09/24/2019CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● SEPTEMBER 24, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the
appropriate time and each person is allowed three (3) minutes speaking time.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824 -6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business ho urs.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special as sistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility t o this meeting. Later
requests will be accommodated to the extent feasible.
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
Agenda Grand Terrace City Council September 24, 2019
City of Grand Terrace Page 2
A. SPECIAL PRESENTATIONS
Homeowner Landscape Recognition - Sergio & Jennifer Gutierrez
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 09/10/2019
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - Regular Meeting - 09/10/2019
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - August 2019
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Approval of Check Register No. 08312019 in the Amount of $2,093,897.10
RECOMMENDATION:
Approve Check Register No. 08312019 in the amount $2,093,897.10 as submitted,
which includes the Check Register Account Index for Fiscal Year 2019-20.
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
Agenda Grand Terrace City Council September 24, 2019
City of Grand Terrace Page 3
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS - NONE
G. UNFINISHED BUSINESS
6. An Ordinance Amending Title 6 (Animals) of the Grand Terrace Municipal Code by
Repealing in Their Entirety Chapter 6.04 and Chapter 6.08 and Adopting a New Chapt er
6.04 (Animal Control) and a New Chapter 6.08 (Animal Licensing and Vaccinations)
RECOMMENDATION:
Direct The City Attorney To Read The Title Of The Ordinance, Waive Furth er Reading,
And Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AMENDING TITLE 6 OF THE GRAND TERRACE MUNICIPAL CODE BY
REPEALING IN THEIR ENTIRETY CHAPTER 6.04 AND CHAPTER 6.08 AND
ADOPTING A NEW CHAPTER 6.04 (ANIMAL CONTROL) AND A NEW CHAPTER
6.08 (ANIMAL LICENSING AND VACCINATIONS)
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
H. NEW BUSINESS
7. Discussion of a Potential Homeowner Landscape Recognition Program
RECOMMENDATION:
Determine Whether The City Council Desires To Establish A Homeowner Landscape
Recognition Program And, If So, Provide Direction To Staff As To How The Program
Should Be Implemented
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council September 24, 2019
City of Grand Terrace Page 4
8. A Resolution of the City Council Declaring that an Emergency Exists that Requires
Waiver of Formal Competitive Bidding Requirements for the Van Buren Culvert
Replacement Project and Award Contract to MCC Pipeline in an Amount Not to Exceed
$25,320
RECOMMENDATION:
1. Adopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT AN EMERGENCY
EXISTS IN ACCORDANCE WITH PUBLIC CONTRACT CODE SECTION 20168,
DECLARING THAT THE PUBLIC INTEREST AND NECESSITY DEMAND THE
IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE,
HEALTH, OR PROPERTY AND MAKING FINDINGS RELATED THERETO, AND
AWARDING A CONTRACT TO MCC PIPELINE, INC. IN AN AMOUNT NOT TO
EXCEED $25,320.00 WITH RESPECT TO THE VAN BUREN CULVERT
REPLACEMENT PROJECT”
DEPARTMENT: PUBLIC WORKS
9. Approval of Amendment No. 1 to the City’s Agreement with Interwest Consulting Group
to Receive Additional Real Estate Services in Relation to the Commerce Way Extension
Project for an Additional $72,975.00 for a New Total Compensation of $122,975.00
RECOMMENDATION:
Approve, and Authorize the Mayor to Execute, Amendment No. 1 to the City’s
Agreement with Interwest Consulting Group to Receive Additional Real Estate Services
for an Additional $72,975.00 for a New Total Compensation of $122,975.00
DEPARTMENT: PUBLIC WORKS
10. Implementation of Stop the Bleed Program
RECOMMENDATION:
Discuss the Merits of Implementing a Stop the Bleed Program in the City of Grand
Terrace and Provide Direction
DEPARTMENT: CITY MANAGER
11. Appointment of a Two-Member Ad-Hoc Committee to Discuss Colton Joint Unified
School District and City of Grand Terrace Joint Use Agreement
RECOMMENDATION:
Appoint a Two-Member Ad-hoc Committee to Discuss Colton Joint Unified School
District and City of Grand Terrace Joint Use Agreement
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council September 24, 2019
City of Grand Terrace Page 5
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 8, 2019 at
6:00 p.m. Any request to have an item placed on a future agenda mus t be made in
writing and submitted to the City Clerk's Office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● SEPTEMBER 10, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
September 10, 2019.
INVOCATION
The Invocation was given by Reverend Father Andrew Lesko of St. Nicholas Greek
Orthodox Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Bill Hussey.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
Lupe Camacho, Partnership Specialist - United States Census Bureau gave a Power
Point presentation on the 2020 Census, Confidentiality and Outreach to invite everyone
in the community to respond.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
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Packet Pg. 6 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 08/13/2019
APPROVE THE REGULAR MEETING MINUTES OF AUGUST 13, 2019
3. Attachment to Minutes – Regular Meeting - 08/13/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
AUGUST 13, 2019
4. Approval of Minutes – Special Meeting Workshop – 08/14/2019
APPROVE THE SPECIAL MEETING WORKSHOP MINUTES OF AUGUST 14, 2019
5. Attachment to Minutes – Special Meeting Workshop - 08/14/2019
APPROVE THE ATTACHMENTS TO THE SPECIAL MEETING WORKSHOP
MINUTES OF AUGUST 14, 2019
6. Approval of Minutes – Regular Meeting – 08/27/2019
APPROVE THE REGULAR MEETING MINUTES OF AUGUST 27, 2019
7. Attachment to Minutes – Regular Meeting - 08/27/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
AUGUST 27, 2019.
8. City Department Monthly Activity Report - July 2019
RECEIVE AND FILE.
9. Monthly Financial Report for May-2019
RECEIVE AND FILE THE MAY 2019 MONTHLY FINANCIAL REPORT.
D. PUBLIC COMMENT
Johan Gallo, Grand Terrace thanked the Sherif f's Department and first responders to
ensure that the community did not lose a life during the hostage situation that took place
in the community the other day.
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Packet Pg. 7 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 3
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the following:
· August 31, 2019 Movies in the Park - The Greatest Showman
Council Member Bill Hussey
Council Member Bill Hussey also thanked the first responders and Sheriff's Department
for their hard work maintaining safety in the City.
Council Member Sylvia Robles
Council Member Sylvia Robles attended the following:
· Santa Ana River Watershed Ambassador Program for Local Policymakers
o Legislation and Funding to Assist disparate entities dealing with issues
having to do with water quality, as well as the homeless issue affecting the
area.
Council Member Robles commented on the recent passing of her husband’s aunt, Delia
Lopez Rosales. Her daughter is a more than 40 year Grand Terrace resident and her
grandchildren are Grand Terrace homeowners. Sh e was the last of ten girls and two
boys, her family immigrated to the United States in 1910 and she was 93 years old.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson had nothing to report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the Omnitrans Board Meeting scheduled September 4,
2019 and discussed the following:
· Looked at Fourth Quarter Operating Revenues - $.5M Under Budget
· Year to Date Operating Revenues - Under Budget by $2.4M or 3%.
· Operating Expenses for Fourth Quarter - $21.9M, which is $.4M Under Budget
· Year To Date Operating Expenses are Under Budget by $1.4M or 2%.
· Ridership During the Fourth Quarter, Omnitrans Carried a Total of 2,791,016
Passengers
· Passenger Ridership Year To Date is 10,873,722 Representing a Decrease of
3%.
· Fixed Route Ridership for Fourth Quarter increased by 2.8%.
· Access Ridership Decreased by 4.3%.
· Omnitrans has outsourced Access Calls for Service with Lyft to provide Calls for
Service.
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Packet Pg. 8 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 4
· Received and Filed:
o Updates on Redlands Passenger Rail and Public Transportation Agency
Safety Plan
o Authorized CEO/General Manager to Execute a New Revenue Agreement
with Cal State San Bernardino - Go Smart Program
o Award Contract to Reliable Monitoring Services
o Award Contract to Complete Coach Works for Labor and Parts for Engine
and Transmission Replacements
o Award Contract to Haz Mat Trans, Inc.
o Update from General Manager regarding ridership
o Received an Update on the Ad Hoc Committee between Omnitrans and
San Bernardino Transportation Authority
o Discussion on Reaffirmation of Omnitrans Transit District Legislation
which effectively would change the structure of the organization
On September 4, 2019, Mayor McNaboe attended a meeting at the San Bernardino
County Transportation Authority and discussed the following:
· Conducted two sets of Public Hearings: One to consider condemnation of
interest in real properties in the City of Redlands and San Bernardino which is
required for the Redlands Passenger Rail and the second was for real property in
the City of Montclair, Upland and Ontario which is for the Interstate 10 Corridor 1
contract.
· Approved a Contract to Complete Optimizing Emergency Dispatch Plan
· Received a Presentation on the Inland Empire Changing t he Narrative Initiative
by Steve Lambert with the 20/20 Network
· Reviewed a Request from Omnitrans for an Annual Increase in Discretionary
Revenue Allocations.
F. PUBLIC HEARINGS - NONE
G. UNFINISHED BUSINESS - NONE
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Packet Pg. 9 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 5
H. NEW BUSINESS
10. City of Grand Terrace Pledges Its Support and Partnership with the United States
Census Bureau for the 2020 U.S. Census
G. Harold Duffey, City Manager gave the staff report for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, IN SUPPORT OF AND PARTNERSHIP WITH THE UNITED
STATES CENSUS BUREAU IN ENSURING A COMPLETE AND ACCURATE COUNT
FOR THE 2020 U.S. CENSUS
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
11. Update City of Grand Terrace Legislative Platform for Assemblymember Reyes and
State Senator Leyva to Advance in California State Assembly and Senate.
G. Harold Duffey, City Manager gave the Power Point presentation for this i tem.
Council Member Bill Hussey would like to add a Community Resource Officer request to
the City’s Legislative Platform.
Mayor Pro Tem Doug Wilson would like to add additional Traffic Enforcement to the
City’s Legislative Platform.
Council Member Sylvia Robles does not want the City to continue asking for the same
public safety resources that have been continually rejected in the past.
Mayor Darcy McNaboe supports the request for additional public safety funding but only
if there is legislation that supports it.
DISCUSS LEGISLATIVE ADVOCACY IDEAS/PLATFORM AND DIRECT STAFF TO
RETURN WITH FINAL DRAFT OF CITY OF GRAND TERRACE’S LEGISLATIVE
PLATFORM BEFORE OCTOBER 9, 2019; AND FORWARD PLATFORM TO
ASSEMBLY MEMBER ELOISE REYES' AND STATE SENATOR CONNIE LEYVA'S
OFFICES
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. Automated License Plate Readers and Neighborhood Watch Program Funding
Requests
G. Harold Duffey, City Manager gave the Power Point presentation for this item.
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Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 6
Council Member Robles expressed her procedural concern that the City Council did not
appoint an Ad Hoc Committee to meet with Assemblymember Reyes’ office to bring
back the item before Council to support.
Council Member Hussey explained that resident Johan Gallo and Lieutenant Wolfe
were the individuals who brought this proposal to Assemblymember Reyes’ office and
he was invited by Mr. Gallo to attend the meeting in a supportive role and Council
Member Hussey honored Mr. Gallo’s request.
Council Member Allen expressed his concern with the group’s recommendation to the
City contained in the proposal assigning additional oversight of the program by Code
Enforcement. He is reluctant to include that into the proposal as the City’s Code
Enforcement Department is stretched very thin.
City Manager Duffey explained what is before Council this evening is to apply for a
grant for ALPR Cameras and a Neighborhood Watch Program. The assignment of
resources for the daily operations is not before the Council.
Mayor McNaboe supports Neighborhood Watch Programs and additional ALPR
cameras, however she would like to see the Neighborhood Watch Program participants
in place before ordering a lot of equipment that otherwise may not be used for a long
period of time.
PROVIDE DIRECTION TO STAFF AND INCLUDE FUNDING REQUEST IN COUNCIL
ANNUAL LEGISLATIVE PRIORITIES
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Packet Pg. 11 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 7
13. Adoption of Resolutions Approving Applications from the California Natural Resources
Agency’s Local Assistance Specified Grant Program for the Blue Mountain Trailhead
and Trail Project and Accessible Playground Equipment Project
Sandra Molina, Planning and Development Services Director gave the Power Point
presentation for this item.
1) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED
GRANT FUNDS FOR THE BLUE MOUNTAIN TRAILHEAD AND TRAIL PROJECT
(GRF 1921-0); AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING APPLICATIONS FOR SPECIFIED
GRANT FUNDS FOR THE GRAND TERRACE PLAYGROUND PROJECT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
14. Adoption of Capital Improvement Program for Fiscal Years 2019/20 - 2024/25
Alan French, Director of Public Works gave the Power Point presentation for this item.
RECOMMENDATION:
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING THE ME AS URE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN
FOR FY2019/2020 THROUGH FY2023/2024
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Packet Pg. 12 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 8
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Discussion Whether the City Council Would Like to Have Any Type of Cannabis,
Cultivation or Retail in the City with Discussion Regarding a Broad Estimate of Revenue
for the City
Requested by: Council Member Sylvia Robles
RESULT: ADOPTED [4 TO 1]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Darcy McNaboe, Doug Wilson, Sylvia Robles, Jeff Allen
NAYS: Bill Hussey
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager announced the following:
· Annual Community Clean Up Day Saturday, October 5, 2019 from 8am - 12pm.
Residents can bring their bulky items only and shredding will be provided.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 7:38 p.m.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Government Code
Section 54956.6
TITLE: City Manager
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:51 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action.
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Minutes Grand Terrace City Council September 10, 2019
City of Grand Terrace Page 9
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:52 p.m. in
memory of Delia Lopez Rosales. The Next Regular City Council Meeting will be held on
Tuesday, September 24, 2019 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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Packet Pg. 14 Minutes Acceptance: Minutes of Sep 10, 2019 6:00 PM (Consent Calendar)
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● SEPTEMBER 10, 2019
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
September 10, 2019
City Council Minutes
PowerPoint Presentations
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Packet Pg. 15 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
CENSUS 2020
2020CENSUS.GOV
The Constitution
Constitution Article 1, Section 2 of the U.S. Constitution
“The actual Enumeration shall be made within three Years
after the first Meeting of the Congress of the United States,
and within every subsequent Term of ten Years, in such
Manner as they shall by Law direct.”
The fact that it is in the constitution makes it central to
a democratic form of government.
2
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Packet Pg. 16 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Why does the Census Matter?
3
Power
•Power in Representation
•Re‐apportionment of Congressional Seats
•State Redistricting of legislative boundaries
Money
•More than $675 Billion distributed annually
•Funding distributed based on population
2020CENSUS.GOV
Census Data is important
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Packet Pg. 17 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
New Abilities to Self Respond
5
Internet Phone Paper Form In‐person
*12 languages plus English will be supported (Internet & Phone)
2020CENSUS.GOV6
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Packet Pg. 18 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Internet First & Internet Choice
7
Internet First:Internet Choice:
2020CENSUS.GOV8
Census 2020 Mailing Strategy
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Packet Pg. 19 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Supporting Linguistically Diverse Populations Language Access
9
Internet Self‐Response (ISR) &
Census Questionnaire Assistance
(CQA)
•12 Non‐English Languages for ISR* and 13 Non‐English Languages for CQA**:
Spanish, Chinese, Vietnamese, Korean, Russian, Arabic, Tagalog, Polish, French,
Haitian Creole, Portuguese, Japanese
* Chinese (Simplified) for ISR;
** Chinese (Mandarin and Cantonese) for CQA
Language Selection Criteria: 60,000 or more housing units
Language Guides (Video and Print)
Language Glossaries
Language Identification Card
•59 Non‐English Languages
•Language Guides include American Sign Language, braille, large print
Paper Questionnaire & Mailing
Materials
Field Enumeration Instrument &
Materials
•Spanish
Communications and Partnership •Advertising, Partnership and Promotional Materials in 12 Non‐English Languages (minimum)
•Procedures and Materials to Support Partnership Specialists and Partners
•Support Materials for Regional Offices and Partnership Specialists
2020CENSUS.GOV10
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Packet Pg. 20 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
English/Spanish Questionnaire
11
•Determined at the Census Tract Level
•Where 20% or more speak Spanish at home
And
•No member 14 years and older speaks
English “very well”
2020CENSUS.GOV
Your Answers are Protected by Law
Title 13 of the U.S. Code
The Census is Confidential and required by Law
Results of the Census are reported in Statistical format only
We do not share a respondents personal information or responses with
any other government agencies
All Census Employees swear to a lifetime oath to protect respondent
information
Penalties for wrongful disclosure - Up to 5 years imprisonment and or a
fine of $250,000
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Packet Pg. 21 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
2020 Census Timeline
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2020CENSUS.GOV
CENSUS 2020
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Packet Pg. 22 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Complete Count Committees
Background and Structure of Complete Count Committees (CCCs)
Tribal, state and local governments work together with partners in
their communities to form CCCs to promote the 2020 Census to
their constituents. Community‐based organizations also establish
CCCs that reach out to their members.
Committee members are experts in the following areas:
•Government *Education
•Media *Community Organizations
•Workforce development *Faith‐Based Community
•Business *Other, Based on Needs
15
2020CENSUS.GOV
Community Partnership and
Engagement Program (CPEP)
Enroll community partners to increase participation in the 2020
Census of those who are less likely to respond or are often
missed.
•Educate people about the 2020 Census and foster cooperation with
enumerators
•Encourage community partners to motivate people to self‐respond
•Engage grass roots organizations to reach out to hard to count
groups and those who aren’t motivated to respond to the national
campaign
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Packet Pg. 23 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Next Steps
In the next 2-4 weeks
Create a proclamation
Begin Census recruitment in your city
Create a Complete Count Committee in the next 3-4 weeks.
Prepare your community to be counted in the 2020 Census
Invite Partnership Specialists and census staff to present at your
network meetings, events, festivals. Help us to engage your
community
Apply for Census Jobs and Help us to recruit a diverse staff for
the ACO’s
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2020CENSUS.GOV18
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Packet Pg. 24 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
2020CENSUS.GOV
Contact Information
Lupe Camacho
Partnership Specialist
U.S. Census Bureau, Los Angeles Region
guadalupe.n.camacho@census.gov
(818) 963-3778
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Packet Pg. 25 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
City of Grand Terrace
Goal:
•Adopt a Resolution of Support for
partnership with the United States Census
Bureau for the complete accurate count
for the 2020 US Census
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Packet Pg. 26 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Questions?
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Packet Pg. 27 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
City of Grand Terrace Legislative Priorities
Goal:
•Provide our legislative advocates in the
State Assembly and State Senate City
program priorities, thereby allowing the
State elected officials representing the
citizens of Grand Terrace to align their
legislative priorities with local elected
officials.
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Packet Pg. 28 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Categories:
•Hazard Mitigation
•Recreation
•Accessibility
•Traffic Enforcement
•Outreach to Homeless
•Internet Connectivity
•School Construction
•Transit Services
•Urban Farming
•Rails to Trails
Questions?
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Packet Pg. 29 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
City of Grand Terrace
Automated License Plate Readers and Neighborhood Watch Program Funding Requests
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Packet Pg. 30 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Questions?
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Packet Pg. 31 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Resolutions Approving
Applications to the
California Natural
Resources Agency
SEPTEMBER 10, 2019
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Packet Pg. 32 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
C.3
Packet Pg. 33 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Background
Capital Improvement
Program (CIP)
•First Approved on
November 15, 2016 by
City Council
•Based on Pavement
Management Program
(PMP) – Existing road
conditions that assigns
Pavement Condition Index
(PCI) to each City street
C.3
Packet Pg. 34 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
Year 3 Grind & Overlay ‐ 11 Streets:
$903,250
Year 3 CIP Timeline
•Prepare cost estimates – August 2019
•Review budget and funding sources –
September 2019
•Prepare bid documents - October 2019
•Bid for construction - November 2019
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Packet Pg. 35 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
City Manager’s Update
9/10/2019
C.3
Packet Pg. 36 Communication: Attachment to Minutes - Regular Meeting - 09/10/2019 (Consent Calendar)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: City Department Monthly Activity Report - August 2019
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes August 2019 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they’ve worked on in the past month which may be of interest to
City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
C.4
Packet Pg. 37
• All Dept. Monthly Reports August 2019_FINAL (PDF)
APPROVALS:
G. Harold Duffey Completed 09/19/2019 7:42 AM
City Attorney Completed 09/18/2019 10:28 PM
Finance Completed 09/19/2019 11:45 AM
City Manager Completed 09/19/2019 11:46 AM
City Council Pending 09/24/2019 6:00 PM
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Packet Pg. 38
MONTHLY REPORT
August 2019
PRESENTED BY
THE CITY MANAGER’S OFFICE
C.4.a
Packet Pg. 39 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Organizational Chart .............................................................................. 3
City Clerk ............................................................................................... 4
Committee/Commissions .............................................................. 9
City Manager ....................................................................................... 12
Senior Center ............................................................................. 16
Senior Bus Program ................................................................... 19
Communications ......................................................................... 24
Planning and Development .................................................................. 28
Code Enforcement .......................................................................45
Weekend Code ............................................................................46
Parking/Graffiti .............................................................................47
Animal Control .............................................................................49
Public Works .........................................................................................51
Maintenance ................................................................................52
Citizen Response System (Work Orders)....................................53
Park Maintenance ........................................................................64
Sheriff’s Contract ..................................................................................68
San Bernardino County Fire..................................................................70
C.4.a
Packet Pg. 40 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 3
C.4.a
Packet Pg. 41 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
Page | 4
C.4.a
Packet Pg. 42 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
DATE:September 16, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: AUGUST 2019 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office
Specialist. The primary responsibilities for this department are Council Support Services,
Records Management, Administrative Processing, Board Administration and Election Services.
Each of these functions require a collaborative effort between the department staff to ensure
that all components within the process are completed from origin to file. As the official records
manager for all City documents it is imperative that this process be accurate to ensure the
preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of August 2019 is three (3), spending a
total of twenty-five (25) hours preparing the agenda packet together with delivery and producing
368 pages.
AGENDA PROCESSING/POSTING
MONTH Regular
Meeting
Special
Meeting Totals
March 2 1 3
April 2 0 2
May 2 0 2
June 2 2 4
July 2 0 2
August 2 1 3
Total Processed 12 4 16
Page | 5
C.4.a
Packet Pg. 43 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of August 2019 is two (2) and the number
of Ordinances processed for the month of August is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
March 5 1 6
April 3 2 5
May 2 1 3
June 6 0 6
July 6 0 6
August 2 0 2
Total Processed 24 4 28
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of August 2019, twenty-eight (28) Certificates of Recognition were prepared on
behalf of City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin
In Memoriam
Adjournments
Certificate of
Participation Proclamation Total
March 0 0 0 3 0 0 3
April 0 10 0 0 0 2 12
May 6 0 0 2 0 0 8
June 0 7 1 2 0 0 10
July 0 35 0 1 0 0 38
August 0 28 0 0 0 0 28
Total 6 80 1 8 0 2 99
Page | 6
C.4.a
Packet Pg. 44 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file.
For the month of August 2019, Council approved five (5) agreements.
CONTRACTS & AGREEMENTS PROCESSED
March 4
April 3
May 6
June 5
July 0
August 5
Total 23
RECORDS REQUESTS
The City Clerk’s office received twenty-one (21) Requests for Copies of Public Records for the
month of August 2019. Eighteen (18) requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in
response to those requests were 89 pages with three (3) letters to Requestor advising there
were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor –
No Records
March 11 10 1 169 4
April 14 13 1 131 1
May
8 7
1 (Closed
Without Any
Records
Provided)
50 1
June 19 10 9 954 5
July 15 15 0 38 4
August 21 18 3 89 5
Total
Requests 76 63 13 1,431 20
Page | 7
C.4.a
Packet Pg. 45 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of August 2019, the City Clerk’s office responded to 413 telephone calls from
residents, contractors, vendors, consultants and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
March 358
April 306
May 434
June 432
July 552
August 413
Total Calls 2,495
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month
Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total #
of
Hours
March 1.00 0 .50 0 0 1.50
April 1.00 1.00 .50 1.00 0 3.50
May 1.00 .50 .50 1.00 8.00 11.00
May 1.00 0 .50 0 0 1.50
July 0 0 .50 0 0 .50
August 1.00 0 .50 0 0 1.50
TOTAL #
HOURS 5.00 1.50 3.00 2.00 8.00 19.50
Page | 8
C.4.a
Packet Pg. 46 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
URGENT/HIGH PRIORITY PROJECTS:
FPPC Compliance
Scan FPPC documentation into Electronic Document Management System database within 24
hours of receipt (i.e. Statement of Economic Interests and public official appointments).
No update at this time.
City Intranet
Increase the content on the City’s Intranet; by department.
No update at this time.
Telephone System Improvements
Continue to monitor and ensure all incoming telephone calls are answered timely by staff’s
Office Specialist. Additionally, update the telephone directory timely as any changes occur.
No update at this time.
Technology Program – Tablet Use
Accommodate the needs/requests of City Council Members to access their agenda, documents,
Power Points, E-Mails and applications as the dais and on the go, while eliminating printed
paper.
On July 23, 2019, Staff directed Onsite Computing to purchase Microsoft Surface Pros.
Upon receipt of the computers and peripherals, Onsite Computing will configure all of
the software to interface with one another. Upon completion, staff will contact each City
Council Member to arrange any necessary training.
On August 4, 2019, Onsite Computing has purchased the Microsoft Surface Pros and
requires the following software purchase:
Page | 9
C.4.a
Packet Pg. 47 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
•Drawboard PDF Pro software for installation
•Coordinate a date and time to have the Mayor and City Council Members login to
their new device.
•Complete profile set up
•Software registration for all software under the user profiles
•Test Systems
Facebook Live and Twitter
Using Facebook Live and Twitter to increase public engagement. Comments can be loaded
during the live feed and the City Clerk can read them during public comment or when the item is
being discussed.
The City is identifying and evaluating the pros and cons before testing this approach in a
public forum for any potential risk and if it is the desire to proceed, clear ground rules
would need to be established.
City Adopted Budgets and Agenda Packets
The City Clerk’s department has coordinated with the San Bernardino County Library to identify
a location within the Library to place the City’s adopted Budgets and Agenda Packets for both
City Council and Planning Commission for ease of access to the public.
This priority project was completed on July 30, 2019.
Community Posting Board
Develop a Community Posting Board that is freely accessible to members of the public without
any restriction.
No update at this time.
Manage City Neighborhood Recognition Programs
Coordinate the recognition of neighborhoods/ individuals that have gone above and beyond to
help make the Community a better place to live. City Council should decide to conduct this
recognition monthly, quarterly, bi-annually or annually.
Recognition Guidelines are currently being researched and recommendations will be
brought back to the City Council for review, approval and implementation.
Annual Acknowledgment Program
Annually recognize community volunteers at a City Council meeting.
The City Clerk will coordinate during the spring months annually, a reception prior to a
City Council meeting to recognize all of the City’s volunteers.
City Council Agenda Modifications
Modify agenda to include updated information and language to ensure compliance with the
American with Disabilities Act.
No update at this time.
Page | 10
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Packet Pg. 48 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Scanning
Prepare a Scanning Schedule to prioritize those records to be placed into the Electronic
Document Management System database covering the year 2016 to present.
No update at this time.
Records Destruction
Identify records stored beyond retention and facilitate timelier disposal of outdated records.
No update at this time.
City Clerk’s Department Operations Manual
Develop a standardized checklist/manual for office operations.
No update at this time.
Increase Awareness of Online Public Material
Increase public awareness of the City’s improved access to its official records placed on the
City’s website under its public portal titled “Online Documents”
No update at this time.
Increase Participation in City Council Meeting Invocations
Improve outreach to community churches to increase participation in providing invocations at
City Council meetings.
No update at this time.
Lighting in City Council Chamber
Replace Council Chamber lights with LED to enhance picture quality both on the web stream
and Channel 3.
No update at this time.
City Hall Information Kiosks
Continue to provide updated materials and publications in the kiosk racks of City Hall.
This priority project was completed on August 2, 2019. System in Place for Bi-Weekly
Review and Updates.
City Council Chamber Reception Area Upgrade
Create an inviting space for City Council receptions and celebrations in the foyer to the Council
Chamber. Décor would include furniture and the display of Resolutions and Proclamations
bestowed upon the City and would also include photographs/artworks.
Page | 11
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Packet Pg. 49 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
Page | 12
C.4.a
Packet Pg. 50 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
DATE: September 18, 2019
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: August-2019 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
Page | 13
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Packet Pg. 51 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm and an
improved quality of life for ourselves, co-workers and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1.Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2.Properly balancing the needs of the employees and the needs of the organization.
3.Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4.Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5.Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
Page | 14
C.4.a
Packet Pg. 52 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
TABLE 1
Recruitment Activity
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Recruitments Initiated 2 0
Recruitments in Progress 4 0
Recruitments Pending 0 0
Applications
Received/Processed
4 0
New Hires Processed 2 2
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Recruitments Initiated
Recruitments in Progress
Recruitments Pending
Applications
Received/Processed
New Hires Processed
*Recruitments for the Office Specialist and Department Secretary positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2019
Aug-
2019
Sept
2019
Oct-
2019
Nov-
2019
Dec-
2019
Evaluations Processed 0 0
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Evaluations Processed
TABLE 3
Benefits Activity
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Employee Changes/Inquiries 1 3
ADP Change Transactions 1 4
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Employee changes/Inquiries
ADP Change Transactions
*During the City’s benefits open enrollment period (October-2018), employees authorized changes to
their health, dental, visions and insurance benefits and deductions.
Page | 15
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Packet Pg. 53 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
SENIOR CENTER
Mission:
To provide recreational, educational and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1
Senior Center Activities
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Nutrition Program (# of meals
served)
580 594
Arts and Crafts Classes 26 31
Bingo 41 45
Bridge 27 32
Bunco 27 33
Coffee with Megan 71 57
Exercise Classes 79 108
Garden Club 10 7
Morning Glories (quilting) 23 26
Movies with Solomon 0 0
Paint Classes 8 10
Card Game Night (Wednesday) 15 22
Zumba 0 0
Kings Corner 49 61
Cribbage 11 17
Cell Phone Class 7 8
SPECIAL EVENTS
Monthly Birthday Celebration 26 31
Monthly Entertainment (2nd Friday
of the month) 25 24
Volunteer Appreciation 16 0
Hydration Station 42 32
Bus Pass Distribution 0 0
4th of July Party 41 -
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Page | 16
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Packet Pg. 54 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Nutrition Program (# of meals
served)
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (Quilting)
Paint Classes
Card Game Night (Wednesday)
Cell Phone Class
Kings Corner
Cribbage
SPECIAL EVENTS
Monthly Birthday Celebration
Monthly Entertainment (2nd Friday
of the month)
Scrapbooking
Valentines’ Day Party
St. Patrick’s Day Party
Zumba
Bus Passes
Volunteer Appreciation (FSA)
Spring Fling
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Packet Pg. 55 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
0
100
200
300
400
500
600
700
800
900
July August
580 594
739
860
Monthly Summary (2019-20)
July-2019 -December-2019
# of Meals Served Activity Attendance
0
0.2
0.4
0.6
0.8
1
1.2
January February March April May June
Monthly Summary (2019-20)
January-2020 -June-2020
# of Meals Served Activity Attendance
Page | 18
C.4.a
Packet Pg. 56 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
188 222
Outside City Limits (Walmart,
99cent store, Ross)
149 159
Special Events/Trips 20 20
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
Outside City Limits (Walmart,
99cent store, Ross)
Special Events/Trips
TABLE 3
# of Rides
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Within City Limits (Senior
Center, Stater Brothers,
Library)
363 448
Outside City Limits (Walmart,
99cent store, Ross) 310
376
Special Events/Trips 40 40
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Within City Limits (Senior
Center, Stater Brothers,
Lib ) Outside City Limits (Walmart,
99cent store, Ross)
Special Events/Trips
Page | 19
C.4.a
Packet Pg. 57 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
51%43%
6%
July 2019 Rides
Within CL
Outside CL
Special Trips
52%43%
5%
August 2019 Rides
Within CL
Outside CL
Special Trips
Page | 20
C.4.a
Packet Pg. 58 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Oct-17 7%
55%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments and cash collection of the City’s resources to enhance the City’s
financial condition.
Page | 21
C.4.a
Packet Pg. 59 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
TABLE 1
Financial Activity
Description
Jul-
2019
Aug-
2019
Sept-
2019
Oct-
2019
Nov-
2019
Dec-
2019
Invoices Processed 14 109
Checks Issued 55 119
Purchase Orders Established 17 35
Revenue Receipts Recorded 44 23
Description
Jan-
2020
Feb-
2020
Mar-
2020
Apr-
2020
May-
2020
Jun-
2020
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
14
55
17
44
109
119
35
23
-10
10
30
50
70
90
110
130
150
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
Page | 22
C.4.a
Packet Pg. 60 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1.Check Register; and
2.General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1.Business License Report; and
2.Treasurer’s Report (current cash flow and fund balance); and
3.1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1.City – all Funds;
2.Measure I – Fund 20;
3.Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
0
0.2
0.4
0.6
0.8
1
1.2
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-20 Apr-20 May-20 Jun-20
Page | 23
C.4.a
Packet Pg. 61 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Table 1
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62
Activities/Items Added to Slideshow 0 4
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 5 8
Number of Subscribers 678 679
Change in Subscribers 0 1
Number of E-newsletters Opened* No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened*
* New e-newsletter management system does not currently track emails opened.
2019-2020 City Communications Data:
Page | 24
C.4.a
Packet Pg. 62 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Facebook Jul Aug Sep Oct Nov Dec
Posts 22 51
Total Reach 10,818 37,924
Total Engagement 1,375 7,872
Page Followers 1,974 2,008
New Page Followers 14 34
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
5 Most Popular City Facebook Pages – San Bernardino County
By % of
Pop.
1) Twentynine Palms 21.62%
2) Apple Valley 20.02%
3)Grand Terrace 16.05%
4)Yucca Valley 15.95%
5)Hesperia 14.59%
Grand Terrace has moved up to the 3rd most popular City Facebook Page in San Bernardino County
(by percentage of Population)
1620 1655 1,695 1,729 1,745 1,778 1,809 1,836 1,854
1,943 1,974 2,008
1500
1750
2000
2250
FACEBOOK PAGE
FOLLOWERS
Page | 25
C.4.a
Packet Pg. 63 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Twitter Jul Aug Sep Oct Nov Dec
Tweets 4 44
Impressions 3,201 11,252
Followers 275 276
New Followers 22 1
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers
New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 0 6
Video Views 0 58
Subscribers 135 137
Change in Subscribers 0 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
212 216 216 224 226 229 231 240 244 253
275 276
150
200
250
300
TWITTER PAGE FOLLOWERS
Page | 26
C.4.a
Packet Pg. 64 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Blue Mountain Outlook Jul Aug Sep Oct Nov Dec
Full Page Ad, Inside Back Cover - -
1/4-Page Ad - -
4-Page Insert - -
Blue Mountain Outlook Jan Feb Mar Apr May Jun
Full Page Ad, Inside Back Cover
1/4-Page Ad
4-Page Insert
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 1
Articles 0 0
1/2-Page Ad 0 0
1/4-Page Ad 0 1
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image)
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 0 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
*Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
Page | 27
C.4.a
Packet Pg. 65 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
Page | 28
C.4.a
Packet Pg. 66 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
DATE:September 18, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Sandra Molina, Planning and Development Services Director
Planning and Development Services Department
SUBJECT: AUGUST 2019 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
Permit New BusinessesPermit Alterations to Existing UsesZoning Code & General Plan AdministrationRDA DissolutionPlanning CommissionBuilding Permit IssuanceBuilding Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
Page | 29
C.4.a
Packet Pg. 67 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Activity Summary for Planning
Planning Counter Requests for Information: 90
Planning Phone Calls Received: 78
Planning E-mails Received/Answered: 241
Application Summary
The Planning Division received 20 new applications in August and carried over 16 from
the previous month. Action was taken on 25 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for August 2019
Applications Number
Received
Carried Over Completed Under Review
Major 1 7 0 8
Administrative 3 1 2 2
Land Use 11 3 13 1
Home
Occupation
0 1 1 0
Sign 5 0 5 0
Special Event 0 2 2 0
DAB 0 2 2 0
Total 20 16 25 11
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried
Over in August 2019
Under Review Completed Carried Over Received
Page | 30
C.4.a
Packet Pg. 68 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 41 applications for review, 11
applications remained under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
A Land Use application was received in August establishing a new owner for the Smog
Check located at 22087 Barton Road, “Rio De Vista Smog Check.”
Overall Land Use applications are the most predominant application that the Planning
Division processes. Eleven Land Use applications were received in August. The table
below shows the types of activities that were received with the eleven Land Use
applications received in August 2019.
0 5 10 15 20
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May
2
1
5
1
1 1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special
Events
Church
Page | 31
C.4.a
Packet Pg. 69 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No.Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Approved by the
PC on 6/6/2019
Precise Grading
First Plan Check
7/26/2019
First Architectural
Corrections
8/22/2019
10/23/2018 SA 18-10
V 18-02
E 18-10
Crestwood
Communities
17 Detached Single-
Family Residences
Pico Street
and Kingfisher
Under
Construction
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis Builders,
Darryl Moore
Planned Residential
Development – 17
Lots and 17 to-Story
Housing Units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Third Grading
Plan Review
8/8/2018
5/11/2018 SA 18-05
E 18-05
Roberto and
Maria
Fernandez
Single Family
Residence
0276-431-23 Approved by the
PC on 9/20/2018
First Grading
Review
10/31/2018
Second
Architectural
Plan Check
1/11/2018
10/27/2016 SA 16-09 Yacoub Farsakh Single Family
Residence
0276-331-49 Under
Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge.
Development Advisory Board (DAB)
Date
Submitted
Case No.Applicant Description Location Status
7/25/2019 DAB 19-14 Juan Gomez Recycling Facility 21516 Main
Street
Meeting held
on 8/13/2019
7/24/2019 DAB 19-15 Steve
Richardson
Convert SFR to
Office and add to
existing CUP
22022 Van
Buren
Meeting held
on 8/13/2019
Page | 32
C.4.a
Packet Pg. 70 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
No Planning Commission meeting were held in the month of August.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff spent several hours in July on the Proposition 68 grant application for the Pool
Refurbishment Project.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
Community workshop held on
4/11/2019.
$212,500
(Estimated Project cost
$520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State
Representatives and on August
15, 2019.
$1.2 Million
Prop 68 Statewide Park Program Consultant Blais and Assoc.
preparing grant application. Five
community workshops required.
Estimate not completed.
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Page | 33
C.4.a
Packet Pg. 71 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
Community Emergency Response Team
The Regular CERT Volunteer meeting scheduled on August 2, 2019, was cancelled. A
Special meeting was scheduled on August 13, 2019. The agenda items included, 15-
minute CERT training topics, CERT Basics Initial Class Training, CERT Volunteer Events,
and Inventory of equipment and supplies.
Page | 34
C.4.a
Packet Pg. 72 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No.Applicant Description Location Status
8/19/2019 SA 19 -08
V 19-01
Troy Rogers Taco Bell 22172 Barton
Road
Agency
Distribution
8/19/2019
5/31/2019 SA 19 -05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Staff continues
to work with
Applicant on
Project.
10/2/2018 SA 18 -09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
3/27/2018 SA 18 -04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No.Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Revised draft
March 2018.
EIR work being
performed
Major Applications – Conditional Use Permit
Date
Submitted
Case No.Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19 -03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Deemed
Incomplete on
2/1/2019 RFP
7/10/2018 CUP 18-03
E 18-07
Jeffrey
McConnell
Agricultural Uses 21712
Vivienda
Avenue
Planning
Commission
meeting
9/1/2019
Cancelled
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018.
Initial Study
being prepared
Page | 35
C.4.a
Packet Pg. 73 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
8/27/2019 ZV 19-02 Scott Gray Multifamily
Residential Use
12420 Mt.
Vernon
In Review
8/20/2019 ASA 19-09
E 19-10
Proficiency
Capital Inc
Miracle Grow
Distribution
21506 Main
Street
Distributed on
8/21/2019
8/1/2019 ASA 19-07
E 19-08
Stater Bros Replace an
entrance door with
a window
22201 Barton
Road
Approved
7/2/2019 ASA 19-06
ACUP 19-
05
E 19-07
T-Mobile,
Crown Castle
Upgrade Existing
Wireless
Telecommunication
Site
22582 City
Center Drive
Approved
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
8/29/2019 LU 19-66 Scott Angel Patio 22231 Emerald
Street
Approved
8/22/2019 LU 19-65 John Ramirez 10 x 12 Shed 12242 Reed
Avenue
Approved
8/21/2019 LU 19-64 Raz Grinbaum Aluminum Patio 22163 Pico
Street
Approved
8/19/2019 LU 19-63 JH Construction Aluminum Patio 12771 Reed
Avenue
Approved
8/12/2019 LU 19-62 Alberta Yong Aluminum Patio 12645 Pruitt
Court
Approved
7/31/2019 LU 19-61 Leah Jane
Luptak
POD for Interior
Repair
22820 Raven
Way
Approved
8/1/2019 LU 19-60 Antonio Alcantar Block Wall 22552 Thrush
Street
Approved
8/1/2019 LU 19-59 Robert’s
Construction and
Repair, Inc.
Aluminum Patio 22733 Palm
Avenue, Unit B
Approved
8/1/2019 LU 19-58 Leroy Rodriguez Operate an
Existing Church
12667 Michigan
Street
Approved
8/1/2019 LU 19-57 Gilbert Garcia Replace Wood
Fence with Block
Wall
22562 Thrush
Street
Approved
8/1/2019 LU 19-56 Alberto Llanos New Owner, Smog
Check Business
22087 Barton
Road
Approved
7/22/2019 LU 19-53 California
Recyclers, Inc.
Temporary use for
Cardboard
Distribution
21801 Barton
Road
Approved
6/11/2019 LU 19-43 Orange Electrical
Contractors, Inc
Parking Lighting
Improvements
22377 Barton
Road
Approved
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton
Road
Second
Review
Deemed
Page | 36
C.4.a
Packet Pg. 74 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Incomplete on
6/21/2019
Home Occupation Permit
Date
Submitted
Case No. Applicant Description Location Status
7/25/2019 HOP 19-07 Stephanie
Burros
Office for Equipment
Rental Company
22442 Kentfield
Street
Approved
Sign Permit
Date
Submitted
Case No. Applicant Description Location Status
8/29/2019 TEMP
SGN 19-18
Ultimate New
Home
Real Estate 1205 N. Tustin
Avenue
Approved
8/27/2019 TEMP
SGN 19-17
Chelsie Kent Real Estate 510 W. Citrus
Edge, Glendora
Approved
8/22/2019 TEMP
SGN 19-16
Shilo Wynn Real Estate 150 E. Vine
Street, Redlands
Approved
8/22/2019 TEMP
SGN 19-15
Smart Time 5x5 Banner Sign 22310 Barton
Road
Approved
8/2/2019 TEMP
SGN 19-14
David Elston Real Estate 2065 N. Indian
Hill, Claremont
Approved
Special Event Permit
Date
Submitted
Case No. Applicant Description Location Status
7/23/2019 SE 19-05 National Night
Out
Community Safety
Outreach
22201 Barton
Road
Approved
7/10/2019 SE 19-04 Carla Huezo Aramburo Products Chile Roasting
Event
Approved
Page | 37
C.4.a
Packet Pg. 75 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 43 permits issued in August. Year to date a total of 83
permits have been issued with a total revenue of $46,988.67. In addition, a total number
of 57 customers were assisted at the Building & Safety counter for the month of August.
Monthly Revenue Year to Date Revenue
$35,251.67 $46,988.67
Permits Issued
Permits issued in August include HVAC mechanical replacements, block walls, electrical
panel upgrades, patio covers, reroofs, plumbing, a commercial tenant improvement, a
sign and PV solar systems.
Most of the permits issued were for residential improvements. Commercial permits
include a major tenant improvement and wall sign for Grocery Outlet. The charts below
show issued permits issued for the month and year to date for both residential and
commercial properties.
Permit Activity -August 2019
Applications recv'd (38)Permits issued (43)
Permits final (31)Business Occupancies (3)
Expired Permits (1)
Permit Activity -Year to Date
Applications recv'd (92)Permits issued (83)
Permits final (74)Business Occupancies (6)
Expired Permits (8)
Page | 38
C.4.a
Packet Pg. 76 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-August 2019
SFR New (7)Block Walls / Retaining Walls (2)Reroofs (4)
Water Heater / Plumbing (4)HVAC Mechanical (6)Solar (10)
Panel Upgrades / Electrical (3)Patio Covers (5)
Residential Permits Issued-Year to Date FY 2019
SFR New (7)Block Walls / Retaining Walls (3)Reroofs (11)
Water Heater / Plumbing (9)HVAC Mechanical (11)Solar (22)
Panel Upgrades / Electrical (8)Patio Covers (6)Residential Alteration / Repair (2)
Page | 39
C.4.a
Packet Pg. 77 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Commercial Permits Issued -August 2019
Commercial Teanant Improvement (1)Signs (1)
Commercial Permits Issued -Year to Date FY 2019
Commercial Teanant Improvement (2)Signs (2)
Page | 40
C.4.a
Packet Pg. 78 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Expired Permits
The Building and Safety Division has embarked on a program to address expired permits,
beginning with the most recent expirations. Between January 2017 to June 2019 there
are a total of 133 expired permits. Permits expire for various reasons, but typically due to
project abandonment, failure to obtain ongoing building inspections, or work was
completed without obtaining final inspections.
Building & Safety has implemented a program to address expired permits. Notification
letters have been mailed out to both the property owner and contractor on record
informing them of the expired permit and their responsibility to obtain final inspections.
In August, 21 notices were sent out to address permits that expired between January and
June of 2018. Second notices will be sent on the remaining properties, and the file closed.
Prior to the issuance of any subsequent permits for properties with expired permits, the
expired permit will be required to be addressed.
Inspections
A total of 78 inspections were conducted in August, with 30 of them being final
inspections.
0
20
40
60
80
100
120
140
160
180
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 41
C.4.a
Packet Pg. 79 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Major Projects Under Construction
Major projects under construction include Aegis Builders, Inc.’s Van Buren Project, on-
site grading for the SCE Highgrove Substation, and rough grading for Crestwood’s 17
single family lots. Additionally, Crestwood has commenced home construction of all 17
lots for Tract 18071.
Other ongoing projects also include tenant improvement work for the proposed Grocery
Outlet Market, a tenant improvement for Sophia’s Nail Salon, and new PV system for Auto
Zone.
Project Description/Location Status
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project
Electric/Gas Meters
Inspected & Released
Southern
California Edison
12700 Taylor St. On-site grading, new fence
and gate with retaining wall for SCE Highgrove
Substation
Asphalt / Compaction
Inspected
I-215 Interchange
Project
Reconstruction of I-215 and Barton Road
Interchange
Under Construction
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Street Improvement Project
& Rough Grading (Vista Grande Way)
Grading pre-construction
meeting held in June 2019.
Crestwood
Communities
Tract 18071 – Rough grading and construction
of 17 single family residences w/ new block
walls
Under Construction –
Storm drain, block wall
footing, and roof
sheathing/shear inspected
Jacob Farsakh –
23315 Palm Ave.
23315 Palm Ave. – (N) Single Family Residence Under Construction –
Electrical/Gas release
inspected
Auto Zone –
22203 Barton Rd.
Install new 42.78 kW roof mounted PV system
w/ (124) modules
Under Construction –
Rough electrical inspected
Anita Jensen –
22401 Barton Rd.
Interior improvements of existing space for
future Grocery Outlet and site improvements
Under Construction
Robert Resheske
–12133 Rosedale
Ave.
Reconstruction of fire damaged residence &
detached accessory structure – 12133
Rosedale Ave.
Under Construction –
Rough electrical,
plumbing, mechanical
inspected
Richard Helmuth –
12210 Michigan
St. Suite A
12210 Michigan St. Suite A – Tenant
improvement for Sophia’s Nail Salon
Under Construction –
Drywall inspected
Page | 42
C.4.a
Packet Pg. 80 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Plan Checking Activity
For August 2019, a total number of thirteen plans were submitted for review and re-
submittal. Plans submitted include precise grading for a new single-family residence, PV
solar plans, block wall, signs, and an accessory structure.
Project Description/Location Status
Tim Boyes,
Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot /
(N) SFR
In Plan Check – (N) SFR
and precise grading plans
issued corrections
Joab Jerome,
Burns Residence
11838 Burns Ave. – Street Improvement Plan
and on-site grading
In Plan Check
Received approved
grading plans 04/18/19
Tim Evans –
American Warrior,
LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment,
shirt printing – American Warrior, LLC
In Plan Check – Received
second set of corrections
12/19/18
Ricky Komorida,
Komos Café
22417 Barton Rd. – Tenant Improvement for
coffee, tea, and, boba shop
In Plan Check – Received
2nd submittal from
applicant on 06/05/19
Jorge Diaz –
Furniture 2Ur
Door
12210 Michigan St. Suite F – Tenant
improvement for furniture store – Furniture 2 Ur
Door
In Plan Check – Received
approved plans from
Interwest
Stater Bros,
Tenant
Improvement
22201 Barton Rd. – Increase existing beer
cooler & convert door into single front entry
In Plan Check – Received
corrections from Interwest
Bank of America –
22377 Barton Rd.
22377 Barton Rd. – Remove and replace
exterior lighting and add new poles and bases
In Plan Check – Plans in
2nd review
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading & new
single-family residence
In Plan Check – Plans in
2nd review
Grocery Outlet –
22441 Barton Rd.
22441 Barton Rd. – Deferred submittal to install
refrigerant leak detection system and walk in
coolers (Grocery Outlet)
In Plan Check – Plans in
1st review
Page | 43
C.4.a
Packet Pg. 81 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
•Diamond 2B Staffing located at 12139 Mt. Vernon Ave.
•New City Church located at 12667 Michigan St.
•Rio de Vista Smog Check located at 22087 Barton Rd.
Public Works Encroachment Permits
Eight Public Works/Encroachment Permit applications were taken in and one is in plan
check. Nine permits were issued for the month, which includes applications that were
received in the previous month.
0
2
4
6
8
10
12
14
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 44
C.4.a
Packet Pg. 82 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢Zoning & Municipal Code Enforcement
➢Animal Control Services
➢Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36 -hour Specialist and a full-time
Office Specialist. In addition, a full-time consultant Building Official/Code Manager has
been added to assist in the management of the Department. These three positions
constitute 416 monthly service hours in August, plus an additional 31 hours for on-call
coverage. On-call coverage is provided to handle after hour emergency anima l control
calls. After hour call outs totaled 2 hours in August.
The City is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
In August, the City welcomed its new weekend Code Enforcement/Animal Control
Specialist, Trevor Duggan and has a fully staffed Code Enforcement/Animal Control
Division.
Code Enforcement had 40 cases carried over from the previous month, 75 new cases
opened, and 43 cases were closed. The Division closed out August with 72 open cases.
The chart below demonstrates a breakdown of Code cases by detailing how many cases
were carried over from the previous month, opened, closed and still being addressed.
Page | 45
C.4.a
Packet Pg. 83 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec
Inspections Conducted 49 68
Notice of Corrections
Issued 28 44
Notice of Violations
Issued 11 4
Citations Issued 16 6
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs, and
parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
36
40
35
75
31
43
40
72
JUL
AUG
SEP
OCT
NOV
DEC
2019/2020 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
Page | 46
C.4.a
Packet Pg. 84 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Parking Citations:
In August, 454 vehicle related citations were issued; 287 of the citations issued were
related to street sweeping enforcement. Street Sweeping in residential areas occurs on
the first, second, and third Thursdays of each month .
Other parking citations include expired registration, parking on unpaved surfaces, a nd
commerical vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
0
10
20
30
40
50
60
70
80
July Aug Sep Oct Nov Dec
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Yard sales without permit
Open house and other signs Illegal Dumping Follow-up inspections
Parking violations
37
287
Jul Aug Sep Oct Nov Dec# of CitationsStreet Sweeping Citations
Page | 47
C.4.a
Packet Pg. 85 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Graffiti/Vandalism/Illegal Dumping
There were no cases of illegal dumping reported in August 2019.
Rental Inspection Program
There are approximately 335 properties in the Program, consisting of bo th single-family
units and multiple family units (i.e. apartments, duplexes, triplexes, condominium etc.).
Eighty-one properties are enrolled in the Good Landlord/Tenant Program signifying they
have kept well-maintained properties and have passed inspections for three consecutive
years. Property owners in the Good Landlord Program also receive reduced inspection
fees and windshield inspections.
Of the 335 properties, 304 property owners have paid their annual rental inspection fees.
Liens have been placed on the 31 remaining properties where the property owner has not
paid their annual fees.
All properties in the program have received their annual inspections and only four
properties have outstanding violations that are being addressed.
6
27
8
5
9
4
54
5
21
0
20
40
60
80
100
120
140
Jul Aug Sep Oct Nov Dec
Other Parking Citations 2019/2020
72 Hour Parking Warning/Cite Vehicles on unpaved surface Recreational vehicle violations
Commercial vehicle parking Expired Registration Other parking violations
Page | 48
C.4.a
Packet Pg. 86 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Civic Live
There were 10 complaints received via Civic Live in August 2019 mostly pertaining to
overgrown vegetation, property maintenance, recreational vehicles, and animal related.
Six cases have been resolved and four cases are still being worked on by Code
Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a photogra ph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their statu s can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days.
During the month of August Animal Control picked up four loose dogs; one was returned
to their owner and the other three were transported to the shelter.
0
1
2
3
4
Jul Aug Sep Oct Nov Dec
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
Page | 49
C.4.a
Packet Pg. 87 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray animals
to the shelter on their own.
Animal Control
Sheltering Services Jul Aug Sep Oct Nov Dec
Animal Intakes
Strays 7 15
Stray Dead 5 6
Owner Surrender 0 4
Other 0 2
Total 12 27
Animal Disposition
Adopted 2 6
Returned to Owner 2 1
Euthanized 6 0
Other 1 2
Total 11 9
Page | 50
C.4.a
Packet Pg. 88 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
Page | 51
C.4.a
Packet Pg. 89 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
DATE:September 18, 2019
TO:G. Harold Duffey, City Manager
City Manager’s Office
FROM:Alan French, Public Works Department Director
SUBJECT:August 2019-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works
Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes
for the administration, planning, programming, design, construction management, and construction of capital projects
throughout the City. Grant funding (when available) are sought after to supplement project funding. The following
table summarizes the current projects, status and associated funding source(s).
TOTALS:$11,030,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started Fed, State, City
Commerce Way Extension $ 5,500,000 Final Design 95%State, City
CIP Year 3 Street Slurry/Resurfacing
$800,000
Assemble Bid Package, apply for
funding State, City
HSIP Cycle 8, Mt. Vernon Safety Project $350,000
Bid Project when State Approves
Federal Grant
HSIP Cycle 9 Guardrail Project
$650,000 Consultant Preparing for
Obligation Submittal Federal Grant
Preston Signal Modification $50,000 Final Design Complete, Prepare
Bid Package
Spring Mountain
Ranch Fund
EV Charging Stations $180,000 Submit for Extension MSRC, SCIP, AQMD
Grants
Page | 52
C.4.a
Packet Pg. 90 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Staffing Levels
Weekday Hours Weekend hours After hours &
Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 4 704
352
657
317
28
0
75
2
6
0Office22
Total 6 6 1056 974 28 77 6
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outs
constitute emergency call outs, or hours worked over 40 hours in a week.
Work Release Hours
Maintenance was supplemented by 76 work releases hours during the
month of August.
AUGUST 2019
REQUEST RECEIVED
IN AUGUST
REQUEST
COMPLETED IN
AUGUST REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 94 74 20
Request Rollover from previous month 14
TOTAL 108
Transition Period August 2019 (94 work orders)
Work Orders for August 2019
ID# Open Date Resolved Date Type Address Description
1 178012 8/1/2019 8/7/2019 Graffiti
12325 Mount
Vernon
Avenue Grand
Terrace 92313
Big rock spray painted
with IE on it. Mt
Vernon and VanBuran
CIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
Page | 53
C.4.a
Packet Pg. 91 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
2 177960 8/1/2019 8/13/2019 General Office Grand Terrace
Clean up and store
paint in covered
container. Clean up
used brushes, rollers
and rags.
3 178323 8/2/2019 8/27/2019
Overgrown Grass /
Weeds
12586 Reed
Ave Grand
Terrace 92313
Over grown tree on
fence line. Tree over
growing fence and
into neighbor.
4 178322 8/2/2019 8/5/2019
Event Set-
up/BreakDowns Grand Terrace
Place trash cans out
at Rollins for Opening
Day at 7:30 am and
check restrooms. Add
signs to restroom per
Alex.
5 178320 8/2/2019 8/7/2019 Graffiti
23269 Palm
Avenue Grand
Terrace 92313
Graffiti on rocks north
west side of Barton
just east of Glendora.
Also, more graffiti at
tend of Palm on
exposed rocks.
6 178910 8/5/2019 -- Tree Issues
Newport Ave
and Grand
Terrace Road
Grand Terrace
Dead Palm Trees at
Newport Ave and
Grand Terrace Rd -
not on the tree
maintenance list
7 178900 8/5/2019 8/7/2019
Event Set-
up/BreakDowns Grand Terrace
Purchase 2 EZ ups
from Walmart in the
AM for 8/6/19
National Night Out
event - Ozark Trail 10
x 10 Straight Leg
Instant Canopy total
estimated cost
$153.01.
8 178857 8/5/2019 -- Tree Issues
11948 Pascal
Avenue Grand
Terrace 92313
Two trees at curbside
are very big and
growing into
neighbors side. Need
trimming.
9 178827 8/5/2019 8/8/2019
Issue with
Park/Facility
Equipment Grand Terrace
The oven in the break
room stopped
working last week
when an employee
attempted to use it.
10 178713 8/5/2019 8/7/2019
Park/Facility
Equipment Grand Terrace
Pick up 'No Digging'
signs from Fast Signs
11 178704 8/5/2019 8/8/2019 General Office Grand Terrace
lights in the Code
Office are out and
need to be replaced.
May be issue with
switch and not just
bulbs
Page | 54
C.4.a
Packet Pg. 92 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
12 178703 8/5/2019 8/8/2019
Event Set-
up/BreakDowns
22795 Barton
Road Grand
Terrace 92313
President Trump
announce half-mast
in memory of El Paso
and Dayton - flags
half mast until
Thursday, August 8,
2019
13 179330 8/6/2019 8/6/2019 Water Leak Issue
Barton Rd.
Grand Terrace
Anonymous caller
reported Nu Ray
Metal, 21823 Barton
Rd is leaking water -
called Riverside
Highland Water
Company and stated
they will check it out
14 179628 8/7/2019 8/9/2019 General Office
22757 Barton
Road Grand
Terrace 92313
Place stickers on two
vehicles from Loma
Linda.
15 179627 8/7/2019 8/13/2019 Street Sign Issues Grand Terrace
Install yield sign at
Glendora and
Thompson. Existing
sleeve exists, use
same one.
16 179985 8/8/2019 8/8/2019 Illegal Dumping
Terrace Grand
Terrace
Illegal dumpting at
Terrace 1000' north
of Vivienda - called
Burrtec for pick up.
17 179982 8/8/2019 8/9/2019
Issue with
Park/Facility
Equipment Grand Terrace
Clear out debris on
water fountain at Dog
Park
18 179970 8/8/2019 8/13/2019
Event Set-
up/BreakDowns Grand Terrace
Hang up new
Veterans Army
banner at Pico Park
19 179969 8/8/2019 8/21/2019 Pothole Grand Terrace
Potholes on Vivienda
across bus stop at
elementary school
and Victoria and
Pascal
20 179968 8/8/2019 8/9/2019
Issue with
Park/Facility
Equipment Grand Terrace
adjust times on
sprinklers at Oriole
slope
21 179966 8/8/2019 8/13/2019
Issue with
Park/Facility
Equipment Grand Terrace
Install no digging
signs at Dog Park
22 179964 8/8/2019 8/9/2019
Issue with
Park/Facility
Equipment Grand Terrace
Adjust sprinklers at
Dog Park
23 179963 8/8/2019 8/14/2019
Overgrown Grass /
Weeds
newport ave
Grand Terrace
Remove weeds on
south side of
Newport Ave
between Grand Royal
Estate mobile homes
to bridge
Page | 55
C.4.a
Packet Pg. 93 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
24 179823 8/8/2019 8/16/2019 Water Leak Issue
2270 Raven
Way Grand
Terrace
Sprinkler leak -
running continuously
for a few days on the
green space on Raven
Way by 2270 Raven
Way behind the
Catholic Church
25 179753 8/8/2019 -- Pothole
Pothole - hole
forming
26 180239 8/9/2019 8/21/2019 Pothole
Pothole growing
deeper and wider
27 180209 8/9/2019 8/27/2019
Event Set-
up/BreakDowns Grand Terrace
Clean prior to Pico
Park reservation
Saturday, 8/24/19
28 180207 8/9/2019 8/19/2019
Event Set-
up/BreakDowns Grand Terrace
Clean prior to Movie
at the Park at Pico
park event on
Saturday, 8/17
29 180097 8/9/2019 8/9/2019
Event Set-
up/BreakDowns Grand Terrace
Put City of Grand
Terrace emblems on
new trucks
30 180096 8/9/2019 8/9/2019
Event Set-
up/BreakDowns Grand Terrace
Remove
posters/banners and
install new ones for
upcoming Movie at
the Park (ex. 8/17/19
at Susan Petta)
31 180843 8/12/2019 -- Tree Issues
22737 Barton
Road Grand
Terrace 92313
There is a over grown
palm tree located at
the corner of Barton
rd and 23013 Victoria.
It is a fire hazard.
32 180840 8/12/2019 8/14/2019 Sidewalk Issues
12018 Preston
Street Grand
Terrace 92313
The side walk on
Nandina at the the
corner of Preston and
Nandina has over
grown weeds at least
a foot high. Also the
property at that
corner has over
grown weeds along
the fence
33 180792 8/12/2019 8/21/2019
Overgrown
Grass/Weeds Grand Terrace
remove weeds on
both east and west
side of Observation,
between Cardinal and
Van Buren
Page | 56
C.4.a
Packet Pg. 94 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
34 180698 8/12/2019 -- Tree Issues
22710 La Paix
St Grand
Terrace
American Sweet gum
tree in front of 22710
La Paix St is partially
dead and large
branches falls. It's
scheduled for Year 5
2020-21 on the Tree
Maintenance list.
35 180693 8/12/2019 8/16/2019
Issue with
Park/Facility
Equipment Grand Terrace
Install new swing at
Rollins Park
36 180641 8/12/2019 8/14/2019 Illegal Dumping
Mt. Vernon
Grand Terrace
twin size mattress on
Mt Vernon X De
Burry.
37 181116 8/13/2019 --
Overgrown Grass /
Weeds
Mt Vernon
Grand Terrace
overgrown weeds and
brushes in the
channels can be
cleared out that is
blocking the water
and reports of
mosquitoes at Mt
Vernon and Prado
between Franklin and
Van Buren, and
Murado and Pico that
curves around and
ends at Mt. Vernon.
38 181041 8/13/2019 -- Pothole Grand Terrace
large pothole at the
corner of Wobler and
Van Buren
39 180984 8/13/2019 8/14/2019 General Office Grand Terrace
Empty Recycle Bin in
the copy room
40 180978 8/13/2019 8/19/2019 Street Sign Issues Grand Terrace
Install NO PARKING
signs on Vivienda
41 180977 8/13/2019 8/13/2019
Issue with
Park/Facility
Equipment Grand Terrace
Replace broken bench
at Freedom Park
42 180974 8/13/2019 8/16/2019
Event Set-
up/BreakDowns Grand Terrace
Install new light on
outside dome lights
at City Hall east side
43 180973 8/13/2019 8/19/2019 Pothole Grand Terrace
Pothole on Barton Rd
westbound lane
across from Bank of
America
44 180945 8/13/2019 8/19/2019
Event Set-
up/BreakDowns Grand Terrace
08-17-19 Michigan
Street event - set up
at 9am with 2 EZ ups
with City Seal, 2
tables, 4 chairs, Take
Down at 12pm.
Page | 57
C.4.a
Packet Pg. 95 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
45 181344 8/14/2019 8/29/2019 Tree Issues
Newport,
Grand Terrace
Road Grand
Terrace
thorns all on the
curbsides of Newport,
Canal to Newport,
Newport towards Mt.
Vernon, corner of
Grand Terrace
elementary school on
Grand Terrace Road
and near Senior
Center Complex
46 181343 8/14/2019 8/14/2019
Issue with
Park/Facility
Equipment Grand Terrace
Put restroom closed
signs at Rollins
47 181342 8/14/2019 8/14/2019 Street Light Issue Grand Terrace
flashing red lights on
Michigan/Main St
48 181340 8/14/2019 8/14/2019 Tree Issues Grand Terrace
pick up branches on
Michigan
49 181327 8/14/2019 8/21/2019
Issue with
Park/Facility
Equipment Grand Terrace
Hang up new CA and
US flags at the park
50 181307 8/14/2019 8/29/2019
Overgrown
Grass/Weeds Grand Terrace
remove weeds on
right of way on west
side of GT Road from
Newport to Vivienda
51 181281 8/14/2019 8/16/2019
Overgrown Grass /
Weeds
DeBerry Grand
Terrace
Debris clean up at
fence on DeBerry by
canal
52 181279 8/14/2019 -- Street Sign Issues Grand Terrace
sign post removal on
DeBerry for the no
truck sign
53 181277 8/14/2019 8/16/2019
Issue with
Park/Facility
Equipment Grand Terrace
Meet with Kassi from
Spectra Turf at
Veterans Park on
August 15 at 8:30am
to look at the
playground surface
repair.Cell # 714-814-
7594
54 181660 8/15/2019 8/21/2019 Tree Issues
22160 Raven
Way Grand
Terrace 92313
Cactus fell down on
the side of the street
at 22160 Raven Way.
Resident request to
remove cactus.
Page | 58
C.4.a
Packet Pg. 96 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
55 181620 8/15/2019 9/4/2019
Event Set-
up/BreakDowns Grand Terrace
Set up prior to 6pm,
Clean up at
9:30/10pm. Movie at
the Park 08/31/2019
at Rollins Park from
7:00 pm to 9:30 pm
CERT Volunteers
(Kevin Oberlies, Joe
Ramos, Haide
Aguirre)1 EZ up1
table3 chairs2 cases
of water1 first aid kit
56 181615 8/15/2019 8/19/2019
Issue with
Park/Facility
Equipment Grand Terrace
Clean up rocks on
court at Fitness Park,
resident request
regular maintenance
of the park
57 181963 8/16/2019 8/21/2019 Street Sign issues
Van Buren and
Nighingale
Grand Terrace
Street sweeping sign
replacement at Van
Buren and
Nightingale.
58 181891 8/16/2019 --
Overgrown
Grass/Weeds Grand Terrace
Clean up debris in
channel - Pascal and
Cardinal to Vivienda
59 181887 8/16/2019 8/27/2019
Issue with
Park/Facility
Equipment Grand Terrace
Install new BBQ grill
at Rollins Park
60 181851 8/16/2019 8/19/2019
Event Set-
up/BreakDowns Grand Terrace
Place cones that the
leak areas at Rollins
Park by 12noon
8/16/19
61 182093 8/17/2019 --
Overgrown Grass /
Weeds
12708
Sandburg Way
Grand Terrace
92313
While the front
garden facing
Sanburg is well
maintained, the side
of the property facing
Pico has overgrown
weeds that are also
covering the
sidewalk.
62 182546 8/19/2019 -- Street Light Issue Grand Terrace
Street light out at
22069 Van Buren
Street. Need to put in
a WO at SCE website.
63 187968 8/20/2019 -- Tree Issues
22295 Ladera
St
dead tree in front of
property
64 182869 8/20/2019 8/21/2019 General Office
Santa Ana Ave.
Grand Terrace
Pick up 1 ton of
hotmix, 3/8' material
from Colton plant,
Order # 52 Holiday
Rock
Page | 59
C.4.a
Packet Pg. 97 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
65 183115 8/21/2019 8/27/2019 Graffiti Grand Terrace
Graffiti on public
property - Newport
and Canal on the
power pole and curb
and Newport and
Canal on the bridge
and wall (Newport
bridge)
66 183100 8/21/2019 9/5/2019
Overgrown
Grass/Weeds Grand Terrace
Remove weeds on
Barton Road from
Preston to Grand
Terrace Road, N/S of
Barton Rd
67 183047 8/21/2019 8/23/2019 General Office Grand Terrace
Empty Recycle bin in
the copy room - bin is
full
68 183044 8/21/2019 8/22/2019 General Office Grand Terrace
Make keys for City
Clerk
69 183042 8/21/2019 8/22/2019 Pothole Grand Terrace
2 large Potholes and
many little ones on
Grand Terrace Road
between Vivienda
and back side of
Newport by Edison
plant
70 183389 8/22/2019 9/11/2019
Event Set-
up/BreakDowns Grand Terrace
Clean Shelters at
Rollins Park for
Saturday, 9/7/19
reservation
71 183385 8/22/2019 8/30/2019
Issue with
Park/Facility
Equipment Grand Terrace
Clean up Shelter C
Rollins Park for
Saturday, 9/1/19
reservation
72 183384 8/22/2019 8/27/2019
Issue with
Park/Facility
Equipment Grand Terrace
Clean Shelter B, C and
D at Rollins Park for
Saturday, 8/24/19
reservations.
73 183293 8/22/2019 8/28/2019
Overgrown Grass /
Weeds
22200
Newport
Avenue Grand
Terrace 92313
dry weeds at least 4
to 5 feet tall
74 184205 8/26/2019 8/27/2019 Power Outage
11846 Preston
Street Grand
Terrace 92313
Wide spread power
outage in the city and
post update on the
GT city Facebook
page
75 184173 8/26/2019 8/27/2019 General Office Grand Terrace
Make keys for snack
bar at Veterans Park,
quantity 4
Page | 60
C.4.a
Packet Pg. 98 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
76 184152 8/26/2019 8/27/2019
Event Set-
up/BreakDowns Grand Terrace
Breakdown tables
and chairs in the
Community Room.
No reservations for
this week for the set
up.
77 184149 8/26/2019 --
Overgrown Grass /
Weeds
Taylor Street
Grand Terrace
Overgrown
vegetation on the city
property east side of
Taylor St, long strip of
land behind GT high
schoolProperty
78 184506 8/27/2019 --
Issue with
Park/Facility
Equipment Grand Terrace
One of the kiosks
needs the plexi glass
replaced
79 184441 8/27/2019 9/4/2019
Event Set-
up/BreakDowns Grand Terrace
Set up 6:30pm (latest)
for Movie at the Park
event that will start at
7pm at Rollins Park.
80 184425 8/27/2019 8/28/2019 Tree Issues
12488 Wobler
Grand Terrace
Tree has fallen over
into backyard from
the City right of way.
Resident is located on
12488 Wobler and
the backyard is next
to Mt. Vernon.
81 184409 8/27/2019 8/28/2019 General Office
De Berry Grand
Terrace
Delivery Notice to
Residents: Soccer
League games at
Rollins Park letters to
approximately 50
houses around Rollins
Park
82 184898 8/28/2019 --
Overgrown
Grass/Weeds Grand Terrace
Overgrown weeds
and shrubs in
parkway on the east
side of Michigan
Street, north of Van
Buren across from
12466 Michigan
Street
83 184759 8/28/2019 8/28/2019
Issue with
Park/Facility
Equipment Grand Terrace fix urinal at Rollins
84 184752 8/28/2019 9/3/2019
Event Set-
up/BreakDowns Grand Terrace
Hang up Book Sale
Posters for Kiosk
85 184723 8/28/2019 8/28/2019
Issue with
Park/Facility
Equipment Grand Terrace
Replace the following
sprinklers at Rollins
86 185283 8/29/2019 9/4/2019 Illegal Dumping
Terrace Ave
Grand Terrace
Trash and mattress
on Terrace Ave, north
of and under the
bridge, near railroad.
Page | 61
C.4.a
Packet Pg. 99 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
87 185256 8/29/2019 --
Overgrown Grass /
Weeds
Honey Hill
Grand Terrace
remove weeds/ grass
growth , trim back
any over hang onto
sidewalk on Honey
Hill West Side
between Palm and
Westwood
88 185255 8/29/2019 9/11/2019
Overgrown Grass /
Weeds
Reed Ave
Grand Terrace
Remove all weeds/
grass growth on right
away on Reed Ave
between Van Buren
and Cardinal
89 185161 8/29/2019 -- General Office
22795 Barton
Road Grand
Terrace 92313
Ants in the library -
along the wall by the
window
90 185084 8/29/2019 -- Street Issue
De Berry Grand
Terrace
Speed Bump
suggestion at De
Berry near the school,
concern on accidents
and fast vehicles on
the street, safety
concern
91 185074 8/29/2019 9/4/2019
Issue with
Park/Facility
Equipment Grand Terrace
Cert Meeting Setup
for Tuesday,
September 3 in the
Community Room.
92 185504 8/30/2019 -- Pothole
potholes on 2606 De
Soto Street and rough
pavement at the
beginning of the
street on the lower in.
93 185484 8/30/2019 9/3/2019
Overgrown Grass /
Weeds
Van Buren &
Mt. Vernon
Grand Terrace
remove weeds at
S/W/C of van Buren /
Mt Vernon
94 185454 8/30/2019 --
Issue with
Park/Facility
Equipment Grand Terrace
Fix Eye Wash at the
shop
Page | 62
C.4.a
Packet Pg. 100 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Park Shelter Reservations in August 2019
Park Shelter Date Reserved
Richard Rollins Shelter B August 24
Richard Rollins Shelter C & D August 24
Pico Park Movie in the Park August 3
Pico Park SBVAA Astronomy Group August 10
Pico Park Movie at the Park August 17
Pico Park K. Ramirez August 24
Pico Park Movie in the Park August 31
Community Room Reservations August 2019
Group Date Reserved Time
Citrus Belt Quilters 2nd Saturday 9am
Event Set Up/Breakdowns,
16
General Office, 10
Graffiti, 3
Illegal Dumping, 3
Issue with Park/Facility
Equipment, 20
Street Sign Issue, 4
Overgrown Grass/Weeds,
15
Potholes, 7
Power Outage, 1
Sidewalk Issues, 1
Street Issue, 1
Street Light Issue, 2
Tree Issues, 9
Water Leak Issue, 2
0
5
10
15
20
25 Work Orders for August 2019
Friends of the Library 3rd Monday 5pm
Grand Terrace Womens Club 1st and 3rd Wednesdays 8:30 am, 10am
Library Event August 1 & 27 9am, 3:30pm
Overeaters Anonymous Saturdays 10am
CERT Meeting 1st Tuesday 6pm
Page | 63
C.4.a
Packet Pg. 101 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was
conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Commerce Way/Vivienda Contractor
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Barton Rd/Town Square n/a
Mt. Vernon Ave/De Berry St n/a
Barton Rd/Grand Terrace Rd Contractor
La Cadena/Litton n/a
Main St/Michigan St County
Main St/High School entrance County
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Page | 64
C.4.a
Packet Pg. 102 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
Jun 2019: Concise Waste Generation Report
(Unit of Measure: Tons)
Service
Description
Refuse Recycling E-
Waste
Green-
waste
Tires Tin/
White
Scrap
Metal
Inert C&D Comm’l
Select /
Floor-
sort
Total
Tonnage
Generated
Total
Tonnage
Generated
by Category
Residential 247.31 62.64 192.22 502.17
Christmas
Tree
Bulky Item 8.26 0.22 2.10 10.60 512.77
Residential
Clean Up
Multi-Family 135.24 6.42 11.75 153.41 153.41
Multi-Family
Commercial 152.50 2.09 0.22 0.84 0.06 155.71
School 53.22 4.04 57.26 212.97
Commercial
Roll off 72.62 24.00 75.56 172.18 172.18
Roll off
Grand Total 669.17 75.19 0.22 203.97 0.22 2.10 0.84 24.00 75.56 0.06 1051.33
Missed Pick-Up Report
Date
Reported
Address Description Date Pick Up
Completed
6/1/19 22750 De Berry St Trash bin missed 6/1/19
6/5/19 22772 Wren St Trash bin missed 6/5/19
6/5/19 22720 De Berry St Green Waste bin missed 6/5/19
6/7/19 12073 Preston St Recycle bin missed 6/7/19
6/7/19 22631 Minona Dr Trash bin missed 6/7/19
6/11/19 22340 Blue Lupine Cir Trash bin missed 6/11/19
6/11/19 12570 Mount Vernon Ave Trash bin missed 6/11/19
6/14/19 22990 Merle Ct Recycle bin missed 6/14/19
6/17/19 22412 Terrace Pines Dr Trash bin missed 6/17/19
6/18/19 21964 Tanager St Trash bin missed 6/18/19
6/18/19 12029 Mount Vernon Ave Recycle bin missed 6/18/19
6/19/19 22539 Lark St Green Waste bin missed 6/19/19
6/21/19 11846 Preston St Recycle bin missed 6/21/19
6/21/19 22710 Main St Recycle bin missed 6/21/19
6/24/19 12225 Michigan St Trash bin missed 6/24/19
6/25/19 12218 Pascal Ave Recycle bin missed 6/25/19
6/25/19 12225 Michigan St Trash bin missed 6/25/19
6/26/19 22596 Main St Recycle bin missed 6/26/19
6/26/19 12252 Kingston St Trash bin missed 6/26/19
6/26/19 22765 De Soto St Recycle bin missed 6/26/19
6/26/19 22755 De Soto St Recycle bin missed 6/26/19
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Page | 65
C.4.a
Packet Pg. 103 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Contracts:
Public Works Services for FY 2019-20:
Contractor Name Service Contract Amount Remaining Balance
as of Aug. 31, 2019
ACCO Engineered Systems HVAC Maintenance $22,850 $22,850
Albert A Webb Associates Commerce Way Final Design Southern
Portion
$170,880.00 $164,005.00
Clean Street Street Sweeping Services $52,000.00 $52,000.00
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape Landscape Maintenance $47,830.00 $43,435.00
Gopher Patrol Gopher Abatement Services $7,877.00 $7,877.00
Hardy and Harper, Inc Street Maintenance Services $75,000.00 $75,000.00
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000.00 $40,000.00
Interwest Consulting Group
HR Green
Albert A. Webb
On-Call Construction Management
Services (incl. Barton Road Interchange
Project – Interwest)
$40,000.00 $40,000.00
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$251,609.00 $180,392.75
Lynn Merrill NPDES Services $10,000.00 $10,000.00
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980.00 $19,980.00
Otis Elevator Company Elevator Maintenance Service $5,145.29 $5,145.29
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $26,117.00 $26,117.00
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$18,064.96 $18,064.96
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526.00 $13,526.00
St. Francis Electric, LLC.Traffic Signal Maintenance Services $20,000.00 $20,000.00
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$6,000.00 $6,000.00
West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802:
5-yr term)
$38,560.40
($192,802: 5-yr
t)Western Exterminator Co. Pest Control Services $7,502.00 $7,502.00
Willdan Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2018-19:
$879,942.00 $790,455.00
balance
Page | 66
C.4.a
Packet Pg. 104 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Evan Brooks Associates Preliminary Engineering for HSIP –
Mt. Vernon Safety Improvement
$36,300.00 $4,643.00
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2019-20
$36,300.00 $4,463.00
Bids:
- Senior Center ADA Door Installation
- Litton Signal Pole Replacement
Major Reports:
- Delinquent Refuse and Sewer Accounts Special Assessment Final Submission List for County
Grants:
- MSRC Funding for Clean Transportation Projects
- SCIP: $140,000 grant funding for City Hall EV Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Awaiting Approval to Bid from Caltrans
- HSIP – Guardrail Safety Project
- CDBG: AB Contracts for Fiscal Year
Project Management:
- Budget for Landscape and Lighting Assessment District
- EV Charging Station
Major Meetings / Events:
- Cal Recycle Annual Site Visit
FY 2019-20 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Page | 67
C.4.a
Packet Pg. 105 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
Sheriff’s Contract
•Law Enforcement Services
Page | 68
C.4.a
Packet Pg. 106 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
San Bernardino County
Sheriff’s Department
Services July 2019 August 2019
Officer Contact and Calls 1,533 1,347
Calls to Dispatch July 2019 August 2019
Emergency 1 1
Priority 1 127 124
Priority 2 53 42
Priority 3 175 123
Priority 4 113 105
Priority 5 N/A 2
Totals 469 397
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Priority 5 – On-View Surveillance
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for August 2019:
August 5th August 12th August 19th August 26th Total Hours
2 15 7 4 28
0
50
100
150
200
250
300
Emergency Priority 1 Priority 2 Priority 3 Priority 4 Priority 5
July -1 127
53
175
113
August -1
124
42
123
105
August -2
Calls to Dispatch
July Total: 469 August Total: 397
Jul-19 Aug-19
Page | 69
C.4.a
Packet Pg. 107 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
San Bernardino County Fire
Page | 70
C.4.a
Packet Pg. 108 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
City of Grand Terrace
Fire Department Incidents
08/01/19 – 08/31/19
Call Type Number of Calls
Carbon Monoxide Alarm 1
Commercial Alarm 4
Fire – Vegetation 1
Fire – Improvement 1
Fire – Unknown Type 1
Medical Aid 101
Outside Investigation 2
Public Service 2
Residential Alarm 4
Traffic Collision with Injuries 1
Traffic Collision with Injuries – Freeway 3
Traffic Collision Over-the-Side 2
Traffic Collision Unknown Injuries 1
Traffic Collision Unknown Injuries – Freeway 1
Total Calls 125
Page | 71
C.4.a
Packet Pg. 109 Attachment: All Dept. Monthly Reports August 2019_FINAL (Department Monthly Activity Report - August 2019)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: Approval of Check Register No. 08312019 in the Amount of
$2,093,897.10
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Check Register No. 08312019 in the amount
$2,093,897.10 as submitted, which includes the Check
Register Account Index for Fiscal Year 2019-20.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending August 31, 2019, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 08312019 lists all payments made
to vendors and employee reimbursements during the month of August.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $2,093,897.10 in accounts payable checks and/or wires were issued during
the period for services, reimbursements, supplies and contracts and are detailed in the
attached check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
76541 ALESHIRE & WYNDER MAR, APR, MAY-2019 LEGAL SVCS $80,361.57
76555 EVAN BROOKS & ASSOC MT VERNON SLOPE GRANT WRITING
SVCS $16,660.00
C.5
Packet Pg. 110
Check
No. Payee Description Amount
76567 AEGIS BUILDERS, INC TRACT 18604 DEPOSIT REFUND $39,000.00
76571 ALESHIRE & WYNDER DEVELOPER (GREENS GROUP)
LEGAL SVCS $16,690.10
76574 SO CAL EDISON JULY-2019 ENERGY USAGE $13,970.96
76579 CALIFORNIA JPIA CITY GEN LIABILTY & WORKERS’
COMPENSATION CONTRIBUTION $123,871.00
76585 SB COUNTY SHERIFF GEN EXPENSE, OVERTIME LAW
ENFORCEMENT SVCS $28,632.34
76587 ALESHIRE & WYNDER JUN-2019 LEGAL SERVICES $21,126.49
76607 SB COUNTY SHERIFF JUL & AUG-2019 LAW ENFORCEMENT
SVCS $345,531.32
76646 RIVERSIDE HIGHLAND
WATER WATER USAGE $10,916.76
80520191 U. S. BANK 2011A BONDS DEBT SERVICE $724,957.50
80520192 U. S. BANK 2011B BONDS DEBT SERVICE $501,562.50
TOTAL CHECKS ISSUED $1,923,280.54
Payroll costs for the month ending July-2019
Pay
Per.
Period
Ending Period Pay Date Amount
3 07/26/2019 Period 07/13/2019 –07/26/2019 08/01/2019 $53,395.26
4 08/09/2019 Period 07/27/2019 – 08/09/2019 08/15/2019 $62,086.24
5 08/23/2019 Period 08/10/2019 – 08/23/2019 08/29/2019 $54,545.31
TOTAL PAYROLL FOR JULY-2019 $170,026.81
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2019-20 in the amount of:
Description Amount
Check Register $2,093,897.10
Payroll $170,026.81
TOTAL $2,263,923.91
.
ATTACHMENTS:
• A - Check Register Account Index (PDF)
• B - Check Register No. 08312019 (PDF)
C.5
Packet Pg. 111
APPROVALS:
Cynthia A. Fortune Completed 09/17/2019 7:29 PM
Finance Completed 09/17/2019 7:29 PM
City Attorney Completed 09/18/2019 8:51 AM
City Manager Completed 09/19/2019 11:48 AM
City Council Pending 09/24/2019 6:00 PM
C.5
Packet Pg. 112
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
C.5.a
Packet Pg. 113 Attachment: A - Check Register Account Index (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
B 23-250-20-00 134.56
134.56
B890784 JUN19 EMP PAID ACCIDENT/SUPP 04/24/2019
E 10-185-250-000-000 828.53
828.53
828.53
76534 08/04/2019 AMERICAN FIDELITY ASSURANCE C D023031 MAY19 EMP PAID ACCIDENT/SUPP 05/24/2019
Inv. Date Amount Paid Check Total
76533 08/04/2019 AFTERMATH SERVICES LLC 190601392 SANITATION OF ANIMAL CONTROL FREEZER 06/13/2019
Check #Date Vendor Invoice Description
E 10-190-255-000-000 2,631.66
2,631.66
AR19-367 APR19-JUN19 CROSSING GUARD SERVICES 06/30/2019
E 10-190-255-000-000 2,917.71
2,917.71
AR 19-113 OCT18-DEC18 CROSSING GUARD SERVICES 01/28/2019
B 23-250-20-00 134.56
134.56
269.12
76535 08/04/2019 COLTON JT UNIFIED SCHOOL DISTR AR 19-240 DEC18-APR19 CROSSING GUARD SERVICES 04/29/2019
E 22-425-312-000-000 1,250.25
1,250.25
1,250.25
76537 08/04/2019 INLAND BUSINESS FORMS 33065 ANIMAL CONTROL CITATION BOOKS 06/17/2019
E 10-190-255-000-000 2,345.61
2,345.61
7,894.98
76536 08/04/2019 FAMILY SERVICES ASSOCIATION 06-2019-040 JUN19 SENIOR CENTER COORDINATOR 06/30/2019
E 10-955-800-108-000 1,028.74
1,028.74
1,028.74
E 10-185-210-000-000 1,074.30
1,074.30
1,074.30
76538 08/04/2019 KTUA 31248 JUN 19 KTUA FOR PROJECT MANAGEMENT - MICHIGAN 07/17/2019
C.5.b
Packet Pg. 114 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
76539 08/04/2019 THE REC CENTER 0000001 JAN19-JUN19 RECREATION, EDUCATION AND CREATIVE 06/28/2019
E 10-172-250-100-000 2,770.00
2,770.00
2,770.00
76541 08/14/2019 ALESHIRE AND WYNDER LLP 51981 MAY19 LEGAL SVCS-GENERAL 06/25/2019
E 22-425-311-000-000 4,179.00
4,179.00
4,179.00
76540 08/04/2019 WILLDAN 002-21230 JUN 19 PLAN CHECK AND REVIEW SVCS FY2018-19 07/03/2019
E 10-160-250-000-000 9,495.58
9,495.58
51155 MAR19 LEGAL SVCS- HOUSING 04/25/2019
E 10-160-250-000-000 10,670.13
10,670.13
51610 APR19 LEGAL SVCS- GENERAL 05/31/2019
E 10-160-250-000-000 12,972.00
12,972.00
51148 MAR19 LEGAL SVCS-GENERAL 04/25/2019
E 10-160-250-100-000 3,382.00
E 26-604-250-000-000 1,102.00
4,484.00
51149 MAR19 LEGAL SVCS- SPECIAL PROJECTS 04/25/2019
E 10-160-250-100-000 4,617.00
4,617.00
51153 MAR19 LEGAL SVCS- PUBLIC WORKS ENGINEERING 04/25/2019
E 52-400-251-000-000 5,514.50
5,514.50
51613 APR19 LEGAL SVCS-PLANNING 05/31/2019
E 10-160-250-100-000 4,024.50
4,024.50
C.5.b
Packet Pg. 115 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
51152
E 10-160-250-100-000 2,964.00
2,964.00
51611 APR19 LEGAL SVCS- SPECIAL PROJECTS 05/31/2019
E 10-160-250-100-000 2,242.00
E 26-604-250-000-000 1,425.00
3,667.00
MAR19 LEGAL SVCS- PLANNING 04/25/2019
51614 APR19 LEGAL SVCS-PUBLIC WORKS ENGINEERING 05/31/2019
E 10-160-250-100-000 2,771.50
2,771.50
51983 MAY19 LEGAL SVCS- PLANNING 06/25/2019
E 10-160-250-100-000 2,850.00
2,850.00
51150 MAR19 LEGAL SVCS- LITIGATION 04/25/2019
E 10-160-250-100-000 2,860.00
2,860.00
51157 MAR19 LEGAL SVCS- REIMBURSABLE STANDARD 04/25/2019
E 10-160-250-100-000 1,886.00
1,886.00
51158 MAR19 LEGAL SVCS- CITY REAL PROPERTY 04/25/2019
E 10-160-250-100-000 2,223.00
2,223.00
51982 MAY19 LEGAL SVCS- PERSONNEL 06/25/2019
E 10-160-250-100-000 2,679.00
2,679.00
51984 MAY19 LEGAL SVCS- ENGINNERING 06/25/2019
E 46-900-326-000-000 840.50
840.50
E 10-160-250-100-000 1,025.00
1,025.00
51156 MAR19 LEGAL SVCS- CONDEMNATION 04/25/2019
C.5.b
Packet Pg. 116 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
51612
E 10-160-250-100-000 41.00
E 46-900-326-000-000 779.00
820.00
51618 APR19 LEGAL SVCS-PUBLIC WORKS - STREETS 05/31/2019
51616 APR19 LEGAL SVCS-CONDEMNATION 05/31/2019
697.00
51989 MAY19 LEGAL SVCS- CONDEMNATION 06/25/2019
B 10-015-60-00 287.00
697.00
51617 APR19 LEGAL SVCS- CITY REAL PROPERTY 05/31/2019
E 10-160-250-100-000 697.00
E 16-900-250-000-000 700.00
700.00
APR19 LEGAL SVCS- LITIGATION 05/31/2019
E 10-160-250-100-000 697.00
E 10-160-250-100-000 384.50
384.50
51987 MAY19 LEGAL SVCS- HOUSING 06/25/2019
E 10-160-250-100-000 388.50
388.50
51986 MAY19 LEGAL SVCS- CODE ENFORCEMENT 06/25/2019
E 46-900-326-000-000 389.50
676.50
51615 APR19 LEGAL SVCS-CODE ENFORCEMENT 05/31/2019
E 10-160-250-100-000 47.36
47.36
E 32-200-251-000-000 123.00
123.00
51151 MAR19 LEGAL SVCS- PERSONNEL 04/25/2019
E 32-200-251-000-000 246.00
246.00
51154 MAR19 LEGAL SVCS- SUCCESSOR AGENCY 04/25/2019
C.5.b
Packet Pg. 117 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
51991 MAY19 LEGAL SVCS- SPECIAL PROJECTS 06/25/2019
E 10-175-268-000-000 100.00
100.00
200.00
76543 08/14/2019 WILLIAM HUSSEY AUG-2019-BH AUG19 HEALTH INS REIMB - HUSSEY 08/01/2019
E 10-175-268-000-000 100.00
100.00
07-01-2019 SEP19 SEMINAR FOR PESTICIDE CLASS 07/01/2019
E 10-160-250-100-000 38.00
38.00
80,361.57
76542 08/14/2019 BIONATURAL HEALING COLLEGE 06-12-2019 AUG19 SEMINAR FOR PESTICIDE CLASS 06/12/2019
E 10-190-220-000-000 217.50
217.50
217.50
76545 08/14/2019 KOSMONT AND ASSOCIATES INC 1610.8014 EFID IMPLEMENTATION SUPPORT SVCS 07/24/2019
E 10-110-142-000-000 249.23
249.23
249.23
76544 08/14/2019 JONS FLAGS AND POLES F81084 CA FLAG FOR CITY HALL 07/09/2019
E 10-172-250-100-000 378.00
378.00
2,068.00
E 10-185-250-000-000 1,690.00
1,690.00
00415411 PARCEL MAP 16945 PLAN CHECK AND REVIEW SVCS FY 07/19/2019
E 76-120-250-000-000 3,880.10
3,880.10
3,880.10
76546 08/14/2019 WILLDAN 00221257 JUN 19 CODE ENFORCEMENT OFFICER FY2018-19 07/24/2019
C.5.b
Packet Pg. 118 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
53590995
76547 08/19/2019 COUNTY OF RIVERSIDE AN0000001743 JUL 20 SHELTERING SVCS FOR ANIMAL CTRL 08/14/2019
E 69-120-220-000-000 215.50
215.50
215.50
76549 08/19/2019 ACCOUNTEMPS 53757258 ACCOUNTING SVCS WK ENDING 06282019 07/01/2009
E 10-185-255-000-000 1,630.74
1,630.74
1,630.74
76548 08/19/2019 UPDOG 4497 COMMUNITY DAY FOAM BOARD 05/29/2019
1,265.04
3,979.61
76550 08/19/2019 ALBERT A WEBB ASSOCIATES 192571 JUN19 COMMERCE WAY FINAL DESIGN 06/29/2019
1,308.97
53710433 ACCOUNTTING SVCS WK ENDING 06212019 06/24/2019
E 10-140-250-000-000 1,265.04
E 10-140-250-000-000 1,405.60
1,405.60
ACCOUNTING SVCS WK ENDING 05312019 06/05/2019
E 10-140-250-000-000 1,308.97
B 23-250-10-00 266.66
266.66
2040906 JUN19 EMP PAID FLEX SPEND/ DEP CARE 06/04/2019
E 25-600-250-000-000 1,940.00
1,940.00
8,815.00
76551 08/19/2019 AMERICAN FIDELITY ASSURANCE C 2038384 MAY19 EMP PAID FLEX SPEND/DEP CARE 05/03/2019
E 46-900-326-030-000 6,875.00
6,875.00
191935 TRAFFIC SIGNAL MOD FOR PRESTON/BARTON 05/25/2019
B 23-250-10-00 266.66
266.66
533.32
C.5.b
Packet Pg. 119 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
B 23-505-59-00 2,640.00
2,640.00
2,640.00
76553 08/19/2019 COMPUTERIZED EMBROIDERY CO IN 38691 WORK SHIRTS - ENRIQUE 06/21/2019
76552 08/19/2019 CHARLES ABBOTT ASSOCIATES INC 59566 PROGRESS INVOICE PER AGREEMENT FOR CONSULTIN 05/07/2019
E 10-195-245-000-000 528.25
528.25
TL0000014700 APR 19 TRAFFIC SIGNAL LIGHTS MAINT ON MAIN AND M 05/16/2019
E 10-450-245-000-000 245.89
245.89
513.33
76554 08/19/2019 COUNTY OF RIVERSIDE TLMA ADM TL0000014648 MAR 19 TRAFFIC SIGNAL LIGHTS MAINT ON MAIN AND M 04/11/2019
E 10-450-245-000-000 267.44
267.44
38615 WORK SHIRTS - JORGE 06/17/2019
E 10-955-800-105-000 16,660.00
16,660.00
16,660.00
76556 08/19/2019 EZ SUNNYDAY LANDSCAPE 16743 GENERAL CLEANUP OF ORIOLE SLOPE 12/06/2018
E 10-195-245-000-000 119.94
119.94
648.19
76555 08/19/2019 EVAN BROOKS ASSOCIATES 19005-3 GRANT WRITING- HMGP MT VERNON SLOPE STABILIZA 05/01/2019
E 10-195-245-000-000 29.66
29.66
E 10-450-245-000-000 127.17
127.17
4270826 MAINTENANCE SUPPLIES 06/18/2019
E 26-602-245-000-000 5,000.00
5,000.00
5,000.00
76557 08/19/2019 HOME DEPOT CREDIT SERVICE 5275242 MAINTENANCE SUPPLIES 06/07/2019
C.5.b
Packet Pg. 120 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
2274753 MAINTENANCE SUPPLIES 05/31/2019
E 10-172-250-000-000 195.00
195.00
765.00
76559 08/19/2019 LYNN MERRILL 19-6 FEB 2019 - APR 2019 NPDES SERVICES 08/16/2019
E 10-172-250-000-000 570.00
570.00
51231 PW INSPECTION AND PLAN CHK SVCS PW0000566 07/12/2019
E 10-450-245-000-000 27.92
27.92
184.75
76558 08/19/2019 INTERWEST CONSULTING GROUP 41986 PW INSPECTION AND PLAN CHK SVCS PW0000566 07/10/2018
E 10-370-210-000-000 2.00
2.00
108451 APR 2019 ASSSESSOR PARCEL MAP REVISIONS 04/05/2019
E 10-370-210-000-000 2.00
2.00
108427 MAR 2019 ASSESSOR PARCEL MAP REVISIONS 03/06/2019
E 10-625-220-000-000 1,720.26
1,720.26
1,720.26
76560 08/19/2019 SB COUNTY ASSESSOR 108409 FEB 2019 ASSESSOR PARCEL MAP REVISIONS 02/06/2019
E 10-195-245-000-000 61.94
61.94
275.93
E 10-195-245-000-000 213.99
213.99
92262646-001 IRRIGATION SUPPLIES FY2018-19 06/17/2019
E 10-370-210-000-000 2.00
2.00
6.00
76561 08/19/2019 SITEONE LANDSCAPE SUPPLY 92178846-001 IRRIGATION SUPPLIES FY2018-19 06/13/2019
C.5.b
Packet Pg. 121 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
2019-488
76562 08/19/2019 SO CA EDISON COMPANY JUNE 2019 EDIS
JUNE 2019 ENERGY USAGE 07/09/2019
E 16-510-255-000-000 438.55
438.55
438.55
76564 08/19/2019 TKE ENGINEERING INC 2019-391 PROJ INSPECTION FEES TRACT NO 18071 05/23/2019
E 16-510-238-000-000 5,206.11
5,206.11
5,206.11
76563 08/19/2019 ST FRANCIS ELECTRIC 17103340 JAN19 SIGNAL LIGHT MAINT ROUTINE BILLING 01/31/2019
655.00
2019-490 MAY- JUN TRAFFIC IMPACT ANALYSIS SCOPE-GT CONT 07/15/2019
E 10-175-250-000-000 295.00
1,563.32
2019-489 MAY-JUN TRAFFIC IMPACT ANALYSIS SCOPE REVIEW - 06/25/2019
E 10-175-250-000-000 655.00
E 10-172-250-000-000 5,953.43
5,953.43
MAY- JUN INSPECTION ON PICO ST & BLUE MOUNTAIN 07/15/2019
E 10-175-250-000-000 1,563.32
E 16-900-229-000-000 355.37
355.37
355.37
76566 08/19/2019 ACCENT GRAPHICS AND DESIGN 19-1304 BUSINESS CARDS FOR T.DUGGAN AND C.FERGUSON 08/15/2019
295.00
8,466.75
76565 08/19/2019 TRAFFIC MANAGEMENT INC 520301 SIGNS ON OBSERVATION ST 06/26/2019
B 23-505-74-00 39,000.00
39,000.00
39,000.00
E 10-185-210-000-000 107.75
107.75
107.75
76567 08/19/2019 AEGIS BUILDERS INC TRACT18604 TRACT 18604 WMP/ C&D DEPOSIT REFUND 08/15/2019
C.5.b
Packet Pg. 122 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
76568 08/19/2019 FRUIT GROWERS SUPPLY 92073849 PVC SUPPLIES - TRIANGLE IRRIGATION 07/23/2019
E 10-172-142-000-000 6.32
E 10-175-142-000-000 28.88
E 10-185-142-000-000 21.12
B 10-022-66-00 986.21
E 10-120-142-000-000 68.00
E 10-125-142-000-000 31.55
E 10-450-245-000-000 4.47
4.47
4.47
76569 08/19/2019 LINCOLN NATIONAL LIFE INSURANC LCLN SEPT 201 SEPT LIFE/AD&D/DEP LIFE/WI/LTD 08/09/2019
E 74-175-142-000-000 4.46
1,245.02
1,245.02
76570 08/19/2019 ROADRUNNER SELF STORAGE INC 222 JUL 2019 - JUN 2020 STORAGE RENTAL 07/31/2019
E 52-400-142-000-000 2.10
E 65-425-142-000-000 3.79
E 73-370-142-000-000 1.05
E 10-370-142-000-000 50.23
E 10-450-142-000-000 10.77
E 16-175-142-000-000 30.54
E 10-160-250-100-000 224.00
224.00
16,690.10
E 10-160-250-100-000 16,466.10
16,466.10
51619 LEGAL SERVICES - APRIL2019 - GREENS GROUP 05/31/2019
E 10-140-241-000-000 5,676.00
5,676.00
5,676.00
76571 08/19/2019 ALESHIRE AND WYNDER LLP 51990 LEGAL SERVICES - MAY 2019 - GREENS GROUP 06/25/2019
C.5.b
Packet Pg. 123 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
76572 08/19/2019 AVENU MUNISERVICES INV06-006371 BUSINESS LICENSE RENEWAL JUNE 2019 06/29/2019
E 10-175-238-000-000 284.03
E 10-190-238-000-000 6,678.77
E 10-450-238-000-000 131.55
E 16-510-236-000-000 300.00
300.00
300.00
76574 08/19/2019 SO CA EDISON COMPANY JUL 2019 EDISO
JULY 2019 ENERGY USAGE 2 07/30/2019
E 10-140-250-000-000 447.54
447.54
447.54
76573 08/19/2019 SECURITY LINES US 1546 ADD'L PODS CITY SECURITY CAMERAS 06/03/2019
E 10-450-238-000-000 1,022.28
E 16-510-238-000-000 149.16
1,171.44
13,970.96
E 10-450-238-000-000 52.00
E 16-510-238-000-000 5,500.42
5,552.42
JUL 2019 EDISO JULY 2019 ENERGY USAGE 07/27/2019
E 16-510-238-000-000 152.75
7,247.10
JUL 2019 EDISO
JULY 2019 ENERGY USAGE 3 07/31/2019
E 10-805-238-000-000 278.22
278.22
0228510072519 TWC BC - 7/16-8/15 07/25/2019
E 10-805-238-000-000 278.22
278.22
0007245080719 SR CENTER INTERNET BLDG 3 - 8/7-9/6 08/07/2019
76575 08/19/2019 TIME WARNER CABLE 0007245070719 SR CTR CABLE INTERNET BLDG3 - 7/7-8/6 07/07/2019
E 10-190-238-000-000 109.98
109.98
C.5.b
Packet Pg. 124 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 10-805-238-000-000 73.91
73.91
0156711072519 SR CENTER TV - CLUB HOUSE - 7/25-8/24 07/25/2019
E 10-190-238-000-000 104.12
104.12
0153825072319 SR CENTER INTERNET-HSD3 7/23-8/22 07/23/2019
0197046071719 CITY HALL INTERNET 7/16-8/15 07/17/2019
1,094.01
9834776057 APLR CARD LINE CHARGES 6/24-7/23 07/23/2019
E 10-190-235-000-000 190.05
E 10-175-240-000-000 467.23
E 10-185-235-000-000 247.74
E 16-510-236-000-000 379.04
E 10-805-238-000-000 19.11
19.11
863.56
76576 08/19/2019 VERIZON WIRELESS 9833119568 VERIZON CELL PHONE/MODEM SVCS 06/02-07/01 07/01/2019
E 10-110-142-000-000 232.77
232.77
AUG-2019-SR-2 AUG19 HEALTH REIMBURSEMENT FOR MED REIM 07/31/2019
190.05
1,474.11
76577 08/20/2019 SYLVIA ROBLES AUG-2019-SR-1 AUG19 HEALTH REIMBURSEMENT FOR SBCERA 07/31/2019
190.05
9832793457 APLR CARD LINE CHARGES 05/24-06/23 06/23/2019
E 10-190-235-000-000 190.05
E 10-120-250-000-000 1,377.29
1,377.29
1,377.29
E 10-110-142-000-000 135.50
135.50
368.27
76578 08/22/2019 BLAIS AND ASSOCIATES INC 06-2019-GT1 CA DEPT OF PARKS AND RECREATION; PROP 68 PARKS 07/08/2019
C.5.b
Packet Pg. 125 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
123,871.00
76579 08/22/2019 CALIFORNIA JPIA PRIM01653 FY2019-20 GENERAL LIABILITY AND WORKERS COMP A 05/06/2019
E 10-195-245-000-000 577.50
577.50
TL0000014578 JAN19 TRAFFIC SIGNAL LIGHTS MAIN & MICHIGAN 02/27/2019
76580 08/22/2019 COUNTY OF RIVERSIDE TLMA ADM TL0000014763 MAY19 TRAFFIC SIGNAL LIGHTS MAIN & MICHIGAN 06/18/2019
B 10-016-80-00 42,077.00
B 10-016-81-00 81,794.00
123,871.00
E 52-400-250-000-000 2,474.40
2,474.40
2,474.40
76582 08/22/2019 IPERMIT ERATERS B00-003-134 REFUND - 22950 ARLISS DR 07/12/2019
E 10-195-245-000-000 267.94
267.94
845.44
76581 08/22/2019 FIDELITY NATIONAL TITLE CO 00033432 ALTA STANDARD COVERAGE 05/07/2019
227.50
76584 08/22/2019 MIDAMERICA ADMIN & RETIREMENT PAYDATE 0509
PAYDATE 05092019 ARS RETIREMENT 05/09/2019
76583 08/22/2019 LAGERLOF SENECAL GOSNEY 58453 MAY LEGAL SERVICES - RHWC AGREEMENT 07/08/2019
R 10-410-06 12.00
B 23-200-23-00 1.00
13.00
13.00
E 10-140-140-000-000 12.77
E 10-801-140-000-000 2.60
217.83
B 10-022-68-00 180.07
E 10-110-140-000-000 15.50
E 10-125-140-000-000 6.89
E 10-160-250-000-000 227.50
227.50
C.5.b
Packet Pg. 126 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
PAYDATE 060620
PAYDATE 0620
PAYDATE 06202019 ARS RETIREMENT 06/20/2019
B 10-022-68-00 139.15
E 10-110-140-000-000 15.50
E 10-140-140-000-000 13.68
E 10-801-140-000-000 5.20
214.12
PAYDATE 0523
PAYDATE 05232019 ARS RETIREMENT 05/23/2019
B 10-022-68-00 177.00
E 10-110-140-000-000 15.50
E 10-140-140-000-000 16.42
E 10-140-140-000-000 11.86
157.81
758.09
76585 08/22/2019 SB COUNTY SHERIFF 18601 LAW ENFORCEMENT GENERAL SVCS EXP & OVERTIME 07/31/2019
168.33
PAYDATE 06062019 ARS RETIREMENT 06/06/2019
B 10-022-68-00 130.45
E 10-110-140-000-000 15.50
E 10-410-250-000-000 8,358.47
8,358.47
28,632.24
76586 08/22/2019 ACCOUNTEMPS 53811995 ACCOUNTEMPS- REYES-SANCHEZ, SERENA 07/09/2019
E 10-410-220-000-000 13,049.98
E 10-410-250-000-000 7,223.79
20,273.77
18727 APR-JUN19 OVERTIME CHARGES 07/31/2019
E 10-160-250-100-000 8,894.12
8,894.12
E 10-140-250-000-000 1,124.48
1,124.48
1,124.48
76587 08/22/2019 ALESHIRE AND WYNDER LLP 52580 JUN19 LEGAL SERVICES - GENERAL 07/29/2019
C.5.b
Packet Pg. 127 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
52593
E 10-160-250-100-000 4,897.50
4,897.50
52590 JUN19 LEGAL SERVICES - REIMBURSABLE - MAJOR TRA 07/29/2019
52583 JUN19 LEGAL SERVICES - PUBLIC WORKS, ENGINEERIN 07/29/2019
E 32-200-251-000-000 1,107.00
1,107.00
JUN19 LEGAL SERVICES - LITIGATION 07/29/2019
E 10-160-250-100-000 1,004.50
E 10-160-250-100-000 1,295.00
1,295.00
52589 JUN19 LEGAL SERVICES - SUCCESSOR AGENCY - IMPR 07/29/2019
E 10-160-250-100-000 2,227.67
2,227.67
52582 JUN19 LEGAL SERVICES - PLANNING 07/29/2019
475.00
52586 JUN19 LEGAL SERVICES - REFUSE 07/29/2019
E 10-160-250-100-000 307.50
635.50
52591 JUN19 LEGAL SERVICES - PUBLIC WORKS, FACILITIES 07/29/2019
E 10-160-250-100-000 475.00
1,004.50
52581 JUN19 LEGAL SERVICES - PERSONNEL 07/29/2019
E 10-160-250-100-000 635.50
63.20
52587 JUNE19 LEGAL SERVICES - FRANCHISE-CABLE 07/29/2019
E 10-160-250-100-000 61.50
123.00
52585 JUN19 LEGAL SERVICES - CODE ENFORCEMENT, PLAN 07/29/2019
E 10-160-250-100-000 63.20
307.50
52588 JUN19 LEGAL SERVICES - CONDEMNATION 07/29/2019
E 46-900-326-000-000 123.00
61.50
C.5.b
Packet Pg. 128 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
2045907
B 23-250-20-00 134.56
134.56
D045831 AUG19 EMPLOYEE CANCER & ACCIDENT INSURANCE P 07/27/2019
35.00
21,126.49
76588 08/22/2019 AMERICAN FIDELITY ASSURANCE C D035558 JUL19 EMPLOYEE CANCER & ACCIDENT INSURANCE PR 07/01/2019
52592 JUN19 LEGAL SERVICES - SPECIAL PROJECTS 07/29/2019
E 10-160-250-100-000 35.00
266.66
533.32
76590 08/22/2019 AMERICAN SWING PRODUCTS 68567 SWING & SUPPLIES FOR R.ROLLINS PARK 08/07/2019
B 23-250-10-00 266.66
266.66
AUG19 EMP PAID FLEX SPEND/DEP CARE 08/02/2019
B 23-250-10-00 266.66
B 23-250-20-00 134.56
134.56
269.12
76589 08/22/2019 AMERICAN FIDELITY ASSURANCE CO 2043403 JUL19 EMP PAID FLEX SPEND/DEP CARE 07/04/2019
E 10-808-235-000-000 253.63
1,549.21
1,549.21
76592 08/22/2019 BENSON PRODUCTIONS 1314 VIDEOGRAPHY SERVICES- JULY 07/11/2019
E 10-190-235-000-000 776.81
E 10-450-235-000-000 178.52
E 10-805-235-000-000 340.25
E 10-450-245-000-000 248.45
248.45
248.45
76591 08/22/2019 AT AND T AUG 2019 AT&T AUG MONTHLY SERVICE 08/01/2019
E 10-380-250-000-000 480.00
480.00
480.00
C.5.b
Packet Pg. 129 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 10-175-268-000-000 100.00
100.00
200.00
76594 08/22/2019 CA STATE DEPT OF JUSTICE 394910 JULY 2019 FINGERPRINT APPS 08/05/2019
E 10-175-268-000-000 100.00
100.00
07-01-2019 SEP19 SEMINAR FOR PESTICIDE CLASS 07/01/2019
76593 08/22/2019 BIONATURAL HEALING COLLEGE 06-12-2019 AUG19 SEMINAR FOR PESTICIDE CLASS 06/12/2019
E 10-195-245-000-000 144.00
144.00
144.00
76596 08/22/2019 CITY NEWSPAPER GROUP 30879 GRAND TERRACE CITY NEWS B/W DISPALY AD/PROP 2 07/22/2019
E 10-190-226-000-000 128.00
128.00
128.00
76595 08/22/2019 CHAMPION FIRE SYSTEMS INC 51414 MONITORING PERIOD 6/26/19-9/26/19 06/26/2019
E 10-125-230-000-000 231.35
231.35
925.40
76597 08/22/2019 CITY OF LOMA LINDA 3367 2004 & 2002 FORD RANGER 08/01/2019
E 10-125-230-000-000 231.35
231.35
30861 DISPLAY AD/ PUBLIC HEARING NOTICE - CANNABIS WO 08/05/2019
E 10-125-230-000-000 462.70
462.70
30839 DISPLAY AD/ PUBLIC HEARING NOTICE RE FEE RESO F 08/01/2019
B 10-022-71-00 140.31
140.31
E 10-120-701-000-000 7,730.00
7,730.00
7,730.00
76598 08/22/2019 EYEMED FIDELITY SECURITY LIFE 163943931 JUL19 EMP PAID VISION INSURANCE 06/21/2019
C.5.b
Packet Pg. 130 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
B 10-022-71-00 61.26
61.26
201.57
76599 08/22/2019 FAIR PRICE CARPET CG900851 CARPET INSTALL AT ANNEX BUILDING 07/31/2019
163978518 AUG EMPLOYEE PAID VISION INSURANCE 07/21/2019
E 10-190-224-000-000 280.00
280.00
280.00
76601 08/22/2019 JONS FLAGS AND POLES F81253 US AND CA FLAG FOR CITY HALL 08/13/2019
E 10-195-245-000-000 409.37
409.37
409.37
76600 08/22/2019 FOX OCCUPATIONAL MEDICAL CTR 109011 JUL 2019 PRE-EMPLOYMENT PHYSICALS 08/02/2019
B 10-022-66-00 793.49
E 10-120-142-000-000 68.00
E 10-125-142-000-000 14.51
E 10-370-250-000-000 3,500.00
3,500.00
3,500.00
76603 08/22/2019 LINCOLN NATIONAL LIFE INSURANC LCLN AUG 2019 AUG LIFE/AD&D/ DEP LIFE/ WI/ LTD 08/01/2019
E 10-195-245-000-000 181.61
181.61
181.61
76602 08/22/2019 KILEY COMPANY 19-6402 APPRAISAL FOR FIRE STATION - 7/16/19 07/16/2019
E 52-400-142-000-000 2.10
E 10-370-142-000-000 21.03
E 10-450-142-000-000 10.77
E 16-175-142-000-000 30.54
E 10-172-142-000-000 6.32
E 10-175-142-000-000 28.88
E 10-185-142-000-000 21.12
C.5.b
Packet Pg. 131 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 65-425-142-000-000 3.80
E 73-370-142-000-000 1.05
278.83
PAYDATE 0703
PAYDATE 07032019 ARS RETIREMENT 07/03/2019
B 10-022-68-00 126.10
B 10-022-68-00 230.50
E 10-110-140-000-000 15.50
E 10-140-140-000-000 32.83
E 74-175-142-000-000 4.45
1,006.06
1,006.06
76604 08/22/2019 MIDAMERICA ADMIN & RETIREMENT PAYDATE 0801
PAYDATE 08012019 ARS RETIREMENT 08/01/2019
76605 08/22/2019 MUNICIPAL CODE CORPORATION 00330625 ADMIN SUPPORT FEE- 7/1/19 TO 6/30/20 07/08/2019
B 10-022-68-00 73.90
E 10-110-140-000-000 15.50
89.40
520.78
E 10-110-140-000-000 15.50
E 10-140-140-000-000 10.95
152.55
PAYDATE 0718
PAYDATE 07182019 ARS RETIREMENT 07/18/2019
4,370.00
76607 08/22/2019 SB COUNTY SHERIFF 18675 JUL 2019 LAW ENFORCEMENT SVCS 07/02/2019
E 10-125-250-000-000 350.00
350.00
350.00
76606 08/22/2019 ON SITE COMPUTING 53006549 AUG 2019 IT SERVICES 07/01/2019
E 10-410-256-000-000 156,408.21
E 14-411-256-000-000 8,973.79
165,382.00
E 10-380-250-000-000 4,370.00
4,370.00
C.5.b
Packet Pg. 132 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 10-410-256-000-000 156,397.81
E 14-411-256-000-000 8,973.19
165,371.00
18702 CAL ID ASSESSMENT FEE 07/09/2019
18745 AUG 2019 LAW ENFORCEMENT SVCS 07/29/2019
E 10-175-272-000-000 7.80
E 10-185-272-000-000 5.20
E 10-190-238-000-000 30.58
E 10-190-265-000-000 1,707.26
1,707.26
1,707.26
76609 08/22/2019 SO CA GAS COMPANY JULY 19- AUG 1
JULY 19- AUG 19 GAS NATURAL GAS USAGE 08/07/2019
E 10-410-258-000-000 14,778.32
14,778.32
345,531.32
76608 08/22/2019 SB COUNTY TREASURER 1800000097 LAFCO'S FY 2019-20 APPORTIONMENT 06/25/2019
E 10-175-240-000-000 468.22
E 10-185-235-000-000 247.74
E 16-510-236-000-000 379.36
E 33-300-210-000-000 2,920.00
2,920.00
2,920.00
76611 08/22/2019 VERIZON WIRELESS 9835108759 VERIZON CELL PHONE/MODEM SVCS 07/02-08/01 08/01/2019
E 10-805-238-000-000 75.90
119.48
119.48
76610 08/22/2019 US BANK TRUST NATL ASSOC 5433866 TRUSTEE FEES/ DISSEMINATION AGENT FEES 07/25/2019
1,095.32
1,095.32
C.5.b
Packet Pg. 133 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
2,311.76
2,311.76
76613 08/26/2019 AMERICAN PROMOTIONAL EVENTS LU 19-23 REIMBURSE DEPOSIT ACCT BALANCE 07/12/2019
E 10-175-272-000-000 1,570.17
E 10-185-272-000-000 146.28
E 65-425-272-000-000 595.31
76612 08/22/2019 WEX BANK 60686230 JUL19-AUG19 VEHICLE FUEL CHEVRON 08/06/2019
R 10-700-01 -25.02
B 23-200-21-00 500.47
475.45
CONSV-JAN201 JAN- MAR STRONG-MOTION INSTRUMENTATION PROGR 08/26/2019
B 23-505-88-00 56.10
56.10
56.10
76614 08/26/2019 CA STATE DEPT OF CONSERVATION CONSV-APR19-APR- JUN STRONG-MOTION INSTRUMENTATION PROGR 08/26/2019
E 10-190-250-000-000 1,253.00
1,253.00
1,253.00
76616 08/26/2019 DATA TICKET INC 101511 MAY 2019 CODE ENF CITES PROCESSING 06/19/2019
76615 08/26/2019 CITY OF RANCHO CUCAMONGA AR125937 SB743 COUNTYWIDE STUDY 03/04/2019
R 10-700-01 -4.12
B 23-200-21-00 82.41
78.29
553.74
E 10-185-255-000-000 357.00
357.00
E 10-140-255-000-000 366.46
366.46
102986 JUN 2019 CODE ENF CITES PROCESSING 07/16/2019
E 10-185-255-000-000 455.00
455.00
101007 APR 2019 ST SWEEP CITES PROCESSING 05/22/2019
C.5.b
Packet Pg. 134 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
100886 APR 2019 CODE ENF CITES PROCESSING 05/22/2019
E 10-140-255-000-000 149.00
149.00
102138 MAY 2019 ST SWEEP CITES PROCESSING 06/19/2019
E 10-140-255-000-000 168.98
168.98
102693 JUN 2019 PARKING CITES PROCESSING 07/16/2019
E 10-185-255-000-000 238.00
238.00
100017 MAR 2019 ST SWEEP CITES PROCESSING 04/22/2019
E 10-185-255-000-000 98.85
98.85
101506 FIREWORKS CITES PROCESSING 06/19/2019
E 10-140-255-000-000 100.00
100.00
99480 MAR 2019 CODE ENF CITES PROCESSING 04/22/2019
E 10-140-255-000-000 100.00
100.00
103116 JUN 2019 ST SWEEP CITES PROCESSING 07/16/2019
E 10-140-250-000-000 645.00
645.00
645.00
76618 08/26/2019 RVSD-SB CNTY INDIAN HEALTH INC PGREFUND PRECISE GRADING REFUND CHECK DEPOSIT 07/24/2018
E 63-185-255-000-000 40.35
40.35
2,073.64
76617 08/26/2019 HDL COREN CONE 0026980-IN 2018-19 CAFR STATISTICAL REPORTS PKG 08/05/2019
B 23-505-46-00 927.50
927.50
927.50
C.5.b
Packet Pg. 135 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 10-805-238-000-000 188.77
188.77
188.77
76620 08/26/2019 ACCENT GRAPHICS AND DESIGN 19-1295 BUSINESS CARDS - JOSHUA MONZON 08/05/2019
76619 08/26/2019 SPARKLETTS 9637116 070119 JUNE 2019 BOTTLED WATER 07/01/2019
E 10-110-220-000-000 COUNCIL MTRLS & SUPPL 735.00
E 10-120-210-000-000 CITY HALL MTRLS & SUPPL 276.15
E 10-120-220-000-000 MUSIC IN THE PARK SUPPL 375.00
E 10-120-220-000-000 53.88
53.88
107.76
76621 08/26/2019 ARROWHEAD CREDIT UNION JULY 2019 VISA JULY 2019 ARROWHEAD VISA CHARGES 08/02/2019
E 10-120-220-000-000 53.88
53.88
19-1300 BUSINESS CARDS - G. HAROLD DUFFEY 08/13/2019
E 10-185-210-000-000 OFFICE SUPPLIES 56.35
E 10-185-268-000-000 ANIMAL LAW ENF ACADEMY 400.00
E 10-185-272-000-000 VEHICLE FUEL 101.63
E 10-125-270-000-000 MATERIALS & SUPPLIES 11.66
E 10-172-210-000-000 TITLE 24 BLDG STANDARDS 1,281.27
E 10-175-218-000-000 MATERIALS & SUPPLIES 224.07
E 10-120-230-000-000 SUBSCRIPTION 25.00
E 10-120-270-000-000 OFFICE MATERIALS 125.33
E 10-125-210-000-000 OFFICE SUPPLIES 10.25
E 10-808-210-000-000 OFFICE SUPPLIES 16.76
E 17-900-255-000-000 SIGNS 41.59
E 65-425-272-000-000 SR. BUS REPAIRS 2,360.02
E 10-370-265-000-000 ASSN OF CODE ENF MEMBERSH 95.00
E 10-450-245-000-000 PARK MTRLS & SUPPLIES 847.72
E 10-805-245-000-000 SR. CENTER MTRLS 265.71
E 10-195-245-000-000 FACILITY MATERIALS 419.47
E 10-195-246-000-000 FACILITY SUPPLIES 260.74
E 10-370-210-000-000 PLANNING MTRLS 10.78
7,939.50
7,939.50
C.5.b
Packet Pg. 136 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
104157
E 10-125-230-000-000 231.35
231.35
231.35
76623 08/26/2019 DATA TICKET INC 103502 JUL 2019 CODE ENF CITES PROCESSING 08/22/2019
76622 08/26/2019 CITY NEWSPAPER GROUP 30878 B/W DISPLAY AD- PUBLIC HEARING NOTICE RE FEE RES 08/09/2019
100.00
549.59
76624 08/26/2019 HDL COREN CONE 0026902-IN CONTRACT SERVICES PROPERTY TAX JUL-SEP 19 07/29/2019
E 10-140-255-000-000 174.59
174.59
JUL 2019 ST SWEEP CITES PROCESSING 08/22/2019
E 10-140-255-000-000 100.00
E 10-185-255-000-000 275.00
275.00
103938 JUL 2019 PARKING CITES PROCESSING 08/22/2019
E 10-190-211-000-000 785.90
785.90
785.90
76626 08/26/2019 DARCY MCNABOE SEP-2019 DM SEP-2019 HEALTH REIMBURSEMENT 08/23/2019
E 10-140-250-000-000 2,025.00
2,025.00
2,025.00
76625 08/26/2019 MAILFINANCE INC N7804679 POSTAGE METER LEASE 5/3/19-8/2/19 08/02/2019
E 10-370-265-000-000 85.00
85.00
85.00
E 10-110-142-000-000 513.54
513.54
513.54
76627 08/26/2019 MMASC MMASC19-20-S MMASC MEMBERSHIP RENEWAL FY19-20 - SANDRA MO 06/05/2019
C.5.b
Packet Pg. 137 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
76628 08/26/2019 ON SITE COMPUTING 53006621 SEP 2019 IT SVCS & MS SECURITY SVC 08/01/2019
E 10-190-238-000-000 78.00
78.00
16179154 08031 AUG 2019 WATER FILTER SYS RENTAL 08/03/2019
E 10-805-238-000-000 197.23
197.23
16179154 07061 JULY 2019 WATER FILTER SYS RENTAL 07/06/2019
E 10-380-250-000-000 4,424.00
4,424.00
4,424.00
76629 08/26/2019 SPARKLETTS 9637116 080119 JULY 2019 BOTTLED WATER 08/01/2019
E 10-190-238-000-000 104.12
104.12
104.12
76631 08/26/2019 VAVRINEK TRINE DAY AND CO LLP VT26056 COST STUDY WORK THRU JULY 21, 2019 08/02/2019
E 10-190-238-000-000 78.00
78.00
353.23
76630 08/26/2019 TIME WARNER CABLE 0197046081619 CITY HALL CALBE 8/16-9/15 08/15/2019
E 10-190-238-000-000 517.29
517.29
517.29
76633 08/29/2019 FRIENDS OF THE LIBRARY GTFTL-0826201 2019 SUMMER READING PROGRAM 08/26/2019
E 10-140-250-000-000 1,100.00
1,100.00
1,100.00
76632 08/29/2019 COLTON PUBLIC UTILITIES MAR19-MAY19 MAR29-MAY31 2019 SEWER BILLING 08/14/2019
E 61-461-200-000-000 2,000.00
2,000.00
2,000.00
C.5.b
Packet Pg. 138 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 10-140-250-000-000 2,063.48
2,063.48
2,063.48
76635 08/29/2019 A AND I REPROGRAPHICS CN00033019 CSD-SWIM POOL-LFBW BDON COPY/PRINT 07/08/2019
76634 08/29/2019 HINDERLITER DE LLAMAS ASSOC 0031816-IN 3RD QUARTER SALES TAX MONITORING 08/26/2019
B 23-505-91-00 103.93
103.93
103.93
76637 08/29/2019 BENSON PRODUCTIONS 1325 VIDEO SVCS - NATIONAL NIGHT OUT 08/07/2019
E 10-370-210-000-000 60.65
60.65
60.65
76636 08/29/2019 LEONARDO AND ANEL AGUAYO 30448-refund REFUND DEPOSIT ACCT BALANCE 08/14/2019
E 10-120-250-000-000 4,005.14
4,005.14
4,005.14
76639 08/29/2019 GILMAN CARVER 083119 MIP 08/31/19 MOVIES IN THE PARK: MUSIC EQUIP & PERFOR 07/02/2019
E 10-380-250-000-000 250.00
250.00
250.00
76638 08/29/2019 BLAIS AND ASSOCIATES INC 07-2019-GT1 JUL 19 BLAIS & ASSOCIATES INC ON-CALL GRANT WRIT 08/29/2019
E 10-370-230-000-000 292.29
292.29
E 10-190-235-000-000 2,657.43
2,657.43
2,657.43
76641 08/29/2019 CITY NEWSPAPER GROUP 30887 MICHIGAN ST FLYER AD 08/12/2019
E 10-120-220-000-000 100.00
100.00
100.00
76640 08/29/2019 CENTURYLINK 83629368 JUL-AUG 19 PHONE & INTERNET SERVICE 08/17/2019
C.5.b
Packet Pg. 139 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
30758 PLANNING COMMISSION MEETING 8/1/19 07/15/2019
B 23-505-20-00 4,874.00
4,874.00
4,874.00
76643 08/29/2019 IBF PRINTING & GRAPHICS 33162 BUILDING & SAFETY NOC FORMS 08/07/2019
E 10-370-230-000-000 138.95
138.95
431.24
76642 08/29/2019 HABITAT FOR HUMANITY HFH-RFD0719 JUL19 DEP ACCT REFUND - HABITAT FOR HUMANITY 07/10/2019
E 10-172-250-100-000 4,706.25
4,706.25
4,706.25
76645 08/29/2019 KTUA 31336 JUL 19 MICHIGAN WALKABLE STREET PLAN 08/20/2019
E 10-172-210-000-000 141.91
141.91
141.91
76644 08/29/2019 INTERWEST CONSULTING GROUP 51719 JUL 19 PLAN REVIEW AND DEPUTY OFFICIAL SVCS 08/07/2019
E 10-805-238-000-000 2,402.02
E 26-600-239-000-000 416.38
E 26-601-239-000-000 105.14
E 10-175-238-000-000 59.31
E 10-190-238-000-000 740.93
E 10-450-238-000-000 6,410.07
E 10-955-800-108-000 6,061.75
6,061.75
6,061.75
76646 08/29/2019 RIVERSIDE HIGHLAND WATER CO JUN-JUL 2019 R JUN-JUL 2019 WATER USE 08/15/2019
E 32-600-307-000-000 367.97
E 32-600-326-000-000 26.36
E 32-600-214-000-000 13.18
E 32-600-216-000-000 13.18
E 32-600-301-000-000 13.18
C.5.b
Packet Pg. 140 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
E 52-700-238-002-000 13.18
10,916.76
10,916.76
76647 08/29/2019 S B DEPT OF PUBLIC HEALTH IN0321216 BACKFLOW TESTING & CERTIFICATION - A.CAPIZ 08/02/2019
E 48-600-330-010-000 335.86
E 10-450-245-000-000 22.56
22.56
22.56
76649 08/29/2019 WILLDAN 002-21354 JUL 19 PLAN REVIEW SVCS AND INSPECTION 08/01/2019
E 10-175-268-000-000 135.00
135.00
135.00
76648 08/29/2019 SO CAL LOCKSMITH 44668 KEYS FOR ROLLINS PARK 08/15/2019
E 33-300-209-010-000 384,957.50
E 33-300-209-011-000 340,000.00
724,957.50
724,957.50
E 10-172-250-100-000 780.00
780.00
2,777.50
80520191 08/05/2019 US BANK TRUST NATL ASSOC GTTAB2011A 03 2011A TAX ALLOCATION BONDS - INTEREST AND PRINC 07/25/2019
E 10-172-250-100-000 1,997.50
1,997.50
101715 JUL 19 PUBLIC WORKS SVCS 08/29/2019
2,093,897.10Total Checks:
501,562.50
501,562.50
E 33-300-209-020-000 138,387.50
E 33-300-209-021-000 360,000.00
E 36-300-209-020-000 3,175.00
80520192 08/05/2019 US BANK TRUST NATL ASSOC GTTAB2011B 03 2011B TAX ALLOCATION BONDS - INTEREST AND PRINC 07/25/2019
C.5.b
Packet Pg. 141 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 8/31/2019
Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
C.5.b
Packet Pg. 142 Attachment: B - Check Register No. 08312019 (Approval of August Check Register No. 08312019)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: An Ordinance Amending Title 6 (Animals) of the Grand
Terrace Municipal Code by Repealing in Their Entirety
Chapter 6.04 and Chapter 6.08 and Adopting a New Chapter
6.04 (Animal Control) and a New Chapter 6.08 (Animal
Licensing and Vaccinations)
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Direct The City Attorney To Read The Title Of The
Ordinance, Waive Further Reading, And Introduce AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE AMENDING TITLE 6 OF THE GRAND
TERRACE MUNICIPAL CODE BY REPEALING IN THEIR
ENTIRETY CHAPTER 6.04 AND CHAPTER 6.08 AND
ADOPTING A NEW CHAPTER 6.04 (ANIMAL CONTROL)
AND A NEW CHAPTER 6.08 (ANIMAL LICENSING AND
VACCINATIONS)
2030 VISION STATEMENT:
This item promotes Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
2019-2020 PRIORITY PROJECTS
This report supports the City Council’s June 12, 2019 approval of identified Priority
Projects for Fiscal Year 2019-2020 (attached), and is listed as a Planning and
Development Services Department Top Priority Project.
BACKGROUND:
On April 9, 2019, Staff presented to the City Council introduction of a proposed
Ordinance amending Title 6 (Animals) of the Municipal Code by repealing and replacing
with new Chapter 6.04 (Animal Control) and a new Chapter 6.08 (Animal Licensing and
Vaccinations).
Due to the extent of the public comments received, including those primarily related to
the maximum number of dogs allowed per household, license renewal dates, and
license fees, the City Council directed Staff to hold a community workshop with
interested parties.
G.6
Packet Pg. 143
On April 30, 2019, a community workshop was held to discuss the proposed
regulations. A flyer for the meeting was posted on the City’s website and social media
site advertising the community workshop. Thirty-eight persons representing 35
households signed in for the meeting.
On May 14, 2019, Staff presented the results of the community workshop to the City
Council (Agenda Report attached), and asked for and received direction on an increase
on the number of dogs allowed per residence; increase the number of dogs in
consideration of private rescues or fostering of dogs; and whether there should be
regulations for breeding of dogs.
In consideration of public comment, the Council also asked Staff to consider regulations
to address the caring of dogs by families of deployed service members.
The revised ordinance is attached to this Agenda Report with proposed changes to
Chapter 6.04 (Animal Control) and a New Chapter 6.08 (Animal Licensing and
Vaccinations) in redline format for easy reference.
DISCUSSION:
Chapter 6.08 Animal Licensing and Vaccinations
Currently the City’s code only allows a maximum of two dogs and two cats in all
residential zones, regardless of whether the home is an attached apartment, duplex,
townhome or detached single family home.
The City Council provided direction to make allowances to increase the number of
permitted dogs per household and to make allowances for rescued or fostered dogs.
The Council asked Staff to consider the size of a parcel in determining the maximum
number of dogs permitted.
Staff is proposing, in Chapter 6.08 (Animal Licensing and Vaccinations), Section
6.08.020, to make allowances for the type of dwelling unit and/or lot size, as shown
below.
Type of dwelling or lot size Number of dogs/cats
Attached dwelling units (i.e.
apartment, townhome, etc.)
Maximum 2 dogs, and maximum of 2
cats.
Detached dwelling unit (i.e. single-
family home)
Maximum 4 dogs or 4 cats, or any
combination of dogs and cats not to
exceed 4.
Detached dwelling unit (i.e. single-Maximum 5 dogs or 5 cats, or any
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family home) with a minimum lot size
of 20,000 square feet
combination of dogs and cats not to
exceed 5.
Staff researched nearby cities of Loma Linda, Rialto, and Colton and found that they do
not allow additional dogs for rescues or fosters and do not distinguish between a
rescue/foster and pet. Rather, the resident must remain within the maximum number of
permissible dogs and cats. San Bernardino County allows 5 or more dogs, which are
classified as kennels, and the property must be at least 2.5 acres in size.
City Staff is recommending that the City also take that approach of keeping to the
maximum allowance of animals, shown above, whether they are owned or fostered. A
resident that desires to have more dogs and cats would need to be located in the
Agricultural Overlay zone.
Staff is also proposing, in the same section, that one additional dog be allowed, for a
temporary six-month period, to temporarily care for a dog/cat of an active service
member that has been deployed, or to temporarily care for the dog/cat of a resident that
is ill or deceased. The dog will need to be licensed but no fee will be collected.
In the same chapter, Chapter 6.08, Staff has revised the language to have dog licenses
run with the term of the rabies vaccination certificate, rather than with the calendar year
of January 1st through December 31st.
The Council also asked that Staff address the issue of breeders. Staff is proposing that
breeders, similar to residents that foster dogs, be limited to the maximu m number of
dogs or cats allowed for their location. However, breeders would be subject to the
requirements of a home-based business and business license. “Breeder” is defined in
Chapter 6.04 (Animal Control), discussed below.
Chapter 6.04 Animal Control
Staff has included a definition for “breeder” which means any person , whether or not for
pay or other compensation, causes the breeding of a male or female dog or cat or
makes a dog or cat available for breeding purposes. All breeders must obtain a City
business license
Staff has revised the definitions of “potentially dangerous dog”, “substantial physical
injury” and “vicious dog” for better understanding.
A question raised during the community meeting was what constitutes an exotic animal,
and a resident provided Staff several comments regarding its definition. Staff has
deleted the definition of “exotic animal”; and instead revised Section 6.04.170 from
“Wild, Exotic Animals” to “Wild, Exotic Animals, Reptiles”. Typically speaking, an exotic
animal is an animal not native to the United States such as lions, tigers, and kangaroos.
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A wild animal is indigenous to the United States and/or our general local. The purpose
of this section is to be able to place reasonable conditions on the keeping of wild or
exotic animals and reptiles to protect public safety.
Section 6.04.040 Restraint and Control of Animals was revised to change “dog” to
“animal”, and the title of Section 6.04 “Barking Dogs” was changed to “Animal Noise” to
be inclusive of all animals not just dogs.
Staff had also received suggested changes or language to the ordinances from resident
Lisa Wadley, and Staff incorporated changes, where appropriate, or made revisions
accordingly.
Public Notice
Staff emailed and mailed notices to the residents that signed in at the April 30th,
community workshop. In addition, a flyer informing interested residents of the City
Council meeting date was distributed on social media and uploaded to the City’s
website.
FISCAL IMPACT:
No fiscal impact other than Staff time has been incurred.
ATTACHMENTS:
• Ordinance_Amending Title 6 Animals (DOCX)
• Exhibit 1 Chapter 6.04 Animal Control (DOCX)
• Exhibit 2 Chapter 6.08 Animal Licensing and Vaccination (DOCX)
• City Council Report May 14, 2019 (PDF)
• City Council Adopted Project Priority List (DOCX)
APPROVALS:
Sandra Molina Completed 09/17/2019 12:44 PM
City Attorney Completed 09/19/2019 12:33 PM
Finance Completed 09/19/2019 1:32 PM
City Manager Completed 09/19/2019 1:33 PM
City Council Pending 09/24/2019 6:00 PM
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01247.0005/544204.3 Page 1 of 2
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AMENDING TITLE 6 OF THE GRAND TERRACE MUNICIPAL
CODE BY REPEALING IN THEIR ENTIRETY CHAPTER 6.04 AND
CHAPTER 6.08 AND ADOPTING A NEW CHAPTER 6.04 (ANIMAL
CONTROL) AND A NEW CHAPTER 6.08 (ANIMAL LICENSING AND
VACCINATIONS)
WHEREAS, the City Council of the City of Grand Terrace has the authority to adopt
ordinances to promote the general welfare under Article XI, Section 7 of the California
Constitution; and
WHEREAS, on July 1, 2018, the City of Grand Terrace implemented its own
animal control services program; and
WHEREAS, it is appropriate to amend Title 6 of the Municipal Code by updating
standards relating to animal control and animal licensing and vaccinations; and
WHEREAS, the City Council, pursuant to the California Environmental Quality Act
(hereinafter "CEQA") (California Public Resources Code Sections 21000 et seq.) and
State CEQA guidelines (Sections 15000 et seq.) finds that the Ordinance is exempt
pursuant to Section 15061 (b)(3) of Title 14 the California Code of Regulations because
it can be seen with certainty that this ordinance will not have a significant effect on the
environment and therefore it is not subject to CEQA; and
WHEREAS, all legal prerequisites prior to the adoption of this ordinance have
occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The City Council finds that all the facts, findings, and
conclusions set forth above recitals in this Ordinance are correct and are incorporated
herein as findings of the City Council.
SECTION 2. Repeal and Replace Chapter 6.04. Chapter 6.04 ("Animal Control")
of Title 6 ("Animals") is hereby repealed in its entirety and replaced with new Chapter 6.04
("Animal Control"), attached hereto as Exhibit 1.
SECTION 3. Repeal and Replace Chapter 6.08. Chapter 6.08 ("Dog Licensing and
Vaccination-Rabies Control") of Title 6 ("Animals") is hereby repealed in its entirety, and
replaced with new Chapter 6.08 ("Animal Licensing and Vaccination"), attached hereto
as Exhibit 2.
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SECTION 4. Inconsistencies. Any provision of the Grand Terrace Municipal Code
or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of
such inconsistencies and no further, is hereby repealed or modified to that extent
necessary to effect the provisions of this Ordinance.
SECTION 5. Severability. Should any provision of this Ordinance, or its application
to any person or circumstance, be determined by a court of competent jurisdiction to be
unlawful, unenforceable or otherwise void, that determination shall have no effect on any
other provision of this Ordinance or the application of this Ordinance to any other person
or circumstance and, to that end, the provisions hereof are severable. The City Council
of the City of Grand Terrace declares that it would have adopted all the provisions of this
ordinance that remain valid if any provisions of this ordinance are declared invalid.
SECTION 6. Effective Date. This Ordinance shall become effective thirty (30) days
from and after its adoption.
SECTION 7. Certification. The Mayor shall sign and the City Clerk shall certify to
the passage and adoption of this Ordinance and shall cause the same to be published
and posted pursuant to the provisions of law in that regard and this Ordinance shall take
effect 30 days after its final passage
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace
at a regular meeting held on the 24th day of September 2019.
_________________________
Darcy McNaboe
Mayor
Attest:
______________________
Debra L. Thomas
City Clerk
Approved as to form:
______________________
Adrian R. Guerra
City Attorney
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EXHIBIT 1
“Chapter 6.04
Animal Control
6.04.010 Definitions.
6.04.020 Duties and powers of animal control officers.
6.04.030 Entry upon private property.
6.04.040 Restraint and Control of Animals.
6.04.050 Barking dogsAnimal Noise.
6.04.060 Humane Animal Traps.
6.04.070 Rabies Control, Animal Bites And Quarantine Of
Animals.
6.04.080 Skunks.
6.04.090 Impoundment of Animals.
6.04.100 Animal Care.
6.04.110 Animal Waste.
6.04.120 Disposition of Dead Animals.
6.04.130 Preventive Measures Program.
6.04.140 Public Nuisance. Animals.
6.04.150 Potentially Dangerous And Vicious Dogs.
6.04.160 Authority to charge higher license fee for
potentially dangerous animal or vicious animal.
6.04.170 Wild, Exotic Animals, Reptiles.
6.04.180 Commercial Animal Establishment Permits;
Issuance and Revocation.
6.04.190 Violations Declared A Nuisance.
6.04.200 Enforcement.
6.04.210 Penalties.
Section 6.04.010 Definitions.
The following terms shall have the corresponding meanings.
A. “Animal” means every nonhuman species of animal, both domestic and wild.
B. “Animal at Large” means any animal which is off the premises of its owner,
custodian or caretaker which is not under physical restraint by leash of size and
material appropriate to the size and temperament of the animal, and which is not
held by a person capable of restraining the animal, or is not otherwise physically
restrained by some other device or instrument. The device or instrument shall not
include voice control, eye control or signal control of the animal by any person.
C. “Animal control officer” means humane officers or animal control officers employed
by, or under contract with, the city to implement and enforce the provisions of the
Municipal Code relating to animal control, including his/her designees.
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D. “Animal control supervisor” means the City of Grand Terrace Director Planning and
Development Services, or such other person as may be designated by the City of
Grand Terrace City Manager.
E. “Animal shelter” means any facility operated by a humane society, or municipal
agency or its authorized agents, including under agreement with the city, for the
purpose of impounding animals under the authority of this chapter or state law for
care, confinement, return to owner, adoption, or euthanasia.
F. “Auction” means any place or facility where animals are regularly bought, sold, or
traded, except for those facilities otherwise defined in this chapter. This section
does not apply to individual sales of animals by private owners.
F.G. "Breeder" means any person , whether or not for pay or other compensation,
causes the breeding of a male or female dog or cat or makes a dog or cat
available for breeding purposes. All breeders must obtain a City business license.
G.H. “Circus’ means a commercial variety show featuring animal acts for public
entertainment.
H.I. “Commercial animal establishment” means any pet shop, grooming shop, riding
school or stable, or boarding or breeding kennel open to the general public. This
definition does not apply to privately owned, not for hire ranches.
I.J. “Domesticated animal” means an animal which has historically and commonly
been tamed for use by man or woman (e.g., horses, cows, sheep, dogs, pigs, and
cats).
J.K. “Enclosure” means any structure used to immediately restrict an animal o r animals
to a limited amount of space, such as a room, pen, run, cage, compartment or
hutch.
K.L. “Exigent circumstances” means any circumstances in which the officer, in his or
her best judgment, determines that a life threatening or serious injury may occur if
immediate action is not taken (i.e., animal may die if not immediately transported
to a veterinarian, or animal may bite and seriously injure a human or other animal
if not immediately impounded, or animal may die if officer does not immediately
enter property and rescue, etc.).
L. “Exotic animal” means any animal which is not normally domesticated in the United
States including, but not limited to, any lion, tiger, bear, nonhuman primate
(monkey, chimpanzee, etc.), wolf, coyote, fox, opossum, raccoon, ferret, weasel,
cougar, bobcat, ocelot, wildcat, skunk, boa, python, reptile, amphibian, bird or
venomous snake, irrespective of its actual or asserted state of docility, tameness
or domesticity.
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M. “Grooming shop” means a commercial establishment where animals are bathed,
clipped, plucked, or otherwise groomed.
N. “Guard or attack dog” means any dog trained to guard, protect, patrol or defend
any premises, area or yard or any dog trained as a sentry or to protect, defend, or
guard any person or property, or any dog such as a schutzhund or any similar
classification.
O. “Kennel or cattery” means any premises wherein any person engages in the
business of boarding, breeding, buying, letting for hire, training for a fee, or selling
dogs or cats.
P. “Owner” means any person who is the legal owner, keeper, harborer, possessor
or custodian of the animal, or partnership or corporation owning, keeping, housing,
or harboring one or more animals. A person registering as the owner on an animal
license or other legal document also establishes ownership. An animal shall be
deemed to be housed or harbored if it is fed or sheltered for three (3) consecutive
days or more.
Q. “Performing animal exhibition” means any spectacle, display, act, or event,
including circuses, and petting zoos, in which performing animals are used.
R. “Pet or companion animal” means any animal kept for pleasure rather than utility;
an animal of a species that has been bred and raised to live in or about the
habitation of humans and is dependent on people for food and shelter.
S. “Pet shop” means any person, partnership, or corporation, whether operated
separately or in connection with another business enterprise (except for a licensed
kennel), that buys and/or sells, any species of animal.
T. “Potentially dangerous dog” means any dog, except a trained dog assisting a
peace officer engaged in law enforcement duties, which demonstrates any or all
of the following behavior:
1. Any dog which, when unprovoked on two (2) separate occasions within the
previous thirty-six (36) month period, engages in any behavior that requires
a defensive action by any person, who is in a place where they are
conducting themselves peacefully and lawfully, to prevent bodily injury
when the person and the dog are off the property of the owner or keeper of
the dog.
2. Any dog which, when unprovoked, bites a person causing a less than
substantial physical severe injury as defined in this chapter.
3. Any dog which, when unprovoked, on two (2) separate occasions within the
previous thirty-six (36) month period, has killed, seriously bitten, inflicted
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injury, or otherwise caused injury attacking a domestic animal off the
property of the owner or keeper of the dog.
4. Any dog which, when unprovoked, has killed another animal off the property
of the owner or keeper of the dog.
5. A dog that creates a danger or constitutes a menace to the public's health
and safety due to its training or the inherent nature of the dog.
U. “Property owner” shall have the same meaning as “Owner”.
V. “Public nuisance animal” means any animal or animals that unreasonably annoy
humans, endanger the life or health of other animals or persons, or substantially
interfere with the rights of citizens, other than their owners, to enjoyment of life or
property. The term "public nuisance animal" shall mean and include, but is not
limited to, any animal that:
1. Is repeatedly found at large or owner has received three (3) or more
citations and/or notices of violation, on separate occurrences, for the animal
running at large; or
2. Is impounded three (3) or more times;
3. Damages the property of anyone other than its owner;
4. Impedes the safety of pedestrians, passersby, bicyclists or motorists;
5. Makes excessive disturbing noise including, but not limited to, continued
and repeated howling, barking, whining, and other utterances continued
over so long a period of time as to disturb the peace and quiet of nearby
property or which would cause annoyance or discomfort to a reasonable
person of normal sensitivity in the area. This definition does not apply to
properly permitted commercial animal establishments;
6. Is offensive or dangerous to the public health, safety, or welfare by virtue of
the number and/or types of animals maintained; or attacks other domestic
animals; and/or
7. Causes fouling of the air by odor and thereby creates unreasonable
annoyance or discomfort to neighbors or others in close proximity to the
premises where the animal is kept, housed or harbored and/or causes
unsanitary conditions in enclosures or surroundings where the animal is
kept, housed or harbored.
W. “Restraint” means any animal secured by a substantial leash or lead or other similar
device and under the control of a person competent and capable to restrain such
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animal, or within a vehicle being driven or parked or within a secure enclosure.
X. “Riding school or stable” means any place that has available for hire, boarding,
and/or riding instruction, any horse, pony, donkey, mule, or burro; or any place that
regularly buys, sells, or trains the above animals.
Y. “Secure enclosure” means a fence, pen or structure suitable to securely and
humanely prevent the animal from escaping and to prevent the entry of young
children or any part, limb or appendage of any child, and unauthorized persons.
The pen or structure shall have secure sides and top that will protect the animal(s)
from the elements. All sides must be embedded at least two feet (2') into the
ground unless the bottom is adequately secured to the sides. The enclosure shall
not be less than five feet by ten feet (5' x 10') and not less than six feet (6') high.
Z. “Sentry dog” means a dog trained to work without supervision in a fenced facility
and to deter or detain unauthorized persons found within the facility.
AA.Z. Severe injury” means any physical injury to a human being that results in muscle
tears or disfiguring lacerations or requires multiple sutures or corrective or
cosmetic surgery. “Substantial physical injury” means a substantial impairment of
the physical condition of a person that requires professional medical treatment,
including, but not limited to: loss of consciousness, concussion, bone fracture,
protracted loss or impairment of function of any bodily member or organ, disfiguring
lacerations, wound requiring multiple sutures, or any injury requiring corrective or
cosmetic surgery.
BB.AA. “Vaccination” means an inoculation with vaccine against rabies in
accordance with requirements of Section 121690 of the California Health and
Safety Code.
CC.BB. “Veterinary hospital” means any establishment maintained and operated by
a licensed veterinarian for surgery, diagnosis, and treatment of diseases and
injuries of animals.
DD.CC. “Vicious dog” means:
1. Any dog seized under Penal Code section 599(a a) where a conviction has
been sustained against the owner or keeper of the dog under Penal Code
section 597.5(a);
2.1. Any dog which, when unprovoked, in an aggressive manner, inflicts severe
injury"substantial physical injury", as defined in this chapter, on or kills a
human being; and/or
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3.2. Any dog previously determined to be and currently listed as a potentially
dangerous dog which, after its owner or keeper has been notified of said
determination, continues said behavior or is maintained in violation of this
chapter.
Section 6.04.020 Duties and powers of animal control officers.
A. Animal control officers shall be authorized, and shall have the duty, to:
1. Receive, take up and impound:
a. All animals which are creating a public nuisance, or which are found
running at large in violation of this chapter or of any other applicable
law or regulation;
b. All public nuisance animals, potentially dangerous animals or vicious
animals; and/or
c. All animals, which, without provocation or direction, may be
threatening the safety of any person or other animal, whether the
threatening animal is a potentially dangerous animal or vicious
animal.
2. In accordance with standards established therefor by state or local law or
regulation, regularly and adequately feed, water and otherwise care for all
animals impounded under the provisions of this chapter, or otherwise
provide for such feeding, watering and care.
3. Investigate the condition and behavior of any animal alleged or believed to
be potentially dangerous, vicious, abused, neglected or abandoned and
take such action under this chapter as may be appropriate.
4. Follow the provisions of this chapter and of the California Penal Code
Section 597f or other governing provision of law, as applicable, in humanely
destroying or giving emergency care to sick or injured dogs and cats.
Section 6.04.030 Entry upon private property.
Any person whose duty it is to enforce the provisions of this chapter may enter
upon private property with the consent of the property owner, tenant or occupier, or by
authority of a warrant, or without consent or a warrant if exigent circumstances exist.
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Section 6.04.040 Restraint and Control of Animals.
A. Duty To Restrain AnimalsDogs On Property: No person in the City of Grand
Terrace owning, having possession, charge, custody or control of any animaldog
shall permit or allow such animaldog to stray or run at large upon any public street,
sidewalk, school ground, public park, playground, place of public assembly or any
other public place or without the consent of the owner or person in control upon
any private place or property.
B. Leash Laws: No person owning, having charge, care, custody or control of any
dog shall bring his dog out of his premises or property unless said dog is secured
by a substantial leash or lead and under the control of a person competent and
capable to restrain such dog provided that the provisions of this subsection shall
not apply to any official police dog while such dog is on duty or any dog while
engaged in herding and control of livestock, hunting sporting purposes or
competitive trials or training when under the immediate command and control of
the person in charge.
C. Impound: Any dog animal found running at large, running loose or unrestrained
may be impounded by an animal control officer or an officer of the San Bernardino
County sheriff's department for a period in accordance with California state law.
There shall be a reclaiming fee as set forth in a fee schedule adopted by the city
council.
D. Females in Season: No unspayed female dog or cat in estrus shall be left so as to
attract stray male dogs or cats.
E. Confinement of Females: Every female dog or cat in heat shall be confined in a
building or secure enclosure in such a manner that such female dog or cat cannot
come into contact with another animal except for planned breeding.
Section 6.04.050 Animal NoiseBarking dogs.
It is unlawful for any person to keep, or allow to be kept, or suffer or permit any
animaldog to remain upon the premises under the control of such person, when such
animaldog habitually barks, whines, crows or makes loud or unusual noises in such a
manner as to disturb the peace and quiet of the neighbors surrounding or in the vicinity
of such premises, or whose barking, whining, crowing, or howling or other sound or cry
interferes with any person of ordinary sensitivity in the reasonable and comfortable
enjoyment of life or property. The animal control officer shall promptly investigate or cause
to be investigated all complaints that this se ction is being violated if such complaints are
in writing and contain the signature of the complainant.
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Section 6.04.050060 Humane Animal Traps.
A. Animal control officers and/or their designee are authorized to place, upon request,
live capture animal traps on private or public property to trap and remove stray, at
large, abandoned or nuisance animals.
B. It is unlawful for any person other than an animal control officer and/or designee
to remove any animal from the trap or to damage, destroy, move, or tamper with
the trap.
Section 6.04.060 070 Rabies Control, Animal Bites And Quarantine Of Animals.
A. Suspicion of Rabies. If it shall appear to the animal control officer that any animal
has rabies, the animal control officer may destroy, cause to destroy, or may have
such animal held for further examination or observation for such time as the animal
control officer may determine to be appropriate, in accordance with state and local
laws.
B. Rabies control. Whenever any animal has been bitten by an animal which has
rabies or which exhibits any symptoms of rabies, or which is suspected of having
been exposed to rabies, the owner or the person having custody of such bitten
animal shall immediately notify the city’s animal control officer or the health officer,
and shall immediately confine the animal and maintain that confinement until it is
established that such animal does not have rabies. The animal control officer shall
have the power to quarantine such animal, or impound it at the owner’s expense if
the owner or person having custody of such animal shall fail, refuse, or is unable,
in the opinion of the animal control officer, to adequately confine such animal
immediately, or in the event the owner of such animal is not readily accessible.
C. Quarantine of Biting Animals: Any animal which bites a human shall be
quarantined in accordance with state and local law.
D. Confinement of Biting Animals: Upon receipt of a report that a person has been
bitten by an animal subject to rabies, animal control services is empowered to en ter
upon any private property, including the home or residence where the biting animal
is kept or has strayed, to inspect and strictly isolate, and to seize and impound if
necessary, in a place and manner approved by the animal control officer, any such
animal.
E. Unlawful Removal of Quarantined Animal: It shall be unlawful for any person to
remove from any place of isolation or quarantine, any animal which has been
isolated or quarantined under the provisions of this chapter, without the consent
and approval of the animal control officer.
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F. Costs Incurred: Whenever any such owned biting animal is quarantined, all
expenses incurred in its confinement shall be the liability of the owner, possessor
or custodian of such biting animal.
G. Posting of Quarantine Sign: It shall be unlawful for anyone to obstruct the posting
of a quarantine sign or to remove or destroy such a posted sign prior to the end of
the quarantine period of such animal unless approved by the animal control officer.
H. Preventive Measures Authorized: If the animal control officer dete rmines that
an animal has bitten a human being or animal, he or she shall have the authority
to order any preventive measures necessary, as described in this chapter.
I. Seizure Authorized: An animal control officer shall have the authority to seize and
impound any animal should the owner, caretaker or keeper of the animal fail to
comply with the provisions of this chapter and applicable state and local law.
J. Additional Confinement: Quarantined animals may be held an additional time
period if so determined by the animal control officer for reasons of public and
animal safety or in cases pending public nuisance, potentially dangerous or vicious
dogs or in accordance to any other applicable codes of this chapter or state law.
Section 6.04.070080 Skunks.
It is unlawful for any person, firm or corporation to: (1) Trap or capture skunks for
pets; (2) Trap, capture or hold skunks in captivity for sale, barter, exchange or gift; and/or
(3) Transport skunks from or into the city.
Section 6.04.080 090 Impoundment of Animals.
A. Unrestrained dogs and nuisance animals may be taken by the police, animal
control officers, or humane officers and impounded in an animal shelter and be
confined there.
B. All impounded animals shall be held for the time period specified by California state
law unless an extended time is warranted and approved by the animal control
supervisor.
C. If, a license tag or other means can identify the owner of an impounded animal
identified, the impounding shelter and/or animal control officer s hall make a
reasonable effort to notify the owner.
D. An owner reclaiming an impounded animal shall pay any fees and/or fines as
established by resolution of the city council. Notices of violation and/or court
citations may also be issued in conjunction with impoundment or reclaiming of the
animal.
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E. Any animal not reclaimed by its owner within the time period specified by California
state law and/or in accordance to this chapter shall become the property of the
city, impounding animal shelter or humane society and shall be placed for adoption
in a suitable home or humanely euthanized.
F. In addition to, or in lieu of, impounding an animal found at large, the animal control
officer or police officer may issue to the known owner or custodian of such animal
a notice of violation, administrative citation or court citation. Such citations shall
impose upon the owner or custodian a fine or penalty, as established by resolution
of the city council.
G. The shelter director or designee shall keep complete and accurate records o f the
care, feeding, veterinary treatment, and disposition of all animals impounded at the
shelter in accordance with state laws and with the City of Grand Terrace.
Section 6.04.090 100 Animal Care.
A. No owner shall fail to provide his animals with sufficient wholesome and nutritious
food, water in sufficient quantities, proper air, shelter space and protection from the
weather, veterinary care when needed to prevent suffering, and humane care and
treatment.
B. An animal shall not be overcrowded or exposed to temperatures detrimental to the
welfare of the animal.
C. No person shall beat, cruelly treat, torment, overload, overwork, or otherwise
abuse an animal, or cause, instigate, or permit any dogfight, cockfight, bullfight, or
other combat between animals or between animals and humans.
D. No owner or person who is responsible for the care of an animal shall abandon
such animal.
E. Any person who, as the operator of a motor vehicle, strikes a domestic animal shall
stop at once and render such assistance as may be possible and shall immediately
report such injury or death to the animal's owner; in the event the owner cannot be
ascertained and located, such person shall at once report the accident to the
appropriate law enforcement agency or animal control facility.
F. No person shall expose any known poisonous substance, whether mixed with food
or not, so that the same shall be liable to be eaten by any domestic animal.
G. Every person who keeps an animal confined in an enclosed area shall provide it
with an adequate exercise area.
H. No animal shall be allowed to exist or maintained in such a manner that is, or could
be, injurious to that animal.
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I. If the animal is restricted by a leash, rope, chain or similar device, the leash, rope,
chain or similar device shall be affixed in such a manner that it will prevent the
animal from becoming entangled or injured and permit the animal's access to
adequate shelter, food and water. This definition does not apply to an animal which
is in transit, in a vehicle, or in the immediate control of a person.
J. Every person who keeps a dog restricted by a leash, rope, chain or similar device,
as defined in this chapter, shall provide such dog with the proper exercise and
attention needed to help prevent the dog from becoming a public nuisance and to
provide relief of confinement.
K. Animals that are natural enemies, temperamentally unsuited or otherwise
incompatible, shall not be quartered together or so near each other as to cause
injury, fear or torment.
Section 6.04.100 110 Animal Waste.
A person having custody of any animal shall not permit, either willfully or through
failure to exercise due care or control, any such animal(s) to defecate upon public or
private property, including parks. The owner of every animal shall be responsible for the
immediate removal of any animal waste from private and public property, including parks.
Section 6.04.110 120 Disposition of Dead Animals.
When any dog, animal or fowl owned by, or in the custody or control of, any
person or found in any person's private property dies, such person shall, within twenty
four (24) hours, provide for the burial, incineration, or other disposition of the body of
such dead animal or fowl by all lawful means and in accordance to state and local law.
Section 6.04.120 130 Preventive Measures Program.
A. Circumstances Requiring Special Preventive Measures: If an animal control officer
deems that immediate preventive measures are appropriate, the animal control
officer shall have the authority to require the person owning or having possession,
charge or custody or control of an animal to comply with specific preventive
measures, as described below, after taking into consideration the following
circumstances:
1. Nature of Particular Animal: The behavior, size, temperament, breed,
capacity for inflicting serious injury, the number of animals or other such
similar factors which would be relevant to a determination of whether or not
additional preventive measures need to be imposed for a particular
situation;
2. Adequacy of Confinement: The adequacy of the enclosure or way of
confinement, if any; and
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3. Immediate Surrounding Area: The likelihood that the conditions pertaining
to the particular animal and the animal's confinement are detrimental to the
safety or welfare of the citizens or the peace and tranquility of citizens in the
immediate surrounding area.
4. Additional Factors: In considering whether to order a special preventive
measure, the animal control section is authorized to consider additional
factors as aggravating circumstances that might warrant the ordering of
special preventive measures, including, but not limited to:
a. Child Under Thirteen Years of Age: There is a child under thirteen
(13) years of age who lives in close proximity to the animal, or
children walk by or are otherwise in close proximity to the property
occupied by the animal;
b. Bite: The animal has bitten a human being or domestic animal
without provocation;
c. Attitude of Attack Incident: The animal, without provocation, has
approached a person in an apparent attitude of attack;
d. Reputation of Animal: The individual animal has a known propensity,
reputation, or tendency or disposition to attack unprovoked, to cause
injury or to otherwise endanger the safety of human beings or
domestic animals.
B. Court Citations: Any violation of a preventive order issued by an animal control
officer may result in a court citation in addition to other penalties set forth in Chapter
1.16 of the Grand Terrace Municipal Code.
Section 6.04.130 140 Public Nuisance Animals.
A. The possession or maintenance of any animal in violation of this chapter is
declared to be a public nuisance. When necessary for the preservation of the
public health or safety, the control officer and any city peace officer are directed
and authorized to summarily abate any such public nuisance independently of any
criminal prosecution or the results thereof, by any means reasonably necessary to
accomplish such abatement, including but not limited to, the immediate destruction
of the animal involved, or by the impo sition of remedial requirements for the
maintenance of such animal. Conviction of a failure to comply with such
requirements shall be punished in accordance with provisions of Chapter 1.16 of
the Grand Terrace Municipal Code. The owner of such animal may b e required to
reimburse the city for all costs incurred in the enforcement of this chapter. The city,
by and through the city attorney, may also commence and maintain such
proceedings in a court of competent jurisdiction as are appropriate under the laws
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and regulations of the city of Grand Terrace and/or the state of California for the
abatement and redress of public nuisances.
B. Remedial requirements may include, but are not limited to, any of the following.
1. The maintenance of the animal in a secure enclosu re and/or the
requirement of other confinement measures necessary to prevent the
escape of the animal.
2. Restraint of the animal, when off the property of the owner, must be
maintained at all times by an appropriate leash no longer than four feet in
length. The animal must be under the direct control of an adult physically
capable of controlling the animal and may not be leashed or tethered to any
inanimate object where children may come in direct contact.
3. Relocation of the confinement area on the owner’s property to prevent the
animal from making contact with the fencing or property line of adjoining
properties.
4. If the animal is confined indoors, it shall not be kept on a porch, patio or
other part of the house or other structure that would allow the animal to exit
such building or structure on its own volition and/or where children have
access and the opportunity to release the animal. In addition, no such
animal may be kept in a building or structure when the windows or screen
doors are the only obstacle preventing the animal from exiting.
5. The owner of any animal may be required to pay restitution for damages or
injuries caused as a result of any violation of this chapter.
6. The owner and the animal may be required to engage in obedience and/or
behavior modification training for that animal necessary to eliminate the
problem.
7. Removal of the unlicensed animal from the city as a result of revocation or
denial of licensing for good cause.
8. Prohibit or regulate the acquiring and keeping within the city specif ied
animals for a period of up to five years.
9. Neuter or spay the animal.
10. Humane destruction of the animal.
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Section 6.04.140 150 Potentially Dangerous And Vicious Dogs.
A. Determination: Whenever an animal control officer determines that there exists
probable cause to believe that a dog is potentially dangerous or vicious, the officer
shall prepare a petition and schedule an administrative hearing to determine
whether or not the dog in question shall be declared potentially dangerous or
vicious. This section does not prohibit the animal control officer from immediately
issuing a "preventive measures order" for confinement of animal(s) prior to
requesting and/or scheduling an administrative hearing.
1. Whenever possible, any complaint received from a member of the public
which serves as the evidentiary basis for the animal control officer to find
probable cause shall be sworn to and verified by and shall be attached to
the petition.
2. Animal control services shall notify the owner or the keeper of the dog and
the property owner of the hearing at which time the owner or keeper of the
dog shall be given an opportunity to present evidence as to why the dog
should not be declared potentially dangerous or vicious. Notice of the
hearing and a copy of the petition must be provided to the owner or keeper
of the dog either personally or by first class mail, return receipt requested.
The hearing shall be open to the public.
3. An impartial hearing officer who shall be appointed by the city manager or
designee shall conduct the hearing. If the owner or keeper of the dog fails
to appear at the hearing, the hearing shall nevertheless proceed. At least
one of the complainants and/or the petitioning animal control officer or
representative in the matter must appear and testify at the hearing.
4. The hearing officer shall consider all relevant evidence presented.
However, hearings need not be conducted according to formal rules relating
to evidence or witnesses. Oral evidence shall be taken on oath or
affirmation. Mitigating evidence may include the following:
a. Threat, injury or damage was sustained by a person who at the time
was committing a willful trespass upon the premises occupied by the
dog, was teasing, provoking, tormenting, abusing or assaulting the
dog, or was engaged in the commission of a crime.
b. The dog was protecting or defending a person within the immediate
vicinity of the dog from an unjustified attack or assault.
c. The dog was defending an attack from another animal or the other
animal was teasing, tormenting, abusing or assaulting the dog.
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B. Potentially Dangerous Dogs: Any dog, which has been determined to be potentially
dangerous, may only be maintained under the following terms and conditions:
1. The dog shall be properly licensed with a conspicuously colored tag,
vaccinated, and be designated potentially dangerous in the registration
records. The owner or keeper shall pay an additional annual registration fee
as determined by resolution of the city council.
2. The owner shall, at his or her expense, have the vicious dog microchipped
or tattooed with an identifying mark or number by a licensed veterinarian,
and provide the dog's microchip number or tattoo number/mark and
appropriate paperwork to the animal control officer.
3. While on the owner's or keeper's property, the dog shall be provided with
an adequate exercise area and shall be kept indoors, or in a securely fenced
and locked yard from which the dog cannot escape and into which children
cannot enter.
4. If the dog is restricted by a leash, rope or chain on the property, the leash,
rope or chain shall be affixed in such a manner that it will prevent the dog
from becoming entangled or injured and permit the dog's access to
adequate shelter, food and water.
5. The dog may be off the owner's or keeper's property only if the dog is
restrained by a substantial leash, no more than four (4) feet in length and
under the control of a responsible, competent and capable adult.
6. Any person keeping, housing or harboring any potentially dangerous dog
within the city must provide proof of his/her ability to pay for damages up to
the amount of one hundred thousand dollars ($100,000.00) by obtaining a
policy of insurance coverage in said amount for bodily injury to or death of
any person or persons or for damage to property owned by any other person
which may result from the ownership, keeping or maintenance of such
animal. Proof of liability shall be given by filing with animal control officer, in
a form approved by the city attorney, a certificate of insurance issued by a
solvent corporation authorized to issue bonds under the laws of the state.
Such certificate of insurance or bond shall provide that no cancellation of
the insurance or bonds will be made unless thirty (30) days written notice is
first given to the animal control officer.
7. If the dog dies, or is sold, transferred or permanently removed from the
City of Grand Terrace, the owner or keeper shall notify the city's animal
control services in writing of the changed circumstances within two (2)
working days of the change.
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8. The dog shall be removed from the list of potentially dangerous dogs if
there are no additional instances of behavior as defined in section
6.04.010.TS of this chapter within thirty-six (36) months after designation.
The dog may be removed earlier from the list of po tentially dangerous
dogs if animal control officer determines that there have been sufficient
changed circumstances so that the risk to public safety has been
mitigated.
9. Upon completion of the hearing, the hearing officer shall issue a notice of
determination within ten (10) calendar days of the hearing, which notice of
determination shall be final.
C. Vicious Dog: Any dog which has been determined to be vicious may be destroyed
or maintained as follows:
1. A dog determined to be a vicious dog may be destroyed by the animal
control officer when the hearing officer determines that the release of the
dog would create a significant threat to the public health, safety, and welfare.
2. If it is determined that a dog found to be vicious shall not be destroyed, the
dog may only be maintained under the following terms and conditions:
a. All vicious dogs shall be properly licensed and vaccinated, with the
license being a conspicuously colored tag that shall be securely
affixed to the dog.
b. The animal control officer shall include a designation of vicious for the
dog in the registration records of the city.
c. The owner or keeper shall pay an annual "vicious dog registration
fee", in addition to the regular license fee as determined by resolution
of the city council.
d. The owner shall, at his or her expense, have the vicious dog
microchipped or tattooed with an identifying mark or number by a
licensed veterinarian, and provide the dog's microchip number or
tattoo number/mark and appropriate paperwork to the animal control
officer.
e. The owner or keeper of a vicious dog shall, within five (5) days of
such determination, make available said dog to the animal control
officer and allow photographs of the dog to be taken for purposes of
identification.
f. A vicious dog shall also be spayed or neutered, at the owner's
expense, within thirty (30) days of such determination.
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g. A vicious dog shall be confined in a secure "enclosure" as defined in
this chapter.
h. The owner shall conspicuously display signs with words or symbols
at least two inches (2") high warning of the presence of a vicious dog
as approved by the animal control officer.
i. While off the owner's or keeper's property, a vicious dog shall at all
times be restrained by a substantial leash that does not exceed four
(4) feet in length, and held under the control of a responsible adult.
The dog shall also wear a muzzle approved by the animal control
officer.
j. Any person keeping, housing or harboring any vicious dog within the
city must provide proof of his/her ability to pay for damages up to the
amount of one hundred thousand dollars ($100,000.00) by obtaining
a policy of insurance coverage in said amount for bodily injury to or
death of any person or persons or for damage to property owne d by
any other person which may result from the ownership, keeping or
maintenance of such animal. Proof of liability shall be given by filing
with the animal control officer, in a form approved by the city attorney,
a certificate of insurance issued by a solvent corporation authorized
to issue bonds under the laws of the state. Such certificate of
insurance or bond shall provide that no cancellation of the insurance
or bonds will be made unless thirty (30) days written notice is first
given to animal control services.
k. The animal control officer is authorized to make inspections that
he/she deems reasonably necessary to ensure compliance with
these provisions.
l. Any registered vicious dog may be immediately impounded by an
animal control officer if:
i. The dog's registration is not properly maintained.
ii. Inspection by the animal control officer reveals that the dog is
not maintained in the required enclosure.
iii. The dog is outside the dwelling, or the defined enclosure of
the owner or keeper and not under the physical restraint and
control of a responsible adult.
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D. Destruction of Vicious Dogs:
1. Any dog determined to be a vicious dog may be humanely destroyed by an
animal control officer if it is found, after hearing procedures conducted in
accordance with this chapter, that release of the dog would create a
significant threat to the public health, safety, and welfare.
E. Ordered Removal of Potentially Dangerous or Vicious Dog:
1. The animal control supervisor may order the immediate removal of any dog
from the city by a date certain if the owner or keeper:
a. Fails or refuses to comply with the determination notice set by the
hearing officer within the time period specified within the notice;
b. Fails or refuses to reimburse any incurred costs within specified time
on notice of determination; or
c. Violates any part provided on the determination order.
2. If the owner or keeper fails to remove the dog from the city by such date,
the animal control officer may seize and impound the dog and not permit
the reclaiming or redemption of the dog by the owner unless adequate
arrangements acceptable to the animal control supervisor to ensure
removal of such dog are made. Such arrangements shall be agreed to in
writing between the owner and the animal control supervisor prior to and as
such condition of release of the dog to its owner. If such agreement is not
made and executed within five (5) days from the date of the agreement,
then the dog(s) shall be immediately impounded and destroyed.
3. If the written agreement referred to above is entered into, but is
subsequently breached by the owner, the animal control supervisor may
immediately order that the dog(s) be impounded and destroyed.
4. Any person failing to comply with the hearing officer's order in this section
may be prohibited from keeping, housing or harboring within the city any
animal of the type, species, group or family to which the order applies
(including the dog initially declared potentially dangerous or vicious) for a
period of three (3) years from the date of such noncompliance.
F. Authority to Seize Dog Posing Immediate Threat to Public Safety:
1. If, upon investigation, it is determined by the animal control officer that
probable cause exists to believe the dog in question poses an immediate
threat to public safety, and/or the owner or keeper is unwilling or unable to
correct the situation immediately, then the animal control officer may seize
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and impound the dog pending a hearing to be held pursuant to this chapter.
The dog shall be kept at an appropriate animal shelter designated by the
animal control officer.
2. The owner or keeper of the dog shall be liable to the City of Grand Terrace
for the costs of impounding and expenses of keeping the dog if the dog is
later found to be potentially dangerous or vicious in accordance to this
chapter.
3. Any dog held shall not be released, if found to be potentiall y dangerous or
vicious, until the owner pays all charges due within ten (10) days of the
determination made by the hearing entity. If the owner cannot pay these
charges or refuses to pay within the required time period, then the dog shall
be treated as unredeemed by the owner, and shall be humanely disposed
of. Disposal of the dog does not release the owner from his or her
responsibility to pay the imposed fees.
G. Conditions for Prohibiting Ownership Of A Dog:
1. The owner of a dog determined to be potentially dangerous or vicious may
be prohibited by the animal control officer from owning, possessing,
controlling, or having custody of any dog for a period of up to three (3) years,
when it is found, after proceedings conducted in this chapter, that ownership
or possession of a dog by that person would create a significant threat to
the public health.
H. Penalties and Costs:
1. If a dog is found to be potentially dangerous or vicious, the owner or keeper
of the dog and/or property owner shall be personally liable and sha ll pay to
the City of Grand Terrace all administrative costs as set by resolution of the
city council, in addition to impounding costs, boarding costs and/or other
related costs incurred.
2. If incurred costs are not paid within time specified in the determin ation
notice, no permit and/or license for the dog shall be issued and/or any
current license may be revoked following notice and an administrative
hearing, if requested by the owner. Then the animal may be considered
abandoned and may be handled in the sa me manner as any other
unclaimed stray animal.
3. In addition to the administrative proceedings under this section, the city may
alternatively to, or in conjunction with the proceedings set forth in this
section, commence a criminal action with respect to the nuisance or pursue
any and all other remedies legally available.
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4. If any person shall violate any provisions in this section, he or she may be
fined an amount as set by the resolution of the city council.
5. No animal properly seized under this section shall be returned to the owner
until, as determined by the animal control officer, all requirements set by the
hearing officer are satisfied for the keeping and maintenance of the dog.
I. Failure to Conduct Administrative Hearing:
1. The failure or decision to not conduct an administrative hearing required by
this section shall have no bearing on any criminal prosecution for violations
of any provisions of this chapter.
Section 6.04.150 160 Authority to charge higher license fee for potentially
dangerous animal or vicious animal.
All potentially dangerous animals or vicious animals shall be properly licensed and
vaccinated. The animal control officer shall include the potentially dangerous or vicious
designation in the registration records of the animal, either a fter the owner or keeper of
the animal has agreed to the designation or the court or hearing officer has determined
the designation applies to the animal. The city may charge a potentially dangerous animal
or vicious animal fee in addition to the regular licensing fee to provide for the increased
costs of maintaining the records of the animal.
Section 6.04.160 170 Wild, exotic animals and reptiles, Exotic Animals.
A. No person shall have, keep or maintain, or have in his or her possession or under
his or her control on any residentially -zoned property any lion, tiger, bear,
chimpanzee, gorilla, cougar, mountain lion, badger, wolf, wolf hybrid, coyote, fox,
lynx, or any poisonous/venomous reptile, or any other dangerous or carnivorous
wild animal or reptile; provided, however, such animals may be permitted on such
residentially -zoned lots permitted by the zoning code, on the condition that a
conditional use permit, if required by the zone, is obtained and applying to and
receiving special authorization from the animal control division .
B. Such permit shall only be granted upon a showing by the applicant that adequate
safeguards have been established and will be maintained which will effectivel y
control the dangerous or vicious propensities of such animal or reptile, eliminating
any danger to individuals or property, and provided that the keeping or
maintaining of such animal or reptile will in no way constitute a nuisance to the
occupants of an y surrounding property; the animal control officer may require any
such animal be properly caged, tethered, or restrained, and may create such
additional requirements as may be necessary and proper under the circumstances.
C. The denial of the permit shall be in writing and shall specify the grounds for suc h
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denial. The applicant shall have ten days from the date the permit was denied in
order to appeal such denial to the planning commission.
A. No person shall have, keep, maintain, breed, sell, trade or let for hire any wild,
exotic, dangerous or non -domesticated animal without first obtaining a
conditional use permit, if required in the Zoning Code, and applying to and
receiving special authoriz ation from the animal control division and provided
further that all necessary city, state and federal licenses have been obtained and
are in full force and effect. The keeping or maintenance of such animals shall also
conform to the appropriate zoning cod es as well as laws and regulations
promulgated by the state and federal governments.
B. The animal control officer may authorize the keeping or maintaining of any wild,
exotic, dangerous or non-domesticated animal when, in his/her opinion, any such
animal may be kept or maintained without endangering the safety of any person,
other animal or property, nor create a nuisance; provided, however, that the
animal control officer or contractor may require any such animal to be properly
caged, tethered or restrained, and that he may create such additional
requirements that may be necessary and proper under the circumstances;
provided further, that any privately owned wild, exotic, dangerous or non -
domesticated animal shall require a license fee as established by the c ity council,
the initial fee to be paid at the time of application. He or she may revoke such
authorization when, in his/her opinion, the safety of any person, other animal or
property is endangered or that a nuisance is created by the keeping of such
animal.
C. No person shall at any time harbor, own, voluntarily care for or have in custody
any animal of any kind that is vicious, or any animal that, in a threatening or
annoying manner, barks, snarls or menaces a person or persons within the city,
or any animal that barks, howls or makes loud, annoying noises or sounds so
that the same creates a serious menace to others in the immediate neighborhood
to the detriment of the public health, safety or general welfare of persons in the
neighborhood.
D. The provisions of this section shall not be applicable to licensed circuses,
carnivals, zoos or other collections of wild animals under jurisdiction of a city, state
or federal government.
E. The applicant, having received a notice of denial, may request a hearing on th e
notice by a hearing officer selected by the city manager or designee. The request
for a hearing must be submitted in writing during the ten (10) calendar days
following the service of the notice.
F. Failure of the owner or custodian to request a hearing on the notice of denial within
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the ten (10) day period, or failure to attend or be represented at a scheduled
hearing, shall constitute a waiver of the right to a hearing and shall satisfy the
hearing requirements provided herein.
G. Hearings shall be conducted in an informal manner consistent with due process of
law. A hearing may be continued for a period of time not to exceed thirty (30) days
if the hearing officer deems such continuance to be necessary and proper. Within
ten (10) days after the conclusion of the hearing, the hearing officer shall render,
in writing, his or her findings, decision and order thereon and shall give notice of
the findings, decision and order to the owner or custodian of the subject animal;
service of such notice shall be by mail or hand delivery.
Section 6.04.170 180 Commercial Animal Establishment Permits; Issuance
and Revocation.
A. No person, partnership, or corporation shall operate a commercial animal
establishment or animal shelter or sentry dog business without first obtaining a
permit in compliance with this chapter and local and state law. This does not apply
to privately owned, not for hire ranches.
B. All commercial animal establishments shall comply with city and state laws
regarding proper care and maximum number of animals.
C. Prior to setting up any commercial animal establishment, the property owner or
lessee shall first obtain all applicable permits through the City of Grand Terrace
community development department.
D. When a permit applicant has shown that he/she is willing and able to comply with
the regulations, a permit shall be issued upon payment of the applicable fee.
E. The permit period shall be effective for one year. Renewal applications for permits
shall be made thirty (30) days prior to the expiration of the permit. Application for
a permit to establish a new commercial animal establishment under the provisions
of this chapter may be made at any time.
F. If there is a change in ownership of a commercial animal establishment, the new
owner may have the current permit transferred to his name upon payment of a
transfer fee as determined by resolution of the city council.
G. Annual permits shall be issued upon payment of the applicable fee as determined
by resolution of the city council.
H. Every facility regulated by this chapter shall be considered a separate enterprise
requiring an individual permit.
I. Persons operating kennels for the breeding of dogs shall license all dogs
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individually.
J. No fee may be required of any veterinary hospital or animal shelter, or government
operated zoological park.
K. Failure to obtain a commercial animal establishment permit before opening any
facility covered in this section shall result in a fine to be established by resolution
of the city council.
L. Any person who changes the category under which a permit was issued shall be
subject to a reclassification and readjustment of the permit fee.
M. After an application for a permit is filed, the animal control officer shall inspect the
facility prior to the issuance of a commercial animal establishment permit to ensure
compliance with all applicable standards of care.
N. Any person whose permit or license is revoked shall, within thirty (30) days
thereafter, sell place or humanely dispose of all animals owned, kept, housed, or
harbored under the revoked permit or license. No part of the permit or license fee
shall be refunded.
O. It shall be a condition of the issua nce of any permit or license that the animal
control officer, subject to law, shall be permitted at any reasonable time to inspect
all animals and the premises where animals are kept and, if permission for such
inspection is refused, may revoke the permit or license of the refusing owner.
P. If the applicant has withheld or falsified any information on the application, animal
control services may refuse or revoke a commercial animal establishment permit.
Q. No person who has been convicted of cruelty to animals s hall be issued a permit
or license to operate a commercial animal establishment.
R. Any person having been denied a license or permit may not reapply for a period of
thirty (30) days. A fee as established by resolution of the city council shall
accompany each reapplication.
Section 6.04.180 190 Violations Declared A Nuisance.
Any violation of this chapter is considered a nuisance and may be abated as such
in the manner provided by Chapter 8.04 of this Municipal Code or by any other relevant
law. The costs of abatement of the nuisance shall be recovered in accordance with the
procedures described in Chapter 8.04 of this Municipal Code.
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Section 6.04.190 200 Enforcement.
In accordance with section 836.5 of the California Penal Code, the civil and
criminal provisions of this chapter shall be enforced by those persons or agencies
designated by municipal authority. It shall be a violation of this chapter to interfere with
the animal control officer in the performance of his/her duties.
Section 6.04.200 210 Penalties.
Violations of this chapter shall be punishable in accordance with Chapter 1.16 of
the Grand Terrace Municipal Code.”
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EXHIBIT 2
“Chapter 6.08
Animal Licensing and Vaccination
6.08.010 Dog license—Required.
6.08.020 Number of dogs permitted.
6.08.030 Dog license—Application.
6.08.040 Dog license—Fees.
6.08.050 Dog license—Penalty fee.
6.08.060 Dog license—Term.
6.08.070 Tag—Duplicate.
6.08.080 Tag—Wearing.
6.08.090 Tag—Falsification.
6.08.100 Tag—Unlawful use.
6.08.110 Dog license—Exemption from fee.
6.08.120 Dog license—Exempt dogs.
6.08.130 Dog license—Transfer of ownership.
6.08.140 Dog license—Renewal.
6.08.150 Licensing of Canine Hybrids.
6.08.160 Presentation of license.
6.08.170 Optional licensing of cats.
6.08.180 Unvaccinated dogs prohibited.
6.08.190 Vaccination standards.
6.08.200 Exemption from vaccination.
6.08.210 Right of entry.
6.08.220 Violations.
Section 6.08.010 Dog license—Required.
A. Every resident in the city who owns, has an interest in, houses, harbors and feeds,
and/or has the care, charge, custody or possession of a dog four months of age or
over, and whether such dog is confined or not, shall obtain a dog license from the
city for such a dog.
B. Each dog shall have a current rabies vaccination as evidenced by a valid rabies
vaccination certificate issued by the veterinarian who performed the vaccination as
a prerequisite to licensing; provided, that a rabies vaccination certificate shall not
be required if the license is obtained at the time the dog is vaccinated at a city or
county low-cost clinic.
C. While a dog is being used as a guard dog within the city, it must have a dog license
from the city and the license tag must be securely fixed to the dog's collar
regardless of where the owner resides and whether a license has been obtained
for that jurisdiction.
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Section 6.08.020 Number of dogs and cats permitted.
A. A maximum of two (2) dogs, which are four or more months of age, and two (2)
cats shall be permitted on any property comprised of attached dwelling units.
B. A maximum of four (4) dogs, which are more than four (4) months of age, or four
(4) cats, or any combination of dogs and cats that total no more than a maximum
of four (4) shall be permitted on any property comprised of a detached dwelling
unit.
C. A maximum of five (5) dogs, which are more than four (4) months of age, or f ive
(5) cats, or any combination of dogs and cats that total no more than a maximum
of five (5) shall be permitted on any property measuring 20,000 square feet or
more and comprised of a detached dwelling unit.
D. Notwithstanding subsections A, B and C, a maximum of one (1) additional dog or
cat may be temporarily licensed , without payment of the licensing fee, for a period
of six (6) months, in the following circumstances:
1. To care for the dog or cat of a n active military service member that has
been deployed , when documentation of deployment orders is provided;
2. To care for the dog of an elderly resident that cannot care for the dog due
to illness or death.
E. Where this section is in conflict with any other provision of the municipal code,
this section shall prevail.
It is unlawful for any person to harbor or keep on or at any lot, premises or place
more than two (2) dogs which are four or more months of age.
Section 6.08.030 Dog license—Application.
An application for a dog license shall be submitted to the city and shall include a
completed written application on a form approved by the city, which shall specify the name
and address of the applicant and a description of the animal, along with the appropriate
fee as adopted by city council resolution, which may be amended from time to time, and
rabies certificate issued by a licensed veterinarian or anti-rabies clinic showing a current
vaccination.
Section 6.08.040 Dog license—Fees.
A. Each application for a dog license shall be accompanied by a license fee as
established by city council resolution, provided such license is obtained:
1. During the regular licensing period, which is not later than January 31st of
each year;
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01247.0005/544204.3 Page 3 of 6
2.1. Within thirty days after the dog attains the age of four months;
3.2. Within thirty days after purchase or obtaining control, care or custody of a
dog which previously attained the age of four months; and provided further
that proof of recent acquisition as indicated by the date of purchase receipt
is shown at the time of application; or
4.3. Within thirty days after the date of establishing residency in the city provided
further that the dog has a current license from another city or county and
within fifteen days if the dog has no current license.
B. Notwithstanding the provisions of subsection A of this section, and provided that
subdivisions 2, 3 or 4 of that subsection are met, the license fee shall be reduced
as established by the city council after July 1st of each year. License fees for new
licenses will be reduced to half the annual fee if the application is submitted July
1st through December 31st. The annual fee is due for applications submitted prior
to July 1st of each year.
C.B. Upon acceptance of the license application and fee, the licensing authority shall
issue a durable tag, stamped with an identifying number. Tags shall be designed
so that they may conveniently be fastened to the animal’s collar or harness.
Section 6.08.050 Dog license—Penalty fee.
Any person who obtains a license not in conformity with any of the provisions of
Section 6.08.030 shall pay a penalty fee, as established by city council resolution, in
addition to the regular license fee.
Section 6.08.060 Dog license—Term.
A. The licensing period shall run concurrently with the rabies vaccination certificate.
A.B. Where this section is in conflict with any other provision of the municipal code, this
section shall prevail. A city dog license shall remain valid for a period of one
calendar year, effective January 1st of each year through December 31st of the
same year, or throughout the duration of the calendar year in which the license is
issued.
Section 6.08.070 Tag—Duplicate.
When an original license tag is lost, a duplicate tag shall be obtained from the city.
An applicant shall submit a completed application to the city on a form approved by the
city. The cost of each duplicate tag shall be as established by city counc il resolution,
which may be amended from time to time.
Section 6.08.080 Tag—Wearing.
It shall be the responsibility of every person who owns, houses, harbors, cares for
or has in custody a licensed dog within the city’s jurisdiction, to securely attach or fasten
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01247.0005/544204.3 Page 4 of 6
the license tag to the dog's collar or harness so that such tag is worn by the dog at all
times except while such dog remains indoors or in any enclosed yard or pen where the
dog cannot escape.
Section 6.08.090 Tag—Falsification.
It is unlawful for any person to place upon or attach to a dog any false, counterfeit
or unauthorized tag for the purpose of evading the provisions of this chapter.
Section 6.08.100 Tag—Unlawful use.
A. It is unlawful to attach a license tag on a dog for which the tag was not originally
issued.
B. It is unlawful to attach a license tag to any dog that does not have a current rabies
vaccination.
C. It is unlawful for unauthorized person to remove from any dog, any collar or
harness or other device to which is attached a city license tag for the current year
or remove such tag therefrom.
Section 6.08.110 Dog license—Exemption from fee.
A. Subject to approval by city council resolution, the city may issue a license without
payment of the required license fee to an owner or custodian of a guide dog and
the owner is visually impaired and can submit proof that such dog has been
successfully trained to lead a visually impaired person as a guide dog. Such
exemption is good only while the dog is in possession of the visually impaired
person.
B. Dogs belonging to the police department and used for law enforcement activities
shall be exempt from license fee payment.
Section 6.08.120 Dog license—Exempt dogs.
A license is not required for the following categories of dogs ; however, they must
have a current rabies vaccination:
A. Any dog within the city when the owner thereof resides in any municipality
outside the city, and such dog is wearing or has attached to it a license tag
for the current year issued by such municipality;
B. Any dog owned by or in charge of any person who is a nonresident of the
city and is traveling through the city or temporarily sojourn therein for a period
of not exceeding thirty days;
C. Any dog brought into the city and kept therein for a period not exceeding
thirty days for the exclusive purpose of entering the same in any bench show
or dog exhibition or field trials or competition; or
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D. Any dog brought or sent into the city from any point outside thereof for the
exclusive purpose of receiving veterinary care in any dog hospital, in the
event that such dog is kept at all times strictly confined within such hospital.
Section 6.08.130 Dog license—Transfer of ownership.
If, during the licensing year, a licensed dog is sold or title to the dog is otherwise
transferred to a new owner, such new owner may apply to the city for a transfer of such
dog's tag and license and pay a t ransfer fee as established by city council resolution.
Upon receipt of such application fee the city shall issue a certificate of transfer of such
tag and the name and addresses of the owner and new owners.
Section 6.08.140 Dog license—Renewal.
Each city dog license shall expire on December 31 of each year and shall be
renewed prior to expiration or within a period of thirty days after expiration. The procedure
for the renewal of such license shall be conducted in the same manner as the issuance
of the original license.
Section 6.08.150 Licensing of Canine Hybrids.
A. Any rabies vaccination certificate issued for a vaccinated canine hybrid (i.e., wolf
hybrid) must identify the animal as a "domestic-wild animal hybrid".
B. The licensing fee for all canine hybrids shall conform with that of the city's domestic
dog licensing program.
Section 6.08.160 Presentation of license.
Upon request of any animal control officer, peace officer or other agent of the city,
an owner of a dog for which a license is required shall present to such officer a currently
valid certificate of vaccination or license tag for such dogs.
Section 6.08.170 Optional licensing of cats.
A. An owner of a cat may be issued a license, including microchip, for such cat upon
presentation to the city of a certificate of vaccination signed by a veterinarian
certifying that such a cat has been vaccinated, and upon payment of a license fee
of such amount as may be established from time to time by city council resolution.
B. No more than two (2) cats are permitted per household.
Section 6.08.180 Unvaccinated dogs prohibited
It is unlawful for any person within the city to own, have an interest in, house,
harbor and feed, or have the care, charge, custody or possession of a dog over the age
of four months, whether such dog is confined or not, unless such dog has a current
vaccination with rabies vaccine approved by the California State Department of Public
Health and is officially licensed and tagged as provided for in this chapter.
Section 6.08.190 Vaccination standards.
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01247.0005/544204.3 Page 6 of 6
The rabies vaccination shall be performed only by a veterinarian who is duly
licensed to practice in the state of California.
Section 6.08.200 Exemption from vaccination.
Notwithstanding the provisions of this chapter, a dog may be exempted from rabies
vaccination if such vaccination would jeopardize the health of such dog due to infirmity or
other disability provided the owner has in his possession a written certification from a
licensed veterinarian attesting to such infirmity or disability. The owner or custodian of
such dog shall, within ten days after the termination of such infirmity or disability, cause
such dog to be vaccinated and licensed. Any such dog with infirmity or disability shall be
securely confined within its owner's or harborer's premises so that it does not come in
contact with any other animal or person.
Section 6.08.210 Right of entry.
Any person whose duty it is to enforce the provisions of this chapter may enter
upon private property with the consent of the property owner, tenant or occupier, or by
authority of a warrant, or without consent of a warrant if exigent circumstances exist.
Section 6.08.220 Violations.
Violations of this chapter shall be punished in accordance with Chapter 1.16 of
the Grand Terrace Municipal Code.”
G.6.c
Packet Pg. 178 Attachment: Exhibit 2 Chapter 6.08 Animal Licensing and Vaccination [Revision 5] (Municipal Code Amendment - Chapter 6.04 and 6.08)
AGENDA REPORT
MEETING DATE: May 14, 2019 Council Item
TITLE: Animal Control Community Workshop Results on Proposed
Ordinances Amending Regulations Relating to Animal
Control
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1. Receive and Accept the Summary Report; and
2. Provide Staff Direction on Items 1, 2, and 11
2030 VISION STATEMENT:
This item promotes Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
BACKGROUND:
On April 9, 2019, Staff presented to the City Council introduction of a proposed
Ordinance amending Title 6 (Animals) of the Municipal Code by repealing and replacing
with new Chapter 6.04 (Animal Control) and a new Chapter 6.08 (Animal Licensing and
Vaccinations).
Due to the extent of the public comments received, including those primarily related to
the maximum number of dogs allowed per household, license renewal dates, and
license fees, the City Council directed Staff to hold a community workshop with
interested parties.
DISCUSSION:
On April 30, 2019, a community workshop was held to discuss the proposed
regulations. A flyer for the meeting was posted on the City’s website and social media
site identifying workshop topics as: license fees, number of pets, annual renewal dates,
vaccination clinics, and fines and penalties. However, the discussion was open to any
topic a resident wished to discuss. Thirty-eight persons representing 35 households
signed in for the meeting. Staff also provided an informational sheet providing a
comparison of the license fees, number of pets per household and fines and penalties
contained in the existing code and as proposed. The flyer and informa tional sheet are
attached.
The community workshop was well attended, and everyone present was given more
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Packet Pg. 179 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
than one opportunity to express concerns, comments and/or ask questions. Staff kept a
log at the front of the room where points made were written. Prior to concluding the
workshop, Staff went over each point on the log to ensure that all comments were
captured. A photograph of the log from the workshop is attached.
The comments can be summarized as shown below, and staff has provided responses:
1. Increase the number of dogs allowed per residence, including consideration for
new residents who already have more than two dogs and consideration for
residents caring for the pets of deployed family members. A similar comment is
to increase the number of pets to 4-5 dogs per residence, or base the number
of permitted dogs to parcel size
Response: Attachment 4 shows the number of dogs and cats allowed in nearby
jurisdictions. San Bernardino County does consider parcel size in the number of dogs
allowed in single family zones. A lot size less than 7,200 square feet is allowed up to
two dogs, while a larger lot (20,000 square feet) allows up to 5 dogs. More than 5 dogs
would be considered a kennel, and subject to special regulations.
It was suggested during the workshop that the City could also consider higher licensing
fees for additional dogs. Current fees are $15/year for spayed/neutered dogs, $9/year
for seniors licensing spayed/neutered dogs, and $60/year for unaltered dogs.
Staff request that the Council provide Staff direction on whether the number of dogs
should be increased, whether the number should be tied to lot size and whether fees
should be increased for additional dogs.
2. Increase the number of dogs in consideration for private rescues or fostering of
dogs
Response: A comment was made that the City’s codes should allow more dogs for
private rescues or fostering. Staff seeks direction from the City Council on this request.
3. Have the dog licensing period coincide with rabies expiration date.
Response: This change could be accommodated, and Staff would devise a tracking
mechanism to send out renewal notices at the appropriate time.
4. Allow fee exemptions for service animals.
Response: The Code only allows fee exemptions for guide dogs for the bl ind. Staff
would not recommend a fee exemption for all service dogs.
5. Concern was expressed with the manner by which the City advertised its
canvassing efforts and the method of canvassing.
Response: The City posted a flyer on social media that dog canv assing would be
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Packet Pg. 180 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
commencing and advising residents of the requirement to obtain a dog license and on
the maximum number of permissible dogs. It’s the City’s practice to advise residents
prior to embarking on a city-wide program. An example would be the City ’s Spring
Cleaning program to address inoperable vehicles. The City places flyers on its social
media pages to advise residents of the program to allow them to address any issues
prior to the campaign.
Animal control field staff are canvassing residential neighborhoods and providing
courtesy notices on doors when they see or hear a dog. The courtesy notice advises
that a dog license must be obtained within seven days, and 196 of these notices have
been issued. If a license is not obtained, a citation is issued which is dismissed if a
license is obtained within seven days. Of the 196 courtesy notices issued, 46 have
progressed to the citation stage.
Since March 31, 2019, when the City first notified the community of the dog license
canvassing program, 216 new dog licenses have been issued. One hundred and four
were as a result of the notification, and 112 were issued after the canvassing program
began. This is an increase of 25% over the number of recorded licensed dogs, prior to
March 31st.
6. Limits and regulations on other animals i.e. cats, birds, reptiles, amphibians,
rodents.
Response: The code allows a maximum of two cats. It is silent on other small animals
such as birds, reptiles, etc. These types of animals have not been problematic, and
Staff does not recommend specific regulations at this point.
7. Question on what constitutes an exotic animal.
Response: The ordinance includes a definition for exotic animals. Staff will review this
section and revise as needed.
8. Update the ordinance i.e. language seems dated.
Response: Staff has informed the commenters that we can consider different language
based on resident input.
9. Place animal control and an after-hours phone numbers in more visible
locations.
Response: These numbers are on the City’s website; however, Staff can look to see
how to make the numbers either more visible or easier to find.
10. Educate the residents about pet behavior/pet safety.
Response: Information could be placed on the City’s website to provide residents
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Packet Pg. 181 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
resources on acceptable pet behavior and safety.
11. City regulations on breeding as a business.
Response: The City’s codes do not allow for breeding of dogs. Staff requests direction
in this area as to whether Staff should identify regulations for small breeders..
12. Provide more frequent vaccination clinics and noticing of clinics.
Response: The City provides for one vaccination clinic each year during the annual
licensing renewal period and provides noticing via social media, on the City’s website
and Channel 3. The number of participants has dwindled significantly in the last three
years. Other options could be to provide residents information on available vaccination
and spay/neuter programs available within the County.
13. Question on animal control officers training, recognition of vicious dogs
Response: Animal control officers have experience in field services and shelter
services that allow them to recognize animal behavior and posturing to address the
issue at hand. The proposed ordinance has provisions to allow the City to address
potentially dangerous dogs and vicious dogs. The intent is to provide the City the tools
to address these situations. The intent of the ordinance is not to target any particular
dog breed.
14. Fines for violations, i.e. animal waste, and clarification on animal waste.
Response: The wording states that owners cannot allow their animals to defecate on
private or public property, and when this occurs owners must pick up the waste. The
intent of this section of the Code is to ensure that owne rs pick up animal waste.
Violations of any provisions of the chapter is subject to a $100 citation for the first
offense.
15. Guidelines and protocol for barking dog complaints.
Response: The protocol for barking dog complaints is two -fold. The person with the
barking dog is received a notice of correction advising that a complaint was received
alleging barking dogs, the owner is given 14 days to resolve the issue, an informational
sheet of methods to help alleviate the issue is provided, and the dog owner is given a
14-day correction period.
The complainant receives a letter from the City advising that the complaint was
received, the dog owner was contacted and given 14 days to resolve the issue. The
complainant is given a complaint form and advised to keep a log (video or audio) of the
dates and times that the dog is barking. It is also suggested that the complainant obtain
written complaints from adjacent residents. If the barking continues the complainant
turns in the barking dog complaint form, along with the video/audio log, which is
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Packet Pg. 182 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
reviewed by the investigating officer.
Barking is not deemed a violation if the dog is barking because a person is trespassing,
walking by or provoking the dog. If the investigation determines there is a violation, the
dog owner is given 72 hours to resolve the issue. If the issue is not resolved, the
investigating officer will issue a citation. During this time, animal control staff will also
conduct site inspections and meet with the dog owner to find solutions.
16. There was also an overall concern expressed with notification efforts and that
the City should consider various methods, such as utilizing the community sign
on Mount Vernon/GT Road and direct mailing.
Response: The City’s outreach protocol efforts include plac ing the information on the
City’s webpage, social media outlets and emailing to email subscribers. Other efforts
can include Channel 3 and the City’s radio station. The City uses the community sign for
special event activities. Direct mailing for topics of community wide interests would be a
significant endeavor.
FISCAL IMPACT:
No fiscal impact other than staff time.
ATTACHMENTS:
• Community Workshop Flyer (PDF)
• Informational Sheet (DOCX)
• List of Comments from Workshop (PDF)
• Number of Dogs and Cats Allowed by Surrounding Jurisdictions(DOCX)
APPROVALS:
Sandra Molina Completed 05/08/2019 5:14 PM
City Attorney Completed 05/08/2019 6:19 PM
Finance Completed 05/08/2019 6:37 PM
City Manager Completed 05/08/2019 6:56 PM
City Council Pending 05/14/2019 6:00 PM
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Packet Pg. 183 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
F.8.a
Packet Pg. 92 Attachment: Community Workshop Flyer (Animal Control Community Workshop - Report)G.6.d
Packet Pg. 184 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
Informational Sheet
Animal Control
Comparison of Existing Code and Proposed Code
License Fees:
License Fee Existing Proposed
Dog, not spayed or neutered $60/year No change
Dog, spayed or neutered $15/\year
$28/2 years
$40/3 years
No change
Dog, spayed or neutered belonging to senior
or disabled resident
$9/year
$18 years
$27/3 years
Cat, not spayed or neutered $9 No change
Dog, spayed or neutered $5/year
$10/2 years
$15/3 years
No change
Late fees $15 No change
Rabies vaccination is required to license dog. This requirement is waived with written
certification from a licensed veterinarian that such vaccination would jeopardize the health of
the dog.
Vaccination Clinic:
The City holds a vaccination clinic in January of each year to coincide with annual licensing.
Number of Pets per Household:
Number of Pets: Number of Pets per
Household
Existing Proposed
Dogs Maximum of 2 No change
Cats Maximum of 2 No change
Fines and Penalties:
Fines and Penalties Existing Proposed
Unlicensed dog $100 fine, dismissed if
dog is licensed within 7
days
No change
Violation of any animal control provision Misdemeanor Administrative
violation
$100/violation
$200/ same violation
within 12 months
$500/each same
violation within 12
months
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Packet Pg. 93 Attachment: Informational Sheet (Animal Control Community Workshop - Report)G.6.d
Packet Pg. 185 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
Informational Sheet
Animal Control
Comparison of Existing Code and Proposed Code
F.8.b
Packet Pg. 94 Attachment: Informational Sheet (Animal Control Community Workshop - Report)G.6.d
Packet Pg. 186 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
F.8.c
Packet Pg. 95 Attachment: List of Comments from Workshop (Animal Control Community Workshop - Report)G.6.d
Packet Pg. 187 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
Jurisdiction Number of Cats and Dogs Allowed
Grand Terrace 2 dogs and 2 cats, maximum of 4, but no more
than 2 dogs and 2 cats
Colton 10 dogs
Loma Linda 4 dogs and 4 cats, maximum of 8, but no more
than 4 dogs and 4 cats
City of Riverside Maximum 4 dogs, and maximum 9 cats
City of Redlands Maximum 3 dogs and maximum 3 cats, 6 total
County of Riverside Maximum 4 dogs, and maximum 9 cats
County of San
Bernardino
(combination of
dogs and/or cats)
Based on size of single-family parcel
Less than 7,200 sqft.
7,200 to 9,999 sqft.
10,000 to 19,999 sqft.
20,000 sqft. or more
2, maximum
3, maximum
4, maximum
5 maximum*
*Five or more dogs and/or cats constitute a private kennel or cattery, which is subject to Private
Kennels and/or Catteries Regulations of SB County Code.
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Packet Pg. 96 Attachment: Number of Dogs and Cats Allowed by Surrounding Jurisdictions (Animal Control Community Workshop - Report)G.6.d
Packet Pg. 188 Attachment: City Council Report May 14, 2019 (Municipal Code Amendment - Chapter 6.04 and 6.08)
City of Grand Terrace
Inter-departmental Memorandum
City Manager’s Office
____________________________________________________________________________
DATE: August 6, 2019
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS FOR 2019-2020 AS APPROVED BY CITY COUNCIL AT
ITS SPECIAL MEETING WORKSHOP DATED JUNE 12, 2019
____________________________________________________________________________
The City Manager’s Office has multiple business lines and while our resources are limited, we
continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization
While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities
based on its various business lines. The City Manager’s priorities will be based on alignment with
the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved
by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%)
2. Funding and Resources (25%)
3. Approved Council’s Future Agenda Item Requests (20%)
4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority.
G.6.e
Packet Pg. 189 Attachment: City Council Adopted Project Priority List (Municipal Code Amendment - Chapter 6.04 and 6.08)
Memo to Mayor and City Council
Page 2 of 4
City Manager Office Priority Projects for 2019-2020
Economic Development
CM – Committees & Commissions
“A” Top Priority “B” High Priority “C” Priority
Return to City Council with
Options to Delegate Rec and
Youth Commission
Return to City Council with
Options to Delegate Special
Event Support
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Benefits & Recognition
Program
Annual Events for Employees
Annual Evaluation & Merit
Increases (Reinstated)
Council & City Staff Social
Events
Employee Appreciation
Program
Review of Health and
Compensation
“A” Top Priority “B” High Priority “C” Priority
Development of 4.78 Acres
on Barton Rd.
San Bernardino County Child
Care Facility
Development on City Center
Dr.
Gateway Specific Plan Pit Stop Development Cage Park
Taco Bell La Crosse Development Rails to Trails Grant to
Access Santa Ana River
Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion
Surgical Center Storm Drainage Michigan
Mr. TV Video RDA Lot 0.80 Acre
Development
Kaz Ramen Coffee Richardson’s RV
Hollywood Video Conversion
Edwin Fuels
Fire Station Agreement
TOT Tax Implementation
G.6.e
Packet Pg. 190 Attachment: City Council Adopted Project Priority List (Municipal Code Amendment - Chapter 6.04 and 6.08)
Memo to Mayor and City Council
Page 3 of 4
Finance & Senior Center Development
“A” Top Priority “B” High Priority “C” Priority
Review of Business License
Fee
Finance Department Staff
Re-Organization
Housing Agency Programs Review of Cost-Effective
Health Benefits
Increase in Senior Center
Services
City Clerk’s Office Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
FPPC Compliance Scanning
Increase Content of Intranet Records Destruction
Telephone System
Improvements
City Clerk’s Department
Operations
Technology Program – Tablet
Use
Increase Awareness of
Online Public Material
Facebook Live and Twitter Increase Participation in City
Council Meeting Invocations
City Adopted Budgets and
Agenda Packets
Lighting in City Council
Chamber
Community Posting Board City Hall Information Kiosks
Manage City Neighborhood
Recognition Programs
City Council Chamber
Reception Area Upgrade
Annual Acknowledgment
Program
City Council Agenda
Modifications
Public Works Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Highway Safety Improvement
Program – Mt. Vernon
Intersections
Highway Safety Improvement
Program Cycle 9 Guardrail
Park Enhancements
Fitness Park Canopy Small Cell Site Infrastructure
Plan
Preston Signal Upgrade Parking City Wide Strategy
Commerce Way Expansion Utility Pole Undergrounding
Master Plan
Mt. Vernon Slope
Stabilization
West Barton Bridge
Replacement
EV Charging Station Support for Community
Events
Year 3 CIP
G.6.e
Packet Pg. 191 Attachment: City Council Adopted Project Priority List (Municipal Code Amendment - Chapter 6.04 and 6.08)
Memo to Mayor and City Council
Page 4 of 4
Fee Study
Barton Interchange
Maintenance Agreement
Barton Speed Feedback
Development Plans
Fire Station Roof Repair
Public Works Maintenance Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Traffic Signal/Street Light Storm Drain/Channel
Street, Sidewalk, Curb,
Parkway
City Facilities
Parks City Neighborhood Lighting
Plan
Street Sign Replacement
Program
Planning & Development Services Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
4.78 Acres – PSA,
Entitlements
Housing Authority Report Grant ATP – Close Out
Amend Master Plan Zoning Around Schools Sign Code
Edwin Fuels Noticing Policy Van Buren – Aegis
Gateway SP Barton Road Streetscape Crestwood
Anita – Grocery Outlet Sign Michigan Street – Complete
Street
Grant Prop 68 B&S RFP
Taco Bell Housing Element RFP
Mr. TV Video Parking
Program
Canal – Aegis
Project in 40-Acre Greenbelt Grand Terrace Road – Aegis
Blue Mountain Trail Grant Safety Element Update
Animal Control Ordinance
Update
Housing Element Update
Parking Citation Appeals
CUP in 40-Acre Greenbelt
La Cadena SFR
REC Center
National Logistics
Surgical Center
G.6.e
Packet Pg. 192 Attachment: City Council Adopted Project Priority List (Municipal Code Amendment - Chapter 6.04 and 6.08)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: Discussion of a Potential Homeowner Landscape
Recognition Program
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Determine Whether The City Council Desires To Establish A
Homeowner Landscape Recognition Program And, If So,
Provide Direction To Staff As To How The Program Should
Be Implemented
2030 VISION STATEMENT:
This staff report supports our 2030 Vision - Grand Terrace is an exceptionally safe and
well managed City, known for its natural beauty and recreational opportunities; a vibrant
and diverse local economy; a place where residents enjoy an outstanding quality of life
that fosters pride and an engaged community, encouraging families to come and remain
for generations.
2019-2020 PRIORITY PROJECTS:
This item is not identified on the City Council’s June 12, 2019 approval of identified
Priority Projects for Fiscal Year 2019-2020 (attached). The City Council’s “Future
Agenda Items Request by Council Members” process and the scope of direction
provided on the Request may or may not have bearing on the approved Priority Projects
List.
BACKGROUND/DISCUSSION:
On February 12, 2019, the City Council approved a process which added Section H to
Council Agendas entitled “Future Agenda Items Request by Council Members.” The
process provides members of the Council an opportunity to recommend a topic be
heard at a future Council meeting (attached). Once the item is placed on the Future
Agenda Item section of the agenda and approved by Council, the item is placed on a
future agenda under new business, where Council will deliberate and provide staff
direction. If the Council provides direction to staff, staff will follow-up as directed.
On May 28, 2019, Council Member Jeff Allen Requested a Future Agenda Item for the
Council to consider a Homeowner Landscape Recognition Program. Council Member
Allen stated that there should be a mechanism to recognize homeowner’s that improve
their property and the City. Council Member Allen indicated that he didn’t necessarily
H.7
Packet Pg. 193
intend for a program to be devised; but rather anticipated that each Council Member
could, on his or her own, recognize homeowners as a presentation item. The Council
determined that it would be appropriate to discuss this item.
The purpose of this agenda item is for the City Council to now discuss and provide staff
direction as to whether the City Council desires to establish a Homeowner Landscape
Recognition Program. If it does and the City Council desires a formalized policy, the City
Council should discuss and provide parameters for how the Program should work, such
as:
• whether the City Council as a whole will determine who receives recognition or
whether each Council Member is authorized to identify someone to recognize
and have that presentation placed on the agenda; and
• how often the recognition process would take place (on a quarterly, semi-annual
or annual basis or no set schedule); and
• whether the City Council desires to establish objective standards for recognition.
Based on the City Council’s direction, staff will draft and present a formal policy to the
City Council which will incorporate the direction provided to staff at a future meeting.
FISCAL IMPACT:
There would be no impact to the City’s general fund other than Staff time.
ATTACHMENTS:
• Future Agenda Item Process (PDF)
• City Council Adopted Priority List (DOCX)
APPROVALS:
Sandra Molina Completed 09/17/2019 4:51 PM
City Attorney Completed 09/18/2019 8:41 AM
Finance Completed 09/19/2019 6:41 AM
City Manager Completed 09/19/2019 11:48 AM
City Council Pending 09/24/2019 6:00 PM
H.7
Packet Pg. 194
Process for Council Members to Request
Items be Placed on Future Agendas
(1) Request Future Agenda Item
Contacting City Manager add
item to Section H (Requests for
Future Agenda Items by City
Council)
(2) Requested Item Added to
Section H
Topic introduced and voted on
By Council to Add to New
Business for discussion
Approved
Yes or No
(3) New Business
Item Scheduled Under New
Business for Council Discussion
and Direction to Staff
Direction
Provided
(4) New Business
Item Returns Under New Business for
Council Action
No Further Action
Neccessary
No Further Action
H.7.a
Packet Pg. 195 Attachment: Future Agenda Item Process (Neighborhood Landscape Recognition Program)
City of Grand Terrace
Inter-departmental Memorandum
City Manager’s Office
____________________________________________________________________________
DATE: August 6, 2019
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS FOR 2019-2020 AS APPROVED BY CITY COUNCIL AT
ITS SPECIAL MEETING WORKSHOP DATED JUNE 12, 2019
____________________________________________________________________________
The City Manager’s Office has multiple business lines and while our resources are limited, we
continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization
While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities
based on its various business lines. The City Manager’s priorities will be based on alignment with
the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved
by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%)
2. Funding and Resources (25%)
3. Approved Council’s Future Agenda Item Requests (20%)
4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority.
H.7.b
Packet Pg. 196 Attachment: City Council Adopted Priority List (Neighborhood Landscape Recognition Program)
Memo to Mayor and City Council
Page 2 of 4
City Manager Office Priority Projects for 2019-2020
Economic Development
CM – Committees & Commissions
“A” Top Priority “B” High Priority “C” Priority
Return to City Council with
Options to Delegate Rec and
Youth Commission
Return to City Council with
Options to Delegate Special
Event Support
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Benefits & Recognition
Program
Annual Events for Employees
Annual Evaluation & Merit
Increases (Reinstated)
Council & City Staff Social
Events
Employee Appreciation
Program
Review of Health and
Compensation
“A” Top Priority “B” High Priority “C” Priority
Development of 4.78 Acres
on Barton Rd.
San Bernardino County Child
Care Facility
Development on City Center
Dr.
Gateway Specific Plan Pit Stop Development Cage Park
Taco Bell La Crosse Development Rails to Trails Grant to
Access Santa Ana River
Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion
Surgical Center Storm Drainage Michigan
Mr. TV Video RDA Lot 0.80 Acre
Development
Kaz Ramen Coffee Richardson’s RV
Hollywood Video Conversion
Edwin Fuels
Fire Station Agreement
TOT Tax Implementation
H.7.b
Packet Pg. 197 Attachment: City Council Adopted Priority List (Neighborhood Landscape Recognition Program)
Memo to Mayor and City Council
Page 3 of 4
Finance & Senior Center Development
“A” Top Priority “B” High Priority “C” Priority
Review of Business License
Fee
Finance Department Staff
Re-Organization
Housing Agency Programs Review of Cost-Effective
Health Benefits
Increase in Senior Center
Services
City Clerk’s Office Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
FPPC Compliance Scanning
Increase Content of Intranet Records Destruction
Telephone System
Improvements
City Clerk’s Department
Operations
Technology Program – Tablet
Use
Increase Awareness of
Online Public Material
Facebook Live and Twitter Increase Participation in City
Council Meeting Invocations
City Adopted Budgets and
Agenda Packets
Lighting in City Council
Chamber
Community Posting Board City Hall Information Kiosks
Manage City Neighborhood
Recognition Programs
City Council Chamber
Reception Area Upgrade
Annual Acknowledgment
Program
City Council Agenda
Modifications
Public Works Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Highway Safety Improvement
Program – Mt. Vernon
Intersections
Highway Safety Improvement
Program Cycle 9 Guardrail
Park Enhancements
Fitness Park Canopy Small Cell Site Infrastructure
Plan
Preston Signal Upgrade Parking City Wide Strategy
Commerce Way Expansion Utility Pole Undergrounding
Master Plan
Mt. Vernon Slope
Stabilization
West Barton Bridge
Replacement
EV Charging Station Support for Community
Events
Year 3 CIP
H.7.b
Packet Pg. 198 Attachment: City Council Adopted Priority List (Neighborhood Landscape Recognition Program)
Memo to Mayor and City Council
Page 4 of 4
Fee Study
Barton Interchange
Maintenance Agreement
Barton Speed Feedback
Development Plans
Fire Station Roof Repair
Public Works Maintenance Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Traffic Signal/Street Light Storm Drain/Channel
Street, Sidewalk, Curb,
Parkway
City Facilities
Parks City Neighborhood Lighting
Plan
Street Sign Replacement
Program
Planning & Development Services Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
4.78 Acres – PSA,
Entitlements
Housing Authority Report Grant ATP – Close Out
Amend Master Plan Zoning Around Schools Sign Code
Edwin Fuels Noticing Policy Van Buren – Aegis
Gateway SP Barton Road Streetscape Crestwood
Anita – Grocery Outlet Sign Michigan Street – Complete
Street
Grant Prop 68 B&S RFP
Taco Bell Housing Element RFP
Mr. TV Video Parking
Program
Canal – Aegis
Project in 40-Acre Greenbelt Grand Terrace Road – Aegis
Blue Mountain Trail Grant Safety Element Update
Animal Control Ordinance
Update
Housing Element Update
Parking Citation Appeals
CUP in 40-Acre Greenbelt
La Cadena SFR
REC Center
National Logistics
Surgical Center
H.7.b
Packet Pg. 199 Attachment: City Council Adopted Priority List (Neighborhood Landscape Recognition Program)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: A Resolution of the City Council Declaring that an
Emergency Exists that Requires Waiver of Formal
Competitive Bidding Requirements for the Van Buren Culvert
Replacement Project and Award Contract to MCC Pipleline
in an Amount Not to Exceed $25,320
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: 1. Adopt a resolution entitled “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA FINDING THAT AN EMERGENCY EXISTS IN
ACCORDANCE WITH PUBLIC CONTRACT CODE
SECTION 20168, DECLARING THAT THE PUBLIC
INTEREST AND NECESSITY DEMAND THE IMMEDIATE
EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD
LIFE, HEALTH, OR PROPERTY AND MAKING FINDINGS
RELATED THERETO, AND AWARDING A CONTRACT TO
MCC PIPELINE, INC. IN AN AMOUNT NOT TO EXCEED
$25,320.00 WITH RESPECT TO THE VAN BUREN
CULVERT REPLACEMENT PROJECT”
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
Pursuant to Public Contract Code Section 20162, the City is required to competitively
bid public works projects that are over $5,000. However, Public Contract Code Sections
20168 and 22050 provide an exception to the competiti ve bid requirements in the case
of emergency. For the purposes of Public Contract Code Section 20168, an
“emergency” is a sudden, unexpected occurrence that poses a clear imminent danger
that requires an immediate action to prevent or mitigate the loss or impairment of life,
health, property, or essential public services.
To exercise its emergency authority, the City Council is required to adopt a resolution -
by a four-fifths vote - finding that an emergency exists and declaring that the public
interest and necessity demand the immediate expenditure of public money to safeguard
life, health, or property. The resolution would authorize the City to procure the
necessary equipment, services, and supplies to repair or replace public facilities without
engaging in a formal competitive bidding process to minimize delay.
H.8
Packet Pg. 200
DISCUSSION:
Earlier this year, a depression in the pavement developed at the intersection of Mt.
Vernon and Van Buren. The road was patched, but the area continued to be monitored
for issues.
On August 13, 2019, the repair became a sink hole (“Emergency Event”). The area was
coned off until a determination could be made on how safe the area was for traffic. The
area was plated until the utilities were notified to inspect their facilities for a c ause and
able to determine the cause of the failure. The water and sewer lines were checked and
determined not to be the cause. The next step was to clean and video the culverts.
The video showed that the existing corrugated metal pipe bottom had eroded a way.
This in turn causes the flows to carry sediment away as flows go through the pipe. As
the sediment is removed from the bottom of the pipe, it is replaced by soil on the sides
of the pipe and eventually from above the pipe. Lacking a sub -base, the pavement
section potentially fails under loading. Staff is now concerned about the lack of integrity
of the culvert pipe and potential for continued failure of the pavement as flows continue
through the pipe.
Staff believes, and recommends that the City Council finds, that the Emergency Event is
an “emergency” within the meaning of Public Contract Code Section 20168 . The safety
of the traveling public is critical. The potential failure of the pavement poses a clear
imminent danger that requires an immediate ac tion to prevent or mitigate the loss or
impairment of life, health, property, or essential public services. These circumstances
will not permit any delay resulting from a competitive solicitation for bids. The delay of
constructing the project at this time would push the construction into the winter rainy
months, which increases the probability of additional failures along the pipe and
increasing the chance for harm to the traveling public.
Based on the foregoing, City staff recommends that the City Council adopt the attached
Resolution by a four-fifths vote, finding that the Emergency Event is an “emergency” as
defined by Public Contract Code Section 20168 and declare that the public interest and
necessity demand the immediate expenditure of public money to safeguard life, health,
or property. The proposed resolution would authorize staff to procure the necessary
equipment, services, and supplies to repair or replace the required public facilities
without engaging in a formal competitive bidding process.
Additionally, to avoid delay, staff has already conducted an informal bid process to get a
sense of the amount of effort needed to replace the deteriorated pipe. The quotes
provided, and the respective companies are, as follows:
Bid 1 Sukut Construction - Santa Ana, CA $42,925
Bid 2 Meryl Johnson - Mentone, CA $32,800
Bid 3 MCC Pipeline, Inc - Yucaipa, CA $21,100
H.8
Packet Pg. 201
MCC was the lowest, responsive contractor. The firm's contractor's license is valid, and
all references provided positive feedback. The scope of work includes removing and
hauling away existing pipe, installing new 18” RCP and repaving the trench.
Construction is expected to commence in a week and be completed within one week.
Work will only take place after 9 am when the traffic peak is reduced so as not to disrupt
normal traffic flow.
Staff is recommending that Council find this replacement to be an emergency, award a
Construction Contract to MCC Pipeline for the Van Buren Culvert replacement project
and authorize the City Manager to execute the contract, subject to City Attorney
Approval as to Form.
FISCAL IMPACT:
There are funds budgeted in the 2019-20 Storm Drain account to cover the project cost
of $21,100 including a 20% contingency of $4,220 (for a total of $25,320) as shown
below:
Fund Program Account Balance
General
Fund
(10)
Public Works
(175)
Contractual SVCS 10-175-257-010-
000
$33,000
Total to be used for Van Buren
Culvert Replacement
$25,320
Remaining Account Balance $7,680
ATTACHMENTS:
• Merlin Johnson Storm Drain (Proposal Van Buren) (PDF)
• SUKUTGrand Terrace Bid Form (PDF)
• MCCPROPOSAL - GRAND TERRACE - MT VERNON AND VAN BUREN
(DOCX)
• Emergency Public Works Resolution (DOC)
APPROVALS:
Alan French Completed 09/18/2019 3:08 PM
City Attorney Completed 09/19/2019 12:25 PM
Finance Completed 09/19/2019 1:35 PM
City Manager Completed 09/19/2019 1:35 PM
City Council Pending 09/24/2019 6:00 PM
H.8
Packet Pg. 202
H.8.a
Packet Pg. 203 Attachment: Merlin Johnson Storm Drain (Proposal Van Buren) (Resolution Declaring Emergency and Award Contract)
H.8.a
Packet Pg. 204 Attachment: Merlin Johnson Storm Drain (Proposal Van Buren) (Resolution Declaring Emergency and Award Contract)
H.8.a
Packet Pg. 205 Attachment: Merlin Johnson Storm Drain (Proposal Van Buren) (Resolution Declaring Emergency and Award Contract)
To:Contact:City Of Grand Terrace
Grand Terrace CMPProject Name:Bid Number:
Fax:Grand Terrace, CA 92313
Address:22795 Barton Rd Phone:(909) 824-6621
Project Location:Bid Date:
Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity
1 1.00 LS $13,000.00 $13,000.00Mobilization
2 1.00 LS $2,400.00 $2,400.00Traffic Control
3 1.00 LS $2,300.00 $2,300.00SWPPP
4 1.00 LS $625.00 $625.00Shoring
5 60.00 LF $260.00 $15,600.00Furnish And Install CMP
6 300.00 SF $30.00 $9,000.00AC Trench Repair
Total Bid Price:$42,925.00
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
SUKUT CONSTRUCTION
Authorized Signature:
Estimator:
8/14/2019 7:17:16 AM Page 1 of 1
H.8.b
Packet Pg. 206 Attachment: SUKUTGrand Terrace Bid Form (Resolution Declaring Emergency and Award Contract)
MCC Pipeline, Inc.
33562 Yucaipa Blvd. #4-325
Yucaipa, California 92399
(909)795-0400 Fax (909)795-7308
License #993248- DIR #1000012208
August 15, 2019
City of Grand Terrace
Attention: Alan French
Reference: Grand Terrace / Mt. Vernon and Van Buren
Subject: Bid Proposal / Scope of Work
We hereby propose to perform the following scope of work
STORM DRAIN
1. Remove Existing 15” CMP Storm Drain Pipe 50 lf.
2. Install 18” RCP Storm Drain Pipe 50 lf.
3. Pave Trench with 8” Asphalt 100 sf.
4. Grind and Cap Trench at a Tenth Deep. 200 sf
Total Bid $ 21,100.00
Qualifications: 1. Work done during normal working hours.
2. Native material backfill above pipe zone bedding.
3. Bid price is based on 1 move-in. Additional moves at $1,500 per.
4. Excess spoils left onsite.
5. Bid per plans. Excludes any deviation due to (un)marked existing utility interference.
6. On Site lines to 5’ from building.
7. There will be additional charges if the need for screening or imported backfill arise.
8. China/US tariffs may affect material prices unexpectedly, resulting in cost increases.
9. Cold mix in paved areas.
10. Prevailing rates on labor.
11. Quote is good for 30 days.
12. Free and clear access to work zone or T & M charges apply for delays.
Exclusions: Survey, Construction Water, Boring, Haul away, Video Inspection, Soils/Compaction
Testing, SWPPP, AC/Concrete Replacement, Permits, Bonds, Dewatering, Traffic Control, Grading, Fees,
Rock Excavation, Demo, Assessments, Engineering, Landscape Restoration, Drop Sections due to
Removal/Relocation of interfering utilities, Hazardous material handling of any kind.
If you have any questions, please feel free to contact me by email or cell anytime.
Respectfully Submitted
Steve Mayo
Cell: 909-242-2849
SteveMayo@mccpipeline.com
H.8.c
Packet Pg. 207 Attachment: MCCPROPOSAL - GRAND TERRACE - MT VERNON AND VAN BUREN (Resolution Declaring Emergency and Award Contract)
01247.0006/597988.1 Page 1 of 3
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA FINDING THAT AN EMERGENCY EXISTS IN
ACCORDANCE WITH PUBLIC CONTRACT CODE SECTION 20168,
DECLARING THAT THE PUBLIC INTEREST AND NECESSITY
DEMAND THE IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO
SAFEGUARD LIFE, HEALTH, OR PROPERTY AND MAKING
FINDINGS RELATED THERETO, AND AWARDING A CONTRACT TO
MCC PIPELINE, INC. IN AN AMOUNT NOT TO EXCEED $25,320.00
WITH RESPECT TO THE VAN BUREN CULVERT REPLACEMENT
PROJECT
WHEREAS, the City of Grand Terrace is a municipal corporation duly organized
and existing pursuant to the California Constitution and the laws of the State of
California (hereinafter the “City”); and
WHEREAS, Public Contract Code Section 20162 requires that the City
competitively bid public projects that are over $5,000; and
WHEREAS, on August 13, 2019, a sinkhole developed at the intersection of Van
Buren and Mt. Vernon (“Emergency Event”); and
WHEREAS, the subject area was coned off until a determination could be made
on how safe the area was for traffic; the area was plated until the utilities were notified
to inspect their facilities for a cause and able to determine the cause of the failure; and
WHEREAS, subsequent video showed that the existing corrugated meta l pipe
bottom had eroded away, which in turn causes the flows to carry sediment away as
flows go through the pipe; and
WHEREAS, as the sediment is removed from the bottom of the pipe, it is
replaced by soil on the sides of the pipe and eventually from abov e the pipe. Lacking a
sub-base, the pavement section potentially fails under loading; and
WHEREAS, City staff is now concerned about the lack of integrity of the culvert
pipe and potential for continued failure of the pavement as flows continue through the
pipe; and
WHEREAS, the cost of carrying out the repairs necessary to address the
Emergency Event will be greater than $5,000 and will, therefore, normally require
competitive bidding pursuant to Public Contract Code Section 20162; and
WHEREAS, Public Contract Code Sections 20168 and 22050 provide an
exception to the competitive bid requirements Public Contract Code Section 20162 in
the case of emergency; and
WHEREAS, for purposes of Public Contract Code Section 20168, an
“emergency” is a sudden, unexpected occurrence that poses a clear imminent danger
H.8.d
Packet Pg. 208 Attachment: Emergency Public Works Resolution [Revision 4] (Resolution Declaring Emergency and Award Contract)
01247.0006/597988.1 Page 2 of 3
that requires an immediate action to prevent or mitigate the loss or impairment of life,
health, property, or essential public services; and
WHEREAS, to exercise its emergency authority, the legislative body i s required
to adopt a resolution - by a four-fifths vote – finding that an emergency exists and
declaring that the public interest and necessity demand the immediate expenditure of
public money to safeguard life, health, or property; and
WHEREAS, City staff believes, and recommends that the City Council finds, that
the Emergency Event is an “emergency” within the meaning of Public Contract Code
Section 20168. The safety of the traveling public is critical. The potential failure of the
pavement poses a clear imminent danger that requires an immediate action to prevent
or mitigate the loss or impairment of life, health, property, or essential public services.
These circumstances will not permit any delay resulting from a competitive solicitation
for bids. The delay of constructing the project at this time would push the construction
into the winter rainy months, which increases the probability of additional failures along
the pipe and increasing the chance for harm to the traveling public; and
WHEREAS, this Resolution would also authorize the City to procure the
necessary equipment, services, and supplies to repair or replace public facilities without
engaging in a formal competitive bidding process to minimize delay; and
WHEREAS, City staff has already conducted an informal bidding process to
avoid any delay and, by this Resolution, the City Council will authorize a contract award
for the Van Buren Culvert Replacement Project to the lowest informal bidder, MCC
Pipeline Inc., in an amount not to exceed $25,320.00 , and authorizes the City Manager
to execute said agreement subject to City Attorney approval as to form.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council finds that foregoing recitals are true and correct
and incorporated herein by this reference.
Section 2. The City Council finds, upon substantial evidence, that the
Emergency Event is an “emergency” as defined by Public Contract Code Section
20168.
Section 3. Based upon substantial evidence, the City Council hereby further
finds as follows:
A. It is in the public interest and necessity to immediately expend
public money to safeguard life, health, and property without complying with the
competitive bidding requirements of the Public Contract Code in order to address the
Emergency Event; and
B. The Emergency Event is such that it will not permit any delay
resulting from a competitive solicitation for bids and that the action contemplated by this
Resolution is necessary to respond to the Emergency Event; and
H.8.d
Packet Pg. 209 Attachment: Emergency Public Works Resolution [Revision 4] (Resolution Declaring Emergency and Award Contract)
01247.0006/597988.1 Page 3 of 3
C. Based upon the forgoing, the formal competitive bidding
requirements of the Public Contracts Code are hereby waived based upon the
Emergency Event.
Section 4. The City Council hereby authorizes the City Manager, or his
designee, to dispense with the competitive bidding requirements of the Public Contract
Code and to procure the necessary equipment, services, and supplies to repair or
replace public facilities through an informal bidding process for this project.
Section 5. The City Council finds that City staff has conducted an informal
bidding process and hereby authorizes a contract award for the Van Buren Culvert
Replacement Project to the lowest informal bidder, MCC Pipeline Inc., in an amount not
to exceed $25,320.00, and authorizes the City Manager to execute said agreement
subject to City Attorney approval as to form.
Section 6. This Resolution shall be effective immediately upon its adoption.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on 24th day of September 2019.
_____________________________
Darcy McNaboe, Mayor
ATTEST:
_________________________
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra, City Attorney
H.8.d
Packet Pg. 210 Attachment: Emergency Public Works Resolution [Revision 4] (Resolution Declaring Emergency and Award Contract)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: Approval of Amendment No. 1 to the City’s Agreement with
Interwest Consulting Group to Receive Additional Real
Estate Services in Relation to the Commerce Way Extension
Project for an Additional $72,975.00 for a New Total
Compensation of $122,975.00
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Approve, and Authorize the Mayor to Execute, Amendment
No. 1 to the City’s Agreement with Interwest Consulting
Group to Receive Additional Real Estate Services for an
Additional $72,975.00 for a New Total Compensation of
$122,975.00
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements
to public infrastructure; Goal #3 to “Promote Economic Development”, and Goal #4
“Develop and Implement Successful Partnerships”.
BACKGROUND:
On February 14, 2017, the City approved an agreement with Interwest Consulting
Group (“Interwest”) for real estate and engineering review in the d evelopment of a new
four-lane segment of Commerce Way (“Agreement”). This development includes
potential property acquisitions for the entire length of the road including property on the
southern portion near Main Street.
DISCUSSION:
The City has determined it needs additional real estate consulting services in relation to
the Commerce Way project. Staff has discussed with Interwest and staff is now
proposing to add the following services to the Agreement:
1. Right of Way Project Management: Interwest shall work closely with City staff
and efficiently manage the real property acquisition process until such acquisition
process is complete within the Project Schedule created in coordination with and
approved by City staff.
2. Real Property Appraiser Services: Interwest shall provide City with an estimate of
fair market value of each real property that may be acquired by City.
H.9
Packet Pg. 211
3. Acquisition Specialist Services: Interwest shall coordinate with the relocation
specialist and provide any signed Acquisition Agreements and conveyance
documents within the agreed-upon schedule.
4. Escrow Coordination Services: Once negotiations with a Property owner are
complete and Property acquisition documents are signed, the closing (escrow)
process will begin. Interwest shall ensure a timely and efficient escrow with the
City’s designated Title Company.
5. Relocation Assistance Program Services: Interwest shall provide relocation
services to all individuals displaced by the City’s acquisition of the Properties, if
any, by providing relocation assistance and advisory services in accordance with
the Uniform Act and/or California Relocation law, as applicable.
Staff is proposing approval of Amendment No. 1 to the Agreement, subject to City
Attorney approval as to form. The additional services will add $72,975 to the current
value of the Agreement. The new total amount of the Agreement, as amended, will be
$122,975.
FISCAL IMPACT:
The City will utilize DIF to cover the City’s required match portion of the CPNA Measure
I dollars for the Commerce Way project.
ATTACHMENTS:
• Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way
Services (DOCX)
• First Amendment to Interwest Agreement related to Commerce Way Project (2019)
(DOCX)
• Original Interwest Contract (PDF)
APPROVALS:
Alan French Completed 09/19/2019 7:38 AM
City Attorney Completed 09/19/2019 10:32 AM
Finance Completed 09/19/2019 11:50 AM
City Manager Completed 09/19/2019 1:40 PM
City Council Pending 09/24/2019 6:00 PM
H.9
Packet Pg. 212
1
Contract Amendment #1
Right of Way Acquisition Services
Commerce Way Extension
The City of Grand Terrace (“City”) has plans to construct the Commerce Way Project (“Project”). The
Project proposes to construct a new four-lane segment of Commerce Way. Currently, Commerce Way
terminates a short distance south of the new Barton Road Interchange. The City plans to construct a new
segment of Commerce Way extending south ultimately to Main Street.
The Project requires up to six (6) partial acquisitions as outlined in the table below. Relocation assistance
and advisory services are required for the residence located at 21875 De Berry Street, APN: 1167-151-
10 (Hubbs Property). The City has elected to seek a donation of right of way from Georgia Capital, which
requires notification to the property owner that they have the right to just compensation. Because of
the uncertainty of a dedication this scope includes the cost of securing an appraisal and negotiating the
purchase of property rights.
APN Property Owner Site Address Parcel Size
(acres)
1 1167-151-10 Hubbs 21875 De
Berry Street
7.97
2 1167-151-79 Georgia Capital De Berry
Street
9.18
3 1167-151-12/13 Johansen 21877 &
21899 De
Berry Street
0.40
4 1167-151-76 Riverside Canal
Power Co
Electric
Power Plant
6.69
5 1167-151-77 Auto Parts
Specialists
Vacant Land 9.87
6 1167-151-41 Riverside Highland
Water Co.
Vacant Land 0.25
H.9.a
Packet Pg. 213 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
2
S COPE OF SERVICES
The general Scope of Services is described below and includes:
• Task 1 | Right of Way Project Management
• Task 2 | Real Property Appraiser Services (Subconsultant)
• Task 3 | Acquisition Specialist Services
• Task 4 Title and Escrow Services
• Task 5 | Relocation Assistance Program Services
TASK 1: RIGHT OF WAY PROJECT MANAGEMENT
Work closely with City staff and manage the real property acquisition process throughout the life of the
Project efficiently, within schedule and budget, and with excellent communication, coordination and
skill. Our Real Estate Project Manager, Kent Jorgensen will:
• Meet with City and Design personnel to review City’s policies and procedures and all aspects of
the project.
• Establish and monitor a schedule to ensure all tasks are completed and delivered on time.
• Inspect the project area to maximize an understanding of the project and to visualize its scope
and purpose.
• Provide oversight and monitor the budget to ensure timely and accurate performance of real
estate activities.
• Serve as the single point of contact for the City Engineer for the Interwest team.
• Attend or call into meetings and manage right of way status meetings throughout the Project. If
requested, schedule meetings with City Management to discuss issues pertaining to right of way
functions.
• Provide ongoing consultation, meetings and recurring project management duties.
• Coordinate with other sub-consultants on the project team.
• Assist with analyzing various courses of action; work with City, design staff and/or property
owners to anticipate potential issues, resolve problems and recommend solutions.
• Oversee compliance with all applicable State and Federal laws and with Uniform Act guidelines.
• Maintain complete and accurate records; monitor work plan and workflow.
Task 1 Deliverables:
1.1 Project schedule
1.2 Regular progress updates to Project Team
1.3 Complete and accurate files and diaries
TASK 2: REAL PROPERTY APPRAISER SERVICES
Provide the City an estimate of fair market value of the real property interests to be acquired for the City
to use as its basis in establishing the amount it believes to be just compensation for the property.
H.9.a
Packet Pg. 214 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
3
For appraisal services, Interwest has sub-consulted with Kiley Company. This appraisal firm employs
contemporary valuation methods set in the framework of California Eminent Domain law, Caltrans Right
of Way Appraisal Standards, the Uniform Act of 1970 as amended, and the standards established in the
Uniform Standards of Professional Appraisal Practice (USPAP) to arrive at estimates of just
compensation.
The reports will be prepared in conformance with and sub ject to the requirements of the Uniform
Standards of Professional Practice (USPAP) of the Appraisal Foundation, and the Caltrans Right of Way
Manual and all applicable laws and regulations. The scope of work and the steps involved in the appraisal
process are as follows:
• Meetings with City staff and/or assigned contractor, to ascertain essential acquisition and
construction elements of the overall project.
• Interwest will prepare and deliver the Notice of Decision to Appraise (“NDA”) using a format
approved by the City. The owner will be offered the opportunity to accompany the appraiser
during the inspection.
• Gathering and analyzing data concerning the real estate market area with particular attention
paid to the market sectors in which the subject properties are classified.
• Gathering factual information concerning the subject properties through the examination of
public records, aerial photos, flood maps, planning department records and from interviews with
persons knowledgeable of the sites and neighborhood.
• Discussions with representatives of appropriate government agencies as to the properties’ land
use potential including zoning, community plan, general plan, flood hazard zones, availability of
utilities, etc.
• Market research for sales and listings of comparable properties, and confirmation with directly
involved parties. The comparable sales analysis will be in chart format.
• Analysis of the data gathered, in narrative form, and reconciliation into a conclusion of the
market value of the properties in the before situation.
• Provide City with a signed certification of the appraiser, including the effective date of the
valuation.
Task 2 Deliverables:
2.1 Notice of Decision to Appraise Letters Delivered
2.2 Appraisal Report
TASK 3 : ACQUISITION SPECI ALIST SERVICES
To effectively negotiate with property owners, coordinate with the relocation specialist and provide the
signed Acquisition Agreements and conveyance documents within the agreed -upon schedule.
Acquisition services include all contact with the property owners for the purpose of negotiating the
acquisition of the real property interests. Services to be provided include:
• Thorough review of project related documents, specific property impacts and the overall project
schedule.
H.9.a
Packet Pg. 215 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
4
• Order and thoroughly review the preliminary title report for early identification of title issues and
exceptions to be cleared.
• Meet with impacted property owner to explain the necessity of the project in general and the
public land acquisition process.
• Prepare the offer letter based upon the value to be determined as “just compensation” by the
City.
• Pursuant to Senate Bill 1210, the offer made to property owner will include a written notice
indicating they are eligible to receive reimbursement of up to $5,000 for reasonab le costs of an
independent appraisal of the property the City intends to purchase.
• Prepare and provide to City for review: 1.) Acquisition Agreement; 2.) Forms; 3.) Conveyance
documents; and 4.) Updated Public Acquisition Process Information Brochure. Ensu re all
documents are in formats approved by the City prior to use.
• Contact the property owner to review the appraisal, plat map and legal description and make the
official first written offer. The appraisal report and Title VI brochure will be provided to owner at
this time.
• Take an active role in conducting “good faith” negotiations by making regular follow -up contacts
and actively working with the owner so that they thoroughly understand the process and are
comfortable making an informed decision.
• Provide owner with reasonable time to consider the offer and present information to support
their position.
• Respond to inquiries made by property owner, quickly and efficiently, verbally and in writing.
• Provide notary services and secure the necessary documentation upon acceptance of the offer
for closing escrow and securing title insurance.
• Maintain contact logs and a diary, with all pertinent information and contracts concerning the
parcel.
• Preparation and submittal of weekly updates on the acquisition status.
• Continuation of personal negotiations with the property owner until an agreement or an impasse
is reached.
• Prompt submittal of the signed purchase agreement to the City for acceptance.
• Coordinate with City’s selected title company, as requested. Title and closing services include
opening escrow, preparing escrow instructions, and monitoring closing of escrows. Additional
services include assisting Title Company in obtaining subordination (consent) and lien releases
(re-conveyance) for deeds of trust and other encumbrances, coordinating closings, and reviewing
the final title policy for exceptions the City has agree to accept.
Task 3 Deliverables:
3.1 Updated City’s Public Acquisition Process Information Brochure.
3.2 Preliminary Title Report.
3.3 Signed acquisition agreement, if agreement reached with property owner.
3.4 Signed and notarized Deeds, if agreement reached with property owner.
H.9.a
Packet Pg. 216 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
5
T A SK 4 | E S C R O W CO O R DI NA T I O N S E R VI C E S
Once negotiations with the property owner are complete and acquisition documents are signed, the
closing (escrow) process will begin. The Interwest team will complete the following activities to ensure
a timely and efficient escrow with the City’s designated Title Company:
• Prepare a transmittal memorandum to the City summarizing the acquisition.
• Prepare Escrow Instructions for City approval and transmittal to the Title Company. These
instructions will dictate which, if any, title
• Notary verification.
• Obtain subordination, lien releases for deeds of trusts and other encumbrances of record, as needed.
• Verify the payment of all real property taxes and other assessments owed on the property.
• Obtain signatures of all property owners of record on the conveyance documents. Ensure
disbursement of sale proceeds to the property owner and other parties of interest.
The Interwest Agent will work with the property owner and the title company throughout the entire
closing process.
Note: Interwest assumes the City will obtain Preliminary Title Reports.
❖ Task 4 Deliverables:
4.1 Escrow Instructions, listing exceptions to title for parcel to be conveyed to the City.
4.2 Closing Statement, reflecting disbursement of sale proceeds to property owner
TASK 5 : RELOCATION ASSISTANCE PROGRAM SERVICES
To fairly and successfully relocate the displacee to a comparable replacement dwelling by providing
relocation assistance and advisory services in accordance with the Uniform Act and California law.
Lois Rodriguez, Relocation Specialist, will provide relocation assistance and advisory services to the
owners residing in the single-family residence at 21875 De Berry Street, Grand Terrace, CA, APN: 1167-
151-79.
All relocation services shall be performed in accordance with the provisions of the Uniform Act 42 U.S.C.
4601 et seq. and implementing regulations found in 49 CFR 24, and/or the California Community and
Housing Development Title 25, California Code of Regulations, Section 6000 et seq., as appropriate.
Relocation advisory services shall be provided in accordance with the requirements of Title VI of the Civil
Rights Act of 1964 (42 U.S.C. Section 2000d, et seq.), Title VIII of the Civil Rights Act of 1968 (42 U.S.C.
Section 3601, et seq.) and Executive Order 11063 (27 FR 11527).
Consultant shall work hand-in-hand with the displacees to locate and secure a replacement site,and
move into a new location. Consultant shall implement any relocation program in a fair and non -
discriminatory manner, and, in carrying out any relocation program, Consultant shall carry related
activities, which include but not limited the following activities:
• Displacee Interviews and Verifications. Personal contact with each displacee to conduct
interviews, assess relocation needs, verify income and provide ongoing advisory services.
H.9.a
Packet Pg. 217 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
6
• Draft all required notices for City approval. Notices shall include: 1) General Information Notice;
2) Notice of Relocation Eligibility; 3.) 90-Day Notice; and 4) 60/30-Day Notice.
• Explain the Relocation Process. Inform the displacee of the relocation process, program
benefits and provide referrals to other services that may be of assistance.
• Ongoing Assistance and Referrals. Provide advisory assistance and referrals to comparable
replacement decent, safe and sanitary housing.
• Relocation Assistance Program Notices. Provide required Relocation Assistance Program (RAP)
notices, as necessary.
• Inspect Replacement Properties. Conduct decent, safe and sanitary inspections of replacement
dwellings.
• Prepare Claim Forms. Assist the displacee with preparation of necessary claim forms.
• Relocation Payments. Personally, deliver relocation payments to the displacee.
• Moving Estimates. Obtain moving estimates for commercial moves (minimum of two bids).
• Move Oversight. Monitor the move, obtain keys and provide a final walk -through inspection of
the property to ensure that all personal property has been removed.
• Obtain a Certificate of Abandonment from the displacee to release any interest in the structure,
improvements to realty or personalty that was not relocated.
• Provide regular status updates to City throughout the entire relocation process.
• Maintain detail contact log and parcel diary with all pertinent information conc erning
relocations.
❖ Task 5 Deliverables:
5.1 A complete and detailed relocation file
5.2 Workable solutions and assistance to the City to resolve issues with the displacees
5.3 Interview Questionnaire and all required Notices delivered to displacees
5.4 Replacement Housing Valuation Report
5.5 Determination of moving and related expenses
5.6 Preparation of documentation for payment of claims within five working days of signature
of claimant
H.9.a
Packet Pg. 218 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
7
Interwest Consulting Group
Contract Amendment #1
City of Grand Terrace – Acquisition of Right of Way for Commerce Way Extension
Task Description Staff Qty. Flat Rate
or Hours
Hourly
Rate Cost Note
1 Right of Way Project
Management Kent Jorgensen N/A 40 hrs. $165.00 $6,600.00
2 Real Property Appraiser
Services
Appraisal Coordination Kent Jorgensen 8 10 hrs. $165.00 $1,650.00
Appraisal Services Beth Kiley
Property 1 (APN 1167-151-10) 1 $6,800 ea. N/A $6,800.00 Hubbs Property
Property 1 (APN 1167-151-10) 1 $1,500 ea. N/A $1,500.00
Hubbs Property - Design team
modified acquisition area and
appraisal required modification.
Property 1 (APN 1167-151-10) Update
appraisal 1 $4,000 ea. N/A $4,000.00 Hubbs Propert -Update appraisal
report
Property 2 (APN 1167-151-79) 1 $6,800 ea. N/A $6,800.00 Georgia Capital -If acquisition occurs
as provided in Section I of Exhibit A.
Property 3 (APN 1167-151-12 &
1167-151-13) 1 $4,000 ea. N/A $4,000.00 Johansen Property
Property 4 (APN 1167-151-76) 1 $6,000 ea. N/A $6,000.00
Property 5 (APN 1167-151-77) 1 $5,000 ea. N/A $5,000.00
Property 6 (APN 1167-151-41) 1 $5,000 ea. N/A $5,000.00
3 Acquisition Specialist Services
Negotiation with owners of
Properties 1, 2, 3. Kent Jorgensen 3 55 hrs. $165.00 $9,075.00
Negotiations with owners of
Properties 4, 5, 6. Sr. Agent 3 40 hrs. $135.00 $5,400.00
4 Escrow Coordination Services
Escrow Coordination Real Estate
Technician 6 20 hrs. $85.00 $1,700.00
5 Relocation Assistance Program
Services Lois Rodriguez 1 80 hrs. $110.00 $8,800.00
N/A Administrative Support Administrative
Support N/A 10 hrs. $65.00 $650.00
Total Cost Not To Exceed: $72,975.00
Costs does include additional pass-thru costs associated with obtaining updated appraisals, due to project redesign or project delays beyond the
control of Consultant.
H.9.a
Packet Pg. 219 Attachment: Proposal_City of Grand Terrace Contract Amendment to Provide Right of Way Services (Interwest Contract Ammendment #1)
01247.0006/563080.4
AMENDMENT NO. 1
TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND
INTERWEST CONSULTING GROUP INC.
This AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST
CONSULTING GROUP INC. (“Amendment No. 1”) by and between the CITY OF GRAND
TERRACE (“City”) and Interwest Consulting Group Inc., a Colorado corporation
(“Consultant”) is effective as of the ______ day of ______, 2019.
RECITALS
A. The City and Consultant entered into an “Agreement for Consulting Services”
wherein Consultant agreed to provide real estate and engineering review in the development of a
new four-lane segment of Commerce Way in the City of Grand Terrace as more particularly
described in its Exhibit “A” for a total contract sum of $50,000 (“Agreement”).
B. The City is in need of right of way acquisition services related to the development
of a new four-lane segment of Commerce Way in the City of Grand Terrace (“Commerce Way
Project”) and Consultant has the sufficient skill and knowledge necessary to carry assist the City
in its right of way acquisition for the Commerce Way Project.
C. The City and Consultant therefore desire to amend the Agreement such that the
scope of services in the Agreement will include the additional scope of services related to the
right of way acquisition services required for the Commerce Way Project and to increase the
total compensation provided under the Agreement by $72,975.00 (for a new total contract sum of
$122,975.00).
TERMS
1. Contract Amendments. The Agreement is amended as provided herein
1.1 Section 4, “Payment for Services,” of the Agreement is hereby amended
as follows (strikethrough represents deleted language and bold italics represents added
language):
“PAYMENT FOR SERVICES. City shall pay for the services
performed by Consultant pursuant to the terms of this Agreement,
the compensation set forth in the “Schedule of Compensation”
attached to and incorporated into this Agreement as Exhibit B. The
fees for services shall not exceed the authorized amount of Fifty
Thousand Dollars ($50,000) One Hundred Twenty Two Thousand
Nine Hundred Seventy Five Dollars and Zero Cents
($122,975.00) as set forth in Attachment Exhibit “B,” unless the
CITY has given specific advance approval in writing.”
H.9.b
Packet Pg. 220 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
1.2 Exhibit A of this Amendment No. 1 shall be added to Exhibit A of the
Agreement.
1.3 Exhibit B of this Amendment No. 1 shall be added to Exhibit B of the
Agreement.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and
in full force and effect. From and after the date of this Amendment, whenever the t erm
“Agreement” appears in the Agreement, it shall mean the Agreement, as amended by
Amendment No. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and
binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment No. 1 does not violate any provision of any other
agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
H.9.b
Packet Pg. 221 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a municipal corporation
___________________________________
Darcy McNaboe, Mayor
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
___________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
INTERWEST CONSULTING GROUP
INC., a Colorado Corporation
By:
Name:
Title:
By:
Name:
Title:
Address: ______
NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
H.9.b
Packet Pg. 222 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2019 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
H.9.b
Packet Pg. 223 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2019 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
H.9.b
Packet Pg. 224 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
EXHIBIT A
SCOPE OF SERVICES
RIGHT OF WAY ACQUISITION SERVICES
I. Consultant will perform the following Property Acquisition Services:
The City plans to construct the Commerce Way Project. The Commerce Way Project
proposes to construct a new four-lane segment of Commerce Way in the City of Grand
Terrace. Currently, Commerce Way terminates a short distance south of the new Barton
Road Interchange. The City plans to construct a new segment of Commerce Way
extending south ultimately to Main Street.
The Commerce Way Project requires up to six (6) partial acquisitions as outlined in the
table below. Relocation assistance and advisory services are required for the residence
located at 21875 De Berry Street with APN: 1167-151-10 (“Hubbs Property”), which is
Property 1 in Table A-1 below. The City has elected to seek a donation of right-of-way
(“ROW”) from Georgia Capital (the owner of Property 2 as shown in the table below). If
Georgia Capital is unwilling to dedicate the ROW based on their prescribed conditions,
Consultant will assist City in securing an appraisal and negotiating the purchase of the
ROW from Georgia Capital.
Table A-1
APN Property
Owner Site Address Parcel Size
(acres)
1 1167-151-10 Hubbs 21875 De Berry
Street 7.97
2 1167-151-79 Georgia
Capital De Berry Street 9.18
3 1167-151-12 and 1167-151-13 Johansen 21877 & 21899 De
Berry Street 0.40
4
1167-151-76
Riverside
Capital
Power Co.
Electric Power
Plant 6.69
5 1167-151-77 Auto Parts
Specialists Vacant Land 9.87
6
1167-151-41
Riverside
Highland
Water Co.
Vacant Land 0.25
The properties listed in Table A-1 shall collectively be referred to as the “Properties” and
individually referred to as the “Property.”
In carrying out the Property Acquisition Services under this Agreement, Consultant shall
carry out the following Tasks:
H.9.b
Packet Pg. 225 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
A. Task 1: Right of Way Project Management
Consultant shall work closely with City staff and efficiently manage the real
property acquisition process for the real properties identified in Table A-1 above
during the term of this Agreement until such acquisition process is complete
within the Project Schedule created in coordination with and approved by City
staff and Consultant’s performance of Task 1 shall be done pursuant to the highest
industry standards. Consultant shall communicate and coordinate with City staff
in its performance of the Services. In performing the Services, Consultant’s Real
Estate Project Manager, Kent Jorgensen, will carry out the following tasks:
1. Meet with City and City’s design personnel to review City’s policies and
procedures and all aspects of the Commerce Way Project.
2. In coordination with City staff, establish and monitor a schedule to ensure
all tasks are completed and delivered on time.
3. Inspect the Commerce Way Project area to maximize an Consultant’s
understanding of the Commerce Way Project and to visualize its scope
and purpose.
4. Provide oversight and monitor the budget for the Property Acquisition
Services to ensure timely and accurate performance of Property
Acquisition Services.
5. Serve as the single point of contact for the City Engineer for Consultant.
6. Attend or call into meetings and manage ROW status meetings throughout
the Commerce Way Project. If requested, schedule meetings with City
Management to discuss issues pertaining to ROW functions.
7. Provide ongoing consultation, meetings and recurring project management
duties.
8. Coordinate with other sub-consultants on the Commerce Way Project
team.
9. Assist with analyzing various courses of action, work with City staff,
design staff, and/or Property owners to anticipate potential issues, resolve
any potential issues/problems, and recommend solutions to any
issues/problems.
10. Oversee compliance with all applicable State and federal laws, including
but not limited to the Uniform Act guidelines.
11. Maintain complete and accurate records and monitor work plan and
workflow.
H.9.b
Packet Pg. 226 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
12. Task 1 Deliverables: (i) Project Schedule; (ii) Regular progress updates to
City’s Commerce Way Project team; (iii) Complete and accurate files and
diaries/logs.
B. Task 2: Real Property Appraiser Services
Consultant shall provide City with an estimate of fair market value of each real
property to be acquired by City (identified in Table A-1 above) so that the City
may use as its basis in establishing the amount it believes to be just compensation
for the subject real property. Consultant shall utilize contemporary valuation
methods set in the framework of the California Eminent Domain Law, Caltrans
Right of Way Appraisal Standards, the Uniform Act of 1970 as amended, the
standards established in the Uniform Standards of Professional Practice Act
(“USPAP”), and any other applicable law and regulation to arrive at estimates of
just compensation.
In performing Task 2, Consultant shall subcontract with Kiley Company or such
other subcontractor as approved by the City in writing, and shall require Kiley
Company, or such other subconractor as approved by City in writing, to comply
with all indemnity and insurance requires of the Agreement, including but not
limited to Sections 7, 8, and 21 of the Agreement.
The appraisal reports created pursuant to Task 2 shall be prepared in conformance
with and subject to the requirements of the Uniform Standards of Professional
Practice of the Appraisal Foundation, the Caltrans Right of Way Manual, and all
applicable laws and regulations. In carrying out Task 2, Consultant shall perform
the following activities:
1. Meet with City staff and/or any City consultants/contractors assigned to
the Commerce Way Project team to ascertain essential acquisition and
construction elements of the overall Commerce Way Project.
2. Consultant shall prepare and deliver the Notice of Decision to Appraise
(“NDA”) to each Property owner for the properties identified in Table A-1
in a format approved by the City.
3. Consultant shall gather and analyze data concerning the real estate market
area with particular attention paid to the markete sectors in which the
Properties are calssified.
4. Consultant shall gather factual information concerning the Properties
through the examination of public records, aerial photos, flood maps,
applicable planning department records and from interviews with persons
knowledgeable of the sites and neighborhood.
5. Meet and discuss with representatives of appropriate government agencies
as to the Properties’ land use potential, including but not limited to zoning,
community plan, general plan, flood hazard zones, availability of utilities.
H.9.b
Packet Pg. 227 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
6. Market research for sales and listings of comparable properties, and
confirm the sales and listings with directly involved parties. The
comparable sales analysis shall be provided in a chart format.
7. Analyze the data gathered, in narrative form, and reconciliation into a
conclusion of the market value of the Properties in the before and after
condition to determine whether the partial acquisition results in damages
to the remainder property.
8. Provide City with a signed certification of the appraiser, including the
effective date of the valuation.
9. Task 2 Deliverables: (i) Notice of Decision to Appraise Letters Delivered
and (ii) Appraisal Report.
C. Task 3: Acquisition Specialist Services
To effectively negotiate with Property owners, Consultant shall coordinate with
the relocation specialist and provide the signed Acquisition Agreements and
conveyance documents within the agreed-upon schedule.
In carrying out Task 3, Consultant shall carry out all contact with the Property
owners for the purpose of negotiating the acquisition of the real property interests.
Further, Task 3 shall include but not be limited to the following activities:
1. Thorough review of project related documents, specific property impacts
and the overall Project schedule.
2. Order and thoroughly review of each of the Properties’ preliminary title
report for early identification of title issues and exceptions to be cleared.
Such preliminary title reports shall be obtained by the City.
3. Meet with impacted Property owner(s) to explain the necessity of the
Project in general and the public land acquisition process.
4. Prepare the offer letter for each of the Properties based upon the value to
be determined as “just compensation” by the City.
5. Pursuant to Senate Bill 1210 (effective January 1, 2007) and any
applicable law, any offer made to Property owner(s) will include a written
notice indicating they are eligible to receive reimbursement of up to
$5,000 for reasonable costs of an independent appraisal of the Property the
City intends to purchase.
6. Prepare and provide to City for review: 1) Acquisition Agreement; 2)
Forms; 3) Conveyance documents; and 4) Updated Public Acquisition
H.9.b
Packet Pg. 228 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
Process Information Brochure. Consultant shall ensure all documents are
in formats approved by the City prior to use.
7. Contact the Property owner(s) to review the appraisal, plat map and legal
description and make the official first written offer. The appraisal report
and Title VI brochure will be provided to owner at this time.
8. Take an active role in conducting good faith negotiations by making
regular follow-up contacts and actively working with Property owner(s) so
that they thoroughly understand the process and are comfortable making
an informed decision.
9. Provide Property owner(s) with reasonable time to consider the offer and
present information to support their position.
10. Respond to inquiries made by Property owner(s), quickly and efficiently,
verbally and in writing. All inquiries and responses shall be provided to
the City in writing.
11. Provide notary services and secure the necessary documentation upon
acceptance of the offer by Property owner(s) for closing escrow and
securing title insurance.
12. Maintain contact logs and a diary, with all pertinent information and
contracts concerning the Properties.
13. Prepare and submit of weekly updates on the Properties’ acquisition
status.
14. Continue personal negotiations with the Property owner(s) until an
agreement or an impasse is reached.
15. Promptly submit the signed purchase agreement for each of the Properties
to the City for acceptance.
16. Coordinate with City’s selected title company, as requested. Title and
closing services include opening escrow, preparing escrow instructions,
and monitoring closing of escrows. Additional services include assisting
Title Company in obtaining subordination (consent) and lien releases (re-
conveyance) for deeds of trust and other encumbrances, coordinating
closings, and reviewing the final title policy for exceptions the City has
agree to accept.
17. Task 3 Deliverables: (i) Acquisition Agreement; (ii) Updated City’s
Public Acquisition Process Information Brochure; (iii) Preliminary Title
Reports for each Property; (iv) Signed acquisition agreements for each
Property, if agreement is reached with the relevant Property owner; and
H.9.b
Packet Pg. 229 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
(v) signed and notarized deeds for each Property, if agreement is reached
with the relevant Property owner and any other conveyance documents.
D. Task 4: Escrow Coordination Services
Once negotiations with a Property owner are complete and Property acquisition
documents are signed, the closing (escrow) process will begin. Consultant shall
complete the following activities to ensure a timely and efficient escrow with the
City’s designated Title Company:
1. Prepare a transmittal memorandum to the City summarizing the Property
acquisition.
2. Prepare Escrow Instructions for City approval and transmittal to the Title
Company. These instructions will dictate which title encumbrances to
clear before closing escrow.
3. Provide notary services on any transfer documents to be recorded at the
County Recorder’s office.
4. Obtain subordination, lien releases for deeds of trusts and other
encumbrances of record for each Property, as may be required and/or
requested by City.
5. Verify the payment of all real property taxes and other assessments owed
on each Property.
6. Obtain signatures of all Property owner(s) of record on the conveyance
documents for each Property and ensure disbursement of sale proceeds to
the Property owner(s) and other parties of interest.
7. Consultant shall work with the Property owner and the City’s chosen title
company through the entire closing process.
8. Task 4 Deliverables: (i) escrow instructions which list title exceptions for
each Property to be conveyed to the City and (ii) closing statements for
each Property, which reflect disbursement of sale proceeds to Property
owner(s).
E. Task 5: Relocation Assistance Program Services
Consultant shall fairly and successfully provide relocateation services to all
individuals displaced by the City’s acquisition of the Properties (“displacees”) by
providing relocation assistance and advisory services in accordance with the
Uniform Act and/or California Relocation law, as applicable.
H.9.b
Packet Pg. 230 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
Consultant shall provide relocation assistance and advisory services to the owner-
occupant(s) residing in the property known as 21875 De Berry Street, Grand
Terrace, CA, APN: 1167-151-79.
All relocation services shall be performed in accordance with the provisions of the
Uniform Act 42 U.S.C. 4601 et seq. and implementing regulations found in 49
CFR 24, and/or the California Community and Housing Development Title 25,
California Code of Regulations, Section 6000 et seq., as appropriate. Relocation
advisory services shall be provided in accordance with the requirements of Title
VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d, et seq.), Title VIII
of the Civil Rights Act of 1968 (42 U.S.C. Section 3601, et seq.) and Executive
Order 11063 (27 FR 11527).
Consultant shall work hand-in-hand with the displacees to locate and secure a
replacement site,and move into a new location. Consultant shall implement any
relocation program in a fair and non-discriminatory manner, and, in carrying out
any relocation program, Consultant shall carry related activities, which include
but not limited the following activities:
1. Displacee Interviews and Verifications. Personal contact with each
displacee to conduct interviews, assess relocation needs, verify income
and provide ongoing advisory services.
2. Draft all required notices for City written approval. Notices shall include:
1) General Information Notice; 2) Notice of Relocation Eligibility; 3.) 90-
Day Notice; and 4) 60/30-Day Notice.
3. Explain the Relocation Process. Inform the displacee of the relocation
process, program benefits and provide referrals to other services that may
be of assistance.
4. Ongoing Assistance and Referrals. Provide advisory assistance and
referrals to comparable replacement decent, safe and sanitary housing.
5. Relocation Assistance Program Notices. Provide required Relocation
Assistance Program (RAP) notices, as necessary.
6. Inspect Replacement Properties. Conduct decent, safe and sanitary
inspections of replacement dwellings.
7. Prepare Claim Forms. Assist the displacee with preparation of necessary
claim forms.
8. Relocation Payments. Personally, deliver relocation payments to the
displacee.
H.9.b
Packet Pg. 231 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
9. Moving Estimates. Obtain moving estimates for commercial moves
(minimum of two bids).
10. Move Oversight. Monitor the move, obtain keys and provide a final walk-
through inspection of the property to ensure that all personal property has
been removed.
11. Obtain a Certificate of Abandonment from the displacee to release any
interest in the structure, improvements to realty or personalty that was not
relocated.
12. Provide regular status updates to City throughout the entire relocation
process.
13. Maintain detail contact log and parcel diary with all pertinent information
concerning relocations.
14. Task 5 Deliverables: (i) a complete and detailed relocation file; (ii) workable
solutions and assistance to the City to resolve issues with the displacees; (iii)
Interview Questionnaire and all required Notices delivered to displacees; (iv)
Replacement Housing Valuation Report; (v) Determination of moving and related
expenses; and (vi) Preparation of documentation for payment of claims within
five working days of signature of claimant.
II. As part of the Services and in addition to any other tangible work products required by
this Agreement, Consultant shall provide such tangible work products as the City may
require from time to time.
III. In addition to any other requirement to keep the City appraised of the status of
performance under this Agreement, during performance of the Services, Consultant shall
keep the City appraised of the status of performance by delivering the such status reports
as the City may require from time to time.
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Kent Jorgensen and Brett Paulson Real Estate Project Manager
B. Jeff Wellcome or Jeremy Miller, Sr. Real Property Agent and Lois Rodriguez,
Real Property Agent/Relocation Specialist
H.9.b
Packet Pg. 232 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
C. Beth Kiley of Kiley Company, recently acquired by Integra Realty Resources.
VI. Contract terms and cost as outlined on the Exhibit B, is conditional upon the City
authorizing Consultant to present an offer to the owner on Property 1 (APN 1167-151-
10), on or before September 1, 2019. Cost associated with updating appraisal reports due
to projects delays or road realignments will be an additional cost above the fees outlined
in the Exhibit B.
H.9.b
Packet Pg. 233 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
01247.0006/563080.4
EXHIBIT B
SCHEDULE OF COMPENSATION FOR
RIGHT OF WAY ACQUISITION SERVICES
Task Description Staff Qty. Flat Rate
or Hours
Hourly
Rate Cost Note
1 Right of Way Project
Management Kent Jorgensen N/A 40 hrs. $165.00 $6,600.00
2 Real Property Appraiser
Services
Appraisal Coordination Kent Jorgensen 8 10 hrs. $165.00 $1,650.00
Appraisal Services Beth Kiley and staff
Property 1 (APN 1167-151-10) 1 $6,800.00 ea. N/A $6,800.00 Hubbs Property
Property 1 (APN 1167-151-10) 1 $1,500.00 ea. N/A $1,500.00
Hubbs Property - Design team
modified acquisition area and
appraisal required modification.
Property 1 (APN 1167-151-10) Update appraisal 1 $4,000.00 ea. N/A $4,000.00 Update appraisal report
Property 2 (APN 1167-151-79) 1 $6,800.00 ea. N/A $6,800.00
Georgia Capital - If acquisition
occurs as provided in Section I
of Exhibit A.
Property 3 (APN 1167-151-12
& 1167-151-13) 1 $4,000.00 ea. N/A $4,000.00 Johansen Property
Property 4 (APN 1167-151-76) 1 $6,000.00 ea. N/A $6,000.00
Property 5 (APN 1167-151-77) 1 $5,000.00 ea. N/A $5,000.00
Property 6 (APN 1167-151-41) 1 $5,000.00 ea. N/A $5,000.00
3 Acquisition Specialist
Services
Negotiation with owners of
Properties 1, 2, 3. Kent Jorgensen 3 55 hrs. $165.00 $9,075.00
Negotiations with owners of
Properties 4, 5, 6. Sr. Agent 3 40 hrs. $135.00 $5,400.00
H.9.b
Packet Pg. 234 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest
01247.0006/563080.4
4 Escrow Coordination
Services
Escrow Coordination Real Estate
Technician 6 20 hrs. $85.00 $1,700.00
5 Relocation Assistance
Program Services Lois Rodriguez 1 80 hrs. $110.00 $8,800.00
N/A Administrative Support Administrative
Support N/A 10 hrs. $65.00 $650.00
Total Cost Not To Exceed: $72,975.00
Costs does include additional pass-thru costs associated with obtaining updated appraisals, due to project redesign or project delays beyond the control of Consultant.
H.9.b
Packet Pg. 235 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest
01247.0006/563080.4
2019 Billing Rates and Classifications*
Classification Hourly Rate
Project Management $165.00/hour
Senior Real Property Agent $135.00/hour
Real Property Agent $110.00/hour
Real Estate Technician $85.00/hour
Administrative Support $65.00/hour
*All hourly rates include overhead, travel, and supplies.
H.9.b
Packet Pg. 236 Attachment: First Amendment to Interwest Agreement related to Commerce Way Project (2019) (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 237Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 238Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 239Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 240Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 241Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 242Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 243Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 244Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 245Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 246Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 247Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 248Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 249Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
H.9.cPacket Pg. 250Attachment: Original Interwest Contract (Interwest Contract Ammendment #1)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: Implementation of Stop the Bleed Program
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Discuss the Merits of Implementing a Stop the Bleed
Program in the City of Grand Terrace and Provide Direction
2030 VISION STATEMENT:
This staff report supports the City Council’s 2030 Vision and 2014-2020 Strategic Plan
Goal #4, Develop and Implement Successful Partnerships by working collaboratively
with community groups, private and public sector agencies to facilitate programs.
BACKGROUND:
On February 12, 2019 the City approved a process, which adds Section H to Council
Agendas entitled Future Agenda Items Request by Council Members. The process
provides members of the Council an opportunity to recommend a topic be heard at a
future Council meeting (Attachment I). Once the item is placed on the Future Agenda
Item section of the agenda and approved by Council, the item is placed on a future
agenda under new business, where Council will deliberate and provide staff direction. If
staff receives direction the item will return with recommendations based on Council’s
directions and consistency with City Council’s priorities.
On August 13, 2019, the City Council approved a Future Agen da Item entitled Stop the
Bleed program.
DISCUSSION:
The 'Stop the Bleed' campaign was initiated by a federal interagency workgroup
convened by the National Security Council Staff, The White House. The purpose of the
campaign is to build national resilience by better preparing the public to save lives by
raising awareness of basic actions to stop life threatening bleeding following everyday
emergencies and man-made and natural disasters.
Uncontrolled bleeding is the primary cause of preventable death f rom trauma. The
greater the number of people who know how to control bleeding in an injured patient,
the greater the chance they have of surviving that injury. Lives can be saved by training
people to stop bleeding if someone, including yourself, is inju red.
.
H.10
Packet Pg. 251
On June 12, 2019, the Council’s Top Priorities Project List for Fiscal Year 2019 -2020,
established the priority for City Staff (Attachment II). The Council directed staff to
identify time and funding sources needed for any additional items not incl uded in the
2019-2020 Council Priorities. While the Stop the Bleed program was not identified in
the City’s 2019-2020 Council Priorities. San Bernardino County Fire provides training to
various agencies and would be the logical resource for the City to u tilize if it moves
forward with a Stop the Bleed program.
FISCAL IMPACT:
Unknown at this time.
ATTACHMENTS:
• Attachment I - Future Agenda Item Process (PDF)
• Attachment II - Priority Projects for 2019-2020 (PDF)
APPROVALS:
G. Harold Duffey Completed 09/19/2019 7:41 AM
City Attorney Completed 09/19/2019 7:12 AM
Finance Completed 09/19/2019 11:47 AM
City Manager Completed 09/19/2019 11:47 AM
City Council Pending 09/24/2019 6:00 PM
H.10
Packet Pg. 252
Process for Council Members to Request
Items be Placed on Future Agendas
(1) Request Future Agenda Item
Contacting City Manager add
item to Section H (Requests for
Future Agenda Items by City
Council)
(2) Requested Item Added to
Section H
Topic introduced and voted on
By Council to Add to New
Business for discussion
Approved
Yes or No
(3) New Business
Item Scheduled Under New
Business for Council Discussion
and Direction to Staff
Direction
Provided
(4) New Business
Item Returns Under New Business for
Council Action
No Further Action
Neccessary
No Further Action
H.10.a
Packet Pg. 253 Attachment: Attachment I - Future Agenda Item Process (Implementation of Stop the Bleed Program)
H.10.bPacket Pg. 254Attachment: Attachment II - Priority Projects for 2019-2020 (Implementation of Stop the Bleed Program)
H.10.bPacket Pg. 255Attachment: Attachment II - Priority Projects for 2019-2020 (Implementation of Stop the Bleed Program)
H.10.bPacket Pg. 256Attachment: Attachment II - Priority Projects for 2019-2020 (Implementation of Stop the Bleed Program)
AGENDA REPORT
MEETING DATE: September 24, 2019 Council Item
TITLE: Appointment of a Two-Member Ad-Hoc Committee to
Discuss Colton Joint Unified School District and City of
Grand Terrace Joint Use Agreement
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Appoint a Two-Member Ad-hoc Committee to Discuss
Colton Joint Unified School District and City of Grand
Terrace Joint Use Agreement
2030 VISION STATEMENT:
This staff report supports City Council’s Goal #4 Develop and implement successful
partnerships by working collaboratively with community groups, private and public
sector agencies to facilitate the delivery of services benefitting our community.
BACKGROUND:
California Education Code section 10900 et seq. ("Community Recreation Progr ams
Law") empowers public authorities to organize, promote and conduct community
recreation programs to attain general educational and recreational objectives for
children and adults. The CJUSD and City exercised their rights under Education Code
section 10901(f), to jointly promote community recreation ("Recreation Facilities").
The City of Grand Terrace has limited recreational facilities and partnered with the
CJUSD via Joint Use Facility Agreements for almost a decade. The CJUSD
Superintendent and the City Manager of the Grand Terrace administer the Joint Use
Agreements, but there are times when discussions warrant members from both
governing bodies to meet and discuss policy issues. Collaborative meetings between
both policy bodies may be essential to ensure recommendations are palatable for full
governing board approval.
DISCUSSION:
CJUSD Superintendent is recommending, and staff concurs, that some issues related to
the joint use agreement may require collaboration from both agencies ’ policy makers.
One easy way to facilitate the discussion is for both agencies to appoint members of its
board to an Ad-Hoc Committee. Therefore, staff is recommending that the City Council
establish a two-member Council Ad-Hoc Committee to meet with CJUSD when
necessary to discuss policy issues related to the City of Grand Terrace and CJUSD’s
Joint Use Agreements.
H.11
Packet Pg. 257
FISCAL IMPACT:
There is no fiscal impact to appointing a Two -member Ad-hoc Committee to discuss the
Joint Use Agreement between the Colton Joint Unified School District and the City of
Grand Terrace.
APPROVALS:
G. Harold Duffey Completed 09/19/2019 7:42 AM
City Attorney Completed 09/19/2019 9:56 AM
Finance Completed 09/19/2019 11:46 AM
City Manager Completed 09/19/2019 11:46 AM
City Council Pending 09/24/2019 6:00 PM
H.11
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