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08/10/2021 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • AUGUST 10, 2021 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council and City Council as the Successor Agency to the Community Redevelopment Agency for Tuesday, August 10, 2021, at 6:00 pm. INVOCATION The Invocation was given by Pastor Steve McHan from Azure Hills Seventh Day Adventist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Interim City Manager, Michael Milhiser. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Bill Hussey Ma or Pro Tern Absent Sylvia Robles Council Member Present Doug Wilson Council Member Remote Jeff Allen Council Member Present G. Michael Milhiser Interim City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Steven Weiss Planning & Development Services Present Director Eric Weck Public Works Director/Senior Engineer Present Terry Shea Interim Finance Director Present A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA None. B. SPECIAL PRESENTATIONS None. City of Grand Terrace Page 1 Minutes Grand Terrace.City Council August 10, 2021 C. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen,Council Member SECONDER: Doug Wilson, Council Member AYES: , Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen ABSENT: Bill Hussey 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes— Regular Meeting —07/27/2021 APPROVE THE REGULAR MEETING MINUTES OF JULY 27, 2021 3. June 10, 2021, Parks & Recreation Advisory Committee Meeting Minutes RECEIVE AND FILE. 4. Acceptance of Resignation by Parks & Recreation Advisory Committee Member Jeremy Rivera and Authorization to Send Letter of Appreciation and Post a Notice of Vacancy ACCEPT THE LETTER OF RESIGNATION OF PARKS & RECREATION ADVISORY COMMITTEE MEMBER JEREMY RIVERA, DIRECT THE CITY CLERK TO PREPARE AND SEND A LETTER OF APPRECIATION ON BEHALF OF THE CITY COUNCIL AND DIRECT THE CITY CLERK TO POST A NOTICE OF VACANCY 5. Road Maintenance and Rehabilitation Improvement Project (CIP 2021-1), Accepting Such Project as Complete and Directing Staff to File Notice of Completion 1. ACCEPT THE ROAD MAINTENANCE AND REHABILITATION IMPROVEMENT PROJECT (CIP 2021-1) AS COMPLETE; AND 2. DIRECT CITY STAFF TO FILE AND RECORD A NOTICE OF COMPLETION FOR THE ROAD MAINTENANCE AND REHABILITATION IMPROVEMENT PROJECT (CIP 2021-1) 6. Award and Approval of Lease and Maintenance Agreements with Konica Minolta for Two Multi-Purpose Printer/Copier Machines 1. AWARD AND APPROVE 60 MONTH LEASE AND MAINTENANCE AGREEMENTS TO KONICA MINOLTA FOR THE TWO MULTI-PURPOSE PRINTER/COPIER MACHINES AT A MONTHLY RATE OF $240.00 PLUS APPLICABLE TAXES AND IMPRINT .COSTS ($0.03 PER COLOR COPY AND $0.004 PER BLACK &WHITE COPY); AND 2. AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE THE AGREEMENTS, SUBJECT TO THE CITY ATTORNEY'S APPROVAL AS TO FORM, AND PURCHASE ORDER FOR THE LEASE AND ADDITIONAL IMPRINT COSTS FOR AN ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $8,000.00. City of Grand Terrace Page 2 Minutes Grand Terrace City Council August 10, 2021 8. Measure I Capital Project Needs Analysis for Fiscal Year 2022-2023 through 2026-2027 ADOPT "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2022-2023 THROUGH 2026-2027" Agenda Item No. 7 is a City Council and City Council as the Successor Agency to the Community Redevelopment Agency item. 7. Adoption of Resolutions Updating the Signature Authority for the City's & Successor Agency's (As Applicable) Bank of America, California Asset Management Program, LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower Retirement Accounts ADOPT THE ATTACHED RESOLUTIONS UPDATING THE SIGNATURE AUTHORITY FOR THE CITY'S AND SUCCESSOR AGENCY'S (AS APPLICABLE) BANK OF AMERICA, CALIFORNIA ASSET MANAGEMENT PROGRAM, LAIF, US BANK SAFEKEEPING, ARROWHEAD CREDIT UNION, MIDAMERICA, AND EMPOWER RETIREMENT ACCOUNTS RESULT: APPROVED[UNANIMOUS] MOVER: Jeff Allen, Council/Board Member SECONDER: Doug Wilson, Council/Board Member AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen ABSENT: Bill Hussey D. PUBLIC COMMENT Anne Wade-Hornsby, Grand Terrace provided City Council with a signed petition asking the City Council to change the Grand Terrace Dog Park hours of closure from all day Wednesday to half day to allow for daily access. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE City of Grand Terrace Page 3 Minutes Grand Terrace City Council August 10, 2021 G. NEW BUSINESS 9. Approval of Amendment to an Agreement with Interwest Consulting Group for On-Call Engineering Services Eric Weck, Public Works Director/City Engineer gave the PowerPoint presentation for this item. 1. APPROVE AMENDMENT TO THE ON-CALL ENGINEERING SERVICE AGREEMENT WITH INTERWEST CONSULTING GROUP WHICH WILL INCREASE THE TOTAL COMPENSATION BY$50,000 (TOTAL $100,000); AND 2. AUTHORIZE THE MAYOR TO EXECUTE THE ABOVE-MENTIONED AMENDMENT SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: APPROVED[UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen ABSENT: - Bill Hussey H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Nothing to Report. Council Member Doug Wilson Council Member Doug Wilson announced that the San Bernardino Valley Municipal Water District Board (SBVMWD) will discuss disbanding the Advisory Committee on Water Policy at its meeting scheduled for Thursday, August 12, 2021. The Board predicates its argument that there have been six (6) meetings out of 43 where a quorum had not been reached. Council Member Wilson communicated to SBVMWD that he opposes the abolishment of the Committee. Council Member Sylvia Robles Council Member Sylvia Robles explained that during the recent National Orange Show event she wanted to experience what the residents were experiencing during the event. Past practice was to call the City Manager, however she contacted Sheriffs dispatch to file a noise complaint as an individual and was told that it was the responsibility of the City of San Bernardino. She contacted the City of San Bernardino Police Department dispatch, and was informed that there was nothing they could do. She was told to contact the promoter whereby they would send out a roving group to try to tamp down City of Grand Terrace Page 4 Minutes Grand Terrace City Council August 10, 2021 the noise. The event noise level vibrated her patio doors due to the low base sound. She has communicated to the City Manager and City Attorney that the City needs to do something about the problems these events cause the community. Mayor Darcy McNaboe On August 6, 2021, Mayor Darcy McNaboe attended the Omnitrans Executive Committee and discussed the following: • Transitioning to Electric Buses — Omnitrans currently has four (4) fully electric buses in the fleet and state regulation requires that all transit agencies transition to a 100 percent zero-emission fleet by 2040. • Transitioning to In-Person Meetings starting in September 2021. Hybrid will continue and have up to nine (9) members physically in the board room. This will allow for physical distancing but will also ensure a quorum is present in the room. Staff members will attend in person as needed for meeting support and public participation will be supported through Zoom and telephone. • As of August 1st, Omnitrans buses have been free for K-12 students; Free Fares for Schools Mayor McNaboe encouraged the City Council and staff to attend the California Joint Powers Insurance Authority 26th Annual Risk Management Educational Forum scheduled for October 6-8, 2021, in San Diego. J. CITY MANAGER COMMUNICATIONS Michael Milhiser, Interim City Manager informed the City Council that Fire Chief Dan Mejia stated AMR is experiencing up to 15-30 minute delays in responding to calls due to staffing levels. Regarding the National Orange Show events, City Manager Milhiser suggested that the City invite the executive director and a board member to attend a City Council meeting to allow for questions and an opportunity for the public to hear their responses. K. RECESS TO CLOSED SESSION Mayor Darcy McNaboe recessed the regular meeting of the City Council at 6:35 p.m. CLOSED SESSION 1. PUBLIC EMPLOYEE APPOINTMENT, pursuant to Government Code Sections 54954.5(e) and 54957 Title: City Manager City of Grand Terrace Page 5 Minutes Grand Terrace City Council August 10, 2021 RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the regular meeting of the City Council at 7:23 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was not reportable action however direction was provided to staff. L. ADJOURN Mayor Darcy McNaboe adjourned the Regular Meeting of the City Council at 7:25 p.m. The Next Regular Meeting of the City Council is Tuesday, August 24, 2021, at 6:00 p.m. V/ "1f.4 11�4 Bill uss , M r Pro Tern kra L. Thomas, City-Mork City of Grand Terrace Page 6