11/12/2019CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● NOVEMBER 12, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request
to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by
the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1 st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 824 -6621
x230, or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special as sistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the
advertised starting time of the meeting. This will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
CALL TO ORDER
Convene City Council, City Council as the Successor Agency to the Community
Redevelopment Agency and Housing Authority.
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 2
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
City Manager G. Harold Duffey
City Attorney Adrian Guerra
City Clerk Debra Thomas
Public Works Director Alan French
Assistant City Manager Cynthia A. Fortune
A. SPECIAL PRESENTATIONS
Introduction of New Employee – Planning & Development Services Director
Proclamation – Military Order of the Purple Heart
Community Emergency Response Team – Successful Completion of FEMA Basic
Training Course
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 10/22/2019
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - Regular Meeting of 10/22/2019
4. Planning Commission, Historical & Cultural Activities Committee, and Parks &
Recreation Advisory Committee Meeting Minutes
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 3
5. Monthly Financial Report for August-2019
RECOMMENDATION:
Receive and file the August 2019 Monthly Financial Report.
DEPARTMENT: FINANCE
6. Approval of Check Register No. 10312019 in the Amount of $374,911.54
RECOMMENDATION:
Approve Check Register No. 10312019 in the amount $374,911.54 as submitted, which
includes the Check Register Account Index for Fiscal Year 2019-20.
DEPARTMENT: FINANCE
7. Acceptance of Work from TSR Contruction and Notice of Completion for Signal Pole
Replacement at Litton Avenue and La Cadena Drive
RECOMMENDATION:
1. Approve and Accept Work completed by TSR Construction for Replacement of a
Damaged Signal Pole at the Intersection of Litton Avenue and La Cadena Drive; and
2. Direct Staff to file a Notice of Completion.
DEPARTMENT: PUBLIC WORKS
8. Measure I Capital Project Needs Analysis for Fiscal Year 2019-2020 through 2024-2025
RECOMMENDATION:
ADOPT “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2019-2020 THROUGH
2024-2025”
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 4
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS
9. An Ordinance of the City of Grand Terrace Amending Title 15 (Buildings and
Construction) of the Grand Terrace Municipal Code to Adopt the 2019 California Code
of Regulations, Title 24 (State Building Codes)
RECOMMENDATION:
1. Conduct a public hearing; and
2. Direct the City Attorney to Read the Title of, Waive Further Reading of, and
Adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AMENDING SECTION 15.08.010 OF CHAPTER
15.08 (BUILDING CODE); AMENDING CHAPTER 15.09 (EXISTING BUILDING
CODE); AMENDING SECTION 15.10.010 OF CHAPTER 15.10 (RESIDENTIAL
CODE);AMENDING SECTION 15.12.010 OF CHAPTER 15.12 (ELECTRICAL
CODE); AMENDING SECTION 15.16.010 OF CHAPTER 15.16 (PLUMBING
CODE); AMENDING SECTION 15.17.010 OF CHAPTER 15.17 (GREEN
BUILDING STANDARDS); ADDING CHAPTER 15.19 (HISTORICAL
BUILDING CODE); AMENDING SECTION 15.20.010 OF CHAPTER 15.20
(MECHANICAL CODE); AND ADDING CHAPTER 15.21 (REFERENCED
STANDARDS) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
GRAND TERRACE MUNICIPAL CODE, THEREBY ADOPTING BY
REFERENCE THE 2019 CALIFORNIA BUILDING CODE SERIES, INCLUDING
THE 2019 CALIFORNIA BUILDING CODE, 2019 CALIFORNIA EXISTING
BUILDING CODE, 2019 CALIFORNIA RESIDENTIAL CODE, 2019
CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA PLUMBING CODE,
2019 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2019
CALIFORNIA HISTORICAL BUILDING CODE, 2019 CALIFORNIA
MECHANICAL CODE AND 2019 CALIFORNIA REFERENCED STANDARDS
CODE
DEPARTMENT: CITY MANAGER
G. UNFINISHED BUSINESS
10. Update City of Grand Terrace Legislative Platform for Assembly Member Reyes and
State Senator Leyva to Advance in California State Assembly and Senate
RECOMMENDATION:
Approve City of Grand Terrace’s Legislative Platform for 2020; and Forward Platform to
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 5
Assembly Member Eloise Reyes’ and State Senator Connie Leyva’s Offices.
DEPARTMENT: CITY MANAGER
H. NEW BUSINESS
11. Award of Community Benefit Funds in the Amount of $2,000 to the Family Services
Association for Free Art Classes and Projects for Senior Residents
RECOMMENDATION:
Approve the Community Benefit Fund grant application f rom Family Service Association
(FSA) and award the grant amount of $2,000 to provide free art classes/projects for
Seniors.
DEPARTMENT: FINANCE
12. City Hall Closure During the 2019 Holidays
RECOMMENDATION:
Receive and file the report on the Closure of City Hall from Monday, December 23,
2019 through Wednesday, January 1, 2020.
DEPARTMENT: CITY MANAGER
13. Acceptance of Work and Notice of Completion for the Work Completed by MCC
Pipeline Inc for the Van Buren Culvert Replacement Project; Termination of Emergency
Declaration Related Thereto
RECOMMENDATION:
1. Approve and Accept Work completed by MCC Pipeline for Replacement of the Van
Buren Culvert at the Intersection of Van Buren and Mt. Vernon; and
2. Direct Staff to file a Notice of Completion; and
3. Terminate the emergency declaration now that the emergency work is comple te.
DEPARTMENT: PUBLIC WORKS
14. Extension of Agreement for San Bernardino Valley Coordinated Traffic Signal System
for an Additional Two Years Until November 29, 2021
RECOMMENDATION:
Approve Amendment No. 1 to Agreement for San Bernardino Valley Coord inated Traffic
Signal System and Authorize Mayor to Execute Subject to City Attorney Approval As to
Form
DEPARTMENT: PUBLIC WORKS
15. Resolution Authorizing the City Manager to Submit an SB 2 Grant Application in the
Amount of $160,000
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 6
RECOMMENDATION:
Approve Resolution Authorizing the City Manager to Submit an SB 2 Grant Application
in the Amount of $160,000.
DEPARTMENT: CITY MANAGER
16. Economic Development Commercial Signage Loan Agreement with Tjene Inc. for
Grocery Outlet Property in the Amount of $50,000
RECOMMENDATION:
1. Direct Staff to Prepare and Negotiate an Economic Development Commercial
Signage Loan Agreement with Tjene Inc. for $50,000; and
2. Direct Staff to Submit the Loan Agreement to the City Council for Approval,
Appropriation, and the use of Bond Proceeds ($50,000) at a Future City Council
Meeting.
DEPARTMENT: CITY MANAGER
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Review of the City's Unfunded Pension Liability
Requested by: Council Member Sylvia Robles
2. Review of the City's Current Reserves Policy
Requested by: Council Member Sylvia Robles
J. CITY MANAGER COMMUNICATIONS
Agenda Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 7
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant
Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): Two (2)
Potential Cases
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, November 26, 2019 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● OCTOBER 22, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
October 22, 2019 at 6:00 pm.
INVOCATION
the Invocation was given by Boy Scouts of America Troop 40.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by the Boy Scouts of American Troop 40.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Absent
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Sandra Molina Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
Proclamation - 25th Year Anniversary of the California Desert Protection Act
Moises Cisneros, Associate Organizer of Our Wild America accepted the Proclamation
on behalf of the Sierra Club.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Debra Thomas, City Clerk announced that staff needs to pull Council Member Robles
Future Agenda Items Requests due to her absence from the meeting.
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Minutes Grand Terrace City Council October 22, 2019
City of Grand Terrace Page 2
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 10/08/2019
APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 8, 2019
3. Attachment to Minutes - Regular Meeting - 10/08/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
OCTOBER 8, 2019
4. City Department Monthly Activity Report - September 2019
RECEIVE AND FILE.
5. An Update to the City Council on the Emergency that Exists for the Van Buren Culvert
Replacement Project
1. RECEIVE AND FILE AN UPDATE ON THE EMERGENCY THAT WAS
DECLARED FOR THE VAN BUREN CULVERT REPLACEMENT PROJECT.
6. Parks & Recreation Advisory Committee Member Resignation (Suarez)
ACCEPT THE LETTER OF RESIGNATION OF PARKS & RECREATION ADVISORY
COMMITTEE MEMBER KAREN SUAREZ, DIRECT THE CITY CLERK TO PREPARE
AND SEND A LETTER OF APPRECIATION ON BEHALF OF THE CITY COUNCIL
AND DIRECT THE CITY CLERK TO POST A NOTICE OF VACANCY
D. PUBLIC COMMENT
None.
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E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen wanted to thank former Vice-Chair of the Parks & Recreation
Committee, Karen Suarez for her dedication and service as well as thank all of the
volunteers in the City for all they do.
Council Member Allen attended the following:
· October 9, 2019 - Semi-Annual Solid Waste Advisory Task Force Board Meeting
and Discussed the Following:
o Landfill Organic Waste must have a 50% Reduction by 2020
o Regulations Take Effect in 2022 and Cities and Counties must Report
o Local Municipalities are responsible for almost all aspects of the effort by
the State to reduce the landfill waste by providing organic collection
services to all residents and business, conducting education outreach,
secure access to recycling capacities and establish edible food recovery
programs.
· October 11,2019 - Omnitrans Route Revision Update Meeting
o Advocating for more bus stops, especially to the VA Hospital.
· October 17 & 18, 20199 - League of California Cities Annual Conference & Expo
o New Technology being used to Optimize City Outcomes
o Transportation
o Modern Policing Technology
o Resiliency and Tragedies
o Preserving Community Identity
o Housing for All
o Managing Cannabis Use
Council Member Bill Hussey
Council Member Bill Hussey announced that Terrace View Elementary School PTA will
be hosting Unity Day 2019 from 7:10 am to 8:30 am in recognition of National Bullying
Prevention Month.
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Minutes Grand Terrace City Council October 22, 2019
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Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson attended the following:
· October 17-19, 2019 - League of California Cities:
o League Business
o Amend Rule 20A to Add Projects in Very High Fire Hazard Severity Zones
to the List of Eligibility Criteria and Increase Funding Allocations for Rule
20A Projects
o Grants and Housing Opportunities
Mayor Pro Tem Wilson encouraged those members of the public who would like to
create an accessory dwelling unit on their property to contact the City.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the San Bernardino County Transportation Authority
Study Session on October 10, 2019 and discussed the following:
· Preview of the Hearings to Consider Resolutions of Necessity for Property
Interests for the Mount Vernon Viaduct Project in the City of San Bernardino
· Approved a Cooperative Agreement with Caltrans for the Plans, Specifications,
and Estimates and Right-of-Way Phases for the Interstate 15 Corridor Contract 1
Project
· Approved Amendment No. 2 with the City of Montclair for the Construction of the
Monte Vista Avenue Grade Separation Project
Mayor McNaboe attended the California Joint Power Insurance Authority on October 9 -
10, 2019 Risk Management Conference and discussed the following:
· Public Liability after Fire
· How to Prepare Your Community after a Fire
· Briefing on how to set up an Emergency Operations Center and making sure
staff and City Council knows what their role is in the event of a disaster.
· Cyber and Ransomware Exposure
· Approaches for Staff when Encountering Homeless
Mayor McNaboe attended the Omnitrans Route Revision meeting on October 11,2019
where staff provided a briefing on the 11% cut to its service area. There was some
discussion about approaching Riverside Transit Aut hority to provide service to Grand
Terrace as it has a bus on its regular route that travels through Gra nd Terrace to Loma
Linda.
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Minutes Grand Terrace City Council October 22, 2019
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On October 14-16, 2019, Mayor McNaboe attended the State Water Project Inspection
Trip Tour / Sacramento San Joaquin Delta in Northern California with various other
community leaders and toured Lake Oroville, the Oroville Dam, the Feather River, Delta
Cross Channel, Banks Pumping Plant and other areas in the Delta region.
F. PUBLIC HEARINGS - NONE
G. UNFINISHED BUSINESS
7. A Proposed Ordinance to Amend Title 17 (Subdivisions) and Title 18 (Zoning) of the
Grand Terrace Municipal Code to Establish New Minimum Public Hearing Notification
Requirements on Certain Development Related Projects
This was the second reading of an ordinance amending Title 17 and 18 of the Grand
Terrace Municipal Code which first reading was brought to the C ity Council at its
Regular Meeting of October 8, 2019. Staff had no changes to be made and therefore,
no presentation was given. There were no questions of staff and no public comments.
DIRECT THE CITY ATTORNEY TO READ THE TITLE OF THE ORDINANCE, WAIVE
FURTHER READING, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THE ORDINANCE
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND
AMENDING TITLE 17 (SUBDIVISIONS) AND TITLE 18 (ZONING) OF THE GRAND
TERRACE MUNICIPAL CODE TO ESTABLISH MINIMUM PUBLIC HEARING
NOTIFICATION REQUIREMENTS ON CERTAIN DEVELOPMENT RELATED
PROJECT
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
H. NEW BUSINESS
8. Consideration of Three Concept Plans for Development of 22317, 22293 and 22273
Barton Road Pursuant to the Executed Agreement for Purchase and Sale of Real
Property and Joint Escrow Instructions Between the City of Grand Terrace and Greens
Group, Inc.
Adrian Guerra, City Attorney summarized for the public what is before the City Council,
what is not before the City Council and what are the next steps in the process.
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Minutes Grand Terrace City Council October 22, 2019
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Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
Adam Corral, Greens Group explained when you have a large project that is a mixed
use development and the project is put out to market, brokers will ask who is moving in
first. Once an initial user takes the first step, others will come into the project.
PUBLIC COMMENT
The following members of the public oppose some or all of the proposed concepts:
Kim Stromwell
Kenneth Seipp
Linda Bartman
Cindi Bidny
Jay Bartman
Curtis Holt
Angela Wagnon
Discussion ensued among the members of Council regarding the concept plans
presented and which of those were more preferable than others.
1. APPROVE CONCEPT PLAN(S) PROPOSED BY GREENS GROUP, INC. FOR
DEVELOPMENT OF 22317, 22293 AND 22273 BARTON ROAD SUBJECT TO
AND IN ACCORDANCE WITH THE EXECUTED AGREEMENT FOR PURCHASE
AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS
BETWEEN THE CITY OF GRAND TERRACE AND GREENS GROUP, INC. OR
PROVIDE OTHER DIRECTION REGARDING THE PROPOSED CONCEPT
PLANS; AND
2. IF CONCEPT PLAN(S) ARE APPROVED, DIRECT THE CITY MANAGER TO
ISSUE A WRITTEN APPROVAL NOTICE OF THE SELECTED CONCEPT PLAN
TO GREENS GROUP, INC.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
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Minutes Grand Terrace City Council October 22, 2019
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9. Award of Contract for Signal Modification Project at Preston Street and Ba rton Road in
an Amount Not to Exceed $82,000.00
Mayor Darcy McNaboe lives on Preston Street however is beyond the 500 foot
threshold.
Alan French, Director of Public Works gave the Power Point presentation for this item.
1. AWARD A CONSTRUCTION CONTRACT TO TSR CONSTRUCTION AND
INSPECTION FOR TRAFFIC SIGNAL MODIFICATION PROJECT AT PRESTON
STREET AND BARTON ROAD IN AN AMOUNT NOT TO EXCEED $82,000.00;
AND
2. APPROPRIATE FUNDING FOR PROJECT FROM SPRING MOUNTAIN RANCH
FUND AND INSURANCE SETTLEMENT AS LISTED BELOW.
3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
10. Discussion and Direction Regarding Regulation of 24-Hour Uses/Operations in Grand
Terrace
Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
Mayor Pro Tem Wilson moved, with a second from Council Member Hussey that:
THE CITY ATTORNEY DRAFT LANGUAGE TO ENABLE AN ADMINISTRATIVE
CONDITIONAL USE PERMIT PROCESS WIT H REGARD TO THE 24-HOUR USES
AND OPERATIONS IN GRAND TERRACE AND A CAVEAT THAT ADDRESSES THE
ISSUE OF PRIOR USE AND A PROCESS MIGHT BE PURSUED TO NOT INCLUDE
A COMPLETELY NEW PROCESS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
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Minutes Grand Terrace City Council October 22, 2019
City of Grand Terrace Page 8
11. An Application of Safe Way Recycling and Recovery, Inc. for City Council Approval of a
Junk and Secondhand Dealer License for the Property Located at 21516 Main Street
Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING A JUNK AND SECONDHAND DEALERS
LICENSE FOR SAFE WAY RECYCLING AND RECOVERY, INC. LOCATED AT
21516 MAIN STREET
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
12. Professional Services Agreement Between the City of Grand Terrace and Interwest
Consulting Group to Provide Management Services to the Planning and Development
Services and Public Works Departments in an Amount Not to Exceed $147,000
Sandra Molina, Planning & Development Services Director gave the Power Point
presentation for this item.
1. AWARD A PROFESSIONAL SERVICES AGREEMENT TO INTERWEST
CONSULTING GROUP TO PROVIDE MANAGEMENT SERVICES TO THE
PLANNING AND DEVELOPMENT SERVICES AND PUBLIC WORKS
DEPARTMENTS IN AN AMOUNT NOT TO EXCEED $147,000.00; AND
2. AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
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Minutes Grand Terrace City Council October 22, 2019
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J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager provided the following information on upcoming events:
October 31, 2019: Grand Terrace Trunk or Treat at Richard Rollins Parks from
6:00pm to 9:00pm
November 2, 2019: 38th Annual Country Fair at City Hall from 9:00am to 3:00pm
November 11, 2019: Veterans Celebration at Veterans Freedom Park beginning at
11:00am
Presentation of Service Plaque to Sandra Molina for providing many years of service.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 8:22 p.m.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Government Code Section
54956.9(b): One Potential Case
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:33 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and direction was provided
to staff.
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Minutes Grand Terrace City Council October 22, 2019
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L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:35 p.m. The
next Regular City Council Meeting will be held on Tuesday, November 12, 2019 at 6:00
p.m. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk's Office and the request will be processed in accordance
with Council Procedures.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● OCTOBER 22, 2019
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
October 22, 2019
City Council Minutes
PowerPoint Presentations
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Packet Pg. 18 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Item G.7
Ordinance – Public
Hearing Notification
Requirements
CITY COUNCIL
OCTOBER 22, 2019
Public
Hearing
Notification
Ordinance
October 8, 2019 City Council
Meeting
Introduced an Ordinance to
Amend the Zoning Code and
Subdivision Ordinance relating to
Notification Requirements
No changes to the draft Ordinance
were made
Waive Further Reading and
Adopt the Ordinance contained
in the Agenda Report
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Packet Pg. 19 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Consideration of
Concept Plans
Pursuant to Purchase
and Sale Agreement
with Greens Group
OCTOBER 22, 2019
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Packet Pg. 20 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
2030 VISION STATEMENT
2019-2020 PRIORITY PROJECTS
Goal #3, Promote Economic
Development
Sale of property for ultimate
development
Priority Projects List
Top Priority Project
•City Manager
•Planning and Development Services
Successor
AgencyBauman
Parcel C
22273 Barton Rd
APN 1167-231-02
Parcel A
22317 Barton Rd
APN 1167-311-01
Parcel B
22293 Barton Rd
APN 1167-231-01
•CC Approved PSA
8/13/2019
•Escrow Opened on
8/16/19
•Buyer required to
submit concept plan
•Seller favors- office,
hotel, sit down and
drive thru restaurants,
coffee use, retail and
MF residential
•Does not want-
convenience stores,
gas stations, pawn
shops, laundromats
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Packet Pg. 21 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Three Concept Plans -
flexibility and expediency
through entitlement process
and to support demands of
end users
Site Plan – arrangement of
structures
Improvements – drive aisles,
parking, landscaping, lighting,
building pads
Parcelization
Intersection Improvements
Brookdale Property
Concept Plan 1
with Park Space
Office, Hotel, MF
Residential
1 Drive Thru/2 Sit Down
Restaurants
1 Drive Thru coffee house
Retail store
Provides and integrated
project and completed
streetscape
Consistent with PSA
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Packet Pg. 22 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Concept Plan 2
w/out Park Space
Office, Hotel, MF
Residential
1 Drive Thru/2 Sit Down
Restaurants
1 Drive Thru coffee house
Retail store
Brookdale Property can be
integrated into Project if
acquired
Consistent with PSA
Concept Plan 3 w/
Convenience Store
and Fuel Island
Concept 3 kick starts the
Project and expedites full
build-out
Office, Hotel, MF
Residential
1 Drive Thru/1 Site Down
Restaurant
Convenience Store with
Fuel Islands
Demonstrate how
Brookdale Property
integrates with project
C-Store and Islands are
not preferred uses
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Packet Pg. 23 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 24 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 25 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 26 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
RECOMMENDATION
Approve all Three Concept
Plans Subject to and in
Accordance with the PSA, or
Provide Other Direction
If Concept Plans are approved,
Direct the City Manager to Issue
Written Approval to Greens
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Packet Pg. 27 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Questions
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Packet Pg. 28 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
This Contract scope is for Signal Modification and
Controller Replacement
Install New Indicator, wiring and components
Replace Existing Controller and Equipment and
Verify Operation
Compensation $82,000
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Packet Pg. 29 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 30 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
DISCUSSION AND DIRECTION ON
24-HOUR USES/OPERATIONS
October 22, 2019
BACKGROUND
City Staff has received either proposals for 24-houroperations; or
Business is operating 24-hours
Zoning Code and Barton Road Specific Plan are
Silent on 24-hour uses
Baseline use is permissible (i.e. restaurant)
Operational aspects can create issues
Noise, litter, lighting, security
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Packet Pg. 31 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
BACKGROUND
September 5, 2019 – Planning Commission
was asked to discuss and consider:
1. Recommending that 24-Hour Services
Uses (i.e. Restaurants, Bars, Fast Food
Restaurants, Entertainment uses, etc.) are Subject
to a Conditional Use Permit, and Direct Staff to
Forward the Recommendation of the Planning
Commission to the City Council; or
2.Recommending that 24-hour Uses
Should not be Subject to a Conditional Use
Permit, and Direct Staff to Forward the
Recommendation of the Planning Commission to
the City Council, or
3.Directing Staff to Forward the Question
to the City Council as a Broad Policy Question
Regarding 24-hour Uses.
BACKGROUND
•Planning Commission voted to
recommend:
•Recommended that 24-Hour Services
Uses (i.e. Restaurants, Bars, Fast Food
Restaurants, Entertainment uses, etc.)
are Subject to an Administrative
Conditional Use Permit, and Direct Staff
to Forward the Recommendation of the
Planning Commission to the City Council
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Packet Pg. 32 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
DISCUSSION
City Council may determine that the uses are
permitted by right, not subject to a CUP and allowed
to operate 24 hours
City Council may agree with Planning Commission
and Staff would prepare the necessary code
amendments
City Council may consider 24-hour uses are subject to
a business permit, if so Staff would prepare the
necessary amendment and regulations
CUP Business Permit
Application required Yes Yes
Based on zoning Yes No
Review authority Planning Commission City Council
Can permit be
reviewed for
conformance
Yes Yes, with written
regulations
Subject to Revocation Yes Yes, with written
regulations
Business continues to
operate after
revocation
City pursues case in civil
court
City pursues case in civil
court
Process in Place Yes No
Code Amendment
Required
Yes, to identify CUP
requirement
Yes, to establish
regulations and process
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Packet Pg. 33 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
RECOMMENDATION
Discuss alternatives and provide
direction to staff as to how the City
Council desires to regulate 24-hour uses
in Grand Terrace. Alternatives may
include but are not limited to
1)No regulation of 24-hour uses;
2) Prohibition of 24-hour uses;
3) Regulation of 24-hour uses by a
Conditional Use Permit or
Administrative Conditional Use
Permit; and
4) Regulation of 24-hour uses by a
Business Permit
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Packet Pg. 34 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Item H.11
A Resolution Approving a
Junk and Secondhand
Dealers License for
Safe Way Recycling and
Recovery, Inc.
CITY COUNCIL MEETING
October 22, 2019
BACKGROUND
On 3/31/11 the Planning Commission approved CUP 11‐
01 for American Metal Recycling (AMR) to operate a
recycling collection facility, located at 21516 Main Street.
• Recycling materials such as CRV cans, glass and plastic bottles,
ferrous materials, non‐ferrous metals, automotive parts,
household items, and cardboard.
The Planning Commission imposed conditions regulating
operating hours, noise, on‐site activities of site
maintenance, etc.
The CUP runs with the land; therefore, Safe Way
Recycling and Recovery is allowed to continue the
recycling collection facility in accordance with CUP 11‐01
and it is subject to all conditions.
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Packet Pg. 35 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
Discussion
Pursuant to Chapter 5.44 – Junk and Secondhand Dealers, the Applicant has submitted a
Junk and Secondhand Dealer Application which regulates collection of scrap metals.
Chapter 5.44 requires the license to be referred to the Planning Department, B&S
Department, and Sheriff’s Department for recommendation of approval. The agencies are
recommending City Council approval.
The business is subject to the Municipal Code, Chapter 5.44 and California Business and
Profession Code, record keeping, including, the identification of the individuals that recycle
scrap metal for at least two years.
RECOMMENDATION
Adopt a Resolution of the City Council
of the City of Grand Terrace, California,
approving a junk and secondhand
dealers license for Safe Way Recycling
and Recovery, Inc. located at 21516
Main Street, contingent upon issuance
of a business license.
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Packet Pg. 36 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
PROFESSIONAL
SERVICES AGREEMENT
WITH INTERWEST
CONSULTING GROUP
OCTOBER 22, 2019
MANAGEMENT
SERVICES TO
PLANNING
AND
DEVELOPMENT
SERVICES AND
PUBLIC WORKS
DEPARTMENTS
•2017 SERVICES
•Deputy Building Official/ Plans
Examiner
•16 Hours per week
•Hourly rate off-set by developer
deposits for project and plan
review
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Packet Pg. 37 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
NEW CONTRACT
Assigned
Consultant:
Chaz Ferguson
Building Official, Plans Examiner, Inspector
Hourly rate off-set by developer deposits for project
review/plan checks
Expand scope
of services and
compensation
Building, Code, Animal Control and Public Works
management support
Direct customer service @ counter and field
Improve customer service by providing a resource to
Department Directors and front-line staff
RECOMMENDATION
Award a Professional Services Agreement to Interwest
Consulting Group to Provide Management Services to the
Planning and Development Services and Public Works
Departments in an amount not to exceed $147,000.00; and
Authorize the Mayor to execute the Agreement subject to City
Attorney approval as to form.
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Packet Pg. 38 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
City Manager’s Update
10/22/2019
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Packet Pg. 39 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 40 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
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Packet Pg. 41 Communication: Attachment to Minutes - Regular Meeting of 10/22/2019 (Consent Calendar)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Planning Commission, Historical & Cultural Activities
Committee, and Parks & Recreation Advisory Committee
Meeting Minutes
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report supports Goal #5, Engage in Proactive Communication.
BACKGROUND:
Beginning with the November 14, 2017 City Council meeting, the City Clerk was
directed by the City Manager to provide Council with a copy of the Planning
Commission, Historical & Cultural Activities Committee and Volunteer Emergency
Operations Committee minutes to keep Council up -to-date on those
Commission/Committee activities.
On January 16, 2018, the City Manager requested that the Pa rks & Recreation Advisory
Committee minutes be included in the Committee/Commission Report once that
advisory body begins its regular meetings. Pursuant to Health and Safety Code Section
34179(j), the Countywide Oversight Board was created and became effec tive on July 1,
2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight
Board minutes will be included in this report going forward.
DISCUSSION:
Planning Commission – None.
On November 4, 2019, the Historical & Cultural Activities Committee held its Regular
Meeting and approved its October 7, 2019 Regular Meeting minutes. The minutes for
this meeting is included as an attachment to this report. The Committee’s next Regular
Meeting is scheduled for December 2, 2019.
On October 10, 2019, the Parks & Recreation Advisory Committee held its Regular
Meeting and approved its July 11, 2019 Regular Meeting minutes. The minutes for this
meeting is included as an attachment to this report. The Committee’s next Regular
Meeting is scheduled for November 14, 2019.
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FISCAL IMPACT:
None.
ATTACHMENTS:
• 10-07-2019 - H&C Minutes (PDF)
• 07-11-2019 P&R Minutes (PDF)
APPROVALS:
Debra Thomas Completed 11/05/2019 4:23 PM
City Attorney Completed 11/06/2019 10:17 AM
Finance Completed 11/06/2019 12:34 PM
City Manager Completed 11/06/2019 6:57 PM
City Council Pending 11/12/2019 6:00 PM
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C.4.aPacket Pg. 44Attachment: 10-07-2019 - H&C Minutes (Committee and Commission Minutes)
C.4.aPacket Pg. 45Attachment: 10-07-2019 - H&C Minutes (Committee and Commission Minutes)
CITY OF GRAND TERRACE
PARKS & RECREATION ADVISORY COMMITTEE
REGULAR MEETING
July 11, 2019 - 4:00 p.m.
City Hall Community Room – North
22795 Barton Road
MINUTES
CALL MEETING TO ORDER:
Chairman Brian Phelps convened the Regular Meeting of the Parks & Recreation Advisory
Committee at 4:17 p.m.
PLEDGE OF ALLEGIANCE:
Grand Terrace resident, Richard Loder led the Committee in the Pledge of Allegiance.
ROLL CALL:
Present: Committee Members Firnkoess, Freund, Chairman Phelps
Absent: Committee Member Rivera; Vice-Chair Suarez
1. Approve June 13, 2019 Minutes
Committee Member Freund moved, and Committee Member Firnkoess seconded to
approve the June 13, 2019 Minutes
Ayes: Committee Members Firnkoess, Freund, Chairman Phelps
Absent: Committee Member Rivera; Vice-Chair Suarez
2. Public Comments
Grand Terrace resident, Richard Loder expressed concern with Youth Activities in the
Parks. He stated that several organizations abuse the process when it comes to scheduling
and this impacts neighbors rights and privacy. Examples such as groups exceeding their
rental time deadline were provided. He also stated that trash has also been a problem.
He suggested that the City provide more oversight for park application use and would
like the Committee to address this issue at a future meeting.
G. Harold Duffey, City Manager stated that the City needs to conduct annual meetings
with the various youth organization Board Presidents to review the rules of the parks and
the City’s on-call maintenance team can check on the parks to see if youth organizations
are staying beyond the agreed rental timeline.
C.4.b
Packet Pg. 46 Attachment: 07-11-2019 P&R Minutes (Committee and Commission Minutes)
Minutes Parks & Recreation Advisory Committee July 11, 2019
3. Staff Presentation
a. Update - March 1, 2019 Parks & Recreation Committee Workshop
i. This information will be returned to the Parks & Recreation Committee at its
next Regular Meeting scheduled August 8, 2019.
b. August 6, 2019 - National Night Out
i. City Manager Duffey provided the Committee with information on the
upcoming San Bernardino County Sheriff Department’s National Night Out
which will be held on August 6, 2019 beginning at 6:00 p.m. in the Stater
Bros. parking lot.
4. Committee Member Comments
Chairman Phelps requested that youth activity issues in the City’s park be agendized for a
future meeting and that youth organization Board presidents be sent notice of the
meeting.
5. Staff Comments
City Manager Duffey shared with the Committee that the City Council approved a
canopy to be placed over the children’s play area at the City’s Fitness Park and that the
City is still conducting workshops to help bring back the Terrace Hills Middle School
pool. He also provided the Committee with renderings on the possible design for the new
pool.
City Manager Duffey introduced Jason Greeley, local business owner, who has been
recruited to provide art in public places. City Council also approved this project during
their recent priorities workshop. Mural concepts and discussion should be agendized for a
future Committee meeting.
6. Adjournment
Chairman Phelps adjourned the Parks & Recreation Advisory Committee Regular
Meeting at 5:09 p.m.
Next Meeting Date:
August 8, 2019 @ 4:00 p.m.
C.4.b
Packet Pg. 47 Attachment: 07-11-2019 P&R Minutes (Committee and Commission Minutes)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Monthly Financial Report for August-2019
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Receive and file the August 2019 Monthly Financial Report.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The attached Monthly Financial Report (MFR) is for the period ending August 31, 2019.
The purpose of the MFR is to identify actual revenues received and expenditures
incurred for the relevant period and compare them to the Approved Budget.
The Fiscal Year (FY) 2019-20 Approved Budget amounts are presented in the attached
MFR for reference purposes. Any adjustments to the Approved Budget that may occur
during the fiscal year will also be reflected in the report. The “expected” revenues
reflect an analysis of revenue receipts that have, historically, been received as of this
month in the fiscal year. The resulting positive or negative variances shown in the MFR
are in comparison to these “expected” receipts.
REVENUE RECEIPTS
Some revenues are received consistently within the fis cal year, however, not
necessarily on a monthly basis. The largest sources of revenue are shown below with
their revenue cycles:
1. Property Tax (encompasses 33% of the General Fund’s revenue sources at
$1.9m), the bulk of which is received twice a year: December/January and
May/June of each fiscal year.
2. Residual Receipts from the Redevelopment Property Tax Trust Fund (RPTTF),
encompasses 24% of the General Fund’s revenue at $1 .4m, is also received in
December/January and May/June each fiscal year.
3. Sales Tax (encompasses about 13% of the General Fund revenue sources at
$785k), although is received monthly, the first month’s (July) allocation is not
received until September of the fiscal year; however, by the end of the fiscal year
(June) the remaining months’ allocation, which would be April, May and June, are
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received and recorded by June 30th of the fiscal year.
4. Franchise Fees (encompasses 9% of the General Fund’s revenue sources) are
received from the following companies:
Payee
Revenue
Receipt
Cycle
Burrtec Waste Industries Monthly
AT & T Quarterly
Charter Communications/Spectrum Quarterly
Riverside Highland Water Co Annually
Southern California Edison Annually
Southern California Gas Co Annually
EXPENDITURES
When reviewing the charts that provide the current monthly status of both revenues and
expenditures, it is helpful to bear in mind that some of the fluctuations from month to
month may be due to the following:
1. Invoices were not submitted to the City in a timely manner; and
2. Invoices may have required further review by the authorizing department.
The analysis and reporting provided is intended to keep the City Council informed
regarding the City’s financial position relative to the budget, and to identify any financial
issues or concerns that arise during the fiscal year so appropriate and timely action can
be taken in response to these developments.
In addition, the MFR contains charts that compare actual receipts and expenditures
against expected and approved budgets. Each category has 2 chart s:
1. the 1st chart shows the actual receipts or expenditures incurred for the current
fiscal year (FY2019-20) and is compared to the prior year (2018-19) actuals; and
2. the 2nd chart shows the total annual amounts incurred, for the current year, the
prior year and is compared to the “expected” amounts for the current year.
DISCUSSION:
In order to provide a more meaningful monthly report in relation to year -end projections,
the monthly financial report below has been revised and provides the following
information by column:
1. Approved Budget (the General Fund Adopted Budget with any additional
appropriations approved by City Council throughout the year);
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2. Expected Receipts/Allocations based on Approved Budget (with 2 months into
the Fiscal Year, receipts and expenditures are expected at 6.7 and 12.7%
respectively);
3. Monthly Actuals (cumulative actuals as of August 31, 2019) – highlighted in light
blue; and
4. Variance (cumulative actuals vs. expected receipts/allocations).
Operating Revenues
As of August 31, 2019, General Fund operating revenues received were $398,004, or
6.7% of the approved budget of $5,957,067; since revenues expected by this time
should be at 6.7% of the approved budget, actuals are in line with expected receipts for
the two-month period.
Operating Expenditures
General Fund operating expenditures through August 31, 2019 were $749,295, which
represents 12.6% of the approved expenditures of $5,961,004. With 16.7% of the fiscal
year elapsed through August, this shows that expenditures are also in line with
projected costs for the two-month period.
The table below summarizes the General Fund’s revenue and expenditure report as of
August 31, 2019.
Table 1
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending August 31, 2019
Budget Expected
Exp
%
Year-
End
Proj
Year-to-
Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals
from
expected)
REVENUES
Property Tax
Residual Receipts -
RPTTF $1,442,400 $0 0.0% $0 0.0% $0
Residual Receipts -
Housing $0 $0 $0 $0
Franchise Fees $534,790 $0 0.0% $0 0.0% $0
Licenses, Fees & Permits $436,380 $53,390 12.2% $48,362 11.1% ($5,028)
Sales Tax $785,400 $0 0.0% $0 0.0% $0
Intergovernmental
Revenue/Grants $26,500 $0 0.0% $0 0.0% $0
Charges for Services $207,900 $10,420 5.0% $13,401 6.4% $2,981
Fines & Forfeitures $72,500 $11,390 15.7% $12,283 16.9% $893
Miscellaneous $15,148 $0 0.0% $265 1.7% $265
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City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending August 31, 2019
Budget Expected
Exp
%
Year-
End
Proj
Year-to-
Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals
from
expected)
Use of Money & Property $62,000 $3,120 5.0% $3,640 5.9% $520
Transfers In $84,450 $0 0.0% $0 0.0% $0
Wastewater Receipts $318,349 $318,349 100.0% $318,349 100.0% $0
TOTAL REVENUES $5,957,067 $396,669 6.7% $398,004 6.7% $1,335
EXPENDITURES
Salaries $1,246,881 $166,240 13.3% $187,678 15.1% ($21,438)
Benefits $842,690 $106,310 12.6% $109,693 13.0% ($3,383)
Professional/Contractual
Services $3,443,866 $452,520 13.1% $414,109 12.0% $38,411
Materials & Supplies $236,217 $10,910 4.6% $16,744 7.1% ($5,834)
Lease of
Facility/Equipment $8,000 $480 6.0% $6,611 82.6% ($6,131)
Utilities $145,000 $20,190 13.9% $14,458 10.0% $5,732
Overhead Cost Allocation ($87,450) $0 0.0% $0 0.0% $0
Transfers Out $125,800 $0 0.0% $0 0.0% $0
TOTAL EXPENDITURES $5,961,004 $756,650 12.7% $749,295 12.6% $7,355
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,957,067 $396,669 6.7% $398,004 6.7% $1,335
EXPENDITURES ($5,961,004) ($756,650) 12.7% ($749,295) 12.6% $7,355
NET - USE OF FUND
BALANCE ($3,937) ($359,981) ($351,292) $8,689
FISCAL IMPACT:
As shown in Table 1, the City’s General Fund is in line with its two-month projections,
for both revenues and expenditures.
There is no fiscal impact to receiving and filing this report.
ATTACHMENTS:
• August-2019 Monthly Financial Report (PDF)
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APPROVALS:
Cynthia A. Fortune Completed 11/06/2019 12:33 PM
Finance Completed 11/06/2019 12:33 PM
City Attorney Completed 11/06/2019 3:50 PM
City Manager Completed 11/06/2019 6:57 PM
City Council Pending 11/12/2019 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
August 31, 2019
C.5.a
Packet Pg. 53 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History Charts:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Category ................................................ 13
Expenditure Monthly History Charts:
Salaries ........................................................................................................... 14
Benefits ........................................................................................................... 15
Professional/Contractual Services .................................................................. 16
Materials & Supplies ....................................................................................... 17
C.5.a
Packet Pg. 54 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
GENERAL FUND REVENUE
C.5.a
Packet Pg. 55 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December and
May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes (advances)
sales tax revenues usually 60 days after the close of the month; then has
a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month of
the fiscal year.
6. All other receipts are based on historical receipt pattern.
7. Sections/Cost Centers are rolled into each Category as follows:
a. Property Tax
b. Residual Receipts
c. Franchise Fees
d. Licenses, Fees and Permits
e. Sales Tax
f. Sales Tax – Economic Development Agreement
g. Proceeds from the Sale of Property
h. Intergovernmental Revenues and/or Grants
i. Charges for Services
j. Miscellaneous Revenues
k. Use of Money and/or Property
l. Wastewater Receipts
C.5.a
Packet Pg. 56 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES
Property Tax $1,971,250 $0 0.0%$1,703 0.1%$1,703
Residual Receipts - RPTTF $1,442,400 $0 0.0%$0 0.0%$0
Residual Receipts - Housing $0 $0 $0 $0
Franchise Fees $534,790 $0 0.0%$0 0.0%$0
Licenses, Fees & Permits $436,380 $53,390 12.2%$48,362 11.1%($5,028)
Sales Tax $785,400 $0 0.0%$0 0.0%$0
Proceeds from Sale of Property $0 $0 $0 $0
Intergovernmental Revenue/Grants $26,500 $0 0.0%$0 0.0%$0
Charges for Services $207,900 $10,420 5.0%$13,401 6.4%$2,981
Fines & Forfeitures $72,500 $11,390 15.7%$12,283 16.9%$893
Miscellaneous $15,148 $0 0.0%$265 1.7%$265
Use of Money & Property $62,000 $3,120 5.0%$3,640 5.9%$520
Transfers In $84,450 $0 0.0%$0 0.0%$0
Waste Water Receipts $318,349 $318,349 100.0%$318,349 100.0%$0
TOTAL REVENUES $5,957,067 $396,669 6.7%$398,004 6.7%$1,335
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
EXPENDITURES
Salaries $1,246,881 $166,240 13.3%$187,678 15.1%($21,438)
Benefits $842,690 $106,310 12.6%$109,693 13.0%($3,383)
Professional/Contractual Services $3,443,866 $452,520 13.1%$414,109 12.0%$38,411
Materials & Supplies $236,217 $10,910 4.6%$16,744 7.1%($5,834)
Lease of Facility/Equipment $8,000 $480 6.0%$6,611 82.6%($6,131)
Utilities $145,000 $20,190 13.9%$14,458 10.0%$5,732
Overhead Cost Allocation ($87,450)$0 0.0%$0 0.0%$0
Transfers Out $125,800 $0 0.0%$0 0.0%$0
TOTAL EXPENDITURES $5,961,004 $756,650 12.7%$749,295 12.6%$7,355
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES $5,957,067 $396,669 6.7%$398,004 6.7%$1,335
EXPENDITURES ($5,961,004)($756,650)12.7%($749,295)12.6%$7,355
NET ($3,937)($359,981)($351,292)$8,689
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending August 31, 2019
REVENUE & EXPENDITURE SUMMARY
C.5.a
Packet Pg. 57 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY REVENUE - Property Tax (2019-18 vs. 2018-19)
$0
$2,851
$1,740
$2,461
$51,397
$123,417
$724,339
$51,626
$7,521
$126,555
$772,432
$15,430
$0
$1,703
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
2,851
1,703
-
- 2,000 4,000 6,000 8,000 10,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
Property Tax
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 58 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY REVENUE - Sales Tax (2019-20 vs. 2018-19)
$0
$0
$69,387
$106,874
$60,330
$59,187
$59,729
$86,805
$34,823
$49,745
$81,563
$222,878
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 59 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY REVENUE - Licenses, Permits & Fees (2019-20 vs. 2018-19)
$12,406
$52,117
$20,886
$25,542
$13,228
$18,052
$71,601
$42,008
$27,054
$30,079
$45,243
$64,212
$32,893
$15,470
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$64,522
$48,362
$53,390
- 20,000 40,000 60,000 80,000 100,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 60 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY REVENUE - Franchise Fees (2019-20 vs. 2018-19)
$0
$3,833
$28,619
$44,314
$4,512
$38,255
$49,143
$22,976
$52,722
$131,899
$27,792
$116,708
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$3,833
$0
$0
- 2,000 4,000 6,000 8,000 10,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 61 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
This page left intentionally blank.
C.5.a
Packet Pg. 62 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
GENERAL FUND EXPENDITURE
BY CATEGORY
C.5.a
Packet Pg. 63 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
EXPENDITURE ASSUMPTIONS:
8. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
9. Sections/Cost Centers are rolled into each Category as follows:
m. Salaries
n. Benefits
o. Professional/Contractual Services
p. Materials and Supplies
q. Lease of Facilities and/or Equipment
r. Equipment
s. Capital Projects
t. Utilities
u. Debt Services
v. Overhead Cost Allocation
w. Transfers Out
C.5.a
Packet Pg. 64 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES
Property Tax $1,971,250 $0 0.0%$1,703 0.1%$1,703
Residual Receipts - RPTTF $1,442,400 $0 0.0%$0 0.0%$0
Residual Receipts - Housing $0 $0 $0 $0
Franchise Fees $534,790 $0 0.0%$0 0.0%$0
Licenses, Fees & Permits $436,380 $53,390 12.2%$48,362 11.1%($5,028)
Sales Tax $785,400 $0 0.0%$0 0.0%$0
Proceeds from Sale of Property $0 $0 $0 $0
Intergovernmental Revenue/Grants $26,500 $0 0.0%$0 0.0%$0
Charges for Services $207,900 $10,420 5.0%$13,401 6.4%$2,981
Fines & Forfeitures $72,500 $11,390 15.7%$12,283 16.9%$893
Miscellaneous $15,148 $0 0.0%$265 1.7%$265
Use of Money & Property $62,000 $3,120 5.0%$3,640 5.9%$520
Transfers In $84,450 $0 0.0%$0 0.0%$0
Waste Water Receipts $318,349 $318,349 100.0%$318,349 100.0%$0
TOTAL REVENUES $5,957,067 $396,669 6.7%$398,004 6.7%$1,335
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
EXPENDITURES
Salaries $1,246,881 $166,240 13.3%$187,678 15.1%($21,438)
Benefits $842,690 $106,310 12.6%$109,693 13.0%($3,383)
Professional/Contractual Services $3,443,866 $452,520 13.1%$414,109 12.0%$38,411
Materials & Supplies $236,217 $10,910 4.6%$16,744 7.1%($5,834)
Lease of Facility/Equipment $8,000 $480 6.0%$6,611 82.6%($6,131)
Utilities $145,000 $20,190 13.9%$14,458 10.0%$5,732
Overhead Cost Allocation ($87,450)$0 0.0%$0 0.0%$0
Transfers Out $125,800 $0 0.0%$0 0.0%$0
TOTAL EXPENDITURES $5,961,004 $756,650 12.7%$749,295 12.6%$7,355
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES $5,957,067 $396,669 6.7%$398,004 6.7%$1,335
EXPENDITURES ($5,961,004)($756,650)12.7%($749,295)12.6%$7,355
NET ($3,937)($359,981)($351,292)$8,689
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending August 31, 2019
REVENUE & EXPENDITURE SUMMARY
C.5.a
Packet Pg. 65 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY EXPENDITURE - Salaries (2019-20 vs. 2018-19)
$38,969
$127,439
$86,038
$88,542
$88,975
$85,148
$122,833
$83,997
$84,504
$80,973
$154,651
$183,653
46,047
141,631
-
-
-
-
-
-
-
-
-
-
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$166,408
$187,678
$166,240
- 100,000 200,000 300,000 400,000 500,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 66 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY EXPENDITURE - Benefits (2019-20 vs. 2018-19)
$37,786
$53,468
$63,643
$50,681
$51,633
$62,054
$83,582
$51,082
$62,437
$51,064
$66,417
$72,230
49,166
60,527
-
-
-
-
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$91,254
$109,693
$106,310
- 100,000 200,000 300,000 400,000 500,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 67 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY EXPENDITURE - Professional Services (2019-20 vs. 2018-19)
$8,266
$409,005
$290,013
$277,905
$297,564
$135,532
$391,274
$226,441
$227,818
$325,294
$258,561
$494,078
37,169
376,941
-
-
-
-
-
-
-
-
-
-
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
417,271
414,109
452,520
- 200,000 400,000 600,000 800,000 1,000,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 68 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
MONTHLY EXPENDITURE - Materials & Supplies (2019-20 vs. 2018-19)
$1,749
$9,385
$15,416
$19,601
$25,406
$23,655
$7,808
$24,278
$10,431
$8,778
$37,004
$36,130
2,678
14,066
-
-
-
-
-
-
-
-
-
-
- 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$11,134
$16,744
$10,910
- 10,000 20,000 30,000 40,000 50,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
C.5.a
Packet Pg. 69 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
This page left intentionally blank.
C.5.a
Packet Pg. 70 Attachment: August-2019 Monthly Financial Report (Monthly Financial Report for August-2019)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Approval of Check Register No. 10312019 in the Amount of
$374,911.54
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Check Register No. 10312019 in the amount
$374,911.54 as submitted, which includes the Check
Register Account Index for Fiscal Year 2019-20.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, a llocations and operational costs.
BACKGROUND:
The check register, for the period ending October 31, 2019, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 10312019 lists all payments made
to vendors and employee reimbursements during the month of October.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $374,911.54 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
attached check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
76719 KTUA MICHIGAN WALKABLE STREET PLAN $13,043.80
76724 SB COUNTY SHERIFF OCT-2019 LAW ENFORCEMENT SVCS $165,371.00
76735 INTERWEST CONSULTING AUG-2019 PLAN REVIEW/BLDG OFFR $17,867.50
C.6
Packet Pg. 71
Check
No. Payee Description Amount
76740 SO. CAL EDISON SEP-2019 ENERGY USAGE $14,299.15
76746 FAMILY SVC ASSOCIATION SR CTR SERVICES $10,000.00
76774 HIRSCH & ASSOC SEP-2019 BLUE MTN TRAIL
CONSULTING SVCS $12,738.00
76779 ULTRASYSTEMS ENV INC
CONSULTING SVCS TO REVIEW
GATEWAY SPECIFIC PLAN SUBMITTALS
(e.g. EIR, Maps Technical reports)
$19,792.50
TOTAL CHECKS ISSUED $253,111.95
Payroll costs for the month ending October-2019
Pay
Per.
Period
Ending Period Pay Date Amount
8 10/04/2019 Period 09/21/2019 –10/04/2019 10/10/2019 $55,281.92
9 10/18/2019 Period 10/05/2019 – 10/18/2019 10/24/2019 $58,114.89
TOTAL PAYROLL FOR OCTOBER-2019 $113,396.81
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2019-20 in the amount of:
Description Amount
Check Register $374,911.54
Payroll $113,396.81
TOTAL $488,308.35
.
ATTACHMENTS:
• A - Check Register Account Index (PDF)
• B - Check Register No. 10312019 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 11/06/2019 6:41 PM
Finance Completed 11/06/2019 6:41 PM
City Attorney Completed 11/07/2019 3:36 PM
City Manager Completed 11/07/2019 6:24 PM
City Council Pending 11/12/2019 6:00 PM
C.6
Packet Pg. 72
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
C.6.a
Packet Pg. 73 Attachment: A - Check Register Account Index (Approval of Check Register No. 10312019 in the Amount
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
76711 10/03/2019 MOORE IACOFANO GOLTSMAN INC 0059672 JUN 2019 ON-CALL PLANNER SERVICES 07/18/2019
E 10-370-250-000-000 2,918.14
2,918.14
0058577 APR 2019 ON-CALL PLANNER SERVICES 05/14/2019
E 10-370-250-000-000 2,100.00
2,100.00
0059079 MAY 2019 ON-CALL PLANNER SERVICES 06/17/2019
E 10-370-250-000-000 630.00
630.00
5,648.14
76712 10/03/2019 BENSON PRODUCTIONS 1337 SEPT 2019 AUDIO/VIDEO SVCS FOR CITY MEET 09/05/2019
E 10-380-250-000-000 1,200.00
1,200.00
1,200.00
76713 10/03/2019 BLAIS AND ASSOCIATES INC 08-2019-GT1 AUG 2019 POOL GRANT PROFESSIONAL SVCS 09/16/2019
E 10-120-250-000-000 2,686.09
2,686.09
2,686.09
76714 10/03/2019 CITY NEWSPAPER GROUP 31268 DISPLAY AD-PUBLIC HEARING NOTICE, ZCA, 19 09/24/2019
E 10-125-230-000-000 231.35
231.35
231.35
76715 10/03/2019 EYEMED FIDELITY SECURITY LIFE 164050584 OCT 2019 EMPLOYEE VISION PREMIUMS 09/21/2019
B 10-022-71-00 161.43
161.43
161.43
76716 10/03/2019 EZ SUNNYDAY LANDSCAPE 17987 JUL19 MONTHLY MAINTENANCE AT PARKS 07/18/2019
E 10-450-255-000-000 3,645.00
3,645.00
18487 SEP19 MONTHLY MAINTENANCE LAWN SERVIC 09/19/2019
E 10-450-255-000-000 3,645.00
3,645.00
C.6.b
Packet Pg. 74 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
18310 CLEAN CHANNEL FOR WATER FLOW AT MT VE 08/30/2019
E 10-631-255-000-000 650.00
650.00
7,940.00
76717 10/03/2019 FEDEX 6-750-63189 SEPT 2019 FEDEX SHIPPING SERVICES 09/27/2019
E 10-125-210-000-000 172.67
172.67
172.67
76718 10/03/2019 GOPHER PATROL 359476 MONTHLY GOPHER CONTROL -PICO PARK 07/12/2019
E 10-450-245-000-000 400.00
400.00
369538 SEP19 GOPHER CONTROL PICO PARK 09/24/2019
E 10-450-245-000-000 400.00
400.00
370035 SEP19 GOPHER CONTROL CITY HALL 09/24/2019
E 10-195-245-000-000 325.00
325.00
360944 MONTHLY GOPHER CONTROL - DOG PARK 07/09/2019
E 10-450-245-000-000 225.00
225.00
370932 SEP19 GOPHER CONTROL DOG PARK 09/24/2019
E 10-450-245-000-000 225.00
225.00
359698 GOPHER CONTROL MONTHLY AT ROLLINS PAR 07/09/2019
E 10-450-245-000-000 88.50
88.50
369751 SEP19 GOPHER CONTROL ROLLINS PARK 09/24/2019
E 10-450-245-000-000 88.50
88.50
1,752.00
76719 10/03/2019 KTUA 31415 AUG 19 MICHIGAN WALKABLE STREET PLAN 09/23/2019
E 10-955-800-108-000 13,043.80
13,043.80
13,043.80
C.6.b
Packet Pg. 75 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
76720 10/03/2019 MORAN JANITORIAL SERVICES LLC 1611 JUL 2019 JANITORIAL SERVICES 08/01/2019
E 10-195-245-000-000 555.00
E 10-450-245-000-000 1,110.00
1,665.00
1619 AUG 19 JANITORIAL SERVICES 09/03/2019
E 10-195-245-000-000 555.00
E 10-450-245-000-000 1,110.00
1,665.00
3,330.00
76721 10/03/2019 OMNITRANS 1800000875 SENIOR BUS REPAIRS 9-25-19 10/01/2019
E 65-425-272-000-000 144.15
144.15
144.15
76722 10/03/2019 SYLVIA ROBLES OCT-2019-SR-1 OCT 2019 MEDICAL HEALTH REIMBURSEMENT 09/30/2019
E 10-110-142-000-000 232.77
232.77
232.77
76723 10/03/2019 SB COUNTY SHERIFF 18828 OCT 2019 LAW ENFORCEMENT SERVICES 09/16/2019
E 10-410-256-000-000 156,397.81
E 14-411-256-000-000 8,973.19
165,371.00
165,371.00
76724 10/03/2019 SITEONE LANDSCAPE SUPPLY 93796560-001 IRRIGATION SUPPLIES FOR TJ AUSTIN 08/14/2019
E 10-450-245-000-000 187.52
187.52
187.52
76725 10/03/2019 SO CAL LOCKSMITH 44988 FORD 80 BIT SA TRANSPONDER KEY 09/24/2019
E 10-175-272-000-000 91.59
91.59
44745 KEYS FOR CITY CLERK AND PARKS 08/26/2019
E 10-125-210-000-000 22.57
E 10-450-245-000-000 12.84
35.41
C.6.b
Packet Pg. 76 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
44954 KEY FOR PUBLIC WORKS 09/19/2019
E 10-450-245-000-000 26.94
26.94
44944 KEYS FOR PUBLIC WORKS 09/19/2019
E 10-450-245-000-000 22.56
22.56
44762 KEYS FOR CITY CLERK 08/28/2019
E 10-125-210-000-000 14.55
14.55
44985 FORD KEY 09/24/2019
E 10-175-272-000-000 4.29
4.29
195.34
76726 10/03/2019 SUNBELT RENTALS INC 92236539-0001 EQUIPMENT RENTAL FOR STREET MAINTENAN 07/30/2019
E 16-900-220-000-000 130.23
130.23
130.23
76727 10/03/2019 TRAFFIC MANAGEMENT INC 540911 TRAFFIC SIGN SUPPLIES 08/27/2019
E 16-900-229-000-000 118.42
118.42
535667 STREET SWEEPER STICKERS 08/08/2019
E 16-900-229-000-000 104.69
104.69
535668 SWEEPING SIGN STICKERS - 3RD, THUR, AND 08/08/2019
E 16-900-229-000-000 69.38
69.38
535926 TRAFFIC SIGN SUPPLIES 08/08/2019
E 16-900-229-000-000 45.94
45.94
338.43
C.6.b
Packet Pg. 77 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
820190299
76728 10/03/2019 UNDERGROUND SERVICE ALERT 720190306 AUG19 UNDERGROUND DIGGING NOTIFICATIO 08/01/2019
E 16-900-220-000-000 89.20
89.20
SEP19 UNDERGROUND DIGGING NOTIFICATIO 09/01/2019
E 16-900-220-000-000 74.35
74.35
18dsbfe4487 CA STATE FEE FOR REG COSTS 09/01/2019
E 16-900-220-000-000 45.87
45.87
18dsbfee3878 AUG19 CA STATE FEE FOR UNDERGROUND DI 08/01/2019
E 16-900-220-000-000 45.87
45.87
255.29
76729 10/03/2019 WILLDAN 00221546 AUG 2019 CODE ENFORCEMENT SVCS 09/20/2019
E 10-185-250-000-000 3,022.50
3,022.50
00415532 AUG 2019 INSPECTION SERVICES 09/25/2019
E 10-172-250-100-000 630.00
630.00
00415531 AUG 2019 INSPECTION SERVICES 09/25/2019
E 10-172-250-100-000 504.00
504.00
4,156.50
76730 10/09/2019 XEROX CORPORATION 097389571 JUN 2019 W7970 PRINTER BASE CHARGE & TO 07/01/2019
E 10-190-212-000-000 790.51
790.51
097389570 JUN 2019 WORKCENTRE 5955 BASE CHARGES 07/01/2019
E 10-190-212-000-000 322.19
322.19
1,112.70
76731 10/09/2019 AVENU MUNISERVICES INV06-007184 SEPT 2019 BUSINESS LICENSE SVCS RENEWA 09/30/2019
E 10-140-250-000-000 402.27
402.27
402.27
C.6.b
Packet Pg. 78 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
200010685
76732 10/09/2019 CA ASSOC OF CODE ENFORCEMEN 200010684 SUBMISSION OF MODULE 2 CODE ENFORCEM 10/02/2019
E 10-185-265-000-000 65.00
65.00
MODULE 3 SUBMISSION - CODE ENFORCEMEN 10/02/2019
E 10-185-265-000-000 65.00
65.00
130.00
76733 10/09/2019 CALIFORNIA OFFICE FURNITURE SG2486 COUNCIL CHAMBERS CHAIRS 09/24/2019
E 10-190-220-000-000 4,857.37
4,857.37
4,857.37
76734 10/09/2019 CITY NEWSPAPER GROUP 31146 LITTON/LA CADENA SIGN POLE REPLACEMENT 09/10/2019
E 10-175-230-000-000 462.70
462.70
30964 NOTICE INVITING BIDS-ADA DOOR INSTALLATI 08/27/2019
E 10-175-230-000-000 462.70
462.70
31276 ORDINANCE NO. 326 -1ST READING PUBLICATI 09/27/2019
E 10-125-230-000-000 104.90
104.90
1,030.30
76735 10/09/2019 INTERWEST CONSULTING GROUP 52913 AUG 19 PLAN REVIEW AND DEPUTY OFFICIAL S 09/10/2019
E 10-172-250-100-000 17,867.50
17,867.50
17,867.50
76736 10/09/2019 IRRIGATOR TECH TRAINING SCHOO 5654 CIRT COURSE FOR JORGE NEGRETE 09/24/2019
E 10-175-268-000-000 1,075.00
1,075.00
1,075.00
76737 10/09/2019 MICHAEL BAKER INTERNATIONAL 1061970 SEP 19 ENVIRONMENTAL STUDY 10/02/2019
E 10-370-250-000-000 1,117.50
1,117.50
1,117.50
C.6.b
Packet Pg. 79 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
0060125
76738 10/09/2019 MOORE IACOFANO GOLTSMAN INC 0060635 AUG 2019 ON-CALL PLANNER SERVICES 09/19/2019
E 10-370-250-000-000 1,080.00
1,080.00
JUL 2019 ON-CALL PLANNER SERVICES 08/16/2019
E 10-370-250-000-000 822.50
822.50
1,902.50
76739 10/09/2019 MORAN JANITORIAL SERVICES LLC 1625 SEP19 JANITORIAL SERVICE 10/01/2019
E 10-195-245-000-000 555.00
E 10-450-245-000-000 1,110.00
1,665.00
1,665.00
76740 10/09/2019 SO CA EDISON COMPANY SEP 2019 EDISO
SEP 2019 ENERGY USAGE 1 10/05/2019
E 10-172-238-000-000 140.10
E 10-175-238-000-000 140.10
E 10-190-238-000-000 6,612.72
E 10-450-238-000-000 1,553.17
E 16-510-238-000-000 5,853.26
14,299.35
14,299.35
76741 10/09/2019 SO CA GAS COMPANY SEP-OCT 2019 G SEPT-OCT 2019 GAS USAGE 10/07/2019
E 10-190-238-000-000 189.56
E 10-805-238-000-000 69.22
258.78
258.78
76742 10/09/2019 SPARKLETTS 9637116 100119 SEPT 2019 BOTTLED WATER SERVICE - CH/SN 10/01/2019
E 10-190-238-000-000 114.17
E 10-805-238-000-000 135.65
249.82
16179154 092819 SEPT 2019 WATER FILTRATION SYSTEM RENTA 09/28/2019
E 10-190-238-000-000 78.00
78.00
327.82
C.6.b
Packet Pg. 80 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
0197046091619
76743 10/09/2019 TIME WARNER CABLE 0007245090719 SEP-OCT 2019 TV & INTERNET BLDG3 09/07/2019
E 10-805-238-000-000 282.39
282.39
SEP-OCT 2019 SPECTRUM TV SERVICE 09/16/2019
E 10-190-238-000-000 105.73
105.73
0153825092319 SEP-OCT 2019 INTERNET SERVICES 09/23/2019
E 10-805-238-000-000 83.91
83.91
0156711092519 SEP-OCT INTERNET SERVICES 09/23/2019
E 10-805-238-000-000 19.11
19.11
491.14
76744 10/09/2019 VERIZON WIRELESS 9838779878 AUG-SEP APLR CARD LINE SERVICES 09/23/2019
E 10-190-235-000-000 190.05
190.05
190.05
76745 10/09/2019 XEROX CORPORATION 098275943 SEP 2019 W7970 PRINTER BASE CHARGES 10/01/2019
E 10-190-212-000-000 843.35
843.35
098275942 SEP 2019 WORKCENTRE 5955 BASE CHARGES 10/01/2019
E 10-190-212-000-000 322.19
322.19
1,165.54
76746 10/15/2019 FAMILY SRVC ASSN OF RIVERSIDE 12-2018-001GT FY 2018-19 SENIOR CENTER PROFESSIONAL S 06/30/2019
E 10-805-250-000-000 10,000.00
10,000.00
10,000.00
76747 10/15/2019 ACCENT GRAPHICS AND DESIGN 19-1301-2 SALES TAX FOR BUSINESS CARDS-LEILA H & L 08/13/2019
E 10-172-210-000-000 3.87
E 10-185-210-000-000 3.88
7.75
7.75
C.6.b
Packet Pg. 81 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
1798605
76748 10/15/2019 ACCO ENGINEERED SYSTEMS 739685 SEP19 MAINTENANCE FOR CITY HALL 09/01/2019
E 10-195-257-000-000 5,337.50
5,337.50
A/C NOT WORKING AT FIRE DEPT 09/30/2019
E 10-195-257-000-000 279.00
279.00
5,616.50
76749 10/15/2019 ADT SECURITY SERVICES 202841037 2ND Q 2ND QTR SENIOR CENTER SECURITY MONITOR 09/27/2019
E 10-805-245-000-000 160.83
160.83
160.83
76750 10/15/2019 CENTURYLINK 84564177 SEP 2019 PHONE & INTERNET SERVICES 09/17/2019
E 10-190-235-000-000 1,329.74
1,329.74
1,329.74
76751 10/15/2019 CLEAN STREET 95009 AUG19 STREET SWEEPING 08/31/2019
E 16-900-254-000-000 4,542.33
4,542.33
94738 JUL19 STREET SWEEPING 07/31/2019
E 16-900-254-000-000 3,406.75
3,406.75
7,949.08
76752 10/15/2019 DEMUTH PLUMBING 246 MULTIPLE LEAK REPAIRS 08-23-2019 08/23/2019
E 10-450-245-000-000 3,800.00
3,800.00
245 WATER MAIN REPAIR 08-23-2019 08/23/2019
E 10-450-245-000-000 2,600.00
2,600.00
6,400.00
76753 10/15/2019 JACOB FARSAKH DEP REFUND-C&DEPOSIT REFUND: C&D/WMP-23315 PALM AVE 10/15/2019
B 23-505-81-00 3,646.00
3,646.00
3,646.00
C.6.b
Packet Pg. 82 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
76754 10/15/2019 GRAND TERRACE 17, LLC DEP REFD-TRAC
DEP REFUND: CRESTWOOD BLDG PLAN REV- T 10/10/2019
B 23-505-84-00 54.42
54.42
54.42
76755 10/15/2019 HOUSTON AND HARRIS PCS INC 19-22092 CLEANING AND VIDEO STORM DRAIN AT MT VE 07/31/2019
E 10-631-255-000-000 2,946.25
2,946.25
2,946.25
76756 10/15/2019 MAILFINANCE INC N7946190 NEOPOST MAIL SYSTEM LEASE PAYMENT 10/02/2019
E 10-190-210-000-000 785.90
785.90
785.90
76757 10/15/2019 GOVERNMENTJOBS COM INC NEOG INV29415 FY 2019-20 INSIGHT ENTERPRISE LICENSE REN 06/17/2019
E 10-120-210-000-000 3,362.63
3,362.63
3,362.63
76758 10/15/2019 OFFICE DEPOT 368145622001 COPY PAPER 08/23/2019
E 10-172-210-000-000 56.55
E 10-175-210-000-000 56.55
E 10-185-210-000-000 56.55
E 10-370-210-000-000 56.56
226.21
385029906001 OFFICE SUPPLIES, INK, STAMP, WIPES 10/03/2019
E 10-172-210-000-000 3.56
E 10-175-210-000-000 42.00
E 10-370-210-000-000 10.35
55.91
379434954001 OFFICE SUPPLIES, BATTERIES, INK , PEN 09/17/2019
E 10-175-210-000-000 53.83
53.83
C.6.b
Packet Pg. 83 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
346858620001
379963785001 COFFEE SUPPLIES 09/19/2019
E 10-172-210-000-000 12.99
E 10-175-210-000-000 12.96
E 10-185-210-000-000 12.96
E 10-370-210-000-000 12.96
51.87
LABELS FOR PLANNING DEPT 07/24/2019
E 10-370-210-000-000 15.72
15.72
368145815001 LABEL "L" FOR PLANNING DEPT 08/23/2019
E 10-370-210-000-000 15.72
15.72
419.26
76759 10/15/2019 ON SITE COMPUTING 53006740 NOV 2019 IT SERVICE PLAN 10/01/2019
E 10-380-250-000-000 4,984.00
4,984.00
4,984.00
76760 10/15/2019 PROTECTION ONE JUL19-DEC19 31 JUL19-DEC19 MAINT BLDG ALARM MONITORIN 09/05/2019
E 10-195-247-000-000 408.10
408.10
JUL19-DEC19 30 JUL19-DEC19 ALARM MONITORING SVCS - ANN 09/15/2019
E 10-195-247-000-000 332.10
332.10
JUL19-DEC19 25 JUL-DEC19 ALARM MONITORING SVCS - CITY H 09/15/2019
E 10-195-247-000-000 305.04
305.04
1,045.24
76761 10/15/2019 THOMAS BRADY AND ASSOC ARTIS 15159 2019 CITY HOLIDAY DECORATIONS 10/12/2019
E 62-120-220-000-000 5,185.00
5,185.00
5,185.00
C.6.b
Packet Pg. 84 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
76762 10/15/2019 TKE ENGINEERING INC 2019-694 JUL19 INSPECTIONS, PLAN CHECKS, SPEED SU 08/22/2019
E 10-175-250-000-000 780.00
780.00
2019-695 JUL19 INSPECTIONS, PLAN CHECKS, SPEED SU 08/22/2019
E 10-175-250-000-000 265.00
265.00
1,045.00
76763 10/24/2019 MOORE IACOFANO GOLTSMAN INC 0059674 REVISE JUNE 2019 ON-CALL PLANNER SERVICES REVI 07/18/2019
E 10-370-250-000-000 2,042.25
2,042.25
2,042.25
76764 10/24/2019 JUAN PACHECO JPR06012019 TABLES, CHAIRS, AND CANOPIES FOR COMMU 06/01/2019
E 69-120-220-000-000 801.00
801.00
JPR111118 TABLES, CHAIRS, AND CANOPIES FOR COMMU 11/11/2018
E 69-120-220-000-000 163.50
163.50
964.50
76765 10/24/2019 ARROWHEAD CREDIT UNION SEP-OCT 2019 V SEPT-OCT 2019 VISA CHARGES 09/02/2019
E 10-110-210-000-000 ADOBE SUBSCRIPTION 92.95
E 10-110-220-000-000 COMMUNITY DAY MTRLS 166.51
E 10-110-270-000-000 COMML REAL ESTATE SUMM 25.00
E 10-120-210-000-000 SB SUN SUBSCRIPTION 10.00
E 10-120-220-000-000 MATERIALS & SUPPLIES 64.51
E 10-120-265-000-000 MUN MGMT ASSO DUES 85.00
E 10-120-270-000-000 MEETING SUPPLIES 166.89
E 10-125-210-000-000 OFFICE SUPPLIES 166.71
E 10-140-210-000-000 OFFICE SUPPLIES 14.28
E 10-172-265-000-000 INTL CODE CNCIL DUES 50.00
E 10-175-218-000-000 ASPHALT ST MAINT/REPR 1,201.71
E 10-175-246-000-000 AMBER LIGHTS EMERG 96.57
E 10-175-272-000-000 VEHICLE PARTS 1,023.94
E 10-185-268-000-000 CODE ENF TRNG MTRLS 176.01
E 10-185-272-000-000 CODE ENF SUPPLIES 180.18
E 10-190-235-000-000 DOT GIV LIC RENEWAL 400.00
E 10-195-245-000-000 FACILITY SUPLIES 409.87
C.6.b
Packet Pg. 85 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
E 10-195-246-000-000 MAINT YARD SUPPLIES 372.63
E 10-370-210-000-000 PLANNING OFFICE SUPPLIES 161.60
E 10-380-210-000-000 MAINT OFFICE SUPPLIES 618.34
E 10-450-245-000-000 PARK MTRLS & SUPPLIES 988.34
E 65-425-220-000-000 SR CTR VOICEMAIL SVC 15.09
E 65-425-272-000-000 FUEL FOR SR BUS 20.00
6,506.13
6,506.13
76766 10/24/2019 CA ASSOC OF CODE ENFORCEMEN 200010699 L.HOLTZEN CCEO APPLICATION FEE 10/09/2019
E 10-185-265-000-000 200.00
200.00
200.00
76767 10/24/2019 CITY NEWSPAPER GROUP 31302 2019 BUILDING CODE UPDATE 10/04/2019
E 10-125-230-000-000 231.35
231.35
231.35
76768 10/24/2019 CLEAN STREET 95281 SEP19 STREET SWEEPING 09/30/2019
E 16-900-254-000-000 4,463.58
4,463.58
4,463.58
76769 10/24/2019 COUNTY OF RIVERSIDE AN-10000000301 SEPT 19 ANIMAL SHELTERING SERVICES 10/03/2019
E 10-185-255-000-000 1,630.74
1,630.74
1,630.74
76770 10/24/2019 DC ELECTRIC 01256 RELOCATION OF ELECTRICAL POLE AT PALM A 09/20/2019
E 10-175-250-000-000 3,500.00
3,500.00
3,500.00
76771 10/24/2019 DIGITAL MAP PRODUCTS INC 38919-IN 2019 GIS MAPPING SERVICES 08/19/2019
E 10-175-240-000-000 2,316.00
E 10-185-255-000-000 2,317.00
E 10-370-250-000-000 2,317.00
6,950.00
6,950.00
C.6.b
Packet Pg. 86 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
76772 10/24/2019 FIREMASTER 0000700241 ANNUAL FIRE EXTINGUISHER MAINTENANCE 2 10/04/2019
E 10-195-246-000-000 474.10
474.10
474.10
76773 10/24/2019 GTHS FOOTBALL BOOSTERS GTHS CBFA 2019 2019 COMMUNITY BENEFITS FUND AWARD 10/22/2019
E 61-461-100-000-000 2,000.00
2,000.00
2,000.00
76774 10/24/2019 HIRSCH AND ASSOCIATES INC 1917, PB #4 BLUE MOUNTAIN TRAIL PROFESSIONAL SVCS 07/01/2019
E 49-473-700-000-000 6,867.00
6,867.00
1917, PB #6 BLUE MOUNTAIN TRAIL PROFESSIONAL SVCS 07/31/2019
E 49-473-700-000-000 5,271.00
5,271.00
#1917 PB#6 SEP 19 CONSULTING SVCS- BLUE MOUNTAIN T 09/30/2019
E 49-473-700-000-000 600.00
600.00
12,738.00
76775 10/24/2019 WILLIAM HUSSEY OCT-2019-BH HL OCT 2019 HEALTH REIMBURSEMENT 10/07/2019
E 10-110-142-000-000 249.23
249.23
249.23
76776 10/24/2019 MOORE IACOFANO GOLTSMAN INC 0061038 SEPT 19 ON-CALL PLANNING SVCS FOR EDWIN 10/11/2019
E 10-370-250-000-000 1,260.00
1,260.00
1,260.00
76777 10/24/2019 OFFICE DEPOT 369076661001 AUG 19 OFFICE SUPPLIES 08/28/2019
E 10-370-210-000-000 116.36
116.36
377147955001 OFFICE SUPPLIES 09/12/2019
E 10-125-210-000-000 99.73
99.73
C.6.b
Packet Pg. 87 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
357148222001
381180753001 TONER CARTRIDGE 09/23/2019
E 10-125-210-000-000 77.24
77.24
36" TOWER FAN W/ REMOTE 08/07/2019
E 10-125-210-000-000 70.67
70.67
349218432001 JUL 19 OFFICE SUPPLIES B&S AND PLANNING 07/26/2019
E 10-172-210-000-000 20.54
E 10-370-210-000-000 27.18
47.72
411.72
76778 10/24/2019 TODD PETERS ELECTRICAL CONTR 1002019-03 SERVICE CALL FOR POWER OUTAGE AT ROLL 10/02/2019
E 10-195-245-000-000 250.00
250.00
250.00
76779 10/24/2019 ULTRASYSTEMS ENV INC 11787 JUN-SEPT 19 CONSULTING SERVICES FOR IS/M 09/16/2019
E 10-370-250-000-000 14,817.50
14,817.50
11797R SEP19-OCT19 PEER REVIEW OF INITIAL STUDY 10/02/2019
E 10-370-250-000-000 4,975.00
4,975.00
19,792.50
76780 10/24/2019 UPDOG 5016 2019 TRUNK OR TREAT BANNER 10/14/2019
E 10-120-220-000-000 122.25
122.25
122.25
76781 10/24/2019 VERIZON WIRELESS 9839123311 SEP-OCT 2019 CELL/MODEM CHARGES 10/01/2019
E 10-175-240-000-000 468.03
E 10-185-235-000-000 247.97
E 16-510-236-000-000 378.88
1,094.88
1,094.88
C.6.b
Packet Pg. 88 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 10/31/2019
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
76782 10/24/2019 XEROX CORPORATION 098000637-2 AUG 2019 WOKCENTRE 5955 TAX 09/01/2019
Total:374,911.54
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
E 10-190-212-000-000 23.18
23.18
23.18
C.6.b
Packet Pg. 89 Attachment: B - Check Register No. 10312019 (Approval of Check Register No. 10312019 in the Amount of
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Acceptance of Work from TSR Contruction and Notice of
Completion for Signal Pole Replacement at Litton Avenue
and La Cadena Drive
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: 1. Approve and Accept Work completed by TSR
Construction for Replacement of a Damaged Signal Pole at
the Intersection of Litton Avenue and La Cadena Drive; and
2. Direct Staff to file a Notice of Completion.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
Due to a traffic accident at Litton Avenue and La Cadena Drive, the type 15 pole and
anchor bolts were damaged. City staff prepared the bid package for the work to replace
the pole and advertised the project on September 6, 2019.
DISCUSSION:
On October 8, 2019, the City Council approved an agreement with TSR Construction in
an amount not to exceed $14,400 to replace the damaged signal pol e. The repairs were
completed on October 24, 2019, to staff’s satisfaction in accordance with the
agreement. It is recommended that the City Council now take the following actions:
1. Approve and accept the work by TSR Construction for this project; and
2. Direct staff to file a Notice of Completion with the County of San Bernardino
Recorder's Office.
FISCAL IMPACT:
The total cost of the Litton Signal Pole Replacement Project was $14,500 plus about
$1,400 for inspection costs. As approved by City Counci l on October 8, 2019; the work
performed for this project was paid for using Traffic Safety Funds.
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ATTACHMENTS:
• Notice of Completion (PDF)
APPROVALS:
Alan French Completed 11/05/2019 1:08 PM
City Attorney Completed 11/07/2019 2:51 PM
Finance Completed 11/07/2019 3:56 PM
City Manager Completed 11/07/2019 6:28 PM
City Council Pending 11/12/2019 6:00 PM
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City Manager of
Debra Thomas, City Clerk
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
City of Grand Terrace
22795 Barton Road, Grand Terrace, CA 92313
10/24/2019
Replacement of a damaged signal pole including a footing, anchorbolts and removal of the damaged pole
TSR Construction and Inspection, Inc.
October 8, 2019
Grand Terrace
San Bernardino On La Cadena Drive and
Litton Avenue at the City Limit Line.
South East Corner of Litton and La Cadena, Grand Terrace, CA 92313
November 12, 2019
Grand Terrace
C.7.a
Packet Pg. 92 Attachment: Notice of Completion (Litton Signal Pole Replacement Notice of Completion)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Measure I Capital Project Needs Analysis for Fiscal Year
2019-2020 through 2024-2025
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: ADOPT “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, STATE OF
CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL
YEAR 2019-2020 THROUGH 2024-2025”
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by inve sting in improvements
to public infrastructure
.
BACKGROUND:
San Bernardino County voters approved passage of Measure I in November of 2004,
authorizing San Bernardino Associated Governments, (SANBAG), acting as the San
Bernardino County Transportation Authority (Authority), to impose a one-half of one-
percent sale and use tax on retail transactions applicable in the incorporated and
unincorporated territory of the County of San Bernardino.
The Measure I Strategic Plan requires local jurisdictions to annually adopt a Five-Year
Capital Project Needs Analysis (CPNA), which documents project or program needs by
fiscal year and includes the anticipated funding sources, funding amounts and project
phasing where appropriate. The CPNAs also demonstrate the availability of
development mitigation fair share funds for projects included in the Needs Analysis.
The Capital Project Needs Analyses for Valley jurisdictions include projects for the
Valley Freeway Interchange and Major Street Programs. San Bernardino A ssociated
Governments' staff will use these submittals, along with similar information from
SANBAG departments, in a cash-flow analysis necessary for effective implementation
of the Measure I Strategic Plan.
On August 28, 2018 the City Council adopted the last update to the Capital Projects
Needs Analysis (CPNA) as required for Measure - I Arterial funding. The CPNA, as
adopted, identified project in the City where funds would improve traffic management,
subject to projected availability of funds. This project is: “Extend Commerce Way from
900’ n/o DeBerry Rd. to Taylor/Main intersection from 0 to 4 lanes”. The Agreement for
the design of this project has been executed.
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DISCUSSION:
Measure I revenue can only be used for transportation improvement and tra ffic
management programs authorized in the Expenditure Plans set by Ordinance No. 04 -01
and Ordinance No. 89-1 of the Authority. The Strategic Plan and Expenditure Plan
require each local jurisdiction applying for revenue from the Valley Major Street and
Freeway Interchange Programs to annually adopt and update the Five -Year CPNA.
The CPNA, as recommended, identifies one project in the City where funds would
improve traffic management, subject to projected availability of funds. This project is:
“Commerce Way extension from its existing end to Taylor/Main Street with two (2) traffic
lanes each way with bicycle lanes.” The Master Agreement for the CPNA was approved
by the City Council in May 2010.
The Commerce Way expansion project includes four (4) travel lanes and bike lanes.
The current submittal will fully fund the project through the construction phase by FY
2021/22 and have begun setting aside Measure I funds for right of way acquisition last
fiscal year and include the following years.
Staff is recommending that the City Council adopt a resolution approving an updated
Five-Year Measure I Capital Projects Needs Analysis for Fiscal Years 2019/20 through
2024/25 for submittal to the SBCTA as well as the expenditure strategy included as
Exhibit A.
FISCAL IMPACT:
Under this Five-Year plan, the City is committing to obligate $365,900.00 from its
development impact fees (arterial improvements) account over the five -year period
including FY 2019-20 thru FY 2024-25 in order to advance the design and constru ction
of the Commerce Way, a major circulation improvement project. The City will receive
$551,100.00 in Measure I subventions over the five-year period for this project. The
City’s commitment to obligate development impact fees is a requirement to receiv e the
Measure I funds. The CPNA does not obligate General Fund revenue.
The Measure I Five-Year Plan is updated annually. If development impact fee revenues
are not generated at the anticipated pace, the City’s plan will be to scale back the
project accordingly. Should additional funding become available or City priorities
change in the future, the City’s Measure I Five-Year Plan can be revised with
subsequent updates.
ATTACHMENTS:
• Exhibit A - City Council Resolution (DOC)
• Exhibit B - CPNA Update (PDF)
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APPROVALS:
Alan French Completed 11/06/2019 4:59 PM
City Attorney Completed 11/07/2019 5:01 PM
Finance Completed 11/07/2019 5:40 PM
City Manager Completed 11/07/2019 6:26 PM
City Council Pending 11/12/2019 6:00 PM
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RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE
FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR
FISCAL YEAR 2019-20 THROUGH 2024-25
WHEREAS, San Bernardino County voters approved passage of Measure
I, in November 2004 authorizing San Bernardino Associated Governments,
acting as the San Bernardino County Transportation Authority, to impose a one -
half of one percent retail transactions and use tax applicable in the incorporated
and unincorporated territory of the County of San Bernardino ; and
WHEREAS, revenue from the tax can only be used for transportation
improvement and traffic management programs authorized in the Expenditure
Plans set forth in Ordinance No. 04-1 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for
revenue from the Valley Major Street and Freeway Interchange Programs to
annually adopt and update a Five-Year Capital Project Needs Analysis.
NOW, THEREFORE, THE CITY COUNCIL OF GRAND TERRACE DOES
RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. That the City Council of the City of Grand Terrace, State of
California, hereby adopts the Measure I, Five-Year Capital Project Needs
Analysis for Fiscal Year 2019-20 through 2024-25, a copy of which is attached to
this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City Grand
Terrace at a regular meeting held on the 12th day of November 2019.
ATTEST:
____________________________ ___________________________
Debra L. Thomas Darcy McNaboe
City Clerk Mayor
C.8.a
Packet Pg. 96 Attachment: Exhibit A - City Council Resolution (Five Year Measure I Capital Project Needs Analysis Update)
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra,
City Attorney
C.8.a
Packet Pg. 97 Attachment: Exhibit A - City Council Resolution (Five Year Measure I Capital Project Needs Analysis Update)
I, DEBRA L. THOMAS, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council held on the 12th day of November 2019 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Debra L. Thomas
City Clerk
C.8.a
Packet Pg. 98 Attachment: Exhibit A - City Council Resolution (Five Year Measure I Capital Project Needs Analysis Update)
Capital Project Needs Analysis
Agency: Grand Terrace
Program: Valley Arterial Sub-Program
Project Name: Extend Commerce Wy from 900' n/o DeBerry Rd to Main St from 0 to 4 lanes
Agency Project Name:
Agency reported Total Project Cost:
Escalation Factor(%):
Actual Prior Year dollars and escalated costs in subsequent years (not in 1,000s)
Public Share: 60.10% | Dev. Share: 39.90%
Funding Prior FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Future Total
Nexus Total Project Cost
(All phases):
3,500,000
PA&ED MI ART 0 200,000 0 0 0 0 0 200,000
ATP 0 0 0 0 0 0 0 0
BUILD 0 0 0 0 0 0 0 0
CMAQ 0 0 0 0 0 0 0 0
Total 0 200,000 0 0 0 0 0 200,000
Total Presented Funding:
3,500,000
PS&E MI ART 0 150,000 0 0 0 0 0 150,000
DEV FEE 0 50,000 0 0 0 0 0 50,000
ATP 0 0 0 0 0 0 0 0
Total 0 200,000 0 0 0 0 0 200,000
Total Measure I Request:
2,300,000
ROW MI ART 0 200,000 200,000 50,000 0 0 0 450,000
DEV FEE 0 100,000 50,000 0 0 0 0 150,000
ATP 0 0 0 0 0 0 0 0
Total 0 300,000 250,000 50,000 0 0 0 600,000
CONST MI ART 0 0 400,000 900,000 200,000 0 0 1,500,000
DEV FEE 0 0 400,000 400,000 200,000 0 0 1,000,000
Total 0 0 800,000 1,300,000 400,000 0 0 2,500,000
Total 0 700,000 1,050,000 1,350,000 400,000 0 0 3,500,000
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by
SBCTA including FY 19/20 expenses.
Reference: Measure I Policy 40006
C.8.b
Packet Pg. 99 Attachment: Exhibit B - CPNA Update (Five Year Measure I Capital Project Needs Analysis Update)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: An Ordinance of the City of Grand Terrace Amending Title
15 (Buildings and Construction) of the Grand Terrace
Municipal Code to Adopt the 2019 California Code of
Regulations, Title 24 (State Building Codes)
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Conduct a public hearing; and
2. Direct the City Attorney to Read the Title of, Waive
Further Reading of, and Adopt AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, AMENDING SECTION 15.08.010 OF
CHAPTER 15.08 (BUILDING CODE); AMENDING
CHAPTER 15.09 (EXISTING BUILDING CODE);
AMENDING SECTION 15.10.010 OF CHAPTER 15.10
(RESIDENTIAL CODE);AMENDING SECTION 15.12.010
OF CHAPTER 15.12 (ELECTRICAL CODE); AMENDING
SECTION 15.16.010 OF CHAPTER 15.16 (PLUMBING
CODE); AMENDING SECTION 15.17.010 OF CHAPTER
15.17 (GREEN BUILDING STANDARDS); ADDING
CHAPTER 15.19 (HISTORICAL BUILDING CODE);
AMENDING SECTION 15.20.010 OF CHAPTER 15.20
(MECHANICAL CODE); AND ADDING CHAPTER 15.21
(REFERENCED STANDARDS) OF TITLE 15 (BUILDINGS
AND CONSTRUCTION) OF THE GRAND TERRACE
MUNICIPAL CODE, THEREBY ADOPTING BY
REFERENCE THE 2019 CALIFORNIA BUILDING CODE
SERIES, INCLUDING THE 2019 CALIFORNIA BUILDING
CODE, 2019 CALIFORNIA EXISTING BUILDING CODE,
2019 CALIFORNIA RESIDENTIAL CODE, 2019
CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA
PLUMBING CODE, 2019 CALIFORNIA GREEN BUILDING
STANDARDS CODE, 2019 CALIFORNIA HISTORICAL
BUILDING CODE, 2019 CALIFORNIA MECHANICAL
CODE AND 2019 CALIFORNIA REFERENCED
STANDARDS CODE
2030 VISION STATEMENT:
This staff report supports Goal #3, Promote Economic Development by ensuring the
building codes are current.
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2019-2020 PRIORITY PROJECTS:
This item is not identified on the City Council’s June 12, 2019 approval of identified
Priority Projects for Fiscal Year 2019-2020 (attached). The adoption of the building
codes every three years is a routine matter that takes minimal Staff time.
BACKGROUND/DISCUSSION:
The State’s Health and Safety Code Section 17950 m andates the California Building
Standards Commission (CBSC) adopt and publish the 2019 California Codes, Title 24,
known as the California Code of Regulations.
As a result, January 1, 2020 is the statewide effective date, established by the CBSC,
for the 2019 California Building Standards Code; and all applications for a building
permit that occur on or after January 1, 2020 are subject to compliance with the 2019
Code. The 2016 California Building Standards Code remains in effect and is applicable
to all plans and specifications, for, and to the construction performed where the
application for a building permit is received on or before December 31, 2019.
At the October 8, 2019, City Council meeting, the City Council introduced an Ordinance
to amend the City’s building codes in accordance with the proposed 2019 California
Code of Regulations. At the same meeting, and in accordance with California
Government Code section 50022.3, the City Council set a public hearing for November
12, 2019, prior to second reading/adoption of the ordinance. Notice of the public hearing
was published in the Grand Terrace City News for two consecutive weeks.
Staff now recommends that the City Council conduct the public hearing and vote to
adopt the attached ordinance adopting the 2019 Building Codes.
FISCAL IMPACT:
With the adoption of the new Codes, a new set of code books at an estimated cost of
$1,200.00 will be purchased using approved 2019 -20 budgeted funds.
ATTACHMENTS:
• Draft Ordinance Amending Title 15 Building Buildings an d Construction
(DOCX)
• City Council 2019-2020 Priority Projects List (DOCX)
APPROVALS:
City Attorney Completed 11/07/2019 3:32 PM
City Manager Completed 11/07/2019 6:17 PM
Finance Completed 11/07/2019 6:21 PM
City Manager Completed 11/08/2019 9:18 AM
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City Council Pending 11/12/2019 6:00 PM
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, AMENDING SECTION 15.08.010 OF CHAPTER 15.08 (BUILDING
CODE); AMENDING CHAPTER 15.09 (EXISTING BUILDING CODE); AMENDING
SECTION 15.10.010 OF CHAPTER 15.10 (RESIDENTIAL CODE); AMENDING
SECTION 15.12.010 OF CHAPTER 15.12 (ELECTRICAL CODE); AMENDING
SECTION 15.16.010 OF CHAPTER 15.16 (PLUMBING CODE); AMENDING SECTION
15.17.010 OF CHAPTER 15.17 (GREEN BUILDING STANDARDS); ADDING
CHAPTER 15.19 (HISTORICAL BUILDING CODE); AMENDING SECTION 15.20.010
OF CHAPTER 15.20 (MECHANICAL CODE); AND ADDING CHAPTER 15.21
(REFERENCED STANDARDS CODE) OF TITLE 15 (BUILDINGS AND
CONSTRUCTION) OF THE GRAND TERRACE MUNICIPAL CODE, THEREBY
ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING CODE SERIES,
INCLUDING THE 2019 CALIFORNIA BUILDING CODE, 2019 CALIFORNIA
EXISTING BUILDING CODE, 2019 CALIFORNIA RESIDENTIAL CODE, 2019
CALIFORNIA ELECTRICAL CODE, 2019 CALIFORNIA PLUMBING CODE, 2019
CALIFORNIA GREEN BUILDING STANDARDS CODE, 2019 CALIFORNIA
HISTORICAL BUILDING CODE, 2019 CALIFORNIA MECHANICAL CODE AND 2019
CALIFORNIA REFERENCED STANDARDS CODE
WHEREAS, California Health and Safety Code Section 17950 requires that the
California Building Standards Commission adopt and publish the California Code of
Regulations, Title 24; and
WHEREAS, every three years, California Code of Regulations, Title 24 is
published to incorporate all code changes accepted by a majority vote of members at
the annual code development meetings of the California Building Standards
Commission.
WHEREAS, new codes will become effective statewide on January 1, 2020; and
WHEREAS, each jurisdiction in the State is mandated to adopt California Code
of Regulations, Title 24 and make amendments to the codes that are reasonably
necessary because of local climatic, geological or topographical conditions; and
WHEREAS, the City Council of the City of Grand Terrace now desires to adopt
the new state building codes that will become effective statewide on January 1, 2020,
without any amendments thereto; and
WHEREAS, a duly noticed public hearing, as required by California Government
Code section 50022.3, was conducted prior to the adoption of this ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES ORDAIN AS FOLLOWS:
F.9.a
Packet Pg. 103 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
SECTION 1: Section 15.08.010 (Adoption) of Chapter 15.08 (Building
Code) of Title 15 (Buildings and Construction) is hereby amended to read as
follows:
Section 15.08.010 – Adoption
Except as provided in this chapter , those certain building codes known and
designed as the 2019 California Building Code, Title 24, Part 2, Volume 1 and
2 , including Appendix Chapter “C” "F", "G", "I", "J", based on the 2018
International Building Code , are hereby adopted by reference and shall become
the Building Code of the City of Grand Terrace for regulating the construction,
occupancy, equipment, use, height, area and maintenance of all buildings
and/or structures in the City. The California Code of Regulations and its
appendix chapters will be on file for public examination in the office of the Building
Official.
SECTION 2: Chapter 15.09 (RESERVED) of Title 15 (Buildings and
Const ruction) is hereby amended to read as follows:
Chapter 15.09
EXISTING BUILDING CODE
Section 15.09.010 – Adoption
Except as provided in this chapter those certain building codes known and
designed as the 2019 California Existing Building Code, California Code of
Regulations , Title 24, Part 10, based on the 2018 International Existing Building
are hereby adopted by reference and shall become the Existing Building Code
of the City of Grand Terrace for regulating the construction, alteration,
movement, enlargement, replacement, repair, equipment, use, occupancy,
location, maintenance, removal and demolition of every building or structure or
any appurtenances connected or attached to such buildings or structures
throughout the City. The California Existing Building Code and its chapters will
be on file for public examination in the office of the Building Official.
SECTION 3: Section 15.10.010 (Adoption) of Chapter 15.10 (Residentia l
Code) of Title 15 (Buildings and Const ruction) is hereby amended to read as follows:
Section 15.10.010 – Adoption
Except as provided in this chapter those certain building codes known and
designed as the 2019 California Residential Code, California Code of
Regulations , Title 24, Part 2 .5 , based on the 2018 International Residential
Code are hereby adopted by reference and shall become the Residential
Building Code of the City of Grand Terrace for regulating the construction,
F.9.a
Packet Pg. 104 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
occupancy, equipment, use, height , area and maintenance of all residential
buildings and /or structures in the City. The California Residential Code and
its chapters will be on file for public examination in the office of the Building
Official.
SECTION 4: Section 15.12.010 (Adoption) of Chapter 15.12 (Electrical Code) of
Title 15 (Buildings and Construction) is hereby amended to read as follows:
Section 15.12.010 - Adoption
Except as provided in this chapter, the 2019 California Electrical Code,
California Code of Regulations , Title 24, Part 3, based on the 2017
National Electrical Code as published by the National Fire Protection
Association, are hereby adopted by reference and shall become the Electrical
Code of the City of Grand Terrace , regulating all installations ,
arrangement , alteration, repair, use and other operation of electrical
wiring, connections, fixtures and other electrical appliances on premises
within the City. The California Electrical Code is on file for public examination
in the office of the Building Official.
SECTION 5: Section 15.16.010 (Adoption) of Chapter 15.16 (Plumbing Code)
of Title 15 (Buildings and Construction ) is hereby amended to read as follows:
Section 15.16.010 - Adoption
Except as provided in this chapter, the 2019 California Plumbing Code,
California Code of Regulations, Title 24, Part 5, based on the 2018 Uniform
Plumbing Code as published by the International Associ at ion of Plumbing and
Mechanical Officials , are hereby adopted by reference and shall become the
Plumbing Code of the City of Grand Terrace , regulating construction,
installation , alteration , repair, relocation , replacement, maintenance or use of
plumbing systems within the City. The California Plumbing Code will be on file
for public examination in the office of the Building Official.
SECTION 6: Section 15.17.010 (Adoption) of Chapte r 15.17 (Green Building
Standards) of Title 15 (Buildings and Construction) is hereby amended to read as
follows:
Section 15.17.010 - Adoption
Except as provided in this chapter , the 2019 Green Building Standards
Code, California Code of Regulations , Title 24, Part 11, as published by the
California Building Standards Commission based on the 2018 International
Green Construction Code , are hereby adopted by reference and shall become
the Green Building Standards of the City of Grand Terrace . The provisions
of this code shall apply to the planning , design, operation, construction, use
F.9.a
Packet Pg. 105 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
and occupancy of every newly constructed building or structure. The Green
Building Standards Code will be on file for public examination in the office of
the Building Official.
SECTION 7: Chapte r 15.1 9 (California Historical Building Code) of Title 15
(Buildings and Construction) is hereby added to read as follows:
Chapter 15.19
HISTORICAL BUILDING CODE
Section 15.19.010 – Adoption
Except as provided in this chapter those certain building codes known and
designed as the 2019 California Historical Building Code, California Code of
Regulations , Title 24, Part 8, are hereby adopted by reference and shall become
the Historical Building Code of the City of Grand Terrace for regulating the
preservation, restoration, rehabilitation, relocation or reconstruction of buildings
or properties designated as qualified historical buildings or properties located in
the City. The California Historical Building Code and its chapters will be on file
for public examination in the office of the Building Official.
SECTION 8: Section 15.20 .010 (Adoption ) of Chapter 15 .20 (Mechanical
Code) of Title 15 (Buildings and Construction ) is hereby amended to read as
follows :
Section 15.20.010 - Adoption
Except as provided in this Chapter , the 2019 California Mechanical Code,
California Code of Regulations , Title 24 , Part 4 , based on the 2018 Uniform
Mechan ical Code as published by the International Association of Plumbing
and Mechanical Officials, are hereby adopted by reference and shall become
the Mechanical Code of the City of Grand Terrace, regulating and controlling
the design, construction , installation , quality of materials , location , operation,
and maintenance of heating, ventilating, cooling, refrigeration system,
incinerators and other miscellaneous heat producing appliances. The California
Mechanical Code is on file for public ex am ination in the off ice of the Building
Official.
SECTION 9: Chapte r 15.21 (California Referenced Standards) of Title 15
(Buildings and Construction) is hereby added to read as follows:
Chapter 15.21
REFERENCED STANDARDS
F.9.a
Packet Pg. 106 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
Section 15.21.010 – Adoption
Except as provided in this chapter those certain building codes known and
designed as the 2019 California Referenced Standards Code, California Code
of Regulations , Title 24, Part 12 are hereby adopted by reference and shall
become the Referenced Standards Code of the City of Grand Terrace for
regulating every building or structure or any appurtenances connected or
attached to such buildings or structures throughout the City. The California
Referenced Standards Code and its chapters will be on file for public
examination in the office of the Building Official.
SECTION 10. Penalty Provisions. All violations of Title 15 of the Grand Terrace
Municipal Code shall be punishable pursuant to Chapter 15.04 of Title 15 of the Grand
Terrace Municipal Code (“Chapter 15.04”) and as it may be amended from time to time .
The current text of Chapter 15.04 as of the effective date of this Ordinance is set forth in
full in Exhibit “A” of this Ordinance and is incorporated herein by this reference.
SECTION 11. This Ordinance has been reviewed for compliance with the
California Environmental Quality Act (CEQA), the CEQA guidelines, and the City’s
environmental procedures, and has been found to be exempt pursuant to Section 15061
(b)(3) (General Rule) of the CEQA Guidelines, in that the City Council hereby finds that
it can be seen with certainty that there is no possibility that the passage of this
Ordinance will have a significant effect on the environment.
SECTION 12. Any provision of the Grand Terrace Municipal Code or appendices
thereto that are inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to the extent necessary
to effect the provisions of this Ordinance.
SECTION 1 3. If any section , subsection, subd iv ision, paragra ph , sentence ,
clause , or phrase of this O rdinance or any part thereof is fo r any reaso n held to be
unconstitutional, such decision shall not affect this val idity of th e remaining portion of
this Ordinance or any part thereof . The City Council hereby declares that it would
have passed each section , subsect ion, subdiv ision, paragraph , sentence, clause, or
phase thereof , irrespective of the fact that any one or more sections, subsection,
subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.
SECTION 14. First reading at a regular meeting of the City Council held on the
8th day of October 2019, and adopted, following a public hearing, at a regular meeting of
the City Council on the 12th day of November, 2019.
SECTION 15. This ordinance shall become effective on January 1, 2020.
_________________________
Darcy McNaboe
Mayor
F.9.a
Packet Pg. 107 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
Attest:
______________________
Debra L. Thomas
City Clerk
Approved as to form:
______________________
Adrian R. Guerra
City Attorney
F.9.a
Packet Pg. 108 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
EXHIBIT A
CHAPTER 15.04 OF TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE
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Packet Pg. 109 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
Chapter 15.04 - GENERAL PROVISIONS FOR UNIFORM CODES
15.04.010 - Applicability.
The requirements of this Chapter are general in nature and apply to all the provisions in
this Title.
15.04.020 - Substitution of references.
Whenever in any of the codes adopted in this Title there appears a reference to the
following names or terms, those names or terms shall be deemed and construed as
follows:
A. "Administrative Authority," "Building Official," "Electrical Safety Engineer" or any
other similar terms which makes reference to the individual official, board,
department or agency created by law to administer and enforce the provisions of
the code adopted in this Title shall mean the "Director of Building and Safety and
his authorized assistants."
B. "City of" or any similar reference to a political entity means the incorporated
territory of the City.
15.04.030 - Findings.
The City Council finds that these regulations and provisions and those of the codes
adopted in this Title are in compliance with Section 17922 of the Health and Safety
Code of the State of California and that the modifications and changes herein made to
the model codes adopted in this Chapter are necessary due to local conditions. A copy
of the ordinance adopting this provision shall be forwarded to the Department of
Housing and Community Development of the State of California by the City Clerk, and
the copy will serve to satisfy the requirement of filing of findings as stated in Section
17958.7 of the Health and Safety Code of the State of California.
15.04.040 - Permit fees.
Any and all references to fees in any of the uniform codes adopted in this title are
deleted; such fees shall be set by resolution of the city council.
15.04.050 - Annual permits.
F.9.a
Packet Pg. 110 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
A. Where any person, firm or corporation in the course of normal maintenance
procedures proposes to install, alter or repair any electrical wiring, devi ces,
appliances, plumbing, drainage systems, septic tanks, seepage pits, leaching
lines, heating, ventilating, refrigeration or water conservation equipment in an
existing facility located on property under the direct control of such person, firm
or corporation and is able to, and does in fact, furnish inspection service which
meets the requirements and rules and regulations of this code, and whose
operations are under the continuous supervision of a professional engineer or
engineers, duly registered with and licensed by the state of California, such
person, firm or corporation shall not be required to obtain approval at each
consecutive inspection step of the installation, alteration or repair but shall be
required only to obtain an annual permit or annual permits and assure that the
work in progress is accessible to the director of building and safety for such
periodic inspections as he may deem necessary.
B. The fee for each separate annual permit (electrical, plumbing, mechanical) shall
be based upon the number of employees doing work in the crafts covered in
each annual permit in accordance with a resolution of the city council.
C. The designated responsible supervising engineer shall file with the building and
safety department a written report specifying the work done under the issued
annual permit. Such written report shall be filed with the department of building
and safety within thirty days following the end of the fiscal year for which the
permit was issued.
15.04.060 - Enforcement—Appeals.
It shall be the duty of the director of building and safety to enforce the provisions of the
Uniform Building Code, National Electrical Code, Uniform Mechanical Code, Uniform
Plumbing Code and Uniform Solar Energy Code, respectively, and to determine the
intent and meaning thereof. Any determination or decision, made by the director of
building and safety, which is in dispute, is subject to review and final decision by the city
council or by a board of appeals as established by Section 204 of the Uniform Buil ding
Code, 1979 Edition.
15.04.070 - Soil report.
F.9.a
Packet Pg. 111 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
A. Subdivision maps shall not be given a final approval until a preliminary soil
report, prepared by a civil engineer, registered by the state of California, has
been filed with and approved by the director of building and safety.
B. The preliminary soil report shall indicate the presence, if any, of expansive soils
or any other soil problem which, if not corrected, would lead to structural defects.
If defective soil conditions are indicated, the preliminary report shall include
recommendations for corrective measures intended to prevent structural damage
to buildings erected on the site. Acceptance and approval of these
recommendations shall not preclude the consideration and approval of alternate
methods of correction which may be submitted by any other California -registered
civil engineer when accompanying a permit application for construction of a
specific building or buildings.
C. The preliminary soil report shall be based upon test borings or exca vations. The
number of borings or excavations shall be adequate to determine fully the extent
and degree of soil problems, if any, which exist in the proposed subdivision;
provided, however, that not less than three such borings or excavations shall be
required for each report. If critically defective soil conditions are disclosed by
initial borings or excavations, additional borings or excavations shall be made at
the probable building location on each lot or parcel within the subdivision.
Appropriate notations shall be made upon the subdivision map so as to indicate
the location and type of defective soil noted in the preliminary report.
D. The director of building and safety shall approve the preliminary soil report:
1. If no defective soils are present on the site; or
2. If the corrective measures recommended in the report would be likely to
prevent structural damage to any buildings constructed on the site.
E. The preliminary soil report may be waived when the sole purpose of the
subdivision map is to assemble small lots or parcels into larger lots or parcels to
define, adjust or correct property lines of existing subdivisions.
F. The issuance of a building permit for the construction of a building on a lot or
parcel of land which has been found to have defective soils shall be conditioned
to the incorporation of an approved corrective measure intended to prevent
structural damage to the building.
15.04.080 - Water conservation.
F.9.a
Packet Pg. 112 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
Water used as a coolant in any stationary equipment or machinery, or water utilized for
heating or cooling in an industrial process, shall not be wasted but shall be recirculated
and reused. Every evaporative cooler shall be equipped with a circulating pump.
15.04.090 - Deadline for on-site improvements.
On-site improvements required by the terms of Title 18 must be completed or a cash
deposit submitted and approved prior to occupancy or prior to connect ion of utilities.
15.04.100 - Work started without permit.
Where work for which a permit is required by the codes adopted in this title is started or
proceeded with prior to obtaining the permit, the specified fees shall be doubled, but the
payment of such penalty fee shall not relieve any persons from fully complying with the
requirements of these codes in the execution of the work nor from any other penalties
prescribed in this code; provided, however, that this provision shall not apply to
emergency work when it is proved to the satisfaction of the director of building and
safety that such work was urgently necessary and that it was not practical to obtain a
permit therefor before commencement of the work. In all such cases a permit must be
obtained as soon as it is practical to do so, and if there is an unreasonable delay in
obtaining such permit, a double fee as provided in this section shall be charged. Any
section in any of the codes adopted in this title which is in conflict to this section is
repealed.
15.04.110 - Interpretation of minimum requirements.
In interpreting and applying the provisions of this title, its provisions shall be held to be
the minimum requirements for the promotion of public health, safety and general
welfare.
15.04.120 - Nuisance abatement.
Any building or structure erected or maintained, or any use of property contrary to the
provisions of this title is a public nuisance and the city attorney shall, upon order of the
director of building and safety, immediately commenc e an action or actions, proceeding
or proceedings, for the abatement, removal and enjoinment thereof in the manner
provided by law and shall take such steps and shall apply to such court or courts as
F.9.a
Packet Pg. 113 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
may have jurisdiction to grant such relief as will abate or remove such building, structure
or use, and restrain and enjoin any person from erecting or maintaining such building or
structure or using any property contrary to the provisions of this title. It shall be the right
and duty of every citizen to participate and assist the city officials in the enforcement of
the provisions of this title.
15.04.130 - Remedies cumulative.
All remedies provided for in this title shall be cumulative and not exclusive. The
conviction and punishment of any person under this title shall not relieve such person
from the responsibility of correcting prohibited conditions or removing prohibited
buildings, structures or improvements, nor prevent the enforced correction or removal
thereof.
15.04.140 - Notice of administrative action.
A notice of pendency of administrative action or proceeding may be filed in the city
clerk's office at the time of commencement of action or proceeding or at any time before
final judgment or order. The city clerk shall record
and index the pendency of action in the name of each person specified in the action or
proceeding. After all required work has been completed and approved, the director of
building and safety shall record in the office of the city clerk a document terminating the
above notice.
15.04.150 - Action by City.
In the event that any person, firm or corporation fails, neglects or refuses to demolish,
remove, abate or correct a structure or condition existing in violation of this Title, upon
his or its property, after a civil court order or criminal conviction obta ined pursuant to this
Chapter the City Council may order the Director of Building and Safety to demolish,
remove, abate or correct the offending structure or condition. A statement of the cost of
such work shall be transmitted to the City Council, which shall cause the same to be
paid and levied as a special assessment against the property.
15.04.160 - Violation—Penalty.
F.9.a
Packet Pg. 114 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
Any person, firm or corporation, whether as principal, agent, employee or otherwise,
violating or causing or permitting the violation of any of the provisions of this Title, or of
any permit or exception granted under this Title, is guilty of a misdemeanor and upon
conviction thereof shall be punishable as provided in Chapter 1.16 of this Code. No
suspension of sentence or probation shall be granted to any such violator unless there
is included in the terms thereof that the violator shall comply with the provisions which
he has been convicted of violating and shall abate or correct the illegal condition,
alteration, enlargement, conversion, movement or maintenance of any building
established, constructed, operated or maintained contrary to the provisions of this Code.
F.9.a
Packet Pg. 115 Attachment: Draft Ordinance Amending Title 15 Building Buildings and Construction [Revision 1] (Public Hearing and Adoption of 2019
City of Grand Terrace
Inter-departmental Memorandum
City Manager’s Office
____________________________________________________________________________
DATE: August 6, 2019
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS FOR 2019-2020 AS APPROVED BY CITY COUNCIL AT
ITS SPECIAL MEETING WORKSHOP DATED JUNE 12, 2019
____________________________________________________________________________
The City Manager’s Office has multiple business lines and while our resources are limited, we
continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization
While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities
based on its various business lines. The City Manager’s priorities will be based on alignment with
the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved
by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%)
2. Funding and Resources (25%)
3. Approved Council’s Future Agenda Item Requests (20%)
4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority.
F.9.b
Packet Pg. 116 Attachment: City Council 2019-2020 Priority Projects List (Public Hearing and Adoption of 2019 Building Codes)
Memo to Mayor and City Council
Page 2 of 4
City Manager Office Priority Projects for 2019-2020
Economic Development
CM – Committees & Commissions
“A” Top Priority “B” High Priority “C” Priority
Return to City Council with
Options to Delegate Rec and
Youth Commission
Return to City Council with
Options to Delegate Special
Event Support
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Benefits & Recognition
Program
Annual Events for Employees
Annual Evaluation & Merit
Increases (Reinstated)
Council & City Staff Social
Events
Employee Appreciation
Program
Review of Health and
Compensation
“A” Top Priority “B” High Priority “C” Priority
Development of 4.78 Acres
on Barton Rd.
San Bernardino County Child
Care Facility
Development on City Center
Dr.
Gateway Specific Plan Pit Stop Development Cage Park
Taco Bell La Crosse Development Rails to Trails Grant to
Access Santa Ana River
Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion
Surgical Center Storm Drainage Michigan
Mr. TV Video RDA Lot 0.80 Acre
Development
Kaz Ramen Coffee Richardson’s RV
Hollywood Video Conversion
Edwin Fuels
Fire Station Agreement
TOT Tax Implementation
F.9.b
Packet Pg. 117 Attachment: City Council 2019-2020 Priority Projects List (Public Hearing and Adoption of 2019 Building Codes)
Memo to Mayor and City Council
Page 3 of 4
Finance & Senior Center Development
“A” Top Priority “B” High Priority “C” Priority
Review of Business License
Fee
Finance Department Staff
Re-Organization
Housing Agency Programs Review of Cost-Effective
Health Benefits
Increase in Senior Center
Services
City Clerk’s Office Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
FPPC Compliance Scanning
Increase Content of Intranet Records Destruction
Telephone System
Improvements
City Clerk’s Department
Operations
Technology Program – Tablet
Use
Increase Awareness of
Online Public Material
Facebook Live and Twitter Increase Participation in City
Council Meeting Invocations
City Adopted Budgets and
Agenda Packets
Lighting in City Council
Chamber
Community Posting Board City Hall Information Kiosks
Manage City Neighborhood
Recognition Programs
City Council Chamber
Reception Area Upgrade
Annual Acknowledgment
Program
City Council Agenda
Modifications
Public Works Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Highway Safety Improvement
Program – Mt. Vernon
Intersections
Highway Safety Improvement
Program Cycle 9 Guardrail
Park Enhancements
Fitness Park Canopy Small Cell Site Infrastructure
Plan
Preston Signal Upgrade Parking City Wide Strategy
Commerce Way Expansion Utility Pole Undergrounding
Master Plan
Mt. Vernon Slope
Stabilization
West Barton Bridge
Replacement
EV Charging Station Support for Community
Events
Year 3 CIP
F.9.b
Packet Pg. 118 Attachment: City Council 2019-2020 Priority Projects List (Public Hearing and Adoption of 2019 Building Codes)
Memo to Mayor and City Council
Page 4 of 4
Fee Study
Barton Interchange
Maintenance Agreement
Barton Speed Feedback
Development Plans
Fire Station Roof Repair
Public Works Maintenance Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
Traffic Signal/Street Light Storm Drain/Channel
Street, Sidewalk, Curb,
Parkway
City Facilities
Parks City Neighborhood Lighting
Plan
Street Sign Replacement
Program
Planning & Development Services Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority
4.78 Acres – PSA,
Entitlements
Housing Authority Report Grant ATP – Close Out
Amend Master Plan Zoning Around Schools Sign Code
Edwin Fuels Noticing Policy Van Buren – Aegis
Gateway SP Barton Road Streetscape Crestwood
Anita – Grocery Outlet Sign Michigan Street – Complete
Street
Grant Prop 68 B&S RFP
Taco Bell Housing Element RFP
Mr. TV Video Parking
Program
Canal – Aegis
Project in 40-Acre Greenbelt Grand Terrace Road – Aegis
Blue Mountain Trail Grant Safety Element Update
Animal Control Ordinance
Update
Housing Element Update
Parking Citation Appeals
CUP in 40-Acre Greenbelt
La Cadena SFR
REC Center
National Logistics
Surgical Center
F.9.b
Packet Pg. 119 Attachment: City Council 2019-2020 Priority Projects List (Public Hearing and Adoption of 2019 Building Codes)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Update City of Grand Terrace Legislative Platform for
Assembly Member Reyes and State Senator Leyva to
Advance in California State Assembly and Senate
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve City of Grand Terrace’s Legislative Platform for
2020; and Forward Platform to Assembly Member Eloise
Reyes’ and State Senator Connie Leyva’s Offices.
2030 VISION STATEMENT:
This staff report supports Goal #4 Develop an d Implement Successful Partnerships:
Working Collaboratively with Community Groups, Private and Public Sector Agencies to
Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community, Work
with Local, Regional and State Agencies to Secure Funding for Programs and Projects.
BACKGROUND:
On September 10, 2019, the City Manager's Office reviewed the 2019-2020 Legislative
Platform approved by City Council last year and forwarded to State Senator Leyva and
Assemblymember Reyes’ Office. Staff requested input from Council for development of the 2020-
2021 Legislative Platform. The primary purpose of the legislative platform is to advocate
for resources to preserve and enhance the quality of life. The City Manager received
direction to return with the updated version of the Legislative Platform in November to
allow state officials ample time to review the City’s Legislative Platform before the new
legislative session starts.
The City Council and City Manager's Office work closely with state and federally
elected representatives, as well as with the League of California Cities (LOCC) and San
Bernardino Council of Governments (SBCOG), to influence policy decisions that preserve
local control and enhance local funding opportunities.
DISCUSSION:
The 2020-2021 Legislative Platform builds off some of the success from the 2019 -2020
legislative platform. The 2020- 2021 Legislative Advocacy program, consisted of nine
(9) items in the following areas:
Hazard Mitigation Public Safety School Construction
Recreation Internet Connectivity Transit Line Shelter
Accessibility Rails to Trails Urban Farming
G.10
Packet Pg. 120
Several of the above items were funded (Accessibility Playground Equipment and
Recreation) in the 2019-2020 State Budget. The 2020-2021 legislative items are
attached to a potential funding source or legislation (Attachment I). Based on input
received during the Council meeting, staff slightly modified existing legislative items
and added one new legislative funding request for ALPR cameras and Nei ghborhood
Watch programs. The City of Grand Terrace’s Legislative Priorities should be mailed
to our legislative members in November (no later than December 1), to ensure
legislative staffers have ample time to examine before the new legislative session
begins.
Development of Legislative Priorities/Advocacy allows City Council Members to
understand the bodies legislative agenda and work closely with Assemblymember
Reyes’ and Senator Leyva’s offices.
FISCAL IMPACT:
While there is no general fund impact as a result of this staff report, if our
Assemblymember or Senator are successful in moving forward the City’s Legislative
Ideas, the City could receive significant revenues.
ATTACHMENTS:
• Attachment I - COGT 2019-2020 Legislative Priorities (PDF)
APPROVALS:
G. Harold Duffey Completed 11/07/2019 8:30 AM
City Attorney Completed 11/07/2019 3:44 PM
Finance Completed 11/07/2019 4:05 PM
City Manager Completed 11/07/2019 6:23 PM
City Council Pending 11/12/2019 6:00 PM
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2020/2021 Legislative Priorities
Category: Support for Mt. Vernon Slope
Stabilization
Program Cost Estimate: $3,700,000
Project: Existing City Revenues: $600,000
PROJECT DESCRIPTION:
The City of Grand Terrace submitted a Notice of Interest (NOI) for a Hazard Mitigation Grant
from the California Emergency Management Agency. The City’s Local Hazard Mitigation Plan
(LHMP) was approved by the State of California OES Office. In the LHMP the City identified the
Mt. Vernon Slope as a significant hazard for the community. The Slope is not stable and the
City fears that imminent failure will result in loss of life. It is estimated that stabilization of the
Mt. Vernon Slope will cost approximately $3,700,000.
The City originally planned to pay for the project with Redevelopment Bond proceeds.
However, when RDA ended in 2012, the funds were frozen, therefore the City is unable to
address this significant hazard within the community. The City was able to set aside $600,000
in RDA bond proceeds to match a potential grant from OES. California Emergency Management
Agency (CEMA) has determined that the Mt. Vernon Slope is an eligible project for Hazard
Mitigation Grant funds. Application did not receive funding but is still eligible to receive funding
as it becomes available. Staff is working with State OES to discuss future funding opportunities.
REQUEST: □ Letter of Support □ Amend Existing Legislation
☑ Propose Legislation □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
The City’s Local Hazard Mitigation Plan, adopted by the City Council on July 24, 2018, and
approved by FEMA, on August 3, 2018, allows Grand Terrace to compete for grants from any
Federal disaster grant program. The Federal grant programs from FEMA are administered
through Cal OES. In addition, staff recommends, Grand Terrace, Colton and Riverside County
ask for an earmark in the 2020-21 State Budget, as constituents from those jurisdictions
continuously travel along the potentially hazardous road segment.
EXISTING LEGISLATION:
The League of California Cities 2019 strategic goals include an item to improve disaster
preparedness, recovery and climate resiliency. If additional funding is awarded in these areas,
Grand Terrace’s Hazard Mitigation Plan should allow Grand Terrace to compete for funds.
POTENTIAL PARTNERSHIP:
The City of Grand Terrace has also solicited support from the City of Colton. The City will also
reach out to local utilities that would also be impacted if Mt. Vernon slope experienced a
failure.
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Packet Pg. 122 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: $80,000
Project: Re-establish Digital
Photography Parking Enforcement
Program
Existing City Revenues:
PROJECT DESCRIPTION:
In September of 2010, AB 2567 was passed to allow local public agencies to install and operate
an automated parking enforcement system on local public agency-owned or local public
agency-operated streetsweepers for the purpose of digital photographing of street sweeping
parking violations occurring in street-sweeping parking lanes during the designated hours of
street sweeping operations, except when the vehicle is parked in a street sweeping parking
lane during the designated hours of street sweeping operations after the street has already
been cleaned.
The City of Grand Terrace implemented the program and saved hundreds of man hours from
its current method of having parking enforcement follow street sweepers. However, the law
sunset and the City can no longer use Digital photography to issue street sweeping tickets.
Grand Terrace Code Enforcement Officers that follow street sweepers issue roughly the same
amount of tickets as those that were issued via digital photography.
The reinstatement of the legislation to allow video parking violation enforcement is something
that many cities in Southern California would like to see because it ensures efficiency and
provides a digital record of the violation.
REQUEST: ☑ Propose Legislation □ Amend Existing Legislation
□ Letter of Support □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
EXISTING LEGISLATION:
Section 40207 of the Vehicle Code.
POTENTIAL PARTNERSHIP:
There are several Southern California cities that are very interested in this program. I believe
the introduction of legislation will garner support from many communities.
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Packet Pg. 123 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: $34,000,000
Project: Support Legislation to provide
priority funding of Proposition 51
Funds (Public Schools Bond Act of
2016) to schools that are on
environmentally compromised sites,
adjacent to freeways and major
intersections.
Existing Project Revenues: $10,000,000
PROJECT DESCRIPTION:
Grand Terrace Elementary School is located next to the I-215 Interchange. The school is
adjacent to Barton Road, to the south and east of interstate 215. The Colton Joint Unified
School District would like to relocate the school to land it owns on Michigan and Main Street.
The current school site has an estimated commercial value of approximately $10,000,000. The
estimated costs to build a new school is approximately $34,000,000.
The City would like to partner with the School District, as relocating the school will generate
new property tax and sales tax on the current school site. The school site is identified in the
California Enviro Screen in a Disadvantaged Community and is in the New Market Tax Credit
Zone Area. Cap-and-trade proceeds could also be used to help facilitate the schools move.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Over $6,000,000,000 is available in Prop 51 Funding for new construction or modernization of
schools.
EXISTING LEGISLATION:
Prop 51.
POTENTIAL PARTNERSHIP:
The School Facilities Planning Division (SFPD) is the responsible administrative arm of the Office
of School Construction. They review all sites and approve. Some of the notable reasons that
they will deny a school site are proximity to airports and freeways.
G.10.a
Packet Pg. 124 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: S6,200,000
Project: Support the City and the CJUSD
with Proposition 68 Grant for
refurbishment of the pool at Terrace
Hills Middle School.
Existing City Revenues:
PROJECT DESCRIPTION:
The Terrace Hills Middle School Pool was the place most of the community learned to swim.
Over time, the pool lapsed into disrepair. In 2017/18 the District and City partnered to repair
the pool. However, once the repairs were completed (new heater and stucco) the pool
continued to lose water. After additional assessments, it has been determined that the pool
has a major leak in the foundation and it will cost the School District approximately $2,200,000
to repair.
Proposition 68 (California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor
Access for All Act of 2018) was passed in June of 2018 and provides over $4,000,000,000 in
bond proceeds for Park, Environmental and water projects. A significant amount of proceeds
will be allotted for disadvantaged communities by population distribution and competitive
grants. While the Terrace Hills Middle School pool is in Grand Terrace, it is a regional middle
school that services portions of the City of Colton. The City applied for a Prop 68 Grant for
$6,000,000. If awarded, proceeds will be used for ADA access, shade areas and a major
overhaul of the Terrace Hills Middle School Pool.
REQUEST: □ Propose Legislation □ Amend Existing Legislation
☑ Letter of Support □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Proposition 68 an ongoing funding source. If the City’s application is not funded, the City is
open to reviewing other funding options with the Senator or Assembly members office.
EXISTING LEGISLATION:
Proposition 68
POTENTIAL PARTNERSHIP:
The City of Colton and the Boys & Girls Clubs of Greater Redlands-Riverside.
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Packet Pg. 125 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: $100,000
Project: Assist the City and the CJUSD
with the Development of a Mesh
Network for City Parks and City Security
Cameras.
Existing City Revenues:
PROJECT DESCRIPTION:
CJUSD indicated that many of their students do not have access to internet or wi-fi services
after school. The lack of wi-fi services hinder students’ ability to learn. In addition, the City of
Grand Terrace’s parks are outfitted with security cameras. The cameras have modems and can
be accessed remotely. However, the system often fails and could benefit from a more stable
mesh network. A Network can be built for approximately $100,000 and it would allow students
and residents in Grand Terrace access with hot zones in parks and other locations throughout
the City. The Mesh Network will also allow the Sheriff’s Department to access City street
cameras, thereby increasing security within the entire City.
REQUEST: ☑Propose Legislation □ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Internet for All (Assembly Bill No. 1665) bill was pulled and a new funding source must be
identified. Staff is seeking assistance from the Assembly Member or State Senator to modify
existing prop 68 legislation (Urban Greening Grant) to allow grant funds to be used for internet
services in local community parks.
EXISTING LEGISLATION:
None
POTENTIAL PARTNERSHIP:
Colton Joint Unified School District
Staff reached out to Spectrum and AT&T and requested quotes for open internet service in
parks from 2:30 – 8:00 p.m.
G.10.a
Packet Pg. 126 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate:
Project: Support Funding for Smart Bus
Shelters
Existing City Revenues:
PROJECT DESCRIPTION:
The Inland Empire temperature can exceed 100 degrees on most summer days and our current
bus shelters don’t provide adequate shelter from summer heat or rainy winter weather.
Omnitrans has limited its rollout of Smart Bus Shelters in the Inland Empire. The City of Grand
Terrace has a vulnerable population of seniors and students. The placement of Smart Bus
Shelters would significantly help our population and potentially increase ridership. Any
additional appropriation for Smart Bus Shelters located at transit routes near senior centers or
on routes servicing students would greatly enhance the quality of life for transit riders in Grand
Terrace.
REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
SBI
EXISTING LEGISLATION:
None Identified
POTENTIAL PARTNERSHIP:
Cities within the Inland Empire and throughout the State of California.
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Packet Pg. 127 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate:
Project: Request Prop 68 Funds be
Allocated for Inclusive Playground
Equipment
Existing City Revenues:
PROJECT DESCRIPTION:
Proposition 68 (California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor
Access for All Act of 2018) passed in June of 2018. Over $4,000,000,000 in bond proceeds will
be available for various recreational, water and environmental issues. The City of Grand
Terrace would like the Assembly Person and Senator to promote Legislation to allow
communities seeking to funds for playground equipment that service disabled children to
qualify for grants designated for disadvantaged communities. Inclusive Playground Equipment
should be available regardless of the community you live.
While this legislation points out that California state, local and regional park system
infrastructure and national park system infrastructure are failing. Accessible playground
equipment is almost nonexistent in today’s parks, thereby eliminating a fraction of the title of
the legislation “Access For All”.
REQUEST: ☑ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
EXISTING LEGISLATION:
The City of Grand Terrace received an earmark in the 2019-20 State Budget of $20,000 for an
accessibility swing. However, the need for more accessible equipment locally and throughout
the state is great and modification to Prop 68 rules to set aside additional funding for
accessibility equipment would provide accessible playground equipment to many more
California citizens.
POTENTIAL PARTNERSHIP:
Communities across the State of California.
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Packet Pg. 128 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: $3,000,000
Project: Urban Greening Grants Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace urge the Assembly Member and Senator representing the City of
Grant Terrace to work with California Resource Agency and introduce legislation to support
Grants for California Rails to Trails. The Santa Ana River Trail runs along the northern portion
of the City of Grand Terrace. Abandoned Railroad sections could easily be used by commuters
and recreational cyclist to Access the Santa Ana River Trail. The City would like to rejuvenate
the area and turn the abandoned rail line into safe and convenient access to the Santa Ana
Rivers Trail.
The conversion of abandoned rail, eliminates vehicle, bike and pedestrian conflicts and
increases the probability that more people will be comfortable biking and jogging.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Urban Greening Grant
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
Rails to Trails Conservancy
G.10.a
Packet Pg. 129 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
2020/2021 Legislative Priorities
Category: Program Cost Estimate: $175,000
Project: Neighborhood Watch and
ALPR Camera Program
Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace deployed an ALPR Camera System and a passive camera system
throughout the main corridors of the City. The system is very effective and allowed the Sheriff
to solve a significant number of crimes. However, the system does have a few gaps and the
City seeks funding to fully form a virtual net around the City, with an ability to read every
license plate entering and exiting the City limits.
In addition, the City would like to enhance its Neighborhood Watch Program by offering
resources to local neighborhood groups to show support for the program. The City would
increase the visibility of its neighborhood watch program from the purchase of new signs,
window decals and booklets.
REQUEST: □ Propose Legislation □ Amend Existing Legislation
☑ Earmark in 2020-21 State Budget □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Staff will send Assembly Person Reyes a detailed expenditure request for cameras, signs and
other materials needed to support and build a safe community built on efficiency and
volunteerism.
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
San Bernardino County Sheriff’s Department
G.10.a
Packet Pg. 130 Attachment: Attachment I - COGT 2019-2020 Legislative Priorities (Legislative Platform for 2020)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Award of Community Benefit Funds in the Amount of $2,000
to the Family Services Association for Free Art Classes and
Projects for Senior Residents
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve the Community Benefit Fund grant application from
Family Service Association (FSA) and award the grant
amount of $2,000 to provide free art classes/projects for
Seniors.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
For the past four (4) fiscal years, the City Council has approved the use of $25,000.00
for the establishment of the Community Benefits Fund. The purpose of the Community
Benefits Fund is to provide funding for local youth programs, community events,
community fee waivers, and be used as an economic development tool for small
business development in the City. Of the $25,000, $5,000.00 has been designated for
the Light Up Grand Terrace activities.
For Fiscal Year 2019-20, City Council has approved the use of $15,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library. Below is a
summary of the grants awarded in the last four (4) fiscal years:
Fiscal Year
Approved
Budget
Amount
Awarded
Unused
Balance
FY2015-16 $20,000.00 $12,423.00 $7,577.00
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Fiscal Year
Approved
Budget
Amount
Awarded
Unused
Balance
FY2016-17 20,000.00 11,601.00 8,399.00
FY2017-18 20,000.00 11,347.00 8,653.00
FY2018-19 20,000.00 15,250.00 4,750.00
$80,000.00 $35,943.00 $29,379.00
Allocated to 40th Anniversary Activities $13,853.00
Returned to Fund Balance $15,526.00
Attachment A provides additional detail as to the awarded organizations, and the
amount awarded in each fiscal year.
DISCUSSION:
Application received from Family Service Association (FSA)
FSA is a non-profit organization committed to making a difference in communities by
offering resources to families in need. These include preschool and childcare centers,
senior nutrition programs, mental health programs and community cent ers. FSA
currently provides a Senior Center coordinator responsible for the senior center
activities and nutrition meals at the City’s Senior Center.
Below summarizes the current application submitted by FSA:
Project Title: Art Classes for Seniors
Project Activity: A series of three different art projects that would
go on for four months, one time per week. The
three projects include: air dry clay, mosaic work,
and meditation art. The idea for this project
came about the seniors’ requests for instructor
led art classes.
Public Purpose: The proposed art classes benefits the senior
residents in the City of Grand Terrace, as well as
meets various of the City of Grand Terrace
outcome areas, including: people are healthy,
people are connected and participate, and
people feel they belong. Research has shown
that incorporating expressive arts in senior
programs benefits them in several ways,
including but not limited to: reduction of
depression & anxiety, sense of control,
socialization, encouraged playfulness and sense
of humor, improved cognitive function, sensory
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stimulation, reduces boredom, etc.
Amount Requested: $2,000.00
Utilization of Funds: Funds would be utilized for the following costs:
1. instructor: $50 p/class, for a total of 16
classes=$800
2. materials: clay, paint, paint brushes, mosaic
pieces, utilized. potted plants, colored pencils,
canvasses= $1,200
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application for $2,000.00 to Family
Service Association.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is FSA’s completed application.
FISCAL IMPACT:
Funds in the amount of $15,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
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show the balances of each category remaining in the fund:
FY2019-20 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Nov-
2019
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 ($2,000) $8,000 ($0) $8,000
61 461-
200
Art, Business
& Service
Org.
$5,000 ($0) $5,000 ($2,000) $3,000
TOTAL $15,000 ($0) $13,000 ($2,000) $11,000
ATTACHMENTS:
• CBF Award History as of Nov-2019 (PDF)
• CBF 2019-20-03 - Family Service Association (PDF)
APPROVALS:
Cynthia A. Fortune Completed 11/06/2019 7:39 PM
Finance Completed 11/06/2019 7:39 PM
City Attorney Completed 11/07/2019 3:29 PM
City Manager Completed 11/07/2019 6:24 PM
City Council Pending 11/12/2019 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 TOTAL 2019-20 TOTAL
TO DATE
Proposed
in
Nov-2019 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $1,136 $0 $0 $1,450 $0 $2,586 $0 $2,586
Grand Terrace High School Football Boosters $0 $0 $0 $2,000 $2,000 $4,000 $0 $4,000
Grand Terrace High School Legacy Regiment Boosters $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
Grand Terrace Little League $2,000 $0 $2,000 $0 $0 $4,000 $0 $4,000
Grand Terrace Youth Football & Cheer $0 $4,000 $2,000 $0 $0 $6,000 $0 $6,000
Terrace View Elementary PTA $1,000 $671 $1,517 $700 $0 $3,888 $0 $3,888
$4,136 $4,671 $5,517 $6,150 $2,000 $22,474 $0 $22,474
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $0 $0 $2,000 $0 $0 $2,000 $0 $2,000
Drug Alternative Program $0 $2,000 $0 $0 $0 $2,000 $0 $2,000
Foundation of Grand Terrace $2,350 $2,000 $1,830 $0 $0 $6,180 $0 $6,180
Friends of Grand Terrace Library $3,750 $2,000 $2,000 $4,000 $0 $11,750 $0 $11,750
Grand Terrace Lions Club $0 $620 $0 $0 $0 $620 $0 $620
Sheriff’s Central Station Explorer Program $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
The REC Center $2,187 $310 $0 $3,100 $0 $5,597 $0 $5,597
Family Service Association $0 $0 $0 $0 $0 $0 $2,000 $2,000
$8,287 $6,930 $5,830 $9,100 $0 $30,147 $2,000 $32,147
TOTAL $12,423 $11,601 $11,347 $15,250 $2,000 $52,621 $2,000 $54,621
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2019 and Proposed Applications for November-2019
H.11.a
Packet Pg. 135 Attachment: CBF Award History as of Nov-2019 (November-2019 Award of Community Benefit Funds)
H.11.bPacket Pg. 136Attachment: CBF 2019-20-03 - Family Service Association (November-2019 Award of Community Benefit Funds)
H.11.bPacket Pg. 137Attachment: CBF 2019-20-03 - Family Service Association (November-2019 Award of Community Benefit Funds)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: City Hall Closure During the 2019 Holidays
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file the report on the Closure of City Hall from
Monday, December 23, 2019 through Wednesday, January
1, 2020.
2030 VISION STATEMENT:
This staff report supports Goal #1, "Ensuring Our Fiscal Viability" by temporarily
reducing some operational costs, including utilities and janitorial services, in City Hall
during the period of closure during the holidays.
BACKGROUND:
On April 14, 2015, City Council approved Resolution No. 2015 -07 (Attachment I)
delegating authority to the City Manager to set the City Hall closure schedule over the
Christmas/New Year's holiday.
The City's Statement of Benefits for employees provides for holidays over Christmas &
New Year's as follows:
1. Christmas Eve;
2. Christmas Day;
3. New Year's Eve;
4. New Year's Day; and
5. 2 Floating Holidays.
During the 2018 calendar year, the Grand Terrace City Hall was closed for "the
holidays", between Monday, December 24, 2018 and Tuesday, January 1, 2019.
DISCUSSION:
City Hall will close Christmas week, starting Monday 12/23/2019 and reopen 1/02/2019.
Before the schedule was decided, staff polled several surrounding cities in San
Bernardino County on their holiday closures, which are identified in the chart below,
which include the proposed holiday closure for the City. The holiday closure schedule
varied from city-to-city and also includes those that work forty (40) hours and are open
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five (5) days a week, four (4) tens (10’s) and are closed every Friday, a 9/80 work week
being closed every other Friday and those with a staggered 9/80 work week but still
open every Friday.
Dates Riverside Rialto Fontana Grand
Terrace
San
Bernardino
Loma
Linda Redlands
Monday
12/23/2019 ✓ ✓
Christmas
Eve
Tuesday
12/24/2019
✓ ✓ ✓ ✓ ✓ ✓
Christmas
Wednesday
12/25/2019
✓ ✓ ✓ ✓ ✓ ✓ ✓
Thursday
12/26/2019 ✓ ✓ ✓ ✓
Friday
12/27/2019 * * ✓ *** * **
Monday
12/30/2019 ✓ ✓ ✓ ✓
New Year’s
Eve
Tuesday
12/31/2019
✓ ✓ ✓ ✓ ✓ ✓ ✓
New Year’s
Wednesday
01/01/2020
✓ ✓ ✓ ✓ ✓ ✓ ✓
Thursday
01/02/2020 ✓
Friday
01/03/2020 * * *** * **
✓ = Holiday Closure
* = Closed Every Friday
** = 9/80 Work Week - Closed Every Other Friday
*** = 9/80 Work Week Staggered – Open Every Friday (Employees Alternate Fridays
Off)
The closure will result in a total of four (4) workdays employees will need to use leave
time such as floating holidays, administrative days and/or vacation days to cover the
four (4) workdays City Hall will be closed. Employers can’t make their employees take
accrued leave. If we have employees that are unwilling to use their paid leave for the
days City Hall is scheduled to close, we will accommodate them and allow them to work
and a supervisor will be present.
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The City will continue to have on-call services for maintenance and animal control
during the holiday period. Street Sweeping services and ticketing will be suspended
after the 21st of November. The City will conduct scheduled inspections during City Hall
closure.
FISCAL IMPACT:
There is no fiscal impact to receiving and filing this report.
ATTACHMENTS:
• Attachment I - 2015-07 CC Reso - CM Sets Holiday Closure Schedule (PDF)
APPROVALS:
G. Harold Duffey Completed 11/06/2019 2:29 PM
City Attorney Completed 11/06/2019 4:20 PM
Finance Completed 11/06/2019 7:08 PM
City Manager Completed 11/07/2019 6:17 PM
City Council Pending 11/12/2019 6:00 PM
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H.12.aPacket Pg. 141Attachment: Attachment I - 2015-07 CC Reso - CM Sets Holiday Closure Schedule (City Hall Holiday Closure)
H.12.aPacket Pg. 142Attachment: Attachment I - 2015-07 CC Reso - CM Sets Holiday Closure Schedule (City Hall Holiday Closure)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Acceptance of Work and Notice of Completion for the Work
Completed by MCC Pipeline Inc for the Van Buren Culvert
Replacement Project; Termination of Emergency Declaration
Related Thereto
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: 1. Approve and Accept Work completed by MCC
Pipeline for Replacement of the Van Buren Culvert at the
Intersection of Van Buren and Mt. Vernon; and
2. Direct Staff to file a Notice of Completion; and
3. Terminate the emergency declaration now that the
emergency work is complete.
2030 VISION STATEMENT:
This staff report supports 2030 Vision Goal #2 to maintain public safety by investing in
critical improvements to infrastructure.
BACKGROUND/DISCUSSION:
On September 24, 2019 the City Council to exercise its emergency authority and
adopted a resolution - by a four-fifths vote - finding that an emergency exists and
declaring that the public interest and necessity demand the immediate expendi ture of
public money to safeguard life, health, or property. The resolution authorized the City to
procure the necessary equipment, services, and supplies to repair or replace public
facilities without engaging in a formal competitive bidding process to minimize delay.
The Council awarded a contract to MCC Pipeline, which was the lowest, responsive
contractor. The scope of work included removing and hauling away existing pipe,
installing new 18” RCP and repaving the trench. The Notice to Proceed was issued
October 4th and construction commenced on October 7 and was completed on October
15 within the required contract time.
The Contract was in the amount of $21,100 and an additional 10% ($2 ,110) to cover
contingency; for unknowns. During the completion of the project, extra excavation was
required and rock bedding was needed to support the pipe and backfill. The contractor
also needed to slurry over the pipe as well which totaled $3,731.51 which was reviewed
and approved to mitigate delays . This change order brings the total cost of the project
to $24,831.51.
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The re-opening of the street took place on Tuesday, October 15, 2019 . The Contractor
completed the work per the contract to close out the project and receive final payment
less retention.
Staff now recommends that the City Council:
1. Approve and Accept Work completed by MCC Pipeline for Replacement of the Van
Buren Culvert at the Intersection of Van Buren and Mt. Vernon; and
2. Direct Staff to file a Notice of Completion; and
3. Terminate the emergency declaration now that the emergency work is complete.
FISCAL IMPACT:
The total cost of the Culvert replacement Project was $24,831.51 . As approved by City
Council on September 24, 2019; the work performed for this project was to be paid for
using the Storm Drain Fund.
ATTACHMENTS:
• Notice of Completion (PDF)
APPROVALS:
Alan French Completed 11/07/2019 10:47 AM
City Attorney Completed 11/07/2019 3:04 PM
Finance Completed 11/07/2019 3:56 PM
City Manager Completed 11/07/2019 6:27 PM
City Council Pending 11/12/2019 6:00 PM
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Grand Terrace
City Manager of
Debra Thomas, City Clerk
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
City of Grand Terrace
22795 Barton Road, Grand Terrace, CA 92313
10/15/2019
Replacement of an existing culvert including removal of the damaged pipe, placing new pipe and re -paving.
MCC Pipeline, Inc.
September 24, 2019
San Bernardino On Mt. Vernon Ave and
Van Buren Street
South side of Van Buren Street at Mount Vernon Ave, Grand Terrace,
November 12, 2019
Grand Terrace
H.13.a
Packet Pg. 145 Attachment: Notice of Completion (Van Buren Culvert Replacement Project Notice of Completion)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Extension of Agreement for San Bernardino Valley
Coordinated Traffic Signal System for an Additional Two
Years Until November 29, 2021
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Approve Amendment No. 1 to Agreement for San
Bernardino Valley Coordinated Traffic Signal System and
Authorize Mayor to Execute Subject to City Attorney
Approval As to Form
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements
to public infrastructure; Goal #3 to “Promote Economic Development”, and Goal #4
“Develop and Implement Successful Partnerships”.
BACKGROUND:
On November 29, 2016, the City and San Bernardino County Transport ation Authority
entered into Cooperative Agreement No. 16-1001390 in connection with the San
Bernardino Valley Coordinated Traffic Signal System program (“AGREEMENT”). The
AGREEMENT is set to expire three years from that date, or November 29, 2019. The
Parties now desire to exercise the option to extend the AGREEMENT for two additional
years.
DISCUSSION:
The City has participated in the San Bernardino Valley Coordinated Traffic Signal
System program since it began in 2011. The latest program provided add itional support
in the way of professional assistance by requesting the SBCTA consultant to review the
system and recommend repairs or replacements and financial aid of up to $500 per
signal per year.
The AGREEMENT is set to expire three years on November 29, 2019. The Parties now
desire to amend the AGREEMENT to extend it for two additional years until November
29, 2021. All other terms in the AGREEMENT remain the same.
Staff is now recommending approval of Amendment No. 1 to the Agreement, subject to
City Attorney approval as to form.
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FISCAL IMPACT:
The City will utilize the Traffic Safety Fund to cover any portion of the effort needed to
cover system modifications, if needed.
ATTACHMENTS:
• SBCTA-GrandTerrace-16-1001390-Amendmnt1 (DOCX)
• Original SBCTA Agreement (PDF)
APPROVALS:
Alan French Completed 11/04/2019 5:43 PM
City Attorney Completed 11/07/2019 4:58 PM
Finance Completed 11/07/2019 5:42 PM
City Manager Completed 11/07/2019 6:26 PM
City Council Pending 11/12/2019 6:00 PM
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16-1001390 Amendment No. 1 Page 1 of 2
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. 16-1001390
BETWEEN
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF GRAND TERRACE
FOR
THE SAN BERNARDINO VALLEY COORDINATED TRAFFIC SIGNAL SYSTEM
Operation and Maintenance
(AUTHORITY RETIMING)
This Amendment No. 1 to Cooperative Agreement No. 16-1001390 is made by and between City
of Grand Terrace ("CITY") and the San Bernardino County Transportation Authority
(“SBCTA"). CITY and SBCTA may be referred to herein as “Party” and collectively as
“Parties”:
RECITALS:
A. On November 29, 2016, the Parties entered into Cooperative Agreement No. 16-1001390
in connection with the San Bernardino Valley Coordinated Traffic Signal System
program (“AGREEMENT”).
B. The Parties desire to exercise the option to extend the AGREEMENT for two additional
years.
NOW, THEREFORE, in consideration of the terms and conditions set forth herein, CITY and
SBCTA agree as follows:
1. All references to AUTHORITY in the Contract shall mean the San Bernardino County
Transportation Authority (“SBCTA”).
2. Article II. EFFECTIVE DATE/TERM is deleted and replaced in its entirety to read as
follows:
“II. EFFECTIVE DATE/TERM
This AGREEMENT shall be effective as of the date executed by SBCTA and shall
terminate when SBCTA’s annual reimbursement as described in Section III,
Subsection C is complete or November 28th, 2021, whichever is earlier, unless earlier
terminated in accordance with this Agreement or by mutual agreement. The
indemnification and defense obligations and any other terms that contemplate
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16-1001390 Amendment No. 1 Page 2 of 2
obligations lasting beyond the termination date shall survive termination of this
AGREEMENT.”
3. Except as amended by this Amendment No. 1, all other provisions of the AGREEMENT
shall remain in full force and effect and are incorporated herein by this reference.
4. The Recitals set forth above are incorporated herein by this reference.
IN WITNESS WHEREOF, the parties have duly executed this Amendment No. 1 below.
CITY OF GRAND TERRACE SAN BERNARDINO COUNTY
TRANSPORTATION AUTHORITY
By: By:
Darcy McNaboe
Mayor
Raymond W. Wolfe
Executive Director
Date: Date:
APPROVED AS TO FORM APPROVED AS TO FORM
By:
By:
Adrian Guerra,
City Attorney
Julianna Tillquist
General Counsel
Date:
Date:
CONCURRENCE
By:
Jeffery Hill
Contract Manager
Date:
H.14.a
Packet Pg. 149 Attachment: SBCTA-GrandTerrace-16-1001390-Amendmnt1 (SBCTA Cooperative Agreement Amendment #1)
2016-39H.14.bPacket Pg. 150Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 151Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 152Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 153Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 154Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 155Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 156Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 157Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 158Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 159Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 160Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
H.14.bPacket Pg. 161Attachment: Original SBCTA Agreement (SBCTA Cooperative Agreement Amendment #1)
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Resolution Authorizing the City Manager to Submit an SB 2
Grant Application in the Amount of $160,000
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve Resolution Authorizing the City Manager to Submit
an SB 2 Grant Application in the Amount of $160,000.
2030 VISION STATEMENT:
This staff report supports the City Council’s 2030 Vision and 2014-2020 Strategic Plan
Goal #3, Promote Economic Development by Developing Pro active Economic
Development Plan.
BACKGROUND:
In 2017, the Legislature passed SB 2 among a package of housing legislation aimed to
incentivize the creation of housing to address the statewide housing crisis. SB 2
specifically allowed for the creation of a new $75 recording fee on certain real estate
transactions, with the proceeds dedicated to planning and development of new housing
(Attachment I).
The first round of grants from these SB 2 funds is the Planning Grant application, due to
HCD by November 30, 2019. The Planning Grant is a noncompetitive grant for eligible
cities and counties and awarded upon submittal of an application including a resolution
from the legislative body authorizing the application (Attachment II). Each city and
county may request funding based on population. In the case of Grand Terrace, the
City may request up to $160,000.
DISCUSSION:
The principal goal of this program is to make funding available to all local governments
for the preparation and adoptions and implementation of plans that streamline housing
approvals and accelerate housing production. Eligible activities may include:
• An update of the general plan, community plan, specific plan
• Updates to zoning ordinances;
• Environmental analyses that eliminate the need for project-specific review; and
• Local process improvements that improve and expedite local planning.
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The City Council may want to consider planning options like Specific Plans; Transit
Oriented Development (TOD); development of a parking district; deve lopment of
Accessory Dwelling Unit (ADU) Ordinance to streamline the permitting process. The
primary purpose of this report is for the Council to approve the resolution, which allows
the City Manager to submit the Grant Application, but this is also an op portunity for the
Council to provide direction.
The creation of the specific plan and parking district will accelerate the development of
vacant underutilized properties and accelerate the production of housing and retail
development needed in the area.
Staff is currently working with a consultant to prepare this application for the maximum
amount of $160,000. Grant funds would be requested to reimburse the City for costs
associated with the preparation of projects. Funds need to be encumbered by June 30,
2020 and expended by June 20, 2022. Upon approval of the grant application,
expected within 60 days of submittal, staff would solicit the services of a planning
consultant to conduct scope of work selected for the Grant. If additional funding is
required because the City used SB 2 funding to work with private developer, the City
would seek funding from private property owner(s) in the project area.
FISCAL IMPACT:
There is no significant fiscal impact associated with submittal of the SB 2 Grant, as this
is a reimbursement program. Funds will not be expended if grant is not awarded.
ATTACHMENTS:
• Attachment I - SB2 Planning Grants Program Year 1 Guidelines(PDF)
• Attachment II - COGT Resolution Authorizing Application and Receipt of SB2
Planning Grants Program Funds (PDF)
APPROVALS:
G. Harold Duffey Completed 11/07/2019 9:38 AM
City Attorney Completed 11/07/2019 4:21 PM
Finance Completed 11/07/2019 5:37 PM
City Manager Completed 11/07/2019 6:21 PM
City Council Pending 11/12/2019 6:00 PM
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H.15.aPacket Pg. 164Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 165Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 166Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 167Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 168Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 169Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 170Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 171Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 172Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 173Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 174Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 175Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 176Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 177Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 178Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 179Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 180Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 181Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 182Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 183Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 184Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 185Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 186Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 187Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 188Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 189Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 190Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 191Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 192Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.aPacket Pg. 193Attachment: Attachment I - SB2 Planning Grants Program Year 1 Guidelines (Resolution Authorizing the City Manager to Submit an SB 2 Grant
H.15.bPacket Pg. 194Attachment: Attachment II - COGT Resolution Authorizing Application and Receipt of SB2 Planning Grants Program Funds (Resolution
H.15.bPacket Pg. 195Attachment: Attachment II - COGT Resolution Authorizing Application and Receipt of SB2 Planning Grants Program Funds (Resolution
AGENDA REPORT
MEETING DATE: November 12, 2019 Council Item
TITLE: Economic Development Commercial Signage Loan
Agreement with Tjene Inc. for Grocery Outlet Property in the
Amount of $50,000
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Direct Staff to Prepare and Negotiate an Economic
Development Commercial Signage Loan Agreement with
Tjene Inc. for $50,000; and
2. Direct Staff to Submit the Loan Agreement to the City
Council for Approval, Appropriation, and the use of Bond
Proceeds ($50,000) at a Future City Council Meeting.
2030 VISION STATEMENT:
This item supports Goal #3, Promote Economic Development , by establishing a
commercial signage loan program to stimulate private investment a nd improving the
visual aesthetics of commercial centers; thereby increasing patronage to the City’s
commercial centers and having a positive impact on the economic setting and
marketability of commercial properties.
BACKGROUND:
On October 9, 2018, the City Council approved a list of elig ible projects for use of Bond
Proceeds. Included in the list of eligible projects is the Barton Road Sign Program, an
economic incentive loan program to enhance commercial signage along the City’s
commercial corridors, such as Barton Road. Staff recommended the Council commit
$100,000 for this program (Attachment I).
On November 13, 2018, City Council approved the City of Grand Terrace Economic
Development Commercial Sign Program. The Program includes administrative
guidelines and application to assist property owners interested in accessing up to
$50,000 in capital for commercial signage. The premise is an enhanced sign
advertisement will increase sales taxes of the business(es) and the additional revenue
will be used to repay the loan. The loan can be repaid over a 5-year period, 100% of
the increased sales tax revenue (increase in sales tax from prior year before sign was
installed) increase will be used as repayment of the loan. HDL is the City’s sales tax
consultant and they provide the City with sales tax projections for the various types of
retail stores. Based on HDL’s projection, the City will determine the amount of sales tax
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a business generates and its ability to repay loans from the Commercial Signage Loan
Program (Attachment II).
DISCUSSION:
Grocery Outlet will open a new store in Grand Terrace, January 2020. The owner of the
underlying property applied for the City’s Commercial Signage Loan Program for
$50,000 with a repayment plan of 5 years. Because Grocery Outlet is a new store and
does not have a sales tax history at this location, sales taxes generated (up to $10,000
annually) at the Grand Terrace store, will count toward repayment of the requested
$50,000 loan.
If Grocery Outlet generates more than $10,000 each year, the owner of the property is
not required to make that year’s loan repayment. If Grocery Outlet does not generate
enough sales tax to cover the annual $10,000 loan amount, the complex owner must
make up the difference between the $10,000 annual payment and annual sales taxes
generated. HDL estimates Grocery Outlet will generate anywhere from $12,000 to
$22,000 in annual sales taxes (Attachment III).
The purpose of the program is to encourage commercial property owners to install
freestanding signs within the commercial centers to advertise businesses to create a
more attractive commercial environment to strengthen economic vitality of the center
and Grand Terrace. Preference is given to properties that do not have an existing
freestanding sign. The sign must be designed to complement the color and materials of
the commercial center, and should not be obstructed by landscape, such as trees and
bushes.
The property owner is required to obtain necessary sign and building permits, construct
the sign, and final all permits within 60 days of issuance of the building permit. The
property owner is also required to enter into an economic development incentive
agreement, or secured loan document to ensure repayment of the loan.
The property must also comply with the following, in order to be eligible for the
Commercial Signage Program: property cannot contain a non -conforming use; and all
tenants within the commercial center must have a current business license; commercial
center must be located within a commercial corridor, such as Barton Road. The property
owner must provide at least 20% of the initial investment in the sign. This could be soft
costs such as design and consultant services. In addition, the program will not fund signs
that are less than $5,000.
The applicant’s preliminary application is attached and was approved by staff
(Attachment IV). If action is approved by Council, the Economic Development Agreement
will return for approval by City Council.
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FISCAL IMPACT:
There is no fiscal impact to directing staff to prepare an Economic Development
Agreement with Tjene Inc.
ATTACHMENTS:
• Attachment I - Priority Project List (PDF)
• Attachment II - Administrative Guidelines and Application (PDF)
• Attachment III - HDL California Retail Analytics (PDF)
• Attachment IV - Applicant Application (PDF)
APPROVALS:
G. Harold Duffey Completed 11/06/2019 6:56 PM
City Attorney Completed 11/07/2019 4:39 PM
Finance Completed 11/07/2019 5:35 PM
City Manager Completed 11/08/2019 9:18 AM
City Council Pending 11/12/2019 6:00 PM
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H.16.aPacket Pg. 199Attachment: Attachment I - Priority Project List (Commercial Sign Loan Program)
H.16.bPacket Pg. 200Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 201Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 202Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 203Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 204Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 205Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.bPacket Pg. 206Attachment: Attachment II - Administrative Guidelines and Application (Commercial Sign Loan Program)
H.16.cPacket Pg. 207Attachment: Attachment III - HDL California Retail Analytics (Commercial Sign Loan Program)
H.16.cPacket Pg. 208Attachment: Attachment III - HDL California Retail Analytics (Commercial Sign Loan Program)
H.16.dPacket Pg. 209Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 210Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 211Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 212Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 213Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 214Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 215Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 216Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 217Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)
H.16.dPacket Pg. 218Attachment: Attachment IV - Applicant Application (Commercial Sign Loan Program)