortiz · Joseph Notarangelo · Judith Truitt · Kathy Loza-Castro · Luisa Bolo · Martin Haro · Oscar Orrellana · Oscar Rizo · Rosaura Valenzuela · William Rohder Proclamation - Proclaim September 2019 Childhood Cancer and Blood Cancer Awareness Month C.6 Packet Pg. 53 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 3 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Check Register No. 07312019 in the Amount of $143,256.72 APPROVE CHECK REGISTER NO. 07312019 IN THE AMOUNT $143,256.72 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2019-20. 3. City Department Monthly Activity Report - June 2019 RECEIVE AND FILE. 4. Release Agreement with Mercury Insurance to Recover $25,000 in Damages to City Traffic Equipment at Barton Road and Preston Street Resulting from a Vehicular Accident APPROVE RELEASE AGREEMENT WITH MERCURY INSURANCE AND AUTHORIZE THE ASSISTANT CITY MANAGER TO EXECUTE SAID AGREEMENT. C. PUBLIC COMMENT Mark Cloud, Government Relations Manager for Southern California Edison (SCE) provided the City Council with information on SCE’s wildfire mitigation activities and the City’s 2018 Reliability Report. D. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen attended and commented on the following meetings and events: · August 14, 2019 City Council Special Meeting Workshop on Cannabis Law · Colton Joint Unified School District Community Cabinet Meeting o 4th Annual CJUSD College & Career Fair on Wednesday, October 2, 2019 at beginning at 5:30 p.m. Council Member Allen reminded the veteran community and their family members that the Veteran’s Diploma Project’s deadline for applying is October 4, 2019 as the ceremony is on November 6, 2019. C.6 Packet Pg. 54 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 4 Council Member Bill Hussey Council Member Bill Hussey attended and commented on the following meetings and events: · Colton Joint Unified School District Community Cabinet Meeting o 4th Annual CJUSD College & Career Fair on Wednesday, October 2, 2019 at beginning at 5:30 p.m. · Grand Terrace Titans Friday Night Lights Football Game Council Member Sylvia Robles Council Member Sylvia Robles attended and commented on the following meetings and events: · San Bernardino Transportation Authority Metro Study Session o Mt. Vernon Avenue Viaduct Scheduled for Demolition a nd Replacement in 2020 · League of Cities Training Workshop - Facebook o She returned her Facebook page into a personal site removing politics · August 14, 2019 City Council Special Meeting Workshop on Cannabis Law She directed the City Clerk, on her beha lf, to place under Future Agenda Items Request a request to hold discussion on whether or not the City Council would like to have any type of cannabis, cultivation or retail in the City and a broad estimate of revenue for the City. Council Member Robles stated that the cannabis community has a database on who voted for recreational cannabis in the City and according to the data, Grand Terrace residents voted in favor. If someone suggests a survey, the data is already available. Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson provided some information he obtained from one of the discovery channels from 2009 regarding the San Andreas Fault. He stated it is estimated that from 2009, there is a 99% chance that a large event will happen within 30 years from the date of that broadcast. It has scientifically been determined that there is 300 inches worth of pent up energy; 25 feet worth of elasticity below the cr ust. He encourages everyone individually to be prepared for a large earthquake event within the next 20 years. Mayor Pro Tem Wilson is frustrated that residents in the community only slow down when a speed feedback sign is placed. He asks that everyone in the community drive safely and slowdown, especially in residential areas. C.6 Packet Pg. 55 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 5 He noticed that Riverside Highland Water Company recently repa ired a water line leak. He would like to ensure that the Public Works Department reviews the repairs to make sure it is in accordance with the standards that was agreed upon. Mayor Darcy McNaboe Mayor Darcy McNaboe attended and commented on the following meetings and events: · August 14, 2019 San Bernardino County Transportation Authority General Policy Committee o Changes to Debt Management Policy o Adopt Resolution Authorize the Issuance and Sale of Commercial Paper • Short Term Funding for the Mt. Vernon Viaduct Project o Received and Filed a Measure I Audit Report of Local Pass Through Funds for FY 2017-18 for the City of Rialto o Received a Federal and State Legislative Update o Recommended that the Board Approve a Sole Source Purchase and sale Agreement with First National Asset to allow them to advance funds to cover Property Assessed Clean Energy Assessment Delinquencies. E. PUBLIC HEARINGS 5. Resolution Amending the Engineering Fee Schedule to Include And Establish a Small Wireless Facility Application Filing Deposit Alan French, Public Works Director gave the Power Point presentation for this item. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA MODIFYING THE ENGINEERING DIVISION FEES AS IT PERTAINS TO THE SMALL WIRELESS FACILITY PERMIT FILING DEPOSIT RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen F. UNFINISHED BUSINESS - NONE C.6 Packet Pg. 56 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 6 G. NEW BUSINESS 6. Amendment No. 2 to the Professional Services Agreement with T&B Planning, Inc. for Peer Review Environmental Services Related to the Gateway Specific Plan Sandra Molina, Planning and Development Services Director gave the Power Point presentation for this item. 1) APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH T & B PLANNING, INC. TO INCREASE THE TOTAL COMPENSATION AMOUNT BY ADDITIONAL $10,082.07 FOR A NEW TOTAL MAXIMUM COMPENSATION OF $55,577.07 TO COVER PEER REVIEW COSTS RELATED TO ADDITIONAL PEER REVIEW SERVICES; AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY MANAGER COMMUNICATIONS Cynthia Fortune, Assistant, City Manager announced the following upcoming events: · Music & Movies in the Park with a showing of Greatest Showman to be held at Richard Rollins Park on August 31, 2019 beginning at 7:00 p.m. · Friends of the Grand Terrace Branch Library will be holding a Book Sale, $5.00 per bag scheduled for September 7, 2019 from 9am - 12pm. · Community Clean Up Day, Bulky Item and Shed Event, Saturday, October 5, 2019 from 8am - 12pm located at City Hall. J. CLOSED SESSION C.6 Packet Pg. 57 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) Minutes Grand Terrace City Council, Successor Agency and Housing Authority August 27, 2019 City of Grand Terrace Page 7 K. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 6:57 p.m. The Next Regular City Council Meeting will be held on Tuesday, September 10, 2019 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.6 Packet Pg. 58 Minutes Acceptance: Minutes of Aug 27, 2019 6:00 PM (Consent Calendar) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MINUTES ● AUGUST 27, 2019 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO August 27, 2019 City Council Minutes PowerPoint Presentations C.7 Packet Pg. 59 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) Public Hearing for Setting the Deposit Amount for Small Wireless Facilities August 27, 2019 BACKGROUND •On April 9, 2019 City adopted a resolution governing Small Wireless Facility Permits. Today is the public hearing date for the proposed Deposit for review of Small Wireless Facility Permits •Staff has worked with the City Attorney’s Office on this item to insure compliance with State and Federal regulations regarding the processing of these permits. C.7 Packet Pg. 60 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) STAFF RECOMENDATIONS •Conduct the public hearing •Hear public comments •Discuss options •Vote to adopt or not adopt resolution setting the proposed deposit amount for Small Wireless Facility Permits •If the Resolution is adopted it would go into effect immediately C.7 Packet Pg. 61 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) Amendment No. 2 to Professional Services Agreement with T&B Planning AUGUST 27, 2019 BACKGROUND September 12, 2017 adopted original contract December 11, 2019 Extended term of contract to terminate upon completion of work Increased compensation by $3,900 for staff augmentation Total contract amount $45,500 C.7 Packet Pg. 62 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) AMENDMENT NO. 2 infrastructure improvements to best serve the Specific Plan area and Land use plan are being re-evaluated and updated infrastructure improvements to best serve the Specific Plan area and Land use plan are being re-evaluated and updated Amendment No. 2 is for the purpose of covering the peer review consultant time for additional environmental services totaling $10,082 Amendment No. 2 is for the purpose of covering the peer review consultant time for additional environmental services totaling $10,082 •Total new contract amount $55,507 •Consultant costs reimbursed through a deposit account C.7 Packet Pg. 63 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) City Manager’s Update 8/27/2019 C.7 Packet Pg. 64 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) C.7 Packet Pg. 65 Communication: Attachment to Minutes - 08/27/2019 (Consent Calendar) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: City Department Monthly Activity Report - July 2019 PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure that the City remains on target and reaches its overall goals. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This Monthly report includes July 2019 data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlights things they’ve worked on in the past month which may be of interest to City Council and the public. This report is updated monthly and posted to the City’s website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department monthly reports. ATTACHMENTS: C.8 Packet Pg. 66 • All Dept. Monthly Reports July 2019 - FINAL (PDF) APPROVALS: G. Harold Duffey Completed 09/05/2019 5:58 PM City Attorney Completed 09/05/2019 7:51 PM Finance Completed 09/06/2019 8:41 AM City Manager Completed 09/06/2019 8:41 AM City Council Pending 09/10/2019 6:00 PM C.8 Packet Pg. 67 MONTHLY REPORT July 2019 PRESENTED BY THE CITY MANAGER’S OFFICE C.8.a Packet Pg. 68 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. C.8.a Packet Pg. 69 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Organizational Chart .............................................................................. 1 City Clerk ............................................................................................... 3 Committee/Commissions .............................................................. 9 City Manager ....................................................................................... 11 Senior Center ............................................................................. 16 Senior Bus Program ................................................................... 19 Communications ......................................................................... 24 Planning and Development .................................................................. 29 Code Enforcement .......................................................................47 Weekend Code ............................................................................48 Parking/Graffiti .............................................................................50 Animal Control .............................................................................51 Public Works .........................................................................................55 Maintenance ................................................................................58 Citizen Response System (Work Orders)....................................59 Park Maintenance ........................................................................72 Sheriff’s Contract ..................................................................................77 San Bernardino County Fire..................................................................81 C.8.a Packet Pg. 70 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. C.8.a Packet Pg. 71 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program Page | 1 C.8.a Packet Pg. 72 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 2 C.8.a Packet Pg. 73 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) City Clerk •Agenda Processing •Elections •Records Management •FPPC Filings •Public Records Page | 3 C.8.a Packet Pg. 74 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 4 C.8.a Packet Pg. 75 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) DATE:September 3, 2019 TO:G. Harold Duffey, City Manager City Manager’s Office FROM:Debra Thomas, City Clerk City Clerk’s Office SUBJECT: JULY 2019 CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him inf ormed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months. The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office Specialist. The primary responsibilities f or this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of July 2019 is two (2), spending a total of twenty (20) hours preparing the agenda packet together with delivery and producing 490 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting Totals February 2 0 2 March 2 1 3 April 2 0 2 May 2 0 2 June 2 2 4 July 2 0 2 Total Processed 12 3 15 Page | 5 C.8.a Packet Pg. 76 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of July 2019 is six (6) and the number of Ordinances processed for the month of June is zero (0). RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS February 0 0 0 March 5 1 6 April 3 2 5 May 2 1 3 June 6 0 6 July 6 0 6 Total Processed 22 4 26 RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of July 2019, thirty-five (35) Certificates of Recognition, and one (1) In Memoriam Adjournment were prepared on behalf of City Council. Month Certificate of Acknowledgment w/Pin Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total February 0 1 0 1 0 0 2 March 0 0 0 3 0 0 3 April 0 10 0 0 0 2 12 May 6 0 0 2 0 0 8 June 0 7 1 2 0 0 10 January 0 35 0 1 0 0 38 Total 6 53 1 9 0 2 71 Page | 6 C.8.a Packet Pg. 77 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file. For the month of July 2019, Council approved zero (0) agreements. CONTRACTS & AGREEMENTS PROCESSED February 3 March 4 April 3 May 6 June 5 July 0 Total 21 RECORDS REQUESTS The City Clerk’s office received fifteen (15) Requests for Copies of Public Records for the month of July 2019. All fifteen (15) requests were completed within the Government Code Section 6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in response to those requests were 38 pages with four (4) letters to Requestor advising there were no records responsive to the request. RECORDS REQUEST SUMMARY Month Requests Received Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records February 13 12 1 77 4 March 11 10 1 169 4 April 14 13 1 131 1 May 8 7 1 (Closed Without Any Records Provided) 50 1 June 19 10 9 954 5 July 15 15 0 38 4 Total Requests 76 63 13 1,419 19 Page | 7 C.8.a Packet Pg. 78 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating and responding to internal department requests, external agency cooperation and legislative bodies. For the month of July 2019, the City Clerk’s office responded to 552 telephone calls from residents, contractors, vendors, consultants and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE February 266 March 358 April 306 May 434 June 432 July 552 Total Calls 2,348 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. Month Committee Meeting Emails w/Committee Members & Vendors Written Correspondence w/Committee Members Telephone Calls with Committee Members & Vendors Art Show/Country Fair & City Birthday Prep & Attendance Total # of Hours February .75 0 .50 0 0 1.25 March 1.00 0 .50 0 0 1.50 April 1.00 1.00 .50 1.00 0 3.50 May 1.00 .50 .50 1.00 8.00 11.00 May 1.00 0 .50 0 0 1.50 July 0 0 .50 0 0 .50 TOTAL # HOURS 4.75 1.50 3.00 2.00 8.00 19.25 Page | 8 C.8.a Packet Pg. 79 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Historical & Cultural Activities Committee 7 0 0 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 HIGH PRIORITY PROJECTS: FPPC Compliance Scan FPPC documentation into Electronic Document Management System database within 24 hours of receipt (i.e. Statement of Economic Interests and public official appointments). No update at this time. City Intranet Increase the content on the City’s Intranet; by department. No update at this time. Telephone System Improvements Continue to monitor and ensure all incoming telephone calls are answered timely by staff’s Office Specialist. Additionally, update the telephone directory timely as any changes occur. No update at this time. Technology Program – Tablet Use Accommodate the needs/requests of City Council Members to access their agenda, documents, Power Points, E-Mails and applications as the dais and on the go, while eliminating printed paper. On July 23, 2019, Staff directed Onsite Computing to purchase Microsoft Surface Pros. Upon receipt of the computers and peripherals, Onsite Computing will configure all of the software to interface with one another. Upon completion, staff will contact each City Council Member to arrange any necessary training. Facebook Live and Twitter Page | 9 C.8.a Packet Pg. 80 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Using Facebook Live and Twitter to increase public engagement. Comments can be loaded during the live feed and the City Clerk can read them during public comment or when the item is being discussed. The City is identifying and evaluating the pros and cons before testing this approach in a public forum for any potential risk and if it is the desire to proceed, clear ground rules would need to be established. City Adopted Budgets and Agenda Packets The City Clerk’s department has coordinated with the San Bernardino County Library to identify a location within the Library to place the City’s adopted Budgets and Agenda Packets for both City Council and Planning Commission for ease of access to the public. This priority project was completed on July 30, 2019. Community Posting Board Develop a Community Posting Board that is freely accessible to members of the public without any restriction. No update at this time. Manage City Neighborhood Recognition Programs Coordinate the recognition of neighborhoods/ individuals that have gone above and beyond to help make the Community a better place to live. City Council should decide to conduct this recognition monthly, quarterly, bi-annually or annually. Recognition Guidelines are currently being researched and recommendations will be brought back to the City Council for review, approval and implementation. Annual Acknowledgment Program Annually recognize community volunteers at a City Council meeting. The City Clerk will coordinate during the spring months annually, a reception prior to a City Council meeting to recognize all of the City’s volunteers. City Council Agenda Modifications Modify agenda to include updated information and language to ensure compliance with the American with Disabilities Act. No update at this time. Page | 10 C.8.a Packet Pg. 81 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) City Manager’s Office •City Manager’s Office •Human Resources •Senior Center Page | 11 C.8.a Packet Pg. 82 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 12 C.8.a Packet Pg. 83 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) City Manager’s Office •City Manager’s Office •Human Resources •Senior Center Page | 13 C.8.a Packet Pg. 84 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) DATE: September 5, 2019 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Cynthia A. Fortune, Assistant City Manager SUBJECT: July-2019 Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities:  Human Resources  Senior Center  Finance (currently ACM is Acting Finance Director)  IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page | 14 C.8.a Packet Pg. 85 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm and an improved quality of life for ourselves, co-workers and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management. Page | 15 C.8.a Packet Pg. 86 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) TABLE 1 Recruitment Activity Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019 Recruitments Initiated 2 Recruitments in Progress 4 Recruitments Pending 0 Applications Received/Processed 4 New Hires Processed 2 Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Recruitments Initiated Recruitments in Progress Recruitments Pending Applications Received/Processed New Hires Processed TABLE 2 Employee Job Performance Activity Description Jul- 2019 Aug- 2019 Sept 2019 Oct- 2019 Nov- 2019 Dec- 2019 Evaluations Processed 0 Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Evaluations Processed TABLE 3 Benefits Activity Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019 Employee Changes/Inquiries 1 ADP Change Transactions 1 Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Employee changes/Inquiries ADP Change Transactions *During the City’s benefits open enrollment period (October-2018), employees authorized changes to their health, dental, visions and insurance benefits and deductions. Page | 16 C.8.a Packet Pg. 87 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) SENIOR CENTER Mission: To provide recreational, educational and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 Senior Center Activities Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019 Nutrition Program (# of meals served) 580 Arts and Crafts Classes 26 Bingo 41 Bridge 27 Bunco 27 Coffee with Megan 71 Exercise Classes 79 Garden Club 10 Morning Glories (quilting) 23 Movies with Solomon 0 Paint Classes 8 Card Game Night (Wednesday) 15 Zumba 0 Kings Corner 49 Cribbage 11 Cell Phone Class 7 SPECIAL EVENTS Monthly Birthday Celebration 26 Monthly Entertainment (2nd Friday of the month) 25 Volunteer Appreciation 16 Bus Pass Distribution 0 4th of July Party 41 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page | 17 C.8.a Packet Pg. 88 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Nutrition Program (# of meals served) Arts and Crafts Classes Bingo Bridge Bunco Coffee with Megan Exercise Classes Garden Club Morning Glories (Quilting) Paint Classes Card Game Night (Wednesday) Cell Phone Class Kings Corner Cribbage SPECIAL EVENTS Monthly Birthday Celebration Monthly Entertainment (2nd Friday of the month) Scrapbooking Valentines’ Day Party St. Patrick’s Day Party Zumba Bus Passes Volunteer Appreciation (FSA) Spring Fling Health Screening Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page | 18 C.8.a Packet Pg. 89 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) TABLE 2 0 100 200 300 400 500 600 700 800 900 January February March April May June 514 503 444 627 840 805796 663 763 869 780 807 Monthly Summary (2018-19) January-2019 -June-2019 # of Meals Served Activity Attendance 0 100 200 300 400 500 600 700 800 900 July 580 502 Monthly Summary (2019-20) July-2019 -December-2019 # of Meals Served Activity Attendance Page | 19 C.8.a Packet Pg. 90 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019 Within City Limits (Senior Center, Stater Brothers, Library) 188 Outside City Limits (Walmart, 99cent store, Ross) 149 Special Events/Trips 20 Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Within City Limits (Senior Center, Stater Brothers, Library) Outside City Limits (Walmart, 99cent store, Ross) Special Events/Trips TABLE 3 # of Rides Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019 Within City Limits (Senior Center, Stater Brothers, Library) 363 Outside City Limits (Walmart, 99cent store, Ross) 310 Special Events/Trips 40 Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020 Within City Limits (Senior Center, Stater Brothers, Lib ) Outside City Limits (Walmart, 99cent store, Ross) Special Events/Trips Page | 20 C.8.a Packet Pg. 91 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 48% 46% 6% June 2019 Rides Within CL Outside CL Special Trips 51%43% 6% July 2019 Rides Within CL Outside CL Special Trips Page | 21 C.8.a Packet Pg. 92 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Oct-17 7% 55% FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments and cash collection of the City’s resources to enhance the City’s financial condition. Page | 22 C.8.a Packet Pg. 93 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) TABLE 1 Financial Activity Description Jul- 2018 Aug- 2018 Sept- 2018 Oct- 2018 Nov- 2018 Dec- 2018 Invoices Processed 95 163 140 139 166 95 Checks Issued 74 118 101 96 98 72 Purchase Orders Established 7 51 31 20 15 9 Revenue Receipts Recorded 53 48 38 40 41 51 Description Jan- 2019 Feb- 2019 Mar- 2019 Apr- 2019 May- 2019 Jun- 2019 Invoices Processed 132 100 97 147 123 281 Checks Issued 111 65 75 91 85 108 Purchase Orders Established 5 8 2 12 3 23 Revenue Receipts Recorded 84 37 37 55 56 63 95 74 7 53 163 118 51 48 140 101 31 38 139 96 20 40 166 98 15 41 95 72 9 51 0 50 100 150 200 250 300 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Page | 23 C.8.a Packet Pg. 94 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1.Check Register; and 2.General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1.Business License Report; and 2.Treasurer’s Report (current cash flow and fund balance); and 3.1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1.City – all Funds; 2.Measure I – Fund 20; 3.Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52. 132 111 5 84 100 65 8 37 97 75 2 37 147 91 12 49 123 85 3 52 281 108 23 63 0 50 100 150 200 250 300 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Page | 24 C.8.a Packet Pg. 95 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Table 1 Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays 62 Activities/Items Added to Slideshow 0 Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays Activities/Items Added to Slideshow* Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 5 Number of Subscribers 678 Change in Subscribers 0 Number of E-newsletters Opened* No Data Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed Number of Subscribers Change in Subscribers Number of E-newsletters Opened* * New e-newsletter management system does not currently track emails opened. 2019-2020 City Communications Data: Page | 25 C.8.a Packet Pg. 96 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Facebook Jul Aug Sep Oct Nov Dec Posts 22 Total Reach 10,818 Total Engagement 1,375 Page Followers 1,974 New Page Followers 14 Facebook Jan Feb Mar Apr May Jun Posts Total Reach Total Engagement Page Followers New Page Followers 5 Most Popular City Facebook Pages – San Bernardino County By % of Pop. 1) Twentynine Palms 23.89% 2) Apple Valley 20.71% 3) Yucca Valley 16.85% 4) Grand Terrace 15.69% 5) Hesperia 14.86% 1,602 1620 1655 1,695 1,729 1,745 1,778 1,809 1,836 1,854 1,943 1,974 1,500 1,750 2,000 FACEBOOK PAGE FOLLOWERS Page | 26 C.8.a Packet Pg. 97 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Twitter Jul Aug Sep Oct Nov Dec Tweets 4 Impressions 3,201 Followers 257 New Followers 4 Twitter Jan Feb Mar Apr May Jun Tweets Impressions Followers New Followers YouTube Jul Aug Sep Oct Nov Dec Video Uploads 0 Video Views 0 Subscribers 135 Change in Subscribers 0 YouTube Jan Feb Mar Apr May Jun Video Uploads Video Views Subscribers Change in Subscribers 203 212 216 216 224 226 229 231 240 244 253 257 150 200 250 300 TWITTER PAGE FOLLOWERS Page | 27 C.8.a Packet Pg. 98 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Blue Mountain Outlook Jul Aug Sep Oct Nov Dec Full Page Ad, Inside Back Cover - 1/4-Page Ad - 4-Page Insert - Blue Mountain Outlook Jan Feb Mar Apr May Jun Full Page Ad, Inside Back Cover 1/4-Page Ad 4-Page Insert City News Jul Aug Sep Oct Nov Dec Featured (Front Page Article and Image) 0 Articles 0 1/2-Page Ad 0 1/4-Page Ad 0 City News Jan Feb Mar Apr May Jun Featured (Front Page Article and Image) Articles 1/2-Page Ad 1/4-Page Ad AM 1640 Jul Aug Sep Oct Nov Dec Advertisement of City Events - AM 1640 Advertisement of City Events Burrtec Newsletter Jul Aug Sep Oct Nov Dec Bi-Monthly Newsletter 0 Burrtec Newsletter Jan Feb Mar Apr May Jun Bi-Monthly Newsletter *Reach refers to the number of unique people to have seen a post's content. ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. *** Impressions refers to the number of times a tweet has been seen. Page | 28 C.8.a Packet Pg. 99 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Planning & Development •Land Use Planning •Planning Commission •Building & Safety •Code Enforcement •Enforcement Program Page | 30 C.8.a Packet Pg. 101 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 31 C.8.a Packet Pg. 102 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) DATE:September 5, 2019 TO:G. Harold Duffey, City Manager City Manager’s Office FROM:Sandra Molina, Planning and Development Services Director Planning and Development Services Department SUBJECT: JULY 2019 PLANNING AND DEVELOPMENT SERVICES MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning and Building and Safety Core Services Permit New BusinessesPermit Alterations to Existing UsesZoning Code & General Plan AdministrationRDA DissolutionPlanning CommissionBuilding Permit IssuanceBuilding Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Assistant Planner. Both positions are filled and together constitute a minimum of 320 monthly service hours. Page | 32 C.8.a Packet Pg. 103 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Activity Summary for Planning Planning Counter Requests for Information: 84 Planning Phone Calls Received: 83 Planning E-mails Received/Answered: 273 Application Summary The Planning Division received 21 new applications in July and carried over 13 from the previous month. Action was taken on 16 them. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary for July 2019 Applications Number Received Carried Over Completed Under Review Major 0 8 0 8 Administrative 1 1 0 2 Land Use 8 3 8 3 Home Occupation 1 0 0 1 Sign 4 0 4 0 Special Event 2 0 0 2 DAB 5 1 4 2 Total 21 13 16 18 0 2 4 6 8 10 Major Administrative Land Use Home Occupation Sign Special Event DAB Applications Received and Carried Over in July 2019 Under Review Completed Carried Over Received Page | 33 C.8.a Packet Pg. 104 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Applications Received, Approved and/or Under Review Fiscal year to date the Planning Division has received 21 applications for review, 18 applications remained under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report. A Land Use application for two new businesses were received in July, “Diamond 2bstaffing “(Staffing Office) and “California Recyclers, Inc.” (temporary cardboard distribution facility). Overall Land Use applications are the most predominant application that the Planning Division processes. Eight Land Use applications were received in July. The table below shows the types of activities that were received with the eight Land Use applications received in July 2019. 0 1 2 3 4 5 6 7 8 9 Major Administrative Land Use Home Occupation Signs Special Event DAB Zoning Verification Applications Received Fiscal Year to Date July August September October November December January February March April May 3 2 2 1 Land Use Applications Wall/Fence Shed Patio Covers/Sunroom Pools New business Minor Improvements Page | 34 C.8.a Packet Pg. 105 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Projects in Plan Check or Under Construction Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence 0275-083-09 Approved by the PC on 6/6/2019 Precise Grading First Plan Check 7/26/2019 10/23/2018 SA 18-10 V 18-02 E 18-10 Crestwood Communities 17 Detached Single- Family Residences Pico Street and Kingfisher Homes under construction 4/14/2016 SA 16-01 V 16-01 TTM 16-01 E 16-05 Aegis Builders, Darryl Moore Planned Residential Development – 17 Lots and 17 to-Story Housing Units 22404 Van Burren Under Construction 5/11/2018 ASA 18-06 E 18-06 Tim Boyes Single Family Residence 0276-431-23 Grading plans approved, building plans under review 10/27/2016 SA 16-09 Yacoub Farsakh Single Family Residence 0276-331-49 Under Construction Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. Development Advisory Board (DAB) Date Submitted Case No. Applicant Description Location Status 6/10/2019 DAB 19-10 Michael Kalscheur Contractors Yard 21600 Walnut Avenue Meeting Held on 7/16/2019 7/3/2019 DAB 19-11 Darryl Moore 16 Units, 2-Stories 11695 Canal Street Meeting Held on 7/16/2019 7/30/2019 DAB 19-12 Xavier Hernandez Single-Family Residence Rosedale Avenue Meeting Held on 7/30/0219 7/30/2019 DAB 19-13 Darryl Moore 22 New Lots 12667 Michigan Street Meeting Held on 7/30/2019 7/25/2019 DAB 19-14 Juan Gomez Recycling Facility 21516 Main Street Meeting Scheduled for 8/13/2019 7/24/2019 DAB 19-15 Steve Richardson Convert SFR to Office and add to existing CUP 22022 Van Buren Meeting Scheduled for 8/13/2019 Page | 35 C.8.a Packet Pg. 106 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. No Planning Commission meeting were held in the month of July. Grants The City was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant. Staff spent several hours in July on the Proposition 68 grant application for the Pool Refurbishment Project. Grant Status Grant Amount Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Community workshop held on 4/11/2019. $212,500 (Estimated Project cost $520,000) Prop 68 Statewide Park Program Consultant Blais and Assoc. preparing grant application. Five community workshops required. Estimate not completed. Housing Successor Agency The Housing Successor Agency has a current balance of approximately $225,000.00. Each year $50,000 is received from the Successor Agency. On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer has 18 months to commence construction, and a development application is being processed. The Housing Successor Agency holds the following interests: Property Description 22293 Barton Road Vacant 1.42-acre commercial property. 22317 Barton Road Vacant 1.43-acre commercial property. 11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence construction or Agency may repurchase property. 12569 Michigan Street Project completed. The Housing Successor Agency holds covenants on the property for two low income residents. Page | 36 C.8.a Packet Pg. 107 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Community Emergency Response Team A Regular CERT Volunteer meeting was held on July 2, 2019. The agenda items included, 15-minute CERT training topics, CERT Basics Initial Class Training, CERT Volunteer Events, and Inventory of equipment and supplies. Page | 37 C.8.a Packet Pg. 108 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Attachment to Planning Division’s Report Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 5/31/2019 SA 19 -05 CUP 19-04 E 19-06 ZC 19-01 MD 19-01 Edwin Renewable Fuels Plastic Recycling and office/educational uses 21801 Barton Road Deemed Incomplete on 6/26/2019 10/2/2018 SA 18 -09 TTM 18-02 V 18-01 E 18-08 Aegis Builders, Inc 12 Townhomes 11695 Canal Street Deemed Incomplete on 10/31/2018 & 3/26/2019 3/27/2018 SA 18 -04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75 Incomplete on 3/27/2018 Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Revised draft March 2018. EIR work being performed Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 4/16/2019 CUP 19-03 E 19-04 The REC Center Education and Creative Arts Program APN: 1167- 281-01 Application W ithdrawn on 7/15/2019 1/2/2019 CUP 19-01 SA 19 -03 E 19-05 GrandT-1 Inc. Industrial Semi- Trailer Storage Facility APN: 0275- 191-06, 30 Deemed Incomplete on 2/1/2019 RFP 7/10/2018 CUP 18-03 E 18-07 Jeffrey McConnell Agricultural Uses 21712 Vivienda Avenue Deemed Complete on 7/8/2019 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Incomplete on 10/18/2017 & 2/27/2018. Initial Study being prepared Page | 38 C.8.a Packet Pg. 109 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Administrative Applications Date Submitted Case No. Applicant Description Location Status 7/2/2019 ASA 19 -06 ACUP 19- 05 E 19-07 T-Mobile, Crown Castle Upgrade Existing Wireless Telecommunication Site 22582 City Center Drive Distributed on 7/8/2019 9/18/2018 CUP 19-01 Patrick O’Brien Industrial Truck Storage Facility APN: 0275-191- 06, 30 Distributed 1/29/2019 Land Use Review Date Submitted Case No. Applicant Description Location Status 7/31/2019 LU 19-55 Lyanne Nieves Staffing Office 12139 Mt. Vernon Avenue Approved 7/29/2019 LU 19-54 Debra Johnson Fence 22985 Vista Grande Approved 7/22/2019 LU 19-53 California Recyclers, Inc. Temporary use for Cardboard Distribution 21801 Barton Road In Review 7/16/2019 LU 19-52 Mike E Irey II Patio Cover 22322 Van Buren Street Approved 7/15/2019 LU 19-51 Rooms n Covers Patio Enclosure 22122 Raven Way Approved 7/11/2019 LU 19-50 Kevin Pope Retaining Wall 22818 De Soto Street Approved 7/5/2019 LU 19-48 Alexis Gonzalez BBQ and Firepit 22780 la Paix Approved 7/5/2019 LU 19-49 Charles Prado Slump Stone Wall 12286 Michigan Street Approved 6/11/2019 LU 19-43 Orange Electrical Contractors, Inc Parking Lighting Improvements 22377 Barton Road Deemed Incomplete on 6/24/2019 5/16/2019 LU 19-39 Jonathan Arieaga 475 Sq. Ft. Storage Shed 22840 Grand Terrace Approved 4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton Road Second Review Deemed Incomplete on 6/21/2019 Home Occupation Permit Date Submitted Case No. Applicant Description Location Status 7/25/2019 HOP 19-07 Stephanie Burros Office for Equipment Rental Company 22442 Kentfield Street Notices Mailed on 7/29/2019 Sign Permit Date Submitted Case No. Applicant Description Location Status 7/10/2019 TEMP Carla Huezo Aramburo Produce 22201 Barton Approved Page | 39 C.8.a Packet Pg. 110 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) SGN 19-13 Inc. Road 7/5/2019 TEMP SGN 19-12 Sandra Fernandez Real Estate Signs Corona Approved 7/18/2019 SGN 19-03 Certified Sign Grocery Outlet Wall Sign 22441 Barton Road Approved 7/3/2019 SGN 19-02 Michael Miller Wall Signs 22400 Barton Road, Suite 1 Approved Special Event Permit Date Submitted Case No. Applicant Description Location Status 7/23/2019 SE 19-05 National Night Out Community Safety Outreach 22201 Barton Road Approved 7/10/2019 SE 19-04 Carla Huezo Aramburo Products Chile Roasting Event Approved Page | 40 C.8.a Packet Pg. 111 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services  Permit New Businesses  Permit Alterations to Existing Uses  Zoning Code & General Plan Administration  RDA Dissolution  Planning Commission  Building Permit Issuance  Building Plans Review & Inspections The Building and Safety Division is budgeted for one full time Permit Technician and one part-time Building Official. The Building Official position is currently being filled through a contract with Interwest Consulting Group. These two positions constitute up to 192 monthly service hours. Additionally, the Department budgets for plan checking and inspection services. Inspection services are conducted daily. The cost of these services is offset through the collection of fees and deposits. Activity Summary for Building and Safety Building Permit Activity includes 40 permits issued in July. Year to date a total of 40 permits have been issued with a total revenue of $11,731.17. In addition, a total number of 70 customers were assisted at the Building & Safety counter for the month of July. Monthly Revenue Year to Date Revenue $11,737 $11,737 Permit Activity -July 2019 Applications recv'd (54)Permits issued (40) Permits final (43)Business Occupancies (3) Expired Permits (7) Permit Activity -Year to Date Applications recv'd (54)Permits issued (40) Permits final (43)Business Occupancies (3) Expired Permits (7) Page | 41 C.8.a Packet Pg. 112 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Permits Issued Permits issued in July include HVAC mechanical replacements, a block wall, electrical panel upgrades, a patio cover, reroofs, plumbing, commercial tenant improvements and PV solar systems. The majority of the permits issued were for residential improvements. Commercial permits include minor tenant improvement for new interior doors for a new medical office, and a sign permit for Woody’s Classic Grill. * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. Residential Permits Issued-July 2019 Residential Alteration / Repair (2)Block Walls / Retaining Walls (1) Reroofs (7)Water Heater / Plumbing (5) HVAC Mechanical (5)Solar (12) Panel Upgrades / Electrical (5)Patio Covers (1) Commercial Permits Issued -July 2019 Commercial Teanant Improvement (1)Signs (1) Page | 42 C.8.a Packet Pg. 113 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Expired Permits The Building and Safety Division has embarked on a program to address expired permits, beginning with the most recent expirations. Between January 2017 to June 2019 there are a total of 133 expired permits. Permits expire for various reasons, but typically due to project abandonment, failure to obtain ongoing building inspections, or work was completed without obtaining final inspections. Building & Safety has implemented a program to address expired permits. Notification letters have been mailed out to both the property owner and contractor on record informing them of the expired permit and their responsibility to obtain final inspections. In July, 17 notices were sent out to address permits that expired between June and December of 2018, and final inspections were conducted on three permits. Second notices will be sent on the remaining properties, and the file closed. Prior to the issuance of any subsequent permits for properties with expired permits, the expired permit will be required to be addressed. Inspections A total of 87 inspections conducted in July, with 43 of them being final inspections. 0 10 20 30 40 50 60 70 80 90 BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL NUMBER OF INSPECTIONS CONDUCTED July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Page | 43 C.8.a Packet Pg. 114 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Major Projects Under Construction Major projects under construction include Aegis Builders, Inc.’s Van Buren Project, on- site grading for the SCE Highgrove Substation, and rough grading for Crestwood’s 17 single family lots. Additionally, Crestwood has commenced home construction of 10 lots (Lots 8-17). Other ongoing projects also include tenant improvement work for the proposed Grocery Outlet Market and a new fruit cut/sushi station inside the Stater Bros Market. Project Description/Location Status Aegis Builders, Inc. 12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project Electric/Gas Meters Inspected & Released Southern California Edison 12700 Taylor St. On-site grading, new fence and gate with retaining wall for SCE Highgrove Substation Asphalt / Compaction Inspected SBCTA 12040 La Crosse Ave – New 70’ cell site for SBCTA Corrections issued for Final Building Inspection I-215 Interchange Project Reconstruction of I-215 and Barton Road Interchange Under Construction Tim Boyes, Vista Grande Way Parcel Map 16945 – Street Improvement Project & Rough Grading (Vista Grande Way) Pre-construction meeting held in September 2017. Crestwood Communities Tract 18071 – Rough grading and construction of 17 single family residences w/ new block walls Under Construction – Storm drain, block wall footing, and underground plumbing inspected Jacob Farsakh – 23315 Palm Ave. 23315 Palm Ave. – (N) Single Family Residence Under Construction – Lath/Stucco inspected Auto Zone – 22203 Barton Rd. Install new 42.78 kW roof mounted PV system w/ (124) modules Under Construction – Rough electrical inspected Anita Jensen – 22401 Barton Rd. Interior improvements of existing space for future Grocery Outlet Under Construction Robert Resheske – 12133 Rosedale Ave. Reconstruction of fire damaged residence & detached accessory structure – 12133 Rosedale Ave. Under Construction – Roof sheathing inspected Page | 44 C.8.a Packet Pg. 115 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Plan Checking Activity For July 2019, a total number of thirteen plans were submitted for review and re-submittal. Plans submitted include precise grading for a new single-family residence, PV solar plans, block wall, signs, and an accessory structure. Project Description/Location Status Tim Boyes, Vista Grande Way Parcel Map 16945 – Precise grading for (1) lot / (N) SFR In Plan Check – (N) SFR and precise grading plans issued corrections Joab Jerome, Burns Residence 11838 Burns Ave. – Street Improvement Plan and on-site grading In Plan Check Received approved grading plans 04/18/19 Tim Evans – American Warrior, LLC 21935 Van Buren St. – Tenant Improvement for electrical to install screen printing equipment, shirt printing – American Warrior, LLC In Plan Check – Received second set of corrections 12/19/18 Crestwood Communities Tract 18071 – Landscape Plans In Plan Check – Plans in 3rd review Ricky Komorida, Komos Café 22417 Barton Rd. – Tenant Improvement for coffee, tea, and, boba shop In Plan Check – Received 2nd submittal from applicant on 06/05/19 Jorge Diaz – Furniture 2Ur Door 12210 Michigan St. Suite F – Tenant improvement for furniture store – Furniture 2 Ur Door In Plan Check – Received 2nd set of corrections from Interwest on 04/02/19 Stater Bros, Tenant Improvement 22201 Barton Rd. – Increase existing beer cooler In Plan Check – Received 2nd set of corrections from Interwest Bank of America – 22377 Barton Rd. 22377 Barton Rd. – Remove and replace exterior lighting and add new poles and bases In Plan Check – Plans in 1st review Anel Aguayo – 12040 La Cadena Dr. 12040 La Cadena Dr. – Precise grading for a new single-family residence In Plan Check – Plans in 1st review Page | 45 C.8.a Packet Pg. 116 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Certificate of Occupancy A Certificate of Occupancy was issued for the following businesses: • Grand Terrace Smoke Shop located at 22400 Barton Road, Suite 15 • Golden Eagle located at 22545 Barton Road, Suite 106 • Tahseen Shareef MD Inc. located at 22573 Barton Road, Suite A Public Works Encroachment Permits Four Public Works/Encroachment Permit applications were taken in and three are in plan check. Five permits were issued for the month, which includes applications that were received in the previous month. 0 1 2 3 4 5 SoCal Gas Edison Optimum AT&T Other Total Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Page | 46 C.8.a Packet Pg. 117 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services  Zoning & Municipal Code Enforcement  Animal Control Services  Street Sweeping Traffic Enforcement The Division is budgeted for one full time Officer, a 36-hour Specialist and a full-time Office Specialist. These three positions constitute 256 monthly service hours in July, plus an additional 28 hours for on-call coverage. On-call coverage is provided to handle after hour emergency animal control calls. After hour call outs totaled 2 hours in July. The City is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement In July, the City welcomed its new full-time Code Enforcement Officer, Leila Holtzen, to the team with anticipation of adding a new Code Enforcement Specialist. Code Enforcement had 36 cases carried over from the previous month, 35 new cases opened, and 31 cases were closed. The Division closed out July with 40 open cases. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed and still being addressed. Page | 47 C.8.a Packet Pg. 118 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. Column1 Jul Aug Sep Oct Nov Dec Inspections Conducted 49 Notice of Corrections Issued 28 44 Notice of Violations Issued 11 4 Citations Issued 16 6 *The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department. Weekend Code Enforcement Activities The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities by type for this fiscal year. 36 35 31 40JUL AUG SEP OCT NOV DEC 2019/2020 CODE CASES Number of Cases Carried Over Number of Cases Opened Number of Cases Closed Number of Cases In Process Page | 48 C.8.a Packet Pg. 119 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Case Types July Aug Sep Oc Graffiti 0 0 0 Unpermitted Yard sale signs 20 20 34 Yard sales without permit 0 0 0 Open house and other signs 1 1 30 Illegal Dumping 0 0 0 Follow-up inspections 23 4 7 Parking violations 6 3 1 Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr Graffiti 0 0 0 0 1 1 0 2 3 2 Unpermitted Yard sale signs 20 20 34 3 0 19 22 21 40 28 Yard sales without permit 0 0 0 0 0 0 2 1 1 1 Open house and other signs 1 1 30 19 15 10 10 10 6 7 Illegal Dumping 0 0 0 1 2 1 0 5 6 2 Follow-up inspections 23 4 7 17 71 65 68 68 87 26 Parking violations 6 3 1 2 2 1 0 8 15 0 Parking Citations: In July, 56 vehicle related citations were issued; 37 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, 0 10 20 30 40 50 60 70 80 July Aug Sep Oct Nov Dec Weekend Code Enforcement Graffiti Unpermitted Yard sale signs Yard sales without permit Open house and other signs Illegal Dumping Follow-up inspections Parking violations Page | 49 C.8.a Packet Pg. 120 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) second, and third Thursdays of each month, except that street sweeping was canceled on July 4th due to the holiday. Other parking citations include expired registration, parking on unpaved surfaces, and commerical vehicles in residential areas. Graffiti/Vandalism/Illegal Dumping There were four cases of illegal dumping reported in July 2019 near Terrace and Vivienda Avenues. All cases have been resolved. 37 Jul Aug Sep Oct Nov Dec# of CitationsStreet Sweeping Citations 6 4 9 0 2 4 6 8 10 12 14 16 18 20 Jul Aug Sep Oct Nov Dec Other Parking Citations 2019/2020 72 Hour Parking Warning/Cite Vehicles on unpaved surface Unattached trailer on street Commercial vehicle parking Expired Registration Other parking violations Page | 50 C.8.a Packet Pg. 121 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Rental Inspection Program There are approximately 335 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.). Eighty-one properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for three consecutive years. Property owners in the Good Landlord Program also receive reduced inspection fees and windshield inspections. Of the 335 properties, 297 property owners have paid their annual rental inspection fees. Liens have been placed on the 38 remaining properties where the property owner has not paid their annual feels. All properties in the program have received their annual inspections and only six properties have outstanding violations that are being addressed. Page | 51 C.8.a Packet Pg. 122 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Civic Live There were 19 complaints received via Civic Live in July 2019 mostly pertaining to overgrown vegetation, property maintenance, and animal related. Twelve cases have been resolved and seven cases are still being worked on by Code Enforcement. Animal Control Services With the implementation of Animal Control Services, the City has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days. One dog was picked up and transported to the shelter. 0 1 2 3 4 Jul Aug Sep Oct Nov Dec Animal Control Officer Investigations Barking Complaints Unlicensed Dogs Loose Dogs Loose Dogs Returned to Owner Animal Welfare Check Dead Animals Bites Other (unfounded, wildlife, etc.) Page | 52 C.8.a Packet Pg. 123 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) The chart below shows sheltering services performed by the County of Riverside for the month. These numbers vary compared to ours, due to residents bringing in stray animals on their own. Animal Control Sheltering Services Jul Aug Sep Oct Nov Dec Animal Intakes Strays 7 Stray Dead 5 Owner Surrender 0 Other 0 Total 12 Animal Disposition Adopted 2 Returned to Owner 2 Euthanized 6 Other 1 Total 11 Animal Control Sheltering Services Jul Aug Sep Oct Nov Dec Jan Feb Animal Intakes Strays 9 4 11 7 8 2 7 7 Stray Dead 0 2 4 4 6 0 0 0 Owner Surrender 3 0 0 1 0 0 0 0 Other 4 2 0 1 1 Total 12 6 15 12 14 2 7 7 Animal Disposition Adopted 3 2 2 4 1 2 1 5 Returned to Owner 4 0 2 1 1 1 3 2 Euthanized 2 1 5 6 1 0 0 1 Other 1 0 0 2 2 0 0 0 Total 10 3 9 13 5 3 4 8 Page | 53 C.8.a Packet Pg. 124 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Public Works •Engineering •NPDES •Storm Drain Maintenance •Facilities Maintenance •Parks Maintenance •Senior Bus Program Page | 55 C.8.a Packet Pg. 126 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 56 C.8.a Packet Pg. 127 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) DATE:September 5, 2019 TO:G. Harold Duffey, City Manager City Manager’s Office FROM:Alan French, Public Works Department Director SUBJECT:July 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s). TOTALS:$9,030,000 Project Name Funds Status Fund Source(s) Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started Fed, State, City Commerce Way Extension $ 3,500,000 Final Design 95%State, City CIP Year 3 Street Slurry/Resurfacing $800,000 Assemble Bid Package, apply for funding State, City HSIP Cycle 8, Mt. Vernon Safety Project $350,000 Bid Project when State Approves Federal Grant HSIP Cycle 9 Guardrail Project $650,000 Started preliminary design Federal Grant Preston Signal Modification $50,000 Preparing Bid Documents Spring Mountain Ranch Fund EV Charging Stations $180,000 Executed Agreement, Permit issued MSRC, SCIP, AQMD Grants Page | 57 C.8.a Packet Pg. 128 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 6am – 6:45am: Check vehicles, fluids, tires, etc. City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs 6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben 7:00am: Open Parks per City ordinance 1st Thursday – blow Honey Hill for sweeper 4th Thursday – blow parking lots at City Hall and parks for sweeper 7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean) *Sometimes, due to winds and rain – debris or trees fall in the parkway *Also need to break down community room before City Hall opens / before Tiny Tots Program Monday/Thursday – Empty trash cans at kiosk/bike stations 10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) 12:00pm – 12:30pm: Lunch 12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) *Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean public restrooms, vacuum *Set-up Community Room for special events or meetings *Manage Work Release: 7:00am to 12:00pm 12:00pm to 12:30pm lunch 12:30pm to 2:30pm Public Works - Maintenance Public Works Maintenance Core Services  Street Maintenance  Park Maintenance  Storm Drain Maintenance  Facilities Maintenance Page | 58 C.8.a Packet Pg. 129 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Staffing Levels Weekday Hours Weekend hours After hours & Call outs Budgeted Staffed Available Worked *Available Worked Field 4 4 704 352 579 352 28 0 29 3 8 0 Office 2 2 Total 6 6 1056 931 28 31 8 *Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outs constitute emergency call outs, or hours worked over 40 hours in a week. Work Release Hours Maintenance was supplemented by 592 work releases hours during the month of July. Transition Period July 2019 (115 work orders) 73 26109201714211311 0 5 10 15 20 25 30 1 Work Orders for July 2019 Tree Issues Street Sign issues Street Light Issue Storm Drain Issue Sidewalk Issue Overgrown Grass / Weeds Non Emergency Service Request Noise Complaint Issue with Park/Facility Equipment Illegal Dumping / Trash Debris Clean up Graffiti Event Set-up/BreakDowns Drainage Issues / Water Leak Pothole / Sinkholes Page | 59 C.8.a Packet Pg. 130 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) July 2019 Work Orders ID# Open Closed Category Address Description 1 170273 7/1/2019 7/3/2019 Illegal Dumping 12700 Taylor Grand Terrace trash on 12700 Taylor, behind the Grand Terrace High school 2 170334 7/1/2019 7/17/2019 Non Emergency Service Request 21810 Main Street drop off one canopy for life guards at summer swim program, at GTHS at 2pm school pool yard. Lifeguards will store the canopy until 7/26 3 170397 7/1/2019 -- Sinkhole 12763 Darwin Avenue Sink hole, at the cross street of Pico and Mr. Vernon 4 170400 7/1/2019 7/17/2019 Event Set- up/BreakDowns Grand Terrace Kiosk posters and banners to be displayed in the City to stay connected and informed with the community. 5 170401 7/1/2019 7/17/2019 Graffiti Grand Terrace graffiti at Canal (west of Mt Vernon/south side) on speed limit sign, Canal/ Mt Vernon southwest back of monument sign, and Canal/Mt Vernon north west corner rear of Grand Terrace Sign 6 170404 7/1/2019 7/17/2019 Illegal Dumping 21600 Railroad Access Road dumping of clothing, plywood, and tires 7 170406 7/1/2019 7/3/2019 Illegal Dumping 23043 De Berry Street misc. plastic debris 8 170410 7/1/2019 7/30/2019 Pothole Grand Terrace Potholes on Michigan, Mt. Vernon and Van Buren 9 170619 7/2/2019 7/3/2019 Issue with Park/Facility Equipment Grand Terrace The handicap ramp at Palm needs to be cleaned and clear of debris and muck 10 170626 7/2/2019 7/3/2019 Storm Drain Issue Brittan Way Grand Terrace The Storm Drain on Brittan Way needs inside and outside cleaning. 11 170644 7/2/2019 7/30/2019 Graffiti 22491 De Berry Street Graffiti on block wall off of DeBerry behind apartment complex 12 170646 7/2/2019 7/3/2019 Trash/Debris Clean up 22428 De Berry Street trash on sidewalks and gutters on DeBerry between Mt Vernon and Reed Ave. 13 170762 7/2/2019 7/2/2019 Street Light Issue Grand Terrace Signal light flashing mode on Canal and Barton Road 14 170964 7/3/2019 7/3/2019 Issue with Park/Facility Equipment Grand Terrace Remove debris and clear drain on roof at Veterans Park 15 170966 7/3/2019 7/3/2019 Issue with Park/Facility Equipment Grand Terrace Reseal corners with Henry's 16 170984 7/3/2019 7/3/2019 Event Set- up/BreakDowns Grand Terrace Set up for Pool Workshop on 7/3/2019 by 5pm. One canopy, 1 table and 2 chairs by the fireworks booth. Page | 60 C.8.a Packet Pg. 131 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 17 171010 7/3/2019 7/3/2019 Illegal Dumping Grand Terrace Road and Newport Illegal dumping at Grand Terrace Road and Newport 18 171035 7/3/2019 7/17/2019 Street Sign issues 12620 Sandburg Way signs changed from Sanburg to Pico and needs to be corrected 19 171037 7/3/2019 -- Overgrown Grass / Weeds 11750 Mount Vernon Avenue tall weeds on the corner properties Mt Vernon & Pico 20 171107 7/4/2019 7/17/2019 Issue with Park/Facility Equipment Sprinkler busted at the park on Raven Way 21 171358 7/5/2019 7/19/2019 Pothole Grand Terrace Pothole on LaCross Ave between Barton road and On- Ramp of 215 fwy, in front of 1st Certified Collision Center 22 171396 7/5/2019 7/17/2019 Issue with Park/Facility Equipment Grand Terrace Garbage disposal not working in the break room at City Hall 23 171422 7/5/2019 7/17/2019 Issue with Park/Facility Equipment Grand Terrace power wash chair and table at Veterans Park 24 171996 7/8/2019 7/22/2019 Overgrown Grass/Weeds Grand Terrace Grass, weeds, palm trees at GT sign coming up on the hill from Washington, below Honey Hill and Grand Terrace Road 25 172032 7/8/2019 -- Graffiti Canal and Grand Terrace Road Graffiti on SCE tower on Canal and Grand Terrace Road - contact SCE to clean up. 26 172265 7/9/2019 7/23/2019 Overgrown Grass/Weeds Grand Terrace strip of overgrown weeds on La Paix Street between Pascal and Reed 27 172330 7/9/2019 7/29/2019 Street Sign Issues Grand Terrace Street Sweeper signs needs to be replaced on 12400 Pascal Ave and Stonewood & De Berry 28 172332 7/9/2019 -- Overgrown Grass / Weeds Barton Rd Weed Abatement cleanup behind the wall at Stater Bros 29 172482 7/10/2019 7/17/2019 Tree Issues Grand Terrace Tree branch at Mt. Vernon & De Soto needs to be cut 30 172813 7/11/2019 -- Graffiti 22359 De Berry Street Graffiti on block wall behind the apartment complex on DeBerry 31 172815 7/11/2019 -- Overgrown Grass / Weeds 12210 Reed Avenue Overgrown weeds and trash along curbs and sidewalks @ La Paix & DeBerry 32 172860 7/11/2019 7/17/2019 Event Set- up/BreakDowns Grand Terrace 7/11/2019 Parks and Rec Advisory Committee Meeting set up before 4pm 33 172899 7/11/2019 8/7/2019 Issue with Park/Facility Equipment Grand Terrace Banner is falling off at Freedom Park 34 172911 7/11/2019 -- Tree Issues 22710 La Paix St Grand Terrace Tree branches dropping- half dead tree, need to be removed 35 172929 7/11/2019 7/17/2019 Trash/Debris Clean up Palm Ave and Barton Road Grand Terrace Street has broken glass at Palm Ave and Barton Road - at the end of the street Page | 61 C.8.a Packet Pg. 132 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 36 173042 7/12/2019 8/8/2019 Tree Issues 11767 Mt. Vernon Large branch falling into the street 37 173045 7/12/2019 7/22/2019 Issue with Park/Facility Equipment Grand Terrace Remove the dead plants under the photos and replace them with the new plants I have placed down over there. need a wire cutter to remove the hangers from the new plants. 38 173113 7/12/2019 7/17/2019 Issue with Park/Facility Equipment Grand Terrace The Grand Terrace Senior Center Is out of the Tri-Fold paper towels for the restrooms. 39 173130 7/12/2019 7/12/2019 Pothole Grand Terrace clean and treat the manholes on Orangewood Court east of Observation- There was a report of roaches coming from the manhole- Contacted Colton Sewer 40 173152 7/12/2019 7/17/2019 Tree Issues 12464 Vivienda Ave Broken Tree limb hanging within 10' of street, both garbage and street sweeper will continue to hit it at 12464 Vivienda Ave. 41 173177 7/12/2019 7/19/2019 Issue with Park/Facility Equipment Grand Terrace Fair Price Carpet representative, Nicole will meet at City Hall to measure the Annex Building for Carpet Quote on Wednesday, July 17th at 1:00 pm. 42 173262 7/13/2019 7/19/2019 Graffiti 23180 Palm Avenue Graffiti on the pavement at the East end of Palm 43 173673 7/15/2019 -- Tree Issues 12600 Mount Vernon Avenue There is a bush that blocks the view of oncoming traffic on the corner of 12600 Mount Vernon Ave. and Franklin St 44 173746 7/15/2019 7/17/2019 Issue with Park/Facility Equipment Grand Terrace Install letter "I" in Finance at City Hall 45 173765 7/15/2019 7/19/2019 Tree Issues Fitness Park Tree Removal and check grass at Fitness Park 46 173766 7/15/2019 -- Issue with Park/Facility Equipment Grand Terrace Fix light at gate and torn net at Fitness Park 47 173768 7/15/2019 7/22/2019 Overgrown Grass/Weeds Grand Terrace Request to cut bushes at Honey Hill so that the kiosk can be seen clearly 48 173771 7/15/2019 8/7/2019 Water Leak Issue La Paix and Dos Rios Green water from La Paix to Dos Rios, south side of the street has been running for few weeks 49 173889 7/16/2019 8/5/2019 Noise Complaint De Soto St. Grand Terrace Disruption from resident's construction work, loud noises before 7am each morning - location is 2 houses up from 22799 De Soto St on the right side 50 173901 7/16/2019 7/17/2019 Tree Issues De Soto and Mt. Vernon Broken branches at De Soto and Mt. Vernon Page | 62 C.8.a Packet Pg. 133 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 51 174038 7/16/2019 7/19/2019 Non Emergency Service Request Veterans Freedom Park Resident Letter distribution at the surrounding homes at Veterans Freedom Park for 7/20/19 Movie at the Park event. 52 174065 7/16/2019 7/17/2019 Non Emergency Service Request 22795 Barton Road Maintenance supply distribution 53 174198 7/17/2019 7/22/2019 Event Set- up/BreakDowns Grand Terrace Movie at the Park event 7/20/19 - consultant that will be at the event - pre-movie activities. set up one of the EZ Ups with the City Seal, two tables and two chairs. 54 174226 7/17/2019 8/8/2019 Drainage Issues Van Buren and Mt. Vernon Clean ditch at Van Buren, west of Mt. Vernon, north side of Van Buren 55 174230 7/17/2019 8/8/2019 Trash/Debris Clean up Pico St. and Mt. Vernon Grand Terrace Pick up concrete debris at the pipe outlet on Pico Street and Mt. Vernon, north side of Pico and Install object marker at the end of the pipe 56 174282 7/17/2019 7/26/2019 Tree Issues 22225 Lark St Pepper tree branches fell in the street. Owner would like to have them removed and is concerned that it would block the street sweeper. 57 174555 7/18/2019 8/7/2019 Tree Issues 22795 Barton Road Tree Branch in City Hall parking lot near Bonita is dangling and there is a concern of it falling. 58 174557 7/18/2019 7/22/2019 Sidewalk Issue Grand Terrace Request to repaint red curb at 12029 Mt. Vernon Ave. 59 174558 7/18/2019 8/8/2019 Drainage Issues Grand Terrace Clean up slim near the drain on the street, starting at 22853 La Paix. 60 174576 7/18/2019 -- Issue with Park/Facility Equipment Grand Terrace Broken swing at the playground Rollins Park 61 174672 7/18/2019 -- Event Set- up/BreakDowns Grand Terrace Rollins Park Shelter A & B clean up prior to Saturday, 9/7/2019. 62 174674 7/18/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace Rollins Park Shelter C & D clean up prior to Sunday, 7/28/19 63 174678 7/18/2019 -- Overgrown Grass / Weeds Barton Road Clean up weeds at Barton, next to McDonalds, inside and along the fence at the empty lot 64 174803 7/19/2019 7/22/2019 Event Set- up/BreakDowns Grand Terrace Movies at the Park 7/20/19 setup prior to 6pm. 65 174805 7/19/2019 7/23/2019 Event Set- up/BreakDowns Grand Terrace Poster from 411 Printing )21935 Van Buren St # 22, Grand Terrace, CA) pick up for 7/20/19 Movies at the Park and installation. Page | 63 C.8.a Packet Pg. 134 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 66 174828 7/19/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace Community Room Set up for Womens Club Wednesday, August 7, 2019 - 4 tables and 14 chairs - Meeting STARTS at 8:30am. 67 174829 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room set up for Wednesday, August 21st before 10am for the Womens Club- 6 tables, 6 chairs per table, head table with 3 chairs, podium (no mic), flags, 1 round table, table for caterer and table for check- in. 68 174831 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room set up for Wednesday, September 18th before 10am for the Womens Club- 6 tables, 6 chairs per table, head table with 3 chairs, podium (no mic), flags, 1 round table, table for caterer and table for check-in 69 174832 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room set up for Wednesday, October 16th before 10am for the Womens Club- 6 tables, 6 chairs per table, head table with 3 chairs, podium (no mic), flags, 1 round table, table for caterer and table for check-in 70 174835 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room set up for Wednesday, November 20th before 10am for the Womens Club- 6 tables, 6 chairs per table, head table with 3 chairs, podium (no mic), flags, 1 round table, table for caterer and table for check-in 71 174837 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room set up for Wednesday, December 18th, 2019 before 10am for the Womens Club- 6 tables, 6 chairs per table, head table with 3 chairs, podium (no mic), flags, 1 round table, table for caterer and table for check-in 72 174838 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room Set up for Womens Club Wednesday, September 4, 2019 - 4 tables and 14 chairs - Meeting STARTS at 8:30am. 73 174839 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room Set up for Womens Club Wednesday, October 2, 2019 - 4 tables and 14 chairs - Meeting STARTS at 8:30am. Page | 64 C.8.a Packet Pg. 135 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 74 174840 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room Set up for Womens Club Wednesday, November 6, 2019 - 4 tables and 14 chairs - Meeting STARTS at 8:30am. 75 174841 7/19/2019 -- Event Set- up/BreakDowns Grand Terrace Community Room Set up for Womens Club Wednesday, December 4, 2019 - 4 tables and 14 chairs - Meeting STARTS at 8:30am. 76 174904 7/19/2019 -- Overgrown Grass/Weeds Grand Terrace Entrance sign South by City Limits to trim roses, cut grass and trim down all vegetation above sign 77 174906 7/19/2019 -- Overgrown Grass/Weeds Grand Terrace South/West Corner of Barton Road & Preston - cut down all weeds along perimeter of empty lot five feet from sidewalk 78 174909 7/19/2019 -- Overgrown Grass/Weeds Grand Terrace North / East Corner of Barton Rd & Preston - Cut down all weeds along perimeter up to north side Victoria of Preston, down to Grand Terrace Road Kiosk sign 5' back of sidewalk. 79 174914 7/19/2019 -- Overgrown Grass/Weeds Grand Terrace Cut down weeds from north side Barton Road from Grand Terrace Road to GT entrance side (City Limits) 3' feet back of curb, 5' is ideal but 3' is realistic 80 174919 7/19/2019 7/23/2019 Event Set- up/BreakDowns Grand Terrace Install signs at Dog Park 81 174921 7/19/2019 7/23/2019 Issue with Park/Facility Equipment Grand Terrace Install 2 valves at Canal 82 174923 7/19/2019 7/22/2019 Issue with Park/Facility Equipment Grand Terrace Replace I20s and pop ups at Canal 83 174925 7/19/2019 7/23/2019 Issue with Park/Facility Equipment Grand Terrace Dig out and remove / replace 2 valves at TJ Arsttyn Park 84 174926 7/19/2019 7/23/2019 Issue with Park/Facility Equipment Grand Terrace Fix brown irrigation pipe at triangle 85 174931 7/19/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace All City Flags are to be flown half staff on Saturday, July 27 from sunrise to sunset, please adjust to be half staff Friday and raise back up Sunday morning. 86 174945 7/19/2019 7/23/2019 Issue with Park/Facility Equipment Grand Terrace City Hall Mens restroom toilet needs to be cleaned and serviced. 87 175678 7/23/2019 7/23/2019 Issue with Park/Facility Equipment Grand Terrace Please temporarily fix (tape up) net at Fitness Park Page | 65 C.8.a Packet Pg. 136 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 88 175679 7/23/2019 7/23/2019 Non Emergency Service Request 22795 Barton Road Vacuum Community Room at City Hall 89 175680 7/23/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace National Night Out on August 6, 2019 - need set up and break down, tables, chairs, EZ up at Stater Bros parking lot 90 175686 7/23/2019 8/7/2019 Non Emergency Service Request 21935 Van Buren Banner pick up at 411 Printing - ready today, Tuesday, July 23, 2019 91 175687 7/23/2019 -- Overgrown Grass/Weeds Grand Terrace Dead bushes at City Hall to be removed - check on irrigation 92 175689 7/23/2019 -- Tree Issues 11750 Mt. Vernon Ave. Tree removal at the Highland Apartments (11750 Mt. Vernon Ave.) 93 175695 7/23/2019 8/7/2019 Pothole Grand Terrace Pothole on Michigan N/B at chain link gate before Commerce 94 175719 7/23/2019 8/8/2019 Non Emergency Service Request 22795 Barton Road Order/reserve saw from Sunbelt Rentals 95 175721 7/23/2019 8/7/2019 Sidewalk Issue Grand Terrace Fix sidewalk on Mt. Vernon and Pico, Barton and Canal with the saw rental 96 175734 7/23/2019 7/23/2019 Event Set- up/BreakDowns Grand Terrace Council Chamber clean up for 7/23/2019 meeting 97 175820 7/23/2019 7/30/2019 Event Set- up/BreakDowns Grand Terrace Movie at the Park August 3rd banner needs to be placed weeks before the event 98 175988 7/24/2019 -- Overgrown Grass / Weeds 22795 Grand Terrace Drain clean up - weeds and grass at the City Hall parking lot 99 176379 7/25/2019 7/26/2019 Illegal Dumping 12500 Orielo Debris, appliances (dishwasher, etc) on the right of way side walk of 12500 Orielo between Lark and Van Buren 100 176425 7/25/2019 8/8/2019 Tree Issues 12794 Darwin Dry tree (Brazilian Peppertree), branches are breaking off and concerned on damaging. Request to trim to prevent heavy branch falling that may cause damages at 12794 Darwin Avenue 101 176540 7/26/2019 8/8/2019 Trash/Debris Clean up Fitness Park Trash overflowing at Fitness Park. Please complete this by today (Friday, 7/26/19) 102 176541 7/26/2019 8/8/2019 Issue with Park/Facility Equipment Grand Terrace Irrigation check at Fitness park. Please complete by today, Friday 7/26/19 103 176755 7/27/2019 -- Graffiti 22491 De Berry Street Wall tagged on wall behind apartments along canal 104 177073 7/29/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace CERT Meeting 7/6/19 set up prior to 6:00 pm 105 177356 7/30/2019 7/31/2019 Pothole Grand Terrace Kevin from Riverside Highland Water reported sinkhole at the middle intersection of Mt. Vernon and Van Buren Page | 66 C.8.a Packet Pg. 137 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) 106 177437 7/30/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace 08-03-19 Movie at the Park setup and break down at Pico Park, 6-10pm event City Tent, table, chairs, first aid bags, cooler, ice, extension cords, trash boxes, signs 107 177690 7/31/2019 8/7/2019 Street Sign Issues Grand Terrace Remove No Overnight Parking" signs on De Berry immediately. 108 177704 7/31/2019 8/7/2019 Non Emergency Service Request 22795 Barton Road 4 No Digging signs at Fast Signs 109 177747 7/31/2019 8/7/2019 Event Set- up/BreakDowns Grand Terrace Clean Council Chambers, take out trash on August 1, 2019 for the Planning Commission Meeting 110 177758 7/31/2019 -- Pothole Grand Terrace Sinking hole on the street/pavement in front of 12344 Wisler Street, appeared within 10 days ago. Not really a pothole but a large sinking hole. 111 177790 7/31/2019 8/8/2019 Overgrown Grass/Weeds Grand Terrace weeds along Mount Vernon Slope - concerned that weeds are tall and need to be addressed and located north of GT road, On the west side of Mt. Vernon. 112 177810 7/31/2019 8/7/2019 Graffiti Westwood Ave. Graffiti at the end of Westwood 113 177813 7/31/2019 8/7/2019 Graffiti Palm Ave Graffiti at the top of Palm Ave by Blue Mountain 114 177814 7/31/2019 8/7/2019 Graffiti Honey Hill Graffiti at Honey Hill neighborhood 115 177815 7/31/2019 8/7/2019 Graffiti Westbound Ave Graffiti at the gate open on Westbound Ave. by blue mountain trailhead and rocks on hill on Barton Rd Park Shelter Reservations in July 2019 Park Shelter Date Reserved Richard Rollins Shelters C & D July 6 Richard Rollins Shelter C & D July 28 Pico Park Movies at the Park July 20 Pico Park Shelter Area July 27 Community Room Reservations July 2019 Group Date Reserved Time Citrus Belt Quilters 2nd Saturday 9am Friends of the Library 3rd Monday 5pm SBCo Community Development & Housing Consolidated Plan July 10 10am Library Event Tuesdays & Thursdays 10am Page | 67 C.8.a Packet Pg. 138 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Overeaters Anonymous Saturdays 10am Inland Empire Quilt Group 1st Saturday 1pm CERT Meeting 1st Tuesday 6pm Parks & Rec 2nd Thursday 4pm J. Smith Farewell Celebration July 5 11:30am Signal Light Maintenance Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted: Intersection Regular Maintenance Repair Barton Road/Canal Street  n/a Barton Rd/Honey Hills Dr  n/a Barton Rd/Commerce Way/Vivienda Barton Rd/Mount Vernon Ave  n/a Barton Rd/Preston St  n/a Barton Rd/Town Square  n/a Mt. Vernon Ave/De Berry St  n/a Barton Rd/Grand Terrace Rd La Cadena/Litton  n/a Main St/Michigan St County Main St/High School entrance County Park Maintenance Park Grass mowed Full service planter maintenance Gopher service Restroom service (a.m.) Trash receptacle service Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S* TJ Austin Park Weekly Once --- --- M-Fr, S* Gwen Karger Park Weekly Once --- --- M-Fr, S* Fitness Park --- Once (pull weeds) Daily M-Fr, S* Griffin Park --- Location Grass mowed Full service planter maintenance Trash service receptacle Greenbelt Weekly Once Canal Strip Weekly --- Oriole slope --- Once Orange Grove Parkway --- Once (pull weeds) Civic Center Weekly Once Daily Bike Stations Bi-monthly M & Th Page | 68 C.8.a Packet Pg. 139 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Waste Management Services Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service. - Year-to-Date (YTD) Summaries are also available Jun 2019: Concise Waste Generation Report (Unit of Measure: Tons) Service Description Refuse Recycling E- Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Comm’l Select / Floor- sort Total Tonnage Generated Total Tonnage Generated by Category Residential 247.31 62.64 192.22 502.17 Christmas Tree Bulky Item 8.26 0.22 2.10 10.60 512.77 Residential Clean Up Multi-Family 135.24 6.42 11.75 153.41 153.41 Multi-Family Commercial 152.50 2.09 0.22 0.84 0.06 155.71 School 53.22 4.04 57.26 212.97 Commercial Roll off 72.62 24.00 75.56 172.18 172.18 Roll off Grand Total 669.17 75.19 0.22 203.97 0.22 2.10 0.84 24.00 75.56 0.06 1051.33 Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed 6/1/19 22750 De Berry St Trash bin missed 6/1/19 6/5/19 22772 Wren St Trash bin missed 6/5/19 6/5/19 22720 De Berry St Green Waste bin missed 6/5/19 6/7/19 12073 Preston St Recycle bin missed 6/7/19 6/7/19 22631 Minona Dr Trash bin missed 6/7/19 6/11/19 22340 Blue Lupine Cir Trash bin missed 6/11/19 6/11/19 12570 Mount Vernon Ave Trash bin missed 6/11/19 6/14/19 22990 Merle Ct Recycle bin missed 6/14/19 6/17/19 22412 Terrace Pines Dr Trash bin missed 6/17/19 6/18/19 21964 Tanager St Trash bin missed 6/18/19 6/18/19 12029 Mount Vernon Ave Recycle bin missed 6/18/19 6/19/19 22539 Lark St Green Waste bin missed 6/19/19 6/21/19 11846 Preston St Recycle bin missed 6/21/19 6/21/19 22710 Main St Recycle bin missed 6/21/19 6/24/19 12225 Michigan St Trash bin missed 6/24/19 6/25/19 12218 Pascal Ave Recycle bin missed 6/25/19 6/25/19 12225 Michigan St Trash bin missed 6/25/19 6/26/19 22596 Main St Recycle bin missed 6/26/19 6/26/19 12252 Kingston St Trash bin missed 6/26/19 6/26/19 22765 De Soto St Recycle bin missed 6/26/19 6/26/19 22755 De Soto St Recycle bin missed 6/26/19 Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Page | 69 C.8.a Packet Pg. 140 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Contracts: Public Works Services for FY 2019-20: Contractor Name Service Contract Amount Remaining Balance as of Jul. 31, 2019 ACCO Engineered Systems HVAC Maintenance $22,850 $22,850 Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880.00 $164,005.00 Clean Street Street Sweeping Services $52,000.00 $52,000.00 City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A EZ Sunnyday Landscape Landscape Maintenance $47,830.00 $47,830.00 Gopher Patrol Gopher Abatement Services $7,877.00 $$7,877.00 Hardy and Harper, Inc Street Maintenance Services $75,000.00 $75,000.00 Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000.00 $40,000.00 Interwest Consulting Group HR Green Albert A. Webb On-Call Construction Management Services (incl. Barton Road Interchange Project – Interwest) $40,000.00 $40,000.00 Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $251,609.00 $180,392.75 Lynn Merrill NPDES Services $10,000.00 $10,000.00 Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980.00 $19,980.00 Otis Elevator Company Elevator Maintenance Service $5,145.29 $5,145.29 San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $26,117.00 $26,117.00 San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $18,064.96 $18,064.96 San Bernardino County Land Use Services Fire and Weed Hazard Abatement Services $13,526.00 $13,526.00 St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000.00 $20,000.00 County of Riverside TLMA Administration Main Street Traffic Signal Maintenance Services $9,000.00 $9,000.00 West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802: 5-yr term) $38,560.40 ($192,802: 5-yr t) Western Exterminator Co. Pest Control Services $7,502.00 $7,502.00 Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $7,000 (paid with Dev. fees) N/A (Developer Fee and LLMD Assess.) TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2018-19: $882,942.00 $876,067.00 balance FY 2019-20 Capital Improvement Project Contracts Contractor Name Service Contract Amount Contract Balance Page | 70 C.8.a Packet Pg. 141 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Evan Brooks Associates Preliminary Engineering for HSIP – Mt. Vernon Safety Improvement $36,300.00 $4,643.00 TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2019-20 $1,425,302.15 $111,357.94 Bids: - N/A Major Reports: - California Air Resources Board (CARB) Responsible Official Affirmation of Reporting (ROAR) Final Submission - Delinquent Refuse and Sewer Accounts Special Assessment 1st Submission List for County Grants: - MSRC Funding for Clean Transportation Projects - SCIP: $140,000 grant funding for City Hall EV Project - HSIP – Highway Safety Improvement funding for Mt. Vernon / Awaiting Approval to Bid from Caltrans - HSIP – Guardrail Safety Project - CDBG: Progress Reports for Fiscal Year Project Management: - Budget for Landscape and Lighting Assessment District - EV Charging Station Major Meetings / Events: - Cal Recycle Annual Conference Call Page | 71 C.8.a Packet Pg. 142 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 72 C.8.a Packet Pg. 143 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) Sheriff’s Contract •Law Enforcement Services Page | 73 C.8.a Packet Pg. 144 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 74 C.8.a Packet Pg. 145 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) San Bernardino County Sheriff’s Department Services June 2019 July 2019 Officer Contact and Calls 1,122 1,533 Calls to Dispatch June 2019 July 2019 Emergency 3 1 Priority 1 106 127 Priority 2 53 53 Priority 3 162 175 Priority 4 112 113 Totals 436 469 162 175 53 53 106 127 112 113 3 1 0 100 200 300 400 500 Calls to Dispatch Emergency Priority 1 Priority 2 Priority 3 Priority 4 June Total 436 July Total 469 Emergency – 911 calls (evaluated for substance). Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago. Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls. Note: As dispatch receives more information during the call, the level of priority can change to a higher or lower level priority. Citizen on Patrol Hours: Week of: Jul 1 Jul 8 Jul 15 Jul 22 Jul 29 Total Hours: 5 4 4 9 2 24 Page | 75 C.8.a Packet Pg. 146 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) This page left intentionally blank. Page | 76 C.8.a Packet Pg. 147 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) San Bernardino County Fire Page | 77 C.8.a Packet Pg. 148 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) City of Grand Terrace Fire Department Incidents 07/01/19 – 07/31/19 Call Type Number of Calls Carbon Monoxide Alarm 2 Commercial Alarm 1 Fire – Commercial Building 1 Fire – Vegetation 2 Fire – Vehicle on the Freeway 1 Medical Aid 91 Outside Electrical Incident 1 Outside Investigation 1 Public Service 1 Residential Alarm 5 Traffic Collision with Injuries – Freeway 2 Traffic Collision Unknown Injuries – Freeway 2 Total Calls 110 Page | 78 C.8.a Packet Pg. 149 Attachment: All Dept. Monthly Reports July 2019 - FINAL (Department Monthly Activity Report - July 2019) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: Monthly Financial Report for May-2019 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Receive and file the May 2019 Monthly Financial Report. 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The attached Monthly Financial Report (MFR) is for the period ending May 31, 2019. The purpose of the MFR is to identify actual revenues received and expenditures incurred for the relevant period and compare them to the Approved Budget. The Fiscal Year (FY) 2018-19 Approved Budget amounts are presented in the attached MFR for reference purposes. Any adjustments to the Approved Budget that may occur during the fiscal year will also be reflected in the report. The “expected” revenues reflect an analysis of revenue receipts that have, historically, been received as of this month in the fiscal year. The resulting positive or negative variances shown in the MFR are in comparison to these “expected” receipts. REVENUE RECEIPTS Some revenues are received consistently within the fiscal year , however, not necessarily on a monthly basis. The largest sources of revenue are shown below with their revenue cycles: 1. Property Tax (encompasses almost 36% of the General Fund’s revenue sources at $1.9m), the bulk of which is received twice a year: December/January and May/June of each fiscal year. 2. Residual Receipts from the Redevelopment Property Tax Trust Fund (RPTTF), encompasses almost 20% of the General Fund’s revenue at $1m, is also received in December/January and May/June each fiscal year. 3. Sales Tax (encompasses about 14% of the General Fund revenue sources at $770k), although is received monthly, the first month’s (July) allocation is not received until September of the fiscal year; however, by the end of the fiscal year (June) the remaining months’ allocation, which would be April, May and June, are C.9 Packet Pg. 152 received and recorded by June 30th of the fiscal year. 4. Franchise Fees (encompasses almost 10% of the General Fund’s revenue sources) are received from the following companies: Payee Revenue Receipt Cycle Burrtec Waste Industries Monthly AT & T Quarterly Charter Communications/Spectrum Quarterly Riverside Highland Water Co Annually Southern California Edison Annually Southern California Gas Co Annually EXPENDITURES When reviewing the charts that provide the current monthly status of both revenues and expenditures, it is helpful to bear in mind that some of the fluctuations from month to month may be due to the following: 1. Invoices were not submitted to the City in a timely manner; and 2. Invoices may have required further review by the authorizing department. The analysis and reporting provided is intended to keep the City Council informed regarding the City’s financial position relative to the budget, and to identify any financial issues or concerns that arise during the fiscal year so appropriate and timely action can be taken in response to these developments. In addition, the MFR contains charts that compare actual receipts and expenditures against expected and approved budgets. Each category has 2 charts: 1. the 1st chart shows the actual receipts or expenditures incurred for the current fiscal year (FY2018-19) and is compared to the prior year (2017-18) actuals; and 2. the 2nd chart shows the total annual amounts incurred, for the current year, the prior year and is compared to the “expected” amounts for the current year. DISCUSSION: On March 26, 2019, in conjunction with the January-2019 Monthly Financial Report, the City Council was provided with the FY2018-19 Mid-Year and Year-End Projections. Operating revenues for the current year are expected to decrease by $121,785; likewise, year-end operating expenditures are projected to be $114,389 less than budget, resulting in a projected minimal gain of $104. C.9 Packet Pg. 153 In order to provide a more meaningful monthly report in relation to year-end projections, the monthly financial report below has been revised and provides the following information by column: 1. Approved Budget (the General Fund Adopted Budget with any additional appropriations approved by City Council throughout the year); 2. Adjustments (increases or decreases projected by City staff to reflect year-end projections); 3. Year-End Projections (highlighted in yellow); 4. Expected Receipts/Allocations based on Approved Budget (with 8 months into the Fiscal Year, receipts and expenditures are expected between 60% and 65%); 5. Monthly Actuals (cumulative actuals as of February 28, 2019) – highlighted in light green; and 6. Variance (cumulative actuals vs. expected receipts/allocations). Operating Revenues As of May 31, 2019, General Fund operating revenues received were $5,335,535, or 95.8% of the approved budget of $5,570,044; however, revenues expected by this time were 95.1% of the approved budget, resulting in an overall revenue surplus of $189,255. Operating Expenditures General Fund operating expenditures through May 31, 2019 were $4,867,906, which represents 89.9% of the approved expenditures of $5,562,544. With 89.8% of the fiscal year elapsed through May, this shows a slight deficit against the expected budget of $4,860,926. The table below summarizes the General Fund’s revenue and expenditure report as of May 31, 2019. Table 1 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending May 31, 2019 Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,905,000 ($3,700) $1,901,300 $1,868,870 98.3% $1,864,339 97.9% ($4,531) Residual Receipts RPTTF $1,165,000 $1,100 $1,166,100 $1,165,000 99.9% $1,440,898 123.7% $275,898 Residual Receipts Housing $60,000 ($60,000) $0 $60,000 $0 0.0% ($60,000) Franchise Fees $524,300 ($9,300) $515,000 $409,580 79.5% $404,065 77.1% ($5,515) C.9 Packet Pg. 154 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending May 31, 2019 Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) Licenses, Fees & Permits $421,078 ($44,998) $376,080 $360,190 95.8% $358,135 85.1% ($2,055) Sales Tax $770,000 $0 $770,000 $621,500 80.7% $608,443 79.0% ($13,057) Proceeds from Sale of Property $80,000 $0 $80,000 $80,000 100.0% $0 0.0% ($80,000) Intergovernmental Revenue/Grants $26,500 ($6,500) $20,000 $26,500 132.5% $37,670 142.2% $11,170 Charges for Services $136,600 ($5,200) $131,400 $126,540 96.3% $120,167 88.0% ($6,373) Fines & Forfeitures $62,500 $13,900 $76,400 $58,850 77.0% $68,256 109.2% $9,406 Miscellaneous $89,714 ($78,114) $11,600 $39,898 343.9% $35,787 39.9% ($4,111) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2% $77,045 285.4% $50,045 Transfers In $2,352 $48 $2,400 $2,352 98.0% $2,379 101.2% $27 Wastewater Receipts $300,000 $18,350 $318,350 $300,000 94.2% $318,349 106.1% $18,349 TOTAL REVENUES $5,570,044 ($158,014) $5,412,030 $5,146,280 95.1% $5,335,535 95.8% $189,255 EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $1,044,270 90.3% $1,042,067 90.1% $2,203 Benefits $713,690 ($26,100) $687,590 $625,130 90.9% $633,847 92.2% ($8,717) Prof./Cont. Services $3,252,580 ($110,170) $3,142,410 $2,800,360 89.1% $2,798,187 89.0% $2,173 Materials & Supplies $257,167 ($13,247) $243,920 $235,684 96.6% $232,997 95.5% $2,687 Lease of Facility/Eqpt $8,000 ($510) $7,490 $6,890 92.0% $7,617 101.7% ($727) Utilities $143,400 ($8,390) $135,010 $108,570 80.4% $112,433 83.3% ($3,863) Overhead Cost Allocation ($87,450) $0 ($87,450) ($65,574) 75.0% ($65,589) 75.0% $15 Transfers Out $126,326 $0 $126,326 $105,596 83.6% $106,347 84.2% ($751) TOTAL EXPENDITURES $5,562,544 ($150,618) $5,411,926 $4,860,926 89.8% $4,867,906 89.9% ($6,980) REVENUE & EXPENDITURE SUMMARY REVENUES $5,570,044 ($158,014) $5,412,030 $5,146,280 95.1% $5,335,535 98.6% $189,255 EXPENDITURES $5,562,544 $150,618 $5,411,926 $4,860,926 89.8% $4,867,906 89.9% ($6,980) NET $7,500 ($7,396) $104 $285,354 $467,629 $182,275 C.9 Packet Pg. 155 FISCAL IMPACT: As shown in Table 1, the City’s General Fund is in line with its year-end projections, for both revenues and expenditures. There is no fiscal impact to receiving and filing this report. ATTACHMENTS: • MAY-2019 Monthly Financial Report (PDF) APPROVALS: Cynthia A. Fortune Completed 09/03/2019 7:44 PM Finance Completed 09/03/2019 7:44 PM City Attorney Completed 09/04/2019 9:50 PM City Manager Completed 09/05/2019 12:07 AM City Council Pending 09/10/2019 6:00 PM C.9 Packet Pg. 156 City of Grand Terrace Monthly Financial Report For the Period Ending May 31, 2019 C.9.a Packet Pg. 157 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) Table of Contents GENERAL FUND Revenue Summaries Revenue Assumptions ........................................................................................... 4 Revenue Monthly Financial Detail ......................................................................... 5 Revenue Monthly History Charts: Property Tax ................................................................................................... 6 Sales Tax ........................................................................................................ 7 Licenses, Permits & Fees ............................................................................... 8 Franchise Fees ............................................................................................... 9 Expenditure Summaries Expenditure Assumptions ...................................................................................... 12 Expenditure Monthly Financial Detail by Category ................................................ 13 Expenditure Monthly History Charts: Salaries ........................................................................................................... 14 Benefits ........................................................................................................... 15 Professional/Contractual Services .................................................................. 16 Materials & Supplies ....................................................................................... 17 C.9.a Packet Pg. 158 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) GENERAL FUND REVENUE C.9.a Packet Pg. 159 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) REVENUE ASSUMPTIONS: 1. Property Tax receipts are usually received twice a year: in December and May. 2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF) receipts are received twice a year: June for the July - December period and January for the January - June period. 3. Franchise Fee receipts are received monthly and quarterly; usually 30 - 45 days after the month or quarter end. 4. Sales Tax receipts are received monthly; the State distributes (advances) sales tax revenues usually 60 days after the close of the month; then has a quarterly “true-up.” 5. Waste Water receipts are received annually, usually at the first month of the fiscal year. 6. All other receipts are based on historical receipt pattern. 7. Sections/Cost Centers are rolled into each Category as follows: a. Property Tax b. Residual Receipts c. Franchise Fees d. Licenses, Fees and Permits e. Sales Tax f. Sales Tax – Economic Development Agreement g. Proceeds from the Sale of Property h. Intergovernmental Revenues and/or Grants i. Charges for Services j. Miscellaneous Revenues k. Use of Money and/or Property l. Wastewater Receipts C.9.a Packet Pg. 160 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,905,000 ($3,700)$1,901,300 $1,868,870 98.3%$1,864,339 98.1%($4,531) Residual Receipts - RPTTF $1,165,000 $1,100 $1,166,100 $1,165,000 99.9%$1,440,898 123.6%$275,898 Residual Receipts - Housing $60,000 ($60,000)$0 $60,000 $0 ($60,000) Franchise Fees $524,300 ($9,300)$515,000 $409,580 79.5%$404,065 78.5%($5,515) Licenses, Fees & Permits $421,078 ($44,998)$376,080 $360,190 95.8%$358,135 95.2%($2,055) Sales Tax $770,000 $0 $770,000 $621,500 80.7%$608,443 79.0%($13,057) Proceeds from Sale of Property $80,000 $0 $80,000 $80,000 100.0%$0 0.0%($80,000) Intergovernmental Revenue/Grants $26,500 ($6,500)$20,000 $26,500 132.5%$37,670 188.4%$11,170 Charges for Services $136,600 ($5,200)$131,400 $126,540 96.3%$120,167 91.5%($6,373) Fines & Forfeitures $62,500 $13,900 $76,400 $58,850 77.0%$68,256 89.3%$9,406 Miscellaneous $89,714 ($78,114)$11,600 $39,898 343.9%$35,787 308.5%($4,111) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2%$77,045 177.5%$50,045 Transfers In $2,352 $48 $2,400 $2,352 98.0%$2,379 99.1%$27 Waste Water Receipts $300,000 $18,350 $318,350 $300,000 94.2%$318,349 100.0%$18,349 TOTAL REVENUES $5,570,044 ($158,014)$5,412,030 $5,146,280 95.1%$5,335,535 95.8%$189,255 Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $1,044,270 90.3%$1,042,067 90.1%$2,203 Benefits $713,690 ($26,100)$687,590 $625,130 90.9%$633,847 92.2%($8,717) Professional/Contractual Services $3,252,580 ($110,170)$3,142,410 $2,800,360 89.1%$2,798,187 89.0%$2,173 Materials & Supplies $257,167 ($13,247)$243,920 $235,684 96.6%$232,997 95.5%$2,687 Lease of Facility/Equipment $8,000 ($510)$7,490 $6,890 92.0%$7,617 101.7%($727) Utilities $143,400 ($8,390)$135,010 $108,570 80.4%$112,433 83.3%($3,863) Overhead Cost Allocation ($87,450)$0 ($87,450)($65,574)75.0%($65,589)75.0%$15 Transfers Out $126,326 $0 $126,326 $105,596 83.6%$106,347 84.2%($751) TOTAL EXPENDITURES $5,562,544 ($150,618)$5,411,926 $4,860,926 89.8%$4,867,906 89.9%($6,980) Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES $5,570,044 ($158,014)$5,412,030 $5,146,280 95.1%$5,335,535 98.6%$189,255 EXPENDITURES ($5,562,544)$150,618 ($5,411,926)($4,860,926)89.8%($4,867,906)89.9%($6,980) NET $7,500 ($7,396)$104 $285,354 $467,629 $182,275 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending May 31, 2019 REVENUE & EXPENDITURE SUMMARY C.9.a Packet Pg. 161 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY REVENUE - Property Tax (2018-19 vs. 2017-18) $0 $0 $21,623 $4,251 $44,222 $253,252 $578,933 $62,200 $6,415 $126,193 $689,249 $12,972 $0 $2,851 $1,740 $2,461 $51,397 $123,417 $724,339 $51,626 $7,521 $126,555 $772,432 $0 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals 1,786,338 1,864,339 1,868,870 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 1,700,000 1,900,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 162 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY REVENUE - Sales Tax (2018-19 vs. 2017-18) $0 $0 $88,514 $59,100 $78,800 $55,210 $59,100 $78,800 $37,058 $54,300 $42,854 $219,357 $0 $0 $69,387 $106,874 $60,330 $59,187 $59,729 $86,805 $34,823 $49,745 $81,563 $0 - 50,000 100,000 150,000 200,000 250,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $553,736 $608,443 $621,500 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 163 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY REVENUE - Licenses, Permits & Fees (2018-19 vs. 2017-18) $20,520 $9,832 $53,817 $36,185 $13,608 $10,846 $36,435 $91,030 $31,270 $26,882 $22,137 $80,243 $12,406 $52,117 $20,886 $25,542 $13,228 $18,052 $71,521 $42,008 $27,054 $30,079 $45,243 $0 - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $352,562 $358,135 $360,190 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 164 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY REVENUE - Franchise Fees (2018-19 vs. 2017-18) $0 $0 $23,916 $17,991 $54,405 $18,258 $35,150 $52,017 $15,141 $136,068 $55,162 $102,653 $0 $3,833 $28,619 $44,314 $4,512 $38,255 $49,143 $22,976 $52,722 $131,899 $27,792 $0 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $408,108 $404,065 $409,580 - 75,000 150,000 225,000 300,000 375,000 450,000 525,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 165 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) This page left intentionally blank. C.9.a Packet Pg. 166 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) GENERAL FUND EXPENDITURE BY CATEGORY C.9.a Packet Pg. 167 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) EXPENDITURE ASSUMPTIONS: 8. Expenditure appropriations are divided into 12 monthly allocations, with adjustments made for payroll periods, the timing of debt service payments, and certain quarterly allocations. 9. Sections/Cost Centers are rolled into each Category as follows: m. Salaries n. Benefits o. Professional/Contractual Services p. Materials and Supplies q. Lease of Facilities and/or Equipment r. Equipment s. Capital Projects t. Utilities u. Debt Services v. Overhead Cost Allocation w. Transfers Out C.9.a Packet Pg. 168 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES Property Tax $1,905,000 ($3,700)$1,901,300 $1,868,870 98.3%$1,864,339 98.1%($4,531) Residual Receipts - RPTTF $1,165,000 $1,100 $1,166,100 $1,165,000 99.9%$1,440,898 123.6%$275,898 Residual Receipts - Housing $60,000 ($60,000)$0 $60,000 $0 ($60,000) Franchise Fees $524,300 ($9,300)$515,000 $409,580 79.5%$404,065 78.5%($5,515) Licenses, Fees & Permits $421,078 ($44,998)$376,080 $360,190 95.8%$358,135 95.2%($2,055) Sales Tax $770,000 $0 $770,000 $621,500 80.7%$608,443 79.0%($13,057) Proceeds from Sale of Property $80,000 $0 $80,000 $80,000 100.0%$0 0.0%($80,000) Intergovernmental Revenue/Grants $26,500 ($6,500)$20,000 $26,500 132.5%$37,670 188.4%$11,170 Charges for Services $136,600 ($5,200)$131,400 $126,540 96.3%$120,167 91.5%($6,373) Fines & Forfeitures $62,500 $13,900 $76,400 $58,850 77.0%$68,256 89.3%$9,406 Miscellaneous $89,714 ($78,114)$11,600 $39,898 343.9%$35,787 308.5%($4,111) Use of Money & Property $27,000 $16,400 $43,400 $27,000 62.2%$77,045 177.5%$50,045 Transfers In $2,352 $48 $2,400 $2,352 98.0%$2,379 99.1%$27 Waste Water Receipts $300,000 $18,350 $318,350 $300,000 94.2%$318,349 100.0%$18,349 TOTAL REVENUES $5,570,044 ($158,014)$5,412,030 $5,146,280 95.1%$5,335,535 95.8%$189,255 Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) EXPENDITURES Salaries $1,148,831 $7,799 $1,156,630 $1,044,270 90.3%$1,042,067 90.1%$2,203 Benefits $713,690 ($26,100)$687,590 $625,130 90.9%$633,847 92.2%($8,717) Professional/Contractual Services $3,252,580 ($110,170)$3,142,410 $2,800,360 89.1%$2,798,187 89.0%$2,173 Materials & Supplies $257,167 ($13,247)$243,920 $235,684 96.6%$232,997 95.5%$2,687 Lease of Facility/Equipment $8,000 ($510)$7,490 $6,890 92.0%$7,617 101.7%($727) Utilities $143,400 ($8,390)$135,010 $108,570 80.4%$112,433 83.3%($3,863) Overhead Cost Allocation ($87,450)$0 ($87,450)($65,574)75.0%($65,589)75.0%$15 Transfers Out $126,326 $0 $126,326 $105,596 83.6%$106,347 84.2%($751) TOTAL EXPENDITURES $5,562,544 ($150,618)$5,411,926 $4,860,926 89.8%$4,867,906 89.9%($6,980) Approved Budget Projected Adjustments Year-End Projection Expected Exp % Year- End Proj Monthly Actuals Monthly Actuals % Appr Bdgt Variance (actuals from expected) REVENUES $5,570,044 ($158,014)$5,412,030 $5,146,280 95.1%$5,335,535 98.6%$189,255 EXPENDITURES ($5,562,544)$150,618 ($5,411,926)($4,860,926)89.8%($4,867,906)89.9%($6,980) NET $7,500 ($7,396)$104 $285,354 $467,629 $182,275 City of Grand Terrace FY2018-19 Monthly Financial Report For the Period ending May 31, 2019 REVENUE & EXPENDITURE SUMMARY C.9.a Packet Pg. 169 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY EXPENDITURE - Salaries (2018-19 vs. 2017-18) $66,937 $71,036 $72,118 $74,895 $81,917 $81,473 $79,799 $81,029 $144,411 $77,682 $93,700 $243,924 38,969 127,439 86,038 88,542 88,975 85,148 122,833 83,997 84,504 80,973 154,651 - - 50,000 100,000 150,000 200,000 250,000 300,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $924,998 $1,042,067 $1,044,270 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 170 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY EXPENDITURE - Benefits (2018-19 vs. 2017-18) $36,304 $31,335 $51,895 $30,422 $37,067 $61,608 $68,806 $32,072 $54,407 $40,120 $62,544 $87,091 37,786 53,468 63,643 50,681 51,633 62,054 83,582 51,082 62,437 51,064 66,417 - - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 2018-19 Actuals 2017-18 Actuals $506,579 $633,847 $625,130 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 171 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY EXPENDITURE - Professional Services (2018-19 vs. 2017-18) $174,419 $377,949 $98,339 $218,638 $242,541 $418,300 $89,633 $250,175 $273,665 $61,679 $350,121 $513,343 8,266 408,302 273,779 267,427 297,564 126,907 390,494 222,121 224,111 323,580 255,636 - - 100,000 200,000 300,000 400,000 500,000 600,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals 2,555,457 2,798,187 2,800,360 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 172 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) MONTHLY EXPENDITURE - Materials & Supplies (2018-19 vs. 2017-18) $6,330 $14,683 $9,918 $16,956 $27,712 $12,478 $14,761 $11,860 $15,755 $14,193 $21,535 $74,136 1,749 10,088 31,650 30,079 25,406 32,280 8,588 28,598 14,138 10,492 39,930 - - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2018-19 Actuals 2017-18 Actuals $166,181 $232,997 $235,684 - 50,000 100,000 150,000 200,000 250,000 FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected FY2017-18 Actuals FY2018-19 Actuals FY2018-19 Expected C.9.a Packet Pg. 173 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) This page left intentionally blank. C.9.a Packet Pg. 174 Attachment: MAY-2019 Monthly Financial Report (Monthly Financial Report for May-2019) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: City of Grand Terrace Pledges Its Support and Partnership with the United States Census Bureau for the 2020 U.S. Census PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF AND PARTNERSHIP WITH THE UNITED STATES CENSUS BUREAU IN ENSURING A COMPLETE AND ACCURATE COUNT FOR THE 2020 U.S. CENSUS 2030 VISION STATEMENT: This staff report supports Goal #4, Develop and Implement Successful Partnerships BACKGROUND: The 2010 census undercounted 95,000 (or 0.26 percent of) California residents. Though the overall count was an improvement from the previous undercounts (2.75 percent in 1990 and 1.52 percent in 2000), the rate of undercounted populations remains consistently high, and that has many cities concerned about getting an accurate account in the upcoming census. One of the main implications of a miscount is the loss of annual federal and state funding for local government as well as philanthropic funding for social programs and services. DISCUSSION: California has made a historic commitment to the 2020 Census by investing over $100 million to help ensure a complete count. With more than $70 million directly allocated for county, tribal and community-based organizations, the state is taking special care to reach hard-to-count communities including the implementation of a digital census and more than 75 percent of California household s will be receiving an invitation to complete their census form online. Aside from forming local census complete count committees, cities are encouraged to partner with federal and state agencies, tribal governments, counties and community - based organizations to build a complete count partnership to increase its counted population. Adoption of the attached resolution recognizes the importance of the 2020 U.S. Census H.10 Packet Pg. 175 and the City of Grand Terrace’s efforts to become a part of “Be Counted California.” FISCAL IMPACT: None. ATTACHMENTS: • 2019-xx - Support 2020 Census (DOC) APPROVALS: G. Harold Duffey Completed 09/04/2019 8:06 PM Finance Completed 09/05/2019 10:01 AM City Attorney Completed 09/05/2019 2:17 PM City Manager Completed 09/05/2019 6:09 PM City Council Pending 09/10/2019 6:00 PM H.10 Packet Pg. 176 RESOLUTION NO. 2019-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF AND PARTNERSHIP WITH THE UNITED STATES CENSUS BUREAU IN ENSURING A COMPLETE AND ACCURATE COUNT FOR THE 2020 U.S. CENSUS WHEREAS, the U.S. Census Bureau is required by Article I, Section 2 of the U.S. Constitution to conduct an accurate count of the population every ten years; and WHEREAS, the next enumeration will be April 1, 2020 and will be the first to rely heavily on online responses; and WHEREAS, the primary and perpetual challenge facing the U.S. Census Bureau is the undercount of certain population groups; and WHEREAS, that challenge is amplified in California, given the size of the state and the diversity of communities; and WHEREAS, California has a large percentage of individuals that are considered traditionally hard to count; and WHEREAS, these diverse communities and demographic populations are at risk of being missed in the 2020 Census; and WHEREAS, California receives nearly $77 billion in federal funding that relies, in part, on census data; and WHEREAS, a complete and accurate count of California’s population is essential; and WHEREAS, the data collected by the decennial Census determines the number of seats each state has in the U.S. House of Representatives and is used to distribute billions of dollars in federal funds to state and local governments; and WHEREAS, the data is also used in the redistricting of state legislatures, county boards of supervisors and city councils; and WHEREAS, the decennial census is a massive undertaking that requires cross- sector collaboration and partnership in order to achieve a complete and accurate count; and WHEREAS, California’s leaders have dedicated a historic amount of funding and resources to ensure every Californian is counted once, only once and in the right place; and H.10.a Packet Pg. 177 Attachment: 2019-xx - Support 2020 Census [Revision 1] (Support for the 2020 U.S. Census) WHEREAS, this includes coordination between tribal, city, county, state governments, community-based organizations, education, and many more; and WHEREAS, U.S. Census Bureau is facing several challenges with Census 2020, including constrained fiscal environment, rapidly changing use of technology, declining response rates, increasingly diverse and mobile population, thus support from partners and stakeholders is critical; and WHEREAS, California began its outreach and engagement efforts in April 2019 for the 2020 Census; and WHEREAS, the City of Grand Terrace, in partnership with other local governments, the State, businesses, schools, and community organizations, is committed to robust outreach and communication strategies, focusing on reaching the hardest-to-count individuals. NOW, THEREFORE, be it resolved by the City of Grand Terrace recognizes the importance of the 2020 U.S. Census and supports helping to en sure a complete, fair, and accurate count of all Californians. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on ___ day of __________ 2019. _____________________________ Darcy McNaboe, Mayor ATTEST: _________________________ Debra L. Thomas, City Clerk APPROVED AS TO FORM: _________________________ Adrian R. Guerra, City Attorney H.10.a Packet Pg. 178 Attachment: 2019-xx - Support 2020 Census [Revision 1] (Support for the 2020 U.S. Census) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: Update City of Grand Terrace Legislative Platform for Assemblymember Reyes and State Senator Leyva to Advance in California State Assembly and Senate. PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Discuss Legislative Advocacy Ideas/Platform and Direct Staff to Return with Final Draft of City of Grand Terrace’s Legislative Platform Before October 9, 2019; and Forward Platform to Assembly Member Eloise Reyes' and State Senator Connie Leyva's Offices 2030 VISION STATEMENT: This staff report supports Goal #4 Develop and Implement Successful Partnerships: Working Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community, Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects. BACKGROUND: The City Manager's Office coordinated legislative ideas for the 2019 Legislative Session for distribution to state representatives in the State Assembly and Senate. The primary focus of the legislative ideas is to protect the interests of our community and to identify resources available to enhance City services and programs. The City Council and City Manager's Office work closely with state and federally elected representatives, as well as with the League of California Cities (LOCC) and San Bernardino Council of Governments (SBCOG), to influence policy decisions that preserve local control and enhance local funding opportunities. DISCUSSION: In January of this year the City Council approved the City’s Legislative Advocacy program which, consisted of 10 items in the following areas: Hazard Mitigation Traffic Enforcement School Construction Recreation Internet Connectivity Transit Services Accessibility Rails to Trails Urban Farming Outreach to Homeless Several of the above items were funded (Accessibility Playground Equipment and Blue Mountain Nature Trail) in the 2019-2020 State Budget. The items above are attached to a funding mechanism or potential legislation which could lead to potential funding for H.11 Packet Pg. 179 the City. The purpose of this report is to discuss Council’s Legislative Priorities/Advocacy for the 2020 Legislative Session. Staff would like the Council to review and update last year’s legislative priorities (Attachment I). Based on input received during the Council meeting, staff will return with new updated Council Legislative Priorities. The City of Grand Terrace Legislative Priorities should be mailed to our legislative members in November (No later than December 1), to ensure legislative staffers have ample time to include in the new legislative session, which starts in January. Development of Legislative Priorities/Advocacy allows City Council to establish its legislative agenda and work closely with Assembly member Reyes’ and Senator Leyva’s offices. FISCAL IMPACT: While there is no general fund impact as a result of this staff report, if our Assembly member or Senator are successful in moving forward the City’s Legislative Ideas, the City could receive significant revenues. ATTACHMENTS: • Attachment I - COGT 2019-2020 Legislative Priorities - 1 (PDF) APPROVALS: G. Harold Duffey Completed 09/06/2019 11:13 AM City Attorney Completed 09/06/2019 11:31 AM Finance Completed 09/06/2019 11:32 AM City Manager Completed 09/06/2019 12:16 PM City Council Pending 09/10/2019 6:00 PM H.11 Packet Pg. 180 H.11.aPacket Pg. 181Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) H.11.aPacket Pg. 182Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Support for Mt. Vernon Slope Stabilization Program Cost Estimate: $3,700,000 Project: Existing City Revenues: $600,000 PROJECT DESCRIPTION: The City of Grand Terrace submitted a Notice of Interest (NOI) for a Hazard Mitigation Grant from the California Emergency Management Agency. The City’s Local Hazard Mitigation Plan (LHMP) was approved by the State of California OES Office. In the LHMP the City identified the Mt. Vernon Slope as a significant hazard for the commun ity. The Slope is not stable and the City fears that imminent failure will result in loss of life. It is estimated that stabilization of the Mt. Vernon Slope will cost approximately $3,700,000. The City originally planned to pay for the project with Redevelopment Bond proceeds. However, when RDA ended in 2012, the funds were frozen, therefore the City is unable to address this significant hazard within the community. The City was able to set aside about $600,000 in RDA bond proceeds to match a potential gr ant from OES. California Emergency Management Agency (CEMA) has determined that the Mt. Vernon Slope is an eligible project for Hazard Mitigation Grant funds. Application will be under review after March 30, 2019. REQUEST: □ Propose Legislation □ Amend Existing Legislation ☑ Letter of Support □ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) The City’s Local Hazard Mitigation Plan, adopted by the City Council on July 24, 2018, and approved by FEMA, on August 3, 2018, allows it to compete for grants from any Federal disaster grant program. The Federal grant programs from FEMA are administered through Cal OES. EXISTING LEGISLATION: The League of California Cities 2019 strategic goals include an item to improve disaster preparedness, recovery and climate resiliency. If additional funding is awarded in these areas, Grand Terrace’s Hazard Mitigation Plan should allow Grand Terrace to compete for funds. POTENTIAL PARTNERSHIP: The City of Grand Terrace has also solicited support from the City of Colton. The City will also reach out to local utilities that would also be impacted if Mt. Vernon slope experienced a failure. H.11.a Packet Pg. 183 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: $80,000 Project: Introduce Legislation to Reinstitute Video Parking Violations, Digital Photography Existing City Revenues: PROJECT DESCRIPTION: In September of 2010, AB 2567 was passed to allow local public agencies to install and operate an automated parking enforcement system on local public agency-owned or local public agency-operated streetsweepers for the purpose of digital photographing of street sweeping parking violations occurring in street-sweeping parking lanes during the designated hours of street sweeping operations, except when the vehicle is parked in a street sweeping parking lane during the designated hours of street sweeping operations after the street has already been cleaned. The City of Grand Terrace implemented the program and saved hundreds of man hours from its current method of having parking enforcement follow street sweepers. However, the law sunset and the City can no longer use Digital photography to issue street sweeping tickets. Grand Terrace Code Enforcement Officers that follow street sweepers issue roughly the same amount of tickets as those that were issued via digital photography. The reinstatement of the legislation to allow video parking violation enforcement is something that many cities in Southern California would like to see because it ensures efficiency and provides a digital record of the violation. REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support □ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) EXISTING LEGISLATION: Section 40207 of the Vehicle Code. POTENTIAL PARTNERSHIP: There are a number of Southern California cities that are very interested in this program. I believe the introduction of legislation will garner support from many communities. H.11.a Packet Pg. 184 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: $34,000,000 Project: Support Legislation to provide priority funding of Proposition 51 Funds (Public Schools Bond Act of 2016) to schools that are on environmentally compromised sites, adjacent to freeways and major intersections. Existing City Revenues: $7,000,000 PROJECT DESCRIPTION: Grand Terrace Elementary School is located next to the I-215 Interchange. The school is adjacent to Barton Road, to the south and east of interstate 215. The Colton Joint Unified School District would like to relocate the school to land it owns on Michigan and Main St reet. The current school site has an estimated commercial value of approximately $7,000,000. The estimated costs to build a new school is approximately $34,000,000. The City would like to partner with the School District, as relocating the school will generate new property tax and sales tax on the current school site. The school site is identified in the California Enviro Screen in a Disadvantaged Community and is located in the New Market Tax Credit Zone Area. Cap-and-trade proceeds could also be used to help facilitate the schools move. REQUEST: □ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support ☑ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Over $6,000,000,000 is available in Prop 51 Funding for new construction or modernization of schools. EXISTING LEGISLATION: Prop 51. POTENTIAL PARTNERSHIP: The School Facilities Planning Division (SFPD) is the responsible administrative arm of the Office of School Construction. They review all sites and approve. Some of the notable reasons that they will deny a school site are proximity to airports and freeways. H.11.a Packet Pg. 185 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: S2,200,000 Project: Support the City and the CJUSD with Proposition 68 Grant for refurbishment of the pool at Terrace Hills Middle School. Existing City Revenues: PROJECT DESCRIPTION: The Terrace Hills Middle School Pool was the place most of the community learned to swim. Over time, the pool lapsed into disrepair. In 2017/18 the District and City partnered to repair the pool. However, once the repairs were completed (new heater and stucco) the pool continued to lose water. After additional assessments, it has been determined that the pool has a major leak in the foundation and it will cost the School District approximately $2,200,000 to repair. Proposition 68 (California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018) was passed in June of 2018 and provides over $4,000,000,000 in bond proceeds for Park, Environmental and water projects. A significant amount of proceeds will be allotted for disadvantaged communities by population distribution and competitive grants. While the Terrace Hills Middle School pool is located in Grand Terrace, it is a regional middle school that services portions of the City of Colton. REQUEST: □ Propose Legislation □ Amend Existing Legislation □ Letter of Support □ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Proposition 68 is one potential funding source. The City would be open to reviewing other funding options with the Senator or Assembly person. EXISTING LEGISLATION: Proposition 68 POTENTIAL PARTNERSHIP: The City of Colton and the Boys & Girls Clubs of Greater Redlands-Riverside. H.11.a Packet Pg. 186 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: $100,000 Project: Assist the City and the CJUSD with the Development of a Mesh Network for City Parks and City Security Cameras. Existing City Revenues: PROJECT DESCRIPTION: CJUSD indicated that many of their students do not have access to internet or wi-fi services after school. The lack of wi-fi services hinder students’ ability to learn. In addition, the City of Grand Terrace’s parks are outfitted with security cameras. The cameras have modems and can be accessed remotely. However, the system often fails and could benefit from a more stable mesh network. A Network can be built for approximately $100,000 and it would allow students and residents in Grand Terrace access with hot zones in parks and other locations throughout the City. The Mesh Network will also allow the Sheriff’s Department to access City street cameras, thereby increasing security within the entire City. REQUEST: □ Propose Legislation □ Amend Existing Legislation ☑ Letter of Support ☑ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Internet For All (Assembly Bill No. 1665) has a funding source of approximately $60,000,000 to increase broadband services and diminish the digital divide. The overall fund will have over $300,000,000 by 2024. EXISTING LEGISLATION: Assembly Bill 1665 (Internet for All Now Act) POTENTIAL PARTNERSHIP: Colton Joint Unified School District Spectrum and AT&T H.11.a Packet Pg. 187 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: Project: Support Funding for Smart Bus Shelters Existing City Revenues: PROJECT DESCRIPTION: The Inland Empire temperature can exceed 100 degrees on most summer days and our current bus shelters don’t provide adequate shelter from summer heat or rainy winter weather. OmniTrans has limited its rollout of Smart Bus Shelters in the Inland Empire. The City of Grand Terrace has a vulnerable population of seniors and students. The placement of Smart Bus Shelters would significantly help our population and potentially increase ridership. Any additional appropriation for Smart Bus Shelters located at transit routes near senior centers or on routes servicing students would greatly enhance the quality of life for transit riders in Grand Terrace. REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support □ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) SBI EXISTING LEGISLATION: None Identified POTENTIAL PARTNERSHIP: Cities within the Inland Empire and throughout the State of California. H.11.a Packet Pg. 188 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: Project: Request Prop 68 Funds be Allocated for Inclusive Playground Equipment Existing City Revenues: PROJECT DESCRIPTION: Proposition 68 (California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018) passed in June of 2018. Over $4,000,000,000 in bond proceeds will be available for various recreational, water and environmental issues. The City of Grand Terrace would like the Assembly Person and Senator to promote Legislation to allow communities seeking to funds for playground equipment that service disabled children to qualify for grants designated for disadvantaged communities. Inclusive Playground Equipment should be available regardless of the community you live. While this legislation points out that California state, local and regional park system infrastructure and national park system infrastructure are failing. Accessible playground equipment is almost nonexistent in today’s parks, thereby eliminating a fraction of the title of the legislation “Access For All”. REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation □Letter of Support □Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Prop 68 is a good funding source and accessibility should be added in a fashion to provide funding for accessible recreational equipment EXISTING LEGISLATION: POTENTIAL PARTNERSHIP: Communities across the State of California. H.11.a Packet Pg. 189 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: $3,000,000 Project: Urban Greening Grants Existing City Revenues: PROJECT DESCRIPTION: The City of Grand Terrace urge the Assembly Member and Senator representing the City of Grant Terrace to work with California Resource Agency and introduce legislation to support Grants for California Rails to Trails. The Santa Ana River Trail runs along the northern portion of the City of Grand Terrace. Abandoned Railroad sections could easily be used by commuters and recreational cyclist to Access the Santa Ana River Trail. The City would like to rejuvenate the area and turn the abandoned rail line into safe and convenient access to the Santa Ana Rivers Trail. The conversion of abandoned rail, eliminates vehicle, bike and pedestrian conflicts and increases the probability that more people will be comfortable biking and jogging. REQUEST: □ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support ☑ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Urban Greening Grant EXISTING LEGISLATION: POTENTIAL PARTNERSHIP: Rails to Trails Conservancy H.11.a Packet Pg. 190 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Program Cost Estimate: Project: Support Legislation to Provide Grants to Designated Green Belt Areas within a City for Urban Farming and Organic Food Supply Existing City Revenues: PROJECT DESCRIPTION: Over the past year the Governor signed Assembly Bill 551 to promote Urban Farming by establishing Urban Agricultural Incentive Zones. Property owners would receive property tax reduction for assigning land for agricultural use. The City of Grand Terrace would like our Assembly Person and Senator to promote additional legislation to provide incentives and infrastructure grants for cities that establish land use designations, specifically for urban farms operating as a business in a green belt designated area. While AB 551 promotes the use of vacant land to be used by local farmers, it is primarily through contract between the property owner and a person wanted to f arm on the land. Grand Terrace has created an Agricultural overlay that allows land owners to develop an Ag. related business. Once a business is established , the property owner can also add a dwelling and live on the property. REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support □ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) SB1 – Infrastructure for Urban Farming Projects EXISTING LEGISLATION: AB 551 POTENTIAL PARTNERSHIP: H.11.a Packet Pg. 191 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) 2019/2020 Legislative Priorities Category: Public Safety Concerns Program Cost Estimate: $500,000 Project: Provide Additional Support for Homeless Outreach and Proactive Enforcement Existing City Revenues: $26,000 PROJECT DESCRIPTION: The League of California Cities is considering sponsoring legislation to support additional tools and resources to address critical community challenges such as homelessness. Assembly Person Reyes was recently appointed chairman of the Committee of Human Services. The Human Services Committee has jurisdiction over child welfare services, foster care, homelessness and other social services. The City of Grand Terrace would like to support legislation to expand County of San Bernardino’s Homeless Outreach and Proactive Enforcement Team (H.O.P.E). The H.O.P.E team consist of 4 officers for the entire County of San Bernardino. The City is using portions of its Low and Moderate Income Housing Fund (LMIHF) as authorized by Assembly Bill 346 . The H.O.P.E team’s goal is to reduce homeless crime recidivism by contacting homeless and offering resources to change their condition, while also ensuring they are complying with laws and not negatively impacting citizens and businesses. The H.O.P.E team needs more resources to expand community-oriented partnerships throughout the County of San Bernardino. H.O.P.E officers contact businesses and educate them on ways to reduce loitering by homeless individuals. Additional resources could yield the same results that occurred in Grand Terrace. Our dedicated H.O.P.E officer has the time to not only address individual homeless, but to identify encampments and offer assistance, as well as address the illegal encampment issue. REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation □ Letter of Support ☑ Recommend Rule Change POTENTIAL STATE FUNDING SOURCE(S) Allocation of resources via the Human Services Committee EXISTING LEGISLATION: POTENTIAL PARTNERSHIP: All Cities in San Bernardino County. H.11.a Packet Pg. 192 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) H.11.aPacket Pg. 193Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) H.11.aPacket Pg. 194Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) H.11.aPacket Pg. 195Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) H.11.aPacket Pg. 196Attachment: Attachment I - COGT 2019-2020 Legislative Priorities - 1 (Updated Legislative Platform 2020) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: Automated License Plate Readers and Neighborhood Watch Program Funding Requests PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Provide Direction to Staff and Include Funding Request in Council Annual Legislative Priorities 2030 VISION STATEMENT: This staff report supports Goal #2, Maintain Public Safety, and Goal #4, Develop and Implement Successful Partnerships. BACKGROUND: On February 12, 2019 the City approved a pro cess, which adds Section H to Council Agendas entitled Future Agenda Items Request by Council Members. The process provides members of the Council an opportunity to recommend a topic be heard at a future Council meeting (Attachment I). Once the item is placed on the Future Agenda Item section of the agenda and approved by Council, the item is placed on a future agenda under new business, where Council will deliberate and provide staff direction. If staff receives direction the item will return with recommendations based on Council’s directions and consistency with City Council’s priorities. On June 25, 2019, Council Member Bill Hussey Requested a Future Agenda Item for the Council to request a Grant through Assemblymember Eloise Reyes’ office for ALPR Cameras and Neighborhood Watch Signs. Council Member Hussey suggested this action after meeting with Assemblymember Reyes, G. Harold Duffey, City Manager, Grand Terrace Resident Johan Gallo, and San Bernardino County Sheriff’s Department Lieutenant Doug Wolfe, to obtain state funding for additional law enforcement, ALPR Cameras and Neighborhood Watch signage. DISCUSSION: In concert with Councilman Hussey, Grand Terrace Resident, Johan Gallo on behalf of the current Neighborhood Watch residents, provided the City Clerk’s department with a proposal (Attachment II), to submit to Assemblymember Eloise Reyes’ office, requesting funding to purchase new Automated License Plate Readers (ALPR), funding to have some existing ALPRs relocated to cover the redesign of the Barton Road Bridge, the new intersection at Barton Road and Vivienda and other areas as recommended by the San Bernardino County Sheriff’s Department to ensure all access and exit points to Grand Terrace are covered by the ALPRs. H.12 Packet Pg. 197 Additionally, the proposal requests funding for Neighborhood Watch sign s, sign mounting hardware, window decals, and Neighborhood Watch booklets. On July 23, 2019, City Manager Duffey and Debra Thomas, City Clerk , met with Assemblymember Reyes’ District Representative, Daniel Peeden, to discuss timelines for submittal requests for the City’s annual legislative priorities list and on the Assemblymember’s requirements to format the budget funding request which will be submitted to the State on the City’s behalf. Based on informatio n received from Mr. Peeden, at a minimum any requests for funds for ALPR Cameras and products to support Neighborhood Watch programs could be included with the City’s annual legislative priorities list. The deadline for submittal to the Assemblymember’s office is no later than late September/October. The grant proposal to purchase ALPR Cameras and materials for Neighborhood Watch program included other ways to support Neighborhood Watch programs but goes beyond the Future Agenda Item Request approved by the City Council. However, this item is a discussion item and staff seeks direction on next steps. FISCAL IMPACT: If the Council approves items based on request of June 25, 2019, there would be no impact to the City’s general fund. ATTACHMENTS: • Attachment I - Future Agenda Item Process (PDF) • Attachment II Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (PDF) APPROVALS: G. Harold Duffey Completed 09/05/2019 12:51 PM City Attorney Completed 09/05/2019 2:03 PM Finance Completed 09/05/2019 3:22 PM City Manager Completed 09/05/2019 6:10 PM City Council Pending 09/10/2019 6:00 PM H.12 Packet Pg. 198 Process for Council Members to Request Items be Placed on Future Agendas (1) Request Future Agenda Item Contacting City Manager add item to Section H (Requests for Future Agenda Items by City Council) (2) Requested Item Added to Section H Topic introduced and voted on By Council to Add to New Business for discussion Approved Yes or No (3) New Business Item Scheduled Under New Business for Council Discussion and Direction to Staff Direction Provided (4) New Business Item Returns Under New Business for Council Action No Further Action Neccessary No Further Action H.12.a Packet Pg. 199 Attachment: Attachment I - Future Agenda Item Process (ALPR and Neighborhood Watch Program H.12.bPacket Pg. 200Attachment: Attachment II Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (ALPR and Neighborhood Watch Program Funding H.12.bPacket Pg. 201Attachment: Attachment II Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (ALPR and Neighborhood Watch Program Funding H.12.bPacket Pg. 202Attachment: Attachment II Grant Proposal - ALPR Cameras and Neighbhood Watch Signs (ALPR and Neighborhood Watch Program Funding AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: Adoption of Resolutions Approving Applications from the California Natural Resources Agency’s Local Assistance Specified Grant Program for the Blue Mountain Trailhead and Trail Project and Accessible Playground Equipment Project PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: 1) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE BLUE MOUNTAIN TRAILHEAD AND TRAIL PROJECT (GRF 1921-0); and 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE GRAND TERRACE PLAYGROUND PROJECT. 2030 VISION STATEMENT: This Project supports the Goal #1 - Ensure Our Fiscal Viability by identifying Additional Revenue Sources. 2019-2020 PRIORITY PROJECTS This report supports the City Council’s June 12, 2019 approval of identified Priority Projects for Fiscal Year 2019-2020 (Attachment 4). The City Council has prioritized the Blue Mountain Trail Project as a Top Priority Project for the Planning and Development Services Department; and the Accessible Playground Equipment Project falls under Park Enhancements identified as a Priority “C” Project for the Public Works Department. BACKGROUND/DISCUSSION: This Agenda Report is for the adoption of two Resolutions approving applications to be submitted to the State of California Natural Resources Agency, Department of Parks and Recreation, Local Assistance Specified Grant Program. Through the efforts of Assembly Member Reyes the 2019 -2020 State Budget appropriated funding for two Projects within the City. Because the Specified Grant is appropriated by the State Budget, the funding is in place and the City has to apply for its use. H.13 Packet Pg. 203 The first Project is for the acquisition and development of the Blue Mountain Trailhead and Trail Project, which supplements the previously awarded Habitat Conservation Fund Grant (HCF-Grant) for the construction of the Blue Mountain Trailhead and Trail. The HCF-Grant is a competitive grant in the amount of $212,552.00. The HCF -Grant is to construct the Blue Mountain Trailhead and Trail project so that the public can access Blue Mountain throughout the year. However, a long-term goal of the City is to ultimately secure the properties that the Trail would traverse. The Specified Grant award of $1.2 Million would provide the City the resources to secure a combination of property and/or easements and assist with construction. The second Project is for Accessible Playground Equipment. Although our City Parks have playground equipment, none of the equipment is accessible for disabled children. This Specified Grant awards $20,000 towards accessibl e playground equipment. Richard Rollins Park would be the first park that the equipment would be installed in. If funding permits, a second park would be identified for accessible equipment. The first step is for the City Council to adopt a Resolution approving the application for the Specified Grant funds. Once the Resolution is submitted, the State will provide the City with a draft contract. The City then would be required to submit an application packet for each Grant. The Projects must be completed by March 30, 2022. Below are the key dates relating to the Grants: • Resolution: submit by November 1, 2019 • Contract: Sign and submit by December 1, 2019 • Project application packet(s): submit by January 1, 2020 • Projects Complete by December 31, 2021 • Project Completion Packets: submit by March 31, 2022 • Project Record Retention Period is 5 years past final payment The application process requires an adopted resolution by the lead applicant’s governing body which demonstrates to the State that the City Council: 1. Approves the filing of project application(s) for specified grant project(s); and 2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, has sufficient funds, including those provided by this grant, to complete the project; and 3. Certifies that the applicant has or will provide sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in this Procedural H.13 Packet Pg. 204 Guide; and 5. Delegates the authority to the City Manager, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and 6. Agrees to comply with all applicable federal, state and local laws ordinances, rules, regulations and guidelines. FISCAL IMPACT: There is no fiscal impact related to the adoption of the Resolutions. As the grant awards are implemented, should City costs be identified, Staff would return to the City Council for approval. ATTACHMENTS: • CC Resolution_Blue Mtn Trailhead and Trail (DOCX) • CC Resolution_Playground Equipment (DOCX) APPROVALS: Sandra Molina Completed 09/03/2019 7:26 PM Finance Completed 09/03/2019 7:46 PM City Attorney Completed 09/05/2019 5:45 PM City Manager Completed 09/05/2019 6:11 PM City Council Pending 09/10/2019 6:00 PM H.13 Packet Pg. 205 CC Resolution-Blue Mtn. Trailhead and Trail RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE BLUE MOUNTAIN TRAILHEAD AND TRAIL PROJECT (GRF 1921-0) WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Grand Terrace, setting up necessary procedures governing applications(s); and WHEREAS, said procedures established by the state Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of the project applications before submission of said applications to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete project; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace hereby: 1. Approves the filing of project application(s) for specified grant project(s); and 2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, has sufficient funds, including those provided by this grant, to complete the project; and 3. Certifies that the applicant has or will provide sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contai ned in the contract shown in this Procedural Guide; and 5. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and 6. Agrees to comply with all applicable federal, state and local laws ordinances, rules, regulations and guidelines. H.13.a Packet Pg. 206 Attachment: CC Resolution_Blue Mtn Trailhead and Trail [Revision 2] (CC Approval to Submit Applications Related to the Specified Grant CC Resolution-Blue Mtn. Trailhead and Trail Approved and adopted the 10th day of September 2019. I, the undersigned, hereby certify that the forgoing Resolution Number ______ was duly adopted by the Grant Terrace City Council following a roll call vote. AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ _________________________ Debra L. Thomas Darcy McNaboe City Clerk Mayor H.13.a Packet Pg. 207 Attachment: CC Resolution_Blue Mtn Trailhead and Trail [Revision 2] (CC Approval to Submit Applications Related to the Specified Grant CC Resolution-Playground Equipment RESOLUTION NO. 2019- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED GRANT FUNDS FOR THE GRAND TERRACE PLAYGROUND PROJECT WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Grand Terrace, setting up necessary procedures governing applications(s); and WHEREAS, said procedures established by the state Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of the project applications before submission of said applications to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete project; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace hereby: 1. Approves the filing of project application(s) for specified grant project(s); and 2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, has sufficient funds, including those provided by this grant, to complete the project; and 3. Certifies that the applicant has or will provide sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contai ned in the contract shown in this Procedural Guide; and 5. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and 6. Agrees to comply with all applicable federal, state and local laws ordinances, rules, regulations and guidelines. Approved and adopted the 10th day of September 2019. H.13.b Packet Pg. 208 Attachment: CC Resolution_Playground Equipment [Revision 2] (CC Approval to Submit Applications Related to the Specified Grant Program) CC Resolution-Playground Equipment I, the undersigned, hereby certify that the forgoing Resolution Number ______ was duly adopted by the Grant Terrace City Council following a roll call vote. AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ _________________________ Debra L. Thomas Darcy McNaboe City Clerk Mayor H.13.b Packet Pg. 209 Attachment: CC Resolution_Playground Equipment [Revision 2] (CC Approval to Submit Applications Related to the Specified Grant Program) AGENDA REPORT MEETING DATE: September 10, 2019 Council Item TITLE: Adoption of Capital Improvement Program for Fiscal Years 2019/20 - 2024/25 PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE ME AS URE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2019/2020 THROUGH FY2023/2024 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure. BACKGROUND: Jurisdictions receiving Measure I revenue from the San Bernardino County Transportation Authority Local Street Program must annually adopt, by action of their governing body, a Five-Year Capital Improvement Plan (CIP) that outlines the specific projects upon which Measure I pass-through funds will be expended. The last update was passed on November 14, 2018 by the City Council for a five-year Measure I Capital Improvement Plan for Fiscal Years 2018/19 through 2023/24. DISCUSSION: The City is required to annually submit a CIP to SBCTA to update and add or delete streets to this cycle's project list. The City has completed two of the five projects in the CIP. This update is for year three and is modified to include in the 2019/20 list of projects the section of Barton Road from Glendora Drive to the eastern City limit. That section of road has deteriorated quicker than expected and if the construction bids come in favorable for this year’s project, we will be able to include it this year. Staff is recommending that the City Council adopt a resolution approving an updated Five-Year Measure I Capital Improvement Plan for Fiscal Years 2019/20 through 2023/24 for submittal to the SBCTA as well as the expenditure strategy included as Exhibit B. H.14 Packet Pg. 210 Staff will be returning to the City Council in November to provide an update and implementation schedule of projects (streets) identified for completion in year three of the 5 year CIP. CEQA FINDING: Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. FISCAL IMPACT: The actual cost of each CIP project will be presented to the City Council at the time of award of contract. ATTACHMENTS: • Expenditure Strategy - Exhibit B (DOC) • 2019-2024 MICIP Resolution (DOCX) • Resolution Attachment A FY 2019-2024 (PDF) APPROVALS: Alan French Completed 09/06/2019 11:53 AM City Attorney Completed 09/06/2019 12:06 PM Finance Completed 09/06/2019 12:06 PM City Manager Completed 09/06/2019 1:26 PM City Council Pending 09/10/2019 6:00 PM H.14 Packet Pg. 211 EXHIBIT B (MICIP ATTACHMENT D) FY2019/2020 to FY2024/2025 MICIP Expenditure Strategy CITY OF GRAND TERRACE MEASURE I CAPITAL IMPROVEMENT PLAN EXPENDITURE STRATEGY Fiscal Year 2019/2020 to Fiscal Year 2024/2025 The City of Grand Terrace has adopted a Measure I expenditure strategy that focuses on improvements to existing facilities through an annual Pavement Management Program. In addition to slurry and pavement rehabilitation treatment of City streets, the expenditure strategy includes: a tree trimming program to increase visibility along roadways, ADA curb ramp and sidewalk repair programs as well as other necessary improvements to the right of way as needed. H.14.a Packet Pg. 212 Attachment: Expenditure Strategy - Exhibit B (Five Year Capital Improvement Program (Update)) ATTACHMENT C RESOLUTION NO. _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE ME AS UR E I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2019/2020 THROUGH FY2023/2024 WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-01 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program to annually adopt and update a Five-Year Capital Improvement Plan; and WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-01 require each local jurisdiction to maintain General Fund expenditures for transportation - related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Grand Terrace is $115,156. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVES AS FOLLOWS: Section 1. The foregoing recitals are hereby found to be true and correct and incorporated herein by this reference. Section 2. Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. Section 3. The Measure I Five-Year Capital Improvement Plan, attached to this Resolution as Exhibit A, is hereby adopted. Section 4. The City’s Director of Public Works is directed to send a copy of this Resolution to the San Bernardino County Transportation Authority. H.14.b Packet Pg. 213 Attachment: 2019-2024 MICIP Resolution [Revision 2] (Five Year Capital Improvement Program (Update)) PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on 10th day of September, 2019. __________________________ Darcy McNaboe, Mayor ATTEST: _________________________ Debra L. Thomas, City Clerk APPROVED AS TO FORM: _________________________ Adrian R. Guerra, City Attorney H.14.b Packet Pg. 214 Attachment: 2019-2024 MICIP Resolution [Revision 2] (Five Year Capital Improvement Program (Update)) Street From To L W Area PCI FREMONTIA AVE REED AVE W MAIN ST 1,254.32.40,128.27 TERRACE AVE VIVIENDA AVE WALNUT AVE 828.21.17,388.27 DE SOTO ST WARBLER AVE ORIOLE AVE 927.32.29,664.28 GRAND TERRACE CT GRAND TERRACE RD CDS 278.37 32.8,907.69 28 CARHART AVE VIVIENDA CT CANAL ST 851.32.27,232.30 ORIOLE AVE LA PAIX ST DE BERRY ST 527.32.16,864.30 GARDEN AVE CDS PICO ST 240.32.7,680.31 MINONA DR ETON DR PRESTON ST 482.32.15,424.31 WALNUT AVE TERRACE AVE BURNS AVE 948.32.30,336.31 PICO ST MOUNT VERNON AVE ORIOLE AVE 1,263.40.50,520.32 BARTON ROAD HONEY HILL WESTERN DRIVEWAY 1,060.48.50,880.38 BARTON ROAD WESTERN DRIVEWAY EAST CITY LIMIT 900.24.21,600.38 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2019-20 Year Grand Total = $903,250 ATTACHMENT A Year 2019 - 2020 Grind and Overlay 2" Asphalt Concrete H.14.c Packet Pg. 215 Attachment: Resolution Attachment A FY 2019-2024 (Five Year Capital Improvement Program (Update)) Street From To L W Area PCI VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.32 DE SOTO ST MIRADO AVE MOUNT VERNON AVE 835.32.26,720.33 PICO ST MICHIGAN ST REED AVE 1,378.40.55,120.33 VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440.33 VAN BUREN ST REED AVE (S)MOUNT VERNON AVE 1,423.40.56,920.33 VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33 FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2020-21 Grand Total = $985,290 Year 2020 - 2021 Grind and Overlay 2" Asphalt Concrete H.14.c Packet Pg. 216 Attachment: Resolution Attachment A FY 2019-2024 (Five Year Capital Improvement Program (Update)) Street From To L W Area PCI THRUSH ST WARBLER AVE ORIOLE AVE 1,000.32.32,000.39 HAMPTON CT OBSERVATION DR CDS 670.3 32.21,449.54 38 LA PAIX ST ORIOLE AVE DOS RIOS AVE 1,330.32.42,560.38 MINONA DR MOUNT VERNON KINGSTON ST 1,279.32.40,928.38 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2021-22 Grand Total = $706,830.00 Year 2021 - 2022 Grind and Overlay 2" Asphalt Concrete H.14.c Packet Pg. 217 Attachment: Resolution Attachment A FY 2019-2024 (Five Year Capital Improvement Program (Update)) Street From To L W Area PCI VAN BUREN ST REED AVE (S)MOUNT VERNON AVE 1,423.40.56,920.33 VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33 FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35 87,510.09 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2022-23 Grand Total = $445,020 Year 2022 - 2023 Grind and Overlay 2" Asphalt Concrete H.14.c Packet Pg. 218 Attachment: Resolution Attachment A FY 2019-2024 (Five Year Capital Improvement Program (Update)) Street From To L W Area PCI THRUSH ST WARBLER AVE ORIOLE AVE 1,000.32.32,000.39 HAMPTON CT OBSERVATION DR CDS 670.3 32.21,449.54 38 LA PAIX ST ORIOLE AVE DOS RIOS AVE 1,330.32.42,560.38 MINONA DR MOUNT VERNON KINGSTON ST 1,279.32.40,928.38 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2023-24 Grand Total = $706,830.00 Year 2023 - 2024 Grind and Overlay 2" Asphalt Concrete H.14.c Packet Pg. 219 Attachment: Resolution Attachment A FY 2019-2024 (Five Year Capital Improvement Program (Update))